Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
AGENDA - General Committee - 20180515
General Committee Meeting Agenda Tuesday, May 15, 2018 7 p.m. Council Chambers Aurora Town Hall Public Release May 8, 2018 Town of Aurora General Committee Meeting Agenda Tuesday, May 15, 2018 7 p.m., Council Chambers Councillor Mrakas in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Community Presentations (a) Sheena Griffith, Past President, Pine Tree Potters’ Guild Re: Activities and Community Involvement of Pine Tree Potters’ Guild 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. General Committee Meeting Agenda Tuesday, May 15, 2018 Page 2 of 5 Recommended: That the following Consent Agenda Item C1 be approved: C1. PDS18-046 – Request for Street Name Approval Certas Home and Auto Insurance Company 333 First Commerce Drive File Number: STR-2018-01 Recommended: 1. That Report No. PDS18-046 be received; and 2. That the following street name be approved; and Street “A” Desjardins Way 3. That a by-law to rename the street from State Farm Way to Desjardins Way be enacted. 6. Advisory Committee Meeting Minutes Recommended: A1 . Accessibility Advisory Committee Meeting Minutes of April 4, 2018 Recommended: 1. That the Accessibility Advisory Committee meeting minutes of April 4, 2018, be received for information. 7. Consideration of Items Requiring Discussion (Regular Agenda) R1. CMS18-014 – Enhanced Recreation Facility Advertising and Sponsorship Programs Recommended: 1. That Report No. CMS18-014 be received; and General Committee Meeting Agenda Tuesday, May 15, 2018 Page 3 of 5 2. That staff be authorized to implement the enhanced Recreation Facility Advertising and Recreation Facility Sponsorship programs; and 3. That the Director of Community Services be given delegated authority to execute all future recreation facility advertising and facility sponsorship agreements. R2. CMS18-015 – Menorah Lighting Ceremony Recommended: 1. That Report No. CMS18-015 be received; and 2. That the addition of a Menorah Lighting Ceremony in partnership with Chabad Aurora to the annual special events starting in 2018 be approved; and 3. That funding be approved for the Menorah Lighting Ceremony event in the amount of $6,200 for 2018 from the Council Operating Contingency account. R3. OPS18-013 – Boardwalk at Kwik Kopy Trail Recommended: 1. That Report No. OPS18-013 be received; and 2. That the total approved budget for Capital Budget Project No. 73107 – Kwik Kopy Trail be increased to $815,000, representing an increase of $630,000 to be funded from the Park Development Charges Reserve. R4. PDS18-050 – Application for Site Plan Roman Catholic Episcopal Corp. 15347 Yonge Street File Number: SP-2017-06 Recommended: 1. That Report No. PDS18-050 be received; and General Committee Meeting Agenda Tuesday, May 15, 2018 Page 4 of 5 2. That Site Plan Application File SP-2017-06 (Roman Catholic Episcopal Corp.) to permit the expansion of the existing Church, together with a new steeple, reconfiguration of the existing parking area and restoration to the historical portion of the house fronting on Catherine Street, be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. R5. PDS18-054 – Application for Removal of Holding (H) Provisions 2412872 Ontario Inc. and 2197616 Ontario Inc. 908 Vandorf Sideroad and 14575 Bayview Avenue Pt Lot 16 Con 2, W Pt 1, 65R-32933 Except 65M-4292 Pt Lot 16 Con 2, Pt 1, 65R-34618 Related Files: ZBA-2007-12, ZBA-2001-04, SUB-2007-04, and SUB-2001-01 File Number: ZBA-2007-12(H) Recommended: 1. That Report No. PDS18-054 be received; and 2. That the Application to Remove the Holding (H) Provision (ZBA-2007- 12(H)) from Lots 1 to 6 inclusive on the Draft Plan at 14575 Bayview Avenue (SUB-2001-01) and Lots 1 to 20 inclusive on the approved Draft Plan of Subdivision at 908 Vandorf Sideroad (SUB-2007-04) be approved; and 3. That the removal of the Holding provision by-laws be presented at a future Council meeting. R6. PDS18-055 – Amendments to the Central Lake Ontario, Toronto Region and Credit Valley (CTC) Source Protection Plan Recommended: 1. That Report No. PDS18-055 be received; and General Committee Meeting Agenda Tuesday, May 15, 2018 Page 5 of 5 2. That the proposed amendments to the Central Lake Ontario, Toronto Region and Credit Valley (CTC) Source Protection Plan and Toronto & Region Assessment Report be endorsed; and 3. That the Town Clerk circulate this report and Council resolution to the Regional Clerk, Chair of the South Georgian Bay Lake Simcoe Source Protection Committee, Chair of the Credit Valley, Toronto Region and Central Lake Ontario Source Protection Committee, and Director of the Source Protection Programs Branch, Ministry of the Environment and Climate Change. 8. Notices of Motion (a) Councillor Abel Re: Post-Secondary Economic Impact Analysis (b) Mayor Dawe Re: Right to Approve Landfill Developments 9. New Business 10. Closed Session 11. Adjournment Town of Aurora General Committee Report No. PDS18-046 Subject: Request for Street Name Approval Certas Home and Auto Insurance Company 333 First Commerce Drive File Number: STR-2018-01 Prepared by: Mark Lemmon, GIS Analyst Department: Planning and Development Services Date: May 15, 2018 Recommendation 1. That Report No. PDS18-046 be received; and 2. That the following street name be approved; and Street “A” Desjardins Way 3. That a by-law to rename the street from State Farm Way to Desjardins Way be enacted. Executive Summary This report seeks approval of a street name change proposed by Certa Home and Auto Insurance Company and permitted through the Town’s Street Name Change Application process. The name was proposed by the applicant and has been approved by York Region and Central York Fire Services. The Applicant has proposed that the existing State Farm Way be changed to Desjardins Way to align with the recent sale of State Farm Canada to Desjardins Insurance. Staff recommends that the name Desjardins be approved. Background In accordance with the Town of Aurora’s Municipal Street Name Change Application Form, the public can submit and application to have a street name changed. In order for a change to be considered the applicant must have 100% support of the residents/businesses who presently have an address containing the street name of General Committee Meeting Agenda Tuesday, May 15, 2018 Item C1 Page 1 of 5 May 15, 2018 Page 2 of 4 Report No. PDS18-046 which the application would change. The applicant will then be granted the ability to select a new street name from the Bank of Approved Street Names or requesting a specific street name, pending clearance by both York Region and Central York Fire Services. The applicant has indicated a desire to proceed with a name that is currently not found on the Town of Aurora Bank of Approved Street Names. Application History On March 7, 2018, The Planning and Development Services Department received a Municipal Street Name Change Application, which indicated their desire to remove the street name “State Farm” in favor of “Desjardins”. Analysis The street name was proposed by the Certas Home and Auto Insurance Company following a review of the Approved Bank of Street Names. The applicant has proposed that: the former State Farm Way take the name “Desjardins”, to reflect the recent sale of State Farm Insurance to Desjardins Insurance. The proposed name has been approved by Central York Fire Services and the Regional Municipality of York. Advisory Committee Review None Legal Considerations The Municipal Act, 2001 allows Council to enact a bylaw in respect of a public highway. Once the by-law is enacted by Council, it will be registered on title. Financial Implications The request for street name change was subject to a municipal street name change application review fee. General Committee Meeting Agenda Tuesday, May 15, 2018 Item C1 Page 2 of 5 May 15, 2018 Page 3 of 4 Report No. PDS18-046 Communications Considerations None Link to Strategic Plan None Alternative to the Recommendation 1. Council has the option to not approve the proposed names, at which point the developer would have to re-submit an alternate request to the applicable agencies for review at a future General Committee date. Conclusions In keeping with Council’s resolution respecting the naming of roads, staff recommends that the name Desjardins Way be considered for the road servicing the proposed development. Attachments Figure 1 – Location Map Previous Reports None General Committee Meeting Agenda Tuesday, May 15, 2018 Item C1 Page 3 of 5 General Committee Meeting Agenda Tuesday, May 15, 2018Item C1 Page 4 of 5 FirstCommerceDriveHolladayD riv e Conklin CrescentBadgerowWayStarkweathe r S tre et LESLIE STREETLOCATION MAP Map created by the Town of Aurora Planning & Development Services Department, April 12, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography. ¯0 50 100 150 200 MetresAPPLICANT: Certa Home and Auto Insurance CompanyFILE: STR-2018-01FIGURE 1 Street Formally Named"State Farm Way" St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd Desjardins Way General Committee Meeting Agenda Tuesday, May 15, 2018Item C1 Page 5 of 5 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Wednesday, April 4, 2018 Time and Location: 4 p.m., Holland Room, Aurora Town Hall Committee Members: Tyler Barker (Chair), John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, Jo-anne Spitzer, and Councillor John Abel Member(s) Absent: None Other Attendees: Matt Zawada, Ivy Henriksen, Acting Accessibility Advisor, and Nicole Trudeau, Council/Committee Secretary The Chair called the meeting to order at 4:08 p.m. 1. Approval of the Agenda Moved by John Lenchak Seconded by Jo-anne Spitzer That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. General Committee Meeting Agenda Tuesday, May 15, 2018 Item A1 Page 1 of 4 Accessibility Advisory Committee Meeting Minutes Wednesday, April 4, 2018 Page 2 of 4 3. Receipt of the Minutes Accessibility Advisory Committee Meeting Minutes of March 7, 2018 Moved by Gordon Barnes Seconded by James Hoyes That the Accessibility Advisory Committee meeting minutes of March 7, 2018, be received for information. Carried 4. Delegations None 5. Matters for Consideration None 6. Informational Items 1. Verbal Update from Acting Accessibility Advisor Re: Introduction of New Accessibility Advisor Staff introduced Mr. Matt Zawada who will be joining the Corporate Services department in the role of Accessibility Advisor, effective April 9, 2018, noting that Matt will be supporting the Accessibility Advisory Committee, and working on National Access Awareness Week and the 2018 Municipal Election. Moved by John Lenchak Seconded by Gordon Barnes 1. That the verbal update regarding Introduction of New Accessibility Advisor be received for information. Carried General Committee Meeting Agenda Tuesday, May 15, 2018 Item A1 Page 2 of 4 Accessibility Advisory Committee Meeting Minutes Wednesday, April 4, 2018 Page 3 of 4 2. Verbal Update from Acting Accessibility Advisor Re: National Access Awareness Week Project Plan Staff provided an update on the draft plan for National Access Awareness Week 2018 including an Information Fair, Accessibility Advisory Committee Public Open House, and historical display at Town Hall with the Aurora Museum & Archives. Moved by Councillor Abel Seconded by Jo-anne Spitzer 1. That the verbal update regarding National Access Awareness Week Project Plan be received for information. Carried 3. Extract from Council Meeting of February 27, 2018 Re: Accessibility Advisory Committee Meeting Minutes of January 10, 2018 Moved by John Lenchak Seconded by Gordon Barnes 1. That the Extract from Council Meeting of February 27, 2018, regarding the Accessibility Advisory Committee meeting minutes of January 10, 2018, be received for information. Carried 4. Extract from Council Meeting of March 27, 2018 Re: Summary of Committee Recommendations Report No, 2018-03 Moved by John Lenchak Seconded by Councillor Abel 1. That the Extract from Council Meeting of March 27, 2018, regarding the Summary of Committee Recommendations Report No. 2018-03, be received for information. Carried General Committee Meeting Agenda Tuesday, May 15, 2018 Item A1 Page 3 of 4 Accessibility Advisory Committee Meeting Minutes Wednesday, April 4, 2018 Page 4 of 4 7. New Business The Committee discussed requirements for accessibility standards for customer service under the Accessibility for Ontarians with Disabilities Act, 2005, S.O. 2005, c. 11, as amended (the “Act”), including a document made available at Maunder’s Food Shop that outlines policies and procedures governing the provision of its goods or services to persons with disabilities. Staff reminded Committee members that the Town is accepting nominations for the 2018 Community Recognition Awards until Friday, April 6, 2018, and the awards will be presented at a ceremony on Monday, May 28, 2018. The Nomination Form was provided to the Committee. The Committee discussed the need to include more inclusive pictures of people with disabilities in marketing communications from the Town. Staff agreed to contact the Manager of Corporate Communications on the Committee’s feedback. To make the electoral process more accessible for all voters, the Chair requested that the Committee have an opportunity to test online voting and to review the accessibility plan for the 2018 Municipal Election. The Committee agreed to reschedule the Accessibility Advisory Committee meeting of June 6, 2018, to June 20, 2018. 8. Adjournment Moved by James Hoyes Seconded by Councillor Abel That the meeting be adjourned at 5:28 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. General Committee Meeting Agenda Tuesday, May 15, 2018 Item A1 Page 4 of 4 Town of Aurora General Committee Report No. CMS18-014 Subject: Enhanced Recreation Facility Advertising and Sponsorship Programs Prepared by: John Firman, Manager of Business Support Department: Community Services Date: May 15, 2018 Recommendation 1. That Report No. CMS18-014 be received; and 2. That staff be authorized to implement the enhanced Recreation Facility Advertising and Recreation Facility Sponsorship programs; and 3. That the Director of Community Services be given delegated authority to execute all future recreation facility advertising and facility sponsorship agreements. Executive Summary This report recommends enhancements to the Recreation Facility Advertising and Recreation Facility Sponsorship programs, to increase the available assets to include outdoor recreation facilities. • Research of other Ontario municipalities has helped identify a variety of additional indoor and outdoor opportunities to increase advertising and sponsorship revenues • Local businesses and industry professionals have identified facility advertising as an opportunity to help support new businesses • Our primary outdoor community youth sport organizations have requested support in meeting their goals of providing affordable programming for their members • The proposed mission statement for the Recreation Facility Advertising and Sponsorship programs is “To build sustainable community partnerships that connect business and community groups to fulfilling the Town’s strategic goals” General Committee Meeting Agenda Tuesday, May 15, 2018 Item R1 Page 1 of 9 May 15, 2018 Page 2 of 9 Report No. CMS18-014 • Key program changes include the addition of outdoor recreation assets, shared advertising opportunities with user groups, and partnering with the Chamber of Commerce to support new Aurora based small businesses • Sponsorships of entire buildings (i.e.: an entire recreation centre) or parks would continue to be in accordance with the Town’s Facility Naming Rights Policy • The approved part-time to full-time conversion of the Facility Advertising and Sponsorship Coordinator will enable the implementation of the program enhancements Background Since the inception of the Recreation Facility Advertising Program, staff have continued to identify and implement program enhancements within the approved limits of the program, and in 2015 implemented the new Recreation Facility Sponsorship Program. The combined programs have realized an increase in Gross revenue of approximately 625% over the past eight (8) years, from $21,000 to $155,500 annually. In Report PRS16-042 received by Council August 9, 2016, staff presented a detailed review of the current status of the facility advertising and sponsorship programs. Subsequent to that report, staff has continued to review best practices, consult with other municipalities, industry professionals, existing and prospective clients to identify program growth and enhancement opportunities. The Facility Advertising Program is currently limited to indoor recreation facilities with annual growth achieved every year since its inception, and a 30% increase since 2015. With limited options available, and an increasing demand for alternate uses of indoor space, such as the Aurora Sports Hall of Fame and loss of the Aurora Public Library lobby, continued program growth is unlikely or minimal at best. Current and prospective advertising clients have expressed an interest in potential advertising opportunities of outdoor recreation facilities to further engage prospective customers. The Facility Sponsorship Program is a newer program and has a greater potential for growth, however, current and prospective sponsorship clients have also expressed interest in greater flexibility of options including outdoor recreation facilities. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R1 Page 2 of 9 May 15, 2018 Page 3 of 9 Report No. CMS18-014 Currently, 100% of net revenue from the advertising program goes to general revenue and 100% of net revenue from the sponsorship program goes into the Recreation Sponsorship Reserve account with these funds currently being designated for youth programming. Several current and prospective sponsorship program clients have expressed interest in supporting other areas of programming, such as senior’s programs, children’s programs, or other program areas. Staff has also reviewed the non-monetary objectives and opportunities to support and engage the community within these programs, in accordance with the Town’s Strategic Plan. As a result of this review, staff has identified a number of recommendations as outlined in this report to enhance the programs to both increase revenue and provide opportunities to support the community. The part-time to full-time conversion of the Facility Advertising and Sponsorship Coordinator is required in order to manage the increased advertising and sponsorship program opportunities outlined in this report. The conversion to full-time was approved and funded in the 2018 Operating Budget. The advertising and sponsorship efforts will now handled by one full time staff effective July 1. Analysis Research of other Ontario municipalities has helped identify a variety of additional indoor and outdoor opportunities to increase advertising and sponsorship revenues Staff have surveyed and reviewed program information with numerous Ontario municipalities that currently offer similar programming, including larger municipalities with successful programs, York Region Municipalities, and other Ontario municipalities with similar populations. This research has provided insights into advertising and sponsorship options that have been successful in other communities. Local businesses and industry professionals have identified facility advertising as an opportunity to help support new businesses Staff met with numerous existing and potential advertising and sponsorship clients as well as representatives of the Aurora Chamber of Commerce and Welcome Wagon, and General Committee Meeting Agenda Tuesday, May 15, 2018 Item R1 Page 3 of 9 May 15, 2018 Page 4 of 9 Report No. CMS18-014 with industry professionals, to obtain insights into how these programs can best be suited to support local businesses. Staff also consulted with the Town’s Economic Development Officer. The existing advertising program offers an affordable means in which businesses can engage a large number of prospective clients. While the program is considered affordable and competitive, advertising in any form can still be cost prohibitive for new businesses as they start up. By offering new businesses an extra incentive (cost savings) to enter into an advertising agreement with the Town, we are able to assist them in reaching a wider audience and also increase the likelihood of a long-term agreement. Our primary outdoor community youth sport organizations have requested support in meeting their goals of providing affordable programming for their members Currently the Town provides free office space to the four primary youth, indoor user groups (Aurora Minor Hockey Association, Aurora Jr. A Tigers Hockey Club, Central York Girls Hockey Association, and the Aurora Skating Club), however, outdoor users groups do not receive the same benefits. Acknowledging that the Town does not have the facilities to offer this same support to our two primary youth outdoor user groups, the Town can support these two groups (Aurora Youth Soccer Club and Aurora King Baseball Association) by providing shared access to outdoor advertising opportunities. This program would be structured similar to the rink board advertising agreement with the Aurora Tigers Jr. A Hockey Club. The proposed mission statement for the Recreation Facility Advertising and Sponsorship programs Staff recommends the following mission statement to act as a guiding principle for the Recreation Facility Advertising and Sponsorship programs: To build sustainable community partnerships that connect business and community groups to fulfilling the Town’s strategic goals. In addition to being a revenue generation tool for the Town, the facility advertising and sponsorship programs are also intended to support the local business community. The facility advertising program has been considered a competitively priced option to provide local businesses with an opportunity to promote their business within facilities General Committee Meeting Agenda Tuesday, May 15, 2018 Item R1 Page 4 of 9 May 15, 2018 Page 5 of 9 Report No. CMS18-014 that draw a high volume of local and regional clientele. The facility sponsorship program also provides local businesses with a vehicle in which to engage the community by demonstrating support for recreational programming. Key program changes include the addition of outdoor recreation assets, shared advertising opportunities with user groups, and partnering with the Chamber of Commerce to support new Aurora based small businesses Further to the ongoing review of the programs, staff recommends the following changes: Sponsorship Enhancements Recommendations: 1. That all net revenue continue to be placed into the Recreation Sponsorship Reserve account and that sponsors be allowed to designate in which of the following program areas the funds are to be used: a. Community programs (children, family, adults) b. Youth programs c. Senior programs d. Aquatic programs e. Fitness program f. Parks and Trails 2. Expand sponsorship assets to include outdoor recreation facilities, including but not limited to: a. Baseball diamonds b. Soccer fields c. Dog park d. Splash pads e. Tennis courts f. Skateboard parks g. Picnic shelters/gazebos h. Trail system signage i. Band shell j. Playgrounds General Committee Meeting Agenda Tuesday, May 15, 2018 Item R1 Page 5 of 9 May 15, 2018 Page 6 of 9 Report No. CMS18-014 Advertising Enhancements Recommendations: 1. Expand advertising assets to include outdoor recreation facilities, including but not limited to: a. Baseball diamonds b. Soccer fields c. Bleachers d. Chairs, tables, trash receptacles e. Electrical shacks and other outdoor structures 2. Establish new types of advertising to increase opportunities, including but not limited to: a. Wall wraps b. Banners for outdoor facility fencing c. Digital displays d. Decals on floors, tables, chairs, etc. Supporting Key Community User Groups of Outdoor Facilities Recommendations: 1. Support the primary youth outdoor user groups by providing revenue generating opportunities: a. Shared advertising space, similar to the model used at the Aurora Community Centre with the Aurora Jr. A Tigers, whereby the Town and the user group have the opportunity to sell advertising space on the designated asset. b. Ball diamond fencing, artificial turf field fencing and bleachers to be considered for this shared use program. c. Pricing model to be approved by the Town. d. To a maximum value comparable to the value of indoor office space provided to the ice user groups. Support for Local Businesses: Recommendations: 1. Partnership with the Aurora Chamber of Commerce and Welcome Wagon: a. Both organizations will promote Town of Aurora Recreation Facility Advertising and Sponsorship opportunities. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R1 Page 6 of 9 May 15, 2018 Page 7 of 9 Report No. CMS18-014 b. The Town will offer six (6) months of free advertising to new businesses entering and operating in Aurora, exclusively to members of the Aurora Chamber of Commerce. i. Free advertising will be limited to “basic” options (such as Lobby Signs, Rink Boards, Wall Signs, Outdoor Banners) or discounting “premium” options (such as Wall Wraps). ii. Free advertising will be based on a buy-one-get-one model, whereby the business will pay for one advertisement and receive equal value advertising in a second location free of charge. c. Contract will provide ease of transition to paid advertising at the discretion of the client. Sponsorships of entire facilities (i.e.: an entire recreation centre) or parks would continue to be in accordance with the Town’s Facility Naming Rights Policy Sponsorships of entire facilities (i.e.: recreation centres, Armoury, etc.) and entire parks would continue to be managed by the CAO and Council in accordance with the Facility Naming Rights Policy. The Recreation Facility Advertising and Sponsorship programs would be limited to specific assets that fall within a facility or park. The approved part-time to full-time conversion of the Facility Advertising and Sponsorship Coordinator will enable the implementation of the program enhancements Funding for the part-time to full-time conversion was approved in the 2018 operating budget, thereby providing the staff resources required to transition from program maintenance to program growth, through the implementation of the proposed enhancements. Advisory Committee Review Not applicable. Legal Considerations Legal agreement templates are currently in use for the advertising and sponsorship programs. Legal Services will review and approve any future amendments to the templates to accommodate program changes. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R1 Page 7 of 9 May 15, 2018 Page 8 of 9 Report No. CMS18-014 Financial Implications With a planned July 1st implementation date, the programs are anticipated to achieve some initial revenue increases in 2018, with more significant revenue increases to be achieved in 2019, the first full year of the enhanced programs. With program growth of over 625% achieved in the past eight (8) years, the additional assets and program enhancements are anticipated to further enable ongoing growth on an annual basis beyond 2019. The additional costs of the staffing position conversion were included in the 2018 Operating budget. These costs were offset by an increase in the advertising revenue budget in the amount of $8,000 for the remainder for 2018 and $30,000 in 2019. Communications Considerations Communications will assist with the development of revised promotional material to support the new program offerings. Link to Strategic Plan The proposed Recreation Facility Advertising and Sponsorship program enhancements support the Strategic Plan goals of supporting an exceptional quality of life for all and enabling a diverse, creative and resilient economy through its accomplishment in satisfying requirements in the following key objectives within these goal statements: Encouraging an active and healthy lifestyle: through increased funding for Town recreation programming, and through providing the opportunity for two community sport organizations to generate additional revenue. Supporting small business and encouraging a more sustainable business environment: by offering affordable and discounted advertising opportunity to local businesses. Leverage partnerships with local boards, chambers and business organizations to promote Aurora as a preferred location for business: by partnering with Welcome Wagon and the Aurora Chamber of Commerce to cross promote Chamber membership and Town advertising and sponsorship opportunities. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R1 Page 8 of 9 General Committee Meeting Agenda Tuesday, May 15, 2018Item R1 Page 9 of 9 Town of Aurora General Committee Report No. CMS18-015 Subject: Menorah Lighting Ceremony Prepared by: Shelley Ware, Recreation Supervisor – Special Events Department: Community Services Date: May 15, 2018 Recommendation 1. That Report No. CMS18-015 be received; and 2. That the addition of a Menorah Lighting Ceremony in partnership with Chabad Aurora to the annual special events starting in 2018 be approved; and 3. That funding be approved for the Menorah Lighting Ceremony event in the amount of $6,200 for 2018 from the Council Operating Contingency account. Executive Summary This report outlines the feasibility of hosting an annual Menorah Lighting Ceremony and seeks Council approval to fund the production and execution of the event beginning in 2018. There are several Menorah Lighting Ceremonies and Chanukah celebrations coordinated by municipalities throughout Canada, and several held annually in York Region and in the GTA. Considerations include: • The key feature of the event is the nightly lighting of the Menorah • The success of the 2017 Menorah Lighting Ceremony at Town Hall • A Menorah Lighting Ceremony is feasible with the partnership of Chabad Aurora General Committee Meeting Agenda Tuesday, May 15, 2018 Item R2 Page 1 of 5 May 15, 2018 Page 2 of 5 Report No. CMS18-015 Background At its meeting on Tuesday, January 30, 2018, Council passed a Notice of Motion instructing staff to investigate and report back on the feasibility of hosting an annual Menorah Lighting Ceremony, beginning in 2018 in partnership with Chabad Aurora. This is the report back to Council from staff regarding this motion. Analysis The key feature of celebrating Chanukah is the nightly lighting of the menorah Hanukkah, which is also known as Chanukah, is the annual Jewish Festival of Lights. The date for Chanukah changes each year, but usually occurs in November or December. Chanukah has been happening for more than 20 centuries. These celebrations started nearly two (2) centuries before Christianity. The word “Hanukkah” means dedication, and honors one of the greatest miracles in Jewish history, when they were victorious in their battle against the Greeks to practice their religion without restriction. In commemoration of this victory, Chanukah is celebrated for eight (8) days by lighting an eight (8) branched candelabra known as a Menorah. The term “Menorah” means “lamp” in Hebrew. The three (3) main features of Chanukah are the nightly lighting of the menorah, reciting special prayers and feasting on fried foods. The success of the 2017 Menorah Lighting Ceremony provides a solid foundation to build on The Town of Aurora partnered with Chabad Aurora on December 18, 2017 to host the first ever Menorah Lighting Ceremony at Aurora Town Hall. Chabad Aurora was instrumental in coordinating all of the key features and components of the ceremony which included the lighting of a menorah and the enjoyment of traditional fried foods. The result was a successful and authentic ceremony, which was well attended by the Community and Members of Council. The feedback from the attendees received was very favourable for having an annual ceremony. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R2 Page 2 of 5 May 15, 2018 Page 3 of 5 Report No. CMS18-015 An annual Menorah Lighting Ceremony in Aurora is feasible with the partnership that has been established with Chabad Aurora Chabad Aurora is fully committed to partner with the Town of Aurora to annually plan a Menorah Lighting Ceremony. There are more than 15,000 public menorah lighting ceremonies worldwide, and several hosted by municipalities in York Region including Richmond Hill and Vaughan. Chanukah celebrations can include public menorah lightings, giant menorahs made out of ice and LEGO, menorah parades, giant dreidel houses and other activities. Chabad Aurora’s role in establishing an annual Menorah Lighting Ceremony in Aurora would include: • Facilitate the purchase of a nine (9) foot menorah • Facilitate the purchase of traditional foods which could include: gelts (chocolate coins) sufganiyah (deep-fried jam or custard filled doughnut) and latkes (potato pancakes) • Assist in coordinating family activities such as; traditional children’s games (such as dreidel), crafts, a theatrical performance and choir singing The 2018 event would be held on Wednesday, December 5 from 6:30 p.m. to 8:30 p.m. in the front courtyard and on the first floor of the Aurora Town Hall. The main focus of the event program would include the lighting of the menorah, and enjoying traditional food. Chanukah is a time for traditional and celebratory food, with most dishes being deep fried in oil to represent the miraculous eight-day burning of the Menorah. There is a desire by Chabad Aurora to see this event grow and expand each year. Advisory Committee Review Not applicable Legal Considerations Not applicable General Committee Meeting Agenda Tuesday, May 15, 2018 Item R2 Page 3 of 5 May 15, 2018 Page 4 of 5 Report No. CMS18-015 Financial Implications The operating expenses to establish a Menorah Lighting Ceremony for the first year would include: Menorah Candle & Supplies (one-time investment)* $2,400 Entertainment & family activities (music, crafts, games) $1,000 Complimentary Food & Beverages (gelts, latkes) $1,000 Promotions/Advertising (newspaper ads, printing) $1,800 Total $6,200 *The purchase of the nine (9) foot Menorah Candle will not be an annual expense. Funding for a Menorah Lighting Ceremony was not included in the 2018 Special Events operating budget. Additional funding for 2018 is required if the event is to take place. Staff recommend that the Council Operating Contingency account be the source of funding. At this time, that account has a remaining available balance of $14,000. At the time of writing, a separate pending request from this same funding is before General Committee in the amount of $2,700. Communications Considerations While Chabad Aurora would promote this event to its members, the Town would utilize social media, the NoticeBoard, website, newspaper advertising and posters to promote the Menorah Lighting as a community event. Link to Strategic Plan This event supports Objective 3: Celebrating and promoting our culture and Objective 5: Strengthening the fabric of our community in the Town’s Strategic Plan. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R2 Page 4 of 5 General Committee Meeting Agenda Tuesday, May 15, 2018Item R2 Page 5 of 5 Town of Aurora General Committee Report No. OPS18-013 Subject: Boardwalk at Kwik Kopy Trail Prepared by: Sara Tienkamp, Manager of Parks & Fleet Department: Operational Services Date: May 15, 2018 Recommendations 1.That Report No. OPS18-013 be received; and 2.That the total approved budget for Capital Budget Project No 73107 Kwik Kopy Trail be increased to $815,000, representing an increase of $630,000 to be funded from the Park DC reserve. Executive Summary This report requests Council approval to increase Capital Project No 73107 Kwik Kopy Trail budget allowing for the construction of an elevated boardwalk along the Yonge Street frontage of the proposed trail: •St. Andrews College’s (SAC) has purchased former Kwik Kopy lands •Cost estimates for boardwalk exceed allotted budget funding for trail completion •Direction of Council required to proceed with boardwalk detailed design Background As part of the 2009 Capital Budget, Council approved $150,000 to construct a trail from Willow Farm Trail to Yonge Street which aligned with the Trails Master Plan. The trail was to be constructed within a registered easement negotiated in the early 1990’s, in favor of the Town. Due to changes in property ownership and opposition from new owners of the proposed trail alignment, the project was delayed for several years until a resolution could be agreed upon. Additional funding of $35,000 was approved in 2015 Capital Budget. This request resulted from many years of additional services being allocated to Project No 73107 in order to obtain the necessary easements to construct the trail, leaving a shortfall in the General Committee Meeting Agenda Tuesday, May 15, 2018 Item R3 Page 1 of 5 May 15, 2018 Page 2 of 4 Report No. OPS18-013 budget to complete the trail. Staff began construction on the trail in 2016, completing the first phase from Willow Farm Trail to Yonge Street. The second phase of the trail runs along Yonge Street within the Regional Municipality of York’s right of way was to commence in 2017. Final approval of the detailed design for this portion of trail was granted by the Regional Municipality of York in late 2017, delaying commencement of the last phase until 2018. Analysis St. Andrews College has purchased former Kwik Kopy lands In 2016 SAC acquired 15900 Yonge Street adjacent to their existing campus. The lands are located in the south east corner of Yonge Street and St. Johns Sideroad and were formerly known as the Kwik Kopy lands. The Town of Aurora was approached by SAC in late 2017 to discuss the proposed trail along the Yonge Street frontage of the property. SAC requested a design change, as a result of their purchase of the lands and future needs on the property and requested that the Town consider the installation of an elevated boardwalk system similar to the Mackenzie Marsh Boardwalk as part of the overall re-development of the site Cost estimates for proposed boardwalk exceed allotted budget funding for trail completion The following chart summarizes funding available through current budget and estimated increase necessary to facilitate boardwalk design and construction: Approved Budget Capital Project 73107 $185,000 Total Approved Budget $185,000 *Less previous commitments (Phase 1 Completion) $110,163 **Remaining funds available $74,837 Consulting, detailed design, geotechnical $74,837 Proposed estimate to construct boardwalk $630,000 Total Funding Required $630,000 *Expenses to complete Phase 1 of trail connection Willow Farm Lane to Yonge Street **Funding available to be utilised for detailed design of boardwalk, geotechnical and topographic works General Committee Meeting Agenda Tuesday, May 15, 2018 Item R3 Page 2 of 5 May 15, 2018 Page 3 of 4 Report No. OPS18-013 Direction of Council required to proceed with boardwalk detailed design Construction of a boardwalk significantly changes the scope of work and timing to construct this portion of trail. As such it will be necessary to complete detailed design of a boardwalk, including topographic survey and geotechnical works in 2018 if works are to be tendered and construction commenced in 2019. Additionally, it will be necessary to obtain approvals through Lake Simcoe Regional Conservation Authority (LSRCA), as the boardwalk would be within the floodplain as well as the Regional Municipality of York’s approval since the boardwalk would be in the Regional right-of-way. It is important to note that these proposed works do not impact the use of the Phase 1 trail by users. Phase 1 was constructed in 2016 and presently exits at the sidewalk on the west side of Yonge Street near the entrance to SAC. Advisory Committee Review Not applicable. Legal Considerations None. Financial Implications Following Council approval of the boardwalk funding, staff will complete a more detailed design and final cost estimate for construction to be included in the 2019 Capital Budget. Communications Considerations Communications to update Town’s website with new information as necessary. Link to Strategic Plan The Award of Tender supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All, by encouraging an active and healthy lifestyle. Develop a long-term needs assessment for recreation programs, services and operations to match the evolving needs of the growing and changing population. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R3 Page 3 of 5 General Committee Meeting Agenda Tuesday, May 15, 2018Item R3 Page 4 of 5 General Committee Meeting Agenda Tuesday, May 15, 2018 Item R3 Page 5 of 5 Town of Aurora General Committee Report No. PDS18-050 Subject: Application for Site Plan Roman Catholic Episcopal Corp. 15347 Yonge Street File Number: SP-2017-06 Prepared by: Lawrence Kuk, Senior Planner, Development Department: Planning and Development Services Date: May 15, 2018 Recommendation 1. That Report No. PDS18-050 be received; 2. That Site Plan Application File SP-2017-06 (Roman Catholic Episcopal Corp.) to permit the expansion of the existing church, together with a new steeple, reconfiguration of the existing parking area and restoration to the historical portion of the house fronting on Catherine Street, be approved; and, 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. Executive Summary The purpose of this report is to provide an evaluation and recommendations regarding the Site Plan Application submitted by Roman Catholic Episcopal Corp. • The following is a summary of upgrades the owner is proposing: - Exterior alterations to the church including a new narthex addition on the principal (west) elevation of the church, a new sanctuary addition on the rear (east) elevation, the addition of a new church steeple, and alterations to existing window openings and the insertion of new window dormers on the roof; - Interior alterations to the church including new ceiling and floor finishes and fixtures, - Demolition of Lynett Hall and restoring the existing heritage dwelling (Parish House) on 16 Catherine Avenue; - Reconfigure the parking area to meet the current zoning standards and provide a direct access from Maple Street to Catherine Avenue. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 1 of 19 May 15, 2018 Page 2 of 10 Report No. PDS18-050 - Provide additional landscaping along Maple Street to screen the existing and proposed parking lot. - Currently there are a total of 194 parking spaces, the owner is proposing an additional 29 parking spaces with (8 barrier-free parking spaces) • The proposed Site Plan application development conforms to the Official Plan policies with regards to the protection of Heritage and Urban Design • The proposed Site Plan development conforms to the Zoning By-law provisions • Circulated Departments and Agencies have reviewed the Site Plan Application with no further comments • The Heritage Advisory Committee approved the related Heritage Permit • Applicant have addressed the concerns from the nearby resident • Proposed site plan conforms to the Northeast Old Aurora Heritage Conservation District Plan. • Staff is recommending approval of the proposed Site Plan application. Background Application History The subject Site Plan Application was submitted to the Town on August 2, 2017. The proposed application was review by the Town’s Design Review Panel on June 23, 2017 and the Heritage Advisory Committee on February 12, 2018. Discussion on the comments received from the Design Review Panel and the Heritage Advisory Committee are reviewed later in this report. Location / Land Use The subject lands are located east of Yonge Street with frontages on Catherine Avenue and Maple Street, municipally known as 15347 Yonge Street, 16 Catherine Avenue and 9 Maple Street (Figure 1). The subject lands contains the existing Our Lady of Grace Church, Lynett Hall/Parish House (used for gathering space and the priests’ residence). Surrounding Land Uses The surrounding land uses are as follows: North: Maple Street, Residential; South: Catherine Avenue, Residential; East: Residential; West: Yonge Street, Residential and Commercial General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 2 of 19 May 15, 2018 Page 3 of 10 Report No. PDS18-050 Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. York Region Official Plan The subject lands are designated as “Urban Area” within the York Region Official Plan. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources and to create sustainable, lively communities. Under the York Region’s Official Plan, one regional urbanization goal is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. Town of Aurora Official Plan The subject lands are designated as “The Aurora Promenade” by the Official Plan and more specifically as “Downtown Shoulder” (Figure 2). The purpose of the “Downtown Shoulder” designation is to protect and reinforce the Area’s heritage residential character and identity. All development within the “Downtown Shoulder” designation shall be compatible with development on adjacent properties and shall be consistent with The Aurora Promenade Concept Plan – Urban Design Strategy. Zoning By-law 6000-17, as amended The subject lands are zoned “Promenade Downtown Shoulder – Institutional (PDS3)” by the Town of Aurora Zoning By-law 6000-17, as amended (Figure 3). The proposed site plan application conforms to the existing Zoning By-law provisions and does not require a zoning by-law amendment. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 3 of 19 May 15, 2018 Page 4 of 10 Report No. PDS18-050 Reports and Studies The Owner submitted the following documents as part of a complete Site Plan Application: Name Report Author Arborist Report Four Seasons Tree Care and Service Ltd. Heritage Impact Assessment Memo ERA Architects Inc. Stormwater Management Report BaseTech Consulting Inc. Transportation Review NextTrans Consulting Engineers Architectural Plans, Floor Plans, Details and Elevations Larkin Architect Limited Survey Delph & Jenkins Limited Landscape Plan and Details Vertechs Design Landscape Architects Tree Protection Plan and Details Vertechs Design Landscape Architects Site Grading Plan BaseTech Consulting Inc. Sediment and Erosion Control BaseTech Consulting Inc. Electrical Site Plan HCC Engineering Design and Technology Services Group Proposed Application Site Plan As shown on Figures 4 to 9 the owner submitted an application to the Town for site plan approval to renovate the existing church at 15347 Yonge Street. The following is a summary of the proposed site plan application: • Exterior alterations to the church including a new narthex addition on the principal (west) elevation of the church, a new sanctuary addition on the rear (east) elevation, the addition of a new church steeple, and alterations to existing window openings and the insertion of new window dormers on the roof; • Interior alterations to the church including new ceiling and floor finishes and fixtures, • Demolition of Lynett Hall and restoring the existing heritage dwelling (Parish House) on 16 Catherine Avenue; • Reconfigure the parking area to meet the current zoning standards and fire route; and • Provide additional landscaping along Maple Street to screen the existing and proposed parking lot. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 4 of 19 May 15, 2018 Page 5 of 10 Report No. PDS18-050 Note: the proposed site plan application will conform to the existing provisions of the Zoning By-law. No variances or amendments to the Zoning By-law is required to implement the proposed site alterations. Analysis Town of Aurora’s Official Plan The proposed Site Plan application development conforms to the Official Plan policies with regards to the protection of Heritage and Urban Design As noted earlier, the subject lands are designated as “Downtown Shoulder” by the Town’s Official Plan. The purpose of the “Downtown Shoulder” designation is to protect and reinforce the Area’s heritage residential character and identity. The Heritage Advisory Committee reviewed the proposed site plan application on February 12, 2018. A heritage permit was approved and issued on March 15, 2018. Therefore, the proposed site plan application follows the intent of the Downtown Shoulder designation to protect and reinforce the Area’s heritage residential character and identity. In addition, the Official Plan requires redevelopment to be compatible with the adjacent properties and be consistent with The Aurora Promenade Concept Plan – Urban Design Strategy. The proposed site plan application was reviewed by the Town’s Design Review Panel on June 23, 2017. The Town’s Design Review Panel determined that the proposed alterations to the church were not major alterations. The Design Review Panel provided the applicant with design modifications regards to the material used on the proposed steeple and the proportion of the windows should be slightly adjusted. In response, the Applicant provided additional precast concrete banding and brick detailing were added to the steeple to break up the mass. The proposed brick material will match the existing sizes but slightly shorter. The new nave windows will be in the same location of the existing ones and their width will be the same as the existing ones. The height of the windows has been increased to bring more natural light into the space. Northeast Old Aurora Heritage Conservation District Plan. Proposed site plan conforms to the Northeast Old Aurora Heritage Conservation District Plan. The subject lands are located within the Northeast Old Aurora Heritage Conservation District Plan (NOAHCD). The NOAHCD provides specific guidance for the Our Lady of Grace Church. Section 6.3 states that in the event that the property is to be redeveloped, redevelopment of the site will be governed by policies for Yonge Street re- development, described in Section 6.5 and the heritage building at 16 Catherine Avenue General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 5 of 19 May 15, 2018 Page 6 of 10 Report No. PDS18-050 will be conserved. Section 6.5 of the NOAHCD speaks to the urban design approach along Yonge Street. More specifically, section 6.5.2 g) states that “in the event of Redevelopment of the portion of the Church property facing Maple Street, and currently occupied by the daycare centre, the new development should respect the residential character of the buildings on the north side of Maple Street.” Furthermore, the architectural design of new development on Yonge Street will conform to the guidelines found in Section 9 of the HCD. Planning Staff note that under section 9.1.3.3, the district plan does not require places of worship to follow a particular style. However, in the event of construction of a new church, scale, massing and materials should be compatible with the district character. The Design Review Panel has reviewed the proposed site plan application and has no concerns with the church’s scale, massing or material. Pedestrian connection along Yonge Street The proposed west elevation of Church conforms to the Town’s policies with regards to providing pedestrian connection along Yonge Street. The proposed elevation along Yonge Street meets the policies of the Aurora Promenade Concept Plan – Urban Design Strategy and the Northeast Old Aurora Heritage Conservation District Plan. Both policies documents requires any redevelopment to consider the pedestrian connection between Yonge Street and the subject lands. Since the Owner is not proposing changes to the existing concrete steps along Yonge Street. Thereby, the existing steps will continue to connect pedestrians directly from Yonge Street and into the Church. Zoning By-law 6000-17, as amended The proposed Site Plan development conforms to the Zoning By-law provisions The subject property is zoned “Promenade Downtown Shoulder – Institutional (PDS3)” by the Town of Aurora Zoning By-law 6000-17, as amended. The proposed Site Plan as prepared by the applicant complies with the permitted uses and building standards. Currently there are a total of 194 parking spaces, the owner is proposing an additional 29 parking spaces with (8 barrier-free parking spaces). The proposed site plan application was circulated to the Building Division with no further comments. It is Planning Staff’s opinion that the proposed site plan application conforms to the Zoning By-law requirements. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 6 of 19 May 15, 2018 Page 7 of 10 Report No. PDS18-050 Department / Agency Comments Internal departments and external agencies have no concerns to the approval of the site plan. Final technical matters will be addressed prior to execution of the site plan agreement. Parks, Recreation & Cultural Services Department The Applicant is proposing a variety of plantings along Maple Street and Yonge Street. Additional coniferous landscape screening was added along Maple Street as per the Notice of Consent for Heritage Permit. Parks staff have no objections to site plan approval. Regional Municipality of York The Regional Municipality of York notes that neither section 57 (prohibition) nor section 58 (Risk Management Plan) of the Clean Water Act applies to the activities for which the lands is to be used and advises that they have no further comments. Lake Simcoe Region Conservation Authority (LSRCA) The lands are not within an area governed by O.Reg 179/06 under the Conservation Authorities Act. Given that the proposed increase of impervious surface is not greater than 500m2, a Water Balance per the Source Protection Plan will not be required. Public Comments Planning Staff have received public comments from a nearby resident. Their concerns regarding the proposed site plan application are summarized as follows: • Lack of vegetation along Maple Street; and • Notice sign were placed along Yonge Street and Catherine Avenue but no notice sign along Maple Street Response to Public Comments The applicant has addressed the above noted concerns by providing an addition notice sign along the frontage of Maple Street. In addition to the original proposed landscape plan, the applicant has increased the amount of coniferous landscape screening along the frontage of Maple Street. The Town’s landscape architect has reviewed the proposed amendments and have no further comments. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 7 of 19 May 15, 2018 Page 8 of 10 Report No. PDS18-050 Advisory Committee Review Accessibility Advisory Committee The application was reviewed by the Accessibility Advisory Committee with no further comments. Heritage Advisory Committee The Heritage Advisory Committee approved the related Heritage permit The proposed site plan application was reviewed at the February 12, 2018 Heritage Advisory Committee (HAC). The HAC approved the Heritage Permit application NE- HCD-HPA-18-01and provide 4 additional comments for the Owner to satisfy. The Heritage Committee recommendations were endorsed by Council on February 27, 2018. The Owner has agreed to the following: I. Work with Staff on the location and wording of the commemorative heritage plaque. II. Provide a letter of credit with regards to the preservation of the heritage building on 16 Catherine Avenue. III. Provide additional landscaping along Maple Street to reduce the visual impact of the existing and proposed parking lot. IV. Provide an additional entrance along Yonge Street Legal Considerations This planning application file has been submitted to the Town pursuant to the provisions of the Planning Act, and as such may be subject to future appeal and litigation, which may require Legal Services review and comments for Council consideration. Should Council approve this planning application Legal Services will also review any agreements required to implement final approval of this application. Financial Implications At the time of execution of the Site Plan agreement, fees and securities will be applied to the development. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 8 of 19 May 15, 2018 Page 9 of 10 Report No. PDS18-050 Communications Considerations Further to a Council direction, if the Site Plan Application is not associated with any other active Planning Act applications, the Applicant is required to erect a Notice Sign at the time, and in a form and location, prescribed by the Town of Aurora, to advise the Public of the Site Plan Application. Notice signs were placed along all three frontages of the subject site. Servicing Allocation N/A Link to Strategic Plan The proposed Site Plan Application supports the Strategic Plan goal through its accomplishment in satisfying requirements in the following key objective within this goal statement: Establish policies and programs that enhance the accessibility and safety of new and existing facilities and infrastructure; Objective 3: Celebrating and promoting our culture Actively promote and support a plan to revitalize the downtown that includes culture Objective 5: Strengthening the fabric of our community Actively promote and support a plan to revitalize the downtown Alternative(s) to the Recommendation 1. Direct staff to report back to Council addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the Application with an explanation for the refusal. Conclusions Planning and Development Services reviewed the subject Site Plan Application in accordance with the provisions of the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. The Site Plan Application is considered to be in keeping with the development standards of the Town, and all required technical revisions to the proposed plans will be reviewed by Town Staff prior General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 9 of 19 General Committee Meeting Agenda Tuesday, May 15, 2018Item R4 Page 10 of 19 Yonge StreetSpruce StreetCentre Street Catheri ne Ave nue Machell AvenueYonge StreetFleury StreetSpruceStreetIrwin Avenue Catherine Avenue Maple Street Centre Street LOCATION MAP Map created by the Town of Aurora Planning and Building Services Department, April 20, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography. ¯FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 10 20 30 40 50 Metres APPLICANT: Roman Catholic Episcopal CorpFILES: SP-2017-06 SUBJECT LANDS General Committee Meeting Agenda Tuesday, May 15, 2018Item R4 Page 11 of 19 SpruceStreetSpruce StreetMachell AvenueSpruceStreetIrwin Avenue Catherine Avenue Maple Street YONGE STREETOFFICIAL PLAN DESIGNATION Map created by the Town of Aurora Planning & Development Services Department, April 5, 2018. Base data provided by York Region & the Town of Aurora. ¯0 25 50 MetresAPPLICANT: Roman Catholic Episcopal CorpFILES: SP-2017-06 FIGURE 2 Northeast Old Aurora Heritage Conservation District St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd Subject Lands Environmental Protection Private Parkland Land Use Designations Stable Neighbourhoods The Aurora Promenade General Committee Meeting Agenda Tuesday, May 15, 2018Item R4 Page 12 of 19 Yonge StreetSpruce StreetMachell AvenueYonge StreetSpruceStreetIrwin Avenue Catherine Avenue Maple Street PD1(462) PDS4(114) PDS4(335) PDS4(69) PDS3(394) PDS4(380) R7 PDS4(459) EP(117) EP(381) EP(460) PD1 PDS4 R7 R7 RA2 EP O1 PDS3 EXISTING ZONING BY-LAW Map created by the Town of Aurora Planning and Building Services Department, April 20, 2018. Base data provided by York Region & the Town of Aurora. ¯0 10 20 30 40 50 MetresAPPLICANT: Roman Catholic Episcopal CorpFILES: SP-2017-06 FIGURE 3 SUBJECT LANDS Promenade Downtown Shoulder - InstitutinalPDS3 Promenade DowntownPD1 Special MixedDensity ResidentialR7 Second Density Apartment ResidentialRA2 Zoning Legend RESIDENTIAL ZONES Public Open Space OPEN SPACES ZONES O1 Environmental ProtectionEP PROMENADE ZONES Promenade Downtown Shoulder - Special Mixed Density ResidentialPDS4 General Committee Meeting Agenda Tuesday, May 15, 2018Item R4 Page 13 of 19 Map created by the Town of Aurora Planning and Building Services Department, April 24, 2018. Drawing provided by Larkin Architect Lmited. PROPOSED SITE PLAN APPLICANT: Roman Catholic Episcopal CorpFILES: SP-2017-06 FIGURE 4 General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 14 of 19 Map created by the Town of Aurora Planning and Building Services Department, April 20, 2018. Drawing provided by Larkin Architect Lmited. PROPOSED LANDSCAPE PLAN APPLICANT: Roman Catholic Episcopal CorpFILES: SP-2017-06 FIGURE 5 General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 15 of 19 Map created by the Town of Aurora Planning and Building Services Department, April 20, 2018. Drawing provided by Larkin Architect Lmited. PROPOSED ELEVATION (CHURCH) - NORTH & SOUTH APPLICANT: Roman Catholic Episcopal CorpFILES: SP-2017-06 FIGURE 6 General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 16 of 19 Map created by the Town of Aurora Planning and Building Services Department, April 20, 2018. Drawing provided by Larkin Architect Lmited. PROPOSED ELEVATION (CHURCH) - EAST & WEST APPLICANT: Roman Catholic Episcopal CorpFILES: SP-2017-06 FIGURE 7 General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 17 of 19 Map created by the Town of Aurora Planning and Building Services Department, April 20, 2018. Drawing provided by Larkin Architect Lmited. PROPOSED ELEVATION (PARISH HOUSE) - EAST & WEST APPLICANT: Roman Catholic Episcopal CorpFILES: SP-2017-06 FIGURE 8 General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 18 of 19 Map created by the Town of Aurora Planning and Building Services Department, April 20, 2018. Drawing provided by Larkin Architect Lmited. PROPOSED ELEVATION (PARISH HOUSE) - NORTH & SOUTH APPLICANT: Roman Catholic Episcopal CorpFILES: SP-2017-06 FIGURE 9 General Committee Meeting Agenda Tuesday, May 15, 2018 Item R4 Page 19 of 19 Town of Aurora General Committee Report No. PDS18-054 Subject: Application for Removal of Holding (H) Provisions 2412872 Ontario Inc. & 2197616 Ontario Inc. 908 Vandorf Sideroad & 14575 Bayview Avenue Pt Lot 16 Con 2, W Pt 1, 65R-32933 Except 65M-4292 Pt Lot 16 Con 2, Pt 1 65R-34618 Related Files: ZBA-2007-12, ZBA-2001-04, SUB-2007-04, and SUB-2001-01 File Number: ZBA-2007-12(H) Prepared by: Marty Rokos, Planner Department: Planning and Development Services Date: May 15, 2018 Recommendations 1.That Report No. PDS18-054 be received; and 2.That the Application to Remove the Holding (H) Provision (ZBA-2007-12(H)) from Lots 1 to 6 inclusive on the Draft Plan at 14575 Bayview Avenue (SUB-2001-01) and Lots 1 to 20 inclusive on the approved Draft Plan of Subdivision at 908 Vandorf Sideroad (SUB-2007-04) be approved; and 3.That the removal of the Holding provision by-laws be presented at a future Council Meeting. Executive Summary This report seeks Council’s approval to the application to remove the Holding ‘H’ provision from the Detached Dwelling Third Density R3-366 Exception Zone at 14575 Bayview Avenue and the Detached Dwelling Third Density R3-395 Exception Zone at 908 Vandorf Sideroad. The owner proposes to construct a total of 26 detached dwellings as per the approved Draft Plan of Subdivision on each property as illustrated in Figures 3-4. •Planning staff are satisfied that all the provisions for removal of the Holding ‘H’ provisions have been satisfied. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R5 Page 1 of 12 May 15, 2018 Page 2 of 8 Report No. PDS18-054 Background Application History The subject lands are part of two approved Draft Plans of Subdivision developed as part of the Bayview Southeast Secondary Plan (OPA 20). The subdivision details are as follows: 14575 Bayview Avenue Genview 1 (western parcel) File Nos. ZBA-2001-04, SUB-2001-01 Draft Plan of Subdivision approved and Zoning By-law 4964-07.D enacted on December 11, 2007 61 single detached lots 908 Vandorf Sideroad Genview 2 (eastern parcel) File Nos. ZBA-2007-12, SUB-2007-04 Draft Plan of Subdivision approved and Zoning By-law 5424-12 enacted on June 26, 2012 20 single detached lots Six (6) lots on the western parcel still have the ‘H’ provision (see Figure 3) and all 20 lots on the eastern parcel have the ‘H’ provision (see Figure 4). The two parcels have separate owners, however the request to remove the ‘H’ provision removed was processed as a single application. Location / Land Use As illustrated in Figure 1, the subject lands are located at the northeast intersection of Vandorf Sideroad and Bayview Avenue. The subject lands have the following characteristics: • The western parcel consists of six (6) vacant lots within Draft Plan of Subdivision file no. SUB-2001-01. The rest of the Draft Plan is complete with the exception of the park. • The eastern parcel consists of 20 vacant lots within Draft Plan of Subdivision file no. SUB-2007-04. The Draft Plan is currently in the servicing stage. • The development made up of the two Draft Plans includes a park on Vines Place and open spaces on the north side of Vandorf Sideroad, the east side of Bayview Avenue, the west side of the park, and to the east of the eastern parcel. • A hydro right of way bisects the subject lands. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R5 Page 2 of 12 May 15, 2018 Page 3 of 8 Report No. PDS18-054 Surrounding Land Uses The surrounding land uses are as follows: North: Open space and Environmental Protection South: Vandorf Sideroad and residential East: Open space West: Bayview Avenue and residential Policy Context Planning Act Pursuant to s. 36 of the Planning Act, lands subject to a holding provision cannot be used for the permitted use(s) indicated by the underlying zone until specified requirements have been met. Council must approve a By-law authorizing the removal of the ‘H’ holding provision in order for the lands to be developed. York Region Official Plan (YROP) The subject lands are designated as “Urban Area” within the York Region Official Plan. A portion of 908 Vandorf Sideroad is within the “Regional Greenlands System” designation. This portion is outside the approved Draft Plan and is identified on the Draft Plan as “Other lands owned by applicant”. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources and to create sustainable lively communities. Under the York Region’s Official Plan, one regional urbanization goal is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. The policies of the Regional Greenlands System are designed to identify, protect and enhance a linked Greenlands System as a permanent legacy for York Region. Town of Aurora Official Plan – Bayview Southeast Secondary Plan (OPA 20) The portion of the subject lands proposed to be developed is designated as “Urban Residential” by OPA 20. The “Urban Residential” designation permits single detached dwellings, duplexes, semi-detached dwellings, triplexes, quadruplexes, street townhouses, and/or block townhouses. The Official Plan allows land to have an ‘H’ provision removed subject to an agreement on such matters as the provisions of schools, open space and other support facilities, need for additional sites for the proposed use, a completed Environmental Impact Study, and compliance with the growth management policies of the Official Plan. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R5 Page 3 of 12 May 15, 2018 Page 4 of 8 Report No. PDS18-054 Zoning By-law 2213-78, as amended The portion of the subject lands proposed to be developed is zoned “Holding – Detached Dwelling Third Density R3-366 Exception Zone” and “Holding – Detached Dwelling Third Density R3-366 Exception Zone”. Western Parcel Sections 11.88.3.1 to 11.88.3.4 of By-law #4964.07.D states that before the ‘H’ provision is removed on the subject lands, the following shall have been complied with: 11.88.3.1 The Region of York has confirmed that adequate servicing capacity and/or transportation services and facilities are available, and the Town of Aurora has allocated such capacity as follows: i) York Region has advised in writing that it is no earlier than six (6) months prior to the expected completion of the 16th Avenue Phase 2 Trunk Sewer, the 19th Avenue Interceptor Trunk Sewer, the Lower Leslie Street Trunk Sewer, the Aurora/Newmarket Feedermain, the Newmarket EQ Tank, the Aurora EQ Tank; or ii) The Town of Aurora approves a transfer of servicing allocation to this development that is not dependent upon the construction of infrastructure; or, iii) The Regional Commissioner of Transportation and Works confirms servicing capacity for this development by a suitable alternative method and the Town of Aurora allocates sufficient capacity to this development. 11.88.3.2 A subdivision agreement, and other agreement(s) as required, have been executed between the owner of the lands and the Corporation of the Town of Aurora; 11.88.3.3 The Town of Aurora is satisfied that all necessary approvals have been received from all other relevant agencies and government bodies; 11.88.3.4 The Town of Aurora is satisfied that the proposed plan of subdivision complies with the relevant policies of the Bayview Southeast Secondary Plan (OPA # 20) and is satisfied that the removal of the “(H)” represents a logical and orderly progression of development. Upon removal of the “(H)” Holding provision from the lands zoned (H)R2-86 on Schedule “A” attached hereto pursuant to Section 36 of the Planning Act, RSO 1990, or a successor thereto, the provisions applicable to the said lands shall be as set out in Section 11.88. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R5 Page 4 of 12 May 15, 2018 Page 5 of 8 Report No. PDS18-054 Eastern Parcel Sections 11.92.2.4 of By-law #5424-12 states that before the ‘H’ provision is removed on the subject lands, the following shall have been complied with: (i) Written confirmation and/or clearance from the Ontario Ministry of Natural Resources advising that the requirements of the Endangered Species Act, 2007, S.O. 2007, c.6, as amended or successor thereto respecting the species at risk identified on the lands on Schedule “A” have been satisfied. Proposed Application Proposed Zoning By-law Amendment to remove the ‘H’ Holding provisions The applicants are requesting that the Town remove the holding provisions over the subject lands. This would allow a total of 26 lots to be developed in accordance with the approved Draft Plans of Subdivision. Analysis Planning Considerations Planning staff are satisfied that all the provisions for removal of the Holding ‘H’ provisions have been satisfied The proposed removal of the ‘H’ provision complies with the Official Plan. Planning Staff has reviewed the subject application and the following is a discussion on how each provision has been satisfied: Western Parcel (14575 Bayview Avenue, By-law 4967-07.D) Section 11.88.3.1: 61 units of servicing capacity were allocated by Town of Aurora Council with the approval of the Draft Plan of Subdivision on December 11, 2007. In its Draft Plan of Subdivision Condition Clearance letter dated October 18, 2011, the Region of York confirmed that allocation has been provided. The letter stated that while the Lower Leslie Street Trunk had not been completed, wastewater servicing does not require it to be in place because the allocation given to this development was given from the Town’s 2010 unused Regional Assignment. Section 11.88.3.2: Removing the ‘H’ provision from the subject lands will allow the subdivision agreement to be executed. Lots 1-6 on the western parcel and Lots 1-20 on the eastern parcel will be subject to the same subdivision agreement. Condition #3 of General Committee Meeting Agenda Tuesday, May 15, 2018 Item R5 Page 5 of 12 May 15, 2018 Page 6 of 8 Report No. PDS18-054 the Conditions of Draft Approval state that the agreement cannot be executed until the ‘H’ is removed. Section 11.88.3.3: Further approvals cannot be obtained until the subdivision agreement is executed. As stated above, removing the ‘H’ provision from the subject lands will allow the subdivision agreement to be executed. All necessary approvals to execute the subdivision agreement have been obtained. Section 11.88.3.4: The Draft Plan of Subdivision was approved by Town Council in accordance with the policies of OPA 20. Staff are satisfied that the approval complies with the relevant policies of the Secondary Plan and that the removal of the ‘H’ represents a logical and orderly progression of development Eastern Parcel (908 Vandorf Sideroad, By-law 5424-12) The Ministry of Natural Resources submitted a letter dated July 30, 2013 stating that the habitats on the subject lands will not be adversely affected and that an authorization under the Endangered Species Act, 2007 is not required. Department / Agency Comments The proposed removal of ‘H’ holding provision application was circulated to internal departments and external agencies for review and comment. No departments or agencies have concerns with the application. Planning staff are satisfied that the provisions have been met and recommend a By-law be enacted at a future Council meeting to remove the ‘H’ provision. Public Comments No comments from the public have been received as of the preparation of this report. Advisory Committee Review No communication required. Legal Considerations Pursuant to section 36(3) of the Planning Act, the application to Removal of “H” Holding Provision can only be appealed by the applicant if council refuses the application or refuses to make a decision within 120 days after the receipt of the application. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R5 Page 6 of 12 May 15, 2018 Page 7 of 8 Report No. PDS18-054 Should Council approve this application Legal Services will also review any By-laws required implementing the final approval of this application. Financial Implications A surcharge fee will be collected before the passing of the implementing Zoning By-law. The future development of the site would be subject to a subdivision agreement; as such fees & securities will be required with the implementing Subdivision Agreement. The future development of this site will also generate Development Charges and collected at the time of the Building Permit application. Communications Considerations Pursuant to section 8(2) in O.Reg 545/06 of the Planning Act, municipality must “give the public reasonable notice” of Council’s intention to pass an amending by-law. As such, on May 3, 2018, a Notice of Council’s Intention to Remove a Holding ‘H’ Provision was published in the Auroran and Aurora Banner newspapers. Public notification has been provided in accordance with the Planning Act. All interested parties were notified that the proposed Removal of ‘H’ Application would be heard at the May 15, 2018 General Committee Meeting. Link to Strategic Plan The proposed Removal of ‘H’ Application supports the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Strengthening the fabric of our community: Through the proposed removal of ‘H’ holding provision on the subject lands, the application will assist in ensuring future growth includes housing opportunities for everyone. Alternative(s) to the Recommendation 1. Direct staff to report back to another General Committee Meeting addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the application with an explanation for the refusal. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R5 Page 7 of 12 General Committee Meeting Agenda Tuesday, May 15, 2018Item R5 Page 8 of 12 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!! !! !! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Rickard Street Vandorf Sideroad Va nd o r f S i d e r o a dAr c h e r h ill Cour t Bayview AvenueVa n dorf Side roa d Vines Place Hydro Co r r ido r LOCATION MAP Map created by the Town of Aurora Planning and Building Services Department, April 27, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography. ¯FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 50 100 150 200 MetresAPPLICANT: : Genview II (formerly Sifton)FILES: ZBA-2015-09(H)SUBJECT LANDS General Committee Meeting Agenda Tuesday, May 15, 2018Item R5 Page 9 of 12 Rickard Street A r c h e r hi l l CourtVa nd o r f S i d e r o a dBayview AvenueVines Place Vandorf Sideroad R2(356)R3(167) R3(366) R5(396) R5(397) C-ORM C-ORM O1 O1(431 )O1ER NL-ORM R3(168)EP-ORM O1 RU-ORM EP EP RU-ORM(55)EP(429) (H)O2(430) (H)O2(430) EP-ORM O1 R3(395) AREA SUBJECT TO REMOVAL OF HOLDING (H) PREFIX Map created by the Town of Aurora Planning and Building Services Department, April 27, 2018. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 MetresAPPLICANT: : Genview II (formerly Sifton)FILES: ZBA-2015-09(H) FIGURE 2 SUBJECT LANDS COUNTRYSIDE AREA Oak Ridges MoraineCountryside AreaC-ORM Zoning Legend RESIDENTIAL ZONES Private Open Space OPEN SPACES ZONES O2 Environmental ProtectionEP Detached SecondDensity ResidentialR2 RuralRU RURAL ZONES Public Open SpaceO1 Detached ThirdDensity ResidentialR3 Detached FifthDensity ResidentialR5 Oak Ridges MoraineRuralRU-ORM AREA OF LIFTED HR3(366 )General Committee Meeting Agenda Tuesday, May 15, 2018Item R5 Page 10 of 12 Map created by the Town of Aurora Planning & Building Services Department, May 1, 2018. Drawing provided by Soscia Professional Engineers Inc. M-PLAN, 14575 BAYVIEW AVENUE (SUB-2001-01) APPLICANT: : Genview II (formerly Sifton)FILES: ZBA-2015-09(H) FIGURE 3 General Committee Meeting Agenda Tuesday, May 15, 2018Item R5 Page 11 of 12 Map created by the Town of Aurora Planning & Building Services Department, April 30, 2018. Drawing provided by Soscia Professional Engineers Inc. APPROVED DRAFT PLAN OF SUBDIVISION, 908 VANDORF SIDEROAD (SUB-2007-04) APPLICANT: : Genview II (formerly Sifton)FILES: ZBA-2015-09(H) FIGURE 4 General Committee Meeting Agenda Tuesday, May 15, 2018Item R5 Page 12 of 12 Town of Aurora General Committee Report No. PDS18-055 Subject: Amendments to the Central Lake Ontario, Toronto Region and Credit Valley (CTC) Source Protection Plan Prepared by: Fausto Filipetto, Senior Policy Planner Department: Planning and Development Services Date: May 15, 2018 Recommendations 1. That Report No. PDS18-055 be received; and 2. That the proposed amendments to the Central Lake Ontario, Toronto Region and Credit Valley (CTC) Source Protection Plan and Toronto & Region Assessment Report be endorsed; and 3. That the Town Clerk circulate this report and Council resolution to the Regional Clerk, Chair of the South Georgian Bay Lake Simcoe Source Protection Committee, Chair of the Credit Valley, Toronto Region and Central Lake Ontario Source Protection Committee, and Director of the Source Protection Programs Branch, Ministry of the Environment and Climate Change. Executive Summary The purpose of this report is to obtain Council endorsement of the proposed changes to the CTC Source Protection Plan and Toronto & Region Assessment Report to simplify policy implementation for both York Region and the Town of Aurora. The Toronto Region Source Protection Authority will include council endorsements from the Region and local municipalities in their submission package to the Ministry of the Environment and Climate Change. The report can be summarized as follows: • The Toronto and Region Source Protection Authority has requested an amendment to the CTC Source Protection Plan and Toronto & Region Assessment Report to improve implementation and reflect recently completed technical work; • the vast majority of the Town of Aurora lies outside of the proposed policy change area; • updates to the Lake Simcoe Source Protection Plan, the Plan applicable to most of Aurora, are expected in 2021; General Committee Meeting Agenda Tuesday, May 15, 2018 Item R6 Page 1 of 6 May 15 , 2018 - 2 - Report No. PDS18-055 • CTC Source Protection Plan policy changes most relevant to York Region and the Town of Aurora include proposed policy revisions to improve planning implementation for protecting groundwater quantity and a timeline revision for Official Plan updates; • the proposed policy will be implemented through the Source Protection Plan conformity exercise associated with the Aurora Official Plan review; • the Clean Water Act, 2006 requires Council endorsement of any proposed policy changes by affected upper and lower tier municipalities; and • although the vast majority of the Town of Aurora is located outside of the area being affected by these amendments, a Council resolution is still required to comply with the Clean Water Act. Background Source Water Protection is used to ensure clean and safe drinking water. York Region is located within the jurisdiction/area of two Source Protection Authorities as shown on Figure 1. The vast majority of the Town of Aurora is located within the Lake Simcoe and Couchiching/Black River Source Protection area. This report relates to the lands which are in the Toronto and Region Source Protection area and are generally Oak Ridges Moraine Non-Settlement Area; and are therefore not developable for urban land uses. Updates to the Lake Simcoe Source Protection Plan, the Plan applicable to most of Aurora, are expected in 2021. The Clean Water Act, 2006 also allows for the Source Protection Authority to request specific updates outside of that cycle if drinking water systems have been added or removed, implementation challenges have been encountered, or significant new technical work has been completed. The Clean Water Act, 2006 requires that stakeholders potentially affected by the proposed amendments be consulted for both required cyclical updates and amendments requested by the Source Protection Authority. The Act also requires Council endorsement of any proposed changes by affected upper and lower tier municipalities. The Council resolutions will be included in the submission package to the Ministry. It should be noted that although the policies of the Source Protection Plans have not been implemented though many municipal Official Plans and Zoning By-laws, including Aurora’s, the policies of the Plans are in-force and must be complied with. Compliance of the policies are currently being enforced by the York Region, as well as by the Conservation Authorities and Town of Aurora through the review of development applications. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R6 Page 2 of 6 May 15 , 2018 - 3 - Report No. PDS18-055 Analysis As illustrated in Figure 1, the vast majority of the Town of Aurora is located outside of the area being affected by these amendments. However a Council resolution is still required to comply with the Clean Water Act. In order to improve implementation and reflect recently completed technical work, the Toronto and Region Source Protection Authority has requested an amendment to the CTC Source Protection Plan and Toronto & Region Assessment. Policy changes most relevant to York Region and the Town of Aurora include: • Proposed policy revisions to improve planning implementation for protecting groundwater quantity; and • Timeline revisions for Official Plan updates. The proposed policy would be implemented through the next Official Plan review. The Region and local municipalities have been working together to ensure land use planning decisions protect drinking water quality and quantity. Local municipalities within northern York Region are on track to achieve Official Plan updates within the timeline prescribed in the Source Protection Plan (i.e. regularly scheduled updates per Planning Act requirements). As previously stated, the CTC Source Protection Plan policy changes most relevant to York Region and the Town of Aurora include proposed policy revisions to improve planning implementation for protecting groundwater quantity and a timeline revision for Official Plan updates. Other minor policy changes proposed include: • Revisions to policies that clarify implementation requirements and exempts minor residential uses (i.e. building permits for decks); • reducing the areas where new snow storage facilities would be prohibited and instead managing these sites through Risk Management Plans; • Updating mapping of Significant Groundwater Recharge Areas to reflect revisions to technical work by Toronto Region Conservation Authority; the update will increase the extent of the mapped areas in the southern part of the Region by approximately 20 per cent; • updating policies related to best management practices for road salt, such as parking lot design that minimizes the need for repeat application of road salt; and • allowing septic systems where approval by the municipality was granted prior to the Source Protection Plan going into effect. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R6 Page 3 of 6 May 15 , 2018 - 4 - Report No. PDS18-055 Staff are recommending that Council endorse the proposed policy amendments to the CTC Source Protection Plan. Advisory Committee Review Not applicable. Legal Considerations Source Protection Plans and policies are a requirement under the Clean Water Act, 2006. The Act requires Council endorsement of any proposed changes by affected upper and lower tier municipalities. Financial Implications None. Communications Considerations No communications required to the general public. This report recommends that the Town Clerk circulate this report and Council Resolution to the Regional Clerk, Chair of the South Georgian Bay Lake Simcoe Source Protection Committee, Chair of the Credit Valley, Toronto Region and Central Lake Ontario Source Protection Committee and Director of the Source Protection Programs Branch, Ministry of the Environment and Climate Change. Link to Strategic Plan Source Protection Plans and policies are a requirement under the Clean Water Act, 2006. However, in implementing the policies of the Source Protection Plans through regional and local Official Plans and Zoning By-laws, the Strategic Plan goal of “Supporting Environmental Stewardship and Sustainability” can be realized. Alternative(s) to the Recommendation Council has the option of not endorsing the proposed amendments or making recommendations. Although given that the proposed changes would have minimal affect to the Town as described in this report, it is recommended that Council provide their endorsement. Conclusions The Toronto and Region Source Protection Authority has requested an amendment to the CTC Source Protection Plan and Toronto & Region Assessment Report to improve implementation and reflect recently completed technical work. General Committee Meeting Agenda Tuesday, May 15, 2018 Item R6 Page 4 of 6 General Committee Meeting Agenda Tuesday, May 15, 2018Item R6 Page 5 of 6 FIGURE 1 General Committee Meeting Agenda Tuesday, May 15, 2018 Item R6 Page 6 of 6 Notice of Motion Councillor John Abel Date: May 15, 2018 To: Mayor and Members of Council From: Councillor Abel Re: Post-Secondary Economic Impact Analysis Whereas the Town of Aurora and Niagara College, through its Canadian Food and Wine Institute (CFWI), have entered into a partnership agreement to establish a post- secondary learning and training campus at the Aurora Armoury; and Whereas there are economic and social benefits associated with the presence of a post-secondary institute (PSI); and Whereas a report from the Higher Education Quality Council of Ontario (HEQCO) states that measuring the economic impact of a PSI can be done through an economic impact analysis; and Whereas, as stated in the York Region Post-Secondary Investment Strategy, the economic impacts depend on what type of investment is chosen; and Whereas those wishing to measure the economic impacts of their institutions, or understand the methods, findings and limitations in studies done elsewhere, would do so through an economic impact analysis; 1. Now Therefore Be It Hereby Resolved That staff be directed to undertake an economic impact analysis for the post-secondary Canadian Food and Wine Institute; and 2. Be It Further Resolved That the report be completed within two Council meeting cycles, so that Council and the public can be presented with the report on the economic impact analysis. General Committee Meeting Agenda Tuesday, May 15, 2018 Notice of Motion (a) Page 1 of 1 Notice of Motion Mayor Geoffrey Dawe Date: May 15, 2018 To: Members of Council From: Mayor Dawe Re: Right to Approve Landfill Developments Whereas municipal governments in Ontario do not have the right to approve landfill projects in their communities, but have authority for making decisions on all other types of development; and Whereas this out-dated policy allows private landfill operators to consult with local residents and municipal Councils, but essentially ignore them; and Whereas municipalities already have exclusive rights for approving casinos and nuclear waste facilities within their communities, AND FURTHER that the province has recognized the value of municipal approval for the siting of power generation facilities; and Whereas the recent report from Ontario’s Environmental Commissioner has found that Ontario has a garbage problem, particularly from Industrial, Commercial and Institutional (ICI) waste generated within the City of Toronto, where diversion rates are as low as 15%; and Whereas municipalities across Ontario are quietly being identified and targeted as potential landfill sites; and Whereas municipalities should be considered experts in waste management, as they are responsible for this within their own communities, and often have decades’ worth of in-house expertise in managing waste, recycling, and diversion programs; and Whereas municipalities should have the right to approve or reject these projects, and assess whether the potential economic benefits are of sufficient value to offset any negative impacts and environmental concerns; General Committee Meeting Agenda Tuesday, May 15, 2018 Notice of Motion (b) Page 1 of 2 Notice of Motion Re: Right to Approve Landfill Developments May 15, 2018 Page 2 of 2 1. Now Therefore Be It Hereby Resolved That the Town of Aurora supports Bill 16, Respecting Municipal Authority Over Landfilling Sites Act introduced by MPP Ernie Hardeman and calls upon the Government of Ontario, and all political parties, to formally grant municipalities the authority to approve landfill projects in or adjacent to their communities; and 2. Be It Further Resolved That the Town of Aurora send a copy of this resolution to MPP Ernie Hardeman and all municipalities. General Committee Meeting Agenda Tuesday, May 15, 2018 Notice of Motion (b) Page 2 of 2 Public Release May 15, 2018 Town of Aurora Additional Items No. 2 to General Committee Meeting Agenda Tuesday, May 15, 2018 7 p.m., Council Chambers •Delegation (a) John Gallo, Resident Re: Item R7 – CMS18-016 – 100 Vandorf Sideroad – Hallmark Lands Community Park Design Delegation Request This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee Meeting and Date: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes ☐ No ☐ If yes, with whom? Date: ☐I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. Legislative Services 905-727-3123 Clerks@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 May 15, 2018 Hallmark Lands design John Gallo ✔ To discuss potential alternatives to current porposal. Additional Items No. 2 to General Committee Meeting Agenda Tuesday, May 15, 2018 Delegation (a) Page 1 of 1 Public Release May 14, 2018 Town of Aurora Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 7 p.m., Council Chambers • Revised General Committee Meeting Agenda Index • Item A2 – Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of April 19, 2018 • Item A3 – Parks, Recreation and Cultural Services Advisory Committee Special Meeting Minutes of May 7, 2018 • Item R7 – CMS18-016 – 100 Vandorf Sideroad – Hallmark Lands Community Park Design • Item R8 – CS18-011 – Standard Funding Agreements • Notice of Motion (c) Mayor Dawe Re: Deferred Development Charges – Habitat for Humanity Public Release May 14, 2018 Town of Aurora General Committee Meeting Agenda (Revised) Tuesday, May 15, 2018 7 p.m., Council Chambers Councillor Mrakas in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Community Presentations (a) Sheena Griffith, Past President, Pine Tree Potters’ Guild Re: Activities and Community Involvement of Pine Tree Potters’ Guild 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. General Committee Meeting Agenda (Revised) Tuesday, May 15, 2018 Page 2 of 7 Recommended: That the following Consent Agenda Item C1 be approved: C1. PDS18-046 – Request for Street Name Approval Certas Home and Auto Insurance Company 333 First Commerce Drive File Number: STR-2018-01 Recommended: 1.That Report No. PDS18-046 be received; and 2.That the following street name be approved; and Street “A” Desjardins Way 3.That a by-law to rename the street from State Farm Way to Desjardins Way be enacted. 6.Advisory Committee Meeting Minutes Recommended: A1 . Accessibility Advisory Committee Meeting Minutes of April 4, 2018 Recommended: 1.That the Accessibility Advisory Committee meeting minutes of April 4, 2018, be received for information. A2 . Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of April 19, 2018 (Added Item) Recommended: 1.That the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of April 19, 2018, be received; and General Committee Meeting Agenda (Revised) Tuesday, May 15, 2018 Page 3 of 7 2.That the Parks, Recreation and Cultural Services Advisory Committee recommend to Council: 1.Memorandum from Director Community Services Re: Pricing Policy for Recreation Services (a)That a consultant be retained to complete a Pricing Policy. A3. Parks, Recreation and Cultural Services Advisory Committee Special Meeting Minutes of May 7, 2018 (Added Item) Recommended: 1.That the Parks, Recreation and Cultural Services Advisory Committee Special Meeting minutes of May 7, 2018, be received for information. 7.Consideration of Items Requiring Discussion (Regular Agenda) R1. CMS18-014 – Enhanced Recreation Facility Advertising and Sponsorship Programs Recommended: 1.That Report No. CMS18-014 be received; and 2.That staff be authorized to implement the enhanced Recreation Facility Advertising and Recreation Facility Sponsorship programs; and 3.That the Director of Community Services be given delegated authority to execute all future recreation facility advertising and facility sponsorship agreements. R2. CMS18-015 – Menorah Lighting Ceremony Recommended: 1.That Report No. CMS18-015 be received; and General Committee Meeting Agenda (Revised) Tuesday, May 15, 2018 Page 4 of 7 2. That the addition of a Menorah Lighting Ceremony in partnership with Chabad Aurora to the annual special events starting in 2018 be approved; and 3. That funding be approved for the Menorah Lighting Ceremony event in the amount of $6,200 for 2018 from the Council Operating Contingency account. R3. OPS18-013 – Boardwalk at Kwik Kopy Trail Recommended: 1. That Report No. OPS18-013 be received; and 2. That the total approved budget for Capital Budget Project No. 73107 – Kwik Kopy Trail be increased to $815,000, representing an increase of $630,000 to be funded from the Park Development Charges Reserve. R4. PDS18-050 – Application for Site Plan Roman Catholic Episcopal Corp. 15347 Yonge Street File Number: SP-2017-06 Recommended: 1. That Report No. PDS18-050 be received; and 2. That Site Plan Application File SP-2017-06 (Roman Catholic Episcopal Corp.) to permit the expansion of the existing Church, together with a new steeple, reconfiguration of the existing parking area and restoration to the historical portion of the house fronting on Catherine Street, be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. General Committee Meeting Agenda (Revised) Tuesday, May 15, 2018 Page 5 of 7 R5. PDS18-054 – Application for Removal of Holding (H) Provisions 2412872 Ontario Inc. and 2197616 Ontario Inc. 908 Vandorf Sideroad and 14575 Bayview Avenue Pt Lot 16 Con 2, W Pt 1, 65R-32933 Except 65M-4292 Pt Lot 16 Con 2, Pt 1, 65R-34618 Related Files: ZBA-2007-12, ZBA-2001-04, SUB-2007-04, and SUB-2001-01 File Number: ZBA-2007-12(H) Recommended: 1. That Report No. PDS18-054 be received; and 2. That the Application to Remove the Holding (H) Provision (ZBA-2007- 12(H)) from Lots 1 to 6 inclusive on the Draft Plan at 14575 Bayview Avenue (SUB-2001-01) and Lots 1 to 20 inclusive on the approved Draft Plan of Subdivision at 908 Vandorf Sideroad (SUB-2007-04) be approved; and 3. That the removal of the Holding provision by-laws be presented at a future Council meeting. R6. PDS18-055 – Amendments to the Central Lake Ontario, Toronto Region and Credit Valley (CTC) Source Protection Plan Recommended: 1. That Report No. PDS18-055 be received; and 2. That the proposed amendments to the Central Lake Ontario, Toronto Region and Credit Valley (CTC) Source Protection Plan and Toronto & Region Assessment Report be endorsed; and 3. That the Town Clerk circulate this report and Council resolution to the Regional Clerk, Chair of the South Georgian Bay Lake Simcoe Source Protection Committee, Chair of the Credit Valley, Toronto Region and Central Lake Ontario Source Protection Committee, and Director of the Source Protection Programs Branch, Ministry of the Environment and Climate Change. General Committee Meeting Agenda (Revised) Tuesday, May 15, 2018 Page 6 of 7 R7. CMS18-016 – 100 Vandorf Sideroad – Hallmark Lands Community Park Design (Added Item) Recommended: 1. That Report No. CMS18-016 be received; and 2. That this report satisfy Council’s conditional budget for Capital Project No. 73287 – Hallmark Lands – Baseball Diamonds in the amount of $3,000,000; and 3. That staff be authorized to commence detailed design and tendering process for 100 Vandorf Sideroad and proceed with Capital Project No. 73287 as presented. R8. CS18-011 – Standard Funding Agreements (Added Item) Recommended: 1. That Report No. CS18-011 be received; and 2. That the Mayor and Clerk be authorized to enter into and execute standard funding agreements wherein Council has approved a funding request through the annual budget or by Council resolution. 8. Notices of Motion (a) Councillor Abel Re: Post-Secondary Economic Impact Analysis (b) Mayor Dawe Re: Right to Approve Landfill Developments (c) Mayor Dawe Re: Deferred Development Charges – Habitat for Humanity (Added Item) General Committee Meeting Agenda (Revised) Tuesday, May 15, 2018 Page 7 of 7 9. New Business 10. Closed Session 11. Adjournment Town of Aurora Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Date: Thursday, April 19, 2018 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Tom Mrakas (Chair), Councillor Michael Thompson (Vice Chair), Reg Chappell, Juergen Daurer, Richard Doust, Stephen Kimmerer, Eric McCartney, and Brian Trussler Member(s) Absent: None Other Attendees: Robin McDougall, Director, Community Services, Lisa Warth, Manager, Recreation, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 7 p.m. 1. Approval of the Agenda Moved by Juergen Daurer Seconded by Reg Chappell That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Receipt of the Minutes Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item A2 Page 1 of 3 Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, April 19, 2018 Page 2 of 3 Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of February 15, 2018 Moved by Reg Chappell Seconded by Stephen Kimmerer That the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of February 15, 2018, be received for information. Carried 4. Delegations None 5. Matters for Consideration 1. Memorandum from Director, Community Services Re: Pricing Policy for Recreation Services Staff provided a brief overview of the memorandum and attachments, and distributed a revised table on Recreation Program cost recovery along with the current (2009) Pricing Policy for Recreation Services. The Committee and staff discussed various factors and methods for determining costs, cost recovery, pricing, allocation, and subsidy levels. The Committee consented to vote on the third clause separately. Moved by Reg Chappell Seconded by Juergen Daurer 1. That the memorandum regarding Pricing Policy for Recreation Services be received; and 2. That the comments of the Committee be received and referred to staff for consideration and action as appropriate. Carried 3. That the Parks, Recreation and Cultural Services Advisory Committee recommend to Council: Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item A2 Page 2 of 3 Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes Thursday, April 19, 2018 Page 3 of 3 (a) That a consultant be retained to complete a Pricing Policy. Carried 6. Informational Items 2. Extract from Council Meeting of March 27, 2018 Re: Parks and Recreation and Cultural Services Advisory Committee Meeting Minutes of February 15, 2018 Moved by Richard Doust Seconded by Juergen Daurer 1. That the Extract from Council Meeting of March 27, 2018, regarding the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of February 15, 2018, be received for information. Carried 7. New Business The Chair inquired about the possibility of holding a special meeting of the Parks, Recreation and Cultural Services Advisory Committee to discuss the recent General Committee staff report regarding 100 Vandorf Sideroad – Hallmark Lands Community Park Design. It was agreed to hold a special meeting in May, and that staff would extend an invitation to representatives of the various local sports organizations. 8. Adjournment Moved by Richard Doust Seconded by Councillor Thompson That the meeting be adjourned at 8:33 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item A2 Page 3 of 3 Town of Aurora Parks, Recreation and Cultural Services Advisory Committee Special Meeting Minutes Date: Monday, May 7, 2018 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Tom Mrakas (Chair), Councillor Michael Thompson (Vice Chair), Mayor Geoffrey Dawe (ex-officio member), Reg Chappell, Juergen Daurer, Richard Doust, Stephen Kimmerer, and Brian Trussler Member(s) Absent: Eric McCartney Other Attendees: Robin McDougall, Director, Community Services, Allan Downey, Director, Operational Services, John Firman, Manager, Business Support, Michael de Rond, Town Clerk The Chair called the meeting to order at 7 p.m. The Committee waived the provisions of the Procedure By-law to allow comments from members of the public. 1. Approval of the Agenda Moved by Richard Doust Seconded by Reg Chappell That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item A3 Page 1 of 3 Parks, Recreation and Cultural Services Advisory Committee Special Meeting Minutes Monday, May 7, 2018 Page 2 of 3 3. Receipt of the Minutes None 4. Delegations None 5. Matters for Consideration 1. Memorandum from Director, Community Services Re: 100 Vandorf Sideroad – Hallmark Lands Community Park Design Staff provided the Committee a brief overview of the report and distributed statistics regarding the usage of baseball diamonds and rectangular fields (generally used for soccer). Members of the various local sports organizations addressed the Committee regarding the memo. Moved by Juergen Daurer Seconded by Reg Chappell 1. That the memorandum regarding 100 Vandorf Sideroad - Hallmark Lands Community Park Design be received; and 2. That the comments from the Parks, Recreation and Cultural Services Advisory Committee be received and referred to staff for consideration and action as appropriate; and 3. That the Parks, Recreation and Cultural Services Advisory Committee support the staff recommendation for the construction of two (2) baseball diamonds on the Hallmark Lands; and 4. That staff continue to investigate repurposing facilities and fields where possible. Carried as amended 6. Informational Items None Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item A3 Page 2 of 3 Parks, Recreation and Cultural Services Advisory Committee Special Meeting Minutes Monday, May 7, 2018 Page 3 of 3 7. New Business None 8. Adjournment Moved by Stephen Kimmerer Seconded by Richard Doust That the meeting be adjourned at 8:16 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item A3 Page 3 of 3 Town of Aurora General Committee Report No. CMS18-016 Subject: 100 Vandorf Sideroad - Hallmark Lands Community Park Design Prepared by: Robin McDougall, Director – Community Services Department: Community Services Date: May 15, 2018 Recommendation 1. That Report No. CMS18-016 be received; and 2. That this report satisfy Council’s conditional budget for Capital Project No. 73287 – Hallmark Lands – Baseball Diamonds in the amount of $3,000,000; and 3. That staff be authorized to commence detailed design and tendering process for 100 Vandorf Sideroad and proceed with Capital Project No. 73287 as presented. Executive Summary Through analysis of data and information provided by the field user groups, it has resulted in a demonstrated need for baseball (senior softball) diamonds. The Parks, Recreation and Cultural Services Advisory Committee (“PRCSAC”) supports staff’s recommendation to construct two (2) baseball diamonds on the Hallmark Lands. They arrived at this conclusion following considerations that included: • User groups provided membership information and staff summarized utilization and growth • Results of data collection shows baseball utilization rate higher than soccer • Existing capital projects that support soccer (rectangular) large field growth • Constructing two fields together supports sport tourism through hosting tournaments • PRCSAC requested that staff investigate repurposing facilities and fields where possible to accommodate future needs • PRCSAC supports the construction of two (2) baseball diamonds on the Hallmark Lands Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R7 Page 1 of 14 May 15, 2018 Page 2 of 5 Report No. CMS18-016 Background The 2016 Parks and Recreation Master Plan identified facility pressures in both soccer and baseball. On April 25, 2017, Council passed a resolution directing staff to report back during the 2018 budget deliberations with options for at least two (2) baseball diamonds. During the 2018 budget deliberations Council requested information on costing for individual amenities and different layout options for the design with the possible addition of a soccer field. On April 17, 2018 staff presented report number OPS18-008 which included estimated costs and two (2) designs; two (2) baseball diamonds versus one (1) baseball diamond and one (1) soccer field. Following delegations and discussion, Council passed a motion to refer the item to PRCSAC for consideration. Additionally, staff were directed to gather more stats and data on the sports field user groups and present them to the PRCSAC committee. The PRCSAC meeting took place May 7, 2018. Analysis User groups provided membership information and staff summarized utilization and growth Staff reached out to each user group that uses soccer (rectangle) fields and baseball fields to ask them to provide information about their membership for 2015-2018 along with their projection for 2019. Staff then used this information along with the booking information to determine a summary of utilization rates and percentage of growth over that time period for each sport. Results of data collection shows baseball utilization rate higher than soccer As a result of the data collection, a few observations were made: • Baseball diamond user groups have evolved to using fields seven (7) days a week, where soccer field user groups primarily use Monday to Thursday leaving large pockets of time available Friday nights and on weekends. Therefore, ball groups are maximizing their use more fully; • Overall baseball diamond utilization averages are higher than soccer field utilization (i.e. typical weeknight baseball utilization is 80-100%, where soccer field use is 50-80%); Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R7 Page 2 of 14 May 15, 2018 Page 3 of 5 Report No. CMS18-016 • The growth pattern for the two (2) types of use show soccer increasing marginally more than baseball, but this is in part due to the fact that they have room to grow. W here baseball user groups have indicated that they have a waiting list and have turned players away due to lack of available field time, and; • Although there is generally a pattern of underutilization for soccer (rectangular) fields (some as low as 10%), the larger fields (11v11) is one area where they are getting close to maximizing the utilization. Existing capital projects to support soccer (rectangular) large field growth Council has already approved the following capital projects which will help offset the demand for the larger fields. In 2019, a new artificial turf (multi use field) is coming on stream along with adding lights to Norm Weller Park expanding the usage available to help serve any immediate need. These new assets equate to approximately 1500-1700 more hours of playing time for sports using rectangular fields. Constructing two fields together supports sport tourism through hosting tournaments The importance of creating opportunities to support sport tourism was raised during the meeting. By constructing two fields together will enable tournament opportunities to take place, driving the opportunities for sport tourism in the community. Tournaments typically bring to the community non-resident participants and spectators that naturally contribute to the local economy while they are in town. PRCSAC requested that staff continue to investigate repurposing facilities and fields where possible During the PRCSAC meeting, there was a discussion about future needs and how the municipality will be prepared to service growth and need. Staff suggested that managing the needs may be accommodated through land acquisition and partnership opportunities. Staff also suggested that there may be opportunities of repurposing fields that are underutilized. PRCSAC recommended staff continue to investigate repurposing facilities and fields where possible. Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R7 Page 3 of 14 May 15, 2018 Page 4 of 5 Report No. CMS18-016 PRCSAC supports the construction of two (2) baseball diamonds on the Hallmark Lands Following discussion of the information provided by staff, PRCSAC (May 7, 2018) supported the staff recommendation of proceeding with construction of two (2) baseball diamonds on the Hallmark Lands. Advisory Committee Review May 7, 2018 - PRCSAC Legal Considerations Not applicable Financial Implications Following Council approval of the parkland design, staff will complete a more detailed design and final cost estimate, including a new grading plan that takes into account current site conditions and drainage issues. The project will be tendered. If the tender results are within the approved budget, construction will commence. The budget for Capital Project No. 73287 is $3,000,000, with funding being sourced from the Parks Development Charges Reserve Fund (90%), and from the Growth and New Reserve Fund (10%). Communications Considerations Corporate Communications to update Town’s website with new information as necessary. Link to Strategic Plan This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All, by encouraging an active and healthy lifestyle. Develop a long term needs assessment for recreation programs, services and operations to match the evolving needs of the growing and changing population. Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R7 Page 4 of 14 Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018Item R7 Page 5 of 14 Town of Aurora General Committee Report No.OPS18-008 Subject: 100 Vandorf Sideroad – Hallmark Lands Community Park Design Prepared by: Sara Tienkamp, Manager of Parks & Fleet Department: Operational Services Date: April 17, 2018 Recommendations 1.That Report No. OPS18-008 be received; and 2.That this report satisfy Council’s conditional budget for Capital Project No. 73287 – Hallmark Lands – Baseball Diamonds in the amount of $3,000,000; and 3.That Council authorize staff to commence detailed design and Tendering process for 100 Vandorf Sideroad and proceed with Capital Project as presented. Executive Summary This report provides Council with information associated with the preliminary design concepts of a new community park located at 100 Vandorf Sideroad: •Parks and Recreation Master Plan recommendations outline high priorities •Aurora King Baseball Association (AKBA) enrollment pressures require additional fields •Hallmark Lands can accommodate two senior sports facilities •Cost Estimates for two (2) facility fit options •Direction of Council required to proceed with detailed design and tender process Background The Town of Aurora acquired approximately 13 acres of land at 100 Vandorf Sideroad, formerly Hallmark Cards on March 5, 2015. Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R7 Page 6 of 14 April 17, 2018 Page 2 of 6 Report No. OPS18-008 The 2010 and 2016 Parks and Recreation Master Plan identified a deficit in the provision of Community Parkland and the procurement of this parcel of land helped address this shortfall. Also identified in the 2016 plan were facility pressures in both soccer and baseball. On April 25, 2017, the following motion was carried following delegation from AKBA regarding finding relief to their diamond capacity needs: That staff report back to Council in time for the 2018 capital budget deliberations with options for at least two (2) baseball diamonds indicating costs, potential locations and ancillary needs. Staff included a project to design, tender and construct two (2) baseball diamonds in the 2018 budget for deliberations. Council requested information on costing for individual amenities and different layout options for the design, with the possible addition of a soccer field. Analysis Parks and Recreation Master Plan recommendations outline high priorities The purpose of the Parks and Recreation Master Plan is to help guide the provision of the Town’s parks and facilities over a five (5) year period. The objectives are to identify trends in sport and recreation, recognize parkland and facility needs and to outline priorities, timing and costs. Both the 2010 and 2016 Master Plans identified a large deficit in the provision of community parkland to address the growing needs of the community ensuring they have sufficient access to spaces that are capable of range of recreational pursuits. Both soccer and baseball facilities were also rated as a high priorities in the Master Plan. It was recommended that additional rectangular, full-sized lit fields were required to meet user needs. In addition, the Town was to continue to work with educational, industrial and other suitable partners to provide sports fields on non-municipal lands with adjustments to this supply be considered and reconciled utilizing existing or future lands. An additional baseball facility was also identified as high priority. The plan suggested consultation with local ball associations to construct a new ball diamond to accommodate use by minor ball, adult and/or hardball users. Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R7 Page 7 of 14 April 17, 2018 Page 3 of 6 Report No. OPS18-008 The acquisition of the former Hallmark Lands provides an opportunity for the much needed facilities recommended in the Master Plan. Aurora King Baseball Association enrollment pressures require additional fields At the April 4, 2017 General Committee meeting, AKBA delegated emphasizing the need for two (2) additional softball diamonds due to increased enrollment pressures as the Town does not have the facilities to support the organization’s needs. Between 2014 and 2017 registration went from 553 to 1,062 players. The league tried to accommodate the demand by increasing team numbers, playing Sunday nights and practicing on fields not appropriate to age groups. Unfortunately, in 2016 AKBA had to turn away players. AKBA proposed two (2) softball fields similar with a footprint similar to Optimist Park, inclusive of lighting and fencing. The addition of sports field lighting would allow them to expand their programs with the added benefit of allowing adult leagues to play later into the evenings. In addition to the diamonds, they expressed a need for more parking and washroom facilities. These amenities would assist them in hosting double headers and tournaments, increasing sport tourism in Aurora. Hallmark Lands can accommodate two senior sports facilities Attached to this report are two (2) facility fit drawings. One of the concept designs incorporates two (2) fenced senior softball fields which illustrates how the fields would fit on the Hallmark lands along with the inclusion of an 80 vehicle parking lot with access off of Engelhard Drive and a centralized washroom facility between the playing fields. The second concept design illustrates a fenced senior softball field and a senior soccer field with the same sized parking lot and washroom facility. Both of these concepts maximize the available land at the Hallmark Lands. Cost Estimates for facility fit options The following chart summarizes each of the suggested amenities and associated preliminary cost estimates: Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R7 Page 8 of 14 April 17, 2018 Page 4 of 6 Report No. OPS18-008 Park Amenity Quantity Unit Price Unit Totals Senior Softball Diamond complete, including grading, infield, sod 1 Allowance $250,000 LED Sports Field Lighting Senior Softball Diamond 1 Per Diamond $288,000 Senior Softball Diamond Fencing (homerun and backstop) 1 Allowance $75,000 Senior Soccer Field complete sodded 1 Allowance $400,000 LED Sports Field Lighting Senior Soccer Field 1 Per Field $288,000 Washroom building 1 $300,000 $300,000 Parking Lot 1 $400,000 $400,000 Site Preparation Allowance $ 25,000 Site servicing (electrical, storms, sewer) Allowance $260,000 Earthworks Approximate Quantity subject to grading plan $275,000 Engineering/Geotechnical consulting services Allowance $70,000 Park Pathways Per Square Metre (M2) $55.00 Total M2 to be determined during detailed design. Terra seeding and Planting Allowance $110,000 Direction of Council required to progress with detailed design and tender process Following presentation and deliberations of the 2018 Capital budget, project No. 73287 Hallmark Lands – Baseball Diamonds was conditionally approved with Council requesting additional information on concept designs and a breakdown of costs for amenities. To proceed with detailed design and tendering of the park construction, staff requires approval from Council. Advisory Committee Review Not applicable. Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R7 Page 9 of 14 April 17, 2018 Page 5 of 6 Report No. OPS18-008 Legal Considerations None. Financial Implications Following Council approval of the parkland design, staff will complete a more detailed design and final cost estimate, including a new grading plan that takes into account current site conditions. Communications Considerations Communications to update Town’s website with new information as necessary. Link to Strategic Plan The Award of Tender supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All, by encouraging an active and healthy lifestyle. Develop a long-term needs assessment for recreation programs, services and operations to match the evolving needs of the growing and changing population. Alternative(s) to the Recommendation 1. Council could defer the construction of the Community Park at 100 Vandorf Sideroad. 2. Council could recommend that only one ball diamond be constructed at this time. 3. Council could reduce the scope of the Capital Project by eliminating amenities from the budget. Conclusions Staff recommends that the Capital Project proceed as presented during the budget deliberations. Attachments Attachment #1 – 2017-04-24 Preliminary Softball Field Concept Plans Attachment #2 – 2018 Capital Budget Project No. 73287 Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R7 Page 10 of 14 Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018Item R7 Page 11 of 14 Attachment #1 Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018Item R7 Page 12 of 14 Attachment #1 Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018Item R7 Page 13 of 14 Attachment #2Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018Item R7 Page 14 of 14 Town of Aurora General Committee Report No. CS18-011 Subject: Standard Funding Agreements Prepared by: Patricia De Sario, Town Solicitor Department: Corporate Services Date: May 15, 2018 Recommendation 1. That Report No. CS18-011 be received; and 2. That the Mayor and Clerk be authorized to enter into and execute standard funding agreements wherein Council has approved a funding request through the annual budget or by Council resolution. Executive Summary This report is to recommend that the Town enter into standard funding agreements with individuals, not-for-profit corporations and organizations wherein Council approves a funding request through the annual budget or by Council resolution and that the Mayor and Clerk be authorized to sign such agreements upon Council approval. • Having a standard agreement ensures fairness and consistency amongst all recipients and improves efficiencies within the Town • By entering into an agreement with the recipient, the Town is able to ensure accountability Background At various times throughout the past few years, individuals or not-for-profit organizations, such as the Aurora Historical Society, Aurora Cultural Centre, Sport Aurora and the Chamber of Commerce, have requested funding through either a delegation to Council or through the budget process. The requests for funding may be in regard to providing services on behalf of the Town or to the Town, or in regard to assisting the individual or organization in some capacity, including holding or sponsoring an event. In some cases, such as with Sport Aurora or the Aurora Cultural Centre, upon Council approving the funding request, the Town has entered into agreements with the recipients. In some cases, such as with the Aurora Historical Society or the Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R8 Page 1 of 4 May 15, 2018 Page 2 of 4 Report No. CS18-011 Aurora Community Arboretum, based upon approved funding, the Town has directly paid invoices to the vendors used by the recipient. In very few cases, the Town advanced funds without an agreement in place. Staff recommend that the Town enter into standard funding agreements and that the Mayor and Clerk be authorized to sign such agreements. Analysis Having a standard agreement ensures fairness and consistency amongst all recipients and improves efficiencies within the Town As part of its contract management process, Legal Services continuously reviews, revises or prepares agreements to provide efficiencies and minimize risk to the Town. Although, in the past, the Town has entered into funding agreements, the agreements have been different and therefore, recipients are not subject to the same terms and conditions. By having a standard agreement, all recipients who receive approved funding from the Town will be subject to the same terms and conditions. In addition, moving forward, upon Council approving a funding request, the Town will enter into a standard agreement with all recipients. Where a request for funding is on an annual basis, the agreement will automatically renew as long as Council approves the funding. This will improve efficiencies and reduce the need to enter into agreements on an annual basis. By entering into an agreement with the recipient, the Town is able to ensure accountability For recipients who receive funding as a result of providing services on behalf of the Town or to the Town, the agreement will contain a schedule outlining what the recipient intends to achieve by receiving the funding (i.e. deliverables). The standard agreement obligates the responsible Town Director managing the services and the recipient to meet on a quarterly or as needed basis to review the deliverables and ensure that they are being met. In all situations, the standard agreement contains provisions that allow the responsible Town Director to request the recipient’s financial statements, business plans and operating budgets. This will assist the Town in ensuring that the funds are being spent as intended. In instances where Council approves funding for a specific request and Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R8 Page 2 of 4 May 15, 2018 Page 3 of 4 Report No. CS18-011 the recipient is able to provide an invoice for it, the recipient will not be required to enter into an agreement since the funds are being spent as intended. Except for in a small number of situations, such as declaring bankruptcy and other similar situations, only Council will be able to terminate the agreement. If the agreement is terminated, any unused funds must be immediately returned to the Town. Similarly, any funds that are not used within the year the request was made to Council shall be returned to the Town, or may be rolled over to the next year, at the sole discretion of the Town. Advisory Committee Review None. Legal Considerations An agreement will only be entered into once Council approves the request for funding by way of a Council resolution or through its annual budget. Financial Implications None. Communications Considerations None. Link to Strategic Plan Enabling a diverse, creative and resilient economy Alternative(s) to the Recommendation 1. That the report be received. Conclusions Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Item R8 Page 3 of 4 Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018Item R8 Page 4 of 4 Notice of Motion Mayor Geoffrey Dawe Date: May 15, 2018 To: Members of Council From: Mayor Dawe Re: Deferred Development Charges – Habitat for Humanity Whereas Habitat for Humanity Canada is a national non-profit organization working towards a world where everyone has a safe and decent place to live; and Whereas Habitat for Humanity provides a unique “mortgage” that makes home ownership affordable for lower income families who provide “sweat equity” of 500 volunteer hours in helping build their home and the homes of others; and Whereas Habitat for Humanity GTA was able to house 25 families in 2017 in partnership with various communities; and Whereas Habitat for Humanity GTA is currently seeking a site to build a home for a family in need within the Town of Aurora; and Whereas Habitat for Humanity GTA has requested that development charges be deferred if and when a location is secured within the Town of Aurora; 1.Now Therefore Be It Hereby Resolved That Council support this request; and 2.Be It Further Resolved That staff report back to Council on the implications of a deferral of such development charges; and 3.Be It Further Resolved That staff include a policy and/or process for managing such requests in future. Additional Items to General Committee Meeting Agenda Tuesday, May 15, 2018 Notice of Motion (c) Page 1 of 1 Town of Aurora General Committee Meeting Report Council Chambers, Aurora Town Hall Tuesday, May 15, 2018 Attendance Council Members Councillor Mrakas in the Chair; Councillors Abel, Gaertner, Humfryes, Kim, Thom, Thompson, and Mayor Dawe Members Absent Councillor Pirri Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall, Director of Community Services, Techa van Leeuwen, Director of Corporate Services, Dan Elliott, Director of Financial Services, Al Downey, Director of Operations, Marco Ramunno, Director of Planning and Development Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Patricia De Sario, Town Solicitor, Michael de Rond, Town Clerk, and Ishita Soneji, Council/Committee Secretary The Chair called the meeting to order at 7:00 p.m. General Committee consented to recess the meeting at 9:07 p.m. and reconvened at 9:17 p.m. 1. Approval of the Agenda General Committee approved the agenda as circulated by Legislative Services, with the following additions: • Delegation (a) John Gallo; Re: Item R7 – CMS18-016 – 100 Vandord Sideroad – Hallmark Lands Community Park Design General Committee Meeting Report Tuesday, May 15, 2018 Page 2 of 11 • Item A2 – Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of April 19, 2018 • Item A3 – Parks, Recreation and Cultural Services Advisory Committee Special Meeting Minutes of May 7, 2018 • Item R7 – CMS18-016 – 100 Vandorf Sideroad – Hallmark Lands Community Park Design • Item R8 – CS18-011 – Standard Funding Agreements • Notice of Motion (c) Mayor Dawe; Re: Deferred Development Charges – Habitat for Humanity 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 3. Presentations (a) Sheena Griffith, Past President, Pine Tree Potters’ Guild Re: Activities and Community Involvement of Pine Tree Potters’ Guild Ms. Griffith presented an overview of the organization’s history, their involvement in partnership and sponsorship programs, details of classes and workshops, community projects and fundraising events, and expressed appreciation to the Town for its continuous support. General Committee received the presentation for information. 4. Delegations (a) John Gallo, Resident Re: Item R7 – CMS18-016 – 100 Vandorf Sideroad – Hallmark Lands Community Park Design General Committee Meeting Report Tuesday, May 15, 2018 Page 3 of 11 Mr. Gallo expressed concern regarding the staff recommendations and requested staff and Members of Council to consider alternative uses for the Hallmark Lands. General Committee received and referred the comments of the delegation to Item R7. 5. Consent Agenda General Committee recommends: That the following Consent Agenda Item C1 be approved: C1. PDS18-046 – Request for Street Name Approval, Certas Home and Auto Insurance Company, 333 First Commerce Drive, File Number: STR-2018-01 1. That Report No. PDS18-046 be received; and 2. That the following street name be approved; and Street “A” Desjardins Way 3. That a by-law to rename the street from State Farm Way to Desjardins Way be enacted. Carried 6. Advisory Committee Meeting Minutes General Committee recommends: That the Advisory Committee meeting minutes, A1 to A3 inclusive, be received and the recommendations carried by the Committees approved: A1 . Accessibility Advisory Committee Meeting Minutes of April 4, 2018 1. That the Accessibility Advisory Committee meeting minutes of April 4, 2018, be received for information. General Committee Meeting Report Tuesday, May 15, 2018 Page 4 of 11 A2 . Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of April 19, 2018 1. That the Parks, Recreation and Cultural Services Advisory Committee meeting minutes of April 19, 2018, be received; and 2. That the Parks, Recreation and Cultural Services Advisory Committee recommend to Council: 1. Memorandum from Director Community Services Re: Pricing Policy for Recreation Services (a) That a consultant be retained to complete a Pricing Policy. A3 . Parks, Recreation and Cultural Services Advisory Committee Special Meeting Minutes of May 7, 2018 1. That the Parks, Recreation and Cultural Services Advisory Committee special meeting minutes of May 7, 2018, be received for information. Carried 7. Consideration of Items Requiring Discussion (Regular Agenda) General Committee consented to consider items in the following order: R4, R7, R1, R2, R3, R5, R6, and R8. R1. CMS18-014 – Enhanced Recreation Facility Advertising and Sponsorship Programs General Committee recommends: 1. That Report No. CMS18-014 be received; and 2. That staff be authorized to implement the enhanced Recreation Facility Advertising and Recreation Facility Sponsorship programs; and General Committee Meeting Report Tuesday, May 15, 2018 Page 5 of 11 3. That the Director of Community Services be given delegated authority to execute all future recreation facility advertising and facility sponsorship agreements. Carried R2. CMS18-015 – Menorah Lighting Ceremony General Committee recommends: 1. That Report No. CMS18-015 be received; and 2. That the addition of a Menorah Lighting Ceremony in partnership with Chabad Aurora to the annual special events starting in 2018 be approved; and 3. That funding be approved for the Menorah Lighting Ceremony event in the amount of $6,200 for 2018 from the Council Operating Contingency account. Carried R3. OPS18-013 – Boardwalk at Kwik Kopy Trail General Committee recommends: 1. That Report No. OPS18-013 be received; and 2. That the total approved budget for Capital Budget Project No. 73107 – Kwik Kopy Trail be increased to $815,000, representing an increase of $630,000 to be funded from the Park Development Charges Reserve. Carried R4. PDS18-050 – Application for Site Plan, Roman Catholic Episcopal Corp. 15347 Yonge Street, File Number: SP-2017-06 General Committee recommends: 1. That Report No. PDS18-050 be received; and General Committee Meeting Report Tuesday, May 15, 2018 Page 6 of 11 2. That Site Plan Application File SP-2017-06 (Roman Catholic Episcopal Corp.) to permit the expansion of the existing Church, together with a new steeple, reconfiguration of the existing parking area and restoration to the historical portion of the house fronting on Catherine Street, be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. Carried R5. PDS18-054 – Application for Removal of Holding (H) Provisions, 2412872 Ontario Inc. and 2197616 Ontario Inc., 908 Vandorf Sideroad and 14575 Bayview Avenue, Pt Lot 16 Con 2, W Pt 1, 65R-32933 Except 65M-4292, Pt Lot 16 Con 2, Pt 1, 65R-34618, Related Files: ZBA-2007-12, ZBA-2001- 04, SUB-2007-04, and SUB-2001-01, File Number: ZBA- 2007-12(H) General Committee recommends: 1. That Report No. PDS18-054 be received; and 2. That the Application to Remove the Holding (H) Provision (ZBA-2007- 12(H)) from Lots 1 to 6 inclusive on the Draft Plan at 14575 Bayview Avenue (SUB-2001-01) and Lots 1 to 20 inclusive on the approved Draft Plan of Subdivision at 908 Vandorf Sideroad (SUB-2007-04) be approved; and 3. That the removal of the Holding provision by-laws be presented at a future Council meeting. Carried R6. PDS18-055 – Amendments to the Central Lake Ontario, Toronto Region and Credit Valley (CTC) Source Protection Plan General Committee recommends: General Committee Meeting Report Tuesday, May 15, 2018 Page 7 of 11 1. That Report No. PDS18-055 be received; and 2. That the proposed amendments to the Central Lake Ontario, Toronto Region and Credit Valley (CTC) Source Protection Plan and Toronto & Region Assessment Report be endorsed; and 3. That the Town Clerk circulate this report and Council resolution to the Regional Clerk, Chair of the South Georgian Bay Lake Simcoe Source Protection Committee, Chair of the Credit Valley, Toronto Region and Central Lake Ontario Source Protection Committee, and Director of the Source Protection Programs Branch, Ministry of the Environment and Climate Change. Carried R7. CMS18-016 – 100 Vandorf Sideroad – Hallmark Lands Community Park Design General Committee recommends: 1. That Report No. CMS18-016 be received; and 2. That this report satisfy Council’s conditional budget for Capital Project No. 73287 – Hallmark Lands – Baseball Diamonds in the amount of $3,000,000; and 3. That staff be authorized to commence detailed design and tendering process for 100 Vandorf Sideroad and proceed with Capital Project No. 73287 as presented. Carried R8. CS18-011 – Standard Funding Agreements General Committee recommends: 1. That Report No. CS18-011 be received; and General Committee Meeting Report Tuesday, May 15, 2018 Page 8 of 11 2. That the Mayor and Clerk be authorized to enter into and execute standard funding agreements wherein Council has approved a funding request through the annual budget or by Council resolution. Carried 8. Notices of Motion (a) Councillor Abel Re: Post Secondary Economic Impact Analysis Whereas the Town of Aurora and Niagara College, through its Canadian Food and Wine Institute (CFWI), have entered into a partnership agreement to establish a post- secondary learning and training campus at the Aurora Armoury; and Whereas there are economic and social benefits associated with the presence of a post-secondary institute (PSI); and Whereas a report from the Higher Education Quality Council of Ontario (HEQCO) states that measuring the economic impact of a PSI can be done through an economic impact analysis; and Whereas, as stated in the York Region Post-Secondary Investment Strategy, the economic impacts depend on what type of investment is chosen; and Whereas those wishing to measure the economic impacts of their institutions, or understand the methods, findings and limitations in studies done elsewhere, would do so through an economic impact analysis; 1. Now Therefore Be It Hereby Resolved That staff be directed to undertake an economic impact analysis for the post-secondary Canadian Food and Wine Institute; and 2. Be It Further Resolved That the report be completed within two Council meeting cycles, so that Council and the public can be presented with the report on the economic impact analysis. General Committee Meeting Report Tuesday, May 15, 2018 Page 9 of 11 (b) Mayor Dawe Re: Right to Approve Landfill Developments Whereas municipal governments in Ontario do not have the right to approve landfill projects in their communities, but have authority for making decisions on all other types of development; and Whereas this out-dated policy allows private landfill operators to consult with local residents and municipal Councils, but essentially ignore them; and Whereas municipalities already have exclusive rights for approving casinos and nuclear waste facilities within their communities, AND FURTHER that the province has recognized the value of municipal approval for the siting of power generation facilities; and Whereas the recent report from Ontario’s Environmental Commissioner has found that Ontario has a garbage problem, particularly from Industrial, Commercial and Institutional (ICI) waste generated within the City of Toronto, where diversion rates are as low as 15%; and Whereas municipalities across Ontario are quietly being identified and targeted as potential landfill sites; and Whereas municipalities should be considered experts in waste management, as they are responsible for this within their own communities, and often have decades’ worth of in-house expertise in managing waste, recycling, and diversion programs; and Whereas municipalities should have the right to approve or reject these projects, and assess whether the potential economic benefits are of sufficient value to offset any negative impacts and environmental concerns; 1. Now Therefore Be It Hereby Resolved That the Town of Aurora supports Bill 16, Respecting Municipal Authority Over Landfilling Sites Act introduced by MPP Ernie Hardeman and calls upon the Government of Ontario, and all political parties, to formally grant municipalities the authority to approve landfill projects in or adjacent to their communities; and General Committee Meeting Report Tuesday, May 15, 2018 Page 10 of 11 2. Be It Further Resolved That the Town of Aurora send a copy of this resolution to MPP Ernie Hardeman and all municipalities. (c) Mayor Dawe Re: Deferred Development Charges – Habitat for Humanity Whereas Habitat for Humanity Canada is a national non-profit organization working towards a world where everyone has a safe and decent place to live; and Whereas Habitat for Humanity provides a unique “mortgage” that makes home ownership affordable for lower income families who provide “sweat equity” of 500 volunteer hours in helping build their home and the homes of others; and Whereas Habitat for Humanity GTA was able to house 25 families in 2017 in partnership with various communities; and Whereas Habitat for Humanity GTA is currently seeking a site to build a home for a family in need within the Town of Aurora; and Whereas Habitat for Humanity GTA has requested that development charges be deferred if and when a location is secured within the Town of Aurora; 1. Now Therefore Be It Hereby Resolved That Council support this request; and 2. Be It Further Resolved That staff report back to Council on the implications of a deferral of such development charges; and 3. Be It Further Resolved That staff include a policy and/or process for managing such requests in future. 9. New Business Councillor Gaertner expressed appreciation to the volunteers involved in the Scout Canada 2017-2018 Youth Recognition Ceremony which was held on Monday, May 15, 2018. General Committee Meeting Report Tuesday, May 15, 2018 Page 11 of 11 Councillor Thompson extended his regards to the Aurora Museum & Archives, staff, volunteers, and the cast for successfully staging performances of the Temple of Fame play to commemorate its 100th anniversary. Councillor Humfryes extended her regards to various staff members and the rest of the cast involved in the Temple of Fame play. Councillor Humfryes extended a reminder that the Aurora Farmers’ Market and Artisan Fair will be on Saturday, May 19, 2018 from 8 a.m. to 1 p.m. She noted that the official grand opening of the Market will take place on Saturday, May 26, 2018. Councillor Kim acknowledged the efforts of all those involved in conducting a successful Paws in the SARC event and requested a post event summary. Staff agreed to provide an update. 10. Closed Session None 11. Adjournment The meeting was adjourned at 9:30 p.m. _________________________________ _________________________________ Tom Mrakas, Councillor Michael de Rond, Town Clerk