AGENDA - Special Council - 20150414SPECIAL COUNCIL
MEETING AGENDA
TUESDAY,APRIL 14,2015
5:30 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
April 14,2015
TOWN OF AURORA
SPECIAL COUNCIL
MEETING AGENDA
Tuesday,April 14,2015
5:30 p.m.
Council Chambers
OPEN FORUM (5:30 p.m.to 6 p.m.)
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.CONSIDERATION OF ITEM
4.READING OF BY-LAW
RECOMMENDED:
THAT the following confirming by-law be given first,second,and third readings
and enacted:
5708-15 BEING A BY-LAW to Confirm Actions by Council
Resulting from a Special Council Meeting on April 14,
2015.
pg.4
5.ADJOURNMENT
Special Council Meeting Agenda
Tuesday,April 14,2015 Page 2 of 2
AGENDA ITEM
1.Memorandum from Director of Infrastructure &Environmental Services pg.1
Re:Aurora Family Leisure Complex (AFLC)Outstanding Deficiency List
RECOMMENDED:
THAT the memorandum regarding Aurora Family Leisure Complex (AFLC)
Outstanding Deficiency List be received for information.
Infrastructure and Environmental
Services
100 John West Way,
Box 1000,
Aurora,ON L4G 6J1
Phone:905-727-3123 ext.4371
www.aurora.ca
MEMORANDUM
DATE:April 14,2015
TO:Mayor Dawe and Members of Council
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services
RE:Aurora Family Leisure Complex (AFLC)Outstanding Deficiency List
Memo 10-15
RECOMMENDATIONS
THAT the memorandum regarding Aurora Family Leisure Complex (AFLC)
Outstanding Deficiency List be received for information.
BACKGROUND
Over the last few months the project team has been tracking all outstanding issues and
working to find resolutions to these problems.Attached is a consolidated list of deficiencies
for the AFLC.To date between the consultants,contractors and Town staff,the vast
majority of noted issues have been resolved or are in the process of being resolved.
Some noted concerns require further investigation as they are more complex,while others
have a variety of solutions and we are working to find the correct path for the Facility and
Community.Many of the issues noted have been resolved;66%of comments from the
Operations staff and Facility users have been addressed.The Facility/Recreation Teams,
Architect,General Contractor and Engineers are still involved in the project and will be for
some time.We will find workable solutions to the outstanding issues and all future
operational deficiencies.The Team commitment is to continue to work on all feasible
building improvement in due course.
ATTACHMENT:
Appendix A –AFLC Outstanding Deficiency List
Special Council Meeting Agenda
Tuesday,April 14,2015 Item 1 Page -1
-1 -
Attachment A-AFLC
Item Status Action Item
General Deficiencies
Missing led lights in the washrooms Completed Installed
Ladies GYM CHANGE ROOM add built in towel unit Completed Installed
No water pressure,water not hot Completed Recirculation pump and
valves serviced
Add water fountain for users /Cycle Fit/Installation by April 30,2015 To purchased water
coolers for as needed
locations
Install Ceiling Fans in Exercise class Waiting for Direction
Coating is coming off Track We inspected area:investigated with
installer
To Specifications
Could the Track be Banked N/A N/A
Program room "C"lights are still not working.Completed N/A
Install lines on Track to make Two lanes N/A N/A
Benches in main hall near program rooms Will order 3 more benches for Facility Work in progress
Need to install permanent lighting on the 2nd floor by administration offices and
entrance to the track.
Work In Progress:Ordered Lights
Open doors to West side of building Not per the design Staff to lock the doors
We need a couple of benches along North wall at the entrance to the track Complete
We need coat hooks on the South wall at the entrance to the track Complete
The back entrances (both interior and exterior)need to be converted to Emergency
Exits only
Complete
Install low hair dryer in Women’s Pool Change room Work in Progress
Paint wall in the gym Complete
Signs for walking/running track need to be Re-installed Work in Progress
Coat hooks for all community rooms (A,B&C).Completed
Fitness room fix TV and Heater Cover Completed
Hair Dryer in Family change room fourth unit Completed
Bottle fill station requested Pending Quotes New 2015 Project
Monitor Temp in Fitness room Too Hot/Too cold HVAC balancing and programming
completed
Will require ongoing
adjustment as we move
through the seasons.
Missing Shower Curtain Installed Completed
Change Enter/Exit to Track Recreation Department has requested to
change signage to Track as of 4/13/15
Work in Progress
Special Council Meeting Agenda
Tuesday,April 14,2015 Item 1 Page -2
-2 -
Heating and Ventilation Complaints
Heating problem in the main floor offices behind reception.Completed Still monitor building
Automation System
Fitness room and Yoga room too hot HVAC balancing and programming
completed
Will require ongoing
adjustment as we move
through the seasons.
South exposure in fitness and yoga room too bright and uncomfortable 3 Quotations on Electric Blinds pending Will be installed before
Summer
Cycle fit room too hot HVAC balancing and programming
complete/lowered HVAC set points:
Temp Fix is to install Mov n cool A/C unit
or Fans
Quote to add new Roof
top unit for this space
pending
Track too hot HVAC balancing and programming
completed
Still monitor building
Automation System
Building Layout Complaints
Reduction of showers in female pool change room from 9 to 4 Design required access through building
to comply with building code
N/A
Shower water flow too low Water conservation showers are installed
to manage water consumption
Council to approve the
removal of water flow
restrictors
No shelves in showers to place soap on Installation by April 30,2015 Work In Progress
Family change room cubicles are too small Size based on code requirements and
accessibility considerations.
Hair dryers too high Architect selected height to
accommodate adult users for hair drying.
Installation of one
lower drying unit will be
installed in Women’s
Pool change room.
Location of bathing suit spinner not in shower area to allow for drainage Installation of a bucket Will monitor
Not enough benches in woman’s Fitness change room Solution is to move Lockers to Hall Waiting for Direction
Need coat hooks in woman’s change room Completed N/A
Yoga room and fitness room are too small Same size as before Useable area has not
changed
Yoga room has too much glass and people are too visible.(no privacy)Install Frosted glass in for the full panels Waiting for Direction
Yoga room floor not bouncy enough This is a proper sprung floor per
specifications
Same as the old gym.
Install two more benches along the wall of the female Fitness change room Solution is to move Lockers to Hall Waiting for Direction
Install bigger lockers All lockers have been reused other than
the family change room.
N/A
Men’s fitness change room too small Solution is to move Lockers to Hall Waiting for Direction
Only one bench in the men’s fitness change room Solution is to remove all of the lockers Waiting for Direction
No coat racks and lockers are too small Coat hooks installed.Lockers under
investigation
Fitness facility has too much equipment and is too crammed Under investigation
Members not permitted to use the north entrance doors This is because there are no staff at that
location and therefore are unable to
control access properly.
Approved by Council
Out of 141 issues noted 94 completed within 6 weeks 66%completion of noted issues On Going
Special Council Meeting Agenda
Tuesday,April 14,2015 Item 1 Page -3
-3 -
Special Council Meeting Agenda
Tuesday,April 14,2015 By-law No.5708-15 Page -1
-4 -