AGENDA - General Committee - 20200505General Committee
Meeting Agenda
Tuesday, May 5, 2020
7 p.m.
Video Conference
Public Release
April 28, 2020
Town of Aurora
General Committee
Meeting Agenda
Tuesday, May 5, 2020
7 p.m., Video Conference
Note: This meeting will be held electronically as per Section 20.1 of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 State of Emergency.
Mayor Mrakas in the Chair
1. Approval of the Agenda
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
4. Delegations
Note: At this time, the Municipal Offices are closed. This meeting will be live streamed at
https://www.youtube.com/user/Townofaurora2012/videos. Residents who would like to
provide comment on an agenda item are encouraged to visit www.aurora.ca/participation.
(a) Jim Thomson, Aurora Tigers Junior A Hockey Club
Re: Aurora Tigers Junior A Ice Allocation for Practice Time This Season
5. Consent Agenda
General Committee Meeting Agenda
Tuesday, May 5, 2020 Page 2 of 4
C1. FIN20-007 – Capital Close Report as of December 31, 2019
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
Recommended:
1. That Report No. FIN20-007 be received for information.
C2. FIN20-008 – Statement of Remuneration and Expenses for Members of
Council, Committees and Local Boards
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
Recommended:
1. That Report No. FIN20-008 be received for information.
C3. OPS20-003 – Blue Box Transition to Full Producer Responsibility
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
Recommended:
1. That Report No. OPS20-003 be received for information.
C4. OPS20-005 – Waste Collection Limits
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
Recommended:
1. That Report No. OPS20-005 be received for information.
C5. PDS20-023 – Planning Application Status List
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
Recommended:
1. That Report No. PDS20-023 be received for information.
General Committee Meeting Agenda
Tuesday, May 5, 2020 Page 3 of 4
C6. PDS20-025 – Heritage Review Process for Building Permit Applications
Related to Listed Properties
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
Recommended:
1. That Report No. PDS20-025 be received for information.
6. Advisory Committee Meeting Minutes
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS20-029 – Capital Project No. 34626 – Sidewalk Construction on
Kitimat Crescent Proposed Capital Budget Increase
Recommended:
1. That Report No. PDS20-029 be received; and
2. That the total approved budget for Capital Project No. 34626 be
increased from $100,000 to $192,700, representing an increase of
$92,700 to be funded from the Roads Repair and Replacement Reserve.
R2. OPS20-007 – Off-Leash Dog Park in Highland Park
Recommended:
1. That Report No. OPS20-007 be received; and
2. That Block 166 in Phase 2 of the Highland Gate Development be
approved for an Off-Leash Dog Park; and
3. That staff be directed to design and construct the park through the future
subdivision agreement; and
4. That staff be directed to further investigate the Dog Waste Diversion
programs available, including all capital and operational costs associated
General Committee Meeting Agenda
Tuesday, May 5, 2020 Page 4 of 4
with implementing the systems in park retrofits and new park
development, and that a report be presented at a future Council meeting.
R3. CS20-008 – Clean Communities By-law
Recommended:
1. That Report No. CS20-008 be received; and
2. That a Clean Communities By-law be enacted at a future Council
meeting to repeal and replace the Clean Yards By-law No. 4754-05.P
and Debris By-law No. 4738-05.P.
R4. CS20-007 – Regional Fire Service Study
Recommended:
1. That Report No. CS20-007 be received; and
2. That Council provide direction regarding whether the Town of Aurora
supports proceeding with a study of the potential creation of a Regional
Fire Service; and
3. That the Town Clerk be directed to circulate the Town’s decision to York
Region and all York Region municipalities.
8. Notices of Motion
9. New Business
10. Public Service Announcements
11. Closed Session
12. Adjournment
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Delegation Request
Legislative Services
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to Legislative
Services.
Council or Committee Meeting Date:
Subject:
Name of Spokesperson:
Name of Group or Person(s) being Represented (if applicable):
Brief Summary of Issue or Purpose of Delegation:
Have you been in contact with a Town staff or
Council member regarding your matter of interest? Yes տ No տ
If yes, with whom? Date:
տ I acknowledge that the Procedure By-law permits five (5) minutes for Delegations.
Town of Aurora
Information Report No. FIN20-007
Subject: Capital Close Report as of December 31, 2019
Prepared by: Sandy Dhillon, Financial Management Advisor
Department:
Date:
Finance
April 14, 2020
In accordance with the Procedure By-law, any Member of Council may
request that this Information Report be placed on an upcoming
General Committee or Council meeting agenda for discussion.
Executive Summary
This report presents Council with the information necessary to monitor the status of
Town’s active capital projects as well as its recently closed completed projects as of
December 31, 2019, including any necessary funding adjustments that have been
made.
•Forty previously active capital projects were closed
•One hundred and thirty-eight capital projects remain open at 2019 fiscal year end
Background
On a semi-annual basis, staff bring forward to Council the Town’s Capital Project Status
& Closures report that provides an overview of the status, including the financial position
for each of the Town’s active capital projects. In addition, it identifies all complete capital
projects requiring closure. Any funding surpluses or shortfalls arising at project closure
are addressed at this time. This report is prepared in consultation with the various Town
staff who are responsible for managing each of the Town’s projects.
This report does not include any projects brought forward by the Aurora Library Board.
Analysis
Forty previously active capital projects were closed
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C1
Page 1 of 16
April 14, 2020 Page 2 of 4 Report No. FIN20-007
As of December 31, 2019, the Town had 178 active projects. Under By-law 6212-19,
the Treasurer has approved the closure of 40 of these noted projects. Of the 40 capital
projects that were closed, thirty-two of these projects collectively had a surplus of
$1,256,122 to be returned to their original sources of funding, as outlined in Attachment
#1,
In addition to the closures identified in Attachment #1, the remaining nine capital
projects that were closed required a funding increase prior to their closure as outlined in
Attachment #2. The total required funding increase for these projects was $52,060.
Further explanations are offered in both Attachment #1 and #2 for each individual
project.
One hundred and thirty-eight capital projects remain open at 2019 fiscal year end
At the end of the 2019 fiscal year, a total of one hundred and thirty-eight capital projects
remained active. Attachment #3 provides an inventory and progress status update for all
of the Town’s active projects which will remain open as of December 31, 2019. These
projects represent a total approved budget value of $84,221,859 (excluding the portion
of the library square project’s budget which has not yet been formally funded) with an
unspent balance available as of December 31, 2019 of $46,838,679.
All closed capital projects as presented in Attachment #1 and #2 have been removed
from Attachment #3.
Advisory Committee Review
None
Legal Considerations
On October 22, 2019 Council approved By-law Number 6212-19 which updated and
defined the Town of Aurora’s delegation policies and procedures that were approved by
Council in 2007. This By-law also consolidated and identified specific delegations into a
single By-law. Under Schedule “C” of this new By-law, the Treasurer has delegated
authority to close any capital project deemed complete including the adjustment to
project funding to return or draw from the originating funding sources on behalf of
Council and to report to council on an annual basis.
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C1
Page 2 of 16
April 14, 2020 Page 3 of 4 Report No. FIN20-007
Financial Implications
This report provides details of the 40 projects that were closed by the Town as of
December 31, 2019. These project closures required a total of $1,256,122 (as noted in
Attachment #1) to be returned and a total of $52,060 (as noted in Attachment #2) in
funding top-ups to/from original funding sources, representing a consolidated net
funding adjustment to reserves of $1,204,062.
The Town’s portfolio of remaining active capital projects contains 138 projects (outlined
in Attachment #3), with a total budgeted/funded value of $84,221,859. To date
$37,383,179 has been spent on these projects, with a remaining approved unspent and
funded value of $46,838,679.
Communications Considerations
The Town of Aurora will use ‘Inform’ as the level of engagement for this project. There
are five different levels of community engagement to consider, with each level providing
the community more involvement in the decision making process. These levels are:
Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in
the Community Engagement Policy. These options are based on the International
Association of Public Participation (IAP2) Spectrum and assist in establishing guidelines
for clearly communicating with our public and managing community engagement. In
order to inform, the list of open capital projects will be posted to the Town’s Budget and
Financial Information web page for openness and accountability.
Link to Strategic Plan
Reporting to Council and the public on the status of approved capital projects and
associated funding, and regularly managing and closing these projects, demonstrates
both the Strategic Plan principles of Leadership in Corporate Management, and
accountability and transparency to the community of the local government
Alternative(s) to the Recommendation
1.Direct further alternative options as required
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C1
Page 3 of 16
April 14, 2020 Page 4 of 4 Report No. FIN20-007
Conclusions
Staff from all departments, continue to work diligently on completing all outstanding
active capital projects for which Council has approved and committed funding, and that
the community anticipates their completion. This report is intended to update Council on
the status of each active approved project, as well as provide notification of the
completion and closure of capital projects, including any resultant required funding
adjustments.
Attachments
Attachment #1 Capital Projects Closed with Funds Returned to Source
Attachment #2 Capital Projects Funding Adjustments and Closure of 9 Projects
Attachment #3 Active Capital Project Listing
Previous Reports
FS19-018 Capital Close Report as December 31, 2018
Pre-submission Review
Agenda Management Team review on March 4, 2020
Rachel Wainwright-van-Kessel, CPA, CMA
Director, Finance/Treasurer
Approved for Agenda
Chief Administrative Officer
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C1
Page 4 of 16
Town of Aurora Attachment #1
Capital Projects Closed with Surplus or No Funds Returned to Source
As of December 31, 2019
Report
Item Ref Project #Description
Total Approved
Funding
Total
Expenditures
to December 31,
2019
Current
Balance
Surplus/
(Deficit)
Year of
Original
Approval
Close Project Account / Disposition of Balance
CAO
1.01 12036 Music Strategy (12036)50,000 - 50,000 2016 Project cancelled and closed. Return $50,000 to Studies & Other Reserve.
CORPORATE SERVICES
1.02 14070 Boardroom Audio/Video Equipment (14070)130,000 - 130,000 2018
Project was conditionally approved in 2018, conditional approval was not lifted
as IT Strat Plan was underway. The Town's Boardroom audio/video
requirements have now been addressed as part of its IT Strat Plan.This
project can now be closed as it has now been replaced by a 2020 capital
project in the amount of $50,000.
Information Technology
1.03 14062 Business Continuity/IT Disaster Recovery (14062)25,000 20,907 4,093 2015 Project completed and closed.
1.04 14065 Mobility Solutions (14065)45,000 30,357 14,643 2015 Project completed and closed.
1.05 14037 Joint Ops LAN Room & DR site (14037)135,000 122,604 12,396 2017 Project completed and closed.
FINANCE
1.06 14061 DC Background Study - 2019 (14061)125,000 76,167 48,833 2018
Project completed and closed. Final project costs came in under approved
budget; the cost of consulting services in this regard are difficult to predict a
year in advance. Return $48,833 to Studies & Other Reserve.
OPERATIONAL SERVICES
1.07 34224 Screening of Surplus Soil and Compost (34224)35,000 35,000 - 2019 Project completed and closed.
Fleet Management
1.08 34191 GMC/Savanna (#501) (34191)45,000 40,031 4,969 2018 Project completed and closed. Return $4,969 to Fleet R & R Reserve.
1.09 34412 Additional Plow (34412)236,200 229,096 7,104 2018 Project completed and closed. Return $7,104 to Growth & New Reserve.
1.10 43059 CCTV Camera (#72-19) (43059)10,000 8,436 1,564 2019 Project completed and closed. Return $1,564 to Fleet R & R Reserve.
1.11 34421 Fleet Consultant (34421)50,000 29,985 20,015 2019 Project completed and closed. Market value of the tender for fleet consultant
was lower. Return $20,015 to Fleet R & R Reserve.
Parks
1.12 73289 Convert Pathway Lighting to LED (73289) 30,000 30,000 - 2017 Project completed and closed.
*IY- In Year Attachment # 1 - Page 1 of 3 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 5 of 16
Town of Aurora Attachment #1
Capital Projects Closed with Surplus or No Funds Returned to Source
As of December 31, 2019
Report
Item Ref Project #Description
Total Approved
Funding
Total
Expenditures
to December 31,
2019
Current
Balance
Surplus/
(Deficit)
Year of
Original
Approval
Close Project Account / Disposition of Balance
1.13 73207 Playground Replacement - Wm Kennedy Park (73207)125,000 32,630 92,370 2018 - IY*
Project completed and closed. Return $92,370 to Parks R & R Reserve.
Market value on tender was very low as supplier had an extra playground from
a mistaken double order from another company so was will willing to let it go
at cost. We were fortunate that it would fit. Prep of site completed by Town
staff, saving considerable funds as well.
1.14 73320 Subdivision Entry Sign - Batson & Yonge (73320)27,100 13,636 13,464 2019 Project completed and closed. Return $13,636 to Landscape Reserve.
1.15 43053 Reconnection - Bathurst/Orchard Hts (43053)70,000 - 70,000 2015
Project closed as a cost effective alternative solution was implemented. Funds
required ($3000) were used from operational Budget. Therefore, $70,000
returned to Waste Water Services Reserve.
COMMUNITY SERVICES
1.16 72241 89 Mosley - Condition Assessment Report (72241)380,092 153,759 226,333 2015
Project completed and closed. Return $226,333 to Facilities
R & R Reserve. Additional grant funds were received to offset project
expenses.
1.17 72175 ACC - Improvement of Aurora Community Centre (72175)420,598 417,315 3,283 2016 Project completed and closed. Return $3,283 to Facilities R & R Reserve.
1.18 72275 Library - Improvements - Canada 150 Intake II (72275)195,206 172,457 22,749 2017 Project completed and closed. Return $22,749 to Facilities R & R Reserve.
1.19 72277 ACC - Improvements - Canada 150 Intake II (72277)398,100 380,982 17,118 2017 Project complete. Return $17,118 to Facilities R & R Reserve.
1.20 72282 SARC - Compressor Repair & Computer SW Upgrade (72282)50,000 40,428 9,572 2018 Project completed and closed. Return $9,572 to Facilities R & R Reserve.
1.21 72306 Lifeguard Chairs (72306) 18,000 15,524 2,476 2019 Project completed and closed. Return $2,476 to Facilities R & R Reserve.
Culture
1.22 74013 Museum Collection Infrastructure (74013)40,000 39,941 59 2017 Project completed and closed. Return $59 to Growth & New Reserve.
Facilities
1.23 72155 ACC - Auditorium (72155)70,000 49,073 20,927 2017
Project completed and closed. The material finishes were revised and
therefore, the entire funds are not required. Return $20,927 to Facilities R &
R Reserve.
1.24 72307 SARC - Pool Pumps (72307)35,000 - 35,000 2018 Project cancelled as equipment was not required. Return $35,000 to Facilities
R & R Reserve.
1.25 72326 AFLC - Replacement of Overheard Doors and Operators (72326)15,400 - 15,400 2019 Project cancelled following inspection by Contractor (NEX), new doors are not
required. Return $15,400 to Facilities R & R Reserve.
PLANNING & DEVELOPMENT SERVICES
*IY- In Year Attachment # 1 - Page 2 of 3 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 6 of 16
Town of Aurora Attachment #1
Capital Projects Closed with Surplus or No Funds Returned to Source
As of December 31, 2019
Report
Item Ref Project #Description
Total Approved
Funding
Total
Expenditures
to December 31,
2019
Current
Balance
Surplus/
(Deficit)
Year of
Original
Approval
Close Project Account / Disposition of Balance
1.26 34619 S/W - Kitimat Cres. (34619)100,000 3,053 96,947 2018
Project cancelled as per Council's direction. Return funds to source, $96,947
to Roads & Related DC. However, a new Project # 34626 Sidewalk
Construction on Kitimat is established as per Council Kim Motion.
1.27 42808 Corporate Energy Management Plan (42808)50,000 14,963 35,037 2019
Energy Conservation and Demand Management Plan Update 2019-2023
updated and presented to Council Q2 2019. Project completed and funds can
be returned to source, $35,037 to Studies & Other Reserve.
1.28 24011 Mobile Devices for BBS (24011)80,000 38,561 41,439 2016 Project completed and closed. Return funds to source, $8,288 to Growth &
New Reserve and $33,151 to Building Reserve.
1.29 31155 Pavement Condition Assessment - 2019 (31155)50,500 38,872 11,628 2018 - IY* Project completed and closed. Return $11,628 to Roads R&R Reserve
1.30 81004 Update of Zoning Bylaw (81004)140,000 95,904 44,096 2007-2011
Project completed and closed. Work was completed by the town staff no
outside consultant hired as planned resulting in savings. Return surplus funds
$44,096 to R&R Discretionary Reserve.
Water, Wastewater and Sewer System
1.31 41007 Decommission Sewer - Wells St PS (41007)300,000 156,646 143,354 2015
Project completed and closed. This was a bid contract project and the
contractors bid came in under the allotted budget.
Also, it was an itemized contract some of the items were eliminated from the
contract which also lowered the amount used from the budgeted $300,000.00
Return $143,354 to Waste Water Services Reserve.
1.32 42054 Maintenance of Culverts - Yonge/Batson (42054)262,500 201,247 61,253 2015 Project completed and closed. Return $61,253 to Storm Water Services
Reserve
TOTAL 3,743,696$ 2,487,574$ 1,256,122$
*IY- In Year Attachment # 1 - Page 3 of 3 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 7 of 16
Town of Aurora Attachment #2
Capital Projects Closed with Funding Top up
As of December 31, 2019
Report
Item Ref Project #Project Description
Total
Approved
Funding
Total
Expenditures
as of December
31, 2019
Remaining
Available
Budget
Surplus/
(Deficit)
Proposed
Budget
Adjustment
Revised
Remaining
Available
Budget
Explanation
COMMUNITY SERVICES
2.01 72406 SARC - Ice Plants (72406)62,850 63,956 (1,106) 1,106 $0 Project completed & closed. Tender came in higher than anticipated cost.
Therefore fund deficit of $1,106 taken from Facilities R & R reserve.
2.02 72298 ACC - Snow Melt Pit Boiler (72298)20,000 25,594 (5,594) 5,594 $0
Project completed and closed. Fund Deficit of $5,594 is due to change order
to cover the additional unforeseen work in the pit once exposed. Deficit
covered from Facilities R & R Reserve.
Recreations
2.03 72407 ACC - ACC #1 - Sound System Upgrade (72407)87,400 88,919 (1,519) 1,519 $0
Project Completed. Fund deficit of $1,519 transferred from Facilities R &
R Reserve. The difference is due to a change order issued for additional steel
hanger support for speakers.
OPERATIONAL SERVICES
2.04 71108 GMC Sierra Crew Cab #224 (71108)65,800 66,429 (629) 629 $0 Project completed and closed. Fund deficit of $629 from Fleet R & R Reserve.
2.05 31097 Traffic Line Painer (#70-19) (31097)10,000 10,028 (28) 28 $0 Project completed and closed. Fund deficit of $28 from Fleet R & R Reserve.
2.06 73231 Tennis Court Resurface - David English Park (73231)20,000 35,107 (15,107) 15,107 $0
Project completed and closed. As per CAFC, fund $15,107 from Parks
Operating account. General maintenance expense was charged to capital
project instead of operating expenses.
Parks
2.07 73241 Walkway/Basketball Repaving - Wm Kennedy Park (73241)25,000 29,257 (4,257) 4,257 $0
Project completed and closed. Fund deficit of $4,257 is due to change in
footprint of playground to accommodate the layout, this increased the
requirement of asphalt. Fund deficit is transferred from Parks R & R Reserve.
CORPORATE SERVICES
Information Technology
2.08 14063 IT Strategic Plan (14063)69,900 93,719 (23,819) 23,819 $0
Project completed and closed. Project expenses incurred were more than
originally anticipated. Fund deficit of $21,437.1 is transferred from General
Govt DC Reserve and $2,381.9 from Studies and Other Reserve.
Total 52,060$
Attachment # 2 - Page 1 of 1 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 8 of 16
Attachment # 3
Report
Item Ref
Project
Number Project Description
Total Approved
Funding
Expenditures
to December
31, 2019
Current
Balance
Surplus/
(Deficit)
Year of
Approval / # of
Projects
Expected Date of
Completion Notes on Project Status
CAO
3.01 12026 Organization Structural Review (12026)100,000 61,862 38,138 2015 2021 Ongoing Development Of Management Team In Current Structure. Business
Planning And Kpi Development Scheduled For 2020.
3.02 12037 Town of Aurora Website (12037)70,000 26,313 43,687 2018 2020 New Site Launched In January. Ongoing Improvements Throughout 2020.
3.03 12041 89 Mosley St (12041)5,359,900 5,393,717 (33,817) 2017 2020 Project complete. Few outstanding invoices to be received.
3.04 12032 Residents Survey (12032)30,000 - 30,000 2019 2020 Schedule To Commence In 2020
CORPORATE SERVICES
Access Aurora
3.05 12002 Accessibility Plan Implementation(12002)1,090,320 678,284 412,037 2016 Q4 2020
Multi-year funding allocated for implementation of Accessibility Plan. 2020
projects to be completed Include Tim Jones Pathway Lighting (Lambert
Wilson), 3 X Audible Pedestrian Signals, Facility Accessibility Design
Standards Consultation, Pool pod. Remaining funds are allocated for Town
Hall counters once the Town Hall refresh begins via Community Services.
Going forward funding for accessibility features will be included in specific
projects, eg. Road reconstruction, park design, etc.
3.06 12016 Customer Care Implementation Plan (12016)453,100 297,332 155,768 2010/2012 Q4 2021
Multi year funding in support of the Strategic Plan to implement Customer
Service Strategy. Includes development of Customer Experience Plan
aligned with Excellence Canada and new Corporate Mission, Vision, Values.
3.07 12025 Customer Relationship Management (CRM) (12025)186,000 138,014 47,986 2013 Q4 2020 Active And Ongoing - Related To IT Strategy Plan, optimization and
escalation complete, next phase includes integration
By Law Services
3.08 24012 Bylaw Permit Parking Program (24012)75,000 - 75,000 2016 Q2 2020 Currently working with vendor on configuration and staff training.
3.09 24016 Animal Control Start Up (24016)100,000 76,930 23,070 2018 Q1 2020 Vehicle currently being fit up with cages for infection control.
3.10 24015 Radios for By-Law Officers (24015)85,000 43,815 41,185 2017 Q2 2020 Complete, waiting for final invoice
Human Resources
3.11 13018 Human Resources Information/Payroll System (13018)250,000 0 250,000 2018 Q4 2020
Active and ongoing. Working with vendor. Payroll and basic HRIS to be
implemented by end of Q2 2020, however additional modules purchased will
be implemented prior to Q4 2020.
3.12 13014 Employee Engagement Survey (13014)80,000 61,719 18,281 2018 Q4 2020
Employee engagement activities underway. Money may be used for the
2020 engagement survey (project #13015) expected to occur Q3 with Action
Planning in Q4.
Information Technology
3.13 14047 Computer & Related Infrastructure Evergreening (14047)1,138,633 258,571 880,062 2017 Q4 2022 Active And Ongoing. 2020 deployment delayed due to supply delivery delays
3.14 14068 Wireless Upgrades and Enhancements (14068)73,000 19,489 53,511 2017 Active and ongoing
Town of Aurora
Active Capital Project Listing
As of December 31, 2019
*IY - In Year
**C- Conditionally Approved Attachment # 3 - Page 1 of 8 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 9 of 16
Attachment # 3
Report
Item Ref
Project
Number Project Description
Total Approved
Funding
Expenditures
to December
31, 2019
Current
Balance
Surplus/
(Deficit)
Year of
Approval / # of
Projects
Expected Date of
Completion Notes on Project Status
Town of Aurora
Active Capital Project Listing
As of December 31, 2019
3.15 14069 Emergency Cooling (14069)25,000 8,020 16,980 2018 Q4 2020
Complete. Drawing and design identified additional funding would be
required. Facilities incorporated emergency cooling systems through other
projects
Legal Services
3.16 13020 Appraisal of Town Buildings (13020)55,000 28,469 26,531 2019 Q2 2020 Awaiting final appraisal report for the Armoury
Legislative Services
3.17 13008 Meeting Management Software (13008)105,000 53,215 51,785 2013 Q4 2020 Expecting to have a new vendor/system in place by the end of 2020
3.18 14058 Project Management Software (14058)50,000 25,000 25,000 2019 Q2 2020 Smartsheet is the PM soft that has been purchased. 25 licences have been
obtained. The implementation and customization is underway.
3.19 13025 Electoral System Review (13025)60,000 39,400 20,600 2019 Q2 2020 Final report to Council in the Spring
Strategic Initiatives
3.20 13011 Emergency Response Plan Update & Continuation of
Operations Plan (13011)55,000 16399.31 38,601 2017 Q1 2021 Project being reviewed and planning commencing in April 2020. Revisit
status mid April 2020
FINANCE
3.21 14012 Financial System Upgrade (14012)1,000,000 105,869 894,131 2016 Q4 2022
The Town is about to engage a consultant who will assist it in the
determination of its new financial system requirements within the context of
its desired Procurement to Payment end state financial framework.
3.22 14060 Financial System Optimization (14060)110,000 96,912 13,088 2013 Q2 2020
The Town expects to commence the final phase of this project being the
implementation of further financial software reporting enhancements to
streamline the Town's provincial reporting requirements in the first half of
2020.
3.23 43038 Water Meter Replacement Program (43038)2,783,896 2,074,836 709,060 2012 Ongoing
This project has additional funds approved in 2020 and proposed additional
funding requests for subsequent years. The project will be ongoing into the
future for planned replacement of water meters as they meet their useful life.
OPERATIONAL SERVICES
3.24 21006 Firehall - 4-5 (21006)3,906,229 392,357 3,513,872 Q3 2021 Revised budget is now $13,567,727 as per Report No. OPS19-026 (extract
attached). Funding from reserves is not approved yet.
3.25 72285 JOC - Additional Work (72285)2,185,200 1,344,232 840,968 2018 Q4 2020 Ongoing to be completed Q4 2020
3.26 41009 3 Phase Electrical Power (41009)120,000 57,469 62,531 2015 Q4 2020 Work is currently being completed in phases
3.27 41011 Sanitary Sewer CCTV Inspection (41011)300,000 364,081 (64,081) 2017 2027 10 Year Inspection program currently in year two
3.28 31151 Street Lights (31151)50,000 16,090 33,910 2016 Q2 2020 Currently under review and if no future work required it will be closed in 2020.
3.29 34713 Street Light Pole Identification (34713)40,000 - 40,000 2019 Q4 2020 Signs have been sourced and ordered ,installation will be ongoing through
2020
*IY - In Year
**C- Conditionally Approved Attachment # 3 - Page 2 of 8 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 10 of 16
Attachment # 3
Report
Item Ref
Project
Number Project Description
Total Approved
Funding
Expenditures
to December
31, 2019
Current
Balance
Surplus/
(Deficit)
Year of
Approval / # of
Projects
Expected Date of
Completion Notes on Project Status
Town of Aurora
Active Capital Project Listing
As of December 31, 2019
Fleet Management
3.30 34187 3 Tonne Truck (34187)90,000 - 90,000 2018 Q4 2020 Required additional funding request in 2020 to be approved
Parks
3.31 73134 Parks/Trails Signage Strategy Study & Implementation
(73134) 695,700 453,359 242,341 2011/2012 Ongoing Next Phase Of Project - Park Signage
3.32 73085 Arboretum Development (73085) 930,918 816,878 114,040 2008-2013 Ongoing Completed and in the amount of $1,000,000
3.33 73107 Former Kwik Kopy Trail Connection (73107) 815,000 182,468 632,532 2009 Q4 2020 Tender W/Procurement
3.34 73119 Street Tree Planting Contract (73119) 739,892 579,817 160,076 2010 Q4 2020 Developer Ready For Planting Spring 2020
3.35 73160 Emerald Ash Borer Management Program (73160) 1,329,850 1,378,525 (48,675) 2013 Ongoing Final York Region Funding Report To Council In Q3
3.36 73177 Pedestrian Underpasses (73177) 1,036,218 793,825 242,393 2012 Q4 2020 Region To Complete In 2020
3.37 73260 2C West Ecological Integrity Monitoring (73260) 212,400 96,738 115,662 2014 ongoing 10 Year Project Till 2024
3.38 73147 Trail Construction as per Trail Master Plan (73147) 150,000 57,043 92,957 2015 Q4 2020 Need To Complete Trail Work In Spring Delayed Due To Winter
3.39 73169 Wildlife Park - Phase 3/4 (73169) 3,119,500 764,821 2,354,679 2015 ongoing Phase 3 Works 2020/Phase 4 2021
3.40 73242 Improvements to Fleury Park Washroom Facility (73242)350,000 5,156 344,844 2016 Q4 2020 Tender W/Procurement
3.41 73286 Stewart Burnett Park Playground and Parking Facility
(73286)1,500,000 1,581,624 (81,624) 2017 Q2 2020 Substantial completion in spring 2020. Deficit is due to the site conditions and
omissions by design consultant
3.42 73292 Picnic Tables/Garbage Receptacles (73292) 30,000 11,802 18,198 2017 Q2 2020 Product On Order And Being Manufactured
3.43 73198 Field Renovation - Norm Weller Park (73198) 350,000 111,608 238,392 2018 2019-11-01 Drainage Done/Report To Council Insufficient Budget For Lighting Q2
3.44 73174 Trail - Atkinson Park (73174) 85,000 - 85,000 2018 Q4 2020 Design Been With York Region Since Q1 2019, Awaiting Review Status
3.45 73247 Trail Construction (Coutts/Pandolfo) (73247) 100,000 - 100,000 2018 20-21 Coordinating Wks With Regional Land
3.46 73299 Non-Programmed Park in 2C (73299) 1,500,000 - 1,500,000 2018 Q4 2020 Report To Council March 2020
3.47 73287 Hallmark Lands - Baseball Diamonds (73287) 3,000,000 98,938 2,901,062 2018 On Hold As per council direction, project scope is under review by staff
3.48 73214 Playground Replacement - Tamarac Park (73214) 97,750 56,852 40,898 2018 - IY*Q4 2020 Project delay due to design issues
3.49 43039 Backflow Prevention Program (43039) 50,000 45,542 4,458 2012 Q4 2020 BFPP has been implemented some minor expenses to be incurred with
public notification materials
3.50 72281 AFLC - Skate Park (72281) 675,000 28,239 646,761 2018 Q4 2020 Tender W/Procurement
3.51 73315 Sheppard's Bush Parking Lot Resurface (73315)250,000 - 250,000 2019 Q3 2020 Awaiting Development Engineering report
3.52 73240 Walkway/Basketball Repaving - Tamarac Park (73240)30,000 - 30,000 2019 Q4 2020 Project work to begin this year
*IY - In Year
**C- Conditionally Approved Attachment # 3 - Page 3 of 8 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 11 of 16
Attachment # 3
Report
Item Ref
Project
Number Project Description
Total Approved
Funding
Expenditures
to December
31, 2019
Current
Balance
Surplus/
(Deficit)
Year of
Approval / # of
Projects
Expected Date of
Completion Notes on Project Status
Town of Aurora
Active Capital Project Listing
As of December 31, 2019
3.53 73296 Trails - BG Group Trail Connection (73296)150,000 13,112 136,888 2019 Q4 2020 Design work completed and ready for tender
3.54 73268 Wildlife Park - North Dam Rehabilitation (73268)877,120 877,417 (297) 2015 Q4 2020 Outstanding maintenance warranty holdback of 5% which is due the
contractor end of December 2020
3.55 73319 Canine Commons Upgrades (73319)35,000 7,792 27,208 2019 Q3 2020 Lighting component to be completed Feb
COMMUNITY SERVICES
3.56 74015 Cultural Services Master Plan (74015) 160,000 135,492 24,508 2017 2021 $20k earmarked in 2020 capital budget for Cultural Master Plan refresh,
primarily for meeting and marketing expenses
Culture
3.57 73324 Pet Cemetery Restoration (73324) 15,000 15,288 (288) 2019 2023 Open Project
Facilities
3.58 72146 215 Industrial Pkwy. Exterior Works (72146)145,000 6,666 138,334 2012 Q4 2020 Exterior Retaining Wall Work Planned In 2020
3.59 72201 Work Station Refresh, Carpet, etc. (72201)570,000 314,717 255,283 2015 Multi- year project In Progress And On Track
3.60 72204 Cameras - HDIP (72204)450,000 61,399 388,601 2015 Multi- year project This project is for the security and risk audit. Audit now complete and will be
presented to ELT in Q1 2020.
3.61 72226 AFLC - Arena Dehumidifiers (72226)135,000 10,710 124,290 2015 Multi- year project Planning work in progress
3.62 72283 SARC - Replacement of Pylon Sign
Message Board (72283)50,000 - 50,000 2018 Q4 2020 In Progress, bundling project with other signage projects in 2020.
3.63 72113 New Recreation Facility (72113)2,400,000 71,907 2,328,093 2018 2022 Aquatic Feasibility Study approaching completion. New Facility Pending land
acquisition
3.64 72310 22 Church St - Exterior Sign (72310)50,000 - 50,000 2018 As per Library Square
Schedule Scope included with Library Square Project
3.65 72225 AFLC - LED Lighting Arena, Pool Squash Courts (72225)450,500 151,967 298,533 2018 Q3 2020
Project completed however, to remain open to close off invoicing. Project
bids received well under budget and therefore, surplus funds remain. Return
$305,326 to Facilities R & R Reserve.
3.66 81019 Library Square (81019) 2,340,135 2,204,632 135,503 2017 2022 Tender to be issued March 2020. Additional budget as per report FS19-042
not included as funding to be confirmed.
3.67 72169 Town Hall - LAN Room HVAC (72169) 90,000 78,852 11,148 2019 Q1 2020 Installation of equipment complete- commissioning being scheduled
3.68 72213 ASC- LED Lighting (72213) 50,000 - 50,000 2019 Q1 - Q2 2020 IRFQ issued February 3, 2020 for Consulting Services. Project underway.
3.69 72218 22 Church St - LED Lighting Retrofit (72218) 50,000 - 50,000 2019 As per Library Square
Schedule Scope included with Library Square Project
3.70 72274 AFLC - Squash Courts Floor Replacement (72274) 100,000 2,184 97,816 2019 Q2 2020 Scope of work under development to refinish floors and walls.
3.71 72323 SARC - Repair of Concrete Walkways (72323) 20,000 - 20,000 2019 Q3 2020 Not Started
*IY - In Year
**C- Conditionally Approved Attachment # 3 - Page 4 of 8 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 12 of 16
Attachment # 3
Report
Item Ref
Project
Number Project Description
Total Approved
Funding
Expenditures
to December
31, 2019
Current
Balance
Surplus/
(Deficit)
Year of
Approval / # of
Projects
Expected Date of
Completion Notes on Project Status
Town of Aurora
Active Capital Project Listing
As of December 31, 2019
3.72 72340 ACC - Reseal Exterior Windows (72340) 13,500 - 13,500 2019 Q3 2020 Not Started
3.73 72342 ACC - Replace Thermoplastic Membrane Roofing
(72342) 165,600 5,185 160,415 2019 Q2 2021 All bids came in over budget. Additional budget will be requested in 2020.
The expenditures were related to the development of specifications.
3.74 72389 22 Church St - Repair Wood Flooring (72389) 25,000 - 25,000 2019 As per Library Square
Schedule Scope included with Library Square Project
3.75 72393 ASC - Replacement of Roofing Sections (72393) 32,160 6,675 25,485 2019 Q2 2021 All bids came in over budget. Additional budget will be requested in 2020.
The expenditures were related to the development of specifications.
3.76 72404 Town Hall - Replacement of Exterior Entrance Doors
(72404) 16,500 - 16,500 2019 Q3 2020 Not Started
3.77 72405 Town Hall - Replacement of Roof Sections and Skylight
Sealant (72405) 250,000 6,284 243,716 2019 Q3-Q4 2020 Some funds required in the spring/ summer to review the scope of work
3.78 72421 Library - Replacement of Perimeter Sealant of Windows
(72421) 26,000 - 26,000 2019 Q3 2020 Not Started
3.79 72442 ACC - New Roll Up Doors (3) (72442) 60,000 - 60,000 2019 Q4 2020 Following inspection by Contractor (NEX), only 2 new doors are required.
3.80 72448 Town Hall - Interior Conversion to LED (72448) 95,000 - 95,000 2019 Q1 - Q2 2020 IRFQ issued February 3, 2020 for Consulting Services. Project underway.
3.81 72449 SARC - Interior LED Retrofit (72449) 30,000 - 30,000 2019 Q1 - Q2 2020 IRFQ issued February 3, 2020 for Consulting Services. Project underway.
3.82 72443 AFLC - Pylon Sign (72443) 60,000 - 60,000 2019 Q2-Q4 2020 Development of specifications underway. Project will be packaged together
with other signage projects
3.83 72444 Yonge St Electronic Sign Replacement (72444) 80,000 - 80,000 2019 Q2-Q4 2020 Project was yellow lighted by Council however, will be included with the
development of specifications and packaged with other signage projects.
3.84 72410 Conditional - SARC - Gymnasium (72410) 9,400,000 - 9,400,000 2019 2022 Pending land acquisition
3.85 72206 Back Up Generation for Evacuation Centre (72206) 50,000 - 50,000 2019 TBD On hold until direction received from York Region Emergency Management
3.86 72437 Refrigeration Plan Safety Audits (72437) 30,000 - 30,000 2019 Q4 2020 In progress, preliminary export expected by Q2.
3.87 43057 Installation of Backflow Prevention meters in Town
Facilities (43057) 125,000 - 125,000 2019 Q4 2020 Project not started but deemed to be completed in 2020
Recreation
3.88 74007 Fitness Equipment Replacement (74007) 278,600 208,087 70,513 2012 2024 Open Project Until 2024
3.89 72438 SARC - Pool - Supply, Install and Replace Bleachers
(72438) 43,000 - 43,000 2019 Q2 2020 Completion End Of April 2020
3.90 74021 SARC - Comprehensive Sound/Audio/Public Address
System (74021) 45,200 - 45,200 2019 Q4 2020 On Hold - under review.
3.91 74022 AFLC - Supply, Install and Replace Change Room
Lockers (74022) 108,680 - 108,680 2019 Q1 2020 Completion Q2.
3.92 73318 User Fee Pricing Strategy (73318) 60,000 - 60,000 2019 Q3 2020 Tentative Completion Date Q3.
Business Support
*IY - In Year
**C- Conditionally Approved Attachment # 3 - Page 5 of 8 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 13 of 16
Attachment # 3
Report
Item Ref
Project
Number Project Description
Total Approved
Funding
Expenditures
to December
31, 2019
Current
Balance
Surplus/
(Deficit)
Year of
Approval / # of
Projects
Expected Date of
Completion Notes on Project Status
Town of Aurora
Active Capital Project Listing
As of December 31, 2019
3.93 73317 Outdoor Field Development Strategy (73317) 55,000 44,069 10,931 2019 Q1 2020 Final documents being submitted in Q1.
PLANNING & DEVELOPMENT SERVICES
Building Division
3.94 24014 Digital Plan Review and E-Permit Applications (24014)120,000 120,000 2018 2020 Vendor selected. Finalizing purchasing process
Development Planning Division
3.95 81001 Official Plan Review/Conformity to Places to Grow
(81001) 300,000 - 300,000 2016 2023 Review in the early stages
3.96 81022 Economic Development Strategic Plan (81022) 100,000 65,526 34,474 2018 2019 Strategic Plan completed and endorsed by Council in 2019
3.97 81016 Aurora Promenade Streetscape Design & Implementation
(81016) 570,000 - 570,000 2019 2020 Operations implementing improvements
3.98 81024 Conditional - Community Improvement Plan Review
(81024) 50,000 - 50,000 2019 - C**2020 CIP under review
3.99 81023 Architectural Design Guidelines for Stable
Neighbourhoods (81023)75,000 55,505 19,495 2019 Q4 2020 Guidelines Drafted And Under Review. Reporting To Gc In The 3Rd Quarter
Of 2020
Development Planning Division
4.00 31056 Bloomington, Yonge to Bayview Sidewalk/Bike
Illumination (31056)883,569 608,876 274,693 2010/2011 Q2 2020 York Region Reconstruction Project. Invoice pending from Region.
4.01 34610 S/W, Multi-Use Trail & Illumination - Leslie St from
Wellington St to Don Hillock (34610)192,810 9,974 182,836 2014 Q4 2020 Region Reconstruction Project
4.02 34635 S/W, Multi-Use Trail & Illumination - St John's Sdrd -
Bayview Ave to Leslie St. (34635)1,444,000 1,116,351 327,649 2014 Q4 2020 Region Reconstruction Project
4.03 31108 Recon - Algonquin Cres & Haida Dr (31108)2,085,939 1,531,162 554,777 2015 Q3 2020 Minor Deficiency to be addressed in the Spring
4.04 31109 Recon - Kennedy St W & Temperance St (31109)2,988,300 2,826,174 162,126 2016 Q3 2020 Deficiencies Repair
4.05 31113 Recon - Murray Dr (section) and Pinehurst Crt (31113)2,352,291 - 2,352,291 2016 2021
In-house engineering design completed.
Consultant retained (Aquafor Beech Ltd) to design culvert
replacement/upgrade.
Project to be tendered upon completion of culvert design.
4.06 34611 S/W Repair - Henderson/Tamarac/Poplar (34611)435,000 5,953 429,047 2016 2021 To be designed in 2020
4.07 34629 S/W - Mary St - Industrial Pkwy S - Wellington St W
(34629)787,420 783,793 3,627 2016 Q3 2020 Minor Deficiency to be addressed in the Spring
4.08 34527 Yonge/Wellington Intersection Improvement (34527)75,000 75,000 2017 Q3 2021 RFP preparation
*IY - In Year
**C- Conditionally Approved Attachment # 3 - Page 6 of 8 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 14 of 16
Attachment # 3
Report
Item Ref
Project
Number Project Description
Total Approved
Funding
Expenditures
to December
31, 2019
Current
Balance
Surplus/
(Deficit)
Year of
Approval / # of
Projects
Expected Date of
Completion Notes on Project Status
Town of Aurora
Active Capital Project Listing
As of December 31, 2019
4.09 31118 Recon - Browning Crt, Johnson Rd, Holman Cres,
Baldwin Rd. (31118)276,411 172,329 104,082 2018 Q4 2022 Project to be tendered in Q1, 2020
4.10 31119 Recon - Adair Dr. Bailey Cres., Davidson Rd (31119)217,879 86,413 131,466 2018 Q4 2022 Project to be tendered in Q1, 2020
4.11 31126
Full Depth Asphalt - Harriman Rd
M&O - Harmon Ave., Orchard Hts., Whispering Pine Tr
(31126)
1,014,110 575,682 438,428 2018 Q3 2020 End of Maintenance inspection to be done in the Spring
4.12 31134 M&O - Victoria (Wellington - Harrison), Yonge St
(Golf Links to Orchard Hts.) (31134)1,356,335 869,935 486,400 2018 Q3 2020 End of Maintenance inspection to be done in the Spring, Victoria Street not
included due to the Library Square Site
4.13 31140 M&O - Archerhill Crt., Jarvis Ave., Gilbert Dr., Westview
Dr., McClellan Way (31140)716,592 465,319 251,273 2018 Q3 2020 End of Maintenance inspection to be done in the Spring
4.14 34637 S/W - Leslie St - 600m N of Wellington - N Town Limit
(34637)100,000 - 100,000 2018 Q4 2020 Region Reconstruction Project
4.15 34518 Pedestrian Crossings as per 2014 DC Study (34518)144,100 - 144,100 2018 Q2 2021
Level 2 Type C Pedestrian Crossover on Henderson Drive at Tamarac Trail /
Lee Gate - Design completed, to be included as part of the Henderson Drive
project (31124)
4.16 34519 Traffic Calming as per 2014 DC Study (34519)122,550 24,742 97,808 2018 Multi-Phase project.
Stage 1 Complete
Stage 2 to be brought forward in 2021 Capital budget.In satge 1, speed
cushion installed on Pedersen Drive (between Kirkvally Crescent and
Gateway Drive) and the existing speed humps were replaced on Golf Links
Drive with speed cushions. No other approved locations
4.17 34529 Master Transportation Study Update - 2018 (34529)100,000 100,045 (45) 2018 Q1 2020 Draft report completed, presentation to Council scheduled for February 18,
2020.
4.18 31116 M&O - Dunning Ave., Edward St, Golf Links (31116)3,649,010 2,861,629 787,381 2018 - IY*Q4 2020 1 Year maintenance
4.19 42809 Municipal Energy Plan (42809)94,500 65,881 28,619 2018 Q4 2021 Phase 1 complete, on track.
4.20 31177 Recon - Vandorf Sdrd - Monkman Crt - Carisbrooke
(31177)1,000,000 - 1,000,000 2019 Q4 2021 Design Tender awarded, Construction 2021
4.21 31178 Recon - Poplar Cres (31178)150,000 18,145 131,855 2019 Q4 2021 Design in progress, Construction 2021
4.22 34707 Lighting Upgrade - Wellington, Berczy - West of John
West Way (34707)369,251 34,123 335,128 2019 Q2 2020 Construction in progress
4.23 81021 Engineering Design Criteria Manual Update (81021)68,600 - 68,600 2019 Q4 2020 Currently working with consultant (RJ Burnside & Associates Ltd) to update
Design Criteria Manual
4.24 34533 Traffic Calming Measures in School Zones (34533)20,000 2,951 17,049 2019 Q4 2020 Flexible signs installed at various schools, Staff Report will be prepared to
evaluate the effectiveness
4.25 31179 Conditional - Hillary House Parking Lot (31179)135,300 - 135,300 2019 - C**Project conditional on grant by Hillary House
4.26 31133 Photometric Analysis and Lighting Gap (31133)100,000 - 100,000 2019 Q4 2020 Tender in progress
4.27 31175 Parking Lot Rehabilitation Study (31175)200,000 - 200,000 2019 Q4 2021 RFP to be issued in Q1, 2020
*IY - In Year
**C- Conditionally Approved Attachment # 3 - Page 7 of 8 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 15 of 16
Attachment # 3
Report
Item Ref
Project
Number Project Description
Total Approved
Funding
Expenditures
to December
31, 2019
Current
Balance
Surplus/
(Deficit)
Year of
Approval / # of
Projects
Expected Date of
Completion Notes on Project Status
Town of Aurora
Active Capital Project Listing
As of December 31, 2019
4.28 34626 Sidewalk Construction on Kitimat (34626) 100,000 - 100,000 2019 Q3 2020 Request for Tender has been posted by Procurement. Bid is currently open.
Bid closes on March 4, 2020
Water, Wastewater and Sewer System
4.29 41004 Wastewater Hydraulic Model (41004)100,000 103,698 (3,698) 2015 Q2 2020 Staff training for wastewater model to be completed.
4.30 42057 Town Wide Stream Erosion Master Plan (42057)117,790 106,719 11,071 2015 Q1 2020 Waiting on final invoicing
4.31 43048 St John's Sdrd - Leslie to 2C (43048)1,661,000 1,289,699 371,301 2015 Q2 2020 Construction completed, under warranty and Maintenance
4.32 43040 Water Hydraulic Model (43040)100,000 75,106 24,894 2015 Q2 2020 Staff training for wastewater model to be completed.
4.33 42059 Storm Sewer Reserve Fund and Rates Study (42059)150,000 47,692 102,308 2016 Q2 2021 Phase II of study started in Q1, 2020
4.34 42062 Flood Study for Tannery Creek (42062)75,000 75,415 (415) 2017 Q1 2020 Waiting on final invoicing
4.35 42064 Storm Sewer Outlet Cleanup (42064) 350,000 99,031 250,969 2017 Q3 2020 Project to be tendered in Q1, 2020
4.36 42066 Damaged Storm Pipe off Henderson Dr (42066) 2,610,000 46,538 2,563,462 2017 Q3 2021 Design in progress, Construction 2021
4.37 42067 Storm Outfall Erosion at Mill St (42067)184,600 124,939 59,661 2018 Q3 2020 Currently under 1 yr. Warranty
4.38 42072 Vandorf Sdrd Culvert and Ditch Repair (42072)219,000 169,771 49,229 2018 Q3 2020 1 Yr. maintenance
Total 84,221,859 37,383,179 46,838,679
*IY - In Year
**C- Conditionally Approved Attachment # 3 - Page 8 of 8 General Committee Meeting Agenda Tuesday, May 5, 2020Item C1 Page 16 of 16
Town of Aurora
Information Report No. FIN20-008
Subject: Statement of Remuneration and Expenses for Members of Council,
Committees and Local Boards
Prepared by: Tracy Evans, Financial Management Advisor
Department:
Date:
Finance
April 14, 2020
In accordance with the Procedure By-law, any Member of Council may
request that this Information Report be placed on an upcoming
General Committee or Council meeting agenda for discussion.
Executive Summary
This report is to fulfil the statutory reporting and disclosure requirements of Section
284(1) of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, (the Act) in respect of
the 2019 compensation and expenses paid to members of Council and its Committees
and Local Boards.
•All remuneration and expenses paid were properly approved and budgeted.
•Any remuneration paid to the Town of Aurora’s Regional Councillor (Mayor) has
been excluded from this report.
Background
Under the Act, the Treasurer of each municipality must submit annually to Council an
itemized statement of the remuneration and expenses paid to each member of Council
in respect of his/her services as a member of Council. The report should also include all
remuneration and expenses paid to any appointed member of a Committee of Council
or a Local Board in respect of his/her services as a member of the Committee or Board.
For Aurora, this would include all persons of appointed committees, and the Aurora
Public Library Board.
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C2
Page 1 of 8
April 14, 2020 Page 2 of 4 Report No. FIN20-008
Analysis
All remuneration and expenses paid were properly approved and budgeted.
Attachments #1 through #3 make the statutory disclosures for compensation and
expenses of 2019.
The statutory disclosure requires only “a statement on remuneration and expenses paid
to” the respective members. There is no prescribed or regulated format for such
disclosure statement. These vary from municipality to municipality. The format used in
this report is similar to those used in the last several years.
In many instances the Town of Aurora pays expenses of this nature directly by Town
cheque or Town credit card on behalf of the member. Items such as airlines, hotels and
conference registrations are often, although not always, paid this way. Some of these
noted expenses are also incurred directly by the members personally who are then
subsequently reimbursed. To ensure that all similar expenses are disclosed for each
member, Attachment #2 outlines the payments made to reimburse members separate
from the payments made directly by the Town on their behalf. All the payments made to
reimburse members and on behalf of members has been carried into Attachment #1 for
compliance with the Act.
Remuneration, travel allowance, conference/seminar expense and any other expense
reimbursements are paid to the Mayor and Councillors in accordance with By-law No.
5564-13 and Administrative Procedure No. 57. Additionally the budgets for such were
included in the 2019 Operating Budget which was approved with the passing of
confirmatory By-law #5937-16 on December 13, 2016. The Committee of Adjustment
members are paid a stipend per meeting attended in accordance with their Terms of
Reference approved by Council each term.
Any remuneration paid to the Town of Aurora’s Regional Councillor (Mayor) has
been excluded from this report
Any remuneration paid to the Town of Aurora’s Regional Councillor (Mayor) on behalf
the Regional Municipality of York under the terms of a Joint Service Agreement is not
included in the amounts of Attachment #1, as these will be reported on separately by
the Regional Municipality of York as the statute applies.
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C2
Page 2 of 8
April 14, 2020 Page 3 of 4 Report No. FIN20-008
Advisory Committee Review
None
Legal Considerations
This is a statutory disclosure report for information purposes only.
Financial Implications
All 2019 Council, Committee and Board members’ remuneration and expenses have
been incurred in accordance with Town bylaws and policies and have herein been
reported as required under Section 284 (1) of the Act.
Communications Considerations
The Town of Aurora will use ‘Inform’ as the level of engagement for this project. There
are five different levels of community engagement to consider, with each level providing
the community more involvement in the decision making process. These levels are:
Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in
the Community Engagement Policy. These options are based on the International
Association of Public Participation (IAP2) Spectrum and assist in establishing guidelines
for clearly communicating with our public and managing community engagement. In
order to inform, this report will be posted to the Members of Council page on the Town’s
website. Prior year reports also remain available.
Link to Strategic Plan
Reporting on the compensation and expenses of members of Council, committees and
local boards meets statutory reporting requirements aimed at ensuring and supporting
the Town’s Strategic Plan principles of transparency and accountability of government.
Alternative(s) to the Recommendation
None. Information report only.
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C2
Page 3 of 8
April 14, 2020 Page 4 of 4 Report No. FIN20-008
Conclusions
All 2019 Council, Committee and Board members' remuneration and expenses have
been incurred in accordance with Town bylaws and policies and have herein been
reported as required under Section 284 (1) of the Municipal Act. This report will be
posted to the Town's website along with previous reports.
Attachments
Attachment #1 -Statement of Remuneration and Expenses paid to Members of Council
Attachment #2 -Disclosure of Expenditures of Members of Council
Attachment #3 -Remuneration and Expenses paid to Appointed Members of
Committees and Boards.
Previous Reports
This is an annual report. Reports for 2011 through to 2018 are currently available on
the Members of Council page of the Town's website.
Pre-submission Review
Agenda Management Team review on March 4, 2020
Rachel Wainwright-van Kessel, CPA, CMA
Director of Finance/Treasurer
Approved for Agenda
Chief Administrative Officer
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C2
Page 4 of 8
Town of Aurora Attachment #1
Paid to Elected Members in 2019
Members of Council Renumeration Benefits Vehicle /
Travel
Expenses
Reimbursed*Total
Tom Mrakas**$99,316 $20,936 $9,074 $1,153 $130,479
Harold Kim 36,532 - 1,904 5,043 43,479
Wendy Gaertner 36,532 - 1,904 218 38,654
John Gallo 36,532 845 1,904 2,057 41,338
Rachel Gilliland 36,532 - 1,904 5,762 44,198
Sandra Humfryes 36,532 - 1,904 2,304 40,740
Michael Thompson 36,532 800 1,904 5,222 44,458
318,508$ 22,581$ 20,498$ 21,759$ 383,346$
Rachel Wainwright van-Kessel, CPA, CMA
Director, Finance
March 24, 2020
Statement of Remuneration and Expenses
** Excludes any remuneration paid to the Regional Councillor (Mayor) by the Town of Aurora on behalf
of York Region under the Terms of a Joint Services Agreement. Such amounts are reported separately
by York Region.
* See Attachment 2 for more detail
All remuneration and expenses were properly documented, approved and authorized by
by-laws, and were within allocated budgets. Prepared for Council pursuant to Section
284(1) of the Municipal Act, 2001.
General Committee Meeting Agenda Tuesday, May 5, 2020 Item C2 Page 5 of 8
Attachment #2
Training/
Seminars/
Conferences *
Out of Town
mileage/ tolls/
parking
FCM Board
Meetings
(Member)
Special
Events
Meals/
Hospitality
(excl.
alcohol)
Other
Expenses Total
Unallocated Pooled Budget $6,000 $35,000
Tom Mrakas 295 - - - - - 295
Wendy Gaertner - - - - 50 - 50
Sandra Humfryes - - - - - - -
Harold Kim 1,432 - - - - - 1,432
John Gallo - - - - - - -
Rachel Gilliland 1,164 - - - - - 1,164
Michael Thompson 1,731 - - - - - 1,731
Tom Mrakas - - - 531 264 63 858
Wendy Gaertner - - - 168 - - 168
Sandra Humfryes 1,678 - - 626 - - 2,304
Harold Kim 3,431 - - 180 - - 3,611
John Gallo 1,627 - - 431 - - 2,057
Rachel Gilliland 3,858 - - 740 - - 4,598
Michael Thompson 3,320.35 - - 171 - - 3,491
Tom Mrakas 295 - - 531 264 63 1,153
Wendy Gaertner - - - 168 50 - 218
Sandra Humfryes 1,678 - - 626 - - 2,304
Harold Kim 4,863 - - 180 - - 5,043
John Gallo 1,627 - - 431 - - 2,057
Rachel Gilliland 5,022 - - 740 - - 5,762
Michael Thompson 5,051 - - 171 - - 5,222
18,535 - - 2,845 314 63 21,758
* includes related travel, accommodation, and included meals
Tom Mrakas
Wendy Gaertner -
Sandra Humfryes FCM Conference
Harold Kim
John Gallo FCM Conference
Rachel Gilliland
Michael Thompson
Town of Aurora
Disclosure of Expenditures of Members of Council
For the period January 1 to December 31, 2019
Expenditure Budgets: (full year)
FCM Conference, AMO Conference
FCM Conference, AMO Conference
Total All
Training/ Seminars/ Conferences Attended
FCM Conference, AMO Conference
FCM Conference, AMO Conference
$29,000 -
Reimbursed to Member:
Paid by Town on Behalf of Member:
Total Expenses:
Note: This report is not intended to reconcile to line account totals, as staff and administrative items have been excluded for purposes of
this report.
General Committee Meeting Agenda Tuesday, May 5, 2020 Item C2 Page 6 of 8
Attachment #3
Members with payments made:
RENUMERATION
OTHER
EXPENSES
REIMBURSED
TOTAL
Committee of Adjustment/Property Standards Committee
Tom Plamondon - Chair 1,485$ -$ 1,485$
Clarence Lui - Vice Chair 1,320 - 1,320$
Grace Marsh 115 115$
Roy J. Harrington 110 110$
Hank Gosar 110 110$
David Mhango 110 110$
Michele Boyer 1,200 - 1,200$
Steven D'Angeli 1,080 - 1,080$
Daniel Lajeunesse 1,200 1,200$
6,730$ -$ 6,730$
Members with no payments made:
Heritage Advisory Committee Aurora Public Library Board
Councillor Sandra Humfryes Tom Connor - Chair
John Green (AHS Representative)Adam Mobbs - Vice Chair
Neil Asselin - Chair Councillor Sandra Humfryes
Matthew Kinsella Councillor Harold Kim
Jeff Lanthier John Clement
Hoda Soliman Marie Rankel
Bob McRoberts - Vice Chair Ken Turriff
Staff Liaison – Carlson Tsang Staff Liaison – Bruce Gorman
Mayor's Golf Classic Funds Committee Accessibility Advisory Committee
Nancy Harrison - Chair Councillor Rachel Gilliland
Koula Koliviras - Vice Chair Matthew Abas
Barb Allan Max Le Moine
Wendy Browne John Lenchak - Chair
Rosalyn Gonsalves Hailey Reiss - Vice Chair
Heidi Schellhorn Jo-anne Spitzer
Beverley Wood Staff Liaison – Mat Zawada
Staff Liaisons - Michael de Rond, Jason Gaertner Gordon Barnes - (Resigned Nov/19)
Community Recognition Review Advisory Committee Community Advisory Committee
Mayor Tom Mrakas Sara Weiss - Chair
Erin Cerenzia - Chair Denis Heng - Vice Chair
Diane Buchanan Barry Bridgeford
Paul Martin Chris Gordon
Elaine Martini Balpreet Grewal
Brian North - Vice Chair Chris MacEachern
Jo-anne Spitzer Janet Mitchell
Staff – Shelley Ware Jennifer Sault
Laura Thanasse
Staff Liaison - Techa van Leeuwen
Governance Review Ad Hoc Committee Aurora Appeal Tribunal
Steve Hinder Michele Boyer
Bill Hogg Steven D'Angeli
Terry Jones Daniel Lajeunesse
Tim Jones - Vice Chair Clarence Lui
Jeff Thom Tom Plamondon
Staff Liaison - Michael de Rond
Anita Moore - Chair (Resigned Jul/19)
Town of Aurora
Summary of Remuneration and Expenses Paid in 2019
Appointed Members of Committees and Boards
General Committee Meeting Agenda Tuesday, May 5, 2020 Item C2 Page 7 of 8
Members with no payments made:
Finance Advisory Committee
Councillor Michael Thompson - Chair
Councillor John Gallo
Mayor Tom Mrakas
Staff Liaisons – Doug Nadorozny, Rachel Wainwright-van Kessel
Rachel Wainwright van-Kessel, CPA, CMA
Director, Finance
March 24, 2020
All remuneration and expenses were properly documented, approved and authorized by by-laws, and
were within allocated budgets. Prepared for Council pursuant to Section 284(1) of the Municipal Act,
2001.
General Committee Meeting Agenda Tuesday, May 5, 2020 Item C2 Page 8 of 8
Town of Aurora
Information Report No. OPS20-003
Subject: Blue Box Transition to Full Producer Responsibility
Prepared by: Allan D. Downey, Director of Operations
Department:
Date:
Operational Services
April 14, 2020
In accordance with the Procedure By-law, any Member of Council may
request that this Information Report be placed on an upcoming
General Committee or Council meeting agenda for discussion.
Executive Summary
The purpose of this report is to provide Council with an update on the Blue Box program
and its expected transition to full producer responsibility.
The provincial government has provided a phased timeline for the producers to become
responsible for the Blue Box program, with some municipalities transitioning their
program as soon as January 1, 2023, and all municipalities transitioning by December
31, 2025.
•On June 27, 2002, the provincial government enacted the Waste Diversion Act,
2002 (WDA) to promote the reduction, reuse and recycling of waste and to provide
for the development, implementation and operation of waste diversion programs
•On June 6, 2013, the proposed Bill 91, Waste Reduction Act was to establish a new
regime for the reduction, reuse and recycling of waste and to repeal the Waste
Diversion Act, 2002.
•On November 26, 2015, the provincial government introduced Bill 151: Waste-Free
Ontario Act.
•The Resource Recovery and Circular Economy Act, 2016 (RRCEA) makes
producers fully responsible, both financially and operationally, for the management
of designated waste material, ultimately shifting the previous waste management
framework.
•On November 29, 2018, the provincial government released their “Made-in-Ontario
Environment Plan” with a section dedicated to reducing litter and waste.
•On June 8, 2019, the Minister of Environment, Conservation and Parks appointed
Mr. David Lindsay as a Special Advisor on Recycling and Plastic Waste. The
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Minister’s mandate letter to Mr. Lindsay directed him to mediate stakeholder
consultations between municipal governments, producers and stakeholders and
provide advice on the transition of the Blue Box program to full producer
responsibility.
•On August 15, 2019, the Minister of the Environment, Conservation and Parks
issued direction letters to the Authority and Stewardship Ontario to begin to
transition the management of Ontario’s Blue Box program to producers of plastic
and other packaging.
•Stewardship Ontario is required to submit a Blue Box program wind up plan to the
Resource Productivity and Recovery Authority (RPRA) by June 30, 2020. It is
expected that RPRA will approve the plan by December 31, 2020, if it is consistent
with the Minister’s direction on transition.
•Staff will be reporting to Council in May, recommending a preferred transition year.
Background
On June 27, 2002, the provincial government enacted the Waste Diversion Act,
2002 (WDA) to promote the reduction, reuse and recycling of waste and to
provide for the development, implementation and operation of waste diversion
programs 1.
Under this legislation, Waste Diversion Ontario (WDO) was established with the
responsibility of developing, implementing and operating waste diversion programs for
designated materials under the Act, and to monitor the effectiveness of these programs.
Companies and organizations with a commercial connection to a designated material
known as “stewards”, were required to self-organize and establish an Industry Funding
Organization (IFO). The IFO is responsible for developing and operating a waste
diversion program for the designated material and establish funding for the delivery of
the program through implementing fees charged to the stewards.
At the direction of the Ministry, under the WDA, Waste Diversion Ontario was required
to develop waste diversion programs for the following:
•Blue Box material;
•Used tires;
•Use oil;
•Waste Electrical and Electronic Equipment (WEEE); and
•Municipal Hazardous or Special Waste (MHSW).
1 Waste Diversion Act, 2002. S.O. 2002, c. 6, s. 1.
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Introduced by the provincial government on June 6, 2013, the proposed Bill 91,
Waste Reduction Act was to establish a new regime for the reduction, reuse and
recycling of waste and to repeal the Waste Diversion Act, 2002.
The purpose of the Act was to promote the reduction, reuse and recycling of waste
derived from products as well as make producers responsible for waste derived from
their products2. The proposed Act was not enacted but set the groundwork for the
Waste-Free Ontario Act, 2016.
On November 26, 2015, the provincial government introduced Bill 151: Waste-
Free Ontario Act.
The intent of this Act was to change the existing waste diversion framework and support
a circular economy with the goal of increasing waste reduction and resource recovery.
On June 9, 2016, the Waste-Free Ontario Act, 2016 (WFOA) received Royal Assent
and, on November 30, 2016, the Lieutenant Governor proclaimed the WFOA which
includes the Waste Diversion Transition Act, 2016 (WDTA) and the Resource Recovery
and Circular Economy Act, 2016 (RRCEA). Upon proclamation, the WDA was repealed
and Waste Diversion Ontario was dissolved.
Under the WDA, waste diversion programs and regulations in Ontario were previously
governed under this regulation. The WDTA and RRCEA replaces and enhances the
waste diversion framework established under the former WDA.
The RRCEA makes producers fully responsible, both financially and
operationally, for the management of designated waste material, ultimately
shifting the previous waste management framework.
The RRCEA enhances the former WDA and the WDTA by imposing full responsibility
onto producers. Under the RRCEA producers are required to:
•Assume complete responsibility, financial and operational, for the collection,
transfer and processing of designated wastes;
•Seek new packaging approaches to reduce waste generation; and
•Educate the public and involve stakeholders in the process.
Under the new framework, producers may choose service providers to ensure they are
able to meet established targets and other performance obligations for the recovery of
their designated materials. Producers may negotiate with municipalities to execute the
2 Bill 91, Waste Reduction Act, 2013.
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service provision role. Collection of designated materials by producers is expected to
occur in a manner consistent with current municipal service delivery levels and
standards.
Moreover, the proposed legislation would give producers the flexibility to determine how
best to meet these regulatory obligations. The RRCEA also established the Resource
Productivity and Recovery Authority (RPRA - the Authority) which replaced Waste
Diversion Ontario. The Authority is responsible for overseeing the transition of current
programs to extended producer responsibility (EPR) as well as administer and enforce
EPR matters established under the RRCEA.
On November 29, 2018, the provincial government released their “Made-in-
Ontario Environment Plan” with a section dedicated to reducing litter and waste.
The Plan supports the movement of Ontario’s waste diversion programs to a full
producer responsibility model. Action items identified include3:
•Reduce plastic waste;
•Reduce litter in neighbourhoods and parks;
•Increase opportunities for Ontarians to participate in waste reduction efforts;
•Make producers responsible for the waste generated from their products and
packaging;
•Explore opportunities to recover the value of resources in waste;
•Provide clear rules for compostable products and packaging; and
•Support competitive and sustainable end-markets for Ontario’s waste.
On March 6, 2019, the “Reducing Litter and Waste in Our Communities Discussion
Paper” was released with the objective of seeking feedback from the public on how the
Province proposes to implement waste commitments identified in the Made-in-Ontario
Environment Plan. Feedback will be used to inform future waste management policy.
On June 8, 2019, the Minister of Environment, Conservation and Parks appointed
Mr. David Lindsay as a Special Advisor on Recycling and Plastic Waste. The
Minister’s mandate letter to Mr. Lindsay directed him to mediate stakeholder
consultations between municipal governments, producers and stakeholders and
provide advice on the transition of the Blue Box program to full producer
responsibility.
3 Government of Ontario, “A Made-in-Ontario Environment Plan”, 2019, https://www.ontario.ca/page/ made-in-ontario-
environment-plan
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Work on the report was guided by the following public policy objectives 4:
•Standardization across the province of what can be recycled in offices, parks,
public spaces and homes;
•Improve diversion rates and increase what materials can be recycled;
•Reduce litter and waste in communities and parks;
•Improve Ontario’s Blue Box program by requiring producers to pay for the
recycling of the products they produce, through achieving producer responsibility;
and
•Maintain or improve frequency of Blue Box collection.
On July 20, 2019, Mr. Lindsay submitted his report and recommendations to the
Minister with the final report released on August 6, 2019. The report will help inform the
Ministry’s next steps on improving the Blue Box program through cost reduction,
increased waste diversion, and a reduction in plastic waste and litter
On August 15, 2019, the Minister of the Environment, Conservation and Parks
issued direction letters to the Authority and Stewardship Ontario to begin to
transition the management of Ontario’s Blue Box program to producers of plastic
and other packaging.
The letters outline timelines to begin the transition of materials collected under the
current Blue Box program to individual producer responsibility under the Resource
Recovery and Circular Economy Act, 2016.
Stewardship Ontario is required to submit a Blue Box program wind up plan to
the Resource Productivity and Recovery Authority (RPRA) by June 30, 2020. It is
expected that RPRA will approve the plan by December 31, 2020, if it is consistent
with the Minister’s direction on transition.
During this time, the Ontario government will develop and consult on regulations to
support the new responsibility framework for the Blue Box program, and there will be
significant consultation with municipalities and their representatives to gather the
necessary information to assist in the development of the wind-up plan.
Based on recommendations from Special Advisor David Lindsay's report, the Blue Box
program will transition to full producer responsibility in phases over a three-year period.
4 Stewardship Ontario, “Mandate Letter for Blue Box Mediator”, 2019, https://stewardshipontario.ca/wp-
content/uploads/2019/06/Mandate-Letter-for-Blue-Box-Mediator.pdf
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The first group of municipalities or First Nations will transfer responsibility of their
programs to producers starting January 1, 2023. A total of up to one-third of the
Provincial program will transition annually. By December 31, 2025, producers will be
fully responsible for providing Blue Box services across the province.
At this time, there are no details regarding which municipalities will transfer their
responsibilities or when they will transition. Staff anticipate that further information will
be provided in the wind-up plan submitted by Stewardship Ontario by June 30, 2020.
As municipalities transfer responsibility and control of their Blue Box program to
producers, it is expected that the full costs of the program will be paid for by the
producers once transition occurs. Since transition will be phased-in over three years,
only one-third of the Provincial program will be transitioning each year. For
municipalities waiting for their transition date, the cost of recycling services will continue
to be shared between municipalities and producers.
The Ministry will be consulting with stakeholders through Working Groups during this
process as they work on the development of new Blue Box regulations under the
RRCEA. The Ministry is proposing to establish three Working Groups which will include
a producer group, municipal group and circular economy group. The Ministry will also
work with First Nations and Indigenous communities to receive their input during this
process. Information and feedback gathered from these Working Groups will be used to
inform the Ministry’s initial policy development. During the regulation’s development, the
Ministry will consider the following key areas:
1.Definition and scope of the designated materials;
2.Collection and accessibility requirements (e.g. service levels, standards,
collection sources, etc.);
3.Management requirements that producers must meet (e.g. targets, requirements,
etc.);
4.Transition approach (i.e. criteria used to select municipalities for transitioning);
5.Defining the responsible producer;
6.Registering, reporting and record-keeping requirements; and
7.Audit requirements.
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A policy paper describing the proposed regulation is expected to be published by the
Ministry in spring 2020 for review and comment by stakeholders.
Staff will be reporting to Council in May, recommending a preferred transition
year.
To prepare for transition to EPR, an important step for municipalities will be to indicate
their preferred transition year (i.e. 2023, 2024, or 2025). There are many considerations
and risks that must be factored into the timing decision such as service standards,
costs, benefits and risk. It is important to note that timing may be decided upon by the
producers. Implementing Blue Box responsibility transition over one-third of the province
each year. Staff will be reporting to Council on this in May 2020.
Advisory Committee Review
Not applicable.
Legal Considerations
None.
Financial Implications
There are no direct financial implications as a result of this report; however, changes to
the responsibilities of delivering recycling services will have an impact on future
operating and capital budgets for solid waste collection services. At this time, the full
impacts of the noted transition remain unclear; however, the primary objective of this
proposal is to move from 50% to 100% of Blue Box program costs to producers. Some
savings may be possible upon completion of the transition; it is difficult to assess the full
financial implications of transition until further details become known.
Communications Considerations
Based on the IAP2 (International Association of Public Participation) Spectrum and the
Town of Aurora Community Engagement Framework, the Town of Aurora will utilize the
following level of engagement: Inform. The Town will inform the community by posting
this report on the Town’s website and informing residents of any changes to recycling
services through the Town’s Notice Board, social media, digital signs and website.
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Link to Strategic Plan
The Blue Box Transition supports the Strategic Plan goal of Supporting an Exceptional
Quality of Life for All through its accomplishment in satisfying requirements in the
following key objective within this goal statement: Invest in sustainable infrastructure.
Maintain and expand infrastructure to support forecasted population growth through
technology, waste management, roads, emergency services and accessibility.
Alternative(s) to the Recommendation
This report is being provided to Council for information purposes.
Conclusions
Staff have been participating in webinars and meetings hosted by the Ministry and other
municipal associations as well as attending meetings with York Region and local
municipalities where Blue Box transition was discussed. Staff will continue to participate
in consultations related to the transition of the Blue Box program to full producer
responsibility and update Council as more details become known.
Attachments
Attachment #1 – Special Advisor’s Mandate Letter, June 7, 2019
Attachment #2 – Minister’s direction letter to Stewardship Ontario, August 15, 2019
Attachment #3 – Minister’s direction letter to RPRA, August 15, 2019
Attachment #4 – Roadmap to Producer for Blue Box chart
Previous Reports
None.
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Pre-submission Review
Agenda Management Team review on March 4, 2020
Departmental Approval
Allan D. Downey �
Director of Operations
Operational Services
Approved for Agenda
B 1Lck
Doug "::lorozny 'o'1
Chief Administrative Officer
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Figure 1 - MECP Webinar Presentation Slide
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Town of Aurora
Information Report No. OPS20-005
Subject: Waste Collection Limits
Prepared by: Jim Tree, Manager Roads & Water
Department:
Date:
Operational Services
April 14, 2020
Executive Summary
In response to the direction from Council, staff are presenting this report for information
on our current residential waste collection practices. The report will elaborate in the
following areas:
•There have been ongoing compliance issues on the three (3) bag limit for many
years.
•Robust public awareness and education program need to inform residents on
waste collection limits.
•N6 Municipalities enforcing waste bag limits and issuing “Bag Tags”.
•Education and Awareness to continue as a first step in enforcement of Waste By-
law
Background
The rules and processes associated with residential waste collection in the municipality
are contained in the Town of Aurora By-law No. 5590-14, the Waste Collection By-law.
The language in the former By-law (pre-dating the current By-law) was the same with
respect to limiting the number of bags that can be placed at the curb which is three (3).
The three 3) bag limit was addressed in Report No. PW02-063 which was tabled at
Council on November 5, 2002. There may have been financial and compliance issues at
that time as the report refers to a fee for additional waste beyond the three (3) bag limits
and stated:
In accordance with the Procedure By-law, any Member of Council may
request that this Information Report be placed on an upcoming
General Committee or Council meeting agenda for discussion.
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April 14, 2020 Page 2 of 7 Report No. OPS20-005
“No legal enforcement of this By-law is currently in place as it was originally
envisioned that the approximate 15% of residents who place more than three
waste containers would voluntarily make increased efforts of reducing their waste
through education.”
To date, there has been no known enforcement of the three (3) bag limit and staff have
seen a rise in the level of non-compliance on this issue. This was evident based on an
informal audit conducted by the Town’s Waste Coordinator over several months in the
summer of 2019.
Analysis
There have been ongoing compliance issues on the three (3) bag limit for many
years
Based on the previous reports to Council on this issue, specific to residential waste
collection, there appears to have been compliance problems for many years. This may
be a result of non-enforcement and a lack of public education on the matter. This, coupled
with the fact that the Town continues to remove all waste placed at the curb, there is a
definite expectation in the community that this is permitted.
Operational Services staff is very much aware of this issue and, as previously mentioned,
the Waste Coordinator has been tracking the issue over the past twelve (12) months to
gain a better understanding of the problem and its magnitude.
The Waste Coordinator has observed several residential areas and notes that while many
residents do comply with the three (3) bag limit, there are many who do not. Attached to
this report are photos of excess solid waste taken during the recent audit. It should be
noted that during the audit process, our Waste Coordinator encountered residents who
were enquiring about our presence on the street to which none were aware of any limits
on the amount of waste that can be legally placed at the curb.
Robust public awareness and education program needed to inform residents on
Waste collection limits
As stewards of the environment, the municipality should be much more active in engaging
with our residents to reduce the amount of waste entering the landfill and incineration.
Staff suggest that the focus should not be aimed at a reduction in costs associated with
enforcing bag limits, but rather what we can all do to reduce waste.
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For example, for the past three (3) years, the Town of Aurora’s total volume of solid waste
exported was 6,192.30 metric tonnes in 2017, 6,193.00 metric tonnes in 2018, and
6,496.46 metric tonnes in 2019. In this day of heightened environmental awareness, it
seems reasonable that the Town demonstrate leadership in striving to reduce solid waste.
Introducing a “Bag Tag” program in response to allowing increased solid waste collection
might be seen as counter productive to this goal.
When compared to many other municipalities in the GTA, the Town of Aurora has a
generous limit on the amount of residential waste placed at the curb such that any move
to enforce the current limits could quite easily be accommodated by the majority of our
residents.
Taking into consideration the long history of non-enforcement or public education on the
three (3) bag limit, it will be necessary to conduct a rigorous and lengthy public education
campaign well before any enforcement of the By-law is contemplated.
Staff have been working with the Communications Department in preparation for a public
education and awareness campaign aimed at reducing waste and informing residents on
the current limitations.
Pending Council direction on this matter, staff are prepared to immediately proceed with
the following action plan:
•Post information on the Town website
•Place electronic notice signs in strategic locations throughout the municipality
•Place notifications on all media screens in our municipal facilities
•Place notifications on the Town’s media pylon signs at Yonge Street & Aurora
Heights Drive and at the Stronach Aurora Recreation Complex (SARC)
•Post notifications on the Recycle Coach app
•Send out multiple notices on all social media platforms
•Deliver and place “Door Knockers” on all residents homes
•Include insert in Water and Tax bills
•Post notices in Town newspaper Notice Board during the campaign
Staff propose that the Public Education and Awareness campaign be ongoing for a period
of six (6) months, whereby all of the means noted above will be employed during this
time. Staff will also continue to monitor and document any feedback that we receive during
notice period. Following the Public Education and Awareness Campaign, staff will be in
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a better position to evaluate the effectiveness of the program.
N6 Municipalities enforcing waste bag limits and issuing “Bag Tags”
Through our continuing participation in the N6 Waste & Recycling Committee, Aurora is
unique in that we do not have a user-pay “Bag Tag” program nor are we enforcing the
current limits on waste pick up.
Some might suggest that we begin to enforce the current By-law and the three (3) bag
limit and introduce a user pay “Bag Tag” program. This is entirely possible; however;
staff would strongly discourage this approach as it fails to accomplish the goal of
reducing Aurora’s solid waste going to landfill and or incineration. Staff recommend the
focus for all municipalities should be on reduction of solid waste wherever possible.
Introducing a “Bag Tag” program in response to allowing increased solid waste
collection does little to demonstrate our leadership and concerted efforts aimed at
reduction (attached is the N6 Municipalities solid waste collection statistics).
Education and Awareness to continue as a first step in enforcement of Waste By-
law
There comes a time when actual enforcement of a by-law may be the only means of
gaining public attention and compliance. A reduction in the amount solid waste entering
the environment, whether it be land fill or incineration, can only be viewed as a positive
step. Most residents would support a reduction and react positively to any efforts aimed
at education and awareness. We cannot expect complete compliance with the three (3)
bag limit no matter how much notice is given. In a situation where we observe excess
solid waste placed at the curbside following the Education and Awareness Campaign
Staff will proceed as follows:
•1st non compliance: Direct the waste contractor to remove the excess waste
and place a written notification at the premises indicating the non-compliance
and a warning that any further excess waste may not be removed
•2nd non-compliance: at the same residence, a written notice of By-law
violation will be delivered to the residence and the excess waste will remain at
the curb
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•3rd non compliance: In the event of a third non-compliance, the excess
waste will remain at the curb and By-law Services will be requested to attend
the residence and follow up with the resident which may include a charge
Advisory Committee Review
Not applicable.
Legal Considerations
None.
Financial Implications
It is anticipated that this proposed Action Plan will result in relatively minor incremental
costs for the Town for the printing and dispersal of public education materials estimated
to be less than $7,000; as ell as potential increased costs arising from the new
enforcement of this By-law. Much of the administration and communications related
work will be conducted through existing in-house resources with no appreciable
additional costs.
The continued successful enforcement of this By-law may result in solid waste collection
operating cost savings for the Town over the longer term.
Communications Considerations
Based on the IAP2 (International Association of Public Participation) Spectrum and the
Town of Aurora Community Engagement Framework, the Town of Aurora will utilize the
following level of engagement: Inform. The Town will inform the community of any
changes in the waste collection limits through the Town’s Notice Board, social media
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April 14, 2020 Page 6 of 7 Report No. OPS20-005
feeds, website, digital screens, electronic signs, updates on Recycle Coach app, insert
in water and tax bills and door knockers.
Link to Strategic Plan
The above supports the Strategic Plan goal of Supporting an exceptional quality of life for
all through their accomplishment in satisfying requirements in the following key objectives
within this goal statement:
Investing in sustainable infrastructure: Maintain and expand infrastructure to support
forecasted population growth through technology, waste management, roads, emergency
services and accessibility
Alternative(s) to the Recommendation
None.
Conclusions
Based on the information as outlined within this report, it can be concluded that the best
course of action in reducing the amount of solid waste from entering the environment
would be to enforce the existing By-law 5590-14.
We also conclude that the most desirable manner in which to improve solid waste limit
compliance would be through an extensive and continuous public awareness and
education program on the merits of Reducing, Recycling and Reusing as many post
consumer products as possible.
Once this education campaign is completed, staff will be informing GFL to limit their
pick-up in accordance with our Education and Awareness Campaign effective October
1, 2020.
Attachments
Attachment #1 – N6 Solid Waste Collection Information
Attachment #2 – Photos of excess solid waste take during 2019 audit
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C4
Page 6 of 14
April 14, 2020 Page 7 of 7 Report No. OPS20-005
Previous Reports
PW02-063 Waste Management User Pay Program and By-law, November 5, 2002
Pre-submission Review
Agenda Management Team Review on March 4, 2019
Departmental Approval
Allan D. Downey :)
Director of Operations
Operational Services Department
Approved for Agenda
Chief Administrative Officer
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C4
Page 7 of 14
Northern Six (N6) Enforcement of Bag Limits
Local Bag Limits Enforcement Outcome Frequency
Aurora 3 (no tags) N/A - solid waste
Contractor enforces
blue box
contamination with
OOPs stickers
Municipal staff
monitors
Contractor only
enforces the blue
box
contamination
concerns, no
enforcement of
bag limits-No
reduction in
waste
Bi-weekly waste
collection
Weekly blue and
green
East
Gwillimbury
2 (tags up to 3
more) (5)
Yes-contractor
enforces with OOPS
stickers Yes- contractor
enforces with OOPS
sticker, Municipal staff
monitor contractor
Bi-weekly waste
collection
Weekly blue and
green
Georgina 1 (tags up to 4
more) (5)
Yes- contractor
enforces with OOPS
sticker, Municipal staff
monitor contractor
Bi-weekly waste
collection
Weekly blue and
green
King 2 (tags up to 3
more) (5)
Yes- contractor
enforces with OOPS
sticker, Municipal staff
monitor contractor
Bi-weekly waste
collection
Weekly blue and
green
Newmarket 3 (tags up to 3
more) (6)
Yes- contractor
enforces with OOPS
sticker, Municipal staff
monitor contractor
Seems to work
well, tags offered
to residents the
option of more
waste should it
be necessary
Bi-weekly waste
collection
Weekly blue and
green
Stouffville 3 (tags up to 3
more) (6)
Yes- contractor
enforces with OOPS
sticker, Municipal staff
monitor contractor
Seems to work
well, tags offer
the residents the
option of more
waste should it
be necessary
Bi-weekly waste
collection
Weekly blue and
green
Aurora tonnages cost per tonne total cost
Year
2017 6192.30 58.58 362,744.94
2018 6193.00 96.00 594,528.00
2019 6496.66 96.00 623,677.44
Attachment #1
General Committee Meeting Agenda
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Town of Aurora
Information Report No. PDS20-023
Subject: Planning Application Status List
Prepared by: Brashanthe Manoharan, Secretary Treasurer, Assistant Planner
Department:
Date:
Planning and Development Services
April 14, 2020
In accordance with the Procedure By-law, any Member of Council may
request that this Information Report be placed on an upcoming
General Committee or Council meeting agenda for discussion.
Executive Summary
This report provides a summary and update of Development Applications that have
been received by Planning and Development Services since the previous report of
December 3, 2019.
Background
Attached is a list updating the status of applications under review by Planning and
Development Services. The list supersedes the December 3, 2019 Planning Application
Status List and is intended for information purposes. The text in bold italics represents
changes in status since the last update of the Planning Applications Status List. It is
noted that Part Lot Control Applications are not included on this list as these properties
were previously approved for development and subject to Council approval to permit
freehold title to described parcels of land.
Analysis
Since the preparation of the December 3, 2019 status list, the update includes:
•At the time of writing this report, eleven (11) Planning Review Committee pre-
consultations were held in anticipation of future planning applications.
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C5
Page 1 of 18
April 14, 2020 Page 2 of 4 Report No. PDS20-023
•Eight (8) new planning applications have been filed, two (2) Official Plan
Amendment and Zoning By-law Amendment applications, three (3) Zoning By-
law Amendment applications, and three (3) Site Plan Applications.
•An Official Plan Amendment and Zoning By-law Amendment application has
been submitted by Smart Centres to amend the E-BP (398) Exception Zone, in
order to permit “Motor Vehicle Sales Establishment” and “Commercial Storage
Facility” as a permitted use located at 1623 Wellington Street East (File: OPA-
2020-02 & ZBA-2020-02);
•An Official Plan Amendment and Zoning By-law Amendment application has
been submitted by Weston Consulting to facilitate the construction of an 8-storey
mixed use building, containing 184 residential units, and office and retail uses on
the first two floors located at 26, 30, 32, 34-38 Berczy Street (File: OPA-2020-01
& ZBA-2020-01);
•A Zoning By-law Amendment application has been submitted by Weston
Consulting to permit the expansion of an existing Montessori School located at
330 Industrial Parkway North (File: ZBA-2019-04);
•A Site Plan Application has been submitted by Gluck Partnership Architects Inc.
for a proposed one-storey industrial building, with a total GFA of 4,392 square
metres (47,275 square feet) located at 455 Addison Hall Circle (File: SP-2019-
13);
•A Site Plan Application has been submitted by Gluck Partnership Architects Inc.
for a proposed one-storey industrial building, with a total GFA of 8,019 square
metres (86,315 square feet) located at 110 and 450 Addison Hall Circle (File: SP-
2019-12); and
•A Site Plan Application has been submitted by Emery Investments for two
proposed one-storey industrial buildings, each with a total GFA of 9,591.15
square metres (103,242 square feet), for a combined total GFA of 19,182.30
square metres (206,484 square feet) located at 325 and 305 Addison Hall Circle
(File: SP 2019-10).
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C5
Page 2 of 18
April 14, 2020 Page 3 of 4 Report No. PDS20-023
Advisory Committee Review
Not applicable.
Legal Considerations
There are no legal considerations.
Financial Implications
There are no financial implications.
Communications Considerations
No communication required. The Planning Application Status List is posted in the
Town’s website under the Planning and Development Services link.
Link to Strategic Plan
The subject Applications support the Strategic Plan goal of supporting an exceptional
quality of life for all through its accomplishment in satisfying requirements in the
following key objective within this goal statement:
Strengthening the fabric of our community: approval of the subject Applications will
assist in collaborating with the development community to ensure future growth includes
development opportunities.
Alternative to the Recommendation
None.
Conclusions
Planning and Development Services will continue to provide this update quarterly to
inform Council of the number and status of planning applications filed with the Town.
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C5
Page 3 of 18
April 14, 2020 Page 4 of 4 Report No. PDS20-023
Attachments
Figure 1 -Planning Application Status Map*
Figure 2 -Planning Application Status List-March 24, 2020.
Previous Reports
Information Report No.PDS19-106, dated December 3, 2019
Pre-submission Review
Agenda Management T earn review on March 4, 2020
Departmental Approval
David Waters, MCIP, RPP, PLE
Director of Planning and Development
Services
Approved for Agenda
Doug Nadorozny J
Chief Administrative Officer
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C5
Page 4 of 18
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!HENDERSON DRIVEVANDORF SIDEROADST JOHN'S SIDEROAD WESTVANDORF SIDEROADLESLIE STREETBBAYVIEW AVENUEYONGE STREETBAYVIEW AVENUEST JOHN'S SIDEROAD EASTBATHURST STREETVENUEBLOOMINGTON ROAD WESTBLOOMINGTON ROAD EASTLESLIE STREETST JOHN'S SIDEROAD EASTWELLINGTON STREET WESTWELLINGTON STREET EASTYONGE STREETBATHURST STREET18TH SIDEROAD485230545324&5543385150474939284544424121334037363534237&3127292526132232191&201816171014121589114624356Hydro Corr
i
d
o
r Map created by the Town of Aurora Planning Department, Novmber 10, 2017. Map modified February 24, 2020.Base data provided by York Region & the Town of Aurora. Please be advised that the intent of this map is for personal, non-commercial use. The Town of Aurora is not responsible for any errors or omissions on the map and makes no guarantees regarding the accuracy and completeness of the information presented.The Town of Aurora cannot be held liable for any choices made, actions performed or damages sustained by the user based upon the data provided.Planning Application Status ListMarch 24, 2020FIGURE 1Town of AuroraASSIGNED 3/$11(5¯Sean LaPennaCarlson TsangAnna HenriquesMatthew Peverini0 0.25 0.5 0.75 1KilometersKatherine BibbyIDAPPLICATION - LOCATIONFILE(S)11623 Wellington Street Developments Limited - 1623 Wellington Street EastOPA-2020-02 & ZBA-2020-0222601622 Ontario Inc. - 26, 30, 32, 34-38 Berczy StreetOPA-2020-01 & ZBA-2020-013Emery Investments - 455 Addison Hall CircleSP-2019-134Emery Investments - 110 and 450 Addison Hall Circle SP-2019-125Kashani & Co Investment Inc. - 330 Industrial Parkway North ZBA-2019-0462351528 Ontario Ltd. - 325 and 305 Addison Hall Circle SP-2019-1072220294 Ontario Inc. - 15370 Leslie StreetSUB-2019-028Zano-Con Developments Ltd. - 320 Industrial Parkway South SP-2019-079Gottardo 404 (Aurora) Inc. - 95 Eric T Smith WayCDM-2019-0310Bing Rong He & Kai Ping Shen - 15385 & 15395 Bayview AvenueZBA-2019-03, SUB-2019-01 & CDM-2019-0211Whitwell Developments - 157 First Commerce DriveSP-2019-0412Allan - 2 Willow Farm Lane ZBA-2019-0213Shimvest Investments Ltd. / Prato Estates Inc. / Preserve Homes Corp. - 323 River Ridge Boulevard ZBA-2017-09 & SUB-2017-0414J.E.DEL Management Inc. - 2 Scanlon CourtSP-2019-0115L&B Aurora Inc.- N/E Quadrant of Wellington Street East and John West WayZBA-2019-0116York Regional Police Association - 63 Eric T Smith Way SP-2018-1017Cedartrail Developments Inc. (Formerly David Frattaroli)14288 Yonge Street SUB-2014-04 & CDM-2018-0218Gavin Newell - 8 Kennedy Street E.SP-2018-0919Shining Hill Estate Collections Inc. - 306, 370, 434 and 488 St. John's Sideroad WestOPA-2018-01, ZBA-2018-02 & SUB-2018-0220Smart Centres - 1623 Wellington Street EastSP-2018-0521Dormer Hill Inc. - 14029 Yonge StreetOPA-2017-02, ZBA-2017-01, SUB-2017-01,CDM-2017-01 & SP-2018-0122Starlight Investments - 145 and 147 Wellington Street West ZBA-2018-0123Dorota Smolarkiewicz - 15403 Yonge StreetZBA-2016-14 & SP-2017-09242578461 Ontario Inc. c/o Ed Starr - 15356 Yonge Street ZBA-2017-06 & SP-2017-0525Biddington Homes Aurora Inc. - 46 St. John’s SideroadOPA-2017-06 & ZBA-2017-0826Time Development Group - 4 Don Hillock DriveSP-2017-0727Biglieri Group - 132-198 Bloomington RoadOPA-2017-05 & SUB-2017-03 282419059 Ontario Inc. - 497 Wellington Street WestZBA-2014-07, SP-2015-01 & CDM-2017-0329Silhouette (Formerly Bara Group (Aurora) Ltd.) - 15086, 15094 & 15106 Yonge StreetSP-2018-0330TFP Aurora Developments Ltd. - 20 & 25 Mavrinac Blvd.OPA-2017-01, ZBA-2017-03 & SUB-2017-023115370 Leslie (Skale) Inc. - 15370 Leslie Street SP-2017-0232Aurora Bayview Southeast Development Inc. - Part of Lot 19 and 20, Con 20SUB-2018-0133Metropolitan Square Inc. - 180, 190 & 220 Wellington Street East OPA-2015-05, ZBA-2015-15 & SP-2016-1034Infrastructure Ontario - 50 Bloomington Road WestOPA-2016-0635Board of Trustees of the Aurora United Church - 15186 Yonge Street, 12 & 16 Tyler Street, 55, 57 & 57A Temperance StreetSP-2018-02 36Markangel Real Estate Assets Inc. - 55 Eric T. Smith Way SP-2016-06371754260 Ontario Limited (Polo Club) - 15286 & 15036 Leslie Street OPA-2016-03 & ZBA-2016-0738BG Properties (Aurora) Inc. - 14222, 14314, 14358 & 14378 Yonge StreetSUB 2012-03, CDM-2016-03 & CDM-2017-0239L.S. Consulting Inc. - 29 George Street OPA-2013-02, ZBA-2013-05, SP-2014-08 & CDM-2016-02402450290 Ontario Inc. - 32 Don Hillock Drive SP-2016-0241Charlieville Developments Ltd. - 45 Tyler Street OPA-2015-02, ZBA-2015-06 & SUB-2015-0342Ashlen Holdings Ltd. - 13859, 13875, & 13887 Yonge St.OPA-2015-03, ZBA-2015-08 & SUB-2015-0443Green Storage Inc. - 27 Allaura BlvdSP-2015-07442352017 Ontario Inc. - Aurora Mills - 1588 St. John’s Sideroad SUB-2015-02 45P.A.R.C.E.L - S/W Corner of Yonge & Elderberry TrailSP-2014-07 & ZBA(H)-2018-0246Farid Ameryoun - 118 Wellington Street EastSP-2014-0347Joe Cara - 15132 Yonge StreetSP-2013-0548Yonge Developments Inc. - 15217 Yonge StreetSP-2013-0449Edenbrook (Aurora) Inc. - 929 St. John’s Sideroad E SUB-2012-0650Coppervalley Estates Inc. - 1756 St. John’s Sideroad SUB-2015-05 51Luvian Homes (Aurora) Limited - 1001 St. John’s Sideroad EastSUB-2012-04 & ZBA-2012-1252Richardson House Developments Inc. (Bellwood) - 14985 Leslie StreetSP-2010-01531207309 Ontario Inc. - 337, 375 & 455 Magna DriveSP-2008-0254Genview (formerly Clifford Sifton) - 908 Vandorf Sideroad SUB-2007-04551087931 Ontario Ltd. (Bruce Spragg) - 15356 Yonge Street SP-2006-13
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Town of Aurora
Information Report No. PDS20-025
Subject: Heritage Review Process for Building Permit Applications Related to
Listed Properties
Prepared by: Carlson Tsang, Planner/Heritage Planning
Department:
Date:
Planning and Development Services
April 14, 2020
In accordance with the Procedure By-law, any Member of Council may
request that this Information Report be placed on an upcoming General
Committee or Council meeting agenda for discussion.
Executive Summary
At the Heritage Advisory Committee Meeting on February 3rd, 2020, the Committee asked
Staff to consider developing an approach for protecting listed heritage properties subject to a
building permit application. The Heritage Advisory Committee is concerned that the absence
of a heritage review process for alterations to listed properties may result in irreversible
damages to important heritage attributes.
•Council has approved a 2020 capital budget for the procurement of consultant
services to undertake a comprehensive review of the Town’s Heritage Registry.
•If a building permit application for a listed property is submitted prior to the completion
of the Registry Review, Staff will work with the Heritage Working Group and, if
required, the Town’s Heritage Consultant to assess the heritage value of the property
to determine if it warrants immediate designation for protection from unsympathetic
alterations.
Background
Under the Ontario Heritage Act, alterations to a listed property do not require a heritage
permit. A listed property is protected from demolition for 60 days. The Heritage Advisory
Committee is concerned that the absence of a heritage review process for alterations to
listed properties may result in irreversible damages to important heritage attributes.
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C6
Page 1 of 4
April 14, 2020 Page 2 of 4 Report No. PDS20-025
Analysis
Council has approved a 2020 capital budget for the procurement of consultant services to
undertake a comprehensive review of the Town’s Heritage Registry. This will assist the Town
in determining which listed properties are worthy of heritage designation for a greater degree
of protection from demolition and unsympathetic alterations.
If a building permit application for a listed property is submitted prior to the completion of the
Registry Review, Staff will work with the Heritage Working Group and, if required, the Town’s
Heritage Consultant to assess the heritage value of the property to determine if it warrants
immediate designation for protection from unsympathetic alterations
If the property is rated with a high score, the Town would pursue designation which, once
designated, would then provide the Town a legal mechanism under the Ontario Heritage Act
to control any building alterations through the heritage permit process, subject to approval as
per the Delegation By-law 6212-19.
If the evaluation suggests that the property is not worthy of designation, the result would be
reported to the Heritage Advisory Committee for information and documented in the
municipal archive. The Committee would still be given an opportunity to comment on the
proposal for the applicant’s consideration. But the proposed alteration would not be subject to
any heritage requirements. The applicant would then continue with the building permit
application as per the usual process.
Legal Considerations
If the listed property meets the criteria for designation, Council will have to provide notice of
its intention to designate the property to the owner. A notice must also be published in a
newspaper. Once this notice is given, an owner cannot alter or demolish the listed property.
Financial Implications
N/A
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C6
Page 2 of 4
April 14, 2020 Page 3 of 4 Report No. PDS20-025
Communications Considerations
N/A
Link to Strategic Plan
The conservation of heritage resources supports the Strategic Plan goal of Supporting an
Exceptional Quality of Life for All through its accomplishment in satisfying requirements in
objective Celebrating and Promoting our Culture.
Alternative(s) to the Recommendation
1)That the Council provide direction.
Conclusions
Any alterations to a listed property do not require a heritage permit under the Ontario
Heritage Act. The Town has implemented a procedure to protect listed heritage properties
subject to a building permit application during the undertaking of the Heritage Registry
review. If a building permit application is submitted for a listed property prior to the
completion of the Registry Review, Staff will work with the Heritage Working Group and the
Town’s Heritage Consultant to assess the value of the property to determine if it warrants
immediate designation for protection from unsympathetic alterations.
Attachments
N/A
Previous Reports
N/A
Pre-submission Review
Agenda Management Team review on March 4, 2020
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C6
Page 3 of 4
April 14, 2020 Page 4 of 4 Report No. PDS20-025
Departmental Approval
David Waters, MCIP, RPP, PLE
Director
Planning and Development Services
Approved for Agenda
Chief Administrative Officer
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item C6
Page 4 of 4
Town of Aurora
General Committee Report No. PDS20-029
Subject: Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent
Proposed Capital Budget Increase
Prepared by: Garry Anggawinata, Project Delivery Coordinator
Department: Planning and Development Services
Date: May 5, 2020
Recommendation
1. That Report No. PDS20-029 be received; and,
2. That the total approved budget for Capital Project No. 34626 be increased from
$100,000 to $192,700, representing an increase of $92,700 to be funded from the
Roads R&R Reserve.
Executive Summary
This report requests Council authorization to increase the total approved budget for
Kitimat Crescent Sidewalk Capital Project No. 34626, to $192,700, representing an
increase of $92,700 to be funded from the Roads R&R Reserve Fund.
• The Request for Tender was undertaken by Town staff that resulted in ten
compliant bid submissions that all exceeded the approved 2020 capital budget
for the project.
• As a precautionary measure, provisional (extra work) was included in the
Request for Tender to cover the cost of replacing or repairing all of the
underground infrastructure during construction if required.
Background
As directed by Council on November 26, 2019, staff included $100,000 in the 2020
capital budget for the construction of a sidewalk on Kitimat Crescent. The sidewalk is
proposed to be installed directly adjacent to the curb on the north and west side of
Kitimat Crescent in order to preserve as much driveway capacity as possible. This
results in the proposed curb-facing sidewalk not meeting provincial standards for
roadway maintenance and snow removal as this was the only feasible design for a
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R1
Page 1 of 8
May 5, 2020 Page 2 of 7 Report No. PDS20-029
retrofit sidewalk to minimize the impact to existing trees, utilities, and residents’
driveways.
The design has been delivered in-house by the Engineering Staff and construction is
planned for the summer of 2020.
Analysis
The Request for Tender was undertaken by the Town resulted in ten compliant bid
submissions that all exceeded the approved 2020 capital budget for the project
Engineering engaged Procurement to facilitate the process of acquiring a qualified
contractor to undertake the works. The Request for Tender was issued on February 6,
2020 and closed on March 6, 2020, where a total of ten (10) compliant bid submission
were received. Of these ten (10) submissions, the lowest bidder is Emmacon Corp. with
a total bid price of $167,167.00 excluding taxes which exceeded the approved budget of
$100,000.
As a precautionary measure, provisional (extra work) was included in the Request
for Tender in order to cover the cost of replacing or repairing all of the underground
infrastructure during construction if required
Bid submissions closed on March 6, 2020 and exceeded the project’s approved budget
of $100,000 which was established based on previous similar work undertaken by the
Town within the last three years (e.g. the sidewalk on Mary Street and on Algonquin
Crescent).
As a precautionary measure, the capital budget was increased in order to cover the cost
of provisional items for extra works involving the replacement or repairing of existing
curbs and catch basins if necessary, as set out in the Request for Tender. As shown in
Table 1, the contractor provided a budget of $55,308 in their proposal to undertake this
additional work.
Due to the nature of construction projects, there is always a degree of uncertainty in
terms of site conditions especially with regards to underground infrastructure. In the
case of the Kitimat capital project, the proposed sidewalk is to be installed directly
adjacent to the existing curb with no setback due to property constraints. Since the
contractor will be working very closely to the asphalt roadway, curb replacements and
repairing existing catch basins, manholes, as well as watermain valves may be
required. It is very unlikely that total replacement of the underground infrastructure will
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R1
Page 2 of 8
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be required, but were included in the Request for Tender to permit the project to
continue once started.
As part of the capital budget, the Town’s contractor will provide curb cuts if requested
within the municipal right-of-way including driveway repair and sodding subject to
complying with existing zoning standards. Driveway widening on private property,
including repair and vegetation/tree removal will be the responsibility of the homeowner.
Advisory Committee Review
Not applicable
Legal Considerations
The awarding of this contract is in accordance with the Town’s procurement By-law.
In a claim dealing with maintenance of a public highway, including a sidewalk, the Town
may use as a defence the fact that it met the provincial minimum maintenance standards
(MMS) established for public highways and sidewalks. By meeting the MMS, a
municipality should not be held liable for failing to keep the public highway or sidewalk in
a reasonable state of repair. In the event of a future claim that may occur on the proposed
Kitimat sidewalk, this defence may not be available to the Town. If a claim did arise, the
Town would have to prove that it kept the sidewalk in a state of repair that is reasonable
in the circumstances, including the character and location of the sidewalk. In addition, in
a personal injury claim, the claimant would have to prove that the Town was grossly
negligent in order to be liable. To prove gross negligence, a claimant would have to show,
among other things, that the Town completely disregarded the maintenance of the
sidewalk.
Financial Implications
The following Tables 1 and 2 summarize the tender prices submitted by the successful
bidder (Emmacon Corp.), including the detailed breakdown of provisional items (“Part B
– Optional Extra Work”).
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R1
Page 3 of 8
May 5, 2020 Page 4 of 7 Report No. PDS20-029
Table 1 – Summary of Tender Prices
Tender Prices Submitted from Contractor
Part A – Kitimat Crescent Sidewalk Construction $111,858.25
Part B – Optional Extra Work $55,308.75
Total Tender Price $167,167.00
Table 2 – Breakdown of Items in “Part B – Optional Extra Work”
Remove existing catch basins and catch basin leads (if needed) and replace with new
Clean existing maintenance holes and catch basins (if needed)
Remove and replace water valve boxes (if needed)
Additional boulevard grading work (if needed)
Extra work performed on Time and Material Basis (if needed)
Table 3 below presents a financial summary of the total estimated requirements for
Capital Project No. 34626 based upon the lowest bid price submitted by Emmacon
Corp.
Table 3 – Financial Summary
Approved Budget
Capital Project #34626 (Kitimat Sidewalk) $100,000
Funding available for the subject contract $100,000
Contract Award excluding HST $167,167
Geotechnical Inspection (Under separate P.O.) $2,500
Arborist Inspection (Under separate P.O.) $2,000
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R1
Page 4 of 8
May 5, 2020 Page 5 of 7 Report No. PDS20-029
Construction signage (Under Separate P.O.) $1,000
Sub-Total $172,667
Contingency amount (10% of the Contract Award Amount) $16,717
Non-refundable taxes (1.76% of the Contract Award Amount) $3,333
Total Funding Required $192,700
Budget Variance ($92,700)
As indicated in Table 3, this project requires a funding increase of $92,700. As noted
above, 60% of the proposed increase is attributable to the addition of provisional items
relating to a possible requirement for additional curb replacement, catch basins and
water valves works. It is unlikely that all of the additional works will be needed, however
they were included in the Request for Tender to ensure the Town’s ability to enforce this
work should it be required during construction. All excess funds will be returned to
source at the end of the project.
It is recommended that the funding short-fall of $92,700 be funded from the Roads R&R
Reserve Fund.
Communications Considerations
The Town of Aurora will use ‘Inform’ and ‘Consult’ as the levels of engagement for this
project. There are five different levels of community engagement to consider, with each
level providing the community more involvement in the decision making process. These
levels are: Inform, Consult, Involve, Collaborate and Empower. Examples of each can
be found in the Community Engagement Policy. These options are based on the
International Association of Public Participation (IAP2) Spectrum and assist in
establishing guidelines for clearly communicating with our public and managing
community engagement. This report will also be posted to the Town’s website.
Area residents will be notified by mail prior to the start of the project to determine if they
are interested in having the Town’s contractor provide curb cuts within the municipal
right-of-way subject to complying with existing zoning standards.
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R1
Page 5 of 8
May 5, 2020 Page 6 of 7 Report No. PDS20-029
Link to Strategic Plan
This project supports the Strategic Plan goal of Supporting an Exceptional Quality of
Life for All by Investing in Sustainable Infrastructure. This ensures road safety is
provided to meet the needs and expectations of our community.
Invest in sustainable infrastructure: Maintain and expand infrastructure to support
forecasted population growth through technology, waste management, roads,
emergency services, and accessibility.
Alternative(s) to the Recommendation
1. That Council provide direction.
Conclusions
The Tender review has complied with the Town’s Procurement By-law and it is
recommended that the total budget for Capital Project No. 34626 for the Kitimat
Sidewalk to be increased to $192,700 with additional funding of $92,700 to be provided
from the Roads R&R Reserve Fund. About 60% of the budget increase is for
provisional (extra work) to cover the cost of replacing or repairing underground
infrastructure if required during construction. All excess funds will be returned to source
at the end of the project.
Attachments
Attachment 1 – Sidewalk on Kitimat Crescent – Key Plan
Previous Reports
PDS19-001 – Sidewalk Construction on Kitimat Crescent, dated March 19, 2019
IES16-013 – School Travel Planning for Aurora Heights PS, dated February 2, 2016
IES 16-027 – School Travel Planning for Aurora Heights PS update, March 22, 2016
Pre-submission Review
Agenda Management Team Meeting review on April 16, 2020.
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R1
Page 6 of 8
May 5, 2020 Page 7 of 7 Report No. PDS20-029
Departmental Approval Approved for Agenda
__________________________________________________________
David Waters, MCIP, RPP, PLE Doug Nadorozny
Director Chief Administrative Officer
Planning and Development Services
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R1
Page 7 of 8
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LOCATION OF PROPOSED SIDEWALKKITIMAT CRESCENT
Map created by the Town of Aurora Planning and Development Services Department, Engineering and Capital Delivery Division, January 16th, 2019. Base data provided by York Region and Aurora - GIS.
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Attachment #1
KEY PLAN
Legend
Kitimat Proposed Sidewalk
Existing Sidewalk
Parcel Fabric
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R1
Page 8 of 8
Town of Aurora
General Committee Report No. OPS20-007
Subject: Off-Leash Dog Park in Highland Park
Prepared by: Sara Tienkamp, Manager of Parks & Fleet
Department: Operational Services
Date: May 5, 2020
Recommendation
1.That Report No. OPS20-007 be received; and
2.That Block 166 in Phase 2 of the Highland Gate Development be approved for
an Off-Leash Dog Park; and
3.That staff be directed to design and construct the park through the future
subdivision agreement; and
4.That staff be directed to further investigate the Dog Waste Diversion
programs available, including all capital and operational costs associated
with implementing the systems in park retrofits and new park development,
and that a report be presented at a future Council meeting.
Executive Summary
This report provides Council with information associated with potential future Off-Leash
Dog Park locations:
•Dog parks benefit owners as well as their pets
•Land within Phase 2 of Highland Gate Development (HGD) identified for
neighbourhood Off-Leash Dog Park facility
•An additional Off-Leash Dog Park location that could be considered
•Dog Waste Diversion programs in place at many municipal Off-Leash Dog Parks
in GTA
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R2
Page 1 of 8
May 5, 2020 Page ! of !Report No. OPS20-0072 6
Background
The Parks and Recreation Master Plan helps guide the provision of the Town’s parks
and facilities over a five (5) year period, identifying trends in sport and recreation.
Off-Leash Dog Parks are recommended within the plan as a medium priority. It also
indicates that a similar model to that for “Canine Commons” be used, whereby a
community organization is primarily involved with the establishment, general
maintenance and ongoing operation of the park.
The Town of Aurora currently has one (1) community Off-Leash Dog Park being “Canine
Commons” which was established in 2003 located on Industrial Parkway North on a 1.8
hectares parcel of land inclusive of 20+ vehicle parking lot. The Park serves the whole
community and is very popular with residents/visitors. Due to its popularity, staff have
had many inquires regarding the establishment of additional parks by the public, as well
through the former Parks and Recreation Services Advisory Committee.
Analysis
Dog parks benefit owners as well as their pets.
There are several benefits a dog park has to offer as far as pets are concerned but
owners can garner the effects of many of the same advantages which include:
•Socialization – while this is important for pets it is just as important for people
and provides an opportunity to meet and get to know your neighbours;
•No leash – allows both you and your pet to roam free without being tethered to
one another, less effort and stress on both parties;
•Shared experiences – allows you to converse with like-minded individuals and
share information regarding your pet experiences;
•Pets playing – owners enjoy seeing their pets having fun, creates a sense of
happiness; and
•Taking a break – park setting provides for an overall sense of calm as there are
seating areas, trees, greenery and fresh air, allows for change of pace/routine.
Land within Phase 2 of Highland Gate Development identified for neighbourhood
off-leash facility.
In 2018 a resident, who resides in the south/west area of Town, approached Town staff
interested in establishing an Off-Leash Dog Park in the area.
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R2
Page 2 of 8
May 5, 2020 Page ! of !Report No. OPS20-0073 6
During discussions, staff presented the example for establishment and the on-going
operation governance model, which the resident was more than receptive. Staff also
identified .35 hectares of land within the HGD that could potentially be developed into
an Off-Leash Dog Park. The area is Block 166 (map attached) within Phase 2 and at
this time a trail with pathway lighting is proposed. Due to the size of the parcel of land
and location, this potential off-leash park would be for neighbourhood use and residents
would gain access by walking to the park through the trail system.
As this land is located within HGD, staff met with the Chair of the Highland Gate
Ratepayers Group (HGRG) and presented a Concept Plan in the fall of 2018. The plan
and potential location were distributed to HGRG. The Town was informed that the plan
was received and that there was not any opposition to the initiative.
The concept plan (attached) for the park includes a continuous trail through the park,
enhanced buffer plantings along residential property lines to the south, fenced dog park
including plantings and seating areas, with naturalized environmental protection lands to
the north.
If it is determined that this land is to be established into an Off-Leash Dog Park, staff will
work with HGD on the future park design and construction though Phase 2 of the
subdivision agreement.
An additional Off-Leash Dog Park location that could be considered.
Staff have identified another Off-Leash Dog Park location:
Non Programmed Park – 276 & 310 Hartwell Way
As part of the concept design for the new parkland on Hartwell Way, staff have included
a small scale dog park so neighbours can have their dogs exercise and interact in a
leash free zone. Park will include natural play elements for dogs including tunnel logs/
large stones etc. Park maintenance program will be modelled after “Canine Commons”
through an Adopt-a-Park agreement with volunteers. Amenity will not be included in the
design if staff are unable to acquire a volunteer group.
Dog Waste Diversion programs in place at many municipal off-leash parks in
GTA.
Disposal of pet waste is an on-going issue at dog parks. It creates unpleasant odours,
needs frequent removal and is typically contaminated with other debris (coffee cups/
paper etc.).
Currently at “Canine Commons”, the volunteer group picks and up and disposes of pet
waste from the park in green bins provided by the Town. These bins are then moved to
General Committee Meeting Agenda
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Item R2
Page 3 of 8
May 5, 2020 Page ! of !Report No. OPS20-0074 6
the curbside for weekly pick-up. This is especially unpleasant in the summer months as
the heat intensifies the odours of the waste.
Other municipalities in the GTA (Pickering, Mississauga) have successfully introduced
ground collection containers at many of their dog parks and regular parks to deal with
pet waste issues and cross-contamination. These large capacity containers are installed
below ground where the depth allows for cooler conditions and no direct sunlight,
eliminating odours and maximizing capacity and frequency of service. The containers
are serviced by waste diversion companies who transfer the waste to an anaerobic bio-
digester facility where it is safely converted into energy and/or fertilizer. Objectives that
can be archived are:
•Secure containment with no odour and no cross-contamination due to design;
•Control (avoid) stormwater and waste fluid leachate;
•Maximize volume of material containment, reducing frequently of service/truck
emissions;
•Creation of green energy;
•Park only requires one (1) pet waste receptacle; and
•Cleaner, more efficient process.
Initial capital costs are greater, for the purchase and installation of the in-ground
systems and requires a private company to collect and dispose of the waste. These
could, however, be offset by corporate sponsorship and license fees, which could help
fund the dispenser program.
Staff will investigate this technology further too fully understand the diversion program
impacts and benefits. Future new park locations will be identified for the inclusion of
these units and how current park locations can benefit, as well. This will include
examining all capital costs for the implementation of program, purchase of dispensers
and ongoing operational costs associated with the delivery of the service level. As well,
staff will detail the return on investigate and how financial impacts of program can be
offset by sponsorship/license fees for pets. The information will be included in a future
report to Council for consideration.
Advisory Committee Review
Staff presented the following report and concept design to the Committee Advisory
Committee at the October 10, 2019 meeting. The committee was in support of the
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R2
Page 4 of 8
May 5, 2020 Page ! of !Report No. OPS20-0075 6
potential dog park locations and amenities. The group had some suggestions and
recommendations relating to the amenities (e.g., water bowl feature, agility type fixtures,
paved pathways). Staff can review and easily incorporate some or all of the
recommendations when working through the design phase of the projects.
In addition there was some concern about public impact as these parks are located
adjacent to residential properties, unlike the current Canine Commons. Providing a
natural vegetative screen was of importance. As well, parking was discussed at length.
Staff informed the committee that the HGD location was not intended to be a community
dog park but rather a neighbourhood park in which adjacent residents could walk to the
park along trail systems. At the other location, parking was not as much as concern due
to available parking lot, part of Non-programmed park design.
Legal Considerations
If Council approves the recommendation, the appropriate clauses will be incorporated
into the subdivision agreement.
Financial Implications
Cost for the construction of the HGD Off-Leash Dog Park will be negotiated through
Phase 2 of the Highland Gate Subdivision Agreement. Future potential Off-Leash Dog
Park location and waste receptacle financial implications will be presented for future
Council deliberation.
Communications Considerations
The Town of Aurora will use ‘Inform’ as the level of engagement for this project. There
are five (5) different levels of community engagement to consider, with each level
providing the community more involvement in the decision making process. These
levels are: Inform, Consult, Involve, Collaborate and Empower. Examples of each can
be found in the Community Engagement Policy. These options are based on the
International Association of Public Participation (IAP2) Spectrum and assist in
establishing guidelines for clearly communicating with our public and managing
community engagement. In order to inform, this report will be posted to the Council and
Committee webpage on the Town’s website. Once, the park is near to the completion
phase a communications plan will be drafted and executed.
Link to Strategic Plan
The Off-Leash Dog Park supports the Strategic Plan Goal of Supporting an Exceptional
Quality of Life for All, by encouraging an active and healthy lifestyle.
General Committee Meeting Agenda
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William Heath Court
George StreetGeorge Street
Ransom StreetRansom Street
Brookland AvenueBrookland AvenueFairway DriveFairway Drive
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Royal RoadRoyal Road
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YONGE STREETYONGE STREETPROPOSED DOG PARK
Map created by the Town of Aurora Planning & Development Services Department, September 17, 2019. Base data provided by York Region and Aurora - GIS.
FIGURE 1
Proposed Dog Park (0.35 hectares)
Environmental Protection
Servicing
Highland Gate Lots
Proposed TrailAttachment #1 General Committee Meeting Agenda Tuesday, May 5, 2020Item R2 Page 7 of 8
Attachment #2General Committee Meeting Agenda Tuesday, May 5, 2020 Item R2 Page 8 of 8
Town of Aurora
General Committee Report No. CS20-008
Subject: Clean Communities By-Law
Prepared by: Alexander Wray, Manager of Bylaw Services
Department: Corporate Services
Date: May 5, 2020
Recommendation
1. That Report No. CS20-008 be received; and
2. That a Clean Communities By-law be enacted at a future Council meeting to
repeal and replace the Clean Yards By-law No. 4754-05.P and Debris By-law
No. 4738-05.P.
Executive Summary
This report seeks Council approval to implement a new Clean Communities By-law,
which will modernize existing legislation, and introduce new provisions to address
graffiti. The Clean Communities By-law consolidates the existing Clean Yards and
Debris By-laws into a single, easy to read document.
• Modernizing legislation allows the Town to meet current needs while preparing
for future growth.
• New standards to address graffiti will align the Town with other York Region
municipalities.
• Enhancements of existing standards will ensure Aurora maintains its small Town
charm.
• Consolidation of existing legislation makes finding by-laws easier for residents.
Background
As part of a comprehensive review of the Town’s current by-law legislation with the
objective to modernize the Town’s by-laws, staff have identified that existing legislation
is outdated and does not address current community expectations.
The proposed Clean Communities By-law would consolidate the existing Clean Yards
and Debris By-laws into a single, easy to read document. The Debris By-law, BEING A
General Committee Meeting Agenda
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BY-LAW to require the cleaning and clearing of any ground or yard and to prohibit the
dumping of refuse was enacted in 2005. The Clean Yards By-law, BEING A BY-LAW
requiring properties to be maintained in a safe condition and kept clear of waste was
also enacted in 2005. The existing by-laws are reflective of the Town’s needs when it
was approximately 35% less populated, however there are redundancies and
deficiencies between the two by-laws. It should be noted that this by-law does not apply
to any Public Authority.
Analysis
Modernizing legislation allows the Town to meet current needs while preparing
for future growth
Modernization of the Town’s existing by-laws allows the municipality to remain
progressive and meet the changing expectations of the residents. It also allows the
Town to prepare for future growth and intensification while ensuring that the Town
maintains its small town charm.
Modernization of By-law includes addressing community expectations and providing
staff with the appropriate enforcement tools to be effective.
New standards to address graffiti will align the Town with other York Region
municipalities.
As part of the modernization process, neighbouring York Region municipalities were
consulted to identify industry best practices with respect to graffiti. As a result, it has
been determined that the Town of Aurora is currently the only municipality in the region
that does not have legislation to address graffiti concerns in the community. The
proposed by-law includes such provisions.
Bylaw Services receives minimal complaints related to graffiti and will contact property
owners to request graffiti be removed. However if the property owner is not responsive
and cooperative Bylaw has no ability to take further action as currently there is no
legislation in place.
Enhancements of existing standards will ensure Aurora maintains its small Town
charm.
In addition to the implementation of graffiti standards, the proposed Clean Communities
By-law enhances compliance timelines and introduces provisions for the maintenance
General Committee Meeting Agenda
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Page 2 of 15
May 5, 2020 Page 3 of 6 Report No. CS20-008
of boulevards on all properties throughout the Town. Maintenance of boulevards is also
considered best practice and consistent with neighbouring municipalities. The service
enhancements will require property owners to keep their properties and boulevards free
of long grass, weeds, and waste. Additionally, the proposed by-law will introduce a
minimum 3-day compliance timeframe. This service enhancement will allow for faster
compliance at problem properties and ensure the community standard is maintained in
a more efficient manner.
If compliance is not achieved within the specified timeframe the proposed by-law will
contain provisions that would allow the Town to take remedial action and recover costs
by adding to the property taxes.
Consolidation of existing legislation makes finding by-laws easier for residents.
In addition to the enhancements found in the Clean Communities By-law, the proposed
legislation will consolidate the existing Clean Yards By-Law No. 4754-05.P and Debris
By-law No. 4738-05.P into a single document. As part of the consolidation, the existing
Solid Waste and Recyclable Materials By-law No. 5590-14 will not be impacted and
remains in effect. It is believed that the consolidation of legislation will aid residents and
business owners in understanding their responsibilities.
Advisory Committee Review
Bylaw Services consulted with members of the Community Advisory Committee (CAC)
as part of the implementation process of this by-law. As a result, the CAC members
provided the following feedback:
- Bylaw Services work with the Town’s GIS Department to develop a tracking
system for all invasive and noxious weeds in Town.
- That the Town work with the Courts and York Regional Police to avoid
prosecuting first time young offenders found participating in graffiti placement.
Members of the committee also suggested the implementation of a diversion
program for at risk youth such as involvement in Arts Programs and/or
Community clean up.
- Staff explore the possibility of including “Naturalized Gardens” within the Town.
- Members of the CAC expressed concerns that legislative improvements may not
be met with existing Bylaw staffing levels. Bylaw Services is confident that
existing service levels will be maintained with current staffing complement.
General Committee Meeting Agenda
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Page 3 of 15
May 5, 2020 Page 4 of 6 Report No. CS20-008
Bylaw Services has reviewed the input from the committee and will look at ways to
implement the committee’s suggestions. Staff are currently researching the possibility
of introducing a Naturalized Garden exemption, however there does not seem to be a
consistent approach from neighbouring York Region municipalities and further study on
the topic is required.
Legal Considerations
The authority to regulate matters under the proposed by-law is set out in sections 11,
127 and 128 of the Municipal Act, 2001 (the “Act”). Subsection 11(3) gives the Town
general authority with respect to regulating the Town’s right of ways, section 127
enables the Town to pass by-laws requiring the owner and occupants of land to clean
and clear the land and to clear refuse and debris and section 128 permits the Town to
prohibit and regulate public nuisances.
As part of modernization, the proposed by-law would include wording that permits the
use of administrative monetary penalties (AMPs), once that system is put in place at the
Town. Town staff would also have the option to enforce the proposed by-law through
the traditional methods currently in place, mainly through issuing orders and provincial
offences charges. Lastly, the by-law will include provisions that make the failure to
comply with an order issued by Bylaw Services to be an offence. The Town would then
have six (6) months from the date of the failure to comply with the order to prosecute
the owner, if necessary.
Financial Implications
Persons who are found guilty of an offence under the by-law will upon conviction be
liable to a fine provided for in the Provincial Offences Act.
Communications Considerations
The Town of Aurora will use ‘Inform’ as the level of engagement for this project. There
are five different levels of community engagement to consider, with each level providing
the community more involvement in the decision making process. These levels are:
Inform, Consult, Involve, Collaborate and Empower. Examples of each can be found in
the Community Engagement Policy. These options are based on the International
Association of Public Participation (IAP2) Spectrum and assist in establishing guidelines
for clearly communicating with our public and managing community engagement. In
General Committee Meeting Agenda
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Page 4 of 15
May 5, 2020 Page 5 of 6 Report No. CS20-008
order to inform, Corporate Communications will create an education campaign using
social media, the Town's Notice Board, website and advertisements to let residents
know about the new bylaw.
Link to Strategic Plan
The proposed Clean Communities By-law supports the Strategic Plan Goal of
Supporting an Exceptional Quality of Life for all, by encouraging a safe and clean
community
Alternative(s) to the Recommendation
1. Council direct staff to continue using the existing Clean Yards and Waste by-laws.
Conclusions
For the reasons outlined in this report, Staff recommend that the Clean Communities
By-law be approved as presented.
Attachments
Attachment #1 – Proposed Clean Communities By-law
Previous Reports
Report CAC20-001 – Clean Communities By-law, Community Advisory Committee –
February 20, 2020
Pre-submission Review
Agenda Management Team review on April 16, 2020
General Committee Meeting Agenda
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Attachment #1
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Town of Aurora
General Committee Report No. CS20-007
Subject: Regional Fire Service Study
Prepared by: Michael de Rond, Town Clerk
Department: Corporate Services
Date: May 5, 2020
Recommendation
1.That Report No. CS20-007 be received; and
2.That Council provide direction regarding whether the Town of Aurora
supports proceeding with a study of the potential creation of a Regional Fire
Service; and
3.That the Town Clerk be directed to circulate the Town’s decision to York
Region and all York Region municipalities.
Executive Summary
This report seeks direction regarding whether the Town of Aurora supports York Region
in moving ahead with a study of the potential creation of a Regional Fire Service.
Background
On February 27, 2020, Regional Council passed the following motion:
WHEREAS the consolidation of Aurora and Newmarket fire services into Central York
Fire Service has resulted in efficiencies through enhanced levels of fire service and cost
efficiencies;
WHEREAS a Regional Fire Service may achieve further operating efficiencies,
improved department structure, increased service level(s), and cost avoidance
opportunities;
1.BE IT RESOLVED THAT the Regional Clerk share this motion with local
municipal Councils requesting a resolution by May 29, 2020 indicating whether
General Committee Meeting Agenda
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Item R4
Page 1 of 3
May 5, 2020 Page 2 of 3 Report No. CS20-007
they support proceeding with a study on the potential creation of a Regional Fire
Service.
All lower tier municipalities are being asked to provide a motion indicating whether they
support the Region moving forward with this study.
In 2001, the Town of Aurora entered into an agreement with the Town of Newmarket
which created Central York Fire Services (CYFS), a joint Fire Service between the two
municipalities that has operated since. All other municipalities within the Region operate
their own fire services departments.
Analysis
None
Advisory Committee Review
None
Legal Considerations
Section 5 of the Fire Protection and Prevention Act, 1997, permits Council to establish,
maintain and operate a fire department for all or any part of the municipality. It also
permits councils of two or more municipalities to establish one or more fire departments
for the municipalities.
The term of the agreement between Aurora and Newmarket began on January 1, 2002
for a ten-year period. The agreement automatically renews for additional terms of ten
(10) years until either party provides written notice eighteen (18) months in advance of
the last day of the then current term.
Financial Implications
None. It is anticipated that the Region will pay for the proposed study in full.
Communications Considerations
None
General Committee Meeting Agenda
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Page 2 of 3
May 5, 2020 Page 3 of 3 Report No. CS20-007
Link to Strategic Plan
Not applicable
Alternative(s) to the Recommendation
1. That Council supports moving forward with a study of the potential creation of a
Regional Fire Service
2. That Council does not support moving forward with a study of the potential creation
of a Regional Fire Service
Conclusions
None
Attachments
None
Previous Reports
None
Pre-submission Review
Agenda Management Team review on April 16, 2020
Departmental Approval Approved for Agenda
Techa van Leeuwen Doug Nadorozny
Director Chief Administrative Officer
Corporate Services
General Committee Meeting Agenda
Tuesday, May 5, 2020
Item R4
Page 3 of 3
Public Release
May 4, 2020
Town of Aurora
Additional Items to
General Committee Meeting Agenda
Tuesday, May 5, 2020
7 p.m., Video Conference
• Revised General Committee Meeting Agenda Index
• Delegation (b) Greg Reid, Executive Director of Advancement, St. Andrew’s
College
Re: Ice Allocation Policy
• Delegation (c) Leslie Jennings, Resident (written delegation)
Re: Item R1 – PDS20-029 – Capital Project No. 34626 – Sidewalk Construction
on Kitimat Crescent Proposed Capital Budget Increase
• Notice of Motion (a) Councillor Gaertner
Re: Partial Lane Closure – Yonge Street
Public Release
May 4, 2020
Town of Aurora
General Committee
Meeting Agenda (Revised)
Tuesday, May 5, 2020
7 p.m., Video Conference
Note: This meeting will be held electronically as per Section 20.1 of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 State of Emergency.
Mayor Mrakas in the Chair
1. Approval of the Agenda
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
4. Delegations
Note: At this time, the Municipal Offices are closed. This meeting will be live streamed at
https://www.youtube.com/user/Townofaurora2012/videos. Residents who would like to
provide comment on an agenda item are encouraged to visit www.aurora.ca/participation.
(a) Jim Thomson, Aurora Tigers Junior A Hockey Club
Re: Aurora Tigers Junior A Ice Allocation for Practice Time This Season
(b) Greg Reid, Executive Director of Advancement, St. Andrew’s College
Re: Ice Allocation Policy
(Added Item)
(c) Leslie Jennings, Resident (written delegation)
Re: Item R1 – PDS20-029 – Capital Project No. 34626 – Sidewalk
Construction on Kitimat Crescent Proposed Capital Budget Increase
(Added Item)
General Committee Meeting Agenda (Revised)
Tuesday, May 5, 2020 Page 2 of 5
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion and are enacted in one motion. The exception to this rule is that
a Member may request that one or more items be pulled for discussion and voted
on separately.
Recommended:
That the following Consent Agenda items, C1 to C6 inclusive, be approved:
C1. FIN20-007 – Capital Close Report as of December 31, 2019
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
Recommended:
1. That Report No. FIN20-007 be received for information.
C2. FIN20-008 – Statement of Remuneration and Expenses for Members of
Council, Committees and Local Boards
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
Recommended:
1. That Report No. FIN20-008 be received for information.
C3. OPS20-003 – Blue Box Transition to Full Producer Responsibility
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
Recommended:
1. That Report No. OPS20-003 be received for information.
C4. OPS20-005 – Waste Collection Limits
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
General Committee Meeting Agenda (Revised)
Tuesday, May 5, 2020 Page 3 of 5
Recommended:
1. That Report No. OPS20-005 be received for information.
C5. PDS20-023 – Planning Application Status List
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
Recommended:
1. That Report No. PDS20-023 be received for information.
C6. PDS20-025 – Heritage Review Process for Building Permit Applications
Related to Listed Properties
(Information Report dated April 14, 2020, included on agenda per Member of
Council request)
Recommended:
1. That Report No. PDS20-025 be received for information.
6. Advisory Committee Meeting Minutes
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS20-029 – Capital Project No. 34626 – Sidewalk Construction on
Kitimat Crescent Proposed Capital Budget Increase
Recommended:
1. That Report No. PDS20-029 be received; and
2. That the total approved budget for Capital Project No. 34626 be
increased from $100,000 to $192,700, representing an increase of
$92,700 to be funded from the Roads Repair and Replacement Reserve.
R2. OPS20-007 – Off-Leash Dog Park in Highland Park
General Committee Meeting Agenda (Revised)
Tuesday, May 5, 2020 Page 4 of 5
Recommended:
1. That Report No. OPS20-007 be received; and
2. That Block 166 in Phase 2 of the Highland Gate Development be
approved for an Off-Leash Dog Park; and
3. That staff be directed to design and construct the park through the future
subdivision agreement; and
4. That staff be directed to further investigate the Dog Waste Diversion
programs available, including all capital and operational costs associated
with implementing the systems in park retrofits and new park
development, and that a report be presented at a future Council meeting.
R3. CS20-008 – Clean Communities By-law
Recommended:
1. That Report No. CS20-008 be received; and
2. That a Clean Communities By-law be enacted at a future Council
meeting to repeal and replace the Clean Yards By-law No. 4754-05.P
and Debris By-law No. 4738-05.P.
R4. CS20-007 – Regional Fire Service Study
Recommended:
1. That Report No. CS20-007 be received; and
2. That Council provide direction regarding whether the Town of Aurora
supports proceeding with a study of the potential creation of a Regional
Fire Service; and
3. That the Town Clerk be directed to circulate the Town’s decision to York
Region and all York Region municipalities.
General Committee Meeting Agenda (Revised)
Tuesday, May 5, 2020 Page 5 of 5
8. Notices of Motion
(a) Councillor Gaertner
Re: Partial Lane Closure – Yonge Street
(Added Item)
9. New Business
10. Public Service Announcements
11. Closed Session
12. Adjournment
Additional Items to General Committee Meeting Agenda
Tuesday, May 5, 2020
Delegation (b)
Page 1 of 1
Re: Item R1 Report PSD20-029 “Capital Project No. 34626 – Sidewalk Construction on Kitimat Crescent
Proposed Capital Budget Increase”
We have read the above noted report. We are astounded that this project is now 92% more expensive
than first expected by staff. In this time of scarce financial resources for the Town, this additional
funding should not be approved. These sidewalks were never recommended by staff as a solution to a
safety concern, rather were recommended only by non-residents of the street. Thirty-six of forty street
homeowners on Kitimat opposed the sidewalks. Last fall, your professionals did recommend a safety
improvement on the street and Council has yet to act on that recommendation: implement a No Parking
restriction on the bend of our street. There is still a further proposal to install a layby in front of the
school, for which there is no currently approved funding. Perhaps this overbudget sidewalk project’s
funding can be redirected to the layby. The layby apparently will soon be recommended by a
committee formed at Council’s request.
In the event Council decides to continue with this project, we ask for two amendments to the resolution:
1: That all properties affected by the sidewalk installation on Kitimat Crescent be permitted to widen
their driveways to a maximum of 6.5 meters regardless of the actual frontage of their lots.
There are approximately ten or twelve properties considering widening their driveways to replace the
parking capacity that will be lost to the sidewalks. The Zoning Bylaw #6000-17 allows driveways to be 6.5
meters wide if the lot frontage is “greater than or equal to 9 meters and less than 18 meters”, and only
the standard 3.5 meters wide for smaller lots. Nine meters is 29’ 6”.
The street is a mix of semi’s and singles, with most having “30-foot” frontages. We all know survey
dimensions vary, but according to Teranet’s GeoWarehouse data, all lots exceed the 9-meter limit. Staff
apparently believe two or three of these lots are just shy of the limit. Staff have advised that these
couple of lots would need to apply to Committee of Adjustment to ask for a widening minor variance.
The road to Committee of Adjustment is a long process. With May’s COA meeting already cancelled,
these few properties may have lost the opportunity to get approval prior to the installation of the
sidewalks, missing the chance to get the curb cut widened for the new driveway as part of the project. It
can not be cut after the sidewalks. We ask Council to solve this problem, remove this bureaucracy, and
waive or lower the widening limit for Kitimat, allowing any property affected by these sidewalks to
widen their driveway.
2: THAT a further $24,000 be added to the capital project budget to provide financial assistance to
affected Kitimat Crescent homeowners with cost of driveway widening, to a maximum of $2,000 grant
per property so widened.
In this pandemic, not only has the Town suffered financially, many residents on Kitimat have been
financially affected. Forcing costs on the residents in these times is unfair. Some owners including some
seniors have said they cannot proceed financially. As there are at most 12 properties that may choose to
widen, the Town’s exposure would be limited. A grant system would avoid any Town liability issues.
Current quotations show a single driveway pad widening is $1500 - $2500. The Town contributing
towards these costs imposed on homeowners would be appropriate in the circumstances.
Leslie Jennings
26 Kitimat Crescent
Additional Items to General Committee Meeting Agenda
Tuesday, May 5, 2020
Delegation (c)
Page 1 of 1
Notice of Motion Councillor Wendy Gaertner
Date: May 5, 2020
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Partial Lane Closure – Yonge Street
Whereas physically distancing is mandated by municipal, provincial and federal
governments as an important measure to combat the spread of the COVID-19 virus;
and
Whereas many residents are choosing walking as their preferred form of exercise; and
Whereas this promotes physical and mental health; and
Whereas residents are looking for places to walk where they are able to follow the six
feet social distancing rule and protect themselves; and
Whereas neighbourhood streets can become crowded with walkers and therefore
keeping safe distances is not possible; and
Whereas it is especially important to provide safe spaces when so many recreational
spaces are now off limits; and
Whereas the volume of vehicle traffic has decreased on our local roads;
1. Now Therefore Be It Hereby Resolved That Council direct our traffic specialists to
set up partial lane closures in various areas of Aurora, with Yonge Street, between
Orchard Heights Boulevard and Henderson Drive, as one of the choices.
Additional Items to General Committee Meeting Agenda
Tuesday, May 5, 2020
Notice of Motion (a)
Page 1 of 1