AGENDA - General Committee - 20180605
General Committee
Meeting Agenda
Tuesday, June 5, 2018
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
May 29, 2018
Town of Aurora
General Committee
Meeting Agenda
Tuesday, June 5, 2018
7 p.m., Council Chambers
Councillor Pirri in the Chair
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
(a) Shelley Ware, Supervisor, Special Events
Re: Festivals and Events Ontario (FEO) Awards Announcement
4. Delegations
(a) Cameron Weighill, Resident
Re: Exception from Interim Control By-law
(b) Brian Moore, representing Aurora Chamber of Commerce
Re: Sign By-law
(c) George Hughes, Chair, Board of Directors, Aurora Chamber of Commerce
Re: Sign By-law
General Committee Meeting Agenda
Tuesday, June 5, 2018 Page 2 of 7
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda Item C1 be approved:
C1. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of April 27, 2018
Recommended:
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of April 27, 2018, be received for
information.
6. Advisory Committee Meeting Minutes
7. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS18-069 – Renovations of the Aurora Armoury
89 Mosley Street
Presentation to be provided by Anthony Ierullo, Manager of Policy Planning and
Economic Development, and Philip Hastings, GOW Hastings Architects
Recommended:
1. That Report No. PDS18-069 be received; and
2. That the design of the Aurora Armoury as outlined in this report be
approved; and
General Committee Meeting Agenda
Tuesday, June 5, 2018 Page 3 of 7
3. That, in accordance with the Aurora Hydro Sale Investment Reserve
Fund By-law No. 5439-12, Council determines that completion of the
Aurora Armoury project is in the best interests of the Town; and
4. That, having provided the necessary public notice required of Bylaw No.
5439-12, the budget for the Armoury restoration and renovation be
increased by $4,618,800 to a total budget of $4,883,800, and that the
additional funding be sourced from the Aurora Hydro Sale Investment
Reserve Fund; and
5. That the above budget includes a 1% contribution in the amount of
$46,100 to the Town’s Public Art Reserve Fund in accordance with the
Official Plan requirements.
R2. OPS18-011 – Central York Fire Services Headquarters 4-5
Recommended:
1. That Report No. OPS18-011 be received; and
2. That the final design of Station 4-5 be approved; and
3. That the Aurora portion of the budget be increased by 1% in the amount
of $36,100 in support of public art in accordance with the Official Plan
requirements; and
4. That additional Aurora funding in the amount of $3,523,400 be approved
for the Town share of the cost of the construction of Station 4-5, to be
funded from the Fire DC Reserve Fund as set out in Report No. OPS18-
011; and
5. That staff be authorized to proceed with Phases 4, 5 and all outstanding
services identified in the RFP submitted by Thomas Brown Architects in
the amount of $345,000, excluding disbursements and taxes.
R3. OPS18-012 – Winter Maintenance 2017/2018 Report
Recommended:
1. That Report No. OPS18-012 be received for information.
General Committee Meeting Agenda
Tuesday, June 5, 2018 Page 4 of 7
R4. CS18-012 – Magna Golf Club – Display Fireworks
Recommended:
1. That Report No. CS18-012 be received; and
2. That the setting off of Display Fireworks for a wedding at Magna Golf
club on June 23, 2018, for approximately five minutes at 10:30 p.m. be
approved; and
3. That a by-law to amend Fireworks By-law No. 5373-11 be brought
forward to a future Council meeting providing delegated authority to staff
for the approval of setting off fireworks in celebration of events other than
Victoria Day and Canada Day.
R5. CS18-013 – Town of Aurora 2018-2024 Accessibility Plan
Presentation to be provided by Ivy Henriksen, Manager, Customer Service, and
Matt Zawada, Accessibility Advisor
Recommended:
1. That Report No. CS18-013 be received; and
2. That the 2018-2024 Annual Multi-Year Accessibility Plan be approved.
R6. PDS18-030 – Parking By-law Amendment for Commercial Motor Vehicle
Recommended:
1. That Report No. PDS18-030 be received; and
2. That a by-law to amend By-law No. 4574-04.T be brought forward to
update the definition and on-street parking restrictions for commercial
motor vehicles.
R7. PDS18-058 – FCM Partners for Climate Protection Council Resolution
Recommended:
1. That Report No. PDS18-058 be received; and
General Committee Meeting Agenda
Tuesday, June 5, 2018 Page 5 of 7
2. That the resolution contained in the attachment be endorsed; and
3. That the Program Manager Environmental Initiatives and the Mayor be
appointed to oversee implementation of the Partners for Climate
Protection (PCP) Program Milestones.
R8. PDS18-060 – Building Permit Fees Review
Recommended:
1. That Report No. PDS18-060 be received; and
2. That the proposed Building Permit fee amendments be approved; and
3. That the amending by-law be presented to Council at its meeting of June
26, 2018, for enactment effective July 1, 2018; and
4. That the current policy for Temporary Sales Trailers/Offices be repealed
and replaced with the new Guidelines for the Approval of Temporary
Sales Trailers and/or Office.
R9. PDS18-062 – Application for Site Plan Approval
Gottardo Construction Limited
Lot 3 and Part of Block 11, Registered Plan 65M-4324
95 Eric T. Smith Way
File Number: SP-2018-04
Related Files: D14-05-04 and D12-05-1A
Recommended:
1. That Report No. PDS18-062 be received; and
2. That site plan application number SP-2018-04 (Gottardo Construction
Limited) to permit the development of the subject lands for a six-storey,
110-room hotel, be approved; and
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda
Tuesday, June 5, 2018 Page 6 of 7
R10. PDS18-063 – Application for Site Plan Approval
1623 Wellington Street East Developments Limited
(SmartCentres)
1623 Wellington Street East
File Numbers: SP-2018-05 and ZBA-2018-03
Related Files: OPA-2011-02 and ZBA-2011-06
Recommended:
1. That Report No. PDS18-063 be received; and
2. That site plan application number SP-2018-05 (1623 Wellington Street
East Developments Limited) to permit the development of the subject
lands for four buildings totaling 11,000 square metres (118,407 square
feet) of leasable floor area, to be used for retail uses in accordance with
the site-specific zoning be approved; and
3. That the extension of Goulding Avenue through to Wellington Street East
be approved; and
4. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same; and
5. That the application to amend the Zoning By-law File Number ZBA-2018-
03 to lift the Holding (H) Prefix for the subject lands currently zoned
“(H)E-BP(398) Business Park Holding Zone” be approved; and
6. That the implementing Zoning By-law Amendment be presented at a
future Council meeting.
8. Notices of Motion
(a) Mayor Dawe
Re: Bee City Canada Designation
9. New Business
General Committee Meeting Agenda
Tuesday, June 5, 2018 Page 7 of 7
10. Closed Session
11. Adjournment
Delegation Request
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General Committee, June 5, 2018
Exception from Interim Control By-law
Cameron Weighill
Requesting an exception from the interim control by-law to apply for a minor variance.
My wife and I are unable to renovate our home to meet the needs of our family and
maintain it as a bungalow, preserving existing feel of our neighbourhood,without the
ability to apply for a minor variance.
✔
Geoffrey Dawe May 7, 2018
General Committee Meeting Agenda
Tuesday, June 5, 2018
Delegation (a)
Page 1 of 1
General Committee Meeting Agenda Tuesday, June 5, 2018Delegation (b) Page 1 of 1
Delegation Request
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Council/Committee Meeting DQGDate:
Subject:
Name of Spokesperson:
Name of Group or Person(s) being Represented (if applicable):
Brief Summary of Issue or Purpose of Delegation:
Please complete the following:
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June 5th, 2018
Sign By-Law
George Hughes (Chair - Board of Directors)
Aurora Chamber of Commerce and our Members
There are deficiencies in the current version of the sign by-law that are have direct
impact on our Members with regards to business signs. We feel that the by-law should
revised to reflect best practice and be in-line with the other municipalities within York
Region.
✔
■
General Committee Meeting Agenda
Tuesday, June 5, 2018
Delegation (c)
Page 1 of 1
Memorandum
Date: June 5, 2018
To: Members of Council
From: Mayor Geoffrey Dawe
Re: Lake Simcoe Region Conservation Authority
Board Meeting Highlights of April 27, 2018
Recommendation
That Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4746
Email: mayor@aurora.ca
www.aurora.ca
Town of Aurora
Office of the Mayor
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item C1
Page 1 of 3
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway, Newmarket, ON, L3Y 4X1
E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca
Announcements:
a)CAO Mike Walters was pleased to announce that Don MacIver, Vice Chair of Credit Valley Conservation, was
recently elected as the Chair of Conservation Ontario Council. He also congratulated LSRCA’s Chair Geoffrey
Dawe on being elected to Conservation Ontario’s Board of Directors.
b)CAO Walters was pleased to advise Board members that Conservation Ontario signed a Memorandum of
Cooperation with the Province of Ontario on April 16th, formalizing their partnership to protect Ontarians
from natural hazards such as flooding, and to ensure the health of Ontario's natural resources. For more
information, please click this link: New-Relationship-Between-the-Province-and-Conservation-Authorities.
c)CAO Walters reminded Board members that nominations for LSRCA’s Annual Conservation Awards are now
open for and will remain open until June 15th. Nominations can be made through the following link:
Nominate-Environmental-Heroes or by contacting Katarina Zeppieri, Senior Administrative Assistant,
Communications and Education at k.zeppieri@lsrca.on.ca or 905-895-1281 x 116.
Presentations:
a)LSRCA 2017 Audit by BDO Canada
Ms. Trudy White, representing LSRCA’s independent audit firm, BDO Canada LLP, attended the meeting to
advise the Board of Directors on the audit of LSRCA’s 2017 Financial Statements, noting that the audit went
very well with lots of support and cooperation from staff. Ms. White went on to note that the audit found no
issues with override of controls or anything unusual. Ms. White asked Board members if they were aware of
any fraud that has taken place at LSRCA during the year, to which Board members replied that they were not.
b)Stormwater Management Economic Study
General Manager, Integrated Watershed Management, Ben Longstaff, together with Tracy Patterson of
Freeman Associates Ltd., provided a presentation on the stormwater management optimization study, a
study on how stormwater can be optimized at the least cost to municipalities. Extensive research in
stormwater management has shown that a new direction is needed to resolve the massive infrastructure
deficit and to provide sustainable solutions for future development. Partnering with the Towns of Aurora,
Newmarket, and East Gwillimbury, and utilizing funds obtained through provincial and federal grants, the
study will explore opportunities in the East Holland River to optimize stormwater performance while
assessing economic principles of aggregation, economies of scale and equitable responsibility. Currently
each municipality manages its stormwater independently, and this study will look at opportunities for
municipalities to work collectively to identify solutions at the subwatershed scale.
Some objectives of the study include evaluating the potential for mitigating stormwater flows and flooding,
and reducing contaminant loadings via integration of municipal green and grey stormwater management
infrastructure; determining operational implications of an integrated or systems-based approach to
Board Meeting Highlights
April 27, 2018
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item C1
Page 2 of 3
LSRCA Board of Directors
Meeting Highlights – April 27, 2018
Page 2 of 2
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway, Newmarket, ON, L3Y 4X1
E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca
municipal stormwater management; identifying the most effective phosphorus and water quantity offset
locations, supporting planning decision via updates to subwatershed plans; and facilitating application of a
public domain model for future stormwater applications. To view this presentation, please click this link:
Stormwater Management Optimization Study. For additional information on this study, please contact Ben
Longstaff @ b.longstaff@lsrca.on.ca or 905-895-1281 ext 305.
Correspondence and Staff Reports:
Correspondence
The Board received the following pieces of correspondence:
a)Aird & Berlis letter of March 20, 2018 to LSRCA regarding Maple Lake Estates Section 28 Application;
b)Durham Region letter of March 27, 2018 to LSRCA regarding LSRCA’s 2018 Operating and Special Projects
Budgets; and
c)MPP-York Simcoe Julia Munro’s letter of March 28, 2018 to MMA Minister, the Hon. Bill Mauro, requesting a
meeting regarding the Maple Lake Estates property.
LSRCA’S 2017 Draft Audited Financial Statement
The Board approved Staff Report No. 15-18-BOD prepared by Manager, Finance, Katherine Toffan, regarding the
2017 Draft Audited Financial Statements of LSRCA, which included recommendation of Appropriations to and
from Reserves from operations, as well as distribution of the audited statements.
Purchasing Policy - Stormwater Management Economic Study
The Board approved Staff Report No. 16-18-BOD, prepared by Ben Longstaff, General Manager, Integrated
Watershed Management, which sought approval to contract Freeman Associates Ltd. to undertake a stormwater
management economic study funded through a Natural Resource Canada (NRCan) grant.
LSRCA’S 2018 Proposed Budget
The Board received Staff Report No. 17-18-BOD, prepared by Susan McKinnon, Manager, Budget and Business
Analysis, regarding LSRCA’s 2018 Proposed Budget. The Board approved the 2018 Budget and all projects outlined
therein and authorized staff to enter into agreements as required for the undertaking of projects for the benefit
of LSRCA. Per Ontario Regulations 139/96, the 2018 budget was approved by weighted vote, unanimously by
those in attendance. General Manager, Corporate and Financial Services, Mark Critch provided a presentation on
LSRCA’s 2018 budget. To view the presentation, please click this link: 2018 Budget Presentation
Purchasing Policy - Magna Centre (Newmarket) Low Impact Development (LID) Retrofit Project
The Board approved Staff Report No. 18-17-BOD, prepared by Steve Auger, Manager, Urban Restoration,
regarding the Magna Centre Low Impact Development Retrofit Project, which recommended that staff retain
R&M Construction Ltd. to undertake construction services to implement the design at a cost of $132,961
excluding HST.
For more information or to see the full agenda package, please click the link below for LSRCA’s Board of Directors’
webpage: LSRCA Board Meetings
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item C1
Page 3 of 3
Town of Aurora
General Committee Report No. PDS18-069
Subject: Renovation of the Aurora Armoury - 89 Mosley Street
Prepared by: Anthony Ierullo, Manager of Policy Planning and Economic
Development
Department: Planning and Development Services
Date: June 5, 2018
Recommendation
1. That Report No. PDS18-069 be received; and
2. That Council approve the design of the Aurora Armoury as outlined in this
report; and
3. That in accordance with the Aurora Hydro Sale Investment Reserve Fund By-
law No. 5439.12, Council determines that completion of the Aurora Armoury
project is in the best interests of the Town; and
4. That, having provided the necessary public notice required of Bylaw No.
5439.12, the budget for the Armoury restoration and renovation be increased
by $4 ,618,800 to a total budget of $4,883,800, and that the additional funding
be sourced from the Aurora Hydro Sale Investment Reserve Fund; and
5. That the above budget includes a 1% contribution in the amount of $46,100 to
the Town’s Public Art Reserve Fund in accordance with the Official Plan
requirements.
Executive Summary
• The Aurora Armoury was acquired by the Town in 2014 with the intent to restore the
property and secure an appropriate use that supports the Town’s Strategic Plan.
• Council has approved funding to complete the design, interior demolition and
removal of hazardous materials in conjunction with an approved provincial grant.
• The Town’s Architects have completed detailed design for the building that is in line
with the conceptual design previously presented to Council. The design effectively
maximizes the short and long term utility of the building, while restoring the heritage
elements of the building and strengthening the link between the Armoury and Town
Park.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R1
Page 1 of 19
June 5, 2018 Page 2 of 10 Report No. PDS18-069
• The Town’s new tenant Niagara College has reviewed the proposed design
drawings and confirmed that the proposed scope of work is acceptable.
• Staff are recommending that Council approve funds and authorize the construction
tender with the intent that the building can begin operating in early 2019.
• Staff are also recommending that 1% of the project budget be allocated to the
Town’s Public Art Fund.
Background
The Aurora Armoury (89 Mosley St) is unique in that it is located within a public park and
was designed and operated as an Armoury under the Department of National Defense.
The Armoury itself is a heritage structure that represents a significant piece of Canadian
and Auroran heritage. The property was acquired by the Town of Aurora in September
2014 with the intent to restore the property and secure an appropriate use that supports
the Town’s Strategic Plan priorities. On November 28, 2017, Council directed staff to
proceed with the detailed design of the building including the necessary landscaping
elements to re-establish the connection between the Armoury and Town Park.
Staff have been working to with GOW Hastings Architects to complete detailed design for
the site. These activities include the completion of all necessary plans and studies
required to secure the necessary building permits and issue tender documents to procure
a contractor to proceed with construction. These activities have resulted in the preparation
of the attached drawings that are further summarized in the following paragraphs.
Staff have also completed the demolition of the interior of the building and the removal of
any known hazardous materials within the building. This does not include a small area on
the exterior of the building with a pre-existing heating fuel spill that is not recommended
for remediation. This area is isolated, does not pose a significant risk for migration, does
not pose a risk to human health and is not anticipated to impact the proposed renovation
of the property.
Completing the required remediation and interior demolition during the design phase of
the project is expected to assist in limiting cost overruns and accelerating project
timelines. In order to proceed further with the project, staff require Council direction on
the proposed renovation and the required budgets to issue tender documents and begin
construction.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R1
Page 2 of 19
June 5, 2018 Page 3 of 10 Report No. PDS18-069
Analysis
Armoury Redesign builds on Conceptual Design
Staff have been working with GOW Hastings Architects to complete the design for the
renovation of the property. The focus of the design was to produce a multi-purpose facility
that can support the new tenant (Canadian Food and Wine Institute) and be used as a
municipal facility. The drawings build on the concepts that were previously presented to
Council in November 2017. As previously outlined in the conceptual design, the building
continues to accommodate three distinct uses concurrently including:
• a 32 seat classroom/meeting space with limited office/administration space
(northern side of the building);
• 250 person event/reception/multi-purpose space(central area in the building); and,
• a 12 seat teaching kitchen/demonstration area (southern side of the building).
These uses are supported by restroom facilities that are accessible both from within the
building and by an exterior entrance into Town Park, basic kitchen facilities and storage.
The building floorplan and related interior and exterior renderings are further illustrated in
Attachment 1.
Heritage Consideration
The architect has reviewed the available historic documentation related to 89 Mosley St
to identify the key historic design elements of the building. Based on this information, the
restoration includes maintaining the original building and roof configuration, maintaining
or restoring original openings (where possible) and removing and replacing the existing
aluminum and vinyl siding with vertical wood siding that better replicates the original
materials and design. As a result, a wood Board and Batten configuration is proposed for
the exterior of the historic structure. The building addition has been designed using
modern elements that complement the historic elements of the building, which is
consistent with the advice of heritage consultant on the project.
As a result of comments received from consultation with the Town’s Heritage Advisory
Committee, the eastern and northern facades have been revised to be consistent with the
original building design. This is highlighted by the removal of two roll up doors on the
eastern façade from the conceptual design to create a design that better replicates the
original building configuration. These facades now also feature significantly less glazing
than previously envisioned and similar window and door openings, which will also help to
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R1
Page 3 of 19
June 5, 2018 Page 4 of 10 Report No. PDS18-069
limit potential noise and light impacts on the neighboring land uses. The design also
includes display of heritage images on several prominent interior walls to highlight the
history associated with this building. The Architect has been working with the curator of
the Aurora Museum to develop a design for the display walls.
Accessibility Requirements
The Architect has presented the proposed design to the Town’s Accessibility Advisory
Committee and has revised the design based on the feedback received. The most
prominent revision was the redesign of the accessibility ramp at the front of the building
to significantly reduce the pitch to allow for improved ease of use. The Architect also
included one additional accessibility parking space and an electric door opener at the
front entrance. The design is fully complaint with the requirements of the Ontario Building
Code.
Design Re-establishes the link between the Aurora Armoury and Town Park
Following the demolition of the interior of the building, the Town was able to confirm the
historic existence of a prominent roll up door on the westerly façade of the building. This
demonstrates that the building did at one time feature a more direct connection to Town
Park as envisioned in the proposed design. The Town’s Repurposing Study first identified
an opportunity to establish a physical and operational connection between the Aurora
Armoury and Town Park. The architects also found photographic evidence of a
connection between the Armoury and Town Park. The current situation reflects efforts to
minimize potential land use conflicts with the use of fencing and signage as well as the
historic removal of windows along the western edge of the building. The goal of the
design was to remove these barriers and introduce new elements that allow the two
properties to better complement each other from both a design and use perspective.
This connection is reintroduced with the removal of exterior barriers/fencing and the
introduction of glass elements within the central areas of the building and the proposed
extension. This is further supported by a new outdoor patio/deck area as well as new
exterior elements along on southern and western facades. These areas are designed to
integrate with activities planned inside the building as well as service activities in Town
Park. This includes the introduction of two new service counters that will provide food and
beverage service into Town Park. The landscape design includes approximately 2000
square feet of new exterior space, while preserving all of the existing trees in Town Park.
The conceptual landscape plan for 89 Mosley is highlighted in Attachment 2.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R1
Page 4 of 19
June 5, 2018 Page 5 of 10 Report No. PDS18-069
Design Options
Exterior Wood Finish
The design includes unstained cedar wood exterior that will weather naturally. However,
the architect has also highlighted the option to install a more durable chemically treated
Pine product known as Accoya as the exterior wood finish. This product comes with a
25% premium with a promise of an extended life on the product (3 to 4 time’s traditional
Cedar). The Town’s cost estimate suggests that the Accoya product will cost
approximately $50,000 more than traditional cedar wood. Staff recommend the
installation of the Accoya product due the long term longevity and durability of the product.
Roof Materials
The architect identified wood, zinc and copper as roof materials that are most likely to be
used at the time when the Armoury was constructed. The Architect is not recommending
a wooden roof due to the cost and upkeep associated with this material particularly when
considering the recommended exterior wood finish.
As a cost effective alternative, the Architect is recommending a grey metal roof material
with an option to install either a copper or zinc roof. The premium to install a copper roof
in lieu of the metal standard is $800,000, while the premium for the zinc roof is $380,000.
It is recommended that Council proceed with the metal roof due the cost of the
alternatives.
Exterior Deck Finish
The Architect has identified two potential finishes for the new exterior deck area. The base
option includes a coloured permeable asphalt product with permeable rubber surrounding
the existing trees in Town Park. The permeable asphalt material could be replaced with
a composite deck material at an additional cost of $30,000. Staff are recommending that
Council proceed with the permeable asphalt material due to the additional costs and
potential risk that the required deck foundation could damage the root structure of the
existing trees.
Design has been reviewed and approved by Post-Secondary partner
The Town recently agreed to lease the Armoury to the Canadian Food and Wine Institute
as a post-secondary facility. The lease requires that the Town receive confirmation that
the college is satisfied with the proposed design of the facility. Staff have confirmed that
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R1
Page 5 of 19
June 5, 2018 Page 6 of 10 Report No. PDS18-069
the college has reviewed the proposed design drawings and confirmed that the proposed
scope of work is acceptable.
Advisory Committee Review
The design has been presented to the Town’s Heritage Advisory Committee and
Accessibility Advisory Committee and staff have incorporated comments.
Legal Considerations
The renovation of 89 Mosley is required to satisfy the requirements of an executed
Lease Agreement with the Canadian Food and Wine Institute.
Financial Implications
Estimated Construction Costs
The Town’s Class A cost estimate suggests that the median cost for the proposed
renovation and addition is approximately $3,741,000 including design contingency,
landscaping and other potential costs related to the integration of the site into Town Park.
It is also recommended that the budget include a 10% construction contingency as is
customary with capital projects. The design contingency is meant to address the costs
associated with minor changes to the current design, while the construction contingency
will address the costs associated with change orders during construction due to site
conditions. The detailed cost estimate for the proposed renovation is summarized in
Attachment 3.
Additional Fees and Allowances
In addition to the construction costs, it is recommended that the Town carry a $200,000
cash allowance for refrigeration, venting and kitchen equipment. Moreover, the
administrative fees for the continuation of the Architectural contract fees are estimated at
$215,000.
Cost Considerations
There are a number of factors that contribute to the increased project costs. These costs
include the cost to construct a raft foundation for the proposed addition rather than a
traditional foundation to address the unusually poor soils in the area. The cost consultant
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R1
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has also noted larger than typical allowances to address the added volatility in the
construction trade market since the time of preparation of the Class D cost estimate. The
architect has also included two small mechanical mezzanines to contain mechanical and
electrical equipment and reduce the amount of equipment on the exterior of the building.
The reduction of equipment on the exterior of the building is meant to reduce potential
noise impacts on neighboring properties as highlighted in the community consultation. It
is also important to note that estimate considers the median cost rather than the low bid
cost through a competitive procurement. It is anticipated that the low bid through a
competitive bid process would be lower than the median cost outlined above.
External Funding
Staff have submitted an application for $130,000 in provincial funding from the Municipal
GHG Challenge Fund. Staff is also recommending that the $75,292 in provincial funding
under the Main Street Revitalization Fund be applied to this project. There is an additional
$140,000 in funding approved under the Canada 150 Fund that will be applied to this
project. The Town is also in discussions with York Region as well as the respective federal
and provincial representatives regarding potential funding options for the project. In
addition to potential public sector funding, staff have been in discussions with private
sector partners regarding sponsorship opportunities that could contribute to the
construction costs. These revenues will be deducted from the project costs as funds are
secured.
Shared Project Management Fees
The Town of Aurora will be supporting this project with specialized internal project
management resources as we undertake corporately to enrich our project management
discipline to major projects. A specialized internal resource will be hired to assist with
this and is being funded by a charge to each affected project internally. The internal
charge apportioned for this project is $9,100.
Public Art Contribution
It is also recommended that the Town allocate 1% of the final project cost for public art
as stipulated in the Town’s Official Plan. Staff are currently developing a public art policy
that will help to direct expenditures from the Public Art Fund. The new policy will be
presented to Council for approval at a later date.
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Tuesday, June 5, 2018
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Budget Summary
The estimated project budget is summarized in Table 1 below:
Estimated
Budget
Design Costs
(4.09% of Construction)
$215,000
Construction Costs 3,741,000
Equipment Allowance 200,000
Construction Contingency 374,000
Non-refundable taxes 79,700
Sub-total $4,609,700
Contribution to Public Art Reserve
$46,100
Internal project management fees $9,100
Total Budget $4,664,900
Staff are recommending that Council approve budget for the project from the Aurora
Hydro Sale Investment Reserve Fund.
Communications Considerations
Staff will continue to inform Council and the community through the construction phase
of this project through the use of Council highlights, the Armoury Webpage and social
media.
Link to Strategic Plan
This report was prepared in support of the Strategic Plan and directly relates to various
key action items.
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Alternative(s) to the Recommendation
Council may choose to not authorize funding to complete the restoration of 89 Mosley
Street. Council may also approve the following draft recommendations authorizing an
increase to the budget for alternate design options:
1. That the budget for the Armoury restoration and renovation be increased by
$800,000 to allow for the installation of the copper roof alternative in lieu of the
budgeted metal steel roof, and that the additional funding be sourced from the
Aurora Hydro Sale Investment Reserve Fund; and
2. That the budget for the Armoury restoration and renovation be increased by
$380,000 to allow for the installation of the zinc roof alternative in lieu of the
budgeted metal steel roof, and that the additional funding be sourced from the
Aurora Hydro Sale Investment Reserve Fund; and
3. That the budget for the Armoury restoration and renovation be increased by $50,000
to allow for the installation of the treated pine Accoya exterior alternative in lieu of
the budgeted cedar exterior, and that the additional funding be sourced from the
Aurora Hydro Sale Investment Reserve Fund; and
4. That the budget for the Armoury restoration and renovation be increased by $30,000
to allow for the installation of the composite exterior deck alternative in lieu of the
budgeted permeable pavement exterior deck, and that the additional funding be
sourced from the Aurora Hydro Sale Investment Reserve Fund.
Conclusions
The Aurora Armoury was acquired by the Town in 2014 with the intent to restore the
property and secure an appropriate use that supports the Town’s Strategic Plan.
As directed by Council, the Town’s Architects have completed the detailed design for
the building that is in line with the conceptual design previously presented to Council.
The design effectively maximizes the short and long term utility of the building, while
restoring the heritage elements of the building and strengthening the link between the
Armoury and Town Park. Staff are recommending that Council approve funds and
authorize the construction tender with the intent that the building can begin operating in
early 2019.
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Town of Aurora
General Committee Report No. OPS18-011
Subject: Central York Fire Services Headquarters 4-5
Prepared by: Allan D. Downey, Director of Operations
Department: Operational Services
Date: June 5, 2018
Recommendation
1. That Report No. OPS18-011 be received; and
2. That the final design of Station 4-5 be approved; and
3. That the Aurora portion of the budget be increased by 1% in the amount of
$36,100 in support of public art in accordance with the Official Plan
requirements; and
4. That additional Aurora funding in the amount of $3,523,400 be approved for
Town share of the cost of the construction of Station 4-5, to be funded from
the Fire DC Reserve Fund as set out in Report No. OPS18-011; and
5. That staff be authorized to proceed with Phases 4, 5 and all outstanding
services identified in the RFP submitted by Thomas Brown Architects in the
amount of $345,000, excluding disbursements and taxes.
Executive Summary
This report seeks Council approval to authorize staff to proceed with Phases 4 and 5
and all outstanding services identified in the RFP submitted by Thomas Brown
Architects:
• Facility design has been refined with the assistance of CYFS and the Facility
Task Force
• The project remains on budget
• Staff recommend approval to proceed with the final phases of architectural
services
• Public Art Policy funding is requested as a requirement of the Official Plan
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R2
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June 5, 2018 Page 2 of 7 Report No. OPS18-011
Background
Staff report PRCS17-008 was approved on March 28, 2017, engaging the services of
Thomas Brown Architects.
A Facility Task Force was also established to oversee the project and to provide input
into the design and guide the process.
Staff report PRCS17-041 was approved on November 14, 2017 recommending
approval of the design and the approval to proceed to Phase 2 of the RFP which os the
preparation of detailed drawings, specification and tender documents.
The Architect has continued to meet with Central York Fire Services (CYFS) staff and
the Task Force in the refinement of the detailed design and preparation of the final
budget.
Analysis
Facility design has been refined with the assistance of CYFS and the Facility Task
Force
The Fire Chief and staff from CYFS have continued to meet and refine the facility
design. Modifications have been made to improve efficiency and operational
effectiveness of the facility while maintaining budget.
The project remains on budget
Upon completion of the final design and the completion of the details and specifications,
a final budget estimate has been provided for the project. The budget remains
unchanged and no additional funding is being requested.
Staff recommend approval to proceed with the final phases of architectural
services
The RFP submitted by the Architect included phased progress of the design and
construction process. Staff are recommending that the remaining phases be approved
and funding provided in the amount of $345,000. This funding will engage architectural
services to support the Construction Tendering Process, Construction/Post-
Construction, additional outstanding services to complete the project.
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June 5, 2018 Page 3 of 7 Report No. OPS18-011
Public Art Policy funding is requested as a requirement of the Official Plan
The Aurora portion of the budget be increased by 1% in the amount of $36,100 in
support of public art in accordance with the Official Plan requirements. This funding will
be placed in a reserve to be used to fund and support public art throughout the
community.
Advisory Committee Review
Not applicable.
Legal Considerations
None.
Financial Implications
Cost Sharing
The current estimated cost of the design and construction continues to be at the original
budget estimate of $11,000,000. The cost of the project was previously agreed and
approved to be shared between the municipalities as follows:
Funding Source Amount Percentage of Total
Replacement component funded by CYFS
replacement reserve fund (ARF) 2,072,800 18.84%
Aurora Share funded by Fire DC (40.4%) 3,606,600 32.79%
Newmarket Share (funding determined by
Newmarket) 5,320,600 48.37%
Total Budget $11,000,000 100.00%
An interim design budget was jointly approved and funded in the amount of $520,000
during the first months of 2017 to permit concept and detailed design of the project.
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Project remains on budget
The previously approved total budget for the project for this project was $11,000,000.
This estimate has recently been confirmed by the architects as follows:
Estimated Construction contract
• 27,569 sq ft @ $305/sq ft
• Includes site servicing to landscaping
• Includes prefab shed for training area
Total construction contract
8,665,000
250,000
8,915,000
Architectural fees @ 7% 600,000
Permits 50,000
Provision for adverse soils 200,000
Allowance for training groups 100,000
Escalation provision 260,000
Owners contingency 875,000
Estimated total project cost – Class C Estimate 11,000,000
All amounts include the non-refundable HST components.
Aurora contribution to Public Art Reserve Fund
In accordance with the Town of Aurora’s Official Plan, all new major facilities
constructed are to result in a 1% contribution to the Town’s Public Art Reserve Fund,
with funding to be provided within the project budget.
As this is a shared project, the 1% public art contribution is only applicable to the Aurora
share of the project cost, or $36,100, and will be funded from Aurora’s Fire DC Reserve
Fund.
Aurora’s Cost of Shared Project Management Fees
The Town of Aurora will be supporting this project with specialized internal project
management resources as we undertake corporately to enrich our project management
discipline to major projects. A specialized internal resource has been hired to assist
with this and is being funded by a charge to each affected project internally. The
internal charge apportioned for this project is $51,200, covering an expected two years
of project duration.
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Project Funding and Cost Sharing
In Report FS17-001, the Town of Aurora endorsed funding its share of the cost of the
project from Fire Development Charges. In that report, the Town formally approved
funding only for its share of the $520,000 towards the design phase, being $170,500
approved.
Total Cost Aurora Newmarket
CYFS Asset
Repl. Fund
Fire Hall/HQ
design/construction
$11,000,000 3,606,600 5,320,600 2,072,800
Aurora only
contribution to Public
Art Reserve
36,100 36,100 0 0
Aurora only internal
project management
fees
51,200 51,200 0 0
Total Revised
Construction Phase
Budget $11,087,300 3,693,900 5,320,600 2,072,800
Funding Sources:
Previously Approved
Funding
$520,000 $170,500 $349,500 0
Additional Funding $10,567,300 $3,523,400 **4,971,100 **2,072,800
** approved by Newmarket in Capital Budget process
As the project is about to go to tender, the Town of Aurora needs to formally approve
the balance of its funding for the project, being $3,523,400, to be funded from the Fire
Development Charges Reserve Fund. The Fire DC reserve fund currently has a
balance of $336,566 available, meaning the remaining amount of $3,186,834 will be
internally financed borrowed against other reserve funds. Interest will be incurred in
such borrowing, to the credit of the lending reserve fund. Interest charges will be funded
from future DC collections.
Summary of total project costs
In addition to the $11 million total for the design and construction of the fire hall, the
Town’s of Aurora and Newmarket have also shared the cost of the purchase of lands in
the amount of $3,656,031. Additionally, the new fire hall will require the purchase of a
new fire truck which has been approved within the Central York Fire Services capital
budget.
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The total cost of the Firehall project including land acquisition and the truck can be
summarized as follows:
Total Cost Aurora Newmarket
CYFS Asset
Repl. Fund
Fire Hall/HQ
design/construction
$11,000,000 3,606,600 5,320,600 2,072,800
Aurora
Contribution to
Public Art Reserve
36,100 36,100 0 0
Aurora only Project
Management Fees
Contribution
to shared
in-house
PM
51,200 51,200 0 0
Total Revised
Construction
Phase Budget
$11,087,300 3,693,900 5,320,600 2,072,800
Land Purchase (past capital
project)
3,656,031 1,412,156 2,243,875 0
Required fire truck Separate
capital
project
985,000 18
162,600
19*
237,800
18
237,400
19*
347,200
0
Estimated Total
Project Costs $15,728,331 $5,506,456 $8,149,075 $2,072,800
*estimated
Newmarket and Aurora’s share of this project is being funded from past and future
development charges as previously outlined to the respective Council’s by their Finance
staff.
Communications Considerations
There is no external communication required.
Link to Strategic Plan
Firehall 4-5 Task Force Terms of Reference supports the Strategic Plan Goal of
Supporting an Exceptional Quality of Life for All by encouraging an active and healthy
lifestyle.
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Town of Aurora
General Committee Report No. OPS18-012
Subject: Winter Maintenance 2017/2018 Report
Prepared by: Jim Tree, Manager, Roads & Water (Acting)
Department: Operational Services
Date: June 5, 2018
Recommendation
1. That Report No. OPS18-012 be received for information.
Executive Summary
This report provides Council with information on winter maintenance performance for
the 2017 and 2018 winter season and proposed revisions and improvements for the
upcoming 2018/19 winter maintenance program as follows;
• Operations responded to a total of 57 roads maintenance events and 49 sidewalk
maintenance events in 2017/2018
• Winter maintenance operations improved through several changes in operational
processes and procedures
• There are challenges that must be resolved to ensure consistently reliable
service delivery
• Further improvements and enhancements in winter roads maintenance
operations can be achieved
• An overview of potential process and operational changes have been outlined
Background
Winter roads and sidewalk maintenance operations are managed by the Operational
Services Department using a combination of contracted service providers and in-house
staff and equipment. The Town is currently divided into ten (10) plow routes, six (6) of
which are maintained using in-house staff and the remaining four (4) are maintained by
a contractor. The Town is divided into six (6) sidewalk plow routes, all of which are
maintained using a contractor.
Prior to the 2017/2018 winter operating season, Council approved a series of
recommendations in Report IES17-037 that resulted in operational changes and
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efficiencies. This report expands on these efficiencies and identifies areas where
improvement in the delivery of these services can be further improved.
Analysis
The 2017/2018 winter roads maintenance operation significantly benefited from the
operational changes that were approved by Council. As a result, we are very pleased to
acknowledge the hard work of our Operations staff. It was clear that staff have become
significantly more engaged in this important maintenance function.
Since staff report IES17-037 was tabled at Council, staff have continued to look for
further efficiencies and operational changes that would serve the town well into the
future and ensure that the Operational Services Department has the necessary tools
and resources to maintain current service levels
Operations responded to a total of 57 roads maintenance events and 49 sidewalk
maintenance events in 2017/2018
This past winter season was not exceedingly severe; however, it was comparable to the
previous winter where the Operations staff had been challenged with some difficult
issues and circumstances.
For comparison purposes, Tables 1 and 2 (Attachment #1) provides information on the
total number of snow events for both roads and sidewalks for the 2016/2017 season as
well as the 2017/2018 season.
Winter maintenance operations improved through several changes in operational
processes and procedures
Many of the revised operational changes that were identified in Report IES17-037
resulted in significant improvement in the overall winter maintenance operation. The
following new initiatives proved to be very successful such that the deployment of
equipment and labour grew noticeably more effective and efficient after every winter
event.
Successes included:
• Implementation of winter maintenance patrol coverage during afternoons, night
time and weekends provided a level of reliability and competence in responding
to winter events both rapidly and appropriately which effectively resolved a long
standing issue of late response times and poor communication in deployment of
the resources and ultimately reduced work quality
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• Improvements with the contractors performance over a period of time due to
more supervision and focused follow-up
• Supplementing the winter maintenance labour pool with Parks staff which
allowed for a larger compliment of trained staff to draw from and a reduction in
the risk of staff exceeding the maximum allowable hours worked in the
Employment Standards Act (ESA)
• Parks staff assumed the responsibility of rear yard lane clearing resulting in
significant improvement in response time as well as an improved level of service
to the residents in that all windrows were removed from the laneways by using
more specialized equipment. By removing Roads staff from this operation, it
allowed for better focus and organization in winter roads maintenance
• Parks assisted in the clearing of cul-de-sacs resulting in an overall improvement
in efficiency, productivity and work quality in cul-de-sac maintenance which
allowed for significant time savings for Roads staff and an overall improvement in
the road clearing response time.
• Re-deployment of three former Winter Crew Leaders to operate roads
maintenance equipment was very successful in terms of adding depth in the
availability of trained operators and a reduction of risk in exceeding the maximum
allowable hours worked as per ESA
• Access Aurora Customer Service Representatives monitored and tracked calls
from residents which freed-up Operations staff to conduct roads maintenance
work instead of returning road or sidewalk maintenance related calls from
residents
There are challenges that must be resolved to ensure consistently reliable service
delivery
Staff are pleased with the improvements; however, it is important to note that there are
remaining challenges that did arise during the winter operation that could have a more
serious impact on our ability to cope with more severe winter weather conditions.
These challenges will be addressed further in this report as there are solutions that
should be considered over the longer term to ensure that the Corporation is well
positioned to deal with all winter weather events.
Challenges included:
• Equipment failures and breakdowns plagued the operation throughout the winter
to the point where we had only one winter event where we were able to dispatch
all trucks. Complex issues associated with failures in the truck emission control
systems were the most frequent cause of these breakdowns. These equipment
failures were further aggravated by the fact that diagnosing these issues was not
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possible by our own mechanics and it was necessary to send the units out for
external diagnosis which extended the down time.
• A lack of sufficient back-up equipment became an issue in that currently the
operation has a plow truck available as a back-up spare and this aging vehicle is
often prone to many of the same emission control issues.
• Contractor performance early in the season was below standard. In response to
this situation, staff exercised the applicable clauses in the contract and were able
to successfully mitigate the issues; however, this was very time consuming and
resource dependent
• Staff resources and scheduling continues to be among the most significant
challenges in the winter maintenance operation. There has been substantial
improvement in the utilization of all available staff resources; however, there
remains some concern that the operation could be faced with staff shortages in
the event of a prolonged winter event lasting more than 24 hours. For example,
the early spring ice storm that occurred on the weekend of April 14th and 15th
stretched our labour and equipment resources to the limit such that it became
necessary to request staff to exceed the number of overtime hours permitted in
the Collective Agreement. Management did not force or pressure staff in any
way to accommodate the request; however, given the extenuating circumstances
posed by this exceptional weather event, many of our staff were very
accommodating and went above and beyond in meeting the needs on a
voluntary basis. At no time were staff required to conduct their work in non-
compliance with the provisions of the Ontario Highway Traffic Act or place
themselves or any one at any particular risk. The purpose of citing this example
is merely indicative of the current labour situation when faced with a prolonged
weather event. At the same time staff are not suggesting that it would be
necessary at this time to dramatically increase the staff complement as there are
sufficient enough labour resources for a typical winter event that lasts no longer
than 24-34 hours in duration
• Recruitment of qualified and experienced winter seasonal staff remains an
ongoing and challenging issue for many years and seasonal staff recruitment for
the winter of 2017/2018 proved to be no different (we have expanded on this
issue further in this report and propose a very effective solution for Council
consideration)
• Resident complaints of the driveway windrows caused by plowing after a snow
event. Residents are unable to remove the windrow and would like the Town to
be responsible to remove the windrows
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Further improvements and enhancements in winter roads maintenance
operations can be achieved
In Report IES17-037, staff outlined a number of aforementioned changes and
processes that proved to be successful and will now be considered routine in all future
winter maintenance operations. There were additional equipment enhancements that
were approved by Council; however, due to the extended lead time required to obtain
this equipment, it was not possible to realize any use of the following equipment:
• Equipping an existing Operations front loader with snow removal attachments
• Equipping an existing Parks tractor with snow removal attachments
These items will be in place and available for implementation well in advance of the
2018/2019 winter maintenance operation season and the operation will further benefit
from these enhancements.
In addition, staff obtained approval via Report OPS18-001 to conduct night time snow
removal operations on Yonge Street; however, it was not necessary to conduct any
snow removal operations following the approval of this procedural change. As noted in
the report, staff will implement this process in the 2018/2019 winter and report back to
Council on any issue or concerns. Staff indicated in report OPS18-001 that there may
be significant efficiency in conducting curb lane snow removal with a snow blower
attachment on an existing piece of equipment. Staff will be including this in the 2019
Capital Budget submission and will be conducting some testing prior to purchasing a
unit to ensure the equipment meets all the necessary requirements.
An overview of potential process and operational changes have been outlined in
the following chart
Staff have also identified several more significant areas of improvement that can
potentially be implemented in process and operational changes. These changes are
representative of our ongoing efforts to achieve a more reliable, longer-term and
efficient winter roads maintenance operation. These measures are summarized in the
following table:
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TABLE: Process Overview
ISSUE CURRENT PRACTICE OPERATIONAL IMPACTS CONSIDERATIONS
FOR IMPROVEMENT
EQUIPMENT LIFE CYCLING Heavy truck plows and
sanders life cycling is 10
years and exceeds
current industry
standards
Currently the life cycle for a
heavy snow plow /sander
truck is 10 years, both
experience and inflated
historical maintenance costs
have repeatedly shown that
at the 8th and 9th year in a
vehicles life, breakdowns are
significant and more
frequent. Recommend that
trucks be on a 7-8 year life
cycle to ensure maximum
reliability in the fleet
Review fleet
replacement forecast
and revise to reflect
industry standards to
achieve maximum
reliability
LACK OF RELIABLE
BACKUP EQUIPMENT
One backup spare truck
available in the fleet
The single backup/spare
truck is typically one of the
oldest trucks in the fleet and
a truck that is beyond 10
years. The truck has been
held in the fleet long after a
replacement truck has been
purchased This results in
frequent breakdowns and
unreliability when the backup
equipment is needed most
Discontinue the practice
of retaining aged
vehicles in the fleet to
serve as backup/spare.
Backup should be a
vehicle whose age is
within the fleet lifecycle
replacement schedule
(not exceeding 7-8
years). Add a second
backup vehicle to the
fleet
CONTRACTOR
PERFORMANCE vs IN-
HOUSE
OPERATION
Currently there are four
contract snowplows / salt
/ sanders and six Town
owned units
Various ongoing problems
associated with contractor’s
performance and operator
experience, results in less
than satisfactory quality and
consistency of the work.
Significant time and effort
required to monitor
contractor
Consider conducting all
winter roads
maintenance in-house
at the expiration of the
contract in 2021
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ISSUE CURRENT PRACTICE OPERATIONAL IMPACTS CONSIDERATIONS
FOR IMPROVEMENT
DIFFICULTY IN
RECRUITING & RETAINING
EXPERIENCED STAFF
Currently utilizing four
seasonal staff in the
winter roads
maintenance operation
Often difficult to recruit and
retain high caliber staff that
the operation requires.
These staff are often lured
away to secure full-time
employment in another
municipality and is becoming
more prevalent as the labour
pool appears to be dwindling
in this sector.
Consider converting
four seasonal staff
positions to full-time
Parks/Roads Flex
Operators. This would
greatly improve staff
retention and stability in
the work force with a
corresponding
improvement in
reliability and
professionalism in both
the Parks and Roads
operations
LACK OF SUPERVISION IN
ROADS MAINTENANCE
Currently one full-time
crew leader in Roads
operations to assist and
share in supervisory
needs
Difficulty in providing
sufficient leadership and
supervisory resource support
in both the winter and
summer roads operations
Convert one Roads
Operator position to
Crew Leader
DRIVEWAY WINDROW
COMPLAINTS
No current approved
level of service for
driveway windrow
removal
Windrow removal is the
source of many complaints
and unhappy residents,
particularly in the event of a
prolonged ice storm or major
snow storm where large
volumes of heavy snow are
deposited in driveway
openings. A Windrow
removal program will be a
very expensive and
complicated initiative
depending on the extent of
the program
Cautiously review
implementing a windrow
removal program taking
into consideration the
high costs, relatively
low number of
complaints, associated
complications that the
program will present
and the unlikely
probability that there will
be a repeat of the April
14th & 15th storm
OVERNIGHT PARKING &
PARKING DURING A SNOW
EVENT
Irregular by-law
enforcement and an
increased defined public
awareness campaign on
overnight and snow
event parking restrictions
Major operational impact
associated with this issue
where Roads operators are
unable to conduct the
maintenance operations
required to meet minimum
standards, unplowed streets,
public complaints and
additional operating costs
with multiple attempts to
provide additional follow up
maintenance
Conduct a
comprehensive public
awareness program on
parking restrictions well
in advance and during
the winter months,
consistent and
scheduled by-law
enforcement staff
available as required to
provide enforcement
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Advisory Committee Review
Not applicable.
Legal Considerations
None.
Financial Implications
To be the subject of a future report to Council.
Communications Considerations
There is no external communication required.
Link to Strategic Plan
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of
Life for All by improving transportation, mobility and connectivity. This project
establishes a program that enhances the accessibility and safety of vehicular and
pedestrian traffic during the winter season.
Alternative(s) to the Recommendation
Not applicable.
Conclusions
Upon further evaluation of the winter roads maintenance operation it can be concluded
that there are a number of additional area of improvement that can be achieved in the
delivery of the winter roads maintenance program.
Attachments
Attachment #1 – Table 1: 2016/2017 and 2017/2018 Roads Maintenance Comparison
chart and Table 2: 2016/2017 and 2017/2018 Sidewalk Maintenance Comparison chart
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R3
Page 8 of 11
General Committee Meeting Agenda Tuesday, June 5, 2018Item R3 Page 9 of 11
Table 1: Roads
Winter 2016/2017 Winter 2017/2018
Event Date Hours
De-icing
Material
Used Event Date Hours
De-icing
Material used
Tonnes Tonnes
November 20, 2016 4.25 35 November 9, 2017 2.5 5.8
November 21, 2016 6.75 77.1 November 10, 2017 10.0 105.2
November 22, 2016 4.0 49.7 November 20, 2017 4.0 55.2
December 5, 2016 10.0 43 November 22, 2017 4.5 44.2
December 6, 2016 1.5 18.7 December 9, 2017 3.5 58.3
December 9, 2016 5.0 63.2 December 11, 2017 7.0 115.4
December 11, 2016 4.0 46.7 December 12, 2017 11.0 102.1
December 12, 2016 12.0 68.4 December 13, 2017 3.75 62.1
December 15, 2016 10.0 102 December 15, 2017 3.75 48.7
December 16, 2016 12.0 65.7 December 16, 2017 3.5 44.8
December 17, 2016 6.0 82.6 December 18, 2017 7.0 81.9
December 18, 2016 8.5 68.3 December 20, 2017 6.0 54.4
December 22, 2016 3.25 63.7 December 22, 2017 11.0 109.4
December 23, 2016 3.0 44.7 December 23, 2017 6.25 98.4
December 24, 2016 3.0 43.7 December 24, 2017 1.5 42.9
December 26, 2016 5.0 56.9 December 25, 2017 9.0 111.7
December 29, 2016 12.0 115.8 December 26, 2017 3.75 8.3
December 30, 2016 3.0 50.2 January 2, 2018 3.75 65.9
December 31, 2016 AM 3.0 51.5 January 3, 2018 3.5 60.6
December 31, 2016 PM 5.25 46.2 January 4, 2018 7.0 65.3
January 4, 2017 6.5 34.9 January 8, 2018 14 128.9
January 8, 2017 3.0 54 January 10, 2018 3.75 50.7
January 10, 2017 16.5 113.7 January 12, 2018 10.0 135.3
January 11, 2017 6.5 87.2 January 13, 2018 5.5 68.5
January 17, 2017 10.5 101.7 January 15, 2018 AM 2.0 60.6
January 18, 2017 4.0 81 January 15, 1018 PM 7.0 52.7
January 24, 2017 3.5 44.7 January 16, 2018 13.0 97.8
January 28, 2017 3.5 50.2 January 22, 2018 3.75 45.3
January 29, 2017 3.0 53.7 January 23, 2018 5.0 58.4
January 31, 2017 3.5 65.6 January 24, 2018 6.5 33.9
February 1, 2017 9.5 73 January 29, 2018 5.5 57.5
February 5, 2017 4.0 41.2 January 30, 2018 9.5 102.2
February 7, 2017 7.0 133.2 January 31, 2018 8.0 126.4
February 8, 2017 6.5 63 February 2, 2018 4.5 55.6
February 10, 2017 AM 4.0 51.4 February 4, 201818 10.0 93.7
February 10, 2017 PM 2.0 61.9 February 5, 2018 10.25 101.1
February 11, 2017 8.0 57.3 February 7, 2018 12.0 131
February 12, 2017 13.5 53.3 February 8, 2018 7.5 58.6
February 13, 2017 12.0 61.4 February 9, 2018 AM 4.5 4.9
February 15, 2017 4.0 59.5 February 9, 2018 PM 4.25 87.2
February 16, 2017 3.5 38.4 February 10, 2018 AM 6.0 57.2
March 2, 2017 4.0 49 February 10, 2018 PM 7.25 83.6
March 3, 2017 3.5 46.2 February 11, 2018 9.5 108.2
March 4, 2017 4.0 45.1 February 12, 2018 4.0 47.4
March 11, 2017 5.25 111.8 February 16, 2018 3.0 38.6
March 13, 2017 3.0 48.8 February 23, 2018 3.5 43.9
March 14, 2017 3.25 48.5 February 25, 2018 2.5 38.2
March 15, 2017 8.0 125.1 March 9, 2018 AM 4.5 76.7
March 18, 2017 3.5 44.2 March 9, 2018 PM 4.0 59.6
March 24, 2017 3.0 44.1 March 13, 2018 4.5 71.4
April 7, 2017 11.5 75.4 March 14, 2018 10.0 107
March 16, 2018 4.0 43.9
April 5, 2018 3.25 38.2
April 14, 2018 13.0 139.1
April 15, 2018 20.0 143.4
April 16, 2018 11.75 45.9
April 17, 2018 5.5 41.3
2016/2017 totals 2017/2018 totals
Number of events Hours Tonnes Number of events Hours Tonnes
51 290.75 3211.6 57 375 4074.5
ATTACHMENT #1
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R3
Page 10 of 11
Table 2: Sidewalks
Winter 2016/2017 Winter 2017/2018
Event Date Hours Event Date Hours
November 21, 2016 14.5 November 10, 2017 12.75
November 22, 2016 14.75 November 20, 2017 8.0
December 5, 2016 13.75 November 22, 2017 9.0
December 6, 2016 10.5 December 10, 2017 7.0
December 9, 2016 16.0 December 11, 2017 12.5
December 12, 2016 16.75 December 12, 2017 13.25
December 13, 2016 14.5 December 13, 2017 12.5
December 15, 2016 11.5 December 16, 2017 10.5
December 16, 2016 13.0 December 18, 2017 10.5
December 17, 2016 13.5 December 20, 2017 10.0
December 18, 2016 13.5 December 22, 2017 13.0
December 19, 2016 14.0 December 23, 2017 11.45
December 22, 2016 11.0 December 25, 2017 10.0
December 23, 2016 5.0 December 26, 2017 12.0
December 24, 2016 9.5 December 30, 2017 12.0
December 26, 2016 7.0 January 2, 2018 13.0
December 29, 2016 13.0 January 4, 2018 12.5
December 30, 2016 13.0 January 8, 2018 13.0
December 31, 2016 10.75 January 12, 2018 6.5
January 7, 2017 4.5 January 13, 2018 11.0
January 8, 2017 10.0 January 15, 2018 10.5
January 9, 2017 7.0 January 16, 2018 10.75
January 10, 2017 13.0 January 17, 2018 10.25
January 11, 2017 12.5 January 24, 2018 9.5
January 13 , 2017 7.5 January 25, 2018 7.0
January 17, 2017 9.0 January 30, 2018 11.0
January 18, 2017 9.0 January 31, 2018 7.75
January 28, 2017 5.5 February 1, 2018 9.0
January 29, 2017 8.0 February 2, 2018 9.0
February 1, 2017 9.5 February 4, 2018 7.5
February 7, 2017 8.0 February 5, 2018 11.0
February 8, 2017 9.5 February 7, 2018 7.0
February 9, 2017 9.5 February 8, 2018 11.0
February 10, 2017 8.5 February 10, 2018 10.5
February 11, 2017 11.0 February 11, 2018 12.0
February 12, 2017 5.0 February 12, 2018 12.5
February 13, 2017 13.0 February 16, 2018 7.5
February 14, 2017 10.0 February 23, 2018 4.75
February 15, 2017 9.5 February 25, 2018 4.0
February 16, 2017 7.5 March 9, 2018 11.0
March 2, 2017 7.0 March 13, 2018 8.75
March 3, 2017 8.75 March 14, 2018 9.5
March 4, 2017 6.0 March 16, 2018 4.0
March 11, 2017 9.5 April 5, 2018 4.75
March 14, 2017 8.5 April 14, 2018 6.75
March 15, 2017 9.5 April 15, 2018 5.5
March 19, 2017 4.5 April 16, 2018 15.25
March 24, 2017 4.0 April 17, 2018 14.25
April 07, 2017 12.5 April 18, 2018 10.75
Number of events Hours Number of events Hours
49 492.75 49 483.45
General Committee Meeting Agenda
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Town of Aurora
General Committee Report No. CS18-012
Subject: Magna Golf Club – Display Fireworks
Prepared by: Techa van Leeuwen, Director of Corporate Services
Department: Corporate Services
Date: June 5, 2018
Recommendation
1. That Report No. CS18-012 be received; and
2. That the setting off of Display Fireworks for a wedding at Magna Golf Club on
June 23, 2018 for approximately 5 minutes at 10:30pm, be approved; and
3. That a by-law to amend the Fireworks By-law No. 5373-11 be brought forward
to a future Council meeting providing delegated authority to staff for the
approval of setting off Fireworks in celebration of events other than Victoria
Day and Canada Day.
Executive Summary
The purpose of this report is to obtain Council approval for the setting off of Display
Fireworks for a celebration at Magna Golf Club on June 23, 2018. The Fireworks bylaw
requires Council approval for any “Display Fireworks” for special events that are not
associated with Canada Day or Victoria Day.
• Setting off of Display Fireworks on days other than Victoria Day or Canada Day
require Council approval as per section 6(b) of Fireworks By-law 5373-11
• In accordance with the Fireworks By-law the Display Fireworks will be supervised
by a federally certified pyro-technician under the Explosives Act
• An application to Central York Fire Services will be issued pursuant to Council
approval.
• Delegating authority to staff to approve Display Fireworks for special events
provides timely approval and efficiencies.
General Committee Meeting Agenda
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June 5, 2018 Page 2 of 4 Report No. CS18-012
Background
On November 22, 2011, Council passed by-law 5373-11 which is commonly referred to as
the Fireworks By-law. In accordance with the By-law, setting off Display Fireworks require
the issuance a permit from Central York Fire Services. Display Fireworks are defined in the
by-law as high hazard fireworks used for recreation as classified in the Explosives Act.
The By-law further requires Council approval for the setting off Fireworks on any days other
than Victoria Day or Canada Day. Firemaster Productions is seeking approval to produce a
Display Fireworks in celebration of a wedding on June 23, 2018 at The Magna Golf Club. In
accordance with the Fireworks By-law, Council approval is required prior to the issuance of
a permit by Central York Fire Services. It should be noted that the Town’s Noise By-law 4787-
06 provides an exemption from the noise prohibition for authorized Display Fireworks.
Analysis
Setting off of Display Fireworks on days other than Victoria Day or Canada Day
require Council approval as per section 6(b) of Fireworks By-law 5373-11
The Fireworks By-law requires the setting off of all Display Fireworks to have a permit
issued by the Fire Chief or their designate. Further, the by-law states the Fire Chief shall
not issue a permit for Display Fireworks for days other than Victoria Day or Canada Day
celebrations unless written approval from Council is obtained.
In accordance with the Fireworks By-law the Display Fireworks will be supervised
by a federally certified pyro-technician under the Explosives Act
Fireworks are federally regulated under the Explosives Act. Display Fireworks as
defined are a high hazard fireworks generally used for recreation. The Fireworks By-law
states the setting off of Display Fireworks must be under the supervision of a person
who is certified under the Explosives Act. Central York Fire Services will ensure a
licensed display supervisor is on site as part of their permitting process.
An application to Central York Fire Services will be issued pursuant to Council
approval.
Firemaster Productions have submitted an application for Display Fireworks permit to
Central York Fire Services for approvals. As per the by-law, a condition of the permit
issuance is written approval from Council to permit the setting off of fireworks for an
event other than Victoria Day or Canada Day celebrations.
General Committee Meeting Agenda
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June 5, 2018 Page 3 of 4 Report No. CS18-012
Delegating authority to staff to approve Fireworks Displays for special events
provides timely approval and efficiencies.
Staff is recommending an amendment to the Fireworks By-law to delegate authority to
staff for the approval of setting off fireworks for special events other than Victoria Day
and Canada Day. There is significant lead time to obtain Council approval through the
preparation, vetting and publication of a Council report. These requests at times may be
time sensitive and depending on workload, meeting schedules and other circumstances
it may be difficult to obtain the necessary approval in time for the event. Staff are
recommending an amendment to the by-law be brought forward to delegate authority to
staff for these types of requests.
Advisory Committee Review
N/A
Legal Considerations
In accordance with section 6(e) of the Fireworks By-law, the applicant will provide proof
of insurance naming the Town as an additional insured as part of the application
process.
Financial Implications
There are no financial implications nor do we collect a fee for this approval
Communications Considerations
N/A
Link to Strategic Plan
This report supports the strategic Plan goal of strengthening the fabric of our community
specifically in respect of our customer service strategy.
Alternative(s) to the Recommendation
1. Council may choose not to provide written permission. Although the celebration
would still go forward, no fireworks display would be included in the celebration.
General Committee Meeting Agenda
Tuesday, June 5, 2018
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General Committee Meeting Agenda Tuesday, June 5, 2018Item R4 Page 4 of 5
661 Carl Road, Port Robinson, ON, LOS 1K0 Phone: 905-321-6705
info@firemasterproductions.com www.firemasterproductions.com
Take your Fireworks Display to the Next Level
May 7, 2018
Town of Aurora
Re: Fireworks for a Wedding
On June 23, 2018, Firemaster Productions Inc. has been contracted to produce a
fireworks display for a wedding at Magna Golf Club (14780 Leslie Road). The display will
fire around 10:30pm and last approximately 5 minutes. We are seeking permission from
council to produce this fireworks display.
We are a professional fireworks display company that has been in business for over 10
years. We are fully licensed and insured ($5 million liability) and produce over 100
fireworks displays each year across Ontario.
We have produced approximately five (5) fireworks displays in the past for Magna Golf
Club. Each display has been safe and incident free. In addition, we have produced the
Canada Day and New Year’s Eve fireworks displays for the Town of Aurora for the past
three years.
If you have any questions, please don’t hesitate to contact me.
Thank you,
Sean Morris
President
Attachment #1
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R4
Page 5 of 5
Town of Aurora
General Committee Report No. CS18-013
Subject: Town of Aurora 2018-2024 Accessibility Plan
Prepared by: Ivy Henriksen, Manager of Customer Service
Department: Corporate Services
Date: June 5, 2018
Recommendation
1. That Report No. CS18-013 be received; and
2. That the 2018-2024 Annual Multi-year Accessibility Plan be approved.
Executive Summary
This report provides information on the Annual Multi-year Accessibility plan which is a
legislative requirement under the Ontarians with Disabilities Act, 2001 (ODA) and is in
conjunction with the Accessibility Ontarians with Disabilities Act, (AODA) 2005.
• The annual multi-year accessibility plan is a guiding public document that
identifies barriers to accessibility within our municipality, barriers removed to date
and barriers identified to potentially remove (where possible) within the
municipality.
• The annual multi-year accessibility plan is a living document and changes
according to resources available.
Background
The Town of Aurora Annual Accessibility Plan was established in 2003 as part of a
legislative requirement under the Ontarians with Disabilities Act, 2001 (ODA) and is
reviewed and updated on an annual basis. The Accessibility for Ontarians with
Disabilities Act, 2005 (AODA) ties in with the ODA and the Town prepares a multi-year
plan update on an annual basis. The current plan is for the years 2018-2024.
In addition to the annual plan, the multi-year plan identifies requirements that may be
pending with new AODA regulations within the provincial legislation and acts as a place
marker of where resources may be required to meet compliance within the corporation
General Committee Meeting Agenda
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June 5, 2018 Page 2 of 4 Report No. CS18-013
in the future. The province has committed to continually rolling out accessibility
legislation and additional changes until 2025 with the goal to make Ontario fully
accessible.
Analysis
The Annual Accessibility plan is a public document that documents and tracks
barriers to accessibility within our municipal programs, services and buildings.
The annual accessibility plan contains our statement of commitment, our guiding
principles, and our legislated goals. The appendices of the plan include our running
report card of Completed Accessibility Items (since 2010 as per legislation) and
Recommended Accessibility Items to consider. It also contains an appendix for the
Implementation Plan for new integrated standards of the AODA that the Province has
recently rolled out.
The annual multi-year accessibility plan is a living document and changes
according to resources available.
Documenting barriers to accessibility is part of our corporate recordkeeping and is a
requirement of our provincial compliance report. The annual multi-year plan is how we
organize this work and make it available to the public. The staff accessibility advisor
works closely with all departments to create inclusive accessible practices within our
municipality. Due to this, the plan is a living document and changes accordingly to the
needs.
The Town of Aurora has established a good foundational level of accessibility
throughout the corporation at different levels including customer service, building and
physical access within our facilities, information and communication, procurement and
the securing of accessible goods and services where possible.
Advisory Committee Review
The advisory committee has been part of the dialogue for this report via the annual plan.
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June 5, 2018 Page 3 of 4 Report No. CS18-013
Legal Considerations
The annual multi-year accessibility plan is a requirement for corporate compliance
under the ODA and AODA. The multi- year plan also identifies things pending for new
regulations under the Accessibility for Ontarians with Disabilities Act. (AODA)
Financial Implications
The annual multi-year accessibility plan has financial implications that are budgeted via
the capital accessibility budget and the operational accessibility budget managed via the
Manager of Access Aurora. The purchase of items for accessibility follow the standard
corporate procurement protocols.
Communications Considerations
Corporate communications professionally produces the Annual Accessibility Plan in
collaboration with the accessibility advisor and the Manager of Customer Service.
Link to Strategic Plan
Invest in sustainable infrastructure: through the enhancement of increased accessibility
promotes the adaptability and flexibility of services to respond to demographic shifts and
through the establishment of policies and programs that enhance the accessibility and
safety of new and existing facilities and infrastructure.
Strengthening the fabric of our community through the continuous enhancement of
increasing accessibility identifies new formats, methods and technologies to effectively
and regularly engage the community.
Alternative(s) to the Recommendation
1. Council could receive the report for information, thus not approving the Accessibility
Plan and potentially leave the town in a position where it is not compliant with the
ODA/AODA potentially impacting our annual compliance report with the province.
2. Council provides further direction.
General Committee Meeting Agenda
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General Committee Meeting Agenda Tuesday, June 5, 2018Item R5 Page 4 of 79
2018 TO 2024
Town of Aurora
Accessibility Plan
The Town of Aurora is dedicated to continuously improving accessibility within the Town
and achieving the goals outlined in the Accessibility for Ontarians with Disabilities Act (AODA).
This Accessibility Plan outlines new accessibility initiatives, profiles past achievements
and reflects the Town’s commitment to the successful implementation of AODA standards.
General Committee Meeting Agenda
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2018 –2024 Accessibility Plan
Table of Contents
Table of Contents .................................................................................................................... i
Contact Information .............................................................................................................ii
Message from Staff ................................................................................................................ 1
Message from the Chair of the Accessibility Advisory Committee ............................................. 2
Introduction............................................................................................................................ 3
Statement of Commitment .................................................................................................. 3
Background ........................................................................................................................ 3
Guiding Principles .............................................................................................................. 4
Structure and Governance .................................................................................................. 4
Accessibility Advisory Committee .................................................................................... 5
Duties and Functions of the Accessibility Advisory Committee .......................................... 5
General Accessibility and Accessibility for Ontarians with Disabilities Act Implementation Plan . 7
Legislated Goals ................................................................................................................ 7
Customer Service ........................................................................................................... 7
General Requirements .................................................................................................... 7
Employment ................................................................................................................... 7
Information and Communication Supports ....................................................................... 8
Accessible Taxi Services ................................................................................................ 8
Design of Public Spaces (Built Environment)................................................................... 9
Non-Legislated Goals ......................................................................................................... 9
Customer Service ........................................................................................................... 9
Employment ................................................................................................................... 9
Information and Communication ....................................................................................10
Transportation ..............................................................................................................10
Design of Public Spaces (Built Environment)................................................................. 10
Compliance Monitoring .....................................................................................................10
Overview of 2009 -2017 Accessibility Items and Barriers Removed .........................................11
Increased Awareness Across The Corporation ..............................................................11
Removal of Physical Barriers ........................................................................................12
Improved Communication with Visitors/Residents with Disabilities ..................................13
Accessible Community Events & Community Engagement .............................................14
Community Recognition and Awards .............................................................................15
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Legisl ated Requirements ..................................................................................................16
General ........................................................................................................................16
Accessible Customer Service Standard .........................................................................16
Employment Standard ..................................................................................................16
Information & Communications Standard .......................................................................16
Transportation Standard ...............................................................................................17
Design of Public Spaces Standard ................................................................................17
Accessibility Features and Assistive Devices Available at Various Town of Aurora Facilities 18
Aurora Town Hall ..........................................................................................................18
Aurora Family Leisure Complex ....................................................................................18
Aurora Seniors Centre ..................................................................................................19
Aurora Community Centre ............................................................................................20
Aurora Cultural Centre ..................................................................................................20
Aurora Public Library ....................................................................................................20
Joint Operations Centre ................................................................................................21
Stronach Aurora Recreation Complex ...........................................................................21
Accessibility Plan Feedback Form ........................................................................................23
Appendix A – Complete Accessibility Items ..........................................................................24
Appendix B –Recommended Accessibility Items 2018 –2024 ...........................................44
Appendix C –IASR Implementation Plan 2018 –2024 .......................................................52
Contact Information
Town of Aurora
Corporate Ser vices
100 John West W ay,Box 1000
Aurora, Ontario L4G 6J1
Phone: 905-727-3123
Toll free: 1-800-269-3753
E-mail:accessibility@aurora.ca
W ebsite:www.auror a.ca/accessibility
This document is available in an Accessible Alternate Format by request.
2018 –2024 Accessibility Plan
Legislated Requirements..................................................................................................16
General........................................................................................................................16
Accessible Customer Service Standard.........................................................................16
Employment Standard..................................................................................................16
Information & CommunicationsStandard.......................................................................16
Transportation Standard...............................................................................................17
Design of Public Spaces Standard................................................................................17
Accessibility Features and Assistive Devices Available at Various Town of Aurora Facilities18
Aurora Town Hall..........................................................................................................18
Aurora Family Leisure Complex....................................................................................18
Aurora Seniors Centre..................................................................................................19
AuroraCommunity Centre............................................................................................20
Aurora Cultural Centre..................................................................................................20
Aurora Public Library....................................................................................................20
Joint Operations Centre................................................................................................21
Stronach Aurora Recreation Complex...........................................................................21
Accessibility Plan Feedback Form........................................................................................23
Appendix A – Complete Accessibility Items ..........................................................................24
AppendixB –RecommendedAccessibility Items 2018–2024...........................................44
AppendixC –IASR Implementation Plan 2018 –2024.......................................................52
Contact Information
Town of Aurora
CorporateServices
100John West Way,Box1000
Aurora, Ontario L4G 6J1
Phone: 905-727-3123
Toll free: 1-800-269-3753
E-mail:accessibility@aurora.ca
Website:www.aurora.ca/accessibility
This document is available inan Accessible Alternate Format by request.
2018–2024AccessibilityPlan
2017 – 2023 Accessibility Plan
Notes
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2018 – 2024 Accessibility Plan 1
Message from Staff
The Town of Aurora is dedicated to the continuous improvement of accessibility within
the community, and achieving the goals set by the Accessibility for Ontarians with
Disabilities Act (AODA). The 2018-2024 Town of Aurora Accessibility Plan outlines new
accessibility initiatives, profiles past achievements which have improved accessibility,
and reflects the Town’s commitment to the successful implementation of the AODA
standards.
By working closely with Aurora’s 2015-2018 Accessibility Advisory Committee, the Town
of Aurora will acquire a better understanding of what residents and businesses have to
say about the services we deliver. In addition to this important feedback, prioritization
has been given to legislative and non -legislative initiatives helping further shape the
2018-2024 Accessibility Plan.
Moving forward, the Town of Aurora has built a solid foundation that will allow the
municipality to advance and strengthen its commitment to improving accessibility for all.
The Town is committed on continuously meeting standards for Information &
Communication, Employment, Transportation, Des ign of Public Spaces , and Customer
Service.By developing initiatives in these key areas, Aurora continues to identify,
remove and prevent barriers that create a more inclusive community to live, work, and
play.
If you have questions, comments, or concerns about accessibility within the Town of
Aurora, please feel free to contact me at 905-727-3123 ext. 4392 or at
accessibility@aurora.ca
Sincer ely,
Ivy Henriksen
Manager of Access Aurora, Customer Service Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR Feedback Process RequiredJanuary 1, 2010COMPLIANT80.50 Every provider shall establish a process for receiving and responding to,(a)feedback about the manner in which itprovides goods, services or facilities to personswith disabilities; and(b) feedback about whether the feedbackprocess established for purposes of clause (a)complies with subsection (3)The Town of Aurora provides avenues for processes of feedback. All customer service counters provide feedback forms. Corporate Website provides electronic options for feedback among others. Feedback is processed with Accessibility Advisor and documented for follow-up and any action deemed necessary.Format of Documents January 1, 2010COMPLIANT80.51 If a provider is required to give a copy of a document to a person with a disability, the provider shall, on request, provide or arrange for the provision of the document, or the information contained in the document, to the person in an accessible format or with communication support,(a)in a timely manner that takes into accountthe person’s accessibility needs due todisability; and(b) at a cost that is no more than the regularcost charged to other personsThe Town of Aurora provides alternative formats and communication supports to persons with disabilities at no additional charge and in a timely fashion taking in account with the person’s accessibility needs. Notice is provided on corporate documents and on the website. General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 2
Message from the Chair of the Accessibility
Advisory Committee
It is my pleasure, on behalf of the Accessibility Advisory Committee, to present the
2018-2024 Accessibility Plan f or the T own of Aurora. This committee is dedicated to
working with local members of Town Council, as well as members of the community, to
further inclusion and barrier-free access in our town. In the words of former Lt.
Governor David Onley, “accessibility is not a privilege, it is a right.”
This report will review some of the Town of Aurora’s recent achievements in improving
accessibility. These include such projects as: installation of automatic door openers,
increased accessibility in the Town Hall Council Chambers and the opening of the fully
accessible Queen’s Diamond Jubilee Park.
Looking to the future, our goals include: making the best use of the Internet to provide
the community with information and the opportunity to provide feedback, and improving
communication signage throughout Aurora relating to accessibility ser vices in T own
facilities.
The Town of Aurora has an opportunity to move beyond simple compliance with
legislation, and demonstrate leadership throughout all of York Region. This committee
pledges itself to this goal of a truly open,accessible, and inclusive Aurora.
Yours Sincerely,
Tyle r Barker , Chair
Accessibility Advisory Committee
Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR (4)If a person with a disability is accompaniedby a support person, the provider shall ensurethat both persons are permitted to enter thepremises together and that the person with adisability is not prevented from having access tothe support person while on the premisesNotice of Temporary DisruptionsJanuary 1, 2010COMPLIANT80.48If, in order to obtain, use or benefit from a provider’s goods, services or facilities, persons with disabilities usually use other particular facilities or services of theprovider and if there is a temporary disruption in those other facilities or services in whole or in part, the provider shall give notice of the disruption to the publicThe Town of Aurora provides Notice of Service disruptions for any good, service, and/or facility that is disrupted. This is accomplished through templates for hard copy, press release and on-line distribution.Training for Staff, etc.January 1, 2010COMPLIANT80.49 In addition to section 7, Every provider shall ensure that every employee, volunteer, third part contractor receive training about the provision of the provider’s goods, services or facilities, as the case may be, to persons with disabilitiesAll employees, volunteers, and third party contractors receive Accessible Customer Service training. Information regarding the Accessibility for Ontarians with Disabilities Act included in Town orientation which is provided to every Town of Aurora employee. Additional training on specific elements ofAccessible Customer Service include assistive devices, support animals, support persons, notice of service disruptions and processes for feedback.The Town of Aurora has a protocol in place for managing employee training records.General Committee Meeting Agenda
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2018 – 2024 Ac cessibility Plan 3
Introduction
Statement of Commitment
The Town of Aurora is committed to providing equitable treatment to people with
disabilities with respect to the use and benefit of Town programs, services and facilities.
The Town seeks to identify and remove barriers to accessibility and prevent the creation
of new barriers. The Town is working to provide services in a manner that respects the
dignity and independence of all Aurora citizens, our employees and visitors. The Town
of Aurora is equally dedicated to ensuring that all AODA legislated obligations are met
in a timely manner and that compliance with these standards is maintained.
Background
The purpose of the Town of Aurora’s Accessibility Plan is to demonstrate how the Town
will be implementing the legislative requirements of the Ontarians with Disabilities Act
(ODA) (2001), the Accessibility for Ontarians with Disabilities Act (2005) and to manage
compliance with emerging AODA regulations related to the Corporation of the Town of
Aurora. In addition, the Town recognizes that there is also a need for innovation outside
of the legislation, and that additional initiatives are required to either prepare for
forthcoming legislation or (in some cases) to work beyond the legislation to meet
resident’s accessibility needs. The Town also recognizes that achieving these
objectives requires a corporate-wide approach in order to identify, remove, and
prevent barriers for residents, employees, and visitors.
Over the past several years, the Town of Aurora has undertaken a number of initiatives
aimed at ensuring that the municipality remains as inclusive and barrier-free as
possible. These include, but are not limited to:
•Developing Town of Aurora Accessibility Plans annually as part of the
requirements of the Ontarians with Disabilities Act 2001 (ODA);
•Creation of a fully inclusive, accessible “Queen’s Diamond Jubilee Park”
•Providing Accessible Formats;
•Investing nearly $1,000,000 on accessibility retrofits in Town facilities, programs
and services since 2002;
•Creating an accessible taxi training program;
•Training over 500 Town employees, volunteers, community partners and Town
contractors on Accessibi lity, AODA and Human Rights;
•Providing Accessible Customer Service training to all staff beyond AODA
parameters.
•Installing Audible Pedestrian Signals at main Town intersections;Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR 1. Procedures for preventative and emergencymaintenance of the accessible elements inpublic spaces as required under this Part.2. Procedures for dealing with temporarydisruptions when accessible elements requiredunder this Part are not in working orderCustomer ServiceStandardsss 80.45Scopeandinterpretation Establishment of PoliciesJanuary 1, 2010COMPLIANT80.46 Every provider shall develop, implement and maintain policies governing its provision of goods, services or facilities, as the case may be, to persons with disabilitiesThe Town of Aurora has documented Policy #63 Accessible Customer Service that governs provisions of goods, services or facilities to persons with disabilities. Use of Service Animals and Support PersonsJanuary 1, 2010COMPLIANT80.47 (2) If a person with a disability is accompanied by a guide dog or other service animal, the provider shall ensure that the person is permitted to enter the premises with the animal and to keep the animal with him or her, unless the animal is otherwise excluded by law from the premises.The Town of Aurora ensures access of all patrons to any municipalfacility with use of assistivedevices, service animals and support persons. Any support person, use of service animal and/or assistive devices are not charged a fee for the assistance for the person with a disability.General Committee Meeting Agenda
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•Creating annual Accessibility events to highlight achievements and bring
awareness to the importance of accessibility to Town services;
•Meeting and maintaining compliance with all accessibility related legislation.
Guiding Principles
The guiding principles of the Town’s Accessibility Plan include:
•Working consultatively with the Accessibility Advisory Committee and other
community members to ensure the actions identified in the accessibility plan is
responsive to the needs of the community;
•Proactive and timely to meet the provincial compliance deadlines;
•Fiscally responsible by using provincial tools, templates and guides where
applicable;
•Proactive to spread the cost of implementation over multiple years;
•Seeking efficiencies by training all existing staff only once;
•Ensuring that areas of accountability are clearly defined by implementing clauses
by department; and,
•Developing support tools and templates to assist staff with implementation .
Structure and Governance
The responsibility for the implementation of the AODA falls within the Town’s Corporate
Services Accessibility Office. Accountability for the Integrated Accessibility Regulation is
a shared responsibility with various departments. The Accessibility Office has
overarching res ponsibility for ensuring that respective clauses are executed according
to legislative requirements pertaining to the service they deliver. For example:
•Accessible Taxis are led by Corporate Services;
•Website compliance is led by Corpor ate Communications;
•Employment requirements are led by Human Resources;
•Information and communication Supports is led by Corporate Communications;
•Procurement and Kiosks requirements are led by Financial Services; and,
•Design of Public Spaces are led by Operational Services
General clauses are led by the Corporate Services Department through the work of the
Accessibility Office. Responsibilities of the Accessibility Office include, but are not
limited to:development of the C orporate A cces sibility Plan, implementing legislative
consultation process es , working with all levels of government on accessibility-related
issues, developing and reviewing policy, creating training modules and materials, and
reporting on progress to the Executive Leadership Team, Accessibility Advisory
Committee, and Council on all compliance reporting to the Province of Ontario. Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR January 1, 2016COMPLIANTintended to serve a functional purpose and not to provide a recreational experience procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements.Accessible ParkingJanuary 1, 2016COMPLIANT80.32 –80.39 Obligated organizations shall ensure that when constructing new or redeveloping off-street parking facilities that they intend to maintain, the off-street parking facilities meet the requirements set out in this PartThe Town of Aurora will review and update current processes (i.e. Site Plan Manual) to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update Zoning By-law #2213-78 and designated disabled parking By-law 4574-04.T where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements.Obtaining ServicesJanuary 1, 2016ONGOING80.40 –80.43 Obligated organizations shall meet the requirements set out in this Part in respect of the following: 1. All newly constructed service counters andfixed queuing guides.2. All newly constructed or redeveloped waitingareas.The Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements.MaintenanceJanuary 1, 2016ONGOING80.44 obligated organizations, shall ensure that their multi-year accessibility plans include the following:The Town of Aurora highlights procedures in the multi-year accessibility plan detailing preventive and emergency maintenance (inspection checklist sheets) of accessible elements for the design of public spaces. This includes procedures for dealing with temporary disruptions.General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 5
Accessibility Advisory Committee
The Accessibility Advisory Committee, established November 2002, is a municipal
requirement of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA).
The Committee is comprised of a minimum of five (5) members, including: Three (3)
members who are people with disabilities; One (1) Member of Council; and One (1)
member who is a citizen volunteer, parent of a child with a disability, or professional
from the stakeholder community.
Accessibility Committee Members:
•Tyler Barker – Chair
•John Lenchak – Vice Chair
•Councillor John Abel
•Gordon Barnes
•James Hoyes
•Jo-anne Spitzer
The purpose of the Accessibility Advisory Committee is to encourage and facilitate
accessibility on behalf of all persons with disabilities by: promoting public awareness
and sensitivity; encouraging co-operation among all service and interest groups to
ensure an inclusive community for all persons; i dentifying and documenting relevant
issues and concerns; improving access to housing, transportation, education,
recreation, and employment which are all qualities of a five-star community; improving
communication among all levels of government and service agencies to make
recommendations regarding policy, procedure and legislation; to educate and champion
needs that arise based on the Accessibility for Ontarians with Disabilities Act (2005);
and recognizing that the needs of all persons, including persons with disabilities, are
constantly changing.
Duties and Functions of the Accessibility Advisory Committee
The Committee assists Council by advising, reviewing, and making comments and
recommendations of interest to/for people with disabilities, and dealin g with community
issues relevant to persons with disabilities.
Some of the items reviewed by the Committee include:
•Providing advice to Council each year regarding the preparation, implementation,
and effectiveness of the municipal accessibility plan , and making
recommendations on the outstanding accessible project list or items based on
Council’s funding allocation for accessibility;
•Providing advice to Council and Staff for compliance purposes as per the
Accessibility for Ontarians with Disabilities Act (2005);Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR 1. Large organizations must consult with thepublic and persons with disabilities.2. Municipalities must also consult with theirmunicipal accessibility advisory committeesWhen constructing new or redeveloping existing play spaces that they intend to maintain,obligated organizations, other than small organizations, shall,(a) incorporate accessibility features, such assensory and active play components, forchildren and caregivers with various disabilitiesinto the design of outdoor play spaces; and(b) ensure that outdoor play spaces have aground surface that is firm, stable and hasimpact attenuating properties for injuryprevention and sufficient clearance to providechildren and caregivers with various disabilitiesthe ability to move through, in and around theoutdoor play spacepublic spaces requirements and is applying “Annex H” Accessibility Playground Guidelines.The Town will consult with the public, persons with disabilities and Accessibility Advisory Committee Exterior Paths of Travel80.21 –80.31 This applies to newly constructed and redeveloped exterior paths of travel that are outdoor sidewalks or walkways designed and constructed for pedestrian travel and are TheTown of Aurora updatedcurrent processes (i.e. Site Plan Manual) to make sure accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town updatedprocurement General Committee Meeting Agenda
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2018 – 2024 Acc essibility Plan 6
•Establishing guidelines pertaining to accessibility, that staff may consider in
the review of site plans and subdivision agreements (i.e., building accessibility,
curb cuts on roadways, connectivity and barrier free path of travel);
•Commenting on selected designated accessible parking, including: ensuring
convenience to the entrance,properly identified and signed as designated
accessible parking; reviewing the total number of designated accessible parking
spots in relation to the total number of parking spaces in new develop ment;
reviewing ways to improve the placement of existing designated parking within
the Municipality; and suggesting ways to increase,wherever possible,on both
public and private lands, the number of designated accessible parking spac es
within the Municipality;
•Commenting on the accessibility for persons with disabilities to a building,
structure, or premises or part of a building,structure or premises that the
Municipality purchases, contracts or significantly renovates or f or which a new
lease is entered into (i.e.Aurora Town Hall, Joint Operations Centre & Aurora
Family Leisure Complex);
•Commenting on the proposed and existing by-laws, ser vic es, pr actic es, programs
and policies of the Municipality and how they relate to the general public,
including persons with disabilities;
•Commenting on how the needs of persons with disabilities can be better served
through the Municipality’s purchasing of goods and services.
•Monitoring f ederal and provincial government directives and regulations and
advising Council regarding same;
•Conducting research on accessibility issues; and,
•Liaising with other municipalities,Region of York,and local stakeholder groups
on accessibility and disability issues/interests.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR Outdoor Public Use Eating AreasJanuary 1, 2016ONGOING80.16 –80.17 Obligated organizations,shall ensure that where they construct or redevelop outdoor public use eating areas that they intend to maintain, the outdoor public use eating areas meet the following requirements:1. A minimum of 20 per cent of the tables thatare provided must be accessible to personsusing mobility aids by having knee and toeclearance underneath the table and in no caseshall there be fewer than one table in anoutdoor public use eating area that meets thisrequirement.2. The ground surface leading to and undertables that are accessible to persons usingmobility aids must be level, firm and stable.3. Tables that are accessible to persons usingmobility aids must have clear ground spacearound them that allows for a forward approachto the tablesThe Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements.Outdoor Play SpacesJanuary 1, 2016ONGOING80.18 –80.20 When constructing new or redeveloping existing outdoor play spaces, obligated organizations, shall consult on the needs of children and caregivers with various disabilities and shall do so in the following manner: The Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed aboutthe General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 7
General Accessibility and Accessibility for
Ontarians with Disabilities Act Implementation
Plan
In addition to the AODA requirements, the Town is continuously work ing to increase
accessibility for residents and visitors by creating additional non-legislated initiatives
that support the goals set by Council in accordance with the AODA. Examples of this
work include: Audible Pedestrian Signals; Increased Way-finding signage, Hearing
Assist in meeting rooms, and increased accessible retrofits relating to the Design of
Public Spaces Standard (Built Environment).
Legislated Goals
Customer Service
Maintain compliance with Accessible Customer Service Standard and continue to
identify additional customer service enhancements as required:
•Provide accessible Customer Service training to st af f, volunteers and third
parties;
•Receive and respond to feedback about the manner in which goods or services
are provid ed to persons with disabilities; and,
•Provide notice of service disruptions.
General Requirements
Meet and maintain compliance with the AODA IASR General requirement:
•Complete a review of all relevant Town of Aurora by-laws, policies, procedures
and guidelines to reflect the requirements of the AODA Integrated Accessibility
Regulation;
•Ensure the procurement of Town goods, services, facilities and kiosks include
accessibility criteria and features; and,
•Provide training on the AODA Integrated Accessibility Regulation and the Human
Rights Act to all employees, volunteers; all persons who participate in developing
the organization’s policies; and all other persons who provide goods, services or
facilities on behalf of the Town of Aurora.
Employment
Ensure the Town of Aurora’s employment policies and practices are inclusive of people
with disabilities:Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR s. 80(1)COMPLIANTs. 80(2)COMPLIANTwithout disabilities for the same trip; (b) from charging a fee for the storage ofmobility aids or mobility assistive devices(2) Ensure that owners and operators oftaxicabs place vehicle registration andidentification information on the rear bumper ofthe taxicab.(3) Ensure that owners and operators oftaxicabs make available vehicle registration andidentification information in an accessible formatto persons with disabilities who are passengersrequirements. Revisions to By-Law 4258-01.P, schedule 13 have been made. Design of Public SpaceStandardsss 80.1 –80.5 Definition, Application and SchedulesRecreational Trails & Beach Access RoutesJanuary 1, 2016ONGOING80.6 –80.15 This applies to new constructed and redeveloped recreational trails that an obligated organization intends to maintain. Obligated organizations must consult with the public and persons with disabilities. Municipalities must also consult with their municipal accessibility advisory committees.The Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informedabout the public spaces requirements.The Town will consult with the public, persons with disabilities and Accessibility Advisory CommitteeGeneral Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 8
•Ensure all employees and successful applicants with disabilities are informed of
available supports and accommodations;
•Ensure applicants with disabilities are informed of available accommodations
during the recruitment, assessment and the selection processes;
•Consult with employees to provide and arrange for accessible formats and
communication supports;
•Provide to employees, upon request, individualized workplace emergency
response information;
•Maintain a return to work process and provide individual documented
accommodation plans for employees with disabilities when required; and,
•Ensure the needs of the employees with disabilities are taken into account for the
purposes of performance management, career development, advancement and
redeployment.
Information and Communication Supports
Provide accessible information and communication to residents, visitors and employees:
•Ensure Town processes for receiving and responding to feedback are accessible
to people with disabilities by providing for, or arranging for, the provision of
accessible formats and communication supports;
•Upon request, provide accessible feedback and communication supports in
consultation with the requestor, in a timely manner that takes into account the
person’s accessibility needs and at no additional cost for all Town documents
including emergency plans and public safety information;
•Ensure Town of Aurora website(s) and web content conform to the World Wide
Web Consortium Guideline (WCAG) 2.0 initially at level A and increasing to Level
AA in accordance with the timelines set out by the AODA Integrated Regulation;
and,
•Inform the public of the availability and provide accessible materials where they
exist and provide accessible formats and communication supports upon request.
Accessible Taxi Services
Ensure accessible taxi service is available to the public within the Town of Aurora:
•Consult with the Accessibility Advisory Committee and the public to determine
the proportion of on-demand accessible taxicabs required in Aurora and
demonstrate progress toward meeting that n eed;
•Ensure that no person with a disability is charged additional fees or is charged a
fee for storage of mobility aids of mobility assistive devices; and,
•Ensure vehicle registration and identification is visible in accordance with
Provincial legislation and is available in accessible formats for passengers with
disabilities.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR RedeploymentJanuary 1, 2014COMPLIANT32 An employer that uses redeployment shall take into account the accessibility needs of its employees with disabilities, as well as individual accommodation plans, when redeploying employees with disabilitiesThe Town of Aurora has procedures for Modified Work Duties and a Return to Work Policy.ss 33 –73 Conventional and Specialized Transportation Service Providers ss 74 –77 School Transportation and FerriesTransportation Standards –Duties of Municipalities and Taxi CabsAccessible TaxicabsJanuary 1, 2013COMPLIANT79(1) Consult with its municipal accessibility advisory committee, the public and persons with disabilities to determine the proportion of on-demand accessible taxicabs required in the community. (2) Identify progress made toward meeting theneed for on-demand accessible taxicabs,including any steps that will be taken to meetthe need, inits accessibility plan.79(1) Agenda Itemforinformation & recommendationat AACFebruary 2012.Public Inputreceived at AccessibilityForum June 2012.79(2) Accessible Taxi Driver Training ineffect for all licensed Brokers/Operators in theTownof Aurora. Training includes taxidrivers whotransport persons withdisabilities. Staff Report toAAC November 2012detailedproportionate numberof “on-demand”accessible cabs.Accessible TaxicabsJuly 1, 201280(1) Any municipality that licenses taxi cabs shall ensure that owners and operators of taxicabs are prohibited, (a) from charging a higher fare or an additionalfee for persons with disabilities than for persons80(1) Town of Aurora Licensing By-Law 4258-01.P, schedule 13 is revised to reflect these changes. 80(2) (3) The Manager of By-Law Enforcement has been notified of these requirements and has implemented the General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 9
Design of Public Spaces (Built Environment)
The Town of Aurora will meet the requirements of (Ontario Regulation 191/11) under
the Accessibility For Ontarians with Disabilities Act, 2005 (AODA) and, in particular, Part
IV.1 Design of Public Spaces Standards (Accessibility Standards for the Built
Environment) in relation to:
•Recreati onal trails/beach access routes;
•Outdoor public-use eating areas like rest stops or picnic areas;
•Outdoor play spaces, like playgrounds in municipal parks;
•Exterior paths of travel, such as sidewalks, ramps, stairs, curb ramps, rest areas
an d accessible pedestrian signals;
•Accessible parking on and off street;
•Service related elements such as service counters, fixed queuing lines and
waiting areas; and,
•Scheduled preventative maintenance.
Non-Legislated Goals
In addition to the legislated goals under the AODA, the Town of Aurora is committed to
additional initiatives that help ensure the Town is becoming incr easingly barrier-free,
including:
Customer Service
Hosting annual National Access Awareness Week events to inform the community
about the accessibility of Town services and celebrate accessibility achievements.
Employment
•Conduct outreach with education institutions (elementary and high schools,
colleges and universities), and Chamber of Commerce to promote employment
opportunities to students with disabilities;
•Partner with agencies to help facilitate workplace experiences and promote
employment opportunities for persons with disabilities;
•Track and monitor the percentage of accommodations provided to employees
and applicants;
•Deliver training to employees to foster a respectful workplace (includes training
on better understanding learning disabilities equity and diversity); and,
•Increase the completeness of the internal data base of persons with disabilities to
reflect their representation in the workforce.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR were absent because their disability required them to be away from work; (b) use documented individual accommodationplans(3) The return to work process referenced in thissection does not replace or override any otherreturn to work process created by or under anyother statute.All information gathered and used in this process is protected in accordance with MFIPPA and other applicable legislation.Performance ManagementJanuary 1, 2014COMPLIANT30(1) An employer that uses performance management in respect of its employees shall take into account the accessibility needs of employees with disabilities, as well as the individual accommodation plans, when using its performance management process in respect of employees with disabilitiesEmployees whose performance may be impacted by a possible disability are referred to Human Resources who assists in assessment and development of an action plan if appropriate to do so.Information included in Supervisory Training and noted when this standard is discussed between the Human Resources Manager and Accessibility Advisor. Performance Review policy has been updated to reflect accommodations given to those with disabilitiesCareer Development and AdvancementJanuary 1, 2014COMPLIANT31 An employer that provides career development and advancement to its employees shall take into account the accessibility needs of its employees with disabilities as well as any individual accommodation plans, when providing career development and advancement to its employees with disabilitiesUnless a vacant position is identified through the modified work duties as being a suitable accommodation for an individual employee, all Town of Aurora positions are posted and filled through a job competition. Competition includes the provision of suitable accommodations to candidates with a disability.
General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 10
Information and Communication
•Increase hearing assist such as closed captioning to viewers of Rogers Cable
TV/Streaming for meetings; (where possible for events)
•Increase function of Council Chambers projector screen to include C.A.R.T. or
electronic note taking for public meetings ; and,
•Increase accessibility in Town Hall with the addition of appropriate way-finding,
tactile signage, assistive workstations and self -service kiosks.
Transportation
Training for staff and Taxi Owners/Operators licensed in Aurora consistent with the
requirements of the AODA Integrated Accessibility Standards Regulation
Design of Public Spaces (Built Environment)
•Install Audible Pedestrian Program: Increase accessibility for pedestrians with
retrofits and new development of Town intersections being equipped with Audible
Pedestrian signals;
•Increase and retrofit facilities to include automatic door openers;
•Increase the number of accessible picnic tables throughout Town parks &
facilities through regular life cycle management programs ;
•Increase accessibility of Town facilities and parks through the auditing and
implementati on of an asset management plan based on approved budgets;
•Retrofit facilities with respect to: automatic door openers, washroom, passenger
loading areas, parking, signs, ramps, reception desks, change rooms, kitchen,
client counters, door widening, elevators, drinking fountains, telephones,
stairs/railings/ramps, sidewalks/walkways, benches and picnic tables; and,
•Assist residents where needed with removal of windrows through partnerships.
Compliance Monitoring
The Accessibility Advisor shall monitor progress of this plan and shall coordinate and
report on progress annually to the Accessibility Advisory Committee and Council
through the Accessibility Plan. The Accessibility Advisor is responsible to report on
Town compliance to the province, as per the provincial schedule. Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR (c) when the employer reviews its generalemergency response policiesDocumentedIndividualAccommodationPlansJanuary 1, 2014COMPLIANT28(1) Develop a written process for the development of documented individual accommodation plans for employees with disabilities. (2) The process for the development ofdocumented individual accommodation plansshall include eight prescribed elements.(3) Individual accommodation plans shall,(a) if requested, include any informationregarding accessible formats andcommunications supports provided(b) include individualized workplace emergencyresponse information(c) identify any other accommodation that is tobe provided.Town of Aurora procedures on “Modified Work Duties” and its established processes include detailed documentation for all individual accommodation plans. A Returnto Work policy also includes written details and descriptions of the individual accommodation.Where applicable, CUPE is involved in the development of individual accommodation or return to work plans.All information gathered and used in this process is protected in accordance with MFIPPA and other applicable legislation.Return to Work ProcessJanuary 1, 2014COMPLIANT29(1)(a) Develop and have in place a return to work process for its employees who have been absent from work due to a disability and require disability-related accommodations in order to return to work; (b) document the process(2) The return to work process will,(a) outline the steps the employer will take tofacilitate the return to work of employees whoTown of Aurora procedures on “Modified Work Duties” and its established processes include detailed documentation for all individualaccommodation plans. A Return to Work policy also includes written details and descriptions of the individual accommodation.Where applicable, CUPE is involved in the development of individual accommodation or return to work plans.General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 11
Overview of 2009-2016 Accessibility Items and
Barriers Removed
Several legislated and non-legislated improvements and community initiatives have
increased opportunities for persons with disabilities to enjoy our beautiful Town.
Highlights of our Accomplishments include:
Increased Awareness Across The Corporation
•Continued awareness of the Accessible Customer Service standard ensuring that
all residents and visitors with disabilities are treated with respect, dignity,
inclusion and independence and are welcome at all of our facilities and municipal
programs;
•In addition to the Accessible Customer Service Policy, there are several
improvements in day-to-day procedures incorporating accessibility at various
department counters. Staff is better equipped to assist customers with disabilities
with resources that are available to them;
•Revised By -Law distinguishing pets from service animals allowing access into
Town facilities,property, and programs;
•New Town employees and Members of Council receive AODA-related training,
including disability awareness and sensitivity, to gain resources and tools on how
to better assis t a customer with a disability;
•As a condition of licensing, Taxi owners/operators provided AODA Customer
Service training including requirements under the Integrated Accessibility
Standard in respect to tariffs, registration and identification information;
•Municipal procurement process has incorporated AODA related requirements
since 2009 and over the years, the Town has been more diligent and equipped to
provide various supports to municipal vendors and contractors to assist them in
their AODA compliance;
•Increased recruitment of diversity within Human Resource practices;
•Increased sensitivity training for Operators removing winter snow,lessoning
windrows near residential driveways;
•Trained staff in conducting Built Environment accessibility audits that increase
accessibility in facilities and open spaces (i.e. Victoria Hall );
•Keynote diversity/inclusion presentations including Canadian Paralympic
Association “Changing Lives, Changing Minds” to Town staff working with
children with disabilities;
•Staff support on the Town intranet providing “Accessible Resources” folder;
•Accessible Considerations included on all Council reports; and,
•“Got Access” corporate guide for an accessible Aurora booklet.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR January 1, 2014COMPLIANTperform the employee's job; and (b) information that is generally available toemployees in the workplace(2) Consult with the employee making therequest in determining the suitability of anaccessible format or communication supportindividualized and customized to each employee’s particular circumstances.Workplace Emergency Response InformationJanuary 1, 2012COMPLIANT27(1) Provide individualized workplace emergency response information to employees who have a disability, if the disability is such that the individualized information is necessary and the employer is aware of the need for accommodation due to the employee's disability. (2) Provide the workplace emergency responseinformation to the person designated by theemployer to provide assistance(3) Provide the information required as soon aspracticable after the employer becomes awareof the need for accommodation due to theemployee's disability.(4) Review the individualized workplaceemergency response information,(a) when the employee moves to a differentlocation in the organization(b) when the employee's overallaccommodations needs or plans are reviewed;andCommunication sent out to all current employees using Town of Aurora traditional communications channels. Employees who have self-identified as requiring emergency response assistance or information are asked to complete a brief information/request support form and then meet with an HR representative, chosen “designee” to develop an appropriate individualized evacuation and emergency response plan. Any new employees moving forward will have this introduced upon their initial HR orientation.General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 12
Removal of Physical Barriers
•Additional seating and respite bench areas set up in Municipal buildings including
Town Hall;
•Final Completion of the Nokiidaa Trail connecting Aurora, Newmarket, and East
Gwillimbury providing seamless access for all citizens ;
•Support provided to “Doors Open” locations to assist with Accessibility including
the loan of wheelchairs and a temporary ramp set up at Hillary House, Aurora’s
Nat ional landmark;
•Addition of accessible ramps at the Cenotaph;
•Support provided for Remembrance Day
including use of assistive devices;
•Creation of a fully inclusive and accessible
Queen’s Diamond Jubilee Park
•Self -checkout units designed at the Aurora Public
Library for mobility aids including wheelchair
accessibility;
•P atient “Hoyer” lift for the Aquatics Department at
the Stronach Aurora Recreation Complex and
Aurora Family Leisure Complex. In addition, a
permanent Aquatic hydraulic lift for acc ess into
the Lap Pool for users;
•Continued accessible wheelchair seating ar ea
offered in Council Chambers when needed for
meetings (Interior Council ramp too cumbersom e
for some residents with disabilities);
•Paved trail pathway thr ough Aurora Community Arboretum;
•Installation of accessible Water Fountains and Bottle Fill Stations at Facilities;
•A partnership with the IES Roads Crew and By-law was arranged to increas e
Accessible Parking Spots within the Town Park quadrant to assist accessibl e
parking needs within this active area of Town;
•Bus Shelters re-designed to provide pr oper access and respite benches;
•IES Roads Crew marked intersections and curb cuts, including YRT platforms
requiring maintenance creating seamless transitions between sidewalks an d
roadways for mobility aids;
•Installation of automatic door openers at main (south) Town Hall entrance and
rear Council Chamber door;
•Slight modifications to Town Hall Council Chamber Ramps increasing turning
radius for greater accessibility;
•Additional accessible picnic tables in p arks to assist mobility devices;
•Installation of automatic door openers for washrooms, change rooms , and
program areas at the Aurora Family Leisure Complex;Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR Notice to Successful ApplicantsJanuary 1, 2014COMPLIANT24 Whenmaking offers of employment, notify the successful applicant of its policies for accommodating employees with disabilitiesThe standard offer letter has been amended to notify the successful applicant of Town of Aurora policies for accommodating employeeswith disabilities.Informing Employees of SupportsJanuary 1, 2014COMPLIANT25(1) Inform employees of its policies used to supports employees with disabilities, including, but not limited to, policies on the provision of job accommodations that take into account an employee's accessibility needs due to disability. (2) Provide the information required to newemployees as soon as practicable after theybegin employment(3) Provide updated information to itsemployees whenever there is a change toexisting policies on the provision of jobaccommodations that take into account anemployee's accessibility needs due to adisabilityTown of Aurora has a Return to Work Policy and an established practice for the application of that policy. An update on the AODA Integrated Standard provided to all current employees using our traditional communications channels. All new employees receive the information as part of their offer and onboarding process.In 2013, AODA Training has included an education component on the Integrated Accessibility Standard for Employment. AccessibleFormats andCommunicationSupports forEmployees26(1) Where an employee with a disability so requests it, every employer shall consult with the employee to provide or arrange for the provision of accessible formats and communication supports for, (a) information that is needed in order toCurrent practice is to respond to the unique requests for information from individual employees in a way that meets all of their needs, including those for accessible formats. The Town of Aurora has procedures, including “Modified Work Duties” in the Return to Work policy and its implementation is inherently General Committee Meeting Agenda
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•Installation of automatic door openers for Change rooms at the Stronach Aurora
Recreation Complex;
•Increased safe access from York Region Transit Bus stop across road from 1400
Wellington Street East entrance.Bus stop relocated for safer access to Stronach
Aurora Recreation Complex;
•Cable Tray Protectors purchased and provided for all major events to provide
easier gate access and pr evention of safety trip hazards;
•Installation of accessible traffic circle at Riverridge/Conover Blvd built to Design
of Public Space Standards;
•Acquisition of accessible ramp for portable staging at Aurora Seniors Centre;
and,
•Accessible pathways for accessing Machel Park to field events.
Improved Communication with Visitors/Residents with Disabilities
•The Town maintains an accessibility feedback form on the Town website
encouraging residents and visitors with disabilities to communicate;
•A service disruption notice system is maintained with the Facilities division of
each Municipal occupied building. This provides patrons extra notic e when
services are interrupted;
•Increased exposure within local
media and newspapers
highlighting disability tips and
resources available within the
Town;
•Accessible Customer Service
information provided on Interim
Property Tax Bills;
•All municipal Boards and
Committee members received
disability awareness training and
booklets depicting Accessible
Customer Service with patrons with disabilities;
•Emergency procedures, plans &/or public safety information is provided in an
accessible format or with communication supports upon request;
•The Town has upgraded the corporate website to be accessible to WCAG Level
A and includes BrowseAloud website software, the ability to enhance
accessibility for people with mild vision impairments, learning difficulties and
dyslexia;
•Corporate documents reformatted and structured for easy web content access on
the Town’s website;
•Installation of Audible Pedestrian Signals (APS) with accessible sidewalk/curbing
at the Intersections of Yonge/St. John Side road, Yonge/Orchard Heights, Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR -Mosio text messaging softwareEmployment Standardsss 20 –21 Scope, interpretation and schedules RecruitmentJanuary 1, 2014COMPLIANT22 Notify employees and the public about the availability of accommodation for applicants with disabilities during recruitment processAn accessibility tagline added to all job advertisements effective January 2014, advising applicants of the availability of accommodations during the recruitment process.Recruitment, Assessment or Selection ProcessJanuary 1, 2014COMPLIANT23(1) During the recruitment process, notify job applicants that accommodations are available upon request in relation to the materials or processes to be used. (2) The employer will consult with the applicantand provide suitable accommodation in amanner that takes into account the applicant'saccessibility needs due to their disability.Town of Aurora Recruitment policies and process are compliant with all applicable legislation, including but not limited to the Accessibility for Ontarians with Disabilities Act, the Employment Standards Act, the Ontario Labour Relations Act, the Human Rights Code, the Municipal Freedom of Information and Protection of Privacy Act. Applicants who are selected to proceed to the interview stage will be advised of the availability of accommodations during the recruitment process. Applicants must meet the occupational requirements of the position available to proceed to the interview stage. General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 14
Yonge/Aurora Heights, Yonge/Wellington,John West Way/Civic Square G ate,
and Yonge/Golf Links Drive;
•Hearing Induction Loop System installed in the Aurora Seniors Centre (West
Mackenzie Room), Aurora Public Library (Magna and Lebovic Rooms) and
Aur ora Town Hall (Council Chambers, Holland, Leksand, and Tannery Rooms)
that provides amplification to those with hearing disabilities;
•Inclusions of an Ubi-Duo device at Access Aurora counter for easier 2 -way
communication;
•Installation of public TTY machines for Aurora Town Hall and Aurora Public
Library;
•Inc reased “Way-finding contrasting” signage at Stronach Aurora Recreation
Complex, Aurora Family Leisure Complex, Aurora Cultural Centre and Joint
Operations Centre;
•Sign holders installed for Town Hall to increase accessibility of resources; and,
•Use of Tabl et devices for residents/visitors/employees accessing documentati on
in a preferred accessible format.
Accessible Community Events & Community Engagement
•Mayor, Council, Town Staff and members of the community joined in celebrating
International Day for Persons with Disabilities
on December 3rd;
•Regular patrons with Disabilities continue t o
work on their health and wellness and engage
the assistance of Fitness staff when needed
at Club Aurora Fitness Centre and Indoor
Track;
•Workplace experience program at the Club
Aurora Fitness Centre and Parks Department
for persons with intellectual disabilities;
•Children with disabilities able to access Town of Aurora Summer Camps an d
provided necessary 1 to 1 support. Guest speakers, training, integration toys and
resources provided to staff for exceptional camper experience;
•The Town of Aurora partnered with the Region of York and the N6 Municipalities
to hold an Accessibility Advisory Committee (AAC) Forum as part of National
Access Awareness Week;
•Increase awareness of availability of accessibility support for all Town Events
and/or functions (upon request). Advertise and incorporate as part of event
material where people can direct inquiries or ask f or assistance for accessibility;
•Several Town events included on-site accessibility support & accessibility parking
for customers in attendance;Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR January 1, 2014ONGOINGWCAG 2.0 Level AAJanuary 1, 2021PENDING14(2) Internet websites and web content must conform with the World Wide Web Consortium Web Content Accessibility Guidelines (WCAG)2.0, initially at Level A and increasing to Level AA. Exceptions Apply Accessible Communications Guidelines drafted to train all applicable staff in appropriate content for documents and websites meeting accessibility needs.ss 15 -18 Specific to Education and Training Bodies Public LibrariesJanuary 1, 2013COMPLIANT19(1) Access to or arrange for accessible materials where they exist (2)Information about the availability ofaccessible materials publicly available and shallprovide the information in accessible format orwith appropriate communication supports, uponrequest(3) Library boards may provide accessibleformats for archival materials, specialcollections, rare books and donationsAurora Public Library have accessible materials and services that include:-Kurzweil 1000 & 3000 (scanning, writing, readingsoftware)-ZoomText (Magnifying software)-JAWS (Screen reading software)-Duxbury Braille Translator-Large print, Audio books, Electronic booksGeneral Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 15
•Lunch & Learn sessions organized for staff and members of the community
becoming more educated with various disabilities along with support
mechanisms;
•Aurora Town Notice Board in the local paper provided monthly disability
highlights encouraging accessibility and tolerance within our Town;
•Town of Aurora Staff regularly participated in meetings held by the Ontario
Network of Accessibility Professionals and the Municipal Reference Group within
the Northern 6 to stay informed of best practices when increasing accessibility
within a Municipal environment;
•Parks & Recreation Aquatics provides integrated 1 to 1 learn-to-swim instruction
with the inclusion of adapted life jackets;
•Mediator Cards have been introduced for individuals in need of support to
participate in recreational swimming and aqua fit programs. The mediator is able
to attend at no charge in support of a customer with a disability;
•Therapeutic aquatic programming avail able for pre & post rehabilitation;
•Partner with Aurora Chamber of Commerce educating local businesses about
AODA and inclusion of customers with disabilities;
•Acquisition of “Mobilift” to service community for staged events (i.e. Pan Am/Para
Pan Am Torch Relay); and,
•Support for a mobile, universal washroom for those attending community events.
Community Recognition and Awards
•The Town of Aurora continues to be recognized as a leader in Accessibility within
the York Region and GTA area. Several of our procedural documents have been
recognized and adopted by other municipalities including our corporate
Accessible Feedback form, A ccess logos, Corporate Accessibility Policies,
Business Accessibility Checklist and Election Inspection Accessibility Audit
sheet;
•Town of Aurora Annual Community Recognition Awards previously included an
“Accessibility Award”. This was awarded to an individual or organization that
makes a significant contribution to the elimination of barriers for people with
disabilities. Now referred to as the Inclusion community award;
•Awarded Association of Municipal Clerks and Treasurers of Ontario, AODA
Accessibility Champion 10th Anniversary Award;
•The Town of Aurora obtained Level 1 of the Excellence Canada Progressive
Excellence Program.Achievement of this award required reviewing and
red rafting Human Resources and Accessibility policies. This communication plan
demonstrates to Excellence Canada that the Town is committed to continuous
improvement;
•The Town of Aurora, where possible, provides a community experience program
for people with disabilities; and,Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR CommunicationSupportsJanuary 1, 2015COMPLIANTdisabilities must beprovided or arranged upon request, (a) in a timely manner(b)at a cost that is no more than the regularcost charged to other persons(2) The municipality must consult with theperson making the request in determining thesuitability of an accessible format orcommunication support.(3) Notify the public about the availability ofaccessible formats and communication supportspeople with disabilities with respect to the use and benefit of Town services, programs, goods, information and facilities and that no additional fees are charged because of or related to the disability.Notification provided on Home page of the Town’s websiteEmergency Procedure, Plans or Public Safety InformationJanuary 1, 2012COMPLIANT13(1) Emergency procedures, plan or public safety information are provided to the public, the information must be provided in an accessible format or with appropriate communication supports, as soon as practicable, upon request. (2) Emergency procedures, plans or publicsafety information must be available to thepublic13(1) The Town of Aurora has an extensive Emergency Response Plan with community partners who are able to assist in the event of an emergency. Information is provided to the public by way of the Town of Aurora website and Town of Aurora publications. This plan is available in an accessible format and/or with appropriate communication supports upon request.Accessible Websites and Web ContentWCAG 2.0 Level A14(1) Internet and intranet websites and web content conform with the World Wide Web Consortium Web Content Accessibility Guidelines (WCAG) 2.0, at Level AA, and shall do so inaccordance with the schedule set out in this sectionNew Town of Aurora website platform launched in early 2014 and is WCAG Level A as required by Accessibility Advisor to Communications Manager(Documented in:Web Platform Strategy – RFP Fall, 2012). Corporate Templates formatted to WCAG guidelines. General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 16
•The Town of Aurora is 1 of 9 recipients in the Province of Ontario that received
the Excellence Canada Ontario Accessibility Award for going above and beyond
basic AODA compliance and for providing excellent accommodation for people
with disabilities.
Legislated Requirements
General
•Accessibility Policies have been established to reflect the Town’s commitment in
achieving the Accessible Customer Service Standard and Integrat ed Standards
Regulation;
•An established a multi-year accessibility plan to identify, remove and prevent
existing barriers for people with disabilities and indicate progress being made in
accomplishing future legislative requirements;
•Accessibility features, s ervices , and facilities are more inclusive to people with
disabilities; and,
•Provide training on the Integrated Accessibility Standards Regulation (191/11)
and Human Rights Code duty to accommodate people with disabilities.
Accessible Customer Service Standard
•New Town employees and Members of Council receive AODA-related training
(including disability awareness and sensitivity) to gain resources and tools on
how to better assist a customer with a disability; and,
•Establish processes for feedback and Notice of Service Disruptions .
Employment Standard
•Provide individualized workplace emergency response information to employees
who have a disability and protocol in place for need of assistance; and,
•Make employment practices more accessible through recruitment, employees
returning to work, employee accommodation, communication supports,
performance management, career development and redeployment.
Information & Communications Standard
•The Town of Aurora website platform launched to World Wide Web Consortium
Web Content Accessibility Guidelines (WCAG) 2.0, Level A;
•Corporate Templates reformatted to meet WCAG 2.0 Level A web c ontent
accessibility guidelines;
•Established procedures to provide/arrange for accessible materials where they
exist in the Aurora Public Library and any supports where/when necessary; and,Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR organization's policies (c) All people who provide goods, services orfacilities on behalf of the Town of Aurora(2) The training will be appropriate to the dutiesof the employees, volunteers and other people(3) Every person will be trained as soon aspracticable(4) Training will be provided if there are anychanges to the policies, on an ongoing basis(5) The municipality must keep a record of thetraining provided, including the training datesand the number of people who participatedprovided to every Town of Aurora employee. Additional training on specific elements of the Integrated Standard that are applicable to specific employees provided to those employees, as for example all Supervisors will receive training on the Employment Standards and all applicable staff requiring procurement will receive training on the General Requirement. The Town of Aurora has a protocol in place for managing employee training records.ss 8 -10 Exemptions, definitions, exceptions and application Information and Communications StandardsFeedbackJanuary 1, 2014COMPLIANT11(1) All processes for receiving and responding to feedback must be accessible to people with disabilities, (2) Accessible formats and communicationsupports must be provided in an accessibleformat when requested(3) Notify the public about the availability ofaccessible formats and communication supportsInformation about how to make information accessible included in staff training. Communications(Hard Copy or Electronically via website) with the public include information regarding available accessible formats.Accessible Formats and 12 (1) Provision of accessible formats and communication supports for persons with Currently, the “Accessible Customer Service Policy” includes provisions that the Town of Aurora provides equal treatment to General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 17
•Notification to the public regarding accessible feedback processes, alternative
formats and communication supports that the Town will provide.
Transportation Standard
•All licensed taxicabs issued from the M unicipality prohibited owners and
operators of taxicabs from charging a higher fare or an additional fee for persons
with disabilities than for persons without disabilities for the same trip; and from
charging a fee for the storage of mobility aids or mobi lity assistive devices;
•All licensed taxicabs issu ed from the Municipality ensure that owners and
operators of taxicabs place vehicle registration and identification information on
the rear bumper of the taxicab and further make available in an accessible
format; and,
•Consultation lead to effective determination of the proportionate number of “On-
Demand” accessible taxi cabs Licensed in Aurora.
Design of Public Spaces Standard
•Updated municipal guidelines in consultation with Parks & Recreation Ontario to
allow for technical requirements under r ecreati onal trails/beach access routes.
Consultation exists with the Accessibility Advisory Committee and Active Trails
and Transportation Committee.
•Municipal guidelines updated in consultation with Annex H guidelines for Outdoor
public -use eating areas, picnic areas, outdoor play spaces and playgrounds in
municipal properties. Continued consultation exists with the Accessibility
Advisory Committee for any new or redeveloped park.
•Technical requirements for exterior paths of travel, such as sidewalks, ramps,
stairs, curb ramps, rest areas and accessible pedestrian signals are included with
IES designs. They are additionally included in the Town of Auror a Site Plan
Manual for developments .
•Accessible parking requirements updated to align with the Town of Aurora
Zoning By-law
•Accessible elements including trails, signage, playgrounds, bridges, furniture,
etc. inspected monthly as per CSA guidelines. Access ible elements are
addressed immediately or closure with service disruption is posted until it is in
working order.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR provisions of the AODA and s. 5(1) of O. Reg. 191/11, as amended, the Town shall incorporate accessibility design, criteria, and features when procuring or acquiring Goods, Services, or facilities, except where it is not practicable to do so. Programs, Goods, Services, facilities, etc. should be accessible to persons with disabilities (visible and invisible), including (without limitation): hearing loss, vision loss, physical or mobility related impairments, temporary disabilities, learning, speech, language, cognitive, psychological, psychiatric, intellectual and developmental disabilities, allergies, and multiple chemical sensitivities. 25.2 If it is determined not to be practicable to incorporate accessibility design, criteria, and features when Purchasing Goods, Services, or facilities, the Department Head responsible for any such Procurement shall, upon request, provide an explanation. s 6 Self Service Kiosks TrainingJanuary 1, 2014COMPLIANT7(1) Training must be provided on the requirements of the accessibility standards in regards to the AODA and the Human Rights Code as it pertains to people with disabilities to, (a) All employees and volunteers(b) All people who participate in developing theCommunication sent out to all current employees using Town of Aurora traditional communications channels. All existing employees received AODA Integrated Accessibility Standards Regulation and Human Rights Code “duty to accommodate” training. Information regarding the Accessibility for Ontarians with Disabilities Act included in Town orientation which is General Committee Meeting Agenda
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2018 – 2024 Ac cessibility Plan 18
Accessibility Features and Assistive Devices Available at
Various Town of Aurora Facilities
Aurora Town Hall
•Ramped access and automatic door openers at north entrance, south-east
entrance and Building Department entrance (3rd floor);
•Automatic door openers at 1st Floor entrances ;
•Automatic door openers at rear area of Council Chamber;
•Designated Accessible Parking ;
•Personal listening devices/amplification system available in Council Chambers
for public meetings connected to microphone system;
•Hearing Induction Loop System in Leksand, Holland & Tannery Rooms;
•FM Assistive Device System, with lapel mic and teleconference table mic to
assist with deaf and hard of hearing attendees for meetings held outside of
Council Chambers where PA or audio systems may not be available;
•Town TTY telephone lines for the deaf (available on 1st & 2nd floor);
•Manual Wheelchairs and Transfer chairs available for use at Town Hall;
•Respite benches at both front and back entrances ;
•Access Aurora Customer Service available to help with way-finding ;
•On-site Accessibility Advisor to assist with disability accommodations when
attending Town events/meetings (by request for other departments);
•Documents available in alternate formats (by request);
•Electronic Note taking provided to assist residents with hearing loss attend public
meetings (by request);
•Audible and visual fire alarm indicators;
•Electronic LED Screens installed on 1st & 3rd floor entrances to assist with
wayfinding;
•Sign Holders installed to increase accessibility of resources ; and,
•Ubi-Duo device for easier 2-way communication at Access Aurora.
Aurora Family Leisure Complex
•Ramped access/curb cuts and automatic door opener;
•Ramped ac cess to both rink and pool areas;
•Patient “Hoyer” lift available for those with physical or mobility issues requiring
assistance in/out of change room or pool deck area;
•PVC wheelchairs in varying sizes that accommodate lateral transfers ;
•Water Walking Assistant that helps improve strength in balance and gait;
•Aquatic Training Raft helping maintain horizontal body position to strengthen
extremities;Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR Accessibility PlansJanuary 1, 2013COMPLIANT4 (1) (a) Develop a multi-year accessibility plan which shows how the municipality will prevent and remove barriers as per the AODA (b) Post plan on the Town of Aurora's website,provide in an accessible format when requested(c) Review/update plan at least once every fiveyears(2) Review/update the accessibility plans inconsultation with people with disabilities and theAAC(3) (a) Prepare a status report (annually)discussing the progress the municipality hastaken in regards to clause (1)(b) Post the status report on the Town ofAurora's website, and provide in an accessibleformat when requested4 (1) Assigned to the Accessibility Advisor, a draft of the multi-year accessibility plan will be reviewed with the AAC. 4(2) Town of Aurora holds an annual public input Forum. 4(3) Town of Aurora AAC & Council reviews accessibility plans Status reports are publically available and posted on the Town of Aurora website. Procuring or Acquiring goods, services or facilitiesJanuary 1, 2013COMPLIANT5 (1) Incorporate accessibility criteria and features when acquiring or purchasing goods, services or facilities (2) An explanation must be provided, uponrequest if it is not practicable to the aboveclause 5 (1)An amendment to the Purchasing By-law. By-Law 5500-13, 25.1-25.2has a section specifically referencing the AODA as follows: 25.ACCESSIBILITY CONSIDERATIONS25.1 The Town is committed to giving people with disabilities the same opportunity to access Town Goods and Services and allowing them to benefit from the same Services, in the same place and in a similar way as other customers. Pursuant to the General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 19
•Pool ramp available for transfers in/out of pool ;
•Adaptive Personal Flotation Devices for Swimmers with Disabilities ;
•Sensory Toys added to Aquatic & Community
Programs ;
•Special Needs swimming and camp programs
available;
•Larger family change room to accommodate
individuals with support persons attending with
them;
•Accessible washroom and shower area with
bench seat and moveable shower head availabl e
(within Aquatics Area);
•Automatic door openers for the washrooms,
fitness change-rooms, and program areas;
•On-site reception staff to assist in way-finding;
•Respite benches and seating throughout building;
•Designated Accessible Parking close to Main
Entrance;
•Audible and visual fire alarm indicators; and,
•Independent Elevator access.
Aurora Seniors Centre
•Ramped access from parking lot with designated accessible parking;
•Automatic door openers throughout the building;
•On-site reception area for assistance in way-finding;
•Accessible washrooms and change rooms ;
•PA/microphone system avail able throughout entire building;
•Ramped accessible entrance/exit for back outdoor patio and BBQ area;
•Audible and visual fire alarm indicators ;
•On-site wheelchair and walker available for incidental transfers to/from vehicles
or accessible transportation ;
•On-site Accessibility assistance at large s enior community events when needed
(by r equest);
•Adaptable tables and various chair or stool heights available in the Seniors
Centre woodshop for ASC members/visitors with disabilities ;
•Page magnifiers available from staff as required for ASC members;
•Community integration ;
•Incorporation of accessibility needs and requirements for community bus trips;
•Hearing Induction Loop System installed in West Mackenzie Room providing
amplification to those with hearing difficulties; and,
•Ramp access to event staging in West Mackenzie Room.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR Topicand Implementation DateDetail of What is RequiredActionGeneralss 1 -2 Purpose, application and definitions Establishment of Accessibility PoliciesJanuary 1, 2013COMPLIANT3 (1) Develop policies in regards to how we plan on working towards an accessible municipality as per the AODA (2) Write a statement of organizationalcommitment to meet the needs of people withdisabilities, in a timely manner(3) (a) Write one or more written documentsdescribing it's policies(b) Make the written documents available to thepublic,and provide them in an accessibleformat when requestedStaff Report summarizes plan and amends current Accessible Customer Service Policy made by way of the following Council adoption on September 15, 2009:•Additional IASR PolicyThe Town of Aurora describes that as an organization “it is committed and guided by the four core principles of Dignity, Independence, Integration, and Equal Opportunity and supports the full inclusion of persons as set out in the Canadian Charter of Rights and Freedoms, and the Accessibility for Ontarians with Disabilities Act, 2005.”All Council reports are publically available and posted on the Town of Aurora website.General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 20
Aurora Community Centre
•Barrier-free sensor sliding glass door front entrances;
•Automatic door openers throughout interior corridors;
•Designated Accessible Parking ;
•Large accessible change rooms to accommodate individuals with support
persons attending with them;
•Larger washroom available;
•Elevator to access upper level spectator areas; and,
•Respite benches and seating throughout building.
•Electronic LED Screens installed to assist with wayfinding;
Aurora Cultural Centre
•Designated Accessible Parking close to accessible entrance;
•Ramped access/curb cuts and Power door openers at rear entrance;
•Respite benches and seating;
•Contrasting way-finding signage;
•Automatic door openers for washrooms; and,
•Independent Elevator access to lower and u pper levels.
Aurora Public Library
•Ramped access from east parking lot and from
street level sidewalk;
•Increased ramp and accessible grading and
landscaped area at the South lower basement ar ea
(*Entrance to Pine Tree Potters);
•Automatic door openers front & back entrances ;
•Designated Accessible Parking ;
•Wheelchair Accessible Elevator service to 1st &
2nd floors;
•Accessible 1st floor washroom facilities with barrier
free entrances ;
•Single wheelchair accessible washrooms on 2nd
floor;
•Two lower self -checkout units customized for
wheelchair accessibility;
•On-site refreshment area with moveable tables and chairs ;Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion03-2018Communication and AttitudinalBarrierFor staff to develop a recruitment, public outreach and education strategy for the Accessibility Advisory Committee (to recruit potential members)Formal plan to be developed by staffCosts associated with print materials for advertising via newspaper adsCosts – TBD, could be included in Town Notice BoardCorporate Services via Accessibility Advisor with input from Elections team and corporate communicationsPending2018–Q204-2018Physical Barrier For staff to review the status of the repairs completed at Canine Commons dog park in 2017 and determine if additional accessibility features could be added to the park footprint and parking lot areaTBD –needs review and analysisNot knownVia Accessibility Advisor in partnership with Community Service (Parks Operations)Pending –review and analysis to occurin 20182018/2019General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 21
•Adaptive technology workstation featuring JAWS (screen reading software),
ZoomText (Magnifying software), Kurzweil 1000 and Kurzweil 3000 (Scanning,
writing and reading software) and the Duxbury Braille Translator;
•On-site reception at Customer Service Desk within library to assist with way-
finding or special requests;
•Access with “Mosio” text mess aging software;
•Selection of large-print books and talking books, “e” books and “e” audio books;
•Subscribe to Centre for Equitable Library Access (CELA);
•Visiting library services at home, for people with disabilities, seniors, or thos e
unable to travel to the library due to injury/wellness;
•Access to the CNIB Partners Program;
•Hearing Induction Loop System installed in Magna & Lebovic Rooms ; and,
•Installation of TTY telephone for hard of hearing at front entrance payphone.
Joint Operations Centre
•Designated Accessible Parking close to
Main Entrance;
•Ramped access/curb cuts and p ower
door openers at f ront entrance;
•Respite benches and seating in main
lobby;
•Contrasting way-finding signage;
•Automatic door openers for
washrooms;
•Accessible washrooms including hands
free dryers and soap dispensers;
•Independent Elevator access to lower and u pper levels;
•On-site reception area for assistance in way-finding; and,
•Audible and visual fire alarm indicators.
Stronach Aurora Recreation Complex
•Designated Accessible Parking ;
•Ramped access/curb cuts and automatic door openers;
•Mechanical lift available for transfers in therapeutic and leisure pools;
•Patient “Hoyer” lift available for those with physical or mobility issues requirin g
assistance in/out of change room or pool deck area;
•PVC wheelchairs in varying sizes that accommodate lateral transfers ;Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion01-2018Attitudinal BarrierLack of specific Accessibility Award in Community Recognition AwardsRequest Community Services to consider re-instating the Accessibility Award instead of the new Inclusion AwardZero Cost –change in practice onlyCommunity Services –c/o Special EventsTBD2019 to be considered02-2018Attitudinal BarrierBetter representation of persons with disabilities to be on the Accessibility Advisory Committee, more diverse involvement from the communityReview terms of reference of this committeeZero Cost –staff to review as part of 2018 election framework for required statute committees for 2018 to 2021Corporate Services via Accessibility Advisor and Town ClerkIn progress2018General Committee Meeting Agenda
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2018 – 2024 Accessibility Plan 22
•Water Walking Assistant that helps improv e
strength in balance and gait;
•Aquatic Training Raft helping maintain horizontal
body position to strengthen extremities ;
•Adapted Personal Flotation Devices for
Swimmers with Disabilities;
•Sensory Toys added to Aquatic & Community
Programs ;
•Accessible washrooms and change locations
including hands free dryers and soap dispensers;
•Respite benches and seating throughout building;
•Audible and visual fire alarm indicators;
•Accessible Shower Nozzles and Sensors for
ease of access in Change rooms increasin g
accessibility with patrons that have a disability;
•Shower curtain installed in Ladies accessible stall
for privacy;
•Ramped access to shallow pool & play area;
•Increased c ontrasting way-finding sig nage;
•Add ition of digital display boards; and,
•Automatic door openers for f amily change-room washrooms.Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion01-2017PhysicalLack of barrier free access to Town Park via East parking lot/pathwayRegrade pathway and parking lot pavement. Shift pathway away from storm water drain$10,000Corporate Services, Infrastructure & Environmental Services,Further investigation required with grade and storm water drain. May require shifting accessible park path away from storm water drain.201802-2017PhysicalLack of Access to Rear Entrance, AFLCInstallation of censored automatic door sliderseliminated barriers to those with mobility disabilities$15,000Corporate Services, Infrastructure & Environmental ServicesTender awarded in 2017. Project completion for *Q1 2018201803-2017PhysicalLack of permanent transfer stations for people with disabilities in SARC/AFLC changeroomsInstallation of permanent gentry system, ceiling track lifts.$20,000Corporate Services, Infrastructure & Environmental ServicesCurrently, portable hoyer lifts used for transfers. Investigation needed to determine feasibility for a permanent solution.2020General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R5
Page 29 of 79
Accessibility Plan Feedback Form
The Town of Aurora is committed to providing accessible customer service to all of our
citizens. We welcome your comments and feedback regarding the Accessibility Plan.
Assistance may be provided in an alternate format or necessary communications
support.
Please detach this form and submit to any of the following:
Mail or Deliver to:Accessibility Advisor c/o Access Aurora Customer Service
Town of Aurora
I00 John West Way, Box 1000
Aurora, ON L4G 6J1
E-mail to:accessibility@aurora.ca
Fax to: 905-726-4732
Please write or type your comments in the space provided below. Thank you.
Was the Accessibility Plan helpful in understanding accessibility available within Town
services, facilities and/or programs?
What f urther information/suggestions would you like to see included in the Accessibility
Plan?
Any other comments or suggestions:Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion05-2016PhysicalLack of Access to Yonge Street Vestibule Entrance, First Floor Aurora Public Library Installation of censoredautomatic door sliderseliminated barriers to those with mobility disabilities$30,000Corporate Services, Infrastructure & Environmental Services Tender awarded in 2017. Project completion for *Q1 2018201806-2016PhysicalLack of Access to Vestibule Entrance Aurora Seniors Centre Installation of censoredautomatic door sliderseliminated barriers to those with mobility disabilities$30,000Corporate Services, Infrastructure & Environmental ServicesTender awarded in 2017. Project completion for *Q1 2018201808-2016PhysicalLack of Access to Victoria Hall entranceInstallation of permanent ramp$20,000Corporate Services, Infrastructure &Environmental Services,Further investigation required with redevelopment of Library Square2020General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R5
Page 30 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed01-2010PhysicalLack of accessibility ramps for Town Events Purchased portable wheelchair ramps to be used at Town Events/Functions as needed$100One (1) ramp purchased from Aurora Seniors Centre wood shop for low-cost solution CorporateServices, Infrastructure & Environmental Services201002-2010CommunicationLack of signage to advise availability of listening devices in Council ChambersPurchased proper signage to advertise devices available in Council ChambersN/ACorporateServices, Infrastructure & Environmental Services201003-2010CommunicationLack of signage for TTY availability at Town Hall locationPurchased of proper signage to advertise devices availableN/ACorporateServices, Infrastructure & Environmental Services201004-2010PhysicalLack of accessible exterior entrance at Pine Tree Potters Guild at Library location (basement level)Accessible ground (basement) level access to exterior door on south entrance (requires no-step entrance)Completed via Facilities/Parks BudgetsRe-graded area and added asphalt path of travelInfrastructure & Environmental Services2010Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion02-2016Communication&PhysicalLack of AudiblePedestrianSignal(APS)for busyintersection atMurray and YongeStInstallation of APS at recommended intersection in collaboration with York Region$75,000 retrofit cost due to condition of intersection and current traffic polesCorporate Services, Infrastructure & Environmental Services, Region of York TransportationCapital replacement costs $75,000 per intersection per year prioritizing need of traffic intersection201804-2016PhysicalLack of Access toUniversalWashrooms,2ndFloorAuroraPublic LibraryInstallation of paddle/censored automatic doors & openers eliminated barriers to those with mobility disabilities$15,000Corporate Services, Infrastructure & Environmental ServicesTender awarded in 2017. Project anticipated completion date for *Q1 2018 2018General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 31 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed05-2010AttitudinalLack of accessibility knowledge and available information for local businessesBuilt relationship with Chamber of Commerce to educate local businesses about AODA and inclusion of Customers with DisabilitiesN/APowerPoint presentation on file with Accessible Customer Service bookletCorporate Services, Accessibility Advisory Committee201106-2010PhysicalPoor accesstoParksOffice-largesteepstaircaseforpublicto use toreach Parksstaff on2nd level atScanlon locationInstalled door buzzer at bottom of stairs for patrons to ring for staff, and convex mirror tobe placed at the top of stairs to enhance security for staff and to better determine if patrons need assistance$200Doorbell and convex mirror installedImproved signage installedCorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services201107-2010PhysicalLack of automatic door opener at main (south) entrance of Town Hall Installed automatic door opener at main (south) entrance$2,500 Parts and labourInfrastructure & Environmental Services2011Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion01-2015Communication&PhysicalLack ofAudiblePedestrianSignal(APS)forbusyintersection atKennedyandYongeSt.InstallationofAPS atrecommended intersectionincollaborationwith YorkRegion$75,000 retrofit cost due to condition of intersection and current traffic polesCorporateServices, Infrastructure & Environmental Services, Region of York TransportationCapital replacement costs $75,000 per intersection per year prioritizing need of traffic intersection201805-2015Physical& VisionLack of accessiblelightinginTownparks that host/runeventsDetermine high traffic areas and conduct needs assessment of accessible lighting or lack thereof $100,000/Lambert Willson Park/Arboretum in association with Parks DepartmentCorporateServices, Parks & Recreation ServicesSafety issue for patrons entering/exiting/traveling park facilities due to lack of lighting2018General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 32 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed08-2010AttitudinalLack of awareness of disability sensitivity among Town user groups who rent Town facilitiesDeveloped “Got Access” A Guide for an Accessible Aurora, providing customer service awareness material geared towards user groups$5,000Design & PrintCorporate Services, Administration201410-2010CommunicationLack of accessible formats available for observing election debatesProvided electronic note-taker service for accessibility to deaf or hard of hearing residents attending debates (uponrequest)$160/two-hour meetingMileage CorporateServices201012-2010CommunicationLack of closed captioning for Movie Nights presented at Aurora Town LibraryTown Youth program staff offer closed captioned movies on specific nights (upon request)N/A Closed captioning available with movie; would need to be programmed or activated on play system at locationCorporateServices, Parks & Recreation Services201113-2010CommunicationPoor acoustics/ sound system in Council ChambersRetrofitted current acousticsand PA/microphone systemFacilities rectified situation as of April 2011. Costs associated with Infrastructure & Environmental ServicesCorporateServices, Infrastructure & Environmental Services, Administration2011Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion25-2010PhysicalCounters at Town Hall do not include lower counter cuts for people using mobility devicesInstall accessible Reception counters at all Town Hall Departments42,000$7,000/eachAAC, Infrastructure & Environmental Services, CorporateServicesAs of January 1, 2016 all service counters, queuing lines, and waiting areas must be accessible as per IASR Design of Public Space Standards201905-2011PhysicalIncrease accessibility in Council ChambersRe-design and construct barrier-free Council ChambersCost estimated at $250/square footCorporateServices, Infrastructure & Environmental ServicesRetain architect to determine design and feasibility relating to the Ontario Building Code (OBC) in conjunction with Town Hall refresh202319-2012Physical & VisionLack of accessible lighting in Town parks that host/run eventsDetermine high traffic areas and conduct needs assessment of accessible lighting or lack thereof$50,000/Machel Park in association with Parks DepartmentCorporateServices, Parks & Recreation ServicesSafety issue for patrons entering/exiting park facilities & events due to lack of lighting2018General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 33 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed14-2010PhysicalWheelchair ramp in Council Chambers is too narrow and not big enough for power wheelchairs or scooters; does not have hand rails on both sides; does not meet current building codeReconfigured public seating area by removing small section of moveable chairs at back row (by bi-fold doors) and designated a section for patrons with wheelchairs or scooters$500Minimal cost for stencil/marking of carpet tiles to designate areaClearly marked carpeted area with universal accessibilitysymbol to designate wheelchair section along back rowCorporateServices, Infrastructure & Environmental Services201115-2010PhysicalLack of appropriate elevator at AFLCSome patrons refuse to use current lift because of its old technology and confined space (lift technology, very confined space, with moving walls, operated by a key/button system, is a lift notan elevator)Retrofit for replacement of lift with a regular elevator that does not require a “key” operatorCapital project $125,000 approved by Council; item transferred to Infrastructure and Environmental Services (IES) as Facilities Capital Project item completion of the Community Use for Youth space at the AFLCAAC, CorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services2015Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion11-2010CommunicationLack ofcaptioning option for Council meetings Broadcasted Captioning to beincluded for streaming of Council & Committee meetings with Council A/V upgrade$15,000/year CorporateServices, AdministrationNo enforcement under CRTC that captioning is required for community programming. Streaming will require WCAG accessibility guidelines201918-2010Communication & PhysicalLack of appropriate signage and way-finding system directing patronsto the appropriate Departments and/or areas located within Town HallHire consultant to investigate potential solutions for a visual way-finding system for Town Hall$50,000CorporateServices, Infrastructure & Environmental Services, Visual way-finding system should be delayed until org. review and space analysis completePossible interim solution would be to have GIS staff develop Town Hall map with legend to be available at all entrances and Dept. counters2018/2019General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 34 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed16-2010PhysicalLack of direct path of travel from fitness centre to pool at AFLCRedesign corridors/change rooms in conjunction with renovation of AFLCParks & Recreation funded item as part of Community Space for Youth AFLC renovationAAC, CorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services201517-2010Communication & PhysicalLack of signage at 3rdfloor Town Hall washrooms directing patrons to location of accessible washrooms (on 1stand 2ndfloors)Purchased and installed appropriate signage$250Temporary signs & sign holdersInfrastructure & Environmental Services201119-2010Attitudinal & CommunicationLack of knowledge among Corporate Town employees regarding location of available accessibility resources within municipal buildings and Town-operated programsDeveloped “Got Access” Accessibility Resource Guide for Town staff and patrons$5,000Design & PrintCorporateServices, Administration2014Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed09-2016PhysicalLack of Access toentrance of ACC #1&ACC #2 fromparkinglotCreated paved surface to grade where designed curb cuts are located for appropriate safe, accessible routes of travel$200,000(IES)CorporateServices, Infrastructure & Environmental Services,201710-2016PhysicalLack of a Fully Inclusive and Accessible Municipal ParkDevelopment and Creation of Queens Diamond Jubillee Park $325,000(Parks)Corporate Services, Parks & Recreation Services, 2017General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 35 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed20-2010CommunicationLack of awareness of availability of accessibility support for all Town Events and/or functions (upon request)Advertised and incorporated as part of event material where people can direct inquiries or ask for assistance for accessibilityCosts vary depending on type of request received i.e. services in kind oroperating suppliesCorporateServices, Administration201221-2010CommunicationLack of community outreach to increase accessibility awarenessOutreach plan created by AAC and Accessibility AdvisorHeld annual events, information fairs, etc.N/ACorporateServices, Accessibility Advisory Committee, Administration201122-2010AttitudinalLack of accessibility awareness among Taxicab operatorsAwareness training for Taxicab operators$600/TrainingCorporateServices, Accessibility Advisory Committee201223-2010Communication & PhysicalLack of adequate signage at AFLC indicating accessible entrance locationImproved signage$50/sign Signage installedInfrastructure & Environmental Services2011Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed07-2015Communication&PhysicalLack ofawareness/knowledgeof accessibilityrequirements/upgradesto existingfacilitiesConductedFacility Audits to all Facilities to identify gaps, end of life cycle components that impact barrier free access. Identified elements will be used to help build the Accessibility Plan for accessible upgrades$30,000 in conjunction with IESCorporateServices, Infrastructure & Environmental Services201701-2016PhysicalLack of Access to JOC Washrooms, Change rooms, and Work BaysInstallation of paddle/censored automatic doors & openers eliminated barriers to those with mobility disabilities$35,000CorporateServices, Infrastructure & Environmental Services,201703-2016Communication & PhysicalLack of Accessible signage for Universal Washrooms, 2ndFloor Aurora Public LibraryInstallation of appropriate way-finding signage at location in consultation with Aurora Public Library staff.$1,000 OperatingCorporate Services, Infrastructure & Environmental Services201707-2016PhysicalLack of Access to Pool Viewing Area at SARCInstallation of censored automatic doorto eliminatebarriers to those with mobility disabilities$5,000CorporateServices, Infrastructure & Environmental Services,2017General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 36 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed24-2010CommunicationVisual difficulties of Town-written material from FinanceImproved font size and set-up of tax and water billsN/ACosts associated with set-up and mail outFinancial Services, Corporate Services201226-2010PhysicalNo clear accessible viewing area at AFLC rink for patrons to view skating eventsSpace redesigned, barrier free accessChairs removed if applicableParks & Recreation funded item as part of Community Space for Youth AFLC renovationAAC, CorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services201527-2010CommunicationNo formal Affordable and Accessible Housing Policy in Official PlanIncluded Affordable and Accessible Housing Policy in Official PlanN/ACorporateServices201001-2011Physical & CommunicationLack of Audible Pedestrian Signal (APS) for busy intersection at Orchard Heights and Yonge StInstalled APS at recommended intersection in collaboration with York Region$50,000 Retrofit cost due to condition of intersection and current poles Corporate Services, Infrastructure & Environmental Services, Region of York Transportation Department2012Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed02-2015PhysicalLack of Access to ALFC Fitness Centre, Gym Change rooms, & 2ndFloor WashroomsInstallation of paddle/censored automatic doors & openers eliminated barriers to those with mobility disabilities$45,000CorporateServices, Infrastructure & Environmental Services,201603-2015PhysicalLack of Evacuation Access to those in multi-level facilitiesUpdated Fire Safety Plans and Emergency Safety Protocols for Staff and Patrons in Municipal FacilitiesN/ACorporateServices, Parks & Recreation Services, Infrastructure & Environmental Services201704-2015PhysicalLack of Accessible Water Fountain and Bottle Fill stations in Municipal FacilitiesInstallation of “ADA”, cooled water bottle and drinking fountain stations at ACC, AFLC, SARC, Library & Town Hall$30,000 Capital from IESCorporateServices, Parks & Recreation Services, Infrastructure & Environmental Services201606-2015PhysicalLack of accessible Change Tables in public washrooms 2ndFloor AFLC.Updated wayfinding signage for access provided in Family Changeroom.$5,000CorporateServices, Infrastructure & Environmental Services2017General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 37 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed02-2011Physical&AttitudinalSnowplowsdumping snowwithinresidentdriveways– creatingbarriersforresidentswith disabilities toenter/exit their pathsoftravelWindrow removal program for residents with disabilities that identify removal is an issueDriver sensitivity training provided. Included training for IES staff and sub-contractors used for plowing. Corporate Accessibility Training removing & preventing barriersDriver sensitivity training conducted in-house with minimal cost for materialsCorporate Services, Infrastructure & Environmental Services201103-2011Physical & SystemicLack of disability support at Town Special Events as requiredAdditional staff made available when Accessibility Advisor is unable to attend (unrealistic to have one/same person attend all Events) Staff submitted accessibility request when support required for Town EventsCost –N/AStaff allowed to ‘flex’ time and adjust 8:30-4:30 work week when Events are pre-plannedAll Departments2011Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed07-2013PhysicalIntersection of Conover & Borealis Ave traffic circle has sidewalk heaving causing lip between road and sidewalkReplacement andre-pouring ofcurbing/sidewalk around thetrafficcircleof the intersection$15,000CorporateServices, Infrastructure & Environmental Services201408-2013CommunicationLack of Visual/Audio Emergency System Detectors in Town Hall meeting rooms for the publicInstallation of horn/strobe alarms in Leksand, Holland, Tannery Rooms and Council Chambers$500/device plus installationCorporateServices, Infrastructure & Environmental Services201409-2013PhysicalLack of accessible Paved Park Paths in Lambert Willson Park/Arboretum for connectivity with Nokiidaa TrailAny new remedial parks/trails to meet the IAS Design of Public Spaces Standard for accessibility$100,000 CorporateServices, Parks & Recreation Services,2016General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 38 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed04-2011Attitudinal & Communication Lack of accessibility knowledge among user groupsEstablishedaccessible information on policies, permits, conditions & regulationsN/ACorporateServices, Parks & Recreation Services201606-2011PhysicalLack of safe access from bus stop across road from SARC drive-way entranceLocation of bus stop moved to facilitate safe crossing at traffic intersection Wellington/Leslie StreetsN/ACorporateServices, Infrastructure & Environmental Services, Region of York Transportation Department201207-2011PhysicalLack of access to the Cenotaph for people with mobility issuesIncluded ramp access to Cenotaph along path/stairway.Design features include Design of Public Space standards$20,000CorporateServices, Parks & Recreation Services2014Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed03-2013PhysicalLack of adapted weight training equipment in Club Aurora Fitness CentreCapital expenditure of adapted universal weight training station$15,000 CorporateServices, Parks & Recreation Services,201504-2013Communication & PhysicalLack of Audible Pedestrian Signal (APS) for busy intersection at Aurora Heights and Yonge StInstallation of APS at recommended intersection in collaboration with York Region$75,000 retrofit cost due to condition of intersection and current poles Corporate Services, Infrastructure & Environmental Services, Region of York Transportation201605-2013CommunicationLack of fixed Audio/Visual Systems in Committee BoardroomsInstallation of fixed Audio/Visual System in Leksand, Holland, and Tannery Rooms with capability for Hearing Assist, CART, etc.$200,000CorporateServices, Infrastructure & Environmental Services, Financial Services201706-2013PhysicalLack of Access throughout ACC Arenas and CorridorsInstallation of paddle/censored automatic doors & openers eliminated barriers to those with mobility disabilities$25,000CorporateServices, Infrastructure & Environmental Services, 2015General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 39 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed01-2012Physical & CommunicationLack of Amplification System in the Town Hall Committee Rooms (i.e. Leksand/Holland RoomsHearing Induction Loop System installed in Holland/Leksand Rooms for Public Meetings$5,000CorporateServices, Infrastructure & Environmental Services201202-2012Physical Lack of Access into the Lap Pool of SARCInstalled permanent hydraulic lift onto the Lap Pool$6,000CorporateServices, Infrastructure & Environmental Services201203-2012Physical Lack of Access through the back door of the Council ChambersInstalled automatic door and distress paddles$2,500CorporateServices, Infrastructure & Environmental Services201204-2012Physical Lack of Access into the Accessible Washrooms of the Family Change roomin the SARCInstalled automatic door and distress paddles$12,000CorporateServices, Infrastructure & Environmental Services2012Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed20-2012CommunicationLack of accessible formats available for observing election debatesProvided electronic note-taker serviceupon request—interpreters for accessibility to deaf or hard of hearing residents attending debatesCost $250 per two-hour meeting/service, plus mileage cost to service providerCorporateServices201421-2012PhysicalLack of access along sidewalks/walkways that display Election SignsProvided education to Candidates proper sign placement in accordance with sign By-Law. By-Law Staff enforced, removed, relocated that impeded physical accessN/ACorporateServices201401-2013PhysicalIntersection of Yonge & Henderson Street YRT Bus Platform has sidewalk heaving causing lip between road and sidewalkReplacement and re-pouring of curbing/sidewalk around the bus stop of the intersection$20,000CorporateServices, Infrastructure & Environmental Services, Region of York Transportation201402-2013PhysicalLack of Access to rear of AFLC Arena and Aquatic Change roomsReplacement of rear entrances with censoredautomatic doors$25,000 CorporateServices, Infrastructure & Environmental Services,2015General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 40 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed05-2012Attitudinal & CommunicationAccessibility Considerations on Reports to CouncilIncludedsubsection on all reports highlighting any accessible considerations that may identify, remove, and prevent barriersN/ACorporateServices201606-2012Physical & CommunicationLack of Amplification System in the West Mackenzie Room of the Aurora Seniors CentreHearing Induction Loop System installed in West Mackenzie Room for Public Meetings & Events$3,500CorporateServices, Infrastructure & Environmental Services201207-2012Physical&CommunicationLack ofAudiblePedestrianSignal&Curb Cuts(APS)forYonge & Wellington,and Yonge &St.John’sSideroadInstalled APS at recommended intersections in collaboration with York Region$50,000 Retrofit cost due to condition of intersection and current polesCorporateServices, Infrastructure & Environmental Services, Region of York Transportation Department2012Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed15-2012CommunicationLack of TTY at municipal buildingsAdditional TTY installed on Town Hall first floor payphone and Aurora Public Library lobby payphone $300/phoneCorporateServices201216-2012PhysicalLack of Parking on the street with Accessibility Parking Permit (Overnight, No stopping zones, etc.) Reviewed existing By-law. Determined that it would provide inequalities and is winter liability for clearing of roads N/ACorporate Services201317-2012Communication Lack of accessibility on website for people with dyslexia, learning & visual impairments The Town is proceeding to launch a new website (WCAG Level A) platform with increasing accessible features. Interim solution installed “BrowseAloud” accessible website software.Website platform funded by Administration. Accessible software, $2,500/yearCorporate Services,Financial Services, Administration 201218-2012PhysicalCabletriphazardforall patrons enteringfront gates of SpecialEvents(i.e. Ribfest)Purchased cable protector ramps allowing barrier free access$2,500CorporateServices2012General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 41 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed08-2012Communication & PhysicalLack of appropriate accessible signage and way-finding system directing patrons to the appropriate located within SARC & AFLCAccessible way-finding signage required to meet accessible needs for patrons specifically using public areas of recreational facilities $5,000 CorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services201209-2012Physical & AttitudinalLack of seating in Bus SheltersInstalled accessible seating in all Bus SheltersRegion of York, and YRT funded projectCorporateServices, Infrastructure & Environmental Services, Region of York Transportation Department201210-2012PhysicalIntersection of Conover & Riveridge Blvd traffic circle has sidewalk heaving causing lip between road and sidewalkReplacement andre-pouring ofcurbing/sidewalk around thetrafficcircleof the intersection$13,000CorporateServices, Infrastructure & Environmental Services2013Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed11-2012Communication & PhysicalCouncil Chambers projector screen split use required for Electronic NotetakingCreateda function where the two Council Chambers projector screens can operate independently$3,000CorporateServices, Infrastructure & Environmental Services201612-2012PhysicalLack of Picnic Tables in Parks accessible to various mobility aidsIncorporated Capital replacement of tables with accessible picnic tables in strategic high traffic areasParks Capital Replacement on a yearly basis, changing out tables coming out of serviceCorporateServices, Parks & Recreation Services201313-2012PhysicalLack of accessible Park Paths and Accessible Playground equipmentAny new parks/trails to meet the IAS Design of Public Spaces Standard for accessibility. Included Queens Diamond Jubilee Park and 2C development$50,000 Funds used in Capital for new /retrofit as per the Parks & Recreation Master PlanCorporateServices, Parks & Recreation Services201614-2012PhysicalLack of Change tables in Aquatic Centre change roomsInvestigated requirements of SARC & AFLC to determinespace, placement, and quantity. Family change-room has accessible stalls/rooms with accessible benches for proper transfersN/ACorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services2013General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 42 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed08-2012Communication & PhysicalLack of appropriate accessible signage and way-finding system directing patrons to the appropriate located within SARC & AFLCAccessible way-finding signage required to meet accessible needs for patrons specifically using public areas of recreational facilities $5,000 CorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services201209-2012Physical & AttitudinalLack of seating in Bus SheltersInstalled accessible seating in all Bus SheltersRegion of York, and YRT funded projectCorporateServices, Infrastructure & Environmental Services, Region of York Transportation Department201210-2012PhysicalIntersection of Conover & Riveridge Blvd traffic circle has sidewalk heaving causing lip between road and sidewalkReplacement andre-pouring ofcurbing/sidewalk around thetrafficcircleof the intersection$13,000CorporateServices, Infrastructure & Environmental Services2013Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed11-2012Communication & PhysicalCouncil Chambers projector screen split use required for Electronic NotetakingCreateda function where the two Council Chambers projector screens can operate independently$3,000CorporateServices, Infrastructure & Environmental Services201612-2012PhysicalLack of Picnic Tables in Parks accessible to various mobility aidsIncorporated Capital replacement of tables with accessible picnic tables in strategic high traffic areasParks Capital Replacement on a yearly basis, changing out tables coming out of serviceCorporateServices, Parks & Recreation Services201313-2012PhysicalLack of accessible Park Paths and Accessible Playground equipmentAny new parks/trails to meet the IAS Design of Public Spaces Standard for accessibility. Included Queens Diamond Jubilee Park and 2C development$50,000 Funds used in Capital for new /retrofit as per the Parks & Recreation Master PlanCorporateServices, Parks & Recreation Services201614-2012PhysicalLack of Change tables in Aquatic Centre change roomsInvestigated requirements of SARC & AFLC to determinespace, placement, and quantity. Family change-room has accessible stalls/rooms with accessible benches for proper transfersN/ACorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services2013General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 43 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed05-2012Attitudinal & CommunicationAccessibility Considerations on Reports to CouncilIncludedsubsection on all reports highlighting any accessible considerations that may identify, remove, and prevent barriersN/ACorporateServices201606-2012Physical & CommunicationLack of Amplification System in the West Mackenzie Room of the Aurora Seniors CentreHearing Induction Loop System installed in West Mackenzie Room for Public Meetings & Events$3,500CorporateServices, Infrastructure & Environmental Services201207-2012Physical&CommunicationLack ofAudiblePedestrianSignal&Curb Cuts(APS)forYonge & Wellington,and Yonge &St.John’sSideroadInstalled APS at recommended intersections in collaboration with York Region$50,000 Retrofit cost due to condition of intersection and current polesCorporateServices, Infrastructure & Environmental Services, Region of York Transportation Department2012Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed15-2012CommunicationLack of TTY at municipal buildingsAdditional TTY installed on Town Hall first floor payphone and Aurora Public Library lobby payphone $300/phoneCorporateServices201216-2012PhysicalLack of Parking on the street with Accessibility Parking Permit (Overnight, No stopping zones, etc.) Reviewed existing By-law. Determined that it would provide inequalities and is winter liability for clearing of roads N/ACorporate Services201317-2012Communication Lack of accessibility on website for people with dyslexia, learning & visual impairments The Town is proceeding to launch a new website (WCAG Level A) platform with increasing accessible features. Interim solution installed “BrowseAloud” accessible website software.Website platform funded by Administration. Accessible software, $2,500/yearCorporate Services,Financial Services, Administration 201218-2012PhysicalCabletriphazardforall patrons enteringfront gates of SpecialEvents(i.e. Ribfest)Purchased cable protector ramps allowing barrier free access$2,500CorporateServices2012General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 44 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed01-2012Physical & CommunicationLack of Amplification System in the Town Hall Committee Rooms (i.e. Leksand/Holland RoomsHearing Induction Loop System installed in Holland/Leksand Rooms for Public Meetings$5,000CorporateServices, Infrastructure & Environmental Services201202-2012Physical Lack of Access into the Lap Pool of SARCInstalled permanent hydraulic lift onto the Lap Pool$6,000CorporateServices, Infrastructure & Environmental Services201203-2012Physical Lack of Access through the back door of the Council ChambersInstalled automatic door and distress paddles$2,500CorporateServices, Infrastructure & Environmental Services201204-2012Physical Lack of Access into the Accessible Washrooms of the Family Change roomin the SARCInstalled automatic door and distress paddles$12,000CorporateServices, Infrastructure & Environmental Services2012Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed20-2012CommunicationLack of accessible formats available for observing election debatesProvided electronic note-taker serviceupon request—interpreters for accessibility to deaf or hard of hearing residents attending debatesCost $250 per two-hour meeting/service, plus mileage cost to service providerCorporateServices201421-2012PhysicalLack of access along sidewalks/walkways that display Election SignsProvided education to Candidates proper sign placement in accordance with sign By-Law. By-Law Staff enforced, removed, relocated that impeded physical accessN/ACorporateServices201401-2013PhysicalIntersection of Yonge & Henderson Street YRT Bus Platform has sidewalk heaving causing lip between road and sidewalkReplacement and re-pouring of curbing/sidewalk around the bus stop of the intersection$20,000CorporateServices, Infrastructure & Environmental Services, Region of York Transportation201402-2013PhysicalLack of Access to rear of AFLC Arena and Aquatic Change roomsReplacement of rear entrances with censoredautomatic doors$25,000 CorporateServices, Infrastructure & Environmental Services,2015General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 45 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed04-2011Attitudinal & Communication Lack of accessibility knowledge among user groupsEstablishedaccessible information on policies, permits, conditions & regulationsN/ACorporateServices, Parks & Recreation Services201606-2011PhysicalLack of safe access from bus stop across road from SARC drive-way entranceLocation of bus stop moved to facilitate safe crossing at traffic intersection Wellington/Leslie StreetsN/ACorporateServices, Infrastructure & Environmental Services, Region of York Transportation Department201207-2011PhysicalLack of access to the Cenotaph for people with mobility issuesIncluded ramp access to Cenotaph along path/stairway.Design features include Design of Public Space standards$20,000CorporateServices, Parks & Recreation Services2014Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed03-2013PhysicalLack of adapted weight training equipment in Club Aurora Fitness CentreCapital expenditure of adapted universal weight training station$15,000 CorporateServices, Parks & Recreation Services,201504-2013Communication & PhysicalLack of Audible Pedestrian Signal (APS) for busy intersection at Aurora Heights and Yonge StInstallation of APS at recommended intersection in collaboration with York Region$75,000 retrofit cost due to condition of intersection and current poles Corporate Services, Infrastructure & Environmental Services, Region of York Transportation201605-2013CommunicationLack of fixed Audio/Visual Systems in Committee BoardroomsInstallation of fixed Audio/Visual System in Leksand, Holland, and Tannery Rooms with capability for Hearing Assist, CART, etc.$200,000CorporateServices, Infrastructure & Environmental Services, Financial Services201706-2013PhysicalLack of Access throughout ACC Arenas and CorridorsInstallation of paddle/censored automatic doors & openers eliminated barriers to those with mobility disabilities$25,000CorporateServices, Infrastructure & Environmental Services, 2015General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 46 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed02-2011Physical&AttitudinalSnowplowsdumping snowwithinresidentdriveways– creatingbarriersforresidentswith disabilities toenter/exit their pathsoftravelWindrow removal program for residents with disabilities that identify removal is an issueDriver sensitivity training provided. Included training for IES staff and sub-contractors used for plowing. Corporate Accessibility Training removing & preventing barriersDriver sensitivity training conducted in-house with minimal cost for materialsCorporate Services, Infrastructure & Environmental Services201103-2011Physical & SystemicLack of disability support at Town Special Events as requiredAdditional staff made available when Accessibility Advisor is unable to attend (unrealistic to have one/same person attend all Events) Staff submitted accessibility request when support required for Town EventsCost –N/AStaff allowed to ‘flex’ time and adjust 8:30-4:30 work week when Events are pre-plannedAll Departments2011Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed07-2013PhysicalIntersection of Conover & Borealis Ave traffic circle has sidewalk heaving causing lip between road and sidewalkReplacement andre-pouring ofcurbing/sidewalk around thetrafficcircleof the intersection$15,000CorporateServices, Infrastructure & Environmental Services201408-2013CommunicationLack of Visual/Audio Emergency System Detectors in Town Hall meeting rooms for the publicInstallation of horn/strobe alarms in Leksand, Holland, Tannery Rooms and Council Chambers$500/device plus installationCorporateServices, Infrastructure & Environmental Services201409-2013PhysicalLack of accessible Paved Park Paths in Lambert Willson Park/Arboretum for connectivity with Nokiidaa TrailAny new remedial parks/trails to meet the IAS Design of Public Spaces Standard for accessibility$100,000 CorporateServices, Parks & Recreation Services,2016General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 47 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed24-2010CommunicationVisual difficulties of Town-written material from FinanceImproved font size and set-up of tax and water billsN/ACosts associated with set-up and mail outFinancial Services, Corporate Services201226-2010PhysicalNo clear accessible viewing area at AFLC rink for patrons to view skating eventsSpace redesigned, barrier free accessChairs removed if applicableParks & Recreation funded item as part of Community Space for Youth AFLC renovationAAC, CorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services201527-2010CommunicationNo formal Affordable and Accessible Housing Policy in Official PlanIncluded Affordable and Accessible Housing Policy in Official PlanN/ACorporateServices201001-2011Physical & CommunicationLack of Audible Pedestrian Signal (APS) for busy intersection at Orchard Heights and Yonge StInstalled APS at recommended intersection in collaboration with York Region$50,000 Retrofit cost due to condition of intersection and current poles Corporate Services, Infrastructure & Environmental Services, Region of York Transportation Department2012Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed02-2015PhysicalLack of Access to ALFC Fitness Centre, Gym Change rooms, & 2ndFloor WashroomsInstallation of paddle/censored automatic doors & openers eliminated barriers to those with mobility disabilities$45,000CorporateServices, Infrastructure & Environmental Services,201603-2015PhysicalLack of Evacuation Access to those in multi-level facilitiesUpdated Fire Safety Plans and Emergency Safety Protocols for Staff and Patrons in Municipal FacilitiesN/ACorporateServices, Parks & Recreation Services, Infrastructure & Environmental Services201704-2015PhysicalLack of Accessible Water Fountain and Bottle Fill stations in Municipal FacilitiesInstallation of “ADA”, cooled water bottle and drinking fountain stations at ACC, AFLC, SARC, Library & Town Hall$30,000 Capital from IESCorporateServices, Parks & Recreation Services, Infrastructure & Environmental Services201606-2015PhysicalLack of accessible Change Tables in public washrooms 2ndFloor AFLC.Updated wayfinding signage for access provided in Family Changeroom.$5,000CorporateServices, Infrastructure & Environmental Services2017General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 48 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed20-2010CommunicationLack of awareness of availability of accessibility support for all Town Events and/or functions (upon request)Advertised and incorporated as part of event material where people can direct inquiries or ask for assistance for accessibilityCosts vary depending on type of request received i.e. services in kind oroperating suppliesCorporateServices, Administration201221-2010CommunicationLack of community outreach to increase accessibility awarenessOutreach plan created by AAC and Accessibility AdvisorHeld annual events, information fairs, etc.N/ACorporateServices, Accessibility Advisory Committee, Administration201122-2010AttitudinalLack of accessibility awareness among Taxicab operatorsAwareness training for Taxicab operators$600/TrainingCorporateServices, Accessibility Advisory Committee201223-2010Communication & PhysicalLack of adequate signage at AFLC indicating accessible entrance locationImproved signage$50/sign Signage installedInfrastructure & Environmental Services2011Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed07-2015Communication&PhysicalLack ofawareness/knowledgeof accessibilityrequirements/upgradesto existingfacilitiesConductedFacility Audits to all Facilities to identify gaps, end of life cycle components that impact barrier free access. Identified elements will be used to help build the Accessibility Plan for accessible upgrades$30,000 in conjunction with IESCorporateServices, Infrastructure & Environmental Services201701-2016PhysicalLack of Access to JOC Washrooms, Change rooms, and Work BaysInstallation of paddle/censored automatic doors & openers eliminated barriers to those with mobility disabilities$35,000CorporateServices, Infrastructure & Environmental Services,201703-2016Communication & PhysicalLack of Accessible signage for Universal Washrooms, 2ndFloor Aurora Public LibraryInstallation of appropriate way-finding signage at location in consultation with Aurora Public Library staff.$1,000 OperatingCorporate Services, Infrastructure & Environmental Services201707-2016PhysicalLack of Access to Pool Viewing Area at SARCInstallation of censored automatic doorto eliminatebarriers to those with mobility disabilities$5,000CorporateServices, Infrastructure & Environmental Services,2017General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 49 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed16-2010PhysicalLack of direct path of travel from fitness centre to pool at AFLCRedesign corridors/change rooms in conjunction with renovation of AFLCParks & Recreation funded item as part of Community Space for Youth AFLC renovationAAC, CorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services201517-2010Communication & PhysicalLack of signage at 3rdfloor Town Hall washrooms directing patrons to location of accessible washrooms (on 1stand 2ndfloors)Purchased and installed appropriate signage$250Temporary signs & sign holdersInfrastructure & Environmental Services201119-2010Attitudinal & CommunicationLack of knowledge among Corporate Town employees regarding location of available accessibility resources within municipal buildings and Town-operated programsDeveloped “Got Access” Accessibility Resource Guide for Town staff and patrons$5,000Design & PrintCorporateServices, Administration2014Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated CostsDepartment ResponsibleYear Completed09-2016PhysicalLack of Access toentrance of ACC #1&ACC #2 fromparkinglotCreated paved surface to grade where designed curb cuts are located for appropriate safe, accessible routes of travel$200,000(IES)CorporateServices, Infrastructure & Environmental Services,201710-2016PhysicalLack of a Fully Inclusive and Accessible Municipal ParkDevelopment and Creation of Queens Diamond Jubillee Park $325,000(Parks)Corporate Services, Parks & Recreation Services, 2017General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 50 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed14-2010PhysicalWheelchair ramp in Council Chambers is too narrow and not big enough for power wheelchairs or scooters; does not have hand rails on both sides; does not meet current building codeReconfigured public seating area by removing small section of moveable chairs at back row (by bi-fold doors) and designated a section for patrons with wheelchairs or scooters$500Minimal cost for stencil/marking of carpet tiles to designate areaClearly marked carpeted area with universal accessibilitysymbol to designate wheelchair section along back rowCorporateServices, Infrastructure & Environmental Services201115-2010PhysicalLack of appropriate elevator at AFLCSome patrons refuse to use current lift because of its old technology and confined space (lift technology, very confined space, with moving walls, operated by a key/button system, is a lift notan elevator)Retrofit for replacement of lift with a regular elevator that does not require a “key” operatorCapital project $125,000 approved by Council; item transferred to Infrastructure and Environmental Services (IES) as Facilities Capital Project item completion of the Community Use for Youth space at the AFLCAAC, CorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services2015Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion11-2010CommunicationLack ofcaptioning option for Council meetings Broadcasted Captioning to beincluded for streaming of Council & Committee meetings with Council A/V upgrade$15,000/year CorporateServices, AdministrationNo enforcement under CRTC that captioning is required for community programming. Streaming will require WCAG accessibility guidelines201918-2010Communication & PhysicalLack of appropriate signage and way-finding system directing patronsto the appropriate Departments and/or areas located within Town HallHire consultant to investigate potential solutions for a visual way-finding system for Town Hall$50,000CorporateServices, Infrastructure & Environmental Services, Visual way-finding system should be delayed until org. review and space analysis completePossible interim solution would be to have GIS staff develop Town Hall map with legend to be available at all entrances and Dept. counters2018/2019General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 51 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed08-2010AttitudinalLack of awareness of disability sensitivity among Town user groups who rent Town facilitiesDeveloped “Got Access” A Guide for an Accessible Aurora, providing customer service awareness material geared towards user groups$5,000Design & PrintCorporate Services, Administration201410-2010CommunicationLack of accessible formats available for observing election debatesProvided electronic note-taker service for accessibility to deaf or hard of hearing residents attending debates (uponrequest)$160/two-hour meetingMileage CorporateServices201012-2010CommunicationLack of closed captioning for Movie Nights presented at Aurora Town LibraryTown Youth program staff offer closed captioned movies on specific nights (upon request)N/A Closed captioning available with movie; would need to be programmed or activated on play system at locationCorporateServices, Parks & Recreation Services201113-2010CommunicationPoor acoustics/ sound system in Council ChambersRetrofitted current acousticsand PA/microphone systemFacilities rectified situation as of April 2011. Costs associated with Infrastructure & Environmental ServicesCorporateServices, Infrastructure & Environmental Services, Administration2011Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion25-2010PhysicalCounters at Town Hall do not include lower counter cuts for people using mobility devicesInstall accessible Reception counters at all Town Hall Departments42,000$7,000/eachAAC, Infrastructure & Environmental Services, CorporateServicesAs of January 1, 2016 all service counters, queuing lines, and waiting areas must be accessible as per IASR Design of Public Space Standards201905-2011PhysicalIncrease accessibility in Council ChambersRe-design and construct barrier-free Council ChambersCost estimated at $250/square footCorporateServices, Infrastructure & Environmental ServicesRetain architect to determine design and feasibility relating to the Ontario Building Code (OBC) in conjunction with Town Hall refresh202319-2012Physical & VisionLack of accessible lighting in Town parks that host/run eventsDetermine high traffic areas and conduct needs assessment of accessible lighting or lack thereof$50,000/Machel Park in association with Parks DepartmentCorporateServices, Parks & Recreation ServicesSafety issue for patrons entering/exiting park facilities & events due to lack of lighting2018General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 52 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed05-2010AttitudinalLack of accessibility knowledge and available information for local businessesBuilt relationship with Chamber of Commerce to educate local businesses about AODA and inclusion of Customers with DisabilitiesN/APowerPoint presentation on file with Accessible Customer Service bookletCorporate Services, Accessibility Advisory Committee201106-2010PhysicalPoor accesstoParksOffice-largesteepstaircaseforpublicto use toreach Parksstaff on2nd level atScanlon locationInstalled door buzzer at bottom of stairs for patrons to ring for staff, and convex mirror tobe placed at the top of stairs to enhance security for staff and to better determine if patrons need assistance$200Doorbell and convex mirror installedImproved signage installedCorporateServices, Infrastructure & Environmental Services, Parks & Recreation Services201107-2010PhysicalLack of automatic door opener at main (south) entrance of Town Hall Installed automatic door opener at main (south) entrance$2,500 Parts and labourInfrastructure & Environmental Services2011Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion01-2015Communication&PhysicalLack ofAudiblePedestrianSignal(APS)forbusyintersection atKennedyandYongeSt.InstallationofAPS atrecommended intersectionincollaborationwith YorkRegion$75,000 retrofit cost due to condition of intersection and current traffic polesCorporateServices, Infrastructure & Environmental Services, Region of York TransportationCapital replacement costs $75,000 per intersection per year prioritizing need of traffic intersection201805-2015Physical& VisionLack of accessiblelightinginTownparks that host/runeventsDetermine high traffic areas and conduct needs assessment of accessible lighting or lack thereof $100,000/Lambert Willson Park/Arboretum in association with Parks DepartmentCorporateServices, Parks & Recreation ServicesSafety issue for patrons entering/exiting/traveling park facilities due to lack of lighting2018General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 53 of 79
Appendix A – Completed Accessibility ItemsNovember 2017Item #-Year AddedType of Barrierto AccessibilitySolutionAssociated Costs Department ResponsibleYear Completed01-2010PhysicalLack of accessibility ramps for Town Events Purchased portable wheelchair ramps to be used at Town Events/Functions as needed$100One (1) ramp purchased from Aurora Seniors Centre wood shop for low-cost solution CorporateServices, Infrastructure & Environmental Services201002-2010CommunicationLack of signage to advise availability of listening devices in Council ChambersPurchased proper signage to advertise devices available in Council ChambersN/ACorporateServices, Infrastructure & Environmental Services201003-2010CommunicationLack of signage for TTY availability at Town Hall locationPurchased of proper signage to advertise devices availableN/ACorporateServices, Infrastructure & Environmental Services201004-2010PhysicalLack of accessible exterior entrance at Pine Tree Potters Guild at Library location (basement level)Accessible ground (basement) level access to exterior door on south entrance (requires no-step entrance)Completed via Facilities/Parks BudgetsRe-graded area and added asphalt path of travelInfrastructure & Environmental Services2010Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion02-2016Communication&PhysicalLack of AudiblePedestrianSignal(APS)for busyintersection atMurray and YongeStInstallation of APS at recommended intersection in collaboration with York Region$75,000 retrofit cost due to condition of intersection and current traffic polesCorporate Services, Infrastructure & Environmental Services, Region of York TransportationCapital replacement costs $75,000 per intersection per year prioritizing need of traffic intersection201804-2016PhysicalLack of Access toUniversalWashrooms,2ndFloorAuroraPublic LibraryInstallation of paddle/censored automatic doors & openers eliminated barriers to those with mobility disabilities$15,000Corporate Services, Infrastructure & Environmental ServicesTender awarded in 2017. Project anticipated completion date for *Q1 2018 2018General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 54 of 79
Accessibility Plan Feedback FormThe Town of Aurora is committed to providing accessible customer service to all of our citizens. We welcome your comments and feedback regarding the Accessibility Plan.
Assistance may be provided in an alternate format or necessary communications
support.
Please detach this form and submit to any of the following:
Mail or Deliver to:Accessibility Advisorc/o Access Aurora Customer Service
Town of Aurora
I00 John West Way, Box 1000
Aurora, ON L4G 6J1
E-mail to:accessibility@aurora.ca
Fax to: 905-726-4732
Please write or type your comments in the space provided below. Thank you.
Was the Accessibility Plan helpful in understanding accessibility available within Town
services, facilities and/or programs?
What further information/suggestions would you like to see included in the Accessibility
Plan?
Any other comments or suggestions:Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion05-2016PhysicalLack of Access to Yonge Street Vestibule Entrance, First Floor Aurora Public Library Installation of censoredautomatic door sliderseliminated barriers to those with mobility disabilities$30,000Corporate Services, Infrastructure & Environmental Services Tender awarded in 2017. Project completion for *Q1 2018201806-2016PhysicalLack of Access to Vestibule Entrance Aurora Seniors Centre Installation of censoredautomatic door sliderseliminated barriers to those with mobility disabilities$30,000Corporate Services, Infrastructure & Environmental ServicesTender awarded in 2017. Project completion for *Q1 2018201808-2016PhysicalLack of Access to Victoria Hall entranceInstallation of permanent ramp$20,000Corporate Services, Infrastructure &Environmental Services,Further investigation required with redevelopment of Library Square2020General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 55 of 79
2018 – 2024 Accessibility Plan 22
•Water Walking Assistant that helps improvestrength in balance and gait ;•Aquatic Training Raft helping maintain horizontalbody position to strengthen extremities ;
•Adapted Personal Flotation Devices for
Swimmers with Disabilities;
•Sensory Toys added to Aquatic & Community
Programs ;
•Accessible washrooms and change locations
including hands free dryers and soap dispensers;
•Respite benches and seating throughout building;
•Audible and visual fire alarm indicators;
•Accessible Shower Nozzles and Sensors for
ease of access in Change rooms increasing
accessibility with patrons that have a disability;
•Shower curtain installed in Ladies accessible stall
for privacy;
•Ramped access to shallow pool & play area;
•Increased c ontrasting way-finding sig nage;
•Addition of digital display boards; and,
•Automatic door openers for f amily change-room washrooms.Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion01-2017PhysicalLack of barrier free access to Town Park via East parking lot/pathwayRegrade pathway and parking lot pavement. Shift pathway away from storm water drain$10,000Corporate Services, Infrastructure & Environmental Services,Further investigation required with grade and storm water drain. May require shifting accessible park path away from storm water drain.201802-2017PhysicalLack of Access to Rear Entrance, AFLCInstallation of censored automatic door sliderseliminated barriers to those with mobility disabilities$15,000Corporate Services, Infrastructure & Environmental ServicesTender awarded in 2017. Project completion for *Q1 2018201803-2017PhysicalLack of permanent transfer stations for people with disabilities in SARC/AFLC changeroomsInstallation of permanent gentry system, ceiling track lifts.$20,000Corporate Services, Infrastructure & Environmental ServicesCurrently, portable hoyer lifts used for transfers. Investigation needed to determine feasibility for a permanent solution.2020General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 56 of 79
2018 – 2024Accessibility Plan21
•Adaptive technology workstation featuring JAWS (screen reading software),ZoomText (Magnifying software), Kurzweil 1000 and Kurzweil 3000 (Scanning,writing and reading software) and the Duxbury Braille Translator;•On-site reception at Customer Service Desk within library to assist with way-finding or special requests;
•Access with “Mosio” text messaging software;
•Selection of large-print books and talking books, “e” books and “e” audio books;
•Subscribe to Centre for Equitable Library Access (CELA);
•Visiting library services at home, for people with disabilities, seniors, or those
unable to travel to the library due to injury/wellness;
•Access to the CNIB Partners Program;
•Hearing Induction Loop System installed in Magna & Lebovic Rooms; and,
•Installation of TTY telephone for hard of hearing at front entrance payphone.
Joint Operations Centre
•Designated AccessibleParking close to
Main Entrance;
•Ramped access/curb cuts and power
door openersat front entrance;
•Respite benches and seating in main
lobby;
•Contrasting way-finding signage;
•Automatic door openers for
washrooms;
•Accessible washrooms including hands
free dryers and soap dispensers;
•Independent Elevator access to lower and upper levels;
•On-site reception area for assistance in way-finding; and,
•Audible and visual fire alarm indicators.
Stronach Aurora Recreation Complex
•Designated Accessible Parking;
•Ramped access/curb cuts and automatic door openers;
•Mechanical lift available for transfers in therapeutic and leisure pools;
•Patient “Hoyer” lift available for those with physical or mobility issues requiring
assistance in/out of change room or pool deck area;
•PVC wheelchairs in varying sizes that accommodate lateral transfers;Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion01-2018Attitudinal BarrierLack of specific Accessibility Award in Community Recognition AwardsRequest Community Services to consider re-instating the Accessibility Award instead of the new Inclusion AwardZero Cost –change in practice onlyCommunity Services –c/o Special EventsTBD2019 to be considered02-2018Attitudinal BarrierBetter representation of persons with disabilities to be on the Accessibility Advisory Committee, more diverse involvement from the communityReview terms of reference of this committeeZero Cost –staff to review as part of 2018 election framework for required statute committees for 2018 to 2021Corporate Services via Accessibility Advisor and Town ClerkIn progress2018General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 57 of 79
2018 – 2024 Accessibility Plan 20
Aurora Community Centre•Barrier-free sensor sliding glass door front entrances;
•Automatic door openers throughout interior corridors;
•Designated Accessible Parking ;
•Large accessible change rooms to accommodate individuals with support
persons attending with them;
•Larger washroom available;
•Elevator to access upper level spectator areas; and,
•Respite benches and seating throughout building.
•Electronic LED Screens installed to assist with wayfinding;
Aurora Cultural Centre
•Designated Accessible Parking close to accessible entrance;
•Ramped access/curb cuts and Power door openers at rear entrance;
•Respite benches and seating;
•Contrasting way-finding signage;
•Automatic door openers for washrooms; and,
•Independent Elevator access to lower and u pper levels.
Aurora Public Library
•Ramped access from east parking lot and from
street level sidewalk;
•Increased ramp and accessible grading and
landscaped area at the South lower basement ar ea
(*Entrance to Pine Tree Potters);
•Automatic door openers front & back entrances;
•Designated Accessible Parking ;
•Wheelchair Accessible Elevator service to 1st &
2nd floors;
•Accessible 1st floor washroom facilities with barrier
free entrances;
•Single wheelchair accessible washrooms on 2n d
f loor;
•Two lower self -checkout units customized for
wheelchair accessibility;
•On-site refreshment area with moveable tables and chairs;Appendix B – Recommended Accessibility Items 2018 – 2024 November 2017Item #-Year AddedType of Barrierto AccessibilityProposed SolutionAssociated CostsDepartment ResponsibleStatus of Project ItemTarget Year Completion03-2018Communication and AttitudinalBarrierFor staff to develop a recruitment, public outreach and education strategy for the Accessibility Advisory Committee (to recruit potential members)Formal plan to be developed by staffCosts associated with print materials for advertising via newspaper adsCosts – TBD, could be included in Town Notice BoardCorporate Services via Accessibility Advisor with input from Elections team and corporate communicationsPending2018–Q204-2018Physical Barrier For staff to review the status of the repairs completed at Canine Commons dog park in 2017 and determine if additional accessibility features could be added to the park footprint and parking lot areaTBD –needs review and analysisNot knownVia Accessibility Advisor in partnership with Community Service (Parks Operations)Pending –review and analysis to occurin 20182018/2019General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 58 of 79
2018 – 2024Accessibility Plan19
•Pool ramp available for transfers in/out of pool;•Adaptive Personal Flotation Devices for Swimmers with Disabilities;•Sensory Toys added to Aquatic & CommunityPrograms;•Special Needs swimming and camp programs
available;
•Larger family change room to accommodate
individuals with support persons attending with
them;
•Accessible washroom and shower area with
bench seat and moveable showerhead available
(within Aquatics Area);
•Automatic door openers for the washrooms,
fitness change-rooms, and program areas;
•On-site reception staff to assist in way-finding;
•Respite benches and seating throughout building;
•Designated Accessible Parking close to Main
Entrance;
•Audible and visual fire alarm indicators; and,
•Independent Elevator access.
Aurora Seniors Centre
•Ramped access from parking lot with designated accessible parking;
•Automatic door openers throughout the building;
•On-site reception area for assistance in way-finding;
•Accessible washrooms and change rooms;
•PA/microphone system available throughout entire building;
•Ramped accessible entrance/exit for back outdoor patio and BBQarea;
•Audible and visual fire alarm indicators;
•On-site wheelchair and walker available for incidental transfers to/from vehicles
or accessible transportation;
•On-site Accessibility assistance at large seniorcommunity events when needed
(by request);
•Adaptable tables and various chair or stool heights available in the Seniors
Centre woodshop for ASC members/visitors with disabilities;
•Page magnifiers available from staff as required for ASC members;
•Community integration;
•Incorporation of accessibility needs and requirements for community bus trips;
•Hearing Induction Loop System installed in West Mackenzie Room providing
amplification to those with hearing difficulties; and,
•Ramp access to event staging in West Mackenzie Room.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR Topicand Implementation DateDetail of What is RequiredActionGeneralss 1 -2 Purpose, application and definitions Establishment of Accessibility PoliciesJanuary 1, 2013COMPLIANT3 (1) Develop policies in regards to how we plan on working towards an accessible municipality as per the AODA (2) Write a statement of organizationalcommitment to meet the needs of people withdisabilities, in a timely manner(3) (a) Write one or more written documentsdescribing it's policies(b) Make the written documents available to thepublic,and provide them in an accessibleformat when requestedStaff Report summarizes plan and amends current Accessible Customer Service Policy made by way of the following Council adoption on September 15, 2009:•Additional IASR PolicyThe Town of Aurora describes that as an organization “it is committed and guided by the four core principles of Dignity, Independence, Integration, and Equal Opportunity and supports the full inclusion of persons as set out in the Canadian Charter of Rights and Freedoms, and the Accessibility for Ontarians with Disabilities Act, 2005.”All Council reports are publically available and posted on the Town of Aurora website.General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 59 of 79
2018 – 2024 Accessibility Plan 18
Accessibility Features and Assistive Devices Available at Various Town of Aurora FacilitiesAurora Town Hall
•Ramped access and automatic door openers at north entrance, south-east
entrance and Building Department entrance (3rd floor);
•Automatic door openers at 1st Floor entrances;
•Automatic door openers at rear area of Council Chamber;
•Designated Accessible Parking ;
•Personal listening devices/amplification system available in Council Chambers
for public meetings connected to microphone system;
•Hearing Induction Loop System in Leksand, Holland & Tannery Rooms;
•FM Assistive Device System, with lapel mic and teleconference table mic to
assist with deaf and hard of hearing attendees for meetings held outside of
Council Chambers where PA or audio systems may not be available;
•Town TTY telephone lines for the deaf (available on 1st & 2nd floor);
•Manual Wheelchairs and Transfer chairs available for use at Town Hall;
•Respite benches at both front and back entrances;
•Access Aurora Customer Service available to help with way-finding;
•On-site Accessibility Advisor to assist with disability accommodations when
attending Town events/meetings (by request for other departments);
•Documents available in alternate formats (by request);
•Electronic Note taking provided to assist residents with hearing loss attend public
meetings (by request);
•Audible and visual fire alarm indicators;
•Electronic LED Screens installed on 1st & 3rd floor entrances to assist with
wayfinding;
•Sign Holders installed to increase accessibility of resources ; and,
•Ubi-Duo device for easier 2-way communication at Access Aurora.
Aurora Family Leisure Complex
•Ramped access/curb cuts and automatic door opener;
•Ramped ac cess to both rink and pool areas;
•Patient “Hoyer” lift available for those with physical or mobility issues requiring
assistance in/out of change room or pool deck area;
•PVC wheelchairs in varying sizes that accommodate lateral transfers ;
•Water Walking Assistant that helps improve strength in balance and gait;
•Aquatic Training Raft helping maintain horizontal body position to strengthen
extremities;Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR Accessibility PlansJanuary 1, 2013COMPLIANT4 (1) (a) Develop a multi-year accessibility plan which shows how the municipality will prevent and remove barriers as per the AODA (b) Post plan on the Town of Aurora's website,provide in an accessible format when requested(c) Review/update plan at least once every fiveyears(2) Review/update the accessibility plans inconsultation with people with disabilities and theAAC(3) (a) Prepare a status report (annually)discussing the progress the municipality hastaken in regards to clause (1)(b) Post the status report on the Town ofAurora's website, and provide in an accessibleformat when requested4 (1) Assigned to the Accessibility Advisor, a draft of the multi-year accessibility plan will be reviewed with the AAC. 4(2) Town of Aurora holds an annual public input Forum. 4(3) Town of Aurora AAC & Council reviews accessibility plans Status reports are publically available and posted on the Town of Aurora website. Procuring or Acquiring goods, services or facilitiesJanuary 1, 2013COMPLIANT5 (1) Incorporate accessibility criteria and features when acquiring or purchasing goods, services or facilities (2) An explanation must be provided, uponrequest if it is not practicable to the aboveclause 5 (1)An amendment to the Purchasing By-law. By-Law 5500-13, 25.1-25.2has a section specifically referencing the AODA as follows: 25.ACCESSIBILITY CONSIDERATIONS25.1 The Town is committed to giving people with disabilities the same opportunity to access Town Goods and Services and allowing them to benefit from the same Services, in the same place and in a similar way as other customers. Pursuant to the General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 60 of 79
2018 – 2024Accessibility Plan17
•Notification to the public regarding accessible feedback processes, alternativeformats and communication supports that the Town will provide.Transportation Standard•All licensed taxicabs issued from the Municipality prohibited owners and
operators of taxicabs from charging a higher fare or an additional fee for persons
with disabilities than for persons without disabilities for the same trip; and from
charging a fee for the storage of mobility aids or mobility assistive devices;
•All licensed taxicabs issued from the Municipality ensurethat owners and
operators of taxicabs place vehicle registration and identification information on
the rear bumper of the taxicab and further make available in an accessible
format; and,
•Consultation lead to effectivedetermination of the proportionate number of “On-
Demand” accessible taxi cabs Licensed in Aurora.
Design of Public Spaces Standard
•Updated municipal guidelines in consultation with Parks & Recreation Ontario to
allow for technical requirements under recreational trails/beach access routes.
Consultation exists with the Accessibility Advisory Committee and Active Trails
and Transportation Committee.
•Municipal guidelines updated in consultation with Annex H guidelines for Outdoor
public-use eating areas, picnic areas, outdoor play spaces and playgrounds in
municipal properties. Continued consultation exists with the Accessibility
Advisory Committee for any new or redeveloped park.
•Technical requirements for exterior paths of travel, such as sidewalks, ramps,
stairs, curb ramps, rest areas and accessible pedestrian signals are included with
IES designs. They are additionally included in the Town of AuroraSite Plan
Manualfor developments.
•Accessible parking requirements updated to align with the Town of Aurora
Zoning By-law
•Accessible elements including trails, signage, playgrounds, bridges, furniture,
etc. inspected monthly as per CSA guidelines. Accessible elements are
addressed immediately or closure with service disruption is posted until it is in
working order.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR provisions of the AODA and s. 5(1) of O. Reg. 191/11, as amended, the Town shall incorporate accessibility design, criteria, and features when procuring or acquiring Goods, Services, or facilities, except where it is not practicable to do so. Programs, Goods, Services, facilities, etc. should be accessible to persons with disabilities (visible and invisible), including (without limitation): hearing loss, vision loss, physical or mobility related impairments, temporary disabilities, learning, speech, language, cognitive, psychological, psychiatric, intellectual and developmental disabilities, allergies, and multiple chemical sensitivities. 25.2 If it is determined not to be practicable to incorporate accessibility design, criteria, and features when Purchasing Goods, Services, or facilities, the Department Head responsible for any such Procurement shall, upon request, provide an explanation. s 6 Self Service Kiosks TrainingJanuary 1, 2014COMPLIANT7(1) Training must be provided on the requirements of the accessibility standards in regards to the AODA and the Human Rights Code as it pertains to people with disabilities to, (a) All employees and volunteers(b) All people who participate in developing theCommunication sent out to all current employees using Town of Aurora traditional communications channels. All existing employees received AODA Integrated Accessibility Standards Regulation and Human Rights Code “duty to accommodate” training. Information regarding the Accessibility for Ontarians with Disabilities Act included in Town orientation which is General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 61 of 79
2018 – 2024 Ac cessibility Plan 16
•The Town of Aurora is 1 of 9 recipients in the Province of Ontario that receivedthe Excellence Canada Ontario Accessibility Award for going above and beyondbasic AODA compliance and for providing excellent accommodation for peoplewith disabilities.
Legislated Requirements
General
•Accessibility Policies have been established to reflect the Town’s commitment in
achieving the Accessible Customer Service Standard and Integrat ed Standards
Regulation;
•An established a multi-year accessibility plan to identify, remove and prevent
existing barriers for people with disabilities and indicate progress being made in
accomplishing future legislative requirements;
•Accessibility features, services , and facilities are more inclusive to people with
disabilities; and,
•Provide training on the Integrated Accessibility Standards Regulation (191/11)
and Human Rights Code duty to accommodate people with disabilities.
Accessible Customer Service Standard
•New Town employees and Members of Council receive AODA-related training
(including disability awareness and sensitivity) to gain resources and tools on
how to better assist a customer with a disability; and,
•Establish processes for feedback and Notice of Service Disruptions.
Employment Standard
•Provide individualized workplace emergency response information to employees
who have a disability and protocol in place for need of assistance; and,
•Make employment practices more accessible through recruitment, employees
returning to work, employee accommodation, communication supports,
performance management, career development and redeployment.
Information & Communications Standard
•The Town of Aurora website platform launched to World Wide Web Consortium
Web Content Accessibility Guidelines (WCAG) 2.0, Level A;
•Corporate Templates reformatted to meet WCAG 2.0 Level A web c ontent
accessibility guidelines;
•Established procedures to provide/arrange for accessible materials where they
exist in the Aurora Public Library and any supports where/when necessary; and,Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR organization's policies (c) All people who provide goods, services orfacilities on behalf of the Town of Aurora(2) The training will be appropriate to the dutiesof the employees, volunteers and other people(3) Every person will be trained as soon aspracticable(4) Training will be provided if there are anychanges to the policies, on an ongoing basis(5) The municipality must keep a record of thetraining provided, including the training datesand the number of people who participatedprovided to every Town of Aurora employee. Additional training on specific elements of the Integrated Standard that are applicable to specific employees provided to those employees, as for example all Supervisors will receive training on the Employment Standards and all applicable staff requiring procurement will receive training on the General Requirement. The Town of Aurora has a protocol in place for managing employee training records.ss 8 -10 Exemptions, definitions, exceptions and application Information and Communications StandardsFeedbackJanuary 1, 2014COMPLIANT11(1) All processes for receiving and responding to feedback must be accessible to people with disabilities, (2) Accessible formats and communicationsupports must be provided in an accessibleformat when requested(3) Notify the public about the availability ofaccessible formats and communication supportsInformation about how to make information accessible included in staff training. Communications(Hard Copy or Electronically via website) with the public include information regarding available accessible formats.Accessible Formats and 12 (1) Provision of accessible formats and communication supports for persons with Currently, the “Accessible Customer Service Policy” includes provisions that the Town of Aurora provides equal treatment to General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 62 of 79
2018 – 2024Accessibility Plan15
•Lunch & Learn sessions organized for staff and members of the communitybecoming more educated with various disabilitiesalong with supportmechanisms;•Aurora Town Notice Board in the local paper provided monthly disability
highlights encouraging accessibility and tolerance within our Town;
•Town of Aurora Staff regularly participated in meetings held by the Ontario
Network of Accessibility Professionals and the Municipal Reference Group within
the Northern 6 to stay informed of best practices when increasing accessibility
within a Municipal environment;
•Parks & Recreation Aquatics provides integrated 1 to 1 learn-to-swim instruction
with the inclusion of adapted life jackets;
•Mediator Cards have been introduced for individuals in need of support to
participate in recreational swimming and aqua fit programs. The mediator is able
to attend at no charge in support of a customer with a disability;
•Therapeutic aquatic programming available for pre & post rehabilitation;
•Partner with Aurora Chamber of Commerce educating local businesses about
AODA and inclusionof customers with disabilities;
•Acquisition of “Mobilift” to service community for staged events (i.e. Pan Am/Para
Pan Am Torch Relay); and,
•Support for a mobile, universal washroom for those attending community events.
Community Recognition and Awards
•The Town of Aurora continues to be recognized as a leader in Accessibility within
the York Region and GTA area. Several of our procedural documents have been
recognized and adopted by other municipalities including our corporate
Accessible Feedback form, Access logos, Corporate Accessibility Policies,
Business Accessibility Checklist and Election Inspection Accessibility Audit
sheet;
•Town of Aurora Annual Community Recognition Awards previously included an
“Accessibility Award”. This was awarded to an individual or organization that
makes a significant contribution to the elimination of barriers for people with
disabilities. Now referred to as the Inclusion community award;
•Awarded Association of Municipal Clerks and Treasurers of Ontario, AODA
Accessibility Champion 10thAnniversary Award;
•The Town of Aurora obtained Level 1 of the Excellence Canada Progressive
Excellence Program.Achievement of this award requiredreviewing and
redrafting Human Resources and Accessibility policies. Thiscommunication plan
demonstrates to Excellence Canadathatthe Town is committed to continuous
improvement;
•The Town of Aurora, where possible, provides a community experience program
for people with disabilities; and,Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR CommunicationSupportsJanuary 1, 2015COMPLIANTdisabilities must beprovided or arranged upon request, (a) in a timely manner(b)at a cost that is no more than the regularcost charged to other persons(2) The municipality must consult with theperson making the request in determining thesuitability of an accessible format orcommunication support.(3) Notify the public about the availability ofaccessible formats and communication supportspeople with disabilities with respect to the use and benefit of Town services, programs, goods, information and facilities and that no additional fees are charged because of or related to the disability.Notification provided on Home page of the Town’s websiteEmergency Procedure, Plans or Public Safety InformationJanuary 1, 2012COMPLIANT13(1) Emergency procedures, plan or public safety information are provided to the public, the information must be provided in an accessible format or with appropriate communication supports, as soon as practicable, upon request. (2) Emergency procedures, plans or publicsafety information must be available to thepublic13(1) The Town of Aurora has an extensive Emergency Response Plan with community partners who are able to assist in the event of an emergency. Information is provided to the public by way of the Town of Aurora website and Town of Aurora publications. This plan is available in an accessible format and/or with appropriate communication supports upon request.Accessible Websites and Web ContentWCAG 2.0 Level A14(1) Internet and intranet websites and web content conform with the World Wide Web Consortium Web Content Accessibility Guidelines (WCAG) 2.0, at Level AA, and shall do so inaccordance with the schedule set out in this sectionNew Town of Aurora website platform launched in early 2014 and is WCAG Level A as required by Accessibility Advisor to Communications Manager(Documented in:Web Platform Strategy – RFP Fall, 2012). Corporate Templates formatted to WCAG guidelines. General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 63 of 79
2018 – 2024 Accessibility Plan 14
Yonge/Aurora Heights, Yonge/Wellington,John West Way/Civic Square G ate,and Yonge/Golf Links Drive; •Hearing Induction Loop System installed in the Aurora Seniors Centre (WestMackenzie Room), Aurora Public Library (Magna and Lebovic Rooms) and
Aur ora Town Hall (Council Chambers, Holland, Leksand, and Tannery Rooms)
that provides amplification to those with hearing disabilities;
•Inclusions of an Ubi-Duo device at Access Aurora counter for easier 2-way
communication;
•Installation of public TTY machines for Aurora Town Hall and Aurora Public
Library;
•Increased “Way-finding contrasting” signage at Stronach Aurora Recreati on
C omplex, Aurora Family Leisure Complex, Aurora Cultural Centre and Joint
Operations Centre;
•Sign holders installed for Town Hall to increase accessibility of resources ; and,
•Use of Tabl et devices for residents/visitors/employees accessing documentation
in a preferred accessible format.
Accessible Community Events & Community Engagement
•Mayor, Council, Town Staff and members of the community joined in celebrati ng
International Day for Persons with Disabilities
on December 3rd;
•Regular patrons with Disabilities continue to
work on their health and wellness and engage
the assistance of Fitness staff when needed
at Club Aurora Fitness Centre and Indoor
Track;
•Workplace experience program at the Club
Aurora Fitness Centre and Parks Department
for persons with intellectual disabilities;
•Children with disabilities able to access Town of Aurora Summer Camps an d
provided necessary 1 to 1 support. Guest speakers, training, integration toys and
resources provided to staff for exceptional camper experience;
•The Town of Aurora partnered with the Region of York and the N6 Municipalities
to hold an Accessibility Advisory Committee (AAC) Forum as part of National
Access Awareness Week;
•Increase awareness of availability of accessibility support for all Town Events
and/or functions (upon request). Advertise and incorporate as part of event
material where people can direct inquiries or ask f or assistance for accessibility;
•Several Town events included on-site accessibility support & accessibility parking
for customers in attendance;Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR January 1, 2014ONGOINGWCAG 2.0 Level AAJanuary 1, 2021PENDING14(2) Internet websites and web content must conform with the World Wide Web Consortium Web Content Accessibility Guidelines (WCAG)2.0, initially at Level A and increasing to Level AA. Exceptions Apply Accessible Communications Guidelines drafted to train all applicable staff in appropriate content for documents and websites meeting accessibility needs.ss 15 -18 Specific to Education and Training Bodies Public LibrariesJanuary 1, 2013COMPLIANT19(1) Access to or arrange for accessible materials where they exist (2)Information about the availability ofaccessible materials publicly available and shallprovide the information in accessible format orwith appropriate communication supports, uponrequest(3) Library boards may provide accessibleformats for archival materials, specialcollections, rare books and donationsAurora Public Library have accessible materials and services that include:-Kurzweil 1000 & 3000 (scanning, writing, readingsoftware)-ZoomText (Magnifying software)-JAWS (Screen reading software)-Duxbury Braille Translator-Large print, Audio books, Electronic booksGeneral Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 64 of 79
2018–2024Accessibility Plan13
•Installation of automatic door openers for Change rooms at the Stronach Aurora Recreation Complex;•Increased safe access from York Region Transit Bus stop across road from 1400 Wellington Street East entrance.Bus stop relocated for safer access to Stronach Aurora Recreation Complex;
•Cable Tray Protectors purchased and provided for all major events to provide
easier gate access and prevention of safety trip hazards;
•Installation of accessible traffic circle at Riverridge/Conover Blvd built to Design
of Public Space Standards;
•Acquisition of accessible ramp for portable staging at Aurora Seniors Centre;
and,
•Accessible pathways for accessing Machel Park to field events.
Improved Communication with Visitors/Residents with Disabilities
•The Town maintains an accessibility feedback form on the Town website
encouraging residents and visitorswith disabilities to communicate;
•A service disruption notice system is maintained with the Facilities division of
each Municipal occupied building. This provides patrons extra notice when
services are interrupted;
•Increased exposure within local
media and newspapers
highlighting disability tips and
resources available within the
Town;
•Accessible Customer Service
information provided on Interim
Property Tax Bills;
•All municipal Boards and
Committee members received
disability awareness training and
booklets depicting Accessible
Customer Servicewith patrons with disabilities;
•Emergency procedures, plans &/or public safety information is provided in an
accessible format or with communication supports upon request;
•The Town has upgraded the corporate website to be accessible to WCAG Level
A and includes BrowseAloud website software, the ability to enhance
accessibility for people with mild vision impairments, learning difficulties and
dyslexia;
•Corporate documents reformatted and structured for easy web content access on
the Town’s website;
•Installation of Audible Pedestrian Signals (APS) with accessible sidewalk/curbing
at the Intersections of Yonge/St. John Side road, Yonge/Orchard Heights, Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR -Mosio text messaging softwareEmployment Standardsss 20 –21 Scope, interpretation and schedules RecruitmentJanuary 1, 2014COMPLIANT22 Notify employees and the public about the availability of accommodation for applicants with disabilities during recruitment processAn accessibility tagline added to all job advertisements effective January 2014, advising applicants of the availability of accommodations during the recruitment process.Recruitment, Assessment or Selection ProcessJanuary 1, 2014COMPLIANT23(1) During the recruitment process, notify job applicants that accommodations are available upon request in relation to the materials or processes to be used. (2) The employer will consult with the applicantand provide suitable accommodation in amanner that takes into account the applicant'saccessibility needs due to their disability.Town of Aurora Recruitment policies and process are compliant with all applicable legislation, including but not limited to the Accessibility for Ontarians with Disabilities Act, the Employment Standards Act, the Ontario Labour Relations Act, the Human Rights Code, the Municipal Freedom of Information and Protection of Privacy Act. Applicants who are selected to proceed to the interview stage will be advised of the availability of accommodations during the recruitment process. Applicants must meet the occupational requirements of the position available to proceed to the interview stage. General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 65 of 79
2018 – 2024 Accessibility Plan 12
Removal of Physical Barriers•Additional seating and respite bench areas set up in Municipal buildings includingTown Hall;•Final Completion of the Nokiidaa Trail connecting Aurora, Newmarket, and East
Gwillimbury providing seamless access for all citizens;
•Support provided to “Doors Open” locations to assist with Accessibility including
the loan of wheelchairs and a temporary ramp set up at Hillary House, Aurora’s
National landmark;
•Addition of accessible ramps at the Cenotaph;
•Support provided for Remembrance Day
including use of assistive devices;
•Creation of a fully inclusive and accessible
Queen’s Diamond Jubilee Park
•Self -checkout units designed at the Aurora Public
Library for mobility aids including wheelchair
accessibility;
•Patient “Hoyer” lift for the Aquatics Department at
the Stronach Aurora Recreation Complex and
Aurora Family Leisure Complex. In addition, a
permanent Aquatic hydraulic lift for acc ess into
the Lap Pool for users;
•Continued accessible wheelchair seating ar ea
offered in Council Chambers when needed for
meetings (Interior Council ramp too cumbersome
for some residents with disabilities);
•Paved trail pathway through Aurora Community Arboretum;
•Installation of accessible Water Fountains and Bottle Fill Stations at Facilities;
•A partnership with the IES Roads Crew and By-law was arranged to increas e
Accessible Parking Spots within the Town Park quadrant to assist accessibl e
parking needs within this active area of Town;
•Bus Shelters re-designed to provide pr oper access and respite benches;
•IES Roads Crew mark ed intersections and curb cuts, including YRT platforms
requiring maintenance creating seamless transitions between sidewalks and
r oadways for mobility aids;
•Installation of automatic door openers at main (south) Town Hall entrance and
r ear Council Chamber door;
•Slight modifications to Town Hall Council Chamber Ramps increasing turning
r adius for greater accessibility;
•Additional accessible picnic tables in parks to assist mobility devices;
•Installation of automatic door openers for washrooms, change rooms , and
program areas at th e Aurora Family Leisure Complex;Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR Notice to Successful ApplicantsJanuary 1, 2014COMPLIANT24 Whenmaking offers of employment, notify the successful applicant of its policies for accommodating employees with disabilitiesThe standard offer letter has been amended to notify the successful applicant of Town of Aurora policies for accommodating employeeswith disabilities.Informing Employees of SupportsJanuary 1, 2014COMPLIANT25(1) Inform employees of its policies used to supports employees with disabilities, including, but not limited to, policies on the provision of job accommodations that take into account an employee's accessibility needs due to disability. (2) Provide the information required to newemployees as soon as practicable after theybegin employment(3) Provide updated information to itsemployees whenever there is a change toexisting policies on the provision of jobaccommodations that take into account anemployee's accessibility needs due to adisabilityTown of Aurora has a Return to Work Policy and an established practice for the application of that policy. An update on the AODA Integrated Standard provided to all current employees using our traditional communications channels. All new employees receive the information as part of their offer and onboarding process.In 2013, AODA Training has included an education component on the Integrated Accessibility Standard for Employment. AccessibleFormats andCommunicationSupports forEmployees26(1) Where an employee with a disability so requests it, every employer shall consult with the employee to provide or arrange for the provision of accessible formats and communication supports for, (a) information that is needed in order toCurrent practice is to respond to the unique requests for information from individual employees in a way that meets all of their needs, including those for accessible formats. The Town of Aurora has procedures, including “Modified Work Duties” in the Return to Work policy and its implementation is inherently General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 66 of 79
2018 – 2024Accessibility Plan11
Overview of 2009-2016Accessibility Items and Barriers RemovedSeveral legislated and non-legislated improvements and community initiatives have
increased opportunities for persons with disabilities to enjoy our beautiful Town.
Highlights of our Accomplishments include:
Increased Awareness Across The Corporation
•Continued awareness of the Accessible Customer Service standard ensuringthat
all residents and visitors with disabilities are treated with respect, dignity,
inclusion and independence and are welcome at all of our facilities and municipal
programs;
•In addition to the Accessible Customer Service Policy, there are several
improvements inday-to-day procedures incorporatingaccessibility at various
department counters. Staff isbetter equipped to assist customers with disabilities
with resources that are available to them;
•Revised By-Law distinguishing pets from service animals allowing access into
Town facilities,property, and programs;
•New Town employees and Members of Council receive AODA-related training,
including disability awareness and sensitivity, to gain resources and tools on how
to better assist a customer with a disability;
•As a condition of licensing, Taxi owners/operators provided AODA Customer
Service training including requirements under the Integrated Accessibility
Standard in respect to tariffs, registration and identification information;
•Municipal procurement process has incorporated AODA related requirements
since 2009 and over the years, the Town has been more diligent and equipped to
providevarious supports tomunicipal vendors and contractors to assist them in
their AODA compliance;
•Increased recruitment of diversity within Human Resourcepractices;
•Increased sensitivity training for Operators removing winter snow,lessoning
windrows near residential driveways;
•Trained staff in conducting Built Environment accessibility audits that increase
accessibility in facilities and open spaces (i.e. Victoria Hall);
•Keynote diversity/inclusion presentations including Canadian Paralympic
Association “Changing Lives, Changing Minds” to Town staff working with
children with disabilities;
•Staff support on the Town intranet providing “Accessible Resources” folder;
•Accessible Considerations included on all Council reports; and,
•“Got Access” corporate guide for an accessible Aurora booklet.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR January 1, 2014COMPLIANTperform the employee's job; and (b) information that is generally available toemployees in the workplace(2) Consult with the employee making therequest in determining the suitability of anaccessible format or communication supportindividualized and customized to each employee’s particular circumstances.Workplace Emergency Response InformationJanuary 1, 2012COMPLIANT27(1) Provide individualized workplace emergency response information to employees who have a disability, if the disability is such that the individualized information is necessary and the employer is aware of the need for accommodation due to the employee's disability. (2) Provide the workplace emergency responseinformation to the person designated by theemployer to provide assistance(3) Provide the information required as soon aspracticable after the employer becomes awareof the need for accommodation due to theemployee's disability.(4) Review the individualized workplaceemergency response information,(a) when the employee moves to a differentlocation in the organization(b) when the employee's overallaccommodations needs or plans are reviewed;andCommunication sent out to all current employees using Town of Aurora traditional communications channels. Employees who have self-identified as requiring emergency response assistance or information are asked to complete a brief information/request support form and then meet with an HR representative, chosen “designee” to develop an appropriate individualized evacuation and emergency response plan. Any new employees moving forward will have this introduced upon their initial HR orientation.General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 67 of 79
2018 – 2024 Ac cessibility Plan 10
Information and Communication•Increase hearing assist such as closed captioning to viewers of Rogers CableTV/Streaming for meetings; (where possible for events)•Increase function of Council Chambers projector screen to include C.A.R.T. or
electronic note taking for public meetings; and,
•Increase accessibility in Town Hall with the addition of appropriate way-finding,
tactile signage, assistive workstations and self -service kiosks.
Transportation
Training for staff and Taxi Owners/Operators licensed in Aurora consistent with the
requirements of the AODA Integrated Accessibility Standards Regulation
Design of Public Spaces (Built Environment)
•Install Audible Pedestrian Program: Increase accessibility for pedestrians with
retrofits and new development of Town intersections being equipped with Audible
Pedestrian signals;
•Increase and retrofit facilities to include automatic door openers;
•Increase the number of accessible picnic tables throughout Town parks &
facilities through regular life cycle management programs;
•Increase accessibility of Town facilities and parks through the auditing and
implementati on of an asset management plan based on approved budgets;
•Retrofit facilities with respect to: automatic door openers, washroom, passenger
loading areas, parking, signs, ramps, reception desks, change rooms, kitchen,
client counters, door widening, elevators, drinking fountains, telephones,
stairs/railings/ramps, sidewalks/walkways, benches and picnic tables; and,
•Assist residents where needed with removal of windrows through partnerships.
Compliance Monitoring
The Accessibility Advisor shall monitor progress of this plan and shall coordinate and
report on progress annually to the Accessibility Advisory Committee and Council
through the Accessibility Plan. The Accessibility Advisor is responsible to report on
Town compliance to the province, as per the provincial schedule. Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR (c) when the employer reviews its generalemergency response policiesDocumentedIndividualAccommodationPlansJanuary 1, 2014COMPLIANT28(1) Develop a written process for the development of documented individual accommodation plans for employees with disabilities. (2) The process for the development ofdocumented individual accommodation plansshall include eight prescribed elements.(3) Individual accommodation plans shall,(a) if requested, include any informationregarding accessible formats andcommunications supports provided(b) include individualized workplace emergencyresponse information(c) identify any other accommodation that is tobe provided.Town of Aurora procedures on “Modified Work Duties” and its established processes include detailed documentation for all individual accommodation plans. A Returnto Work policy also includes written details and descriptions of the individual accommodation.Where applicable, CUPE is involved in the development of individual accommodation or return to work plans.All information gathered and used in this process is protected in accordance with MFIPPA and other applicable legislation.Return to Work ProcessJanuary 1, 2014COMPLIANT29(1)(a) Develop and have in place a return to work process for its employees who have been absent from work due to a disability and require disability-related accommodations in order to return to work; (b) document the process(2) The return to work process will,(a) outline the steps the employer will take tofacilitate the return to work of employees whoTown of Aurora procedures on “Modified Work Duties” and its established processes include detailed documentation for all individualaccommodation plans. A Return to Work policy also includes written details and descriptions of the individual accommodation.Where applicable, CUPE is involved in the development of individual accommodation or return to work plans.General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 68 of 79
2018 – 2024Accessibility Plan9
Design of Public Spaces (Built Environment)The Town of Aurora will meet the requirements of (Ontario Regulation 191/11) under the Accessibility For Ontarians with Disabilities Act, 2005 (AODA) and, in particular, Part IV.1 Design of Public Spaces Standards (Accessibility Standards for the Built
Environment) in relation to:
•Recreational trails/beach access routes;
•Outdoor public-use eating areas like rest stops or picnic areas;
•Outdoor play spaces, like playgrounds in municipal parks;
•Exterior paths of travel, such as sidewalks, ramps, stairs, curb ramps, rest areas
and accessible pedestrian signals;
•Accessible parking on and off street;
•Service related elements such as service counters, fixed queuing lines and
waiting areas; and,
•Scheduled preventative maintenance.
Non-Legislated Goals
In addition to the legislated goals under the AODA, the Town of Aurora is committed to
additional initiatives that help ensure the Town is becoming increasingly barrier-free,
including:
Customer Service
Hosting annual National Access Awareness Week events to inform the community
about the accessibility of Town services and celebrate accessibility achievements.
Employment
•Conduct outreach with education institutions (elementary and high schools,
colleges and universities), and Chamber of Commerce to promote employment
opportunities to students with disabilities;
•Partner with agencies to help facilitate workplace experiences and promote
employment opportunities for persons with disabilities;
•Track and monitor the percentage of accommodations provided to employees
and applicants;
•Deliver training to employees to foster a respectful workplace (includes training
on better understanding learning disabilities equity and diversity); and,
•Increase the completeness of the internal data base of persons with disabilities to
reflect their representation in the workforce.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR were absent because their disability required them to be away from work; (b) use documented individual accommodationplans(3) The return to work process referenced in thissection does not replace or override any otherreturn to work process created by or under anyother statute.All information gathered and used in this process is protected in accordance with MFIPPA and other applicable legislation.Performance ManagementJanuary 1, 2014COMPLIANT30(1) An employer that uses performance management in respect of its employees shall take into account the accessibility needs of employees with disabilities, as well as the individual accommodation plans, when using its performance management process in respect of employees with disabilitiesEmployees whose performance may be impacted by a possible disability are referred to Human Resources who assists in assessment and development of an action plan if appropriate to do so.Information included in Supervisory Training and noted when this standard is discussed between the Human Resources Manager and Accessibility Advisor. Performance Review policy has been updated to reflect accommodations given to those with disabilitiesCareer Development and AdvancementJanuary 1, 2014COMPLIANT31 An employer that provides career development and advancement to its employees shall take into account the accessibility needs of its employees with disabilities as well as any individual accommodation plans, when providing career development and advancement to its employees with disabilitiesUnless a vacant position is identified through the modified work duties as being a suitable accommodation for an individual employee, all Town of Aurora positions are posted and filled through a job competition. Competition includes the provision of suitable accommodations to candidates with a disability.
General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 69 of 79
2018 – 2024 Ac cessibility Plan 8
•Ensure all employees and successful applicants with disabilities are informed ofavailable supports and accommodations;•Ensure applicants with disabilities are informed of available accommodationsduring the recruitment, assessm ent and the selection processes;
•Consult with employees to provide and arrange for accessible formats and
communication supports;
•Provide to employees, upon request, individualized workplace emergency
response information;
•Maintain a return to work process and provide individual documented
accommodation plans for employees with disabilities when required; and,
•Ensure the needs of the employees with disabilities are taken into account for the
purposes of performance management, career development, advancement and
redeployment.
Information and Communication Supports
Provide accessible information and communication to residents, visitors and employees:
•Ensure Town processes for receiving and responding to feedback are accessible
to people with disabilities by providing for, or arranging for, the provision of
accessible formats and communication supports;
•Upon request, provide accessible feedback and communication supports in
consultation with the requestor, in a timely manner that takes into account the
person’s accessibility needs and at no additional cost for all Town documents
including emergency plans and public safety information;
•Ensure Town of Aurora website(s) and web content conform to the World Wide
Web Consortium Guideline (WCAG) 2.0 initially at level A and increasing to Level
AA in accordance with the timelines set out by the AODA Integrated Regulation;
and,
•Inform the public of the availability and provide accessible materials where they
exist and provide accessible formats and communication supports upon request.
Accessible Taxi Services
Ensure accessible taxi service is available to the public within the Town of Aurora:
•Consult with the Accessibility Advisory Committee and the public to determine
the proportion of on-demand accessible taxicabs required in Aurora and
demonstrate progress toward meeting that need;
•Ensure that no person with a disability is charged additional fees or is charged a
fee for storage of mobility aids of mobility assistive devices; and,
•Ensure vehicle registration and identification is visible in accordance with
Provincial legislation and is available in accessible formats for passengers with
disabilities.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR RedeploymentJanuary 1, 2014COMPLIANT32 An employer that uses redeployment shall take into account the accessibility needs of its employees with disabilities, as well as individual accommodation plans, when redeploying employees with disabilitiesThe Town of Aurora has procedures for Modified Work Duties and a Return to Work Policy.ss 33 –73 Conventional and Specialized Transportation Service Providers ss 74 –77 School Transportation and FerriesTransportation Standards –Duties of Municipalities and Taxi CabsAccessible TaxicabsJanuary 1, 2013COMPLIANT79(1) Consult with its municipal accessibility advisory committee, the public and persons with disabilities to determine the proportion of on-demand accessible taxicabs required in the community. (2) Identify progress made toward meeting theneed for on-demand accessible taxicabs,including any steps that will be taken to meetthe need, inits accessibility plan.79(1) Agenda Itemforinformation & recommendationat AACFebruary 2012.Public Inputreceived at AccessibilityForum June 2012.79(2) Accessible Taxi Driver Training ineffect for all licensed Brokers/Operators in theTownof Aurora. Training includes taxidrivers whotransport persons withdisabilities. Staff Report toAAC November 2012detailedproportionate numberof “on-demand”accessible cabs.Accessible TaxicabsJuly 1, 201280(1) Any municipality that licenses taxi cabs shall ensure that owners and operators of taxicabs are prohibited, (a) from charging a higher fare or an additionalfee for persons with disabilities than for persons80(1) Town of Aurora Licensing By-Law 4258-01.P, schedule 13 is revised to reflect these changes. 80(2) (3) The Manager of By-Law Enforcement has been notified of these requirements and has implemented the General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 70 of 79
2018 – 2024Accessibility Plan7
General Accessibility and Accessibility for Ontarians with Disabilities Act Implementation Plan
In addition to the AODA requirements, the Town is continuouslyworkingto increase
accessibility for residents and visitors by creating additional non-legislated initiatives
that support the goals set by Council in accordance with the AODA. Examples of this
work include: Audible Pedestrian Signals; Increased Way-finding signage, Hearing
Assist in meeting rooms, and increased accessible retrofits relating to the Design of
Public Spaces Standard (Built Environment).
Legislated Goals
Customer Service
Maintain compliance with Accessible Customer Service Standard and continue to
identify additional customer service enhancements as required:
•Provide accessible Customer Service training to staff, volunteers and third
parties;
•Receive and respond to feedback about the manner in which goods or services
are provided to persons with disabilities; and,
•Provide notice of service disruptions.
General Requirements
Meet and maintain compliance with the AODA IASR General requirement:
•Complete a review of all relevant Town of Aurora by-laws, policies, procedures
and guidelines to reflect the requirements of the AODA Integrated Accessibility
Regulation;
•Ensure the procurement of Town goods, services, facilities and kiosks include
accessibility criteria and features; and,
•Provide training on the AODA Integrated Accessibility Regulation and the Human
Rights Act to all employees, volunteers; all persons who participate in developing
the organization’s policies; and all other persons who provide goods, services or
facilities on behalf of the Town of Aurora.
Employment
Ensure the Town of Aurora’s employment policies and practices are inclusive of people
with disabilities:Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR s. 80(1)COMPLIANTs. 80(2)COMPLIANTwithout disabilities for the same trip; (b) from charging a fee for the storage ofmobility aids or mobility assistive devices(2) Ensure that owners and operators oftaxicabs place vehicle registration andidentification information on the rear bumper ofthe taxicab.(3) Ensure that owners and operators oftaxicabs make available vehicle registration andidentification information in an accessible formatto persons with disabilities who are passengersrequirements. Revisions to By-Law 4258-01.P, schedule 13 have been made. Design of Public SpaceStandardsss 80.1 –80.5 Definition, Application and SchedulesRecreational Trails & Beach Access RoutesJanuary 1, 2016ONGOING80.6 –80.15 This applies to new constructed and redeveloped recreational trails that an obligated organization intends to maintain. Obligated organizations must consult with the public and persons with disabilities. Municipalities must also consult with their municipal accessibility advisory committees.The Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informedabout the public spaces requirements.The Town will consult with the public, persons with disabilities and Accessibility Advisory CommitteeGeneral Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 71 of 79
2018 – 2024 Acc essibility Plan 6
•Establishing guidelines pertaining to accessibility, that staff may consider in the review of site plans and subdivision agreements (i.e., building accessibility, curb cuts on roadways, connectivity and barrier free path of travel);•Commenting on selected designated accessible parking, including: ensuring
convenience to the entrance,properly identified and signed as designated
accessible parking; reviewing the total number of designated accessible parking
spots in relation to the total number of parking spaces in new develop ment;
reviewing ways to improve the placement of existing designated parking within
the Municipality; and suggesting ways to increase,wherever possible,on both
public and private lands, the number of designated accessible parking spac es
within the Municipality;
•Commenting on the accessibility for persons with disabilities to a building,
structure, or premises or part of a building,structure or premises that the
Municipality purchases, contracts or significantly renovates or f or which a new
lease is entered into (i.e.Aurora Town Hall, Joint Operations Centre & Aurora
Family Leisure Complex);
•Commenting on the proposed and existing by-laws, ser vic es, practic es, programs
and policies of the Municipality and how they relate to the general public,
including persons with disabilities;
•Commenting on how the needs of persons with disabilities can be better served
through the Municipality’s purchasing of goods and services.
•Monitoring f ederal and provincial government directives and regulations and
advising Council regarding same;
•Conducting research on accessibility issues; and,
•Liaising with other municipalities,Region of York,and local stakeholder groups
on accessibility and disability issues/interests.Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR Outdoor Public Use Eating AreasJanuary 1, 2016ONGOING80.16 –80.17 Obligated organizations,shall ensure that where they construct or redevelop outdoor public use eating areas that they intend to maintain, the outdoor public use eating areas meet the following requirements:1. A minimum of 20 per cent of the tables thatare provided must be accessible to personsusing mobility aids by having knee and toeclearance underneath the table and in no caseshall there be fewer than one table in anoutdoor public use eating area that meets thisrequirement.2. The ground surface leading to and undertables that are accessible to persons usingmobility aids must be level, firm and stable.3. Tables that are accessible to persons usingmobility aids must have clear ground spacearound them that allows for a forward approachto the tablesThe Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements.Outdoor Play SpacesJanuary 1, 2016ONGOING80.18 –80.20 When constructing new or redeveloping existing outdoor play spaces, obligated organizations, shall consult on the needs of children and caregivers with various disabilities and shall do so in the following manner: The Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed aboutthe General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 72 of 79
2018 – 2024Accessibility Plan5
Accessibility Advisory CommitteeThe Accessibility Advisory Committee, established November 2002, is a municipal requirement of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). The Committee is comprised of a minimum of five (5) members, including: Three (3)
members who are people with disabilities; One (1) Member of Council; and One (1)
member who is a citizen volunteer, parent of a child with a disability, or professional
from the stakeholder community.
Accessibility Committee Members:
•Tyler Barker – Chair
•John Lenchak – Vice Chair
•Councillor John Abel
•Gordon Barnes
•James Hoyes
•Jo-anne Spitzer
The purpose of the Accessibility Advisory Committee is to encourage and facilitate
accessibility on behalf of all persons with disabilities by: promoting public awareness
and sensitivity; encouraging co-operation among all service and interest groups to
ensure an inclusive community for all persons; identifying and documenting relevant
issues and concerns; improving access to housing, transportation, education,
recreation, and employment which are all qualities of a five-star community; improving
communication among all levels of government and serviceagencies to make
recommendations regarding policy, procedure and legislation; to educate and champion
needs that arise based on the Accessibility for Ontarians with Disabilities Act (2005);
and recognizing that the needs of all persons, including persons with disabilities, are
constantly changing.
Duties and Functions of the Accessibility Advisory Committee
The Committee assists Council by advising, reviewing, and making comments and
recommendations of interest to/for people with disabilities, and dealing with community
issues relevant to persons with disabilities.
Some of the items reviewed by the Committee include:
•Providing advice to Council each year regarding the preparation, implementation,
and effectiveness of the municipal accessibility plan, and making
recommendations on the outstanding accessible project list or items based on
Council’s funding allocation for accessibility;
•Providing advice to Council and Staff for compliance purposes as per the
Accessibility for Ontarians with Disabilities Act (2005);Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR 1. Large organizations must consult with thepublic and persons with disabilities.2. Municipalities must also consult with theirmunicipal accessibility advisory committeesWhen constructing new or redeveloping existing play spaces that they intend to maintain,obligated organizations, other than small organizations, shall,(a) incorporate accessibility features, such assensory and active play components, forchildren and caregivers with various disabilitiesinto the design of outdoor play spaces; and(b) ensure that outdoor play spaces have aground surface that is firm, stable and hasimpact attenuating properties for injuryprevention and sufficient clearance to providechildren and caregivers with various disabilitiesthe ability to move through, in and around theoutdoor play spacepublic spaces requirements and is applying “Annex H” Accessibility Playground Guidelines.The Town will consult with the public, persons with disabilities and Accessibility Advisory Committee Exterior Paths of Travel80.21 –80.31 This applies to newly constructed and redeveloped exterior paths of travel that are outdoor sidewalks or walkways designed and constructed for pedestrian travel and are TheTown of Aurora updatedcurrent processes (i.e. Site Plan Manual) to make sure accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town updatedprocurement General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 73 of 79
2018 – 2024 Accessibility Plan 4
•Creating annual Accessibility events to highlight achievements and bringawareness to the importance of accessibility to Town services;•Meeting and maintaining compliance with all accessibility related legislation.
Guiding Principles
The guiding principles of the Town’s Accessibility Plan include:
•Working consultatively with the Accessibility Advisory Committee and other
community members to ensure the actions identified in the accessibility plan is
responsive to the needs of the community;
•Proactive and timely to meet the provincial compliance deadlines;
•Fiscally responsible by using provincial tools, templates and guides where
applicable;
•Proactive to spread the cost of implementation over multiple years;
•Seeking efficiencies by training all existing staff only once;
•Ensuring that areas of accountability are clearly defined by implementing clauses
by department; and,
•Developing support tools and templates to assist staff with implementation.
Structure and Governance
The responsibility for the implementation of the AODA falls within the Town’s Corporate
Services Accessibility Office. Accountability for the Integrated Accessibility Regulation is
a shared responsibility with various departments. The Accessibility Office has
overarching res ponsibility for ensuring that respective clauses are executed according
to legislative requirements pertaining to the service they deliver. For example:
•Accessible Taxis are led by Corporate Services;
•Website compliance is led by Corpor ate Communications;
•Employment requirements are led by Human Resources;
•Information and communication Supports is led by Corporate Communications;
•Procurement and Kiosks requirements are led by Financial Services; and,
•Design of Public Spaces are led by Operational Services
General clauses are led by the Corporate Services Department through the work of the
Accessibility Office. Responsibilities of the Accessibility Office include, but are not
limited to:development of the C orporate A cces sibility Plan, implementing legislative
consultation process es , working with all levels of government on accessibility-related
issues, developing and reviewing policy, creating training modules and materials, and
reporting on progress to the Executive Leadership Team, Acces sibility Advisory
Committee, and Council on all compliance reporting to the Province of Ontario. Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR January 1, 2016COMPLIANTintended to serve a functional purpose and not to provide a recreational experience procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements.Accessible ParkingJanuary 1, 2016COMPLIANT80.32 –80.39 Obligated organizations shall ensure that when constructing new or redeveloping off-street parking facilities that they intend to maintain, the off-street parking facilities meet the requirements set out in this PartThe Town of Aurora will review and update current processes (i.e. Site Plan Manual) to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update Zoning By-law #2213-78 and designated disabled parking By-law 4574-04.T where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements.Obtaining ServicesJanuary 1, 2016ONGOING80.40 –80.43 Obligated organizations shall meet the requirements set out in this Part in respect of the following: 1. All newly constructed service counters andfixed queuing guides.2. All newly constructed or redeveloped waitingareas.The Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements.MaintenanceJanuary 1, 2016ONGOING80.44 obligated organizations, shall ensure that their multi-year accessibility plans include the following:The Town of Aurora highlights procedures in the multi-year accessibility plan detailing preventive and emergency maintenance (inspection checklist sheets) of accessible elements for the design of public spaces. This includes procedures for dealing with temporary disruptions.General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 74 of 79
2018 – 2024Accessibility Plan3
IntroductionStatement of Commitment
The Town of Aurora is committed to providing equitable treatment to people with
disabilities with respect to the use and benefit of Town programs, services and facilities.
The Town seeks to identify and remove barriers to accessibility and prevent the creation
of new barriers. The Town is working to provide services in a manner that respects the
dignity and independence of all Aurora citizens, our employees and visitors. The Town
of Aurora is equally dedicated to ensuring that all AODA legislated obligations are met
in a timely manner and that compliance with these standards is maintained.
Background
The purpose of the Town of Aurora’s Accessibility Plan is to demonstrate how the Town
will be implementing the legislative requirements of the Ontarians with Disabilities Act
(ODA) (2001), the Accessibility for Ontarians with Disabilities Act (2005) and to manage
compliance with emerging AODA regulations related to the Corporation of the Town of
Aurora. In addition, the Town recognizes that there is also a need for innovation outside
of the legislation, and that additional initiatives are required to either prepare for
forthcoming legislationor (in some cases) to work beyond the legislation to meet
resident’s accessibility needs. The Town also recognizes that achieving these
objectives requires a corporate-wide approach in order to identify, remove, and
prevent barriers for residents, employees, and visitors.
Over the past several years, the Town of Aurora has undertaken a number of initiatives
aimed at ensuringthatthe municipality remains as inclusive and barrier-free as
possible. These include, but are not limited to:
•Developing Town of Aurora Accessibility Plans annually as part of the
requirements of the Ontarians with Disabilities Act 2001 (ODA);
•Creationof a fully inclusive, accessible “Queen’s Diamond Jubilee Park”
•Providing Accessible Formats;
•Investing nearly $1,000,000 on accessibility retrofits in Town facilities, programs
and services since 2002;
•Creating an accessible taxi training program;
•Training over 500 Town employees, volunteers, community partners and Town
contractors on Accessibility, AODA and Human Rights;
•Providing Accessible Customer Service training to all staff beyond AODA
parameters.
•Installing Audible Pedestrian Signals at main Town intersections;Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR 1. Procedures for preventative and emergencymaintenance of the accessible elements inpublic spaces as required under this Part.2. Procedures for dealing with temporarydisruptions when accessible elements requiredunder this Part are not in working orderCustomer ServiceStandardsss 80.45Scopeandinterpretation Establishment of PoliciesJanuary 1, 2010COMPLIANT80.46 Every provider shall develop, implement and maintain policies governing its provision of goods, services or facilities, as the case may be, to persons with disabilitiesThe Town of Aurora has documented Policy #63 Accessible Customer Service that governs provisions of goods, services or facilities to persons with disabilities. Use of Service Animals and Support PersonsJanuary 1, 2010COMPLIANT80.47 (2) If a person with a disability is accompanied by a guide dog or other service animal, the provider shall ensure that the person is permitted to enter the premises with the animal and to keep the animal with him or her, unless the animal is otherwise excluded by law from the premises.The Town of Aurora ensures access of all patrons to any municipalfacility with use of assistivedevices, service animals and support persons. Any support person, use of service animal and/or assistive devices are not charged a fee for the assistance for the person with a disability.General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 75 of 79
2018 – 2024 Acc essibility Plan 2
Message from the Chair of the Accessibility Advisory CommitteeIt is my pleasure, on behalf of the Accessibility Advisory Committee, to present the
2018-2024 Accessibility Plan f or the T own of Aurora. This committee is dedicated to
working with local members of Town Council, as well as members of the community, to
further inclusion and barrier-free access in our town. In the words of former Lt.
Governor David Onley, “accessibility is not a privilege, it is a right.”
This report will review some of th e Town of Aurora’s recent achievements in improving
accessibility. These include such projects as: installation of automatic door openers,
increased accessibility in the Town Hall Council Chambers and the opening of the fully
accessible Queen’s Diamond Jubilee Park.
Looking to the future, our goals include: making the best use of the Internet to provide
the community with information and the opportunity to provide feedback, and improving
communication signage throughout Aurora relating to accessibility ser vices in T own
facilities.
The Town of Aurora has an opportunity to move beyond simple compliance with
legislation, and demonstrate leadership throughout all of York Region. This committee
pledges itself to this goal of a truly open,accessible, and inclusive Aurora.
Yours Sincerely,
Tyler Barker , Chair
Accessibility Advisory Committee
Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR (4)If a person with a disability is accompaniedby a support person, the provider shall ensurethat both persons are permitted to enter thepremises together and that the person with adisability is not prevented from having access tothe support person while on the premisesNotice of Temporary DisruptionsJanuary 1, 2010COMPLIANT80.48If, in order to obtain, use or benefit from a provider’s goods, services or facilities, persons with disabilities usually use other particular facilities or services of theprovider and if there is a temporary disruption in those other facilities or services in whole or in part, the provider shall give notice of the disruption to the publicThe Town of Aurora provides Notice of Service disruptions for any good, service, and/or facility that is disrupted. This is accomplished through templates for hard copy, press release and on-line distribution.Training for Staff, etc.January 1, 2010COMPLIANT80.49 In addition to section 7, Every provider shall ensure that every employee, volunteer, third part contractor receive training about the provision of the provider’s goods, services or facilities, as the case may be, to persons with disabilitiesAll employees, volunteers, and third party contractors receive Accessible Customer Service training. Information regarding the Accessibility for Ontarians with Disabilities Act included in Town orientation which is provided to every Town of Aurora employee. Additional training on specific elements ofAccessible Customer Service include assistive devices, support animals, support persons, notice of service disruptions and processes for feedback.The Town of Aurora has a protocol in place for managing employee training records.General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 76 of 79
2018 – 2024Accessibility Plan1
Message from StaffThe Town of Aurora is dedicated to the continuous improvement ofaccessibility within the community, and achievingthe goals set by the Accessibility for Ontarians with
Disabilities Act (AODA). The 2018-2024Town of Aurora Accessibility Plan outlines new
accessibility initiatives, profiles past achievements which have improved accessibility,
and reflects the Town’s commitment to the successful implementation of the AODA
standards.
By working closely with Aurora’s 2015-2018 Accessibility Advisory Committee, the Town
of Aurora will acquire a better understanding of what residents and businesses have to
say about the services we deliver. In addition to this important feedback, prioritization
has been given to legislative and non-legislative initiatives helping further shape the
2018-2024Accessibility Plan.
Moving forward, the Town of Aurora has built a solid foundation that will allow the
municipality to advance and strengthen its commitment to improving accessibility for all.
The Town is committed on continuously meeting standards for Information &
Communication, Employment, Transportation, Design of Public Spaces, and Customer
Service.By developing initiatives in these key areas, Aurora continues to identify,
remove and prevent barriers that create a more inclusive community to live, work, and
play.
If you have questions, comments, or concernsabout accessibility within the Town of
Aurora, please feel free to contact me at 905-727-3123 ext. 4392or at
accessibility@aurora.ca
Sincerely,
Ivy Henriksen
Manager of Access Aurora, Customer Service Appendix C – Town of Aurora Implementation Plan 2018-2024 Accessibility for Ontarians with Disabilities ActIntegrated Accessibility Standards, Ontario Regulation 191/11 IASR Feedback Process RequiredJanuary 1, 2010COMPLIANT80.50 Every provider shall establish a process for receiving and responding to,(a)feedback about the manner in which itprovides goods, services or facilities to personswith disabilities; and(b) feedback about whether the feedbackprocess established for purposes of clause (a)complies with subsection (3)The Town of Aurora provides avenues for processes of feedback. All customer service counters provide feedback forms. Corporate Website provides electronic options for feedback among others. Feedback is processed with Accessibility Advisor and documented for follow-up and any action deemed necessary.Format of Documents January 1, 2010COMPLIANT80.51 If a provider is required to give a copy of a document to a person with a disability, the provider shall, on request, provide or arrange for the provision of the document, or the information contained in the document, to the person in an accessible format or with communication support,(a)in a timely manner that takes into accountthe person’s accessibility needs due todisability; and(b) at a cost that is no more than the regularcost charged to other personsThe Town of Aurora provides alternative formats and communication supports to persons with disabilities at no additional charge and in a timely fashion taking in account with the person’s accessibility needs. Notice is provided on corporate documents and on the website. General Committee Meeting Agenda Tuesday, June 5, 2018 Item R5 Page 77 of 79
Legisl ated Requirements ..................................................................................................16
General ........................................................................................................................16
Accessible Customer Service Standard .........................................................................16
Employment Standard ..................................................................................................16
Information & Communications Standard .......................................................................16
Transportation Standard ...............................................................................................17
Design of Public Spaces Standard ................................................................................17
Accessibility Features and Assistive Devices Available at Various Town of Aurora Facilities 18
Aurora Town Hall ..........................................................................................................18
Aurora Family Leisure Complex ....................................................................................18
Aurora Seniors Centre ..................................................................................................19
Aurora Community Centre ............................................................................................20
Aurora Cultural Centre ..................................................................................................20
Aurora Public Library ....................................................................................................20
Joint Operations Centre ................................................................................................21
Stronach Aurora Recreation Complex ...........................................................................21
Accessibility Plan Feedback Form ........................................................................................23
Appendix A – Complete Accessibility Items ..........................................................................24
Appendix B –Recommended Accessibility Items 2018 –2024 ...........................................44
Appendix C –IASR Implementation Plan 2018 –2024 .......................................................52
Contact Information
Town of Aurora
Corporate Ser vices
100 John West W ay,Box 1000
Aurora, Ontario L4G 6J1
Phone: 905-727-3123
Toll free: 1-800-269-3753
E-mail:accessibility@aurora.ca
W ebsite:www.auror a.ca/accessibility
This document is available in an Accessible Alternate Format by r equ est.
2018 –2024 Accessibility Plan
Legisl ated Requirements ..................................................................................................16
General ........................................................................................................................16
Accessible Customer Service Standard .........................................................................16
Employment Standard ..................................................................................................16
Information & Communications Standard .......................................................................16
Transportation Standard ...............................................................................................17
Design of Public Spaces Standard ................................................................................17
Accessibility Features and Assistive Devices Available at Various Town of Aurora Facilities 18
Aurora Town Hall ..........................................................................................................18
Aurora Family Leisure Complex ....................................................................................18
Aurora Seniors Centre ..................................................................................................19
Aurora Community Centre ............................................................................................20
Aurora Cultural Centre ..................................................................................................20
Aurora Public Library ....................................................................................................20
Joint Operations Centre ................................................................................................21
Stronach Aurora Recreation Complex ...........................................................................21
Accessibility Plan Feedback Form ........................................................................................23
Appendix A – Complete Accessibility Items ..........................................................................24
Appendix B –Recommended Accessibility Items 2018 –2024 ...........................................44
Appendix C –IASR Implementation Plan 2018 –2024 .......................................................52
Contact Information
Town of Aurora
Corporate Ser vices
100 John West W ay,Box 1000
Aurora, Ontario L4G 6J1
Phone: 905-727-3123
Toll free: 1-800-269-3753
E-mail:accessibility@aurora.ca
W ebsite:www.auror a.ca/accessibility
This document is available in an Accessible Alternate Format by request.
2018 –2024 Accessibility Plan
2017 – 2023 Accessibility Plan
Notes
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General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R5
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The Town of Aurora respects the core principles of independence,
dignity, integration and equal opportunity.
We are committed to providing those with disabilities equal access
to Town services and programs.
Questions or comments regarding this Accessibility
Plan or accessibility matters can be sent to:
The Town of Aurora 100 John West Way, Aurora, ON L4G 6J1
accessibility@aurora.ca • aurora.ca/accessibility • 905-727-1375
THIS DOCUMENT IS AVAILABLE IN ALTERNATE FORMATS UPON REQUEST
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R5
Page 79 of 79
Town of Aurora
General Committee Report No. PDS18-030
Subject: Parking By-law Amendment for Commercial Motor Vehicle
Prepared by: Michael Bat, Traffic/Transportation Analyst
Department: Planning and Development Services
Date: June 5, 2018
Recommendation
1.That Report No. PBS18-030 be received; and
2.That a by-law to amend By-law No. 4574-04.T be brought forward to update the
definition and on-street parking restrictions for commercial motor vehicles.
Executive Summary
This report seeks Council’s approval to amend the definition and on-street parking
restrictions for commercial motor vehicle currently outlined in the Town Parking By-law
No. 4574-04.T.
•The existing definition of commercial motor vehicle be redefined in accordance to
the Highway Traffic Act; and,
•The existing on-street parking restrictions for commercial motor vehicle be
amended to prohibit parking on any highway under the jurisdiction of the Town
unless it is actively engaging in loading or unloading activities.
Background
On January 30, 2018 Council passed the following motions:
Whereas the Municipal Act 2001, S.O., 2001, c. 25, section 11 (1) authorizes a
municipality to pass by-laws prohibiting or regulating parking and traffic on
highways and on properties other than highways; and
Whereas The Corporation of the Town of Aurora has enacted By-law Number
4574-04.T, as amended, being a by-law to regulate parking and traffic in the
Town of Aurora; and
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June 5, 2018 Page 2 of 6 Report No. PDS18-030
Whereas residents have repeatedly expressed concerns with the parking of
commercial motor vehicles on residential streets for extended periods of time;
and
Whereas the current restrictions under the bylaw do not adequately address the
issues residents have expressed concerns about;
1. Now Therefore Be It Hereby Resolved That By-law, Operations and
Engineering staff be directed to review the definition of “commercial motor
vehicle” and the current restrictions on the parking of commercial motor
vehicles on residential streets, and report back to Council on recommended
changes to the by-law to better address the needs of residents.
Analysis
The definition and on-street parking restrictions for commercial motor vehicle in other
municipalities within the Greater Toronto Area were comprehensively reviewed and
compared, and details are provided in Appendix A.
Definition
The current definition of commercial motor vehicle under the Highway Traffic Act and
the Town Parking By-law No. 4574-04.T are provided below:
Highway Traffic
Act:
Commercial motor vehicle means a motor vehicle having
attached to it a truck or delivery body and includes an
ambulance, a hearse, a casket wagon, a fire apparatus, a bus
and a tractor used for hauling purposes on a highway.
Town Parking By-
law No. 4574-
04.T:
Commercial motor vehicle means a motor vehicle having
permanently attached there to a truck or delivery body, buses,
tractors used for hauling purposes on the highways and heavy
trucks”.
Heavy truck means a commercial motor vehicle for carriage of
goods having a weight when unloaded, of 2.72 tonnes (2,720
kilograms) or more or, when loaded, of 4.54 tonnes (4,540
kilograms) or more, but does not include a passenger vehicle,
ambulance or any vehicle of a police or fire department.
General Committee Meeting Agenda
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Item R6
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June 5, 2018 Page 3 of 6 Report No. PDS18-030
Based on the review of commercial motor vehicle defined in other municipalities, the
following amendment to the current definition of commercial motor vehicle outlined in
the Town Parking By-law No. 4574-04.T is recommended:
Recommended
Definition:
Commercial motor vehicle means a commercial motor
vehicle as defined in the Highway Traffic Act, (1990), as
amended.
The recommended definition is consistent with the ones currently defined in the Town
Zoning By-law No. 6000-17.
On-Street Parking Restrictions
In accordance to the Town Parking By-law No. 4574-04.T Section 3.2 Subsection (b),
commercial motor vehicle is permitted to park on any highway under the jurisdiction of
the Town for a maximum of three hours.
Based on the review of the on-street parking restrictions for commercial motor vehicle
found in other municipalities, it is recommended to prohibit commercial motor vehicle
parking on any highway under the jurisdiction of the Town, unless it is actively engaging
in loading or unloading activities.
The current and recommended on-street parking restrictions for commercial motor
vehicle are summarized below:
Current On-Street
Parking
Restrictions:
Notwithstanding the provisions of any other section of this By-
law, no person shall park or leave standing any commercial
motor vehicle, trailer, mobile home, bus or similar type vehicle
upon any part of any highway under the jurisdiction of the
Corporation of the Town of Aurora for a period in excess of
three hours.
Recommended On-
Street Parking
Restrictions:
No person shall park a commercial motor vehicle on any
highway under the jurisdiction of the Corporation of the
Town of Aurora with the exception of temporary parking of
a maintenance, service or delivery vehicle that is actively
engaged to make a delivery or to provide a service to
adjacent premises.
According to the Town Zoning By-law No. 6000-17, the parking or storage of a
maximum of one commercial motor vehicle is permitted on a lot in residential zones
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R6
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June 5, 2018 Page 4 of 6 Report No. PDS18-030
providing it adheres to the criteria and exceptions specified in Section 5.6.3.1 and
Section 5.6.3.2.
Advisory Committee Review
Not applicable.
Legal Considerations
Not applicable.
Financial Implications
None.
Communications Considerations
The Town will communicate the decision via Council Highlights and share information
regarding the new definition and on-street parking restrictions for commercial motor
vehicle via the Notice Board in the Auroran, the Town website, social media, and letters
to area residents (where appropriate).
In addition, a one-month courtesy education period from the adoption of the
recommended Parking By-law amendment will be in place prior to enforcement to
provide residents and businesses sufficient time to adopt the new regulations.
Link to Strategic Plan
This report supports the Strategic Plan goal of Support an Exceptional Quality of Life for
All by examining traffic patterns and identify potential solutions to improve movement
and safety at key intersections in the community.
Alternative to the Recommendation
That Council not to proceed with the recommended amendments to Parking By-law No.
4574-04.T to update the definition and on-street parking restrictions for commercial
motor vehicle.
General Committee Meeting Agenda
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Item R6
Page 4 of 10
June 5, 2018 Page 5 of 6 Report No. PDS18-030
Conclusions
In response to concerns expressed by residents, Town staff have undertaken a
comprehensive review of the definition and on-street parking restrictions for commercial
motor vehicle in other municipalities. Based upon the information enclosed in this report,
it is recommended the following be amended in the Town Parking By-law No. 4574-04.T
as part of the commitment by the Town to promote and enhance quality of life for
residents:
Recommended Definition: “Commercial motor vehicle means a commercial
motor vehicle as defined in the Highway Traffic Act, (1990), as amended”
Recommended On-street Parking Restrictions: “No person shall park a
commercial motor vehicle on any highway under the jurisdiction of the
Corporation of the Town of Aurora with the exception of temporary parking of a
maintenance, service or delivery vehicle that is actively engaged to make a
delivery or to provide a service to adjacent premises”
Attachments
Appendix A: Review and Comparison of Other Municipalities
Previous Reports
None.
Pre-submission Review
Agenda Management Team Meeting review on May 17, 2018
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Town of Aurora
General Committee Report No. PDS18-058
Subject: FCM Partners for Climate Protection Council Resolution
Prepared by: Christina Nagy-Oh, Program Manager, Environmental Initiatives
Department: Planning and Development Services
Date: June 5, 2018
Recommendation
1.That Report No. PDS18-058 be received; and
2.That the resolution contained in the attachment be endorsed; and
3.That the Program Manager Environmental Initiatives and the Mayor be
appointed to oversee implementation of the Partners for Climate
Protection (PCP) Program Milestones.
Executive Summary
The purpose of this report is to obtain a Council Resolution to join the Federation of
Canadian Municipalities (FCM) –ICLEI (Local Governments for Sustainability) Partners
for Climate Protection Program (PCP).
•The PCP five-milestone process is a performance-based model for reducing
greenhouse gas emissions.
•Joining PCP Program Provides Staff with Additional Resources.
Background
On April 25, 2017 Council directed staff to prepare a Terms of Reference and a budget
to develop a CEP for Council’s consideration as part of the 2018 budget.
In August 2017 a grant of $66,330.00 which represents 50% of the cost of developing
the CEP was awarded to the Town by MOECC and staff issued RFP 2017-81-IES for
consulting services to develop Aurora’s CEP.
General Committee Meeting Agenda
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Item R7
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June 5, 2018 Page 2 of 5 Report No. PDS18-058
In November 2017 staff recommended RFP 2017-81-IES – For consulting services to
develop Aurora’s CEP be awarded to IndEco Strategic Consulting. Council requested that
staff apply for additional stackable grant funding from FCM’s MCIP. In December 2017
Staff submitted a grant application to the FCM MCIP program.
In May 2018 a grant of $81,900.00 which represents the remaining 50% of the cost of
developing the CEP has been awarded to the Town by the FCM MCIP program. Staff
have scheduled a council update report regarding the CEP development and funding
status for August 7, 2018.
Analysis
Partners for Climate Protection Program
The PCP is a network of municipal governments that have committed to reducing
greenhouse gas (GHG) emissions and acting on climate change. PCP is a partnership
between the Federation of Canadian Municipalities (FCM) and ICLEI – Local
Governments for Sustainability.
PCP Program provides a five-milestone framework that helps municipal government
take action to reduce GHG emissions from the community and municipal operations,
protect the climate and provide these additional benefits:
• Cost savings: Increasing energy efficiency, purchasing renewable energy and
developing local renewable energy sources means financial savings for your
municipal government and for households and businesses in your community.
• Job creation and local economic development: Creating new markets for renewable
energy technologies, energy efficiency and sustainable public transit can stimulate
your community's economy and increase competitiveness.
• Reduced traffic congestion: Promoting public transit, cycling, low-emissions
vehicles, car sharing, and active transportation encourages residents in your
community to choose more affordable and environmentally friendly travel modes,
improving mobility, safety, and public health.
• Improved air quality: Reducing pollutants and airborne particles improves air
quality and reduces the incidence of respiratory diseases.
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The PCP five-milestone process is a performance-based model for reducing
greenhouse gas emissions.
All Municipalities follow a similar milestone process:
• Milestone One – Complete a GHG emissions inventory and forecast
• Milestone Two – Set a GHG emissions reduction target
• Milestone Three – Design a Local Action Plan to reduce GHG emissions
• Milestone Four – Implement the Local Action Plan
• Milestone Five – Measure Progress
PCP members commit to carry out the five-milestone framework within 10 years of
joining the program and to report on progress at least once every two years.
Staff have completed ninety five percent of Milestone One to date for corporate
emissions originating from the year 2011 to 2016. The five percent discrepancy relates
to one requirement which the PCP program has in addition to the Public Sector
reporting requirements of the Green Energy Act which staff have been submitting since
June 2013. The one additional requirement of the PCP program is the inclusion of
emissions created from transporting solid waste. Staff will work with GFL waste services
to provide their GHG emissions from transporting Aurora’s waste, recycling and green
bin material from Town owned facilities to York Region’s waste / recycling depot and
compost facilities and report accordingly.
Joining PCP Program Provides Staff with Additional Resources
Joining the PCP program would give staff access to free online tools and technical
support, as well as national recognition for Aurora’s GHG reduction efforts. Staff would
also be given access to a community of practice of over 70 municipalities in Ontario and
over 350 nationally that are working on energy and emissions management.
Financial Implications
There is no fee associated with joining FCM’s PCP Program. Joining the FCM PCP
Program is a requirement to apply for funding programs available through the GHG
Reduction Challenge Fund (up to 10 Million). Development of the CEP is required for
Aurora to have access to the Municipal Challenge Fund, estimated at $1.8 Billion, from
the Cap and Trade Program.
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Communications Considerations
Information regarding the benefits of the program will be communicated via Council
highlights.
Link to Strategic Plan
Joining the FCM Partners for Climate Protection program supports the Strategic Plan
Goal of Supporting Environmental Stewardship and Sustainability and the
objectives of encouraging the stewardship of Aurora’s natural resources and
promoting and advancing green initiatives.
Alternative(s) to the Recommendation
1. Receive the report for information thus not approving the attached resolution which
could result in not getting 100% funding to develop the CEP as well as not having
access to FCM’s Municipalities for Climate Innovation Program, up to $10 million,
and estimated at $1.8 billion from the Cap and Trade Program.
Conclusions
Joining the Partners for Climate Protection Program would showcase the Town’s
commitment to green energy and the development of a green economy within Aurora; while
also highlighting the Town’s continued environmental leadership. Joining the FCM PCP
Program is a requirement to apply for funding programs available through the GHG
Reduction Challenge Fund (up to 10 Million) and could increase Aurora’s chances for
receiving 100% funding to develop the CEP. Development of the CEP is required for
Aurora to have access to the Municipal Challenge Fund, estimated at $1.8 Billion, from
the Cap and Trade Program. Joining the PCP program would give staff access to free
online tools and technical support, as well as national recognition for Aurora’s GHG
reduction efforts. Staff would be given access to a community of practice of over 70
municipalities in Ontario and over 350 nationally that are working on energy and
emissions management.
General Committee Meeting Agenda
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Item R7
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General Committee Meeting Agenda Tuesday, June 5, 2018Item R7 Page 5 of 7
Council Resolution to
Join the FCM–ICLEI (Local Governments for Sustainability)
Partners for Climate Protection Program
WHEREAS it is well established that climate change is increasing the frequency of extreme weather
events and posing other risks, such as drought, forest fires and rising sea levels, which present serious
threats to our natural environment, our health, our jobs and our economy;
WHEREAS the 2016 Paris Agreement, signed by more than 190 countries, including Canada,
committed to limit the global temperature increase to below two degrees Celsius and to pursue efforts
to limit this increase to 1.5 degrees Celsius, in order to avoid the most severe climate change impacts;
WHEREAS local governments are essential to the successful implementation of the Paris Agreement;
WHEREAS Canada’s cities and communities influence approximately 50 per cent of national
greenhouse gas (GHG) emissions and can drive systemic low-carbon practices, including: building
high-efficiency buildings, undertaking building retrofits and developing district heating; building active
transit, electric vehicle infrastructure and electrified public transit; implementing near-zero GHG waste
plans; and delivering high-efficiency water and wastewater services;
WHEREAS investments in these types of measures also reduce operating costs, help municipalities
maintain and plan for future community services, protect public health, support sustainable community
development, increase community resilience and reduce a community's vulnerability to environmental,
economic and social stresses;
WHEREAS a number of government and international and national organizations have called for
greater cooperation among all stakeholders to meet reduction targets, including Canada's Big City
Mayors' Caucus, which supports binding GHG emission reduction targets at the international, national
and city levels, action plans that cut emissions, identification of risks and mitigation solutions, and
regular municipal GHG emissions reporting;
WHEREAS the Federation of Canadian Municipalities (FCM) and ICLEI–Local Governments for
Sustainability have established the Partners for Climate Protection (PCP) program to provide a forum
for municipal governments to share their knowledge and experience with other municipal governments
on how to reduce GHG emissions;
WHEREAS over 300 municipal governments across Canada representing more than 65 per cent of the
population have already committed to reducing corporate and community GHG emissions through the
PCP program since its inception in 1994;
WHEREAS PCP members commit to adopt a community GHG reduction target of 30 per cent below
2005 levels by 2030, in line with the Government of Canada’s target, and to adopt a corporate GHG
reduction target that is similar or more ambitious, and to consider adopting a deeper community and
corporate emissions reduction target of 80 per cent by 2050;
WHEREAS the PCP program is based on a five-milestone framework that involves completing a GHG
inventory and forecast, setting a GHG reduction target, developing a local action plan, implementing the
plan, and monitoring progress and reporting results;
ATTACHMENT No.1
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R7
Page 6 of 7
WHEREAS PCP members commit to carry out the five-milestone framework within 10 years of joining
the program and to report on progress at least once every two years;
WHEREAS PCP members accept they can be suspended from the program — subject to prior notice in
writing by the PCP Secretariat — in the event of non-submission of progress reports within the
established deadlines;
BE IT RESOLVED that the municipality of ______________________________ endorse the
Government of Canada’s commitment to the Paris Agreement to limit global temperature increase to
below two degrees Celsius and to pursue efforts to limit the global temperature increase to 1.5 degrees
Celsius; and
BE IT RESOLVED that the municipality of ___________________________________review the
guidelines on PCP member benefits and responsibilities and then communicate to FCM its participation
in the PCP program and its commitment to achieving the milestones set out in the PCP five-milestone
framework;
BE IT FURTHER RESOLVED that the municipality of ____________________________appoint the
following:
a) Corporate staff person (Name) ______________________________________________
(Contact number) ______________________________________
(Email address) _______________________________________
b) Elected official (Name) ______________________________________________
(Contact number) ______________________________________
(Email address) _______________________________________
to oversee implementation of the PCP milestones and be the points of contact for the PCP program
within the municipality.
______________________________________ Signature
______________________________________ Date
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R7
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Town of Aurora
General Committee Report No. PDS18-060
Subject: Building Permit Fees Review
Prepared by: William Jean, Manager of Code Review & Inspections/CBO
Department: Planning and Development Services
Date: June 5, 2018
Recommendation
1.That Report No. PDS18-060 be received; and
2.That the proposed Building Permit fee amendments be approved; and
3.That the amending by-law be presented to Council at its meeting of June 26,
2018, for enactment effective July 1, 2018; and
4.That the current policy for Temporary Sales Trailers/Offices be repealed and
replaced with the new Guidelines for the Approval of Temporary Sales Trailers
and/or Office.
Executive Summary
The Building Code Act (BCA) provides municipalities with the authority to collect fees to
recover the cost of administration and enforcement of the BCA and Ontario Building Code
(OBC). In establishing these fees the following is taken into consideration:
•Section 7(2) of the BCA restricts the use of building permit revenues to recover
only the “reasonable anticipated costs” of activities mandated by the Building Code
Act. These fees also include general overhead indirect costs related to the
provision of service (e.g. Council, Corporate Services, etc).
•Also, the recognition of anticipated costs allows municipalities to include costs
related to future compliance requirements. These are called Transformational
Costs.
Therefore, the Building Code Act fees should include direct costs, capital-related costs,
indirect support function costs and general overhead indirect costs related to the service
provided, as well as provisions for future anticipated costs. This report summarizes the
analysis of reviewing the costs of administration and enforcement of the OBC and then
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proposing an appropriate fee to recover those costs. Also, these proposed fees were
compared to other municipalities for benchmarking purposes
Background
On November 5, 2013, Council considered staff report BBS13-012 and recommended
the Building Permit Fee Bylaw be amended. The changes were comprehensive and
reflected a change from the previous fee schedule. The fees were again amended
through Bylaw 5602-14. The Chief Building Official (CBO) has reviewed the current
Building By-law and the current rates and fees associated with that Bylaw. It is good
practice to review its Building Bylaw on an ongoing basis. This is to allow for a
municipality to review its anticipated costs (direct and indirect), permit revenues and
capital expenses over a future time period. To establish a forecast, consideration and
review should be given to recent historical data, economic predictions and the Reserve
balance. As a result of this, a Building Permit Fee Review was conducted. The goal of
the review was to ensure that the Town’s Building By-law and the associated rates and
fees be updated to ensure that the By-law is accurate, current and in keeping with the
intent of the BCA and the OBC. Also, changes to the Ontario Building Code often
necessitates the amending of the Building Bylaw to reflect the changes.
The Town of Aurora’s Building Division is responsible for the administration and
inspection of all new construction and building renovation work within the Town. The main
function of the Division is to protect lives by ensuring buildings are constructed to meet
the health and safety provisions of the Ontario Building Code, the Building Code Act, the
Building By-law, and other applicable laws and standards. The Building Division is
responsible for the enforcement of the Code to protect the health, safety and welfare of
the public and building occupants. To recover the costs in such enforcement, fees are
collected. These fees should be reviewed periodically to ensure all current costs and
future anticipated costs are fully recovered.
Analysis
Activity Based Costing Model
The Building Division has not reviewed its building permit fee structure since 2013.
Ideally, an Activity Based Costing Model could be adopted which is basically a business
model. This means that the goal is to recover 100 % of the costs of operations from the
fees (revenues) collected. In this scenario, the Division tracks activity annually and makes
projections of the level of activity to develop a fee structure. However, it is difficult to
predict on an annual basis, the revenues that will be generated from building permits.
Building activity is very dependent upon the status of the current economy and therefore
has a direct impact on the revenues generated. For example, one large project can result
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in surplus revenues. Even minor changes in residential construction activity have an
impact on revenue recovery as this is usually a large share of the activity and source of
revenues. Alternatively, the building permit fees could be reviewed every few years and
based on past construction the fees may be adjusted accordingly. This is the approach
that is recommended. The fees will be reviewed every three years to ensure the fee rates
are kept up to date with the changes in the Town's development characteristics and to
ensure the fees reflect any changed to the Ontario Building Code.
In order to create a benchmark for what the fees in the Town should be, it was necessary
to look at historical numbers. A review of the construction history was done for the past
3 years to establish a benchmark for fees. Please note that minor permit fees were not
reviewed as they seem to be in line with most municipalities and is recommended they
remain as there are.
Building Permit Fees Review
The information that was used to determine the anticipated reasonable costs for
administration and enforcement of the Town’s responsibilities under the Building Code
Act is as follows;
Calculation of Costs
1. Direct Costs (Salaries and Benefits)
2. Direct Administrative Costs (Operating expenses including office and supplies)
3. Indirect Costs (Other Departments that provide support services)
4. Transformation Costs (Future Capital expenditures)
The Building Division is committed to running the Division at a “Full Cost Recovery”
model. The fees collected are to cover all direct and indirect costs associated with the
day to day activity of the building permit process. In the past excess building permit fees
have been carried over to a Reserve Fund. The Reserve is used to balance the Building
Division budget at the end of the year in the event of a slowdown in the construction
activity.
The steps in determining a building permit fee structure is as follows:
1. Building permit activity was determined for a three (3) year period 2015-2017 in
order to determine the median level of activity in the municipality. The results are
shown in Appendix A.
2. Information was collected from the 2017 municipal budget on operational and
capital costs in order to calculate direct and indirect costs related to building permit
fees.
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3. Time allocation information was determined on the time spent by Building
Department staff including time spent by the Director of Planning and Development
Services and the Administrative Assistant to the Director of Planning and
Development Services on the Building Division activities. This includes receiving
the application, reviewing building plans, conducting field inspections, carrying out
records management and enforcement.
4. Building permit fees were calculated based the direct, indirect costs and future
transformational costs and proportioning these costs to the category of building
permits based on past building permit activity.
5. Direct and Indirect costs for minor permits such as decks and detached garages
are subsidized by the major building permit types. This is intended to make minor
permits affordable. This cross subsidization is allowed by the BCA.
As a result of the study of the building permit fees, it can be shown that the building fees
in all categories were under-recovering the cost of providing service. In determining a fee
structure, cross subsidization of fees had to be addressed so that an increase across the
board was avoided. For example, in the analysis, the total cost of a deck permit would
be approximately $1,300 dollars when all the direct and indirect costs are included. This
cost for a deck permit would not be acceptable to most homeowners. Therefore the cost
of the permit is set at a minimum and the remaining cost is subsidized by the major
permits. Further, this is to avoid where there are fee increases to minor permit categories
construction without a permit.
The proposed fees are shown in Appendix C adjacent to the existing fees. Minor permit
fees such as deck and detached garaged are unchanged. Building permit fees for new
construction and alterations to existing buildings have been increased. The following is
a summary of the proposed increases to various major categories of permits:
Type of Building- New
Construction & Additions
Existing Building Permit Fee
(per sq. meter)
Proposed Building Permit Fee
(per sq. meter)
Residential (Single Family) $15.50 $16.00
Institutional $15.75 $17.70
Assembly $16.25 $17.70
Commercial $10.25 - $10.50 $12.00
Industrial $9.50 $10.00
Type of Building- Alterations Existing Building Permit Fee
(per sq. meter)
Proposed Building Permit Fee
(per sq. meter)
Residential (Single Family) $3.75 $6.00
Institutional $3.75 $6.00
Assembly $3.75 $6.00
Commercial $3.75 $6.00
Industrial $3.75 $5.00
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 4 of 26
June 5, 2018 Page 5 of 22 Report No. PDS18-060
Benchmarking was also taken into consideration in setting the fees, based primarily on a
fee comparison with neighbouring municipalities as shown in Appendix B. The proposed
fees are kept in line with the Town’s neighbouring municipalities.
It is recommended that there be an annual adjustment in building permit fee rates based
on the Construction Price Index (CPI) effective at the beginning of January for each year
thereafter. Also, it is recommended that the Chief Building Official conduct an assessment
of the building permit fee schedule every three years. This is to ensure that the fees are
kept up to date with the changes in the Town’s development characteristics.
The fee schedule has also been amended to not charge any building permit fees for
municipal projects. This is the practice of some municipalities such as Richmond Hill and
King Township.
The policy for Temporary Sales Trailers and Offices has been updated to reflect updated
information. The current policy has not been updated since 1995. The building permit
fee for sales trailers has also been amended to reflect a more reasonable fee.
Advisory Committee Review
None
Legal Considerations
Subsection 7(6) of the Building Code Act, 1992 obligates the Town to give Notice of the
proposed changes and hold a Public Meeting concerning the proposed changes. Notice
of the proposed changes has been given as set out in the Communications
Considerations Section of this report and this General Committee meeting qualifies as
the Public Meeting. Notice must also be given to every person and organization that has,
within the last five years before the date of the Public Meeting requested to be notified of
any changes. According to the Town Clerk, there has been no such request by any
persons or organizations.
Link to Strategic Plan
None
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 5 of 26
June 5, 2018 Page 6 of 22 Report No. PDS18-060
Financial Implications
The Ontario Building Code is an ever changing document. Specifically, energy efficiency
changes to the OBC will necessitate the training of staff and there will be training costs in
the Building Division. The new fee for the annual registration of building officials imposed
by the provincial government increases the operating costs in the Building Division.
Additional building permit revenue is anticipated to be generated from revisions to some
of the existing fees and this will offset these additional costs. The new proposed new
fees along with the current fees are shown in Appendix C.
Communications Considerations
A Public Notice regarding the proposed changes to the building permit fees has been
posted in the local newspaper. The attached listing of fees and charges will also be
posted on the Town’s external website following Council’s approval of the proposed
recommendations and subsequent enactment of the corresponding amending Bylaw.
Building Division staff will continue to work with Corporate Communications to address
on-going communications with stakeholders.
Conclusions
This report provides the results of the building permit fee review conducted by the Chief
Building Official. As a result of the financial analysis and finding, the Chief Building
Official recommends the following:
1. Certain category of fees be increased in order to provide a full cost recovery of
enforcing the BCA and the OBC.
2. An adjustment in building permit fee rates, for annual indexing based on the
Construction Price Index (CPI) effective at the beginning of January for each year
thereafter;
3. It is recommended that these new fees be enacted effective July 1, 2018.
4. It is proposed that the existing policy on Temporary Sales Trailers and Offices
dated April 4, 1995 be repealed and replaced with new Guidelines.
5. A requirement that building permit fees be assessed every three years to ensure
fee rates are kept up to date with the changes in the Town's development
characteristics.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 6 of 26
June 5, 2018 Page 7 of 22 Report No. PDS18-060
Attachments
Appendix A -Building Permit Fee Activity
Appendix B -Comparison of Building Permit Fees -other Municipalities
Appendix C -Current and Proposed Fee Schedule
Appendix D -Guidelines for the Approval of Temporary Sales Trailer and/or Office
Previous Reports
N/A
Pre-submission Review
Agenda Management Team Meeting review on May 17, 2018
Marco Ramunno, MCIP, RPP
Director
Planning and Development Services
Doug Nadorozny
Chief Administrative Officer
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 7 of 26
June 5, 2018 Page 8 of 22 Report No. PDS18-060
Appendix A - Building Permit Activity
No. of Permits
2015 2016 2017 Average
Unsubsidized Permits
Residential Permits
New Single Detached 686 810 145 547
New Townhouse 338 212 121 224
New Semi-detached 4 0 0 1
New Apartments 0 5 0 2
Residential Additions 20 28 36 28
Residential Alterations 61 56 86 68
Secondary Suites 8 12 19 13
Non-Residential
Assembly - New/Addition 4 2 2 3
Assembly - Alterations 4 3 2 3
Institutional - New/Addition 1 0 1 1
Office - New/Addition 1 3 1 2
Office - Alterations 4 7 4 5
Retail - New/Addition 11 1 3 5
Retail- Alterations 28 45 38 37
Industrial - New/Additions 2 3 3 3
Industrial - Alterations 12 11 12 12
Subsidized Permits Designated Structures 1 14 16 10
Fire Alarm Retrofit 1 5 1 2
Demolition (Residential) 26 28 29 28
Demolition (others) 3 2 3 3
Deck/Porches 96 59 69 75
Accessory Garage (Residential) 13 18 22 18
Accessory Building (Non-Residential) 3 4 5 4
Septic 6 12 1 6
Fill 3 3 0 2
Total Subsidized Permits 152 145 146 148
Total Permits 1336 1343 619 1099
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 8 of 26
June 5, 2018 Page 9 of 22 Report No. PDS18-060
APPENDIX B
Building Permit Fee Comparison for New Construction -
York Region Municipalities
Residential Dwelling
Units
($ per
square
meter)
Institutional ($ per
square
meter)
East Gwillimbury $16.04 Richmond Hill $23.00
Aurora $16.00 Markham $22.69
Markham $15.84 Newmarket $21.04
Whitchurch Stouffville $14.65 Vaughan $18.00
Newmarket $14.65 Aurora $17.70
Richmond Hill $14.10 Whitchurch Stouffville $12.81
Vaughan $12.10 East Gwillimbury $11.84
King Township $6.89 King Township $11.84
Commercial ($ per
square
meter)
Industrial ($ per
square
meter)
Aurora $15.00 Richmond Hill $13.80
Markham $13.52 Markham $12.16
Whitchurch Stouffville $12.80 King Township $11.84
Richmond Hill $12.70 Whitchurch Stouffville $11.62
East Gwillimbury $11.84 East Gwillimbury $10.22
King Township $11.84 Newmarket $10.06
Vaughan $10.80 Aurora $10.00
Newmarket $10.70 Vaughan $8.90
Assembly ($ per
square
meter)
Markham $30.00
Richmond Hill $20.96
Newmarket $19.32
Vaughan $18.00
Aurora $17.70
Whitchurch Stouffville $12.80
East Gwillimbury $11.84
King Township $11.84
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 9 of 26
June 5, 2018 Page 10 of 22 Report No. PDS18-060
APPENDIX B (continued)
Building Permit Fee Comparison for Alteration Work -
York Region Municipalities
Residential Dwelling
Units
($ per
square
meter)
Institutional ($ per
square
meter)
East Gwillimbury $6.46 East Gwillimbury $11.84
Markham $6.05 King Township $11.84
Aurora $6.00 Markham $6.05
Richmond Hill $5.20 Aurora $6.00
Whitchurch Stouffville $5.17 Whitchurch Stouffville $4.62
Newmarket $4.40 Richmond Hill $4.60
King Township $4.20 Newmarket $4.40
Vaughan $4.10 Vaughan $4.10
Commercial ($ per
square
meter)
Industrial ($ per
square
meter)
King Township $11.84 King Township $11.84
Markham $6.05 Markham $5.51
Aurora $6.00 Whitchurch Stouffville $5.38
Whitchurch Stouffville $4.62 Aurora $5.00
Richmond Hill $4.60 Newmarket $4.40
Newmarket $4.40 East Gwillimbury $4.30
East Gwillimbury $4.30 Vaughan $4.10
Vaughan $4.10 Richmond Hill $3.50
Assembly ($ per
square
meter)
King Township $11.84
Markham $6.05
Aurora $6.00
Whitchurch Stouffville $4.62
Richmond Hill $4.60
Newmarket $4.40
Vaughan $4.10
East Gwillimbury $3.67
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 10 of 26
June 5, 2018 Page 11 of 22 Report No. PDS18-060
APPENDIX B (continued)
LMCBO (Large Municipality Chief Building Officials) Municipalities
Residential Dwelling
Units
($ per
square
meter)
Commercial – New &
Additions
($ per
square
meter)
Sault St. Marie $19.07 Oakville $20.62
Halton Hills $17.00 Kitchener $18.72
Burlington $16.29 Burlington $18.63
Oakville $16.00 Guelph $17.98
Aurora $16.00 St Catharines $17.76
Mississauga $15.50 Sault Ste Marie $17.60
Newmarket $14.65 Sarnia $17.60
Hamilton $14.35 Kawartha Lakes $17.55
Guelph $13.45 Hamilton $17.32
Kitchener $13.45 Brantford $16.70
Sudbury $13.45 Oshawa $15.99
St Catharines $12.92 Aurora $15.00
Oshawa $12.66 Clarington $14.96
Clarington $12.31 Waterloo $14.53
Brantford $12.27 Mississauga $13.00
Vaughan $12.10 Ottawa $12.79
Pickering $12.00 Pickering $12.50
Whitby $11.76 Whitby $12.25
Kawartha Lakes $11.38 Milton $11.89
Milton $11.06 Halton Hills $11.73
Ajax $11.00 London $11.00
Ottawa $10.37 Vaughan &10.80
Sarnia $10.25 Ajax $10.00
London $8.80 Newmarket $9.91
Waterloo $8.61 Sudbury $9.15
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 11 of 26
June 5, 2018 Page 12 of 22 Report No. PDS18-060
APPENDIX B (continued)
LMCBO (Large Municipality Chief Building Officials) Municipalities
Assembly –
New &
Additions
($ per
square
meter)
Institutional –
New & Additions
($ per
square
meter)
Industrial – New
& Additions
($ per
square
meter)
Kitchener $26.04 Kitchener $27.76 Oakville $13.90
Guelph $25.30 Guelph $27.23 Oshawa $12.27
Sault Ste Marie $23.17 Hamilton $25.47 Mississauga $11.60
Burlington $23.06 Clarington $24.60 Hamilton $11.03
Clarington $22.55 Burlington $23.68 St Catharines $10.76
Oshawa $21.54 Brantford $23.68 Sault Ste Marie $10.24
Hamilton $21.32 Oshawa $23.22 Halton Hills $10.06
Halton Hills $20.71 Sault Ste Marie $23.17 Newmarket $10.06
Kawartha Lakes $20.16 St Catharines $23.14 Aurora $10.00
St Catharines $19.91 Kawartha Lakes $22.55 Whitby $9.75
Sarnia $18.40 Mississauga $22.00 Sarnia $9.75
Ottawa $18.31 Oakville $20.90 Clarington $9.43
Waterloo $18.14 Halton Hills $20.72 Guelph $9.39
Whitby $18.14 London $20.20 Burlington $9.39
Vaughan $18.00 Whitby $20.06 Brantford $8.93
Aurora $17.70 Waterloo $18.30 Vaughan $8.90
Mississauga $17.50 Vaughan $18.00 Kitchener $8.82
Pickering $17.50 Ajax $18.00 Ottawa $8.62
Oakville $17.00 Milton $17.84 Sudbury $8.61
Ajax $17.00 Aurora $17.70 Pickering $8.00
Brantford $15.51 Newmarket $16.64 Milton $7.08
Newmarket $14.92 Sarnia $16.35 London $7.00
London $14.60 Ottawa $15.31 Ajax $7.00
Sudbury $14.53 Sudbury $13.45 Waterloo $5.92
Milton $14.42 Pickering $12.00 Kawartha Lakes $2.67
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 12 of 26
June 5, 2018 Page 13 of 22 Report No. PDS18-060
APPENDIX C
Current and Proposed Fee Schedule
Classes of Permits Unit of Measure Current Fee Proposed Fee
Minimum Permit Fee for Part 9
Residential Building
Per Application $ 275.00 No Change
Minimum Permit Fee for all Other
Buildings
Per Application $ 550.00 No Change
Group A Assembly (Applies to New Buildings and Additions)
Restaurants/Banquet Halls (Finished) Per Square Metre $ 16.25 $17.70
Restaurant/Banquet Hall (Shell) Per Square Metre $ 14.00 $10.70
Recreation Facilities, Schools, Libraries,
Churches, Theaters and All Other Group
A Occupancies
Per Square Metre $ 16.25 $17.70
Group A Assembly (Alterations) Per Square Metre $ 3.75 $6.00
Group B Institutional (Applies to New Buildings and Additions)
Residential Care Facilities, Nursing
Homes and All Other Group B
Per Square Metre $ 15.75 $17.70
Group B Institutional (Alterations) Per Square Metre $ 3.75 $6.00
Group C Residential (Applies to New Buildings and Additions)
Single Family Detached (Semi, Row
House, Link Dwellings)*
* Permit includes Building, HVAC,
Plumbing and Residential Occupancy
Permits.
Per Square Metre $ 15.50 $16.00
Multiple Residential and Apartments Per Square Metre $ 13.50 $15.00
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 13 of 26
June 5, 2018 Page 14 of 22 Report No. PDS18-060
Classes of Permits Unit of Measure Current Fee Proposed Fee
Other Group C (Hotel/Motel Lodging
Houses, Rooming Houses, Shelters etc.)
Per Square Metre $ 13.50 $15.00
Group C Residential (Alterations) Per Square Metre $ 3.75 $6.00
Second Suite Dwelling Unit Per Square Metre $ 3.75 $6.00
Group D Business and Personal Services (Applies to New Buildings and Additions)
Business and Personal Services (Shell) Per Square Metre $ 10.50 $12.00
Business and Personal Services
(Finished)
Per Square Metre $ 13.50 $17.00
Group D Business and Personal Services
(Alterations)
Per Square Metre $ 3.75 $7.00
Group E Mercantile (Applies to New Buildings and Additions)
Mercantile (Shell) Per Square Metre $ 10.25 $12.00
Mercantile (Finished) Per Square Metre $ 12.75 $15.00
Group E Mercantile (Alterations) Per Square Metre $ 3.75 $6.00
Group F Industrial (Applies to New Buildings and Additions
Industrial (Shell) Per Square Metre $ 7.15 $8.00
Industrial (Finished - Including Self-
Storage Buildings)
Per Square Metre $ 9.50 $10.00
Storage Garages Per Square Metre $ 5.00 No Change
Gas Stations/Repair Garages Per Square Metre $ 9.00 No Change
Farm Buildings Per Square Metre $ 4.25 No Change
Group F Industrial (Alterations) Per Square Metre $ 3.75 $5.00
Designated Structures
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 14 of 26
June 5, 2018 Page 15 of 22 Report No. PDS18-060
Classes of Permits Unit of Measure Current Fee Proposed Fee
Wind Turbine Support Structure Per Structure $ 315.00 No Change
Exterior Tank and Support not Regulated
by TSSA, 2000
Per Structure $ 265.00 No Change
Retaining Walls Per Linear Metre $ 7.50 No Change
Solar Collectors Per Structure $ 315.00 No Change
Stand Alone
Accessory Structures (Residential) Flat Fee $ 275.00 No Change
Accessory Structures (All Other) Flat Fee $ 525.00 No Change
Alternative Solutions Per Application
(plus additional consulting
costs - as applicable)
$ 1025.00 No Change
Change of Use Per Square Metre $ 3.75 $7.00
Construction and Sales Trailers Flat Fee -Currently
Proposed – Per
Square Meter
$ 525.00 $10.50
Construction and Sales Trailers (Pre-
Fabricated)
$ 525.00 $5.25
Conditional Permits Per Square Metre of
Applicable Residential or
Commercial Fee
(plus costs associated
with preparation of an
agreement, which cost
shall not be less than
$1000.00 exclusive of
Permit Fee)
$ 1025.00 No Change
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 15 of 26
June 5, 2018 Page 16 of 22 Report No. PDS18-060
Classes of Permits Unit of Measure Current Fee Proposed Fee
Demolition (Singles, Semis, Row Houses,
Accessory Structures)
55 m2 or less – Flat Fee
Over 55m2 – Flat Fee
$ 275.00
$ 325.00
No Change
No Change
Demolition (Others) Flat Fee $ 525.00 No Change
Electromagnetic Locks
Each Lock
Maximum Fee Per
Application
$ 31.50
$ 315.00
No Change
No Change
Fire Alarm Retrofit Per Application $ 315.00 No Change
Fireplaces, Woodstoves and Chimneys Each $ 275.00 No Change
Foundation for Relocated Buildings Per Square Metre $ 3.75 No Change
HVAC Systems:
Residential
All Other
Per System
Per System
$ 275.00
$ 550.00
No Change
Kitchen Exhaust System Per System $ 525.00 No Change
Marijuana Grow-Op Remediation Minimum fee for a ten (10)
hour plan review and
inspection time
Per Hour (After)
$ 1100.00
No Change
No Change
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 16 of 26
June 5, 2018 Page 17 of 22 Report No. PDS18-060
Classes of Permits Unit of Measure Current Fee Proposed Fee
$ 110.00
Miscellaneous Permits Where a Permit
Application is for a Class
not listed herein, the Unit
of Measure and Fee shall
be determined by the
Chief Building Official.
Model Certification Per Square Metre $ 5.80 No Change
Permits for Certified Plans Per Square Metre $ 8.90 $10.20
Model Type Change Per Square Metre $ 800.00 No Change
Outdoor Public Pool (3.11 OBC) Per Square Metre $ 6.30 No Change
Occupancy of an Unfinished Building
Permit
Per Application
(up to four (4) hours
combined inspection time
for building, plumbing,
and fire services)
Per Hour
(for additional time)
$ 440.00
$ 110.00
No Change
No Change
Partial Permits
(Foundation, Structural, and
Foundation/Structural)
Per Application $ 550.00 No Change
Portables Each Portable $ 160.00 No Change
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 17 of 26
June 5, 2018 Page 18 of 22 Report No. PDS18-060
Classes of Permits Unit of Measure Current Fee Proposed Fee
Portables
Maximum Fee per
Application
$ 1600.00
No Change
Revision to Permit Plan Each Application
(up to three (3) hours
review time - hourly rate
after this time is as
specified below)
$ 275.00
No Change
Shoring Per Linear Metre $ 7.50 No Change
Solar Domestic Hot Water Systems Per System $ 470.00 No Change
Sprinkler Retrofit Per Square Metre $ 0.60 No Change
Temporary Building/Tent Per Structure
Maximum Fee per
Application
$ 160.00
$ 1600.00
No Change
No Change
Transit/Bus and Terminal/Bus Shelter Per Square Metre
(see Group A
Occupancies)
$ 13.65 No Change
Underpinning Per Linear Metre $ 7.50 No Change
Plumbing
On Site Sewage Systems:
New Systems
(200m2 or less)
Per System
$ 550.00
No Change
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 18 of 26
June 5, 2018 Page 19 of 22 Report No. PDS18-060
Classes of Permits Unit of Measure Current Fee Proposed Fee
New Systems
(Greater than 200m2)
Per Square Metre
Maximum Fee per
Application
$ 3.75
$ 3155.00
No Change
No Change
Alterations to Sewage Disposal System Per Application $ 265.00 No Change
Headers, Tank Removal or
Decommissioning
Each $ 265.00 No Change
Stand-Alone Plumbing Fixtures,
Equipment, Roof Drains:
Single Family Dwellings
All Other Buildings
Per Fixture
Per Fixture
$ 16.00
$ 16.00
No Change
No Change
Stand-Alone Plumbing Fixtures,
Equipment, Roof Drains:
Single Family Dwellings
All Other Buildings
Per Fixture
Per Fixture
$ 16.00
$ 16.00
No Change
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 19 of 26
June 5, 2018 Page 20 of 22 Report No. PDS18-060
Classes of Permits Unit of Measure Current Fee Proposed Fee
No Change
Water Service (Residential) Per Service $ 25.00 No Change
Each Residential Drain and Sewer
(Includes both Storm and Sanitary, Inside,
Outside and Floor Drains)
Per Application $ 60.00
No Change
Commercial, Industrial, Institutional and Apartment (Buildings and Units)
Water Services:
50mm (2”) or less
Each
$ 25.00
No Change
100mm (4”) Each $ 45.00 No Change
150mm (6”) Each $ 65.00 No Change
200mm (8”) Each $ 85.00
$ 105.00
$ 125.00
No Change
300mm (12”) or larger Each No Change
Drains:
(Storm or Sanitary Drains - Inside or
Outside)
100mm (4”)
Each
$ 50.00
No Change
$ 75.00
No Change
150mm (6”) Each
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 20 of 26
June 5, 2018 Page 21 of 22 Report No. PDS18-060
Classes of Permits Unit of Measure Current Fee Proposed Fee
200mm (8”) Each $ 95.00
$ 115.00
$ 135.00
No Change
250mm (10”) Each No Change
300mm (12”) or larger Each No Change
Miscellaneous Plumbing:
Manhole, Catch-Basin, Area Drain or
Interceptors
Testable Back-Flow Preventer
Each
Each
$ 35.00
$ 65.00
No Change
No Change
Other Fees
Re-Inspection Fee (Applicable at the
Discretion of the Chief Building Official)
Each $ 110.00 No Change
Review of Plans Per Hour $ 110.00 No Change
Permit Reactivation Fee Each Permit $ 155.00 No Change
Administration Fee for Occupancy of a
Residential Building Prior to Issuance of
the Required Residential Occupancy
Permit under the Building Code
Per Unit $ 790.00
No Change
Special Inspection Per Hour, Per Person
Applicable at the Discretion of the Chief
Building Official
Per Hour, Per Person $ 110.00
No Change
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 21 of 26
June 5, 2018 Page 22 of 22 Report No. PDS18-060
Classes of Permits Unit of Measure Current Fee Proposed Fee
Special Investigation Fee Where Work for
Which a Permit is Required by this By-law
has Commenced Without the
Authorization of a Permit, a Special
Investigation Fee Shall be Paid in
Addition to all Other Fees
Half the Permit
Fee payable
pursuant to this
By-law or
$250.00
whichever is
greater.
No Change
Transfer of Permit Per Application $ 110.00 No Change
Zoning and Applicable Law Review Per Proposal $ 135.00 No Change
Sewage System Maintenance Inspection Per Inspection $ 150.00 No Change
Projects by the Municipality Fees Charged
based on
category of permit
No Fees Charged
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 22 of 26
APPENDIX D
TOWN OF AURORA
Guidelines for the Approval of Temporary Sales Trailer and/or Office
PLANNING AND DEVELOPMENT SERVICES
Building Division
Phone: 905-727-3123 ext. 4388
Fax: 905-726-4731
Email: building@aurora.ca
Town of Aurora
100 John West Way,
Box 1000, Aurora, ON L4G 6J1
www.aurora.ca July, 2018
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 23 of 26
TOWN OF AURORA
Planning and Development Services
Building Division
Guidelines for the Approval of Temporary Sales Trailer and/or Office
Temporary Sales Trailer and/or Office is a building or part of a building used for the offering of Lots and/or
dwelling units for sale to prospective purchasers, incidental to the construction of new housing developments.
Zoning By-law Requirements
Temporary Sales Trailer and/or Office would be allowed on the property to be developed where there is an
approved draft plan of subdivision or site plan and the zoning is in place for the proposed development subject
to parking requirements of Section 5 of the Town of Aurora’s Zoning By-law 6000-17. For more information
about the Zoning By-law requirements please contact Building Division at 905-727-3123 ext. 4388.
Building Permit Requirements
Applicant must apply and obtain a building permit. The following items must be submitted as part of complete
application:
Completed building permit application form
3 copies of fully dimensioned site plan
3 sets of construction drawings including foundation, framing and other construction details
3 sets of HVAC calculations, duct layout and appliance specifications
3 sets of roof truss drawings and specifications (if roof trusses are proposed)
The location of portable sanitary facilities (if building is not equipped with water and sewer connections)
For Pre-Manufactured Buildings:
o Foundation and anchorage drawings and details
o Details for new construction, including stairs, ramps, porches or canopies (Note: A barrier free
access must be provided to the office)
Permit Fees:
o Pre-manufactured building - $5.25 per square meter of gross floor area
o On-site constructed building - $10.50 per square meter of gross floor area
Securities: A letter of credit or a certified cheque in the amount of $15,000 per temporary sales office is
required at the time of building permit issuance. (Securities will be returned upon completion of
inspections and complete removal of the sales office and restoration of the site)
Sign By-law Requirements
All signs must comply with the Town of Aurora Sign By-law. Applicant must apply and obtain a sign permit from
the Building Division. For more information about the sign permit requirement, please contact Building Division
at 905-727-3123 ext. 4388.
Display Plan Requirements
Applicant shall submit a display plan as per attached schedule ‘A’ to be approved by the Director of Planning
and Development Services prior to issuance of the building permit.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 24 of 26
TOWN OF AURORA
Planning and Development Services
Building Division
Guidelines for the Approval of Temporary Sales Trailer and/or Office
Town’s Road Excavation Permits
A road excavation permit is required for any construction or road access within the Town’s road allowance and
property. To obtain a road excavation permit, please visit our office at 229 Industrial Parkway North to
complete a permit application form. For more information, please contact 905-727-1375.
Regional Road Access
For permanent or temporary access from private property to a Regional road, applicant must apply and obtain
a permit from York Region. For more information, please contact York Region at 1-877-464-9675 ext. 75700
Conservation Authority
If any part of the lot on which the temporary structure is located is within an area regulated by the Lake Simcoe
Conservation Authority, a land use permit may be required. This may affect the building location and/or
grading of the lot. Contact: LSRCA (Lake Simcoe Region Conservation Authority). Contact: 905-895-1281;
Toll Free: 1-800-465-0437
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 25 of 26
TOWN OF AURORA
Planning and Development Services
Building Division
Guidelines for the Approval of Temporary Sales Trailer and/or Office
SCHEDULE "A"
Display Plans:
1)Prior to entering into an Offer to Purchase relating to any lots on the Plan by the owner of the land(s) or
by a builder(s) or their real estate agent(s), the applicant shall provide accurate display plans and post
them in all sales offices which clearly indicate the location of the following facilities in respect to the lot
being purchased:
a) parks by type;
b) schools by type;
c) walkways;
d) church sites;
e) commercial sites by type;
f) existing or future rail facilities;
g) existing or future provincial highways;
h)existing or future arterial roads;
i) existing or potential transit loops;
j) existing or proposed bus loops;
k) surrounding land uses;
l) all temporary turning circles required to be constructed on lots within the Plan; and
m) other facilities as specified by the Town.
2)The above mentioned display plan shall be submitted to and approved by the Director of Planning and
Development Services prior to use.
3)The Owner shall indicate on any copy of the Plan prepared for public display or distribution, or for the
sale of any lots or blocks on the Plan, the land use information contained in item (1) above and also the
location and extent of any berms and/or noise attenuation measures, and fencing required along lot
boundaries, and the location of rail lines, walkways, bicycle paths and future road extensions. If the
Owner is found to be in default of the provisions of this section, the Town may withhold further building
permits until the provisions herein are complied with.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R8
Page 26 of 26
Town of Aurora
General Committee Report No. PDS18-062
Subject: Application for Site Plan Approval
Gottardo Construction Limited
Lot 3 & Part of Block 11, Registered Plan 65M-4324
95 Eric T. Smith Way
File Number: SP-2018-04
Related Files: D14-05-04 & D12-05-1A
Prepared by: Fausto Filipetto, Senior Policy Planner
Department: Planning and Development Services
Date: June 5, 2018
Recommendation
1.That Report No. PBS18-062 be received; and
2.That site plan application number SP-2018-04 (Gottardo Construction
Limited) to permit the development of the subject lands for a six-storey, 110-
room hotel be approved; and
3.That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Executive Summary
This report seeks Council approval of a site plan application.
•This report provides background information, evaluation and recommendations
regarding the site plan application submitted by Gottardo Construction Limited to
permit the development of the subject lands for a six storey, 110 room hotel totaling
6,612 square metres (71,173 square feet);
•Planning and Development Services has reviewed the subject application in
accordance with the provisions of the Town’s Official Plan, Zoning By-law and
municipal development standards respecting the subject lands;
•all departments and agencies have provided comment and are able to support the
site plan application provided technical comments are addressed;
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R9
Page 1 of 11
June 5, 2018 Page 2 of 6 Report No. PDS18-062
• all technical revisions to the proposed plans will be reviewed by Town staff prior to
the execution of the site plan agreement;
• staff recommends approval of site plan application number SP-2018-04.
Background
The subject lands were formerly part of the larger Town owned lands known municipally
as 15059 Leslie Street. The lands were rezoned by the Town from Rural General to a
site-specific Business Park zone and a Plan of Subdivision was registered.
Location / Land Use
As illustrated on Figure 1, the subject lands are located within the former Town lands
business park subdivision at the end of Eric T. Smith Way and are known municipally as
95 Eric T. Smith Way. The lands currently form part of a larger 4 Hectare (10 Acre) site
which will be conveyed to the applicant by the Town in two separate parts, thus making
the hotel site 0.8 Hectares (2 Acres) in size. The remainder of site will be built and used
for Business Park purposes. The subject lands are currently vacant.
Surrounding Land Uses
The surrounding land uses are as follows:
North: Offices/Business Park;
South: protected “Countryside”;
East: Highway 404; and
West: Eric T. Smith Way/Future Business Park.
Policy Context and Zoning
The site plan application is consistent with Provincial, Regional and Town land use
planning policy.
Town of Aurora Official Plan
The subject lands are designated “Business Park” in the Bayview Northeast Area 2B
Secondary Plan. “The Business Park designation is intended to provide opportunities for
a mix of high quality employment uses and a variety of supporting commercial and
community facilities geared to satisfying the needs of residents, businesses and
employees in the Town of Aurora and the Region. The Business Park designation permits
an integrated mix of employment activities and businesses that occur within buildings and
on sites that are designed, and landscaped to present a high quality, prestige image.”
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R9
Page 2 of 11
June 5, 2018 Page 3 of 6 Report No. PDS18-062
The Business Park designation specifically permits “hospitality and accommodation
related uses including hotels and motels and other alternative forms providing extended-
stay accommodation.”
Zoning By-law 2213-78, as amended
The subject lands are zoned “Business Park (BP-4i) Exception Zone.” The BP-4i Zone
specifically permits the site to be used for a hotel. The applicant has obtained a Minor
Variance for some site-specific provisions with respect to parking, lot area and height as
follows:
• A decrease in the minimum lot area from 1.0 hectare (2.47 acres) to 0.81 hectares
(2.0 acres);
• an increase to the maximum allowable building height from 13.5 metres to 23
metres; and
• a decrease of the minimum amount of required parking by 48 spaces.
Analysis
Proposed Site Plan
As illustrated on Figure 2, the site plan proposes a six storey, 110 room hotel totaling
6,612 square metres (71,173 square feet). A total of 119 parking spaces, including 6
barrier free spaces will be provided along the south and east sides of the building. As
illustrated on Figure 3, landscaped strips are proposed long all lot lines. Landscaping is
also proposed within the parking areas, as well as along the sides of the building.
Proposed amenities include:
• Breakfast and dining area;
• boardroom;
• business centre;
• fitness area;
• a large meeting room which is divisible into two;
• pool; and
• guest laundry.
The Building Elevations are illustrated on Figures 4 and 5. The applicant is proposing a
six storey, flat roof hotel. The hotel’s name and logo are proposed to be elevated from
the rest of the building.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R9
Page 3 of 11
June 5, 2018 Page 4 of 6 Report No. PDS18-062
Site Plan Review and Comments
The proposed site plan was reviewed by both internal departments and external agencies.
There were no objections to the proposed site plan, however comments were provided
which were technical in nature. It is anticipated that the majority of the comments would
be addressed in the next site plan submission.
Given the Town’s goal of promoting development of their employment lands and given
that this application is being processed by the Office of Business Concierge team as part
of the economic development, staff are recommending site plan approval at this time,
subject to the resolution of any outstanding issues.
It should be noted that staff have asked the applicant to revise their building elevation
with respect to the Highway 404 frontage due to the prominence and visibility it would
have. The revised site plan drawings as well as elevations will be circulated to the Town’s
Controlling Architect for their review and clearance. Further, the Town’s Trails Masterplan
identifies a future trail on the property and therefore the Town will be taking an easement
as part of the site plan approval process.
Advisory Committee Review
The Town’s Accessibility Advisor has made comments on behalf of the Accessibility
Advisory Committee which have been provided to the applicant for their response.
Legal Considerations
The applicant will be required to enter into the Town's standard site plan agreement.
The applicant will also enter into a Development Charges Deferral Agreement with the
Town as described below.
Financial Implications
At the time of site plan agreement, fees and securities will be applied to the development.
The development of the subject lands generates development charges and cash-in-lieu
of parkland fees. As this is a hotel, a Development Charge Deferral Agreement is
applicable. The CAO and Treasurer have delegated authority to execute such pursuant
to Council’s previous approval of Report No. FS17-027 regarding hotel development
charges.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R9
Page 4 of 11
June 5, 2018 Page 5 of 6 Report No. PDS18-062
Communications Considerations
Site plan applications submitted under Section 41 of the Planning Act do not require public
notification. All planning applications are listed on the Town’s website through the
Planning Application Status List which is reported to Council and updated quarterly.
Link to Strategic Plan
The proposed site plan application supports the Strategic Plan goal of Enabling a diverse,
creative and resilient economy through the following key objective within this goal
statement:
Promoting economic opportunities that facilitate the growth of Aurora as a desirable place
to do business:
The application will assist in attracting business in accordance with the “Develop plans to
attract businesses that provide employment opportunities for our residents” action item.
Alternatives to the Recommendation
1. Directing staff to report back to Council addressing any issues that may be raised
at the General Committee; or
2. Refusal of the application with an explanation for the refusal.
Conclusions
Planning and Development Services reviewed the subject site plan application in
accordance with the provisions of the Town’s Official Plan, Zoning By-law and municipal
development standards. All technical revisions to the proposed plans will be reviewed by
Town Staff prior to the execution of the site plan agreement. Staff are therefore
recommending approval of site plan application number SP-2018-04 at this time.
Attachments
Figure 1 - Location Map
Figure 2 - Proposed Site Plan
Figure 3 - Proposed Landscape Plan
Figure 4 - Proposed South/Front & West/Side Building Elevations
Figure 5 - Proposed Rear/North & East/Side Building Elevations
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R9
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Town of Aurora
General Committee Report No. PDS18-063
Subject: Application for Site Plan Approval
1623 Wellington Street East Developments Limited
(SmartCentres)
1623 Wellington Street East
Files SP-2018-05 & ZBA-2018-03
Related Files: OPA-2011-02 & ZBA-2011-06
Prepared by: Fausto Filipetto, Senior Policy Planner
Department: Planning and Development Services
Date: June 5, 2018
Recommendation
1.That Report No. PBS18-063 be received; and
2.That site plan application number SP-2018-05 (1623 Wellington Street East
Developments Limited) to permit the development of the subject lands for
four buildings totalling 11,000 square metres (118,407 square feet) of
leasable floor area, to be used for retail uses in accordance with the site-
specific zoning be approved; and
3.That the extension of Goulding Avenue through to Wellington Street East be
approved; and
4.That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same; and
5.That the application to amend the Zoning By-law File Number ZBA-2018-03
to lift the Holding (H) Prefix for the subject lands currently zoned “(H)E-
BP(398) Business Park Holding Zone” be approved; and
6.That the implementing Zoning By-law Amendment be presented at a future
Council meeting.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R10
Page 1 of 14
June 5, 2018 Page 2 of 7 Report No. PDS18-063
Executive Summary
This report seeks Council approval of a site plan application, including the extension of
Goulding Avenue through to Wellington Street East, and a zoning by-law amendment to
lift the Holding (H) Prefix currently applying to the subject lands.
• This report provides background information, evaluation and recommendations
regarding the site plan application submitted by 1623 Wellington Street East
Developments Limited to permit the development of the subject lands for four
buildings totalling 11,000 square metres (118,407 square feet) of leasable floor
area, to be used for retail uses in accordance with the site-specific zoning;
• Planning and Development Services has reviewed the subject application in
accordance with the provisions of the Town’s Official Plan, Zoning By-law and
municipal development standards respecting the subject lands;
• all departments and agencies have provided comment and are able to support the
site plan application provided technical comments are addressed;
• all technical revisions to the proposed plans will be reviewed by Town staff prior to
the execution of the site plan agreement; and,
• staff recommends approval of site plan application number SP-2018-04 and the
zoning by-law amendment to lift the Holding (H) Prefix applying to the lands (File
No. ZBA-2018-03); further, staff also recommends the approval of the Goulding
Avenue extension through to Wellington Street East.
Background
Location / Land Use
As illustrated on Figure 1, the subject lands consist of the portion of 1623 Wellington
Street East located on the west side of the Goulding Avenue extension. The subject lands
make up approximately one-third of the 14.6 Hectare (36 Acre) site. The subject lands
are currently vacant.
Surrounding Land Uses
The surrounding land uses are as follows:
North: Wellington Street East and Regional Commercial Uses;
South: Business Park;
East: Highway 404; and
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R10
Page 2 of 14
June 5, 2018 Page 3 of 7 Report No. PDS18-063
West: Shell Gas Station and Vacant Lands.
Policy Context and Zoning
The site plan application is consistent with Provincial, Regional and Town land use
planning policy.
Town of Aurora Official Plan/Zoning By-law No. 6000-17
The subject lands are located in the Bayview Northeast Area 2B Secondary Planning
Area. The lands have a site-specific “Business Park” Designation and Zoning to permit
the following uses:
• Dry cleaning distribution depot;
• personal service shop;
• private club;
• financial institution;
• financial institution, drive thru;
• restaurants;
• restaurants, drive thru or take out;
• service shop, light;
• establishment for the training or grooming of pets;
• bake shop, special; and
• retail stores.
The proposed buildings will be used in accordance with the permitted uses in the Official
Plan and Zoning By-law. The site-specific zoning currently has a Holding (H) Prefix and
therefore the applicant has also made an application to lift the Holding so that the lands
can be developed for the uses listed above. The condition for lifting of the Holding (H)
Prefix is site plan approval.
The Official Plan policy permits a maximum of 11,100 square metres (119,483 square
feet) of commercial retail space on the entire lands zoned “(H)E-BP(398) Business Park
Holding Zone.” Any additional commercial retail uses beyond this amount to a maximum
additional amount of 7,020 square metres (23,031 square feet) are only permitted at a
ratio of 1 square metre of gross floor area of commercial space for every 1.5 square metre
gross floor area of business park uses. The total leasable floor area of commercial retail
uses proposed in this site plan is 11,000 square metres (118,407 square feet); therefore
complying with the official plan policy.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R10
Page 3 of 14
June 5, 2018 Page 4 of 7 Report No. PDS18-063
Analysis
Proposed Site Plan
As illustrated on Figure 2, the site plan proposes four commercial buildings. The largest
building, Building “A” is proposed to be divided into four units. Building “A” is situated
along the west side of the lands. Buildings “B”, “C” and “D” are situated along the east
side of the lands, by the Goulding Avenue extension. A total of 516 parking spaces,
including 16 accessible spaces, are proposed to be located centrally between Building
“A” and Buildings “B”, “C” and “D”. Entrance to the site is proposed off of the Goulding
Avenue extension.
As illustrated on Figure 3, landscaping is proposed along all four sides of the property as
well as within some of the parking area. As illustrated on Figures 4 to 7, building
elevations are proposed to be constructed using a variety of materials including:
Architectural block, brick, decorative metal, stained wood and glazing in bronze aluminum
frame.
The size of the proposed buildings are as follows:
• Building A: 8,250.26 m2 (88,808 f2)
• Building B: 1,096.22 m2 (11,800 f2)
• Building C: 464.50 m2 (5000 f2)
• Building D: 1,189.02 m2 (12,799 f2)
• Total: 11,000 m2 (118,407 f2), leasable floor area
Site Plan and Zoning By-law Amendment Review and Comments
The proposed site plan was reviewed by both internal departments and external agencies.
There were no objections to the proposed site plan, however comments were provided
which were technical in nature. It is anticipated that the majority of the comments would
be addressed in the next site plan submission. Given the Town’s goal of promoting
development of their employment lands and given that this application is being processed
by the Office of Business Concierge team as part of the economic development, staff are
recommending site plan approval at this time, subject to the resolution of any outstanding
issues.
Staff believes that the proposed building elevations as submitted are of a quality design
and propose a variety of high quality building materials. Due to the prominence and
visibility of the subject lands, the proposed building elevations have been circulated to the
Town’s controlling architects for their review and clearance.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R10
Page 4 of 14
June 5, 2018 Page 5 of 7 Report No. PDS18-063
As previously mentioned, staff are also recommending approval of the Goulding Avenue
extension at this time. Plans for the extension were circulated to the relevant internal
departments and external agencies and any technical/engineering comments will be
addressed in a subsequent submission.
The applicant has also applied to lift the Holding (H) Prefix for the subject lands currently
zoned “(H)E-BP(398) Business Park Holding Zone.” Staff are recommending approval of
the zoning by-law amendment to lift the Holding (H) Prefix, as the only condition for lifting
the hold is site plan approval.
Advisory Committee Review
The Town’s Accessibility Advisor has made comments on behalf of the Accessibility
Advisory Committee which have been provided to the applicant for their response.
Legal Considerations
The applicant will be required to enter into a site plan agreement with the Town. The
agreement will include provisions stating that the applicant will be responsible for
constructing the extension to the sole satisfaction of the Town, that the applicant will
transfer the lands to the Town once constructed, and that a by-law will be brought to
Council to establish the extension as a public highway, to dedicate it to the Town and to
name it.
Financial Implications
At the time of site plan agreement, fees and securities will be applied to the development.
The development of the subject lands generates development charges and cash in lieu
of parkland fees.
Communications Considerations
Site plan applications submitted under Section 41 do not require public notification;
however, two notice signs have been placed along Wellington Street East. Further, all
planning applications are listed on the Town’s website through the Planning Application
Status List, which is reported to Council and updated quarterly. Applications to remove
a Holding Prefix under section 36 of the Planning Act do not require a public meeting.
Notice of the intent to remove the Holding prefix was placed in the local paper however.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R10
Page 5 of 14
June 5, 2018 Page 6 of 7 Report No. PDS18-063
Link to Strategic Plan
The proposed site plan application supports the Strategic Plan goal of Enabling a diverse,
creative and resilient economy through the following key objective within this goal
statement:
Promoting economic opportunities that facilitate the growth of Aurora as a desirable place
to do business:
The application will assist in attracting business in accordance with the “Develop plans to
attract businesses that provide employment opportunities for our residents” action item.
Alternatives to the Recommendation
1. Direct staff to report back to Council addressing any outstanding issues that may
be raised at the General Committee meeting; or
2. Refusal of the application with an explanation for the refusal.
Conclusions
Planning and Development Services reviewed the subject zoning by-law amendment
application, site plan application and proposed Goulding Avenue extension in accordance
with the provisions of the Town’s Official Plan, Zoning By-law and municipal development
standards. All technical revisions to the proposed plans will be reviewed by Town staff
prior to the execution of the site plan agreement. Staff are therefore recommending
approval of the site plan application number SP-2018-05 at this time, including the
extension of Goulding Avenue through to Wellington Street East. Staff are also
recommending the approval of the zoning by-law amendment to lift the Holding (H) Prefix
currently applying to the subject lands (File No. ZBA-2018-03), as the only condition for
lifting the hold is site plan approval.
Attachments
Figure 1 - Location Map
Figure 2 - Proposed Site Plan
Figure 3 - Proposed Landscape Plan
Figure 4 - Proposed Building Elevations for Building “A”
Figure 5 - Proposed Building Elevations for Building “B”
Figure 6 - Proposed Building Elevations for Building “C”
Figure 7 - Proposed Building Elevations for Building “D”
General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R10
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Notice of Motion Mayor Geoffrey Dawe
Date: June 5, 2018
To: Members of Council
From: Mayor Dawe
Re: Bee City Canada Designation
Whereas the goal of the Bee City Canada designation is to promote healthy,
sustainable, habitats and communities for pollinators; and
Whereas bees and other pollinators around the globe have experienced dramatic
declines due to land fragmentation, habitat loss, use of pesticides, industrialized
agriculture, climate change and the spread of pests and diseases, with serious
implications for the future health of flora and fauna; and
Whereas cities, townships, and First Nations communities and their residents have the
opportunity to support bees and other pollinators on both public and private land; and
Whereas supporting pollinators fosters environmental awareness and sustainability, and
increases interactions and engagement among community stewards; and
Whereas by becoming a Bee City, The Town of Aurora, can highlight initiatives already
in place and further engage local communities in an environment of creativity and
innovation which will promote a healthier life for our community;
1. Now Therefore Be It Hereby Resolved That staff be directed to pursue the Bee City
Canada designation for The Town of Aurora.
General Committee Meeting Agenda
Tuesday, June 5, 2018
Notice of Motion (a)
Page 1 of 1
Public Release
June 5, 2018
Town of Aurora
Additional Items No. 2 to
General Committee Meeting Agenda
Tuesday, June 5, 2018
7 p.m., Council Chambers
• Notice of Motion (b) Councillor Abel; Re: Greenbelt Protection
• Notice of Motion (c) Councillor Abel; Re: Outdoor Sports Field Strategy
• Notice of Motion (d) Councillor Gaertner; Re: Actions for Environmental
Protection
Notice of Motion Councillor John Abel
Date: June 5, 2018
To: Mayor and Members of Council
From: Councillor Abel
Re: Greenbelt Protection
Whereas the Town of Oakville has passed a similar resolution; and
Whereas the Greenbelt is an integral component of land use planning that complements
the Growth Plan to encourage smart planning, the reduction of sprawl, protection of
natural and hydrological features and agricultural lands; and
Whereas the Greenbelt has protected 1.8 million acres of farmland, local food supplies,
the headwaters of our rivers and important forests and wildlife habitat for more than 12
years; and
Whereas a permanent Greenbelt is an important part of the planning for sustainable
communities; and
Whereas there is a tremendous amount of land already planned and available in excess
of the development needs of the Greater Toronto Area (GTA) without weakening the
protections provided by the Greenbelt; and
Whereas efforts to open the Greenbelt to create the opportunity for land speculators to
build expansive homes, at immense profits, in remote areas; and
Whereas opening the Greenbelt would move the urban boundary thus creating more
sprawl and increased traffic; and
Whereas the costs of sprawl result in increased taxes, because 25% of the costs of
sprawl are downloaded to existing property tax payers; and
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, June 5, 2018
Notice of Motion (b)
Page 1 of 2
Notice of Motion
Re: Greenbelt Protection
June 5, 2018 Page 2 of 2
Whereas programs like the proposed inclusionary zoning regulations will assist
municipalities in advancing the supply of affordable housing stock without the need to
expand the built boundary;
1. Now Therefore Be It Hereby Resolved That the Town of Aurora stands with its
municipal neighbours to undertake continued action to maintain and grow the
current Greenbelt, of which the Oak Ridges Moraine is a part; and
2. Be It Further Resolved That the Province be strongly urged to extend Greenbelt
protection to include the appropriate white belt lands within the inner ring, lands that
are the most immediately vulnerable to development in the province; and
3. Be It Further Resolved That this resolution be distributed to the Premier of Ontario,
the Minister of Municipal Affairs, the Minister of the Environment and Climate
Change, all Greater Golden Horseshoe (GGH) municipalities, the Association of
Municipalities of Ontario, Environmental Defence, Friends of the Greenbelt
Foundation, STORM Coalition (Save The Oak Ridges Moraine), Oak Ridges
Moraine Foundation, The Regional Municipality of York, and members of Municipal
Leaders for the Greenbelt, and leaders of the various Ontario political parties.
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, June 5, 2018
Notice of Motion (b)
Page 2 of 2
Notice of Motion Councillor John Abel
Date: June 5, 2018
To: Mayor and Members of Council
From: Councillor Abel
Re: Outdoor Sports Field Strategy
Whereas the 2016 Parks and Recreation Master Plan identified facility pressures,
namely outdoor sports fields, in both soccer and baseball; and
Whereas staff suggested that managing the needs may be accommodated through land
acquisition and partnership opportunities; and
Whereas staff also suggested that there may be opportunities of repurposing fields that
are under-utilized; and
Whereas it is in the Town's best interest to encourage outdoor field sport participation
opportunities for all Town of Aurora residents; and
Whereas a Sports Field Strategy would ensure public awareness and access of the
Town's outdoor sport facilities for its residents; and
Whereas a Sports Field Strategy would provide high quality sports surfaces for sports
field user groups in the community, and ensure guidelines are developed that promote
and support field sport that is integrated with the Town's economic and tourism plans;
and
Whereas a Sports Field Strategy would encourage and facilitate innovative and
cooperative partnerships for the delivery of outdoor field sports programs in the
community; and
Whereas a Sports Field Strategy would provide opportunities for community field sport
groups to provide input into future field sport strategies, policies, procedures and budget
priorities;
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, June 5, 2018
Notice of Motion (c)
Page 1 of 2
Notice of Motion
Re: Outdoor Sports Field Strategy
June 5, 2018 Page 2 of 2
1.Now Therefore Be It Hereby Resolved That staff be directed to report back to
Council in the Fall 2018 with terms of reference for an Outdoor Sports Field
Strategy that addresses the future needs of the community as well as prioritizes the
repurposing of existing fields and identifies opportunities for corporate and
neighbouring municipality partnerships.
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, June 5, 2018
Notice of Motion (c)
Page 2 of 2
Notice of Motion Councillor Wendy Gaertner
Date: June 5, 2018
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Actions for Environmental Protection
Whereas recent severe weather conditions have underlined the need to take action to
protect our environment; and
Whereas the Town's Community Energy Plan is not ready as yet; and
Whereas it is responsible and appropriate to put as many protective measures in place
as soon as possible;
1.Now Therefore Be It Hereby Resolved That staff investigate and report back on the
following actions:
(a)A plan to diminish the use of lights in our buildings and facilities during the night
hours;
(b)Raise the temperature setting in Town buildings by one degree in the summer
months, and lower the temperature by one degree in the winter months;
(c)Decrease kitchen and bathroom hot water temperature settings;
(d)Mitigate the summer sun effect from the Town Hall Atrium and main floor south-
facing front windows; and
(e)Install automatic room timers on a five-minute empty room shut-off.
Additional Items No. 2 to General Committee
Meeting Agenda
Tuesday, June 5, 2018
Notice of Motion (d)
Page 1 of 1
Public Release
June 4, 2018
Town of Aurora
Additional Items to
General Committee Meeting Agenda
Tuesday, June 5, 2018
7 p.m., Council Chambers
• Revised General Committee Meeting Agenda Index
• Item A1 – Trails and Active Transportation Committee Meeting Minutes of
April 20, 2018
• Item A2 – Heritage Advisory Committee Meeting Minutes of May 14, 2018
• Item R2 – Replacement Page 4 for Report No. OPS18-011 – Central York Fire
Services Headquarters 4-5 (revised construction cost estimates)
• Item R11 – CMS18-018 – Aurora Sports Dome Lease Agreement
Public Release
June 4, 2018
Town of Aurora
General Committee
Meeting Agenda (Revised)
Tuesday, June 5, 2018
7 p.m., Council Chambers
Councillor Pirri in the Chair
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Community Presentations
(a) Shelley Ware, Supervisor, Special Events
Re: Festivals and Events Ontario (FEO) Awards Announcement
4. Delegations
(a) Cameron Weighill, Resident
Re: Exception from Interim Control By-law
(b) Brian Moore, representing Aurora Chamber of Commerce
Re: Sign By-law
(c) George Hughes, Chair, Board of Directors, Aurora Chamber of Commerce
Re: Sign By-law
General Committee Meeting Agenda (Revised)
Tuesday, June 5, 2018 Page 2 of 9
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda Item C1 be approved:
C1. Memorandum from Mayor Dawe
Re: Lake Simcoe Region Conservation Authority Board Meeting
Highlights of April 27, 2018
Recommended:
1. That the memorandum regarding Lake Simcoe Region Conservation
Authority Board Meeting Highlights of April 27, 2018, be received for
information.
6. Advisory Committee Meeting Minutes
Recommended:
That the Advisory Committee meeting minutes, Items A1 to A2 inclusive, be
received and the recommendations carried by the Committees be approved:
A1 . Trails and Active Transportation Committee Meeting Minutes of
April 20, 2018
(Added Item)
Recommended:
1. That the Trails and Active Transportation Committee meeting minutes of
April 20, 2018, be received for information.
General Committee Meeting Agenda (Revised)
Tuesday, June 5, 2018 Page 3 of 9
A2 . Heritage Advisory Committee Meeting Minutes of May 14, 2018
(Added Item)
Recommended:
1. That the Heritage Advisory Committee meeting minutes of May 14, 2018,
be received; and
2. That the Heritage Advisory Committee recommend to Council:
1. HAC18-009 – Aurora United Church – Site Plan Review, 15186
Yonge Street, 12 and 16 Tyler Street, 55 and 57
Temperance Street
1. That Report No. HAC18-009 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That the use of stucco be avoided and that the large white
surface areas be addressed.
2. HAC18-008 – Yonge Street Building Evaluations
1. That Report No. HAC18-008 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That the following properties be designated under Part IV of
the Ontario Heritage Act:
(i) 15243B Yonge Street; "Whimster's Store";
(ii) 15243A Yonge Street; "Mulock Block";
(iii) 15242 Yonge Street; "The Lloyd Building";
(iv) 15240 Yonge Street; "The Ashton Building";
(v) 15233 Yonge Street; "Medical Hall";
(vi) 15229 Yonge Street; "The Willis Building";
(vii) 15225 Yonge Street; "Winter's Bakery";
(viii) 15222, 15224 and 15226 Yonge Street; "The Faughner
Building";
(ix) 15221 Yonge Street; "Sterling Bank";
(x) 15218-15220 Yonge Street; "The Clift Building";
General Committee Meeting Agenda (Revised)
Tuesday, June 5, 2018 Page 4 of 9
(xi)15216 Yonge Street; "The Odd Fellows Block";
(xii)15210 Yonge Street; "The Andrews Block";
(xiii)15203 Yonge Street; "The Butcher Building";
(xiv)15199 Yonge Street; "The Grimshaw Bakery"; and
(xv)15195 Yonge Street.
3.Memorandum from Planner/Heritage Planning
Re: 32 Wellington Street East
1.That the memorandum regarding 32 Wellington Street East be
received; and
2.That the Heritage Advisory Committee recommend to Council:
(a)That this item be referred to the Town’s Legal staff for
affirmation that the builder has not complied with Council’s
approval related to the development at 32 Wellington Street
East, and to provide options for next steps.
New Business
1.That the Heritage Advisory Committee recommend to Council:
(a)That the Evaluation Working Group provide an objective
evaluation on each of the following properties:
(i)136 Wellington Street East; "Railroad Hotel"; and
(ii)124 Wellington Street East; "Baldwin’s Restaurant"; and
(b)That the objective evaluations be submitted to the Heritage
Advisory Committee meeting of July 9, 2018, for further
review.
7.Consideration of Items Requiring Discussion (Regular Agenda)
R1. PDS18-069 – Renovations of the Aurora Armoury
89 Mosley Street
Presentation to be provided by Anthony Ierullo, Manager of Policy Planning and
Economic Development, and Philip Hastings, GOW Hastings Architects.
General Committee Meeting Agenda (Revised)
Tuesday, June 5, 2018 Page 5 of 9
Recommended:
1. That Report No. PDS18-069 be received; and
2. That the design of the Aurora Armoury as outlined in this report be
approved; and
3. That, in accordance with the Aurora Hydro Sale Investment Reserve
Fund By-law No. 5439-12, Council determines that completion of the
Aurora Armoury project is in the best interests of the Town; and
4. That, having provided the necessary public notice required of Bylaw No.
5439-12, the budget for the Armoury restoration and renovation be
increased by $4,618,800 to a total budget of $4,883,800, and that the
additional funding be sourced from the Aurora Hydro Sale Investment
Reserve Fund; and
5. That the above budget includes a 1% contribution in the amount of
$46,100 to the Town’s Public Art Reserve Fund in accordance with the
Official Plan requirements.
R2. OPS18-011 – Central York Fire Services Headquarters 4-5
Recommended:
1. That Report No. OPS18-011 be received; and
2. That the final design of Station 4-5 be approved; and
3. That the Aurora portion of the budget be increased by 1% in the amount
of $36,100 in support of public art in accordance with the Official Plan
requirements; and
4. That additional Aurora funding in the amount of $3,523,400 be approved
for the Town share of the cost of the construction of Station 4-5, to be
funded from the Fire DC Reserve Fund as set out in Report No. OPS18-
011; and
5. That staff be authorized to proceed with Phases 4, 5 and all outstanding
services identified in the RFP submitted by Thomas Brown Architects in
the amount of $345,000, excluding disbursements and taxes.
General Committee Meeting Agenda (Revised)
Tuesday, June 5, 2018 Page 6 of 9
R3. OPS18-012 – Winter Maintenance 2017/2018 Report
Recommended:
1. That Report No. OPS18-012 be received for information.
R4. CS18-012 – Magna Golf Club – Display Fireworks
Recommended:
1. That Report No. CS18-012 be received; and
2. That the setting off of Display Fireworks for a wedding at Magna Golf
club on June 23, 2018, for approximately five minutes at 10:30 p.m. be
approved; and
3. That a by-law to amend Fireworks By-law No. 5373-11 be brought
forward to a future Council meeting providing delegated authority to staff
for the approval of setting off fireworks in celebration of events other than
Victoria Day and Canada Day.
R5. CS18-013 – Town of Aurora 2018-2024 Accessibility Plan
Presentation to be provided by Ivy Henriksen, Manager, Customer Service, and
Matt Zawada, Accessibility Advisor.
Recommended:
1. That Report No. CS18-013 be received; and
2. That the 2018-2024 Annual Multi-Year Accessibility Plan be approved.
R6. PDS18-030 – Parking By-law Amendment for Commercial Motor Vehicle
Recommended:
1. That Report No. PDS18-030 be received; and
2. That a by-law to amend By-law No. 4574-04.T be brought forward to
update the definition and on-street parking restrictions for commercial
motor vehicles.
General Committee Meeting Agenda (Revised)
Tuesday, June 5, 2018 Page 7 of 9
R7. PDS18-058 – FCM Partners for Climate Protection Council Resolution
Recommended:
1. That Report No. PDS18-058 be received; and
2. That the resolution contained in the attachment be endorsed; and
3. That the Program Manager Environmental Initiatives and the Mayor be
appointed to oversee implementation of the Partners for Climate
Protection (PCP) Program Milestones.
R8. PDS18-060 – Building Permit Fees Review
Recommended:
1. That Report No. PDS18-060 be received; and
2. That the proposed Building Permit fee amendments be approved; and
3. That the amending by-law be presented to Council at its meeting of June
26, 2018, for enactment effective July 1, 2018; and
4. That the current policy for Temporary Sales Trailers/Offices be repealed
and replaced with the new Guidelines for the Approval of Temporary
Sales Trailers and/or Office.
R9. PDS18-062 – Application for Site Plan Approval
Gottardo Construction Limited
Lot 3 and Part of Block 11, Registered Plan 65M-4324
95 Eric T. Smith Way
File Number: SP-2018-04
Related Files: D14-05-04 and D12-05-1A
Recommended:
1. That Report No. PDS18-062 be received; and
2. That site plan application number SP-2018-04 (Gottardo Construction
Limited) to permit the development of the subject lands for a six-storey,
110-room hotel, be approved; and
General Committee Meeting Agenda (Revised)
Tuesday, June 5, 2018 Page 8 of 9
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
R10. PDS18-063 – Application for Site Plan Approval
1623 Wellington Street East Developments Limited
(SmartCentres)
1623 Wellington Street East
File Numbers: SP-2018-05 and ZBA-2018-03
Related Files: OPA-2011-02 and ZBA-2011-06
Recommended:
1. That Report No. PDS18-063 be received; and
2. That site plan application number SP-2018-05 (1623 Wellington Street
East Developments Limited) to permit the development of the subject
lands for four buildings totaling 11,000 square metres (118,407 square
feet) of leasable floor area, to be used for retail uses in accordance with
the site-specific zoning be approved; and
3. That the extension of Goulding Avenue through to Wellington Street East
be approved; and
4. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same; and
5. That the application to amend the Zoning By-law File Number ZBA-2018-
03 to lift the Holding (H) Prefix for the subject lands currently zoned
“(H)E-BP(398) Business Park Holding Zone” be approved; and
6. That the implementing Zoning By-law Amendment be presented at a
future Council meeting.
General Committee Meeting Agenda (Revised)
Tuesday, June 5, 2018 Page 9 of 9
R11. CMS18-018 – Aurora Sports Dome Lease Agreement
(Added Item)
Recommended:
1. That Report No. CMS18-018 be received; and
2. That the Mayor and Town Clerk be authorized to execute the Aurora
Sports Dome Renewal of Lease Agreement, including any and all
documents and ancillary agreements required to give effect to same.
8. Notices of Motion
(a) Mayor Dawe
Re: Bee City Canada Designation
9. New Business
10. Closed Session
11. Adjournment
Town of Aurora
Trails and Active Transportation Committee
Meeting Minutes
Date: Friday, April 20, 2018
Time and Location: 10 a.m., Council Chambers, Aurora Town Hall
Committee Members: Councillor Tom Mrakas (Chair), Councillor Sandra Humfryes
(arrived 10:42 a.m.), Alison Collins-Mrakas, Richard Doust
(PRCSAC Representative), Laura Lueloff, and Nancee
Webb (EAC Representative)
Members Absent: Bill Fraser
Other Attendees: Sara Tienkamp, Parks Manager, Gary Greidanus, Senior
Landscape Architect, Lawrence Kuk, Senior Planner,
Michael Bat, Transportation Analyst, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 10:06 a.m.
1. Approval of the Agenda
Moved by Laura Lueloff
Seconded by Richard Doust
That the agenda as circulated by Legislative Services, with the following addition,
be approved:
Delegation (a) Ron Weese; Re: Proposed Open Trails Event
On a two-thirds vote the motion
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest and general nature thereof under
the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50.
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A1
Page 1 of 5
Trails and Active Transportation Committee Meeting Minutes
Friday, April 20, 2018 Page 2 of 5
3. Receipt of the Minutes
Trails and Active Transportation Meeting Committee Minutes of November 17,
2017
Moved by Nancee Webb
Seconded by Richard Doust
That the Trails and Active Transportation Committee meeting minutes of
November 17, 2017, be received for information.
Carried
4. Delegations
(a) Ron Weese, Chair and Executive Director, Activate Aurora
Re: Proposed Open Trails Event
Mr. Weese presented a brief overview of a proposed concept to raise the
awareness and understanding of the Town’s trails system through a variety of
activities including cycling, such as inspirational and educational programs,
and interpretive studies. He invited members of the Committee to consider
working with the Activate Aurora team in developing this new event.
Moved by Nancee Webb
Seconded by Laura Lueloff
That the comments of the delegation be received for information.
Carried
5. Matters for Consideration
1. Memorandum from Senior Landscape Architect
Re: Trailhead Parking – BG Properties (Aurora) Inc.
Staff provided an overview of the memorandum and Concept Plan options for
the location of the Trailhead Parking Area.
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A1
Page 2 of 5
Trails and Active Transportation Committee Meeting Minutes
Friday, April 20, 2018 Page 3 of 5
The Committee and staff reviewed and discussed the pros and cons of the
location options. Staff agreed to provide further detailed information and
arrange for communications with residents.
Moved by Nancee Webb
Seconded by Richard Doust
1. That the memorandum regarding Trailhead Parking – BG Properties
(Aurora) Inc. be received; and
2. That the comments of the Trails and Active Transportation Committee
be received and referred to staff for consideration and action as
appropriate.
Carried as amended
6. Informational Items
2. Extract from Council Meeting of January 30, 2018
Re: Trails and Active Transportation Committee Meeting Minutes of
November 17, 2017
Moved by Alison Collins-Mrakas
Seconded by Laura Lueloff
1. That the Extract from Council Meeting of January 30, 2018, regarding the
Trails and Active Transportation Committee meeting minutes of November
17, 2017, be received for information.
Carried
3. Extract from Council Meeting of February 13, 2018
Re: Summary of Committee Recommendations Report No. 2018-01; Re:
Trails and Active Transportation Committee Meeting Minutes of
November 17, 2017
Moved by Richard Doust
Seconded by Nancee Webb
1. That the Extract from Council Meeting of February 13, 2018, regarding
Summary of Committee Recommendations Report No. 2018-01; Re: Trails
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A1
Page 3 of 5
Trails and Active Transportation Committee Meeting Minutes
Friday, April 20, 2018 Page 4 of 5
and Active Transportation Committee meeting minutes of November 17,
2017, be received for information.
Carried
7. New Business
The Committee inquired about the plans for a status report regarding the proposed
trail crossing on Wellington Street East at John West Way. Staff provided an
update and noted that further details from the consultant may be available for the
June Committee meeting.
The Committee inquired about the status of the trails system in the 2C lands and
suggested that area residents be kept informed. Staff provided an update and
noted that project status updates could be made available on the Town’s website.
The Committee noted that many drivers are failing to stop at stop signs in the
Hartwell Way bridge area, noting that it is a high traffic area for children attending
Rick Hansen Public School. The Committee expressed safety concerns and
suggested that lines be painted on the road to indicate pedestrian crossings and
raise awareness of the stop signs. Staff agreed to investigate the matter and
report back to the Committee.
The Committee referred to the delegation by Ron Weese regarding a proposed
Open Trails event, and Nancee Webb and Laura Lueloff volunteered to assist the
Activate Aurora team in the development of the event.
The Vice Chair noted that the grades six and seven students from Regency Acres
Public School have designed a dog park for the Highland Gate lands, and the
students plan to present their proposal to Council and a future Committee meeting.
The Chair referred to a recent Application for Draft Plan of Subdivision for the
Stronach South Wellington Lands, which was considered at the March 2018 Public
Planning meeting, and inquired about the opportunity for the Committee to provide
input to the development of the trails within the application. Staff indicated that
information should be available for the June Committee meeting.
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A1
Page 4 of 5
Trails and Active Transportation Committee Meeting Minutes
Friday, April 20, 2018 Page 5 of 5
8. Adjournment
Moved by Councillor Humfryes
Seconded by Richard Doust
That the meeting be adjourned at 11:01 a.m.
Carried
Committee recommendations are not binding on the Town unless otherwise adopted by
Council.
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A1
Page 5 of 5
Town of Aurora
Heritage Advisory Committee
Meeting Minutes
Date: Monday, May 14, 2018
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Wendy Gaertner (Chair), Councillor Jeff Thom
(Vice Chair), Bob McRoberts (Honorary Member), Neil
Asselin, Barry Bridgeford, John Kazilis, Martin Paivio, and
Ken Turriff
Members Absent: James Hoyes
Other Attendees: Councillor Tom Mrakas, Councillor Michael Thompson,
Marco Ramunno, Director of Planning and Development
Services, Jeff Healey, Planner/Heritage Planning, and Linda
Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7:30 p.m.
1. Approval of the Agenda
Moved by Ken Turriff
Seconded by Councillor Thom
That the agenda as circulated by Legislative Services, with the following additions,
be approved:
• Delegation (a) Bob Murphy and Gavin Bailey, representing Aurora United
Church and Southbound Developments; Re: Item 1 – HAC18-009 – Aurora
United Church – Site Plan Review, 15186 Yonge Street, 12 and 16 Tyler
Street, 55 ad 57 Temperance Street
• Delegation (b) William Albino, Resident; Re: Item 2 – HAC18-008 – Yonge
Street Building Evaluations
On a two-thirds vote the motion
Carried as amended
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A2
Page 1 of 8
Heritage Advisory Committee Meeting Minutes
Monday, May 14, 2018 Page 2 of 8
2. Declarations of Pecuniary Interest and General Nature Thereof
Bob McRoberts declared a potential pecuniary interest under the Municipal
Conflict of Interest Act, R.S.O. 1990, c. M.50 respecting Item 1 – HAC18-009 –
Aurora United Church – Site Plan Review, 15186 Yonge Street, 12 and 16 Tyler
Street, 55 and 57 Temperance Street, as he is a financial supporter and member
of the Aurora United Church. Mr. McRoberts did not participate in the discussion
or voting of this item.
3. Receipt of the Minutes
Heritage Advisory Committee Meeting Minutes of April 9, 2018
Moved b y Neil Asselin
Seconded by Bob McRoberts
That the Heritage Advisory Committee meeting minutes of April 9, 2018, be
received for information.
Carried
4. Delegations
(a) Bob Murphy and Gavin Bailey, representing Aurora United Church and
Southbound Developments
Re: Item 1 – HAC18-009 – Aurora United Church – Site Plan Review,
15186 Yonge Street, 12 and 16 Tyler Street, 55 and 57 Temperance
Street
Mr. Murphy, Architect, and Mr. Bailey, of Fotenn Consultants Inc., provided an
overview of the efforts to adapt the streetscape along Temperance and Tyler
Streets to bring the development more in line with the residential scale and
character of the neighbourhood, the incorporation of artefacts retrieved from
the heritage houses, and discussions with the ratepayers association.
Moved by Martin Paivio
Seconded by Barry Bridgeford
That the comments of the delegation be received and referred to Item 1.
Carried
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A2
Page 2 of 8
Heritage Advisory Committee Meeting Minutes
Monday, May 14, 2018 Page 3 of 8
(b) William Albino, Resident
Re: Item 2 – HAC18-008 – Yonge Street Building Evaluations
Mr. Albino expressed concerns regarding the Town’s ability to provide heritage
protection, emphasizing the need to protect the downtown heritage block, and
encouraged the Heritage Advisory Committee to provide strong support in the
protection of heritage properties.
Moved by Councillor Thom
Seconded by Ken Turriff
That the comments of the delegation be received and referred to Item 2.
Carried
5. Matters for Consideration
1. HAC18-009 – Aurora United Church – Site Plan Review, 15186 Yonge
Street, 12 and 16 Tyler Street, 55 and 57 Temperance Street
Staff provided a brief overview of the report and changes to the proposal. The
Committee expressed concern regarding the blank wall on the north elevation,
and staff provided clarification on window placement as directed by the
Building Code. The Committee expressed further concern regarding the three
large, square expanses of white surface area on the wall, and suggested
alternatives. Staff agreed to address the Committee’s comments with the
architect.
Moved by Neil Asselin
Seconded by Martin Paivio
1. That Report No. HAC18-009 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That the use of stucco be avoided and that the large white surface
areas be addressed.
Carried
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A2
Page 3 of 8
Heritage Advisory Committee Meeting Minutes
Monday, May 14, 2018 Page 4 of 8
6. Informational Items
2. HAC18-008 – Yonge Street Building Evaluations
The Committee consented to consider Item 2 prior to consideration of Item 1.
Staff provided background and a brief overview of the report. The Committee
and staff discussed various aspects of the objective evaluations, designation
process, public notice, and timelines.
Moved by Bob McRoberts
Seconded by Martin Paivio
1. That Report No. HAC18-008 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That the following properties be designated under Part IV of the
Ontario Heritage Act:
(i) 15243B Yonge Street; "Whimster's Store";
(ii) 15243A Yonge Street; "Mulock Block";
(iii) 15242 Yonge Street; "The Lloyd Building";
(iv) 15240 Yonge Street; "The Ashton Building";
(v) 15233 Yonge Street; "Medical Hall";
(vi) 15229 Yonge Street; "The Willis Building";
(vii) 15225 Yonge Street; "Winter's Bakery";
(viii) 15222, 15224 and 15226 Yonge Street; "The Faughner Building";
(ix) 15221 Yonge Street; "Sterling Bank";
(x) 15218-15220 Yonge Street; "The Clift Building";
(xi) 15216 Yonge Street; "The Odd Fellows Block";
(xii) 15210 Yonge Street; "The Andrews Block";
(xiii) 15203 Yonge Street; "The Butcher Building";
(xiv) 15199 Yonge Street; "The Grimshaw Bakery"; and
(xv) 15195 Yonge Street.
Carried as amended
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A2
Page 4 of 8
Heritage Advisory Committee Meeting Minutes
Monday, May 14, 2018 Page 5 of 8
3. Memorandum from Planner/Heritage Planning
Re: 32 Wellington Street East
Staff provided a brief overview of the memorandum and alterations occurring
on the property. The Committee and staff discussed various aspects of the
reconstruction and drawings, and the Committee expressed further concern
regarding the builder’s continued noncompliance with the approved building
permit drawings. The Committee inquired about the approval and oversight
process, and staff provided clarification, noting that the guidelines will be
included on a future Committee agenda.
Moved by Ken Turriff
Seconded by Neil Asselin
1. That the memorandum regarding 32 Wellington Street East be received;
and
2. That the Heritage Advisory Committee recommend to Council:
(a) That this item be referred to the Town’s Legal staff for affirmation that
the builder has not complied with Council’s approval related to the
development at 32 Wellington Street East, and to provide options for
next steps.
Carried as amended
4. Memorandum from Senior Policy Planner
Re: Library Square Design
Staff provided a brief overview of the memorandum. The Committee inquired
about the new community facility and emergency vehicle access, and staff
provided clarification.
Moved by Bob McRoberts
Seconded by Martin Paivio
1. That the memorandum regarding Library Square Design be received for
information.
Carried
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A2
Page 5 of 8
Heritage Advisory Committee Meeting Minutes
Monday, May 14, 2018 Page 6 of 8
5. Memorandum from Planner/Heritage Planning
Re: Doors Open Aurora 2018 Update
Staff provided a brief overview of the memorandum. The Committee inquired
about the policy respecting the inclusion of properties that operate as a
business, and staff provided clarification.
Moved by Bob McRoberts
Seconded by Martin Paivio
1. That the memorandum regarding Doors Open Aurora 2018 Update be
received for information.
Carried
6. Extract from Council Meeting of April 10, 2018
Re: Heritage Advisory Committee Meeting Minutes of March 5, 2018
and Summary of Committee Recommendations Report No. 2018-04
Moved by Bob McRoberts
Seconded by Martin Paivio
1. That the Extract from Council meeting of April 10, 2018, regarding the
Heritage Advisory Committee Meeting Minutes of March 5, 2018, and
Summary of Committee Recommendations Report No. 2018-04, be
received for information.
Carried
7. New Business
Staff provided an update regarding Monk’s Walk.
Staff provided an update regarding the railway station, railway hotel, and Metrolinx
expansion project, noting that the railway station holds a Part III (i) designation
under the Ontario Heritage Act and has been identified as a provincially significant
property. The Committee inquired about the railway hotel and Baldwin’s property,
and staff provided background and confirmed that they are both listed heritage
properties. The Committee expressed a desire to begin the designation and
evaluation process for the properties. It was noted that an update from Metrolinx
would soon be provided to the Town.
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A2
Page 6 of 8
Heritage Advisory Committee Meeting Minutes
Monday, May 14, 2018 Page 7 of 8
Moved by Bob McRoberts
Seconded by Neil Asselin
1. That the Heritage Advisory Committee recommend to Council:
(a) That the following properties be designated under Part IV of the
Ontario Heritage Act:
(i) 136 Wellington Street East; "Railway Hotel"; and
(ii) 124 Wellington Street East; "Baldwin’s Restaurant"; and
(b) That the objective evaluations be submitted to the Heritage Advisory
Committee meeting of July 9, 2018, for further review.
Carried
Staff advised that locations would need to be identified for installation of road-side
signage indicating entrances to any heritage conservation district in Town, and the
matter will be submitted to the Committee for consideration at a future meeting.
The Committee noted that the Prince of Wales award plaque located at the front of
Town Hall needs to be refreshed, and staff agreed to follow up with Operations
staff.
The Committee observed that the commemorative plaque has been placed directly
on the light armoured vehicle (LAV) located at the Aurora Cenotaph site, noting
that signage is not usually attached directly to an artefact.
The Committee noted that the plaque at the former Aurora Armoury location
requires updating and a number of other plaques in Town need to be repaired or
refreshed. Staff agreed to follow up on the matter.
Staff announced that Jeff Healey, Planner/Heritage Planning, will be leaving
Aurora on May 25 as he has accepted a position as Senior Planner with the Town
of Richmond Hill. Mr. Healey expressed his appreciation of working with the
Committee members and for their efforts, and the Committee congratulated Mr.
Healey on his new position.
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A2
Page 7 of 8
Heritage Advisory Committee Meeting Minutes
Monday, May 14, 2018 Page 8 of 8
8. Adjournment
Moved by John Kazilis
Seconded by Barry Bridgeford
That the meeting be adjourned at 10:53 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council.
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item A2
Page 8 of 8
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R2
Replacement Page 4
Page 1 of 1
Town of Aurora
General Committee Report No. CMS18-018
Subject: Aurora Sports Dome Lease Agreement
Prepared by: John Firman, Manager of Business Support
Department: Community Services
Date: June 5, 2018
Recommendation
1. That Report No. CMS18-018 be received; and
2. That the Mayor and Town Clerk be authorized to execute the Aurora Sports
Dome Renewal of Lease Agreement, including any and all documents and
ancillary agreements required to give effect to same.
Executive Summary
This report recommends the early renewal of the lease agreement between 1651883
Ontario Inc., operating as Aurora Sports Dome and the Town of Aurora (the “Town”).
• The existing lease agreement expires September 30, 2020, with two (2)
additional five (5) year extension options
• The collapse of the air dome during the May 4 windstorm has instigated the need
for immediate action on the lease renewal
• Staff have reviewed the lease agreement with the Aurora Sports Dome and the
parties have agreed upon changes to be incorporated in the renewal
• Early renewal of the lease agreement is the only option available at this time to
ensure that the Town and community groups have access to an operational
indoor sports field by October 1, 2018 to meet fall/winter programming needs
Background
In 2005 the Town entered into a 15-year agreement with the Aurora Sports Dome to
operate an indoor artificial turf sports field for community use. This agreement
facilitates the need for Aurora based community groups to have access to an indoor
sports field when the Town’s outdoor fields are closed for the season and provides an
Additional Items to General Committee Meeting Agenda
Tuesday, June 5, 2018
Item R11
Page 1 of 5
June 5, 2018 Page 2 of 5 Report No. CMS18-018
additional playing surface and rain location for summer programming for the Town and
community groups.
The agreement includes provisions whereby the Town has access to minimum 15 hours
of field time per week from October 1 to April 30 and a minimum 88 hours of field time
per week from May 1 to September 30, for a total value of $143,650 per year. This time
is provided to the Town at no additional cost and is used for revenue generating Town
programming and permitting to community groups.
Analysis
The existing lease agreement expires September 30, 2020, with two (2) additional
five (5) year extension options
The term of the existing lease agreement began October 1, 2005 and expires
September 30, 2020. This agreement contains two (2), five (5) year renewal options,
subject to the agreement of both parties. Neither party is obligated to renew the
agreement beyond September 30, 2020.
Based on the current performance of the Aurora Sports Dome and cooperative working
relationship, staff anticipate that the recommendation would be for renewal of the
agreement in 2020.
The collapse of the air dome during the May 4th windstorm has instigated the
need for immediate action on the lease renewal
During the windstorm of May 4, 2018, the air dome portion experienced significant
damage resulting in the need to replace the air dome. While the field and clubhouse
remain in good condition, the operator has advised that it will cost approximately
$700,000 to replace the air dome.
With only two (2) years remaining in the existing lease agreement and no obligation on
the Town’s part to renew the agreement, the Aurora Sports Dome cannot reasonably
anticipate being able to recover the $700,000 replacement cost within the timeframe of
the existing agreement.
In order to guarantee the ability to recover the cost of replacing the air dome through the
course of normal business operations, the Aurora Sports Dome needs to secure a
minimum 12-year lease agreement. Therefore, the operator has requested an early
renewal of the agreement for a ten (10) year term. This would extend the lease to
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September 30, 2030, which would have been the same end date if the existing lease
were renewed in accordance with the two (2), five (5) year renewal options already
available.
Staff is recommending, as requested by the Aurora Sports Dome, that the lease
agreement include one (1) additional five (5) year renewal option effective October 1,
2030, and expiring September 30, 2035, subject to the agreement on terms by both
parties.
Staff have reviewed the lease agreement with the Aurora Sports Dome and the
parties have agreed upon changes to be incorporated in the renewal
In addition to minor changes to account for the differences between the original
construction and the new construction of the replacement air dome and other
administrative changes to bring the agreement up to date, the parties have agreed to
amendments to the provisions for Town access that will accomplish the following mutual
benefits:
• Increased access to field time on two (2) of the three (3) fields for the Town
during the Summer period of May 1 to September 30, allowing for a maximum of
approximately 200 hours per week at no additional cost
• Exclusive access to one field for the Aurora Sports Dome during this same
period, enabling them to operate their own revenue generating programming
which helps cover costs incurred in staffing the dome for Town use
The Aurora Sports Dome will also begin making annual lease payments payable to the
Town of $5,000 per year, beginning on the lease renewal date of October 1, 2020
through to the end of the agreement term.
Early renewal of the lease agreement is the only option available at this time to
ensure that the Town and community groups have access to an operating indoor
sports field by October 1, 2018 to meet fall/winter programming needs.
As the Aurora Sports Dome is the only indoor sports field in Aurora, it provides the
primary and/or sole opportunity for numerous community groups to offer year-round
and/or Fall/Winter/Spring programming, essential to their ongoing operations. From
October 1, 2017 through April 30, 2018 the Aurora Sports Dome permitted a total of
approximately 4,000 field hours, with an estimated 75% (3,000 hours) of this time being
allocated to Aurora user groups.
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It will take an estimated eight (8) to ten (10) weeks to manufacture a new air dome and
an additional one (1) to two (2) weeks for installation. Therefore, immediate action is
required in order to have the Aurora Sports Dome operational by October 1st. Any delay
beyond that point could jeopardize the ability for the community groups to offer
programming.
Alternate options that may include the Town’s purchase of the dome or the sale of the
dome to another party are all subject to Council approval and the processes and
procedures outlined in the Town’s Procurement by-law. Any of these alternate options
would not be able to be completed in time to ensure the ongoing provision of services to
the community by the required operational date of October 1, 2018.
These options are still available for consideration at any point in time during the term of
the agreement, pending Council approval.
Advisory Committee Review
Not applicable.
Legal Considerations
Legal Services will assist in the preparation of the renewal of the lease agreement.
Financial Implications
Effective 2020 the Town will begin to receive $5,000 per year in annual lease payments,
generating $50,000 in new revenue over the term of the extension that was not
previously included. Increased access to field time supports revenue generation
opportunities for recreation programming and facility rentals.
Communications Considerations
Corporate Communications will assist with communicating the re-opening date of the
Aurora Sports Dome.
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