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AGENDA - General Committee - 20180619 General Committee Meeting Agenda Tuesday, June 19, 2018 7 p.m. Council Chambers Aurora Town Hall Public Release June 12, 2018 Town of Aurora General Committee Meeting Agenda Tuesday, June 19, 2018 7 p.m., Council Chambers Councillor Pirri in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Community Presentations (a) Jill Foster, CEO and Claudia Olguin, Coordinator of Community Led- Initiatives, Aurora Public Library Re: Aurora Public Library Newcomer Initiatives 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. General Committee Meeting Agenda Tuesday, June 19, 2018 Page 2 of 8 Recommended: That the following Consent Agenda Item C1 to C3 be approved: C1. PDS18-064 – Traffic Calming Measures at Pedersen Drive and Golf Links Drive Recommended: 1. That Report No. PDS18-064 be received for information. C2. PDS18-065 – Award of Contract for Consulting Services – Assessment of Bridges and Culverts Recommended: 1. That Report No. PDS18-065 be received; and 2. That the total approved budget for Capital Project No. 42068 be increased to $39,025 with additional funding of $14,025 provided from the Storm Sewer Reserve fund. C3. PDS18-067 – Municipal Access Agreement – Town of Aurora and Rogers Communications Canada Inc. Recommended: 1. That Report No. PDS18-067 be received; and 2. That the Mayor and Town Clerk be authorized to renew the Municipal Access Agreement between the Town of Aurora and Rogers Communications Canada Inc. to permit the installation of equipment within Town-owned right-of-ways. 6. Advisory Committee Meeting Minutes 7. Consideration of Items Requiring Discussion (Regular Agenda) General Committee Meeting Agenda Tuesday, June 19, 2018 Page 3 of 8 R1. PDS18-076 – Library Square Presentation to be provided by David Leinster, Partner, The Planning Partnership Recommended: 1. That Report No. PDS18-076 be received; and 2. That the current design for Library Square be approved; and 3. That the Option 1 schematic design for the expansion to the Church Street School which includes the three (3) floors and theatre be approved; and 4. That the allocation of existing project funding for the tendering of the parking lot, the laneway and the components of the square which would provide connections to the square/library be approved, and that Council commit to funding for the square and building, which will come back in new year for final funding approval; and 5. That the above budget includes a 1% contribution to the Town’s Public Art Reserve Fund in accordance with the Official Plan requirements. R2. CMS18-017 – Enhanced Recreation Facility Advertising and Sponsorship Programs – Revised Presentation to be provided by John Firman, Manager of Business Support. Recommended: 1. That Report No. CMS18-017 be received; and 2. That staff be authorized to implement the enhanced Recreation Facility Advertising and Recreation Facility Sponsorship programs; and 3. That the Director of Community Services be given delegated authority to execute all future recreation facility advertising and facility sponsorship agreements. General Committee Meeting Agenda Tuesday, June 19, 2018 Page 4 of 8 R3. CMS18-019 – Menorah Lighting Ceremony – Follow-up Recommended: 1.That Report No. CMS18-019 be received; and 2.That the addition of a Menorah lighting ceremony to the calendar of annual special events starting in 2018 be approved; and 3.That funding be approved for the Menorah lighting ceremony event in the amount of $6,200 for 2018 from the Council Operating Contingency account and the ongoing operating expenses will be submitted as part of the 2019 base operating budget. R4. FS18-018 – 2018 Interim Forecast Update – as at April 30, 2018 Recommended: 1.That Report No. FS18-018 be received for information. R5. OPS18-016 – Cleaning of Catch Basins, Storm Retention Tanks and Oil Grit Separators Recommended: 1.That Report No. OPS18-016 be received; and 2.That catch basin cleaning resume in 2018 and future years based on a four year rotating cycle, adjusted as required to maintain the functionality of the storm water conveyance system; and 3.That staff conduct a full condition assessment of all storm water catch basins in the current inventory, develop a maintenance and repair protocol, including a funding plan to be included in future Roads, Water and Sewer Operating budgets. General Committee Meeting Agenda Tuesday, June 19, 2018 Page 5 of 8 R6. PDS18-066 – Application for Site Plan Approval Board of Trustees of the Aurora United Church 15186 Yonge Street, 12 and 16 Tyler Street, 55 and 57 Temperance Street File Number: SP-2018-02 Related File Numbers: OPA-2016-05 and ZBA-2016-13 Recommended: 1. That Report No. PDS18-066 be received; and 2. That the Site Plan Application File SP-2018-02 (Board of Trustees of the Aurora United Church) to permit the construction of a two-storey Place of Worship and a seven-storey Retirement Residence be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements, including the Section 37 Agreement, required to give effect to same. R7. PDS18-070 – Applications for Zoning By-law Amendment and Site Plan Approval Bara Group (Aurora) Inc. 15086, 15094 and 15106 Yonge Street Part of Lots 1 and 2, Registered Plan 9 and Lots 51 and 52 Registered Plan 246 File Numbers: ZBA-2017-04 and SP-2018-03 Recommended: 1. That Report No. PDS18-070 be received; and 2. That the Application for Zoning By-law Amendment File Number ZBA- 2017-04 (Bara Group (Aurora) Inc.) to amend the 'Special Mixed Density Residential (R7) Zone' and the 'Promenade Downtown Shoulder - Central Commercial (PDS1) Zone' to 'Promenade Downtown Shoulder - Central Commercial (PDS1-XX) Exception Zone' be approved; and 3. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and General Committee Meeting Agenda Tuesday, June 19, 2018 Page 6 of 8 4. That the Application for Site Plan Approval File Number SP-2018-03 (Bara Group (Aurora) Inc.) to permit the development of two 3.5-storey stacked townhouse buildings, with a total of 59 units and associated underground parking, be approved; and 5. That a total of 59 units of water and sewage capacity be allocated to the Approval of the Site Plan Application; and 6. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. R8. PDS18-071 – Draft Plan of Condominium Application Stirling Cook Holdings Inc. 74 Old Bloomington Road Unit 22, York Region Vacant Land Condominium Plan (YRVLCP) No. 1159 File: CDM-2018-01 Related Files: ZBA-2013-04 and SP-2014-06 Recommended: 1. That Report No. PDS18-071 be received; and 2. That the Application for Draft Plan of Condominium (Standard Condominium) File No. CDM-2018-01 (Stirling Cook Holdings Inc.) for a residential condominium consisting of six residential townhouse units, subject to conditions set out in Appendix "A" to this report be approved; and 3. That the Mayor and Town Clerk be authorized to execute any agreement(s) referenced in the Conditions of Approval, including any and all documents and ancillary agreements required to give effect to same. R9. PDS18-072 – Acceptance of Municipal Services Knights Creek Home Corp. Registered Plan 65M-4410 Recommended: General Committee Meeting Agenda Tuesday, June 19, 2018 Page 7 of 8 1. That Report No. PDS18-072 be received; and 2. That the ownership, operation and maintenance of the works within the roads, right-of-ways and other lands dedicated to the Town as contained within Registered Plan 65M-4410, being Knights Creek Home Corp. Residential Subdivision be assumed; and 3. That the necessary By-law be brought forward for enactment to assume for public use the highways within Registered Plan 65M-4410 and to establish as public highway any applicable reserves. R10. PDS18-075 – Applications for Official Plan Amendment and Zoning By- law Amendment Dormer Hill Inc. 14029 Yonge Street Part of Lot 72 Concession 1 File Numbers: OPA-2017-02, ZBA-2017-01 Related Files: CDM-2017-01, SP-2018-01, and SUB-2017-01 Recommended: 1. That Report No. PDS18-075 be received; and 2. That the Application to Amend the Official Plan File Number OPA-2017- 06 (Dormer Hill Inc.), to amend the "Cluster Residential" designation to reduce the minimum setback from the centreline of Yonge Street to 40.0 m to the rear lot lines, reduce the minimum separation from an "Estate Residential" designation to 20 m, and remove the requirement for a Block Plan, be approved; and 3. That the Application to Amend the Zoning By-law File Number ZBA- 2017-01(Dormer Hill Inc.), to rezone the "Oak Ridges Moraine Rural (RU- ORM) Zone" to "Detached Fourth Density Residential R4(X) Exception Zone" and "Oak Ridges Moraine Environmental Protection EP-ORM Zone" to permit the development of 27 single-detached dwelling units be approved; and 4. That the implementing by-laws be presented at a future Council meeting. General Committee Meeting Agenda Tuesday, June 19, 2018 Page 8 of 8 R11. CS18-016 – Aurora Farmer’s Market and Artisans Fair By-law Recommended: 1. That Report No. CS18-016 be received; and 2. That the Aurora Farmer’s Market and Artisans Fair By-law be amended to provide increased flexibility for the operation of the Market; and 3. That the amending By-law be brought forward to a future Council meeting for enactment. 8. Notices of Motion (a) Councillor Gaertner Re: ASHRAE Energy Audit 9. New Business 10. Closed Session 11. Adjournment Town of Aurora General Committee Report No. PDS18-064 Subject: Traffic Calming Measures at Pedersen Drive and Golf Links Drive Prepared by: Michael Bat, Traffic/Transportation Analyst Department: Planning and Development Services Date: June 19, 2018 Recommendations 1. That Report No. PDS18-064 be received for information. Executive Summary This report presents to Council the results of the traffic calming warrant analysis for Pedersen Drive and Golf Links Drive. In accordance to the Town’s Traffic Calming Policy (Policy No. 62), revision dated April 8, 2015 (the Town’s Traffic Calming Policy), the subject locations did not satisfied the minimum requirements. Therefore, based on the results of the analysis it is recommended that traffic calming measures on Pedersen Drive (between Kirkvalley Crescent and Gateway Drive) not be implemented and the existing speed humps on Golf Links Drive (between Murray Drive and to a point approximately 240 m west of Yonge Street) be maintained. Background In response to inquiries received from residents on traffic calming requests, Town staff undertook warrant analysis following the procedures and methodologies outlined in the Town’s Traffic Calming Policy. The subject locations are illustrated in Figure 1. General Committee Meeting Agenda Tuesday, June 19, 2018 Item C1 Page 1 of 7 June 19, 2018 Page 2 of 6 Report No. PDS18-064 Analysis Existing Road Conditions Pedersen Drive: is a two-lane minor collector road with single lane per travel direction. It has an urban cross-section with curbs on both sides of the road and sidewalks provided along the south side of the road. The existing pavement is measured 9.5 metres wide and in accordance to the Town Zoning By-law No. 4574-04.T the posted speed limit is 40 km/h. Golf Links Drive: is a two-lane local road with single lane per travel direction. It has an urban cross-section with curbs on both sides of the road and sidewalks provided along the south side of the road. The existing pavement is measured 8.0 metres wide and in accordance to the Town Zoning By-law No. 4574-04.T the posted speed limit is 40 km/h. Town’s Traffic Calming Policy As outlined in the Town’s Traffic Calming Policy, a total of three warrants must be satisfied in order for traffic calming measures to be considered, they are described below: Warrant No. 1: Petition, will ensure that residents in the immediate area are in support of traffic calming measures. Warrant No. 2: Safety Requirements, will ensure traffic calming measures are installed so as to create an increase in traffic safety. Warrant No. 3: Technical Requirements, will ensure that traffic calming measures are implemented on streets that have a proven need for such measures. Following the Town’s Traffic Calming Policy, the warrant analysis results are summarized in Table 1 for Pedersen Drive and Table 2 for Golf Links Drive. General Committee Meeting Agenda Tuesday, June 19, 2018 Item C1 Page 2 of 7 June 19, 2018 Page 3 of 6 Report No. PDS18-064 Table 1: Pedersen Drive – Between Kirkvalley Crescent and Gateway Driveway Warrant Criteria Requirement Site Parameters Yes / No Warrant No. 1 (Petition) Petition Minimum 70% 71% Yes Warrant 1 Met? Yes Warrant No. 2 (Safety Requirements) Emergency Response Consultation No Comments Yes Transit Services Consultation No Comments Yes Sidewalks Minimum 1 side South Side Yes Road Grade Maximum 5% < 2% Yes Warrant 2 Met? Yes Warrant No. 3 (Technical Requirements) Minimum Speed 85th Percentile Minimum 15 km/h Over Posted Speed Limit 14 km/h Over Posted Speed Limit No Minimum Volumes Between 1,500 and 8,000 Vehicles Per Day 1,328 Vehicles Per Day No Minimum Block Length Minimum 120 m Approx. 200 m Yes Special Circumstances - None - Warrant 3 Met? No All Warrants 1 - 3 Met? No Table 2: Golf Links Drive between Murray Drive and to a point approximately 240 m west of Yonge Street Warrant Criteria Requirement Site Parameters Yes / No Warrant No. 3 (Technical Requirements) Minimum Speed 85th Percentile Minimum 15 km/h Over Posted Speed Limit 8 km/h Over Posted Speed Limit No Minimum Volumes Between 750 and 8,000 Vehicles Per Day 2,281 Vehicles Per Day Yes Warrant 3 Met? No Note: Speed humps are currently installed and therefore only Warrant No. 3 was reviewed. As shown in Tables 1 and 2, both locations did not satisfied the minimum requirements for warrant no. 3. According to “Figure 1: Traffic Calming Process Flow Chart” enclosed General Committee Meeting Agenda Tuesday, June 19, 2018 Item C1 Page 3 of 7 June 19, 2018 Page 4 of 6 Report No. PDS18-064 in the Town’s Traffic Calming Policy, the traffic calming proposal status for the subject locations are defined in Step G and Step H: Step G: Warrant 3 consists of evaluations of speeds, traffic volumes and block lengths. Failure to meet any one of the technical warrants would result in a location being rejected for implementation of traffic calming measures. Step. H: If the proposal does not meet the criteria outlined in Warrant 3, then a report will be submitted to Council indicating that staff does not recommend proceeding with the study, outlining the reasons why. If Council requests that the study continue a recommendation from Council must be forwarded to Staff requesting the study continue. Alternatively, if Council decides not to continue with the study then a letter will be sent to the proponents indicating that the study will not continue. 10-Year Road Construction Program Should the Council decided to replace the existing traffic calming measures on Golf Links Drive, it should be installed after the completion of the planned road resurfacing project scheduled for 2019. Advisory Committee Review Not applicable. Legal Considerations Not applicable. Financial Implications None. Communications Considerations Staff will notify the residents of the Council direction on this matter. General Committee Meeting Agenda Tuesday, June 19, 2018 Item C1 Page 4 of 7 June 19, 2018 Page 5 of 6 Report No. PDS18-064 Link to Strategic Plan This report supports the Strategic Plan goal of Support an Exceptional Quality of Life for All by examining traffic patterns and identify potential solutions to improve movement and safety at key intersections in the community. Alternative to the Recommendation Council may direct staff to implement the traffic calming measures on Pedersen Drive and to replace the existing speed humps with new ones on Golf Links Drive. Conclusions In response to inquiries received from residents on traffic calming requests, Town staff undertook warrant analysis following the procedures and methodologies outlined in the Town’s Traffic Calming Policy. Based upon the information enclosed in this report, the subject locations did not satisfied the minimum requirements outlined in the Town’s Traffic Calming Policy. Attachments Figure 1: Key Map – Subject Locations Previous Reports None. Pre-submission Review Agenda Management Team Meeting review on May 31, 2018 General Committee Meeting Agenda Tuesday, June 19, 2018 Item C1 Page 5 of 7 General Committee Meeting Agenda Tuesday, June 19, 2018Item C1 Page 6 of 7 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!StronachBlvdCollis Dr Usherwood StRoth StGateway DrH o l l a n d v i e w T r Bridgenorth DrPedersen DrKirkvalley CresPi n n a c l eTrEngelhard DrEdward StEdward StMary StMoorcrest DrMosaics AveTemperance StHeathwood Heights Dr Devins Dr Cranberry LnTrillium Dr Aurora Heights Dr Kennedy St W CrawfordRose DrKemano Rd VANDORF SIDEROAD VANDORF SIDEROAD Mu r r a y D r Kerr LnHogaboomAveIvy Jay Cres Ivy Jay C r e s Suffolk Ave Bilbrough St Marshview Ave Brooks Ave FouracreWay Conover AveSpring Farm Rd UsherwoodSt Mavrinac BlvdEakins Dr Tonner Cres Tonner Cres Abbott AveCasemount StMcLarty GtGundy WayDelattaye AveConover AveCottinghillWay GwilliamLn River Ridge BlvdRiver Ridge 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dieDrBaber CresBab er Cr es Crockart L n MajorCres NovanCres Payne CresPayne CresMinlow WayStocks LnBuckleCresHuttCresCarriageWkElyse CrtClifford Dalton Dr HamsterCres MikeBosevskiCrtHartwell WayHeaneyCrt Kashani Crt Alex Gardner Cir WarrenMcBrideCres FolliotStBaber CresBab er Cr es Crockart L n BotelhoCirSt u b b s L n Klees Cres MathewLepper CrtWilliam Crossley Crt George St William Heath CrtJohn Bradbury Crt TOWNSHIP OF KING TOWN OF NEWMARKET TOWNSHIP OF KINGST. JOHN'S SIDEROAD WEST ST. JOHN'S SIDEROAD EAST BATHURST STREETYONGE STREETBAYVIEW AVENUEWELLINGTON STREET WEST WELLINGTON STREET EAST Ivy Jay C r e s GOLF LINKSDRIVE PEDERSENDRIVE Borealis Ave YONGE STREETReuben St BAYVIEW AVENUERailway / GO Transit LineHydro CorridorMap created by the Town of Aurora Planning and Development Services Department, February 15th, 2018. Base data provided by Aurora - GIS and York Region. This is not a legal survey. PLANNING AND DEVELOPMENT SERVICES DEPARTMENT PDS18-064 ¯0 250 500 Metres PROPOSED LOCATIONOF SPEED CUSHIONS Figure 1 Key Map - Subject Locations General Committee Meeting Agenda Tuesday, June 19, 2018Item C1 Page 7 of 7 Town of Aurora General Committee Report No. PDS18-065 Subject: Award of Contract for Consulting Services – Assessment of Bridges and Culverts Prepared by: Patrick Ngo, Municipal Engineer Department: Date: Planning and Development Services June 19, 2018 Recommendation 1.That Report No. PDS18-065 be received; and 2.That the total approved budget for Capital Project No. 42068 be increased to $39,025 with additional funding of $14,025 provided from the Storm Sewer Reserve Fund. Executive Summary To receive Council authorization to increase the total approved budget for Capital Project No. 42068 to $39,025, representing an increase of $14,025 to be funded from the Storm Sewer Reserve Fund. Background The Town has an ongoing program to evaluate, maintain and upgrade the bridge and culvert structures periodically in order to comply with the Ministry of Transportation requirements and to ensure the structures are safe and in good repair. The capital funding for this project has been approved by Council in 2018 in the amount of $25,000. Analysis The capital funding for this project has been approved by Council in 2018 in the amount of $25,000. This report requests Council authorization to increase the total approved budget for the project to $39,025 with additional funding of $14,025 provided from the Storm Sewer Reserve Fund. General Committee Meeting Agenda Tuesday, June 19, 2018 Item C2 Page 1 of 3 June 19, 2018 Page 2 of 3 Report No. PDS18-065 Advisory Committee Review Not applicable. Legal Considerations The awarding of this contract is in accordance with the Town’s Procurement By-law. Financial Implications Table 1 is a financial summary for Capital Project Number 42068 as based on the Proposal submitted by Safe Roads Engineering. Table 1 As indicated in Table 1, the project requires an additional $14,025. This increase is due to the addition of provisional items for potential extra works involving bridge and culvert remedial investigation and arborist assessment. It is recommended that additional funding in the amount of $14,025 be provided for this project from the Storm Sewer Reserve Fund. Communications Considerations Not applicable. Link to Strategic Plan Approved Budget Capital Project 42068 $25,000.00 Total Approved Budget $25,000.00 Less previous commitments 0.00 Funding available for the subject Contract $25,000.00 Contract Award excluding HST $38,350.00 Non-refundable taxes (1.76%) $675.00 Total Funding Required $39,025.00 Budget Variance ($14,025.00) General Committee Meeting Agenda Tuesday, June 19, 2018 Item C2 Page 2 of 3 June 19, 2018 Page 3 of 3 Report No. PDS 18-065 This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All by investing in sustainable infrastructure. This ensures vehicular and pedestrian safety is provided to meet the needs and expectations of our community Alternative to the Recommendation Not applicable. Conclusions The RFP review has complied with the Procurement By-law requirements and it is recommended that the total budget for Capital Project No. 42068 has to be increased to $39,025 with additional funding of $14,025 to be provided from the Storm Sewer Reserve Fund. Attachments None Previous Reports None Pre-submission Review Agenda Management Team Meeting review on May 31, 2018 Departmental Approval Approved for Agenda �7 Marco Ramunno Director Chief Administrative Officer Planning and Development Services General Committee Meeting Agenda Tuesday, June 19, 2018 Item C2 Page 3 of 3 Town of Aurora General Committee Report No. PDS18-067 Subject: Municipal Access Agreement - Town of Aurora and Rogers Communications Canada Inc. Prepared by: Patrick Ngo, Municipal Engineer Department: Planning and Development Services Date: June 19, 2018 Recommendation 1. That Report No. PDS18-067 be received; and 2. That Council authorize the Mayor and Clerk to renew the Municipal Access Agreement between the Town of Aurora and Rogers Communications Canada Inc. to permit the installation of equipment within Town owned right-of-ways. Executive Summary This report seeks Council approval to renew the Municipal Access Agreement with Rogers Communications Canada Inc. for a one (1) year term with the option to renew for further one (1) year on the same terms and conditions of the current agreement which expires at the end of June, 2018. • Town staff and Rogers are negotiating a new Municipal Access Agreement to address a few issues with the telecommunication providers. • Renewing the agreement for another year will ensure that an agreement still exists while the parties continue to negotiate Background Rogers Communications Canada Inc. (“Rogers”) entered into a Municipal Access Agreement with the Town on June 2008. This agreement will expire at the end of June. In anticipation of the expiry of the agreement, the Town has been in negotiations with Rogers in regard to entering into a new agreement with new terms and conditions. The new agreement has not yet been finalized, therefore, staff recommend that the existing agreement be renewed for a one (1) year term with the option to renew for a further one General Committee Meeting Agenda Tuesday, June 19, 2018 Item C3 Page 1 of 3 June 19, 2018 Page 2 of 3 Report No. PDS18-067 (1) year on the same terms and conditions of the existing agreement so that there is an agreement in place pending the outcome of the negotiations. Analysis Town staff and Rogers are negotiating a new Municipal Access Agreement to update the terms and conditions The existing agreement has been in place for ten (10) years and therefore, requires updating. Negotiations are underway but an agreement has not yet been finalized. It is anticipated that the agreement will be finalized by the end of the year. A report on the new agreement will be presented to council for execution as soon as it becomes available. Renewing the agreement will ensure that an agreement still exists while the parties continue to negotiate A renewal of the agreement is required to ensure that the existing terms and conditions, including indemnification and insurance provisions, continue in order to minimize risk to the Town. Advisory Committee Review Not applicable. Legal Considerations Legal Services has been working with Rogers on the renewal agreement. Legal Services is also involved in discussions relating to the new agreement. Financial Implications None. Communications Considerations Not applicable. General Committee Meeting Agenda Tuesday, June 19, 2018 Item C3 Page 2 of 3 General Committee Meeting Agenda Tuesday, June 19, 2018Item C3 Page 3 of 3 Town of Aurora General Committee Report No. PDS18-076 Subject: Library Square Prepared by: Fausto Filipetto, Senior Policy Planner Department: Planning and Development Services Date: June 19, 2018 Recommendations 1.That Report No. PBS18-076 be received; and 2.That the current design for Library Square be approved; and 3.That the Option 1 schematic design for the expansion to the Church Street School which includes the three (3) floors and theatre be approved; and 4.That the allocation of existing project funding for the tendering of the parking lot, the laneway and the components of the square which would provide connections to the square/library be approved, and that Council commit to funding for the square and building, which will come back in new year for final funding approval; and 5.That the above budget includes a 1% contribution to the Town’s Public Art Reserve Fund in accordance with the Official Plan requirements. Executive Summary The intent of this report is to seek Council approval of the current design for Library Square as well as the schematic for the Church Street School expansion. Furthermore, the intent is to also seek budgeting for the tendering of the the parking lot, the laneway and the components of the square which would provide connections to the square/library. The report can be summarized as follows: •The concept plan for Library Square has been modified to include a vehicle “turn around” to allow for book drop offs currently being used in the current configuration by the library; •the construction costs for the square are approximately $5,000,000; General Committee Meeting Agenda Tuesday, June 19, 2018 Item R1 Page 1 of 15 June 19, 2018 Page 2 of 10 Report No. PDS18-076 • staff are recommending that Council approve a schematic design for the expansion to the Church Street School which includes the three (3) floors, with a theatre on the top floor; • the construction costs for the three (3) floor building which includes a theatre would be approximately $21,300,000; • some sample uses for the square include ; special events, concerts, fairs (arts and otherwise), family events, passive gathering spaces, plein air painting classes, movie nights and fitness classes; and • the proposed theatre is designed to be an adaptable space (retractable seating) which would allow for a multitude of events from theatrical and concert performances to lectures, film screenings and ceremonies. Background On December 5, 2016, Council provided direction regarding a concept plan for the Cultural Precinct that would involve the demolition of the former library and former senior’s centre. This decision was made taking into consideration public input obtained from the vast public consultation that took place in 2016 as part of the Council endorsed public consultation strategy with respect to the Cultural Precinct. Fotenn Planning + Design prepared two alternative revisions of the Library Square Concept Plans which were presented to Council on May 16, 2017. At that meeting, Council received the revised concept plans and directed staff to move forward with the procurement process for design services in the next planning stages for Library Square. The contract for the detailed design phase was awarded to The Planning Partnership on September 5, 2017. Two design options were presented to Council at the meeting held on December 12, 2017. The first option included an elevated or upper square, while the second included a lowered Square. Council endorsed the lowered square option as the preferred option. Council also asked staff to examine the acquisition of a small portion of the property to the north to allow for additional parallel parking spaces and improved connection through the site from Yonge Street to Victoria Street. The concept was therefore revised as requested by Council and was approved on January 30, 2018. At this meeting Council also increased the budget for design work for the project to $1,077,500 to allow for additional work with respect to detailed drawings, specifications, and tender documents. Council also approved additional funding from the Council Discretionary Reserve Fund to allow for detailed design of Library Square. Council has now approved a total of $2,340,135 in support of the Cultural Precinct. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R1 Page 2 of 15 June 19, 2018 Page 3 of 10 Report No. PDS18-076 Analysis The Square Since the last approval of the Plan in January, the concept plan for Library Square has been modified to include a vehicle “turn around” to allow for book drop offs currently being used in the current configuration by the library. This is proposed to be located at the easterly end of the laneway into the square from Yonge Street. This revision was prepared to address concerns raised by the Aurora Public Library and staff understand that the revised Plan is now acceptable to the Library. Staff are recommending that Council approve the current design of Library Square. However, this does not preclude Council from making future decisions such as the inclusion of a skating rink during the winter. The plan has been attached to this report as Figure 1. Sample uses of the Square: • special events, concerts, etc. • fairs (arts and otherwise) • family events • passive gathering spaces • plein air painting classes • movie nights • fitness classes The Addition to the Church Street School At this time staff are also asking Council to approve the schematic design with respect to the addition to the Church Street School. The addition is proposed to be connected to the existing building by way of a glass atrium which would serve as access into the square from Victoria Street. This design would also give prominence to the existing historic building by separating it from the proposed addition. The building addition would be used for additional community space, which was widely stated as required by both staff and residents. Staff are putting forward three alternatives for the new building at this time, being: Option 1: a three (3) floor building with a theatre on the top floor; Option 2: a two (2) floor building with a theatre on the top floor; and Option 3: a two (2) floor building without a theatre. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R1 Page 3 of 15 June 19, 2018 Page 4 of 10 Report No. PDS18-076 The addition to the Church Street School would provide a number of opportunities for Town and community uses The Town of Aurora prides itself on the quality programming it offers to the community. Cultural programming has been identified through corporate planning documents as an area to build upon and enhance in part of its effort to provide an exceptional quality of life for all. Currently the Town provides a variety of cultural programming through its service agreement with the Aurora Cultural Centre, but also on its own account offering programs. Expansion in this area has been limited by the availability of suitable, purpose-built space. The expansion of 22 Church Street would provide just such needed space and amenities. The Cultural Master Plan highlights the communities support for community, cultural and performance spaces through the following statements: • Cultural resources and amenities as essential to the quality of life that makes Aurora a place where people will want to live, work and invest; • Downtown needs a new ‘marquee’ attraction to succeed; it was in this context that many raised the issue of a potential new performing arts centre; • Cultural Master Plan - Strategic Direction #2: Expand Culture’s Role in Economic Development: o Leverage Cultural and Heritage Resources to Support Downtown Revitalization - consistent with recommendations in the Aurora Promenade Concept Plan; examine opportunities to extend cultural facilities and opportunities in Library Square. The proposed theatre is designed to be an adaptable space (retractable seating) which would allow for a multitude of events from theatrical and concert performances to lectures, film screenings and ceremonies. The design also allows the room to completely transform into a space that could accommodate an endless array of activities including meetings, gatherings, and banquets at an affordable cost for internal and external users. Sample uses of the Theatre space (black box): • live performances, (community and professional) including theatre, music, comedy, improv, variety acts, etc. • movie screenings • presentations/ceremonies • recitals/rehearsals • auditions for various events • acting lessons General Committee Meeting Agenda Tuesday, June 19, 2018 Item R1 Page 4 of 15 June 19, 2018 Page 5 of 10 Report No. PDS18-076 • panel discussions/debates • workshops/lectures • dinner theatre Sample uses of the multi-purpose/community programming rooms: • theatre and music programs • summer camps (dance, theater, arts) • visual arts programs and lessons • leadership courses and camps • gross motor programs for preschool • language classes • small seminars/presentations • media arts (television, filmmaking, photography, etc.) • fiber arts • music lessons A proper dance studio (including proper flooring, mirrored wall, etc.) will enhance the Town’s ability to offer dance and fitness classes. The proposed expansion will also provide much needed storage space for the Aurora archive collection, but more importantly, will allow the Aurora Museum & Archives to provide heritage programming to schools and other users groups that is currently not possible due to lack of space. School groups will once again have a place to come and learn the stories of their own community. The three (3) floor option in combination with the ancillary spaces such as reception, office, storage, maintenance and café/multi-purpose area, elevator, washrooms, etc. will make the Church Street School a central hub for cultural activities in Aurora. The Town will be positioned to be the lead force that can help bring all of the partners together as envisioned through the Cultural Master Plan. Staff are recommending that Council approve the schematic for three (3) floor building with a theatre on the top floor, which has been attached to this report as Figures 2 to 6. With the loss of community space (approximately 20,000 square feet) thorough the demolition of the former library and former seniors centre, the three (3) floor addition (approximately 26,000 square feet) would not only replace but plan for the increasing demand for community and cultural spaces of our growing population. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R1 Page 5 of 15 June 19, 2018 Page 6 of 10 Report No. PDS18-076 Project Phasing and Scheduling At this time, staff are requesting that Council approve the current design of Library Square and approve the building schematic with respect to the expansion to the Church Street School. Staff are also requesting Council’s approval of the procurement of the new parking lot, the laneway, as well as some pedestrian connections through the square to the Library. This would allow for the required phasing during construction. Staff are recommending the final budget and tendering approval for the square and building occur in the new year. This proposed scheduling would allow for portions of the square to be used for staging during the construction of the new building. A proposed timeline for the phasing of the project is as follows: Summer 2018 • approval of the Plan for Library Square • approval of the Schematic for the new building • approval of funding for tendering and construction of the parking lot, laneway and connections • tendering and construction of the parking lot, laneway and connections • submission of application for the Canada Cultural Spaces Fund (CCSF) Fall 2018 • response with respect to application for CCSF Winter 2019 • approval of funding for tendering and construction of the square and new building, including 1% of the capital budget for the new building to be dedicated to public art, in accordance with Subsection 4.4.a.iv of the Official Plan • tendering for construction of the square and new building Spring 2019 • commence construction of new building • commence construction of portions of the square not being impacted or used for staging for construction of new building Fall 2021 • construction completion for both the square and new building General Committee Meeting Agenda Tuesday, June 19, 2018 Item R1 Page 6 of 15 June 19, 2018 Page 7 of 10 Report No. PDS18-076 Budgeting and Funding Staff reported previously on the general cost of construction of the square as well as the new building. The costs were reported to be approximately $5,000,000 for the construction of the square, not inclusive of a skating rink, and $10,000,000 for the construction of the new building and atrium. The cost for the construction of the square remains at approximately $5,000,000. However, the cost estimate for the new building did not include a theatre and consisted of a two floor design; consistent with Option 3 in this report. The additional floor and theatre recommended in this report is the result of discussions between Town Departments and partners with respect to their programing needs. Option 1: Three floor building with theatre $21,300,000, with 25% soft costs Option 2: two floor building with a theatre $13,792,187, with 25% soft costs Option 3: two floor building without theatre $9,200,000, with 20% soft costs With respect to funding sources, Council has endorsed some funding for the project from the Hydro Fund. Furthermore, staff are currently drafting an application for funding through the Canada Cultural Spaces Fund (CCSF). The objectives of this fund are to contribute to improved physical conditions for professional arts and heritage related collaboration, creation, presentation, preservation, and exhibition; and to provide increased and improved access for Canadians to arts and culture. Funding through CCSF is available to cover up to 50% of eligible project costs up to a maximum of $15,000,000. This funding pool aligns with the strategic objectives expressed through various Council approved documents including: • The Town of Aurora Strategic Plan which identifies the goal of supporting an exceptional quality of life for all and objective of celebrating and promoting our culture under the first Pillar of Success: Community; • the Aurora Promenade Concept Plan which seeks to leverage the distinct heritage and culture of Aurora as an attraction through enhancing the Cultural Precinct with additional facilities and enhanced public spaces; and • the Cultural Master Plan which aims to attract new and creative talents, boost tourism, and enhance quality of life, cultural resources and opportunities in Aurora - the plan also cites the expressed community need for a cultural hub to support networking and collaboration through the development of a multi-use cultural facility within Library Square. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R1 Page 7 of 15 June 19, 2018 Page 8 of 10 Report No. PDS18-076 It should be noted that one of the criteria for the awarding of this grant is that the Town would have to demonstrate that funding is available to carry two thirds of the project. Advisory Committee Review The current design for Library Square was before the Accessibility Advisory Committee (AAC) on May 9, 2018 and the Heritage Advisory Committee (HAC) on May 14, 2018. The HAC received the memo from staff for information. Overall the AAC did have some concerns with the accessibility of the plan as proposed. One of the concerns was the distance of the new book drop off compared to the existing one. The AAC also requested that the number of barrier free parking spaces be increased. While increasing the amount of barrier free parking spaces could be accommodated, the current book drop off would have to be eliminated to create the new square. Legal Considerations None. Financial Implications As mentioned, Council has now approved a total of $2,340,135 in support of the Cultural Precinct. Staff are recommending that Council approve the allocation of existing project funding for the tendering of the parking lot, the laneway and the components of the square which would provide connections to the square/library. Staff believe this amount to be in the $1,000,000 range. The $1,000,000 in funding originally allocated by Council in support of the development of Library Square could be applied to this tender. Communications Considerations The plans included in this report are a result of a vast amount of consultations with general public, steakholders and the Town’s partners. Furthermore, the Library Square project has a webpage on the Town’s website. Link to Strategic Plan The Cultural Precinct Plan, including the redesign of Library Square and expansion of the Church Street School, supports the Strategic Plan goal of Supporting an exceptional quality of life for all through the following key objectives: • Develop a Cultural Master Plan that includes heritage, music, and art to promote more cohesive and coordinated cultural services; General Committee Meeting Agenda Tuesday, June 19, 2018 Item R1 Page 8 of 15 June 19, 2018 Page 9 of 10 Report No. PDS18-076 • expand opportunities and partnerships that contribute to the celebration of culture in the community; and • actively promote and support a plan to revitalize the downtown that includes culture. Alternatives to the Recommendation 1. Council has the options of making further revisions to the plan for Library Square; 2. Council also has the option of not including a theatre in the Church Street School expansion, as well as proceeding with a two floor design instead of three. However, as stated in this report, there is a need for a theatre as well as an increased amount of community space to serve the growing population of Aurora; particularly in the Downtown. Conclusions As detailed in this report, the the concept plan for Library Square has been modified to include a vehicle “turn around” to allow for book drop offs currently being used in the current configuration by the library. Plans have also been prepared for the addition to the Church Street School. The plans consist of a three (3) floor schematic with a theatre on the top floor. Two other options are also provided to Council; consisting of either two (2) floors with a theatre or two (2) floors without a theatre. Staff are requesting Council’s approval of the three (3) floor schematic at this time. Attachments Figure 1 - Design for Library Square/New Community Facility Figure 2 - Basement Floor Plan Figure 3 - Ground Floor Plan Figure 4 - Second Floor Plan Figure 5 - Conceptual Section Previous Reports • PBS17-066 - Award of Contract for Library Square Site Plan, September 5, 2017; • PBS17-096 - Preferred Design for Library Square, December 5, 2017; General Committee Meeting Agenda Tuesday, June 19, 2018 Item R1 Page 9 of 15 General Committee Meeting Agenda Tuesday, June 19, 2018Item R1 Page 10 of 15 General Committee Meeting Agenda Tuesday, June 19, 2018Item R1 Page 11 of 15 General Committee Meeting Agenda Tuesday, June 19, 2018Item R1 Page 12 of 15 General Committee Meeting Agenda Tuesday, June 19, 2018Item R1 Page 13 of 15 General Committee Meeting Agenda Tuesday, June 19, 2018Item R1 Page 14 of 15 General Committee Meeting Agenda Tuesday, June 19, 2018Item R1 Page 15 of 15 Town of Aurora General Committee Report No. CMS18-017 Subject: Enhanced Recreation Facility Advertising and Sponsorship Programs - Revised Prepared by: John Firman, Manager of Business Support Department: Community Services Date: June 19, 2018 Recommendation 1. That Report No. CMS18-017 be received; and 2. That staff be authorized to implement the enhanced Recreation Facility Advertising and Recreation Facility Sponsorship programs; and 3. That the Director of Community Services be given delegated authority to execute all future recreation facility advertising and facility sponsorship agreements. Executive Summary This report recommends enhancements to the Recreation Facility Advertising and Recreation Facility Sponsorship programs to increase the available assets to include outdoor recreation facilities. Considerations include: • Research from other Ontario municipalities has helped identify a variety of additional indoor and outdoor opportunities to increase advertising and sponsorship revenues • Local businesses and industry professionals have identified recreation facility advertising as an opportunity to help support local businesses • The Town’s primary outdoor community youth sport organizations have requested support in meeting their goals of providing affordable programming for their members • The proposed mission statement for the Recreation Facility Advertising and Sponsorship programs is “To build sustainable community partnerships that connect businesses and community groups to fulfill the Town’s strategic goals” General Committee Meeting Agenda Tuesday, June 19, 2018 Item R2 Page 1 of 11 June 19, 2018 Page 2 of 11 Report No. CMS18-017 • Key program changes include the addition of outdoor recreation assets and shared advertising opportunities with user groups • Examples of advertising signage and sponsorship recognition are provided to help identify the difference in appearance between these programs • Sponsorships of entire buildings (i.e.: an entire recreation centre) or parks would continue to be in accordance with the Town’s Facility Naming Rights Policy • The approved part-time to full-time conversion of the Facility Advertising and Sponsorship Coordinator will enable the implementation of the program enhancements • Advertising revenue is allocated to general revenue and sponsorship revenue is allocated to the Recreation Sponsorship Reserve Fund Background Since the inception of the Recreation Facility Advertising Program, staff have continued to identify and implement program enhancements limited to indoor advertising within recreation facilities, and in 2015 implemented the new Recreation Facility Sponsorship Program. The combined programs have realized an increase in gross revenue of approximately 625% over the past eight (8) years, from $21,000 to $155,500 annually. In Report No. PRS16-042 received by Council August 9, 2016, staff presented a detailed review of the current status of the Facility Advertising and Sponsorship Programs. Subsequent to that report, staff has continued to review best practices, consult with other municipalities, industry professionals, as well as existing and prospective clients to identify program growth and enhancement opportunities. The Facility Advertising Program is currently limited to indoor recreation facilities with annual growth achieved every year since its inception, and a 30% increase since 2015. With limited options available, and an increasing demand for alternate uses of indoor space, such as the Aurora Sports Hall of Fame and the loss of the Aurora Public Library lobby, continued program growth is unlikely or minimal at best. Current and prospective advertising clients have expressed an interest in potential advertising opportunities at outdoor recreation facilities to further engage prospective customers. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R2 Page 2 of 11 June 19, 2018 Page 3 of 11 Report No. CMS18-017 The Facility Sponsorship Program is a newer program and has a greater potential for growth, however, current and prospective sponsorship clients have also expressed interest in greater flexibility of options including outdoor recreation facilities. Currently, 100% of net revenue from the advertising program goes to general revenue and 100% of net revenue from the sponsorship program goes into the Recreation Sponsorship Reserve account with these funds currently being designated for youth programming. Several current and prospective sponsorship program clients have expressed interest in supporting other areas of programming, such as senior’s programs, children’s programs, or other program areas. Staff has also reviewed the non-monetary objectives and opportunities to support and engage the community within these programs, in accordance with the Town’s Strategic Plan. As a result of this review, staff has identified a number of recommendations as outlined in this report to enhance the programs to both increase revenue and to provide opportunities to support the community. The part-time to full-time conversion of the Facility Advertising and Sponsorship Coordinator is required in order to manage the increased advertising and sponsorship program opportunities outlined in this report. The conversion to full-time was approved and funded in the 2018 Operating Budget. The advertising and sponsorship efforts will now handled by one (1) full-time staff effective July 1. Analysis Research from other Ontario municipalities has helped identify a variety of additional indoor and outdoor opportunities to increase advertising and sponsorship revenues Staff surveyed and reviewed program information with numerous Ontario municipalities that currently offer similar programming, including larger municipalities with successful programs, York Region municipalities, and other Ontario municipalities with similar populations. This research has provided insights into advertising and sponsorship options that have been successful in other communities. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R2 Page 3 of 11 June 19, 2018 Page 4 of 11 Report No. CMS18-017 Local businesses and industry professionals have identified recreation facility advertising as an opportunity to help support local businesses Staff met with numerous existing and potential advertising and sponsorship clients, as well as representatives of the Aurora Chamber of Commerce and Welcome Wagon, and with industry professionals, to obtain insights into how these programs can best be suited to support local businesses. Staff also consulted with the Town’s Economic Development Officer. Our primary outdoor community youth sport organizations have requested support in meeting their goals of providing affordable programming for their members Currently the Town provides free office space to the four primary youth, indoor user groups (Aurora Minor Hockey Association, Aurora Jr. A Tigers Hockey Club, Central York Girls Hockey Association, and the Aurora Skating Club), however, outdoor users groups do not receive the same benefits. Acknowledging that the Town does not have the facilities to offer this same support to our two (2) primary youth outdoor user groups, the Town can support these groups (Aurora Youth Soccer Club and Aurora King Baseball Association) by providing shared access to outdoor advertising opportunities. This program would be structured similar to the rink board advertising agreement with the Aurora Tigers Jr. A Hockey Club. The proposed mission statement for the Recreation Facility Advertising and Sponsorship programs Staff recommends the following mission statement to act as a guiding principle for the Recreation Facility Advertising and Sponsorship programs: To build sustainable community partnerships that connect businesses and community groups to fulfill the Town’s strategic goals In addition to being a revenue generation tool for the Town, the facility advertising and sponsorship programs are also intended to support the local business community. The facility advertising program has been considered a competitively priced option to provide local businesses with an opportunity to promote their business within facilities that draw a high volume of local and regional clientele. The facility sponsorship program also provides local businesses with a vehicle in which to engage the community by demonstrating support for recreational programming. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R2 Page 4 of 11 June 19, 2018 Page 5 of 11 Report No. CMS18-017 Key program changes include the addition of outdoor recreation assets and shared advertising opportunities with user groups Further to the ongoing review of the programs, staff recommends the following changes: Sponsorship Enhancements Recommendations: 1. That all net revenue continue to be placed into the Recreation Sponsorship Reserve account and that sponsors be allowed to designate in which of the following program areas the funds are to be used: a. Community programs (children, family, adults) b. Youth programs c. Senior programs d. Aquatic programs e. Fitness program f. Parks and Trails 2. Expand sponsorship assets to include outdoor recreation facilities, including but not limited to: a. Ball diamonds b. Rectangular sports fields c. Dog park d. Splash pads e. Tennis courts f. Skateboard parks g. Picnic shelters/gazebos h. Band shell i. Playgrounds Advertising Enhancements Indoor recreation facility advertising programs have been in place for approximately 20 years, as approved by Council. During that time staff have continued to identify and implement new advertising methods to meet consumer demand. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R2 Page 5 of 11 June 19, 2018 Page 6 of 11 Report No. CMS18-017 Although staff continue to work with clients to meet their indoor advertising needs, clients have stated clearly that they are also interested in outdoor advertising opportunities. Recommendation: 1. Expand advertising assets to include outdoor recreation facilities, including but not limited to: a. Ball diamonds b. Rectangular sports fields c. Bleachers d. Electrical shacks and other outdoor structures Supporting Key Community User Groups of Outdoor Facilities Recommendation: 1. Support the primary youth outdoor user groups by providing revenue generating opportunities: a. Shared advertising space, similar to the model used at the Aurora Community Centre with the Aurora Jr. A Tigers, whereby the Town and the user group both have the opportunity to sell advertising space on the designated asset. b. Ball diamond fencing, artificial turf field fencing and bleachers to be considered for this shared use program. c. Pricing model to be approved by the Town. d. To a maximum value comparable to the value of indoor office space provided to the ice user groups. Examples of advertising signage and sponsorship recognition are provided to help identify the difference in appearance between these two programs While this report speaks to both the advertising and sponsorship programs, these are two (2) separate programs with different features and different visual components. The sponsorship program includes a variety of sponsorship recognition features, including a signage program approved by Council at its meeting on June 11, 2013. All sponsorship signage is consistent with this approved program and is typically more discreet than advertising, as seen in the example below. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R2 Page 6 of 11 June 19, 2018 Page 7 of 11 Report No. CMS18-017 All outdoor sponsorship recognition will be in accordance with this format. The advertising program includes a variety of existing opportunities including lobby signs, rink boards, digital advertising, and more. Some examples of existing indoor advertising, include: Lobby signs and backlit kiosks. Motion activated washroom displays. Outdoor advertising is most commonly seen on recreation facility fencing, and may look similar to the following: General Committee Meeting Agenda Tuesday, June 19, 2018 Item R2 Page 7 of 11 June 19, 2018 Page 8 of 11 Report No. CMS18-017 Sponsorships of entire buildings (i.e.: an entire recreation centre) or parks would continue to be in accordance with the Town’s Facility Naming Rights Policy Sponsorships of entire facilities (i.e.: recreation centres, Armoury, etc.) and entire parks would continue to be managed by the CAO and Council in accordance with the Facility Naming Rights Policy. The Recreation Facility Advertising and Sponsorship programs would be limited to specific assets that fall within a building or park. The approved part-time to full-time conversion of the Facility Advertising and Sponsorship Coordinator will enable the implementation of the program enhancements Funding for the part-time to full-time conversion was approved in the 2018 operating budget, thereby providing the staff resources required to transition from program maintenance to program growth, through the implementation of the proposed enhancements. Allocation of advertising revenue and allocation of sponsorship revenue Facility advertising program revenue Currently, all revenue after program expenses (i.e. materials and marketing) goes into general revenue in the Community Services Department to help offset operating costs. Staff are not proposing any change to this. Facility sponsorship program revenue Currently, all revenue after program expenses (i.e. signage, marketing, misc. sponsor recognition) goes into the Recreation Sponsorship Reserve Fund, designated for use in supporting youth programming, such as: • Purchasing new equipment and games for the youth room • Rock wall maintenance • Purchasing new gymnasium equipment for youth programs Without the sponsorship revenue funds available in this reserve account, these expenses would have resulted in an increase in the operating budget. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R2 Page 8 of 11 June 19, 2018 Page 9 of 11 Report No. CMS18-017 Staff recommend that sponsorship revenue continue to be allocated to this reserve, but that the individual sponsors be given the opportunity to designate the program area in which their funds are allocated, including: a. Community programs (children, family, adults) b. Youth programs c. Senior programs d. Aquatic programs e. Fitness programs f. Parks and Trails Both the advertising and sponsorship revenues are a source of funding that helps reduce the Town’s overall tax impact. Advisory Committee Review Not applicable. Legal Considerations Legal agreement templates are currently in use for the advertising and sponsorship programs. Legal Services will review and approve any future amendments to the templates to accommodate program changes. Financial Implications Based on a planned July 1st implementation date, the programs are anticipated to achieve some initial revenue increases in 2018, with more significant revenue increases to be achieved in 2019, the first full year of the enhanced programs. The additional costs of the part-time to full-time staffing conversion were included in the 2018 Operating budget and will be recovered through growth in program revenue. With the expansion of indoor advertising and the introduction of the sponsorship program, we have achieved growth of over 625% over past eight (8) years. In order to achieve further growth staff believe the additional assets and program enhancements proposed will be required to support that objective. The following table shows the 2017 actual net revenue and projected net revenue for future years, including salary and operating expenses: General Committee Meeting Agenda Tuesday, June 19, 2018 Item R2 Page 9 of 11 June 19, 2018 Page 10 of 11 Report No. CMS18-017 Year Advertising and Sponsorship Gross Revenue (combined) Program Expenses (Salary & Operating) Projected Net Revenue (2017 actual) 2017 $154,606 $61,082 $93,524 2018 $174,494 $70,800 $103,694 2019 $199,500 $92,800 $106,700 2020 $215,000 $94,656 $120,344 Communications Considerations Corporate Communications will assist with the development of revised promotional material to support the new program offerings. Link to Strategic Plan The proposed Recreation Facility Advertising and Sponsorship program enhancements support the Strategic Plan goals of supporting an exceptional quality of life for all and enabling a diverse, creative and resilient economy through its accomplishment in satisfying requirements in the following key objectives within these goal statements: Encouraging an active and healthy lifestyle: through increased funding for Town recreation programming, and through providing the opportunity for community sport organizations to generate additional revenue. Supporting small business and encouraging a more sustainable business environment: by offering affordable and discounted advertising opportunity to local businesses. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R2 Page 10 of 11 General Committee Meeting Agenda Tuesday, June 19, 2018Item R2 Page 11 of 11 Town of Aurora General Committee Report No. CMS18-019 Subject: Menorah Lighting Ceremony- Follow up Prepared by: Shelley Ware, Recreation Supervisor – Special Events Department: Community Services Date: June 19, 2018 Recommendation 1. That Report No. CMS18-019 be received; and 2. That Council approve the addition of a Menorah lighting ceremony to the calendar of annual special events starting in 2018; and 3. That funding be approved for the Menorah lighting ceremony event in the amount of $6,200 for 2018 from the Council Operating Contingency account and the ongoing operating expenses will be submitted as part of the 2019 base operating budget. Executive Summary This report outlines the feasibility of hosting an annual Menorah lighting ceremony and seeks Council approval to fund the production and execution of the event beginning in 2018. There are several Menorah lighting ceremonies and Chanukah celebrations coordinated by municipalities throughout Canada, and several held annually in York Region and in the GTA. Considerations include: • The key feature of the event is the nightly lighting of the Menorah • The success of the 2017 Menorah lighting ceremony at Town Hall • A Menorah lighting ceremony is feasible with the partnership of various community organizations Background At its’ meeting on Tuesday, January 30, 2018 Council passed a Notice of Motion instructing staff to investigate and report back on the feasibility of hosting an annual Menorah lighting ceremony, beginning in 2018 in partnership with Chabad Aurora. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R3 Page 1 of 5 June 19, 2018 Page 2 of 5 Report No. CMS18-019 At its’ meeting on Tuesday, May 22, 2018 Council directed staff to investigate partnering with other organizations in addition to Chabad Aurora to host an annual Menorah Lighting Ceremony. This is the report back to Council from staff regarding the amendments from the May 22 Council meeting. Analysis The key feature of celebrating Chanukah is the nightly lighting of the menorah Hanukkah, which is also known as Chanukah, is the annual Jewish Festival of Lights. The date for Chanukah changes each year, but usually occurs in November or December. Chanukah has been happening for more than 20 centuries. These celebrations started nearly two (2) centuries before Christianity. The word “Hanukkah” means dedication, and honors one of the greatest miracles in Jewish history, when they were victorious in their battle against the Greeks to practice their religion without restriction. In commemoration of this victory, Chanukah is celebrated for eight (8) days by lighting an eight (8) branched candelabra known as a Menorah. The term “Menorah” means “lamp” in Hebrew. The three (3) main features of Chanukah are the nightly lighting of the menorah, reciting special prayers and feasting on fried foods. The success of the 2017 Menorah Lighting Ceremony provides a solid foundation to build on The Town of Aurora partnered with Chabad Aurora on December 18, 2017 to host the first ever Menorah Lighting Ceremony at Aurora Town Hall. Chabad Aurora was instrumental in coordinating all of the key features and components of the ceremony which included the lighting of a menorah and the enjoyment of traditional fried foods. The result was a successful and authentic ceremony, which was well attended by the Community and Members of Council. The feedback from the attendees received was very favourable for having an annual ceremony. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R3 Page 2 of 5 June 19, 2018 Page 3 of 5 Report No. CMS18-019 An annual Menorah Lighting Ceremony in Aurora is feasible in partnership with Chabad Aurora and additional community partners Chabad Aurora is fully committed to partner with the Town of Aurora to annually plan a Menorah Lighting Ceremony and additional organizations will be approached to participate in this partnership. There are more than 15,000 public menorah lighting ceremonies worldwide, and several hosted by municipalities in York Region including Richmond Hill and Vaughan. Chanukah celebrations can include public menorah lightings, giant menorahs made out of ice and LEGO, menorah parades, giant dreidel houses and other activities. The partner organizations would have various roles in establishing an annual Menorah Lighting Ceremony in Aurora including: • Facilitate the purchase of a nine (9) foot menorah • Facilitate the purchase of traditional foods which could include: gelts (chocolate coins) sufganiyah (deep-fried jam or custard filled doughnut) and latkes (potato pancakes) • Assist in coordinating family activities such as; traditional children’s games (such as dreidel), crafts, a theatrical performance and choir singing The 2018 event would be held on Wednesday, December 5 from 6:30 p.m. to 8:30 p.m. in the front courtyard and on the first floor of the Aurora Town Hall. The main focus of the event program would include the lighting of the menorah, and enjoying traditional food. Chanukah is a time for traditional and celebratory food, with most dishes being deep fried in oil to represent the miraculous eight-day burning of the Menorah. Advisory Committee Review Not applicable Legal Considerations Not applicable General Committee Meeting Agenda Tuesday, June 19, 2018 Item R3 Page 3 of 5 June 19, 2018 Page 4 of 5 Report No. CMS18-019 Financial Implications The operating expenses to establish a Menorah Lighting Ceremony for the first year would include: Entertainment & family activities (music, crafts, games) $1,000 Complimentary Food & Beverages (gelts, latkes) $1,000 Promotions/Advertising (newspaper ads, printing) $1,800 Total annual base budget amount $3,800 A one-time investment of $2,400 is required in 2018 for the purchase of a nine foot Menorah candle and supplies, bringing the expenses for the 2018 event to $6,200. Funding for a Menorah lighting ceremony was not included in the 2018 Special Events operating budget. Additional funding for 2018 is required if the event is to take place. Staff recommend that the Council Operating Contingency account be the source of funding. Staff will include the $3,800 annual cost of the event as part of the 2019 base operating budget. Communications Considerations The Town would utilize social media, the NoticeBoard, website, newspaper advertising and posters to promote the Menorah lighting as a community event. The partner organizations would promote the event through their communication channels as well. Link to Strategic Plan This event supports Objective 3: Celebrating and promoting our culture and Objective 5: Strengthening the fabric of our community in the Town’s Strategic Plan. Alternative(s) to the Recommendation 1. Council may choose not to approve this event 2. Council can provide further direction General Committee Meeting Agenda Tuesday, June 19, 2018 Item R3 Page 4 of 5 General Committee Meeting Agenda Tuesday, June 19, 2018Item R3 Page 5 of 5 Town of Aurora General Committee Report No. FS18-018 Subject: 2018 Interim Forecast Update – as at April 30, 2018 Prepared by: Jason Gaertner, Manager, Financial Planning Services Department: Financial Services Date: June 19, 2018 Recommendation 1. That Report No. FS18-018 be received for information. Executive Summary This report presents to Council the information necessary to effectively monitor the financial performance of the corporation’s operating budget presented as of April 30, 2018. As of this date, the corporation is forecasted to conclude the fiscal year with favourable variances from its tax levy and utility rate funded operations. • A surplus of $597,400 from tax levy funded operations is forecasted • A utility operations surplus of $122,400 is anticipated • Any operational budget excesses or short-falls will be contributed to or transferred from the appropriate reserve as will be defined in the town’s 2018 surplus control bylaw Background To assist Council in fulfilling its roles and responsibilities with respect to Town finances and accountability, the Financial Services Department has worked with all departments to review the corporation’s operating budget financial performance to date. Each Director has reviewed his/her respective department’s operating budget with its results to date and remaining outstanding plans, and forecasted an expected year end position. Finance staff have reviewed each submission and performed the necessary consolidation. A surplus of $597,400 from tax levy funded operations is forecasted Staff currently forecast that the Town’s tax levy funded operations will finish the year with an anticipated surplus of $597,400. A detailed break-down of the Town’s current forecasted variance by department can be found in Attachment #1. The report has been General Committee Meeting Agenda Tuesday, June 19, 2018 Item R4 Page 1 of 10 June 19, 2018 Page 2 of 7 Report No. FS18-018 simplified to show only the net budget amount, the forecasted ending position for each item, and the variance. Staff have similarly reviewed the results of the Town’s utility operations to date and the expected year end forecasted positions for the water, wastewater, and storm water service lines which is presented in Attachment #2. Staff currently forecast that the Town’s utility operations are on pace to finish the year with a surplus of $122,400. Items of note are presented by department in the Analysis section below. The forecasts and representations are those of each Director, and have not been revised by Financial Services staff. Each Director is charged with delivering their approved portfolio of municipal services within their approved budget. They may manage issues encountered throughout the year by reallocating approved financial resources amongst their budget detailed line items, so as to best deliver their overall service portfolio in the circumstances of an ever changing community, operating environment and economic conditions. In some instances a departmental pressure may be addressed at a corporate level as per the Executive Leadership Team’s direction. Analysis Overall, the Town’s approved budget for 2018 includes $64,095,000 in approved expenditures, funded by $19,641,700 in revenues consisting of user fees, charges, and investment income, and a total “Town purposes” tax levy for the year of $44,453,300. Upon detailed review of the consolidated forecast as of the end of April, the corporation is projected to conclude the fiscal year with an estimated operating budget surplus of $597,400. The key drivers of this forecasted surplus are healthier than projected development driven revenues and salary savings. This forecast is based upon the best information and estimates available at this time. Accordingly, the forecast will continue to be subject to change over the remainder of the fiscal year, meaning there will continue to be influencing variables that are difficult for staff to estimate such as development driven revenues, investment income as well as the ultimate level of Town services that will be consumed by fiscal year end. Historically the Town has budgeted a “salary gapping savings” amount of $150,000 under the corporate expenses section of the budget. This provision is to recognize that while salaries in all departments are based on 100% usage, with no staff departures, in reality there is some staff turnover and periodic vacancies that arise naturally during the year. For 2018, a share of this amount has now been formally allocated to each operating department on a pro-rata basis: General Committee Meeting Agenda Tuesday, June 19, 2018 Item R4 Page 2 of 10 June 19, 2018 Page 3 of 7 Report No. FS18-018 CAO and Council The Council and CAO budgets are forecasting a $17,900 (1.0 percent) favourable variance on a net operating budget of $1,846,300. This variance relates to a position vacancy in Corporate Communications and expected contract savings. Corporate Services Corporate Services is forecasting a $380,500 (5.1 percent) favorable variance on a net operating budget by $7,393,900. This variance is mostly attributable to projected third party legal service, software maintenance and salary savings. Financial Services Financial Services is forecasting a $26,300 (1.4 percent) favourable variance on a net operating budget of $1,856,400 driven by salary savings that have been partially offset by larger than budgeted forecasted mandatory training requirements. Fire Services Central York Fire Services (CYFS) is forecasting to be at their approved operating budget of $10,484,200 to be on budget. Operational Services Operational Services excluding water, wastewater & stormwater services is forecasting a deficit of $424,900 (4.3 percent) on a net operating budget of $9,840,500. This deficit had multiple service line contributors which included forecasted snow management, waste management and administration deficits anticipated from salaries, operating materials and other contracted services. These deficits are partially offset by contract and salary savings which are expected to arise from park operation and other road network services. Operational Services’ salaries and wages are split between tax levy and rate (water, wastewater & storm water services) funded programs. In any given year, the extent of operational service staff support of tax levy or rate funded programs is difficult to predict; consequently, some variability in this regard is not unusual. At present, the department’s overall salary costs are expected to finish the year roughly equal to the approved budget. Other than salary, the other key contributors to the forecasted deficits in snow and waste management services relate to greater than anticipated operating material and service contract costs driven by increased service demand and per unit contract costs. Community Services Community Services is forecasting a $209,800 (2.4 percent) favourable variance on a net operating budget of $8,624,600. The key contributors to this noted variance are savings arising from full time salaries and benefits and town facility contracts. Also included in this variance are anticipated revenue short-falls totalling $115,000 from General Committee Meeting Agenda Tuesday, June 19, 2018 Item R4 Page 3 of 10 June 19, 2018 Page 4 of 7 Report No. FS18-018 summer camps and various children programs resulting from increased competition from the private sector in summer camp offerings, the recent provincial decision to offer free daycare for children ages 2-5 years and an unsuccessful attempt in securing a theatre arts program provider. These noted revenue short-falls were fully offset by related savings in part time and contracts. Planning & Development Services The Planning & Development Services department is forecasting a surplus of $315,700. The key contributing factor to this favourable variance was heathier than expected development driven revenue such as engineering fees for lot grading, subdivisions and site plans. It should be noted that the majority of these revenues arise at the ‘front end’ of a development; consequently, as the town has almost reached its build out capacity, these revenues can be expected to continue to decline in future years. Not included in this variance is a projected Building Services’ surplus of $491,100, as it is a self-funded function as per provincial legislation. Consequently, if it is unable to recognize sufficient revenues to offset its expenses in a given fiscal year, it will draw from its dedicated reserve in order to balance its operating budget. If it recognizes excess revenues, these revenues are utilized to replenish its reserve. This year’s forecasted surplus results from greater than planned development driven revenues being recognized, as well as salary savings. As the majority of Building Services’ revenues arise more towards the ‘back end’ of a development, these associated revenues are expected to continue to be strong into the short term as development initiated earlier through Planning & Development services runs its course to completion. Corporate Revenues & Expenses Corporate Revenues and Expenses is forecasting a surplus of $337,800 (8.3 percent) on a net operating budget of $4,071,300. The primary driver of this noted variance is a supplementary tax revenue surplus of $265,700 which fully offsets an equivalent value tax levy shortfall noted below. This surplus relates to planned 2018 assessment growth arising later than originally anticipated and consequently being reflected in the budget as a supplementary tax revenue rather than a formal tax levy revenue. The other key contributor to this favorable variance is a forecasted increase in penalties and late fees arising from unpaid property taxes. Aurora Public Library Contribution The Town’s contribution towards the operation of the Aurora Public Library is anticipated, with no variance to budget arising. Total Tax Levy Staff have confirmed that the Town will collect a total of $44,187,600 in tax levy revenue in 2018 which is $265,700 less than what was budgeted. These lower than anticipated revenues relate to the Town’s overestimate of its 2018 growth in its tax assessment base; the budget anticipated an assessment growth of 3.10% while the final assessed growth General Committee Meeting Agenda Tuesday, June 19, 2018 Item R4 Page 4 of 10 June 19, 2018 Page 5 of 7 Report No. FS18-018 for 2018 was 2.49%. In an effort to achieve an approved operating budget for the upcoming year prior to the year commencing, the Town must estimate its tax assessment base growth for the upcoming year as the final figure is not yet available at the time of budget’s creation. These additional funds were utilized to fund the delivery of growth related Town services in 2018. This shortfall was offset fully by an equal value supplementary tax revenue surplus. Operating Summary Overall, the Town of Aurora general municipal operations is forecasting a surplus of $597,400 with no noticeable adverse impacts to service levels. Should any surplus remain at fiscal year-end, it will be transferred to the town’s rate stabilization reserve as will be set out in the town’s 2018 surplus control bylaw. The Operating Budget Summary can be found in Attachment 1. A utility operations surplus of $122,400 is anticipated The utility operations service line budgets are comprised primarily of fixed operational costs, funded by the net proceeds from the sale of water, waste water and storm water services. These fixed operational costs include staff and service maintenance costs related to maintaining the infrastructure systems, water quality testing, and the billing and customer service functions. These costs are not directly impacted by the volume of water flowing through the system. The fixed costs relating to water and waste water are funded from the net revenues earned by these services which are variable in nature due to the fact that they are based upon metered water consumption volumes. Storm water revenues are not subject to the same volatility as the water and waste water service lines. Utility operations is currently projected to close the year with a favourable budget variance of $122,400 primarily attributable to anticipated contact and salary savings. This forecasted variance will continue to be subject to change particularly over the summer months as the average daily temperature and level of rainfall received have a direct relationship to the volume of water consumed. Should any utility service line surpluses remain at fiscal year-end, they will be moved to their respective stabilization reserve funds as will be set out in the town’s 2018 surplus control bylaw. The utility operations summary can be found in Attachment 2. Advisory Committee Review Not applicable. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R4 Page 5 of 10 June 19, 2018 Page 6 of 7 Report No. FS18-018 Legal Considerations Nil Financial Implications The actual resultant annual surplus or deficit in the general operating budget and water / wastewater budgets will be allocated by Council to / from various reserves at fiscal year- end as per the Town’s surplus control bylaw. There are no other immediate financial implications arising from this report. Council fulfills its role, in part, by receiving and reviewing this financial status report on the operations of the municipality relative to the approved budget. Communications Considerations This report will be posted to the Town’s Budget and Financial Information web page for transparency and accountability. Link to Strategic Plan Outlining and understanding the Town’s present financial status at strategic intervals through-out the year contribute to achieving the Strategic Plan guiding principle of “Leadership in Corporate Management” and improves transparency and accountability to the community. Alternative(s) to the Recommendation None Conclusions Having completed four months of operations, the management team is presently forecasting to end the year with a favourable budget variance from its tax levy funded operations of $597,400. Staff remain vigilant to continue to realize budget savings whenever possible in an effort to continue to end the year in a surplus position. Any remaining surpluses at fiscal year-end will be contributed to the Town’s rate stabilization reserve. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R4 Page 6 of 10 General Committee Meeting Agenda Tuesday, June 19, 2018Item R4 Page 7 of 10 Attachment 1 Shown in $,000's COUNCIL Council Administration 610.5$ 610.5$ -$ - Council Programs/Grants 4.0 4.0 - - Advisory Committees 18.0 18.0 0.0- (0.0 %) Council Office Total 632.5$ 632.5$ (0.0)$ (0.0 %) CHIEF ADMINISTRATIVE OFFICE CAO Administration 521.0$ 521.0$ -$ - Communications 692.8 674.9 17.9 2.6 % Chief Administrative Office Total 1,213.8$ 1,195.9$ 17.9$ 1.5 % Council and C.A.O. Combined 1,846.3$ 1,828.4$ 17.9$ 1.0 % CORPORATE SERVICES Corporate Services Administration 438.1$ 465.8$ (27.7) (6.3 %) Legal Services 860.7 803.1 57.6 6.7 % Legislative & Administrative Services 1,280.7 1,205.4 75.3 5.9 % Human Resources 741.4 698.8 42.6 5.7 % Elections 109.0 109.0 - - Information Technology 2,008.3 1,931.5 76.8 3.8 % Telecommunications 263.4 234.5 28.9 11.0 % By-law Services 696.2 593.0 103.2 14.8 % Animal Control 101.1 99.5 1.6 1.6 % Customer Service 871.7 849.5 22.2 2.5 % Emergency Preparedness 23.3 23.3 - - Corporate Services Total 7,393.9$ 7,013.4$ 380.5$ 5.1 % FINANCIAL SERVICES Policy & Planning Administration 341.3$ 330.0$ 11.3$ 3.3 % Accounting & Revenue 541.2 534.1 7.1 1.3 % Financial Planning 502.5 502.5 - - Procurement Services 471.4 463.5 7.9 1.7 % Financial Services Total 1,856.4$ 1,830.1$ 26.3$ 1.4 % FIRE SERVICES Central York Fire 10,484.2 10,484.2 - - Total Fire Services 10,484.2 10,484.2 - - Favourable / (Unfavourable) Town of Aurora Tax Levy Net Operating Forecast Update as at April 30, 2018 NET ADJUSTED BUDGET FORECAST Variance General Committee Meeting Agenda Tuesday, June 19, 2018 Item R4 Page 8 of 10 Attachment 1 Shown in $,000's Favourable / (Unfavourable) Town of Aurora Tax Levy Net Operating Forecast Update as at April 30, 2018 NET ADJUSTED BUDGET FORECAST Variance Operational Services Operational Services Administration 498.5$ 538.0$ (39.5)$ (7.9 %) Fleet & Equipment 625.7 625.8 (0.1) (0.0 %) Snow Management 1,500.8 1,975.4 (474.6) (31.6 %) Road Network Operations 2,558.5 2,512.0 46.5 1.8 % Parks/Open Spaces 2,464.0 2,372.0 92.0 3.7 % Waste Collection & Recycling 2,193.0 2,242.2 (49.2) (2.2 %) Operational Services Total 9,840.5$ 10,265.4$ (424.9)$ (4.3 %) Community Services Community Services Administration 1,043.9$ 1,035.5$ 8.4$ 0.8 % Business Support (440.8) (546.5) 105.7 24.0 % Recreational Programming/Community Dev.1,719.6 1,673.1 46.5 2.7 % Facilities 6,301.9 6,252.7 49.2 0.8 % Community Services Total 8,624.6$ 8,414.8$ 209.8$ 2.4 % PLANNING & DEVELOPMENT SERVICES Development Planning (261.4)$ (442.4)$ 181.0$ 69.2 % Long Range & Strategic Planning 606.5 599.3 7.2 1.2 % Engineering Service Operations (9.0) (136.5) 127.5 1,416.7 % Net Building Department Operations (531.3)$ (1,022.4)$ 491.1 92.4 % Contribution to Building Reserve 531.3 1,022.4 (491.1) (92.4 %) Total Building Services - - - - Planning & Development Services Total 336.1$ 20.4$ 315.7$ 93.9 % CORPORATE REVENUE & EXPENSE Supplementary Taxes & Payments-in-Lieu (1,044.4)$ (1,044.4)$ -$ - Contribution of Excess SUPPs to reserves 400.0 134.3 265.7 66.4 % Penalties on Unpaid Property Taxes (850.0) (950.0) 100.0 11.8 % Overhead Cost Re-allocation to Water & Building (1,694.2) (1,694.2) - - All Other Revenue (5,248.2) (5,269.0) 20.8 0.4 % Cash to Capital 5,053.4 5,053.4 - - All Other Expense 7,454.7 7,503.4 (48.7) (0.7 %) 4,071.3$ 3,733.5$ 337.8$ 8.3 % TOTAL TAX LEVY FUNDED OPERATIONS 44,453.3$ 43,590.2$ 863.1$ 1.9 % TOTAL TAX LEVY (44,453.3)$ (44,187.6)$ (265.7)$ (0.6 %) OPERATING (SURPLUS) DEFICIT (0.0) (597.4)$ 597.4$ 0.9 % Surplus Surplus General Committee Meeting Agenda Tuesday, June 19, 2018 Item R4 Page 9 of 10 Attachment 2 Shown in $,000's Water ServicesRetail Revenues (9,764.0) (9,764.0) -$ - Penalties (175.0) (175.0) - - Other (310.0) (186.1) (123.9) (40.0 %) Total Revenues (10,249.0) (10,125.1) (123.9)$ (1.2 %) Wholesale water purchase 5,865.5 5,865.5 - - Operations and maintenance 1,439.3 1,404.7 34.7 2.4 % Administration and billing 472.5 380.4 92.0 19.5 % Corporate overhead allocation 771.7 771.7 - - Infrastructure sustainability reserve contributions 1,700.0 1,700.0 - - Total Expenditures 10,249.00 10,122.3 126.7$ 1.2 % Net Operating Water Services - (2.8) 2.8$ n/a Waste Water Services Retail Revenues (12,121.2) (12,121.2) -$ - Penalties - - - n/a Other (90.0) (111.9) 21.9 24.3 % Total Revenues (12,211.2) (12,233.1) 21.9$ 0.2 % Sewer discharge fees 9,039.0 9,039.0 -$ - Operations and maintenance 1,105.1 1,048.5 56.6$ 5.1 % Administration and billing 261.4 261.4 -$ - Corporate overhead allocation 555.7 555.7 - - Infrastructure sustainability reserve contributions 1,250.0 1,250.0 - - Total Expenditures 12,211.2 12,154.6 56.6$ 0.5 % Net Operating Waste Water Services - (78.5) 78.5$ n/a Total Water and Waste Water Services - (81.3) 81.3$ n/a Storm Water Services Retail Revenues (1,752.4) (1,752.4) -$ - Penalties - - - n/a Other - - - n/a Total Revenues (1,752.4) (1,752.4) -$ - Operations and maintenance 415.7 374.6 41.1 9.9 % Administration and billing 105.4 105.4 - - Corporate overhead allocation 81.3 81.3 - - Infrastructure sustainability reserve contributions 1,150.0 1,150.0 - - Total Expenditures 1,752.4 1,711.3 41.1$ 2.3 % Net Operating Storm Water Services - (41.1) 41.1$ n/a OPERATING (SURPLUS) DEFICIT - (122.4)$ 122.4$ 0.5 % Surplus Surplus (Unfavourable) Town of Aurora Utility Net Operating Forecast Report as at April 30, 2018 Variance Favourable / FORECASTADJUSTED BUDGET General Committee Meeting Agenda Tuesday, June 19, 2018 Item R4 Page 10 of 10 Town of Aurora General Committee Report No. OPS18-016 Subject: Cleaning of Catch Basins, Storm Retention Tanks and Oil Grit Separators Prepared by: Jim Tree, Manager, Roads & Water (Acting) Department: Operational Services Date: June 19, 2018 Recommendation 1.That Report No. OPS18-016 be received; and 2.That catch basin cleaning resume in 2018 and future years based on a four year rotating cycle, adjusted as required to maintain the functionality of the storm water conveyance system; and 3.That staff conduct a full condition assessment of all storm water catch basins in the current inventory and develop a maintenance and repair protocol, including a funding plan to be included in future Roads, Water and Sewer Operating budgets. Executive Summary The purpose of this report is to provide Council with an update and action plan for the maintenance of Storm Water catch basin infrastructure as a follow up to the previous report entitled IES17-028 Cleaning of Catch Basins, Storm Detention Tanks and Oil Grit Separators. In this report staff had committed to reporting back to Council on a number of issues associated with storm water catch basin infrastructure including a future maintenance and repair plan. This report will expand on the following operational issues and requirements: •Lack of Storm Water Catch Basin maintenance program •Catch basin Inspections and structural condition assessments •Development and Implementation of Catch basin data collection and management system •Financial impacts associated ongoing maintenance and structural rehabilitation General Committee Meeting Agenda Tuesday, June 19, 2018 Item R5 Page 1 of 9 June 19, 2018 Page 2 of 9 Report No. OPS18-016 Background In early spring 2017, our Roads Operations staff reported that a number of storm water catch basis were the flow of water was impeded. This was a result of significant sediment build-up resulting in a partial blockage such that storm water was not able to pass easily be through the storm water system. Upon further background research into this matter, it was discovered that routine maintenance of storm water catch basins had decreased in recent years apparently due to the discontinued use of winter road sand and a corresponding increase in use of road salt. Staff were not able to accurately state exactly when many of the catch basins were previously cleaned; however, based information on file and the condition of some catch basins, it can be concluded that routine maintenance was not completed since 2014. As a result of this staff prepared Report IES2017-028 with a request for an in-year funding allocation to proceed with a catch basin cleaning program for the higher priority catch basins. Council approved the funding and staff conducted a procurement process which was followed by the retention of a contractor and the implementation of a catch basin cleaning project which resulted in one thousand, one hundred and fifty-eight (1,158) of the highest priority catch basins receiving maintenance in the fall of 2017. Analysis Currently there is no formal routine or scheduled maintenance program for the 4954 municipal catch basins in the inventory Prior to presenting Report IES2017-028, staff attempted to determine the history on the catch basin cleaning, together with any written policy or prescribed maintenance regime that outlines a protocol for inspecting and maintaining this important infrastructure. Though staff were not able to find conclusive records or written maintenance protocol there was some evidence to suggest that a catch basin maintenance program did in fact exist prior to 2014. Following 2014 it was determined that with the changeover to using 100% road salt that the need for catch basin cleaning would be dramatically reduced and further concluding that this operation could be completed entirely in-house. With the number of environmental regulations surrounding this function, it is not likely that an in-house catch basin cleaning program would be practical or cost effective. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R5 Page 2 of 9 June 19, 2018 Page 3 of 9 Report No. OPS18-016 Catch basins must be routinely inspected and assessed for their structural condition and any required maintenance or repairs As with any municipal infrastructure component, catch basins must be regularly inspected and maintained to ensure an overall satisfactory condition and functionality. Storm water catch basins are no different and these vital components of the Town’s infrastructure are subject to significant seasonal and weather event pressures making it even more important to track their condition, maintenance and repair. With just under 5,000 storm water catch basins in the maintenance inventory it will be necessary to conduct regularly scheduled inspections on a cyclical basis. Staff are recommending that this inspection occur at the same as the scheduled cleaning which happens once every four years. This maintenance schedule may need to be adjusted depending on a particular location and its susceptibility to debris entering the storm water system; however, based on the findings from the catch basin cleaning work conducted in 2017, staff are generally confident in a four year inspection/cleaning cycle. In addition to cleaning, catch basins are very prone to winter frost heaving, localized settling, sinkage and water infiltration associated with poor or broken seals in storm pipes leading into or existing the catch basin. Other typical problems include the catch basin top grate and frame protrude above the surface of the roadway as a result of movement of the catch basin structure resulting in a major risk to snow plows and operators. It is not uncommon that an unsuspecting plow operator strikes a raised catch basin lid causing significant equipment damage and potential personal injury to the operators. Routine inspections, maintenance and repair would go a long way in reducing these risks. The photos below depict many of the issues that are encountered in the Town’s catch basin inventory which further demonstrates a need to conduct regular inspection and repair General Committee Meeting Agenda Tuesday, June 19, 2018 Item R5 Page 3 of 9 June 19, 2018 Page 4 of 9 Report No. OPS18-016 Broken frames raised lid-plow hazard Broken lid at risk of collapse Blocked catch basin Raised frame presents plow hazard Sink hole caused by failed pipe lead in Failed modular rise Chamberand/or failed modular risers General Committee Meeting Agenda Tuesday, June 19, 2018 Item R5 Page 4 of 9 June 19, 2018 Page 5 of 9 Report No. OPS18-016 Staff have developed and implemented a catch basin data collection tool where detailed information on all aspects of catch basin condition and maintenance data is collected, stored and managed. Based on the findings to date, there is sufficient information to suggest that there are a considerable number of storm water catch basins throughout the municipality in need of some level of structural repair and maintenance; however, staff have not been able to obtain much in the way of previous records outlining maintenance history or works that have been identified but not completed. As such, there is little to go on in terms of quantifying the actual catch basin condition rating or the volume of work that needs to be completed. This information must be obtained to ensure that there is a sufficient maintenance plan in place to sustain this critical infrastructure throughout its viable life cycle. Among the most challenging issues for staff has been in gaining insight on a number of roads maintenance operations and the lack of background information and data in terms of evaluating and quantifying the condition of the Town’s infrastructure (primarily, roads, curbs, storm water catch basins, sanitary sewer manholes and sidewalks). This infrastructure data is not necessarily tied into the Capital Roads Replacement Program where the Engineering Division is much more up-to-speed with roads infrastructure life cycling and project forecasting. The issue in Roads Operations is related to ongoing preventative maintenance required to extend forecasted infrastructure life or maintenance required to maintain storm water infrastructure functionality and to mitigate public liability and damage to roads maintenance equipment. Operations management staff considered various options of how to best begin the laborious and time consuming task of collecting and prioritizing the infrastructure data that is key to building an ongoing infrastructure maintenance management plan. This included engaging a consulting firm to conduct the process and report out on the results of their work and the applicable costs. It has been determined that this work can be conducted more accurately and efficiently by the Town’s own trained roads operation staff who have greater familiarly with the infrastructure and the inherent problems that have been present for many years. In recognition of this information gap and to assist in developing a process whereby information can be captured and utilized to provide a comprehensive data base for all roads-related infrastructure, the Roads Division staff have been working with the Engineering Infrastructure Technologist and the GIS Analyst for the past several months General Committee Meeting Agenda Tuesday, June 19, 2018 Item R5 Page 5 of 9 June 19, 2018 Page 6 of 9 Report No. OPS18-016 to develop an in-house software application that will greatly improve the manner in which infrastructure data is collected and managed. This software system has recently been field tested and has proven to be a success such that it has the capacity to serve both the Parks and Roads operations. The program is simplistic and reliable in gathering information in the field and storing it in a cloud based environment. Several Roads staff have been trained on the use of the data system and are being dispatched to the field to begin the significant task of inspecting and recording the condition of catch basins and man holes initially. It is expected that this process will take a considerable amount of time to complete for all of the aforementioned infrastructure; however, staff have been diligent over the past year in photographing and documenting the location of all catch basins that were serviced in 2017 and continue to upload much of this information into the system. Staff are confident that much of the data collection for the majority of the catch basin infrastructure and any required maintenance will be captured and logged within a 12 to 15 month period. During this data collection period, managers and supervisors will be able to view the information and provide a much more informed opinion on the current state of the infrastructure and more importantly, a quantifiable estimate of costs involved in developing an ongoing maintenance strategy. Thanks to the assistance of the Town’s infrastructure technologists, IT staff and GIS specialists it has now been made possible to commence with the data collection process and as more data becomes available, staff will be better positioned to analyze and prioritize a scope of work including the cost implications for the 2019 budget presentation. Advisory Committee Review Not applicable. Legal Considerations Continuously assessing the condition of infrastructure and conducting maintenance and repairs, when necessary, may result in a reduction of claims. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R5 Page 6 of 9 June 19, 2018 Page 7 of 9 Report No. OPS18-016 Financial Implications The financial impact associated with catch basin repairs and maintenance will be significant. Based on what has been determined so far, the scope of outstanding required maintenance and repair work will exceed the annual financial allocation that is currently available in the Operating Budget. Currently the annual budget for storm sewer maintenance includes an item for catch basins and curb repairs for a combined total of $100,000. This amount appears to have been included in previous operations budgets and in discussions with the Roads Operations staff, the funds are directed to the most deteriorated catch basins and have been determined to be insufficient to support the actual needs. For example, the average cost to conduct a single catch basin repair can be as much or more than $3,000 each. Staff have confirmed that, on average, the number of catch basins restored in a year total less than 20. Clearly this is an issue worthy of further review and quantification in an effort to inform Council on the scope of this situation and staff are now working to address this. In addition to these funds, staff also included $90,000 in the 2018 storm sewer budget for catch basin cleaning which will resume again in 2018 as a continuation of the catch basin cleaning work completed in 2017. Based on the budget from 2017 and the total number of catch basins cleaned (1,158 units) we have now established a baseline funding strategy that will effectively address the cleaning needs of the Town’s 4,954 catch basins on a four-year cleaning cycle. This cycle can be adjusted as required depending on the remaining capacity within each catch basin. Communications Considerations There are no communication related issues. Link to Strategic Plan This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All by Investing in Sustainable Infrastructure by maintaining and expanding infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility and establishing policies and General Committee Meeting Agenda Tuesday, June 19, 2018 Item R5 Page 7 of 9 June 19, 2018 Page 8 of 9 Report No. OPS18-016 programs that enhance the accessibility and safety of new and existing facilities and infrastructure. Alternative(s) to the Recommendation 1. Council may choose to not proceed with funding the cleaning of storm sewer catch basin, storm detention tanks and oil grit separators; however, this may result in degradation of the infrastructure and create potential operational issues and concerns including public liability associated with inoperable infrastructure. Conclusions Based on the current conditions of the storm water catch basin inventory, it can be concluded that this infrastructure requires significant attention including a full assessment of the existing conditions and in developing a strategy to address all of the required works. It can also be concluded that the system continues to function for its intended purpose and that there are no known hazards or impending major failures in the system and staff continue to monitor and respond to any issues or concerns with corrective actions that are deemed necessary. There are considerable issues that have been outlined in this report that must be addressed to prevent further degradation and more costly repairs in the future. Staff will be working over the remainder of 2018 and into 2019 to bring forward a plan of action that is both achievable and financially viable. Attachments None. Previous Reports IES17-028 Cleaning of Catch Basins, Storm Detention Tanks and Oil Grit Separators, June 6, 2017 General Committee Meeting Agenda Tuesday, June 19, 2018 Item R5 Page 8 of 9 General Committee Meeting Agenda Tuesday, June 19, 2018Item R5 Page 9 of 9 Town of Aurora General Committee Report No. PDS18-066 Subject: Application for Site Plan Approval Board of Trustees of the Aurora United Church 15186 Yonge Street, 12 & 16 Tyler Street, 55 & 57 Temperance Street File Number: SP-2018-02 Related File Numbers: OPA-2016-05 & ZBA-2016-13 Prepared by: Marco Ramunno, Director of Planning and Development Services Department: Planning and Development Services Date: June 19, 2018 Recommendation 1. That Report No. PDS18-066 be received; 2. That Site Plan Application File SP-2018-02 (Board of Trustees of the Aurora United Church) to permit the construction of a 2 storey Place of Worship and a 7 storey Retirement Residence be approved; and, 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements, including the Section 37 Agreement, required to give effect to same. Executive Summary The purpose of this report is to seek Council approval regarding the Site Plan Application submitted by the Board of Trustees of the Aurora United Church. The church has partnered with Southbound Development Corporation to construct a proposed 2 storey place of worship and a 7 storey retirement residence with 150 suites. • The proposed 2 storey Place of Worship will be located at South East corner of the property with a commercial floor area of 2,428m2; • The proposed 7 storey Retirement Residence will be located on the balance of the lands with a residential floor area of 11,123 m2; • A total of 106 parking spaces are proposed, inclusive of 3 barrier-free parking space over two levels of parking; • The proposed Site Plan application development conforms to the Official Plan policies and Official Plan Amendment approved by Council (OPA-2016-05); General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 1 of 22 June 19, 2018 Page 2 of 13 Report No. PDS18-066 • The proposed Site Plan development conforms to the Zoning By-law Application approved by Council (ZBA-2016-13); • Circulated Departments and Agencies have reviewed the Site Plan Application; • The Heritage Advisory Committee reviewed the Site Plan Application on May 14, 2018 and have no objections, subject to comments; and • Staff is recommending approval of the proposed Site Plan application. Background Application History The subject Site Plan Application was submitted to the Town on March 7, 2018. The proposed application was reviewed by the Heritage Advisory Committee on May 14, 2018. Discussion on the comments received from the Heritage Advisory Committee are reviewed later in this report. Location / Land Use The subject lands are located west of Yonge Street with frontages on Tyler Street and Temperance Street, municipally known as 15186 Yonge Street, 12 Tyler Street, 16 Tyler Street, 55 Temperance Street and 57 Temperance Street (Figure 1). The subject lands contains the site of the former Aurora United Church (demolished in 2014 due to extensive fire damage) and associated parking area, and the location of four (4) single detached homes, which were demolished in the spring of 2018. Surrounding Land Uses The surrounding land uses are as follows: North: Existing Commercial; South: Tyler Street, existing Residential and Commercial; East: Yonge Street, existing Commercial; West: Temperance Street, existing Residential and Commercial Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 2 of 22 June 19, 2018 Page 3 of 13 Report No. PDS18-066 promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. York Region Official Plan The subject lands are designated as “Urban Area” within the York Region Official Plan. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources and to create sustainable, lively communities. Under the York Region’s Official Plan, one regional urbanization goal is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. Town of Aurora Official Plan The subject lands are designated as “The Aurora Promenade” by the Official Plan and more specifically as “Downtown” (Figure 2). The purpose of the “Downtown” designation is to guide development while protecting and reinforcing a heritage main street character and identity. All development within the “Downtown” designation shall be compatible with development on adjacent properties and shall be consistent with The Aurora Promenade Concept Plan – Urban Design Strategy. On December 16, 2016 an Official Plan Amendment application was submitted to the Town for the subject lands. The purpose of the Official Plan Amendment was to allow the increased building height, and would establish special policy area provisions for the development including, building setbacks/ stepbacks from the property line and lot coverage. On July 4, 2017 the Official Plan Amendment for the subject lands was approved by Council. The Official Plan Amendment is currently under appeal to the Local Planning Appeal Tribunal. Zoning By-law 6000-17, as amended The subject lands are currently split zoned under Zoning By-law 6000-17, as amended. The majority of the lands are zoned “Promenade Downtown (PD1) Zone” while the south east quadrant of the subject lands are zoned “Promenade Downtown “PD1(480)” Exception Zone” (Figure 3). General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 3 of 22 June 19, 2018 Page 4 of 13 Report No. PDS18-066 On December 16, 2016 a Zoning By-law Amendment application was submitted to the Town for the subject lands. The Zoning Bylaw Amendment would amend the PD1 and PD1(480) exception zone to a site specific PD1 exception zone to permit the proposed development form. On July 4, 2017, the Zoning By-law Amendment was approved by Council, however a site-specific by-law has yet to be enacted for the subject lands. The Zoning By-law Amendment is currently under appeal to the Local Planning Appeal Tribunal. Reports and Studies The Owner submitted the following documents as part of a complete Site Plan Application: Name Report Author Stormwater Management Report Odan Detech Consulting Engineers Transportation Study NextTrans Consulting Engineers Site Plan, Architectural Plans, Floor Plans, Details and Elevations Robert A. Murphy Architects Shadow Study Robert A. Murphy Architects Survey E.R. Garden Limited Landscape Plan WLIK Associates Tree Inventory and Preservation Plan Kuntz Forestry Consulting Inc. Site Servicing & Grading Plans Odan Detech Consulting Engineers Downstream Sanitary Sewer Study Odan Detech Consulting Engineers Environmental Noise Feasibility Study Valcoustics Canada Ltd. Archaeological Stage 3 Monitoring and Stage 4; Excavation Summary Fisher Archaeological Consulting Proposed Application Site Plan As shown on Figures 4 to 6 the owner submitted an application to the Town for site plan approval to construct a 2 storey place of worship and a 7 storey retirement residence over a site area of 4,643 m2. The following is a summary of the proposed site plan application: • The proposed 2 storey Place of Worship will be located at South East corner of the property with a commercial floor area of 2,428m2; General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 4 of 22 June 19, 2018 Page 5 of 13 Report No. PDS18-066 • The proposed Retirement Residence will be located on the balance of the lands with a residential floor area of 11,123 m2. Six (6) storeys are proposed to face Yonge Street, seven (7) storey are proposed to face Temperance Street; • The proposed Retirement Residence will comprise a mixture of memory care, assisted and independent living units for a total of 150 suites; and • A total of 106 parking spaces are proposed, inclusive of 3 barrier-free parking space over two levels of parking. The following table is a breakdown of the site’s parking configuration. Parking Level Retirement Residence Place of Worship Total Level 0 – Surface Parking 9 spaces 22 spaces 31 spaces Level 1 – Underground Parking 63 spaces 12 spaces 75 spaces Total 72 spaces 34 spaces 106 spaces Analysis Provincial Policy Statement (PPS) The PPS encourages the development of strong communities through the promotion of efficient land use and development patterns. The proposed development in the Town’s designated Promenade Area is an intensification plan which accommodates a range and mix of housing, which is transit supportive and promotes an efficient use of infrastructure as guided by the PPS. The development is considered to be consistent with the PPS. Growth Plan for the Greater Golden Horseshoe The Growth Plan requires development through intensification and compact urban form. The proposed development provides the framework for the increased use and improvement of infrastructure to support the future population growth through a mix of land uses. The proposed development promotes co-ordination and consistency among land uses and transportation planning and investment in municipal services including water and wastewater systems. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 5 of 22 June 19, 2018 Page 6 of 13 Report No. PDS18-066 Lake Simcoe Protection Plan (LSPP) The subject site is situated within the Lake Simcoe Watershed and therefore the applications are subject to the applicable policies of the Lake Simcoe Protection Plan. The site is also located within a Wellhead Protection Area. The Lake Simcoe Conservation Authority (LSRCA) have reviewed the application and in principle have no objection to the approval of the Site Plan applicaion. All technical matters related to site development will be addressed prior to execution of a site plan agreement. As such, it is Planning Staff’s opinion that the applications conform to the Lake Simcoe Protection Plan. York Region Official Plan (YROP) The lands are within a Regional Corridor which is an area designated to serve as the most intense and greatest mix of development within the Region. Development will be of an urban form that is massed and designed to create pedestrian oriented and active streets. The Region’s housing policies call for a range of housing types, tenures and affordability targets to be met. The mix and range of housing shall be consistent with York Region forecasts, intensification and density requirements. York Region Development Planning staff have no objection to the site plan application. All technical matters related to site development will be addressed prior to execution of a site plan agreement. Town of Aurora’s Official Plan The proposed Site Plan application development conforms to the Official Plan policies with regards to Urban Design On March 31, 2017, the Design Review Panel provided preliminary comments with respect to the Architectural Design of the proposed Place of Worship and Retirement Residence. Comments from the Design Review Panel are outlined in report no. PBS17- 050. In addition, the proposed site plan application was reviewed by the Town’s Peer Review Architect, the Planning Partnership. The Planning Partnership is satisfied with the architecture and built form of the proposed development. The final architectural drawings will be incorporated into the Site Plan agreement and the Control Architect will sign off on the building permit architectural plans. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 6 of 22 June 19, 2018 Page 7 of 13 Report No. PDS18-066 Urban Design/ Building Materials Aurora United Church (AUC) Section 11.3.2 h) of the Official Plan contains specific design policies within the “Downtown” designation. The proposed architectural design shown a distinctive level of sensitivity as required in the Official Plan. The only surviving artifacts of AUC after the fire were 5 large stained glass windows and several hundred yellow bricks. The windows became the central design element of the rebuild. The intent of the Downtown designation is to ensure new development will enhance the pedestrian experience. The proposed fully glazed double height lobby reflects the congregation's desire to be an open and inviting presence for pedestrians along Yonge Street. In addition, the proposed architectural elements respects the historic building by utilizing similar materials and colours used around the other two less visible elevations of the church for continuity. The main space of the Sanctuary is arranged along Tyler Street and its five (5) tall south facing windows harken back to the design of the original church. The main material of the Sanctuary is a warm buff coloured Limestone with complementary panels of yellow brick akin to that of the original church. The shorter North tower is clad in limestone and has fewer windows than the heavily glazed South tower which functions as a belfry, a vertical circulation path, a sign post and a prominent local landmark. The South tower is capped with a standing seam metal roof in an aged copper patina. The North tower has a roof structure of perforated aluminum screen. Retirement Residence With regards to the retirement residence building, the proposed facades have decorative details and façade articulation that respects the architectural elements of neighbouring buildings with historical features on Yonge Street. The proposed east façade proposes red and buff clay brick masonry with period detailing and cornices on the lower 3 storey block. At the lowest two levels, and wrapping the corner at Tyler Street, a warm gray solid stone veneer is employed. This treatment provides a strong visual base for the floors above. The north facade has three distinct characters. At the east end of the site, the facade takes its cue from Yonge Street and reflects the Red and Buff brick character of the old Ontario towns. Visual interest will be provided by period brick detailing including pilasters, banding and the appearance of bricked up windows per the Urban Design comments. To respect the building scale and complement the surrounding buildings, above the third floor, the upper levels step back away from Yonge Street and employ both contrasting colours as well as glazed and solid balconies to reduce the apparent scale while providing visual interest. The west facade along Temperance Street is comprised General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 7 of 22 June 19, 2018 Page 8 of 13 Report No. PDS18-066 of multiple floor levels that step back from the street as they ascend. The south facade of the Retirement Home steps from a single storey at Temperance Street up to the full 7 storey height at the Stair Tower in the SW corner. Where possible the upper storeys have been stepped back to reduce the massing above when viewed from the street. A series of upper level roof terraces and balconies create opportunities for outdoor access for residents while an assortment of solid and glazed railings provide visual interest. Zoning By-law 6000-17, as amended The proposed Site Plan development conforms to the Zoning By-law provisions The final Zoning By-law Amendment will include the site specific exceptions to implement the approved site plan application and will be forwarded to the Local Planning Appeal Tribunal for final approval. The building height of the Place of Worship will be a maximum of 18.5m and a maximum of 22.5m for the Retirement residence. Parking The proposed Site Plan as prepared by the applicant will comply with the site-specific exception zone. The Owner is proposing a total of 106 parking spaces with 3 barrier- free parking spaces. A total of thirty four (34) parking spaces will be devoted to the place of worship and a total of seventy-two (72) spaces are devoted to the retirement residence. The majority of the parking provided on site will be underground. The parking rate for the place of worship is 1 parking space per 11 seats. The retirement residence will provide 72 parking spaces which is a rate of 0.48 spaces per suite. Given that the proposed retirement residence consist of a mixture of memory care, independent and assisted living suites, it is Staff’s opinion that the proposed parking supply provided is appropriate. The Transportation Study submitted by the Applicant supports the proposed parking rates. The Transportation Study has been reviewed by Town Staff and the Town’s Traffic Peer Reviewer Consultant and are in support of the methodology used in the Study. The proposed parking supply provided on the subject site will provide the necessary capacity to service the proposed development. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 8 of 22 June 19, 2018 Page 9 of 13 Report No. PDS18-066 Section 37 Bonusing Pursuant to Section 37 of the Planning Act and subject to compliance with the implementing Zoning By-law Amendment, the increase in height of the development is permitted beyond the five (5) storey maximum regulated in the Promenade Secondary Plan. Pursuant to Section 37(3) of the Planning Act, in exchange for the height bonusing the Owner will provide a negotiated cash payment to the satisfaction of the Director of Planning and Development Services. The cash payment will be secured by a Section 37 agreement which will be registered on title to the subject lands. Department / Agency Comments Internal departments and external agencies have no concerns to the approval of the site plan. Final technical matters will be addressed prior to execution of the site plan agreement. Development Engineer Engineering staff have no objections to the subject site plan application. The proposed place of worship is currently located within the Town’s standards for a daylighting triangle. The proposed place of worship will need to be adjusted appropriately to demonstrate a daylighting triangle at Yonge Street and Tyler Street. Parks, Recreation & Cultural Services Department Parks staff have no objections to site plan approval. Of the 27 trees existing on the subject lands, 25 are proposed to be removed. A number of trees have already been removed on site. The owners are attempting to preserve an additional Norway Maple, located at the northeast corner of Tyler Street and Temperance Street. Tree compensation planting will required as many mature trees on the property will be removed. It is noted that Cash-in-lieu of Parkland will be required prior to execution of a site plan agreement. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 9 of 22 June 19, 2018 Page 10 of 13 Report No. PDS18-066 Cultural Heritage Heritage staff have no objections to the site plan application. Heritage staff have requested the applicants include a Heritage Plaques on the property. The location and wording of the heritage plaque is to be finalized prior to execution of the site plan agreement. Regional Municipality of York The Regional Municipality of York has no objections to the subject site plan application. Prior to the execution of the site plan agreement, the Region of York has requested a dewatering plan. Lake Simcoe Region Conservation Authority (LSRCA) The Conservation Authority has no objections to the subject site plan application. The lands are not within an area governed by O.Reg 179/06 under the Conservation Authorities Act. Under the Lake Simcoe Protection Plan, the project is considered a major development, therefore a Hydrogeological Assessment and Water Balance is required prior to execution of a site plan agreement. Public Comments Planning Staff have not received public comments with respect to the subject site plan application. Advisory Committee Review Accessibility Advisory Committee The application was reviewed by the Accessibility Advisory Committee. The Accessibility Advisory Committee has recommended the use of additional Type A accessible parking spaces for both the United Church and Retirement Residence portions of the property. Heritage Advisory Committee The Site Plan application was reviewed by the Heritage Advisory Committee on May 14 2018. The Heritage Advisory Committee has no objections to the proposed site plan application. A comment provided from the Committee was to reduce the amount of stucco material used as part of the exterior finish of the retirement residence. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 10 of 22 June 19, 2018 Page 11 of 13 Report No. PDS18-066 Legal Considerations The Council approved Official Plan Amendment was appealed by a resident. In order to ensure consistency, the applicant then appealed Council’s non-decision of the Zoning By-law Amendment application so that both applications may be dealt with together before the Tribunal. The next hearing date for these matters is scheduled for September 6, 2018. The parties involved remain hopeful that a settlement will be reached by then. Council may approve the site plan application notwithstanding that there has not been a final determination of the appeals. The applicant will not be able to obtain a building permit until the appeals have been resolved and the zoning is in place. Legal Services will be involved with the preparation of any and all agreements required for these applications. Financial Implications At the time of execution of the Site Plan agreement, fees, securities and cash in lieu of parkland will be applied to the development. The development of the lands will also generate development charges associated with the retirement home component and yearly tax assessment. Communications Considerations Not Applicable Servicing Allocation Not Applicable Link to Strategic Plan The proposed Site Plan Application supports the Strategic Plan by: • Promoting economic opportunities that facilitate growth of Aurora as a desirable place to do business; • Providing employment and housing opportunities for our residents; • Celebrating and promoting our culture by revitalizing the downtown; and • Strengthening the fabric of our community General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 11 of 22 June 19, 2018 Page 12 of 13 Report No. PDS18-066 Alternative(s) to the Recommendation 1. Direct staff to report back to Council addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the Application with an explanation for the refusal. Conclusions Planning and Development Services reviewed the subject Site Plan Application in accordance with the provisions of the Provincial Plans, the Region of York Official Plan the Town’s Official Plan, Zoning By-law , proposed Official Plan and Zoning By-law Amendments and municipal development standards respecting the subject lands. The Site Plan Application is considered to be in keeping with the development standards of the Town, and all required technical revisions to the proposed plans will be reviewed by Town Staff prior to the execution of the Site Plan agreement. Staff are therefore recommending approval of the Site Plan Application File: SP-2018-02. Attachments Figure 1: Location Map Figure 2: Official Plan Designation Figure 3: Existing Zoning By-law Figure 4: Proposed Site Plan Figure 5A: Proposed Elevations (Retirement Residence) – North & East Figure 5B: Proposed Elevations (Retirement Residence) – South & West Figure 5C: Proposed Elevation (Church) – South & East Figure 5D: Proposed Elevations (Church) – North & West Figure 6: Proposed Landscaping Plan Previous Reports Public Planning Report PBS17-017 dated March 22, 2017; Public Planning Report PBS17-037 dated May 24, 2017; and General Committee Report PBS17-050, dated July 4, 2017 General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 12 of 22 General Committee Meeting Agenda Tuesday, June 19, 2018Item R6 Page 13 of 22 Wellington Street WestYonge StreetTyler StreetVictoria StreetMosley StreetWellington Street EastYonge StreetVictoria StreetMill StreetTemperance StreetLOCATION MAPMap created by the Town of Aurora Planning and Building Services Department, May 22, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography.¯FIGURE 1St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd0255075100MetresAPPLICANT: 15186 Yonge Street, 55 & 57 Temprance Street, 12 Tyler & 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13SUBJECT LANDSGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 14 of 22 Metcalfe StreetGeorgeStreetMosley StreetChurch StreetTyler StreetVictoria StreetMill StreetTemperance StreetYONGE STREETWELLINGTON STREET EASTWELLINGTON STREET WESTOFFICIAL PLAN DESIGNATIONMap created by the Town of Aurora Planning and Building Services Department, May 22, 2018. Base data provided by York Region & the Town of Aurora.¯0255075100MetresAPPLICANT: 15186 Yonge Street, 55 & 57 Temprance Street, 12 Tyler & 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 2St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington RdSUBJECT LANDSTHE AURORA PROMENADEPublic ParklandExisting Employment - Brownfield IndustrialEnvironmental ProtectionUpper DowntownExisting Employment - Light Industrial/ServiceDowntownSchedule A OPASchedule B1 Secondary Plan AreaPublic ParklandStable NeighbourhoodsExisting Major InstitutionalPrivate ParklandDowntown ShoulderGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 15 of 22 Yonge StreetTemperance StreetTyler StreetMosley StreetTyler StreetYonge StreetMill StreetTemperanceStreetEP(254)EP(66)EP(67)I(289)PD1(241)PD1(293)PD1(4)PD2PD2(351)R7(272)RA2(16)E2PD1(480)R3PD1PDS1R7EPEXISTING ZONING BY-LAWMap created by the Town of Aurora Planning and Building Services Department, May 22, 2018. Base data provided by York Region & the Town of Aurora.¯0255075100MetresAPPLICANT: 15186 Yonge Street, 55 & 57 Temprance Street, 12 Tyler & 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 3SUBJECT LANDSInstitutionalINSTITUTIONAL ZONESIDetached DwellingThird DensityR3Promenade DowntownPROMENADE ZONESPD1Zoning LegendSpecial MixedDensity ResidentialRESIDENTIAL ZONESR7OPEN SPACES ZONESEnvironmental ProtectionEPSecond DensityApartment ResidentialRA2General EmploymentEMPLOYMENT ZONESE2Promenade Downtown - Special Mixed DensityPD2Promenade DowntownShoulder - ServiceCommercialPDS1General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 16 of 22 PROPOSED SITE PLAN Map created by the Town of Aurora Planning and Building Services Department, May 22, 2018. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55 & 57 Temprance Street, 12 Tyler & 16 Tyler Street FILES: OPA-2016-05 & ZBA-2016-13 FIGURE 4ÜGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 17 of 22 PROPOSED ELEVATIONS (RETIREMENT RESIDENCE) NORTH & EASTMap created by the Town of Aurora Planning and Building Services Department, May 22, 2018. Base data provided by York Region & the Town of Aurora.APPLICANT: 15186 Yonge Street, 55 & 57 Temprance Street, 12 Tyler & 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 5AGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 18 of 22 PROPOSED ELEVATIONS (RETIREMENT RESIDENCE) SOUTH & WESTMap created by the Town of Aurora Planning and Building Services Department, May 22, 2018. Base data provided by York Region & the Town of Aurora.APPLICANT: 15186 Yonge Street, 55 & 57 Temprance Street, 12 Tyler & 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 5BGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 19 of 22 PROPOSED ELEVATIONS (CHURCH) SOUTH & EASTSouth ElevationAPPLICANT: 15186 Yonge Street, 55 & 57 Temprance Street, 12 Tyler & 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 5CMap created by the Town of Aurora Planning and Building Services Department, June 7, 2018. Base data provided by York Region & the Town of Aurora.East ElevationGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 20 of 22 PROPOSED ELEVATIONS (CHURCH) NORTH & WESTMap created by the Town of Aurora Planning and Building Services Department, May 22, 2018. Base data provided by York Region & the Town of Aurora.APPLICANT: 15186 Yonge Street, 55 & 57 Temprance Street, 12 Tyler & 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 5DGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 21 of 22 PROPOSED LANDSCAPING PLAN Map created by the Town of Aurora Planning and Building Services Department, May 22, 2018. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55 & 57 Temprance Street, 12 Tyler & 16 Tyler Street FILES: OPA-2016-05 & ZBA-2016-13 FIGURE 6 General Committee Meeting Agenda Tuesday, June 19, 2018 Item R6 Page 22 of 22 Town of Aurora General Committee Report No. PDS18-070 Subject: Applications for Zoning By-law Amendment and Site Plan Approval Bara Group (Aurora) Inc. 15086, 15094 and 15106 Yonge Street Part of Lots 1 & 2, Registered Plan 9 and Lots 51 & 52, Registered Plan 246 File Numbers: ZBA-2017-04 and SP-2018-03 Prepared by: Caitlin Graup, Planner Department: Planning and Development Services Date: June 19, 2018 Recommendation 1. That Report No. PDS18-070 be received; 2. That the Application for Zoning By-law Amendment File Number ZBA-2017-04 (Bara Group (Aurora) Inc.) to amend the ‘Special Mixed Density Residential (R7) Zone’ and the ‘Promenade Downtown Shoulder – Central Commercial (PDS1) Zone’ to ‘Promenade Downtown Shoulder – Central Commercial (PDS1-XX) Exception Zone’ be approved; 3. That the implementing Zoning By-law Amendment be presented at a future Council Meeting; 4. That the Application for Site Plan Approval File Number SP-2018-03 (Bara Group (Aurora) Inc.) to permit the development of two 3.5-storey stacked townhouse buildings, with a total of 59 units and associated underground parking, be approved; 5. That a total of 59 units of water and sewage capacity be allocated to the Approval of the Site Plan Application; and 6. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 1 of 27 June 19, 2018 Page 2 of 14 Report No. PDS18-070 Executive Summary This report seeks Council’s approval of the applications for Zoning By-law Amendment and Site Plan Approval submitted by Bara Group (Aurora) Inc. • The owner proposes to construct two 3.5-storey stacked townhouse buildings, with a total of 59 units and associated underground parking, along with a landscaped mews area and parkette; and • Circulated Departments and Agencies have reviewed the Zoning By-law Amendment and Site Plan Applications and Staff are able to support the approval of both. Background Application History The subject Zoning By-law Amendment application was submitted to the Town on June 20, 2017. An information report (PBS17-062) was brought forward at a Public Planning Meeting on September 27, 2017. Council passed a resolution that directed staff to report back at a future Public Planning Meeting. The applicant subsequently submitted a revised site plan and perspectives in order to address some of the preliminary comments received at the first Public Planning meeting. In addition, a formal Site Plan Application was received by the Town on March 22, 2018. A second Public Planning meeting was held on March 28, 2018 (Report PDS18-032). Council passed the following resolution: 1. “That Report No. PDS18-032 be received; and 2. That the final site plan, architectural design and building materials reflect and complement the heritage character of Yonge Street and surrounding historic neighbourhoods; and 3. That comments presented at the Public Planning meeting be addressed by Planning and Development Services in a comprehensive report outlining recommendations and options at a future General Committee meeting.” General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 2 of 27 June 19, 2018 Page 3 of 14 Report No. PDS18-070 Location / Land Use The subject lands are located on the west side of Yonge Street, just north of Reuben Street (south of Church Street). The properties are municipally known as 15086, 15094 and 15106 Yonge Street (See Figure 1). The property located at 15086 Yonge Street is currently vacant. The George Browning house previously located there was delisted from the Heritage Registry and demolished in 2012. There is a commercial building located on the property at 15094 Yonge Street and a 2.5 storey multi-unit apartment building located at 15106 Yonge Street. Surrounding Land Uses The surrounding land uses are as follows: North: Commercial buildings; South: Single detached residential dwelling; East: Commercial building, Yonge Street; West: Single detached residential dwellings. Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. York Region Official Plan The subject lands are designated as “Urban Area” within the York Region Official Plan. York Region’s vision for the Urban Area is to strategically focus growth while conserving General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 3 of 27 June 19, 2018 Page 4 of 14 Report No. PDS18-070 resources and to create sustainable, lively communities. Under the York Region’s Official Plan, one regional urbanization goal is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. Town of Aurora Official Plan The subject lands are designated “Downtown Shoulder” by the Aurora Promenade Secondary Plan (See Figure 2). The “Downtown Shoulder” designation’s purpose is to protect and reinforce the Area’s heritage ‘residential’ character and identity. There is potential for infill development, so long as it is sensitive to heritage resources and adjacent neighbourhoods. Careful regulation of land uses and control over the scale and placement of infill structures is required in order to enhance the pedestrian experience. The “Downtown Shoulder” designation permits a range of uses including single- detached and semi-detached dwellings; multiple-unit buildings, townhouses and apartment buildings; and small-scale retail and service commercial uses and restaurants among others. Zoning By-law 6000-17, as amended The subject lands are currently zoned “Promenade Downtown Shoulder – Central Commercial (PDS1) Zone”, “Special Mixed Density Residential (R7) Zone” and “Environmental Protection (EP) Zone” by the Town of Aurora Zoning By-law 6000-17, as amended (See Figure 3). Reports and Studies The Owner submitted the following documents as part of a complete application to the proposed Zoning By-law Amendment application: Report/Drawing Name Report/Drawing Author Planning Justification Report Stantec Consulting Ltd. Draft Zoning By-law Stantec Consulting Ltd. Conceptual site plan and underground garage plan RN Design Ltd. Building Elevations & Transverse Sections RN Design Ltd. Landscape Plan Stantec Consulting Ltd. Urban Design Brief Stantec Consulting Ltd. Flood Impact Study Stantec Consulting Ltd. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 4 of 27 June 19, 2018 Page 5 of 14 Report No. PDS18-070 Report/Drawing Name Report/Drawing Author Geotechnical Study Stantec Consulting Ltd. Phase 1 Environmental Site Assessment Stantec Consulting Ltd. Vegetation Management Plan Stantec Consulting Ltd. Functional Servicing Report Stantec Consulting Ltd. Traffic Impact Study Stantec Consulting Ltd. Noise Impact Study Stantec Consulting Ltd. The Owner submitted the following documents as part of the complete Site Plan Application: Report/Drawing Name Report/Drawing Author Architectural Drawings (A001-A504) RAW Architects Perspective Renderings RAW Architects Civil Drawings (C101, 102, 103) Stantec Consulting Ltd. Cost Estimates Stantec Consulting Ltd. Stormwater Management Report Stantec Consulting Ltd. Landscape Drawings (L1, L2) Stantec Consulting Ltd. Proposed Applications Proposed Zoning By-law Amendment As shown on Figure 4, the Applicant proposes to amend the subject lands to a ‘Promenade Downtown Shoulder – Central Commercial (PDS1) – Exception Zone’ with site specific zoning provisions to permit the development of two multi-storey stacked townhouse buildings, with a total of 59 units and associated underground parking. The existing Environmental Protection (EP) Zoning is proposed to remain. The table below shows the ‘PDS1’ zoning requirements and the proposed site statistics: Site Statistics ‘PDS1’ – Promenade Downtown Shoulder – Central Commercial Zone Proposed ‘PDS1(XX) Exception Zone’ Permitted Uses Townhouses Stacked Townhouses * Lot Area (minimum) 230 m2 4000 m2 Lot Frontage (minimum) 10 m 75.8 m Front Yard (minimum) 0.0 m 3 m Rear Yard (minimum) 7.5 m 1.2 m * (at pinch-points, however provides up to 10.3m in other areas) General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 5 of 27 June 19, 2018 Page 6 of 14 Report No. PDS18-070 Site Statistics ‘PDS1’ – Promenade Downtown Shoulder – Central Commercial Zone Proposed ‘PDS1(XX) Exception Zone’ Interior Side Yard (minimum) 0.0 m 1.4 m Lot Coverage (maximum) N/A 43% Building Height (maximum) 10 m (1) 12.9 m * Parking (minimum) 1.5 spaces per dwelling unit, minimum 20% of spaces provided shall be set aside for visitor parking (89 parking spaces) 1.1 spaces per dwelling unit (65 parking spaces) * * Denotes exception to bylaw. (1) A maximum height of 18.5m is permitted provided the 4th and 5th storeys are setback a minimum of 3 m from the main and exterior walls of the 3rd storey Note: Final zoning performance standards will be evaluated by Staff in detail prior to the implementing Zoning By-law Amendment being brought forward to Council for enactment. Proposed Site Plan As shown on Figures 5 to 7, the owner has submitted an Application to the Town for site plan approval to permit construction of two 3.5-storey stacked townhouse buildings, with a total of 59 units and associated underground parking, along with a landscaped mews area and parkette. The north block is comprised of twenty (20) 2-bedroom, five (5) 2 bedroom + den and four (4) 3-bedroom units, for a total of twenty-nine (29) units. The south block is comprised of twenty-six (26) 2-bedroom and four (4) 3-bedroom units, for a total of thirty (30) units. The two buildings are connected by an underground parking level. There are three pedestrian stairwells from the parking level to the ground level. The vehicular entrance to the underground parking area is at the north end of the site. The Applicant has advised that the units will ultimately be Condominium Units, therefore necessitating a future Draft Plan of Condominium Application to be submitted to the Town. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 6 of 27 June 19, 2018 Page 7 of 14 Report No. PDS18-070 Analysis Planning Considerations It is Planning Staff’s opinion that the Zoning By-law Amendment and Site Plan Applications are consistent with the policies of the PPS, the Growth Plan for the Greater Golden Horseshoe, the Lake Simcoe Protection Plan and the Regional OP. Provincial Policy Statement (PPS) The PPS encourages the development of strong communities through the promotion of efficient land use and development patterns. The proposed development in the Town’s designated Promenade Area is an intensification plan which accommodates housing which is transit supportive and promotes an efficient use of infrastructure as guided by the PPS. The development is considered to be consistent with the PPS. Growth Plan for the Greater Golden Horseshoe The Growth Plan requires development through intensification and compact urban form. The proposed development provides the framework for the increased use and improvement of infrastructure to support the future population growth. Lake Simcoe Protection Plan (LSPP) The subject site is situated within the Lake Simcoe Watershed and therefore the applications are subject to the applicable policies of the Lake Simcoe Protection Plan. The site is also located within a Wellhead Protection Area. The Lake Simcoe Conservation Authority (LSRCA) have reviewed the application and in principle have no objection to the approval of the Site Plan application. All technical matters related to site development will be addressed prior to execution of a site plan agreement. As such, it is Planning Staff’s opinion that the applications conform to the Lake Simcoe Protection Plan. York Region Official Plan (YROP) The subject lands are within a Regional Corridor which is an area designated to serve as the most intense and greatest mix of development within the Region. Development will be of an urban form that is massed and designed to create pedestrian oriented and General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 7 of 27 June 19, 2018 Page 8 of 14 Report No. PDS18-070 active streets. It is Planning Staff’s Opinion that the applications conform to the Region’s Official Plan. Town of Aurora Official Plan It is Planning Staff’s opinion that the Zoning By-law Amendment and Site Plan Applications conform to the Town’s Official Plan. As mentioned previously, the subject lands are designated “Downtown Shoulder” by the Aurora Promenade Secondary Plan (See Figure 2). The “Downtown Shoulder” designation permits a range of uses including single-detached and semi-detached dwellings; multiple-unit buildings, townhouses and apartment buildings; and small-scale retail and service commercial uses and restaurants among others. Under Section 11.1 (a) iii “Beautiful Spaces” – the Town’s Aurora Promenade promotes beautiful civic spaces and parks, great streets and inspiring architecture intended to generate civic pride, create economic value and create a memorable impression for visitors. The Downtown Shoulder permits “a variety of parks and Urban Squares,” and the proposed site plan includes a small parkette area at the rear of the site. The applicant is encouraged to provide an enhanced civic space at the eastern entrance to the mews area adjacent to Yonge Street such as landscaping and public seating. The proposal implements the intent and vision of the Aurora Promenade are and Downtown Shoulder designation. Through the revisions that the Applicant has made to the original plan to orient 6 units perpendicularly to the buildings, there is an improved streetscape presence and building relationship along Yonge Street. The Applicant has also noted they are prepared to consider the installation of a heritage plaque to commemorate the George Browning House which was located at 15086 Yonge Street. Planning Staff are of the opinion that the proposed zoning amendment and site plan conforms to the land use and development policies of the Aurora Promenade and is compatible with the surrounding land uses. Zoning By-law 6000-17, as amended Final enactment of the implementing zoning by-law is required before the Site Plan Agreement is finalized. The subject lands are currently zoned “Promenade Downtown Shoulder – Central Commercial (PDS1) Zone”, “Special Mixed Density Residential (R7) Zone” and General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 8 of 27 June 19, 2018 Page 9 of 14 Report No. PDS18-070 “Environmental Protection (EP) Zone” by the Town of Aurora Zoning By-law 6000-17, as amended (See Figure 3). The Applicant proposes to rezone the PDS1 and R7 Zones to a PDS1(XX) Exception Zone. It is Staff’s opinion that the proposed amendments meet the urban design standards and implement the intent of the Official Plan for the Aurora Promenade Area. Final zoning performance standards will be evaluated by Staff in detail prior to the implementing Zoning By-law Amendment being brought forward to Council for enactment. Urban Design and Elevations Staff have reviewed the plan for urban design and building materials conformity and have no objection in principle subject to continuing to work with the Applicant to achieve a final site plan, architectural design and building materials that reflect and complement the heritage character of Yonge Street and surrounding historic neighbourhoods. The Town’s Urban Design Peer Reviewer, the Planning Partnership is reviewing the Site Plan Application with respect to Architectural and Urban Design elements to ensure the proposal adheres to the Urban Design Guidelines of the Aurora Promenade Urban Design Strategy. A sample board of the proposed building materials will also be reviewed the by the Planning Partnership and Town Staff. Staff note that the Applicant has made revisions to the original layout of the two buildings, and has revised the building facades and elevations to situate six units perpendicularly fronting onto Yonge Street (See Figures 5, 6A and 7B). The applicant has also made revisions to the massing of the buildings to reflect the existing grade change along Yonge Street. Prior to final approval and execution of the site plan agreement, all site plan and elevation permit drawings will require the approval of the control architect at the building permit stage. Department / Agency Comments Internal departments and external agencies have no concerns to the approval of the Zoning By-law Amendment and Site Plan applications. Final technical matters will be addressed prior to enactment of the zoning by-law and execution of the site plan agreement. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 9 of 27 June 19, 2018 Page 10 of 14 Report No. PDS18-070 Operational Services – Parks Division The Applicant is proposing a variety of plantings throughout the site, along with a parkette. Parks staff have no objections to site plan approval provided that the plans are revised to address technical comments, as well as providing a detailed landscape cost estimate. Planning and Development Services - Development Engineer The Development Engineer has no objections to the approval of the Site Plan subject to additional technical information being provided, including a detailed cost estimate. Planning and Development Services - Building Division Building Division staff have no objections to the approval of the Site Plan Application subject to the applicant providing the requested clarifications and technical revisions. Traffic/ Transportation A Transportation Impact Study (TIS) was submitted as part of the Zoning By-law Amendment application. The Town’s Transportation Analyst had no concerns with the findings and conclusions. The Town’s Traffic Analyst has reviewed the current site plan submission and has provided additional technical comments to be satisfied prior to final approval. Regional Municipality of York The Regional Municipality of York has reviewed the application and advises that they have no objection to the proposal, subject to satisfying technical and other requirements relating to wellhead protection management and policies, dewatering, and source water impact and assessment. The Owner will be required to satisfy these requirements prior to the execution of the Site Plan Agreement. Lake Simcoe Region Conservation Authority (LSRCA) The Lake Simcoe Region Conservation Authority has confirmed that they have no objections in principle to the approval of the Zoning By-law Amendment or Site Plan Applications. LSRCA staff are finalizing technical comments to be submitted to the Town and the owner will be required satisfy these requirements prior to the execution of the Site Plan Agreement. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 10 of 27 June 19, 2018 Page 11 of 14 Report No. PDS18-070 Public Comments Planning Staff received comments from the public at the Public Planning meetings held on September 27, 2017 and March 28, 2018, respectively. The comments are summarized in the chart below. Comment/Concern Response Concern regarding pile driving for shoring and potential impact of vibrations on surrounding heritage homes. The applicant’s construction plan and methods will be reviewed. Concern regarding access to laneway that runs north off of Reuben Street, which serves the subject property and four other properties. The applicant is not proposing any access from the laneway to the subject property. Concern regarding environmental protection, municipal easement, and maintenance of tunneled creek. No structures will be permitted within the municipal easement. Request for clarification regarding the number of levels above underground parking. The applicant’s site plan notes that the proposed blocks are 3.5 storeys in height (the property has a varying grade sloping up from east to west). Request for clarification regarding the elevation of the parkette in relation to existing grades at the back of the adjacent homes. The applicant’s renderings show that the parkette sits at a lower elevation than the existing backyards of the adjacent properties. Concern regarding lack of public space along Yonge Street. The Applicant is encouraged to provide an enhanced civic space at the eastern entrance to the mews area such as landscaping and public seating in accordance with the objectives of the Aurora Promenade. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 11 of 27 June 19, 2018 Page 12 of 14 Report No. PDS18-070 Comment/Concern Response Concern regarding air conditioning units and noise suppression. The Applicant has completed and submitted a Noise Impact Study and will be required to comply with the study’s findings including measures to be taken to meet the Ministry of Environment and Climate Change (MOECC)’s sound level limits. The Noise Impact Study assessed the effects of road traffic noise on the proposed development as well as the effect of the proposed development’s stationary noise sources on its own future residences as well as those in the surrounding area. Concern regarding fencing at back of property and access to parkette from rear of Temperance Street properties. The Applicant noted that privacy fencing would be installed along the property line and that due to the grade difference there would not be access to the proposed parkette from the Temperance Street properties. Advisory Committee Review The Accessibility Advisor has advised that the Advisory Committee has reviewed the applications and have no further comments at this time. Legal Considerations This planning application file has been submitted to the Town pursuant to the provisions of the Planning Act, and as such may be subject to future appeal and litigation, which may require Legal Services review and comments for Council consideration. Should Council approve the proposed planning applications Legal Services will also review any agreements required to implement final approval of this application. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 12 of 27 June 19, 2018 Page 13 of 14 Report No. PDS18-070 Financial Implications At the time of execution of the Site Plan agreement, fees and securities will be applied to the development. The development of the subject lands will generate development charges. Communications Considerations Given that the proposed Site Plan Application SP-2018-03 is associated with Zoning Amendment Application ZBA-2017-04, another notice sign was not required to be posted for the Site Plan Application since the Zoning Amendment notice sign was previously posted. All interested parties were notified by mail that the proposed Zoning By-law Amendment and Site Plan Applications would be heard at the June 19, 2018 General Committee Meeting. Link to Strategic Plan The proposed Zoning By-law Amendment and Site Plan Applications support the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objective within this goal statement: Strengthening the fabric of our community: Through the proposed Zoning By-law Amendment and Site Plan Applications on the subject lands, the application will assist in creating housing in accordance with the Collaborate with the development community to ensure future growth includes housing opportunities for everyone action item. Alternatives to the Recommendation 1. Direct staff to report back to Council addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the Application with an explanation for the refusal. Conclusions Planning and Development Services reviewed the subject Zoning By-law Amendment and Site Plan Applications in accordance with the provisions of the Provincial, Regional General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 13 of 27 General Committee Meeting Agenda Tuesday, June 19, 2018Item R7 Page 14 of 27 Metcalfe StreetVictoria StreetConnaught AvenueReuben StreetHa r r isonAvenueChurch StreetGurnettStreetYonge StreetTemperanceStreetLOCATION MAPMap created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography.¯FIGURE 1St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd0255075100MetresAPPLICANT: Bara Group (Aurora) Inc.FILES: ZBA-2017-04 and SP-2018-03SUBJECT LANDSGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 15 of 27 VictoriaStreetReuben StreetGurnettStreetChurch StreetTemperanceStreetYONGE STREETEXISTING OFFICIAL PLAN DESIGNATIONMap created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Base data provided by York Region & the Town of Aurora.¯0 1020304050MetresAPPLICANT: Bara Group (Aurora) Inc.FILES: ZBA-2017-04 and SP-2018-03FIGURE 2St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington RdSUBJECT LANDSTHE AURORA PROMENADEExisting CommercialExisting Employment - Brownfield IndustrialEnvironmental ProtectionDowntown ShoulderDowntownSchedule A OPASchedule B1 Secondary Plan AreaPublic ParklandStable NeighbourhoodsExisting Major InstitutionalPrivate ParklandGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 16 of 27 Church StreetYongeStreetTemperanceStreetPDS3(124)EPEP(315)PD1(118)PDS1(322)PD1(314)EP(117)O1PD1PD1PDS1R7RA2RA2EPEXISTING ZONING BY-LAWMap created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Base data provided by York Region & the Town of Aurora.¯0 1020304050MetresAPPLICANT: Bara Group (Aurora) Inc.FILES: ZBA-2017-04 and SP-2018-03FIGURE 3SUBJECT LANDSSecond Density Apartment ResidentialRA2Zoning LegendRESIDENTIAL ZONESMajor Open SpaceOPEN SPACES ZONESOEnvironmental ProtectionEPSpecial Mixed Density ResidentialR7PROMENADE ZONESPromenade DowntownPD1Promenade Downtown Shoulder - Central CommercialPDS1Promenade Downtown Shoulder - InstitutinalPDS3R7EPGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 17 of 27 Church StreetYongeStreetTemperanceStreetPDS3(124)EPEP(315)PD1(118)PDS1(322)PD1(314)EP(117)O1PD1PD1PDS1R7RA2RA2EPPROPOSED ZONING BY-LAWMap created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Base data provided by York Region & the Town of Aurora.¯0 1020304050MetresAPPLICANT: Bara Group (Aurora) Inc.FILES: ZBA-2017-04 and SP-2018-03FIGURE 4SUBJECT LANDSSecond Density Apartment ResidentialRA2Zoning LegendRESIDENTIAL ZONESMajor Open SpaceOPEN SPACES ZONESOEnvironmental ProtectionEPSpecial Mixed Density ResidentialR7PROMENADE ZONESPromenade DowntownPD1Promenade Downtown Shoulder - Central CommercialPDS1Promenade Downtown Shoulder - InstitutinalPDS3EPPDS1(XX)General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 18 of 27 Map created by the Town of Aurora Planning and Building Services Department, May 29, 2018. Drawing provided by RAW Design. PROPOSED SITE PLAN APPLICANT: Bara Group (Aurora) Inc. FILES: ZBA-2017-04 and SP-2018-03 FIGURE 5 General Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 19 of 27 Map created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Drawing provided by RAW Design.PROPOSED BUILDING ELEVATIONSAPPLICANT: Bara Group (Aurora) Inc.FILES: ZBA-2017-04 and SP-2018-03FIGURE 6AGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 20 of 27 Map created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Drawing provided by RAW Design.PROPOSED BUILDING ELEVATIONSAPPLICANT: Bara Group (Aurora) Ltd.FILES: ZBA-2017-04FIGURE 6BGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 21 of 27 Map created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Drawing provided by RAW Design.PROPOSED BUILDING ELEVATIONSAPPLICANT: Bara Group (Aurora) Inc.FILES: ZBA-2017-04 and SP-2018-03FIGURE 6CGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 22 of 27 Map created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Drawing provided by RAW DesignCONCEPTUAL RENDERINGSAPPLICANT: Bara Group (Aurora) Inc.FILES: ZBA-2017-04 and SP-2018-03FIGURE 7AGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 23 of 27 Map created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Drawing provided by RAW DesignCONCEPTUAL RENDERINGSAPPLICANT: Bara Group (Aurora) Inc.FILES: ZBA-2017-04 and SP-2018-03FIGURE 7BGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 24 of 27 Map created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Drawing provided by RAW DesignCONCEPTUAL RENDERINGSAPPLICANT: Bara Group (Aurora) Inc.FILES: ZBA-2017-04 and SP-2018-03FIGURE 7CGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 25 of 27 Map created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Drawing provided by RAW DesignCONCEPTUAL RENDERINGSAPPLICANT: Bara Group (Aurora) Inc.FILES: ZBA-2017-04 and SP-2018-03FIGURE 7DGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 26 of 27 Map created by the Town of Aurora Planning and Building Services Department, May 28, 2018. Drawing provided by RAW DesignCONCEPTUAL RENDERINGSAPPLICANT: Bara Group (Aurora) Inc.FILES: ZBA-2017-04 and SP-2018-03FIGURE 7EGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R7 Page 27 of 27 Town of Aurora General Committee Report No. PDS18-071 Subject: Draft Plan of Condominium Application Stirling Cook Holdings Inc. 74 Old Bloomington Road Unit 22, York Region Vacant Land Condominium Plan (YRVLCP) No. 1159 File: CDM-2018-01 Related Files: ZBA-2013-04 and SP-2014-06 Prepared by: Caitlin Graup, Planner Department: Planning and Development Services Date: June 19, 2018 Recommendations 1. That Report No. PDS18-071 be received; 2. That the Application for Draft Plan of Condominium (Standard Condominium) File No. CDM-2018-01 (Stirling Cook Holdings Inc.) for a residential condominium consisting of 6 residential townhouse units, subject to conditions set out in Appendix “A” to this report be approved; and, 3. That the Mayor and Town Clerk be authorized to execute any Agreement(s) referenced in the Conditions of Approval, including any and all documents and ancillary agreements required to give effect to same. Executive Summary This report seeks Council’s approval of the application for Draft Plan of Standard Condominium submitted for 74 Old Bloomington Road. • Zoning By-law Amendment (ZBA-2013-04) and Site Plan (SP-2014-06) applications on the subject property have previously been submitted and approved. • The Draft Plan of Condominium seeks approval for condominium tenure and consists of 6 condominium townhouses. • The Draft Plan of Condominium Application has been circulated for comments and recommendations for approval. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 1 of 14 June 19, 2018 Page 2 of 7 Report No. PDS18-071 Background Application History A Zoning by-law Amendment Application (ZBA-2013-04/ D14-04-13) and Site Plan Application (SP-2014-06/ D11-06-14) for the subject lands were approved by Council on September 23, 2014. Council passed the following resolution: THAT report PL14-066 be received; and THAT Application to Amend the Zoning By-law File: D14-04-13 (Stirling Cook) be approved, to rezone the subject lands from Detached Dwelling First Density Residential (R1-43) Exception Zone to Row Dwelling Residential (R6-64) Exception Zone to permit six (6) row housing units including site specific provisions; and THAT the implementing By-law Amendment be presented at the Council meeting for enactment; and THAT a total of five (5) additional units of water and sewage capacity be allocated to the subject lands; and THAT Site Plan Application File D11-06-14 (Stirling Cook) be approved to permit the development of the subject lands for six (6) row housing units permitted by the Amending By-law; and THAT the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. In March 2017, the Site Plan Agreement was executed and registered and the buildings are currently under construction. The subject Draft Plan of Condominium application was submitted to the Town on April 25, 2018. Location / Land Use The subject lands, municipally known as 74 Old Bloomington Road (Unit 22, YRVLCP No. 1159), are located north of Old Bloomington Road and east of Yonge Street (Figure 1). General Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 2 of 14 June 19, 2018 Page 3 of 7 Report No. PDS18-071 Surrounding Land Uses The surrounding land uses are as follows: North: Existing 21 single detached condominium residential units; South: Bloomington Road East; East: Existing estate residential uses; and, West: Yonge Street and Institutional uses. Policy Context Pursuant to the Condominium Act, 1998, section 9(2) states that an application for a condominium are subject to section 51, 51.1 and 51.2 of the Planning Act. Accordingly, the Draft Plan of Condominium must have regards to the matters of provincial interest, consistent with the Provincial Policy Statement and other provincial plans, conformity with the upper and lower tier official plan and conformity to the local zoning by-law. Note: Applications for Standard Condominium do not require notices or a statutory public planning meeting. York Region Official Plan (YROP) The subject lands are designated as “Urban Area” within the York Region Official Plan. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources and to create sustainable lively communities. Under the York Region’s Official Plan, one regional urbanization goal is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. Town of Aurora Official Plan – Yonge Street South Secondary Plan (OPA 34) The subject lands are designated as “Cluster Residential” By Official Plan Amendment 34, Yonge Street South Secondary Plan (Figure 2). “Cluster Residential” designation permits single detached dwellings, semi-detached dwellings, linked housing, townhouses and private open space as permitted uses. The land use designation policies that apply to the subject lands were outlined in detail in Public Planning Report Number PL14-019, as well as General Committee Report Number PL14-066. Zoning By-law 6000-17 The subject lands are zoned “Townhouse Dwelling Residential R8(442) Exception Zone” by the Town of Aurora’s Zoning By-law 6000-17. This site specific zoning was implemented through By-law 5661-14 and it permits a maximum of six (6) townhouse dwelling units. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 3 of 14 June 19, 2018 Page 4 of 7 Report No. PDS18-071 Reports and Studies The required reports and studies were previously submitted, reviewed, and approved as part of the Zoning By-law Amendment and Site Plan applications. Proposed Applications Proposed Draft Plan of Condominium As illustrated on Figure 4, the proposed draft plan of condominium proposes a total of six (6) residential townhouse condominium units. The proposed townhouse units are divided into two blocks with three (3) units each and a private common element road. Figure 5 illustrates the proposed building cross-section showing typical unit boundaries. Analysis Planning Considerations Provincial Policy Statement (PPS) and Places to Grow: Growth Plan for the Greater Golden Horseshoe The PPS encourages the development of strong communities through the promotion of efficient land use and development patterns. The proposed development provides an appropriate variety of residential use to meet the long-term needs. The Growth Plan emphasizes accommodation of population growth through intensification and providing a range and mix of housing types. It is Planning Staff’s opinion that the proposed Draft Plan of Condominium application is consistent with the PPS and the Growth Plan. York Region Official Plan (YROP) York Region has completed its review of the subject application and has no objection to the approval of the Draft Plan of Condominium subject to the conditions outlined in Appendix ‘A’. Prior to registration of the proposed condominium, the Owner shall execute all Regional agreements and obtain all of the necessary permits required as part of the site plan approval for the subject property issued under File No. SP-A-004-14 (SP-2014-06). In addition, the Owner shall obtain all necessary permits with the Region and provide confirmation that all transfers of obligation have been completed where Regional agreements require responsibility to change from the Owner to the Condominium Corporation. Town of Aurora Official Plan – Yonge Street South Secondary Plan (OPA 34) Planning Staff are of the opinion that the proposed Draft Plan of Condominium conforms to the land use and development policies of the Official Plan and is compatible with the surrounding land uses. The proposed residential uses are a permitted use in accordance General Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 4 of 14 June 19, 2018 Page 5 of 7 Report No. PDS18-071 with the “Cluster Residential” designation. Details of the plan’s conformity with the “Cluster Residential” designation were discussed in General Committee Report Number PL14-066 which considered the approved Zoning By-law Amendment and Site Plan applications. Allocation was also given through the approval of the Site Plan application. Zoning By-law 6000-17 The subject lands are zoned “Townhouse Dwelling Residential R8(442) Exception Zone” by the Town of Aurora’s Zoning By-law 6000-17. Staff have evaluated the proposed development and have determined the subject proposal meets the zoning provisions of the R8(442) zone category. Planning Staff are of the opinion that the proposed residential development is appropriate and conforms to the Zoning By-law. Department/Agency Comments The proposed application was circulated to all internal and external agencies for review and comments. In general, all circulated agencies are satisfied with the plan and have no further comments at this time, subject to conditions of approval outlined in Appendix ‘A’. All technical matters will be resolved prior to the registration of the Condominium or releasing any securities as described within the executed site plan agreement. Advisory Committee Review No communication required. Legal Considerations The subject Draft Plan of Condominium application been submitted to the Town pursuant to the provisions of the Planning Act, and as such may be subject to future appeal and litigation, which may require Legal Services review and comments for Council consideration. Should Council approve this planning application Legal Services will also review any agreements required to implement final approval of this application. Financial Implications All financial implications were considered during the site plan application and implemented through the site plan agreement. The development of the subject lands will generate development charges. The proposed development will generate yearly tax assessment to the Town. Communications Considerations Applications for Standard Condominium doe not require notice or a statutory public planning meeting. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 5 of 14 June 19, 2018 Page 6 of 7 Report No. PDS18-071 Link to Strategic Plan The subject proposal supports the Strategic Plan goal of supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Strengthening the fabric of our community: approval of the subject application will assist in collaborating with the development community to ensure future growth includes housing opportunities for everyone. Alternatives to the Recommendation 1. Direct staff to report back to another General Committee Meeting addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the application with an explanation for the refusal. Conclusions Planning and Development Services reviewed the proposed Draft Plan of Condominium application in accordance with the provisions of the Provincial, Regional, the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. The proposed Draft Plan of Condominium application for six (6) residential townhouse condominium units is considered to be in keeping with the development standards of the Town. The lands will be developed in accordance with the executed and registered site plan agreement that will address site plan related issues. Staff recommends approval of the Draft Plan of Condominium application file: CDM-2018- 01; subject to the conditions set out in ‘Appendix A’ to this report. Attachments Appendix A – Conditions of Approval Figure 1 – Location Map Figure 2 – Existing Official Plan Designation Figure 3 – Existing Zoning By-Law Figure 4 – Proposed Draft Plan of Condominium Figure 5 – Proposed Building Cross-Section General Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 6 of 14 General Committee Meeting Agenda Tuesday, June 19, 2018Item R8 Page 7 of 14 Appendix “A” CONDITIONS OF APPROVAL Draft Plan of Standard Condominium Stirling Cook Holdings Inc. (the “Owner”) Unit 22, York Region Vacant Land Condominium Plan (YRVLCP) No. 1159 74 Old Bloomington Road CDM-2018-01 THE CONDITIONS OF AURORA COUNCIL THAT SHALL BE SATISFIED BY THE OWNER PRIOR TO THE RELEASE FOR REGISTRATION OF ANY CONDOMINIUM PLAN OF THE LANDS (the “Plan”), ARE AS FOLLOWS: 1) Approval of the final Plan shall relate to the Draft Plan of Standard Condominium CDM-2018- 01 prepared by J. D. Barnes Limited dated April 20, 2018 (the “Draft Plan”). 2) The Draft Plan and associated conditions of Draft Plan approval may require revisions, to the satisfaction of the Town, to implement or integrate any recommendations resulting from studies required as a condition of draft approval. Further, minor redline revisions to the Draft Plan may be required to ensure property alignment with existing or proposed units and/or facilities on lands adjacent to this Draft Plan. 3) Prior to the Town’s release of the Plan for registration, the Owner shall provide to the satisfaction of the Town, a certificate from the Owner’s consultant stating that the buildings have been substantially completed in accordance with the Condominium Act, 1998, S.O. 1998, c. 19, as amended, and that they have been surveyed and built including all site works in accordance with the plans forming part of the Site Plan Agreement dated March 2, 2017 between the Owner and the Town registered on title to the Lands as Instrument No. YR2639309 on March 15, 2017 (the “Site Plan Agreement”) and related Vacant Land Condominium Agreement dated December 9, 2008 between the Owner and the Town registered on title to the Lands as Instrument No. YR1324814 on June 3, 2009 (the “VLC Agreement”). 4) The Owner shall demonstrate compliance with the provisions of the Site Plan Agreement and the VLC Agreement to the satisfaction of the Town prior to the Town’s approval of the Plan for registration. 5) Prior to registration of the Plan, the Owner shall submit to the Town for approval the Condominium Declaration and Description containing all the required provisions in accordance with the Condominium Act, 1998 and any other provision as may be required by the Town (the “Declaration”). If requested by the Town, the Owner shall incorporate into the Declaration any right(s)-of-way and easements for vehicular access, including access for fire and emergency 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4347 Email: CGraup@aurora.ca www.aurora.ca TOWN OF AURORA Planning & Development Services DRAFT PLAN OF CONDOMINIUM Conditions of Draft Approval General Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 8 of 14 Stirling Cook Holdings Inc. CDM-2018-01 Conditions of Approval Page 2 services, to the satisfaction of the Town. Together with the final version of the Declaration, the Owner shall provide a solicitor’s undertaking indicating that: a. the Declaration provided to the Town is the final Declaration to be submitted for registration, subject only to changes requested by the Land Registrar; b. the Town will be notified of any required changes prior to registration; and c. immediately following registration of the Declaration, a copy will be provided to the Town. 6) Prior to registration of the Plan, the Owner shall submit to the Town for approval, the final draft Plan as pre-approved by the Land Registry Office. York Region 7) Prior to final approval, the Owner shall provide confirmation that all of the conditions of the site plan approval issued for the subject property on October 21, 2016 under Regional File No. SP- A-004-14 have been satisfied. 8) Prior to final approval, the Owner shall execute all Regional agreements and obtain all of the necessary permits required as part of the site plan approval for the subject property issued on October 21, 2016, under Regional File No. SP-A-004-14. 9) Prior to final approval, the Owner shall confirm that all of the works within the Regional ROW have been completed to the satisfaction of the Region or that the Region holds sufficient securities to cover the cost of any outstanding works. Should there be insufficient security to cover the cost of the remaining works, the Owner shall arrange for the deposit of additional securities in the amount sufficient to cover the cost of all outstanding works. 10) Prior to final approval, the Owner shall provide confirmation that all transfers of obligation have been completed where Regional agreements require responsibility to change from the Owner to the Condominium Corporation. Clearances The Town’s Planning Division shall advise that Conditions 1, 2 and 6 have been satisfied, stating briefly how each Condition has been met. The Town’s Engineering Division shall advise that Conditions 3 and 4 have been satisfied, stating briefly how each Condition has been met. The Town’s Legal Services Division shall advise that Condition 5 has been satisfied, stating briefly how each Condition has been met. York Region shall advise the Town of Aurora that Conditions 7, 8, 9, and 10 have been satisfied; the clearance letter shall include a brief statement detailing how each Condition has been met. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 9 of 14 Yonge StreetDavinaCircleDavinaCircleYongeStreetOld Bloomington RoadDavinaCircleBloomingtonRoadRichmond HillLOCATION MAPMap created by the Town of Aurora Planning & Building Services Department, May 17, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography.¯FIGURE 1St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd010203040MetresAPPLICANT: Stirling Cook Holdings Inc.FILES: CDM-2018-01SUBJECT LANDSGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 10 of 14 Old Bloomington RoadDavinaCircleBLOOMINGTON ROADYONGE STREETMap created by the Town of Aurora Planning and Building Services Department, May 1, 2018. Base data provided by York Region & the Town of Aurora.¯020406080MetresAPPLICANT: Stirling Cook Holdings Inc.FILES: CDM-2018-01FIGURE 2St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington RdEXISTING OFFICIAL PLAN DESIGNATIONSUBJECT LANDSSchedule A OPA 34Cluster ResidentialMajor InstitutionGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 11 of 14 Old Bloomington RoadYonge StreetDavinaCircleBloomingtonRoadO2(261)R8(442)O2(369)O2(369)O2(261)O2(456)ERIIR3(368)ERRichmond HillEXISTING ZONING BY-LAWMap created by the Town of Aurora Planning & Building Services Department, May 17, 2018. Base data provided by York Region & the Town of Aurora.¯0 255075100MetresAPPLICANT: STIRLING COOK HOLDINGS INC.FILES: CDM-2018-01FIGURE 3SUBJECT LANDSInstitutionalINSTITUTIONAL ZONESIDetached DwellingThird DensityR3Zoning LegendRESIDENTIAL ZONESOPEN SPACES ZONESEnvironmental ProtectionEPTownhouse DwellingResidentialR8Public Open SpaceO1Major Open SpaceO2EstateERGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 12 of 14 PROPOSED DRAFT PLAN OF CONDOMINIUMMap created by the Town of Aurora Planning & Building Services Department, May 17, 2018. Drawing provided by J.D. Barnes Limited.APPLICANT: STIRLING COOK HOLDINGS INC.FILES: CDM-2018-01FIGURE 4General Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 13 of 14 Map created by the Town of Aurora Planning & Building Services Department, May 17, 2018. Drawing provided by J.D. Barnes Limited.PROPOSED BUILDING CROSS-SECTIONAPPLICANT: Stirling Cook Holdings Inc.FILES: CDM-2018-01FIGURE 5General Committee Meeting Agenda Tuesday, June 19, 2018 Item R8 Page 14 of 14 Town of Aurora General Committee Report No. PDS18-072 Subject: Acceptance of Municipal Services - Knights Creek Home Corp. Registered Plan 65M - 4410 Prepared by: Norman Whitley, Administrator, Construction Projects Department: Planning and Development Services Date: June 19, 2018 Recommendations 1.That Report No. PDS18-072 be received; and 2.That ownership, operation and maintenance of the works within the roads, right-of-ways and other lands dedicated to the Town as contained within Registered Plan 65M-4410, being Knights Creek Home Corp. Residential Subdivision be assumed; and 3.That the necessary By-law be brought forward for enactment to assume for public use the highways within Registered Plan 65M-4410 and to establish as public highway any applicable reserves. Executive Summary To assume the works completed by the developer within any Town owned lands, roads and right-of-ways contained within the identified subdivision and to assume for public use the related highways. Background Knights Creek Home Corp. Residential Subdivision was completed under the Subdivision Agreement executed by the Town of Aurora and Knights Creek Home Corp. dated June 26, 2012. Analysis A Certificate of Acceptance from Planning and Development Services will be issued as staff has reviewed all inspection reports for the subject development and are satisfied that the municipal roads and services are in good condition and have been completed in General Committee Meeting Agenda Tuesday, June 19, 2018 Item R9 Page 1 of 4 June 19, 2018 Page 2 of 3 Report No. PDS18-072 accordance with the terms of the Subdivision Agreement, except for a few minor repairs for which Planning and Development Services Department recommends holding $10,000.00 of the present securities until such repairs are completed to the Towns’ satisfaction. All construction lien provisions have been satisfied. Advisory Committee Review Not applicable. Financial Implications As the Town will, upon issuance of the Certificate of Acceptance – Engineering and Capital Delivery Division and adoption of the resolution set out in this report, be responsible for all future operational and maintenance costs for the municipal services within the specified areas, any remaining securities held in relation to this subdivision will be released, with the exception of $10,000.00 of the present securities for the above mentioned repairs that will be released when all repairs are completed to the satisfaction of the Town, and any other required holdbacks pertaining to retaining walls, acoustic fences and landscaping maintenance. Communications Considerations Notifications regarding the acceptance of municipal services for the Knights Creek Home Corp. Residential Subdivision will be included in the Notice Board. Link to Strategic Plan Strategic Plan Goal of Supporting an Exceptional Quality of Life for All. Objective 2: Invest in Sustainable Infrastructure. Maintain and expand infrastructure to support forecasted population grown through technology, waste management, emergency services and accessibility. Alternative(s) to the Recommendation Not Applicable. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R9 Page 2 of 4 General Committee Meeting Agenda Tuesday, June 19, 2018Item R9 Page 3 of 4 Stone Road C o u r t Hydro Co r r ido r Vandorf Woodlot Stone Road Strawbridge Farm DriveRickard StreetHackwood CrescentOctober LanePrimeauDriveColytonBAYVIEW AVENUEKEY PLANLOCATION OF SERVICES TO BE ACCEPTEDREGISTERED PLAN 65M-4410 Map created by the Town of Aurora Planning and Development Services Department, March 22nd, 2018. Base data provided by York Region and Aurora - GIS. This is not a legal survey. 0 25 50Metres Hwy 404Bathurst StYonge StYonge StBayview AveLeslie StLeslie StHwy 404St John's Sdrd Wellington St EWellingtonSt W Henderson Dr Vandorf Sdrd Bloomington Rd SUBJECTLANDS LANDS TO BE ASSUMED PDS18-072 Appendix 'A' 65M-4410 General Committee Meeting Agenda Tuesday, June 19, 2018 Item R9 Page 4 of 4 Town of Aurora General Committee Report No. PDS18-075 Subject: Applications for Official Plan Amendment and Zoning By-law Amendment Dormer Hill Inc. 14029 Yonge Street Part of Lot 72 Concession 1 File Numbers: OPA-2017-02, ZBA-2017-01 Related Files: CDM-2017-01, SP-2018-01, SUB-2017-01 Prepared by: Marty Rokos, Planner Department: Planning and Development Services Date: June 19, 2018 Recommendations 1. That Report No. PDS18-075 be received; and 2. That the Application to Amend the Official Plan File Number OPA-2017-06 (Dormer Hill Inc.), to amend the “Cluster Residential” designation to reduce the minimum setback from the centreline of Yonge Street to 40.0 m to the rear lot lines, reduce the minimum separation from an “Estate Residential” designation to 20 m, and remove the requirement for a Block Plan be approved; and 3. That the Application to Amend the Zoning By-law File Number ZBA-2017-01 (Dormer Hill Inc.), to rezone the “Oak Ridges Moraine Rural (RU-ORM) Zone” to “Detached Fourth Density Residential R4(X) Exception Zone” and “Oak Ridges Moraine Environmental Protection EP-ORM Zone” to permit the development of 27 single detached dwelling units be approved; and 4. That the implementing by-laws be presented at a future Council Meeting. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 1 of 22 June 19, 2018 Page 2 of 15 Report No. PDS18-075 Executive Summary This report seeks Council’s approval to the application for an Official Plan Amendment and Zoning By-law Amendment to allow the development of 27 single detached residences on private condominium roads. • The owner proposes to develop the site with 27 detached units on private condominium roads, including an open space block. • The proposed Official Plan Amendment and Zoning By-law Amendment are compatible with the goals and objectives of the Official Plan and surrounding land uses. • Internal departments and external agencies have no concerns to the approval of the Official Plan and Zoning By-law Amendment applications. Final technical matters will be addressed prior to enactment of the implementing by-laws. Background Application History The subject applications for Official Plan Amendment and Zoning By-law Amendment were submitted on March 15, 2017. On May 24, 2017, the proposed Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision were presented to Council and the public at a Public Planning Meeting. The following resolution was passed by Council for the subject lands: “1. That Report No. PBS17-035 be received; and 2. That comments presented at the Public Planning meeting be addressed by Planning and Building Services in a comprehensive report outlining recommendations and options at a future General Committee meeting.” Currently, the Applicant is only moving forward with the proposed Official Plan and Zoning By-law Amendment applications. The Condominium, Subdivision and Site Plan applications will be presented for Council’s consideration at a future General Committee meeting. Location / Land Use The subject property, municipally known as 14029 Yonge Street, is located on the east side of Yonge Street north of Hunters Glen Road (Figure 1). The property has a lot area General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 2 of 22 June 19, 2018 Page 3 of 15 Report No. PDS18-075 of 7.14 ha and a frontage of 117.8 m on the east side of Yonge Street. The property is currently vacant. Surrounding Land Uses The surrounding land uses are as follows: North: Open space (golf course) South: Residential East: Residential West: Yonge Street and residential Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. York Region Official Plan (YROP) The subject lands are designated as “Urban Area” within the York Region Official Plan. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources and to create sustainable, lively communities. Under the York Region’s Official Plan, one regional urbanization goal is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. Town of Aurora Official Plan – Yonge Street South Secondary Plan (OPA 34) The subject lands are designated “Cluster Residential”, “Environmental Protection Area” and “Environmental Function Area” by OPA 34 (Figure 2). The “Cluster Residential” designation allows clusters of residential development with areas of open space that visually and functionally distinguish development clusters from one another. Permitted uses include single detached dwellings, semi-detached General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 3 of 22 June 19, 2018 Page 4 of 15 Report No. PDS18-075 dwellings, linked housing, townhouses, and private open space. The “Cluster Residential” designation permits a maximum gross residential density of 5 units per hectare. The intent of the “Environmental Protection Area” designation is to protect ecological structure and function and significant landforms representative of the Oak Ridges Moraine. The intent of the “Environmental Function Area” designation is to protect ecological function only. No new development is permitted in an “Environmental Protection Area”. New development in an “Environmental Function Area” may be permitted provided that it can be justified through an Environmental Impact Study, Vegetation Protection Plan, and Landform Conservation Plan. The Official Plan and Town of Aurora Trails Master Plan include a north-south multi-use trail along Yonge Street and an east-west trail along the north property line of the subject lands. The east-west trail will form a portion of the Oak Ridges Trail. The Oak Ridges Moraine Conservation Plan (ORMCP) as adopted by the Town’s Official Plan indicates that the subject lands are designated “Woodlands” and “Woodlands Minimum Vegetation Protection Zone” (MVPZ). Schedule ‘L’ of OPA 48 indicates that the subject lands are designated “Category 1 – Complex Landform”. According to Schedule ‘M’, the subject lands are in a “High Vulnerability Aquifer Area” and a “Low Vulnerability Aquifer Area”. Zoning By-law 6000-17, as amended The subject lands are currently zoned “Oak Ridges Moraine Rural (RU-ORM) Zone” by the Town of Aurora Zoning By-law 6000-17, as amended (Figure 3). The subject lands are zoned “Woodlands” and “Woodlands – Minimum Vegetation Protection Zone” (MVPZ). Schedule ‘C’ indicates that the subject lands are located in a high aquifer vulnerability area and a small portion of the property are located in a low vulnerability aquifer area. According to Schedule ‘D’, the subject lands are within a “Wellhead Protection Area” with a 10-25 year Time of Travel Zone. Schedule ‘E’ indicates the lands are in a “Category 1 –Complex Landform”. The RU-ORM Zone permits agricultural uses, breeding, raising and training of farm animals and horses, places of worship, home occupations, horseback riding clubs, farm greenhouses, and one single detached dwelling including an accessory attached residential dwelling unit occupied by a person employed full time on the farm. An amendment to the By-law is required to allow the proposed development. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 4 of 22 June 19, 2018 Page 5 of 15 Report No. PDS18-075 Reports and Studies The Owner submitted the following documents as part of a complete application to the proposed applications: Table 1: Reports and Studies Report Name Report Author Draft Official Plan Amendment Evans Planning Inc. Draft Zoning By-law Evans Planning Inc. ORM Conformity Report Evans Planning Inc. Planning Justification Report Evans Planning Inc. Draft Plan of Subdivision Evans Planning Inc. Tree Inventory & Preservation Plan Kuntz Forestry Consulting Inc. Stage 1&2 Archaeological Assessment The Archaeologists Inc. MTCS Letter Ministry of Tourism, Culture and Sport Conceptual Building Elevations Urbanscape Conceptual Site Plan Urbanscape Functional Servicing and Stormwater Management Report SCS Consulting Group Ltd. Preliminary Grading Plan SCS Consulting Group Ltd. Preliminary Servicing Plan SCS Consulting Group Ltd. Right of Way Capacity Calculation SCS Consulting Group Ltd. Existing and Proposed Phosphorus Budgets SCS Consulting Group Ltd. Existing and Proposed Drainage Plans SCS Consulting Group Ltd. Areas Contributing to LIDs SCS Consulting Group Ltd. Laneway Section SCS Consulting Group Ltd. Erosion and Sediment Control Plan SCS Consulting Group Ltd. Traffic Management Plan SCS Consulting Group Ltd. Environmental Soil Quality Analysis Terraprobe Phase I and II Environmental Site Assessment Terraprobe Source Water Impact Assessment and Mitigation Plan (SWIAMP) Terraprobe Environmental Site Assessment Reliance Letter Edward Wong Landscape/Streetscape Concept NAK Design Strategies Landscape Plan NAK Design Strategies Conceptual Streetscapes NAK Design Strategies Landscape Cost Estimate NAK Design Strategies Cross Sections NAK Design Strategies Photometric Calculation Layout LEA Consulting Ltd. Street Lighting Layout LEA Consulting Ltd. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 5 of 22 June 19, 2018 Page 6 of 15 Report No. PDS18-075 Report Name Report Author Draft Plan of Condominium ertl surveyors Lot Frontage Certificate ertl surveyors Survey ertl surveyors Hydrogeologic Study and Water Balance Terraprobe Noise Feasibility Study and Addendum HGC Engineering Landform Conservation Study Daryl W. Cowell & Associates Inc. Proposed Applications Proposed Official Plan Amendment The proposed Official Plan Amendment would amend policies related to setbacks, buffers and the requirement for a block plan. The following is a table that compares the difference between the existing and proposed Official Plan policies. Table 2: Official Plan Amendment Existing Official Plan Policy Proposed Official Plan Policy Setback from the centreline of Yonge Street (minimum) 60 m to buildings 40 m to lot line Separation from “Estate Residential” designation (maximum) 35 m 20 m Block Plan, Block ‘D’ Required Not required Proposed Zoning By-law Amendment The Applicant proposes to amend the RU-ORM Zone. The proposed Zoning By-law amendment would rezone the property to a “Detached Dwelling Fourth Density Residential R4(X) Exception Zone” and “Oak Ridges Moraine Environmental Protection EP-ORM Zone”. The following is a table to compare the difference between the parent R4 zoning requirements with the proposed R4(X) zoning requirements. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 6 of 22 June 19, 2018 Page 7 of 15 Report No. PDS18-075 Table 3: Zoning By-law Amendment Parent R4 Zone Proposed R4(X) Exception Zone Requirements Permitted Uses Detached dwelling, second suite dwelling, home occupation Detached dwelling, second suite dwelling, home occupation Lot Area (minimum) 370.0 m2 325.0 m2 Lot Frontage (minimum) 11.0 m 12.0 m Front Yard (minimum) Main building: 3.0 m Garage: 5.5 m Dwelling unit: 3.0 m Garage: 5.5 m Rear Yard (minimum) 7.5 m 7.5 m Interior Side Yard (minimum) One side: 1.2 m Other side: 1.5 m One side: 1.2 m Other side: 1.5 m Exterior Side Yard (minimum) Main building: 3 m Garage: 5 m Main building: 3 m Garage: 5 m Lot Coverage (maximum) 50% 50% Height (maximum) 11.0 m 12.0 m Parking (minimum) 2 spaces 2 spaces Note: Final zoning performance standards will be evaluated by Staff in detail prior to the implementing Zoning By-law Amendment being brought forward to Council for enactment. The proposed zoning requirements also include site specific provisions relating to maximum encroachments, central air conditioners and heat pumps, and Landform Conservation. Conceptual Draft Plan of Subdivision As illustrated on Figure 4, the conceptual Draft Plan of Subdivision proposes 27 residential lots and a 5.79 hectare Common Element. A trail block is proposed along the east side of Yonge Street and a 0.3 m reserve is proposed along the Yonge Street General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 7 of 22 June 19, 2018 Page 8 of 15 Report No. PDS18-075 frontage. The proposed gross residential density is 3.78 units per hectare. The following is a breakdown of the conceptual Draft Plan of Subdivision: Table 4: Draft Plan of Subdivision Proposed Land Use Lot and Block # # of Units Area (ha) Single Detached Residential 1-27 27 1.19 Common Elements Condominium 28 5.79 12 m Town Trail Conveyance 29 0.15 0.3 m Reserves 30-31 0.01 Totals 27 7.14 Conceptual Draft Plan of Condominium As illustrated in Figure 5, the conceptual Draft Plan of Condominium proposes 27 Parcels of Tied Land (POTLs). The balance of the subject lands would be a common element including Blocks 28 and 29. Conceptual Site Plan As illustrated on Figure 6, the Applicant is proposing to develop 27 single detached lots on a private condominium road. The property will be accessed via a private road from Yonge Street on the southerly portion of the site. Concrete sidewalks are proposed on the private roads. A central green space is proposed surrounding an existing Butternut tree. A 20 m wide buffer is proposed adjacent to the existing Estate Residential properties fronting Hunters Glen Road to the south. The woodlands located in the eastern portion of the subject lands as well as a 10 m buffer surrounding the buffer would be undeveloped. Each detached dwelling would include a two (2) car garage and a two (2) car driveway, for a total of four (4) parking spaces. 10 dedicated visitor parking spaces are proposed in two locations. Each lot would have between 12 and 18 m in frontage, with Lot 22 having 28 m in frontage. Following discussions with York Region, the proposed private road is designed to extend into a potential future development in the golf course lands to the north that are designated “Cluster Residential”. The private road would then connect to Yonge Street opposite Glensteeple Trail, which is part of the draft approved Pandolfo/Glen Ridge subdivision (file SUB-2003-02A). General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 8 of 22 June 19, 2018 Page 9 of 15 Report No. PDS18-075 Analysis Planning Considerations Provincial Policy Statement (PPS) It is Planning Staff’s opinion that the proposed Official Plan and Zoning By-law Amendment applications are consistent with the PPS The PPS encourages the development of strong communities through the promotion of efficient land use and development patterns and requires the protection of long term ecological function and biodiversity of natural heritage systems. The proposed development is located on VIVA and YRT bus routes as well as cycling trails, which promotes alternative modes of transportation. The residential units are located away from natural heritage features and protects the woodland on the easterly portion of the subject lands. The proposed development satisfies policies requiring growth to be directed to settlement areas on full municipal services while protecting the natural features in the area. Places to Grow Plan for the Greater Golden Horseshoe The proposed Official Plan and Zoning By-law Amendment applications are consistent with the Places to Grow Growth Plan Places to Grow promotes and encourages new growth in built-up areas of a community through intensification, generally at a higher density than the surrounding area. The applications are consistent with the Places to Grow Growth Plan by proposing a compact, transit-supportive development while complying with the density policies of OPA 34. Lake Simcoe Protection Plan (LSPP) It is Planning Staff’s opinion that the proposed Official Plan and Zoning By-law Amendment applications conform to the LSPP The subject lands are located within the Lake Simcoe watershed and are subject to the applicable policies of the Lake Simcoe Protection Plan. The Lake Simcoe Conservation Authority reviewed the proposed applications with no objections subject to technical comments being addressed. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 9 of 22 June 19, 2018 Page 10 of 15 Report No. PDS18-075 York Region Official Plan It is Planning Staff’s opinion that the proposed Official Plan and Zoning By-law Amendment applications conform to the YROP The lands are designated “Urban Area” in the YROP. It is York Region’s opinion that the proposed applications are in keeping with the policies of the YROP. York Region staff have no objections to the approval of the subject applications. Town of Aurora Official Plan – Yonge Street South Secondary Plan (OPA 34) It is Planning Staff’s opinion that the proposed Official Plan Amendment and Zoning By-law Amendment are compatible with the goals and objectives of the Official Plan and surrounding land uses. No development is proposed within the Woodlands MVPZ. The proposed development complies with the maximum density policies in OPA 34. The proposed reduced separation from an Estate Residential designation from 35 m to 20 m would be applicable to the west end of the subject lands, adjacent to 32 and 34 Hunters Glen Road. These lots have large rear yard setbacks and sit at a higher grade than the proposed new dwellings. The proposed reduced buffer includes a visual barrier with mixed vegetation and a 1.8 m high privacy fence. The closest Estate Residential dwelling is approximately 45 m from the proposed dwellings and 35 m from the private condominium road. It is the opinion of Planning staff that the proposed development would include an adequate separation from the abutting Estate Residential lands. OPA 34 requires buildings to be set back a minimum of 60 m from the centreline of Yonge Street to maintain the rural character of the Yonge Street corridor. The owner has applied to reduce the setback to 40 m to the rear lot lines and 47.5 m to the dwellings. The reduced buffer is proposed to include a berm, vegetative screening, and protection for a trail. These features would create a visual buffer between Yonge Street and the proposed development and would contribute to the rural character of Yonge Street. It is the opinion of Planning staff that the proposed development would maintain the existing rural character of the Yonge Street corridor. The purpose of a Block Plan is to ensure a compatible integration of new uses within both the natural environment and established development patterns within the Secondary Plan area. The subject lands are within Block D, which comprises the subject lands and the portion of the abutting lands to the north that has a Cluster Residential designation. The Applicant has submitted a lotting plan for the abutting lands, which conceptually shows 11 lots in the abutting lands to the north (Figure 7). As described in the Conceptual Site Plan section above, the lands would be accessed via a private condominium road that would intersect with Yonge Street and with the private General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 10 of 22 June 19, 2018 Page 11 of 15 Report No. PDS18-075 road on the subject lands. There are no key natural heritage features on the abutting lands shown in the lotting plan. Planning staff are satisfied that the subject proposal for 27 lots and a future application on the lands to the north can integrate with each other and with the natural environment. Zoning By-law 6000-17, as amended An amendment to the Zoning By-law is required to allow the proposed 27 lot site plan. An R4 Exception Zone with site specific performance standards is proposed as summarized in Table 3. Planning staff have evaluated the implementing Zoning By-law in the context of OPA 34 and the proposed Draft Plan of Subdivision and Site Plan. Further to the comments in the Official Plan section above, Planning staff are of the opinion that the proposed rezoning with exceptions is appropriate and compatible with adjacent and neighbouring development. Department / Agency Comments Internal departments and external agencies have no concerns to the approval of the Official Plan and Zoning By-law Amendment applications. Final technical matters will be addressed prior to enactment of the implementing by-laws. The proposed applications were circulated to all internal and external agencies for review and comments. In general, all circulated agencies are satisfied with the revisions and have no further comments at this time subject to technical comments being addressed. Landscaping/Trails Parks staff have confirmed that the Oak Ridges Trail will be implemented in the future on the Beacon Hall lands; as such there is no east-west trail requirement on the subject lands. Further comments will be submitted at the site plan stage. Other Town Departments The Town’s Traffic and Transportation Analyst, Engineering staff, and Building staff have no objections to the proposed Official Plan and Zoning By-law Amendment applications and have provided comments relating to the Site Plan Application. The Site Plan Application will be presented to a future General Committee meeting. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 11 of 22 June 19, 2018 Page 12 of 15 Report No. PDS18-075 Lake Simcoe Region Conservation Authority The LSRCA have provided technical comments relating to the Hydrogeological Study and Water Balance. These comments will be addressed to the satisfaction of LSRCA staff before the Official Plan and Zoning By-law Amendments are enacted by Council. York Region York Region staff have no objections to the subject applications being approved. York Region has submitted technical comments regarding the applications for Site Plan and Draft Plan of Subdivision, which will be addressed in a separate report. Central York Fire Services Central York Fire Services have reviewed the Official Plan and Zoning by-law Amendment applications and have no objections. Ministry of Natural Resources and Forestry MNRF staff have confirmed that the existing Butternut tree sill not be adversely affected by the proposed development provided that its recommended conditions are implemented. These will be included as future Conditions of Draft Plan Approval. Other Agencies Rogers Communications, the York Catholic District School Board, Enbridge, and Canada Post have reviewed the applications have no concerns. Public Comments At the time of writing this report, one written comment was submitted regarding the subject applications. The developers of the Pandolfo/Glen Ridge subdivision have asked that a condition be included in the Conditions of Draft Plan Approval that they be compensated for servicing work that has been done to accommodate development. The requested Conditions of Draft Plan Approval are being evaluated and the finalized conditions will be included in a General Committee report. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 12 of 22 June 19, 2018 Page 13 of 15 Report No. PDS18-075 Advisory Committee Review No communication required. Legal Considerations These Planning Application files have been submitted to the Town pursuant to the provisions of the Planning Act, and as such may be subject to future appeal and litigation, which may require Legal Services review and comments for Council consideration. Financial Implications At the time of Site Plan and Subdivision agreements, fees and securities will be applied to the development. Enactment fees will be charged before the implementing by-laws are enacted by Council. Communications Considerations A Notice of Complete Application and Public Planning Meeting was published in the Aurora Banner and Auroran newspapers and given by mail to all addressed property owners within a minimum of 120 metres of the subject lands. A Notice of Public Planning Meeting sign was also posted on the subject lands fronting Yonge Street. Public notification has been provided in accordance with the Planning Act. Link to Strategic Plan The proposed Official Plan and Zoning By-law Amendment applications support the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Strengthening the fabric of our community: Through the review and approval of the Zoning By-law Amendment, housing opportunities are created that collaborates with the development community to ensure future growth includes housing opportunities for everyone. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 13 of 22 June 19, 2018 Page 14 of 15 Report No. PDS18-075 Alternatives to the Recommendation 1. Direct staff to report back to another General Committee Meeting addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the application with an explanation for the refusal. Conclusions Planning and Development Services reviewed the proposed Official Plan and Zoning by-law Amendment applications in accordance with the provisions of the Provincial, Regional, the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. The proposed applications are considered to be in keeping with the development standards of the Town. Any technical revisions to the proposed plans will be reviewed by Town Staff prior to the execution of the site plan agreement. Staff recommends approval of the Official Plan Amendment application file no. OPA- 2017-02 and Zoning By-law Amendment application file no. SBA-2017-01. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 14 of 22 General Committee Meeting Agenda Tuesday, June 19, 2018Item R10 Page 15 of 22 Elderberry TrailYonge StreetHunters Glen RoadLOCATION MAPMap created by the Town of Aurora Planning & Building Services Department, April 30, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography.¯FIGURE 1St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington Rd0255075100MetresAPPLICANT: Dormer Hill Inc.FILES: SP-2018-01, OPA-2017-02, ZBA-2017-01, SUB-2017-01, CDM-2017-01SUBJECT LANDSGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 16 of 22 HuntersGlenRoadYONGE STREETMap created by the Town of Aurora Planning and Building Services Department, April 30, 2018. Base data provided by York Region & the Town of Aurora.¯0255075100MetresAPPLICANT: Dormer Hill Inc.FILES: SP-2018-01, OPA-2017-02, ZBA-2017-01, SUB-2017-01, CDM-2017-01FIGURE 2St John's SdrdWellington St EVandorf SdrdHenderson Drive^Wellington St WUV404UV404Leslie StYonge StBathurst StBayview AveBloomington RdEXISTING OFFICIAL PLAN DESIGNATIONSUBJECT LANDSSchedule A OPA 34OPA 34, Public Open SpaceOPA 34, Environmental Function AreaOPA 34, Estate ResidentialOPA 34, Cluster ResidentialOPA 34, Environmental Protection AreaGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 17 of 22 ElderberryTrailHunters Glen Road(H)I(391)IEP(277)EP-ORMR3(435)O1O2(63)R2(276)R2(276)RU-ORMERRU-ORMO1EXISTING ZONING BY-LAWMap created by the Town of Aurora Planning & Building Services Department, April 30, 2018. Base data provided by York Region & the Town of Aurora.¯0 50 100 150 200MetresAPPLICANT: DORMER HILL INC.FILES: SP-2018-01, OPA-2017-02, ZBA-2017-01, SUB-2017-01, CDM-2017-01FIGURE 3SUBJECT LANDSInstitutionalINSTITUTIONAL ZONESIDetached DwellingThird DensityR3Zoning LegendRESIDENTIAL ZONESMajor Open SpaceOPEN SPACES ZONESOEnvironmental ProtectionEPOak Ridges MoraineRuralRU-ORMRURAL ZONESDetached DwellingSecond DensityR2EstateERGeneral Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 18 of 22 Map created by the Town of Aurora Planning & Building Services Department, April 30, 2018. Drawing provided by Soscia Professional Engineers Inc.PROPOSED DRAFT PLAN OF SUBDIVISIONAPPLICANT: Dormer Hill Inc.FILES: SP-2018-01, OPA-2017-02, ZBA-2017-01, SUB-2017-01, CDM-2017-01FIGURE 4General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 19 of 22 Map created by the Town of Aurora Planning & Building Services Department, April 30, 2018. Drawing provided by Soscia Professional Engineers Inc.PROPOSED DRAFT PLAN OF CONDOMINIUMAPPLICANT: Dormer Hill Inc.FILES: SP-2018-01, OPA-2017-02, ZBA-2017-01, SUB-2017-01, CDM-2017-01FIGURE 5General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 20 of 22 Map created by the Town of Aurora Planning & Building Services Department, April 30, 2018. Drawing provided by Soscia Professional Engineers Inc.CONCEPTUAL SITE PLANAPPLICANT: Dormer Hill Inc.FILES: SP-2018-01, OPA-2017-02, ZBA-2017-01, SUB-2017-01, CDM-2017-01FIGURE 6General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 21 of 22 Map created by the Town of Aurora Planning & Building Services Department, April 30, 2018. Drawing provided by Soscia Professional Engineers Inc.LOTTING PLAN FOR LANDS NORTH OF SUBJECT LANDSAPPLICANT: Dormer Hill Inc.FILES: SP-2018-01, OPA-2017-02, ZBA-2017-01, SUB-2017-01, CDM-2017-01FIGURE 7General Committee Meeting Agenda Tuesday, June 19, 2018 Item R10 Page 22 of 22 Town of Aurora General Committee Report No. CS18-016 Subject: Aurora Farmer's Market and Artisans Fair By-law Prepared by: Alexander Wray, Manager of By-Law Services Department: Corporate Services Date: June 19, 2018 Recommendation 1.That Report No. CS18-016 be received; and 2.That the Aurora Farmer's Market and Artisans Fair By-law be amended to provide increased flexibility for the operation of the Market; and 3.That the amending By-law be brought forward to a future Council meeting for enactment. Executive Summary This report seeks Council approval to amend the Aurora Farmers Market and Artisans Fair By-law to provide increased flexibility for the operation of the Market specifically with respect to the hours, dates, and location allowing for the Market to participate at Town special events and sanctioned activities. •The current By-law limits the hours, dates and location for the operation of the Aurora Farmers Market and Artisans Fair •Staff would like to include the Aurora Farmers Market and Artisan Fair in events and activities •Expanding the operational parameters is a positive step in ensuring the sustainability of the Market Background By-law 5252-10, being a by-law to provide for establishing, maintaining, operating, and regulating the Aurora Farmers Market and Artisans Fair defines the hours of operation, permit requirements, administration, sale of products and vendor responsibilities. Community Services staff have been working with the Famers Market to establish opportunities to have the Market present at some Town events. In order to accommodate this, an amendment to the by-law is necessary to provide flexibility. The General Committee Meeting Agenda Tuesday, June 19, 2018 Item R11 Page 1 of 4 June 19, 2018 Page 2 of 4 Report No. CS18-016 first scheduled Town event to include the Market is Concerts in the Park on Wednesday July 4, 2018. Analysis The current By-law limits the hours, dates and location for the operation of the Aurora Farmers Market and Artisans Fair The current By-law restricts the operation of the Aurora Farmers Market and Artisans Fair to Saturdays between the hours of 8am to 1pm from May to October and defines the location to be on Wells Street between Mosley Street and Metcalfe Street and in Town Park. The By-law does not provide for flexibility for the Market to operate at special events and other town sanctioned activities. Staff would like to include the Aurora Farmers Market and Artisan Fair in events and activities Staff would like to include the Aurora Farmers Market and Artisan Fair in special events and other town sanctioned activities as an enhancement to the event and a benefit to the community. This will require expanding the market days, hours and location of operation outlined in the current By-law. Specifically wording to be included in the By- law will be as follows: • The Market may be partially or wholly located at an alternate location within the town on a temporary basis provided that the Aurora Farmers Market Committee (AFMC) has received the prior written consent of the Director or her or his designate • The Market may operate on alternative dates and times if prior written consent is received by the Director or her or his designate and all other provisions of this by- law are complied with. • Director means the Director of Corporate Services or his or her designate Allowing for flexibility for the operation of the Market is a positive step in sustaining the Market. Expanding the operational guidelines of the Market creates further opportunities for vendors to sell products, promote the Market, and ensure long term sustainability. Amendments to the By-law would allow the Market to operate on other days and times and at alternate locations provided the Market obtains written consent from the Director and all other provisions of the bylaw are complied with. General Committee Meeting Agenda Tuesday, June 19, 2018 Item R11 Page 2 of 4 June 19, 2018 Page 3 of 4 Report No. CS18-016 Advisory Committee Review Not applicable. Legal Considerations The Aurora Famers Market and Artisan Fair By-law 5252-10 must be amended to ensure Market FM vendors and the AFMC are compliant and are able to participate at Town special events and other sanctioned activities. Financial Implications There are no financial implications. Communications Considerations A copy of the new By-law will be provided to the Aurora Farmers Market and Artisan Fair. Link to Strategic Plan Repealing and replacing By-law 5252-10 supports the Strategic Plan goal of Enabling a diverse, creative and resilient economy through its accomplishment in Objective 2 – Supporting small business and encouraging a more sustainable business environment. Alternative(s) to the Recommendation 1. Make no changes to the existing By-law, limiting the operation of the Aurora Farmers Market and Artisan’s Fair to the existing schedule. Conclusions Amending the Aurora Farmers Market and Artisan Fair By-law will allow more flexibility with respect to the hours, days and location of operations. This will create more visibility for the Market, allow the Market to be an enhancement at events and activities and create sustainability for the Market. Attachments General Committee Meeting Agenda Tuesday, June 19, 2018 Item R11 Page 3 of 4 General Committee Meeting Agenda Tuesday, June 19, 2018Item R11 Page 4 of 4 Notice of Motion Councillor Wendy Gaertner Date: June 19, 2018 To: Mayor and Members of Council From: Councillor Gaertner Re: ASHRAE Energy Audit Whereas the Town hired a consultant from Stantec to perform a Level 2 ASHRAE Energy Audit for Town buildings; and Whereas it included energy consumption levels for our equipment, and recommended improvements that would make them more efficient; and Whereas an estimated cost for implementation and potential payback through energy savings was included; and Whereas this work was done more than two years ago and has never come to Council for evaluation and action; 1. Now Therefore Be It Hereby Resolved That staff act on the recommendations in the ASHRAE energy audit report and report back to the next term of Council regarding the implementation plan. General Committee Meeting Agenda Tuesday, June 19, 2018 Notice of Motion (a) Page 1 of 1 Public Release June 18, 2018 Town of Aurora Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 7 p.m., Council Chambers •Revised General Committee Meeting Agenda Index •Delegation (a) Greg Smith, Resident Re: Item R1 – PDS18-076 – Library Square •Delegation (b) Michael Fik and Roland Rom Colthoff, RAW Architecture & Design representing Bara Group Aurora Inc. Re: Item R7 – PDS18-070 – Applications for Zoning By-law Amendment and Site Plan Approval, Bara Group (Aurora) Inc., 15086, 15094 and 15106 Yonge Street, Part of Lots 1 and 2, Registered Plan 9 and Lots 51 and 52, Registered Plan 246, File Numbers: ZBA-2017-04 and SP-2018-03 •Item A1 – Finance Advisory Committee Meeting Minutes of April 25, 2018 •Item A2 – Accessibility Advisory Committee Meeting Minutes of May 9, 2018 •Notice of Motion (b) Councillor Gaertner Re: Anti Idling By-law Public Release June 18, 2018 Town of Aurora General Committee Meeting Agenda (Revised) Tuesday, June 19, 2018 7 p.m., Council Chambers Councillor Pirri in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Community Presentations (a) Jill Foster, CEO and Claudia Olguin, Coordinator of Community Led- Initiatives, Aurora Public Library Re: Aurora Public Library Newcomer Initiatives 4. Delegations (a) Greg Smith, Resident Re: Item R1 – PDS18-076 – Library Square (Added Item) General Committee Meeting Agenda (Revised) Tuesday, June 19, 2018 Page 2 of 9 (b)Michael Fik and Roland Rom Colthoff, RAW Architecture & Design representing Bara Group (Aurora) Inc. Re: Item R7 – PDS18-070 – App lications for Zoning By-law Amendment and Site Plan Approval, Bara Group (Aurora) Inc., 15086, 15094 and 15106 Yonge Street, Part of Lots 1 and 2, Registered Plan 9 and Lots 51 and 52, Registered Plan 246, File Numbers: ZBA-2017-04 and SP-2018-03 (Added Item) 5.Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Item C1 to C3 be approved: C1. PDS18-064 – Traffic Calming Measures at Pedersen Drive and Golf Links Drive Recommended: 1.That Report No. PDS18-064 be received for information. C2. PDS18-065 – Award of Contract for Consulting Services – Assessment of Bridges and Culverts Recommended: 1.That Report No. PDS18-065 be received; and 2.That the total approved budget for Capital Project No. 42068 be increased to $39,025 with additional funding of $14,025 provided from the Storm Sewer Reserve fund. General Committee Meeting Agenda (Revised) Tuesday, June 19, 2018 Page 3 of 9 C3. PDS18-067 – Municipal Access Agreement – Town of Aurora and Rogers Communications Canada Inc. Recommended: 1.That Report No. PDS18-067 be received; and 2.That the Mayor and Town Clerk be authorized to renew the Municipal Access Agreement between the Town of Aurora and Rogers Communications Canada Inc. to permit the installation of equipment within Town-owned right-of-ways. 6.Advisory Committee Meeting Minutes Recommended: That the Advisory Committee meeting minutes, A1 to A2 inclusive, be received for information: A1 . Finance Advisory Committee Meeting Minutes of April 25, 2018 (Added Item) Recommended: 1.That the Finance Advisory Committee meeting minutes of April 25, 2018, be received for information. A2 . Accessibility Advisory Committee Meeting Minutes of May 9, 2018 (Added Item) Recommended: 1. That the Accessibility Advisory Committee meeting minutes of May 9, 2018, be received for information. 7.Consideration of Items Requiring Discussion (Regular Agenda) R1. PDS18-076 – Library Square Presentation to be provided by David Leinster, Partner, The Planning Partnership General Committee Meeting Agenda (Revised) Tuesday, June 19, 2018 Page 4 of 9 Recommended: 1. That Report No. PDS18-076 be received; and 2. That the current design for Library Square be approved; and 3. That the Option 1 schematic design for the expansion to the Church Street School which includes the three (3) floors and theatre be approved; and 4. That the allocation of existing project funding for the tendering of the parking lot, the laneway and the components of the square which would provide connections to the square/library be approved, and that Council commit to funding for the square and building, which will come back in new year for final funding approval; and 5. That the above budget includes a 1% contribution to the Town’s Public Art Reserve Fund in accordance with the Official Plan requirements. R2. CMS18-017 – Enhanced Recreation Facility Advertising and Sponsorship Programs – Revised Presentation to be provided by John Firman, Manager of Business Support. Recommended: 1. That Report No. CMS18-017 be received; and 2. That staff be authorized to implement the enhanced Recreation Facility Advertising and Recreation Facility Sponsorship programs; and 3. That the Director of Community Services be given delegated authority to execute all future recreation facility advertising and facility sponsorship agreements. R3. CMS18-019 – Menorah Lighting Ceremony – Follow-up Recommended: 1. That Report No. CMS18-019 be received; and General Committee Meeting Agenda (Revised) Tuesday, June 19, 2018 Page 5 of 9 2. That the addition of a Menorah lighting ceremony to the calendar of annual special events starting in 2018 be approved; and 3. That funding be approved for the Menorah lighting ceremony event in the amount of $6,200 for 2018 from the Council Operating Contingency account and the ongoing operating expenses will be submitted as part of the 2019 base operating budget. R4. FS18-018 – 2018 Interim Forecast Update – as at April 30, 2018 Recommended: 1. That Report No. FS18-018 be received for information. R5. OPS18-016 – Cleaning of Catch Basins, Storm Retention Tanks and Oil Grit Separators Recommended: 1. That Report No. OPS18-016 be received; and 2. That catch basin cleaning resume in 2018 and future years based on a four year rotating cycle, adjusted as required to maintain the functionality of the storm water conveyance system; and 3. That staff conduct a full condition assessment of all storm water catch basins in the current inventory, develop a maintenance and repair protocol, including a funding plan to be included in future Roads, Water and Sewer Operating budgets. R6. PDS18-066 – Application for Site Plan Approval Board of Trustees of the Aurora United Church 15186 Yonge Street, 12 and 16 Tyler Street, 55 and 57 Temperance Street File Number: SP-2018-02 Related File Numbers: OPA-2016-05 and ZBA-2016-13 Recommended: 1. That Report No. PDS18-066 be received; and General Committee Meeting Agenda (Revised) Tuesday, June 19, 2018 Page 6 of 9 2. That the Site Plan Application File SP-2018-02 (Board of Trustees of the Aurora United Church) to permit the construction of a two-storey Place of Worship and a seven-storey Retirement Residence be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements, including the Section 37 Agreement, required to give effect to same. R7. PDS18-070 – Applications for Zoning By-law Amendment and Site Plan Approval Bara Group (Aurora) Inc. 15086, 15094 and 15106 Yonge Street Part of Lots 1 and 2, Registered Plan 9 and Lots 51 and 52 Registered Plan 246 File Numbers: ZBA-2017-04 and SP-2018-03 Recommended: 1. That Report No. PDS18-070 be received; and 2. That the Application for Zoning By-law Amendment File Number ZBA- 2017-04 (Bara Group (Aurora) Inc.) to amend the 'Special Mixed Density Residential (R7) Zone' and the 'Promenade Downtown Shoulder - Central Commercial (PDS1) Zone' to 'Promenade Downtown Shoulder - Central Commercial (PDS1-XX) Exception Zone' be approved; and 3. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and 4. That the Application for Site Plan Approval File Number SP-2018-03 (Bara Group (Aurora) Inc.) to permit the development of two 3.5-storey stacked townhouse buildings, with a total of 59 units and associated underground parking, be approved; and 5. That a total of 59 units of water and sewage capacity be allocated to the Approval of the Site Plan Application; and 6. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. General Committee Meeting Agenda (Revised) Tuesday, June 19, 2018 Page 7 of 9 R8. PDS18-071 – Draft Plan of Condominium Application Stirling Cook Holdings Inc. 74 Old Bloomington Road Unit 22, York Region Vacant Land Condominium Plan (YRVLCP) No. 1159 File: CDM-2018-01 Related Files: ZBA-2013-04 and SP-2014-06 Recommended: 1. That Report No. PDS18-071 be received; and 2. That the Application for Draft Plan of Condominium (Standard Condominium) File No. CDM-2018-01 (Stirling Cook Holdings Inc.) for a residential condominium consisting of six residential townhouse units, subject to conditions set out in Appendix "A" to this report be approved; and 3. That the Mayor and Town Clerk be authorized to execute any agreement(s) referenced in the Conditions of Approval, including any and all documents and ancillary agreements required to give effect to same. R9. PDS18-072 – Acceptance of Municipal Services Knights Creek Home Corp. Registered Plan 65M-4410 Recommended: 1. That Report No. PDS18-072 be received; and 2. That the ownership, operation and maintenance of the works within the roads, right-of-ways and other lands dedicated to the Town as contained within Registered Plan 65M-4410, being Knights Creek Home Corp. Residential Subdivision be assumed; and 3. That the necessary By-law be brought forward for enactment to assume for public use the highways within Registered Plan 65M-4410 and to establish as public highway any applicable reserves. General Committee Meeting Agenda (Revised) Tuesday, June 19, 2018 Page 8 of 9 R10. PDS18-075 – Applications for Official Plan Amendment and Zoning By- law Amendment Dormer Hill Inc. 14029 Yonge Street Part of Lot 72 Concession 1 File Numbers: OPA-2017-02, ZBA-2017-01 Related Files: CDM-2017-01, SP-2018-01, and SUB-2017-01 Recommended: 1. That Report No. PDS18-075 be received; and 2. That the Application to Amend the Official Plan File Number OPA-2017- 06 (Dormer Hill Inc.), to amend the "Cluster Residential" designation to reduce the minimum setback from the centreline of Yonge Street to 40.0 m to the rear lot lines, reduce the minimum separation from an "Estate Residential" designation to 20 m, and remove the requirement for a Block Plan, be approved; and 3. That the Application to Amend the Zoning By-law File Number ZBA- 2017-01(Dormer Hill Inc.), to rezone the "Oak Ridges Moraine Rural (RU- ORM) Zone" to "Detached Fourth Density Residential R4(X) Exception Zone" and "Oak Ridges Moraine Environmental Protection EP-ORM Zone" to permit the development of 27 single-detached dwelling units be approved; and 4. That the implementing by-laws be presented at a future Council meeting. R11. CS18-016 – Aurora Farmer’s Market and Artisans Fair By-law Recommended: 1. That Report No. CS18-016 be received; and 2. That the Aurora Farmer’s Market and Artisans Fair By-law be amended to provide increased flexibility for the operation of the Market; and 3. That the amending By-law be brought forward to a future Council meeting for enactment. General Committee Meeting Agenda (Revised) Tuesday, June 19, 2018 Page 9 of 9 8. Notices of Motion (a) Councillor Gaertner Re: ASHRAE Energy Audit (b) Councillor Gaertner Re: Anti -Idling By-law (Added Item) 9. New Business 10. Closed Session 11. Adjournment Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Delegation (a) Page 1 of 1 Delegation Request 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH D.m.2QH ()%XVLQHVVDay Prior to the Requested Meeting Date Council/Committee Meeting DQGDate: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆1R ܆ ,I\HVZLWKZKRP"'DWH ܆ ,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYH  PLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV  &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- General Committee Meeting, June 19, 2018 R7. PDS18-070 - Applications for ZBA and SP, Bara Group Aurora Inc. Michael Fik and Roland Rom Colthoff, RAW Architecture & Design Bara Group Aurora Inc Presentation of Architectural Design including building materials and elevations and renderings. ✔ Caitlin Graup June 18th, 2018 Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Delegation (b) Page 1 of 1 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Wednesday, April 25, 2018 Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim, and Mayor Geoffrey Dawe Member(s) Absent: None Other Attendees: Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director of Financial Services/Treasurer, Allan Downey, Director of Operational Services, Robin McDougall, Director of Community Services, Lisa Warth, Manager, Recreation, Jason Gaertner, Manager, Financial Planning, Karen Oreto, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 5:30 p.m. 1. Approval of the Agenda Moved by Councillor Kim Seconded by Mayor Dawe That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Item A1 Page 1 of 4 Finance Advisory Committee Meeting Minutes Wednesday, April 25, 2018 Page 2 of 4 3. Receipt of the Minutes Finance Advisory Committee Meeting Minutes of March 28, 2018 Moved by Mayor Dawe Seconded by Councillor Kim That the Finance Advisory Committee meeting minutes of March 28, 2018, be received for information. Carried 4. Delegations None 5. Consideration of Items 1. Review of Detailed Financial Budget Information Re: Operational Services (OS) Staff provided an overview of the line-by-line analysis and year-to-date comparison of the final approved 2018 budget for the Operational Services department and provided explanations respecting some of the highlighted items. Staff reviewed aspects of the various operational divisions and noted areas of concern, including programs and service levels that require deeper analysis and consideration of methodology. The Committee made inquiries and suggestions, and staff noted that further discussions would be held with the Director of Operational Services at the June meeting of the Finance Advisory Committee. Moved by Councillor Kim Seconded by Mayor Dawe 1. That the comments and suggestions of the Review of Detailed Financial Budget Information for Operational Services to date be received and referred to staff for consideration and action as appropriate. Carried Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Item A1 Page 2 of 4 Finance Advisory Committee Meeting Minutes Wednesday, April 25, 2018 Page 3 of 4 2. Extract from Council Meeting of March 27, 2018 Re: Finance Advisory Committee Meeting Minutes of January 24, 2018 Moved by Mayor Dawe Seconded by Councillor Kim 1. That the Extract from Council Meeting of March 27, 2018, regarding Finance Advisory Committee meeting minutes of January 24, 2018, be received for information. 3. Extract from Council Meeting of April 10, 2018 Re: Finance Advisory Committee Meeting Minutes of February 28, 2018 Moved by Councillor Kim Seconded by Mayor Dawe 1. That the Extract from Council Meeting of April 10, 2018, regarding Finance Advisory Committee meeting minutes of February 28, 2018, be received for information. 4. Memorandum from Director, Community Services Re: Pricing Policy for Recreation Services The Committee consented to consider Item 4 prior to consideration of Item 1. Staff provided an overview of the memorandum and attachments, highlighting aspects of program cost recovery and other considerations including societal benefits, comparative pricing, and service trends. The Committee and staff discussed the pros and cons, and timing, of the option to engage a consultant in the process of updating the Pricing Policy. Moved by Councillor Kim Seconded by Mayor Dawe 1. That the memorandum regarding Pricing Policy for Recreation Services be received; and 2. That the comments from the Finance Advisory Committee be received and referred to staff for consideration and action as appropriate. Carried Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Item A1 Page 3 of 4 Finance Advisory Committee Meeting Minutes Wednesday, April 25, 2018 Page 4 of 4 6. New Business None 7. Adjournment Moved by Mayor Dawe Seconded by Councillor Kim That the meeting be adjourned at 6:53 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Item A1 Page 4 of 4 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Wednesday, May 9, 2018 Time and Location: 4 p.m., Holland Room, Aurora Town Hall Committee Members: Tyler Barker (Chair), John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, Jo-anne Spitzer, and Councillor John Abel Member(s) Absent: None Other Attendees: Fausto Filipetto, Senior Policy Planner, Matt Zawada, Accessibility Advisor, and Nicole Trudeau, Council/Committee Secretary The Chair called the meeting to order at 4:04 p.m. 1. Approval of the Agenda Moved by Jo-anne Spitzer Seconded by Gordon Barnes That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Item A2 Page 1 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, May 9, 2018 Page 2 of 5 3. Receipt of the Minutes Accessibility Advisory Committee Meeting Minutes of April 4, 2018 Moved by John Lenchak Seconded by James Hoyes That the Accessibility Advisory Committee meeting minutes of April 4, 2018, be received for information. Carried 4. Delegations None 5. Matters for Consideration None 6. Informational Items 1. Memorandum from Accessibility Advisor Re: National Access Awareness Week Update Staff provided an update on the events planned from May 28 to June 1 to recognize National Access Awareness Week. Moved by John Lenchak Seconded by Jo-anne Spitzer 1. That the memorandum regarding National Access Awareness Week Update be received for information. Carried 2. Memorandum from Accessibility Advisor Re: Accessible Trailer Application Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Item A2 Page 2 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, May 9, 2018 Page 3 of 5 Staff provided an overview of the Town of Whitchurch-Stouffville Accessible Trailer Booking Requests form, including the booking process and how the Town of Aurora may consider the trailer for outdoor events. Moved by Councillor Abel Seconded by James Hoyes 1. That the memorandum regarding Accessible Trailer Application be received for information. Carried 3. Memorandum from Senior Policy Planner Re: Library Square Design Mr. Fausto Filipetto provided an overview of the Library Square Design, including the exterior and interior accessible routes. The Committee expressed concern regarding the accessibility deficiencies in the updated Library Square design, and discussed accessibility standards to be considered as part of the design, emphasizing the need to review pedestrian entrances, paths of travel and drop-off zones around the building. Moved by Gordon Barnes Seconded by John Lenchak 1. That the memorandum regarding Library Square Design be received; and 2. That the following Accessibility Advisory Committee comments regarding the Library Square Design be considered by staff: (a) Request to increase the number of accessible parking spaces, including consideration to add on-street parking; and (b) Request for accessible parking spaces to be distributed and located in closer proximity to the entrances and exits of Town Library, Cultural Centre, New Community Facility and Victoria Hall; and (c) Request for the location of the Book Drop-off to be reconsidered, as the proposed location is farther away from the Town Library with no protection Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Item A2 Page 3 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, May 9, 2018 Page 4 of 5 from the elements, and the previous drop-off passenger area has been eliminated; and (d) Request that, at a minimum, the new design should maintain the current level of accessibility experienced by patrons. Carried 4. Extract from Council Meeting of March 27, 2018 Re: Accessibility Advisory Committee Meeting Minutes of February 7, 2018 Moved by Gordon Barnes Seconded by Jo-anne Spitzer 1. That the Extract from Council Meeting of March 27, 2018, regarding the Accessibility Advisory Committee meeting minutes of February 7, 2018, be received for information Carried 5. Extract from Council Meeting of April 24, 2018 Re: Accessibility Advisory Committee Meeting Minutes of March 7, 2018 Moved by John Lenchak Seconded by Gordon Barnes 1. That the Extract from Council Meeting of April 24, 2018, regarding the Accessibility Advisory Committee Meeting Minutes of March 7, 2018, be received for information. Carried 7. New Business None Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Item A2 Page 4 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, May 9, 2018 Page 5 of 5 8. Adjournment Moved by Gordon Barnes Seconded by Jo-anne Spitzer That the meeting be adjourned at 5:28 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Item A2 Page 5 of 5 Notice of Motion Councillor Wendy Gaertner Date: June 19, 2018 To: Mayor and Members of Council From: Councillor Gaertner Re: Anti -Idling By-law Whereas Aurora has endorsed the Blue Dot Movement that includes the right to clean air; and Whereas it is possible for a municipality have an Anti-idling by-law or Anti-idling policy; and Whereas putting a policy in place for Aurora, as a first step, would send an important message that idling is not acceptable, and increase the awareness of the negative environmental effects; 1. Now Therefore Be It Hereby Resolved That staff be directed to develop an Anti- idling policy that reviews best practices and includes an enforcement mechanism; and 2. Be It Further Resolved That the report includes a proposed public education campaign. Additional Items to General Committee Meeting Agenda Tuesday, June 19, 2018 Notice of Motion (b) Page 1 of 1