AGENDA - General Committee - 20191105
General Committee
Meeting Agenda
Tuesday, November 5, 2019
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
October 29, 2019
Town of Aurora
General Committee
Meeting Agenda
Tuesday, November 5, 2019
7 p.m., Council Chambers
Councillor Gaertner in the Chair
1. Approval of the Agenda
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
4. Delegations
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda item, C1, be approved:
C1. Memorandum from Mayor Mrakas
Re: Engaged Inclusive Communities
Recommended:
General Committee Meeting Agenda
Tuesday, November 5, 2019 Page 2 of 5
1. That the memorandum regarding Engaged Inclusive Communities be
received for information.
6. Advisory Committee Meeting Minutes
Recommended:
That the following Advisory Committee Meeting Minutes item, A1 to A3, be
received:
A1. Finance Advisory Committee Meeting Minutes of September 25, 2019
Recommended:
1. That the Finance Advisory Committee meeting minutes of September 25,
2019, be received for information.
A2. Accessibility Advisory Committee Meeting Minutes of October 2, 2019
Recommended:
1. That the Accessibility Advisory Committee meeting minutes of October 2,
2019, be received for information.
A3 . Governance Review Ad Hoc Committee Meeting Minutes of October 9,
2019
Recommended:
1. That the Governance Review Ad Hoc Committee meeting minutes of
October 9, 2019, be received for information.
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS19-097 – Kitimat Crescent and Aurora Heights Public School
Alternative Solutions to Safety Concerns
Recommended:
1. That Report No. PDS19-097 be received; and
General Committee Meeting Agenda
Tuesday, November 5, 2019 Page 3 of 5
2. That Parking By-law No. 4574-04.T be amended to prohibit parking at
any time on the south and east sides of Kitimat Crescent from a point
nine metres south of the beginning of the curb return to a point nine
metres east of the end of the curb return adjacent to 25 Kitimat Crescent.
R2. FS19-031 – 2020-22 Operating Budget
Presentation to be provided by Rachel Wainwright-van Kessel, Director of
Finance.
Recommended:
1. That Report No. FS19-031 be received; and
2. That the 2020, 2021, and 2022 draft Operating Budgets be referred to
Budget Committee for review at its scheduled meetings commencing on
November 18, 2019.
R3. CS19-025 – Fence By-law Exemption Request – 203 St. John’s
Sideroad West
Recommended:
1. That Report No. CS19-025 be received; and
2. That an exemption to the Town’s Fence By-law No. 4753-05.P to permit
a non-compliant fence in the front and side yard at 203 St. John’s
Sideroad West, be refused; and
3. That an exemption to the Town’s Fence By-law No. 4753-05.P to permit
the non-compliant wrought iron gate with a height exceeding 2.0 metres,
be approved and the amending by-law be brought forward for enactment;
and
4. That the registered property owner bring the property into compliance
with respect to the provisions in the Fence By-law No. 4753-05.P within
30 days.
General Committee Meeting Agenda
Tuesday, November 5, 2019 Page 4 of 5
R4. FS19-037 – Procurement Exemptions to Library Square Project
Presentation to be provided by Les Camm, Senior Project Manager, Colliers
Project Leaders.
Recommended:
1. That Report No. FS19-037 be received; and
2. That an exemption to the Procurement By-law be approved to permit
Colliers Project Leaders, the project Architect and Planning/Landscape
Architect, including RAW Architects and the Planning Partnership, to
participate on the Evaluation Committees for the Library Square Project;
and
3. That an exemption be approved to waive the requirement for liquidated
damages for the Library Square Project.
R5. PDS19-091 – Amendments to Source Protection Plans and Assessment
Reports
Recommended:
1. That Report No. PDS19-091 be received; and
2. That Council endorse the proposed amendments as discussed herein to the
Lake Simcoe Couchiching-Black River and Toronto Region Assessment
Reports, and South Georgian Bay Lake Simcoe and Central Lake Ontario,
Toronto Region and Credit Valley Source Protection Plans; and
3. That the Town Clerk circulate the Council Resolution to the Regional Clerk,
Chair of the South Georgian Bay Lake Simcoe Source Protection
Committee, and the Chair of the Credit Valley, Toronto Region and Central
Lake Ontario (CTC) Source Protection Committee.
8. Notices of Motion
(a) Mayor Mrakas
Re: Development Charges Exemption
General Committee Meeting Agenda
Tuesday, November 5, 2019 Page 5 of 5
9. New Business
10. Closed Session
11. Adjournment
Memorandum
Date: November 5, 2019
To: Members of Council
From: Mayor Tom Mrakas
Re: Engaged Inclusive Communities
Recommendations
1. That the memorandum regarding Engaged Inclusive Communities be received for
information.
Attachments
Attachment 1 – Letter from Neighbourhood Network re: Engaged Inclusive Communities
Proposal
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-4746
Email: tmrakas@aurora.ca
www.aurora.ca
Town of Aurora
Office of the Mayor
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item C1
Page 1 of 8
Dear Mayor Mrakas,
We hope that this message finds you well.
Neighbourhood Network is built on the vision of building better communities together.
For over ten years we have partnered with five of the Northern Six York Region
municipalities to provide community engagement through volunteerism and spearhead
programs to address important community needs as they arise.
As our communities continue to evolve, so too must these methods of engagement and
support. We are writing you today with a request to come present a unique opportunity
for the Town of Aurora to learn and shape ways of creating communities.
Neighbourhood Network has signed on to be a Lead Community Partner for an important
initiative proposed to us by a community member and leader in engagement and
inclusion. By collaborating with the municipalities of Aurora, East Gwillimbury, and
Newmarket we will be able to gather a deeper understanding of the diversity in our
communities, taking a critical first step in building belonging, engaging meaningfully,
and deepening connection and impact.
Attached is a proposal the overviews this initiative. This is an opportunity for the Town
of Aurora to get ahead of the changes, to be proactive in developing deeper
understanding, and to take concrete action based on the knowledge that will be gained
from this project.
As we quickly move towards 2020, we’d look forward to the chance in the near future to
present this to the Town of Aurora for consideration so we can capitalize on this
opportunity.
We look forward to sharing more with you, to building this together with you.
Erin Cerenzia
Manager, Neighbourhood Network
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item C1
Page 2 of 8
Engaged Inclusive
Communities —
a partnered approach
FALL
2019
PREPARED BY:
Kim Clark, gazelle and company
Working together towards engaged,
connected and inclusive communities.
PRESENTED BY:
Neighbourhood Network
LEAD COMMUNITY PARTNER
“Because it values and respects all its
members, an inclusive municipality
builds a society without fences, where
everyone has an equal chance at
participating in its economic, political,
social, cultural and recreational life,
and to thrive there.
UNESCO Coalition of Inclusive Municipalities *
*Aurora and Newmarket are both members
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item C1
Page 3 of 8
2
FALL 2019
CONFIDENTIAL
Creating more engaged, inclusive, connected
communities – Aurora, East Gwillimbury & Newmarket
Purpose
w To engage, build connections; build inclusion through collaborative approaches, initiatives,
and dialogue for impact in partner municipalities.
w To help further communities where everyone feels a sense of belonging, connectedness, and are
engaged meaningfully—with opportunities, access, and inclusion.
This initiative will be a collaborative approach across three municipalities in North
York Region with Neighbourhood Network as Lead Community Partner. Leveraging
the strength of Neighbourhood Network’s leadership in engagement and
understanding of our communities, while also building on the N6 communities
historical strength of collaboration on shared issues, while valuing and recognizing
different needs in each. This initiative will be:
w Looking at shared challenges and opportunities
w Taking an integrated approach to avoid duplication and find effienciencies
w Researching the specific needs of each individual community where growth, increased
development and change is rapid
Building Connections
Inclusion
Innovation
Engagement
Community Building
Alignment
GUIDING PRINCIPLES
“Diverse and inclusive cities and communities have more social,
economic and physical resilience in the face of unforeseen
challenges because community members are equipped with the
values of equity, diversity and inclusion to adapt to changes and
create positive opportunities for community-(re)building.
Building Inclusive Cities Case Study – Cities of Migration
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item C1
Page 4 of 8
3
FALL 2019
CONFIDENTIAL
Why this approach? Why now?
Our communities are rich—with opportunity, with growth and with change, linked
to the changing face and demographics of our communities. This is a time to
engage and learn proactively, meaningfully and collaboratively. As a priority, this
offers both significant opportunity and challenge. With this—here are some
observations:
w A collective, specific and deeper understanding about what diversity looks like in our three
communities leads to increased community strength, connectedness and inclusion for
impact and growth
w Working collaboratively, sharing resources and leveraging expertise in engagement and
inclusion in our community increases impact, identifies points of intersection and also provides
an opportunity to do impactful work in a fiscally efficient way by pooling resources
w There are many organizations/stakeholders in these municipalities wanting to engage in similar
work—this provides for a collaborative and integration point—while still allowing for individual
municipalities and organizations to meet their specific needs
w Our borders are porous and stakeholders in this area of work crosses municipalities
w York Region is doing powerful work broadly around diversity in the region, but research and
engagement specific to individual municipalities does not exist
Proposed Activities
1.Reviewing, assessing and reporting on current activities and status of inclusion work within
each of the 3 municipalities
2.Reviewing and reporting on work around inclusion and belonging in York Region and
within the 3 communities more broadly—key stakeholders and potential future partners
such as—York Regional Police , Southlake Regional Health Centre, large employers/
businesses, York Region school boards, York Children's Aid Society
3.Reviewing and assessing best practices in inclusive engagement and Inclusion & Diversity
work in municipalities and other relevant organizations
4.Engaging in focused discussions with key community stakeholders for input—including
existing engagement models/activities of partners to inform report and opportunities
5.Researching and exploring potential future funders and partners
In addition to these activities above, each municipal partner would have the opportunity for 1–2
workshops delivered to leadership within the municipalities around inclusive engagement.
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item C1
Page 5 of 8
4
FALL 2019
CONFIDENTIAL
Project Deliverables
The overarching goal of this project as a first step towards increased
engagement in and understanding of diversity in our communities to report on
opportunities and plans for future impact and community building. This includes:
w A summary report that overviews inclusion work and opportunity in 3 municipalities and
recommendations broadly and within each individual municipality. This report would include:
—Snapshot demographic information within 3 communities based on 2016 census data
related to inclusion and diversity (based on models by York Region, but a specific dive
into 3 communities)
—A summary of organizations and initiatives within 3 communities focused on inclusion,
belonging, diversity and community engagement
—Recommendations and opportunities identified for around inclusion, belonging and
community engagement—a framework for action and engagement
—A break out report for each individual municipality with snapshot and recommendations for
action/opportunities for engagement
w 1st draft listing of organizations and stakeholders around inclusion in each municipality
w A framework for potential integrated-collective work moving forward within 3 communities
—Including securing and sourcing potential broader funders and partners
—Including potential activities and a plan that includes items such as:
›An inclusive communities forum
›Speaker series
›Deeper collective community engagement activities
›Capacity building in municipalities, community and community based organizations
around inclusive engagement and related issues
“The evidence is mounting that geographical openness and
cultural diversity and tolerance are not by-products but key
drivers of economic progress. Proximity, openness and diversity
operate alongside technological innovation and human capital
as the key engines of economic prosperity. Indeed, one might
even go so far as to suggest that they provide the motive force
of intellectual, technological, and artistic evolution.
Richard Florida “How Diversity Leads to Economic Growth,” CityLab
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item C1
Page 6 of 8
5
FALL 2019
CONFIDENTIAL
Timelines (project rollout from approval)
Roles and Requirements
ROLES:
REQUIREMENTS:
Partner Municipalities – Each municipality will have an identified project lead/liaison to play a
connector and coordinating role (minimal workload), access as needed for strategic direction to
elected officials and municipal leadership.
Lead Community Partner – Provide administrative project support, space, supplies and play and
advisory/connector role as needed. As community partner, Neighbourhood Network will provide
significant in-kind support for this project by providing a home, leadership and administrative
support.
Project Lead – Develop, manage and execute project. Given the opportunity to find efficiencies
doing work collaboratively, given support of Neighbourhood Network as Community Partner and
the importance of project for community, the lead partner will provide services at a special partner
project fee structure.
Advisory Panel – Identify a small panel of key stakeholders and community builders to provide
advisory input in development of project, deliverables and framework for moving forward.
6 – 8
Months
Lead Community
Partner –
Neighbourhood
Network
Partner
Municipalities –
Aurora, East
Gwillimbury,
Newmarket
Project Lead –
gazelle and
company,
Kim Clark
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item C1
Page 7 of 8
6
FALL 2019
CONFIDENTIAL
Project Costs:
Collaborating and working together on this across three municipalities and partnered with a leading
community organization not only makes sense for reach and impact, it also allows for cost savings
and efficiences. The costs to do this work as individual municipalities could be double at minimum
(i.e. the proposed workshops alone would be between $15,000–$30,000).
A recommended project cost sharing model for this project phase outlined would be:
TOWN OF
AURORA
$15,000
TOWN OF EAST
GWILLIMBURY
$10,000
TOWN OF
NEWMARKET
$20,000
NEIGHBOURHOOD
NETWORK
$20,000+ (in-kind)
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item C1
Page 8 of 8
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date: Wednesday, September 25, 2019
Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim
(arrived 5:50 p.m.), Mayor Tom Mrakas
Member(s) Absent: None
Other Attendees: Councillor Rachel Gilliland, Doug Nadorozny, Chief
Administrative Officer, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director
of Finance, Jason Gaertner, Manager, Financial
Management Services, Linda Bottos, Council/Committee
Coordinator
The Chair called the meeting to order at 5:45 p.m.
1. Approval of the Agenda
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A1
Page 1 of 4
Finance Advisory Committee Meeting Minutes
Wednesday, September 25, 2019 Page 2 of 4
3. Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of June 26, 2019
Moved by Mayor Mrakas
Seconded by Councillor Thompson
That the Finance Advisory Committee meeting minutes of June 26, 2019, be
received for information.
Carried
4. Delegations
None
5. Consideration of Items
1. Review of Detailed Financial Budget Information
Re: Corporate Services
Staff provided an overview of the line-by-line analysis and year-to-date
comparison of the final approved 2019 budget for the Corporate Services
department, including detailed explanations regarding the highlighted budget
variances. Staff responded to questions and noted that the Information
Technology Strategic Plan represents the single greatest budget pressure for
the department. Other budget pressures identified to the Committee included
incremental staff resource requirements in the divisions of Access Aurora, By-
law Services, and Legal Services relating to the Town maintaining its existing
services levels in an environment of growing demand.
Moved by Councillor Kim
Seconded by Mayor Mrakas
1. That the comments and suggestions of the Review of Detailed Financial
Budget Information for Corporate Services be received and referred to
staff for consideration and action as appropriate.
Carried
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A1
Page 2 of 4
Finance Advisory Committee Meeting Minutes
Wednesday, September 25, 2019 Page 3 of 4
2. Memorandum from Project Management Office
Re: Town’s Major Capital Projects Update
Staff gave a brief overview of the memorandum and status of the Town’s
current major capital projects, noting that all projects are on schedule and on
budget, except for Fire Hall 4-5, which remains in the procurement process
and is to be redesigned in order to meet the budget.
Moved by Councillor Kim
Seconded by Mayor Mrakas
1. That the memorandum regarding Town’s Major Capital Projects Update be
received for information.
Carried
3. Draft 2020 Detailed Capital Investment Plan
Staff responded to several questions on items in the summary sheets provided
for the 2020 Draft 1 Repair and Replacement, Growth and New, and Studies
and Other Capital Projects, which will be considered at the Budget Committee
meeting of October 5, 2019.
Moved by Mayor Mrakas
Seconded by Councillor Kim
1. That the Town’s Draft 2020 Detailed Capital Investment Plan be received
for information.
Carried
6. New Business
The Chair requested that staff encourage Council members to contact staff on any
clarification needed regarding the 2020 Capital Budget binder content prior to the
upcoming Budget Committee meeting.
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A1
Page 3 of 4
Finance Advisory Committee Meeting Minutes
Wednesday, September 25, 2019 Page 4 of 4
7. Adjournment
Moved by Councillor Kim
Seconded by Mayor Mrakas
That the meeting be adjourned at 6:32 p.m.
Carried
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A1
Page 4 of 4
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date: Wednesday, October 2, 2019
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: John Lenchak (Chair), Hailey Reiss (Vice Chair) (arrived
7:16 p.m.), Matthew Abas, Max Le Moine, Jo-anne Spitzer,
Councillor Rachel Gilliland
Members Absent: Gordon Barnes
Other Attendees: Ivy Henriksen, Manager, Customer Service, Terence Wong,
Senior Plans Examiner, Gary Greidanus, Senior Landscape
Architect, Linda Bottos, Council/Committee Coordinator
The Chair called the meeting to order at 7:07 p.m.
1. Approval of the Agenda
Moved by Jo-anne Spitzer
Seconded by Max Le Moine
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
Accessibility Advisory Committee Meeting Minutes of September 4, 2019
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A2
Page 1 of 5
Accessibility Advisory Committee Meeting Minutes
Wednesday, October 2, 2019 Page 2 of 5
Moved by Jo-anne Spitzer
Seconded by Max Le Moine
That the Accessibility Advisory Committee meeting minutes of September 4, 2019,
be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Memorandum from Planner
Re: Zoning By-law Amendment Application, L & B Aurora Inc., N/E
Corner of Wellington Street East and John West Way, Part of Lot 81,
Concession 1, File Number: ZBA-2019-01
Staff provided an overview of the application and comments previously
submitted to the Planner by the Accessibility Advisor on behalf of the
Committee regarding accessibility standards to be considered as part of the
Zoning By-law amendment application. The Committee reviewed the site plan
and inquired about the proposed sidewalk on John West Way, and staff
confirmed that the sidewalk would be paved.
Moved by Matthew Abas
Seconded by Max Le Moine
1. That the memorandum regarding Zoning By-law Amendment Application,
L & B Aurora Inc., N/E Corner of Wellington Street East and John West
Way, Part of Lot 81, Concession 1, File Number: ZBA-2019-01, be
received; and
2. That the Accessibility Advisory Committee supports the comments
previously submitted by the Accessibility Advisor regarding the Zoning
By-law Amendment Application.
Carried
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A2
Page 2 of 5
Accessibility Advisory Committee Meeting Minutes
Wednesday, October 2, 2019 Page 3 of 5
2. Memorandum from Planner
Re: Application for Site Plan Amendment, Smart Centres – Whitwell
Developments Ltd., 157 First Commerce Drive, Part of Block 2, Plan
65M3819, Parts 1 to 9 on RP 65R31257, File Number: SP-2019-04
Staff provided an overview of the application and comments previously
submitted to the Planner by the Accessibility Advisor on behalf of the
Committee regarding accessibility standards to be considered as part of the
site plan amendment.
Moved by Matthew Abas
Seconded by Max Le Moine
1. That the memorandum regarding Application for Site Plan Amendment,
Smart Centres – Whitwell Developments Ltd., 157 First Commerce Drive,
Part of Block 2, Plan 65M3819, Parts 1 to 9 on RP 65R31257, File
Number: SP-2019-04, be received for information.
Carried
3. Memorandum from Senior Planner
Re: Site Plan Application – 2nd submission, 2450290 Ontario Inc., 32 Don
Hillock Drive, Part of Lot 2, Registered Plan 65M-3974, File Number:
SP-2016-02
Staff provided an overview of the application, and the Committee reviewed the
site plan and discussed the accessibility standards to be considered as part of
the site plan application.
Moved by Max Le Moine
Seconded by Matthew Abas
1. That the memorandum regarding Site Plan Application – 2nd submission,
2450290 Ontario Inc., 32 Don Hillock Drive, Part of Lot 2, Registered Plan
65M-3974, File Number: SP-2016-02, be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Site Plan Application – 2nd submission be considered by staff:
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A2
Page 3 of 5
Accessibility Advisory Committee Meeting Minutes
Wednesday, October 2, 2019 Page 4 of 5
(a) Request for ramp access at ground floor main entrance instead of
stairs (in addition to the ramp access to landing indicated between
two accessible parking spaces); and
(b) Request for relocation of the two accessible, barrier-free underground
parking spaces to be closer to the elevator to prevent persons with
disabilities from having to cross an active traffic laneway; and
(c) Request for installation of a sidewalk in the parking lot; and
(d) Request for installation of automatic door openers at all public access
entry points; and
(e) Request for review of curb ramps.
Carried
4. Memorandum from Senior Landscape Architect
Re: St. Andrew’s College Boardwalk Accessibility Review
Staff gave an overview of the memorandum and proposed trail connection,
including boardwalk and ramps, from the existing Willow Farm Trail to the
intersection of St. John’s Sideroad and Yonge Street. The Committee
reviewed the concept drawings and discussed the accessibility standards to be
considered including vertical versus horizontal ramp handrail detail, ramp
elevation, width between chicanes at entry points to allow mobility devices,
trail surface, and drainage.
Moved by Jo-anne Spitzer
Seconded by Matthew Abas
1. That the memorandum regarding St. Andrew’s College Boardwalk
Accessibility Review be received; and
2. That the Accessibility Advisory Committee comments and suggestions
regarding the St. Andrew’s College Boardwalk Accessibility Review be
received and referred to staff for consideration and action as appropriate.
Carried
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A2
Page 4 of 5
Accessibility Advisory Committee Meeting Minutes
Wednesday, October 2, 2019 Page 5 of 5
5. Round Table Discussion
Re: Town of Aurora Accessibility Plan 2018 to 2024
No comments were submitted by the Committee.
6. Informational Items
6. Memorandum from Accessibility Advisor
Re: Information and Communications Standards Development
Committee’s Initial Recommendations Report
Staff provided an overview of the memorandum and encouraged the
Committee to participate in the online Phase 1 and Phase 2 surveys by
October 15, 2019, and/or contact the Accessibility Advisor with any feedback.
Staff also advised the Committee of the Town’s current projects and ongoing
initiatives toward improving the accessibility of Town document templates and
its internal/external websites.
Moved by Max Le Moine
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Information and Communications
Standards Development Committee’s Initial Recommendations Report be
received for information.
Carried
7. Adjournment
Moved by Jo-anne Spitzer
Seconded by Max Le Moine
That the meeting be adjourned at 8:28 p.m.
Carried
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A2
Page 5 of 5
Town of Aurora
Governance Review Ad Hoc Committee
Meeting Minutes
Date: Wednesday, October 9, 2019
Time and Location: 4 p.m., Holland Room, Aurora Town Hall
Committee Members: Tim Jones (Vice-Chair), Steve Hinder, Bill Hogg, Terry
Jones, and Jeff Thom
Member(s) Absent: None
Other Attendees: Beate Bowron, Consultant, Gary Davidson, Consultant,
Michael de Rond, Town Clerk
1. Approval of the Agenda
Moved by Bill Hogg
Seconded by Steve Hinder
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Receipt of the Minutes
Governance Review Ad Hoc Committee Meeting Minutes of April 1, 2019
Moved by Bill Hogg
Seconded by Jeff Thom
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A3
Page 1 of 3
Governance Review Ad Hoc Committee Meeting Minutes
Monday, October 9, 2019 Page 2 of 3
That the Governance Review Ad Hoc Committee meeting minutes of April 1, 2019,
be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Memorandum from Deputy Town Clerk
Advisory Committee Chair Rotation
Moved by Steve Hinder
Seconded by Bill Hogg
1. That the memorandum regarding Advisory Committee Chair Rotation be
received for information.
Carried
2. Round Table Discussion
Re: Electoral System Review
Beate Bowron provided an overview of the project work plan as well as what
the consultants hoped to accomplish at the meeting. She noted the work plan
would be amended to include a meeting with the Governance Review Ad Hoc
Committee before the second round of public engagement, rather then during.
The role of the consultants and the committee was clarified. The consultants
will lead and manage the study, while the Committee will provide input at
various stages. Staff and the consultants advised the committee that their role
would be more substantial once the various options for electoral systems were
available.
The Committee also noted that more information should be provided to the
public to help them offer meaningful responses to the survey regarding the
electoral system review.
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A3
Page 2 of 3
Governance Review Ad Hoc Committee Meeting Minutes
Monday, October 9, 2019 Page 3 of 3
Moved by Bill Hogg
Seconded by Steve Hinder
1. That the comments and suggestions regarding the Electoral System
Review be received and referred to staff for consideration and action as
appropriate.
Carried
6. Adjournment
Moved by Terry Jones
Seconded by Bill Hogg
That the meeting be adjourned at 5:10 p.m.
Carried
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item A3
Page 3 of 3
Town of Aurora
General Committee Report No. PDS19-097
Subject: Kitimat Crescent and Aurora Heights Public School Alternative
Solutions to Safety Concerns
Prepared by: Michael Bat, Traffic/Transportation Analyst
Department: Planning and Development Services
Date: November 5, 2019
Recommendation
1. That Report No. PDS19-097 be received; and,
2. That Parking By-law No. 4574-04.T be amended to prohibit parking at any time
on the south and east sides of Kitimat Crescent from a point nine metres
south of the beginning of the curb return to a point nine metres east of the end
of the curb return adjacent to 25 Kitimat Crescent.
Executive Summary
As directed by Council at its meeting on March 26, 2019, staff reviewed various options
designed to enhance pedestrian safety on Kitimat Crescent and pick-up/drop-off
activities for Aurora Heights Public School.
The report recommends the following:
• A pedestrian connection not be introduced between Aurora Heights Public School
and Aurora Community Centre;
• Introducing a layby parking area on the east side of Tecumseh Drive along the
frontage of Aurora Heights Public School raises a number of challenges;
• Keeping the existing parking restrictions on the east side of Tecumseh Drive along
the frontage of Aurora Heights Public School; and,
• Introducing parking restrictions on Kitimat Crescent at the bend in the road which
represents the most viable solution to improve safety in the area.
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R1
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Background
Active and Safe Routes to School Program:
As discussed in Staff Report No. PDS19-001 – Sidewalk Construction on Kitimat
Crescent, the Town implemented the “Active and Safe Routes to School Program” in
2013. This program has helped to encourage the physical activity of youth, enhance
environmental sustainability by reducing greenhouse gas emissions and help alleviate
traffic concerns in school areas.
The School Travel Planning Policy (#69) was approved by Council in December 2013
and set out a mechanism that would allow for student pedestrian priority. This policy
was intended to provide tools for students and school boards to request safety related
traffic controls that could not be accommodated in other Town traffic management
policies.
A key feature of this program and policy was to focus on the walkability of school routes
for students to encourage more walking and build a stronger sense of safety within the
community related to school travel. The Town has implemented the school travel-
planning program for a number of schools (e.g. Rick Hansen Public School, Devins
Drive Public School and Regency Acres Public School) with great success.
Previous Staff Report:
On March 26, 2019, Council considered Staff Report No. PDS19-001 – Sidewalk
Construction on Kitimat Crescent and passed the following resolutions:
1. That Report No. PDS19-001 be received; and,
2. That staff report back on alternative solutions to safety concerns around the Kitimat
Crescent area and identify alternative pick-up and drop-off zones for Aurora Heights
Public School.
A meeting initiated by Town staff was held on April 1, 2019 with the Principal of Aurora
Heights Public School (the school) to discuss the possible alternative solutions related
to traffic concerns and pick-up and drop-off activities for the school.
In addition, staff have discussed and received feedback related to the various options
from Operations Services and By-law Services.
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Subsequently, a Staff Report No. PDS19-043 – Kitimat Crescent and Aurora Heights
Public School Alternative Solutions was presented at the Community Advisory
Committee meeting on May 2, 2019. The Advisory Committee was generally in support
of the following staff recommendations:
• No pedestrian connection between Aurora Heights Public School and Aurora
Community Centre;
• No layby parking on the east side of Tecumseh Drive along the frontage of
Aurora Heights Public School; and,
• Maintain the existing parking restrictions on the east side of Tecumseh Drive
along the frontage of Aurora Heights Public School.
Implementation of a Sidewalk on Kitimat Crescent:
Council at its meeting on March 26, 2019 decided that introducing a sidewalk on Kitimat
Crescent is to be considered when the street is scheduled for road rehabilitation, which
is not expected to take place for the next 11 years. Therefore, a sidewalk on Kitimat
Crescent was excluded from any alternative solutions discussed herein.
The subject location is illustrated in Figure 1.
Analysis
Existing road conditions of Kitimat Crescent and Tecumseh Drive
Kitimat Crescent: is a two-lane local road (single lane per travel direction) with a 20
metres ROW width. It has an urban cross-section with curbs on
both sides of the road but no sidewalks. The existing pavement is
measured 8.0 metres wide and the posted speed limit is 40 km/h
within the study area.
Tecumseh Drive: is a two-lane local road (single lane per travel direction) with a 20
metres ROW width. It has an urban cross-section with curbs on
both sides of the road and sidewalks provided on the south-east
side of the road. The existing pavement is measured 8.0 metres
wide and the posted speed limit is 40 km/h.
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A pedestrian connection between Aurora Heights Public School and Aurora
Community Centre is not recommended
Town staff do not recommend implementing a pedestrian connection between Aurora
Heights Public School and Aurora Community Centre based on the following analysis:
• There is a considerable difference in elevations between the school (south-east
limit of property) and Aurora Community Centre (south-west limit of property)
resulting in a steep slope (see Figure 2);
• Staff have explored various design options including a switchback layout
however it is challenging to comply with the maximum slope requirement of 1:20
(or 5%) for external paths of travel as outlined in the Accessibility for Ontarians
with Disabilities Act (AODA); and,
• All trails are not groomed or maintained during the winter months by the Town. In
addition, the school expressed that there is no operating budget to undertake any
winter maintenance for trails or pathways located within the school’s property.
• The school has expressed concern that a pedestrian connection located at the
rear of the property will ultimately direct students and parents/guardians to the
highly utilized parking area with frequent maneuvering activities (including school
buses) resulting in unsafe crossing conditions.
A layby parking area on the east side of Tecumseh Drive along the frontage of
Aurora Heights Public School raises a number of challenges
Town staff have identified a number of challenges with implementing layby parking on
the east side of Tecumseh Drive along the frontage of Aurora Heights Public School.
Staff have reviewed and undertaken a conceptual design of a layby parking area and
they are detailed in the following subsections.
The subject section of the layby parking area is illustrated in Figure 3.
a) Layby Parking Area Design Standards:
The Town does not have engineering standards for the construction of layby parking
area. Therefore, staff developed the conceptual design using the City of Markham
Engineering Standard Drawings for a Parking Bay and Bike Lane. The minimum width
required for a layby parking area is 5.75 metres.
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b) Layby Parking Area and Cross Section Conceptual Design:
A conceptual layby parking area design is provided in Figure 4. It was developed using
the above referenced design criteria and incorporated the following area specific
constraints into consideration:
• The layby parking area begins just north of the all-way stop control intersection at
Tecumseh Drive and Kitimat Crescent to eliminate possible operational conflicts
and safety concerns;
• The length and location of the layby parking area was strategically selected to
avoid the needs of relocating any privately owned staircases, retaining wall and
transformer box; and,
• Avoid any impact on the existing utility poles, which will increase the construction
costs of the layby parking area considerably.
As shown in the design, the layby parking area can accommodate a maximum of five
vehicles.
In addition, staff have prepared a conceptual cross section of Tecumseh Drive with
layby parking area for cost estimation purposes.
The design of the layby parking area (please see Figure 4) and cross section are based
on a desktop analysis and should only be considered as conceptual. Therefore, should
Council direct staff to proceed with the project, a detailed design by an external
engineering consultant will have to be completed to determine the feasibility and provide
cost estimates of construction.
c) Insufficient ROW on Tecumseh Drive to Accommodate a Layby Parking Area:
The estimated right-of-way measured from the curb to the school property line is
approximately 5.00 metres. As noted previously, a minimum of 5.75 metres is required
resulting in an estimated encroachment of 0.75 metres, which means that a portion of
the relocated sidewalk and the retaining wall will have to be built on the school property
(please see Figure 4).
Should Council decided to proceed with constructing a layby parking area, two possible
options can be considered:
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• Initiating discussion with the York Region District School Board to enter into an
easement agreement or encroachment agreement (feasibility to be confirmed);
and,
• Initiating discussion with the York Region District School Board for land
expropriation (feasibility to be confirmed).
Staff contacted Aurora Heights Pubic School on October 16, 2019 to discuss the
possible encroachment issue and the request has been forwarded to the York Region
District School Board for review and consideration. The School Board has advised the
Town that they are investigating the matter.
d) Winter Maintenance:
Staff have consulted with the Operations Services regarding the maintenance and snow
clearing operations of the layby parking area. The following comments were expressed:
• Snow cleared from roadway and layby parking area will be directed towards the
curb faced sidewalk causing excessive build ups of snow/ice on the sidewalk;
• Due to the retaining wall abutting the sidewalk, machinery has no means of
depositing snow on the existing boulevard area leaving no option but to try and
push the snow, along with the deposited snow from the road plow down towards
the bottom of the hill; and,
• This area will need to be kept clear of snow and windrows on the curbside of the
parking stalls to allow for safe entering and exiting of passengers in the vehicles.
Again this would mean that during a snow event, all the snow would need to be
pushed northward past the existing utility pole and staircase and stock piled
towards the bottom of the hill.
The on-going winter maintenance of the layby parking area is estimated by the
Operations Department at $10,000 per year.
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The removal of the existing parking restrictions on the east side of Tecumseh
Drive along the frontage of Aurora Heights Public School is not recommended
Town staff does not recommend removing the existing parking restrictions on the east
side of Tecumseh Drive along the frontage of Aurora Heights Public School due to the
following reasons:
• By-law Services Division has expressed concerns if the existing parking
restrictions on Tecumseh Drive along the school’s frontage were removed, it will
create insufficient travel width to accommodate two-way traffic and emergency
vehicles.
Staff recommends implementing parking restrictions on Kitimat Crescent at the
bend in the road
Generally, when vehicle(s) are parked along the inside corner radius of a road bend it will
causes sightline obstruction for road users.
As a result, staff recommends that the Parking By-law be amended to prohibit parking at
any time on the south and east sides of Kitimat Crescent from a point nine metres south
of the beginning of curb return to a point nine metres east of the end of curb return
adjacent to 25 Kitimat Crescent (see Figure 5).
This will ensure sight distance will not be impeded for all road users when navigating
around the road bend on this section of Kitimat Crescent.
Advisory Committee Review
Staff Report No. PDS19-043 – Kitimat Crescent and Aurora Heights Public School
Alternative Solutions was presented at the Community Advisory Committee meeting on
May 2, 2019. The Committee was generally in support of the staff recommendations on
not implementing the following:
• A pedestrian connection between Aurora Heights Public School and Aurora
Community Centre;
• Layby parking on the east side of Tecumseh Drive along the frontage of Aurora
Heights Public School; and,
• Removing of the existing parking restrictions on the east side of Tecumseh Drive
along the frontage of Aurora Heights Public School.
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Legal Considerations
The construction of the layby parking area will encroach approximately 0.75 metres onto
school property. Should Council decide to proceed with the layby parking area, staff will
have to obtain approval from the York Region District School Board for an easement
and/or encroachment agreement or alternatively proceed with land expropriation for the
purpose of an easement.
If Council decides to proceed by way of an easement or an encroachment agreement, a
reference plan would be required to delineate the area. In addition, the York Region
District School Board may incur legal fees (if it does not have in-house legal staff) and
may request that the Town pay for any such legal fees. The legal costs associated with
this are estimated at $15,000. If Council decides to proceed with land expropriation,
costs incurred may be in excess of this amount.
Financial Implications
The estimated cost for the installation of two “No Parking” signs is $400.00 and the
necessary funds are available from the Town’s Operations Services Department
Operating Budget.
The total cost estimate for the construction of the layby parking area is $105,000 and
details are provided in Table 1.
Table 1 – Preliminary Budget for Layby Parking Area Construction and Design
Components Estimated Cost
Detailed Design (including cost of survey) $30,000
Construction Costs (including 25% contingencies) $60,000
Legal Fees $15,000
Total Cost $105,000
The on-going winter maintenance of the layby parking area is estimated at $10,000 per
year as provided by the Operations Services Department.
In addition, should Council decided to proceed with the option of land expropriation, the
associated costs will be determined at the design stage and will be in excess of the
amount presented in Table 1.
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Communications Considerations
The affected area residents were notified that this staff report is to be presented to the
General Committee meeting of November 5, 2019. Those notified include:
• Residents of Kitimat Crescent by mail dated October 22, 2019; and,
• Residents that signed the petition submitted to the General Committee meeting
on October 15, 2019 using e-mail or a phone number listed on the petition.
Should any additional direction be provided regarding this project, the residents and
those members of the public who signed the petition, will be contacted regarding the
status.
Link to Strategic Plan
This report supports the Strategic Plan goal of Support an Exceptional Quality of Life for
All by examining traffic patterns and identify potential solutions to improve movement
and safety at key intersections in the community.
Alternative to the Recommendation
1. That Council provide direction.
Conclusions
As directed by Council, staff have reviewed possible options to enhance safety during
the school pick-up/drop-off periods. Staff have consulted with the Principal for Aurora
Heights Public School and have received feedback from Operations and By-law
Services. After a thorough review of the options, staff consider the minor parking
restriction on Kitimat Crescent as the most expedient solution to improve safety in the
area.
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Town of Aurora
General Committee Report No. FS19-031
Subject: 2020-22 Operating Budget
Prepared by: Jason Gaertner, Manager, Financial Management
Department: Finance
Date: November 5, 2019
Recommendation
1. That Report No. FS19-031 be received for information; and
2. That the 2020, 2021 and 2022 draft Operating Budgets be referred to Budget
Committee for review at its scheduled meetings commencing November 18,
2019.
Executive Summary
On June 18, 2019, Council directed staff to prepare the Town’s first multi year operating
budget for 2020, 2021 and 2022 fiscal years, with a target tax rate increase equal to
inflation for each of these years. Inflation was estimated to be 2 percent for each year.
Each annual budget was also to include a further 1 percent increase in support of the
Town’s fiscal strategies and infrastructure. This report presents the Town’s first multi-
year draft operating budget for 2020, 2021 and 2022 for review by the Budget
Committee.
Staff’s recommended draft operating budgets for 2020, 2021 and 2022 result in a
required tax levy increase of 2.9 percent for these next three years which is 0.1 percent
lower per year than the direction received by Council.
• This multi-year budget respects Council’s defined annual tax pressure
ceilings
• Each year’s budget successfully addresses all identified base, capital
operating cost, growth driven, enhanced and transformational services or
strategic initiative funding pressures
• The Town’s phase-in budget strategy for the planned Fire Services expansion
concludes at the end of 2020
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• Each annual budget supports Council’s fiscal strategy objectives of reducing
the town’s reliance upon supplementary tax revenues; as well as continuing
to grow the Town’s contributions in support of its infrastructure renewal
• There are two identified budget pressures not included in the 2.9 percent tax
levy increase
• The Town’s recommended rate funded utility budgets will be presented to the
Budget Committee for its review as well
• The Town’s budget re-affirmation process will be the opportunity to adjust the
budget should changes be required in 2021 and 2022
• The multi-year budget binder review material will be distributed to Council at
the end of tonight’s meeting
Background
At its meeting of June 18, 2019, Council adopted the Town’s updated budget principals
and processes. One key change to these documents included the adoption of a multi-
year budget framework for the Town of Aurora. This will help the Town manage how
budget decisions made in one year may impact future budget years.
The Town has adopted a multi-year budgeting framework where Council approves the
first year’s budget of its term and receives an accompanying forecast of the next three
budgets. In the second year of its term, Council will approve a three-year operating
budget, including all related tax impacts. Using multi-year budgets and forecasts
improves fiscal health and service delivery through:
a. better coordination of budgeting and strategic priorities,
b. greater certainty for departments in managing expenditures and service
levels
c. improved fiscal discipline of the organization
d. streamlined budget reviews that focus on key changes in assumptions and
the reasons driving such changes
e. allowing staff to develop budgets with fixed targets in place, allowing early
response to circumstances and budget constraints of such targets.
f. reduces uncertainty about future year tax levies
g. provides longer term outlook to outside organizations that rely upon the
Town for a share of their funding, which enables them to plan and deliver
their programs more effectively.
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Council also provided the following direction to staff relating to the Town’s first multi-
year budget covering the 2020, 2021 and 2022 fiscal years:
Public Consultation
1) Individuals and groups will be provided with an opportunity to provide suggestions,
advice or requests and proposals to the Budget Committee with regards to the
2020 to 2022 Operating budgets or 2020 Capital budget.
Base Operating Budget
1) The overall Aurora net residential tax bill increase for the Base Operating budget
will be limited to the reported June 1st to May 31st 2019 Consumer Price Index
(CPI) for the Toronto Area for the 2020 budget. In the absence of available
inflation projections for 2021 and 2022, an equivalent rate to the 2020 rate will be
assumed for these years.
2) All fees, rates and charges are to be indexed by the same CPI reported value,
and new revenue sources identified.
3) New taxes from new community growth be incorporated into the base budget and
be used to extend existing services to these new communities, residents and
businesses.
4) For strategic priorities separately identified by Council, a further levy increase
should be considered for such new funding. Council may consider a multi-year
phased approach to increasing service levels.
5) The Treasurer is to provide the Library Board, the Cultural Centre Board, and the
Historical Society a clear budget funding allocation for 2020, 2021 and 2022 early
in the budget development stage for their consideration when preparing their
business plans.
6) The three-year operating budget will include a staffing needs analysis.
Phase-In Budget
7) The phase-in budget strategy currently approved for the Fire Services expansion
will be funded from within the inflationary and growth components of the base
operating budget, as applicable, with any excess planned increase being a
separate component of the overall tax increase.
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Fiscal Strategy Budget
8) In addition to the base budget increase for inflation, a dedicated Fiscal Strategy
tax levy increase will be included in each year of the multi-year operating budget
to fund additional contributions to Infrastructure Reserves in accordance with the
long range fiscal strategies adopted in the recent Ten-Year Capital and Asset
Management Plan, and reduce budgetary reliance on unsustainable levels of
development driven revenues.
Analysis
This multi-year budget respects Council’s defined annual tax pressure ceilings
Staff are pleased to present the Town’s draft multi-year operating budget which
respects Council’s above noted direction, resulting in an average town share tax
increase of 1.9 percent plus 1 percent for fiscal strategies in 2020, 2021 and 2022
representing an amount that is 0.1 percent below Council’s defined tax pressure target
of 3.0 percent per year.
The 12 month June to May 31, 2019 CPI for the Toronto area was reported by Statistics
Canada at 2.0 percent (data table 18-10-0004-01, filtered to Toronto only). In the
absence of available inflation projections for 2021 and 2022, the equivalent 2020
inflation rate of 2 percent was assumed for these years.
The Town’s draft three year budget is presented under Attachment #1 by department.
Attachment #2 presents some tax rate history for the Town of Aurora, in comparison to
staff’s proposed tax rate increases for the next three years.
Each year’s budget successfully addresses all identified base, capital operating
cost, growth driven, enhanced & transformational services or strategic initiative
funding pressures
The Town has used two forms of incremental tax levy revenues to manage its identified
funding pressures each year. Firstly, the Town has used the majority of Council’s
directed maximum annual tax levy increase of three percent (two percent inflation plus
one percent for fiscal strategies) for 2020, 2021 and 2022. Secondly, the Town
accessed all of its available incremental tax revenue arising from tax assessment
growth that has taken place over the course of the prior fiscal year. The Town strived to
use its available assessment growth tax revenues, as much as possible, to fund its
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growth driven tax pressures. This enables the Town to provide the same level of service
to a growing community. The additional tax levy revenue from assessment growth does
not impact the tax bill for any of the Town’s existing tax payers. The Town has
estimated that its incremental tax levy revenues relating to growth will be the following
for the next three years:
Fiscal Year Equivalent Tax
Increase (%)
Estimated
Incremental Tax
Levy Revenues
($)
2020 2.6 1,209,400
2021 2.4 1,204,700
2022 2.2 1,178,600
In each year of this multi-year budget, staff have successfully addressed its identified
funding pressures within the Town’s available incremental revenues. Some common
pressures addressed in all years include:
1. Funding of the inflationary impact on various Town contracts
2. Cost of living adjustments (COLA) and step increases for existing staff
3. The Town’s share of incremental core and growth Central York Fire Services
requirements
4. New staffing requirements driven predominantly by the Town striving to provide
the same level of service to a growing community. A summary of all proposed
staffing are included in Attachment #3
5. Increased contributions to infrastructure reserves in support of asset
management
6. Continued reduction in Town reliance upon development driven revenues
7. All 2020, 2021 and 2022 rates, fees, and charges of the Town have been
indexed where permissible by two percent in an effort to offset the estimated
inflationary erosion of service delivery costs
8. All revenue estimates have been carefully considered in the context of
anticipated service demand for each fiscal year
The year-over-year budget changes are outlined in Attachment #3. These changes
include all anticipated new revenues, the above noted budget pressures, as well as any
other new incremental costs that are expected in each year. These budget pressures
are grouped as follows:
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1. Base
These are pressures on the Town’s cost of delivering its services at their
existing levels of service, assuming no growth in the demand for those services.
The most common pressure of this nature is inflation.
2. Capital Operating Costs
These are operating pressures that arise when capital projects become
operational such as the construction of a new Town facility.
3. Maintaining Service Levels for Growth:
These pressures are driven by the Town striving to provide a similar level of
service where there has been or there is anticipated to be growth in the demand
for its existing services. For example, when the Town assumes a new
subdivision, this represents new roads and curbs, sidewalks, streetlights, signs,
parks and equipment, etc. that the Town now has to maintain to a similar level of
service to the rest of its similar assets whose cost to do is not in the existing
approved operating budget.
4. Enhancements & Transformation:
These pressures arise from the creation of a new or enhancement of an existing
Town service such as the offering of a new special event by the Town or the
movement to a pick up of garbage twice a week instead of the present once per
week.
5. Strategic Initiatives:
Funding requirements of this nature relate to the Town’s implementation of
arising financial strategies such as its goal to continue to increase the Town’s
contributions to Infrastructure Reserves in support of the sustainability of the
Town’s assets, and to reduce its budgetary reliance on unsustainable levels of
development driven revenues.
Staff’s original draft 2020 to 2022 operating budgets initially exceeded their anticipated
new revenues. Through a further detailed review of the Town’s anticipated requirements
and revenues for the next three years, staff were successful in reducing their original
net operating budget requirements to a needed tax levy increase of 2.9 percent which is
0.1 percent less than Council’s recommended ceiling.
The Town’s phase-in budget strategy for the planned Fire Services expansion
concludes at the end of 2020
2020 is the sixth and final year of the Town’s phase-in strategy of the expected cost
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increases relating to the planned expansion of Central York Fire Services by increasing
its fire services budget by 1.3 percent of the tax levy each year. The Town’s estimated
Fire Services requirements for 2021 and 2022 drop to an equivalent tax increase
requirement of 0.9 ($444,800) and 0.8 ($413,500) percent, respectively. All of these
incremental costs have been funded from the Town’s available growth tax revenues in
each year.
Each annual budget supports Council’s fiscal strategy objectives of reducing the
town’s reliance upon supplementary tax revenues; as well as continuing to grow
the Town’s contributions in support of its infrastructure renewal
A one percent tax increase has been included in each year’s budget, as directed by
Council, to fund the Town’s fiscal strategies which include the on-going increase in
contributions to infrastructure reserves in support of infrastructure renewal and the
reduction in the Town’s reliance on supplementary tax revenues.
The planned incremental tax levy (cash-to-capital) contributions to infrastructure
reserves that are included in each year’s operating budget reflect what was captured in
the Town’s recent Council endorsed 10-year capital plan. They are as follows:
Fiscal Year Equivalent Tax
Increase (%)
Estimated
Incremental Tax
Levy Revenues
($)
2020 0.9 436,200
2021 0.9 460,170
2022 1.0 538,400
The remainder of 0.1 percent of the fiscal strategy funding in 2020 and 2021 is allocated
to support of the Town’s continued strategy to reduce its reliance upon supplementary
tax revenues by $75,000 per year until the Town’s reliance upon these revenues
reaches a sustainable value of $150,000 per year. The Town reaches its desired
reliance target of $150,000 by the end of 2022 with a final reduction in the Town’s
SUPP revenue reliance of $50,000. In 2022, the remaining 0.1 percent has been
allocated to the Town’s Infrastructure Reserves in support asset sustainability.
There are two identified budget pressures not included in the 2.9 percent tax levy
increase
Two budget pressures have been identified that did not fall within staff’s recommended
2.9 percent tax levy increase. These pressures relate the Town’s planned Library
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 7 of 18
November 5, 2019 Page 8 of 14 Report No. FS19-031
Square development and the operations of its community partner, the Aurora Cultural
Centre (ACC).
Together, Council and staff are in the process of refining the final design and
requirements relating to the construction of a new community hub, currently referred to
as Library Square. The planned Library Square work includes many dimensions:
• A new addition to the Church Street School
• A new outdoor square
• An above ground pedestrian bridge linking the new addition and the library
• New parking configuration, and
• New library vestibule, program rooms and Yonge St. Entrance
The total required investment for this project is presently estimated to be $47.9 million.
The Town’s proposed investment strategy for this project includes the use of debt as a
source of funding. The Town’s debt tolerance for this project was defined as the debt
principal cannot exceed a point where its annual carrying costs exceed an equivalent
value to a 1 percent tax rate increase being $484,700 in 2020. The investment strategy
for this project plans to use the maximum defined debt threshold. The debt is expected
to be required in late 2021 or early 2022. This provides the Town time to phase in the
annual carrying costs, principal and interest, of this debt. It is recommended that this
new debt’s annual cost equivalent of a 1 percent tax increase be phased in over 2020
and 2021 in two equal tax rate increases of 0.5%.
The ACC has identified operating pressures in each of the next three fiscal years
totaling $67,000, $19,000 and $21,400 in 2020, 2021 and 2022, respectively. These
pressures are driven by a 2019 base salary funding catch-up of $30,400, new required
annual salary adjustments and rental income losses. The Town has budgeted
inflationary increases of $8,300, $8,500 and $8,700 for 2020 to 2022, respectively.
Once these available amounts have been applied to the pressures, the net remaining
ACC funding requirements become $58,700, $10,500 and $12,800 for the next three
years. Staff recommend that each of these net remaining pressures be funded out of
existing Library Square operating budget funding that is included in staff’s
recommended draft budget thus avoiding the need for any further incremental tax rate
increases. If Council does not support staff’s recommendation in this regard, a further
tax increase in addition to the identified 2.9 percent increase per year would be
necessary.
The Budget Committee will be asked to consider these two pressures and their
recommendations as part of its reviews of the Town’s 2020, 2021 and 2022 draft
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 8 of 18
November 5, 2019 Page 9 of 14 Report No. FS19-031
operating budgets.
The Town’s recommended rate funded utility budgets will be presented to the
Budget Committee for its review as well
In addition to the tax levy funded operating budgets, the Budget Committee will be
presented with the Town’s next three years of rate funded operating budgets along with
their recommended rates for its review and endorsement to Council for approval.
Staff’s recommended increases to the overall rate budgets total 5.3, 4.9 and 4.2 percent
for 2020, 2021 and 2022, respectively. See Figure 1.
Figure 1 – Proposed Rate Operating Budgets for 2020-22
The Town’s budget re-affirmation process will be the opportunity to adjust the
budget should changes be required in 2021 and 2022
As per the Municipal Act Council is required to re-affirm the budget for future years
annually. In 2020 Council will be asked to re-affirm the budget for 2021 and 2022 and
then asked in 2021 to re-affirm the budget for 2022. However, the focus of these budget
reviews would be on the changes to the previously approved budget.
Should a significant change arise to one of these future year budgets Council will be
able to make adjustments to the applicable future year approved budgets at the time of
re-affirmation. These adjustments may include, but are not limited to;
a) Legislation changes
b) Unplanned service level changes
c) Material changes to the projected inflation rate
d) Material changes to labour agreements
e) Changes to assessment growth projections
2020
Budget
%
Change
Budget
2021
Budget
%
Change
Budget
2022
Budget
Total Water $ 11,105,365 $ 11,552,126 4.0% $ 12,101,617 4.8% $ 12,385,961
Total Wastewater 14,741,594 6.5% 15,413,999 4.6% 15,708,083
Total Stormwater 2,069,100 2,511,661 21.4% 2,958,962 17.8% 3,410,348
Total Proposed ALL
Rate Operations 27,013,565 28,805,381 6.6% 30,474,578 5.8% 31,504,392 3.4%
2.3%
2019
Budget
%
Change
Budget
15.3%
13,839,100 1.9%
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 9 of 18
November 5, 2019 Page 10 of 14 Report No. FS19-031
The multi-year budget binder review material will be distributed to Council at the
end of tonight’s meeting
The Town’s multi-year operating budget covering the 2020, 2021 and 2022 fiscal years
binder materials will be distributed to Council members at the end of this evening’s
meeting. These same binder contents will be made available in electronic format to
Council should they require a copy, as well as on the Town’s website shortly thereafter.
The binder tab #12 presents the operating financial overview for the Town’s presented
multi-year operating budget. Tabs #14 to #21 capture each Departmental Business
Plan as well as any applicable proposed new staffing business cases. While Tabs #22
and #23 capture all Central York Fire Services and Community Partners budget
materials, respectively.
Upon the completion of the Budget Committee reviews, the Treasurer will bring forward
a final budget approval report reflecting all adjustments recommended by the
Committee.
Advisory Committee Review
The Financial Advisory Committee does not review the annual draft operating budget,
however they are charged with reviewing the detailed budgets of each Town
department on a rotating basis. This approach allows the Budget Committee to focus
their review on the key changes and pressures arising in the annual budget, while
relying upon the work of the Finance Advisory Committee in regards to the review of
each department’s ongoing core operating budget details.
Legal Considerations
Section 291 of the Municipal Act provides that a municipality may prepare and adopt
multi-year budgets. For the second and each subsequent year, Town Council will have
the opportunity to re-review the budget, make any necessary changes and re-adopt the
budget for the year to which the budget applies.
Financial Implications
Residential tax bills contain three different property taxes. Taxes collected for provincial
education purposes represents approximately 20.5 percent of a residential tax bill, while
taxes for York Region are approximately 42.8 percent and the Town’s share is the
remaining 36.7 percent.
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 10 of 18
November 5, 2019 Page 11 of 14 Report No. FS19-031
The Town’s proposed annual tax increase of 2.9 percent would add approximately
$8.48 per year to the Town’s share of the tax bill for each $100,000 of assessment, or
$43 per year for a home assessed at $500,000. For the average Aurora home
assessed at $800,000, the proposed budgets would add approximately $68 per year to
the Town’s share of the tax bill.
For reference, Attachment #4 sets out a history of Aurora’s tax rate increases in recent
years.
Based upon staff’s recommended rate funded operating budgets for the next three
years, the following rates are required in order to ensure a balanced budget:
Table 2 – Proposed Water Rates for 2020-2022
Retail
Water
Rate
(per
cu.m)
Retail
Wastewater
Rate
(per cu.m)
Combined
Water &
Wastewater
Rate
(per cu.m)
Stormwater
Flat Rate
Residential
(per month)
Stormwater
Flat Rate
Non-
Residential
(per month)
2019 Rate $2.18 $2.65 $4.83 $5.44 $69.08
2020 Proposed $2.41 $3.11 $5.52 $7.09 $90.07
Change (%) 10.6% 17.4% 14.3% 30.3% 30.4%
2021 Proposed $2.45 $3.11 $5.56 $8.01 $101.73
Change (%) 1.7% 0.0% 0.7% 13.0% 12.9%
2022 Proposed $2.48 $3.15 $5.64 $9.32 $118.31
Change (%) 1.2% 1.3% 1.4% 16.4% 16.3%
Communications Considerations
This report will be posted to the Town’s Budget and Financial Information web page for
transparency and accountability as part of the overall annual budget communications
and engagement plan. Each budget meeting will be separately communicated through
various channels to the community, including a synopsis of the topics planned. A final
press release with budget highlights will be issued upon approval by Council.
Budget Committee meetings for review of the 2020 to 2022 multi-year operating budget
has been set as follows:
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 11 of 18
November 5, 2019 Page 12 of 14 Report No. FS19-031
1. Monday November 18, 2019, 6:00 p.m.
2. Monday November 25, 2019, 6:00 p.m.
3. Thursday November 28, 2019, 6:00 p.m.
4. Thursday December 5, 2019, 6:00 p.m. (if needed)
Budget meetings may be cancelled or added, or starting times changed by the Chair. All
meeting updates will be reflected on the Town’s website as soon as changes are
approved.
Link to Strategic Plan
Developing the annual budget supports all aspects of the Strategic Plan. Specifically,
this report supports the Plan principles of Leadership in Corporate Management,
Leveraging Partnerships, and Progressive Corporate Excellence and Continuous
Improvement.
Alternative(s) to the Recommendation
1. None: General Committee will consider the presented 2020, 2021 and 2022
draft budgets in detail, reviewing materials from each operating department, as
well as materials presented by the Library Board, the Aurora Cultural Board,
Aurora Sports Hall of Fame and the Aurora Historical Society. Shortly, the
approved 2020 detailed operating budget plus outlook years for 2021 and 2022
for Central York Fire Services, as reviewed and recommended by the Joint
Council Committee will be presented to Committee for comment.
The Committee may make recommendations for changes to the 2020, 2021
and/or 2022 draft operating budgets at any time during its review process.
Conclusions
Council established a budget target for the 2020, 2021 and 2020 operating budgets of
inflation plus 1 percent in support of fiscal strategies, representing a maximum 3.00
percent tax increase. Staff have responded with recommended operating budgets for
the next three years that require a tax increase of 2.9 percent in each of these years. Of
the recommended tax levy increase for each year, 1.9% relates to the town’s core
operations; the remainder of 1.0% is fiscal strategy driven.
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 12 of 18
November 5, 2019 Page 13 of 14 Report No. FS19-031
As directed, all revenue rates, fees and charges have been indexed for inflation
wherever possible. All operating lines continue to be examined for opportunities for
constraint, while maintaining services to our growing community. All revenue targets
were examined for expected volumes of activities. Through careful review, an annual
tax increase of 2.9 percent for the next three years meets all of Council’s criteria and
goals set out in their directives to staff. The two pressures that have been identified in
addition to staff’s recommended 2.9 percent increase each year along with
recommendations for their mitigation will be presented to the Budget Committee for its
review and endorsement.
The Town’s next three years of rate funded operating budgets along with their required
cost recovering rates representing a required combined water/wastewater rate increase
of 14.9, (1.9) and 3.3 percent and a stormwater rate increase of 30.3, 13.0 and 16.4
percent for the next three years, respectively will be presented to the Budget Committee
for its review and endorsement.
Attachments
Attachment # 1 – 2020, 2021, 2022 Draft Operating Budget – By Department
Attachment # 2 – Summary of Key 2020, 2021, 2022 Operating Budget Pressures by
Category
Attachment # 3 – Three Year New proposed staffing summary (continuity schedule)
Attachment # 4 – History of Aurora Tax Rate Increases
Previous Reports
FS19-020: 2020-22 Budget Development Direction
Pre-submission Review
The Agenda Management Team’s review of this report was facilitated by e-mail on Friday,
October 18th.
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 13 of 18
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 14 of 18
Attachment #1
Program Tax Levy Summary
2017 2018 Net Fcst* Gross Net Gross Net $ %
Mayor & Council 538.9 607.3 571.1 576.1 576.1 578.1 578.1 2.0 0.3%
Office of the CAO 1,065.6 1,166.0 1,276.6 1,332.4 1,332.1 1,378.8 1,378.5 46.4 3.5%
Corporate Services 6,706.7 7,111.0 7,420.6 8,269.9 7,472.9 9,330.6 8,364.7 891.8 11.9%
Finance 1,302.9 2,119.9 1,730.9 2,293.8 1,837.5 2,503.6 2,073.6 236.1 12.9%
Planning & Development Services (959.6) (161.8) 535.1 5,868.5 1,047.8 6,124.6 1,117.3 69.5 6.6%
Operational Services 9,991.5 10,009.7 9,919.0 11,063.9 9,996.1 11,724.0 10,578.3 582.3 5.8%
Community Services 7,553.1 7,901.0 8,728.9 14,654.1 9,429.7 15,381.5 9,628.3 198.6 2.1%
Corporate Revenues and Expenses 2,402.7 1,724.6 589.6 8,364.9 535.0 8,876.8 509.2 (25.9) (4.8%)
Departmental Total 28,603.7 30,479.7 30,771.8 52,423.7 32,227.3 55,898.0 34,228.1 2,000.8 6.2%
Central York Fire Services 10,225.0 10,496.4 11,188.1 11,188.1 11,188.1 11,755.3 11,755.3 567.2 5.1%
Library 3,767.7 3,843.1 3,843.1 3,843.1 3,843.1 3,868.1 3,868.1 25.0 0.7%
Total 42,596.4 44,819.1 45,803.0 67,454.9 47,258.5 71,521.4 49,851.5 2,593.0 5.5%
Assessment Growth 1,209.4 2.6%
Proposed Tax Increase 1,383.6 2.9%
Gross Net $ % Gross Net $ %
587.6 587.6 9.5 1.6% 597.2 597.2 9.7 1.6%
1,403.1 1,402.8 24.4 1.8% 1,428.1 1,427.8 25.0 1.8%
10,160.2 9,174.6 809.8 9.7% 10,559.4 9,555.2 380.6 4.1%
2,688.3 2,160.3 86.6 4.2% 2,849.7 2,334.7 174.5 8.1%
6,466.8 1,116.1 (1.2) (0.1%) 6,786.3 1,184.0 68.0 6.1%
12,230.0 11,106.4 528.1 5.0% 12,755.1 11,629.9 523.5 4.7%
15,982.7 10,208.3 580.0 6.0% 16,263.4 10,535.0 326.8 3.2%
8,828.4 707.3 198.1 38.9% 9,379.5 1,509.4 802.1 113.4%
58,347.1 36,463.3 2,235.2 6.5% 60,618.7 38,773.3 2,310.0 6.3%
12,200.1 12,200.1 444.8 3.8% 12,613.6 12,613.6 413.5 3.4%
3,896.1 3,896.1 28.0 0.7% 3,934.1 3,934.1 38.0 1.0%
74,443.3 52,559.5 2,708.0 5.4% 77,166.4 55,321.0 2,761.5 5.3%
Assessment Growth 1,204.7 2.4%1,178.6 2.2%
Proposed Tax Increase 1,503.3 2.9%1,582.9 2.9%
*Net forecast as of August 31, 2019
$000's
Net Actual Results 2019 Budget
Community Services
Corporate Revenues and Expenses
Total Departmental Budget
Office of the CAO
Library
$000's
Mayor & Council
Net Change
2020 Proposed
2021 Proposed 2022 Proposed
Net Change
Net Change
Central York Fire Services
Corporate Services
Finance
Planning & Development Services
Operational Services
Total Proposed Budget
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 15 of 18
Attachment #22020 TO 2022 Operating Budget Impacts
Converted and New Positions Included 2020, 2021 and 2022 Budgets
FTE Gross Net FTE Gross Net FTE Gross Net
Opening Full Time Equivalent (FTE)231 240 248
Corporate Services
2 252,000 252,000 1 111,800 111,800 1 111,800 111,800
Project Manager, PMO (Conversion)1 136,200 -
Parking/By-Law Officers (Conversion)2 163,000 8,500
Uplift of Part Time to Full Time Customer Service Rep 1 55,700 55,700
Human Resources Consultant 1 108,800 108,800
Legal Assisstant 1 74,300 74,300
Legal Acticling Student 1 90,000 90,000
Finance
1 119,800 119,800
Financial ERP Specialist 1 111,100 -
Procurement Analyst 1 90,900 90,900
Planning & Development Services
1 75,000 75,000
Operational Services
1 82,000 -
Flex Service Person (Conversion)1 81,300 15,900
Flex Service Person 1 81,300 81,300
Parks Operator 1 83,000 83,000
Community Services
Community Programmer 1 83,900 83,900
Facility Booking Administrator 1 68,200 68,200
1 100,900 -
Closing Full Time Equivalent (FTE)240 918,200 480,100 248 712,100 500,100 253 450,700 450,700
985
2020 2021 2022
Sport & Community Development Specialist (Conversion)
IT Strategic Plan Positions
Senior Financial Management Advisor
Administrative Assistant - Engineering Division
Water Meter/Backflow Administrator
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 16 of 18
Attachment #3
Financial Summary
Fcst* Budget
2017 2018 2019 2019 2020 2021 2022
Departmental:
Expenditures 48,921.5 54,541.9 54,418.3 52,423.7 55,898.0 58,347.1 60,618.7
Non-Tax Revenues (20,317.8) (24,062.2) (23,646.5) (20,196.4) (21,669.9) (21,883.9) (21,845.4)
Net Departmental 28,603.7 30,479.7 30,771.8 32,227.3 34,228.1 36,463.3 38,773.3
Fire Services 10,225.0 10,496.4 11,188.1 11,188.1 11,755.3 12,200.1 12,613.6
Library 3,767.7 3,843.1 3,843.1 3,843.1 3,868.1 3,896.1 3,934.1
Total Proposed Budget 42,596.4 44,819.1 45,803.0 47,258.5 49,851.5 52,559.5 55,321.0
Assessment Growth 1,209.4 1,204.7 1,178.6
Proposed Tax Increase 1,383.6 1,503.3 1,582.9
*Net forecast as of August 31, 2019
Net Budget Change Summary
FTE $000's FTE $000's FTE $000's
- 947.3 - 642.0 - 523.2
- 318.3 - 184.1 - 219.1
Rate stabilization draws/contributions - 291.6 - (333.8) - 208.9
- 192.5 - 130.1 - 191.5
- 86.6 - 88.7 - 98.3
- 81.4 - 35.7 - 29.5
Insurance premium increases - 55.2 - 60.8 - 66.8
- - - 100.0 - 56.0
- (495.3) - (61.7) - -
- (235.0) - (129.7) - (92.2)
- (208.7) - (129.6) - (105.9)
One time provincial modernization grant - (160.4) - 160.4 - -
- (83.4) - (67.2) - 103.9
- (42.8) - (18.3) - (6.3)
- 747.4 - 661.5 - 1,292.9
- 240.0 - 240.0 - -
- - - 175.0 - -
- 240.0 - 415.0 - -
Central York Fire Services - 567.2 - 444.8 - 413.5
New positions - Various 5.0 357.5 6.0 500.1 5.0 450.7
- 189.0 - 158.8 - 65.8
- 171.3 - 39.8 - 52.7
- 44.7 - 37.8 - 37.8
- 37.3 - 38.6 - 45.3
4.0 8.5 1.0 - - -
- (328.7) - (38.1) - (57.8)
- (181.7) - (115.9) - (129.2)
9.0 865.2 7.0 1,066.0 5.0 878.8
- 229.1 - 30.0 - -
- - 1.0 - - -
- 229.1 1.0 30.0 - -
- 436.3 - 460.6 - 539.8
- 75.0 - 75.0 - 50.0
- 511.3 - 535.6 - 589.8
9.0 2,593.0 8.0 2,708.0 5.0 2,761.5
Proposed Budget
2020 2021
Capital Operating Costs
Phase in of New Library Square Operating Budget
New HRIS Software Maintenance & Support
Sponsorship / advertising revenues
$000's Net Actual Results
Other savings / revenues
Lease revenues
Overhead support recoveries from water & building operations
2022
Base
Salary & Wages including COLA, step increases and other approved staffing actions
Inflationary impacts on various Town contracts
Penalty revenue increases
Multi-year budget contingency
Town Facility operating cost increases (utilities, heating, operating supplies)
Solid waste / recycling contract increases
Fleet and equipment operation
Maintaining Service Levels for Growth
New Positions - Various Conversions
Development driven revenue increases
Enhancements and Transformation
New Positions - Financial & Systems Specialist
IT Strategic Plan driven non staffing enhancements
Community partner delivered services
Community program revenue increases
Contract increases
Part time / contract increases
Solid waste / recycling contract increases
Fiscal Strategy
Reduce reliance on Supplementary Taxes
Total Net Budget Change
Cash to capital contribution to reserve
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 17 of 18
Attachment #4
7RZQRI$XURUD
'UDIW2SHUDWLQJ%XGJHWV
+,6725<2)$8525$7$;5$7(,1&5($6(6
4.3%
5.0%
1.8%
2.8%
3.8%
4.8%
3.4%
3.8%3.9%
1.8%
3.1%3.1%3.3%2.9%2.9%2.9%
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Council Term Average
Proposed
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R2
Page 18 of 18
Town of Aurora
General Committee Report No. CS19-025
Subject: Fence By-law Exemption Request – 203 St. John’s Sideroad West
Prepared by: Alexander Wray, Manager of Bylaw Services
Department: Corporate Services
Date: November 5, 2019
Recommendation
1. That Report No. CS19-025 be received; and
2. That an exemption to the Town’s Fence By-law No. 4753-05.P to permit a non-
compliant fence in the front and side yard at 203 St. John’s Sideroad West, be
refused; and
3. That an exemption to the Town’s Fence By-law No. 4753-05.P to permit the
non-compliant wrought iron gate with a height exceeding 2.0 metres, be
approved and the amending by-law be brought forward for enactment; and
4. That the registered property owner bring the property into compliance with
respect to the provisions in the Fence By-law No. 4753-05.P within 30 days.
Executive Summary
The purpose of this report is to update Council on the non-compliant fence and wrought
iron gate at 203 St. John’s Sideroad West.
• The pending sale of the home eliminates the resident’s grounds for an
exemption based on medical and privacy needs.
• If an exemption to the Town’s Fence By-law is granted for the fence, it is likely
to set a community precedent
• The wrought iron gate for the driveway entrance minimally exceeds the
maximum height requirements and therefore approval is recommended
Background
The subject property is a Single Family Residential dwelling situated in the Yonge Street
and St. John’s Sideroad neighbourhood. The current property owner is seeking relief
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R3
Page 1 of 5
November 5, 2019 Page 2 of 5 Report No. CS19-025
from the by-law regulations to maintain an existing front yard fence with a wrought iron
gate and side yard fence. The fence and gate exceed the permitted height of 2.0
meters for a fence on a Rural Residential Property. Additionally, the fence is
constructed of wood, which is a prohibited material for a front yard fence. The gate is
wrought iron which is a compliant material.
As a result of a complaint from a member of the community, Bylaw Services attended
the property and conducted an inspection of the recently constructed fence and gate on
or about August 13, 2018. During the inspection, Bylaw Services Officers identified the
fence and gate did not comply with the provisions set out in Fence Bylaw No. 4753-
05.P.
At the General Committee meeting on February 12, 2019, Council refused the fence
and gate exemption request for 203 St. John’s Sideroad West. Subsequently, at the
Council meeting on February 26, 2019, a representative from the property delegated to
Council which resulted in Council requesting Bylaw Services work with the property
owner towards a resolution.
Bylaw Services engaged the current property owner to reach a resolution that would
satisfy the needs of both the Town and the property owner. However, it has recently
come to the attention of Bylaw Services that the property is listed for sale, and as such
the request for a fence exemption to support the owners medical and privacy concerns
are no longer valid. Bylaw Services is recommending that the existing wrought Iron
Gate which abuts St. John’s Sideroad be exempted as the gate itself is constructed with
compliant material and only minimally exceeds the maximum height of 2.0 metres.
Analysis
The pending sale of the home eliminates the resident’s grounds for an exemption
based on medical and privacy needs.
The current homeowner requested during his delegation that a fence exemption be
considered due to medical and privacy reasons. Bylaw Services had been working with
the homeowner to reach a satisfactory resolution which included a landscaping buffer
along the fence edge. However staff was waiting on the submission of a survey to
confirm property lines and location of planting. Given that the house is expected to
change ownership, the requested reasoning for an exemption would no longer have
relevance.
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R3
Page 2 of 5
November 5, 2019 Page 3 of 5 Report No. CS19-025
If an exemption to the Town’s existing Fence By-law is granted, it is likely to set a
community precedent
Fencing is a common solution to address privacy, security, and aesthetics. An
exemption to the current Fence By-law would set a precedent within the community and
may permit other properties to go through the same process. By permitting the
exemption both current and future decisions may be viewed as subjective and would
strongly diminish the integrity of the Town’s Fence By-law 4753.05.P.
The wrought iron gate for the driveway entrance minimally exceeds the maximum
height requirements and therefore approval is recommended.
The wrought iron gate is a gateway feature for the driveway egress. The gate is
constructed of compliant material. The overall height of the gate exceeds the maximum
height of 2.0 metres. However the appearance of the gate is compatible and similar to
other features and properties in the neighbourhood.
Advisory Committee Review
N/A
Legal Considerations
The Town’s Fence By-law 4753.05.P sets out the requirements for fence height and
material of construction. If Council elects not to grant an exemption to the By-law
requirements, the property owner that caused the fence to be erected would be in breach
of the By-law. A person found to be in breach of the Fence By-law is subject to prosecution
and a fine under the Provincial Offences Act.
The Fence By-law does not have an exemption process and in order to grant an
exemption from the Fence By-law requirements Council would be required to pass a site-
specific by-law amendment. Such a by-law amendment could waive the application of the
provisions relating to height and materials for 203 St. John’s Sideroad West and establish
site-specific requirements to be applicable in this case, as directed by Council.
Financial Implications
The applicant may face financial implications associated with the recommended
removal of the fence.
General Committee Meeting Agenda
Tuesday, November 5, 2019
Item R3
Page 3 of 5
November 5, 2019 Page 4 of 5 Report No. CS19-025
Communications Considerations
N/A
Link to Strategic Plan
N/A
Alternative(s) to the Recommendation
1. Provide further direction.
2. Exempt the existing fence in the front and side yards.
Conclusions
For reasons outlined in this report staff are recommending the fence exemption be
refused, and the property owner comply with all provisions of the Town’s Fence By-Law
within 30 Days of this decision.
Attachments
N/A
Previous Reports
Report CS19-011 – Fence By-Law Exemption Request – 203 St John’s Sideroad West,
General Committee – February 12, 2019
Pre-submission Review
Agenda Management Team review on October 16, 2019
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Town of Aurora
General Committee Report No. FS19-037
Subject: Procurement Exemptions to Library Square Project
Prepared by: Anna Ruberto, Procurement Manager
Department: Finance
Date: November 5, 2019
Recommendation
1. That Report No. FS19-037 be received;
2. That an exemption to the Procurement By-law be approved to permit Colliers
Project Leaders, the project Architect and Planning/Landscape Architect,
including RAW Architects and the Planning Partnership, to participate on the
Evaluation Committees for the Library Square Project; and
3. That an exemption be approved to waive the requirement for liquidated
damages for the Library Square Project.
Executive Summary
The Community Services department has requested that Colliers Project Leaders
(“Colliers”), The Planning Partnership (TPP) and RAW Architects participate on the
Evaluation Committees for the Library Square Project and that the requirement for a
liquidated damages clause be waived on this project. Both these requests require
approval from Council.
• Colliers TPP and RAW Architects possess extensive industry knowledge and
experience
• Colliers TPP and RAW recommend not using a liquidated damages clause
Background
The Town’s Procurement By-law 6076-18, defines as consisting of Town staff only.
Within the Procurement By-law 6076-18, Section 3. Definitions 3.1 (aa) “Evaluation
Committee” is a component of the Request for Proposal process, where a committee of
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three or more staff, is established to conduct proposal evaluations, interviews, and
demonstrations, during proposal evaluations for goods, services, or construction.
Consequently, in order to permit an external party to be part of an evaluation committee,
the requirement to only have Town staff as part of the committee has to be waived by
Council.
The review of the Procurement By-law 2020 will include the review of the definition for
“Evaluation Committee”.
With respect to liquidated damages, Council passed a motion on February 24, 2015 that
mandated that liquidated damages clauses be included in all construction project
contracts, unless approval is obtained from Council not to include one and that staff
report to Council on the effectiveness of a liquidated damages clause. Later that year,
staff brought forward Closed Session Report No. LLS15-047, Effectiveness of
Liquidated Damages Clauses, which Council deferred to the August 25, 2015 open
session meeting. At this meeting, Council received the report for information. No further
direction was provided with respect to liquidated damages. As such, and in accordance
with the February 24, 2015 resolution, staff have been inserting such clauses on every
construction contract.
Analysis
Colliers Project Leaders, The Planning Partnership and RAW Architects possess
extensive industry knowledge and experience
The Library Square Project will be the Town’s largest procurement and project
undertaken by the Town. The Town has engaged Colliers to assist in the process and
provide their expertise in managing the project. As part of their service team, Colliers
brings a team of industry experts that have taken part in leading and managing projects
with a similar scope to Library Square. As the design consultant team, TPP and RAW
will be working closely with the General Contractor and need to have input into the
selection.
Following a review of the Town’s procurement process, it has been recommended that
Colliers Project Leaders, TPP and RAW Architects be permitted to be part of the
evaluation committees to evaluate any contractors to be hired by the Town to conduct
work on the Library Square Project. The Town’s Community Services department is in
support of this approach in order to ensure that the evaluation team involved on this
project is equipped with an appropriate level of relevant knowledge and experience.
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As per the Town’s process, any members of the evaluation committee will be required
to avoid any conflicts of interest and will be required to sign a statement attesting to
their impartiality in the evaluation prior to their involvement.
Colliers Project Leaders, TPP and RAW recommend not using a liquidated
damages clauses
As part of developing the terms of reference that will be applicable to the Library Square
project the matter of liquidated damages was discussed. Colliers and TPP/RAW has
suggested that a liquidated damages clause not be employed as part of the Library
Square project. Colliers recommends the utilization of contract documents through the
Canadian Construction Documents Committee (CCDC). The CCDC contract
documents are commonly used and accepted throughout the construction industry. The
CCDC contains clauses pertaining to all aspects of the construction process. It has
been developed and vetted by professionals in the construction industry.
As per recommendation from Colliers, the contract document that would be part of the
Library Square project would consist of CCDC terms and Supplementary Conditions.
With respect to recovery of damages caused by delay, the contract documents would
contain a clause that provides an ability for the Town to recover reasonable costs from
the contractor, incurred as a result of delays, provided such damages can be
demonstrated and are be shown to have been caused by the contractor. Colliers has
expressed the following with respect to liquidated damages clauses:
• A liquidated damages clause creates an adversarial relationship with the general
contractor from the initiation of the project. Colliers has found this not to be a
productive approach on such projects, as from the start of the project the
contractor is preparing back-up documentation to justify contractually why this
schedule milestone could not be met.
• If liquidated damages are to be assessed for delays, contractors also expect to
be rewarded, by way of financial incentives, if milestones can be achieved ahead
of schedule. If such bonuses are not introduced, it eliminates the motivation for
the contractor to do anything more than is expressly required by the contract
documents.
• It would be difficult to accurately ascertain the actual value of liquidated damages
to apply to this contract, especially with respect to the Square and Library work.
Such estimates involve an amount of speculation and assumptions which begin
to qualify the estimates as a penalty rather than an actual cost. The estimates
must not be overstated in order to be valid. However if not directly addressed in
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the contract, the Supplementary Condition clause permits the Town an ability to
recover the actual costs incurred by the Town, due to the contractor’s delay in
achieving the schedule
Advisory Committee Review
None
Legal Considerations
Council has mandated by resolution in 2015 that all Town construction projects include
a liquidated damages clause, which requirement can only be waived by Council. A
detailed report from Legal Services with respect to liquidates damages clause was
previously presented to Council in an open session on August 25, 2015 and is attached
to this report.
If the clause is not included as part of the Library Square contract documents, it cannot
be added later in the project. A liquidated damages clause is used to define the scope
of damage that the Town is estimated to suffer as a result of delays on a project. In
case of delays that are caused by a contractor and not approved by the Town, the Town
could demand payment of the predetermined amount for every day of delay. The Town
would generally be limited in recovery to the estimated amount set out in the contract.
If a liquidated damages clause is not part of the contract, the Town may still recover for
delay. The contract document that would be part of the Library Square project would
contain a standard clause that would allow for recovery of damages suffered by the
Town as a result of a delay. The difference in not having a liquidated damages clause is
that the amount of losses would not be a predetermined daily amount, but rather it
would be based on a reasonable amount of losses or damages that is demonstrated by
the Town, and shown to have been caused by the contractor. Consequently, without
having a predetermined estimate, when making a claim to recover delay damages, the
Town would have to show the actual losses suffered attributable to the contractor.
Financial Implications
None
General Committee Meeting Agenda
Tuesday, November 5, 2019
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Communications Considerations
None
Link to Strategic Plan
The development of Library Square supports the following strategic Plan goals and key
objectives:
Supporting an exceptional quality of life for all in its accomplishment in satisfying
requirements in the following key objectives within these goal statements:
•Invest in sustainable infrastructure
•Celebrating and promoting our culture
•Encourage an active and healthy lifestyle
•Strengthening the fabric of our community
Alternative(s) to the Recommendation
1.To not approve the request for an exemption to allow Colliers Project Leaders,
RAW Architects and The Planning Partnership to participate on Evaluation
Committee for the Library Square Project.
2.To not approve the request to waive the requirement for Liquidated Damages to be
included in the tender documents.
Conclusions
Town staff is recommending that Colliers Project Leaders, The Planning Partnership
and RAW Architects be permitted to be part of the evaluation committees that will be
involved in evaluating submissions from contractors for the work on the Library Square
Project. The members of the Colliers Project Leaders team working on this project
possess extensive industry experience including large construction projects and their
participation would be valuable in the evaluation process. Further, based on
recommendation from Colliers, TPP and RAW, staff are also asking that Council waive
the requirement for a liquidated damages clause on this project.
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Attachment #1
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Attachment #2
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Town of Aurora
General Committee Report No. PDS19-091
Subject: Amendments to Source Protection Plans and Assessment Reports
Prepared by: Katherine Bibby, Planner
Department: Planning and Development Services
Date: November 5, 2019
Recommendation
1. THAT Report No. PDS19-091 be received;
2. THAT Council endorse the proposed amendments as discussed herein to the
Lake Simcoe Couchiching-Black River and Toronto Region Assessment
Reports, and South Georgian Bay Lake Simcoe and Central Lake Ontario,
Toronto Region and Credit Valley Source Protection Plans; and,
3. THAT the Town Clerk circulate the Council Resolution to the Regional Clerk,
Chair of the South Georgian Bay Lake Simcoe Source Protection Committee,
and the Chair of the Credit Valley, Toronto Region and Central Lake Ontario
(CTC) Source Protection Committee.
Executive Summary
The purpose of this report is to request Council endorsement of the proposed changes
to the Lake Simcoe Couchiching-Black River and Toronto Region Assessment Reports,
and the South Georgian Bay Lake Simcoe and Central Lake Ontario, Toronto Region
and Credit Valley (CTC) Source Protection Plans, as required by regulations under the
Safe Drinking Water Act, 2002 and the Clean Water Act, 2006.
The proposed changes include:
• The Wellhead Protection Area in Aurora will be amended due to the addition of a
new Aurora Well (Well 7), as a result of the Yonge Street Aquifer (YSA) Well
Capacity Restoration Environmental Assessment Project.
• The Wellhead Protection Area will be amended due to the removal of a
Newmarket Well (Well 14).
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• Amendments to the Assessment Reports and Source Protection Plans.
• The Wellhead Protection Area amendments will be addressed during the Town’s
Official Plan Review.
Background
The Region’s Source Water Protection program protects drinking water
Source Water Protection is a key component of York Region’s multi-barrier approach to
ensure clean and safe drinking water. York Region is located within two Source
Protection Authorities as shown in Figure 1.
Assessment reports completed by the Source Protection Authorities identify:
• Vulnerable areas including wellhead protection areas, intake protection zones,
significant groundwater recharge areas and highly vulnerable aquifers.
• Potential threats to drinking water, ranked as low, moderate or significant.
Each of the Source Protection Authorities are located in a larger Source Protection
Region. Lake Simcoe Couchiching-Black River Source Protection Authority is in the
South Georgian Bay Lake Simcoe Source Protection Region, and Toronto Region
Source Protection Authority is in the Central Lake Ontario, Toronto Region and Credit
Valley (CTC) Source Protection Region.
Source Protection Plan policies require action by municipalities
The South Georgian Bay Lake Simcoe Source Protection Plan came into effect on July
1, 2015, and the Central Lake Ontario, Toronto Region and Credit Valley Source
Protection Plan came into effect on December 31, 2015. Both plans contain policies that
must be implemented by the Region and area municipalities to manage existing and
future threats in order to protect drinking water quality and quantity.
A new well in Aurora will upgrade groundwater well infrastructure in the Yonge
Street Aquifer area
The Region has developed a new groundwater supply well, Aurora Well 7. The well is
located in a deep interconnected groundwater aquifer referred to as the Yonge Street
Aquifer. The new well was developed as part of the Yonge Street Aquifer Well Capacity
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Restoration Project completed in accordance with the Municipal Class Environmental
Assessment process in 2017. The project’s purpose was to restore the full permitted
capacity of York Region’s wells, within the Yonge Street Aquifer, that has been lost due
to the aging of infrastructure.
The Safe Drinking Water Act, 2002 requires updates to the Assessment Reports and
Plans for new or expanded municipal drinking water systems prior to the well becoming
operational.
Analysis
The Wellhead Protection Area in Aurora will be amended due to the addition of a
new Aurora Well (Well 7), as a result of the Yonge Street Aquifer (YSA) Well
Capacity Restoration Environmental Assessment Project.
The new Aurora Well 7 is located at the site of existing Aurora Well 5, at the south-east
corner of St. John’s Sideroad and Old Yonge Street. Aurora Well 7 will be added to the
system and Wellhead Protection Area changes are required since changes to pumping
from the well site will occur. These changes require updates to the Source Protection
Plans and Assessment Reports.
Wellhead Protection Areas represents zones that may contribute water to the well. As
the aquifer in this area is interconnected, pumping from the new well also influences the
Wellhead Protection Areas for other wells. Wellhead Protection Areas have been
delineated for Aurora Well 7 with the use of numerical flow model following the Ministry
requirements outlined in the Technical Rules under the Clean Water Act, 2006.
The Town’s existing Wellhead Protection Areas (Schedule “L” of the Official Plan) are
shown in Figure 2. The updated Wellhead Protection Areas are shown in Figure 3 (see
hatched areas). The changes include:
• Lands added near south of Wellington Street East, between Bayview Avenue and
Leslie Street;
• Lands added at the northeast quadrant of Bloomington Road and Bathurst Street
continuing east along Bloomington Road; and
• A boundary change of the 2-5 Year Zone, located west of Yonge Street near
Murray Drive.
These areas will be subject to the Region’s screening process that evaluates if land
uses will pose risks to drinking water.
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The updated Wellhead Protection Areas will be included in the amended Assessment
Reports and Source Protection Plans.
The Wellhead Protection Area will be amended due to the removal of a
Newmarket Well (Well 14).
Newmarket Well 14 is no longer in use and will be removed from the system and
therefore, it will be removed from the Assessment Reports and Plans.
Amendments to the Assessment Reports and Source Protection Plans
The Region’s 2013 groundwater flow model was updated, and the results of the
analysis recommended changes to the Wellhead Protection Areas as mentioned above,
and a number of technical amendments. These changes included updates to: threat
enumeration, vulnerability scores, threats (chemical, pathogen and DNAPL), land use
data, and potential future conditions.
Despite the amendments to the Wellhead Protection Areas, no additional threats were
identified within the new areas. Due to the changes in vulnerability scores, four existing
fuel threats will be removed in Newmarket. No changes to the number of Risk
Management Plans (RMPs) are proposed, as the fuel threat sites have other drinking
water threats, such as chemical spills. Since no additional threats have been identified
as a result of the changes, no policy changes are recommended in the Source
Protection Plans as the existing policies adequately protect the new well in Aurora.
The Wellhead Protection Area updates will be addressed during the Town’s
Official Plan Review
The Town will be undertaking an Official Plan Review, which will include a review for
conformity with provincial and regional government legislation and policies, including the
Clean Water Act, 2006, and associated Source Protection Plan and Assessment
Reports. The amendments to the Wellhead Protection Areas will be updated as part of
the Official Plan Review.
Advisory Committee Review
Not applicable.
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Legal Considerations
Source Protection Plans and policies are a requirement under the Clean Water Act,
2006. The Act requires Council endorsement of any proposed changes by affected
upper and lower tier municipalities.
Financial Implications
None.
Communications Considerations
No communication is required to advise the general public of the amendment to the
Wellhead Protection Area in Aurora. This report recommends that the Town Clerk
circulate this report and Council Resolution to the Regional Clerk, Chair of the South
Georgian Bay Lake Simcoe Source Protection Committee, Chair of the Credit Valley,
Toronto Region and Central Lake Ontario Source Protection Committee.
Link to Strategic Plan
Source Protection Plans and policies are a requirement under the Clean Water Act,
2006. However, in implementing the policies of the Source Protection Plans through
regional and local Official Plans and Zoning By-laws, the Strategic Plan goal of
“Supporting Environmental Stewardship and Sustainability” can be implemented.
Alternative to the Recommendation
None.
Conclusions
The new drinking water source (Aurora Well 7) requires amendments to the
Assessment Reports and Source Protection Plans and as required by regulations under
the Safe Drinking Water Act, 2002 and the Clean Water Act, 2006.
The amended Plans will allow the Region, the Town of Aurora, and area municipalities
to continue to protect the drinking water sources and mitigate potential drinking water
quality threats.
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York Region’s Two Source Protection Authorities
Map created by the Town of Aurora Planning & Building Services Department, October 3, 2019. Base data provided by York Region & the Town of Aurora.FIGURE 1
General Committee Meeting Agenda
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!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!tutututututu tu tu tututu
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tututututututututututututurrr TOWN OF AURORA, OFFICIAL PLAN SCHEDULE “L” WELLHEAD PROTECTION AREASMap created by the Town of Aurora Planning and Development Services Department; October 4, 2019. Base data provided by York Region and Town of Aurora.FIGURE 2Municipal BoundaryHydro CorridorRailway!!!ORMCP Non Settlement Area BoundaryParcelOak Ridges Moraine Conservation Plan Area Subject to By-Law 4469-03.DtutuWellhead Protection AreasActive Wellhead100 Metre Zone0-2 Year Zone2-5 Year Zone5-10 Year Zone10-25 Year Zone/General Committee Meeting Agenda Tuesday, November 5, 2019 Item R5 Page 8 of 9
Comparison of Existing and Proposed Wellhead Protection Area
Map created by the Town of Aurora Planning & Building Services Department, October 4, 2019. Base data provided by York Region & the Town of Aurora.FIGURE 3
General Committee Meeting Agenda
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Notice of Motion Mayor Tom Mrakas
Date: November 5, 2019
To: Members of Council
From: Mayor Mrakas
Re: Development Charges Exemption
Whereas Goal #1 in the Town of Aurora’s Economic Development Strategic Plan is –
Targeting Growth Sectors and Attracting New Investment; and
Whereas Growing the economy through new investment is essential to sustaining long
term economic sustainability for the community; and
Whereas attracting Class A office development will help encourage employment and
related economic benefits for the Town of Aurora; and
Whereas the way in which municipalities treat non-residential development charges
may play a significant role in the attraction of industrial, commercial and institutional
development; and
Whereas a number of municipalities provide development charge exemptions for
particular types of non-residential development to address job creation and economic
growth in their municipality;
1. Now Therefore Be It Hereby Resolved That staff bring forward a by-law to amend
the Development Charges By-law to exempt The Town of Aurora’s portion of
Development Charges for “major office development” which is defined as a free
standing building with a minimum height of three floors and a minimum gross floor
area of 75,000 square feet; and
2. Be It Further Resolved That the ability to take advantage of the exemption would
begin at Council approval and end three years later; and
3. Be It Further Resolved That the total eligible gross floor area to be considered for
the exemption to be capped at 300,000 square feet.
General Committee Meeting Agenda
Tuesday, November 5, 2019
Notice of Motion (a)
Page 1 of 1
Public Release
November 4, 2019
Town of Aurora
Additional Items to
General Committee Meeting Agenda
Tuesday, November 5, 2019
7 p.m., Council Chambers
• Revised General Committee Meeting Agenda Index
• Delegation (a) Erin Cerenzia and Kim Clark, representing Neighbourhood
Network & Gazell and Company
Re: Item C1 – Memorandum from Mayor Mrakas; Re: Engaged Inclusive
Communities
• Delegation (b) Leslie Jennings, Resident
Re: Item R1 – PDS19-097 – Kitimat Crescent and Aurora Heights Public
School Alternative Solutions to Safety Concerns
• Delegation (c) Suzanne Lytle, Resident
Re: Item R1 – PDS19-097 – Kitimat Crescent and Aurora Heights Public
School Alternative Solutions to Safety Concerns
• Delegation (d) Amanda Dench, Resident
Re: Item R1 – PDS19-097 – Kitimat Crescent and Aurora Heights Public
School Alternative Solutions to Safety Concerns
• Notice of Motion (b) Mayor Mrakas
Re: By-law to Regulate Short-Term Rentals
Public Release
November 4, 2019
Town of Aurora
General Committee
Meeting Agenda (Revised)
Tuesday, November 5, 2019
7 p.m., Council Chambers
Councillor Gaertner in the Chair
1.Approval of the Agenda
2.Declarations of Pecuniary Interest and General Nature Thereof
3.Community Presentations
4.Delegations
(a)Erin Cerenzia and Kim Clark, representing Neighbourhood Network &
Gazell and Company
Re: Item C1 – Memorandum from Mayor Mrakas; Re: Engaged Inclusive
Communities
(Added Item)
(b)Leslie Jennings, Resident
Re: Item R1 – PDS19-097 – Kitimat Crescent and Aurora Heights Public
School Alternative Solutions to Safety Concerns
(Added Item)
(c)Suzanne Lytle, Resident
Re: Item R1 – PDS19-097 – Kitimat Crescent and Aurora Heights Public
School Alternative Solutions to Safety Concerns
(Added Item)
General Committee Meeting Agenda (Revised)
Tuesday, November 5, 2019 Page 2 of 5
(d) Amanda Dench, Resident
Re: Item R1 – PDS19-097 – Kitimat Crescent and Aurora Heights Public
School Alternative Solutions to Safety Concerns
(Added Item)
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda item, C1, be approved:
C1. Memorandum from Mayor Mrakas
Re: Engaged Inclusive Communities
Recommended:
1. That the memorandum regarding Engaged Inclusive Communities be
received for information.
6. Advisory Committee Meeting Minutes
Recommended:
That the following Advisory Committee Meeting Minutes item, A1 to A3, be
received:
A1. Finance Advisory Committee Meeting Minutes of September 25, 2019
Recommended:
1. That the Finance Advisory Committee meeting minutes of September 25,
2019, be received for information.
General Committee Meeting Agenda (Revised)
Tuesday, November 5, 2019 Page 3 of 5
A2. Accessibility Advisory Committee Meeting Minutes of October 2, 2019
Recommended:
1. That the Accessibility Advisory Committee meeting minutes of October 2,
2019, be received for information.
A3 . Governance Review Ad Hoc Committee Meeting Minutes of October 9,
2019
Recommended:
1. That the Governance Review Ad Hoc Committee meeting minutes of
October 9, 2019, be received for information.
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS19-097 – Kitimat Crescent and Aurora Heights Public School
Alternative Solutions to Safety Concerns
Recommended:
1. That Report No. PDS19-097 be received; and
2. That Parking By-law No. 4574-04.T be amended to prohibit parking at
any time on the south and east sides of Kitimat Crescent from a point
nine metres south of the beginning of the curb return to a point nine
metres east of the end of the curb return adjacent to 25 Kitimat Crescent.
R2. FS19-031 – 2020-22 Operating Budget
Presentation to be provided by Rachel Wainwright-van Kessel, Director of
Finance.
Recommended:
1. That Report No. FS19-031 be received; and
2. That the 2020, 2021, and 2022 draft Operating Budgets be referred to
Budget Committee for review at its scheduled meetings commencing on
November 18, 2019.
General Committee Meeting Agenda (Revised)
Tuesday, November 5, 2019 Page 4 of 5
R3. CS19-025 – Fence By-law Exemption Request – 203 St. John’s
Sideroad West
Recommended:
1. That Report No. CS19-025 be received; and
2. That an exemption to the Town’s Fence By-law No. 4753-05.P to permit
a non-compliant fence in the front and side yard at 203 St. John’s
Sideroad West, be refused; and
3. That an exemption to the Town’s Fence By-law No. 4753-05.P to permit
the non-compliant wrought iron gate with a height exceeding 2.0 metres,
be approved and the amending by-law be brought forward for enactment;
and
4. That the registered property owner bring the property into compliance
with respect to the provisions in the Fence By-law No. 4753-05.P within
30 days.
R4. FS19-037 – Procurement Exemptions to Library Square Project
Presentation to be provided by Les Camm, Senior Project Manager, Colliers
Project Leaders.
Recommended:
1. That Report No. FS19-037 be received; and
2. That an exemption to the Procurement By-law be approved to permit
Colliers Project Leaders, the project Architect and Planning/Landscape
Architect, including RAW Architects and the Planning Partnership, to
participate on the Evaluation Committees for the Library Square Project;
and
3. That an exemption be approved to waive the requirement for liquidated
damages for the Library Square Project.
General Committee Meeting Agenda (Revised)
Tuesday, November 5, 2019 Page 5 of 5
R5. PDS19-091 – Amendments to Source Protection Plans and Assessment
Reports
Recommended:
1. That Report No. PDS19-091 be received; and
2. That Council endorse the proposed amendments as discussed herein to the
Lake Simcoe Couchiching-Black River and Toronto Region Assessment
Reports, and South Georgian Bay Lake Simcoe and Central Lake Ontario,
Toronto Region and Credit Valley Source Protection Plans; and
3. That the Town Clerk circulate the Council Resolution to the Regional Clerk,
Chair of the South Georgian Bay Lake Simcoe Source Protection
Committee, and the Chair of the Credit Valley, Toronto Region and Central
Lake Ontario (CTC) Source Protection Committee.
8. Notices of Motion
(a) Mayor Mrakas
Re: Development Charges Exemption
(b) Mayor Mrakas
Re: By-law to Regulate Short-Term Rentals
(Added Item)
9. New Business
10. Closed Session
11. Adjournment
Delegation Request
This Delegation Request form and any written submissions or background information
for consideration by either Council or Committees of Council must be submitted to the
Clerk’s office by the following deadline:
9 a.m. One (1) Business Day Prior to the Requested Meeting Date
Council/Committee Meeting and Date:
Subject:
Name of Spokesperson:
Name of Group or Person(s) being Represented (if applicable):
Brief Summary of Issue or Purpose of Delegation:
Please complete the following:
Have you been in contact with a Town staff or
Council member regarding your matter of interest? Yes ☐ No ☐
If yes, with whom? Date:
☐I acknowledge that the Procedure By-law permits five (5) minutes for Delegations.
Legislative Services
905-727-3123
Clerks@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
General Committee Meeting - Nov. 5, 2019 7 PM
Diversity & Inclusion - Request for Project Support
Erin Cerenzia & Kim Clark
Magna's Neighbourhood Network & Gazell and Company
Presenting an exciting collaborative project led by Neighbourhood Network, regarding
Diversity and Inclusion in our communities and seeking Council's support and
commitment to the project.
4
Mayor Mrakas
Additional Items to General Committee Meeting Agenda
Tuesday, November 5, 2019
Delegation (a)
Page 1 of 1
Delegation Request
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Name of Spokesperson:
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Brief Summary of Issue or Purpose of Delegation:
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November 5, 2019
Item R1: PDS19-097 Kitimat Crescent and Aurora Heights PS A
Leslie Jennings
Most of Kitimat Crescent residents: petition against sidewalks previously submitted
To speak to safety issues and alternative solutions, particularly denouncing the idea of implementing sidewalks on all
of Kitimat which would lead to paving of greenspace, reducing parking, paving of front yards, all to satisfy parents who
choose to drive their children to school despite sidewalk routes from their homes. The residents of Kitimat previously
submitted a petition showing 36 of 40 homes opposed to installation of sidewalks, with two supporting, and two not
responding. Installation of sidewalks was considered in wholistic engineering joint study of staff, school reps and
parents, as reported to Council in February 2016. That report considered but did not recommend sidewalks.
✔
Mayor Mrakas, plus 3 councillors various
Additional Items to General Committee Meeting Agenda
Tuesday, November 5, 2019
Delegation (b)
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Additional Items to General Committee Meeting Agenda
Tuesday, November 5, 2019
Delegation (c)
Page 1 of 1
Delegation Request
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D.m.2QH ()%XVLQHVVDay Prior to the Requested Meeting Date
Council/Committee Meeting DQGDate:
Subject:
Name of Spokesperson:
Name of Group or Person(s) being Represented (if applicable):
Brief Summary of Issue or Purpose of Delegation:
Please complete the following:
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General Committee November 5, 2019
Kitimat Crescent and Aurora Heights Public School Alternative Solutions to Safety Concerns
Amanda Dench
Aurora Heights Public School Safety concerns
✔
Additional Items to General Committee Meeting Agenda
Tuesday, November 5, 2019
Delegation (d)
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Notice of Motion Mayor Tom Mrakas
Date: November 5, 2019
To: Members of Council
From: Mayor Mrakas
Re: By-law to Regulate Short-Term Rentals
Whereas Section 151 of the Municipal Act, 2001 authorizes a municipality to pass by-
laws for licensing, regulating and governing of any business wholly or partly carried on
within the municipality; and
Whereas Airbnb and short-term rental properties in residential areas have resulted in
nuisances such as excessive noises, and concerns about fire safety and the alleged
mischief conduct in many municipalities; and
Whereas a number of York Region municipalities such as Markham, Vaughan and
Richmond Hill have taken steps to regulate or ban the Airbnb rental businesses; and
Whereas The Town of Aurora currently has no by-law licensing or regulating Airbnb and
short-term rentals;
1.Now therefore Be It Hereby Resolved That staff be directed to examine the
feasibility of passing a by-law to licence, regulate and govern Airbnb and short-term
rental accommodations in the Town of Aurora, and to report back to Council.
Additional Items to General Committee Meeting Agenda
Tuesday, November 5, 2019
Notice of Motion (b)
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