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AGENDA - General Committee - 20180717
General Committee Meeting Agenda Tuesday, July 17, 2018 7 p.m. Council Chambers Aurora Town Hall Public Release July 10, 2018 Town of Aurora General Committee Meeting Agenda Tuesday, July 17, 2018 7 p.m., Council Chambers Councillor Abel in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Community Presentations (a) Nichole Campsall, Youth and Community Development Coordinator, and Julie Stephenson, Youth Programmer, Community Services Re: John West Memorial “Leaders of Tomorrow” Scholarship Award 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. General Committee Meeting Agenda Tuesday, July 17, 2018 Page 2 of 8 Recommended: That the following Consent Agenda Items, C1 to C3 inclusive, be approved: C1. CS18-018 – 2018 Municipal Election Update Recommended: 1. That Report No. CS18-018 be received for information. C2. FS18-008 – 2017 Year-End Budget Report – as at December 31, 2017 Recommended: 1. That Report No. FS18-008 be received for information. C3. Memorandum from Mayor Dawe Re: Recipients of the 2018 Town of Aurora Student Academic Achievement Awards Recommended: 1. That the memorandum regarding Recipients of the 2018 Town of Aurora Student Academic Achievement Awards be received for information. 6. Advisory Committee Meeting Minutes Recommended: That the Advisory Committee meeting minutes, Items A1 to A4 inclusive, be received and the recommendations carried by the Committees be approved: A1 . Heritage Advisory Committee Meeting Minutes of June 11, 2018 Recommended: 1. That the Heritage Advisory Committee meeting minutes of June 11, 2018, be received; and General Committee Meeting Agenda Tuesday, July 17, 2018 Page 3 of 8 1. HAC18-010 – Heritage Permit Application, 60 Fleury Street, File: NE-HCD-HPA-18-05 (a) That Heritage Permit Application NE-HCD-HPA-18-05 be approved to permit the construction of an expanded side gable and construction of a side dormer as shown on the submitted plans. 4. HAC18-011 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest, 29 Church Street (a) That the property located at 29 Church Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and (b) That future building elevations are subject to review by the Design Review Panel and approval of Planning Staff. A2 . Environmental Advisory Committee Meeting Minutes of June 14, 2018 Recommended: 1. That the Environmental Advisory Committee meeting minutes of June 14, 2018, be received; and New Business Motion No. 1 (a) That the Parks Department be directed to appoint a Co-op student specializing in invasive species in the 2019 calendar year. A3. Accessibility Advisory Committee Meeting Minutes of June 20, 2018 Recommended: 1. That the Accessibility Advisory Committee meeting minutes of June 20, 2018, be received for information. A4. Finance Advisory Committee Meeting Minutes of June 27, 2018 General Committee Meeting Agenda Tuesday, July 17, 2018 Page 4 of 8 Recommended: 1. That the Finance Advisory Committee meeting minutes of June 27, 2018, be received for information. 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. OPS18-018 – 100 Vandorf Sideroad – Hallmark Lands Community Park Recommended: 1. That Report No. OPS18-018 be received; and 2. That a senior artificial turf soccer field and a senior softball diamond be approved; and 3. That the total approved budget for Capital Project No. 73287 be increased to $4,000,000, representing an increase of $1,000,000 to be funded by $800,000 from the Park DC reserve and $200,000 from Capital Project No. 73198 – Field Renovation Norm Weller Park; and 4. That the sports field lighting component be removed from the scope of work for Capital Project No. 73198 – Field Renovation Norm Weller Park and its total approved budget be decreased by $200,000 to $150,000. R2. CS18-020 – Proposed Amendments to the Sign By-law Recommended: 1. That Report No. CS18-020 be received; and 2. That the proposed amendments to Sign By-law No. 5840-16, as outlined in this report be brought forward to a future Council meeting, for enactment. R3. CMS18-021 – Cultural Partners – Update Recommended: 1. That Report No. CMS18-021 be received; and General Committee Meeting Agenda Tuesday, July 17, 2018 Page 5 of 8 2. That the report from Interkom be received; and 3. That an action plan be prepared and presented to the new Council. R4. PDS18-074 – Aurora Economic Development Board – Working Group Update Recommended: 1. That Report No. PDS18-074 be received; and 2. That the Town establish and organize an Economic Development Corporation under the name “Aurora Economic Development Corporation”, or such other similar name that may be available (the “Corporation” or “AEDC”), and that the Mayor and Clerk be authorized to sign any and all documents and agreements to permit the establishment and organization of the Corporation; and 3. That the Corporation be designated as a “designated economic development corporation” pursuant to section 9 of O. Reg. 599/06 under the Municipal Act, 2001; and 4. That the Town nominate and authorize the Mayor to act as incorporator and the initial member of the Board of Directors (“AEDC Board”) and as a member of the AEDC; and 5. That the Town be authorized to subscribe for a membership interest in the Corporation and to acquire a membership interest in the Corporation and exercise any power as a member of the Corporation required to be exercised, and to thereafter exercise powers as a member of the Corporation; and 6. That the Aurora Economic Development Board be authorized to lead the process to recruit new AEDC Board members and recommend to Council candidates for appointment to the AEDC Board; and 7. That Capital Project No. 81022 – Economic Development Strategic Plan be approved; and 8. That a total budget of $100,000 be approved for Capital Project No. 81022 to be funded from the Economic Development Reserve Fund. General Committee Meeting Agenda Tuesday, July 17, 2018 Page 6 of 8 R5. CS18-019 – Lame Duck Council and Restricted Acts Recommended: 1. That Report No. CS18-019 be received; and 2. That a by-law delegating authority to the CAO be brought forward to the July 24, 2018 Council meeting. R6. FS18-020 – Summary of the Key Findings/Outcomes of Finance Advisory Committee’s Detailed Budget Reviews Recommended: 1. That Report No. FS18-020 be received for information. R7. PDS18-080 – Pedestrian Crossover Review – Various Locations Recommended: 1. That Report No. PDS18-080 be received; and 2. That this report satisfy Council’s conditional budget approval for Capital Project No. 34518 – Pedestrian Crossings as per 2014 DC study in the amount of $144,100; and 3. That a Level 2 Type C pedestrian crossover be installed on Henderson Drive at the west approach to the intersection of Tamarac Trail/Lee Gate with an estimated cost of $40,000 and the balance of $104,100 be returned to source; and 4. That Parking By-law No. 4574-04.T be amended to prohibit stopping at any time on both sides of Henderson Drive approximately 20 metres east and west of Tamarac Trail/Lee Gate. General Committee Meeting Agenda Tuesday, July 17, 2018 Page 7 of 8 R8. PDS18-083 – Application for Site Plan Approval Delmanor Aurora Inc. 14314 Yonge Street File Number: SP-2017-10 Related File Number: ZBA-2015-07 Recommended: 1. That Report No. PDS18-083 be received; and 2. That Site Plan Application File SP-2017-10 (Delmanor Aurora Inc.) to permit the construction of a five-storey (17.5m) Retirement Home be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. R9. PDS18-085 – Application for Site Plan Approval Time Development Group 4 Don Hillock Drive, Northeast corner of Leslie Street and Don Hillock Drive, Lot 1, Registered Plan 65M-3974 File Number: SP-2017-07 Recommended: 1. That Report No. PDS18-085 be received; and 2. That site plan application number SP-2017-07 (Time Development Group) to permit the development of the subject lands for a six-storey, 122-room hotel be approved; and 3. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. General Committee Meeting Agenda Tuesday, July 17, 2018 Page 8 of 8 R10. PDS18-086 – Applications for Draft Plan of Subdivision and Draft Plan of Condominium Dormer Hill Inc. 14029 Yonge Street Part of Lot 72 Concession 1 File Number: SUB-2017-01, CDM-2017-01 Related Files: OPA-2017-02, ZBA-2017-01, SP-2018-01 Recommended: 1. That Report No. PDS18-086 be received; and 2. That Application for Draft Plan of Subdivision SUB-2017-01 (Dormer Hill Inc.) be approved, subject to the conditions outlined in Schedule A of this report; and 3. That the Application for Draft Plan of Common Elements Condominium CDM-2017-01 (Dormer Hill Inc.) be approved, subject to the conditions outlined in Schedule B of this report; and 4. That a total of 27 units of water and sewage capacity be allocated to the Draft Plan of Subdivision; and 5. That the Mayor and Town Clerk be authorized to execute a Subdivision/ Condominium Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same. 8. Notices of Motion (a) Councillor Kim Re: Increased Provincial Funding for Public Libraries 9. New Business 10. Closed Session 11. Adjournment Town of Aurora General Committee Report No. CS18-018 Subject: 2018 Municipal Election Update Prepared by: Chad Curtis, Election Coordinator Department: Corporate Services Date: July 17, 2018 Recommendation 1. That Report No. CS18-018 be received for information. Executive Summary The Town of Aurora’s 2018 Municipal Election will be the first in the municipality’s history to offer Internet voting as a voting method to electors during the Advance Voting Period. This report provides further information regarding the roll-out plan for Internet voting and speaks to methods the Town will use to mitigate any security threats to the integrity of the election. •The roll-out of internet voting will involve a communication plan to ensure a smooth transition for Aurora electors. •Election system penetration testing by a third party service provider will be conducted to ensure the security of the internet voting system. •Aurora residents can still vote using a paper ballot at the Seniors’ Centre or at their assigned polling station on election day. Background The use of Internet voting, in conjunction with a paper ballot option, was approved by Council in April 2017. Since then, Town staff have been preparing to implement these two types of voting. The Town has contracted Dominion Voting Systems (DVS), a company founded in Toronto, in 2003. In 2014, the DVS Internet Voting System was used successfully in 23 municipalities across Ontario. DVS is the Town’s vendor for Internet voting as well as supplying and supporting the use of vote tabulators for the 2018 Municipal Election. General Committee Meeting Agenda Tuesday, July 17, 2018 Item C1 Page 1 of 10 July 17, 2018 Page 2 of 5 Report No. CS18-018 Analysis The roll-out of internet voting will involve a communication plan to ensure a smooth transition for Aurora electors. As Internet voting has never been used in Aurora, staff are sensitive of the need to manage the change with the Town’s electorate. This involves a communications plan to first inform the electorate of this new option, and then provide information as to what voters can expect closer to Election Day. The Communication Plan has been included as an attachment to this report. The Town will be implementing a two-step registration process for Aurora residents who want to vote using the Internet this October. Each elector will be sent a Voter Notification Card which will contain information on how to register for Internet voting, or where to go to vote with a paper ballot. To register for Internet voting, an elector must visit a secure website and enter personal information about themselves to verify that they are the person on the Town’s voters’ list. Following successful verification, electors will be sent a Personal Identification Number (PIN) to their personal email which they then must enter when prompted at the Internet voting website. After they have done this, they will be directed to an online ballot where they can cast their ballots for each race for which they are an elector. The two-step method is a key measure to ensure that PIN’s to vote do not end up in the wrong hands. Election System penetration testing by a third party service provider will be conducted to ensure the security of the internet voting system. Since 2006, DVS has delivered a fully integrated solution providing voting, management, auditing, and help desk services and reporting for its product. Their remote voting system is supported by a fully-redundant network and application architecture protecting against a single point of failure. Their system also integrates with their paper ballot tabulation channels which consolidates the results. Staff are also working with more than 10 Ontario municipalities who are contracted with DVS to audit the Internet voting system before the election. This audit is being completed by Digital Boundary Group of London, Ontario who will be conducting election system penetration testing of the DVS system on behalf of the Town of Aurora. The following provides an overview of what the penetration testing will entail: General Committee Meeting Agenda Tuesday, July 17, 2018 Item C1 Page 2 of 10 July 17, 2018 Page 3 of 5 Report No. CS18-018 • Digital Boundary Group uses databases such as SANS, Security Focus, and Common Vulnerabilities and Exposure (CVE) to determine how any discovered vulnerabilities can be exposed and exploited; • After conducting the testing, Digital Boundary Group will provide the Town with a report highlighting areas where the system may be weak. The report will be provided to Dominion and they will remedy any of the identified issues; • Digital Boundary Group will conduct a second election system penetration report, after DVS has had a chance to address the flaws of the first test, and provide a follow-up report; The Town of Aurora is taking other steps to ensure that the implementation of Internet voting is as smooth as possible, including; • Logic and Accuracy testing of the DVS system which will include mock elections; • The Town of Aurora has joined an Internet Voting Working Group with Markham, Newmarket, Ajax, and Pickering in an effort to ascertain best practices for the administration of an election using Internet voting. Aurora residents can still vote using a paper ballot at the Senior’s Centre or at their assigned polling station on election day. Very similar to recent, past elections, Aurora electors continue to have the opportunity to vote at a polling station, using a paper ballot. The following dates and times are when the Seniors Centre will be open for advanced voting; Saturday, October 13, 2018: 10:00 a.m. to 6:00 p.m. Sunday, October 14, 2018: 12:00 p.m. to 5:00 p.m. Monday, October 15, 2018: 4:00 p.m. to 8:00 p.m. Tuesday, October 16, 2018: 4:00 p.m. to 8:00 p.m. Wednesday, October 17, 2018: 4:00 p.m. to 8:00 p.m. On Election Day, electors can visit the polling location listed on their voter notification card to cast their ballot. The Town will have twenty polling stations and four special voting locations on Election day where paper ballots can be cast Advisory Committee Review General Committee Meeting Agenda Tuesday, July 17, 2018 Item C1 Page 3 of 10 July 17, 2018 Page 4 of 5 Report No. CS18-018 None Legal Considerations The 2018 Municipal Election is being conducted in accordance with the Municipal Elections Act, 1996. Financial Implications None Communications Considerations Communication of the new method of voting is important to the project. Elections and Communications staff will be working closely to ensure that when a voter notification card arrives in an elector’s mailbox, it is not the first time the person has heard of the new method of voting. Alternative(s) to the Recommendation 1. Council provides direction Conclusions Town staff are taking many steps to ensure a smooth roll-out of Internet voting, while working to provide the same paper ballot voting experience that has been traditional in Aurora. To mitigate security concerns around Internet voting, staff have contracted a vendor with experience conducting many Internet voting elections in Ontario, are performing an election system penetration test to identify system flaws, and are implementing a two-step registration process for electors wishing to use Internet voting. Further to this, electors will continue to have the same opportunity to use a paper ballot which has traditionally been afforded to them. Attachments Attachment 1 – Communication Plan General Committee Meeting Agenda Tuesday, July 17, 2018 Item C1 Page 4 of 10 General Committee Meeting Agenda Tuesday, July 17, 2018Item C1 Page 5 of 10 General Committee Meeting Agenda Tuesday, July 17, 2018Item C1 Page 6 of 10 General Committee Meeting Agenda Tuesday, July 17, 2018Item C1 Page 7 of 10 General Committee Meeting Agenda Tuesday, July 17, 2018Item C1 Page 8 of 10 General Committee Meeting Agenda Tuesday, July 17, 2018Item C1 Page 9 of 10 General Committee Meeting Agenda Tuesday, July 17, 2018Item C1 Page 10 of 10 Town of Aurora General Committee Report No. FS18-008 Subject: 2017 Year End Budget Report – as at December 31, 2017 Prepared by: Jason Gaertner, Manager, Financial Planning Services Department: Financial Services Date: July 17, 2018 Recommendation 1. That Report No. FS18-008 be received for information. Executive Summary This report presents the year-end financial performance of the Town’s tax levy and utility rate funded operations. In addition, this report provides information on the disposition of the Town’s tax funded operating surplus, as well as its rate funded operating surplus in accordance with the 2017 Surplus Control By-law 6037-17. • Tax levy funded operations budget ends the year with a surplus of $162,500 • Utility operations closes year in a $596,500 surplus position • All year end surpluses were transferred to reserves in accordance with the 2017 surplus control by-law • 2017 year end audit is now substantially complete Background The Town’s external audit is now substantially complete and the auditors have now presented their findings as well as the Town’s audited financial statements to audit committee on June 26, 2018 thus allowing Financial Services staff to finalize this report of the 2017 fiscal results for the Town. It should be noted that the audited financial statements are presented in a format consistent with the Public Sector Accounting Standards (PSAS), whereas this report is presented in a format consistent with the “traditional balanced municipal budget” approach. In the fall of 2017 the Town underwent a re-organization; the Town’s final 2017 financial performance results are presented along these new organizational lines for Council’s General Committee Meeting Agenda Tuesday, July 17, 2018 Item C2 Page 1 of 14 July 17, 2018 Page 2 of 11 Report No. FS18-008 review in Attachment 1. Analysis In December 2017, the Surplus Control By-law 6037-17 was passed. This by-law authorizes the CAO and Treasurer to allocate portions of a year-end surplus to specific reserve accounts, or to offset a year-end operating deficit through a draw from specific reserve accounts as part of the year-end accounting processes. This is done in an effort to separate a previous year’s budget variance from that of the upcoming year’s budget. Any surplus allocations are to be made according to a specific formula set out in the by- law and are to be reported back to Council. Tax levy funded operations ends the year with a surplus of $162,500 Actual total expenditures for 2017 were $62,494,800 which was 2.8 percent or $1,680,100 above the established budget of $60,814,700. Total 2017 revenues (including the $41,688,100 tax levy) were $62,657,300, which was 3.0 percent or $1,842,600 higher than the $60,814,700 budgeted for total revenue. These two variances result in the net $162,500 surplus. The 2017 approved operating budget provided for $60,814,700 of expenses, offset by various revenue sources. Before the offsetting overall surplus contribution to reserves of $162,500 has been applied, the following significant variances contributed to the year end results: Budget Variance Favourable / (Unfavourable) Engineering fees revenues 672,200 Various other development driven fees 90,700 Ice and other rentals 73,800 Condominium application fees (149,400) Fitness membership fees (116,500) Sub-total – unplanned revenues 570,800 Electricity – Town Facilities (237,000) Electricity – Streetlights (89,200) General Committee Meeting Agenda Tuesday, July 17, 2018 Item C2 Page 2 of 14 July 17, 2018 Page 3 of 11 Report No. FS18-008 Waste management (180,200) Snow management operating materials (160,500) Fleet vehicle supplies & fuel recoveries (151,800) Salary & benefits 247,500 Other facility operating material & supplies 154,600 Software annual maintenance 100,000 All other net operating shortfalls (91,700) 2017 Operating Surplus $ 162,500 Overall, the Town’s municipal operations closed the fiscal year in a surplus position of $162,500. This surplus was attributable to favorable variances arising from development as well as other uncontrollable revenue sources. The total development driven revenues recognized in 2017 were lower than those in 2016, but concluded the year stronger than what was anticipated. In general, salary and benefits requirements came in under their established budgets by a total of $397,500. Of this amount, $150,000 in savings relating to vacant position gapping was projected within the approved budget taking the form of a credit that was applied to the budget. Upon application of this credit, the net salary savings recognized by the Town was $247,500. The Town made considerable progress in addressing its electricity funding pressures. In 2017, the Town completed its conversion of the majority of its streetlights to LED and was successful in recognizing the majority of its anticipated energy consumptions savings by year end. In addition, the Town has completed and/or is planning the conversion of multiple parks and facility lighting to LED whose associated energy savings will become more pronounced in the town’s 2018 electricity costs. Staff have strong confidence in the street lighting electricity cost budget for 2018. Rising contract unit costs and demand for those contracted services contributed to the 2017 operating budget short-falls experienced by waste, snow and fleet management services. Many of the variance items noted in the table above are generally not directly controllable by the Town and are difficult to budget for. As a consequence, these items have an ability to become significant contributors to the budget variances experienced at year end. General Committee Meeting Agenda Tuesday, July 17, 2018 Item C2 Page 3 of 14 July 17, 2018 Page 4 of 11 Report No. FS18-008 CAO and Council The Council and CAO budgets ended 2017 with a $194,100 (10.8 percent) favourable variance on a net operating budget of $1,798,600. This variance was the result of employee departures in Corporate Communications and some contract & consultant savings. Corporate Services Corporate Services ended the fiscal year with a $315,800 (4.5 percent) favorable variance on a net operating budget of $7,022,500. This variance is mostly attributable to temporary position vacancies, as well as, software maintenance and insurance deductible savings. Financial Services Financial Services ended the year with a $68,800 (5.0 percent) favourable variance on a net operating budget of $1,371,700 due to development driven higher than anticipated administrative revenues (property tax ownership changes, water account ownership change administration fees and tax certificates). Fire Services Central York Fire Services (CYFS) experienced a deficit of $103,900 from a total approved operating budget of $24,671,500 mostly attributable to larger than anticipated vehicle repairs and maintenance. Aurora’s share of this budget and resultant deficit was $10,016,600 and $42,200, respectively. This noted CYFS deficit was offset by a contribution from the shared CYFS Reserve, leaving the Town’s portion as budgeted. Operational Services Operational Services excluding water, wastewater & stormwater services ended 2017 with a $722,700 (7.8 percent) unfavourable variance on a net operating budget of $9,268,700. This deficit had multiple service line contributors which included road network operations, as well as fleet management. These deficits were partially offset by a surplus in parks operations resulting from various contract savings. Operational Services’ salaries and wages are split between tax levy and rate (water, wastewater & storm water services) funded programs. In any given year, the extent of operational service staff support of tax levy or rate funded programs is difficult to predict; consequently, some variability in this regard is not unusual. Overall the department’s salaries and benefits for tax supported programs finished the year under their established budgets by $48,400. Within this variance, a salary short-fall relating to tax levy funded road network programs of $137,700 was experienced being attributable General Committee Meeting Agenda Tuesday, July 17, 2018 Item C2 Page 4 of 14 July 17, 2018 Page 5 of 11 Report No. FS18-008 to staff providing more support than planned toward these programs versus rate funded programs. This short-fall was offset by salary savings arising from other tax levy funded operational service programs. In addition to the salary pressures noted above, the other key contributor to the road network operations year end deficit was streetlight electricity costs. Through the completion of its conversion of the majority of its streetlights to LED, the Town was able to recognize most of its intended energy savings over the latter half of 2017. A full twelve months worth of associated savings will be recognized in 2018. Furthermore, the 2018 streetlight electricity budget was right sized in order to reflect the ongoing post LED funding need. The key contributors to the deficits recognized in fleet and snow management services relate to greater than anticipated operating material / supply costs. Increased 3rd party fleet repair costs also contributed to the funding short-fall experienced in fleet management services. The unfavourable variance in waste management services was driven by larger than planned waste removal demand. Community Services Community Services closed the year with an $85,600 (1.1 percent) unfavourable variance on a net operating budget of $7,467,400. The key contributors to this variance were lower than planned fitness and camp membership fees and an unfavorable variance arising from the operation of the town’s facilities. These unfavourable variances were partially offset by a favourable variance arsing from stronger than expected ice rental and other rental revenues. A larger than anticipated electricity cost for the operation of the town’s facilities was a major component of the facility management reported deficit. Through its ongoing conversion of facility lighting systems to LED and its strategy of replacing less energy efficient equipment and machinery with more efficient models as opportunities arise, the Town will begin recognizing further electricity savings in 2018 and into future years. This noted unfavourable electricity variance was partially offset by savings from operating materials and other building supplies. Planning & Development Services The Planning & Development Services department ended the year with a surplus of $816,400. The key contributing factor to this favourable variance was heathier than expected development driven revenue such as engineering fees for lot grading, subdivisions and site plans. These surplus revenues were partially offset by lower General Committee Meeting Agenda Tuesday, July 17, 2018 Item C2 Page 5 of 14 July 17, 2018 Page 6 of 11 Report No. FS18-008 than anticipated revenues relating to condominium development. It should be noted that the majority of these revenues arise at the ‘front end’ of a development; consequently, as the Town has almost reached its build out capacity, these revenues can be expected to continue to decline in future years. Not included in this variance is Building Services’ surplus of $655,100, as it is a self- funded function as per provincial legislation. Consequently, if it is unable to recognize sufficient revenues to offset its expenses in a given fiscal year, it will draw from its dedicated reserve in order to balance its operating budget. If it recognizes excess revenues, these revenues are utilized to replenish its reserve. This year’s surplus results from greater than planned development driven revenues being recognized. As the majority of Building Services’ revenues arise more towards the ‘back end’ of a development, these associated revenues are expected to continue to be strong into the short term as development initiated earlier through Planning & Development services runs its course to completion. Corporate Revenues & Expenses Corporate Revenues and Expenses ended 2017 with a $290,600 (6.0 percent) unfavourable variance on a net operating budget of $4,811,000. The primary driver of this noted variance was staff’s decision to not proceed with the planned approved draw of $437,000 from the rate stabilization reserve as it was determined that there was sufficient room within existing available funding levels. Had staff proceeded with this planned draw, the Town’s year end surplus would have been $599,500 which as per the town’s surplus control bylaw would have been transferred back to this same reserve. The original planned draw from this reserve related to the town’s phase-in of multiple large pressures that were experienced in 2017. Other contributors to this variance include larger than anticipated tax account write-offs offset by an increase in penalties on unpaid property taxes. Also included in this variance is a supplementary tax revenue surplus of $133,600 which fully offsets an equivalent value tax levy shortfall. This surplus relates to planned 2017 assessment growth arising later than originally anticipated and consequently being reflected in the budget as a supplementary tax revenue rather than a formal tax levy revenue. Aurora Public Library Contribution The Aurora Public Library experienced a surplus of $172,200 from a total approved net operating budget of $3,767,700 mostly attributable to salary savings. This net operating budget is equivalent to the Town’s 2017 contribution to the Aurora Library Board. This General Committee Meeting Agenda Tuesday, July 17, 2018 Item C2 Page 6 of 14 July 17, 2018 Page 7 of 11 Report No. FS18-008 noted surplus was contributed to the Library Board’s general capital reserve, leaving the Town’s planned contribution as budgeted. Total Tax Levy The Town collected a total of $41,688,100 in tax levy revenue, excluding supplementary tax revenues, which was $133,600 less than what was budgeted. These lower than anticipated revenues relate to the Town’s overestimate of its 2017 growth in its tax assessment base; the budget anticipated an assessment growth of 4.10% while the final assessed growth for 2017 was 3.35%. In an effort to achieve an approved operating budget for the upcoming year prior to the year commencing, the Town must estimate its tax assessment base growth for the upcoming year as the final figure is not yet available at the time of budget’s creation. These additional funds were utilized to fund the delivery of growth related Town services in 2017. This shortfall was offset fully by an equal value supplementary tax revenue surplus. Operating Summary Overall, the Town of Aurora general municipal operations ended the year with a surplus of $162,500 with no noticeable adverse impacts to service levels. Under the guidelines as presented in the Surplus/Deficit Control By-law, the CAO and Treasurer have approved a contribution of this equivalent amount to the town’s rate stabilization reserve. The final net tax levy funded operations results can be found in Attachment 1. Utility operations closes year in a $596,500 surplus position Staff continue to strive to better match revenues with expenses and to eliminate the historic reliance upon contributions from reserves in order to balance these programs and to ensure the sufficient replenishment of the underground infrastructure rehabilitation and replacement reserves. In addition, the annual contribution to underground infrastructure reserves has been responsibly increased each fiscal year. Staff have made progress in this regard, but more effort is required. As part of the 2018 operating budget approved by Council, staff significantly re-aligned and adjusted the budgets for the rate funded programs with the above noted objectives in mind. In addition, staff will continue its review of these budgets and expect to make further refinements to future budgets. The net budget variance for retail revenues less wholesale costs finished the year in an unfavourable position of $609,300 attributable to lower than expected water and General Committee Meeting Agenda Tuesday, July 17, 2018 Item C2 Page 7 of 14 July 17, 2018 Page 8 of 11 Report No. FS18-008 wastewater revenues, as well as, higher sewage discharge fees than planned. The lower retail revenues were the result of a decreased demand for water as a result of the wetter and cooler summer season experienced in 2017. The funding shortfall arising from sewer discharge fees is due to an insufficient budget being established at the beginning of the year in this regard. This budget has been right-sized as part of the approved 2018 rate budget. The above noted unfavourable variance was fully offset by a favourable variance arising from other operating costs of $1,205,700 (15.2%). This favourable variance is attributable to delays in some significant planned maintenance projects in each of the water programs, a reduced number of emergency repairs being required (i.e. burst water mains) offset partially by a greater proportion than planned of staff’s time spent on rate funded versus tax levy funded services. The noted delays in some significant planned maintenance projects is considered to be a one-time anomaly of which staff will undertake a detailed review of its contributing causes with a mindset of avoiding similar delays in the future. The overall rate funded utility program experienced a surplus of $596,500 which will be allocated to the appropriate rate reserves. The Water and Sewer Budget Summary can be found in Attachment 2. Advisory Committee Review Not applicable. Legal Considerations None. Financial Implications There are no other immediate financial implications arising from this report. Council fulfills its role, in part, by receiving and reviewing this financial status report on the operations of the municipality relative to the approved budget. General Committee Meeting Agenda Tuesday, July 17, 2018 Item C2 Page 8 of 14 July 17, 2018 Page 9 of 11 Report No. FS18-008 The audited PSAB basis financial statements for 2017 as currently drafted reflect an operating surplus of $5,801,000. This amount reconciles to the internal report cumulative total general operating and water & wastewater program budget surplus of $759,000 as follows: Tax levy supported budget surplus Rate supported budget surplus Traditional Balanced Consolidated Budget Surplus 162,500 596,500 $759,000 Add Back: Debt principal repaid included 517,300 Add: Recognized Deferred Revenue–DCs, CIL, Fed. Gas Tax 5,108,700 Add: Transfers to/from reserves 13,052,600 Add: Capital assets assumed through development Add: Gain on disposal of capital assets and land Add: Investment income allocated directly to reserves Add: Other revenues allocated directly to capital projects 863,100 603,700 698,700 608,500 Deduct: Amortization of capital assets (14,728,000) Deduct: Loss on disposal of capital assets and land Deduct: Net capitalization of assets adjustment (789,000) (1,222,100) Net all other PSAB adjustments 328,500 PSAB 2017 “Annual Surplus”: Audited (Draft) $5,801,000 Communications Considerations This report will be made available on the Town’s website in the Budget and Financial Information pages. Link to Strategic Plan The 2017 Final Budget Report provides an update on the surplus/deficit of the corporation and outlines the strategy for managing the identified surplus/deficit. Outlining and understanding the Town’s financial results contributes to achieving the General Committee Meeting Agenda Tuesday, July 17, 2018 Item C2 Page 9 of 14 July 17, 2018 Page 10 of 11 Report No. FS18-008 Strategic Plan guiding principle of “Leadership in Corporate Management” and improves transparency and accountability to the community. Alternative(s) to the Recommendation Not applicable; this report is for information only. Conclusions The general operating results show a year-end surplus of $162,500 arising primarily from larger than anticipated development driven revenues such as engineering fees for lot grading, subdivisions and site plans. These revenue surpluses have been partially offset by larger than planned electricity, operating material and contract costs. The net Water & Wastewater Program Budget results reflect an overall surplus of $596,500. The above noted year end surpluses were then adjusted by transfers from/to reserves in accordance with the 2017 surplus control by-law as follows: Transfer TO Rate Stabilization reserve fund $ 162,500 Transfer FROM Waste water reserve fund (892,500) Transfer TO Water reserve fund 1,400,500 Transfer TO Storm reserve fund 88,500 $ 759,000 Attachments Attachment #1 – Operating Budget Summary Report Attachment #2 – Water Budget Summary Report Previous Reports None Pre-submission Review Agenda Management Team review on June 28, 2018 General Committee Meeting Agenda Tuesday, July 17, 2018 Item C2 Page 10 of 14 General Committee Meeting Agenda Tuesday, July 17, 2018Item C2 Page 11 of 14 General Committee Meeting Agenda Tuesday, July 17, 2018Item C2 Page 12 of 14 General Committee Meeting Agenda Tuesday, July 17, 2018Item C2 Page 13 of 14 General Committee Meeting Agenda Tuesday, July 17, 2018Item C2 Page 14 of 14 Memorandum Date: July 17, 2018 To: Members of Council From: Mayor Geoffrey Dawe Re: Recipients of the 2018 Town of Aurora Student Academic Achievement Awards Recommendation That Council: Receive the correspondence for information The following are recipients of the 2018 Town of Aurora Student Academic Achievement Awards: Aurora High School Angela Horyacheva and Michael Zheng Cardinal Carter Catholic High School Kelly Hanna and Behnoud Hosseinian Dr. G. W. Williams Secondary School Sophia and Paraskevopoulos and Charlotte Reeves École Secondaire catholique Renaissance Chloé Lagacé and Stéphane Arcand St. Maximilian Kolbe Catholic High School Peter Chimienti and Breanna DeFreitas Town of Aurora Office of the Mayor General Committee Meeting Agenda Tuesday, July 17, 2018 Item C3 Page 1 of 1 Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Monday, June 11, 2018 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner (Chair), Councillor Jeff Thom (Vice Chair, arrived at 7:17 p.m.), Bob McRoberts (Honorary Member), Neil Asselin, Barry Bridgeford, James Hoyes, John Kazilis, Martin Paivio, and Ken Turriff Members Absent: None Other Attendees: Councillor Tom Mrakas, Marco Ramunno, Director of Planning and Development Services, and Ishita Soneji, Council/Committee Secretary The Chair called the meeting to order at 7:02 p.m. 1. Approval of the Agenda Moved by Neil Asselin Seconded by John Kazilis That the agenda as circulated by Legislative Services, with the following additions, be approved: • Delegation (a) Delegation (a) – Ryan Panet, Re: Item 1 – HAC18-010 – Heritage Permit Application, 60 Fleury Street, File: NE-HCD-HPA-18-05 • Item 4 – HAC18-011 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest, 29 Church Street • Item 5 – General Committee Report No. PDS18-069 – Renovation of the Aurora Armoury – 89 Mosley Street On a two-thirds vote the motion Carried General Committee Meeting Agenda Tuesday, July 17, 2018 Item A1 Page 1 of 6 Heritage Advisory Committee Meeting Minutes Monday, June 11, 2018 Page 2 of 6 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes Heritage Advisory Committee Meeting Minutes of May 14, 2018 Moved by Bob McRoberts Seconded by Neil Asselin That the Heritage Advisory Committee meeting minutes of May 14, 2018, be received, with the correction to clause 1(a) of the New Business motion as shown below: 1. That the Heritage Advisory Committee recommend to Council: (a) That the Evaluation Working Group provide an objective evaluation on each of the following properties: (i) 136 Wellington Street East; "Railroad Hotel"; and (ii) 124 Wellington Street East; "Baldwin’s Restaurant Carried as amended 4. Delegations (a) Ryan Panet, Resident Re: Item 1 – HAC18-010 – Heritage Permit Application, 60 Fleury Street, File NE-HCD-HPA-18-05 Mr. Panet provided a brief overview of the application, including the background, context and details of the proposed construction. Moved by Martin Paivio Seconded by Barry Bridgeford That the comments of the delegation be received and referred to Item 1. Carried General Committee Meeting Agenda Tuesday, July 17, 2018 Item A1 Page 2 of 6 Heritage Advisory Committee Meeting Minutes Monday, June 11, 2018 Page 3 of 6 5. Matters for Consideration 1. HAC18-010 – Heritage Permit Application, 60 Fleury Street, File: NE-HCD-HPA-18-05 Staff provided background and brief overview of the report. The Committee was in agreement with the proposed staff recommendations. Moved by Ken Turriff Seconded by John Kazilis 1. That Report No. HAC18-010 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That Heritage Permit Application NE-HCD-HPA-18-05 be approved to permit the construction of an expanded side gable and construction of a side dormer as shown on the submitted plans. Carried 2. Memorandum from Manager of Parks and Fleet Re: Tree Removal Permit Application – 61 Spruce Street Staff provided background and a brief overview of the memorandum. The Committee discussed the merits of the tree permit application, including arborist comments, condition of the tree, alternate means of maintaining the tree, and requested more information on the Town’s liability and details on the lifespan of the subject tree. Main motion Moved by Bob McRoberts Seconded by James Hoyes 1. That the memorandum regarding Tree Removal Permit Application for 61 Spruce Street be received; and 2. That the Heritage Advisory Committee provide comment with respect the proposed Tree Removal Permit Application for 61 Spruce Street; and 3. That the Heritage Advisory Committee provide direction to Council. General Committee Meeting Agenda Tuesday, July 17, 2018 Item A1 Page 3 of 6 Heritage Advisory Committee Meeting Minutes Monday, June 11, 2018 Page 4 of 6 Motion to refer Moved by Neil Asselin Seconded by Barry Bridgeford That the memorandum regarding Tree Removal Permit Application for 61 Spruce Street be referred to staff for further information on the Town’s liability and details on the lifespan of the subject tree. Motion to refer Carried 6. Informational Items 3. Extract from Council Meeting of May 8, 2018 Re: Heritage Advisory Committee Meeting Minutes of April 9, 2018 and Summary of Committee Recommendations Report No. 2018-05 Moved by Councillor Thom Seconded by Bob McRoberts 1. That the Extract from Council meeting of May 8, 2018, regarding the Heritage Advisory Committee Meeting Minutes of April 9, 2018, and Summary of Committee Recommendations Report No. 2018-05 be received for information. Carried 4. HAC18-011 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest, 29 Church Street Staff provided background and brief overview of the report. The Committee and staff discussed about the parameters of the heritage building evaluation, including the community context score, and the review process of possible future construction and building permits. Moved by Neil Asselin Seconded by Barry Bridgeford 1. That Report No. HAC18-011 be received; and General Committee Meeting Agenda Tuesday, July 17, 2018 Item A1 Page 4 of 6 Heritage Advisory Committee Meeting Minutes Monday, June 11, 2018 Page 5 of 6 2. That the Heritage advisory Committee recommend to Council: (a) That the property located at 29 Church Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and (b) That future building elevations are subject to review by the Design Review Panel and approval of Planning Staff. Carried 5. General Committee Report No. PDS18-069 – Renovation of The Aurora Armoury – 89 Mosley Street Staff provided a brief overview of the report. The Committee and staff discussed about the secondary school partnership with Niagara College, availability of space for public use, contribution to the Town’s Public Art Reserve Fund, and the renaming of the commemoration plaque. Moved by Councillor Thom Seconded by Neil Asselin 1. That General Committee Report No. PDS18-069 be received for information. Carried 7. New Business The Chair inquired about the pending list for the Committee, and staff agreed to provide an update. The Committee inquired about future meetings and the process of decision on future applications to the Committee during the election hiatus, and staff agreed to provide an update. The Committee inquired about the pending heritage evaluations, and staff provided a response. General Committee Meeting Agenda Tuesday, July 17, 2018 Item A1 Page 5 of 6 Heritage Advisory Committee Meeting Minutes Monday, June 11, 2018 Page 6 of 6 The Committee expressed concerns regarding ongoing construction at the Aurora United Church, and staff provided clarification and noted that the final Site Plan Application will be brought to the General Committee meeting of June 19, 2018. The Committee expressed concern regarding the demolition of property on Edward Street, and staff agreed to investigate the matter. 8. Adjournment Moved by James Hoyes Seconded by Martin Paivio That the meeting be adjourned at 8:36 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. General Committee Meeting Agenda Tuesday, July 17, 2018 Item A1 Page 6 of 6 Town of Aurora Environmental Advisory Committee Meeting Minutes Date: Thursday, June 14, 2018 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Paul Pirri (Chair), Councillor Tom Mrakas (Vice Chair), Irene Clement, Jennifer Sault, Sara Varty, and Nancee Webb Member(s) Absent: Larry Fedec, Kristina Zeromskiene, and Melville James Other Attendees: Christina Nagy-Oh, Program Manager, Environmental Initiatives, and Ishita Soneji, Council/Committee Secretary The Chair called the meeting to order at 7:05 p.m. 1. Approval of the Agenda Moved by Councillor Mrakas Seconded by Irene Clement That the agenda as circulated by Legislative Services, be approved: Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes Environmental Advisory Committee Meeting Minutes of February 1, 2018 General Committee Meeting Agenda Tuesday, July 17, 2018 Item A2 Page 1 of 5 Environmental Advisory Committee Meeting Minutes Thursday, June 14, 2018 Page 2 of 5 Moved by Nancee Webb Seconded by Sara Varty That the Environmental Advisory Committee meeting minutes of February 1, 2018, be received for information. Carried 4. Delegations (a) Mark Bassingthwaite, Cole Engineering Group Ltd. Re: Aurora Wildlife Park Design Status Mr. Bassingthwaite presented an overview of the Aurora Wildlife Park Design including a brief history of the project and the study area, changes made to the project over time, and details of the current masterplan including refined wetland grading, trail alignment and watercourse crossings. He further provided an overview of the project challenges and milestones, next steps regarding the trail construction and wetlands detailed design, and further clarifications on the project. Moved by Jennifer Sault Seconded by Sara Varty That the comments of the delegation be received for information. Carried 5. Matters for Consideration 1. Memorandum from Program Manager, Environmental Initiatives Re: Environmental Advisory Committee (EAC) Terms of Reference Staff provided a brief overview of the memorandum. The Committee and staff discussed and suggested revisions to the terms of reference including the possibility of creating sub-committees for selected prioritized projects, establishing priorities to achieve over the term, and means of tracking project deadlines effectively. The Committee further emphasized the need for communication from staff, which allows the Committee to provide comment on planning projects where necessary. General Committee Meeting Agenda Tuesday, July 17, 2018 Item A2 Page 2 of 5 Environmental Advisory Committee Meeting Minutes Thursday, June 14, 2018 Page 3 of 5 Moved by Irene Clement Seconded by Nancee Webb 1. That the memorandum regarding Environmental Advisory Committee (EAC) Terms of Reference be received; and 2. That the comments provided by Committee be referred to staff for consideration and action as appropriate. Carried 6. Informational Items 2. EAC18-001 – Feasibility of the Containment or Removal of Phragmites Staff provided a brief overview of the report. The Committee and staff discussed the need for an invasive species program and staff initiated efforts to mitigate invasive species, and the parameters of implementing targeted approaches for public awareness and outreach. Moved by Jennifer Sault Seconded by Sara Varty 1. That Report No. EAC18-001 be received for information. Carried 3. Memorandum from Program Manager, Environmental Initiatives Re: Corporate Environmental Action Plan (CEAP) Progress Report 2017 Staff provided a brief overview and noted that the Corporate Environmental Action Plan Progress Report will be distributed to all Members of Council. Moved by Irene Clement Seconded by Councillor Mrakas 1. That the memorandum regarding Corporate Environmental Action Plan (CEAP) Progress Report 2017 be received for information. Carried General Committee Meeting Agenda Tuesday, July 17, 2018 Item A2 Page 3 of 5 Environmental Advisory Committee Meeting Minutes Thursday, June 14, 2018 Page 4 of 5 4. Memorandum from Program Manager, Environmental Initiatives Re: Wildlife Park Project Update Moved by Nancee Webb Seconded by Sara Varty 1. That the memorandum regarding Wildlife Park Project Update be received for information. Carried 5. Extract from Council Meeting of March 27, 2018 Re: Environmental Advisory Committee Meeting Minutes of February 1, 2018 and Summary of Committee Recommendations Report No. 2018-03 Moved by Jennifer Sault Seconded by Councillor Mrakas 1. That the Extract from Council meeting of March 27, 2018, regarding the Environmental Advisory Committee Meeting Minutes of February 1, 2018, and Summary of Committee Recommendations Report No. 2018- 03 be received for information. Carried 7. New Business The Committee referred to Item 2 and emphasized the need for staff initiated efforts to help mitigate invasive species within Town. New Business Motion No. 1 Moved by Nancee Webb Seconded by Irene Clement 1. That the Environmental Advisory Committee recommend to Council: (a) That the Parks Department be directed to appoint a Co-op student specializing in invasive species in the 2019 calendar year. Carried General Committee Meeting Agenda Tuesday, July 17, 2018 Item A2 Page 4 of 5 Environmental Advisory Committee Meeting Minutes Thursday, June 14, 2018 Page 5 of 5 The Chair and Vice Chair extended their regards to all the Committee members and staff for their contribution and efforts throughout the term. The Vice Chair referred to resident’s concern regarding increase in fire ants on residential properties backing onto Sheppard’s Bush and inquired about the mitigation efforts, and staff provided a response. The Committee referred to the Great Lake Cities initiative committed to restrict the use of coal tar sealants, and suggested the need for more awareness for environmental friendly alternatives within Town. The Committee referred to the Florida Microplastic Awareness Project, and noted that valuable awareness information and strategies to reduce plastic can be found on plasticaware.org. 8. Adjournment Moved by Jennifer Sault Seconded by Sara Varty That the meeting be adjourned at 8:35 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. General Committee Meeting Agenda Tuesday, July 17, 2018 Item A2 Page 5 of 5 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Wednesday, June 20, 2018 Time and Location: 4 p.m., Holland Room, Aurora Town Hall Committee Members: John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, Jo-anne Spitzer, and Councillor Abel Member(s) Absent: Tyler Barker (Chair) Other Attendees: Matt Zawada, Accessibility Advisor, and Michael de Rond, Town Clerk The Vice Chair called the meeting to order at 4:02 p.m. 1. Approval of the Agenda Moved by Gordon Barnes Seconded by James Hoyes That the agenda as circulated by Legislative Services, as amended, be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. General Committee Meeting Agenda Tuesday, July 17, 2018 Item A3 Page 1 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, June 20, 2018 Page 2 of 5 3. Receipt of the Minutes Accessibility Advisory Committee Meeting Minutes of May 9, 2018 Moved by Gordon Barnes Seconded by James Hoyes That the Accessibility Advisory Committee meeting minutes of May 9, 2018, be received for information. Defeated 4. Delegations (a) Vladimir, Victor, and Marina Vorobiev, Residents Re: Non-for-profit proposal – Subsidized Housing for Individuals with Physical and Developmental Disabilities The Vorobiev’s presented a non-for-profit model to the Committee aimed at increasing subsidized housing, job force opportunities, workshops and support systems for people with disabilities. Moved by Councillor Abel Seconded by Gordon Barnes That the presentation be received for information Carried 5. Matters for Consideration 1. Memorandum from Senior Policy Planner Re: Site Plan Application, Time Development Group, 4 Don Hillock Drive Lot 1, Registered Plan 65M-3974, (Northeast corner of Leslie Street and Don Hillock Drive), File Number SP-2017-07 The Accessibility Advisor provided an overview of the Committee’s comments the first time the application came before them, and how the applicant had since addressed them. General Committee Meeting Agenda Tuesday, July 17, 2018 Item A3 Page 2 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, June 20, 2018 Page 3 of 5 The Committee asked that the proposed location of the bike rack be relocated to create a barrier free path of travel to the main entrance, and that consideration be made for an accessible exterior ramp to act as an emergency/escape route from basement level. Further, the Committee asked staff to express the importance of access to under the bed in their accessible units, as this allows the user of the Hoyer Lift to roll into the destination slowly and safely. Moved by Councillor Abel Seconded by Gordon Barnes 1. That the memorandum regarding Site Plan Application, Time Development Group, 4 Don Hillock Drive, Lot 1, Registered Plan 65M-3974 (Northeast corner of Leslie Street and Don Hillock Drive), File Number SP-2017-07, be received; and 2. That the Accessibility Advisory Committee provide comment regarding the Site Plan Application. Carried 2. Round Table Discussion Re: Enabling Accessibility Fund The Accessibility Advisor informed the Committee that the Federal Government is requesting submissions for the Enabling Accessibility Fund, and that the Town would be submitting an application. The Committee preferred submissions that improve technology in public facilities for people with disabilities. The Committee also asked that the fund information be forwarded to the delegates that attended earlier in the meeting. Moved by James Hoyes Seconded by Gordon Barnes 1. That the discussion and comments regarding Enabling Accessibility Fund be received and referred to staff for consideration and action as appropriate. Carried General Committee Meeting Agenda Tuesday, July 17, 2018 Item A3 Page 3 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, June 20, 2018 Page 4 of 5 3. Round Table Discussion Re: Library Square The Committee continued to express their disappointment and concern with the new design of Library Square and specifically that the accessible parking spots and pedestrian drop-offs appear to be further away from entrances than what currently exists. The Committee asked that all new building plans be brought to a meeting before they are approved by Council. Moved by James Hoyes Seconded by Jo-anne Spitzer 1. That the discussion and comments regarding the Library Square be received and referred to staff for consideration and action as appropriate. Carried 6. Informational Items 4. Memorandum from Town Clerk Re: Internet Voting in the 2018 Municipal Election The Town Clerk spoke to the memo on the agenda and committed to having the members of the Committee attend Town Hall to provide comments on the internet voting demo, when it is available. Moved by James Hoyes Seconded by Councillor Abel 1. That the memorandum regarding Internet Voting in the 2018 Municipal Election be received for information Carried 5. Extract from Council Meeting of May 22 , 2018 Re: Accessibility Advisory Committee Meeting Minutes of April 4, 2018 Moved by John Lenchak Seconded by Gordon Barnes General Committee Meeting Agenda Tuesday, July 17, 2018 Item A3 Page 4 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, June 20, 2018 Page 5 of 5 1. That the Extract from Council Meeting of May 22, 2018, regarding the Accessibility Advisory Committee meeting minutes of April 4, 2018, be received for information. Carried 7. New Business The Committee inquired on how the information provided by the delegates earlier in the meeting can be passed to the Town’s Recreation Department, and the Accessibility Advisor noted that either through him, or the Manager of Recreation would be appropriate. The Committee inquired about the possibility of highlighting accessible recreation programs in the Town’s recreation guides, and the Accessibility Advisor agreed to investigate. 8. Adjournment Moved by James Hoyes Seconded by Councillor Abel That the meeting be adjourned at 5:59 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. General Committee Meeting Agenda Tuesday, July 17, 2018 Item A3 Page 5 of 5 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Wednesday, June 27, 2018 Time and Location: 5:00 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim, and Mayor Geoffrey Dawe Member(s) Absent: None Other Attendees: Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director of Financial Services/Treasurer, Allan Downey, Director of Operational Services, Jason Gaertner, Manager, Financial Planning, Clayton Pereira, Manager, Accounting and Revenue, Karen Oreto, Financial Analyst, and Ishita Soneji, Council/Committee Secretary The Chair called the meeting to order at 5:03 p.m. 1. Approval of the Agenda Moved by Mayor Dawe Seconded by Councillor Kim That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. General Committee Meeting Agenda Tuesday, July 17, 2018 Item A4 Page 1 of 4 Finance Advisory Committee Meeting Minutes Wednesday, June 27, 2018 Page 2 of 4 3. Receipt of the Minutes Finance Advisory Committee Meeting Minutes of April 25, 2018 Moved by Councillor Kim Seconded by Mayor Dawe That the Finance Advisory Committee meeting minutes of April 25, 2018, be received for information. Carried 4. Delegations None 5. Consideration of Items 1. Distribution and Review of Detailed Financial Budget Information Re: Water, Wastewater, and Stormwater Services Budget Staff provided an overview of the line-by-line analysis and year-to-date comparison of the final approved 2018 budget for the Water, Wastewater and Stormwater Services budget and provided explanations regarding various highlighted items. The Committee and staff discussed various aspects of the current method of budget allocation; areas of concerns with staff allocation based on service requirements, and reviewed the proposed method of budget allocation to the water department for the 2019 budget. Moved by Mayor Dawe Seconded by Councillor Kim 1. That the detailed financial budget information for Water, Wastewater, and Stormwater Services be received; and 2. That the comments and suggestions of the Review of Detailed Financial Budget Information for Water, Wastewater, and Stormwater Services to date be received and referred to staff for consideration and action as appropriate. Carried General Committee Meeting Agenda Tuesday, July 17, 2018 Item A4 Page 2 of 4 Finance Advisory Committee Meeting Minutes Wednesday, June 27, 2018 Page 3 of 4 2. FS18-020 – Summary of the key findings/outcomes to date arising from the Finance Advisory Committee’s rotating annual departmental detailed budget reviews Staff provided an overview of the report and noted that the comments from the budget review of the water, wastewater and stormwater services budget will be included in the report. The Committee requested that the final report be included on a future General Committee meeting agenda. Moved by Councillor Kim Seconded by Mayor Dawe 1. That Report No. FS18-020 be received for information. Carried 3. Round Table Discussion Re: Detailed Financial Budget Information for Operational Services – Outstanding Items Staff provided a brief update on the outstanding items from the budget review of Operational Services and noted that the items will be addressed during the 2019 budget process. Moved by Mayor Dawe Seconded by Councillor Kim 1. That the comments and suggestions of the Detailed Financial Budget Information for Operational Services – Outstanding Items to date be received and referred to staff for consideration and action as appropriate. Carried 4. Round Table Discussion Re: Finance Advisory Committee Outstanding Items and Next Steps Staff referred to the Committee’s 2018 work plan outline and noted that the review of workplan for Cultural Partners and Public Art funding framework is outstanding, and noted that reports related to these will be brought to a future Council meeting cycle. The Committee inquired about the status of the Pricing Policy for Recreation Services, and staff noted that further review is in progress. General Committee Meeting Agenda Tuesday, July 17, 2018 Item A4 Page 3 of 4 Finance Advisory Committee Meeting Minutes Wednesday, June 27, 2018 Page 4 of 4 Moved by Councillor Kim Seconded by Mayor Dawe 1. That the comments and suggestions regarding Finance Advisory Committee Outstanding Items and Next Steps be received and referred to staff for consideration and action as appropriate. Carried 5. Extract from Council Meeting of May 8, 2018 Re: Finance Advisory Committee Meeting Minutes of March 28, 2018 Moved by Mayor Dawe Seconded by Councillor Kim 1. That the Extract from Council Meeting of May 8, 2018, regarding Finance Advisory Committee meeting minutes of March 28, 2018, be received for information. Carried 6. New Business The Chair and Committee extended their regards to staff for their efforts during the term, and staff appreciated the Committee’s support. 7. Adjournment Moved by Councillor Kim Seconded by Mayor Dawe That the meeting be adjourned at 6:11 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. General Committee Meeting Agenda Tuesday, July 17, 2018 Item A4 Page 4 of 4 Town of Aurora General Committee Report No.OPS18-018 Subject: 100 Vandorf Sideroad – Hallmark Lands Community Park Prepared by: Sara Tienkamp, Manager of Parks & Fleet Department: Operational Services Date: July 17, 2018 Recommendations 1. That Report No. OPS18-018 be received; and 2. That a senior artificial turf soccer field and a senior softball diamond be approved; and 3. That the total approved budget for Capital Project No. 73287 be increased to $4,000,000, representing an increase of $1,000,000 to be funded by $800,000 from the Park DC reserve and $200,000 from Capital Project No. 73198. – Field Renovation Norm Weller Park. 4. That the sports field lighting component be removed from the scope of work for Capital Project No. 73198 – Field Renovation Norm Weller Park and its total approved budget be decreased by $200,000 to $150,000. Executive Summary This report provides Council with information and costs associated with the installation of a multi-use artificial turf sports field and a senior softball diamond costs for a new community park located at 100 Vandorf Sideroad: • Multi–use sports field and senior softball field push the land capacity limits of the Hallmark Lands • Installation of artificial turf at Hallmark Lands should change the scope of work for 2018 Capital Project No. 73198 Field Renovation at Norm Weller Park. • Budget increases required to facilitate an artificial turf option for rectangular field. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R1 Page 1 of 7 July 17, 2018 Page 2 of 5 Report No. OPS18-018 Background On June 12, 2018, the following motion was carried by Council: That one baseball diamond and one multi-purpose rectangular field be constructed at 100 Vandorf Sideroad. Approved budget for Capital Project No. 73287 – Hallmark Lands – Baseball Diamonds is $3,000,000. Analysis Multi–use sports field and senior softball field push the land capacity limits of the Hallmark Lands. Attached to this report are two (2) new facility fit drawings incorporating a multi-use rectangular field and a senior softball diamond. The concept design illustrates how the two (2) facilities would fit on the Hallmark Lands along with the inclusion of an 80 vehicle parking lot. Additionally, a washroom building and pathways will be included but locations will be determined based on placement of the two (2) fields. It is generally recommended that the orientation for a rectangular field is in a north-south direction to minimize the effect of the setting sun on players, providing for fair play. The multi-use field in its ideal orientation on the Hallmark Lands does not meet the minimum setback of 15 metres from property lines, as it is only 5.4 metres away on either end of field. The multi-use field will fit if orientated east-west and if it is placed north-east, south-west these are certainly not the ideal layout for competitive sports play. Based on the facility fit drawings, a senior artificial turf soccer field is the best layout for the space. It would allow for the field to be oriented in the optimal direction and well set back from property lines, permitting free flow of pathway circulation to all the amenities for park users. Installation of artificial turf at Hallmark Lands should change the scope of work for 2018 Capital Project No: 73198 Field Renovation at Norm Weller Park. The field renovation works planned for Norm Weller Park include installation of drainage on both the soccer and ball fields, as well sports field lighting on the soccer field. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R1 Page 2 of 7 July 17, 2018 Page 3 of 5 Report No. OPS18-018 With the addition of an artificial turf at Hallmark, staff would recommend that the lighting component for the project be eliminated and only the drainage scope of work continue. Rationale for this decision is based on the artificial turf available booking time of approximately 1,500 hours per season compared to the 400 hours per season available on a natural turf field. Additionally, Hallmark being situated within an industrial block, there would be no impact to surrounding properties versus within a residential setting. Not installing the sports field lighting at Norm Weller Park would save approximately $200,000 which could be applied to the Hallmark Land Parkland Development project. Budget increases required to facilitate an artificial turf option for rectangular field. The following chart summarizes the additional funding required to construct an artificial turf rectangular field: **An additional $250,000 would be required if the multi- use option was considered for approval. Advisory Committee Review Not applicable. Legal Considerations None. Approved Budget Capital Project 73287 $3,000,000 Total Approved Budget and Funding available $3,000,000 Total estimated Funds Required $3,522,560 Non-refundable taxes (1.76%) $70,400 Sub-Total $3,592,960 Contingency amount (10%) $407,040 Total Funding Required $4,000,000 Budget Variance - $1,000,000 General Committee Meeting Agenda Tuesday, July 17, 2018 Item R1 Page 3 of 7 July 17, 2018 Page 4 of 5 Report No. OPS18-018 Financial Implications Following Council approval of the parkland design, staff will complete a more detailed design and final cost estimate, including a new grading plan that takes into account current site conditions. The $200,000 of funding not utilized from Capital Project No. 73198 Field Renovation – Norm Weller Park for Sports Field Lighting be reallocated to Capital Project No: 73287 – Hallmark Lands. Communications Considerations Communications to update Town’s website with new information as necessary. Link to Strategic Plan The Award of Tender supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All, by encouraging an active and healthy lifestyle. Develop a long-term needs assessment for recreation programs, services and operations to match the evolving needs of the growing and changing population. Alternative(s) to the Recommendation 1. Council could recommend that a multi-use rectangular field be constructed oriented either east-west or north-east by south-west 2. Council could recommend the proposed artificial turf senior soccer field be constructed of natural grass. 3. Council could reduce the scope of the Capital Project by eliminating amenities from the budget. Conclusions Staff recommends that the Capital Project proceed including an artificial turf senior soccer field and a natural turf senior softball field. Attachments Attachment #1 – Sports Field Concept – Option 1 Attachment #2 – Sports Field Concept – Option 2 General Committee Meeting Agenda Tuesday, July 17, 2018 Item R1 Page 4 of 7 General Committee Meeting Agenda Tuesday, July 17, 2018Item R1 Page 5 of 7 General Committee Meeting Agenda Tuesday, July 17, 2018Item R1 Page 6 of 7 General Committee Meeting Agenda Tuesday, July 17, 2018Item R1 Page 7 of 7 Town of Aurora General Committee Report No. CS18-020 Subject: Proposed Amendments to the Sign By-law Prepared by: Techa van Leeuwen, Director of Corporate Services Department: Corporate Services Date: July 17, 2018 Recommendation 1. That Report No. CS18-020 be received; and 2. That the proposed amendments to Sign By-law No. 5840-16, as outlined in this report be brought forward to a future Council meeting, for enactment. Executive Summary This report is in response to a Motion passed by Council to consider regulatory provisions in the Sign By-law that would allow A-frame signs as a permitted sign. • The Town’s Sign By-law 5840-16 was a result of a multi-year review initiated by staff in 2012 with an objective to respond to business and community needs and increase customer service. • A-frame signs (herein after referred to as portable signs) were removed as a permitted sign in the By-law due to ongoing and continuous non-compliance • A review of other Municipal Sign By-laws indicates best practice is to allow portable signs through a permitting system with regulatory provisions to safeguard the general public • In consultation with the Chamber of Commerce, staff are recommending other minor amendments to the Sign By-law Background In 2012 staff initiated a comprehensive Sign By-law review of the temporary sign by-law and permanent sign by-law. The review was a multi-year project that included stakeholder engagement from the onset with the Chamber of Commerce, Economic Development Advisory Committee, sign industry and the public. In general the feedback received from various stakeholders was positive with regards to the changes and General Committee Meeting Agenda Tuesday, July 17, 2018 Item R2 Page 1 of 7 July 17, 2018 Page 2 of 6 Report No. CS18-020 project objectives. In October of 2015 staff presented to Council the proposed changes and in March of 2016 a consolidated Sign By-law was enacted. At the Council meeting of February 27, 2018 the following motion passed; Now Therefore Be It Hereby Resolved That staff be directed to review best practices in other municipalities, engage the business community, and the public for comments and suggestions; and Be It Further Resolved That staff be directed to consider and report back to Council on regulatory provisions that may be included in the Sign By-law that would allow for A-frame signs and a nominal fee to offset enforcement efforts Analysis The Town’s Sign By-law 5840-16 was a result of a multi-year review initiated by staff in 2012 with an objective to respond to business and community needs and increase customer service. The objectives of the comprehensive sign bylaw review initiated in 2012 was established early in the project based upon feedback from our business sector and other stakeholders and included the following • Increased flexibility for permanent signs and a better balance for temporary signs between business needs and the visual appearance of the community • Streamlining the process by delegating authority to staff for sign variances and the approval of signage through the Site Plan process • Updating the by-law to reflect changes in the sign industry and technologies • Providing clarity and consistency in the by-law Throughout the project staff met with various stakeholders to obtain feedback. Generally the feedback on the proposed changes was positive. For permanent sign, the focus of feedback was related to the limited number of wall signs permitted and the length of time for processing variances. For temporary signs, the feedback was related to reducing sign pollution of unsightly signs and extending the allocation of additional time for mobile signs. Mobile signs are the larger signs mounted on a trailer, transported from one site to another. Changes brought forward in Sign By-law 5840-16 reflected feedback from stakeholders. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R2 Page 2 of 7 July 17, 2018 Page 3 of 6 Report No. CS18-020 A-frame signs (portable signs) were removed as a permitted sign in the By-law due to ongoing and continuous non-compliance Sign By-law 5840-16 provides more flexibility and increased sign exposure than previously permitted. The only component of reduced signage was related to A-frame signs. A-frame signs were removed as a permitted sign as there were ongoing non- compliance issues. A-frame signs were being placed on municipal property, were not removed at close of business, create mobility issues if placed on sidewalks, add to visual clutter and can be hazardous during inclement weather. A review of other Municipal Sign By-laws indicates best practice is to allow portable signs through a permitting system with regulatory provisions to safeguard the general public Staff have reviewed other Municipal Sign By-laws to determine best practices. Attachment #1 provides a comparison table which assisted staff in developing a proposed model for allowing portable signs. Portable signs may take the form of an A- frame sign, chalkboard style or other forms and are designed to be easily moved from one location to another. Attachment #1 identifies the proposed regulatory provisions and are outlined as follows; • Introduce a one-year permit for portable signs for a fee of $100 for each sign identifiable by a Town issued sticker to be located on the sign. • Only permitted on public property in the downtown core subject to liability insurance and indemnification letter. Otherwise permitted on private property. • Maximum height of 1.0 metre, maximum sign area of 0.6 square metres and required setbacks to driveways, curbs and buildings. • Must maintain a barrier free path of travel if placed on a sidewalk. • Must be weighted or anchored in place and must be removed at end of business or between the hours of 11p.m. and 7a.m. • Shall be removed during snow removal and winter maintenance operations. In consultation with the Chamber of Commerce, staff are recommending other minor amendments to the Sign By-law When staff met with the Chamber, a few other minor amendments were requested. Staff are in agreement with the suggestions being; General Committee Meeting Agenda Tuesday, July 17, 2018 Item R2 Page 3 of 7 July 17, 2018 Page 4 of 6 Report No. CS18-020 • Currently banner signs are required to be placed at least 2.4 metres from grade. This provision can be restricting depending on the building and architectural features. Staff are in agreement to remove this restriction. • Banner signs are limited to a maximum of 8 weeks per calendar year in total per premises. Staff are in agreement to increasing the maximum length of time to 12 weeks per calendar year in total per premises. Advisory Committee Review None Legal Considerations Section 11 the Municipal Act, as amended, permits the Town to pass by-laws respecting signs, structures, culture, heritage, the health, safety and well-being of persons and Economic, social and environmental well-being of the municipality. Financial Implications The proposed amendments to the Sign By-law introduce an annual sign permit fee of $100 for each portable sign. This fee is nominal and will help to offset the administration and monitoring of such signs. Other fees that may be collected include a sign retrieval fee of $20 per sign for non-compliant signs removed by staff. Communications Considerations The Town will communicate any changes to the current sign bylaw by providing content to the Chamber of Commerce to share with their membership. Communications will also create a one-page handout for business owners, which can also be provided when permits are requested. Economic Development will also be provided copies of any communication for them to share with the business community. In addition, the bylaw will be posted to the Town website and information shared via the Notice Board and social media. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R2 Page 4 of 7 July 17, 2018 Page 5 of 6 Report No. CS18-020 Link to Strategic Plan This report supports the Strategic Plan Goal of Enabling a diverse, creative and resilient economy and specifically addresses the Objective of Supporting small business and encouraging a more sustainable business environment and establishing regular communication with the Aurora Chamber of Commerce and the business community to better understand and address local business needs and promote business retention/expansion. Alternative(s) to the Recommendation 1. The Current Sign By-law 5840-16 not be amended. The current by-law does not permit A-frame/portable signs except as authorized by the Director for special events. 2. Council provide direction. Conclusions In 2016, the comprehensive sign by-law review resulted in the enactment of a consolidated Sign By-law No. 5840-16. The by-law created increased flexibility, enhanced sign permissions and efficiencies. The by-law did however eliminate A-frame signs as a permitted form of signage. Staff did undertake an education campaign by visiting many businesses and informing them of the new sign bylaw requirements. Some businesses found alternative signage, however did express concern. Staff have met with representatives from the Chamber to present a proposal that would allow portable signs through an annual permit system. The Chamber was receptive and in agreement with the proposal and requested some other minor amendments as outlined in this report. Attachments Attachment #1 – A-frame Comparison Table Previous Reports Report BBS12-008 – General Committee, November 6, 2012 General Committee Meeting Agenda Tuesday, July 17, 2018 Item R2 Page 5 of 7 General Committee Meeting Agenda Tuesday, July 17, 2018Item R2 Page 6 of 7 Defined asAre they allowed? Permit Required?Permit feeHow long permit is valid?In which area/zone are they are allowed?Are they allowed in public property?Maximum NumberMaximum area Maximum HeightMaximum dimensionsillumination allowed?Removal at nightSetbacks Other ProvisionsRichmond HillPortable Sign Yes (4) Yes $100 21 daysCommercial, Industrial, Institutional and AgriculturalNo 1 per property 0.6 m² 0.9 m N/A Noat the close of business15m of an intersection or traffic signalization, 1.5m of a private driveway, 3m of any other Lot Line, 15m from a property used for residential purposes.30 days gap between permits for the same premisesNewmarketPortable Sign Yes Yes $112 1 YearOnly in commercial and employment& Shopping CentreYes, but only in downtown area where max 0.61m encroachment is allowed into sidewalk1 per business premises in downtown. 6 to 15 signs in commercial, employment and urban centres depends on lot frontage0.56 m² downtown 1.86 m² other areas0.91m downtown 1.52m other areas 0.61m W & 0.91m H 1.22m W & 1.52m HNo1 Hr before opening and 1 Hr after closing4.57m from intersection of driveway with street line or streets, 0.91m from municipal sidewalk, 4.57m from Regional or Provincial HwyNot allowed within a parking space parking lot or parking area. Must have a sticker with contact info. Specific colours requirements in historic downtown area StouffvilleA-Frame Sign YesNo, up to certain size. See footnote(1)No ChargeN/AOnly in commercial, employment, or institutional zonesYes, only for businesses within 1.5 m of the municipal road allowance (measured from the main front wall) subject to $2M liability insurance and indemnification letter.1 per business premises0.7 m² 1.25 m 0.8m W & 1.25m H No (3)at the close of business3 metres from any other A-frame sign or driveway entrance, 1.5 metres from any property line, if located on a sidewalk or common walk way on private or public property [where allowed] a minimum clearance of 1.5 m to allow passage of pedestrians. Not be located within an entrance, parking space or aisle, or planting bed. If on a municipal sidewalk, Anchored in place through weight or other support so as to prevent incidental movement of the sign through the impacts of wind.MarkhamPortable Sign Yes Yes$121or $18114 days or 21 days Only in commercial, Industrial & Shopping Centre (not Institutional) No1 portable or mobilesign per lot or premisesat any time0.6 m²0.9 m 0.6m W & 0.9m H Noat the close of business3m from the edge of sidewalk, driveway or curb. 10 m from other portable or mobile signs on the same premisesThe sign has affixed to it a sticker issued by the Town as evidence that a permit has been issued. 90 days gap between permits. Maximum 42 days in a year.VaughanPortable SignYes (Through by-law amendment)Yes $191 6 Monthsonly on premises used for commercial or industrial purposesNo1 per business premises0.5 m²1.0 mN/ASilentat the close of business1.5 m from common lot lines, 1.0 m from drivewayN/AKingA-Frame Sign Yes No N/A N/AOnly in commercial, Industrial & Institutional Yes, but only in downtown core for businesses within 1.5 m of the municipal road allowance (measured from the main front wall)1 per business premises0.77 m²1.25 mN/AOnly in downtown core (?!!)at the close of businessMin 1 m to property line, when located on the sidewalk min 1.2 m clearance for passagewayNot allowed within an entrance, parking space or aisle or planting bedCollingwoodSidewalk Sign (as a subcategory of portable sigs)Yes Yes $75 1 YearHeritage Conservation District onlyYes, but only in Heritage Conservation District and subject to $2M liability insurance and indemnification letter.1 per business premisesN/A (0.75 m² based on maximum dimensions)1.0 m 0.75m W & 1.0m H NoSilentShall not protrude onto a sidewalk or boulevard a distance of more than 1.0 meter from the façade of the building. Shall be affixed to the façade of the building or is constructed of a solid material or is weighted down to ensure the sign cannot be easily moved by natural causes. Shall not be displayed at any time that may interfere with the safe plowing or removal of snow.Aurora (Proposed)Portable Sign Yes Yes $100 1 YearCommercial, Institutional, Employment, Rural Zones and for non-residential uses within PromenadezonesYes, only in downtown core (Main Streets & Village Streets) subject to $2M liability insurance and indemnification letter. 1 per business premises0.6 m²1.0 m (Overall height including frame)0.6m W & 1.0m H Noat the close of business or between 11:00 p.m. - 6:00 a.m.1m from driveway and interior and rear lot line. When it is allowed on public property: either located immediately adjacent to the building wall or in close proximity but not closer than 0.4 m to the edge of the curb. Nothwithstanding the above, 1.1m of unobstructed sidewalk space must be maintained at all times. (this is based on both Building Code and Integrated Accessibility Standards Regulation passed under AODA) Not within pedestrian crossing Not allowed within barrier free path of travel, an entrance to a building, parking space, manoeuvering space, driveway, parking lot or planting bed. Anchored in place through weight or other support so as to prevent incidental movement of the sign through the impacts of wind. Must have a sticker issued by the Town as evidence that a permit has been issued. Not at the same time with a mobile sign. [need to include provision to exempt from heritage approval]. Shall not be displayed at any time that may interfere with the safe plowing or removal of snow.A- Frame Sign Comparison Table$WWDFKPHQWGeneral Committee Meeting Agenda Tuesday, July 17, 2018 Item R2 Page 7 of 7 General Committee Meeting Agenda Tuesday, July 17, 2018Item R3 Page 1 of 11 General Committee Meeting Agenda Tuesday, July 17, 2018Item R3 Page 2 of 11 General Committee Meeting Agenda Tuesday, July 17, 2018Item R3 Page 3 of 11 General Committee Meeting Agenda Tuesday, July 17, 2018Item R3 Page 4 of 11 General Committee Meeting Agenda Tuesday, July 17, 2018Item R3 Page 5 of 11 General Committee Meeting Agenda Tuesday, July 17, 2018Item R3 Page 6 of 11 General Committee Meeting Agenda Tuesday, July 17, 2018Item R3 Page 7 of 11 General Committee Meeting Agenda Tuesday, July 17, 2018Item R3 Page 8 of 11 General Committee Meeting Agenda Tuesday, July 17, 2018Item R3 Page 9 of 11 General Committee Meeting Agenda Tuesday, July 17, 2018Item R3 Page 10 of 11 General Committee Meeting Agenda Tuesday, July 17, 2018Item R3 Page 11 of 11 Town of Aurora General Committee Report No. PDS18-074 11921198.3 Subject: Aurora Economic Development Board – Working Group Update Prepared by: Anthony Ierullo, Manager of Policy Planning and Economic Development Department: Planning and Development Services Date: July 17, 2018 Recommendations 1. That Report No. PDS18-074 be received; 2. That the Town establish and organize an Economic Development Corporation under the name “Aurora Economic Development Corporation”, or such other similar name that may be available (the “Corporation” or “AEDC”), and that the Mayor and Clerk be authorized to sign any and all documents and agreements to permit the establishment and organization of the Corporation; 3. That the Corporation be designated as a “designated economic development corporation” pursuant to section 9 of O. Reg. 599/06 under the Municipal Act, 2001; 4. That the Town nominate and authorize the Mayor to act as incorporator and the initial member of the Board of Directors (“AEDC Board”) and as a member of the AEDC; 5. That the Town be authorized to subscribe for a membership interest in the Corporation and to acquire a membership interest in the Corporation and exercise any power as a member of the Corporation required to be exercised, and to thereafter exercise powers as a member of the Corporation; 6. That the Aurora Economic Development Board be authorized to lead the process to recruit new AEDC Board members and recommend to Council candidates for appointment to the AEDC Board; General Committee Meeting Agenda Tuesday, July 17, 2018 Item R4 Page 1 of 19 July 17, 2018 Page 2 of 9 Report No. PDS18-074 7. That Capital Project No. 81022 – Economic Development Strategic Plan be approved; and 8. That a total budget of $100,000 be approved for Capital Project No. 81022 to be funded from the Economic Development Reserve Fund. Executive Summary This report seeks Council approval to proceed with the establishment and organization of the Aurora Economic Development Corporation (AEDC) as previously directed by Council and/or as outlined in this report. • In June 2017, Council directed staff to establish the AEDC and initiate the recruitment of members of its Board. • In November 2017, Council appointed 4 citizen members and 3 Council members to the Board of the AEDC. • The intent was to initially establish a W orking Group that would review and validate the economic development structure approved by Council leading to the establishment of the Corporation in mid-2018. • The Working Group endorsed the Hybrid Model as the current preferred option for economic development in Aurora. • The Working Group has reviewed the Terms of Reference for the AEDC and offered minor amendments. • The Working Group supports the establishment of the AEDC and has made specific recommendations to Council to advance this process. • The Working Group would like to recognize the previous work of the Economic Development Advisory Committee. • Upon the establishment of the AEDC, the next steps include the development of a long-term strategy for economic development that considers the community economic development eco-system in Aurora. Background Council directed establishment of AEDC in June 2017 In June 2017, Council directed staff to establish the AEDC and initiate the recruitment of members of its Board. As directed by Council, staff advertised for citizen members for General Committee Meeting Agenda Tuesday, July 17, 2018 Item R4 Page 2 of 19 July 17, 2018 Page 3 of 9 Report No. PDS18-074 appointment to the newly formed Aurora Economic Development Board, by placing ads in the local papers and posting the opportunity on the Town of Aurora website. The interested candidates and related supporting documentation were presented to Council for consideration in November 2017. Council appointed initial Board in November 2017 At that time, Council appointed 4 citizen members and 3 Council members to the Board of the AEDC upon its creation. The intent was to initially establish a working group that would review and validate the economic development structure approved by Council leading to the establishment of the Corporation in mid-2018. Over the past several months, the Aurora Economic Development Working Group (AEDCWG) has reviewed key economic development strategy and programs, economic development tools and models and the terms of reference and structure of the AEDC and related considerations for the role and structure of its Board. The recommendations of the working group are summarized in this report. Analysis Working Group endorses Hybrid Models for economic development The AEDCWG endorsed the Hybrid Model as the current preferred option for economic development in Aurora and agreed to revisit the model options as part of the Economic Development Strategic Plan process. This is consistent with the staff recommendation and previous Council direction. Working Group endorses Terms of Reference with revisions The AEDCWG reviewed and provided feedback on the Terms of Reference. Staff compiled the feedback and have updated the attached Terms of Reference to reflect the specific areas of focus highlighted and the strategic role of the AEDCWG. Staff support the proposed amendments to the Terms of Reference as recommended by the Working Group. Working Group supports establishment of Corporation and offers guidance to assist with process The AEDCWG is recommending that the Town proceed with the formal establishment of the Aurora Economic Development Corporation (or a substantially similar name, if that General Committee Meeting Agenda Tuesday, July 17, 2018 Item R4 Page 3 of 19 July 17, 2018 Page 4 of 9 Report No. PDS18-074 is not available) as previously directed by Council as a corporation without share capital under the Corporations Act (Ontario) and that the Corporation be organized in accordance with the terms of this report and recommendation. Further to this recommendation, it is also recommended that: (a) The Town nominate and authorize the Mayor and the Clerk to act as incorporators and the initial members of the Board of Directors and as members of the AEDC in order to establish and organize the Corporation in accordance with the terms of this report and recommendations; and (b) The Town be authorized to subscribe for a membership interest in the Corporation and to acquire a membership interest in the Corporation and exercise any power as a member of the Corporation required to be exercised in order to establish and organize the Corporation in accordance with the terms of this report and recommendations, and to thereafter exercise powers as a member of the Corporation. The following considerations were discussed and direction proposed to assist with the establishment of the AEDC: Recruitment Process The Board has highlighted the recruitment of new members as its immediate priority and is requesting that it lead the recruitment process and ultimately make recommendations to Council on the appointment of new Board members. Under this process, Council would continue to be responsible for appointing new members of the Board. However, the current Board members would solicit interest, evaluate candidates and ultimately recommend candidates for appointment. Size of Board Citizen members of the Board of Directors of the AEDC will include a maximum of 8 and minimum of 4 members, while Council members of the Board of Directors will include the Mayor and up to 2 Councillors. The initial Board of Directors will consist of 4 citizen members and the 3 members of Council currently serving on the working group. The CAO will also be a non-voting member of the Board of Directors (ex-officio). General Committee Meeting Agenda Tuesday, July 17, 2018 Item R4 Page 4 of 19 July 17, 2018 Page 5 of 9 Report No. PDS18-074 Term of Board Citizen members of the Board of Directors will be appointed to a maximum two consecutive three year terms. The Board of Directors may choose to extend the term of a past chair for one additional year for continuity purposes. The initial Directors who are citizens will be appointed using staggered terms as follows, to ensure continuity: • Two 2 year appointments • One 3 year appointment • One 4 year appointment The term of the appointment of Directors of the AEDC will be effective starting the day after the Annual General Meeting of the Corporation. This includes the appointment of new Directors. Council members will be appointed for a term concurrent with term of Council or until which time as replacement member has been appointed. Quorum Quorum requires that at least 50% of appointed Directors attend the meeting provided that at least 50% of those attending are citizen members. Named Officers and Committees The Board of Directors will appoint a Chair and Vice-Chair from its appointed citizen Directors. The Town will provide an Executive Director as staff support for the Board of Directors. The Board of Directors will also appoint a Secretary and Treasurer to the Corporation. The Board of Directors will have the ability to establish committees (Executive, ad hoc, other) as required. Board Meeting Frequency The Board of Directors will meet quarterly or at the call of the Chair and will be pre- scheduled at the first meeting of the year. Teleconference/Video Conference/Email Voting Directors will be permitted to participate and vote at a meeting of the Board of Directors via teleconference and/or video conference. Directors will be permitted to vote on administrative matters as determined by the Board of Directors via email. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R4 Page 5 of 19 July 17, 2018 Page 6 of 9 Report No. PDS18-074 Code of Ethics The Board of Directors will be required to follow the attached Code of Ethics for members of the Board or Directors. Dissolving the Corporation In the event that the Corporation is dissolved, any assets owned by the corporation will revert back to the municipality. Non-Share Corporation It is recommended that the AEDC be established as a ‘non-share’ corporation, rather than a ‘share’ corporation. The Board was briefed by the Town Solicitor on the relative benefits of both options at the April 2018 meeting. For example, in regard to an economic development corporation, the practical benefit of a share capital corporation is that this type of corporation can more actively buy and sell land holdings and distribute the proceeds of these types of transactions and other profits of the corporation to the equity holders in the corporation, while there are limitations in this regard with a non- share corporation (which cannot be created for the purposes of distributing profits to its members). Generally, the non-share capital corporation can be established and maintained efficiently and in a cost effective manner and the Board of the non-share capital corporation can appoint various classes of members reflecting the public purpose of the corporation and the interests of its stakeholders. Further, the non-share capital corporation is able to perform its stated objects as set out in its incorporating documents in furtherance of its economic development purposes and without the complexities that arise out of the objective of distributing profits to those who own an interest in the corporation. Designation of the Corporation The Municipal Act, 2001 authorizes Council to designate the Corporation as a “designated economic development corporation”. The primary benefit of such a designation is that the economic development services provided by a corporation which is so designated are deemed to be a special service that is provided by the Town for the purposes of Section 326 of the Municipal Act, 2001, and the Corporation is deemed to be a local board of the Town for those purposes. If the services are considered a special service, Council would be able to pass a by-law to determine which of the costs of the AEDC are related to a given economic development service, designate an area in General Committee Meeting Agenda Tuesday, July 17, 2018 Item R4 Page 6 of 19 July 17, 2018 Page 7 of 9 Report No. PDS18-074 which property owners will receive an additional benefit from that service, determine which of the AEDC’s costs would be attributed to providing that additional benefit, and then levy a special local municipality levy on properties within that designated area as a means of allocating the cost of the particular service. It is recommended that the Town proceed with the designation of the AEDC as a “designated economic development corporation” in order to allow for maximum flexibility when considering service delivery options. The use of the area rating power under Section 326 is a wholly discretionary tool for Council to use if and when it is deemed appropriate for a specific economic development service or project, so there is no disadvantage to Council designating the Corporation at this stage. Moreover, the designation of the corporation at a later date would also be more difficult and costly for the Town. Rules of Order It is recommended that the Board use Roberts Rules of Order as a procedural guideline at board meetings, rather than the Town’s Procedural By-law. Staff have reviewed and support all the recommendations of the AEDCWG as noted above, related to the establishment of the AEDC. Recognition for past work of EDAC The Board expressed their appreciation for the previous work of the Town’s Economic Development Advisory Committee in advancing economic development in Aurora and would like Council to consider formally recognizing these contributions by way of a Council motion. Next Steps The Board is actively recruiting new Board members and intends to make a recommendation to Council on the appointment of new Board members in September 2018. Upon the establishment of the AEDC, the next steps include the development of a long term economic development strategy for economic development that considers the community economic development eco-system in Aurora. The Strategic Plan will guide the strategic direction of the Board, staff and the community. Council had previously approved funding for the development of an Economic Development Strategy, which was abandoned in favour of the development of an Economic Development Action Plan. The Board believes that it is now an appropriate time to reinitiate the economic development strategic planning process at a community level. The intent is to hire an external consultant to lead the strategic planning process using funds from the Economic Development Reserve Fund. Staff believe that the costs General Committee Meeting Agenda Tuesday, July 17, 2018 Item R4 Page 7 of 19 July 17, 2018 Page 8 of 9 Report No. PDS18-074 associated with the development of the Economic Development Strategic Plan will be below $100,000. Advisory Committee Review None. Legal Considerations The requirements under the Municipal Act, 2001 and the regulation thereunder regarding municipal services corporations have been fulfilled or will be fulfilled once the Corporation is established. Financial Implications None. Communications Considerations None. Link to Strategic Plan Maintaining Ad Hoc and Advisory Committees/Boards supports the Strategic Plan goal of Supporting an exceptional quality of life for all through the accomplishment in satisfying requirements in the following key objectives within this goal statement: Strengthening the fabric of our community: through the identification of new formats, methods and technologies to effectively and regularly engage the community. Alternative to the Recommendation 1. Council may choose to not approve the recommendations of the AEDCWG and therefore, not establish the Corporation. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R4 Page 8 of 19 July 17, 2018 Page 9 of 9 Report No. PDS18-074 Conclusions In November 2017, Council appointed 4 citizen members and 3 Council members to the Board of the AEDC. The intent was to initially establish a working group that would review and validate the economic development structure approved by Council leading to the establishment of the Corporation in mid-2018. The working group has generally supported the previous Council direction and is supporting the establishment of the AEDC. Upon creation of the AEDC, the next steps would be to develop a long term economic development strategy for economic development that considers the community economic development eco-system in Aurora. It is anticipated that the board will begin a process to develop a community-wide Economic Development Strategic Plan. Attachments Attachment 1 -Terms of Reference -Aurora Economic Development Corporation Attachment 2 -Code of Ethics -Aurora Economic Development Corporation Previous Reports None. Pre-submission Review Agenda Management Team Meeting review on June 28, 2018. Departmental Approval Marco Ramunno Director Planning and Development Services Approved for Agenda Doug Nadorozny Chief Administrative Officer General Committee Meeting Agenda Tuesday, July 17, 2018 Item R4 Page 9 of 19 General Committee Meeting Agenda Tuesday, July 17, 2018Item R4 Page 10 of 19 General Committee Meeting Agenda Tuesday, July 17, 2018Item R4 Page 11 of 19 General Committee Meeting Agenda Tuesday, July 17, 2018Item R4 Page 12 of 19 General Committee Meeting Agenda Tuesday, July 17, 2018Item R4 Page 13 of 19 General Committee Meeting Agenda Tuesday, July 17, 2018Item R4 Page 14 of 19 Aurora Economic Development Corporation CODE OF ETHICS for Members of the Board The Aurora Economic Development Corporation expects it's Members of the Board of Directors to adhere to the highest standards of personal and professional competence, integrity and impartiality to ensure public confidence and trust is maintained. The Aurora Economic Development Corporation's Members of the Board of Directors fundamentally understand that: a)The proper operation of the corporation requires that they be independent, impartial and responsible to the people; b)There are open, proper and appropriate channels of structure for decision making and approval of policy which is transparent, accessible and equitable; c)Conflicts between private interests and public responsibilities are unacceptable and must be avoided as the role is not to be used for personal gain; d)As leaders of the community, they are held to a higher standard of behaviour and conduct; e)Attaining an appointment to the Board is a privilege which carries significant responsibilities and obligations; f)No member shall use the influence of their position for any purpose other than for the exercise of his/her official duties; and g)There is fairness and respect for the differences and a duty to work together for goodwill and common good. Although areas of ethical exposure are generally consistent and understood, the following areas and guidelines have been specifically identified in our community, as being paramount: 1 . Roles and Obligations 2.Use of Information 3.Communications and Media Relations 4.Relationships with Staff and Other Members of the Board 5.Gifts, Hospitality and Benefits 6.Conflicts of Interest 7.Use of Property 8.Transparency and Openness in Decision Making 9.Public Input 10.Conduct at Meetings 11 . Harassment General Committee Meeting Agenda Tuesday, July 17, 2018 Item R4 Page 15 of 19 General Committee Meeting Agenda Tuesday, July 17, 2018Item R4 Page 16 of 19 General Committee Meeting Agenda Tuesday, July 17, 2018Item R4 Page 17 of 19 General Committee Meeting Agenda Tuesday, July 17, 2018Item R4 Page 18 of 19 General Committee Meeting Agenda Tuesday, July 17, 2018Item R4 Page 19 of 19 Town of Aurora General Committee Report No. CS18-019 Subject: Lame Duck Council and Restricted Acts Prepared by: Michael de Rond, Town Clerk Department: Corporate Services Date: July 17, 2018 Recommendation 1. That Report No. CS18-019 be received; and 2. That a by-law delegating authority to the CAO be brought forward to the July 24, 2018 Council meeting Executive Summary This report provides information to Council regarding the circumstances that Council would be considered ‘lame duck.’ If considered ‘lame duck,’ Council would be unable to pass motions relating to the four specific restricted acts, identified in Section 275(3) of the Municipal Act, 2001. Further to this; • Town staff will determine Council’s position with regards to lame duck twice; after nomination day and again after election day • To ensure continuity in operations in the absence of Council meetings, Town staff recommend that Council enact a bylaw to delegate authority to the CAO and other staff Background Section 275 of the Municipal Act, 2001 (the ”Act”) restricts Council from certain acts after both nomination day (July 27, 2018, the final day to register as a candidate for the 2018 municipal election) and election day (October 22, 2018), provided certain criteria are met. Although Council is currently comprised of nine (9) members, the criteria is based on a seven (7) member Council, which was adopted by By-law No. 6019-17, and will be in place for the 2018-2022 term of Council. Section 275(1)(3) of the Act states that when an incoming Council has fewer members than the outgoing Council, three quarters (¾) of the new Council is able to be comprised General Committee Meeting Agenda Tuesday, July 17, 2018 Item R5 Page 1 of 4 July 17, 2018 Page 2 of 4 Report No. CS18-019 of members of the outgoing Council, or the Council will be considered “lame duck”. In the case of the Town of Aurora, this means that 6 of the 7 members of the new Council must currently be sitting on Council to avoid the restricted act provisions mentioned in Section 275(3). The restricted acts are: 1. the appointment or removal from office of any officer of the municipality; 2. the hiring or dismissal of any employee of the municipality; 3. the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal; and 4. making any expenditures or incurring any other liability which exceeds $50,000. The CAO currently has the delegated authority to do item #1 and #2 of the above and therefore does not require any further authority for those items. It is recommended that the CAO, and other staff as required, be delegated the authority to do the remaining acts and other acts in an effort to ensure continuity in operations until the new Council is elected Analysis Town staff will determine Council’s position with regards to lame duck twice; after nomination day and again after election day For Council to be considered lame duck after nomination day, and thus unable to pass any motion authorizing one of the restricted acts, at least four members of the current Council must not be seeking re-election to their current seats. At the time that the agenda containing this report was published, two members of Council are seeking another position, and two members of Council have notified staff and the public that they will not be seeking re-election. If this situation is the same after nomination day, this means that it would not be possible for more than five (5) of the outgoing Council members to regain their spot on the new term of Council, and therefore, Council will be in a lame duck position. If Council is in a lame duck position after nomination day, they will also be ‘lame duck’ after election day as well. To ensure continuity in operations in the absence of Council meetings, Town staff recommend that Council enact a bylaw to delegate authority to the CAO and other staff General Committee Meeting Agenda Tuesday, July 17, 2018 Item R5 Page 2 of 4 July 17, 2018 Page 3 of 4 Report No. CS18-019 Council may delegate the authority to do any of the restricted acts to a person or body prior to the nomination day. The by-law would set parameters around the delegated authority and would expire upon the inaugural meeting of the new Council. Advisory Committee Review None Legal Considerations Declaring Council to be in a ‘lame duck’ position is in accordance with Section 275 of the Municipal Act, 2001 Financial Implications None Communications Considerations None Alternative(s) to the Recommendation 1. Council provide direction Conclusions Section 275 of the Municipal Act, 2001 determines whether the restricted act provisions apply to individual Council’s across Ontario. The Town of Aurora will have a seven (7) member Council next term, and therefore require at least six (6) members of the current term of Council to have a chance to retain their seat. Attachments None Previous Reports General Committee Meeting Agenda Tuesday, July 17, 2018 Item R5 Page 3 of 4 General Committee Meeting Agenda Tuesday, July 17, 2018Item R5 Page 4 of 4 Town of Aurora General Committee No. FS18-020 Subject: Summary of the key findings / outcomes of Finance Advisory Committee’s detailed budget reviews Prepared by: Jason Gaertner, Manager, Financial Planning Services Department: Financial Services Date: July 17, 2018 Recommendation 1. That Report No. FS18-020 be received for information. Executive Summary The purpose of this report is in response to the Finance Advisory Committee’s (FAC) request that staff provide it with an updated summary of the key findings / outcomes to date arising from the FAC’s rotating annual departmental detailed budget reviews. • The FAC’s departmental detailed budget reviews are bearing results Background As per Council’s approved budget review and approval process, the Finance Advisory Committee is to complete detailed budget reviews of each budget area once per term. The Committee was delayed in its inaugural year, and commenced its rotating annual departmental detailed budget reviews with the Parks, Recreation & Cultural Services (PRCS) department at its February 16, 2016 scheduled meeting. The agenda materials for this review and all subsequently completed reviews included the following core information: a. Line by line details, including grouping summaries of identified areas of Committee interest; • b. 2016 Business Plan; and c. A presentation by each Director on the approaches used to prepare their budget. To date, the FAC has now completed its departmental detailed budget reviews for the following list of departments: • Parks, Recreation and Cultural Services commencing on February 16, 2016; General Committee Meeting Agenda Tuesday, July 17, 2018 Item R6 Page 1 of 9 July 17, 2018 Page 2 of 9 Report No. FS18-020 • • Corporate Accounts commencing on May 24, 2016; • Planning and Building Services commencing on March 22, 2017; • Financial Services commencing on February 28, 2018; • Corporate Services commencing on March 28, 2018; • Operational Services commencing on April 25, 2018; • Water, wastewater, storm water commencing on June 27, 2018; Due to the delayed start and the corporate reorganization, only two budget areas were not included for review during the last four year term, being the CAO’s Administration Department including Communications, and the Facilities Services Division. These two areas will be recommended to be reviewed by the FAC in 2019. Analysis The FAC’s departmental detailed budget reviews are bearing results Over the course of its detailed departmental budget reviews, the FAC has made several key findings which have resulted in multiple tangible actions being undertaken by staff. These key findings / outcomes from each of these said completed departmental detailed budget reviews to date are as follows: Parks, Recreation & Cultural Services • It was determined that the Town’s community program delivery contracts budgets was insufficient. It was also noted that select recreational program revenue targets had become out of alignment with reality. The FAC concluded that right- sizing of these items was in order. This finding has resulted in the formal right-sizing of both the community programs delivery contract budgets and select recreational program revenue targets as part of the 2017 Operating Budget. • Identified a few categories of community programs that were being excessively subsidized by the Town and agreed to explore options for addressing through strategies such as further user fee rate increases, select program discontinuation, boosting of alternative revenue sources and consideration of a more selective program subsidization framework. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R6 Page 2 of 9 July 17, 2018 Page 3 of 9 Report No. FS18-020 This finding has resulted in staff increasing select community program 2017 user fee rates and significantly expanding planned sponsorship revenues as part of the 2017 Operating Budget. In addition, staff developed and brought to the FAC for its review and comment a draft comprehensive community program subsidization policy / framework entitled Aurora Assist. • It was noted that the flat rate billing of PRCS’ Park Operations division for Town Park water consumption was placing a material pressure on this division’s operating budget. This finding has resulted in the discontinuation of the flat rate billing of Park Operations for Town Park water consumption as part of the 2017 Operating Budget. • Recognition that uncontrollable staffing activity such as staff turnover, maternity leave, long term sick leave, etc. has a material impact on the Town’s operating budget financial performance and that mitigating measure(s) need to be explored. This finding has resulted in Council’s approval of a reserve fund strategy for the management of uncontrollable External Legal and Occasional Human Resources Expenses in June, 2017. • It was acknowledged that uncontrollable development driven revenues can materially impact the financial results of the Town and consequently, staff should examine ways to address this. This finding has resulted in staff modifying the way in which both budget information and financial results are presented to Council. • Identified a need for the Town to re-visit its Key Performance Indicators (KPIs) and more effectively link them to financial results. This finding has resulted in staff commencing a review of all existing Town KPIs which continues to be in progress at this time. • It was noted that there will be a material increase in resident demand for the Town’s recreational and community program services in the near future driven by General Committee Meeting Agenda Tuesday, July 17, 2018 Item R6 Page 3 of 9 July 17, 2018 Page 4 of 9 Report No. FS18-020 the recent high rate of growth that the Town has been experiencing. It was suggested that the Town should explore a strategy for preparing for this expected growth similar to one being utilized for Fire Services, being a phasing in of the anticipated resultant increased service delivery costs ahead of the actual requirements arising. This finding has resulted in staff planning to explore a strategy of this nature to be commenced as part of the 2019 Operating Budget, which will begin to phase-in any incremental anticipated costs for the ongoing operation of the planned new community centre being planned. Corporate Accounts • The FAC obtained a greater understanding of the accounts that are captured under the Corporate Accounts and why. Planning & Building Services • It was recognized that the Planning & Building Services department’s funding model is presently heavily reliant upon uncontrollable development driven revenues. Consequently, staff need to ensure that they are effectively projecting these revenues into the short to medium term future and that they devise a strategy for reducing the Town’s reliance upon these revenues. This finding has resulted in staff further enhancing their longer term development driven revenue projections; which included a report to Council on the Town’s long term development activity projections in May, 2017. In addition, staff plan to devise and implement a formal strategy that will progressively wean the Development Planning division off of its operating budget reliance upon development driven revenues Financial Services • It was observed that the Financial Services human resource capacity has not kept pace with the extensive growth that the town has experienced in recent years and is consequently now unable to meet its defined service levels. In addition, it was noted that the department’s training & development funding is no longer sufficient in meeting the needs of the organization; particularly in regards to its mandatory training requirements for staff to maintain their professional designations. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R6 Page 4 of 9 July 17, 2018 Page 5 of 9 Report No. FS18-020 These findings have resulted in the commencement of the Financial Services department beginning to close its identified human resource capacity gap through the progressive and controlled addition of new positions to its organization commencing with the town’s 2018 water budget. Corporate Services • A requirement for additional capacity in human resources and Information Technology (IT) were acknowledged. Also, the town’s rapid growth over the past 5 years has necessitated a need to examine the town’s human resource strategy in its delivery of bylaw services; primarily relating to the composition of full time to part time officers. An ongoing IT training & development funding short-fall was also noted. These findings have resulted in town staff commencing a review of its human resource strategy for the delivery of bylaw services. Also, additional training & development budget funding was allocated within the 2018 operating budget. Operational Services • It was observed that multiple components of the department’s budget are subject to material volatility. Two areas of interest that were identified for further review was the budget for operating materials under snow management services. This finding has resulted in staff undertaking a review of its historical snow management operating material usage and billings. • Multiple deficiencies were noted in regards to the town’s internal fleet and equipment services relating to employee recruitment, supervision and necessary skill sets, its maintenance and replacement methodology and, a requirement for further specialized tools and equipment in the garage. This finding resulted in staff’s decision to engage a consultant who will undertake a review of the town’s current fleet and equipment management framework and offer recommendations as to how it can be improved. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R6 Page 5 of 9 July 17, 2018 Page 6 of 9 Report No. FS18-020 • An on-going funding shortfall was identified in regards to the town’s road crack sealing program. Crack sealing is a critical component of the town’s road maintenance which must remain in alignment with the town’s overall road condition management program in order to achieve the town’s defined road network condition service standards. This finding resulted in a staff commitment to right size the crack sealing budget as part of its 2019 budget planning process. • As the average age of the town’s linear infrastructure continues to rise, a need was identified for the development of a formalized curb and gutter maintenance and replacement program. This finding resulted in staff committing to the development of a more formal program/strategy for the town’s curb and gutter maintenance and replacement. Along this vein, it was agreed that staff would attempt to piggy back on its upcoming road condition assessment by asking the consultant if they are able to also assess the town’s curbs and gutters at the same time. Water, Wastewater and Storm water • It was acknowledged that as noted at the time of the 2018 rate budget approval that staff still had some work to do in regards to its review of the methodology for calculating the corporate overhead allocation that is charged to these utilities budgets each year. Additionally, outstanding review work remained relating to the allocation of an appropriate share of the town’s fleet and equipment operation costs to the utilities budgets. Since the time of the 2018 water budget approval, staff have made significant headway in its review of the corporate overhead and fleet allocations to the utilities budget. Outstanding is staff’s determination of a methodology for how the noted overhead and fleet allocations will be distributed between the three utility budget components of water, wastewater and storm water. Until this work is complete, it is unclear if any material changes will result that may have an impact on 2019 utility rates. • It was agreed that further clarification was necessary as to what specific utility service needs that the contract and operating materials budgets are contributing towards. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R6 Page 6 of 9 July 17, 2018 Page 7 of 9 Report No. FS18-020 In its preparation of the 2019 draft utility budgets, staff have commenced a detailed review of the historical usage of all utility program contract and operating material budgets with an intent of ensuring that maximum benefits are being recognized from these budgets. Some adjustments to these budget lines are expected. • A need to review the methodology for the allocation of operational staff time between tax levy funded and rate funded programs; as well as, the allocation of the rate funded programs’ share amongst the water, wastewater and storm water utility budgets. Staff intend to undertake a review of the operational staff time allocation methodology as part of its preparation of the 2019 draft utility budgets. Until this work is complete, it is unclear if any material changes will result that may have an impact on the 2019 utility rates. Advisory Committee Review Financial Advisory Committee, June 27, 2018. Legal Considerations None Financial Implications There here are no immediate financial implications arising from this report. Communications Considerations This report will be posted to the Town’s Budget and Financial Information web page for transparency and accountability. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R6 Page 7 of 9 July 17, 2018 Page 8 of 9 Report No. FS18-020 Link to Strategic Plan Having the FAC undertake its rotating annual departmental detailed budget reviews contributes to achieving the Strategic Plan guiding principle of “Leadership in Corporate Management” and improves transparency and accountability to the community. Alternative(s) to the Recommendation The FAC may request additional information from staff. Conclusions The Finance Advisory Committee has now completed a detailed budget review for all of the town’s departments, except for two components. These reviews have proven to be quite fruitful, generating multiple key findings as noted above which have contributed directly to the betterment of the town’s financial planning and reporting framework. The remaining two areas, the CAO’s Administration budget, including Communications, and the Facilities Division will be reviewed as part of the 2019 work plan for the Committee. Staff recommend that this report be received. Attachments None Previous Reports Finance Audit Committee, September 27, 2017, FS17-042 – Summary of the key findings / outcomes to date arising from the Finance Advisory Committee’s rotating annual departmental detailed budget reviews. Pre-submission Review Agenda Management Team review on June 21, 2018 General Committee Meeting Agenda Tuesday, July 17, 2018 Item R6 Page 8 of 9 General Committee Meeting Agenda Tuesday, July 17, 2018Item R6 Page 9 of 9 Town of Aurora General Committee Report No. PDS18-080 Subject: Pedestrian Crossover Review – Various Locations Prepared by: Michael Bat, Traffic/Transportation Analyst Department: Planning and Development Services Date: July 17, 2018 Recommendations 1.That Report No. PDS18-080 be received; 2.That this report satisfy Council’s conditional budget approval for Capital Project No. 34518 – Pedestrian Crossings as per 2014 DC study in the amount of $144,100; 3.That a Level 2 Type C pedestrian crossover be installed on Henderson Drive at the west approach to the intersection of Tamarac Trail / Lee Gate with an estimated cost of $40,000 and the balance of $104,100 be returned to source; and 4.That Parking By-law No. 4574-04.T be amended to prohibit stopping at any time on both sides of Henderson Drive approximately 20 metres east and west of Tamarac Trail / Lee Gate. Executive Summary This report present to Council the results of the pedestrian crossover warrant analysis at the identified and requested locations. It is recommended a Level 2 Type C pedestrian crossover on the west approach of Henderson Drive at the intersection of Tamarac Trail / Lee Gate be installed and stopping prohibition at any time be implemented on both sides of Henderson Drive approximately 20 metres east and west of Tamarac Trail / Lee Gate. Background As part of the approved capital project for pedestrian crossover and to response to inquiries received from residents, Town staff have undertaken a comprehensive review General Committee Meeting Agenda Tuesday, July 17, 2018 Item R7 Page 1 of 10 July 17, 2018 Page 2 of 7 Report No. PDS18-080 and warrant analysis following the recommended methodologies outlined in the Ontario Traffic Manual (OTM) Book 15 for Pedestrian Crossing Treatment, dated June 2016. The following midblock locations and intersections (subject locations) listed in Table 1 and illustrated in Attachment 1 were reviewed and assessed. Table 1: Subject Locations Location No. Roadways Locations 1 Henderson Drive at Tamarac Trail / Lee Gate 2 Henderson Drive at McClenny Drive 3 Vandorf Sideroad at trail crossing located approximately 180 metres west of the intersection of Monkman Court and Archerhill Court 4 John West Way at Amberhill Way / Town Hall south entrance 5 Stone Road at Clift Road 6 Stone Road at Aurora Grove Public School east entrance 7 Henderson Drive at Watts Meadow 8 Hollandview Trail at Snedden Avenue 9 Hollandview Trail at pedestrian path located approximately 40 metres west of Bridgenorth Drive Analysis Existing Road Conditions Henderson Drive: is a two-lane arterial road with single lane per travel direction. It has an urban cross-section with curbs on both sides of the road and sidewalks provided on both sides of the road from Yonge Street to Watts Meadow and on the north side of the road for the remaining section. The existing pavement is measured 11.0 metres wide and in accordance to the Town Zoning By-law No. 4574-04.T the posted speed limit is 50 km/h within the study area. Vandorf Sideroad: is a two-lane arterial road with single lane per travel direction. It has an urban cross-section with curbs on both sides of the road, sidewalk is provided on the north side of the road and boulevard multi-use path is provided on the south side of the road within the study area. The existing pavement is measured 9.0 metres wide and in accordance to the Town Zoning By-law No. 4574-04.T the posted speed limit is 60 km/h. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R7 Page 2 of 10 July 17, 2018 Page 3 of 7 Report No. PDS18-080 John West Way: is a two-lane major collector road with single lane per travel direction. It has an urban cross-section with curbs on both sides of the road and sidewalks provided on both sides of the road from Hollidge Boulevard to Amberhill Way and on the west side of the road for the remaining section. The existing pavement is measured 11.5 metres wide and in accordance to the Town Zoning By-law No. 4574-04.T the posted speed limit is 50 km/h. Stone Road: is a two-lane minor collector road with single lane per travel direction. It has an urban cross-section with curbs and sidewalks on both sides of the road. The existing pavement is measured 11.0 metres wide and in accordance to the Town Zoning By-law No. 4574-04.T the posted speed limit is 50 km/h except for the section along the school frontage where it maintain a speed limit of 40 km/h. Hollandview Trail: is a two-lane minor collector road with single lane per travel direction. It has an urban cross-section with curbs on both sides of the road and sidewalks provided on both sides of the road from Bayview Avenue to Snedden Avenue and on the north-west side of the road for the remaining section. The existing pavement is measured 8.5 metres wide and in accordance to the Town Zoning By-law No. 4574-04.T the posted speed limit is 40 km/h. Highway Traffic Act Definition According to the Highway Traffic Act, pedestrian crossover means any portion of a roadway distinctly indicated for pedestrian crossing by signs on the highway and lines or other markings on the surface of the roadway as prescribed by the regulations. Ontario Regulations Ontario Regulation 402/15 came into effect on January 1, 2016 and it introduces two levels of pedestrian crossovers: Level 1: distinctly defined by the use of a specific set of regulatory signs, internally illuminated overhead warning signs, pavement markings, and flashing amber beacons. Level 2: distinctly defined by the prescribed use of a different set of regulatory signs, warning signs, pavement markings, and rapid rectangular flashing beacons. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R7 Page 3 of 10 July 17, 2018 Page 4 of 7 Report No. PDS18-080 The Legislative amendments that came into effect on January 01, 2016 requires motorists to stop and yield the entire roadway to pedestrians and school crossing guards before proceeding at pedestrian crossovers and school crossings only. Pedestrian Crossover Warrant Analysis In accordance to OTM Book 15, pedestrian crossover warrant is based on the following criteria: • Adequate sight distance for both motorists and pedestrians; • 8-hour pedestrian volumes to be more than 100; • 8-hour vehicular volumes to be more than 750; and, • Distance to other traffic control to be greater than 200 metres. Based on the above noted technical requirements, Henderson Drive at Tamarac Trail / Lee Gate is considered to be a candidate for a pedestrian crossover. Detailed assessments are provided in Attachment 2. Using the selection matrix for pedestrian crossover treatment, a Level 2 Type C pedestrian crossover (8-hour with two-way traffic between 4,500 – 6,000 and posted speed limit of 50 km/h or less with 1 or 2 travel lanes) is recommended for Henderson Drive at Tamarac Trail / Lee Gate. The pedestrian crossover will be installed on the west approach considering the existing sidewalk network and connectivity. Level 2 Type C Pedestrian Crossover Components The minimum required components for a Level 2 Type C pedestrian crossover is provided in Attachment 3 and summarized below: • Side-mounted pedestrian crossover signs, showing a symbol of a person crossing on a road (Ra-5R and Ra-5L), together with their Stop for Pedestrians (Ra-4t) tabs, on both sides of an undivided roadway, mounted back to back; • Side-mounted pedestrian crossover signs, showing a symbol of a person crossing on a road (Ra-5R and Ra-5L) for each direction, on the right side and on the median of a four lane roadways with raised refuge mounted back to back with a Stop for Pedestrians (Ra-4t) tab in the direction of travel; • Ladder Crosswalk Markings; • Yield to Pedestrians line markings at 6.0 m from crosswalk; General Committee Meeting Agenda Tuesday, July 17, 2018 Item R7 Page 4 of 10 July 17, 2018 Page 5 of 7 Report No. PDS18-080 • Actuated Double-Sided Rectangle Rapid Flashing Beacon with Tell Tale and Pedestrian Pushbutton for pedestrians mounted above each set of pedestrian crossover signs installed at the pedestrian crossover; • Advanced Pedestrian Crossover Ahead sign (Wc-27R/Wc-27L) at 50.0 m upstream of the crosswalk; • Passing restrictions on single lane approaches; • Stopping prohibition for a minimum of 15 m on each approach to the crossing, and 10 m following the crossing; • Lane change prohibition on multiple lane approaches using solid white lines; and, • No Passing Here to Crossing sign (Ra-10) 30 m upstream of the crosswalk. Amendment to the Town’s Parking By-law No. 4574-04.T will be required to restrict stopping along both sides of Henderson Drive approximately 20 metres east and west of Tamarac Trail / Lee Gate in order to ensure unobstructed view by both motorists and pedestrians. In addition, tactile walking surface indicators must be provided in accordance to the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) requirements. Advisory Committee Review Not applicable. Legal Considerations Not applicable. Financial Implications The estimated cost for a Level 2 Type C pedestrian crossover is approximately $40,000 and it is included in the 2018 capital budget project no. 34518. Communications Considerations The installation of pedestrian crossover will be communicated to residents via the Town website (News and Notices), Council Highlights, social media, Notice Board in the Auroran, and by eNewsletter. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R7 Page 5 of 10 July 17, 2018 Page 6 of 7 Report No. PDS18-080 Link to Strategic Plan This report supports the Strategic Plan goal of Support an Exceptional Quality of Life for All by examining traffic patterns and identify potential solutions to improve movement and safety at key intersections in the community. Alternative to the Recommendation Council may direct staff to not proceed with installation of pedestrian crossover on Henderson Drive at the intersection of Tamarac Trail / Lee Gate. Council may also direct staff to proceed with installation of pedestrian crossover at the subject locations that did not meet the technical threshold (minimum pedestrian and vehicular volumes) and/or direct staff to undertaken further investigation on feasibility at the ones with sightline constraints. Conclusions A comprehensive review and assessment following the recommended methodologies outlined in the OTM Book 15 was undertaken by staff as per the approved capital project for pedestrian crossover and to response to inquiries received from residents In accordance to the information enclosed in this report, a Level 2 Type C pedestrian crossover on the west approach of Henderson Drive at the intersection of Tamarac Trail / Lee Gate met the minimum technical requirements and therefore installation is recommended. Pertaining to the recommended pedestrian crossover, the Town’s Parking By-law No. 4574-04.T must be amended to include stopping restrictions at any time along both sides of Henderson Drive approximately 20 metres east and west of Tamarac Trail / Lee Gate. In addition, it is recommended the other subject locations be monitored for future considerations. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R7 Page 6 of 10 July 17, 2018 Page 7 of 7 Attachments Attachment 1 : Subject Locations Map Attachment 2: Pedestrian Crossovers Warrant Analysis Attachment 3: Level 2 Type C Pedestrian Crossover Previous Reports None. Pre-submission Review Agenda Management Team Meeting review on June 28, 2018 Report No. PDS18-080 Departmental Approval Approved for Agenda Marco Ramunno, MCIP, APP Director Planning and Development Services Chief Administrative Officer General Committee Meeting Agenda Tuesday, July 17, 2018 Item R7 Page 7 of 10 TOWNSHIP OF KINGTOWN OF WHITCHURCH-STOUFFVILLETOWN OF NEWMARKET TOWN OF RICHMOND HILLRailway/GO Transit LineRailway/GO Transit LineHydro CorridorHydro Co r r ido rBATHURST STREETYONGE STREETBATHURST STREETYONGE STREETBAYVIEW AVENUELESLIE STREETBAYVIEW AVENUELESLIE STREETCNRST. JOHN'S SIDEROAD WEST ST. JOHN'S SIDEROAD EAST WELLINGTON STREET EASTWELLINGTON STREET WEST VANDORF SIDEROAD HENDERSON DRIVE BLOOMINGTON ROAD WEST BLOOMINGTON ROAD EAST 404 404 SUBJECTLOCATIONS MAP Map created by the Town of Aurora Planning and Development Services Department, Engineering and Capital Delivery Division, June 12th, 2018. Base data provided by York Region and Aurora - GIS. 0 0.75 1.5 Kilometres 1. Henderson Drive - at Tamarac Trail/Lee Gate 2. Henderson Drive - at McClenny Dr 3. Vandorf Sideroad - at trail crossinglocated approximately 180 metreswest of the intersection of MonkmanCourt and Archerhill Court 4. John West Way - at Amberhill Way/Town Hall south entrance 5. Stone Road - at Clift Road 6. Stone Road - at Aurora Grove PublicSchool east entrance 7. Henderson Drive - at Watts Meadow 8. Hollandview Trail - at Snedden Ave 9. Hollandview Trail - at pedestrianpath located apporximately 40 metreswest of Bridgenorth Drive. Subject Locations: PDS18-080 Attachment #1 General Committee Meeting Agenda Tuesday, July 17, 2018Item R7 Page 8 of 10 Staff Report No. PDS18-080Attachment 2: Pedestrian Crossover Warrant AnalysisUnassisted Assisted Total100 750-6256118 4,990Yes Yes16420 3,936NoYes181432-No-21425 1,118NoYes***Pedestrian path approx. 40 m west of Bridgenorth DriveSnedden AvenueWatts MeadowAurora Grove Public School eastern accessWarrantYesNoNoNoNoNoNoNoNoNoNoYesYesNoSightline constraintsLocated within 200 metres from controlled crossingSightline constraintsLocated within 200 metres from controlled crossingNoClift RoadPedestrianVehicleLocations< 200 m From Other Traffic Control DeviceTrail crossing approx. 180 m west of Monkman Court / Archerhill CourtNoMcClenny DriveNo-----Amberhill Way / Town Hall south entranceSightline constraintsUnassisted - adults and adolescents at or above the age of 12 are considered "unassisted" pedestrians.Assisted - children under the age of 12, senior citizens, disabled pedestrians and other pedestrians requiring special consideration or assistance are considered "assisted" pedestrians. In cases where an adult is accompanying a pedestrian included in the "assisted" category, both individuals should be counted as "assisted" pedestrians to reflect their higher vulnerability.RoadwaysRequirementsHollandview TrailHollandview TrailHenderson DriveStone RoadStone RoadJohn West WayVandorf SideroadHenderson DriveHenderson DriveVolumes (8 Hours)Tamarac Trail / Lee GateNoGeneral Committee Meeting Agenda Tuesday, July 17, 2018 Item R7 Page 9 of 10 STOP STOP 30.0 mWc-27R 2.5 m(minimum)N.T.S.30.0 mWc-27R Ra-10 Ra-5R Mounted back to back with Ra-5L Rectangular Rapid Flashing Beacon with Tell Tale Ra-5L Mounted back to back with Ra-5R Rectangular Rapid Flashing Beacon with Tell Tale Pushbutton General notes: - Required illumination of pedestrian crosswalk and waiting area to be provided - Accessible as per AODA Ra-106.0 m20 m (recommended)100 m (maximum)20 m (recommended)100 m (maximum)Figure 36: Pedestrian Crossover Level 2 Type C – Intersection (2-way) Book 15 • Pedestrian Crossing Treatments Ontario Traffi c Manual • June, 201686 Staff Report No. PDS18-080 Attachment 3: Level 2 Type C Pedestrian Crossover General Committee Meeting Agenda Tuesday, July 17, 2018 Item R7 Page 10 of 10 Town of Aurora General Committee Report No. PDS18-083 Subject: Application for Site Plan Approval Delmanor Aurora Inc. 14314 Yonge Street File Number: SP-2017-10 Related File Number: ZBA-2015-07 Prepared by: Lawrence Kuk, Manager of Development Planning Department: Planning and Development Services Date: July 17, 2018 Recommendation 1. That Report No. PDS18-083 be received; 2. That Site Plan Application File SP-2017-10 (Delmanor Aurora Inc.) to permit the construction of a 5 storey (17.5m) Retirement Home be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements, required to give effect to same. Executive Summary The purpose of this report is to seek Council approval regarding the Site Plan Application submitted by the Delmanor Aurora Inc. The Owner is proposing to implement the approved Zoning by-law (ZBA-2015-07) to construct a 5 storey (17.5m) Retirement Home with a total of 239 suites. • The proposed 5 storey (17.5m) Retirement Home has a total gross floor area of 22,617 m2; • A total of 125 surface level parking spaces are proposed, inclusive of 5 barrier-free parking spaces; • The proposed Site Plan development conforms to the approved site specific Institutional (485) exception zoning provisions; • Departments and Agencies have reviewed the Site Plan Application; and • Staff is recommending approval of the proposed Site Plan application. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R8 Page 1 of 17 July 17, 2018 Page 2 of 10 Report No. PDS18-083 Background Application History On May 3, 2016, Council approved an amendment to the Zoning By-law to permit Retirement Home and Long Term Care Facility with site specific development specifications such as restrictions to a maximum of 250 units and a maximum height of 17.5m. At that meeting Council passed the following motion: “THAT Report No. PDS16-025 be received; and THAT Application to Amend the Zoning By-law File No. ZBA-2015-07 (Rod Coutts and Brian Coutts), to add a Retirement Home and Long Term Care Facility as permitted uses on the subject lands be approved; and THAT that the implementing Zoning By-law Amendment be presented at a future Council meeting.” On May 10, 2016, Council enacted the implementing Zoning By-law Amendment (By- law 5849-16). The subject Site Plan Application was submitted to the Town on November 17, 2017. Location / Land Use The subject lands are located west of Yonge Street, north of Ridge Road and South of Butternut Ridge Trail, municipally known as 14314 Yonge Street (Figure 1). The subject lands is currently vacant, all buildings and associated servicing were removed in 2015. Surrounding Land Uses The surrounding land uses are as follows: North: Butternut Ridge Trail and Residential (under construction:BG Properties Phase 1); South: Existing Residential and future Residential (Frattaroli - SUB-2014-04); East: Yonge Street, existing Residential, Aurora Cemetery; and West: Butternut Ridge Trail Street, Pumping Station and Environmental Protection lands General Committee Meeting Agenda Tuesday, July 17, 2018 Item R8 Page 2 of 17 July 17, 2018 Page 3 of 10 Report No. PDS18-083 Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. York Region Official Plan The subject lands are designated as “Urban Area” within the York Region Official Plan. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources and to create sustainable, lively communities. Under the York Region’s Official Plan, one regional urbanization goal is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. Town of Aurora Official Plan – Yonge Street South Secondary Plan (OPA 34) The subject lands are designated as “Elementary School/ Park” with an underlay designation of “Cluster Residential” by OPA 34 (Figure 2). The Yonge Street South Secondary Plan is intended to guide and direct growth and development, and the utilization of resources in the Yonge Street South area of the Town of Aurora. Zoning By-law 6000-17, as amended The subject lands are currently zoned “Institutional (458) Exception Zone” under Zoning By-law 6000-17, as amended (Figure 3). The site specific exception zoning permits Retirement Home and Long Term Care Facility. It also specified the lot and siting specifications. In addition, the site specific by-law restricted the building height to 17.5m and a maximum of 250 units. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R8 Page 3 of 17 July 17, 2018 Page 4 of 10 Report No. PDS18-083 Reports and Studies The Owner submitted the following documents as part of the proposed Site Plan Application: Name Report Author Site Plan Icke Brochu Architects Inc. Context Plan Icke Brochu Architects Inc. Statistics Icke Brochu Architects Inc. Floor Plans Icke Brochu Architects Inc. Roof Plan Icke Brochu Architects Inc. Building Elevations Icke Brochu Architects Inc. Topography Survey J.D. Barnes Limited Landscape Plans Nak Design Group Inc. Engineering Drawings Counterpoint Engineering Inc. Site Servicing and Stormwater Management Report Counterpoint Engineering Inc. Traffic Impact Study BA Consulting Group Ltd. Geotechnical Report B.I.G. Consulting Inc. Hydrogeological Investigation Report B.I.G. Consulting Inc. Noise Study Novus Environmental Inc. Phase 1 Environmental Assessment WSP Canada Inc. Proposed Application Site Plan Approval As shown on Figures 4 to 7 the Owner submitted an application to the Town for Site Plan Approval to construct a 5 storey (17.5m in height) Retirement Home over a site area of 17,796 m2. The following is a summary of the proposed Site Plan Application: • The proposed 5 storey Retirement Home consist a mixture of 39 assisted and 200 independent living units for a total of 239 suites; • The independent living units consist a mixture of studio, 1 bedroom to 2 bedroom plus den; • A total of 120 standard parking spaces, 5 additional barrier-free parking spaces plus 25 bicycle parking spaces are proposed; General Committee Meeting Agenda Tuesday, July 17, 2018 Item R8 Page 4 of 17 July 17, 2018 Page 5 of 10 Report No. PDS18-083 • The overall building height is 17.5m; • Two vehicular access off private condominium road (Butternut Ridge Trail); • The proposed building is set backed 60m from the centreline of Yonge Street; and • Within the 60m buffer, there is a 12 m wide future multi-purpose trail along the frontage of Yonge Street plus landscaping area; Analysis Provincial Policy Statement (PPS) The PPS encourages the development of strong communities through the promotion of efficient land use and development patterns. The proposed development is consistent with section 1.1.1 b) accommodating an appropriate range and mix of residential including housing for older persons, institutional uses such as long-term care homes. The subject property is located within the Settlement area of the Oak Ridges Moraine. In accordance with section 1.1.3.1, settlement areas shall be the focus of growth and development, and their vitality and regeneration shall be promoted. Therefore, it is Planning Staff’s opinion that the proposed development is considered to be consistent with the PPS. Growth Plan for the Greater Golden Horseshoe The Growth Plan supports the achievement of complete communities that are designed to support healthy and active living and meet people’s needs for daily living throughout an entire lifetime. The proposed development provides the framework for the increased use and improvement of infrastructure to support the future population growth. The proposed development promotes co-ordination and consistency among land uses and transportation planning and utilizing existing services. Lake Simcoe Protection Plan (LSPP) The subject site is situated within the Lake Simcoe Watershed and therefore the proposed Site Plan application is subject to the applicable policies of the Lake Simcoe Protection Plan. The subject site is also located within a Wellhead Protection Area. The Lake Simcoe Conservation Authority (LSRCA) have reviewed the application and in principle have no objection to the approval of the Site Plan application. All technical matters related to site development will be addressed prior to execution of a site plan agreement. As such, it is Planning Staff’s opinion that the proposed Site Plan application conforms to the Lake Simcoe Protection Plan. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R8 Page 5 of 17 July 17, 2018 Page 6 of 10 Report No. PDS18-083 York Region Official Plan (YROP) The Region’s housing policies call for a range of housing types, tenures and affordability targets to be met. The mix and range of housing shall be consistent with York Region forecasts, intensification and density requirements. York Region Development Planning staff have no objection to the site plan application. All technical matters related to site development will be addressed prior to execution of a site plan agreement. Town of Aurora’s Official Plan The proposed Site Plan application development conforms to the Official Plan policies The subject lands are designated as “Elementary School/ Park” with an underlay designation of “Cluster Residential”. If an elementary school site is not required in future for school purposes, it may develop in accordance with the underlying ‘Cluster Residential’ designation. On sites with Yonge Street exposure, new compatible Minor Institution uses may be permitted within the ‘Cluster Residential’ designation subject to amendment of the Zoning By-law. A Zoning by-law was approved by Council on May 10, 2016. Permitted uses in a Minor Institution designation include small scale public service uses including places of worship, private schools, daycare and residential facilities for children, nursing homes, senior citizen homes, government operated clinics or counseling services, and similar uses which are deemed by the Town to be compatible with existing or proposed development. As such, the proposed Retirement Home use conforms with the Official Plan polices. Urban Design/ Building Materials The proposed Site Plan application including building materials were reviewed by an Urban Design peer reviewer, the Planning Partnership. Planning Staff is satisfied with the proposed development and have no objection to the proposed courtyard scheme with grade related parking within the court and at the rear of the building. The parking along Yonge Street are well setback from Yonge Street and screened with landscaping and vegetation. The proposed Retirement Home building consist of a light grey stone veneer base, a dark contrasting brick veneer in the middle and a prominent architectural cornice line capping the top of the building. Vertically, the building massing is broken down by recessed balconies and projecting bay windows. Dark grey aluminum balconies, light grey accent stucco panels and cornice moldings under the bay windows, contribute to the material diversity throughout the façade and help to breakdown the scale of the building. (Figure 7) General Committee Meeting Agenda Tuesday, July 17, 2018 Item R8 Page 6 of 17 July 17, 2018 Page 7 of 10 Report No. PDS18-083 Zoning By-law 6000-17, as amended The proposed Site Plan development conforms to the Zoning By-law provisions The proposed Site Plan as prepared by the applicant was reviewed by the Building Division and complies with the site-specific exception zone. The proposed Retirement Home complies with the site specific by-law with regards to building height at 17.5m. In addition, the proposed total 239 suites is below the maximum provision of 250 units. The Owner is proposing a total of 120 standard parking spaces with 5 barrier-free parking spaces. Furthermore, the Owner is providing 25 bicycle parking. No Zoning By- law Amendments or Minor Variances are required to implement the proposed Site Plan application. Department / Agency Comments Internal departments and external agencies have no concerns to the approval of the proposed Site Plan. Final technical matters will be addressed prior to execution of the Site Plan Agreement. Development Engineer Engineering staff have no objections to the subject site plan application. Sanitary servicing is available via a new sanitary pumping station. A controlled runoff from the site will be conveyed to an existing storm sewer outlet located west of the subject site. The Owner has obtained permission from the adjacent land owner to permit uncontrolled runoff to drain onto the bioswale along the private condominium road (Butternut Ridge Trail). A private agreement or letter of intent will be entered between the Owner and the adjacent land owner (BG Properties) to protect BG properties from any stormwater deficiencies. Traffic The Town’s Transportation Analyst has reviewed the proposed development and the Transportation report. The proposed development at 14314 Yonge Street can be reasonably accommodated from a traffic operations perspective, and the traffic impact from the site traffic activity is small relative to future background conditions on the area street network. Parks Division The buffer between the proposed Retirement Home and Yonge Street are proposed to be landscaped with vegetative screening, berm and the location of a future multi General Committee Meeting Agenda Tuesday, July 17, 2018 Item R8 Page 7 of 17 July 17, 2018 Page 8 of 10 Report No. PDS18-083 purpose trail. Parks Staff have reviewed the proposed Site Plan application and have no objections to their approval. Regional Municipality of York The Regional Municipality of York has no objections to the subject site plan application. Prior to the execution of the site plan agreement, the Region of York has requested a dewatering plan. Lake Simcoe Region Conservation Authority (LSRCA) The Conservation Authority has no objections to the subject site plan application. The lands are not within an area governed by O.Reg 179/06 under the Conservation Authorities Act. Under the Lake Simcoe Protection Plan, the project is considered a major development, therefore a Hydrogeological Report, Water Balance and Phosphorus budget is required prior to execution of a site plan agreement. Public Comments Planning Staff have not received public comments with respect to the subject Site Plan application. Advisory Committee Review Accessibility Advisory Committee The application was reviewed by the Accessibility Advisory Committee with no further comments. Legal Considerations This planning application file has been submitted to the Town pursuant to the provisions of the Planning Act, and as such may be subject to future appeal and litigation, which may require Legal Services review and comments for Council consideration. Should Council approve this planning application Legal Services will also review any agreements required to implement final approval of this application. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R8 Page 8 of 17 July 17, 2018 Page 9 of 10 Report No. PDS18-083 Financial Implications At the time of execution of the Site Plan agreement, fees, securities and cash in lieu of parkland will be applied to the development. The development of the lands will also generate development charges associated with the retirement home component and yearly tax assessment. Communications Considerations Further to a Council direction, if the Site Plan Application is not associated with any other active Planning Act applications, the Applicant is required to erect a Notice Sign at the time, and in a form and location, prescribed by the Town of Aurora, to advise the Public of the Site Plan Application. Notice sign were placed along the frontage of Yonge Street. Servicing Allocation Not Applicable Link to Strategic Plan The proposed Site Plan Application supports the Strategic Plan by: • Promoting economic opportunities that facilitate growth of Aurora as a desirable place to do business; • Providing employment and housing opportunities for our residents; • Celebrating and promoting our culture by revitalizing the downtown; and • Strengthening the fabric of our community Alternative(s) to the Recommendation 1. Direct staff to report back to Council addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the Application with an explanation for the refusal. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R8 Page 9 of 17 General Committee Meeting Agenda Tuesday, July 17, 2018Item R8 Page 10 of 17 Yonge StreetButternutRidgeT ra i l Gilbert Drive R i d g e Road Yonge StreetLOCATION MAP Map created by the Town of Aurora Planning and Building Services Department, July 4, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, First Base Solutions Inc., 2017 Orthophotography. ¯FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 75 100 MetresAPPLICANT: Delmanor Aurora Inc. FILES: SP-2017-10 SUBJECT LANDS General Committee Meeting Agenda Tuesday, July 17, 2018 Item R8 Page 11 of 17 YONGE STREETEXISTING OFFICIAL PLAN Map created by the Town of Aurora Planning & Development Services Department, July 4, 2018. Base data provided by York Region. ¯0 25 50 75 100 Metres APPLICANT: Delmanor Aurora Inc. FILES: SP-2017-10 FIGURE 2 SUBJECT LANDS St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd S OPA 34 Major Institution Public Open Space Environmental Function Area Estate Residential Elementary School Park Cluster Residential Building Setback Ecological Buffer Environmental Restoration Area Minor Institution Environmental Protection Area Private Open Space S General Committee Meeting Agenda Tuesday, July 17, 2018Item R8 Page 12 of 17 CottonwoodHollowCourtYonge StreetButternutRidgeT ra il Gilbert Drive Yonge StreetI(458) EP-ORM EP-ORM(455) O2(456)O2(456) EP-ORM EP-ORMEP-ORM R5(454) RU-ORM ER R2-125O-22 O-22 EP-ORM O2(456) EXISTING ZONING BY-LAW Map created by the Town of Aurora Planning and Building Services Department, July 4, 2018. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 MetresAPPLICANT: Delmanor Aurora Inc. FILES: SP-2017-10 FIGURE 3 SUBJECT LANDS Institutional INSTITUTIONAL ZONES I Oak Ridges MoraineRuralRU-ORM RURAL ZONES Detached FifthDensity ResidentialR5 Zoning Legend RESIDENTIAL ZONES Major Open Space OPEN SPACES ZONES O Detached SecondDensity ResidentialR2 Environmental ProtectionEP Oak Ridges MoraineEnvironmental ProtectionEP-ORM Estate ResidentialER Oak Ridges MoraineEstate ResidentialER-ORM General Committee Meeting Agenda Tuesday, July 17, 2018Item R8 Page 13 of 17 Map created by the Town of Aurora Planning and Building Services Department, July 4, 2018. Drawing provided by ICKE BROCHU Architects. PROPOSED SITE PLAN APPLICANT: Delmanor Aurora Inc. FILES: SP-2017-10 FIGURE 4 General Committee Meeting Agenda Tuesday, July 17, 2018Item R8 Page 14 of 17 Map created by the Town of Aurora Planning and Building Services Department, July 4, 2018. Drawing provided by ICKE BROCHU Architects. PROPOSED ELEVATION (VIEW FROM YONGE STREET) APPLICANT: Delmanor Aurora Inc. FILES: SP-2017-10 FIGURE 5 General Committee Meeting Agenda Tuesday, July 17, 2018Item R8 Page 15 of 17 Map created by the Town of Aurora Planning and Building Services Department, July 4, 2018. Drawing provided by NAK Design Group. PROPOSED LANDSCAPE PLAN APPLICANT: Delmanor Aurora Inc. FILES: SP-2017-10 FIGURE 6 General Committee Meeting Agenda Tuesday, July 17, 2018Item R8 Page 16 of 17 Map created by the Town of Aurora Planning and Building Services Department, July 4, 2018. Drawing provided by ICKE BROCHU Architects. PROPOSED RENDERING (VIEW FROM BUTTERNUT RIDGE TRAIL) APPLICANT: Delmanor Aurora Inc. FILES: SP-2017-10 FIGURE 7 General Committee Meeting Agenda Tuesday, July 17, 2018Item R8 Page 17 of 17 Town of Aurora General Committee Report No. PDS18-085 Subject: Application for Site Plan Approval Time Development Group 4 Don Hillock Drive Northeast corner of Leslie Street & Don Hillock Drive Lot 1, Registered Plan 65M-3974 File Number SP-2017-07 Prepared by: Fausto Filipetto, Senior Policy Planner Department: Planning and Development Services Date: July 17, 2018 Recommendations 1. That Report No. PDS18-085 be received; 2. That site plan application number SP-2017-07 (Time Development Group) to permit the development of the subject lands for a six storey, 1 22 room hotel be approved; and 3. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. Executive Summary This report seeks Council approval of a site plan application. • This report provides background information, evaluation and recommendations regarding the site plan application submitted by Time Development Group to permit the development of the subject lands for a six storey, 122 room hotel totaling 7,693 square metres (82,804 square feet); • Planning and Development Services has reviewed the subject application in accordance with the provisions of the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands; General Committee Meeting Agenda Tuesday, July 17, 2018 Item R9 Page 1 of 13 July 17, 2018 Page 2 of 6 Report No. PDS18-085 • All departments and agencies have provided comment and are able to support the site plan application provided technical comments are addressed; • All technical revisions to the proposed plans will be reviewed by Town staff prior to the execution of the site plan agreement; • Staff recommends approval of site plan application number SP-2017-07. Background Location / Land Use As illustrated in Figure 1, the subject lands are located on the northeast corner of Leslie Street and Don Hillock Drive, and are known municipally as 4 Don Hillock Drive. The lands are 0.8 hectares (2 acres) in size and are currently vacant. Site plan application number SP-2008-06 (Mainstay Hotel), to permit a four storey, 87 room (Best Western) hotel was previously approved by Council. However the hotel was never built and the subject lands were sold to the current applicant who has revised the site plan as described in this report. Surrounding Land Uses The surrounding land uses are as follows: North: Residential, future business park; South: Don Hillock Drive & storm water management pond; East: vacant/future business park; and West: Leslie Street. Policy Context and Zoning The site plan application is consistent with Provincial, Regional and Town land use planning policy. Town of Aurora Official Plan The subject lands are designated “Business Park” in the Bayview Northeast Area 2B Secondary Plan. “The Business Park designation is intended to provide opportunities for a mix of high quality employment uses and a variety of supporting commercial and community facilities geared to satisfying the needs of residents, businesses and employees in the Town of Aurora and the Region. The Business Park designation permits an integrated mix of employment activities and businesses that occur within buildings and on sites that are designed, and landscaped to present a high quality, prestige image.” General Committee Meeting Agenda Tuesday, July 17, 2018 Item R9 Page 2 of 13 July 17, 2018 Page 3 of 6 Report No. PDS18-085 The Business Park designation specifically permits “hospitality and accommodation related uses including hotels and motels and other alternative forms providing extended- stay accommodation.” Zoning By-law 6000-17 The subject lands are zoned “Employment Business Park (E-BP) Zone.” The E-BP Zone specifically permits the site to be used for a hotel. The applicant has obtained a minor variance for some site-specific provisions with respect to height, parking reduction, floor area ratio and ingress/egress as follows: • An increase in height from four to six storeys; • an 87 space reduction to the amount of required parking from 208 to 121; • an increase to the maximum allowable floor area ratio from 50% to 85%; and • an increase to the maximum allowable width of ingress and egress to and from parking spaces of 0.40 metres (from 9.0 metres to 9.40 metres). Analysis Proposed Site Plan As illustrated on Figure 2, the site plan proposes a six storey, 122 room hotel totaling 7,693 square metres (82,804 square feet). The building is proposed to be located along the Leslie Street frontage and would contain a total of 124 parking spaces to the rear, including 3 barrier free spaces. As illustrated on Figure 3, landscaped strips are proposed long all lot lines. Landscaping is also proposed within the parking areas, as well as along the sides of the building. Proposed amenities include: • Breakfast and dining area; • treat shop; • business centre; and • a large meeting room which is divisible into three; The Building Elevations are illustrated on Figures 4 to 7. The applicant is proposing a six storey, flat roof hotel. The name and logo pf the business are proposed to be elevated from the rest of the building. The proposed building materials include cultured stone, prefinished metal and stucco. A variety of textures and shades are also being proposed to add definition along with blue accents; standard with the Hampton Inn & Suites typical elevations. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R9 Page 3 of 13 July 17, 2018 Page 4 of 6 Report No. PDS18-085 Site Plan Review and Comments The proposed site plan was reviewed by both internal departments and external agencies. There were no objections to the proposed site plan, however comments were provided which were technical in nature. It is anticipated that the majority of the comments would be addressed in the next site plan submission. Given the Town’s goal of promoting development of their employment lands and given that this application is being processed by the Business Concierge team as part of the office of economic development, staff are recommending site plan approval at this time, subject to the resolution of any outstanding issues. Advisory Committee Review The Town’s Accessibility Advisor has made comments on behalf of the Accessibility Advisory Committee which have been provided to the applicant for their response. Legal Considerations The applicant will be required to enter into the Town's standard site plan agreement. The applicant will also enter into a Development Charges Deferral Agreement with the Town as described below. Financial Implications At the time of site plan agreement, fees and securities will be applied to the development. The development of the subject lands generates development charges and cash-in-lieu of parkland fees. As this is a hotel, a Development Charge Deferral Agreement is applicable. The CAO and Treasurer have delegated authority to execute such pursuant to Council’s previous approval of Report No. FS17-027 regarding hotel development charges. Communications Considerations Site plan applications submitted under Section 41 of the Planning Act do not require public notification. All planning applications are listed on the Town’s website through the Planning Application Status List which is reported to Council and updated quarterly. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R9 Page 4 of 13 July 17, 2018 Page 5 of 6 Report No. PDS18-085 Link to Strategic Plan The proposed site plan application supports the Strategic Plan goal of Enabling a diverse, creative and resilient economy through the following key objective within this goal statement: Promoting economic opportunities that facilitate the growth of Aurora as a desirable place to do business: The application will assist in attracting business in accordance with the “Develop plans to attract businesses that provide employment opportunities for our residents” action item. Alternatives to the Recommendation 1. Directing staff to report back to Council addressing any issues that may be raised at the General Committee; or 2. Refusal of the application with an explanation for the refusal. Conclusions Planning and Development Services reviewed the subject site plan application in accordance with the provisions of the Town’s Official Plan, Zoning By-law and municipal development standards. All technical revisions to the proposed plans will be reviewed by Town Staff prior to the execution of the site plan agreement. Staff are therefore recommending approval of site plan application number SP-2017-07 at this time. Attachments Figure 1 - Location Map Figure 2 - Proposed Site Plan Figure 3 - Proposed Landscape Plan Figure 4 - Proposed Front (East) Building Elevation Figure 5 - Proposed Rear (West) Building Elevation Figure 6 - Proposed South Side Building Elevation Figure 7 - Proposed North Side Building Elevation Previous Reports None. General Committee Meeting Agenda Tuesday, July 17, 2018 Item R9 Page 5 of 13 General Committee Meeting Agenda Tuesday, July 17, 2018Item R9 Page 6 of 13 Goulding AvenueDon Hillock Drive W e llington S tr e e t Ea st Leslie StreetW e l l i n g t o n S t r e e t Ea st Don Hillock Drive LOCATION MAP Map created by the Town of Aurora Planning & Building Services Department, June 12, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography. ¯ FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 75 100 MetresAPPLICANT: Time Development GroupFILES: SP-2017-07 SUBJECT LANDS General Committee Meeting Agenda Tuesday, July 17, 2018Item R9 Page 7 of 13 General Committee Meeting Agenda Tuesday, July 17, 2018Item R9 Page 8 of 13 General Committee Meeting Agenda Tuesday, July 17, 2018Item R9 Page 9 of 13 General Committee Meeting Agenda Tuesday, July 17, 2018Item R9 Page 10 of 13 General Committee Meeting Agenda Tuesday, July 17, 2018Item R9 Page 11 of 13 General Committee Meeting Agenda Tuesday, July 17, 2018Item R9 Page 12 of 13 General Committee Meeting Agenda Tuesday, July 17, 2018Item R9 Page 13 of 13 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 1 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 2 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 3 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 4 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 5 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 6 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 7 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 8 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 9 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 10 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 11 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 12 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 13 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 14 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 15 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 16 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 17 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 18 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 19 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 20 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 21 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 22 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 23 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 24 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 25 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 26 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 27 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 28 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 29 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 30 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 31 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 32 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 33 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 34 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 35 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 36 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 37 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 38 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 39 of 40 General Committee Meeting Agenda Tuesday, July 17, 2018Item R10 Page 40 of 40 Notice of Motion Councillor Harold Kim Date: July 17, 2018 To: Mayor and Members of Council From: Councillor Kim Re: Increased Provincial Funding for Public Libraries Whereas public libraries provide safe, inclusive, and vibrant community spaces where everyone is welcome to learn, work, connect, and have fun; and Whereas the Aurora Public Library engages with the community and contributes to a culture of lifelong learning and social good by sharing knowledge and resources; and Whereas the Aurora Public Library has enhanced its services and programs to meet a population growing in number and diversity; and Whereas in 2017 the Aurora Public Library experienced a year-over-year increase in resource use of 5.8 percent, visits to the Library of 5.4 percent, and an increase in program attendance of 28.8 percent; and Whereas the Aurora Public Library continues to manage public resources with the utmost care and is committed to the sustainability of its services; 1. Now Therefore Be It Hereby Resolved That the Town of Aurora urges the Province of Ontario to recognize the contribution of local libraries within their communities and to cease the 20-year funding freeze to local libraries in an acknowledgement of the services they offer to all residents; and 2. Be It Further Resolved That the Town of Aurora urges the Province of Ontario to reinstate adequate and appropriate funding for local libraries as was included in the provincial budget of March 28, 2018, increasing each year going forward in line with the consumer price index; and General Committee Meeting Agenda Tuesday, July 17, 2018 Notice of Motion (a) Page 1 of 2 Notice of Motion Re: Increased Provincial Funding for Public Libraries July 17, 2018 Page 2 of 2 3. Be It Further Resolved That a copy of this resolution be sent to the Minister of Tourism, Culture, and Sport, to the Ontario Minister of Municipal Affairs, to local MPPs, to the Association of Municipalities of Ontario, to the Ontario Library Association, to the Federation of Ontario Public Libraries, and to York Region municipalities. General Committee Meeting Agenda Tuesday, July 17, 2018 Notice of Motion (a) Page 2 of 2