AGENDA - General Committee - 20190716
General Committee
Meeting Agenda
Tuesday, July 16, 2019
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
July 9, 2019
Town of Aurora
General Committee
Meeting Agenda
Tuesday, July 16, 2019
7 p.m., Council Chambers
Councillor Gallo in the Chair
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
(a) Alan Dean, Sport Aurora
Re: Sport Aurora School Athletes of the Year 2019
4. Delegations
(a) Andrea Kariotis, Resident
Re: Potential hydro lines in greenspace behind Pinnacle Trail
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
General Committee Meeting Agenda
Tuesday, July 16, 2019 Page 2 of 6
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda items, C1 to C4 inclusive, be approved:
C1. CS19-023 – Election Wrap-up
(Information Report dated June 18, 2019, included on agenda per Member of
Council request)
Recommended:
1. That Report No. CS19-023 be received for information.
C2. PDS19-058 – Request to Remove a Property from the Aurora Register
of Properties of Cultural Heritage Value or Interest
84 Mosley Street East
Recommended:
1. That Report No. PDS19-058 be received; and
2. That the property located at 84 Mosley Street be removed from the
Aurora Register of Properties of Cultural Heritage Value or Interest; and
3. That prior to the issuance of a Building Permit, future building elevations
be subject to review by Planning staff and/or the Design Review Panel to
ensure the sympathetic design of any replacement building.
C3. PDS19-059 – Request to Remove a Property from the Aurora Register
of Properties of Cultural Heritage Value or Interest
11 Irwin Avenue
Recommended:
1. That Report No. PDS19-059 be received; and
2. That the property located at 11 Irwin Avenue be removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest.
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C4. PDS19-061 – Approval for Capital Project No. 34533 – Traffic Calming
Measures in School Zones
Recommended:
1. That Report No. PDS19-061 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 34533 – Traffic Calming Measures in School Zones in the
amount of $20,000.
6. Advisory Committee Meeting Minutes
Recommended:
That the following Advisory Committee Meeting Minutes items, A1 and A2, be
received:
A1. Accessibility Advisory Committee Meeting Minutes of June 5, 2019
Recommended:
1. That the Accessibility Advisory Committee meeting minutes of June 5,
2019, be received for information.
A2. Community Advisory Committee Meeting Minutes of June 20, 2019
Recommended:
1. That the Community Advisory Committee meeting minutes of June 20,
2019, be received for information.
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. CMS19-020 – Library Square – Corridor Extension
(Report to be provided as an Additional Item to the Agenda)
Presentation to be provided by Roland Rom Colthoff, Director, and Thomas
Nemeskeri, Architect, RAW Design Inc.
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Tuesday, July 16, 2019 Page 4 of 6
R2. CMS19-019 – Library Square Project – Next Steps
Recommended:
1. That Report No. CMS19-019 be received for information.
R3. FS19-025 – Library Square – Financial Update
Recommended:
1. That Report No. FS19-025 be received for information.
R4. PDS19-063 – Library Square – Church Street Parking – Design Options
Recommendation Report
Recommended:
1. That Report No. PDS19-063 be received; and
2. That staff be directed to proceed with Design Option 2B for the Church
Street right-of-way; and
3. That Town staff continue to liaise with York Region Transit and the
consultants to ensure there are no conflicts with the existing bus route.
R5. PDS19-015 – Municipal Stormwater Funding Approach
Presentation to be provided by John Murphy, Municipal Finance Specialist, DFA
Infrastructure International Inc.
Recommended:
1. That Report No. PDS19-015 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 42059 – Storm Sewer Reserve Fund and Rates Study in the
amount of $100,000.
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R6. PDS19-057 – Yonge Street Rail Bridge (Metrolinx) Architectural
Cladding Concepts
Presentation to be provided by Mark Langridge, Partner, Architect, DTAH.
Recommended:
1. That Report No. PDS19-057 be received; and
2. That Metrolinx be advised that Concept 4: Double Fin Curve with Aurora
identity signage is the preferred architectural cladding option for the
Yonge Street Rail Bridge.
R7. OPS19-018 – Improvements to Fleury Park Washroom Facility
Recommended:
1. That Report No. OPS19-018 be received; and
2. That this report satisfy Council’s conditional approval of Capital Project
No. 73242 – Improvements to Fleury Park Washroom Facility in the
amount of $250,000.
R8. PDS19-036 – Approval of Capital Project No. 81023 – Urban Design
Guidelines for Stable Neighbourhoods Study Area
Recommended:
1. That Report No. PDS19-036 be received; and
2. That the Urban Design Guidelines be presented to a future Council
meeting; and
3. That this report satisfy Council’s conditional budget approval in the
amount of $75,000 for work undertaken for Capital Project No. 81023 –
Urban Design Guidelines for Stable Neighbourhoods Study Area.
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8. Notices of Motion
(a) Councillor Thompson
Re: Advisory Committee Chair Rotation
9. New Business
10. Closed Session
11. Adjournment
General Committee Meeting Agenda
Tuesday, July 16, 2019
Delegation (a)
Page 1 of 1
Town of Aurora
Information Report No. CS19-023
Subject: Election Wrap-up
Prepared by: Michael de Rond, Town Clerk
Department: Corporate Services
Date: June 18, 2019
In accordance with the Procedure By-law, any Member of Council may
request that this Information Report be placed on an upcoming
General Committee or Council meeting agenda for discussion.
Executive Summary
This report provides information to Council regarding the administration of the 2018
Municipal Election. The report provides detail a high level of the following;
• Internet voting in Aurora was a success
• The total cost of the election came in under budget at $309,885.67.
• Staff have identified a number of successes that will be incorporated into
planning for the 2022 Municipal Election
• Staff have identified challenges faced in administering the 2018 Municipal
Election that should be taken into consideration in planning the next election
Background
The Municipal Election occurred on Monday, October 22, 2018. Council approved
Internet Voting in conjunction with a paper ballot as the methods of voting for the
election. The total approved budget was $476,000.
Analysis
Internet voting in Aurora was a success
Internet voting was deployed in the advanced voting period from 12:00 a.m. on Friday,
October 12 to 5:00 p.m. on Sunday, October 21. Overall, staff are very pleased with
how residents of the Town adapted to the first ever use of this voting method. The
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Item C1
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June 18, 2019 Page 2 of 5 Report No. CS19-023
overwhelming majority of the comments received were positive and mostly centered
around the added convenience the system provides. Approximately one-third (4,226 of
12,518) of the total votes were cast using the internet. This exceeded staff’s
expectation by almost double and is the highest first time user rate staff have observed
in an election that incorporates internet voting.
The internet voting experience across Ontario was not as successful as it was in
Aurora. An overload of users attempting to enter the internet voting system at about
6:00 p.m. on voting day crashed the system and made it inaccessible to voters for about
an hour and a half. Aurora was able to avoid this issue by ending internet voting a day
before the problems were experienced. While internet voting providers have attempted
to alleviate concerns since election day by confirming that the problem has already
been fixed, staff will be diligent in ensuring this before recommending its use for the
2022 Municipal Election.
The total cost of the election came in under budget at $309,885.67.
Staff are pleased to report the total cost came in well under the approved budget of
$476,000. This is mostly due to an unexpected savings with the Town’s election vendor
Dominion Voting Systems. Along with the City of Richmond Hill and Town of
Whitchurch-Stouffville, the Town piggybacked on the City of Vaughan’s Request for
Proposals (RFP) for voting equipment. By doing this, the Town gained the same 20%
discount that was offered to Vaughan. The total cost to the Town for the internet voting
system and to rent 30 vote tabulators was $99,989.42, about half of what was
forecasted, and it would appear well less than if the Town issued its own RFP.
Staff gained additional efficiencies through reducing the number of in person voting
locations open on voting day from 21 to 19. This provided reductions in staffing costs,
supplies and rental costs. Further to this, staff were unable to recruit a suitable second
Election Coordinator until August, which also reduced the total cost of the election.
There will be minor additional costs associated with the Compliance Audit Committee
still to come, but staff anticipate these to be less than $300.
Staff have identified a number of successes that will be incorporated into
planning for the 2022 Municipal Election
• Two vote tabulators were deployed to our busiest voting locations. This provided
efficiencies in resource allocation as well as rental costs. Further, even between
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June 18, 2019 Page 3 of 5 Report No. CS19-023
the busiest voting times of 5-8 p.m., staff were not made aware of any lines
considered unacceptable
• A Project Manager was assigned to the election. This kept staff organized and
focused on deadlines for having components (ie, staff at voting locations) in
place.
• Both the public and separate school boards made voting day a P.A. day for all
students. The importance of this can not be understated as jurisdictions without
P.A. days for all students consistently report immense difficulties in logistics at
voting locations.
Staff have identified challenges faced in administering the 2018 Municipal
Election that should be taken into consideration in planning the next election
• The voters’ list continues to be an issue. Despite significant growth in the Town,
the list that was provided to the Town had less than 1,000 additions since 2014
(staff were expecting about 2,500-3,000). This led to a targeted mail-out in the
‘2C’ lands aimed at getting as many new residents in that area as possible to add
themselves to the list. Staff are optimistic that this will improve in 2022 as the
Chief Electoral Officer of Ontario has provided a report to the Provincial
Legislature recommending that Elections Ontario assume the responsibility for
creating the municipal voters’ list from the Municipal Property Assessment
Corporation (MPAC).
• Assuming the same voting methods are deployed in 2022 with internet voting
only in the advanced period, an opportunity exists to further save costs by
eliminating more voting locations. It would appear internet voting had a
significant impact in reducing the number of voters who attended our advanced
in-person polls and polls on voting day.
• Further to the previous point, staff would also look to end Internet Voting slightly
earlier than 5:00 p.m. the afternoon before Election Day. There are important
tasks to handle between the end of Internet Voting and the opening of polls the
following day and staff could have benefitted from having more time.
• Unfortunately for municipal elections across Ontario, it seems that the end of the
collective bargaining agreement between Canada Post and its union tends to fall
a month before voting day. This caused staff to send the voter notification cards
about two weeks before what would be considered optimal.
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Item C1
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June 18, 2019 Page 4 of 5 Report No. CS19-023
Advisory Committee Review
None
Legal Considerations
None
Financial Implications
None
Communications Considerations
None
Link to Strategic Plan
The successful administration of an election is a hallmark of good governance.
Alternative(s) to the Recommendation
None
Conclusions
The effective implementation of internet voting, along with the use of a traditional paper
ballot, helped make the administration of the 2018 Municipal Election a success. This
report notes high level details of what worked well as well as areas for improvement that
will be incorporated into the planning of the 2022 Municipal Election.
Attachments
None
Previous Reports
None
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Tuesday, July 16, 2019
Item C1
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Town of Aurora
General Committee Report No. PDS19-058
Subject: Request to Remove a Property from the Aurora Register of
Properties of Cultural Heritage Value or Interest
84 Mosley Street East
Prepared by: Adam Robb, Planner
Department: Planning and Development Services
Date: July 16, 2019
Recommendation
1. That Report No. PDS19-058 be received;
2. That the property located at 84 Mosley Street be removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest; and,
3. That prior to the issuance of a Building Permit, future building elevations be
subject to review by Planning Staff and/or the Design Review Panel to ensure
the sympathetic design of any replacement building.
Executive Summary
The purpose of this report is to provide Council with recommendations from the
Heritage Advisory Committee regarding the request to remove the property located at
84 Mosley Street from the Aurora Register of Properties of Cultural Heritage Value or
Interest.
• The house on the property was constructed circa 1874 and can be described as
a 1-storey Ontario Worker’s Cottage clad in stucco.
• A Cultural Heritage Assessment was submitted by the owner and the Heritage
Advisory Committee completed an evaluation of the property where it was
determined that 84 Mosley St. E. does not have sufficient heritage value to
warrant designation.
• The owner has submitted a conceptual site plan to replace the existing building
with a 2-storey, Georgian-style single detached dwelling, which would be subject
to site plan control because the property is located within the Town Park Stable
Neighbourhood.
General Committee Meeting Agenda
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Item C2
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July 16, 2019 Page 2 of 5 Report No. PDS19-058
Background
The owner of the property located at 84 Mosley Street submitted an Application to
request that the subject property be removed from the Aurora Register of Properties of
Cultural Heritage Value or Interest on January 21, 2019.
Location
The subject property is located on the north side of Mosley Street, east of Wells Street
and west of Lamont Street (See Attachment 1). It is across from the Armoury and is part
of the Town Park Stable Neighbourhood. The property is listed on the Aurora Register
of Properties of Cultural Heritage Value or Interest.
Analysis
History of the Property
The construction date of the house at 84 Mosley Street can be readily established. In
1873, the builder, William Atkinson, purchased the property. In late 1874 Mr. Atkinson
sold the land to Elizabeth Wheeler for $500, which was several times what he had paid
for it and enough to include a modest cottage. Based on the assessment rolls, by 1877,
Mrs. Wheeler had a tenant. Therefore, the house was most likely built around 1874.
Heritage Evaluation of the Existing Building
The Ontario Heritage Act provides criteria for determining cultural heritage value or
interest through Ontario Regulation 9/06. This Regulation requires that a building must
exhibit significant design/physical, associative, or contextual value to warrant
designation.
The House is a 1-storey frame structure clad in stucco. It has a hipped roof and a small
porch extending from the front façade. It is designed as a vernacular interpretation of a
Regency Cottage, best exemplified as an Ontario Worker’s Cottage. It has been altered,
although the basic form, massing, fenestration and roof shape of the structure remain
intact.
Based on the assessments performed, the property at 84 Mosley Street does not have
sufficient cultural value or interest as defined by regulation issued under section 29 (1)
of the Ontario Heritage Act to warrant designation. The house does not have significant
design value or physical value having been significantly altered; has only marginal
historical or associative value being a modest work of the Aurora builder William
Atkinson and occupied only briefly by descendants of the Davis family; and has only
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July 16, 2019 Page 3 of 5 Report No. PDS19-058
marginal contextual value, being a non-significant site within the context of the
community. Overall, the property does not contribute to or enhance the heritage
character of the area.
The Heritage Committees’s Evaluation Working Group also performed an objective
evaluation of the subject property on May 3, 2019 (See Attachment 5). The Evaluation
Criteria for assessing the cultural heritage value of buildings was developed by the
Town in consultation with its Municipal Heritage Committee. As per Section 13.3 e) of
the Official Plan, priority will be given to designating all Group 1 heritage resources. The
Evaluation found the subject property to score Group 3, with an overall rating of
41.2/100.
Neighbourhood Context
The subject property is located directly across from the Armoury and Town Park. Being
located in this historically prominent area of the Town, the subject property does
possess some historical value, but due to significant alteration and general neglect,
cannot be considered a valued component of the neighbourhood streetscape.
Proposal
The owner wishes to remove the property from the Aurora Register as a non-designated
‘listed’ property with the intention of demolishing the existing dwelling to construct a
new, Georgian-style single detached residence.
Any new build will be designed sympathetically, so that setbacks and height align with
other adjacent buildings along Mosley Street. Final elevations will be subject to review
by Planning Staff and/or the Design Review Panel as well as approval under the Stable
Neighbourhoods Site Plan Control By-law (#6106-18) to ensure the sympathetic design
of the property and compatibility with the host neighbourhood.
Advisory Committee Review
On June 3, 2019, the Town’s Heritage Advisory Committee reviewed a request to
remove the subject property from the Aurora Register of Properties of Cultural Heritage
Value or Interest. At this meeting, Committee passed a motion recommending that the
subject property be removed from the Register; and that future building elevations be
subject to review by Planning Staff and/or the Design Review Panel to ensure the
sympathetic design of any replacement building, prior to issuance of a building permit.
Further to the Legal Considerations section below, where a property is de-listed,
Section 27 of the Ontario Heritage Act (OHA) no longer applies. As such, the review of
General Committee Meeting Agenda
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July 16, 2019 Page 4 of 5 Report No. PDS19-058
elevations post de-listing by the Heritage Committee is beyond the scope of their
mandate as per Section 27 of the OHA.
In light of the above, Staff have considered Committee’s comments, and provided the
recommendations listed at the outset of this report to Council.
Legal Considerations
According to section 27 of the Ontario Heritage Act (the “Act”), a municipal register of
cultural heritage value or interest may include properties that have not been designated
under the Act, but that Council believes to be of cultural heritage value or interest.
Before deciding to remove a property from the list, Council shall consult with the
Heritage Advisory Committee.
Where a property is listed, the property owner shall not demolish or remove a building
or structure on the property without providing Council with at least 60 days written
notice. This gives Council the time to determine whether the property should be
designated. If Council de-lists the subject property, this section will no longer apply.
The owner would still be required to obtain a demolition permit in accordance with the
Building Code Act.
At the time of writing this report, a demolition permit has not been submitted.
Financial Implications
There are no financial implications.
Communications Considerations
No communication required.
Link to Strategic Plan
The conservation of heritage resources supports the Strategic Plan goal of Supporting
an Exceptional Quality of Life for All through its accomplishment in satisfying
requirements in objective Celebrating and Promoting our Culture.
Alternatives to the Recommendation
None.
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Tuesday, July 16, 2019
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Town of Aurora
General Committee Report No. PDS19-059
Subject: Request to Remove a Property from the Aurora Register of
Properties of Cultural Heritage Value or Interest
11 Irwin Avenue
Prepared by: Adam Robb, Planner
Department: Planning and Development Services
Date: July 16, 2019
Recommendation
1. That Report No. PDS19-059 be received; and,
2. That the property located at 11 Irwin Avenue be removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest.
Executive Summary
The purpose of this report is to provide Council with recommendations from the
Heritage Advisory Committee regarding the request to remove the property located at
11 Irwin Avenue from the Aurora Register of Properties of Cultural Heritage Value or
Interest.
• The house on the property was constructed sometime between 1954-1960 and
can be described as a 1.5 storey frame structure with a side gable main roof and
a large front dormer.
• A Cultural Heritage Assessment was submitted by the owner and the Heritage
Advisory Committee completed an evaluation of the property where it was
determined that 11 Irwin does not have sufficient heritage value to warrant
designation.
• The owner has submitted a conceptual site plan to replace the existing building
with a 2-storey, single detached dwelling with a built form that takes cues from a
typical 2-storey, hipped roof Edwardian architectural form commonly constructed
in southern Ontario in the early 20th century.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item C3
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July 16, 2019 Page 2 of 5 Report No. PDS19-059
Background
The owner of the property located at 11 Irwin Avenue submitted an Application to
request that the subject property be removed from the Aurora Register of Properties of
Cultural Heritage Value or Interest on April 30, 2019.
Location
The subject property is located on the south side of Irwin Avenue, east of Machell
Avenue and west of Yonge Street (See Attachment 1). It is located within the Old Town
character area as defined by the Aurora Promenade Plan, which requires sensitive infill
considerations for streetscape improvements. The property is non-designated but listed
on the Aurora Register of Properties of Cultural Heritage Value or Interest.
Analysis
History of the Property
The approximate construction date of the house at 11 Irwin Avenue can be readily
established. Goad’s 1913 and 1927 Fire Insurance Plans do not show any structure on
the subject property. An air photo of the area dated 1954 does not show a structure
either. The existing structure is first present in the 1960 Fire Insurance Plan for the
street. Therefore, the house was most likely built sometime between 1954 and 1960.
Heritage Evaluation of the Existing Building
The Ontario Heritage Act provides criteria for determining cultural heritage value or
interest through Ontario Regulation 9/06. This Regulation requires that a building must
exhibit significant design/physical, associative, or contextual value to warrant
designation.
The House is a 1.5 storey frame structure clad in stucco. The property has a side gable
main roof and a large front gable dormer in the centre of the front main roof slope with a
large coupled window. It is designed as a vernacular interpretation of the Craftsman
architectural style. It has been altered, although the basic form, massing, fenestration
and roof shape of the structure remain intact.
Based on the assessments performed, the property at 11 Irwin Avenue does not have
sufficient cultural value or interest as defined by regulation issued under section 29 (1)
of the Ontario Heritage Act to warrant designation. The house does not have significant
design value or physical value having been significantly altered; has minimal historical
or associative value being constructed in only the mid 20th century; and has only
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July 16, 2019 Page 3 of 5 Report No. PDS19-059
marginal contextual value, being a non-significant site within the Old Aurora area.
Overall, the property does not contribute to or enhance the Irwin Avenue streetscape.
The Heritage Advisory Committee’s Evaluation Working Group also performed an
objective evaluation of the subject property on May 3, 2019 (See Attachment 5). The
Evaluation Criteria for assessing the cultural heritage value of buildings was developed
by the Town in consultation with its Municipal Heritage Committee. As per Section 13.3
e) of the Official Plan, priority will be given to designating all Group 1 heritage
resources. The Evaluation found the subject property to score Group 3, with an overall
rating of 32.25/100.
Neighbourhood Context
The subject property is located within Old Aurora, within the northwest block of the
Yonge and Wellington intersection. While the property supports the mid-20th Century
built history of Irwin Avenue, it cannot be considered a valued component of the
neighbourhood streetscape due to a lack of originality and unsympathetic alterations.
The property is not located within the Stable Neighbourhoods Site Plan Control Area.
Proposal
The owner wishes to remove the property from the Aurora Register as a non-designated
‘listed’ property with the intention of demolishing the existing structure on the subject
property to construct a new, Edwardian-style single detached residential building (See
Attachment 3).
Any replacement building on the property will be designed sympathetically, and it is
recommended that setbacks and height align with other adjacent buildings along Irwin
Avenue. Final elevations will be subject to review by Planning Staff and/or the Design
Review Panel to ensure the sympathetic design of the property and compatibility within
the local area.
Advisory Committee Review
On June 3, 2019, the Town’s Heritage Advisory Committee reviewed a request to
remove the subject property from the Aurora Register of Properties of Cultural Heritage
Value or Interest. At this meeting, Committee passed a motion recommending that the
subject property be removed from the Register; and that future building elevations be
subject to review by Planning Staff and/or the Design Review Panel to ensure the
sympathetic design of any replacement building, prior to issuance of a building permit.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item C3
Page 3 of 5
July 16, 2019 Page 4 of 5 Report No. PDS19-059
Further to the Legal Considerations section below, where a property is de-listed,
Section 27 of the Ontario Heritage Act (OHA) no longer applies. As such, the review of
elevations post de-listing by the Heritage Committee is beyond the scope of their
mandate as per Section 27 of the OHA.
In light of the above, Staff have considered Committee’s comments, and provided the
recommendations listed at the outset of this report to Council.
Legal Considerations
According to section 27 of the Ontario Heritage Act (the “Act”), a municipal register of
cultural heritage value or interest may include properties that have not been designated
under the Act, but that Council believes to be of cultural heritage value or interest.
Before deciding to remove a property from the list, Council shall consult with the
Heritage Advisory Committee.
Where a property is listed, the property owner shall not demolish or remove a building
or structure on the property without providing Council with at least 60 days written
notice. This gives Council the time to determine whether the property should be
designated. If Council de-lists the subject property, this section will no longer apply.
The owner would still be required to obtain a demolition permit in accordance with the
Building Code Act, 1992.
At the time of writing this report, a demolition permit has not been submitted to the
Town.
Financial Implications
There are no financial implications.
Communications Considerations
No communication required.
Link to Strategic Plan
The conservation of heritage resources supports the Strategic Plan goal of Supporting
an Exceptional Quality of Life for All through its accomplishment in satisfying
requirements in objective Celebrating and Promoting our Culture.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item C3
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General Committee Meeting Agenda Tuesday, July 16, 2019Item C3 Page 5 of 5
Town of Aurora
General Committee Report No. PDS19-061
Subject: Approval for Capital Project No. 34533 – Traffic Calming Measures in
School Zones
Prepared by: Michael Bat, Traffic/Transportation Analyst
Department: Planning and Development Services
Date: July 16, 2019
Recommendation
1. That Report No. PDS19-061 be received; and,
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 34533 – Traffic Calming Measures in School Zones in the amount
of $20,000.
Executive Summary
The Town would like to implement the Flexible In-Street Signs Pilot Program as a
continuous efforts to enhance safety for all road users within school zones.
Capital Project No. 34533 – Traffic Calming Measures in School Zones was
conditionally approved by Budget Committee during the 2019 Capital Budget Review
meeting held on February 19, 2019.
The Capital Project Sheet is provided in Attachment 1.
This report presents to Council the additional information as requested by Budget
Committee to satisfy the requirement for lifting the conditional approval.
The report can be summarized as follows:
• It describes existing road conditions for Bridgenorth Drive, McClellan Way and
Devins Drive;
• It provides recommended layout and configurations of flexible in-street sign for traffic
calming within the three school zones;
• It presents general criteria on school selection for the Flexible In-Street Sign Pilot
Program;
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item C4
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July 16, 2019 Page 2 of 6 Report No. PDS19-061
• Staff are recommending the program not be extended to Aurora Heights Public
School because of the adjacent all-way stop control and the location of the school
driveway; and,
• Traffic data will be collected before and after installation of the flexible in-street signs
to measure the effectiveness in speed reduction.
Background
Pedestrian safety in school zones is an ongoing concern experienced in the Town and
various solutions have been implemented to reduce vehicle travel speeds and improve
pedestrian crossing including:
• Implementation of parking and stopping restrictions accompanied with proactive
patrol and enforcement;
• Strategic placement of crossing guards at intersections along key pedestrian routes
with high crossing activities;
• Deployment of radar speed display signs to alert motorists and reinforce the posted
speed limit; and,
• Work closely with school representatives and stakeholders to implement Active and
Safe Route to School Program.
As a continuous effort to promote traffic safety and raise motorist awareness and
attentiveness, staff are proposing to implement the Flexible In-Street Sign Pilot Program
at the following school sites:
• Northern Lights Public School and St. Jerome Catholic Elementary School;
• Highview Public School and Light of Christ Catholic Elementary School; and,
• Devins Drive Public School.
The school sites are illustrated in Figure 1.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item C4
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July 16, 2019 Page 3 of 6 Report No. PDS19-061
Analysis
Existing road conditions of Bridgenorth Drive, McClellan Way and Devins Drive
Bridgenorth Drive:
(Northern Lights
Public School and St.
Jerome Catholic
Elementary School)
is a two-lane local road with single lane per travel direction. It
has an urban cross-section with curbs on both sides of the road
and sidewalks on the west side of the road. The existing
pavement is 10.0 metres wide. In accordance to the Town
Zoning By-law No. 4574-04.T the posted speed limit is 40 km/h.
McClellan Way:
(Highview Public
School and Light of
Christ Catholic
Elementary School)
is a two-lane local road with single lane per travel direction. It
has an urban cross-section with curbs on both sides of the road
and sidewalks on both sides of the road. The existing pavement
is 9.5 metres wide. In accordance to the Town Zoning By-law
No. 4574-04.T the posted speed limit is 40 km/h.
Devins Drive:
(Devins Drive Public
School)
is a two-lane local road with single lane per travel direction. It
has an urban cross-section with curbs on both sides of the road
and sidewalks on the north side of the road. The existing
pavement is 8.5 metres wide. In accordance to the Town Zoning
By-law No. 4574-04.T the posted speed limit is 40 km/h.
Recommended layout and configurations of flexible in-street sign for traffic
calming within school zones
The key feature of flexible in-street sign is to reduce vehicle travel speed by creating a
“narrowing effect” on the lane and roadway using physical barriers. The flexible signs
are durable and they are designed to resist impact from vehicles. If the sign is struck by
a vehicle it will collapse and rebound back to its initial position.
The recommended layout for two-way streets with 8.0 metres or greater pavement width
is one centreline sign accompanied with edge-line flexible bollard on both sides. In
addition, a lane width of 3.5 metres should be maintained to accommodate buses and
emergency vehicles. These signs will be removed in November and reinstated in April
(weather permitting) to facilitate snow removal activities.
It is important to note that the flexible in-street signs are not a traffic control device and
thereby pedestrian does not have the dedicated right-of-way to cross the street where
these signs are installed.
The recommended general configuration is illustrated in Figure 2.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item C4
Page 3 of 10
July 16, 2019 Page 4 of 6 Report No. PDS19-061
General criteria on school selection for the Flexible In-Street Sign Pilot Program
Based on similar experiences gathered from other municipalities (Newmarket and
Markham), the schools were selected based on the following general criteria to ensure
overall effectiveness:
• Two lane roadway with single lane per travel direction;
• Ability to maintain a minimum lane width of 3.5 metres;
• Ability to install a minimum of 80 metres from a curve; and,
• Ability to install a minimum of 80 metres from a traffic control device.
Staff will monitor the program and adjust the selection criteria accordingly once initiated.
The supplier will be responsible for installing and removing the signs and they will be
temporarily stored at the JOC during the winter season.
Staff recommends not to extend the program to include Aurora Heights Public
School
As requested by Budget Committee, staff have reviewed the request to extend the
program to Aurora Heights Public School. However, given the close proximity between
the school driveway and the existing all-way stop control at the intersection of
Tecumseh Drive and Kitimat Crescent, the flexible in-street signs will not be effective.
Therefore, staff do not consider Aurora Heights Public School to be suitable site for the
program.
Traffic data will be collected before and after installation of the flexible in-street
signs to measure the effectiveness in speed reduction
Staff will arrange to collect traffic data and compare the vehicle travel speeds before
and after the implementation of the Flexible In-Street Sign Pilot Program to determine
the effectiveness in traffic calming.
A follow-up report will be presented to General Committee to summarize the findings
and evaluate the effectiveness of the program after one year of implementation.
Advisory Committee Review
Not applicable.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item C4
Page 4 of 10
July 16, 2019 Page 5 of 6 Report No. PDS19-061
Legal Considerations
None.
Financial Implications
The associated cost to install the flexible in-street signs will be funded by Capital Project
No. 34533 – Traffic Calming Measures in School Zones.
Communications Considerations
The school sites and local area residents will be notified by mail of the Flexible In-Street
Sign Pilot Program.
Link to Strategic Plan
This report supports the Strategic Plan goal of Support an Exceptional Quality of Life for
All by examining traffic patterns and identify potential solutions to improve movement
and safety at key intersections in the community.
Alternative to the Recommendation
1. THAT the Council not approve the lifting of the conditional approval for Capital
Project No. 34533.
Conclusions
Based on the information presented in this report, staff recommend that Council lift its
conditional approval of Capital Project No. 34533 – Traffic Calming Measures in School
Zones. In addition, staff recommends not to extend the program to Aurora Heights
Public School given the adjacent all-way stop control resulting in limited benefit from the
program.
A follow-up report will be presented to General Committee to summarize the findings
and evaluate the effectiveness of the program after one year of implementation.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item C4
Page 5 of 10
General Committee Meeting Agenda Tuesday, July 16, 2019Item C4 Page 6 of 10
Town of Aurora
Capital Projects
Project
Department
Version Year
34533 Traffic Calming Measures in School Zones
Planning & Development Services
Commitments-Bal 2020
Description
TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018
Project conditionally approved pending a further report to Council as per Budget Committee on February 19, 2019
PROJECT DESCRIPTION:
Provide a brief overview of the project and include the key goals, objectives and performance measures.
The flexible sign is installed on the centreline of road and flexible posts on edge of roadway are optional
(depending on road width and other existing constraints). It is designed to narrow the street and forces vehicles to
slow down. The following locations can be considered for the implementation of the school zone centreline
flexible sign pilot program:1)Northern Lights PS and St. Jerome Catholic ES
2)Highview PS and Light of Christ Catholic ES
3)Devins Drive PS
The Town would like to implement a school zone centreline flexible sign pilot program as a continuous efforts to
enhance safety for all road users within school zones.
PROJECT BENEFITS:
Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits.
The key benefits of centreline flexible sign are: 1) Effective at reducing vehicle travelling speed. 2) Low capital
and operating costs compared to traditional physical traffic calming measures or other methods. 3) Minimal
impacts to emergency or transit vehicles (if implemented correctly). 4) Durable and easy to implement.
IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED:Please provide an explanation of what the outcomes would be if the project was not approved.
The centreline flexible sign is designed and intended to reduce vehicle traveling speed in school zones.
Therefore, if the program was not approved it may have an impact on road safety within school zones.
Budget
Future202520232022202120202024Total
PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT:
Provide the reasons the project should be approved and what will be the impact of the project to service levels.
ATTACHMENT #1 PDS19-061
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item C4
Page 7 of 10
Town of Aurora
Capital Projects
Project
Department
Version Year
34533 Traffic Calming Measures in School Zones
Planning & Development Services
Commitments-Bal 2020
Gallery
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item C4
Page 8 of 10
KEY PLANSCHOOL SITE LOCATIONS
Map created by the Town of Aurora Planning and Development Services Department, June 18th, 2019. Base data provided by York Region and Aurora - GIS. This is not a legal survey.
PDS19-061
Birkshire DrBirkshire DrKirkvalley CresKirkvalley Cres
Ln
Glen Cres
Hollandview Tr
NorthernLightsP.S.
St. JeromeCatholicE.S.Hollandview TrBirkshire Dr
Pedersen Dr
Gateway DrOstick Street
Earl Stewart Dr
Bowler Street
Skipton Tr
Steckley Street
Snedden AveKirkvalley Cres
Turnbridge Rd
Bridgenorth DrBlaydon Ln
Haverhill Terr
Perivale Gdns
Valemount Way
Evelyn Buck Lane
Billingham Hgts
Somerton Crt
Hollidge Blvd
Chippingwood Mr
Watkins
Dovercourt
Walter Dove CourtCrawford Rose DrHill DrHill Dr
Devins DrCresDevinsDriveP.S.
Orchard Heights Blvd
BaycroftLnAutumn
WayValleyCresMoffa
tCre
s MeadowoodHill DrDevins Dr
Kemano Rd Banff DrOrchard Heights Blvd
Lanewoo
d
D
r
Copland TrAprilGdns
AlgonquinForeht CresSiouxGateTownship of KingLight ofChristCatholicE.S.HighviewP.S.Bathurst StMcClellan W
a
y
Henderson Dr
Allenvale DrCarlyle Cres Cashel CrtWillisDr
Dawlish AveCovent CresChiswickCresCharingCres
Tradewind TerrWardle Gate Wat
ts
Meadow
PrestonThompson
Pl
FIGURE #1
0 75 150
Metres 0 100 200 Metres075150Metres General Committee Meeting Agenda Tuesday, July 16, 2019Item C4 Page 9 of 10
FIGURE 2
RECOMMENDED GENERAL CONFIGURATION
Map created by the Town of Aurora Planning and Development Services Department, February 1st, 2018. Base data provided by York Region and Aurora - GIS. This is not a legal survey.
PDS19-061
Source: City of Markham General Committee Meeting Agenda Tuesday, July 16, 2019Item C4 Page 10 of 10
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date: Wednesday, June 5, 2019
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: John Lenchak (Chair) (arrived 7:50 p.m.), Hailey Reiss (Vice
Chair), Matthew Abas, Gordon Barnes, Max Le Moine and
Jo-anne Spitzer
Members Absent: Councillor Rachel Gilliland
Other Attendees: Robin McDougall, Director of Community Services, Mat
Zawada, Accessibility Advisor, and Nicole Trudeau,
Committee Coordinator
The Vice Chair called the meeting to order at 7 p.m.
1. Approval of the Agenda
Moved by Matthew Abas
Seconded by Max Le Moine
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
Accessibility Advisory Committee Meeting Minutes of May 8, 2019
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item A1
Page 1 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 5, 2019 Page 2 of 6
Moved by Matthew Abas
Seconded by Gordon Barnes
That the Accessibility Advisory Committee meeting minutes of May 8, 2019, be
received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Memorandum from Director of Community Services
Re: Library Square Design
Staff introduced the consultants, David Leinster of The Planning Partnership,
and Thomas Nemeskeri of RAW Design Inc., who presented an overview of the
latest interior and exterior features of the Library Square Design including the
performance hall (features, sample uses and theatre configuration), accessible
parking (off-street and on-street parking) and the current project schedule.
The Committee received the comments of the presentation for information.
The consultants, staff and the Committee discussed various amenities and
features of the Library Square Design, including the theatre configuration of the
performance hall (accessible, adaptable and companion seating), exterior and
interior accessible pedestrian routes, and site finishings (plant material), along
with the number and location of accessible parking spaces.
Moved by Matthew Abas
Seconded by Gordon Barnes
1. That the memorandum regarding Library Square Design by received for
information.
Carried
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item A1
Page 2 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 5, 2019 Page 3 of 6
2. Memorandum from Planner
Re: Site Plan Application, J.E. DEL Management Inc., 2 Scanlon Court,
Aurora, ON L4G 4C3, Part of Lot 105, Reg. Plan 246, File Number:
SP-2019-01
Staff provided an overview of the Site Plan Application, and the Committee
reviewed the site plan and discussed accessibility standards to be considered
as part of the site plan application.
Moved by Max Le Moine
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Site Plan Application, J.E. DEL
Management Inc., 2 Scanlon Court, Aurora, ON L4G 4C3, Part of Lot 105,
Reg. Plan 246, File Number: SP-2019-01 be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Site Plan Application be considered by staff:
(a) Request a power door operator at each entrance; and
(b) Request additional curb cuts along the exterior path of travel (walkway);
and
(c) Request for the exterior path of travel (walkway) to connect to the future
sidewalk, along Scanlon Court; and
(d) Request that parking be moved to be adjacent with the proposed
building.
Carried
3. Memorandum from Planner
Re: Application for Site Plan Amendment, St. Andrew’s College
15800 Yonge Street, Part of Lot 84, Concession 1 WYS, File Number:
SP-2019-02
Staff provided an overview of the Application for Site Plan Amendment, and the
Committee reviewed the site plan and discussed accessibility standards to be
considered as part of the application for site plan amendment.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item A1
Page 3 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 5, 2019 Page 4 of 6
Moved by Matthew Abas
Seconded by Max Le Moine
1. That the memorandum regarding Application for Site Plan Amendment, St.
Andrew’s College, 15800 Yonge Street, Part of Lot 84, Concession 1 WYS,
File Number: SP-2019-02 be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Application for Site Plan Amendment be considered by staff:
(a) Request a power door operator at each entrance;
(b) Request a marked crosswalk between the parking lot and main
entrance, with a curb cut; and
(c) Request to review and comment on the interior drawings for the theatre,
at a future Accessibility Advisory Committee.
Carried
4. Round Table Discussion
Re: Town of Aurora Accessibility Plan 2018 to 2024
Staff provided an overview of the Town of Aurora Accessibility Plan 2018 to
2024, including the status of various project items in Appendix “B” –
Recommended Accessibility Items 2018-2024.
The Committee agreed to develop a checklist to assess needs, identify barriers
and issues of concern to ensure Town facilities are accessible and exceed the
requirements under the Accessibility for Ontarians with Disabilities Act, 2005,
S.O. 2005, c. 11, as amended, and the Building Code Act, 1992, S.O. 1992, c.
23, as amended.
The Committee discussed new project items to be added to Appendix “B” –
Recommended Accessibility Items 2018-2024, including an induction loop in
the Holland Room.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item A1
Page 4 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 5, 2019 Page 5 of 6
Moved by Matthew Abas
Seconded by Gordon Barnes
1. That the comments and suggestions regarding the Town of Aurora
Accessibility Plan 2018 to 2024 be received and referred to staff for
consideration and action as appropriate.
Carried
6. Informational Items
5. Memorandum from Accessibility Advisor
Re: Ontario BIA Association (OBIAA) Handbook
Staff provided an overview of the handbook produced by the Ontario BIA
Association called “The Business of Accessibility: How to Make Your Main
Street Business Accessibility Smart”, and noted that the handbook offers no
cost and low cost suggestions, gathered from those with first-hand experience,
to inspire businesses to go beyond the minimum requirements of the
Accessibility for Ontarians with Disabilities Act, 2005, S.O. 2005, c. 11, as
amended.
The Committee was encouraged to visit www.obiaa.com/accessibility to
download an accessible version of the handbook.
Moved by Jo-anne Spitzer
Seconded by Max Le Moine
1. That the memorandum regarding Ontario BIA Association (OBIAA)
Handbook be received for information.
Carried
6. Memorandum from Accessibility Advisor
Re: Accessible Documents Project
Staff provided an overview of the Accessible Documents Project, including the
current project schedule, – and noted that the internal project, when launched,
will include accessible templates, guidelines and step-by-step instructions for
Town staff to make information accessible.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item A1
Page 5 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, June 5, 2019 Page 6 of 6
Moved by Max Le Moine
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Accessible Documents Project be
received for information.
Carried
7. Adjournment
Moved by Jo-anne Spitzer
Seconded by Max Le Moine
That the meeting be adjourned at 8:35 p.m.
Carried
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item A1
Page 6 of 6
Town of Aurora
Community Advisory Committee
Meeting Minutes
Date: Thursday, June 20, 2019
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: Sera Weiss (Chair), Denis Heng (Vice Chair), Barry
Bridgeford, Councillor Rachel Gilliland, Chris Gordon,
Balpreet Grewal, Councillor Harold Kim, Janet Mitchell, and
Jennifer Sault
Members Absent: Chris MacEachern
Other Attendees: Anca Mihail, Manager of Engineering and Capital Delivery,
Lisa Warth, Manager, Recreation, and Linda Bottos,
Council/Committee Coordinator
The Chair called the meeting to order at 7 p.m.
1. Approval of the Agenda
Moved by Councillor Gilliland
Seconded by Janet Mitchell
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item A2
Page 1 of 4
Community Advisory Committee Meeting Minutes
Thursday, June 20, 2019 Page 2 of 4
3. Receipt of the Minutes
Moved by Barry Bridgeford
Seconded by Chris Gordon
That the Community Advisory Committee meeting minutes of May 2, 2019, be
received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Memorandum from Manager, Recreation
Re: Aquatic Facility Feasibility Study
Staff introduced the project consultant, Mr. Stuart Isaac, President of Isaac
Sports Group, who provided an overview of the feasibility study goals and
objectives including methodology, program development, design options, site
options, detailed financial operating analysis, and final report.
The Committee inquired about various aspects of the study including the
planned approach and detailed analysis of site options, identification and
analysis of community/user group needs and opportunities, carbon footprint
reduction, community engagement methodology, alternatives to chlorine, and
pool air quality.
The Committee made suggestions regarding community engagement to
include surveys, various social media platforms, and reaching out to potential
users as well as current users, group homes, private club members, and
therapy providers. The Committee further suggested consideration of a
subsidized fees assistance program to ensure that all residents have the
opportunity to use the facilities.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item A2
Page 2 of 4
Community Advisory Committee Meeting Minutes
Thursday, June 20, 2019 Page 3 of 4
Moved by Barry Bridgeford
Seconded by Councillor Kim
1. That the memorandum regarding Aquatic Facility Feasibility Study be
received for information.
Carried
2. Memorandum from GIS Infrastructure Analyst
Re: Community Energy Plan (CEP) – Stakeholder Working Group
Staff provided a brief overview of the memorandum and background to the
development process of the Community Energy Plan (CEP), noting that the
Stakeholder Working Group will contribute throughout the development of the
CEP.
The Committee and staff discussed opportunities for public outreach and input,
social media, reduction of greenhouse gas emissions, and the plans being
developed by other York Region municipalities. Members of the Committee
expressed interested in participating in the development process.
Moved by Jennifer Sault
Seconded by Councillor Gilliland
1. That the memorandum regarding Community Energy Plan (CEP) –
Stakeholder Working Group be received; and
2. That the Community Advisory Committee nominate Barry Bridgeford to
participate in the Community Energy Plan’s Stakeholder Working Group
(SWG).
Carried
6. Informational Items
None
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item A2
Page 3 of 4
Community Advisory Committee Meeting Minutes
Thursday, June 20, 2019 Page 4 of 4
7. Adjournment
Moved by Janet Mitchell
Seconded by Councillor Kim
That the meeting be adjourned at 8:32 p.m.
Carried
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item A2
Page 4 of 4
Town of Aurora
General Committee Report No. CMS19-019
Subject: Library Square Project – Next Steps
Prepared by: Robin McDougall, Director of Community Services
Department: Community Services
Date: July 16, 2019
Recommendation
1. That Report No. CMS19-019 be received.
Executive Summary
The addition to Church Street School, the Outdoor Square and Parking Strategy were
approved to proceed to detailed design which is due to wrap up this month. This report
focusses on summarizing the work completed during the detailed design stage and
outlining the next steps for the project.
• The Project Team has been undertaking coordination of design refinements for
each area of the project
• Design Review Panel supports design of Library Square subject to minor site
plan modifications
• Community engagement continues throughout the project schedule
• Manager of Library Square has been contracted to commence the
implementation of the Business Plan
• Project Management contract has been awarded to Colliers Project Leaders who
will lead the project through to completion and manage the temporary relocation
of the Aurora Cultural Centre and Aurora Museum and Archives
• The next step in the project will include refining the building design in order to
develop Construction Documentation
• The project schedule is on track with the construction scheduled to be complete
Fall 2021
Background
In March 2019, Council approved the schematic design for the Library Square project
and authorized staff to proceed to the detailed design stage. In May 2019, Council
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R2
Page 1 of 11
July 16, 2019 Page 2 of 10 Report No. CMS19-019
approved the addition of the bridge, café and library entrance vestibule to be included in
the scope of the Library Square project.
For clarity, the Detailed Design stage is sometimes referred to as ‘design development’
or ‘defining design’. It is the process of taking on and developing the approved
schematic design. By the end of the detailed design process, the design should be
dimensionally correct and coordinated, describing all the main components of the
building and how they fit together.
Additionally, Council directed staff to report back on the final cost estimate for the
Library Corridor Extension. This detail will be outlined in a separate report on today’s
General Committee agenda (CMS19-020).
Based on the project schedule (Attachment 1), the project is on track and ready to
advance to the next stage of Construction Documentation.
For clarity, the Construction Documentation phase takes the design as developed and
finalized during the Design Development and documents it for construction. Details are
further refined as construction issues are addressed. The main emphasis of this phase
of work is to verify that all information is on the tender ready drawings and in the
specifications so that the project can be bid for construction.
Subject to any other direction received from Council at this time, the project team will
proceed to getting tender ready documents for Council's final pre-tender approval in the
Fall 2019.
Analysis
The Project Team has been undertaking coordination of design refinements for
each area of the project
Over the last few months, the project team has been refining the design based on a
number of inputs including inputs from Council, Advisory Committees, staff, public, code
consultants, technical specialists, and study results. The following is an overview of the
areas that have been refined:
• Coordination of Electrical Requirements to serve Banquet and Conference
events in the Performance Hall
• Refinement of the seating configuration in the Performance Hall to provide
Adaptable and Accessible seating when necessary
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R2
Page 2 of 11
July 16, 2019 Page 3 of 10 Report No. CMS19-019
• Continued coordination of building program with building systems
• Development of the Bridge and Café designs, including coordination with the
Code consultant to refine the proposed bridge design
• Development of the outdoor square design, including the refinement of the
amphitheatre seating configuration, and the design of the water-wall feature
• Development of the Site Plan, including the overall Parking Strategy, Waste
Management Strategy, and Tree Preservation Plan
Design Review Panel supports design of Library Square subject to minor site
plan modifications.
The proposal for Library Square was presented at the Design Review Panel on June 26,
2019. Panel Members were appreciative of the complexity of this project, and provided
feedback related to: the scale and massing of the addition in relation to the existing
heritage building (Church Street School at 22 Church Street); building materiality;
ground floor programming and its relationship to the exterior design of the building; and
compatibility with the immediate and local context.
Panel members felt that the project would benefit from refinement to the public realm,
particularly the landscape treatment on Victoria Street, which was seen as a highly
visible ‘front’ of the site. The members strongly encouraged additional glazing at grade,
a more pleasing east elevation, and relocating the service door/loading bay from
Victoria Street to a less prominent elevation, or re-designing it so that the door blends in
to the façade and has a similar style and scale as other entry doors.
In their final comments, the Panel members were supportive of the Library Square
design. The consultant team will continue to consider the Design Review Panel’s
feedback as they finalize the Library Square landscape plans and elevation drawings.
Community engagement continues throughout the project schedule
Throughout the development of the project, there has been numerous community
engagement initiatives that have taken place and will continue to take place as the
project progresses through each stage. The following opportunities have taken place
over the last few months, while others will continue through the next stage:
• Library Square Project Webpage – ongoing
• Public Information Session – Church Street Parking – May 23
• Advisory Committees – June 3 & 5
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R2
Page 3 of 11
July 16, 2019 Page 4 of 10 Report No. CMS19-019
• Cultural Partners – Open House – June 24
• Design Review Panel – June 26
• Pop-up Information Booths at various Town events
o Go Train Station
o Street Sale
o Canada Day
o Farmers Market
o Music in the Park
o Movie in the Park
o Ribfest
o Multi-Cultural Festival
Manager of Library Square has been contracted to commence the implementation
of the Business Plan
Through a recruitment process, the 3-year contract position has been filled with the
individual commencing on Monday July 15, 2019. This role will be responsible for the
implementation of the Business Plan which will include a review of the management
model, operating budget, marketing plan, fundraising campaign and developing the
seasonal programming in anticipation of the opening season in 2022. This role will also
be responsible for overseeing the temporary relocation of the Aurora Museum &
Archives and the Aurora Cultural Centre supporting both entities in their communication
plan to achieve the greatest success during this temporary relocation. In cooperation
with the consultant, this role will also be responsible for the implementation of the
Cultural Master Plan.
Project Management contract has been awarded to Colliers Project Leaders who
will lead the project through to completion and manage the temporary relocation
of the Aurora Cultural Centre (ACC) and Aurora Museum and Archives (AMA)
Colliers Project Leaders are well known in the industry of Project Management with
many successful projects completed including many municipal projects of similar size
and scope. They will be responsible for the management and coordination of all
aspects of the project from this stage through to occupancy. Some of these
responsibilities include the oversight of the preparation of tender packages, contract
administration, change order control, budget management, move management
(temporary relocation of ACC and AMA), work schedules, payments, monthly project
summary reports, etc.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R2
Page 4 of 11
July 16, 2019 Page 5 of 10 Report No. CMS19-019
The next step in the project will include refining the building design in order to
develop Construction Documentation
The construction documentation stage will involve staff and the consultants continuing
to work together to refine the building design over the next few months. Some of those
areas will include:
• Refinement of the acoustic design of the Performance Hall
• Refinement of a Stormwater Management Strategy
• Refinement of the Bridge, Library Vestibule, and the Maintenance Pavilion
• Ongoing coordination with the Town’s services, toward integration in the building,
including Waste, Security and IT
• Selection of Furniture within the Square and within the buildings
• Continued Structural, Mechanical, Electrical and Building Envelope coordination,
toward the Sustainable Design goals of the project
• Research into various patinated metal veil materials, including how they are to be
lit, for review by Council
• Coordination of Lighting Design strategy throughout
The project schedule is on track with the construction scheduled to be complete
Fall 2021
As outlined in the project schedule, the next stage of the project is Task 4 – Commence
Construction Documentation (CD) along with a refinement of the project budget.
Following the development of the construction documentation, the refined cost estimate
will advance to a Class A estimate. As per Tasks 7 and 8, staff will return to Council
with the Class A estimate along with a request to issue the construction tender in late
Fall 2019. This will be an important step in the project.
With Council’s approval in the Fall 2019 to proceed to issue the construction tender, the
construction is scheduled to commence Spring 2020 with final completion in Fall 2021.
This would result in fit-out and occupancy in Spring 2022.
Advisory Committee Review
Heritage Advisory Committee (HAC) - Staff and consultants attended the HAC on June
3, 2019 to share the latest designs and presented an update on the content regarding
the coloured elevations, depicting a revised roof line for the Cultural Centre Addition,
building material properties, and shadow studies. In addition, ERA provided
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R2
Page 5 of 11
July 16, 2019 Page 6 of 10 Report No. CMS19-019
commentary on the building massing and alterations to the School House interior to
serve Code/Life-Safety requirements.
The committee members had a few additional questions and comments.
Heritage Advisory Committee – June 3, 2019
Comments from Committee members Response from Consultants or Staff
Concerns expressed and discussion of effective
fire separation at key connection points between
new building and heritage asset
As per the Building Code, the Fire Code
measures will be accommodated through the
use of a water curtain between the new
building and heritage asset. ERA are in
support of this methodology. OHT will be
consulted on this type of mitigation to confirm
their position.
Discussed future maintenance of new structure
cladding “veil” and glass ceiling over atrium.
Which direction will the grain of the veil be
(different lighting opportunities)?
Roof top access is available to perform
maintenance/cleaning of glass ceiling over
atrium. Little to no maintenance would be
required on the veil. Veil is intended to ‘age’
naturally over time. Consultants are still
reviewing veil material and lighting
opportunities.
Two points of view on impact on Heritage
impact: scale, massing and material choice and
reference to original building
ERA Architects (Heritage Consultant) stated
their experience and support for the design of
the project and that it is in line with heritage
principles.
Discussed that contemporary style is acceptable
however some questions about lack of other
alternative designs presented at beginning of
process
Staff explained that with the limitations on the
footprint (must not be larger than the school
house) along with the basic ‘black box’ shape
for the large performance hall, there are very
few things that can be done to the design.
Council approved to proceed to the next stage
of the project based on the schematic design.
Discussion that despite some refinements and
acknowledgement of the committees previous
concerns, the overall impact of the building’s
design is unchanged
In relation to the heritage aspects, the
architects made some refinements based on
Council, HAC Committee, Heritage consultants
and OHT inputs.
Discussion that HAC discussions should not
detain process for getting building started
Committee passed a motion to receive the staff
memo and consultant’s presentation
requesting their input be shared with Council.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R2
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July 16, 2019 Page 7 of 10 Report No. CMS19-019
Additionally, the consultants shared the preservation measures that will be implemented
to protect the heritage tree located at the front of the Church Street School entrance
adjacent to Church Street.
Accessibility Advisory Committee - Staff and consultants attended the AAC on June 5,
2019 to share the latest designs and presented updated content regarding parking
space design, seating design for the Performance Hall, stair design, and overall
landscape design considerations within the Square.
Accessibility Advisory Committee – June 5, 2019
Comments from Committee members Response from Consultants or Staff
Question regarding the stage – was it
raised?
Consultants confirmed the floor for the
Performance Hall is flat and fully
accessible.
Questions regarding the retractable
seating – is there room for a walker?
What if there are a higher demand for the
accessible seating, what can be done?
Consultants confirmed patron’s walker
could be used and then stored to the
side. Also, the current provision of
accessible and adaptable seating
exceeds code requirements, however, if
there is a special occasion where there is
a higher demand for accessible seating,
the retractable seating could be extended
one less row providing additional space at
floor level for more accessible seating.
AAC asked for some clarification about
having companion seating as well as
leg/wheelchair clearance in rows directly
behind the first row
Consultants confirmed the design
includes companion seating adjacent to
the accessible or adaptable seats and
confirmed there is clearance behind the
first row.
Is there provisions for individuals with
hearing restrictions?
Yes, an induction loop – hearing aid
system is included in the design.
Consideration for the developer to use
tree species that drop minimum foliage
next to off-street parking lot to decrease
slip hazard when the leaves begin to fall
Consultants will take this into
consideration during the development of
the final landscape design.
The Town’s Accessibility Advisor also noted that there are new Design of Public Spaces
(Built Environment) Standards enacted from the Province of Ontario, under the
Accessibility for Ontarians with Disabilities Act and revisions to the Ontario Building
General Committee Meeting Agenda
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July 16, 2019 Page 8 of 10 Report No. CMS19-019
Code to help standardize and encourage barrier free access. These new design
standards will apply to the Library Square project.
Legal Considerations
Not applicable
Financial Implications
An update on the expenditures to date, as well as the most current recommended
funding strategy for the complete Library Square project is outlined in report number
FS19-025 which is included in the this evening’s General Committee agenda.
Further refinements to the total cost estimate may come as this project progresses
through its construction documentation. This will also include refinement of its
contingency allowance as it becomes a Class A estimate.
Communications Considerations
This report will be posted to the website to keep residents informed of plans and any
future direction from Council will be shared via Council Highlights, Town website and
social media. Additional consideration may be provided for public meetings and open
houses.
Link to Strategic Plan
The development of Library Square supports the following Strategic Plan goals and key
objectives:
Supporting an exceptional quality of life for all in its accomplishment in satisfying
requirements in the following key objectives within these goal statements:
• Invest in sustainable infrastructure
• Celebrating and promoting our culture
• Encourage an active and healthy lifestyle
• Strengthening the fabric of our community
General Committee Meeting Agenda
Tuesday, July 16, 2019
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Page 8 of 11
July 16, 2019 Page 9 of 10 Report No. CMS19-019
Alternative(s) to the Recommendation
1. Council may provide further direction.
Conclusions
As the project team worked diligently through the detailed design stage of the Library
Square project, the project is on track and ready to advance to the next stage of
Construction Documentation. The current project schedule remains on track to be
complete Fall 2021 with fit-out and occupancy Spring of 2022.
Subject to any other direction received from Council at this time, the project team will
proceed to getting tender ready documents for Council's final pre-tender approval in the
Fall 2019.
Attachments
Attachment 1 – Library Square – Project Schedule
Previous Reports
PBS17-066 – Award of Contract for Library Square Site Plan, September 5, 2017;
PBS17-096 – Preferred Design for Library Square, December 5, 2017;
PBS17-100 – Preferred Design for Library Square – Additional Information December
12, 2017;
PDS18-014 – Updated Design for Library Square, January 30, 2018;
PDS18-076 – Library Square – June 19, 2018;
CMS19-005 – Library Square – Project Update – February 12, 2019
FS19-017 – Incremental Operating Requirement Funding Strategy – March 18, 2019
PDS19-020 – Library Square – Planning Policy – Conformity Report – March 21, 2019
FS19-012 – Library Square – Financial Strategy – March 21, 2019
PDS19-018 – Library Square – Parking Strategy – March 21, 2019
CMS19-007 – Library Square – Addition to Church Street School – March 21, 2019
CMS19-008 – Library Square – Outdoor Square – March 21, 2019
CMS19-009 – Library Square – Proposed Operating Plan – March 21, 2019
CMS19-015 – Library Square – Linkage and Café Options – May 21, 2019
FS19-024 – Library Square – Total Budget Funding Sources – May 28, 2019
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R2
Page 9 of 11
General Committee Meeting Agenda Tuesday, July 16, 2019Item R2 Page 10 of 11
DRAFT - as of July 2019
2020 2021 2022
TASK SPRING SUMMER FALL WINTER SPRING WINTER SPRING
1 Commence Design Development x
2 Complete Design Development x
3 Receive direction to Proceed to next Phase x
4 Commence Construction Documentation (CD)x
5 Class-B costing prepared at 50-60% CD x
6 Value Engineering options at 75% CD x
7 Class-A costing prepared at 90% CD x
8 Receive direction to Proceed to next Phase x
1 Prepare Tender Documentation (late Dec.)x
2 Early Works Tenders (Early January)x
3 Remaining Trade Tenders (January)x
1 Early Works
2 Construction
3 Substantial Performance x
4 Fit Out x
5 Occupancy xPRE-CONSTRUCTIONPROC.CONSTRUCTION2019
AURORA LIBRARY SQUARE - ELEMENTAL PROJECT SCHEDULE
*Assumption: with Council approval to commence July 2019 CMS19-019 Attachment 1 General Committee Meeting Agenda Tuesday, July 16, 2019Item R2 Page 11 of 11
Town of Aurora
General Committee Report No. FS19-025
Subject: Library Square - Financial Update
Prepared by: Jason Gaertner, Manager, Financial Planning
Department: Financial Services
Date: July 16, 2019
Recommendation
1. That Report No. FS19-025 be received.
Executive Summary
This report presents Council with a financial update for the Library Square project.
• A summary by key Library Square project components of its total approved
budget and expenditures as of June 30, 2019 has been included for Council’s
reference
• The Library Square project’s funding strategy has been updated to reflect recent
Council decisions
The Library Square project’s total budget and associated funding strategy is expected to
be finalized by Council in the fall of 2019.
Background
Council continues to refine the Library Square’s design. To date some of its recent
design refinements include:
• A bridge link between the New Church Street School Addition and the existing
Aurora Public Library;
• Library extension vestibule; and
• New café.
In an effort to monitor the financial impacts of its approved refinements to the design of
Library Square, Council has requested that staff provide regular financial updates to
Council for this project.
In addition, recent Council decisions have necessitated an update of the recommended
funding strategy for the Library Square project.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R3
Page 1 of 7
July 16, 2019 Page 2 of 5 Report No. FS19-025
Analysis
A summary by key Library Square project components of its total approved
budget and expenditures as of June 30, 2019 has been included for Council’s
reference
In an effort to ensure greater reporting transparency, the Library Square project’s key
components have been expanded to include the following five components:
• Demolition of 52 and 56 Victoria Street Structures,
• Addition to Church Street School,
• Outdoor Square,
• Parking & Laneway, and
• Library Bridge Link & Vestibule.
A detailed break-down of the Library Square’s total approved budget and expenditures
to date by these noted key components can be found under Attachment #1. This
attachment provides a summary of the total estimated budget required in order to
complete each key Library Square component, as well as each component’s current
approved budget and expenditures to date. The estimated budget requirements for
each of these components may be subject to change as their designs become final.
The Library Square project’s funding strategy has been updated to reflect recent
Council decisions
Recent Council decisions have impacted the previously proposed funding strategy for
the Library Square project thus necessitating an update to the said strategy. These
noted decisions solely affect the available proceeds from the sale of municipal lands
that can be allocated toward the Library Square project. This impact is anticipated to be
a reduction of approximately $3,900,000 in available funds of this nature.
Accordingly staff have undertaken a review of this project’s recommended funding
strategy and propose that the reduced contribution of $3,900,000 from the proceeds
from the sale of municipal lands reserve be replaced by an equivalent shared
contribution from the Town’s available federal gas tax grant revenues and the Town’s
Hydro Sale Investment reserve. Staff do not propose any other changes to this
project’s funding strategy at this time.
As per the Town’s Municipal Funding Agreement for the Transfer of Federal Gas Tax
Funds, an investment into cultural infrastructure, i.e. infrastructure that supports arts,
humanities, and heritage, would be considered an eligible project to which these funds
General Committee Meeting Agenda
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July 16, 2019 Page 3 of 5 Report No. FS19-025
could be applied. Consequently, the Library Square’s proposed addition to the Church
Street School would be considered an eligible project under this agreement. Of note as
well, as part of its 2019/2020 operating budget, the Federal Government has approved
a one-time doubling of the gas tax monies to be transferred to the provinces. The
administrator of these funds to Ontario’s municipalities, the Association of Municipalities
Ontario (AMO), has already confirmed that the Town of Aurora will receive its share of
these one-time revenues.
Figure 1 presents the most current recommended or approved funding sources versus
the previous strategy for the Library Square’s total approved budget to date of $42.4
million. Of this amount, Council has formally approved and funded $2.3 million of these
identified funding sources.
Figure 1 (in $Millions)
Note(s):
1) Assumed a 20 year debenture with an annual carrying cost equivalent to a
one-time 1% tax levy increase. The currently available 20 year debenture
interest through Infrastructure Ontario is 3.26%.
2) This draw from the Council Discretionary reserve was formally approved by
Council in January, 2018 in support of the design of the proposed new
addition to the Church Street School.
3) This current balance is made up of multiple components that were
approved or recommended at different points in time over the life of this
project:
Previous Change New
Total estimated required investment 42.4 - 42.4
Proceeds from the sale of municipal lands reserve (7.1)3.9 (3.2)
Community benefits reserve (2.6)- (2.6)
Grants (14.1)- (14.1)
Federal gas tax grant - (3.4) (3.4)
Outdoor recreation & Library Development Charges (3.5)- (3.5)
Tax levy funded twenty year debenture1 (6.7)- (6.7)
Council Discretionary reserve2 (0.8)- (0.8)
Hydro investment reserve3 (7.6) (0.5) (8.1)
General Committee Meeting Agenda
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Item R3
Page 3 of 7
July 16, 2019 Page 4 of 5 Report No. FS19-025
2017 Demolition of 52 & 56 Victoria Street
Structures and early site design. $ 500,000
2018 Parking and laneway design &
construction 1,000,000
2019 March 21st core budget increases 3,548,000
2019 March 21st parking option approvals 419,000
2019 May 21st option approvals 2,129,300
2019 July 16th funding strategy adjustment 500,000
Total Balance $ 8,096,300
Advisory Committee Review
None
Legal Considerations
Not applicable.
Financial Implications
To account for the reduced availability of proceeds from the sale of municipal lands,
staff recommend that the equivalent funding reduction be replaced with gas tax grant
funding. Council has previously formally approved $2.3 million in funding for this
project. The remaining $40.1 million in budget and funding approved to date will be
finalized and formally approved by Council in the fall of 2019.
Communications Considerations
This report will be posted to the website to keep residents informed of plans, and any
future direction from Council will be shared via Council Highlights, the Town website
and social media.
Link to Strategic Plan
Reporting to Council and the public on capital investment expenditures to date and its
funding strategy supports the Strategic Plan principles of transparency and
accountability.
Alternative(s) to the Recommendation
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R3
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General Committee Meeting Agenda Tuesday, July 16, 2019Item R3 Page 5 of 7
Attachment #1
$128,500 $128,500
Addition to Church Street School $28,324,800
Spent to Date 537,400
Outstanding 1,709,200 2,246,600
Total construction estimate 25,110,100
324,800
Unrecoverable HST $386,700
Public Art Contribution $256,600 26,078,200
$28,324,800 $28,324,800
Outdoor Square $8,563,100
Spent to Date 92,000
Outstanding 132,200 224,200
Total construction estimate 8,130,700
96,900
Unrecoverable HST $111,300 $8,338,900
$8,563,100 $8,563,100
Parking and Laneway $1,469,000
Spent to Date 139,800
Outstanding - 139,800
Total construction estimate 1,290,400
15,800
Unrecoverable HST $23,000 $1,329,200
$1,469,000 $1,469,000
Library Bridge Link & Vestibule $3,943,300
Preparation for Construction
Library Square Project Break-down by Key Component
Costs Approved
Budget
Demolition of 52 and 56 Victoria Street
Structures
Preparation for Construction
Construction
Project Management
Construction
Project Management
Preparation for Construction
Construction
Project Management
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R3
Page 6 of 7
Attachment #1
Spent to Date -
Outstanding - -
Total construction estimate 3,875,100
Unrecoverable HST $68,200 $3,943,300
$3,943,300 $3,943,300
Total Project $42,428,700 $42,428,700
Preparation for Construction
Construction
General Committee Meeting Agenda
Tuesday, July 16, 2019
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Page 7 of 7
Town of Aurora
General Committee Report No. PDS19-063
Subject: Library Square – Church Street Parking - Design Options
Recommendation Report
Prepared by: Andria Sallese, Senior Policy Planner
Department: Planning and Development Services
Date: July 16, 2019
Recommendation
1. That Report No. PDS19-063 be received;
2. That Council direct staff to proceed with Design Option 2B for the Church
Street right -of-way; and,
3. That Town Staff continue to liaise with York Region Transit and the
consultants to ensure there are no conflicts with the existing bus route.
Executive Summary
The purpose of this report is to provide Council with a summary of public feedback
received at the Church Street Public Open House on May 23rd, 2019. The report also
seeks Council direction on the preferred design option for the Church Street right-of-
way. The report can be summarized as follows:
• Four parking options were presented for feedback from the public;
• Public feedback on the Parking Design Options was mixed; and,
• Option 2B was selected as the preferred design option for Church Street.
Background
Since 2000, Council has directed Staff to undertake various studies to address the
parking supply in the downtown. A summary of those initiatives are summarized in
Report No. PDS19-018.
At a Special Meeting of Council on March 21st, 2019, Council approved the following
recommendation directing staff to consult with the public relating to additional on-site
parking on Church Street:
General Committee Meeting Agenda
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July 16, 2019 Page 2 of 7 Report No. PDS19-063
1. That Council approve $145,740.00 to the Library Square budget to be funded as per
Funding Strategy Report FS19-012 for additional on-site parking on Church Street
subject to further public consultation, conditional on the approval of the addition to
the Church Street School.
Staff have prepared the following report to summarize feedback from the public open
house and additional correspondence, and to provide a recommendation on the
preferred option.
Analysis
Four parking options were presented for public feedback
Further to Council direction on March 21st, 2019 (Report No. PDS19-018), the Town of
Aurora and the consultants hosted a Public Open House on Thursday May 23rd, 2019 at
the Aurora Public Library. The purpose of the Public Open House was to introduce
potential options to modify the Church Street right-of-way as part of the Library Square
redevelopment and seek public feedback. Approximately 15 residents attended the
public open house to provide feedback.
Four parking options were presented to the public, three of which were modifications of
the option presented to Council on March 27, 2019 (Staff Report No. PDS19-018)
(Table 1).
The first option was a ‘Do Nothing’ option (see Attachment 1) that maintains existing on-
street parking permissions on the north side of Church Street, retains existing street
trees and sidewalk in the boulevard. With the redevelopment of the Library Square site
and removal of the existing driveways, this Option could provide 3 to 4 additional on-
street parking on the north side of Church Street. In total, this Option could see a total of
16 on-street parking stalls (13 of which are existing).
Option 1 (see Attachment 2) proposes a slight modification to the “Do Nothing” option
by adding a paved area in the boulevard to accommodate three new on-street
accessible spaces and one on-street loading space. In total, Option 1 could see a total
of 12 on-street parking stalls, 3 accessible stalls, and 1 loading stall for a total of 16 (13
of which are existing).
Option 2A (see Attachment 3) removes the existing boulevard treatment and street
trees on the north side of Church Street and replaces it with lay-by parking. The soft
General Committee Meeting Agenda
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July 16, 2019 Page 3 of 7 Report No. PDS19-063
landscape area (sod and heritage trees) is maintained within the tree protection zone.
On-street parking would be introduced on the south side of Church Street. In total,
Option 2A could see a total of 9 lay-by parking stalls, 11 on-street stalls, 3 accessible
stalls, and 1 loading stall for a total of 24 stalls.
To address potential issues related to the removal of many of the existing street trees
on Church Street, and introducing additional on-street parking on the south side of the
street, Option 2B proposes a hybrid of Options 1 and 2A (Attachment 4). Option 2B
removes the boulevard treatment and street trees on the north side of Church Street
(west side) in front of the Library, and replaces it with lay-by parking. The boulevard
treatment including the existing street trees in front of 22 Church Street and the plaza
would continue to be maintained.
On-street parking would be provided on the south-west side of Church Street mirroring
the lay-by stalls on the north side of the street. This option also limits on-street parking
on the south side of Church Street in front of the existing residences. In total, Option 2B
could see a total of 3 lay-by parking stalls, 14 on-street stalls, 3 accessible stalls, and 1
loading stall, for a total of 21 stalls.
Public feedback on the Parking Design Options was mixed
Feedback received on the parking options from participants at the Public Open House
was mixed (see Attachment 1). Generally, however, participants were supportive of a
design option that balanced good streetscape design, preserving existing trees,
promoting walkability, and providing additional parking on Church Street and the
balance of the site.
Planning staff also spoke with two residents and one business owner on Church Street.
While some residents on the south side of Church Street preferred the design options
that did not include on-street parking in front of their properties, one of the business
owners indicated that they were in favour of providing additional on-street parking for
their patrons.
Option 2B was selected as the preferred design option for Church Street
The Options were also reviewed by the Transportation consultant hired by the Town
(BA Group). The consultant’s recommendation is that it is important to find a balance
between good design, costs, and accommodating additional parking demand. Based on
these factors, public input and the consultant’s recommendations, Town Staff
General Committee Meeting Agenda
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July 16, 2019 Page 4 of 7 Report No. PDS19-063
recommend Option 2B. Option 2B provides a total of 21 parking stalls, including 8
additional parking spaces, maintains many of the existing street trees on Church Street,
protects for the heritage landscape in front of the Cultural Centre, and provides the
street width necessary to accommodate two-way traffic. The Transportation consultant
and the Town’s Transportation Analyst advise that alternating parking could provide
additional traffic calming on Church Street.
The consultant also recommends further consultation with York Region Transit on the
design of Option 2B and the proposed perpendicular parking configuration on Victoria
Street. The consultant advises that the perpendicular parking configuration on Victoria
Street could impact existing transit routes with vehicles reversing into a live traffic lane.
Finally, with respect to the design of the parking lot on the north-east side of the site, the
consultant recommends, where possible, to reduce hardscaping and create additional
space for trees and landscaping.
Advisory Committee Review
The proposed approach to accessible parking was presented to the Accessibility
Advisory Committee as part of the Library Square review. The current design includes
additional accessible parking as requested by both the Committee and Council.
Legal Considerations
The Town’s Zoning By-law exempts the Town from complying with the parking
requirements of the By-law since the site is not adjacent to a residential zone.
Financial Implications
On March 21, 2019, as per the Library Square – Funding Strategy Report FS19-012
Council approved an increase of $145,740.00 to the Library Square budget for
additional on-site parking on Church Street subject to further public consultation and
conditional upon the approval of the addition to the Church Street School. The addition
to the Church Street School was approved on March 21st and the required public Open
House in this regard was held on May 23rd, 2019.
Based partially upon the feedback received from the Public Open House, working with
its consultant, the Town has generated four options to address additional on-site
parking on Church Street. Table 1 below provides a summary of these noted options,
General Committee Meeting Agenda
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July 16, 2019 Page 5 of 7 Report No. PDS19-063
including the relative cost of each option. The Town’s consultant notes that, as a result
of the cost of replacing a section of the sidewalk along the accessible parking spaces on
Church Street, and the need for a continuous curb cut, design Option 2A being the
original option approved by Council on March 21st would require an additional $15,010
from the initial amount budgeted. The cost of the preferred, Option 2B, is approximately
$93,500, resulting in a savings of approximately $52,240, which can be redirected to
other parking needs. The additional cost relating to the design of Option 2B would be
funded from these noted savings.
Table 1: Church Street Parking Options
Option
Name Proposed Parking Total
Parking
Estimated Cost
Total
Investment
Approved
Budget
Estimated
Savings /
Short-fall
Do Nothing
No change.
13 existing
on-street
parking
stalls
$145,740 $145,740 $0
Option 1 12 on-street
parking stalls, 3
accessible stalls,
and 1 loading stall
16
(3 new, 13
existing)
$145,740 $145,740 $0
Option 2A 9 lay-by parking
stalls, 11 on-street
stalls, 3 accessible
stalls, and 1
loading stall
Up to 24
(14 new,
13 existing)
Approximately
$160,750 $145,740 ($15,000)
Option 2B* 3 lay-by parking
stalls, 14 on-street
stalls, 3 accessible
stalls, and 1
loading stall
Up to 21
(8 new, 13
existing)
Approximately
$93,500 $145,740 $52,240
*Recommended Option
Communications Considerations
Notice was provided to residents and business owners within 120 metres of the subject
area. Staff also hand delivered notices to all property owners on Church Street who are
directly affected by the proposed design options.
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July 16, 2019 Page 6 of 7 Report No. PDS19-063
Approximately 15 members of the public attended the Public Open House, many who
reside or own businesses in the area. Attendees provided feedback by speaking directly
with staff, by writing their comments on sticky notes, or on a comment card.
Copies of the notice and a reduced copy of the display panels from the May 23rd Public
Open House were delivered by hand to the property owners and residents on the south
side of Church Street.
Feedback from the Public Open House was summarized and, on June 11th, 2019, a
draft of the summary document was emailed to attendees to allow participants an
opportunity to review the document and provide additional comments. Comments from
the Public Open House, including any additional comments received by email, are listed
in Attachment 1.
Link to Strategic Plan
The development of Library Square supports the following Strategic Plan goals and key
objectives by supporting an exceptional quality of life for all in its accomplishment in
satisfying requirements in the following key objectives within these goal statements:
investing in sustainable infrastructure, celebrating and promoting our culture,
encouraging an active and healthy lifestyle; and strengthening the fabric of our
community.
Enabling a diverse, creative and resilient economy in its accomplishment in satisfying
requirements in promoting economic opportunities that facilitate the growth of Aurora as
a desirable place to do business.
Alternative to the Recommendation
None
Conclusions
On the basis of the consultant and Town Staff’s recommendations to find a balance
between good design, costs, and accommodating additional parking demand, and input
from the public, Option 2B is recommended as the preferred parking Option. The
implementation of this option will cost approximately $93,000. The cost of the design
Option 2B would be funded from the Church Street budget for Library Square.
General Committee Meeting Agenda
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General Committee Meeting Agenda Tuesday, July 16, 2019Item R4 Page 7 of 19
Map created by the Town of Aurora Planning & Development Services Department, June 18, 2019. Base data provided by the Planning Partnership
“DO NOTHING” OPTION
FIGURE 1 General Committee Meeting Agenda Tuesday, July 16, 2019Item R4 Page 8 of 19
Map created by the Town of Aurora Planning & Development Services Department, June 18, 2019. Base data provided by the Planning Partnership
OPTION 1
FIGURE 2 General Committee Meeting Agenda Tuesday, July 16, 2019Item R4 Page 9 of 19
Map created by the Town of Aurora Planning & Development Services Department, June 18, 2019. Base data provided by the Planning Partnership
OPTION 2A
FIGURE 3 General Committee Meeting Agenda Tuesday, July 16, 2019Item R4 Page 10 of 19
Map created by the Town of Aurora Planning & Development Services Department, June 18, 2019. Base data provided by the Planning Partnership
OPTION 2B
FIGURE 4 General Committee Meeting Agenda Tuesday, July 16, 2019Item R4 Page 11 of 19
1
Church Street Parking (Library Square)
Public Open House Summary
Event Overview
The Town of Aurora and the consultants hired on behalf of the Town (The Planning Partnership
and BA Group) hosted a Public Open House on Thursday May 23rd, 2019 at the Aurora Public
Library (15145 Yonge St, Magna Room). The purpose of the Public Open House was to provide
information about the review process, introduce potential options to modify the Church Street
right-of-way as part of the Library Square redevelopment, and seek feedback from the public.
The Public Open House included display boards containing information on the Parking Options,
which were prepared by the consultant team and Town of Aurora staff. In addition to the
consultant team, staff from Planning, Corporate Communications, and Transportation Services
were present at the community meeting to answer questions from the public.
General Committee Meeting Agenda
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2
Approximately 15 members of the public attended the Public Open House, many who reside or
own businesses in the area. Attendees provided feedback by speaking directly with staff, by
writing their comments on sticky notes (see photos below) or on a comment card.
Parking Options
Four parking options were presented to the public. The first option was a ‘Do Nothing’ option
(see Figure 1). This Option maintains existing on-street parking permissions on the north side of
Church Street, retains existing street trees in the boulevard and the position of the existing
sidewalk. With the redevelopment of the Library Square site, this Option could provide 3 to 4
additional on-street parking on the north side of Church Street. In total, this Option could see a
total of 16 on-street parking stalls (13 of which are existing).
Figure 1: “Do Nothing Option”
Option 1 (Figure 2) proposes a slight modification to the “Do Nothing” option by adding a paved
area in the boulevard to accommodate three on-street accessible spaces and one on-street loading
space. In total, Option 1 could see a total of 12 on-street parking stalls, 3 accessible stalls, and 1
loading stall for a total of 16 (13 of which are existing).
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Figure 2: Option 1
Public Feedback:
This option is preferable as it maintains the existing street trees;
Consider a secondary entrance to the south-east corner of the library for easier access
from Church Street;
Widen the intersection at Yonge Street and Church Street to accommodate bus turning
movements;
Focus on changing behaviours and get people walking rather than adding more parking
spaces for cars;
Consider converting on-street parking on Yonge Street to a 15-minute drop off to take
advantage of the accessibility ramp connecting to the west entrance of the Library; and
Make sure there are enough drop-off spots per building (Library, Cultural Centre, and the
new Community Facility).
Option 2A (Figure 3) removes the boulevard treatment and street trees on the north side of
Church Street and replaces them with parking lay-bys. A softscape area is provided within the
heritage tree protection zone. On-street parking is provided on the south side of Church Street.
In total, Option 2A could see a total of 9 lay-by parking stalls, 11 on-street stalls, 3 accessible
stalls, and 1 loading stall for a total of 24 stalls.
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Figure 3: Option 2A
Public Feedback:
Option 2A
Like pathways through the site that connect to places and streets;
Consider moving the existing bus stop at Church Street and Yonge Street to a safer
location;
Limit street parking on Yonge Street;
Consider changing Church Street to one-way movement;
Take away the left turn movements from Church Street onto Yonge Street to promote
safer vehicular and pedestrian movement at this intersection;
Consider ‘bump-outs’ along the layby to provide space for street tree plantings;
Provide 2 loading and drop-off/pick-up spaces;
This option changes the character of houses on the south side of Church Street. Clarify if
the houses are offices or homes. The use makes a difference in terms of the level of
impact;
There are not enough parking spots or enough room for emergency services;
There is currently a lot of through traffic on Church Street;
Parking on the south side of Church Street will increase pedestrian movement in a south-
north and north-south direction across the street. Make sure there are plenty of safe
pedestrian crossing;
Do a survey to see where cars in the library parking lot are currently coming from and
consider parking study on a Sunday to monitor church activity in the parking lots and on
on-street parking;
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Try Option 2A without parking on the south side of Church Street. Could monitor and
implement on-street parking later, if additional parking is required;
Option 2A looks good. If issue with south side go to option 2B;
Make the landscaping and building a learning experience for kids; and
Undertake an analysis of turning movements and traffic flows from existing and new
uses.
Option 2B (Figure 4) removes the boulevard treatment and street trees on the north side of
Church Street, west side, in front of the Library and replaces them with parking lay-bys. The
boulevard treatment, including street trees, in front of the cultural centre and the plaza will be
maintained. On-street parking is provided on the south side of Church Street in front of the
businesses only (west side of Church Street), mirroring the lay-by stalls on the north side of the
street. This option also limits on-street parking on the south side of Church Street in front of the
residences. In total, Option 2B could see a total of 3 lay-by parking stalls, 14 on-street stalls, 3
accessible stalls, and 1 loading stall, for a total of 21 stalls.
Figure 4: Option 2B
Public Feedback:
Option 2B is a good compromise that saves trees.
Option 2A is preferable over option 2B. If you change the design of the road and
boulevard, do it all, not just half the plan (in 2A);
Consider a parking study on Sundays to monitor Church activity and parking needs;
Consider the possibility of allowing food trucks and vending machines in or near the
square;
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Put a bin/book drop off spot on Yonge St. near the Library Square entrance;
Consider speed bumps as a traffic calming measure on Church Street;
This option is preferable because it introduces traffic calming with parking on both sides
of the street;
Consider changing the bus route on Church Street with this option;
Church Street has significant landscaping on Victoria Street. Mirror this landscape
treatment on the west side of Victoria Street;
By not providing parking, it is an incentive for people to walk to the site;
Consider a dedicated pedestrian crossing at Church Street and Yonge Street Parking
More cars parked on Church Street is not acceptable.
General Feedback from the Public on the Parking Options
Street parking on Church Street creates sightline issues at the corner going around the
church;
For aging people it will be difficult because they have to walk a far distance to the
entrance of the library;
Parking on Church Street will make it more dangerous to get out of cars, especially if
someone has children;
With the new plan, many people that only want to return books will have to park farther,
whereas now they only park in front of the door and immediately come back;
Consider traffic calming on the laneway using different paving materials or a gate;
Library needs a loading space near the north entrance;
Concern not enough parking in any option to service combined draw of Library, Cultural
Centre and events at Library Square;
Concerns about the total number of parking spaces in the parking lot.
There is the potential for more public parking in the lot south of the creek, where there is
currently a sales office;
Make sure the laneway is 1-way movement only;
Consider controlling turning movements and traffic on Church St during peak hours;
Closest wheelchair parking spots should be under cover;
Introduce traffic calming on Victoria Street;
Make Victoria Street one way with angled parking;
Keep trees; do not take out existing landscaping;
Place Library book return drop-off close to the driveway (laneway, north side);
Permeable pavers should be used for the parking lot to address runoff and stormwater
flows;
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While the intent of the Church Street Public Open House was to solicit feedback from the public
on the design options for this street, members of the public also provided more general
comments on the Library Square Plan and surrounding context. These comments are listed
below:
Consider shifting some indoor programming from the Library into the Square;
Make it an inclusive space for people of all ages and abilities;
When buses travel on Church Street there is currently not enough space for cars going in
opposite direction;
Change bus route because Church Street is not narrow enough;
Project would help revitalize Yonge Street and bring new development to the area;
The plaza should be enclosed for year round activities;
The plaza will become a skateboard park; consider a skateboard park in Town Park;
Consider parking limits (1 hour)
As population increases, more people come to the neighborhood and will increase traffic
congestion;
The corner of Church Street and Victoria street is congested, there are accidents at this
intersection;
Extend bridge structure to provide “carport” style cover (snow and wheelchairs don’t
mix);
Create a walking path from Berczy Street to Library Square to connect to the Metrolinx
parking lot;
This project would help retailing to Yonge Street and bring development to the area;
Accessibility pathways seem to be limited and there may be issues arising at the "new"
North Laneway to Yonge Street;
Infrastructure to deter cars, like traffic buffers, to create single accessibility purpose
lanes to the front doors of the library and from Victoria Street. The same can be applied
to the corner of Church Street and Yonge Street, and for bicycle paths to the library;
Reduce the number parking areas to reduce emissions, pollution and noise to the public;
Put pedestrian weather protection on the front doors of the Library and/or Cultural
Centre. Pedestrian weather protection is especially helpful for seniors, those who have
accessibility needs and those who need assistance, reduce costs run for snow and ice
clearing and provide protection from the sun & rain;
A green friendly area should not be all concrete;
We always want to encourage walking and cycling; and
Reducing traffic congestions and pedestrian is a major concern. Drop-off access points
are critical based on people’s routes and behaviours. The goal of the area is to make it
Town friendly and to complement Town Park in this urban area.
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Questions and Answers
Are there bicycle racks in front of the library?
o Bicycle racks are currently located at the parking lot entrance off of Church
Street. Bicycle racks will continue to be provided for the Library and as part of
the comprehensive re-design of the site.
Where are emergency routes in the three parking scenarios?
o The fire access route for the existing building at 22 Church Street and the
proposed addition will be from Church Street, with access to the fire hydrant at
this location. The Fire Truck Access to the site is from the surrounding streets.
With the amphitheatre right at Church Street, will there be sufficient room for a
snowplow to operate on the right-of-way and will it be wide enough to accommodate a
wide front end plough? The road seems to be less 9m wide.
o The amphitheatre does not encroach into the Church Street right-of-way. Any
modifications to the design of the Church Street right-of-way would need to meet
the minimum standard in the Town’s Design Criteria Manual, where the
pavement width for residential streets is between 8.0 to 8.5 metres. The pavement
widths outlined in The Town’s Design Manual are designed to accommodate
snow plow operations.
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Town of Aurora
General Committee Report No. PDS19-015
Subject: Municipal Stormwater Funding Approach
Prepared by: Anca Mihail, Manager of Engineering and Capital Delivery
Department: Planning and Development Services
Date: July 16, 2019
Recommendation
1. That Report No. PDS19-015 be received for information; and,
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 42059 – Storm Sewer Reserve Fund and Rates Study, in the
amount of $100,000.
Executive Summary
The purpose of this report is to inform Council on the completion and recommendations
of the Stormwater Financing Study and to satisfy Council’s conditional budget approval
for Capital Project No. 42059.
This study was undertaken by DFA Infrastructure International Inc. to review the Town’s
current stormwater funding approach, identify, assess and evaluate new alternative
funding approaches, and recommend an approach that will ensure that the Town’s
stormwater program is funded in a sustainable manner from a source that is dedicated,
stable, predictable and fair.
• Aurora’s stormwater program needs sustainable funding for infrastructure
improvements;
• A number of municipalities and their stormwater funding options were analyzed;
• The Town implemented the Tiered Flat Rate for stormwater funding in 1998 with
good results, and since then, Aurora has a dedicated and sustainable funding
source for stormwater infrastructure;
• For the long term, the Town should consider a more equitable funding option
(e.g. the development intensity approach); and,
• Implementation of a stormwater incentive program is not recommended at this
time.
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Background
In 1998, The Town of Aurora established a stormwater reserve funding approach,
consisting of a “tiered” flat rate, to support the cost of operating, maintaining and
upgrading stormwater infrastructure.
This approach removed the responsibility of funding the Town’s stormwater
management program from the property tax bill and established a user fee that is now
placed on a customer’s water bill as a monthly charge for residential properties (which
includes condominiums), or monthly charge per water meter for industrial, commercial
and multi-residential properties.
This stormwater reserve funding approach applies separate cost formulas to either
residential or industrial/commercial/multi-residential areas within the municipal
boundary. Based on a pro-rated adjustment of the original residential/ICI split,
stormwater rates have increased through the years. Annual adjustments are made to
accommodate both increases in budget and increases in housing units/ICI properties.
The Town’s 2019 monthly stormwater rates are $5.44 for residential (including
condominiums) and $69.08 per water meter for commercial, industrial and institutional
properties.
There were 18,000 residential and 600 non-residential stormwater accounts in the Town
at the end of 2018. Stormwater funds generated from these accounts are credited into
the stormwater reserve, which are then used to fund all stormwater related operating
and capital expenditures. It is the Town’s policy to strive for a target stormwater reserve
balance of twice the annual average reserve draw that is needed over a 10-year
forecast period.
In December 2016, the Town of Aurora retained DFA Infrastructure International Inc. to
undertake a Stormwater Financing Study and review the Town’s stormwater funding
approach to ensure that the Town’s stormwater program is funded in a sustainable
manner for the next decade.
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Analysis
Aurora’s Stormwater Program needs sustainable funding for infrastructure
improvements
The Town of Aurora has completed a Comprehensive Stormwater Management Master
Plan (CSWM-MP). The CSWM-MP has been prepared in support of the Lake Simcoe
Protection Plan (LSPP). The CSWM-MP has developed a stormwater program that will:
• improve water quality including the reduction of phosphorous found in the Town’s
stormwater;
• reduce flooding and its impacts within the Town;
• support storm water runoff volume reduction and well head protection measures
within the Town;
• reduce stream erosion within the Town.
The Town of Aurora is also nearing completion of its Stream Management Master Plan
(SMMP). This master plan is in alignment with the CSWM-MP. The SMMP is
developing a program to reduce stream erosion and flooding within the Town.
The CSWM-MP and the SMMP will make the Town more resilient to climate change.
Town of Aurora, like other municipalities across Ontario and Canada is seeking to
deliver a comprehensive stormwater management program that takes into account
among other stressors the variations and changes due to climate change. Because of
climate change, storms are occurring at a greater frequency and intensity. Other
changes taking place include variations to seasonal water flows, increased winter flows,
more frequent and severe freezing/thawing cycles, decreased lakes’ ice cover and
increased pollution.
Like other municipalities across Ontario, Aurora is seeking a way to generate
sustainable funding for its stormwater management program, to be able to address the
significant need to adapt its stormwater infrastructure to the challenges and stressors
resulting from development and climate change.
To address the need for this, many municipalities have turned to treating stormwater
management as a utility, much like water and wastewater. Traditionally, stormwater
services have been funded using several mechanisms including: development charges,
cash-in-lieu compensation, perpetual maintenance fees, infrastructure renewal levy,
local improvement charges and property taxes. Each funding program is different, each
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with its own advantages and disadvantages. The key in funding stormwater
management programs is to find the most effective approach for a specific community
and to fund it sustainably over the long term.
Taking into account the Town’s aging municipal stormwater infrastructure and the
challenges and stressors of climate change, the forecasted capital and operating costs
for Aurora’s stormwater infrastructure will more than double over the next 10-year
period.
A number of municipalities and their stormwater funding options were analyzed
The Town’s Consultant analyzed a number of municipalities in Ontario and their funding
approach for the stormwater capital and operating costs. Stormwater management
costs per capita range from $17 to $51 with the Town being approximately in the middle
with $36. We should note that when comparing municipalities’ stormwater cost/capita,
this indicator does not provide insight into the state of a municipality’s stormwater
infrastructure, or whether the municipality’s stormwater objectives are being satisfied.
However, the comparison shows that the Town’s current stormwater costs, as
measured on a per capita basis, are in line with other municipalities.
In addition, a previous comparison of 42 municipalities in Canada, completed by the
Town of Newmarket, suggests that a healthy per capita stormwater budget is
approximately $45 to $50.
Municipalities in Ontario use a variety of approaches for recovering costs related to
stormwater management. Presently, many Ontario municipalities have either recently
completed or are in the process of completing a review of their stormwater funding
approach and rates.
However, at present, the most common or conventional form of stormwater funding
approach used by Ontario municipalities is the General Property Tax Base which means
that stormwater projects will compete with other municipal priorities for funding.
Since 1998, Aurora removed the responsibility of funding the Town’s stormwater
infrastructure from the property tax bill and established a user fee, creating a dedicated,
stable and predictable funding option for this type of infrastructure.
The Town’s Consultant undertook an evaluation of other funding options available as
presented in the Attachment #1 – Evaluation of Funding Options.
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When evaluating these options, it is noted that the more fair and equitable a funding
option rated, the greater is the administration effort and staff resources needed to
implement and administer it. The flat fee method is the easiest to calculate and
administer, but it is the least fair. On the other end of the spectrum, charging a fee
based on actual imperviousness of a property (the variable rate) is the fairest approach,
but it would be very labor intensive and complicated to calculate the fee and administer
the program.
The Town implemented the Tiered Flat Rate for stormwater funding in 1998 with
good results, and since then, Aurora has a dedicated and sustainable funding
source for stormwater infrastructure.
The Tiered Flat Fee is a stormwater charge based on categorization of properties. This
funding option is also a dedicated and sustainable funding source for stormwater related
costs. However, depending on the basis of the categorization of the properties, and the
method in which the tiers are established, the Tiered Flat Fee could be as simple to
administer as a Flat Fee, if the categorization is based on a property’s use such as
residential/non-residential, or as administratively challenging as the Variable Rate
funding option if the categorization is based on the property’s total measured impervious
area.
Town’s Tiered Flat Fee (Rate) categorizes customers into residential and non-
residential customers. As mentioned above, this funding approach sets a flat charge
based on specific characteristic of each property which in the Town’s case is the
property land use/zoning.
Under the Town’s current approach, all residential properties get the same stormwater
charge and all non-residential properties get the same stormwater charge. The Tiered
Flat Rate based on property use has the main advantage that is easy to administer with
minimal set-up and administration costs.
As highlighted before, there are a number of ways in which a stormwater user fee can
be calculated. The chosen method is dependent on each community, its resources and
capacity, land base and the intended use of the revenue.
Staff recommends that the current approach continue in the short term, however, the
level of fairness of this funding option will worsen as storm water costs begin to
materially increase over the coming years. The extent of the required increase to storm
water rates will be discussed and approved as part of the 2020 budget process.
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For the long term, the Town should consider a more fair funding option (e.g. the
Development Intensity Approach)
The Town should strive to ensure that its stormwater funding methodology be fair and
equitable in its recovery of these costs from the Town’s property owners while at the
same time keeping the administration and complexity of this recovery process as
reasonably simple as possible. In Attachment #1, “Evaluation of Stormwater Funding
Options”, it can be seen that the most fair and equitable options are the ones that take
into consideration the area, imperviousness and the runoff of a certain property,
however they are the most labor intensive requiring significant staff resources to
administer.
Consultant research to date indicates that a storm water cost recovery model that would
be worth considering in the longer term would be the Development Intensity Approach,
which is relatively easy to administer and more fair then a Tiered Flat Fee approach
based on zoning or property categorization.
A “Development Intensity” approach is a “tiered” rate system based on type of property
(runoff level group) and property size. Properties are divided in 3 groups: low runoff
level group (i.e. estate residential and parks), medium runoff level group (i.e. residential,
multi-residential and institutional), high runoff level group (i.e. industrial and
commercial), and the charge is based on the group’s runoff level and the property’s
area.
With this model, a small business would not be charged as much as a large business
because of the size of the property. Equally, measuring every property is not required
because the average imperviousness of the runoff level group is used to calculate the
charge. This model balances simplicity and fairness since properties are charged what
they should be charged, yet it is not overly costly to administer.
However, this model is significantly more complex to create and maintain than the
Town’s current tiered flat rate. The implementation of Newmarket’s stormwater charge
based on Development Intensity Approach was an iterative process. Through trial and
error, the Town developed a model to sort 27,000 properties into three groups. The first
step was to build the model to classify properties; the second step was to verify the
results of the model. If the results were not sufficiently accurate, staff returned to
improving the model. Once the results were sufficiently accurate, the final step was to
develop a software program to automate the process.
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Should its conditional approval be lifted, staff will utilize the available funding from
capital project number 42059, to retain an Engineering Consultant, part of the second
phase of the project, to lead the implementation process of a new, fairer, stormwater
funding approach that includes:
1. A technical component to establish the runoff level groups for the Town, grouping
Town’s properties into runoff level groups, calculating the average
imperviousness for each group, establishing the resulting runoff group rates and
then the stormwater charge for each property.
2. A communication strategy which includes consultation with the public on the
need for a stormwater rate change/upgrade and the rate structure and report
back to Council on the public input.
3. Presentation to Council of the final rate structure and timeline for implementation
at project completion.
Implementation of a stormwater incentive program is not recommended
A stormwater incentive program can take two forms:
1. A credit program – property owners receive a rate reduction (called credit) on
their stormwater charge based on some eligible stormwater management
mitigation measures implemented on their property (e.g. back yard trees, rain
barrels, rain gardens, permeable driveways etc.)
2. A rebate program – property owners are provided with a one-time payment
(subsidy) to implement beneficial measures on their property, such as a refund of
a portion of the cost of the rain barrel.
The most common incentive programs offered by the municipalities are credit programs
or rate-reduction programs.
The main disadvantages of an incentive program are:
• It is labour intensive with very high administration work involved in
communication, annual administration and monitoring of the program. This will
necessitate increased staff resources; and,
• An incentive program could reduce significantly the stormwater revenues.
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An incentive program it is not recommended for consideration at this time due to its high
administration work that will necessitate additional staff resources. In addition, an
incentive program could reduce significantly the stormwater revenues.
Advisory Committee Review
Not Applicable.
Legal Considerations
Not Applicable.
Financial Implications
This report satisfies Council’s conditional budget approval for Capital Project No. 42059
– Storm Sewer Reserve Fund and Rates Study, for $100,000.
Should Council lift the conditional approval of Capital Project No. 42059 – Storm Sewer
Reserve Fund and Rates Study, for $100,000, staff will proceed to select an
Engineering Consultant to lead the Town’s implementation process of a new, fairer,
stormwater funding approach.
Communications Considerations
Should the Town move to a new approach, a communication strategy which includes
consultation with the public on the need for a stormwater rate change/upgrade and the
rate structure will take place. A subsequent report on public education and engagement
will be brought before Council for review.
Link to Strategic Plan
This report supports the Strategic Plan goal of Supporting an Exceptional Quality of
Life for All through its accomplishment in satisfying requirements in the following key
objective within this goal statement:
Invest in sustainable infrastructure: Maintain and expand infrastructure to support
forecasted population growth through technology, waste management, roads,
emergency services and accessibility.
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Alternative(s) to the Recommendation
None.
Conclusions
It is recommended that the “Tiered” Flat Rate, based on the property use, continue in
the short term. The required increases to these rates will be determined as part of the
Town’s 2020 budget process.
In the longer term, it is recommended that the Town adopt a more fair approach for its
recovery of storm water service costs from the Town’s property owners using a
Development Intensity funding option.
Should Council lift the conditional approval of Capital Project No. 42059 – Storm Sewer
Reserve Fund and Rates Study, for $100,000, staff will proceed to select an
Engineering Consultant for the second phase of this project.
Attachments
Attachment #1 – Evaluation of Stormwater Funding Options
Previous Reports
None.
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EVALUATION OF STORMWATER FUNDING OPTIONS ATTACHMENT #1PDS19-015 Principle Funding Option Fair and Equitable Dedicated Funding Source Ease of Administration Effectiveness Environmental Benefits Financially Sustainable Defensible Transparent Property Tax (Portion of general property tax levy allocated to fund stormwater management) Low Low High Low Low Low Dedicated Property Tax (A dedicated property tax specifically levied to fund stormwater management) Low Medium High Low Medium Low Flat Fee (User Fee or Charge) (An equal stormwater user charge imposed on all properties) Low High High Low High Low Tiered Flat Fee (A stormwater charge based on a chategorization of properties) Medium High Medium Medium High Medium Tiered SFU (Single Family Unit) (Charges based on impervious area characteristics of a typical single family property) High High Low High High Medium Development Intensity (Unique stormwater charge for each property based on area of property and runoff level group) High High Medium High High High Variable Rate (All property owners charged based on measured impervious area to reflect runoff contribution) High High Low High High High General Committee Meeting Agenda Tuesday, July 16, 2019 Item R5 Page 11 of 11
Town of Aurora
General Committee Report No. PDS19-057
Subject: Yonge Street Rail Bridge (Metrolinx) Architectural Cladding Concepts
Prepared by: Adam Robb, Planner
Department: Planning and Development Services
Date: July 16, 2019
Recommendation
1. That Report No. PDS19-057 be received; and
2. That Metrolinx be advised that Concept 4: Double Fin Curve with Aurora
identity signage is the preferred architectural cladding option for the Yonge
Street Rail Bridge.
Executive Summary
This report seeks Council’s input to proceed with an architectural cladding option for the
Yonge Street Rail Bridge. Metrolinx has presented the Town with two (2) cladding design
concepts, each with optional identity lettering/signage for a total of four (4) design options
(See Attachment 1).
• The Yonge Street Rail Bridge is owned and operated by Metrolinx.
• The proposed architectural cladding work is part of Metrolinx’s Barrie Rail Corridor
Expansion (BRCE) project, which will also see an additional bridge with two new
tracks added to the north side of the current Yonge Street Rail Bridge (See
Attachment 2).
• The Yonge Street Rail Bridge is a local landmark and considered a “Primary
Entryway” from the south by the Town’s Aurora Promenade Urban Design
Strategy.
• Both of the proposed cladding options are considered to be in conformity with the
Aurora Promenade Urban Design Strategy - with or without the additional “Aurora”
lettering options.
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Background
A meeting was held on May 24th, 2019 between Metrolinx and Town Staff to review
architectural cladding options for the Yonge Street Rail Bridge. Metrolinx presented two
different architectural cladding options, each with optional identity signage (See
Attachment 1). It was determined that Council should have consideration into the
selection of the final design.
Location
The Yonge Street Rail Bridge is an important community landmark and “Primary
Entryway” from the south into the Town and the Aurora Promenade. The Rail Bridge
crosses above Yonge Street, approximately 80 metres north of Industrial Parkway.
Analysis
Proposed Cladding Options
Metrolinx presented the Town with two (2) cladding options, each with optional identity
signage (such as “Aurora”), for a total of four (4) design options. All of the designs
feature simple accent lighting from two floodlights within the side landscape on the
south side only (See Attachment 1).
Concept 1 – Vertical Fins
The Vertical Fins option proposes fixed diamond-shaped aluminum extrusion fins
gradually rotated to create a subtle colour transition from west to east, from dark to light,
symbolizing ‘dawn’ as the meaning behind the name Aurora. One side of the fins is dark
bronze anodized, one side is light bronze anodized. The anodized finish is extremely
hard and durable, retaining a premium appearance over time. No signage is proposed
with this concept.
Concept 2 – Vertical Fins with signage
The Vertical Fins with signage option proposes the exact same material and design
style as Concept 1, with the addition of simple, sophisticated, LED backlit identity
signage placed on the south side. The signage would be situated on the top ledge of the
Rail Bridge, on the right-hand (eastern) portion of the bridge so that drivers coming
north into Town can easily view the sign. Note that the concept drawing features
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“Aurora” lettering, but this can be modified to say whatever Council chooses. Town Staff
believe “Aurora” is the simplest way of generating civic pride and enhancing orientation
around the landmark without overcrowding the overpass with too many letters.
Concept 3 – Double Fin Curve
The Double Fin Curve option proposes upper and lower rows of fixed vertical diamond-
shaped aluminum extrusion fins gradually rotated to create a large scale curve pattern,
similar to the Town of Aurora’s sunrise/dawn logo. The pattern would feature opposite
colour transitions from one side to the other. One side would be dark bronze anodized,
and the other would be lightly bronze anodized. The anodized finish is extremely hard
and durable, retaining a premium appearance over time. No signage is proposed with
this concept.
Concept 4 – Double Fin Curve with signage
The Double Fin Curve with signage option proposed the exact same material and
design style as Concept 3, with the addition of simple, sophisticated, LED backlit identity
signage placed on the south side. The signage would be situated on the top ledge of the
Rail Bridge, on the right-hand (eastern) portion of the bridge so that drivers coming
north into Town can easily view the sign. Note that the concept drawing features
“Aurora” lettering, but this can be adjusted to say whatever Council chooses. Town Staff
believe “Aurora” is the simplest way of generating civic pride and enhancing orientation
around the landmark without overcrowding the overpass with too many letters.
Planning Considerations
The Aurora Promenade Urban Design Strategy:
The redesign of the Yonge Street Rail Bridge is an opportunity to strengthen the
entryway from the south into the Aurora Promenade. Planning is of the opinion that all
of the proposed architectural cladding options are consistent with the Aurora
Promenade Urban Design Strategy according to the Aurora Promenade Urban Design
Strategy, the entryway should act as an identifiable entry and landmark for the Aurora
Promenade. The bold yet complementary design of each cladding options will
accomplish this objective. Planning Staff are also of the opinion that the redesign of the
Yonge Street Rail Bridge should include “Aurora” signage, as a simple means of
enhancing orientation and generating civic pride around the landmark and entryway
status of the overpass.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R6
Page 3 of 30
July 16, 2019 Page 4 of 6 Report No. PDS19-057
Town of Aurora Official Plan:
Planning Staff are of the opinion that each of the proposed architectural cladding options
conform to the “Ensuring Design Excellence” objectives of Section 4.0 of the Official Plan
by contributing to an attractive and high-quality public realm and landmark that upholds
the design excellence for the community. According to Section 4.2 b) of the Official Plan,
environments through which people travel should be designed in simple, large-scale, and
visually clear manners. Further, according to Section 4.2 c) of the Official Plan, Council
shall support urban design that reconciles compatibility with diversity, and avoids both
monotony and harsh contrasts. The architectural cladding options achieve these
objectives by being aesthetically pleasing from a distance and up close, by day and night.
The architectural cladding options balance boldness with compatibility, are responsive of
the unique Aurora context, and are also complementary to the existing landscape, which
includes large coniferous trees on either side.
Metrolinx advises that the architectural cladding options for the proposed second rail
bridge for the second rail track (located just north of the existing rail bridge) will be
designed using high-quality materials and finishes, requiring very minimal maintenance.
The construction of the overpass is not expected to begin until 2022 at the earliest.
Advisory Committee Review
None.
Legal Considerations
None.
Financial Implications
There are no financial implications as all cost related to the installation of the proposed
architectural cladding option for the Yonge Street Rail Bridge will be fully covered by
Metrolinx.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R6
Page 4 of 30
July 16, 2019 Page 5 of 6 Report No. PDS19-057
Communications Considerations
Communications Staff have confirmed that the font type and serif for the proposed
“Aurora” lettering is acceptable based on the Town’s Communications and Design
standard.
Link to Strategic Plan
The proposed cladding options support the Strategic Plan goal of Supporting an
Exceptional Quality of Life for All through its accomplishment in satisfying
requirements in objective Strengthening the Fabric of our Community.
Alternative to the Recommendation
None.
Conclusions
Metrolinx has proposed two (2) architectural cladding options, each with the option of
adding identity signage, for a total of four (4) design considerations for the Yonge Street
Rail Bridge for Council to review and select a preferred alternative.
All four of the design options align with to the Aurora Promenade Design Strategy and
the Town of Aurora Official Plan. Planning Staff are of the opinion that Option 4 that
includes “Aurora” identity signage will better enhance the goals of the Aurora
Promenade and Official Plan by enhancing orientation and generating civic pride around
the landmark feature.
Attachments
Attachment 1 – Design Concept Options
Attachment 2 – Design Approach Package
Previous Reports
None.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R6
Page 5 of 30
General Committee Meeting Agenda Tuesday, July 16, 2019Item R6 Page 6 of 30
Concept 1: Vertical Fins• Fixed diamond-shaped aluminum extrusion finsgradually rotate in plan, creating a subtle colourtransition from west to east, from dark to lightsymbolizing “dawn”• One side dark bronze anodized, one side lightbronze anodized• Anodized finish is extremely hard & durable,retains premium appearance over timeAttachment 1General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 7 of 30
Concept 1: Vertical Fins• Daytime view on Yonge Street looking north
General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 8 of 30
Concept 1: Vertical Fins• Night view on Yonge Street looking north• Simple accent lighting approach: two floodlights in landscape, south side only
General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 9 of 30
Concept 2: Vertical Fins with sign• Daytime view on Yonge Street looking north• Simple, sophisticated identity signage on south side: LED backlit channel lettersGeneral Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 10 of 30
Concept 2: Vertical Fins with sign• Night view on Yonge Street looking north
General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 11 of 30
Concept 3: Double Fin Curve• Upper and lower rows of fixed verticaldiamond-shaped aluminum extrusion finsgradually rotate in plan, creating a largescale “aurora” curve pattern, with oppositecolour transitions from one side to the other• One side dark bronze anodized, one sidelight bronze anodizedGeneral Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 12 of 30
Concept 3: Double Fin Curve• Daytime view on Yonge Street looking north
General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 13 of 30
Concept 3: Double Fin Curve• Night view on Yonge Street looking north
General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 14 of 30
Concept 4: Double Fin Curve with sign• Daytime view on Yonge Street looking north
General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 15 of 30
Concept 4: Double Fin Curve with sign• Night view on Yonge Street looking north
General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 16 of 30
Comparison of Concept 1 and 3 - DayGeneral Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 17 of 30
Comparison of Concept 2 and 4 – Day with signGeneral Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 18 of 30
Comparison of Concept 1 and 3 - NightGeneral Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 19 of 30
Comparison of Concept 2 and 4 – Night with signGeneral Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 20 of 30
Metrolinx BRCE – Yonge Street-Aurora Rail Bridge Architectural Cladding ConceptAttachment 2General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 21 of 30
Context• Location PlanDowntownSITEOak Ridges MoraineGeneral Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 22 of 30
ContextLocal History • 1795 - first house built at Yonge Street & Catherine Avenue• Early 1800s - Charles Doan, postmaster, influential in renaming village from “Machell’s Corners” to “Aurora” after Aurora (Goddess of Dawn in Roman mythology)• 1853 - railway arrives, historic train station opens; Aurora emerges as an important town centre• 1888 - incorporated as a Town• 1970 - becomes part of York Region• Current - thriving urban/suburban centre with big-city amenities & small-town charmGeneral Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 23 of 30
Context“Aurora”- the name• Goddess of Dawn in Roman mythology; Aurora renews herself every morning and flies across the sky, announcing the arrival of the sun … • Latin word for “dawn”• “Aurora Borealis” - Northern Lights named by Galileo; atmospheric phenomenon consisting of bands of light that move across the sky in polar regions• Aurora: the name for various luminous phenomena in atmosphere of planet e.g. Jupiter General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 24 of 30
Context• Aurora: Visual Character
General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 25 of 30
Context• Yonge Street & Existing Bridge
General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 26 of 30
Urban Design Considerations• Town of Aurora Planning comments• The railway overpass should act as the south entry into “The Aurora Promenade”, as well as become a landmark of the Promenade • The overpass is an ideal location for signage that identifies the entrance to The Aurora PromenadeGeneral Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 27 of 30
3D Model BaseGeneral Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 28 of 30
Bridge Cross Section• Looking west
General Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 29 of 30
Design Approach• Cladding design should workaesthetically from a distance and upclose, for drivers and pedestrians,by day & by night•Develop a design that responds toits unique Aurora context, andprovides a distinctive new landmarkat the south entry point to “TheAurora Promenade”• Develop a design in line withMetrolinx’s brand and DX principles:bold, expressive, contemporarydesign with a sense of movement• Develop a design with high-quality,durable materials and finishes,requiring minimal maintenanceGeneral Committee Meeting Agenda Tuesday, July 16, 2019 Item R6 Page 30 of 30
Town of Aurora
General Committee Report No. OPS19-018
Subject: Improvements to Fleury Park Washroom Facility
Prepared by: Sara Tienkamp, Manager Parks & Fleet
Department: Operational Services
Date: July 16, 2019
Recommendation
1. That Report No. OPS19-018 be received; and
2. That this report satisfy Council’s conditional approval of Capital Project No.
73242 – Improvements to Fleury Park Washroom Facility in the amount of
$250,000.
Executive Summary
This report provides information to satisfy the conditional approval of Capital Project
No.73242 and seeks Council approval to proceed with design and tender for the
replacement of the Fleury Park washroom facility:
• Lake Simcoe Region Conversation Authority (LSRCA) agrees to replacement of
the washroom on the existing washroom footprint
• Design will meet current Accessibility for Ontarians with Disabilities Act (AODA)
requirements for the building
• Improved storage and separate utility room essential in new facility
Background
Grant approval was received in 2015 through the Canada 150 Community Infrastructure
Program to make significant improvements to the Fleury Park washroom. Staff retained
a consultant through PRS 2016-46 to redesign the building including architectural,
structural, mechanical/electrical works and preparation of tender contract documents.
During the analysis stage of the project, it was found that the existing building had
approximately 20 years of life left and the most cost effective business approach was to
demolish the building and rebuild, rather than restore it. As such, staff contacted
LSRCA to discuss the project, as the building is located within the floodplain. LSRCA
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R7
Page 1 of 10
July 16, 2019 Page 2 of 5 Report No. OPS19-018
informed staff that they would not permit the reconstruction of the building on the
existing footprint and the building would need to be relocated to another area in the
park, outside the floodplain.
Limited space is available to construct a new washroom. Where it could be located
would be immediately behind long established residential houses backing onto the park.
The repositioning of the washroom facility include the following complications:
• significant change in the underground infrastructure
• increase in budget and extensive timelines required to accomplish the potential
relocation
These complications resulted in the Town being unable to meet grant deadlines which
resulted in the loss of funding.
Analysis
Lake Simcoe Region Conversation Authority (LSRCA) agrees to replacement of
the washroom on the existing washroom footprint.
In 2018, staff continued conversations with LSRCA staff outlining the importance of
keeping the washroom in its current location, rationale included;
• Need to rebuild rather than restore, responsible financial decision
• New location would present strong opposition from residents backing onto the
park as washroom has been in its current location since park construction in the
1970’s and would be in very close proximity to their rear yards
• New location would be further away from park amenities
• New location would require extensive relocation of sewer and water, increased
funding and disruption to the park
• Current foundation has not heaved or shifted since original building construction
and could be viable for new build, resulting in potential cost savings
LSRCA reconsidered their position and provided the Town with a letter (attached),
allowing the washroom facility to be reconstructed on the existing footprint, provided
project is submitted to LSRCA for required permits.
Design will meet current Accessibility for Ontarians with Disabilities Act (AODA)
requirements for the building.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R7
Page 2 of 10
July 16, 2019 Page 3 of 5 Report No. OPS19-018
The current washroom facility was constructed in the mid 1970’s and does not meet
current AODA standards for accessibility.
The new building will be brought up to current standards allowing for modern upgraded
amenities and more importantly, barrier free access to building for all patrons who
frequent the multi-use community park.
Improved storage and separate utility room essential in new facility.
One room currently houses the electrical panel and storage for the cleaning supplies for
the washroom. Over the years, with the change in programming in the park and
increased use, this relatively large room has now become a much needed storage area
for the Town’s Recreation Division. Secured space in this room is very important as they
require storage for supplies to assist in the delivery of their programming, primarily
Summer Camps.
Storage of cleaning products, main electrical panel and program delivery supplies in
one room is not ideal. The utility room will be divided into two (2) different areas, one (1)
for storage and the other as an electrical/mechanical utility room. This division allows for
increased staff safety, ease of access and security.
To proceed with detailed design and tendering of the park washroom facility, staff
requires approval from Council to proceed as a Single Source in the procurement
process.
Advisory Committee Review
Detailed design to be circulated for review and comment.
Legal Considerations
None
Financial Implications
The Improvements to Fleury Park Washroom Facility project, received conditional
budget approval and funding in the 2019 Capital Budget. This report is to lift the
condition, allowing the project to commence.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R7
Page 3 of 10
July 16, 2019 Page 4 of 5 Report No. OPS19-018
Communications Considerations
The Town of Aurora will inform the public of any construction and closures as a result of
the capital project by posting to social media, the Town website and having appropriate
signage at the site.
Link to Strategic Plan
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of
Life for all by improving transportation, mobility and connectivity. This project maintains
a well-managed and fiscally responsible Municipality.
Alternative(s) to the Recommendation
1. Council may chose not to approve Capital Project No 73242.
Conclusions
Staff recommends that Capital Project No. 73242, Improvements to Fleury Park
Washroom Facility be approved.
Attachments
Attachment #1 – Capital Project No. 73242, Improvements to Fleury Park Washroom
Facility
Attachment #2 – LSRCA letter
Previous Reports
None.
Pre-submission Review
Agenda Management Team Review on June 27, 2019
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R7
Page 4 of 10
General Committee Meeting Agenda Tuesday, July 16, 2019Item R7 Page 5 of 10
Town of Aurora
Capital Projects
Project
Department
Version Year
73242 Improvements to Fleury Park Washroom Facility
Operational Services
Final Approved Budget 2019
Description
TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018
Project conditionally approved pending a further report to Council as per Budget Committee on February 2, 2019
PROJECT DESCRIPTION:
Provide a brief overview of the project and include the key goals, objectives and performance measures.
In 2015 the Town of Aurora successfully submitted an application to the Canada 150 Community Infrastructure
Program to facilitate the rehabilitation of the Fleury Park Washroom Facility, which required work to be completed
by end of 2017. Parks retained a consultant (PRS 2016-46) to redesign the building, including mechanical,
structural, architectural, electrical and contract document preparation. It was found that the building only had
approx 20 yrs of viability left and that it would be better to demolish the building and rebuild. To rebuild, required
the Town to discuss the project with LSRCA as the building site is directly within the flood plain. At the time,
LSRCA was not in support of the project reconstruction, so the project lost grant funding as it was not feasible to
PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT:Provide the reasons the project should be approved and what will be the impact of the project to service levels.
The building was constructed in the mid 70's and has become very aged/tired and does meet current AODA
standards. The building needs to be brought up to current code and amenities upgraded within the washroom
areas within this busy multi-use Community Park. The building also has storage to house cleaning supplies but
over the years this space has become needed by Town program staff to assist in storage of materials needed to
help deliver their programs, primarily summer camps.
Ideally, the storage area would be separate from the utility room for safety and ease of access.
PROJECT BENEFITS:
Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits
The new facility will be inviting and barrier free for all users. Improvements will provide better infrastructure and
increased storage to facilitate the towns demand for additional storage. A new building will have a life
expectancy of more than 50 years.
IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED:Please provide an explanation of what the outcomes would be if the project was not approved.
Increased cost to maintain structure in safe/functional manner. Not being able to provide an inclusive facility to
residents and patrons of the park.
Budget
Future202420222021202020192023Total
Expenditures
Estimated Expenditures
CONTRACTS 250,000 32,100282,100
282,100 250,000 32,100
282,100 250,000 32,100Expenditures Total
Funding
Infrastructure Sustainability Reserves
PARKS R&R RESERVE CONT'N 250,000 32,100282,100
282,100 250,000 32,100
282,100 250,000 32,100Funding Total
Total Over (Under) Funded
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R7
Page 6 of 10
Town of Aurora
Capital Projects
Project
Department
Version Year
73242 Improvements to Fleury Park Washroom Facility
Operational Services
Final Approved Budget 2019
Gallery
E:\DCIM\100___06\IMG_0068.JPG
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R7
Page 7 of 10
Town of Aurora
Capital Projects
Project
Department
Version Year
73242 Improvements to Fleury Park Washroom Facility
Operational Services
Final Approved Budget 2019
Gallery
E:\DCIM\100___06\IMG_0071.JPG
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R7
Page 8 of 10
Town of Aurora
Capital Projects
Project
Department
Version Year
73242 Improvements to Fleury Park Washroom Facility
Operational Services
Final Approved Budget 2019
Gallery
E:\DCIM\100___06\IMG_0074.JPG
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R7
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General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R7
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Town of Aurora
General Committee Report No. PDS19-036
Subject: Approval of Capital Project No. 81023 - Urban Design Guidelines for
Stable Neighbourhoods Study Area
Prepared by: Andria Sallese, Senior Policy Planner
Department: Planning and Development Services
Date: July 16, 2019
Recommendation
1. That Report No. PDS19-036 be received;
2. That the Urban Design Guidelines be presented to a future Council meeting;
and,
3. That this report satisfies Council’s conditional budget approved in the
amount of $75,000 for work undertaken for Capital Project No.81023 – Urban
Design Guidelines for Stable Neighbourhoods Study Area.
Executive Summary
This report is being prepared in response to Council’s conditional approval to proceed
with Capital Project No. 81023 to retain consultant services to establish Urban Design
Guidelines for the Stable Neighbourhood Study Area (the ‘Study Area’) (Attachment 1).
The purpose of the guidelines would be to implement Official Plan policies, the recently
approved zoning by-law (PDS19-039) for Stable Neighbourhoods and to inform the
review of new builds and additions within the Study Area.
Staff are requesting that Council lift the conditional approval of funding to complete the
Urban Design Guidelines for the Study Area. The guidelines are intended to
complement the approved performance standards to the Zoning By-law. The Urban
Design Guidelines will be presented to Council at a future General Committee meeting
for consideration.
• The Stable Neighbourhoods Urban Design Guidelines for new construction of
detached homes and additions will inform the review of development in the Study
Area.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R8
Page 1 of 9
July 16, 2019 Page 2 of 6 Report No. PDS19-036
Background
At the May 28, 2018 Special Meeting of Council, Planning Staff described how urban
design guidelines can be used to coordinate elements that form the built environment
and provide direction for future development. In that report, Staff advised that the Town
of Aurora Official Plan (Section 8.1.3 d) directs that all development within the Stable
Neighbourhood designation may be subject to Site Plan Control, and that Council may
use provisions within the Planning Act related to Site Plan Control to control, “building
materials, colour and architectural detail”. Council directed staff to consider at a future
Public Planning Meeting a number of implementation tools under the Planning Act for
the Study Area, including urban design guidelines.
At the June 27, 2018 Public Planning Meeting, Council directed Staff to amend the Site
Plan Control By-law to include all development within the Stable Neighbourhood Study
Area. Specifically, that any development within the Study Area equal to or greater than
50m2, including proposals for a detached garage, would require Site Plan Approval
under subsections 41(4) and 41(5) of the Act.
At the Public Planning meeting of September 18, 2018, Council directed Staff to retain a
consultant that was experienced with development in mature residential
neighbourhoods to provide an information report for a future Public Planning meeting.
In January of 2019, the Town retained The Planning Partnership to peer review the
Town’s current zoning standards and best practices to address new builds and
additions within the Study Area. Staff summarized The Planning Partnership’s findings
in a January 30, 2019 report to the Public Planning Committee. At that meeting, Council
directed staff to report back to the March Public Planning with a report on, among other
matters, Council-approved Design Guidelines, and to undertake a substantive public
outreach program to ensure all affected landowners had a chance to understand and
respond to all the changes being proposed to the By-law.
At a March 26, 2019 Council Meeting, Council granted conditional funding approval as
part of the Capital Budget to retain a consultant to prepare Urban Design Guidelines for
the Study Area.
At a June 11th Council Meeting, Staff received direction to continue work on the Urban
Design Guidelines, and to present the guidelines to a future Council meeting.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R8
Page 2 of 9
July 16, 2019 Page 3 of 6 Report No. PDS19-036
Analysis
The Stable Neighbourhoods Urban Design Guidelines for new builds and
additions will inform the review of development in the Study Area.
In addition to Site Plan Control, urban design guidelines can be a useful tool to help
inform the review of new builds and additions, promote compatibility, and encourage
built form that is sympathetic to, as well as respects and reinforces, the existing physical
character of the surrounding area. The initial scope of consultant work envisioned in the
budget included the preparation of Urban Design Guidelines. Through the study
process, Council directed Staff to prepare Urban Design Guidelines rather than
Architectural Control Guidelines. Urban Design Guidelines allow greater flexibility in
building style and materiality, and are more appropriate in the context of the intent of the
Stable Neighbourhoods Study.
To reflect this change, Staff have renamed the Capital Project Budget Sheet from
“Capital Project No. 81023 – Architectural Design Guidelines for Stable
Neighbourhoods” to “Capital Project No. 81023 - Urban Design Guidelines for Stable
Neighbourhoods.”
The table in Attachment 3 describes the difference between Guidelines and Zoning.
Table 2 lists other municipalities that have undertaken Stable Neighbourhood-type
studies that included, among other implementation tools, urban design guidelines.
Ultimately, the goal of the Urban Design Guidelines for Stable Neighbourhoods will be
to help mitigate incompatible development and manage growth pressure in the Town’s
stable, mature neighbourhoods, while promoting innovation and flexibility in architectural
style.
Advisory Committee Review
Not applicable.
Legal Considerations
None.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R8
Page 3 of 9
July 16, 2019 Page 4 of 6 Report No. PDS19-036
Financial Implications
Table 1 outlines the breakdown of work by phase and the total cost of the project, which
is approximately $61,700.00.
Table 1 - Stable Neighbourhoods Study Budget Breakdown by Phase
Phase/Task Cost
Phase 1
• Background Review; and
• Preparation and Finalization of Peer Review Document.
$23,400
Phase 2
• Review and analyze Town property data;
• Prepare Draft Zoning Recommendations;
• Respond to specific questions from Council (e.g. height, gross floor
area); and
• Prepare Draft Urban Design Guidelines, including mapping and
graphics.
$23,100
Phase 3
• Refine Draft Zoning Recommendations;
• (respond to specific questions from Council (median vs. mean in
calculating Gross floor area);
• Prepare and present to the Design;
• Review Panel;
• Attend meetings to receive feedback from Staff;
• Revise and finalize Urban Design Guidelines; and
• Prepare presentation and attend Council meeting.
$15,200
Total $61,700
If approved, Capital Project No. 81023 - Urban Design Guidelines for the Stable
Neighbourhoods Study Area - will be funded from the 2019 Capital Budget. Staff
anticipate that the proposed budget will be sufficient for the purposes of completing the
Urban Design Guidelines.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R8
Page 4 of 9
July 16, 2019 Page 5 of 6 Report No. PDS19-036
Communications Considerations
Notice was given to all interested parties in advance of the June 4 recommendation
report which presented the Zoning By-law for consideration by Council.
Link to Strategic Plan
Supporting an exceptional quality of life for all through its accomplishment in satisfying
requirements in the following key objective within the goal statement of Objective 5 to
strengthen the fabric of our community; collaborate with the development community to
ensure future growth includes housing opportunities for everyone; and prepare and
regularly update the Town’s Official Plan and Zoning By-law.
Alternative(s) to the Recommendation
None
Conclusions
The funds for the Stable Neighbourhoods Study were conditionally approved by Council
as part of the 2019 Capital Budget.
Staff recommend that Capital Project No. 81023 be approved to ensure that work that
has commenced on the Urban Design Guidelines can continue in a timely manner.
Town Staff will present the Design Guidelines to Council in the fall of 2019.
Attachments
Attachment 1 – Figure 1 - Stable Neighbourhoods Study Area
Attachment 2 - Capital Project No. 81023 – Architectural Design Guidelines for Stable
Neighbourhoods Study Area Budget Sheet
Attachment 3 – Urban Design Guidelines vs. Zoning
Previous Reports
Council Meeting Report No. FS19-007, dated March 26, 2019.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R8
Page 5 of 9
General Committee Meeting Agenda Tuesday, July 16, 2019Item R8 Page 6 of 9
Stable Neighbourhood Study Areas
Map created by the Town of Aurora Planning and Building Services Department, April 11, 2019. Base data provided by York Region & the Town of Aurora.
FIGURE 1 STUDY AREA
Kennedy St W
Aurora Heights Dr
OrchardHeights Blvd
Kemano Rd
Haida DrLaurentideAveMcDonaldDr
Edward StWells StGurnettStCousins Dr
Dunning Ave
Metcalfe St
SeatonDr
Mu
r
r
a
y
Dr
MurrayDr
Fairway Dr
Child Dr Richardson Dr
Glas
s
D
r
Cossar Dr
NisbetDrCorbettCres
HolmanCresPatrick DrGolf Links Dr
Cranberry Ln
Willis Dr
Vandorf SdrdIndustrial Pkwy SIndustrialPkwy SJasperDrBanffDrHill DrDevins Dr
Temperance StHarrison Ave
Mosley St
Larmont StVictoria StYONGE STYONGE STWELLINGTON ST W WELLINGTON ST E
St John's Sdrd
Wellington St E
Vandorf SdrdHenderson Drive
Wellington St W
404
404Leslie StYonge StBathurst StBayview AveBloomington Rd
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R8
Page 7 of 9
Town of Aurora
Capital Projects
Project
Department
Version Year
81023 Architectural Design Guidelines for Stable Neighbourhoods Study Area
Planning & Development Services
Final Approved Budget 2019
Description
TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018
Project conditionally approved pending a further report to Council as per Budget Committee on February 19, 2019
PROJECT DESCRIPTION:
Provide a brief overview of the project and include the key goals, objectives and performance measures.
To hire an architectural consultant to establish an Architectural Design Guideline for the stable neighbourhood
study area. The consultant will be require to perform a site visit to understand the different neighbourhoods and
help develop guidelines for future developments to follow.
PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT:
Provide the reasons the project should be approved and what will be the impact of the project to service levels.
At the June 27, 2018 Public Planning Meeting, Council directed Staff to amend the Site Plan Control By-law to
include single detached homes within the Study Area to be subject to Site Plan Control. As part of the discussion,
guidelines will need to be established in order to review this new site plan process. Currently, the Town does not
have any in house Staff who can perform this task.
PROJECT BENEFITS:
Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits.
Having the design guideline will help Staff and Applicant when evaluating any future site plan application
related to the Stable Neighbourhood Study Area. The guideline will help future applicant to understand what the
Town's standards and vision is for the study area. This will lead to less confusion of not knowing what the Town's
expectations are and give Staff more authority to direct the future applications.
IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED:
Please provide an explanation of what the outcomes would be if the project was not approved.
If this is not approved, there is no Staff currently who can perform this task. The new Site Plan approval process
will have no standards to measure to. Staff will not be able to fulfill Council's direction from the June 27, 2018
discussion.
Budget
Future202420222021202020192023Total
Expenditures
Estimated Expenditures
CONSULTING 75,00075,000
75,000 75,000
75,000 75,000Expenditures Total
Funding
Other Funding Sources
STUDIES & OTHER RES CONT'N 75,00075,000
75,000 75,000
75,000 75,000Funding Total
Total Over (Under) Funded
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R8
Page 8 of 9
Urban Design Guidelines vs. Zoning
Urban Design Guidelines Zoning
Non-statutory statements Statutory planning tool under the
Planning Act
Inherent flexibility in interpretation and
application, focused on achieving stated
objectives
Includes specific regulations that must be
implemented without interpretation
Implemented through Site Plan Approval Implemented through building permits
Can be applied by Staff/Council on a
case-by-case basis
Regulations may only be adjusted
through the Minor Variance or Rezoning
processes
Changes to the document should be
approved by Council and may include
public notification
Minor Variance and Rezoning are
statutory processes and require public
notification
Municipal Scan
Municipality Urban Design Guidelines for Mature
Neighbourhoods
City of Brampton Yes.
Town of Newmarket Yes.
Town of Richmond Hill Area-specific Infill Studies and Design
Guidelines.
City of Vaughan Yes.
Halton Hills No.
City of Kitchener Yes (in progress).
General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R8
Page 9 of 9
Notice of Motion Councillor Michael Thompson
Date: July 16, 2019
To: Mayor and Members of Council
From: Councillor Thompson
Re: Advisory Committee Chair Rotation
Whereas the Town’s Procedure By-Law and Policy for Ad/Hoc Advisory Committees
and Local Boards govern all meetings; and
Whereas in the interest of good governance there is value in rotating the Committee
Chair; and
Whereas the rotation of roles and responsibilities can develop/enhance a committee
member’s skillset, create additional engagement, and help build a stronger ‘team’
environment; and
Whereas some committees/boards, such as Aurora Public Library Board, Joint Council
Committee, and Finance Advisory Committee, already rotate the Chair;
1.Now Therefore Be It Hereby Resolved That the Town’s Policy for Ad Hoc/Advisory
Committees and Local Boards be amended so that the position of Chair and Vice
Chair of each Advisory Committee be for a one-year term; and
2.Be It Further Resolved That at the start of each calendar year elections be held for
the Chair and Vice Chair positions, and that no citizen member may act as Chair or
Vice Chair for more than two years in a single term of Council; and
3.Be It Further Resolved That members of Council may serve as Chair should no
citizen member put their name forward, and that members of Council not be subject
to any term restrictions.
General Committee Meeting Agenda
Tuesday, July 16, 2019
Notice of Motion (a)
Page 1 of 1
Public Release
July 12, 2019
Town of Aurora
Additional Items to
General Committee Meeting Agenda
Tuesday, July 16, 2019
7 p.m., Council Chambers
• Revised General Committee Meeting Agenda Index
• Item R1 – CMS19-020 – Library Square – Library Corridor Extension
Public Release
July 12, 2019
Town of Aurora
General Committee
Meeting Agenda (Revised)
Tuesday, July 16, 2019
7 p.m., Council Chambers
Councillor Gallo in the Chair
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
(a) Alan Dean, Sport Aurora
Re: Sport Aurora School Athletes of the Year 2019
4. Delegations
(a) Andrea Kariotis, Resident
Re: Potential hydro lines in greenspace behind Pinnacle Trail
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
General Committee Meeting Agenda (Revised)
Tuesday, July 16, 2019 Page 2 of 6
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda items, C1 to C4 inclusive, be approved:
C1. CS19-023 – Election Wrap-up
(Information Report dated June 18, 2019, included on agenda per Member of
Council request)
Recommended:
1. That Report No. CS19-023 be received for information.
C2. PDS19-058 – Request to Remove a Property from the Aurora Register
of Properties of Cultural Heritage Value or Interest
84 Mosley Street East
Recommended:
1. That Report No. PDS19-058 be received; and
2. That the property located at 84 Mosley Street be removed from the
Aurora Register of Properties of Cultural Heritage Value or Interest; and
3. That prior to the issuance of a Building Permit, future building elevations
be subject to review by Planning staff and/or the Design Review Panel to
ensure the sympathetic design of any replacement building.
C3. PDS19-059 – Request to Remove a Property from the Aurora Register
of Properties of Cultural Heritage Value or Interest
11 Irwin Avenue
Recommended:
1. That Report No. PDS19-059 be received; and
2. That the property located at 11 Irwin Avenue be removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest.
General Committee Meeting Agenda (Revised)
Tuesday, July 16, 2019 Page 3 of 6
C4. PDS19-061 – Approval for Capital Project No. 34533 – Traffic Calming
Measures in School Zones
Recommended:
1. That Report No. PDS19-061 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 34533 – Traffic Calming Measures in School Zones in the
amount of $20,000.
6. Advisory Committee Meeting Minutes
Recommended:
That the following Advisory Committee Meeting Minutes items, A1 to A2 inclusive,
be received:
A1. Accessibility Advisory Committee Meeting Minutes of June 5, 2019
Recommended:
1. That the Accessibility Advisory Committee meeting minutes of June 5,
2019, be received for information.
A2. Community Advisory Committee Meeting Minutes of June 20, 2019
Recommended:
1. That the Community Advisory Committee meeting minutes of June 20,
2019, be received for information.
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. CMS19-020 – Library Square – Library Corridor Extension
(Added Item)
Presentation to be provided by Roland Rom Colthoff, Director, and Thomas
Nemeskeri, Architect, RAW Design Inc.
General Committee Meeting Agenda (Revised)
Tuesday, July 16, 2019 Page 4 of 6
1. That Report No. CMS19-020 be received; and
2. That Library Corridor Extension, new Yonge Street Entrance and Multi-
purpose rooms - Option C, be approved and the total Library Square
project budget be increased by $5,465,300 to be funded as per the
recommended funding strategy.
R2. CMS19-019 – Library Square Project – Next Steps
Recommended:
1. That Report No. CMS19-019 be received for information.
R3. FS19-025 – Library Square – Financial Update
Recommended:
1. That Report No. FS19-025 be received for information.
R4. PDS19-063 – Library Square – Church Street Parking – Design Options
Recommendation Report
Recommended:
1. That Report No. PDS19-063 be received; and
2. That staff be directed to proceed with Design Option 2B for the Church
Street right-of-way; and
3. That Town staff continue to liaise with York Region Transit and the
consultants to ensure there are no conflicts with the existing bus route.
R5. PDS19-015 – Municipal Stormwater Funding Approach
Presentation to be provided by John Murphy, Municipal Finance Specialist, DFA
Infrastructure International Inc.
Recommended:
1. That Report No. PDS19-015 be received; and
General Committee Meeting Agenda (Revised)
Tuesday, July 16, 2019 Page 5 of 6
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 42059 – Storm Sewer Reserve Fund and Rates Study in the
amount of $100,000.
R6. PDS19-057 – Yonge Street Rail Bridge (Metrolinx) Architectural
Cladding Concepts
Presentation to be provided by Mark Langridge, Partner, Architect, DTAH.
Recommended:
1. That Report No. PDS19-057 be received; and
2. That Metrolinx be advised that Concept 4: Double Fin Curve with Aurora
identity signage is the preferred architectural cladding option for the
Yonge Street Rail Bridge.
R7. OPS19-018 – Improvements to Fleury Park Washroom Facility
Recommended:
1. That Report No. OPS19-018 be received; and
2. That this report satisfy Council’s conditional approval of Capital Project
No. 73242 – Improvements to Fleury Park Washroom Facility in the
amount of $250,000.
R8. PDS19-036 – Approval of Capital Project No. 81023 – Urban Design
Guidelines for Stable Neighbourhoods Study Area
Recommended:
1. That Report No. PDS19-036 be received; and
2. That the Urban Design Guidelines be presented to a future Council
meeting; and
3. That this report satisfy Council’s conditional budget approval in the
amount of $75,000 for work undertaken for Capital Project No. 81023 –
Urban Design Guidelines for Stable Neighbourhoods Study Area.
General Committee Meeting Agenda (Revised)
Tuesday, July 16, 2019 Page 6 of 6
8. Notices of Motion
(a) Councillor Thompson
Re: Advisory Committee Chair Rotation
9. New Business
10. Closed Session
11. Adjournment
Town of Aurora
General Committee Report No. CMS19-020
Subject: Library Square – Library Corridor Extension
Prepared by: Robin McDougall, Director of Community Services
Department: Community Services
Date: July 16, 2019
Recommendation
1. That Report No. CMS19-020 be received, and;
2. That Library Corridor Extension, new Yonge St. Entrance & Multi-purpose
rooms - Option C be approved and the total Library Square project budget be
increased by $5,465,300 to be funded as per the recommended funding
strategy.
Executive Summary
In May 2019, the Library Corridor Extension option was presented to Council but more
analysis was required. Staff were directed to report back with the final cost estimate
and to obtain Council direction to include the extension or not within the project scope.
Even if Council defers building the corridor extension option at this time, it is critical to
include the desired option for future consideration in the design.
This report highlights the options for the Library Corridor Extension and requires
direction from Council.
• The Library Corridor Extension options provide various levels of service and
connectivity with the Library and Yonge St.
• Library and Community programming support the corridor extension and the
addition of the two new multi-purpose rooms
• Corridor supports the connectivity to Yonge St. and enables the afterhours
accessible use of the bridge and proposed new meeting space in Option C
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 1 of 29
July 16, 2019 Page 2 of 12 Report No. CMS19-020
Background
In March 2019, Council approved the schematic design Library Square project and
authorized staff to proceed to the detailed design stage. In May 2019, Council
approved the addition of the bridge, café and library entrance vestibule to be included in
the scope of the Library Square project. Additionally, Council directed staff to report
back on the final cost estimate for the Library Corridor Extension. In preparation of the
cost estimate, staff and the consultants have developed a few options for consideration
each with their own set of benefits.
In order to inform the design, staff are providing a report for Council to obtain further
direction on this amenity. The consultants have prepared some information in
Attachment 1 and will be making a presentation during tonight’s General Committee
meeting July 16, 2019.
Analysis
The Library Corridor Extension options provide various levels of service and
connectivity with the Library and Yonge St.
OPTION A – SMALL CORRIDOR EXTENSION
$1,030,600 Not Recommended
The image shows the previously approved area (hash marks), part of the original Bridge
design. The remaining area in green shows the minor expansion to the current landing
area for the Bridge providing a larger area connection to the Library versus the smaller
hallway. This option also expands the area to enable the connection to the library
through the library atrium. However, this option has some limitations afterhours due to
the lack of an elevator. For this reason, this option is not desired.
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 2 of 29
July 16, 2019 Page 3 of 12 Report No. CMS19-020
• Corridor extended to enter existing door at unoccupied roof
• Portion of existing staff room opened to corridor at bridge arrival point
• Accessible use would be through the central elevator within the Library.
Afterhours, the central elevator in the library would not be available reducing the
accessibility of the bridge afterhours.
2nd floor – OPT A
1st floor – OPT A
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 3 of 29
July 16, 2019 Page 4 of 12 Report No. CMS19-020
• Afterhours stair access to bridge provided via lobby at ground floor and east
stairwell
OPTION B – CORRIDOR EXTENSION & READING GARDEN
$3,020,600 Not Recommended
This option was presented to Council in the May 2019 staff report with the exception of
the newly added elevator at Yonge St. This option includes the extension across the
rooftop of the library, offering an outdoor reading garden and includes an elevator to
provide accessibility (including afterhours).
• Corridor extended to Yonge St.
• Portion of existing staff room opened to corridor at bridge arrival point
• Remaining unoccupied roof converted to new reading garden
• Retractable glass wall to separate library and corridor/bridge
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 4 of 29
July 16, 2019 Page 5 of 12 Report No. CMS19-020
• New elevator and elevator lobby at Yonge St. entrance
• Afterhours access to bridge provided via elevator and stairwell
OPTION C – CORRIDOR EXTENSION, NEW YONGE ST ENTRANCE & MULTI-
PURPOSE ROOMS
$5,465,300 Recommended
This option includes the extended corridor, reading garden, two new multi-purpose
rooms and an elevator at Yonge St. Additionally in this option, the elevator goes one
level lower connecting to street-level enabling for the elimination of the ramp.
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 5 of 29
July 16, 2019 Page 6 of 12 Report No. CMS19-020
• Corridor extended to Yonge St.
• Portion of existing staff room opened to corridor at bridge arrival point
• Existing mechanical spaces turned into 2 new multipurpose rooms, includes
washrooms in each multipurpose room enabling use of these rooms after the
library closes similar to the current use of Magna and Lebovic.
• Mechanical equipment moved to new roof above multipurpose rooms
o These two spaces were originally designed with the future potential for
them to be reconfigured into program rooms when the demand called for
it.
o Current 10-year capital plan lists the two HVAC units contained within
these spaces where the multi-purpose rooms are proposed have reached
the end of their lifespan and are due to be replaced in 2021. Replacing
them during the construction can be coordinated for efficiency versus
potentially replacing them in 2021 then looking to move them when these
spaces are finished in the future.
• Remaining unoccupied roof converted to new reading garden
• Retractable glass wall to separate library and corridor/bridge
• New Conference room /Lounge at end of corridor Yonge St. side
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 6 of 29
July 16, 2019 Page 7 of 12 Report No. CMS19-020
• Reconstruction of Yonge St. entrance providing an At-grade entrance and façade
improvements for more inviting entrance into Library Square.
• New elevator and elevator lobby at Yonge St entrance
• Afterhours access to bridge provided via elevator and stairwell
Library and Community programming support the corridor extension and the
addition of the two new multi-purpose rooms
Aurora Public Library and community programming is continuing to grow in parallel with
the growth of the Town. With that growth, the recent development charge study is
showing significant future growth as the town continues to attract a diverse population.
Library metrics are also indicators of this growth, particularly as the renovations come to
an end and they present new and flexible spaces to the community. The library has the
highest circulation per capita and second highest overall circulation for a public library
serving a population between 50,001 – 100,000, according to the provincial Ministry of
Tourism, Culture and Sport. Staff responding to inquiries from members of the public is
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 7 of 29
July 16, 2019 Page 8 of 12 Report No. CMS19-020
up 88%. They had over 100,000 logins to their wireless network, an increase of 4% and
the in person visits are up 14% over last year to almost 260,000 library visitors.
More specifically, the library’s private study and meeting rooms are in high demand. The
six study rooms are all full almost every operating hour. The Library manages the
Magna and Lebovic rooms and using July 2019 as an example, together the rooms will
see over 14 hours of use each day, an increase of 10% over July 2018 (assuming no
cancellations). The library regularly cannot fulfil customer requests for meeting room
space. Further, the demand for their two new spaces, the creative studio and
multipurpose room, have already exceeded their early expectations.
Aurora Public Library is focused on programming. Last year they presented 961
programs to the community, up 14% over the previous year. This number is trending up
in 2019 and will continue as they offer additional relevant, meaningful and educational
programming to the residents of Aurora.
While the recent interior renovation of the Library has revitalized existing space and
created new spaces for residents, the demand will continue to exceed the supply. The
addition of two new meeting rooms approximately 1500 square feet each, an outdoor
garden and a boardroom would have a remarkable impact on the Library and their
ability to better serve and meet the modern needs of Aurorans. It would allow the Town
to build on current programming levels and advance rich, meaningful, educational, and
community driven programming as we navigate alongside the community in an
increasingly complex and technology driven world. It would further allow the Town to
provide more spaces for the residents to gather, meet, learn and engage as they
undertake the fulfilling activities of their lives.
Additional factors for consideration include the economies of leveraging the Library and
Town resources, not least of which is financial (and the resulting mutual benefit). These
benefits include providing additional points of entry to the Library, making it more
accessible, as well as replacing the end of life HVAC units at the Library.
The current financial climate is likely one that will not re-occur for some time. In years to
come, the possibility of achieving this result may not be possible financially or
otherwise.
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 8 of 29
July 16, 2019 Page 9 of 12 Report No. CMS19-020
Corridor supports the connectivity to Yonge St. and enables the afterhours
accessible use of the bridge and proposed new meeting space in Option C
Options B and C both provide the connectivity to Yonge St. promoting the connection
from Yonge St. businesses and parking options through the Library to the Aurora
Museum and Cultural Centre and its newly added spaces. Both options propose an
elevator and staircase access to the corridor which joins the bridge, where Option C
also provides the additional multi-purpose rooms and the reconstruction of the library
entrance at Yonge St. taking the elevator down to the at-grade level.
The corridor options enable afterhours use of this space and connection to the Aurora
Museum and Cultural Centre. There will be opportunities to use the corridor and bridge
connection to Yonge St. after the Library closes. The afterhours options currently exist
on the main floor of the Library for the Magna and Lebovic rooms. It would be beneficial
if the proposed corridor and multi-purpose rooms offer the same afterhours options.
Rental, programs, community use and patrons of the Aurora Museum and Cultural
Centre would be able to access these spaces whether the Library was open or not.
Advisory Committee Review
If Council approves to proceed with the Library Corridor Extension, the latest designs
will be shared with the Accessibility Advisory Committee for input.
Legal Considerations
Not applicable
Financial Implications
Staff recommend that Council approve the addition of Option C - Corridor Extension and
New Yonge Street entrance & Multi-Purpose Space to the Library Square’s overall
design at an estimated total incremental cost to the project of $5,465,300. This
estimated cost includes design and construction contingencies as well as unrecoverable
HST costs. Should Council approve staff’s recommended library square design
addition, the Library Square project budget would grow to a total budget of $47,894,000.
Staff recommend that this Library Square option be funded through two sources being
Library Services development charges and the hydro investment reserve proceeds (see
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 9 of 29
July 16, 2019 Page 10 of 12 Report No. CMS19-020
Figure 1). Further details in regards to this funding strategy can be found in Attachment
#2.
Figure #1
This recommended funding strategy has taken into consideration all previously
committed funds, including those to the Library Square project; as well as, confirmed
the eligibility of these recommended amenities for each of the proposed funding
sources.
As noted above, the planned replacement of the library building’s HVAC equipment will
be scheduled to most effectively align with the proposed library building work. These
replacement costs have are already been budgeted for through the Town’s
infrastructure repair and replacement program.
Communications Considerations
This report will be posted to the website to keep residents informed of plans and any
future direction from Council will be shared via Council Highlights, Town website and
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 10 of 29
July 16, 2019 Page 11 of 12 Report No. CMS19-020
social media. Additional consideration may be provided for public meetings and open
houses.
Link to Strategic Plan
The development of Library Square supports the following Strategic Plan goals and key
objectives:
Supporting an exceptional quality of life for all in its accomplishment in satisfying
requirements in the following key objectives within these goal statements:
• Invest in sustainable infrastructure
• Celebrating and promoting our culture
• Encourage an active and healthy lifestyle
• Strengthening the fabric of our community
Alternative(s) to the Recommendation
1. Council may approve the corridor extension option so that the site and location is
considered in the overall design but defer funding the corridor extension at this
time.
2. Council may choose to not approve the corridor extension.
3. Council may provide further direction.
Conclusions
The addition of the Library Corridor Extension requires direction from Council. Even if
Council defers building the corridor extension option at this time, it is critical to include
the desired option for future consideration in the design.
With Council’s approval of the option including the funding sources, staff would ensure
the option is incorporated in the development of the design.
Attachments
Attachment 1 – Library Corridor Extension – Design Options
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 11 of 29
Additional Items to General Committee Meeting Agenda Tuesday, July 16, 2019Item R1 Page 12 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONLIBRARY EXTENSION5 July, 2019Roland Rom Colthoff - RAW DesignAaron Hendershott - RAW DesignThomas Nemeskeri - RAW Design&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 13 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019UPFD31 m²[337 ft²]MAINTENANCE GARAGE100STAIR UP TO BRIDGE LEVELBRIDGE COLUMN - SEE ALSO STRUCTURAL DWS.70 m²[758 ft²]VESTIBULE101NEW BOOK DROPEXIST BOOK DROP17 m²[185 ft²]STAIR NO 1ST11EXISTING LOBBYLINE OF BRIDGE ABOVE BRICK VENEER TO BE REMOVED FROM EXISTING COLUMNSSEE CHURCH STREET SCHOOL HOUSE EXPANSION DRAWINGS17 m²[183 ft²]STAIR NO 2ST12EXISTING MEN'S WCEXISTING WOMEN'S WCEXISTING CIRCULATION DESKEXISTING RETRACTABLE PARTITIONEXISTING MULTIPURPOSE ROOMEXISTING ENTRANCE (UNCHANGED)EXISTING MULTIPURPOSE ROOMICE RESURFACERTRACTORNEW DOOR / LINK TO 2ND LEVELNEW FINISH TO STAIR DISPLAYS17 m²[188 ft²]STAIR NO 2ST1217 m²[188 ft²]STAIR NO 1ST11ROOF BELOWEXISTING WALL TO BE REMOVEDEXISTING STAFF ROOM -RECONFIGUREDDUCT SPACEDUCT SPACESEE CHURCH STREET SCHOOL HOUSE EXPANSION DRAWINGSNEW EXIT DOOR / LINK TO GROUND LEVELSTAIR DOWN TO PLAZA LEVEL240 m²[2583 ft²]LOUNGE20026 m²[281 ft²]STAIR A11982 m²[883 ft²]CORRIDOR200UNOCCUPIED ROOFMECHANICAL EQUIPMENT TO REMAINNEW GLASS WALLEXISTING DUCTS TO BE RELOCATED TO ROOF LEVEL267.070266.700MAIN ACCESS DOOR INTO LIBRARYNEW FINISH TO STAIR PREVIOUSLY APPROVED AREA SHOWN HATCHED 1 : 100A201LIBRARY 1ST FLOOR - OPT A1 1 : 100A201LIBRARY 2ND FLOOR - OPT A2OPTION ‘A’ -SMALL CORRIDOR EXTENSION&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 14 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019UP70 m²[758 ft²]VESTIBULE101NEW BOOK DROPEXIST BOOK DROP17 m²[185 ft²]STAIR NO 1ST11EXISTING LOBBY BRICK VENEER TO BE REMOVED FROM EXISTING COLUMNS17 m²[183 ft²]STAIR NO 2ST12EXISTING MEN'S WCEXISTING WOMEN'S WCEXISTING CIRCULATION DESKEXISTING RETRACTABLE PARTITIONEXISTING MULTIPURPOSE ROOMEXISTING ENTRANCE (UNCHANGED)EXISTING MULTIPURPOSE ROOMNEW DOOR / LINK TO 2ND LEVELNEW FINISH TO STAIR DISPLAYS17 m²[188 ft²]STAIR NO 2ST1217 m²[188 ft²]STAIR NO 1ST11ROOF BELOWEXISTING WALL TO BE REMOVEDEXISTING STAFF ROOM -RECONFIGUREDDUCT SPACEDUCT SPACENEW EXIT DOOR / LINK TO GROUND LEVEL82 m²[883 ft²]CORRIDOR200UNOCCUPIED ROOFMECHANICAL EQUIPMENT TO REMAINNEW GLASS WALLEXISTING DUCTS TO BE RELOCATED TO ROOF LEVEL267.070266.700MAIN ACCESS DOOR INTO LIBRARYNEW FINISH TO STAIR PREVIOUSLY APPROVED AREA SHOWN HATCHED 1 : 100A201aLIBRARY 1ST FLOOR - OPT A -1 1 : 100A201aLIBRARY 2ND FLOOR - OPT A -2OPTION ‘A’ -SMALL CORRIDOR EXTENSION&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 15 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019UPFD31 m²[337 ft²]MAINTENANCE GARAGE100STAIR UP TO BRIDGE LEVELBRIDGE COLUMN - SEE ALSO STRUCTURAL DWS.70 m²[758 ft²]VESTIBULE101EXIST BOOK DROP17 m²[185 ft²]STAIR NO 1ST11EXISTING LOBBYLINE OF BRIDGE ABOVE BRICK VENEER TO BE REMOVED FROM EXISTING COLUMNSSEE CHURCH STREET SCHOOL HOUSE EXPANSION DRAWINGS17 m²[183 ft²]STAIR NO 2ST12EXISTING MEN'S WCEXISTING WOMEN'S WCEXISTING CIRCULATION DESKEXISTING RETRACTABLE PARTITIONEXISTING MULTIPURPOSE ROOMNEW ELEVATOR LOBBYEXISTING MULTIPURPOSE ROOMICE RESURFACERTRACTORNEW ELEVATORNEW FINISH TO EXISTING STAIRNEW DOORNEW DOOR121 m²[1298 ft²]CORRIDOR20186 m²[922 ft²]READING GARDEN20217 m²[188 ft²]STAIR NO 2ST1217 m²[188 ft²]STAIR NO 1ST11EXISTING WINDOW WALL TO BE REMOVEDNEW RETRACTABLE GLASS PARTITIONNEW TERRACE ON EXISTING UNOCCUPIED ROOF - SEE ALSO LANDSCAPE DWGSROOF BELOWEXISTING WALL TO BE REMOVEDEXISTING STAFF ROOM -RECONFIGUREDDUCT SPACENEW WINDOWSEE CHURCH STREET SCHOOL HOUSE EXPANSION DRAWINGSNEW EXIT DOORNEW EXIT DOORSTAIR DOWN TO PLAZA LEVEL240 m²[2583 ft²]LOUNGE20026 m²[281 ft²]STAIR A119EXISTING DUCTS TO BE RELOCATED TO ROOF LEVELROOF BELOW86 m²[922 ft²]READING GARDEN202NEW TERRACE ON EXISTING UNOCCUPIED ROOF - SEE ALSO LANDSCAPE DWGSMECHANICAL EQUIPMENT TO REMAINDUCT SPACENEW FINISH TO STAIREXISTING DUCTS TO BE RELOCATED TO ROOF LEVELNEW ELEVATORMECHANICAL EQUIPMENT TO REMAINNEW INSULATTION267.070266.950PREVIOUSLY APPROVED AREA SHOWN HATCHED 1 : 100A202LIBRARY 1ST FLOOR - OPT B1 1 : 100A202LIBRARY 2ND FLOOR - OPT B2OPTION ‘B’ - CORRIDOR EXTENSION & READING GARDEN&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 16 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019UP70 m²[758 ft²]VESTIBULE101EXIST BOOK DROP17 m²[185 ft²]STAIR NO 1ST11EXISTING LOBBY BRICK VENEER TO BE REMOVED FROM EXISTING COLUMNS17 m²[183 ft²]STAIR NO 2ST12EXISTING MEN'S WCEXISTING WOMEN'S WCEXISTING CIRCULATION DESKEXISTING RETRACTABLE PARTITIONEXISTING MULTIPURPOSE ROOMNEW ELEVATOR LOBBYEXISTING MULTIPURPOSE ROOMNEW ELEVATORNEW FINISH TO EXISTING STAIRNEW DOORNEW DOOR121 m²[1298 ft²]CORRIDOR20186 m²[922 ft²]READING GARDEN20217 m²[188 ft²]STAIR NO 2ST1217 m²[188 ft²]STAIR NO 1ST11EXISTING WINDOW WALL TO BE REMOVEDNEW RETRACTABLE GLASS PARTITIONNEW TERRACE ON EXISTING UNOCCUPIED ROOF - SEE ALSO LANDSCAPE DWGSROOF BELOWEXISTING WALL TO BE REMOVEDEXISTING STAFF ROOM -RECONFIGUREDDUCT SPACENEW WINDOWNEW EXIT DOORNEW EXIT DOOREXISTING DUCTS TO BE RELOCATED TO ROOF LEVEL86 m²[922 ft²]READING GARDEN202NEW TERRACE ON EXISTING UNOCCUPIED ROOF - SEE ALSO LANDSCAPE DWGSMECHANICAL EQUIPMENT TO REMAINDUCT SPACENEW FINISH TO STAIREXISTING DUCTS TO BE RELOCATED TO ROOF LEVELNEW ELEVATORMECHANICAL EQUIPMENT TO REMAINNEW INSULATTION267.070266.950PREVIOUSLY APPROVED AREA SHOWN HATCHED 1 : 100A202aLIBRARY 1ST FLOOR - OPT B -1 1 : 100A202aLIBRARY 2ND FLOOR - OPT B -2OPTION ‘B’ - CORRIDOR EXTENSION & READING GARDEN&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 17 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019UPUPFD31 m²[337 ft²]MAINTENANCE GARAGE100STAIR UP TO BRIDGE LEVELBRIDGE COLUMN - SEE ALSO STRUCTURAL DWS.70 m²[758 ft²]VESTIBULE101EXIST BOOK DROP17 m²[185 ft²]STAIR NO 1ST11EXISTING LOBBYLINE OF BRIDGE ABOVE BRICK VENEER TO BE REMOVED FROM EXISTING COLUMNSSEE CHURCH STREET SCHOOL HOUSE EXPANSION DRAWINGS17 m²[183 ft²]STAIR NO 2ST12EXISTING MEN'S WCEXISTING WOMEN'S WCEXISTING CIRCULATION DESKEXISTING RETRACTABLE PARTITIONEXISTING MULTIPURPOSE ROOMICE RESURFACERTRACTOR17 m²[183 ft²]STAIR NO 2ST12EXISTING MULTIPURPOSE ROOMNEW ELEVATOR TO 1ST AND 2ND FLOORNEW FINISH TO EXISTING STAIRNEW DOORNEW DOOREXISTING ENTRANCE TOWER, STAIRS AND RAMP TO BE REMOVED AND REPLACED WITH NEW AT-GRADE ENTRANCEAND MARQUEENEW INTERIOR STAIRNEW STREETSCAPE IMPOVEMENTS58 m²[620 ft²]VESTIBULE102EXISTING MECH EQUIP. TO BE RELOCATED TO NEW ROOF LEVEL - BOTH SIDES121 m²[1298 ft²]CORRIDOR20186 m²[922 ft²]READING GARDEN202134 m²[1447 ft²]MULTI-PURPOSE ROOM #1203162 m²[1745 ft²]MULTI-PURPOSE ROOM #220417 m²[188 ft²]STAIR NO 2ST1217 m²[188 ft²]STAIR NO 1ST11EXISTING WINDOW WALL TO BE REMOVEDNEW RETRACTABLE GLASS PARTITIONNEW TERRACE ON EXISTING UNOCCUPIED ROOF - SEE ALSO LANDSCAPE DWGSROOF BELOWEXISTING WALL TO BE REMOVEDEXISTING STAFF ROOM -RECONFIGUREDDUCT SPACEEXISTING LOUVRED OPENINGS TO BE REPLACED WITH NEW WINDOWSNEW FURRING AND WALL INSULATIONSEE CHURCH STREET SCHOOL HOUSE EXPANSION DRAWINGSNEW EXIT DOORNEW EXIT DOORSTAIR DOWN TO PLAZA LEVEL240 m²[2583 ft²]LOUNGE20026 m²[281 ft²]STAIR A119267.0701.6% 1:63EXISTING DUCTS TO BE RELOCATED TO ROOF LEVELROOF BELOWEXISTING DUCTS TO BE RELOCATED TO ROOF LEVELEXISTING EXTERIOR WALL AND ENTRANCE TOWER TO BE REMOVED AND REPLACED WITH NEW GLASS CORRIDOR EXTENSIONEXISTING LOUVRED OPENINGS TO BE REPLACED WITH NEW WINDOWSNEW FURRING AND WALL INSULATIONNEW ELEVATORDUCT SPACE40 m²[429 ft²]CONFERENCE / LOUNGE20682 m²[883 ft²]CORRIDOR200266.950WCWCWCWCNEW FINISH TO EXISTING STAIRPREVIOUSLY APPROVED AREA SHOWN HATCHED 1 : 100A203LIBRARY 1ST FLOOR - OPT C1 1 : 100A203LIBRARY 2ND FLOOR - OPT C2OPTION ‘C’ - CORRIDOR EXTENSION, NEW YONGE ST. ENTRANCE & MULTIPURPOSE ROOMS &06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 18 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019UPUP70 m²[758 ft²]VESTIBULE101EXIST BOOK DROP17 m²[185 ft²]STAIR NO 1ST11EXISTING LOBBY BRICK VENEER TO BE REMOVED FROM EXISTING COLUMNS17 m²[183 ft²]STAIR NO 2ST12EXISTING MEN'S WCEXISTING WOMEN'S WCEXISTING CIRCULATION DESKEXISTING RETRACTABLE PARTITIONEXISTING MULTIPURPOSE ROOM17 m²[183 ft²]STAIR NO 2ST12EXISTING MULTIPURPOSE ROOMNEW ELEVATOR TO 1ST AND 2ND FLOORNEW FINISH TO EXISTING STAIRNEW DOORNEW DOOREXISTING ENTRANCE TOWER, STAIRS AND RAMP TO BE REMOVED AND REPLACED WITH NEW AT-GRADE ENTRANCEAND MARQUEENEW INTERIOR STAIRNEW STREETSCAPE IMPOVEMENTS58 m²[620 ft²]VESTIBULE102EXISTING MECH EQUIP. TO BE RELOCATED TO NEW ROOF LEVEL - BOTH SIDES121 m²[1298 ft²]CORRIDOR20186 m²[922 ft²]READING GARDEN202134 m²[1447 ft²]MULTI-PURPOSE ROOM #1203162 m²[1745 ft²]MULTI-PURPOSE ROOM #220417 m²[188 ft²]STAIR NO 2ST1217 m²[188 ft²]STAIR NO 1ST11EXISTING WINDOW WALL TO BE REMOVEDNEW RETRACTABLE GLASS PARTITIONNEW TERRACE ON EXISTING UNOCCUPIED ROOF - SEE ALSO LANDSCAPE DWGSROOF BELOWEXISTING WALL TO BE REMOVEDEXISTING STAFF ROOM -RECONFIGUREDDUCT SPACEEXISTING LOUVRED OPENINGS TO BE REPLACED WITH NEW WINDOWSNEW FURRING AND WALL INSULATIONNEW EXIT DOORNEW EXIT DOOR267.0701.6% 1:63EXISTING DUCTS TO BE RELOCATED TO ROOF LEVELEXISTING DUCTS TO BE RELOCATED TO ROOF LEVELEXISTING EXTERIOR WALL AND ENTRANCE TOWER TO BE REMOVED AND REPLACED WITH NEW GLASS CORRIDOR EXTENSIONEXISTING LOUVRED OPENINGS TO BE REPLACED WITH NEW WINDOWSNEW FURRING AND WALL INSULATIONNEW ELEVATORDUCT SPACE40 m²[429 ft²]CONFERENCE / LOUNGE20682 m²[883 ft²]CORRIDOR200266.950WCWCWCWCNEW FINISH TO EXISTING STAIRPREVIOUSLY APPROVED AREA SHOWN HATCHED 1 : 100A203aLIBRARY 1ST FLOOR - OPT C -1 1 : 100A203aLIBRARY 2ND FLOOR - OPT C -2OPTION ‘C’ - CORRIDOR EXTENSION, NEW YONGE ST. ENTRANCE & MULTIPURPOSE ROOMS &06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 19 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019LOOKING WEST FROM BRIDGE TOWARD LIBRARY (ALL OPTIONS)&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 20 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019LOOKING EAST FROM LIBRARY TOWARD BRIDGE (ALL OPTIONS)&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 21 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019LOOKING WEST FROM CORRIDOR EXTENSION TOWARD YONGE ST. (OPTION B)&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 22 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019LOOKING WEST FROM CORRIDOR EXTENSION TOWARD YONGE ST. (OPTION C)&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 23 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019CORRIDOR EXTENSION TOWARD YONGE ST. - LOUNGE (OPTION C)&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 24 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019CORRIDOR EXTENSION TOWARD YONGE ST. - CONFERENCE ROOM (OPTION C)&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 25 of 29
17086 - TOWN OF AURORA SCHOOL HOUSE ADDITIONJuly 5, 2019LOOKING EAST FROM YONGE ST. TOWARD LIBRARY(OPTION C)&06 $WWDFKPHQWAdditional Items to General Committee Meeting Agenda Tuesday, July 16, 2019 Item R1 Page 26 of 29
Attachment #2
$128,500 $128,500
Addition to Church Street School $28,324,800
Spent to Date 537,400
Outstanding 1,709,200 2,246,600
Total construction estimate 25,110,100
324,800
Unrecoverable HST $386,700
Public Art Contribution $256,600 26,078,200
$28,324,800 $28,324,800
Outdoor Square $8,563,100
Spent to Date 92,000
Outstanding 132,200 224,200
Total construction estimate 8,130,700
96,900
Unrecoverable HST $111,300 $8,338,900
$8,563,100 $8,563,100
Parking and Laneway $1,469,000
Spent to Date 139,800
Outstanding - 139,800
Total construction estimate 1,290,400
15,800
Unrecoverable HST $23,000 $1,329,200
$1,469,000 $1,469,000
Library Square Project Break-down by Key Component
Costs Approved
Budget
Demolition of 52 and 56 Victoria Street
Structures
Project Management
Preparation for Construction
Construction
Project Management
Preparation for Construction
Construction
Project Management
Preparation for Construction
Construction
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 27 of 29
Attachment #2
Library Bridge Link & Vestibule $3,943,300
Spent to Date -
Outstanding - -
Total construction estimate 3,875,100
Unrecoverable HST $68,200 $3,943,300
$3,943,300 $3,943,300
Total Project $42,428,700 $42,428,700
5,465,300
Total - After NEW Options $47,894,000 $42,428,700
($5,465,300)
Preparation for Construction
Construction
NEW Options:
Option C - Corridor Extension, New Yonge St Entrance,
Multi-Purpose Rooms
Budget Increase Required
Funding Strategy For Additional Library Square Option
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 28 of 29
Attachment #2
Option C - Library Corridor Extention 5,465,300
Recommended Funding Sources
Library Services Development Charges 3,400,000
Hydro investment reserve 2,065,300
Option C - Corridor Extension, New Yonge St Entrance & Multi-
Purpose Room
Additional Items to General Committee Meeting Agenda
Tuesday, July 16, 2019
Item R1
Page 29 of 29
Public Release
July 15, 2019
Town of Aurora
Additional Items No. 2 to
General Committee Meeting Agenda
Tuesday, July 16, 2019
7 p.m., Council Chambers
• Revised General Committee Meeting Agenda Index (Revision No. 2)
• Delegation (b) Bruce Gorman, Chief Executive Officer, Aurora Public Library
Re: Item R1 – CMS19-020 – Library Square – Library Corridor Extension
• Item A3 – Finance Advisory Committee Meeting Minutes of June 26, 2019
• Notice of Motion (b) Councillor Gaertner
Re: Stormwater Infrastructure Review
Public Release
July 15, 2019
Town of Aurora
General Committee
Meeting Agenda (Revision No. 2)
Tuesday, July 16, 2019
7 p.m., Council Chambers
Councillor Gallo in the Chair
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
(a) Alan Dean, Sport Aurora
Re: Sport Aurora School Athletes of the Year 2019
4. Delegations
(a) Andrea Kariotis, Resident
Re: Potential hydro lines in greenspace behind Pinnacle Trail
(b) Bruce Gorman, Chief Executive Officer, Aurora Public Library
Re: Item R1 – CMS19-020 – Library Square – Library Corridor Extension
(Added Item)
General Committee Meeting Agenda (Revision No. 2)
Tuesday, July 16, 2019 Page 2 of 6
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda items, C1 to C4 inclusive, be approved:
C1. CS19-023 – Election Wrap-up
(Information Report dated June 18, 2019, included on agenda per Member of
Council request)
Recommended:
1. That Report No. CS19-023 be received for information.
C2. PDS19-058 – Request to Remove a Property from the Aurora Register
of Properties of Cultural Heritage Value or Interest
84 Mosley Street East
Recommended:
1. That Report No. PDS19-058 be received; and
2. That the property located at 84 Mosley Street be removed from the
Aurora Register of Properties of Cultural Heritage Value or Interest; and
3. That prior to the issuance of a Building Permit, future building elevations
be subject to review by Planning staff and/or the Design Review Panel to
ensure the sympathetic design of any replacement building.
C3. PDS19-059 – Request to Remove a Property from the Aurora Register
of Properties of Cultural Heritage Value or Interest
11 Irwin Avenue
Recommended:
1. That Report No. PDS19-059 be received; and
General Committee Meeting Agenda (Revision No. 2)
Tuesday, July 16, 2019 Page 3 of 6
2. That the property located at 11 Irwin Avenue be removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest.
C4. PDS19-061 – Approval for Capital Project No. 34533 – Traffic Calming
Measures in School Zones
Recommended:
1. That Report No. PDS19-061 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 34533 – Traffic Calming Measures in School Zones in the
amount of $20,000.
6. Advisory Committee Meeting Minutes
Recommended:
That the following Advisory Committee Meeting Minutes items, A1 to A3 inclusive,
be received:
A1. Accessibility Advisory Committee Meeting Minutes of June 5, 2019
Recommended:
1. That the Accessibility Advisory Committee meeting minutes of June 5,
2019, be received for information.
A2. Community Advisory Committee Meeting Minutes of June 20, 2019
Recommended:
1. That the Community Advisory Committee meeting minutes of June 20,
2019, be received for information.
A3 . Finance Advisory Committee Meeting Minutes of June 26, 2019
(Added Item)
General Committee Meeting Agenda (Revision No. 2)
Tuesday, July 16, 2019 Page 4 of 6
Recommended:
1. That the Finance Advisory Committee meeting minutes of June 26, 2019,
be received for information.
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. CMS19-020 – Library Square – Library Corridor Extension
(Added Item)
Presentation to be provided by Roland Rom Colthoff, Director, and Thomas
Nemeskeri, Architect, RAW Design Inc.
1. That Report No. CMS19-020 be received; and
2. That Library Corridor Extension, new Yonge Street Entrance and Multi-
purpose rooms - Option C, be approved and the total Library Square
project budget be increased by $5,465,300 to be funded as per the
recommended funding strategy.
R2. CMS19-019 – Library Square Project – Next Steps
Recommended:
1. That Report No. CMS19-019 be received for information.
R3. FS19-025 – Library Square – Financial Update
Recommended:
1. That Report No. FS19-025 be received for information.
R4. PDS19-063 – Library Square – Church Street Parking – Design Options
Recommendation Report
Recommended:
1. That Report No. PDS19-063 be received; and
General Committee Meeting Agenda (Revision No. 2)
Tuesday, July 16, 2019 Page 5 of 6
2. That staff be directed to proceed with Design Option 2B for the Church
Street right-of-way; and
3. That Town staff continue to liaise with York Region Transit and the
consultants to ensure there are no conflicts with the existing bus route.
R5. PDS19-015 – Municipal Stormwater Funding Approach
Presentation to be provided by John Murphy, Municipal Finance Specialist, DFA
Infrastructure International Inc.
Recommended:
1. That Report No. PDS19-015 be received; and
2. That this report satisfy Council’s conditional budget approval for Capital
Project No. 42059 – Storm Sewer Reserve Fund and Rates Study in the
amount of $100,000.
R6. PDS19-057 – Yonge Street Rail Bridge (Metrolinx) Architectural
Cladding Concepts
Presentation to be provided by Mark Langridge, Partner, Architect, DTAH.
Recommended:
1. That Report No. PDS19-057 be received; and
2. That Metrolinx be advised that Concept 4: Double Fin Curve with Aurora
identity signage is the preferred architectural cladding option for the
Yonge Street Rail Bridge.
R7. OPS19-018 – Improvements to Fleury Park Washroom Facility
Recommended:
1. That Report No. OPS19-018 be received; and
2. That this report satisfy Council’s conditional approval of Capital Project
No. 73242 – Improvements to Fleury Park Washroom Facility in the
amount of $250,000.
General Committee Meeting Agenda (Revision No. 2)
Tuesday, July 16, 2019 Page 6 of 6
R8. PDS19-036 – Approval of Capital Project No. 81023 – Urban Design
Guidelines for Stable Neighbourhoods Study Area
Recommended:
1. That Report No. PDS19-036 be received; and
2. That the Urban Design Guidelines be presented to a future Council
meeting; and
3. That this report satisfy Council’s conditional budget approval in the
amount of $75,000 for work undertaken for Capital Project No. 81023 –
Urban Design Guidelines for Stable Neighbourhoods Study Area.
8. Notices of Motion
(a) Councillor Thompson
Re: Advisory Committee Chair Rotation
(b) Councillor Gaertner
Re: Stormwater Infrastructure Review
(Added Item)
9. New Business
10. Closed Session
11. Adjournment
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, July 16, 2019
Delegation (b)
Page 1 of 1
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date: Wednesday, June 26, 2019
Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim
(arrived at 5:48 p.m.), and Mayor Tom Mrakas
Member(s) Absent: None
Other Attendees: Len Baulmer, Treasurer, Aurora Historical Society, Erika
Mazanik, Executive Director/Curator, Hillary House, Doug
Nadorozny, Chief Administrative Officer, Rachel Wainwright-
van Kessel, Director of Financial Services, Jason Gaertner,
Manager, Financial Planning, Karen Oreto, Financial
Analyst, and Ishita Soneji, Council/Committee Coordinator
Councillor Kim was appointed to the Finance Advisory Committee in place of Councillor
Gallo at the Council meeting of June 25, 2019.
The Chair called the meeting to order at 5:43 p.m.
1. Approval of the Agenda
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, July 16, 2019
Item A3
Page 1 of 4
Finance Advisory Committee Meeting Minutes
Wednesday, June 26, 2019 Page 2 of 4
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of May 22, 2019
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the Finance Advisory Committee meeting minutes of May 22, 2019, be
received for information.
Carried
4. Delegations
None
5. Consideration of Items
The Committee consented to consider the items in the following order: Items 3, 2,
1, and 4.
1. Review of Detailed Budget Information
Re: Aurora Historical Society
Mr. Len Baulmer, Treasurer of the Aurora Historical Society provided a brief
overview of the line-by-line analysis and year-to-date comparison of the
budget for the Aurora Historical Society including details on the grant revenue
by source, decrease in expenditures over the years, and operating cost
rationalization strategies to compensate for allocation towards community
outreach programs and future capital projects. He identified the budget
pressures including possible decrease in funding from the Province and the
need of additional funding for major structural rehabilitation and heritage
restoration.
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, July 16, 2019
Item A3
Page 2 of 4
Finance Advisory Committee Meeting Minutes
Wednesday, June 26, 2019 Page 3 of 4
The Committee inquired about the multi-year budget framework for the Society
and its possible impact on the annual funding, and staff noted that the process
would allow for planning for multiple years and identify specific budget
requirements for each year where necessary.
Moved by Councillor Kim
Seconded by Mayor Mrakas
1.That the comments and suggestions of the Review of Detailed Financial
Budget Information for Aurora Historical Society be received and referred
to staff for consideration and action as appropriate.
Carried
2.Memorandum from Project Management Office
Re: Town’s Major Capital Projects Update
Staff provided a brief update on the status of Town’s current major capital
projects and noted that all projects are on schedule and meeting the budget
targets.
Moved by Councillor Kim
Seconded by Mayor Mrakas
1.That the memorandum regarding Town’s Major Capital Projects Update be
received for information.
Carried
3.Round Table Discussion
Re: Review of General Committee Report No. FS19-018 – Capital Close
Report as of December 31, 2018
Staff provided a brief overview of the report. The Committee expressed no
concerns and requested that the report be brought to a future Council meeting.
Moved by Mayor Mrakas
Seconded by Councillor Kim
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, July 16, 2019
Item A3
Page 3 of 4
Finance Advisory Committee Meeting Minutes
Wednesday, June 26, 2019 Page 4 of 4
1. That the comments and suggestions of the Review of General Committee
Report No. FS19-018 – Capital Close Report as of December 31, 2018 be
received; and
2. That Report No. FS19-018 – Capital Close Report as of December 31,
2018 be brought to a future meeting of Council.
Carried
4. Distribution and Introduction of Detailed Financial Budget Information
Re: Corporate Services Department
Staff noted that Techa van Leeuwen, Director of Corporate Services, would be
present at the next meeting to review the detailed budget information for
Corporate Services. The Committee requested further information regarding
the election and salary expenses.
Moved by Mayor Mrakas
Seconded by Councillor Kim
1. That the detailed financial budget information for Corporate Services
Department be received and deferred for discussion and detailed review at
the September 25, 2019 meeting of the Finance Advisory Committee.
Carried
6. New Business
None
7. Adjournment
Moved by Councillor Kim
Seconded by Mayor Mrakas
That the meeting be adjourned at 6:16 p.m.
Carried
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, July 16, 2019
Item A3
Page 4 of 4
Notice of Motion Councillor Wendy Gaertner
Date: July 16, 2019
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Stormwater Infrastructure Review
Whereas Council passed a Motion in 2018 to investigate the condition of Aurora’s
stormwater infrastructure, including required maintenance and enhancements; and
Whereas the purpose of the Motion was to ensure that the municipality is prepared to
cope with climate change’s predicted intense rains and resulting stormwater in order to
protect our residents against flooding; and
Whereas PSD was retained and submitted a report to the Town in December 2018; and
Whereas this report was included as an index item in our 2019 Capital Budget, but has
not been put on a General Committee report for discussion and action; and
Whereas this report “provides an audit of the existing asset management capacity
within the following key competencies:
1.Organizational Cognisance
2.Organizational Capacity
3.Infrastructure Data and Information
4.Levels of Service Framework
5.Asset Management Strategies
a.Condition Assessment Protocols
b.Risk and Criticality Models
c.Lifecycle Management
6.Financial Strategies”; and
Whereas some of the key requirements in achieving optimal asset management include
the degree to which asset management is understood by both senior management and
Council, and the evaluation of Town infrastructure with respect to: Roads and the three
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, July 16, 2019
Notice of Motion (b)
Page 1 of 2
Notice of Motion
Re: Stormwater Infrastructure Review
July 16, 2019 Page 2 of 2
Water Networks, Bridges and Culverts, Buildings and Facilities; and Parks and
Recreation; and
Whereas all of these have been investigated by PSD and the results provided as Index
1 in Council’s Capital Budget Binder; and
Whereas the research on the stormwater network fulfills the intent of the Motion passed
by Council;
1. Now Therefore Be It Hereby Resolved That the “State of Maturity Report “ be
placed on a General Committee Agenda in September 2019 for study and action;
and
2. Be It Further Resolved That staff begin with the research relating to the Town’s
stormwater network to prepare for the flooding that is predicted to come with climate
change.
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, July 16, 2019
Notice of Motion (b)
Page 2 of 2