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AGENDA - General Committee - 20180206 General Committee Meeting Agenda Tuesday, February 6, 2018 7 p.m. Council Chambers Aurora Town Hall Public Release January 26, 2018 Town of Aurora General Committee Meeting Agenda Tuesday, February 6, 2018 7 p.m., Council Chambers Councillor Thom in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations (a) Anthony Ierullo, Manager of Policy Planning and Economic Development Re: Business Concierge Service 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. General Committee Meeting Agenda Tuesday, February 6, 2018 Page 2 of 4 Recommended: That the following Consent Agenda Item C1 be approved: C1. CMS18-001 – Rubber Sport Flooring for the SARC (Stronach Aurora Recreation Complex) and ACC (Aurora Community Centre) Facilities Recommended: 1. That Report No. CMS18-001 be received; and 2. That Report No. CMS18-001 satisfy Council’s conditional budget approval for Capital project 72164 – SARC rubber flooring; and 3. That approval be given for staff to proceed with Capital Project No. 72164; and 4. That notwithstanding the competitive bid requirements of the Procurement By-law, a single source contract for the removal and disposal of the present flooring and the supply and installation of replacement flooring in the Stronach Aurora Recreation Complex building be awarded to Gym-Con Ltd. in the amount of $123,480, excluding taxes; and 5. That notwithstanding the competitive bid requirements of the Procurement By-law, a single source contract for supplying flooring for the Aurora Community Centre building be awarded to Gym-Con Ltd. in the amount of $12,000, excluding taxes. 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. CMS18-002 – Policy and Procedure – Community Code of Conduct Recommended: 1. That Report No. CMS18-002 be received; and 2. That the implementation by staff of the Community Code of Conduct be endorsed. General Committee Meeting Agenda Tuesday, February 6, 2018 Page 3 of 4 R2. OPS18-001 – Snow Removal on Yonge Street Recommended: 1. That Report No. OPS18-001 be received; and 2. That the proposal to remove accumulated snow from Yonge Street during night time hours be approved for the remainder of the 2018 winter season; and 3. That staff communicate this proposal to the public prior to snow removal operations occurring; and 4. That following the 2017/2018 season, staff report back to Council on any issues or concerns expressed from the public as well as recommendations on continuing this practice. R3. PDS18-010 – Community Improvement Plan Incentive Program Application Joe Cara 15132 and 15136 Yonge Street Part of Lots 4 and 5, Registered Plan 9 File Number: CIP-2017-03 Recommended: 1. That Report No. PDS18-010 be received; and 2. That the Façade and Signage Improvement Grant application for 15132 Yonge Street be approved and that funding in the amount of $15,000 be granted and funded from the Economic Development Reserve Fund; and 3. That a by-law implementing the Tax Based Redevelopment Grant program be enacted; and 4. That the Tax Based Redevelopment Grant application for 15136 Yonge Street be approved for 100% of the annual municipal tax increment and be phased out 10% annually over ten (10) years or the dollar limit of eligible costs whichever is reached first; and General Committee Meeting Agenda Tuesday, February 6, 2018 Page 4 of 4 5. That the Mayor and Town Clerk be authorized to enter into and sign any agreement, including any and all documents and ancillary agreements required to give effect to same. R4. PDS18-013 – Town of Aurora Strategic Plan Update Recommended: 1. That Report No. PDS18-013 be received; and 2. That the attached updated Town of Aurora Strategic Plan be approved. R5. Summary of Committee Recommendations Report No. 2018-01 Recommended: 1. That Summary of Committee Recommendations Report No. 2018-01 be received; and 2. That the Committee recommendations contained within this report be approved. R6. CS18-001 – Pending List Recommended: 1. That Report No. CS18-001 be received for information. 7. Notices of Motion (a) Councillor Kim Re: Road Construction 8. New Business 9. Closed Session 10. Adjournment Town of Aurora General Committee Report No. CMS18-001 Subject: Rubber Sport Flooring for the SARC and ACC Facilities Prepared by: Phillip Galin, Manager, Facilities & Property Department: Community Services Date: February 6, 2018 Recommendation 1. That Report No. CMS18-001 be received; and 2. That Report No. CMS18-001 satisfy Council’s conditional budget approval for Capital project 72164 – SARC rubber flooring; and 3. That approval be given for staff to proceed with Capital Project No. 72164; and 4. That notwithstanding the competitive bid requirements of the Procurement By- law, a single source contract for the removal and disposal of the present flooring and the supply and installation of replacement flooring in the Stronach Aurora Recreation Complex building be awarded to Gym-Con Ltd. in the amount of $123,480, excluding taxes; and 5. That notwithstanding the competitive bid requirements of the Procurement By- law, a single source contract for supplying flooring for the Aurora Community Centre building be awarded to Gym-Con Ltd. in the amount of $12,000, excluding taxes. Executive Summary This report seeks council approval to issue a single source contract for the removal and replacement of the existing flooring in the Stronach Aurora Recreation Complex (SARC) building and the supply of flooring for the Aurora Community Centre (ACC) building. The rubber flooring at the SARC arena is in need of replacement, as it is original flooring. The rolled flooring will be removed and replaced with 3x3 tiles, as it minimizes the long term maintenance costs. These same tiles are installed at the ACC and Aurora Family Leisure Complex (AFLC) and staff can replace the tiles as needed. General Committee Meeting Agenda Tuesday, February 6, 2018 Item C1 Page 1 of 5 February 6, 2018 Page 2 of 5 Report No. CMS18-001 Background Capital Project No. 72164 for $134,600 for the SARC and Capital Project No. 72280 for $12,000 for the ACC are a combined solution for the rubber floor that has worn out in the SARC, and to replace sections of the flooring in the areas at the ACC. The scope of work must be coordinated as an active ice schedule in 2018 limits the opportunity to perform the required work. The present flooring is sheet flooring and it is difficult to make repairs. The floor continues to deteriorate and, as a result, could cause an injury to a user and expose the Town of Aurora to a liability. Gym-Con Ltd. is the manufacturer of the recommended tiles. By going directly to the manufacturer, cost savings will be realized. Analysis Benefits of using tiles Staff compared tiles to sheet flooring. As damage and wear and tear occur, tiles can be readily replaced when necessary. The recommended tiles are presently being used at the ACC and at the AFLC arenas; therefore, tiles can be interchangeable between all three sites as required. Sheet flooring is not recommended because it is more difficult to make repairs. The area scheduled for replacement encompasses 7,565 sq ft in the common area arena space and dressing rooms at the SARC. Cost savings By going direct to the manufacturer, cost savings are realized. This also allows for consistency of flooring of all of the Recreation centers, with the ability to continue making repairs, which eliminates the cost of external labour. Short window of time to complete work at SARC Ice removal at the SARC is scheduled to begin on April 10, 2018 and be reinstalled by April 26, 2018. This is to accommodate the Aurora Home Show. This is an ideal time to install the flooring as there will be minimal disruption to the community. The ACC schedule is would not be disrupted as staff can replace the tiles when required. General Committee Meeting Agenda Tuesday, February 6, 2018 Item C1 Page 2 of 5 February 6, 2018 Page 3 of 5 Report No. CMS18-001 Advisory Committee Review Not applicable. Legal Considerations None. Financial Implications The Town of Aurora has two (2) Capital projects for flooring SARC being Capital Project No. 72164 for $134,600 and the ACC Capital Project No. 72280 for $ 12,000: Capital Project No. 72164 – Improvements to the SARC: Rubber Floor Replacement Event/Item Original Budget Request Revised Budget Proposed Ramflex floor tiles $134,600 $123,480 Supply and Install Total Expenditures $134,600 $123,480 Capital Project No. 72280 – Improvements to the ACC: Supply Rubber Floor Event/Item Original Budget Request Revised Budget Proposed Ramflex floor tiles $12,000 $12,000 Supply only Total Expenditures $12,000 $12,000 Capital Project No. 72164 was conditionally approved in the 2018 Capital Project Budget (based on using sheet flooring vs. tiles). Capital Project No. 72280 was approved in the 2017 Capital Project Budget. General Committee Meeting Agenda Tuesday, February 6, 2018 Item C1 Page 3 of 5 February 6, 2018 Page 4 of 5 Report No. CMS18-001 Communications Considerations No communication considerations at this time. Link to Strategic Plan Maintaining the Town’s facilities supports the Strategic Plan goal of Investing in Sustainable Infrastructure by maintaining infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility. Alternative(s) to the Recommendation 1. Council may choose not to authorize this purchase and no flooring repairs would be made to the flooring at the SARC and at the ACC. 2. The Town of Aurora may choose to issue an RFP in the future, and defer this project to 2019. Conclusions Staff recommends proceeding with these projects. The benefits are increased safety for users, reduced maintenance cost, and an improved customer experience. In consultation with the Business Support Division, all installations can be completed during the scheduled Aurora Home Show ice-out period and the contractor has stated they are able to work around facility scheduling, with minimal impact to operations. It is recommended that the Town of Aurora proceed with these projects for a total value of $135,480, excluding taxes, and that this contract is awarded to Gym-Con Ltd. Attachments None. Previous Reports None. General Committee Meeting Agenda Tuesday, February 6, 2018 Item C1 Page 4 of 5 General Committee Meeting Agenda Tuesday, February 6, 2018Item C1 Page 5 of 5 Town of Aurora General Committee Report No. CMS18-002 Subject: Policy and Procedure – Community Code of Conduct Prepared by: Adrian Wong, Recreation Supervisor – Fitness & Aquatics Department: Community Services Date: February 6, 2018 Recommendation 1. That Report No. CMS18-002 be received; and 2. That council endorse the Community Code of Conduct for implementation by staff. Executive Summary This report addresses challenges the Town of Aurora is experiencing regarding inappropriate patron behaviours and conduct, and recommends the adoption of a Community Code of Conduct Policy and related procedures. The Town recognizes that the majority of patrons use Town properties in a responsible manner and conduct themselves appropriately and that all users and staff deserve an environment free of harassment and violence. The policy will be used as a tool to support both staff and patrons in instances when inappropriate behaviour takes place on Town properties, and includes actions that need to take place in order to promote a safe and inclusive environment. Background Over the past few years, staff have experienced an increase in inappropriate behaviour situations occurring in Town facilities and properties that compromise the safety of Town staff and patrons. As a response, a cross-departmental committee comprised of Managers from different departments was formed to address the issue. The Community Code of Conduct Policy was developed to address key issues pertaining to inappropriate behaviour in Town facilities and properties. Input was gathered from various departments to ensure application and relevancy to the Corporation; including Human Resources, Customer Service, Recreation Services, Business Support Services, Operations, Accessibility, and Bylaw Services. The objective was to provide a General Committee Meeting Agenda Tuesday, February 6, 2018 Item R1 Page 1 of 12 February 6, 2018 Page 2 of 4 Report No. CMS18-002 policy that defined a code of conduct to promote safety and respect, outlines options available to Town staff to curtail or prevent inappropriate conduct, and outlines the possible actions and consequences that may result. Analysis Town of Aurora staff encounter individuals who display inappropriate behaviour Over the past few years, Town of Aurora staff have experienced an increase in individuals who display inappropriate behaviours, such as the threat of violence, abusive and disrespectful language, bullying, and non-inclusionary behaviours towards others. Staff realized there is a need for a consistent policy at a Corporate level that would support staff and protect others when dealing with inappropriate behaviours. Community Code of Conduct research gathered from several surrounding municipalities The committee reviewed facility code of conduct policies and guidelines from several surrounding municipalities. The committee decided on the concept of a “Community Code of Conduct”, where Town staff and members of the community play a role in promoting a safe and enjoyable environment for all. The benefit of this policy is that it sets a standard and benchmarks how the Town of Aurora should strive to provide quality service to all individuals by supporting inclusivity, diversity, and respect in all Town facilities and properties; and how Town staff and the members of the community can collaborate together to support an exceptional quality of life for all. Policy provides guidance to all Town of Aurora staff The policy clearly defines the roles and responsibilities of all Town staff (regardless of full-time or part-time status), actions to take upon witnessing inappropriate behaviour, when to disengage with the individual, and actions to take when the situation escalates, which includes maintaining a safe environment for customers and staff. This policy also provides direction to Managers and Department Heads for follow up, which includes implementing an internal communication plan and an enforcement plan. Staff Training for all Town of Aurora staff The training program will be developed in conjunction with the Health and Safety Committee, Human Resources and Legal, with consultation with York Region Police. Training programs will be conducted internally and there will be an information session General Committee Meeting Agenda Tuesday, February 6, 2018 Item R1 Page 2 of 12 February 6, 2018 Page 3 of 4 Report No. CMS18-002 for Managers and Supervisors, providing them with the resources and training on how to support staff and volunteers; and an information session for all staff (full-time and part-time status), providing them with the tools to identify inappropriate behaviour and steps to address such issues. Signage will be placed at strategic locations (i.e. near the entrances) at Town buildings to support staff and to educate the members of the community. Advisory Committee Review None. Legal Considerations Legal has reviewed the policy and procedure. Financial Implications Approximately $10,000 in signage costs will be required to be funded from the operating budget. Communications Considerations Corporate Communications will develop a public education campaign. The campaign will include a webpage, social media posts, information in the Notice Board, and signs in the facilities (see attached). The Code of Conduct will also be handed out to program participants and Communications is looking at the possibility of including it as part of the e-Play registration system. Link to Strategic Plan The Community Code of Conduct supports the Strategic Plan goal of Supporting an exceptional quality of life for all through its’ accomplishment in supping the objective of: encouraging an active and healthy lifestyle. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R1 Page 3 of 12 General Committee Meeting Agenda Tuesday, February 6, 2018Item R1 Page 4 of 12 1 Topic: Community Code of Conduct Affects: Insert dept./div. that prepared policy Section: Insert section based on numbering system Replaces: Indicate previous policy (IES) numbers being replaced Original Policy Date: Insert approval date of original policy/ procedure Revision Date: Insert most recent approval date Effective Date: Insert effective date of current revision Proposed Revision Date: Insert approval date + two (2) years Prepared By: Insert dept,/div, that prepared policy Approval Authority: Insert approval authority – CAO or Council 1.0 Policy Statement The Town of Aurora (“The Town”) strives to engage members of the community to work, live, and play together in a positive manner. The Town recognizes that the majority of patrons use Town programs, facilities and properties in a responsible manner and conduct themselves appropriately when visiting Town facilities and properties, and that all deserve an environment free of harassment and violence. Occasionally, however, there may be instances where individuals engage in activities while using Town facilities and properties or interacting with staff in person, online or on the phone that the Town may deem to be inappropriate. In cases of inappropriate behaviour that jeopardize the peaceful enjoyment of Town programs, facilities and properties, and in such instances where intervention strategies and de-escalating tactics are not effective, the Town will take steps to maintain/restore order, and to ensure the safety of the public and staff. 2.0 Purpose The purpose of this policy is to clearly define a Community Code of Conduct that promotes safety and respect through quality customer service; and outlines options available to Town staff to curtail or prevent inappropriate conduct from occurring in all Town facilities and properties, and the possible action and consequences that will result. As a corporation, the Town strives to provide quality service to all of the Aurora residents and visitors to Aurora, supporting Administrative Policies & Procedures Policy No. xx – Community Code of Conduct General Committee Meeting Agenda Tuesday, February 6, 2018 Item R1 Page 5 of 12 Policy No. xx – Community Code of Conduct 2 inclusivity, diversity, and respect in all of its Town facilities and properties. 3.0 Scope This policy applies to all Town facilities and properties owned by the Town of Aurora, including but not limited to Town Hall, recreation centres, sports fields and parks; and/or any person participating in an activity or event at those facilities. This policy also applies to all Town staff in a working capacity outside of Town facilities (e.g. Bylaw staff, Parks staff, Operations staff). 4.0 Definitions Ban means the prohibition of an individual (or group of individuals) from entering specific Town properties or facilities for a specific duration. Inappropriate behaviour may be demonstrated in person, while the individual is in or around Town facilities, but may also occur over the telephone, through email or other messaging directed towards staff or patrons. The following behaviour is considered to be inappropriate: violent behaviour (or threats of violent behaviour) that may affect an individual or group; harassment, abusive or disrespectful language; disrespect for public property and the damage of property of others; bullying (including cyber-bullying); deliberate misuse of cellular phones, personal digital assistants or recording devices in the change rooms, washrooms and dressing rooms; smoking in non-designated areas; display non-inclusionary behaviour towards others; display of “hate behaviour”; contravention of any Town policies, bylaws, and/or regulations. Incident means any occurrence involving inappropriate conduct on behalf of an individual, which includes, but is not limited to any of the following: damage to property; harm to individual(s) (workplace violence, workplace harassment, inappropriate behaviour); disturbance to peace; contravention of Town by-laws related to property, facility and/or posted rules; any illegal activity that warrants a formal report to or request for assistance from York Regional Police, by a Town staff, patron or visitor. Staff means all full time and part time employees with the Town of Aurora; and volunteers, students, and co-op placement staff with the Town. Town property means all Town-owned assets, including real property, buildings, structures, facilities and equipment. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R1 Page 6 of 12 Policy No. xx – Community Code of Conduct 3 Trespass Notice as authorized under the Trespass to Property Act, R.S.O. 1990, c.T.21, is a written notice prohibiting an individual from entering specific Town properties or facilities for a specific duration and is issued to an individual by the Town with a copy to York Regional Police for the purpose of imposing a Ban. Workplace Violence as defined under the Occupational Health and Safety Act, R.S.O. 1990, c.O.1; the exercise of physical force by a person against a worker, in a workplace, that causes or could cause physical injury to the worker (e.g. physical attacks – hitting, shoving, pushing, or kicking). An attempt to exercise physical force against a worker, in a workplace, that could cause physical injury to the worker (e.g. threatening behavior – such as shaking fists, destroying property or throwing objects). A statement or behavior that is reasonable for worker to interpret as a threat to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker (e.g. verbal or written threats – any expression of intent to inflict harm). Workplace Harassment as defined under the Occupational Health and Safety Act, R.S.O. 1990, c.O.1; engaging in a course of vexatious comment or conduct against a worker in a workplace that is known or ought reasonably to be known to be unwelcome. 5.0 Responsibilities Members of the public: • Conduct themselves in a manner consistent with the policy • Contact and/or report inappropriate behaviour to Town staff Town of Aurora staff: • Uphold the purpose and intent of the policy • Ensure that the safety of the public and staff is of paramount priority, including calling the police (e.g. dial 911) where appropriate • Report and document all incidents to their immediate Supervisor • Report any inappropriate behaviours on social medial to the Manager of Corporate Communications • Notify the police depending on the severity of the situation (e.g. involving a weapon) General Committee Meeting Agenda Tuesday, February 6, 2018 Item R1 Page 7 of 12 Policy No. xx – Community Code of Conduct 4 Management/ Department Heads: •Uphold the purpose and intent of the policy •Work with members of the public in identifying inappropriate behaviour in Town programs, facilities, or properties •Work with the Communications Department to communicate key information to Town staff (where applicable) •Enforce the policy with public education and awareness •Provide training, guidance, and mentorship to staff regarding the policy •Follow-up on complaints and issues raised in accordance to the policy 6.0 Procedure 1.When staff will act: •Upon observation or being informed of any behaviours that contravene the Community Code of Conduct •Upon observation of verbal abuse or threat •At the request of a Town staff member, who acting reasonably, is unable to get cooperation from program participants, parents, or spectators •At the request of a patron and/or participant who formally complains about experiencing behaviours listed above 2.Response to inappropriate behaviour: •Upon witnessing the inappropriate behaviour, staff will attempt to use intervention strategies (e.g. ask the individual to leave the facility) and de-escalating tactics to resolve the situation. For staff who work outside of a facility, they are asked to disengage with the individual and leave the scene. • Upon the individual’s persistence to not comply with the Community Code of Conduct or upon staff observing physical violence or threat of violence; contact York Region Police (dial 9-1-1 or push the panic button where available) immediately, respond accordingly to ensure the safety of the patrons and/or participants, advise your supervisor immediately, and utilize or mobilize your peers and other staff to provide support. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R1 Page 8 of 12 Policy No. xx – Community Code of Conduct 5 • Where a staff has received inappropriate email, phone calls, or voicemail messages; they are to notify their Supervisor immediately. The messages will be documented, and there will be a discussion about an appropriate response. In some circumstances, it may be appropriate for the Town to have said messages blocked from the sender. 3. Consequences to inappropriate behaviour: • For Level 1 offences (e.g. minor acts or first offences), contravention may result in but is not limited to the following: verbal warning by staff; written warning for social media offences; staff may ask the individual to leave where the incident is taking place on Town property; a letter of reprimand may be issued at the discretion of the Manager, and ban from facilities and/or denial of non- essential services for a period of time through a Trespass Notice. • For Level 2 offences (e.g. serious offences and/or repeated offences), contravention is at the discretion of the Manager and may result in but is not limited to the following: a letter of reprimand will be issued; invoice for full cost of repairs will be issued where property damage has incurred; ban from facilities and/or denial of non-essential services for a period of time through a Trespass Notice, and/or other actions as may be deemed appropriate (e.g. notify the authorities). • For Level 3 offences (e.g. serious offences and/or repeated offences), contravention is at the discretion of the Manager and may result in but is not limited to the following: invoice for full cost of repairs will be issued where property damage has incurred; ban from facilities and/or denial of non-essential services for an extended period of time through a Trespass Notice, and/or other actions as may be deemed appropriate (e.g. notify the authorities). 4. Incident report and decision making: • An Accident/Incident Report will be filled out when there is an incident of inappropriate behaviour. The Accident/Incident Report is to be completed immediately following the incident and provided to the staff person’s immediate full time supervisor, who will provide the report to Human Resources promptly and Legal when necessary. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R1 Page 9 of 12 Policy No. xx – Community Code of Conduct 6 • The Incident is to be reported through to the respective Supervisor who will consult with the respective Manager regarding the level of offence and the degree of discipline. • In situations when a Manager is considering a comprehensive ban (i.e. ban for an extended period of time, or ban from multiple services), they are asked to consult with their respective Director for further direction. • Incidents related to social media will be reported to the Manager, Corporate Communications. 5. Communication between Departments: • When an individual or a group is banned from facilities, a memorandum must be sent to community centre staff and Bylaw staff. • When an individual or a group is banned from Town Hall, the Communications department will send a memorandum to all Town of Aurora full time staff (including Access Aurora staff, Bylaw staff, and Department Managers). • When an individual or a group is denied of non-essential services from community centres, a memorandum must be sent to community centre staff and Access Aurora staff. • When an individual or a group is denied interaction with Town staff, the Communications department will send a memorandum to all Town of Aurora full time staff (including Access Aurora staff, Bylaw staff, and Department Managers) and community centre staff.. • When an individual or a group is denied communication (e.g. email) with Town staff, the Communications department will send a memorandum to all Town of Aurora full time staff (including Access Aurora staff, Bylaw staff, and Department Managers) and community centre staff. 6. Appeal process: • For facility ban/ denial of non-essential services, a banned individual may request reconsideration when new factual information is available. Such requests must be addressed to the respective Manager responsible, who will consider the new General Committee Meeting Agenda Tuesday, February 6, 2018 Item R1 Page 10 of 12 Policy No. xx – Community Code of Conduct 7 information and make his or her decision. Bans will remain in effect pending the outcome of the appeal. •For social media and other mode of communication ban, a banned individual may request reconsideration when new factual information is available. Such request must be address to the respective Manager responsible, who will consider the new information and make his or her decision. Bans will remain in effect pending the outcome of the appeal. •In the event where the individual is not satisfied with the response from the appeal process, they may escalate and appeal to the Director level. 7.0 Regulatory/References/Codes/Standards Procedure No. 65 – Harassment Free Workplace, Procedure No. 64 – Violence Free Workplace. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R1 Page 11 of 12 aurora.ca • 905-726-4762 The following behaviour is considered unacceptable: POLICY NO. XX CODE OF CONDUCT TOWN OF AURORA The Town of Aurora promotes a safe and respectful environment for all our patrons and staff. Our community is a place where all are welcome and all deserve to be treated with respect. •Violent or threatening behaviour: possession of weapons, assault, throwing of articles in a deliberate or aggressive manner, aggressively approaching another individual, striking another individual, and attempts to incite violence. •Abuse or disrespectful actions: harassment, verbal assaults, intimidation, bullying (including cyberbullying), profane language, obscene gestures or hate speech of any kind. •Disrespect for property: robbery, theft, littering, vandalism or deliberate misuse of equipment. •Other behaviour that will not be tolerated: horseplay, possession of illegal drugs or alcohol, acting under the influence of illegal drugs or alcohol, misuse of emergency exits or alarms, not abiding by the rules and regulations, and trespassing or refusing to leave when directed to by staff. DRAFT General Committee Meeting Agenda Tuesday, February 6, 2018 Item R1 Page 12 of 12 Town of Aurora General Committee Report No. OPS18-001 Subject: Snow Removal on Yonge Street Prepared by: Jim Tree, Manager, Roads & Water (Acting) Department: Operational Services Date: February 6, 2018 Recommendation 1. That Report No. OPS18-001 be received; and 2. That the proposal to remove accumulated snow from Yonge Street during night time hours be approved for the remainder of the 2018 winter season; and 3. That staff communicate this proposal to the public prior to snow removal operations occurring; and 4. That following the 2017/2018 season, staff report back to Council on any issues or concerns expressed from the public as well as recommendations on continuing this practice. Executive Summary Staff is seeking to provide Council with information on, and seeking approval for, a proposal to conduct snow removal operations on Yonge Street during the night time hours. This proposal will address the following: • Current practice of removing accumulated snow from Yonge Street during business hours creates disruption for local merchants and potential public safety and traffic conflicts • Night time snow removal operations will reduce impacts and risks to motorists, pedestrians and business owners and will improve the overall efficiency of the operation • Night time operation will create additional noise and disturbance for short periods of time that may result in residents’ complaints • Continuous evaluation of the Winter Maintenance Program and alternatives General Committee Meeting Agenda Tuesday, February 6, 2018 Item R2 Page 1 of 7 February 6, 2018 Page 2 of 7 Report No. OPS18-001 Background The former Infrastructure and Environmental Services (IES) Department provided routine winter snow removal services, primarily on Yonge Street, for many years. This work required loading and trucking away of snow that has accumulated in the curb lane from previous road and sidewalk plowing events. Snow removal operations are triggered once the accumulation begins to inconvenience merchants and disrupt safe travel of motorists and pedestrians within the downtown core. Analysis This purpose of this report is to provide information on the snow removal process and the manner in which this operation is presently conducted, including a proposed change in the process that will result in some significant improvements. Based on a detailed evaluation of the current snow removal process, staff note there are many advantages and efficiencies that could be gained by changing the snow removal process and staff will expand on any impacts or conflicts that may arise if the revised snow removal process is approved. Staff also suggest that an overall evaluation of the 2018 Yonge Street snow removal process be completed and addressed in the 2017/2018 W inter Report to Council to include further recommendations on either continuing or discontinuing night time snow removal following the 2018 winter season. Current practice of removing accumulated snow from Yonge Street during business hours creates disruption for local merchants and potential public safety and traffic conflicts The need to remove accumulated snow from the curb lane on Yonge Street has been an ongoing routine service that the former IES Department was performing for many decades. This was necessary as there is no snow storage space on Yonge Street and once the accumulated snow from previous road and sidewalk plow events becomes sufficient enough to cause conflict to both motorists and pedestrians, the snow must be removed. The frequency of this operation is entirely dependent on the number and volume of snow fall events in a season; however, it is conceivable that there may be four (4) to six (6) cycles of removal required over the winter season. For many years staff and equipment have been deployed to conduct this snow removal operation during the daytime hours which can be challenging due to the nature of the General Committee Meeting Agenda Tuesday, February 6, 2018 Item R2 Page 2 of 7 February 6, 2018 Page 3 of 7 Report No. OPS18-001 operation and coping with the volume of traffic and pedestrian activity that can normally be expected during this time of day. Snow removal requires that the curb lane be closed to the flow of traffic and parking and it also requires that a tractor plow be working on the traveled portion of the sidewalk. Staff operators must exercise extreme caution at all times during this operation as high volumes of traffic and the presence of pedestrians increases the inherent risks of an unwanted incident. Also, given the fact that this work is occurring during business hours, it is very likely that this operation, while infrequent, does pose an inconvenience to business owners and their customers who need to navigate through and around this operation. It is highly probable that any change that would mitigate these impacts would be very welcome. Night time snow removal operations will reduce impacts and risks to motorists, pedestrians and business owners and will improve the overall efficiency of the operation It is not difficult to deduce that moving away from daytime snow removal operations will result in some significant improvements in a number of areas including risk management. Staff propose that the snow removal operations commence after midnight during week days only and, depending on the volume of snow being removed, it is estimated that the time required to remove the snow from the downtown core area (between Church Street and Catherine Avenue) would average eight (8) hours to complete. The time savings is somewhat difficult to predict; however, staff believe that a night time operation would result in a minimum of a two hour saving for this section of Yonge Street. In addition the following benefits would result; • Significant reduction in traffic volumes resulting in reduced potential for incidents; • No conflict with parked cars; • No conflict with pedestrians; • No impact on business owners or their patrons; • Increase in trucking efficiencies without daytime traffic; • Reduction of staff required to close curb lane and monitor pedestrians; • Business owner satisfaction arriving in morning to clear conditions; and • Increased staff productivity. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R2 Page 3 of 7 February 6, 2018 Page 4 of 7 Report No. OPS18-001 Night time operation will create additional noise and disturbance for short periods of time that may result in residents’ complaints Perhaps the only significant negative impact associated with night time snow removal operation would be related to the noise associated with equipment and trucks that would be operating to load and haul the snow. Notwithstanding that there are exemption provisions within By-law No. 4787-06. BEING A BY-LAW to regulate and prohibit the causing of noise in the Town of Aurora as follows: EXEMPTIONS FROM THE NOISE PROHIBITIONS • Operation of municipal service vehicles, including municipally contacted Services and related equipment including equipment for snow removal It is important to note that there will be noise associated with the removal of snow as all heavy trucks and equipment produce a static level of noise and are equipped with back- up alarms that can become bothersome over prolonged periods. The snow removal operation is such that the equipment is not stationed in one location for long periods of time as it is a moving operation that is never stopped in any one location for more than 15 -20 minutes. In addition, the receiving snow storage location is the parking lot to Diamond #4 located in Lambert Willson Park which is accessed from Industrial Parkway North. The location is set back sufficiently from the residential area and as such there should be not be a significant impact to any local residents. It is for these reasons that we believe the benefits derived from conducting this operation during night time hours has sufficient enough merit to warrant a trial process for the remainder of the 2018 winter season. In the event that it is determined that the operation is too disruptive, staff can cease the operation at any time and report back to Council on the matter prior to resuming the operation next season. Additional equipment to support night time removal be identified as an addition to the 2018 Capital Budget. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R2 Page 4 of 7 February 6, 2018 Page 5 of 7 Report No. OPS18-001 Continuous evaluation of the Winter Maintenance Program and alternatives Staff will continue to evaluate the Winter Maintenance Program and alternatives to the standard in which we conduct business. In the case of winter snow removal, staff is also looking at further improved methods of loading snow via an industrial snow blower as an alternative to a front end loader as there will be additional advantages and efficiencies to be gained. Fig.1 Staff will attempt to test some equipment through the remaining 2018 winter season in an effort to evaluate the performance of various types of equipment. Should it be determined that there is merit in pursuing this alternative, staff will report back to Council in the 2018 Capital budget. Advisory Committee Review Not applicable. Legal Considerations None. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R2 Page 5 of 7 February 6, 2018 Page 6 of 7 Report No. OPS18-001 Financial Implications Funds for the snow removal operation are allocated in the Operations Budget on an annual basis. Depending on the volumes of snow and the flow of work within the Department, there may be some additional expenses associated with CUPE shift premiums and overtime for certain hours worked, however these expenses are not considered to be excessive as staff will be scheduled in the most efficient manner as possible. Communications Considerations Roads will work with Corporate Communications to ensure residents and businesses, particularly those in the affected areas, will be notified of the service standard change and new operational practices. Information will be posted on the website, in the Notice Board, on social media and provided directly to residents and businesses via handout or mailer. Link to Strategic Plan This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All by improving transportation, mobility and connectivity. This project establishes a program that enhances the accessibility and safety of vehicular and pedestrian traffic during the winter season. Alternative(s) to the Recommendation 1. Council may recommend that we maintain the status quo and continue to conduct snow removal in the daytime hours. Conclusions There are many advantages to removing snow during the night time hours and recommend that this work be conducted during the night time hours for the remainder of the 2018 winter season General Committee Meeting Agenda Tuesday, February 6, 2018 Item R2 Page 6 of 7 General Committee Meeting Agenda Tuesday, February 6, 2018Item R2 Page 7 of 7 Town of Aurora General Committee Report No. PDS18-010 Subject: Community Improvement Plan Incentive Program Application Joe Cara 15132 & 15136 Yonge Street Part of Lots 4 & 5. Registered Plan 9 File Number: CIP-2017-03 Prepared by: Nick Kazakoff, Economic Development Officer Department: Planning and Development Services Date: February 6, 2018 Recommendation 1. That Report No. PDS18-010 be received; 2. That the Façade and Signage Improvement Grant application for 15132 Yonge Street be approved and that funding in the amount of $15,000 be granted and funded from the Economic Development Reserve Fund; 3. That a by-law implementing the Tax Based Redevelopment Grant program be enacted; 4. That the Tax Based Redevelopment Grant application for 15136 Yonge Street be approved for 100% of the annual municipal tax increment and be phased out 10% annually over ten (10) years or the dollar limit of eligible costs whichever is reached first; and 5. That the Mayor and Clerk be authorized to enter into and sign any agreement, including any and all documents and ancillary agreements required to give effect to same. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R3 Page 1 of 10 February 6, 2018 Page 2 of 7 Report No. PDS18-010 Executive Summary This report seeks Council direction on the Community Improvement Plan (CIP) Incentive Program applications made by the owner of 15132 & 15136 Yonge St (the “Property”) for both the Façade and Signage Improvement Grant Program and the Tax Based Redevelopment Grant Program. The applicant, Joe Cara is proposing to add a three (3) storey mixed use building including twelve (12) residential units and 240 square meters of commercial ground floor space at 15136 Yonge St as well as façade improvements to the adjacent building located at 15132 Yonge St. Background Aurora Promenade Community Improvement Plan The Aurora Promenade CIP was approved by Council in February 2014. A CIP is a tool provided under the Planning Act that allows a municipality to offer financial incentives to the private sector to stimulate redevelopment. The incentive programs of the Aurora Promenade CIP represent a tailored response to the property (re)development needs within the CIP Area and include the objectives of: • Intensification of retail, commercial and mixed uses, particularly in the downtown, bringing underutilized and/ or vacant sites and buildings into the highest and best uses; and • Support a mix of new commercial/ retail and multi-residential development and activity The seven Aurora Promenade CIP Incentive Programs are: 1. Façade and Signage Improvement Grant Program 2. Building Restoration, Renovation and Improvement Program 3. Development Charges Grant Program 4. Tax-Based Redevelopment Grant Program 5. Heritage Property Tax Relief Program 6. Environmental Site Assessment (ESA) Grant Program 7. Environmental Remediation Tax Assistance Program To date, Council has approved four CIP program applications since the CIP program was implemented in February 2014; the program is in its fifth year within the initial five year term. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R3 Page 2 of 10 February 6, 2018 Page 3 of 7 Report No. PDS18-010 CIP Incentive Program Applications The owner of the Property has made applications for two of the Aurora Promenade CIP Incentive Programs: • Program 1: Façade and Signage Improvement Grant Program • Program 4: Tax Based Redevelopment Grant (TIG) Program The applicant is proposing to add a three (3) storey mixed use building including twelve (12) residential units and 240 square meters of commercial floor space (15136 Yonge St) to the existing building (15132 Yonge St) as well as façade improvements to the current building. Council approved the site plan application on May 23, 2017. Renovations are proposed to: • Brick facing and stucco to match proposed new building (15136 Yonge St) Façade and Signage Improvement Grant Program This program is intended to encourage private sector property owners to implement improvements to building facings and exterior signage that otherwise may not occur due to cost-related issues. A grant of up to 50% of the eligible costs to a maximum grant of $15,000 per property, whichever is less may be awarded. The minimum grant amount available through this program is $5,000. Tax Based Redevelopment Grant (TIG) Program This program is focused on achieving comprehensive site redevelopment on those principle redevelopment sites which may, from time to time, be identified by the Town of Aurora. This Tax Increment Grant (TIG) supports projects likely to result in significant site redevelopment associated with Multi-residential and commercial projects via a grant equivalent to the Municipal Portion of the property tax for a given property. For multi-unit residential development 100% of the annual municipal tax increment is available to be provided as a grant for comprehensive (re)development. The maximum duration is 10 years and to be phased out 10% annually. The minimum increase in assessment for which the use of this program of tax-based grants is permitted is $1,500,000 and will remain at this minimum for the duration (5 years) of the CIP. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R3 Page 3 of 10 February 6, 2018 Page 4 of 7 Report No. PDS18-010 Analysis New mixed-use development will contribute to an enhanced streetscape and promote investment along the Promenade The subject lands are located on Yonge Street, at the intersection of Church St and within Community Improvement Plan Priority Area 1, which represents the highest level of priority. The proposed works meet the Aurora Promenades’ objective of the intensification of retail, commercial and mixed uses (commercial/ residential) within the CIPA – particularly Downtown – bringing underutilized and/ or vacant sites and buildings into highest and best uses. The proposed works would also meet the Aurora Promenade’s objective of developing new Multi-Unit Residential housing (with allowances for commercial at-grade) in and around the Core so as to enhance the functionality of the Promenade as a dynamic, vibrant and pedestrian friendly hub. Furthermore, the Community Improvement Plan (CIP) goal to “enable the Promenade to become a commercial, social and tourist destination for residents and visitors; attracting quality retail and services for the long-term viability and relevance to the Promenade as a key regional corridor – one that provides an attractive long-term investment yield for existing and prospective landlords” is also being met through the proposed works. The CIP encourages the improvement of such properties through building enhancements to promote occupancy bringing sites into highest, best and active use. It is for these reasons that staff is recommending the approval of the application for both the Façade and Signage Improvement Grant and the Tax Based Redevelopment Grant in full. Advisory Committee Review The CIP Evaluation Committee met on November 16, 2017 to consider these applications and the Committee has recommended proceeding with the recommendations as described above. Legal Considerations Should Council approve this CIP application, Legal Services will draft and review all agreements required to implement final approval of this application. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R3 Page 4 of 10 February 6, 2018 Page 5 of 7 Report No. PDS18-010 Financial Implications Council has previously approved funding for the CIP which has been transferred into the recently created Economic Development Reserve Fund. The reserve has an uncommitted balance of approximately $700,000 from which Council can award CIP funding. The CIP program is in its fourth year of a five year plan of which three CIP program applications have been awarded. Façade and Signage Improvement Grant Program Under the Façade and Signage Improvement Grant Program a matching grant of up to fifty percent (50%) of eligible costs up to a maximum grant of $15,000 is available per property. The minimum grant amount available through this program is $5,000. If Council agrees with the recommendation, $15,000 for this application will be awarded for the Façade and Signage Improvement Grant Program which is the maximum grant per property for this program. Tax Based Redevelopment Grant Program The grant is based on the “Reimbursing Developer” approach. The property owner/ developer pays for the full cost of renovation, rehabilitation or redevelopment as well as the resulting annual increase in property tax. The Town reimburses the Owner or assigned recipient by way of an annual grant equivalent to the agreed Municipal Portion of the incremental property tax increase over an established “base” assessment and tax liability. This grant focuses on net municipal taxation gain which represents unrealized revenue if the development or enhancement of the property had not occurred. It is recommended that the applicant be awarded the full one hundred percent (100%) of the annual municipal tax increment with an annual 10% declining phase-out for the maximum duration of ten (10) years or the dollar limit of eligible costs whichever is reached first, or earlier at the discretion of the Town and in accordance with the by-law implementing the Tax-based Redevelopment Grant Program. The current phase in value of the property is $296,250 and the estimated value upon completion is between seven (7) and eight (8) million dollars which meets the eligibility requirement of $1,500,000 minimum increase in assessment. At project completion, the grant (as applicable) will be based on the assessed property value provided by MPAC. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R3 Page 5 of 10 February 6, 2018 Page 6 of 7 Report No. PDS18-010 Communications Considerations No communications considerations required. Link to Strategic Plan The awarding of funding through the Aurora Promenade CIP Incentive Programs supports several Strategic Plan Goals, particularly: Enabling a diverse, creative and resilient economy. The applicable objectives include: Promoting economic development opportunities that facilitate the Growth of Aurora as a desirable place to do business and supporting small business and encouraging more sustainable business environment. Finally, the action item to actively promote and support a plan to revitalize the downtown is realized through the CIP Incentive Programs. Alternative(s) to the Recommendation 1. Council has the option of not awarding the requested funding, awarding partial funding or awarding funding for only one program. Conclusions Staff has reviewed the CIP Incentives Program Application made by the owner of 15132 & 15136 Yonge Street and is recommending that the approval of the Façade and Signage Improvement Grant Program application in the amount of fifteen thousand dollars and the Tax Based Redevelopment Grant Program application for 100% of the annual municipal tax increment phased out 10% annually for a maximum duration of 10 years be approved and granted for the reasons expressed in this report. Attachments Figure 1- Location Map Figure 2- East Elevation with Current Façade Figure 3- East Elevation with Proposed Façade Previous Reports PBS17-017 Application for Site Plan Approval Joe Cara, May 16, 2017 PL14-015 – The Aurora Promenade Community Improvement Plan, February, 18, 2014 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R3 Page 6 of 10 February 6, 2018 Page 7 of 7 Report No. PDS18-010 Pre-submission Review Agenda Management Team review on January 19, 2018 Departmental Approval Marco Ramunno, MCIP, RPP Director Planning and Development Services Approved for Agenda Chief Administrative Officer General Committee Meeting Agenda Tuesday, February 6, 2018 Item R3 Page 7 of 10 VictoriaStreetMetcalfe Street GurnettStreetHarrison Avenue Tyler Street Yonge StreetTyler Street Yonge StreetChurch Street TemperanceStreetLOCATION MAP Map created by the Town of Aurora Planning and Building Services Department, January 8, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography. FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive Wellington St W 404 404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 75 100 Metres APPLICANT: Joe CaraFILE: CIP-2017-03 SUBJECT LANDS General Committee Meeting Agenda Tuesday, February 6, 2018Item R3 Page 8 of 10 Map created by the Town of Aurora Planning and Building Services Department, January 9, 2018. EAST ELEVATION WITH CURRENT FAÇADE APPLICANT: Joe CaraFILE: CIP-2017-03 FIGURE 2 General Committee Meeting Agenda Tuesday, February 6, 2018Item R3 Page 9 of 10 Map created by the Town of Aurora Planning and Building Services Department, January 9, 2018. EAST ELEVATION WITH PROPOSED FAÇADE APPLICANT: Joe CaraFILE: CIP-2017-03 FIGURE 3 General Committee Meeting Agenda Tuesday, February 6, 2018Item R3 Page 10 of 10 Town of Aurora General Committee Report No. PDS18-013 Subject: Town of Aurora Strategic Plan Update Prepared by: Anthony Ierullo, Manager of Long Range and Strategic Planning Department: Planning and Development Services Date: February 6, 2018 Recommendation 1. That Report No. PDS18-013 be received; and 2. That Council approve the attached updated Town of Aurora Strategic Plan. Executive Summary The purpose of the report is to seek Council direction on the approval of the update of the Town of Aurora Strategic Plan. • Staff have been working with the Strategic Plan Steering Committee to refine the Strategic Plan based on the feedback received through consultation. • Staff presented the draft Strategic Plan to the public as part of a final public open house highlighting the proposed changes to the Plan in late November 2017 and received limited feedback. • Staff are recommending that Council approved the updated Strategic Plan. Background First Strategic Plan Approved in 1994 In 1992, the Town of Aurora established a Strategic Plan Steering Committee with the responsibility of developing the Town’s first Strategic Plan. The purpose of the Plan was to “guide Aurora’s overall growth and direction”. The Plan was approved by By-law 3526-94 and adopted by Council in February 1994. Council also approved a process to update the Strategic Plan in 1998, 2006 and 2011. On March 29, 2011, Council approved a work plan for the update of the Town’s Strategic Plan and directed staff to prepare and issue a request for proposal for professional consulting related to the update of the Plan. Subsequently, a Strategic General Committee Meeting Agenda Tuesday, February 6, 2018 Item R4 Page 1 of 29 February 6, 2018 Page 2 of 5 Report No. PDS18-013 Plan Steering Committee comprised of members of Council and staff was established to guide the development of the Plan. The Plan was developed using a sustainability framework and functions as both the Town’s Strategic Plan and Sustainability Plan. The Plan was approved by Council on June 26, 2012. In addition to the Town’s Strategic Plan, Council has also approved a number of Action Plans and Master Plans that also provide strategic direction. Examples include the Parks and Recreation Master Plan, the Corporate Environmental Action Plan, the Town Official Plan and the Aurora Promenade Study. Moreover, Council, through the annual budget, provide direction on specific operating and capital expenditures. In support of Council’s strategic direction, staff have also developed departmental plans and individual performance plans. In September 2015, Council directed staff to initiate an update of the Strategic Plan. As directed by Council, the Strategic Plan update is focused on the update of the Strategic Plan actions and measures. This process utilizes the current Strategic Plan Vision, Principles, Goals and Objectives as the basis for consultation activities. This approach was envisioned as part of the 2011 Strategic Plan process to allow for a consistent long term vision for the community. In late 2015, the project was temporary delayed due to a reallocation of staff resources. In the spring of 2016, the project was re-initiated and staff completed consultation with senior staff and initiated key stakeholders consultation. The following stakeholders have been engaged to date: • Mayor Dawe and Members of Council • Senior staff • Sport Aurora • Aurora Seniors Association • Aurora Chamber of Commerce • Aurora Public Library • Aurora Cultural Centre Staff have been working with the Strategic Plan Steering Committee to refine the Strategic Plan based on the feedback received through the consultation. Staff presented the draft Strategic Plan to the public as part of a final public open house highlighting the proposed changes to the Plan in late November 2017. The meetings were advertised in the local newspapers and promoted on social media and were sparsely attended by the public. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R4 Page 2 of 29 February 6, 2018 Page 3 of 5 Report No. PDS18-013 Analysis Update based on feedback received to date The Strategic Plan update process was envisioned as part of the approved Strategic Plan. This validation exercise focuses on updating the action items within the Plan with the core Strategic Plan document is generally consistent with the Plan approved by Council in 2012. Staff have completed the first complete draft of the revised Strategic Plan based on the feedback received from the Strategic Plan Steering Committee and previous consultation. The consultation was focused on several open-ended questions aimed at identifying significant issues and challenges facing the Town over the next 5- 10 years and specific actions to address the issues and challenges. The feedback received through the consultation was summarized in report PBS16-085. The comments received to date generally align with the themes and structure of the Strategic Plan. The updates to the plan were primarily based on the feedback summarized in the past report. Staff also received limited feedback as part of a public open house that also aligned with previous feedback. Corporate Plan to work in parallel with the Strategic Plan The Strategic Plan update reflects the development of a new Corporate Plan that provides additional detail on the actions the organization will pursue to achieve the Strategic Plan goals. As a result, the Strategic Plan includes a broader set of action items that are meant to inform the development and implementation of the Corporate Plan. Advisory Committee Review None. Legal Considerations None. Financial Implications As directed by Council, the proposed work plan was undertaken within existing budgets. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R4 Page 3 of 29 February 6, 2018 Page 4 of 5 Report No. PDS18-013 Communications Considerations Updates to the Strategic Plan have been made and new versions will be printed and posted to the web. Communications has recommended that the Aurora Strategic Plan website (aurorastrategicplan.ca) be incorporated into the Town’s existing aurora.ca website to save maintenance time and increase visibility of the plan itself. The updated plan will be promoted via the website, social media, digital signs, the Notice Board and printed versions will be sent to all Town facilities. Link to Strategic Plan This report was prepared in support of the Strategic Plan and directly relates to the principle of the Town’s Commitment to the strategic Plan as a long-term planning document. Alternative(s) to the Recommendation 1. Council may choose to not authorize the update of the Town of Aurora Strategic Plan. Conclusions Staff have been working with the Strategic Plan Steering Committee to refine the Strategic Plan based on the feedback received through consultation. The Strategic Plan update process was envisioned as part of the approved Strategic Plan. This validation exercise focuses on updating the action items within the Plan with the core Strategic Plan document is generally consistent with the Plan approved by Council in 2012. Staff recommend that Council approve the attached updated Strategic Plan. Attachments Attachment 1 - Town of Aurora Strategic Plan Previous Reports Report number CAO15-005 dated March 24, 2015; and Report number CAO15-011dated September 8, 2015. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R4 Page 4 of 29 February 6, 2018 Page 5 of 5 Report No. PDS18-013 Report PBS16-085 dated October 18, 2016. Report PBS 17-077 dated October 16, 2017. Pre-submission Review Agenda Management Team Meeting review on January 19, 2018. Departmental Approval �-z. -- Marco Ramunno Director Planning and Development Services Approved for Agenda Doug Nadorozny Chief Administrative Officer General Committee Meeting Agenda Tuesday, February 6, 2018 Item R4 Page 5 of 29 Today, Tomorrow, Our Future Together T H I S P L A N I S A V A I L A B L E I N A L T E R N A T E F O R M A T B Y R E Q U E S T General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 6 of 29 Geoffrey Dawe Mayor 905-726-4746 mayor@aurora.ca John Abel Deputy Mayor & Councillor 905-727-3123 ext. 4267 jabel@aurora.ca Sandra Humfryes Councillor 905-727-3123 ext. 4266 shumfryes@aurora.ca Michael Thompson Councillor 905-727-3123 ext. 4268 mthompson@aurora.ca Jeff Thom Councillor 905-727-3123 ext. 4273 jthom@aurora.ca Wendy Gaertner Councillor 905-727-3123 ext. 4265 wgaertner@aurora.ca Harold Kim Councillor 905-727-3123 ext. 4272 hkim@aurora.ca Tom Mrakas Councillor 905-727-3123 ext. 4274 tmrakas@aurora.ca Paul Pirri Councillor 905-727-3123 ext. 4263 ppirri@aurora.ca The 2031 Strategic Plan was approved by Council in June 2012. Acknowledgements The Town would like to acknowledge the efforts of Council, the Strategic Plan Steering Committee, Town staff, partner organizations, stakeholders and residents who have participated in the process and provided guidance and direction to create the Strategic Plan. 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N I 2014-2018 Town of Aurora Council General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 7 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N II Table of Contents Vision Statement Page 1 Aurora 2031: Today, Tomorrow, Our Future Together Page 2 About this Plan Page 3 Aurora: A great place to live, work and play Page 4 Background Page 5 Community Engagement Page 7 Strategic Plan Framework Page 9 Vision Page 10 Guiding Principles Page 11 The Pillars of Success: Community Page 12 The Pillars of Success: Economy Page 15 The Pillars of Success: Natural Environment Page 17 Implementation, Monitoring and Reporting Page 18 Contact Us Page 20 General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 8 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 1 Our Vision for Aurora 2031 is: An innovative and sustainable community where neighbours care and businesses thrive.General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 9 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 2 The Town of Aurora has developed this Strategic Plan to identify and assess growth and development opportunities that ensure the future economic, social and environmental sustainability and health of Aurora. This Strategic Plan emphasizes the development of local assets which capitalize on the many strengths and opportunities in the area. The outcomes of the Strategic Plan include the establishment of a collective vision and a plan for 2031 that defines ways to maximize resources and communicate priorities to all citizens. This Plan includes an implementation strategy that will be aligned with the goals of respective departments that deliver municipal services across the Town of Aurora. This Plan also aligns with other municipal planning documents and budget processes using established performance measures that will ensure that resources are allocated appropriately and reported semi- annually to identify progress, measure success and establish future goals. What is a Strategic Plan? A Strategic Plan is a collaborative and inclusive community planning tool that identifies the desired future for the community; what it looks like, how it functions and how to achieve the vision for the future. Municipalities across Canada develop Strategic Plans as a mechanism to implement actions that will lead them in a sustainable direction over the long-term. Sustainable development recognizes the interrelationship between the natural environment, economic and social development. Why develop a Strategic Plan? Aurora Town Council confirmed the need for a long-term vision for the entire community. There are many benefits to developing a Strategic Plan: •Understanding community needs and expectations (social, economic and environmental) •Developing a renewed sense of purpose/future direction •Clarifying short, medium, long-term goals and objectives •Identifying and enhancing the ability to manage change •Mitigating potential risk through planning •Improving decision-making and effective management •Enhancing communication between staff and the public •Strengthening coordination of activities between corporate departments •Clearly defining responsibilities and accountability Aurora 2031: Today, Tomorrow, Our Future Together General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 10 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 3 About this Plan The Aurora 2031 Strategic Plan is a long-term planning document that describes the vision for Aurora in 2031. In order to fulfill this vision, Council has established a series of goals and related objectives that further describe the broader vision. The vision, goals and objectives provide long-term direction to inform future decision making. As part of the 2017 update, the Plan includes broader action areas that support the implementation of the goals and objectives. These action areas are complemented by a five-year Corporate Plan that outlines the projects and programs that contribute to the implementation of the Plan. The actions in this companion document represent the Town’s current detailed plan to work towards the vision. The intent is to review and update the Strategic Plan and Corporate Plan every five years or as directed by Council to progressively move towards the 2031 vision. "Strategic planning has the potential to be a powerful process that catalyzes the municipal organization, bringing together the public, staff and management in the development of a common vision, direction and goals." Municipal World WWhhaatt ddoo II ddoo ttooddaayy ttoo aacchh iiee vv ee tt hh ii ss vviissiioonn?? 2021 2011 2026 General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 11 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 4 Aurora: A great place to live, work and play “Aurora is a growing modern town with that older small town feel and charm.” Aurora resident The Town of Aurora is a growing community of over 60,000 residents and 1,500 businesses, including approximately 150 different industries and head offices. Aurora has experienced tremendous growth over the past several years with population and employment doubling since 1990. Aurora’s family friendly communities, local amenities, cultural and recreational activities, vibrant local economy, attractive natural environment and strategic location in York Region continue to attract residents and workers to the area. Over the next 15 years, Aurora is anticipated to add at least 10,000 people and 10,000 jobs to the community. Aurora's location offers all the advantages of an urban centre while maintaining its small town atmosphere. Portions of the Town exist within the environmentally-significant Oak Ridges Moraine, which provides rolling terrain, rich valley land and large forest tracts. A scenic and friendly Town with a rich cultural heritage, recreational facilities and neighbourhoods make Aurora an ideal place to live and grow a business. Aurora is a progressive, forward-thinking community that has a long history of guiding growth through community based strategic plans. This plan is framed by the principles of sustainability and built on community input and feedback. Throughout the consultation related to the preparation and update of the Plan, residents clearly articulated a number of community characteristics that are highly valued including: •The family-oriented, small town feel of Aurora; •Heritage, arts, culture and community events; •A revitalized downtown area; •Managed growth that encourages mixed-use, transit-oriented development and affordability; •Flexible services and infrastructure that match the Town’s changing demographic; •High quality green space; •Proactive Green Energy initiatives; •Connected trails and green space that improve connectivity and mobility; •A growing business sector that supports local employment; and, •High quality employment lands that entice new business development and quality employment.General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 12 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 5 Background “A sustainable Aurora looks like one that is keeping youth and seniors connected. Bring in businesses that will also contribute to or partner with Aurora’s vision.” Aurora resident The Town of Aurora has been coordinating services to respond to the needs of residents through the development of Strategic Plans since 1992. Aurora’s first Strategic Plan was published in 1993 with the current Strategic Plan approved in 2012 and updated in 2017. As a progressive municipality, the focus of the Strategic Plan includes sustainability principles that reflect the public’s vision for an ideal Aurora in 2031. The Town of Aurora identified several specific objectives and tasks for the Strategic Plan including the preparation of a Town of Aurora profile and environmental scan which includes relevant background information (e.g. demographic data, socio-economic data, resource base), as well as key trends. This feedback was used to draft the Strategic Plan framework which includes vision and goals. The Town of Aurora recognizes and acknowledges key sustainability issues and forces of change. It has dealt with the population doubling in size since 1990 and anticipates growth of an additional 10,000 residents, likely before 2031. The Strategic Plan not only sets corporate strategic priorities, it also guides Council in decision-making for Aurora’s future. Furthermore, it influences and coincides with existing plans and studies in Aurora and York Region. The components of the Strategic Plan were based on: •Stakeholder engagement •Three pillars of sustainability – environment, community and economy •Emerging issues and trends The outcomes of the Strategic Plan include: •Understanding key considerations facing Aurora ratepayers over the next four years •Understanding longer term strategic issues affecting Aurora ratepayers over the next 15-20 years •Developing clear and concise actions to help guide future decisions/implementation by Council •Enhancing stakeholder cooperation and communication •Integrating sustainability into strategic planning and decision-making processes General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 13 of 29 The Town has been successful in moving forward with sustainability initiatives and has made significant contributions towards making Aurora more sustainable – environmentally, economically and socially. Did you know? Sustainability or sustainable development was initially described as "development that meets the needs of the present without compromising the ability of future generations to meet their own needs." Our Common Future (Brundtland Report), 1987 Three Pillars of Sustainability 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 6 Background cont’d...General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 14 of 29 The preparation of the Strategic Plan included extensive public engagement that supported the development of the Plan. These activities are summarized below: Background Research Background work included collecting, reviewing and analyzing documents from a wide variety of sources, including programs, policies, literature and studies. The Town’s existing initiatives, programs, studies and planning documents were examined. Interviews with Staff and Council Members More than 30 in-depth interviews were conducted with Council members, Town staff, community groups, political leaders and business leaders to collect additional background information and review the strategic planning process. Interviews included questions on community strengths, weaknesses, opportunities and challenges or threats. Interviewees provided feedback on actions that the Town could take to address the threats and challenges and take advantage of the strengths and opportunities. Community Survey A community survey was prepared that included questions on what residents value most about the Town, what they felt were the most distinguishing features of the Town and what could be improved. The surveys were made available online and were also administered face-to- face with residents and Aurora business owners. Hundreds of surveys were completed. The information collected was used to support the development of goals, objectives and actions. Many residents used the survey as an opportunity to share what they really appreciate about the Town and provide ideas that could make the Town a better place to live, work and play. Youth Engagement Youth were engaged at soccer tournaments and community workshops. A Youth Design Contest was also held to get a sense of what the next generation wanted Aurora to be like in the future. Community Workshops Community consultations were held at the Aurora Seniors’ Centre where a brief presentation was made to the participants. This included background information on strategic planning, the process of developing a Strategic Plan and key community priorities identified to- date through background research, community surveys and interviews. Participants engaged in discussions on their vision for the Town and actions that could be taken to achieve that vision. The information collected at the workshops was used in the development of the Strategic Plan, including the creation of a vision that reflects the desires of citizens, key priority areas that should be addressed and actions that the Town could take to achieve the vision. 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N Winning entry youth design contest by: Carolyn Metcalfe 7 Community Engagement General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 15 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 8 Community Engagement cont’d... Internet, Communications and Social Media The Town of Aurora’s Strategic Plan website, located at www.aurorastrategicplan.ca was used to advise residents, business owners and community organizations about the development of the Plan. The website also included information on where the community engagement sessions would be held. This included Ribfest, the Farmer’s Market and Concert in the Park. Along with the survey, strategic planning forums and a Youth Design Contest were organized to encourage discussion and involvement. Across the entire community, other communications on the Strategic Plan were conveyed using the local newspaper, newsletters, emails and mobile signs. Steering Committee Meetings Council and Steering Committee members were provided with updates throughout the Strategic Planning process. Key information, revisions and next steps in the process were presented regularly. As directed by Council and outlined in the Strategic Plan, staff implemented an update of the Plan for 2017. The update included a validation of the key aspects of the Plan and a scoped review and update of the Strategic Plan action areas. As part of the 2017 update, a Corporate Plan was introduced to provide detailed actions and performance indicators that support the implementation of the Strategic Plan. The update included additional public engagement. These activities are summarized below: Interviews with Staff, Council Members and Stakeholders Approximately 20 in-depth interviews were conducted with Council members, Town staff, community groups, political leaders and business leaders. Interviews included questions on the key challenges and opportunities impacting the community over the long and medium term as well as specific actions and partnerships to support the implementation of the Plan. Interviewees provided feedback on the structure of the Plan and the actions that the Town could take to address the threats and challenges and take advantage of the strengths and opportunities. Steering Committee Meetings Council and Steering Committee members were provided with updates, revisions and next steps in the process. Community Workshops Community consultations were held at the Aurora Seniors’ Centre where a brief presentation was made to the participants. Participants were asked to review the proposed amendments to the Plan and provide feedback to Council for consideration. Sample consultation materials.General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 16 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 9 Strategic Plan Framework “My vision for the Town of Aurora is to have more businesses and residents using green energy.” Aurora resident The structure of this plan is as follows: Vision The vision is a general statement that presents a timeless inspirational view for the ideal future of the Town. Goals Goals are qualitative statements that highlight key issues raised during the sustainable community planning process, which add depth to the vision statement and chart the direction for the plan. Objectives Objectives are more specific statements of the general goals and describe how the goals will be achieved. Each goal has multiple objectives. Actions The action areas refer to the task areas that need to be undertaken to achieve the objective. The action areas are implemented through a Corporate Plan that outlines detailed implementation. Implementation The implementation section includes the steps necessary to ensure that the proposed actions are implemented by the Town and partners and progress is measured.General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 17 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 10 Vision Aurora 2031 – Imagine… Imagine an inclusive, growing, family-oriented community that retains its small-town charm and celebrates heritage, arts and culture. A place where friendly neighbours gather at community events and public spaces to enjoy a summer evening. An integrated community seamlessly connected by trails and open space that promotes green energy and provides accessible and convenient alternatives to driving through improved transit operations and mixed use development. A place with a stable and thriving economy that includes a mix of small and large businesses, access to local goods and services, employment opportunities for residents and a revitalized downtown core. This place is Aurora in 2031. The Town’s community vision summarizes the picture of Aurora described above. The proposed vision was developed based on research, interviews (internal and external stakeholders), online input (community at large), community engagement, visioning sessions and workshops. Our Vision for Aurora 2031 is: An innovative and sustainable community where neighbours care and businesses thrive.General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 18 of 29 Guiding principles are the architectural framework to enact the vision. The following principles were developed from information provided through the consultation process. These principles reflect the shared values of Aurora. They articulate the strong standards by which the organization makes decisions and conducts activities. The Strategic Plan is framed by the following seven principles: “My vision for the Town of Aurora is to maintain the safe family atmosphere that encourages community.” Aurora resident 1. Commitment to the Strategic Plan as a long- term planning document 2.Leadership in corporate and financial management 3.Broad community outreach and engagement with partners, businesses, newcomers and community groups to ensure inclusiveness 4.Recognition and encouragement of community contributions and volunteerism and a commitment to quality customer service 5.Leverage partnerships 6.Respect and integrity 7.Progressive corporate excellence, innovation and continuous improvement 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 11 Guiding Principles 11 2 3 4 5 6 7 General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 19 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 12 The Pillars of Success: Community GOAL: Supporting an exceptional quality of life for all Objective 1: Improve transportation, mobility and connectivity •Work with York Region and Metrolinx to improve transit infrastructure and commuter transportation options ••Work with residents, stakeholders and regional and provincial partners to adapt to and leverage planned investments in rapid transit to positively impact the community fabric •Work with residents and stakeholders to manage the significant changes that will impact the community as a result of the planned investment in rapid transit •Advocate for the improvement of key Regional and provincial infrastructure such as necessary road widenings and improved access to Highway 404 •Consider transportation capacity when determining the location of new municipal services/amenities •Advocate for improved accessible transit service •Expand east-west linkages to facilitate movement across the community for all modes of transportation •Examine traffic patterns and identify potential solutions to improve movement and safety at key intersections in the community •Explore partnership options to support the transportation needs of the Town’s changing demographics “A sustainable Aurora looks like a place where we can find everything we need for our daily lives, without traveling too much.” Aurora resident Did you know? There are over 57 kilometres of pedestrian walking trails in Aurora, and Aurora is serviced by nine main YRT/Viva transit routes.General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 20 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 13 The Pillars of Success: Community cont’d... Objective 2: Invest in sustainable infrastructure •Maintain and expand infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility •Promote the adaptability and flexibility of services to respond to demographic shifts •Establish policies and programs that enhance the accessibility and safety of new and existing facilities and infrastructure •Develop policies to ensure that growth is phased and coordinated with existing and planned infrastructure Objective 3: Celebrating and promoting our culture •Continue to review cultural services, including heritage, music and art, to promote more cohesive and coordinated cultural services •Expand opportunities and partnerships that contribute to the celebration of culture in the community •Work with community partners to deliver a series of community building events that celebrate diversity and multiculturalism Objective 4: Encouraging an active and healthy lifestyle •Develop a long-term needs assessment for recreation programs, services and operations to match the evolving needs of the growing and changing population •Support multi-generational programming in cultural and recreational activities to encourage every age cohort to interact and share experiences •Continue to develop awareness programs that promote the benefits of recreation in supporting a healthy lifestyle •Continue to develop programs and policies that nurture and contribute to the development of youth Did you know? One in seven people in Ontario have a disability. Over the next 20 years, that number will rise as the population ages. Ontario Ministry of Community and Social Services General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 21 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 14 The Pillars of Success: Community cont’d... Objective 5: Strengthening the fabric of our community •Collaborate with the development community to ensure future growth includes housing opportunities for everyone •Work with the development community to meet intensification targets to 2031 as identified in the Town’s Official Plan •Work with residents and stakeholders to protect and enhance the character of existing stable neighborhoods when accommodating the planned residential intensification •Work with residents and stakeholders to manage the significant changes that will impact the community as a result of growth through residential intensification •Identify new methods and technologies to effectively and regularly engage the community •Advocate for enhanced Town representation at York Regional Council •Work with York Region, college and university partners to establish post-secondary education options in Aurora •Examine the impact of increased growth and demographic diversity on municipal service delivery •Update the Town’s Official Plan to consider the potential impact of infill growth as the Town transitions to a mature municipality •Develop a coordinated approach to Town planning that manages growth, plans for the necessary infrastructure and aligns fiscal accountability Objective 6: Promoting service accountability, excellence and innovation •Work with community partners to define, redefine and meet community expectations •Regularly examine the Town’s municipal structure and resource allocation to maintain flexibility and respond to rapid changes within the community •Develop a plan to review and realign service levels to reflect current and future demographic trends •Develop a strategy to expand e-services where possible •Continue to explore opportunities to further strengthen partnerships with neighbouring municipalities •Continue to pursue partnerships/initiatives to drive efficiency and potential cost savings •Examine opportunities to expand multi-year budgeting and performance budgeting to drive efficiencies •Work with community partners to pursue the establishment of business incubators as a driver of economic activity •Develop a long term capital investment plan to assess and balance infrastructure affordability and the renewal with anticipated revenues •Undertake a long term fiscal analysis that reviews revenue options within the context of planned growth patterns General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 22 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 15 The Pillars of Success: Economy GOAL: Enabling a diverse, creative and resilient economy Objective 1: Promoting economic opportunities that facilitate the growth of Aurora as a desirable place to do business •Work with the Aurora Economic Development Corporation to create, implement and regularly update a community wide Economic Development Strategic Plan •Work with post-secondary partners to assess the feasibility of establishing a research and training centre to promote the commercialization of technology, skills development and business and employment growth •Work with the Aurora Economic Development Corporation to examine opportunities for the Town to actively promote downtown revitalization through the redevelopment of private and public property •Actively promote and support the plan to revitalize the downtown •Work with regional, provincial and national partners to promote Aurora as a preferred location for international investment •Leverage partnerships with local boards, chambers and business organizations to promote Aurora as a preferred location for business Did you know? Between 2006 and 2016, the number of businesses in Aurora has increased by 15%, while the number of jobs has increased by 35%.General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 23 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 16 The Pillars of Success: Economy cont’d... Objective 2: Supporting small business and encouraging a more sustainable business environment •Work with community partners to promote local employment practices/opportunities for local businesses and residents •Continue to liaise with municipal, provincial and senior levels of government to investigate potential opportunities to attract economic investment •Continue work closely with the Aurora Chamber of Commerce and the business community to better understand and address local business needs and promote business retention/expansion •Identify the role that the Town can play to support small home-based business in Aurora •Investigate opportunities to encourage the creation and mobilization of knowledge in the local economy “My vision for the Town is a great place to live work and play that is safe and economically viable for people of all ages.” Aurora resident Did you know? Between 2001 and 2016, the number of firms in Aurora employing more than 100 people has increased from 27 to 41. However, the majority of businesses employ less than 20 people, which is consistent with most Canadian businesses and municipalities.General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 24 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 17 The Pillars of Success: Natural Environment GOAL: Supporting environmental stewardship and sustainability Objective 1: Encouraging the stewardship of Aurora’s natural resources •Work with community partners to promote environmental protection and build a culture of environmentalism in the community •Develop, implement and regularly update a corporate environmental plan •Continue to create and promote waste diversion education programs in partnership with York Region •Advance and improve policies to ensure the protection of the Town’s urban tree canopy Objective 2: Promoting and advancing green initiatives •Investigate a program that promotes and actively supports innovative green buildings and infrastructure •Continue to support and enhance community planting programs in appropriate locations •Continue to support the expansion of the Town’s trails system •Continue to invest in green initiatives and infrastructure to promote environmentalism locally •Develop a climate change adaptation plan for the Town of Aurora Did you know? Over 1,000 trees, shrubs, and flowers were planted in the Aurora Arboretum in 2015.General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 25 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 18 Implementation, Monitoring and Reporting The Town of Aurora’s Strategic Plan combines goals, objectives and action areas that work to support an overall vision that will help position the Town as a leader in the three pillars of sustainability. Over the next 20 years, the Town will place a strong emphasis on achieving the actions outlined in this Plan. This demonstrates Council’s long-term commitment to shaping Aurora’s future according to the public’s input. “Vision without action is a daydream. Action without vision is a nightmare.” Japanese proverb General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 26 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 19 Implementation, Monitoring and Reporting cont’d... Implementation Integrate the Strategic Plan framework into the day-to-day function of the Town of Aurora The implementation of the Strategic Plan is achieved through the development and approval of a Corporate Plan that outlines the governance and accountability structure, support services, specific actions and Key Performance Indicators (KPI’s) that allow the plan to move forward. Through the approval of the Corporate Plan, Council will assign responsibility for coordinating the monitoring and implementation phases of this Plan. To achieve this end, Council is committed to: •Acting as champion for the Strategic Plan and its implementation •Directing staff to consider this Plan when developing departmental priorities and preparing departmental budgets •Establishing collaborative cross-functional teams to support the implementation of the Plan where appropriate •Reviewing a semi-annual report to Council regarding the Strategic Plan’s implementation progress Maintain and enhance internal and external partnerships As the Town progresses with the implementation of the Strategic Plan, existing internal and external partnerships will need to be enhanced. Internal partnerships are defined as those between departments, while external partnerships include community groups, residents, private organizations, as well as other municipalities and levels of government. Further, the Town will continue to take a leadership role with respect to sustainability and balancing the three pillars — community, economy and natural environment, in part, by establishing new partnerships. Creating a quality employee experience The effective implementation of the Strategic Plan and related Corporate Plan requires the support and dedication of staff. Providing a quality employee experience is essential to the attraction and retention of talent and the realization of the Town’s vision for 2031. Monitoring and Reporting The Strategic Plan is a ‘living document’. This means that it will be regularly monitored and updated to ensure that the Plan is relevant and current. To achieve this, Council is committed to: •Reviewing and updating the Plan at least every five years •Ensuring that Corporate and Departmental Business Plans and budget submissions reflect the Plan •Monitoring the implementation of the Strategic Plan and the Corporate Plan General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 27 of 29 2 0 1 1 - 2 0 3 1 | T O W N O F A U R O R A S T R A T E G I C P L A N 20 Contact Us Address 100 John West Way, Box 1000 Aurora, Ontario L4G 6J1 Hours of operation Monday – Friday 8:30 a.m. to 4:30 p.m. Phone Local: 905-726-4742 Toll-free: 1-800-269-3753 ext. 4742 Fax 905-726-4738 Email strategicplan@aurora.ca Website www.aurorastrategicplan.ca Printer is ISO 14001 certified.General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 28 of 29 Today, Tomorrow, Our Future Together General Committee Meeting Agenda Tuesday, February 6, 2018Item R4 Page 29 of 29 Town of Aurora General Committee Report Subject: Summary of Committee Recommendations Report No. 2018-01 Prepared by: Michael de Rond, Town Clerk Department: Corporate Services Date: February 6, 2018 Recommendation 1. That Summary of Committee Recommendations Report No. 2018-01 be received; and 2. That the Committee recommendations contained within this report be approved. Heritage Advisory Committee Meeting Minutes of November 13, 2017 1. HAC17-024 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest 14288 Yonge Street (a) That the property located at 14288 Yonge Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and (b) That a financial contribution to the Heritage Reserve Fund be provided to the Town; and (c) That the Owner’s heritage consultant submit a photographic report of a controlled demolition of the Cannon Farmhouse to determine the building’s construction date for education purposes; and (d) That the Cannon Farmhouse name be commemorated by street naming and a plaque within the private condominium road and, where appropriate, along the public trail; and (e) That materials salvaged from the demolished home be used in the commemorative marker/plaque. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 1 of 44 Committee Recommendations Report No. 2018-01 February 6, 2018 Page 2 of 3 2.HAC17-025 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest 86 Temperance Street (a)That the property located at 86 Temperance Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest upon issuance of a demolition permit for the property; and (b)That future building elevations are subject to approval of Planning staff to ensure the proposed new dwelling will maintain the heritage character of the area; and (c)That the Black Walnut tree located in the southwest corner of the lot be preserved; and (d)That a future Zoning By-law amendment to change the zoning from RA2 to R3 to permit a new, single detached residential dwelling on the subject lands, in keeping with the neighbourhood, be supported by the Heritage Advisory Committee. Trails and Active Transportation Advisory Committee Meeting Minutes of November 17, 2017 7.Verbal Update from Program Manager, Environmental Initiatives Re: Bicycle Friendly Communities (a)That a line item be added to the 2018 Budget to hire a consultant for the creation and development of a Cycling Master Plan in conjunction with York Region’s Pedestrian and Cycling Master Plan. New Business Motion No. 1 (see Attachment 1) (a)That construction of the 3.0-metre wide trail at the railway berm proceed with the design as proposed by BG Properties (Aurora) Inc. in Option A – Ramped trail with retaining walls. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 2 of 44 Committee Recommendations Report No. 2018-01 February 6, 2018 Page 3 of 3 Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes of November 30, 2017 New Business Motion No. 1 (a)That staff investigate the feasibility and costs for a gymnasium at the Stronach Aurora Recreation Complex (SARC) within the 2018 budget. Environmental Advisory Committee Meeting Minutes of December 4, 2017 1.Memorandum from Program Manager, Environmental Initiatives Re: Corporate Environmental Action Plan (CEAP) – November 2017 Update (see Attachment 2) (a)That the Corporate Environmental Action Plan dated November 2017 be approved as amended. Attachments Attachment 1 – Re: Trails and Active Transportation Committee Meeting Minutes of November 17, 2017; Presentation from Delegation (a) Mark Schollen, Schollen & Company Inc., representing BG Properties (Aurora) Inc. and Ballymore Homes South Aurora; Re: Proposed Trails and Connections in BG Properties and Ballymore Homes Developments Attachment 2 – Re: Environmental Advisory Committee Meeting Minutes of December 4, 2017; Corporate Environmental Action Plan dated January 2018 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 3 of 44 BG Properties (Aurora) Inc.Trail Master PlanTrails and Active Transportation Committee (TATC)November 17, 2017General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 4 of 44 Site Context2General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 5 of 44 3General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 6 of 44 4General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 7 of 44 5General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 8 of 44 6General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 9 of 44 7General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 10 of 44 8Proposed 3.0m Wide Trailat Railway BermGeneral Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 11 of 44 9General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 12 of 44 Option B – Angled Concrete Tunnel Through BermOption A – Ramped Trail with Retaining Walls General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 13 of 44 Option C – Concrete Tunnel / Ramp Plan11General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 14 of 44 Corporate Environmental Action Plan January 2018 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 15 of 44 iWELCOME The Town of Aurora is a beautiful municipality offering urban amenities and a small town lifestyle. Located on the Oak Ridges Moraine, Aurora is an environmentally savvy town that is dedicated to the management and protection of our local environment. We are pleased to present you with the Town of Aurora’s Corporate Environmental Action Plan (CEAP) Update. This plan outlines how the town intends to protect and enhance its natural environment. It also describes the steps to promote environmental sustainability, integrity and conservation of resources. Aurora is proud to support several conservation initiatives to improve our natural surroundings. We are a strong supporter of renewable energy, green technology and protection of our natural resources. Recently, the Town completed Solar PV projects at Town Hall, Aurora Public Library, Stronach Aurora Recreation Complex and the new Joint Operations Center. The Town also incorporated energy saving technology and systems such as 2 electric vehicle charging stations, LED street lighting, mixed recycling bins, motion sensor lighting controls, compact florescent lighting, water bottle refilling stations, Eco-Chill refrigeration and more. This plan adds strength to Aurora’s corporate culture of environmental leadership. I invite you to browse through these pages to become familiar with the Plan’s environmental initiatives and our town’s environmental successes. As a community, we can provide a sustainable future for our families and preserve our natural surroundings to enjoy for years to come. Sincerely, (Mayor Dawe’s Signature to be added) Mayor Geoffrey Dawe General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 16 of 44 iiACKNOWLEDGEMENTS The Town of Aurora’s Corporate Environmental Action Plan (CEAP) would not have been successfully completed without the dedication, professional attitude and energy of many individuals, including Members of Council, the Environmental Advisory Committee (EAC), the Executive Leadership Team (ELT) and the Environmental Management Team (EMT). This project was executed under the leadership and co-ordination of Christina Nagy-Oh Program Manager, Environmental Initiatives. The Mayor and Council, EAC, ELT and EMT provided valuable external direction and critique at key points in the process. Council Mayor Geoffrey Dawe Councillor John Abel Councillor Sandra Humfryes Councillor Wendy Gaertner Councillor Jeff Thom Councillor Paul Pirri Councillor Tom Mrakas Councillor Harold Kim Councillor Michael Thompson EAC Councillor Paul Pirri (Chair) Councillor Tom Mrakas (Vice Chair) Melville James Jennifer Sault Larry Fedec Sara Varty Nancee Webb Kristina Zeromskiene Irene Clement Executive Leadership Team Doug Nadorozny (CAO) Al Downey (Director) Marco Ramunno (Director) Dan Elliot (Director) Techa van Leeuwen (Director) Environmental Management Team Christina Nagy-Oh, Program Manager, Environmental Initiatives, IES, (Lead) Sara Tienkamp, Parks Supervisor, Parks and Recreation Services Fausto Filipetto, Policy Planner, Planning Services Glen McArthur, Municipal Engineer, IES Amanda Cutler, Waste/ Recycling Coordinator, IES Laura Sheardown, Financial Analyst, Cash Flow and Investment, Corporate & Financial Services Afshin Bazar, Manager of Building Services General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 17 of 44 iiiEXECUTIVE SUMMARY The Corporate Environmental Action Plan (CEAP) is a five-year action plan that allows the Corporation of the Town of Aurora to meet its environmental goals. The original Plan and its updated 2017 version received input from 3 Advisory committees, staff and senior management. The purpose of the Plan is to protect and enhance the natural environment, promote environmental sustainability, integrity and conservation of resources and create a practice of environmental stewardship within the community. The CEAP is intended to provide corporate direction on key strategic environmental initiatives that will be initiated over the next five years. The Plan has been developed to assist council to plan for and implement specific actions to improve the Town’s environmental performance and sustainability for future generations. The success of the Plan will require a coordinated approach to implementation that includes all departments within the corporation. As the town moves forward with the implementation of this Plan, we will need to build and enhance internal and external partnerships and synergies and commit to continually updating and monitoring this Plan. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 18 of 44 ivTABLE OF CONTENTS INTRODUCTION 1 ABOUT AURORA 1 BACKGROUND AND CONTEXT - CORPORATE ENVIRONMENTAL ACTION PLAN 3 WHAT IS THE CORPORATE ENVIRONMENTAL ACTION PLAN? 4 AURORA’S SUSTAINABILITY VISION 5 LINKAGES TO OTHER PLANS, REVIEWS AND PROJECTS 6 AURORA’S CORPORATE ENVIRONMENTAL ACTION PLAN 7 WATER CONSERVATION 8 SUSTAINABLE URBAN DEVELOPMENT 10 WASTE REDUCTION AND DIVERSION 11 BIODIVERSITY AND NATURAL HERITAGE 12 CLIMATE CHANGE AND ENERGY 13 ENVIRONMENTAL AWARENESS 15 IMPLEMENTATION 17 INTEGRATE THE CEAP FRAMEWORK INTO THE DAY-TO-DAY FUNCTIONING OF THE MUNICIPALITY 17 TABLE 1: LISTING OF COMPLETED, CURRENT, AND ONGOING TOWN OF AURORA ENVIRONMENTAL INITITAVES, ACTIVITIES, AND ACTIONS 18 MAINTAIN AND ENHANCE INTERNAL AND EXTERNAL PARTNERSHIPS 19 CONTINUALLY REVIEW AND ENHANCE THIS PLAN 19 FIGURES FIGURE 1: MUNICIPALITY OF AURORA MAP 2 FIGURE 2: SUSTAINABILITY VISION 5 FIGURE 3: LINKAGES TO THE CORPORATE ENVIRONMENTAL ACTION PLAN 6 FIGURE 4: FIVE SECTIONS OF THE CORPORATE ENVIRONMENTAL ACTION PLAN 7 FIGURE 5: OVERVIEW OF THE CORPORATE ENVIRONMENTAL ACTION PLAN (CEAP) 16 APPENDICES APPENDIX A: TOWN OF AURORA ENVIRONMENTAL PROGRESS INDICATORS 20 APPENDIX B: ENVIRONMENTALLY RELATED PLANS 22 APPENDIX C: BLUE DOT CAMPAIGN 24 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 19 of 44 1INTRODUCTION About Aurora The Town of Aurora is located in York Region on the rolling hills of the Oak Ridges Moraine. The Town population is 59,000 resident’s doubling in size since 1986. This growth is anticipated to continue with an additional 11,000 residents planned in the community by 2031. Aurora is also home to more than 1,300 businesses including approximately 150 major industries and head offices. The town features a strong entrepreneurial spirit with over 84 per cent of Aurora businesses employing less than twenty employees. The town’s business community has grown significantly in recent years and this growth is forecasted to continue with an additional 10,000 jobs anticipated by 2031. Aurora is a welcoming and unique town with a strong sense of community pride and volunteerism. We are committed to healthy and inclusive lifestyles inspired by natural heritage, historic culture, diverse neighborhoods, thriving businesses and natural environment. Aurora is a mosaic of contemporary living in charming heritage surroundings that continues to attract those looking for the ideal mix of small town and urban amenities. The town is a popular residential destination for those commuting to Toronto or the Greater Toronto Area (GTA). Residents will enjoy a variety of sporting and cultural facilities, more than 500 acres of parkland, pedestrian trail systems, valley lands, creek system, a community Arboretum, championship golf courses, fine dining, theatre, shopping, and a myriad of community activities. The town is home to land with soil capability to accommodate agriculture, encompass three separate headwaters, open spaces, natural areas, wildlife and wildlife habitat/corridors. Figure 1 illustrates Aurora’s greenlands, open spaces and environmental protection lands (next page). The Town of Aurora takes pride in its environmental stewardship actions and is continually working towards greater sustainability. The development and update of the Corporate Environmental Action Plan reflects the town’s long term commitment to the protection and management of this environmentally sensitive landscape. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 20 of 44 2 Figure 1: Map of Town of Aurora General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 21 of 44 3 Background and Context - Corporate Environmental Action Plan The physical environment is the basis for our health, economy and well-being. It is also an intricate and delicate web of microorganisms, flora, fauna, biodiversity and hydrological cycles. The Corporate Environmental Action Plan (CEAP) supports a broader sustainability vision that integrates the Town’s environmental commitment with community and economic considerations. Aurora Town Council is committed to supporting policies and initiatives and a vision of a more sustainable Aurora. Based on this commitment, the CEAP was created with the support and strategic guidance of the Environmental Advisory Committee (EAC). The creation and implementation of the CEAP is a clear indication of Council’s dedication to environmental stewardship – to protect and preserve natural areas, maintain biodiversity and advance key environmental initiatives across the corporation. At the Council meeting on January 26, 2016, the following Blue Dot motion had been passed. All people have the right to live in a healthy environment, including: a) The right to breathe clean air; b) The right to drink clean water; c) The right to consume safe food; d) The right to access nature; e) The right to know about pollutants and contaminants released into the local environment; and f) The right to participate in decision-making that will affect the environment. The town also recognizes and values the partnerships and contributions of the community in a number of environmental initiatives. Residents and stakeholders are crucial to the town’s ongoing success and commitment to continued public engagement across the community. The development of this updated Plan was based on several consultation workshops/meetings held with staff, senior management. The goal of the meetings included developing: xThe purpose and rationale for the CEAP xKey themes of the Plan xKey objectives and actions; and xOptions for implementation. Based on the feedback received, an inter-departmental Environmental Management Team was formed for the purpose of implementing the plan and give feedback for the update of the plan. Initial meeting with the group addressed the structure, context, environmental indicators, objectives and actions of the Plan as they relate to each department. The later meeting involved discussions relating to review the final draft. Many corporate departments are responsible for the implementation of this Plan. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 22 of 44 4What is the Corporate Environmental Action Plan? The CEAP is a five-year plan that allows the Corporation of the Town of Aurora to meet its environmental objectives. The Plan focuses on what the town can do to protect and enhance the natural environment. The Plan also supports the implementation of the Town’s Strategic Plan, new Official Plan, master plans, and other ongoing environmental activities. The CEAP planning process, consultation, and outcome will provide the town with an opportunity to capitalize on past experiences and implement change that will empower Aurora to deliver progressive environmental policies and ensure that all departments are working together to achieve common environmental objectives. The purpose of the Town of Aurora’s Corporate Environmental Action Plan is to: xProtect and enhance the natural environment xBe a catalyst for local initiatives that promote environmental sustainability, integrity and conservation of our resources and ecosystem; and, xTo enhance environmental stewardship within the community. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 23 of 44 5Aurora’s Community Sustainability Vision Our Vision for Aurora in 2031 is an innovative and sustainable community where neighbours care and businesses thrive. Also, an integrated community seamlessly connected by trails and open space that promote energy efficiency and provides accessible and convenient transportation and sustainable development. Our mission for sustainability in the Corporate Environmental Action Plan is the Town’s commitment to educate, inspire , and empower our corporate demands to act sustainably for the benefit of current and future generations through a responsible balance of Aurora’ s environment, Social/cultural and economic needs. Creating the CEAP is one of the ways the Town is continuing to advance sustainability and move us towards a sustainable community. Aurora will be integrating the Community Sustainability vision in decision-making processes that will interconnect the natural environment, the economy, and the community (as illustrated in Figure 2 below). Figure 2: Sustainability Vision Natural Environment Community Economy vironmmmmmmmmmmeenenenenenennenenennenenenenenennnenennenntttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttEconSustainability General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 24 of 44 6Linkages to Other Plans, Reviews and Projects The Town of Aurora has a number of plans that guide priorities, daily actions and planning for the future (Figure 3 – below). These include plans developed by the town as well as other jurisdictions that were critical to the development of this Plan. Examples include: Figure 3: Current Environmental Plans and Policies Town of Aurora Provincial Plans nsssssssssssssssssssssssssssssssssRegional Plans PlansCorporate Energy Management Plan PlanCommunity Wildlife Park Master Plan Park and Recreation Master Plan Community Energy Plan nerEnCorporate Environmental Action Plan EnEEEAComprehensive Stormwater Management Master Plan CCCCCCCCCCoCCCCCCCCCCCCCCCCCCCCSMMTown of Aurora Official Plan TToTTwnOfficTrail Master Plan Urban Forest Management Plan Tree protection By-Law Active and Safe Transportation Policy PrPPPPPPPPPPPPPPPPPPPdSaffffffffeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeafeeeeeeee tatioon Master Transportation Operations Study Update General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 25 of 44 7CORPORATE ENVIRONMENTAL ACTION PLAN The Corporate Environmental Action Plan (CEAP) has been structured around water conservation, sustainable development, wastereduction, natural environment, climate change and energy, and public education– to provide a direct link between the prescribed actions and the natural environment. The CEAP includes six categories supported by a number of objectives and action items that are outlined in this section. The actions are summarized in Figure 5 (Page 17). Figure 4: Five sections of Aurora’s Corporate Environmental Action Plan Corporate Environmental Action Plan Water Conservation Sustainable Urban Development Waste Reduction and Diversion Biodiversity and Natural Heritage Climate Change and Energy Environmental Awareness General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 26 of 44 8 WATER CONSERVATION Water is an important and limited resource. The Town of Aurora will take the appropriate steps towards reducing corporate water consumption in order to conserve water resources. The corporation is also responsible for managing stormwater. Stormwater management controls the stormwater runoff for the purpose of reducing downstream erosion, water quality degradation, and flooding as well as mitigating the adverse effects of changes in land use on the aquatic environment. Stormwater management facilities include stormwater retention and detention ponds, which retain water to control the runoff or improve the stormwater quality by reducing the concentration of nutrients, sediments, hazardous substances and other pollutants. Low impact development (LID) stormwater management involves infiltrating and/or filtering stormwater runoff into the ground either on individual lots, through the stormwater conveyance system, or at storm sewer outlets. LID’s also control the quantity and improve the quality of stormwater. Objective W1: Reduce town owned facility water consumption Action 1: Reduce corporate water consumption To reduce corporate water consumption through increased efficiency techniques such as: xComputer-automated irrigation systems; xWater-efficient landscaping; xRainwater harvesting; and xGreywater collection and reuse Action 2: Implement a water loss reduction strategy To implement a water loss reduction strategy, involving the installation of updated water meters to both residents and businesses and the relining of aged sanitary sewer incrementally each year. Objective W2: To reduce the uncontrolled and inadequately controlled stormwater areas with respect to both quality and quantity by following recommendations of the Town’s Comprehensive Stormwater Management Master Plan Action 1: Investigate ways to enhance and optimize the functioning of the current stormwater management facility inventory by: xReducing the amount of phosphorus entering Lake Simcoe via Tannery Creek and East Holland River; General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 27 of 44 9xRestoring a self-sustaining coldwater fishery, where possible; xImproving water quality to meet Town’s, LSRCA, and Lake Simcoe Protection Plan requirements; Action 2: Improve stormwater quality in all new road reconstruction projects To improve stormwater quality for all road reconstruction projects, where possible, by installing oil/grit separators or using Low Impact Development (LID’s) to treat the road’s stormwater runoff. xImplement the Stormwater Management (SWM) Rate Program xDevelop a stormwater infrastructure maintenance program and facility monitoring and inspection program xUpdate SWM Design Standards xDevelop low impact development (LID) design guidelines/ incentives xApply LID techniques during construction/renovation of infrastructure and Town buildings Action 3: Encourage at source storm water management control measures on private property xBy developing and implementing a marketing strategy to raise awareness within the community of how they can manage their storm water within their private properties and the positive impact this can have; and xBy refining, updating or altering existing by-laws as required related to implementing source control measures on private property Action 4: Investigate new practices that may enhance pollution prevention including: xSafer Alternative Products; xMaterials Storage Controls; xPool Drainage Controls; xErosion and Sediment Control; xCross Connection Control Program (ensuring sanitary services do not outlet to a storm drainage system); xPublic Education; xBusiness Education and Awareness; xYellow Fish Road Program, in cooperation with York Region; xSalt Management measures; and xSnow Disposal practices. (See appendix A for detailed summary of recommendations) General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 28 of 44 10SUSTAINABLE URBAN DEVELOPMENT Aurora is over 50 square kilometres in size. The variety of the town’s land assets is a big part of our economic strength and high quality of life. With increasing urban intensification pressures in Aurora, it is important to manage and protect significant natural resources. This section supports the protection of natural areas and their amenities as well as to promote more sustainable, accessible and environmentally compatible land development. Objective S1: Foster a sustainable green development and alternate methods of transportation to improve the quality of life of Aurora’s residents and Town staff. Action 1: Promote Sustainable Transportation to Town staff Various Sustainable Transportation initiatives to reduce single occupancy vehicle use and maintain the smart commute gold designation such as: xCreating and offering flexible work hours opportunity for staff xCreating and supporting a telecommuting policy xDesignating carpooling parking spots at town hall; xEncouraging employees to actively transport themselves to work (cycle, walk); xEncourage staff utilization of the e-bike share program xOffer discounted transit passes for town staff x*Increase bike parking at Town owned public facilities for both staff and residents; and x*Improve walking / cycling network including safer grade-separated routes and cycling signals Continue to implement and promote the Active and Safe Routes to School Program: This program focuses on active transportation to increase physical activity of students to promote healthy, active travel to and from school in the Town of Aurora. Town staff in coordination with School Boards and York Region community and health services work with each school to develop a plan to reduce barriers to walking, reduce traffic congestion and increase walking and cycling safety skills. Action 2: Implement Sustainable Building Metrics in the construction of all new Town facilities. Action 3: Set up new areas for additional community gardens in Aurora. Opportunity: Apply for green infrastructure grant funding. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 29 of 44 11 WASTE REDUCTION and DIVERSION The Town’s waste management strategy continues to concentrate on waste reduction programs with significant focus on reducing over waste tonnage collected while maximizing material recoveries and increase promotion and education. To ensure our diversion rate continuously increases, we will focus on specific targeted promotion and education to residents about reducing over waste through the 4 R’s, reduce, reuse, recycle and recover. The Town works collaboratively with the Region, via the York Region SM4RT Living Plan to implement specific planning processes that form part of the Integrated Waste Management Master Plan. Objective D1: Implement sustainable construction practices to reduce waste, incorporate sustainable design and reclaim or recycle materials. Action 1: Implement sustainable construction and building practices for town buildings and facilities that considers ‘Sustainable Sites Guidelines’: xReuse/recycle existing materials and support sustainable production practices xMaximize the efficient use of aggregates through the recycling of recovered materials to minimize waste volumes and utilize non-aggregate supplements (e.g. shredded tires) to minimize demand for new aggregates. xMinimize effects of construction-related activities xMaintain the site for long-term sustainability xUtilize biodegradable and low impact green building cleaning products. Action 2: Develop a Green Purchasing Policy for the Town of Aurora and its contractors. Objective D2: Reduce waste going to landfill disposal. Action 1: Implement Waste Reduction Strategies. xA bag tag system and enforce 3 bag maximum; xA full recycling program with parks and open spaces; xOffer recycling and the green bin program to multi-residential buildings xDevelop initiative to promote reduction and re-use with radio, e-advertising and newspaper xDevelop a video campaign to increase awareness about the current blue box and waste programs xAmend the current by-law requiring residents to source separate recyclables and organic materials from the waste stream, including textiles xCapture baseline data of 3 stream diversion and complete business case of effectiveness xNew Diversion options to be developed for public events xImplement fee for bulky waste items and appliances General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 30 of 44 12BIODIVERSITY and NATURAL HERITAGE A large portion of Aurora is located on the Oak Ridges Moraine which forms a portion of the provincial Greenbelt. Through biodiversity and the benefits it provides, ecosystems are the fundamental units for supporting life on earth. Ecosystem services are the foundation for natural processes of climate, water and air regulation. These are some of the benefits: xSupply clean water; xFilter contaminants naturally; xStabilize water flows; xMitigate greenhouse gas; xControl soil erosion; xCycle nutrients; xCreate habitat, recreation, opportunities; and xProvide health benefits and cultural pursuitsThe Town strives to maintain an environment that is ecologically sound and protect the natural heritage systems and their biodiversity. Opportunities for Innovation: Use naturalization incentives to improve and create new wildlife habitat for invertebrates, amphibians, reptiles, birds and mammals. Objective B1: Enrich Aurora’s ecology by protecting and preserving biodiversity. Action 1: * Encourage ecological design in landscaping of parks and retrofit projects. ͻExtending the area of natural grassland, wood edge and increasing the core areas of existing woodlands where possible ͻImplement options to naturalize parking lots and include landscaping for shade ͻDevelop a maintenance protocol to improve survival of newly planted/restored areas Action 2: Improve natural heritage significant wildlife habitat. ͻRe-evaluate by-laws that address wildlife feeding Action 3: Implement the Urban Forestry Management Plan ͻPromote Conservation authorities’ tree planting programs to encourage planting trees on public and private property ͻUpdate standards and specifications for tree health, including soil Action 4: Implement the Invasive Species Act in partnership with York Region and the Province. xApply for grant funding to help annually reduce the spread of invasive plant species xEradicate Noxious weeds within proximity to trails and actively used public areas to make them pedestrian friendlyGeneral Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 31 of 44 13 CLIMATE CHANGE and ENERGY What is Climate change? “Climate change is a change in the usual weather found in a place. This could be a change in how much rain a place usually gets in a year. Or it could be a change in a place's usual temperature for a month or season. ‘It’ is also a change in Earth's climate. This could be a change in Earth's usual temperature. Or it could be a change in where rain and snow usually fall on Earth. Weather can change in an hour. Climate takes hundreds or even millions of years to change”.4 Climate change is expected to place increased stress on natural, social and built environments particularly on infrastructure, planning and social services, environmental conditions and buildings. Increasingly, communities across Ontario are feeling the effects, from more frequent and heavier rainstorms, to longer summers. This will create challenges for municipalities as they work to minimize the impacts of extreme weather through the development and implementation of climate change adaptation plans. Ministry of Environment and Climate Change predicted an increase of temperature variability and precipitation patterns and increasing occurrences of extreme events such as droughts, extreme heat, storms and flooding for York Region. Aurora is planning to model its greenhouse gas reduction targets after the Provincial targets set as part of the climate change Action Plan. The Province committed to reducing 37 per cent by 2030 and 80 % by 2050. Adaptation measures are the process of adapting to the changing climate by seeking to lower the risks posed by the consequences of climatic changes. The following actions should be taken to ensure that the Town of Aurora begins to adapt better for future weather conditions and storms. Objective C1: Prepare a Climate Change Adaptation Plan Action 1: Identify climate change risks by completing a vulnerability risk assessment of key departmental priorities Action 2: Develop a Climate Change Adaptation Action Plan that will assist the town to mitigate the risks of climate change. The Plan would benefit from climate change planning partnerships with other municipalities, conservation authorities and York Region. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 32 of 44 14Mitigation measuresaddress the root causes, by reducing greenhouse gas emissions. The following objectives consist of actions to mitigate the magnitude or rate of the changing climate. Objective C2: Implement the Provincial Climate Change Plan Actions Action 1: *Province Propose amendments to Municipal Act Action 2: *Require electric charging in surface lots Action 3: *Set green development standards Action 4: *Eliminate minimum parking requirements over the next 5 years for municipal zoning bylaws Action 5: *Make climate change mitigation and adaptation mandatory in municipal official plans Objective C3: Reduce the town’s greenhouse gas emissions by town staff and at town facilities. Action 1: Implement an anti-idling initiative ͻTo implement an anti-idling initiative that will include working with schools to educate parents and public. This will also include the implementation of an anti-idling education campaign for town staff and contractors. Action 2: *Develop a Green Fleet Plan ͻTo develop a corporate Green Fleet Plan that addresses new green fleet procurement and replacement to reduce greenhouse gas emissions. The Plan should consider alternative fuels, higher efficiency vehicles, hybrid and electric options that meet the required need. ͻDevelop Electric Vehicle Charging Station usage fee Policy and maintenance plan ͻ*Consider installing an EV charging station at SARC Action 3: Improve energy efficiency of existing building and business operations4 ͻEngage with town owned facility operators, businesses and institutions to implement corporate sustainability initiatives aimed at reducing GHG emissions ͻ*Reduce emissions/ energy costs by implementing energy conservation measures Action 4: Consider all green infrastructure options as part of new corporate builds ͻPlacing trees in and around Parking lots ͻRedesign and retrofit water collection and conveyance infrastructure due to climate change Implement water quality and water and wastewater conservation strategies and incentives * From the Provincial Climate Change Plan General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 33 of 44 15 ENVIRONMENTAL AWARENESS Public education and awareness is the cornerstone of environmental outreach and it is reflected in the town values to have a positive impact on the environment. The town continues to engage staff and the community about environmental initiatives and accomplishments. Objective A1: Encourage the stewardship of Aurora‘s natural resources and advance green initiatives by promoting community involvement Action 1:Promote the use of reusable water bottles in conjunction with the new water bottle filling stations. Communication campaign is aimed at the community including staff and should include but may not be limited to the following: xWaste caused by disposable water bottles xPromote town’s municipal water as being clean, safe and drinkable xPromotion of Blue W, web application in order to fill water bottles at no cost in participating business’s xTown to partner with York Region’s education and outreach programs for water conservation and local water source protection xMinimize disposable water bottle usage at group organized events or meetings Action 2: Increase overall community awareness of climate change: xIncrease awareness of natural hazards from flooding and erosion xIncrease public awareness and education on stormwater management xPromote idling reduction and education campaigns (community/corporate) xPublic awareness campaigns encouraging good behaviour using incentives supported by corporate sponsorship xIncrease uptake of sustainable transportation options xPromote actions to reduce the creation of GHG emissions and support our ability to adapt to climate change Action 3: Develop an urban forest communication plan that delivers key messages to target audiences within the community: xPromote “Adopt a Park” Program as “Community Stewardship Program” xSupport and promote LEAF’s Backyard Planting Program xSupport stewardship programs through planting trees/shrubs/maintenance with partners LSRCA, Arboretum, and Neighbourhood work Action 4: Develop an education communications strategy aimed at the community to help protect and enhance our biodiversity xProvide targeted outreach for residents surrounding the natural system via stewardship and education programs xMaintain an invasive species web page on the town website linking residents to additional informational websitesGeneral Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 34 of 44 16 Figure 5: Overview of the Corporate Environmental Action Plan (CEAP) WATER CONSERVATION Objective W1: Reduce town owned facility water consumption Action 1: Reduce corporate water consumption Action 2: Implement a water loss reduction strategy Objective W2: To reduce the uncontrolled and inadequately controlled stormwater areas with respect to both quality and quantity by following recommendations of the Town’s Comprehensive Stormwater Management Master Plan Action 1: Investigate ways to enhance and optimize the functioning of the current stormwater management facility inventory Action 2: Improve stormwater quality in all new road reconstruction projects Action 3: Encourage at source storm water management control measures on private property Action 4: Investigate new practices that may enhance pollution prevention SUSTAINABLE URBAN DEVELOPMENT Objective S1: Foster a sustainable green development and alternate methods of transportation to improve the quality of life of Aurora’s residents and Town Staff. Action 1: Promote Sustainable Transportation to Town staff Action 2: Implement Sustainable Building Metrics in the construction of all new Town facilities Action 3: Set up new areas for additional community gardens in Aurora. WASTE REDUCTION and DIVERSION Objective D1: Implement sustainable construction practices to reduce waste, incorporate sustainable design and reclaim or recycle materials. Action 1: Implement sustainable construction and building practices for town buildings and facilities that considers ‘Sustainable Sites Guidelines’ Action 2: Develop a Green Purchasing Policy for the Town of Aurora and its contractors Objective D2: Reduce corporate waste going to landfill disposal. Action 1: Implement Waste Reduction Strategies BIODIVERSITY and NATURAL HERITAGE Objective B1: Enrich Aurora’s ecology by protecting and preserving biodiversity Action 1: * Encourage ecological design in landscaping of parks and retrofit projects Action 2: Improve Natural Heritage Significant Wildlife Habitat Action 3: Implement the Urban Forest Management Plan Action 4: Implement the Invasive Species Act in partnership with York Region and the Province. CLIMATE CHANGE and ENERGY Objective C1: Prepare a Climate Change Adaptation Plan Action 1: Identify climate change risks by completing a vulnerability risk assessment of key departmental priorities. Action 2: Develop a Climate Change Adaptation Action Plan that will assist the town to mitigate the risks of climate change. Objective C2: Implement the Provincial Climate Change Plan Actions Action 1: *Province Propose amendments to Municipal Act Action 2: *Require electric charging in surface lots Action 3: *Set green development standards Action 4: *Eliminate minimum parking requirements over the next 5 years for municipal zoning bylaws Action 5: *Make climate change mitigation and adaptation mandatory in municipal official plans Objective C3: Reduce the town’s greenhouse gas emissions by town staff and at town facilities. Action 1: Implement an anti-idling initiative Action 2: *Develop a Green Fleet Plan Action 3: Improve energy efficiency of existing building and business operations Action 4: Consider all green infrastructure options as part of new corporate builds ENVIRONMENTAL AWARENESS Objective A1: Encourage the stewardship of Aurora‘s natural resources and advance green initiatives by promoting community involvement Action 1: Promote the use of reusable water bottles in conjunction with the new water bottle filling stations communication campaign Action 2: Increase overall community awareness of climate change Action 3: Develop an urban forest communication plan that delivers key messages to target audiences Action 4: Develop an education and outreach communications strategy to help protect and enhance our biodiversity General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 35 of 44 17IMPLEMENTATION The Town of Aurora’s Corporate Environmental Action Plan (CEAP) unites a number of programs, policies and initiatives that will help position the town as a leader in promoting environmental sustainability. The town will place a strong emphasis on achieving the objectives and Actions outlined in this Plan. The CEAP demonstrates council’s continued commitment to protecting and enhancing the environment. To ensure implementation, the town will need to: xIntegrate the CEAP framework into the day-to-day function of the municipality; xMaintain and enhance internal and external partnerships; and xReview and enhance Plan every 5 years. Integrate the CEAP Framework into the Day-to-Day Functioning of the Municipality Key to the implementation of the CEAP is the governance and accountability structures that will be in place to move the Plan forward. The Program Manager of Environmental Initiatives will be responsible for coordinating and monitoring the implementation of this Plan. The following actions will be pursued to integrate the CEAP into the day-to-day function of the municipality: Table 1: Listing of completed, current, and ongoing town of aurora environmental inititaves, activities, and actions Actions Suggested Timeframe CAO to support the ongoing role of the Environmental Management Team (EMT) to manage the implementation of the CEAP. The implementation team will include representatives from all departments and will report to ELT. Ongoing Individual Departments, with the assistance of EMT, will consider the implementation of this Plan when developing departmental priorities and preparing budgets. As part of annual budget process Implementation of CEAP to flow through directors and CAO, who will be responsible for assigning respective departmental staff to implement. ongoing Staff are strongly encouraged to reference the relevant CEAP objectives in the Link to the Strategic Plan section of all Council reports. New / ongoing The Program Manager of Environmental Initiatives, to include a semi-annual informal progress update of CEAP’s implementation to Council. *New / Annual in Q3 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 36 of 44 18Actions Suggested Timeframe EMT, through department heads, to report to council by way of annual Progress Report regarding the progress of the CEAP’s implementation. Annually in Q1 The Green Initiatives Reserve Fund (the “Fund”) is hereby established to receive and hold donations or budgetary contributions for purposes of funding or lending funding for projects or initiatives which further the objectives or support the strategic directions of the Town’s Corporate Environmental Action Plan as amended from time to time. Council may direct that portions of revenues or saving arising from certain projects are to be contributed to the Reserve Fund. Balances in the Fund will be planned for specific projects recommended to or by Council during the annual budget process, or other times throughout the year, having consulted with the Environmental Advisory Committee. Due to its nature, There is no target balance for this fund. At any time, acting in the best interests of the Town, Council may direct that some or all balances in the Fund be transferred to other reserve funds, or used for other purposes. The Fund is established by transfer of the current balance in the Town’s Green Initiatives Reserve Fund account. During the next (second) review and enhancement of this plan, Stakeholders are seeking to strengthen the community component which will include a thorough and varied community consultation process which engages community members, local businesses, staff and council with the renewal of this Plan. 2022 Develop, distribute and promote a staff Environmental Handbook; to be maintained and updated on the intranet and printed and distributed to new and existing staff during earth week. The handbook will highlight some new environmental initiatives as well as some basic energy saving and environmentally friendly living tips. 2020 Set up a green team of staff who are passionate about specific environmental initiatives to advise the project lead until the project is being implemented. This team should also help raise awareness, promote various environmental programs and choose to help at various environmental events throughout the year. 2020 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 37 of 44 19Maintain and Enhance Internal and External Partnerships As the town moves forward with implementation of the CEAP, we will need to continue to build/enhance existing internal (between departments) and external partnerships (with community groups and residents, e.g. Community Arboretum). Further, the town will continue to take a leadership role with respect to environmental protection and preservation in the community, in part, by establishing any relevant new partnerships. Review and Enhance Plan every 5 years The CEAP is a ‘living plan’ that must be recognized by staff and council as an evolving document. Council is committed to: xReview and update the Plan every five years; xReview annual implementation plans in concert with departmental business plans; and xPrepare an annual progress report. General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 38 of 44 20Appendix A: Town of Aurora Environmental Progress Indicators Priority Area Actions Indicators Timeline/Target Water Conservation Action W1.1: Reduce corporate water consumption Annual 8 % reduction in corporate water consumption Annual water consumption to be added to Progress Report Action W1.2: Implement a water loss reduction strategy Water meters installed / year Sanitary sewer Km relined / year Annual update on Progress Report Action W2.1: Investigate ways to enhance and optimize the functioning of the current sw management facility inventory # of assumed sw management facilities performing as designed Annual update on Progress Report ActionW2.2: Improve stormwater quality in all new road reconstruction projects Km’s of road treated by oil grit separators or LID’s Annual update on Progress Report Action W2.3: Encourage at source stormwater management control measures on private property 15 residents adding LID’s to their property / year Annual update on Progress Report Action W2.4: Investigate new practices that may enhance pollution prevention 2 new practices added per year Annual update on Progress Report Sustainable Urban Development Action S1.1: Promote Sustainable Transportation to Town staff Maintaining Gold Smart Commute designation Annual update on Progress Report Action S1.2: Implement Sustainable Building Metrics in the construction of all new Town facilities List all sustainable features on construction projects. Ongoing, as construction projects arise. Action S1.3: Set up new areas for additional community gardens in Aurora Add 2 new community gardens projects by 2022 2022 Waste Reduction Action D1.1: Implement sustainable construction and building practices for town buildings and facilities that considers ‘Sustainable Sites Guidelines’ Annual update on Progress Report Action D1.2: Develop a Green Purchasing Policy for the Town of Aurora and its contractors The preparation of a Green Procurement Policy for Council consideration By November 2019 Action D2.1: Implement Waste Reduction Strategies 10 % reduction of waste from facilities / year Annual update on Progress Report Biodiversity and Sustainability Action B1.1: * Encourage ecological design in landscaping of parks and retrofit projects Add 1 ecological design feature to naturalize 2 parking lots per year Annual update on Progress Report General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 39 of 44 21 Action B1.2: Improve Natural Heritage Significant Wildlife Habitat Complete 1 of wildlife habitat rehabilitation project per year Annual update on Progress Report Action B1.3: Implement the Urban Forest Management Plan Track the # of trees planted on Town property / year Plant 1000 trees / year on Town property. Action B1.4: Implement the Invasive Species Act in partnership with York Region and the Province Complete 1 invasive species pilot project per year. Apply for 1 grants per 3 years. Document partnership with other organizations. Fall, annually Spring annually Climate Change and Energy Action C1.1: Identify climate change risks by completing a vulnerability risk assessment of key departmental priorities Apply for funding and document proposal approvals Completion date of each climate change risk assessment 2020 2020 for first Dept. 2021 for second Dept. Action C1.2: Develop a Climate Change Adaptation Action Plan that will assist the town to mitigate the risks of climate change The preparation of climate change action plan approved by Council Add to 2020 budget 2020 Action C2.1: *Province Propose amendments to Municipal Act NA Action C2.2: *Require electric charging in surface lots The date that this requirement has been added to the Town’s Development Policy 2021 Action C2.3: *Set green development standards Green Development Standards approved by Council 2020 Action C2.4: *Eliminate minimum parking requirements over the next 5 years for municipal zoning bylaws The date that this requirement has been added to the Official Plan policy 2022 Action C2.5: *Make climate change mitigation and adaptation mandatory in municipal official Plan The date that this requirement has been added to the Official Plan policy 2021 Action C3.1: Implement an anti-idling initiative 20 % of staff completing anti-idling training / year. First year include staff who drive Town vehicles 40 staff trained per year until all staff are trained. Yr one 2019. Action C3.2: *Develop a Green Fleet Plan Prepare a Green Fleet Plan 2020 Action C3.3: Improve energy efficiency of existing buildings # of energy retrofit in existing buildings Create a plan for retrofits per year 2018 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 40 of 44 22Action C3.4: Consider all green infrastructure options as part of new corporate builds # of green infrastructure options included in new corporate projects Ongoing, as construction projects arise. Environmental Awareness Action A1.1: Promote the use of reusable water bottles in conjunction with the new water bottle filling stations. # of promotions of reusable water bottles First awareness campaign to take place in 2018 Action A1.2: Increase overall community awareness of climate change # of public events and campaigns centering around Climate Change Action A1.3: Develop an urban forest communication plan that delivers key messages to target audiences. annual # of trees planted 2000 trees planted per year Action A1.4: Develop an education and outreach communications strategy to help protect and enhance our biodiversity # of public outreach campaigns promoting and protecting biodiversity Ongoing General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 41 of 44 23Aurora Community Wildlife Park Place*** Comprehensive Stormwater Management Plan Develop a future Town-wide Stream Erosion Master Plan, in combination with a storm sewer hydrologic and hydraulic model to alleviate erosion risk, infrastructure damage, and environmental degradation Develop and implement a marketing strategy to encourage source control measures on private property through public awareness within community and by refining, updating or altering existing by-laws related to implement these measures Review and update the Town’s Stormwater Management Policy to ensure the policies are extended to all stormwater treatment systems, both conventional and LID, for both water quality and quantity control; and Ensure that the Town’s storm water management policies will allow the Town to obtain adequate cash in lieu of maintenance from developers for the above noted recommendations. Aurora Urban Forest Study Refine the results of the urban tree canopy (UTC) analysis to develop an urban forest cover target. Build on the results of the urban tree canopy analysis (UTC) and the priority planting index to prioritize tree planting and establishment efforts to improve the distribution of ecosystem services, including urban heat island mitigation and stormwater management Increase leaf area in canopied areas by planting suitable tree and shrub species under existing tree cover. Planting efforts should continue to be focused in areas of the municipality that currently support a high proportion of ash species Utilize native planting stock grown from locally adapted seed sources in both intensively and extensively managed areas Corporate Energy Management Plan Reduce energy consumption in Town fleet vehicles Enhance communication, increase engagement and encourage behavioural modifications to improve energy efficiency Ensure that energy efficiency policies, targets, and programs are integrated into the day-to-day function of the Town of Aurora Park and Recreation Master Plan Maintain a high degree of walkability and connectivity among parks through active transportation infrastructure and key linkages Provide a well-balance opportunities for active and passive recreation, recognizing the value they contribute to the overall health and welfare of the community; Achieve a satisfactory distribution of parkland to ensure that they are easily accessible and maintaining the integrity of natural heritage systems Trails Master Plan Designate open space and trail including clear zones and suitable buffers for wildlife passage area in the natural corridor. Adopt the Aurora Trails Network Plan for non-motorized and self-propelled traffic, for utilitarian as well as outdoor recreational purposes. Include off-road trails in natural environments for non-motorized traffic Appendix B: Environmentally Related PlansGeneral Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 42 of 44 24Appendix C: Blue Dot Campaign 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN(ii) Motions for Which Notice Has Been Given(c) Councillor MrakasRe: Blue Dot CampaignMain motion as amendedMoved by Councillor MrakasSeconded by Councillor KimWHEREAS the Town of Aurora understands that people are part of the environment, and that a healthy environment is inextricably linked to the well-being of our community; andWHEREAS as the Town updates its Corporate Environmental Action Plan, it will consider and have regard for the environmental consideration of the Blue Dot Campaign; andWHEREAS the Town, as an environmental steward, respects, protects, fulfills and promotes rights for the benefit of existing and future generations; andWHEREAS the Town is committed to supporting the protection, enhancement and restoration of the environment by fostering education and outreach, collaborating through partnerships, supporting the development of connected communities and reporting progress towards reaching goals;NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora finds and declares that:EXTRACT FROMCOUNCIL MEETING OFTUESDAY, JANUARY 26, 2016General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 43 of 44 252. All people have the right to live in a healthy environment, including: a) The right to breathe clean air; b) The right to drink clean water; c) The right to consume safe food; d) The right to access nature; e) The right to know about pollutants and contaminants released into the local environment; and f) The right to participate in decision-making that will affect the environment. 3. The Town of Aurora has the responsibility, within its jurisdiction, to respect, protect, fulfill and promote these rights. 4. The Town of Aurora shall specify objectives, targets and timelines and actions the Town will take, within its jurisdiction, to fulfill residents’ right to a healthy environment, including priority actions to: a) Ensure infrastructure and development projects protect the environment, including air quality; b) Address climate change by reducing greenhouse gas emissions and implementing adaptation measures; c) Responsibly increase density; d) Prioritize walking, cycling and public transit as preferred modes of transportation; e) Reduce solid waste and promote recycling and composting; and f) Establish and maintain accessible green spaces in all residential neighbourhoods; and BE IT FURTHER RESOLVED THAT the Town of Aurora shall forward a copy of this declaration to the provincial government, calling for a public review of the Ontario Environmental Bill of Rights in order to improve the Act and to include recognition that all people have the right to live in a healthy environment; and BE IT FURTHER RESOLVED THAT the Town of Aurora shall forward a copy of this declaration to the federal government calling for the development of federal legislation that recognizes that all people have the right to live in a healthy environment; and BE IT FURTHER RESOLVED THAT the Town of Aurora shall forward a copy of this declaration to the Association of Municipalities of Ontario (AMO), and the Federation of Canadian Municipalities (FCM), to show support for recognizing the right of all people to live in a healthy environment. CARRIED AS AMENDED General Committee Meeting Agenda Tuesday, February 6, 2018 Item R5 Page 44 of 44 Town of Aurora General Committee Report No. CS18-001 Subject: Pending List Prepared by: Michael de Rond, Town Clerk Department: Corporate Services Date: February 6, 2018 Recommendation 1. That Report No. CS18-001 be received for information. Executive Summary To provide Council with an update on staff responses to motions adopted by Council. Background This report is accompanied by two attachments; the first is the pending list with the items that staff now consider complete. The second is the pending list with all of the completed items removed. Further pending list updates will resemble the second attachment, with the completed items removed. Analysis None Advisory Committee Review None Legal Considerations None Financial Implications None General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 1 of 51 February 6, 2018 Page 2 of 3 Report No. CS18-001 Communications Considerations None Link to Strategic Plan None Alternative(s) to the Recommendation None Conclusions None Attachments Attachment #1 – Pending List with completed items Attachment #2 – Pending List with completed items removed Previous Reports LLS16-004 – Pending List Pre-submission Review Agenda Management Team review on January 4, 2018 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 2 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018Item R6 Page 3 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 4 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 5 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 6 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 7 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 8 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 9 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 10 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 11 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 12 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 13 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 14 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 15 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 16 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 17 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 18 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 19 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 20 of 51 xxGeneral Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 21 of 51 xxxxxGeneral Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 22 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 23 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 24 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 25 of 51 xGeneral Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 26 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 27 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 28 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 29 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 30 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 31 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 32 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 33 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 34 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 35 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 36 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 37 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 38 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 39 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 40 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 41 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 42 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 43 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 44 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 45 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 46 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 47 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 48 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 49 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 50 of 51 General Committee Meeting Agenda Tuesday, February 6, 2018 Item R6 Page 51 of 51 Notice of Motion Councillor Harold Kim Date: February 6, 2018 To: Mayor and Members of Council From: Councillor Kim Re: Road Construction Whereas the Town of Aurora has a Ten-Year Road Construction Program, and each year there are road projects impacting residents and businesses alike; and Whereas recent road improvement project(s) have had its challenges; and Whereas in 2018 the Town is anticipating road projects including, but not limited to, Yonge Street stretching from Brookland Avenue to St. John’s Sideroad; and Whereas staff in large part has already analyzed the challenges and successes in the case of the Brookland Avenue road project, and plans to leverage the information for future projects; and Whereas the Town has a Business Concierge team to partner with local businesses to mediate potential business impacts due to adjacent road construction; 1. Now Therefore Be It Hereby Resolved That staff bring a detailed report to Council which includes, but is not limited to, the following: (a) Challenges encountered (including incidents in the Brookland Avenue road improvement project); (b) Successes; (c) What was learned; (d) Recommendations to be included for future road projects, including how the Business Concierge team can get involved; and (e) Business owner participation. General Committee Meeting Agenda Tuesday, February 6, 2018 Notice of Motion (a) Page 1 of 1 Public Release February 2, 2018 Town of Aurora Additional Items to General Committee Meeting Agenda Tuesday, February 6, 2018 7 p.m., Council Chambers • Revised General Committee Meeting Agenda Index • Presentation (a) Kyle Munro, 3rd Aurora Beaver Colony Scouter Re: 3rd Aurora Scouting Group 60th Anniversary (February 13, 2018) • Presentation (b) Anthony Ierullo, Manager of Policy Planning and Economic Development Re: Business Concierge Service (Formerly listed as Presentation (a)) Public Release February 2, 2018 Town of Aurora General Committee Meeting Agenda (Revised) Tuesday, February 6, 2018 7 p.m., Council Chambers Councillor Thom in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations (a) Kyle Munro, 3rd Aurora Beaver Colony Scouter Re: 3rd Aurora Scouting Group 60th Anniversary (February 13, 2018) (Added Item) (b) Anthony Ierullo, Manager of Policy Planning and Economic Development Re: Business Concierge Service 4. Delegations 5. Consent Agenda General Committee Meeting Agenda (Revised) Tuesday, February 6, 2018 Page 2 of 5 Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Item C1 be approved: C1. CMS18-001 – Rubber Sport Flooring for the SARC (Stronach Aurora Recreation Complex) and ACC (Aurora Community Centre) Facilities Recommended: 1. That Report No. CMS18-001 be received; and 2. That Report No. CMS18-001 satisfy Council’s conditional budget approval for Capital project 72164 – SARC rubber flooring; and 3. That approval be given for staff to proceed with Capital Project No. 72164; and 4. That notwithstanding the competitive bid requirements of the Procurement By-law, a single source contract for the removal and disposal of the present flooring and the supply and installation of replacement flooring in the Stronach Aurora Recreation Complex building be awarded to Gym-Con Ltd. in the amount of $123,480, excluding taxes; and 5. That notwithstanding the competitive bid requirements of the Procurement By-law, a single source contract for supplying flooring for the Aurora Community Centre building be awarded to Gym-Con Ltd. in the amount of $12,000, excluding taxes. 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. CMS18-002 – Policy and Procedure – Community Code of Conduct Recommended: General Committee Meeting Agenda (Revised) Tuesday, February 6, 2018 Page 3 of 5 1. That Report No. CMS18-002 be received; and 2. That the implementation by staff of the Community Code of Conduct be endorsed. R2. OPS18-001 – Snow Removal on Yonge Street Recommended: 1. That Report No. OPS18-001 be received; and 2. That the proposal to remove accumulated snow from Yonge Street during night time hours be approved for the remainder of the 2018 winter season; and 3. That staff communicate this proposal to the public prior to snow removal operations occurring; and 4. That following the 2017/2018 season, staff report back to Council on any issues or concerns expressed from the public as well as recommendations on continuing this practice. R3. PDS18-010 – Community Improvement Plan Incentive Program Application Joe Cara 15132 and 15136 Yonge Street Part of Lots 4 and 5, Registered Plan 9 File Number: CIP-2017-03 Recommended: 1. That Report No. PDS18-010 be received; and 2. That the Façade and Signage Improvement Grant application for 15132 Yonge Street be approved and that funding in the amount of $15,000 be granted and funded from the Economic Development Reserve Fund; and 3. That a by-law implementing the Tax Based Redevelopment Grant program be enacted; and General Committee Meeting Agenda (Revised) Tuesday, February 6, 2018 Page 4 of 5 4. That the Tax Based Redevelopment Grant application for 15136 Yonge Street be approved for 100% of the annual municipal tax increment and be phased out 10% annually over ten (10) years or the dollar limit of eligible costs whichever is reached first; and 5. That the Mayor and Town Clerk be authorized to enter into and sign any agreement, including any and all documents and ancillary agreements required to give effect to same. R4. PDS18-013 – Town of Aurora Strategic Plan Update Recommended: 1. That Report No. PDS18-013 be received; and 2. That the attached updated Town of Aurora Strategic Plan be approved. R5. Summary of Committee Recommendations Report No. 2018-01 Recommended: 1. That Summary of Committee Recommendations Report No. 2018-01 be received; and 2. That the Committee recommendations contained within this report be approved. R6. CS18-001 – Pending List Recommended: 1. That Report No. CS18-001 be received for information. 7. Notices of Motion (a) Councillor Kim Re: Road Construction 8. New Business General Committee Meeting Agenda (Revised) Tuesday, February 6, 2018 Page 5 of 5 9. Closed Session 10. Adjournment