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AGENDA - General Committee - 20180220
General Committee Meeting Agenda Tuesday, February 20, 2018 7 p.m. Council Chambers Aurora Town Hall Public Release February 9, 2018 Town of Aurora General Committee Meeting Agenda Tuesday, February 20, 2018 7 p.m., Council Chambers Councillor Gaertner in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Items, C1 to C4 inclusive, be approved: General Committee Meeting Agenda Tuesday, February 20, 2018 Page 2 of 6 C1. PDS18-020 – Request for Street Name Approval BG Properties Aurora Inc. 14222, 14314, 14358, and 14378 Yonge Street File Number: SUB-2012-03 Related File Numbers: ZBA-2012-16 Recommended: 1. That Report No. PDS18-020 be received; and 2. That the following street names be approved for the proposed roads within the approved Plan of Subdivision, SUB-2012-03: Street “D” Woodhaven Avenue Street “E” Pine Hill Crescent Street “F” Sunset Vista Court Street “G” Maple Fields Circle C2. FS18-002 – Streetlighting LED Conversion Project: Status and Outcomes Recommended: 1. That Report No. FS18-002 be received for information. C3. Heritage Advisory Committee Meeting Minutes of December 11, 2017 Recommended: 1. That the Heritage Advisory Committee meeting minutes of December 11, 2017, be received for information. C4. Accessibility Advisory Committee Meeting Minutes of January 10, 2018 Recommended: 1. That the Accessibility Advisory Committee meeting minutes of January 10, 2018, be received for information. General Committee Meeting Agenda Tuesday, February 20, 2018 Page 3 of 6 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. CS18-004 – Power of Entry Recommended: 1. That Report No. CS18-004 be received; and 2. That the standard operating guideline regarding entry to private property notification and immediate access protocols (“SOG”) for Municipal Law Enforcement Officers, as outlined on Attachment #1, be endorsed. R2. PDS18-017 – Application for Zoning By-law Amendment Joe Stewart 304 Kennedy Street West File Number: ZBA-2017-05 Recommended: 1. That Report No. PDS18-017 be received; and 2. That Zoning By-law Amendment Application File Number ZBA-2017-05 (Joe Stewart), to amend the site specific ‘R2(207)’ and ‘R3(208)’ exception zones applying to portions of the subject lands to a ‘Detached Third Density Residential Zone ‘R3(XX1)’, be approved; and 3. That the Zoning By-law Amendment be presented at a future Council meeting. R3. PDS18-018 – Proposal for Zoning By-law Amendment Application Recommended: 1. That Report No. PDS18-018 be received; and 2. That the Zoning By-law Proposal from the following applicant be accepted as a Zoning By-law Amendment Application: (a) Beachgrove Developments Ltd. (1452 Wellington Street East), File No. ZP-2018-01 General Committee Meeting Agenda Tuesday, February 20, 2018 Page 4 of 6 R4. PDS18-022 – Proposal for Zoning By-law Amendment Application Recommended: 1. That Report No. PDS18-022 be received; and 2. That the Zoning By-law Proposal from the following applicant be accepted as a Zoning By-law Amendment Application: (a) 2419059 Ontario Inc. (103,107 & 111 Metcalfe Street) R5. CMS18-003 – Request for Proposals for Vending and Concession Operations Recommended: 1. That Report No. CMS18-003 be received; and 2. That the Director of Community Services be authorized to issue a Request For Proposals for the operation of vending machines and concession stands in Town facilities; and 3. That Request for Proposals include mandatory requirements for healthy food and beverage options, as described herein. R6. CMS18-004 – Room/Hall Permitting Policy Recommended: 1. That Report No. CMS18-004 be received; and 2. That the revised Room/Hall Permitting Policy be approved. R7. CS18-002 – Alternate Member of Regional Council for the Town of Aurora Recommended: 1. That Report No. CS18-002 be received; and General Committee Meeting Agenda Tuesday, February 20, 2018 Page 5 of 6 2. That the Deputy Mayor, as defined by the Procedure By-law, be appointed as the Mayor’s alternate on Regional Council; and 3. That, commencing March 1, 2018, the Deputy Mayor receives an additional $100.00 per month that includes at least one scheduled Regional Council Meeting as the alternate Member of Regional Council; and 4. That the Deputy Mayor receives an additional $100.00 for each Regional Council meeting that he/she attends; and 5. That a By-law be brought forward at a future Council Meeting to amend By-law No. 6040-17, being a By-law to provide for Council remuneration. R8. CS18-003 – Sign By-law Update: Election Signs Recommended: 1. That Report No. CS18-003 be received; and 2. That Sign By-law No. 5840-16 be amended to reflect recent changes to the Municipal Elections Act respecting Third Party Advertisers; and 3. That a temporary part-time Bylaw Officer, for the purposes of education and enforcement efforts related to election signs and the provisions of the Sign By-law, be approved; and 4. That amendments to Sign By-law No. 5840-16 be brought forward to a future Council meeting for enactment. R9. PDS18-015 – Transfer of Review (TOR) Program Recommended: 1. That Report No. PDS18-015 be received; and 2. That staff be directed to initiate the process of becoming a participating municipality in the Transfer of Review (TOR) Program; and 3. That the Mayor and Town Clerk be authorized to enter into a Transfer of Review Agreement with Ontario’s Ministry of Environment and Climate General Committee Meeting Agenda Tuesday, February 20, 2018 Page 6 of 6 Change (MOECC) including any and all documents and ancillary agreements required to give effect to same; and 4. That the Mayor and Town Clerk be authorized to enter into an Agreement with the Lake Simcoe Region Conservation Authority (LSRCA) including any and all documents and ancillary agreements required to give effect to same. R10. PDS18-019 – Application for Site Plan York Region Christian Seniors Home Inc. 440 & 460 William Graham Drive Plan 65M-4442, Block 4 File Number: SP-2017-11 Related Files: OPA-2017-04, ZBA-2016-12 Recommended: 1. That Report No. PDS18-019 be received; and 2. That Site Plan Application File SP-2017-11 (York Region Christian Seniors Homes Inc.), to permit the development of Phase 2 (subject lands) for the construction of a seven (7) storey building with one level of underground parking, 110 independent living units and 80 assisted living units for a total of 190 units, be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. 7. Notices of Motion 8. New Business 9. Closed Session 10. Adjournment Town of Aurora General Committee Report No. PDS18-020 Subject: Request for Street Name Approval BG Properties Aurora Inc. 14222, 14314, 14358 & 14378 Yonge Street File Number: SUB-2012-03 Related File Numbers: ZBA-2012-16 Prepared by: Mark Lemmon, GIS Analyst Department: Planning and Development Services Date: February 22, 2018 Recommendation 1. That Report No. PBS18-020 be received; and 2. That the following street names be approved for the proposed roads within the approved Plan of Subdivision, SUB-2012-03 Street “D” Woodhaven Avenue Street “E” Pine Hill Crescent Street “F” Sunset Vista Court Street “G” Maple Fields Circle Executive Summary This report seeks approval of 4 street names proposed by BG Properties Aurora Inc. for the planned development at 14222 - 14378 Yonge Street. The names were proposed by the developer and have been approved by York Region and Central York Fire Services. • The Plan of Subdivision was approved by Council on June 26, 2013. • The developer has proposed the following names: Woodhaven, Pine Hill, Sunset Vista, and Maple Fields. Staff recommends that the names Woodhaven, Pine Hill, Sunset Vista, and Maple Fields be approved for road servicing of the proposed development. General Committee Meeting Agenda Tuesday, February 20, 2018 Item C1 Page 1 of 6 February 22, 2017 Page 2 of 4 Report No. PBS18-020 Background In accordance with the Town of Aurora’s Street Naming Policy, developers have the option of selecting a street name from the Bank of Approved Street Names or requesting a specific street name, pending clearance by both York Region and Central York Fire Services. The Owner has indicated a desire to proceed with four names that are currently not found on the Town of Aurora Bank of Approved Street Names, but reflect the land topography, existing vegetation and previous land ownership. Application History On June 26, 2013, Council approved a draft Plan of Subdivision application no. SUB- 2012-03 and the above mentioned Zoning By-law Application ZBA-2012-16 for 195 residential units. Servicing allocation was granted for all 195 residential units. Upon Council’s approval, portions of the subject lands were severed and sold to the current Owner (BG Properties Aurora Inc.). On April 26, 2016, the Owner obtained zoning approval for Phase 1 of the subject lands. Phase 1 included 42 single detached dwelling units and private open space. On July 4 2017, Council approved the zoning By-law for Phase 2 of the Draft Plan of Subdivision consisting of the remaining 153 single detached units, private open space, stormwater management facilities and Environmental Protection Area. Analysis The street names were proposed by BG Properties Aurora Inc. following a review of the Approved Bank of Street Names. The applicant has proposed that: Street D take the name “Woodhaven Avenue”, to pay tribute to a previous early land owner of the property. Street E take the name “Pine Hill”, to reflect a tree species that can be predominantly found on the property. Street F take the name “Sunset Vista”, to reflect the properties west facing topography. Street G take the name “Maple Fields”, to reflect a tree species that abundantly grows on the norther edges of the property. The proposed names have been approved by Central York Fire Services and the Regional Municipality of York. Advisory Committee Review None General Committee Meeting Agenda Tuesday, February 20, 2018 Item C1 Page 2 of 6 February 22, 2017 Page 3 of 4 Report No. PBS18-020 Legal Considerations None Financial Implications None Communications Considerations None Link to Strategic Plan The proposed Site Plan Application supports the Strategic Plan goal of supporting and exception quality of life for all through its accomplishment in satisfying requirements in the objectives of strengthening the fabric of our community. Alternative to the Recommendation 1. Council has the option to not approve the proposed names, at which point the developer would have to re-submit an alternate request to the applicable agencies for review at a future General Committee date. Conclusions In keeping with Council’s resolution respecting the naming of roads, staff recommends that the name Woodhaven Avenue, Pine Hill Crescent, Sunset Vista Court and Maple Fields Circle be considered for the road servicing the proposed development. Attachments Figure 1 – Location Map Figure 2 – Condominium Plan (Phase 2) General Committee Meeting Agenda Tuesday, February 20, 2018 Item C1 Page 3 of 6 General Committee Meeting Agenda Tuesday, February 20, 2018Item C1 Page 4 of 6 Butternut Ridge TrailCottonwood Hollow CourtCannon Valley CourtBlack Walnut CourtR idg e Road Tama r a c T r a ilMcCle l lan WayLoraview LaneArdillC re s c e n tGilbert Drive BeechbrookeWay ButtonwoodTrail Under hillCrescentYONGE STREETLOCATION MAP Map created by the Town of Aurora Planning & Development Services Department, January 19, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography. ¯0 50 100 150 200 MetresAPPLICANT: BG Properties Aurora Inc.FILE: SUB-2012-03 Related file: ZBA-2012-16FIGURE 1 Phase 2 Subject Area St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd General Committee Meeting Agenda Tuesday, February 20, 2018Item C1 Page 5 of 6 CONDOMINIUM PLAN (PHASE 2) Map created by the Town of Aurora Planning & Development Services Department, January 22, 2018. Data provided by Malone Given Parsons LTD. APPLICANT: BG Properties Aurora Inc.FILE: SUB-2012-03 Related file: ZBA-2012-16FIGURE 2 Street "D"Street "E"Street "F"Street "G"General Committee Meeting Agenda Tuesday, February 20, 2018Item C1 Page 6 of 6 Town of Aurora General Committee Report No. FS18-002 Subject: Streetlighting LED Conversion Project: Status and Outcomes Prepared by: Dan Elliott, Director of Financial Services - Treasurer Department: Financial Services Date: February 20, 2018 Recommendation 1. That Report No. FS18-002 be received for information Executive Summary This report provides Council with an update on the LED streetlighting conversion project, and the outcomes achieved. • Field work for the conversion project is substantially complete • Streetlight billings are complex • Expected power demand reductions were achieved • Expected annual electricity cost savings were achieved • Anticipated annual streetlight maintenance savings were not fully realized • Project was financed by debenture through Infrastructure Ontario • Two issues remain in follow-up: o Daily retroactivity adjustments for electricity billings for work completed o Delays by contractor in completing contract resulted in lost savings to Town o The Town intends to hold a portion of the final payment until these two issues are satisfactorily resolved. Background In April, 2015, Council commissioned an investment grade audit consultants’ report outlining the potential savings, costs and paybacks of an LED streetlighting conversion project. The Town piggybacked the procurement onto a procurement which had been led by Local Authority Services (LAS), which is a wholly owned not-for-profit corporation of the Association of Municipalities of Ontario (AMO). General Committee Meeting Agenda Tuesday, February 20, 2018 Item C2 Page 1 of 9 February 20, 2018 Page 2 of 9 Report No. FS18-002 The consultant’s report advised the Town that it could expect a total consumption reduction of approximately 60% or 1,686,593 kwh, and an annual savings on its streetlighting billings from Alectra (formerly PowerStream at the outset of the project, herein referred to as “Alectra”) of $281,993. It also estimated a further $80,000 savings in annual streetlight maintenance costs. The lamps installed carry a ten year performance warranty, with an expected twenty year life. In September, 2015, as recommended by Report No. IES15-050, Council awarded the contract to LAS’s recommended vendor RealTerm Energy for the conversion of the Town’s streetlights to LED luminaires. There were two separate contracts with RealTerm; one for the standard lighting units or cobrahead fixtures, with the second addressing the more complex decorative lighting units. Analysis Fieldwork is now substantially complete. Actual field work of conversion of lighting began in the first week of January, 2016. The cobrahead fixtures were targeted first, with substantial completion by April 3, 2016. The decorative fixtures were targeted beginning in February, 2016, with substantial completion by June, 2016. Due to various supply and fitment issues with certain fixtures, the work continued throughout the period from substantial completion to present, with 479 units being changed subsequent to June 30, 2016. The unit counts can be summarized as follows: Cobrahead fixtures Decorative Fixtures Total Fixtures Contract count 2,692 1,814 4,506 Subsequently discovered units (net of deletions)* 6 4 10 Total streetlights changed (incl. o/s) 2,698 1,818 4,516 Units remaining outstanding January 15, 2018 2 25 27 General Committee Meeting Agenda Tuesday, February 20, 2018 Item C2 Page 2 of 9 February 20, 2018 Page 3 of 9 Report No. FS18-002 * During the course of the work, there were some luminaires originally included in the contract which were deleted as they belonged to the Region of York, while others previously excluded were added into the change program, as these units were determined to belong to the Town. Streetlight billings are complex The Town’s streetlight electricity is billed each month, in a very complex manner. Factors used include the following: • Number of luminaires in the system • Total rated demand wattage of all luminaires in the system (ie. three 100 watt bulbs in system equals 300 total rated demand wattage.) • Number of burn hours per month for streetlights. A table from Alectra outlines the billable burn hours per month, based on cyclical lengthening/shortening of daylight hours with each month of the year. The table indicates the single value of hours per day, number of days and total burn hours for each month. • Billable burn hours times the total rated demand wattage equals total kilowatthours of consumption in the month. • Other adjustment factors and a wide variety of rates and charges imposed on the above factors. This conversion project was not intended to change the number of luminaires, rather simply reduce the total rated wattage overall. The reduced wattage would be reported to Alectra, and the monthly billing would reflect the reduced wattage as reported. The more 100 watt fixtures that get replaced with for example 30 watt fixtures, the more the Town will save on each future billing. Complicating the analysis for the project is the fact that outside of the project, the Town was adding new luminaires through new subdivisions and other projects taking place. Further, various rates and adjustment factors changed at different times throughout the period. At the commencement of the project, the Town already had LED fixtures included in the system, recorded at their efficient rated wattage. General Committee Meeting Agenda Tuesday, February 20, 2018 Item C2 Page 3 of 9 February 20, 2018 Page 4 of 9 Report No. FS18-002 Expected power demand reduction was achieved Demand reduction can be summarized as follows: Total rated demand wattage as at January 1, 2016 785.610 kw Project removed wattage 641.139 Project replacement wattage 223.349 (65.16% reduction) Project demand reductions certified to date 417.790 kw (53.2% system reduction) Revised demand prior to period growth 367.820 kw Period growth of demand wattage – outside project 18.530 kw Total rated demand wattage as at December 31, 2017 386.350 kw Expected annual electricity cost savings were achieved. Using the rates, fees, factors and billing methods in place for the monthly billing periods for 2016 and 2017, if the 417.790 kw of demand was removed from the Town’s system on January 1, 2016, the Town would have saved a total of $277,100 on its streetlighting electricity billings for the 2016 year, and $280,800 on its streetlighting billings for 2017. This compares strongly to the $281,993 of annual electricity savings forecast for the project in the consultant’s report and in the tender award staff report, both provided to Council during 2015. Based on the above, expected annual electricity cost savings were achieved. Anticipated streetlight maintenance savings were not fully realized Part of the project expectations was a significant reduction in the annual streetlight maintenance costs for the Town. These new fixtures were expected to last 20 years, reducing the required maintenance. The investment grade audit report of the consultant estimated annual maintenance savings of $80,000. In analyzing the streetlight maintenance costs actually incurred, staff deleted costs related to repairs arising from car accidents, which costs were recovered from insurers. The streetlight maintenance actual costs for 2015 were $82,500, while the 2017 streetlight maintenance costs are forecasted to finish the year at $43,500, showing a savings of $39,000, despite growth of the inventory of streetlights in the interim period. It appears that the consultant was using average costs for repairs from the industry on a per luminaire basis. The Town’s actual costs appear to be lower than those industry average, and also appear to be General Committee Meeting Agenda Tuesday, February 20, 2018 Item C2 Page 4 of 9 February 20, 2018 Page 5 of 9 Report No. FS18-002 more related to wiring and lamp pole and are maintenance than actual luminaire and bulb replacements. Based on this review, the expected streetlighting maintenance costs do not appear to have been realized. Project was financed by debenture through Infrastructure Ontario The project was expecting annual savings of approximately $362,000 per year, with project costs of $3,267,700; being a nine year payback. The LED conversion project was funded by issuing a 10 year debenture in the amount of $3,267,700 on March 1, 2016, through Infrastructure Ontario, as approved by Council. The annual interest rate is 1.35%. Payments are twice per year, with the annual total payment being $367,471, including interest. Two issues remain for follow up at this time 1) Delays in securing billing reductions for field work completed. The contracts signed with RealTerm did not include any specific requirements with respect to how frequently they would provide detailed reports to Alectra during the field work. For example,report each week’s work to Alectra within one week. Further, there was no contracted commitment from either Alectra or RealTerm as to the effective date of the reductions taking place on the Town’s billings. For example, reductions made in the field would be retroactively applied to the day of change out, or alternatively on the first day of the next month’s billing period. The streetlight billings are primarily based on a fixed burn hours per day (varies by month of year), and the total kw rating of the fixtures in the system. Using number of days in month total billed kwh is calculated as burn hours/day x kw of installed demand x number of days in month. As daily and individual fixture data exists and is certified by the installer’s engineers, it is reasonable to expect that Alectra would adjust the Town’s streetlighting billings retroactively to the day of each lamp change out. Doing so would avoid billing the town for more energy consumption than was knowingly consumed. Applying daily retroactivity to the data, it is calculated that the Town has been overbilled through delayed reductions in the amount of approximately $52,500. Staff are currently working with RealTerm and Alectra to obtain retroactive adjustments to its streetlighting billings. 2) Delays in Contractor completing the field work resulted in foregone monthly savings Completing the project by the contractor took longer than expected. While not clearly referenced within the investment grade audit report, staff were of the opinion and General Committee Meeting Agenda Tuesday, February 20, 2018 Item C2 Page 5 of 9 February 20, 2018 Page 6 of 9 Report No. FS18-002 expectation that substantial completion would occur within three months. Delays in full completion of project meant the Town did not realize electricity savings as quickly as initially thought. To calculate the value of the delays in savings, all field work completed after March 31, 2016, (90 days) was applied to the billing models as if they had been completed by March 31, 2016 individually. Assuming daily retroactivity adjustments are achieved as above, despite those adjustments, the Town will have continued to have paid higher streetlighting billings due to project delays, estimated to be approximately $39,000. Staff previously were advised that RealTerm would guarantee the electricity savings set out in their investment grade audit report. The final contracts do not include such language. Despite this, Town staff are currently following up with RealTerm in this regard. The Town continues to hold final payments from Contractor The RealTerm contracts (2) had payment programs as follows: 50% of unit rate upon delivery of supply of units, remaining 50% paid in progress billings following certification of field work completed, subject to 10% holdback. Cobrahead Lam Contract: Contract Price excl. HST $1,264,184 Contract adjustments for additional works 9,702 Non-refundable HST 22,420 Total Cost to Town – fully paid $1,296,306 Decorative Lamp Contract: Contract Price excl. HST $2,241,158 Non-refundable HST 39,444 Expected cost to Town $2,280,602 Paid to date excluding refunded HST $1,085,674 Contract amount currently unpaid pending certifications $1,194,928 In addition to this, the Town has directly received IESO energy savings grant of $217,605, with a further grant of approximately $23,500 expected, reducing the overall expected cost of the project. General Committee Meeting Agenda Tuesday, February 20, 2018 Item C2 Page 6 of 9 February 20, 2018 Page 7 of 9 Report No. FS18-002 Staff will withhold $100,000 from the final payments to RealTerm pending resolution of the retroactivity adjustments for the billings from Alectra, and resolutions of the lost savings from delays by RealTerm. Staff are in discussions with RealTerm and Alectra in this regard. Committee Review None Legal Considerations Town staff are currently working with LAS, RealTerm and Alectra to pursue retroactive application of the consumption reductions achieved by the project, and the delay of savings lost. The contracts executed by the Town with RealTerm did not include clear performance timelines for the frequency of change out certifications, and the promptness through which the Town would realize billing reductions/savings from the local electricity distributor Alectra. The unrealized amounts noted in this report may not be fully recovered. Financial Implications The consumption reduction targets and annual savings of the change out project were achieved. The savings in annual streetlight maintenance has not fully been realized. Staff will continue to monitor the maintenance cost issue. The budget for streetlighting electricity costs in 2018 is currently set at $400,000. If all reductions from the LED conversion project were in place for the whole of 2017, the total electricity billings would have been $338,300. Based on this, the 2018 budget appears reasonable in the circumstances of continuously increasing electricity rates, and continuing growth of the town’s streetlighting inventory. Communications Considerations None. The project is now complete, save for a final few luminaires for final change out. General Committee Meeting Agenda Tuesday, February 20, 2018 Item C2 Page 7 of 9 February 20, 2018 Page 8 of 9 Report No. FS18-002 Link to Strategic Plan Open and transparent financial reporting supports the principles of accountability to the public set out in the Town’s Strategic Plan. Alternative(s) to the Recommendation 1. None, information report only. Conclusions The Streetlighting LED Conversion project is now complete save for 27 remaining troublesome lamps. The electricity demand reductions were achieved, however, there have been delays in realizing the savings on our billings. Further the project took longer to complete than expected, resulting in lost savings previously expected. Further, the expected reductions in streetlight maintenance costs have not been fully realized. The lamp units installed in the project have a ten year warranty on them. Staff are working to realize retroactive electricity billings and are working to discuss delay adjustments with the contractor, prior to final payments to them for the work completed. Attachments None Previous Reports IES15-015 Town-wide Conversion to LED Streetlighting, General Committee March 24, 2015 IES15-052 Award of Contract Town-wide Conversion to LED Streetlights, General Committee September 22, 2015 General Committee Meeting Agenda Tuesday, February 20, 2018 Item C2 Page 8 of 9 General Committee Meeting Agenda Tuesday, February 20, 2018Item C2 Page 9 of 9 Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Monday, December 11, 2017 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner (Chair), Neil Asselin, Barry Bridgeford, James Hoyes, John Kazilis, and Bob McRoberts (Honorary Member) Members Absent: Councillor Jeff Thom (Vice Chair), Martin Paivio and Ken Turriff Other Attendees: Marco Ramunno, Director of Planning and Building Services, Jeff Healey, Planner, Anthony Ierullo, Manager, Long Range and Strategy, and Michael de Rond, Town Clerk The Chair called the meeting to order at 7 p.m. 1. Approval of the Agenda Moved by Neil Asselin Seconded by Bob McRoberts That the agenda as circulated by Legislative Services, with the following additions, be approved: • Delegation (a) Jim Burkitt, GOW Hastings Architects; Re: Item 1 – HAC17-028 – Request for Feedback, Restoration of the Aurora Armoury, 89 Mosley Street • Item 4 – Additional Information to Item 1 – HAC17-028 – Request for Feedback, Restoration of the Aurora Armoury, 89 Mosley Street; Re: Correspondence from ERA Architects Inc. dated December 8, 2017 Carried General Committee Meeting Agenda Tuesday, February 20, 2018 Item C3 Page 1 of 5 Heritage Advisory Committee Meeting Minutes Monday, December 11, 2017 Page 2 of 5 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes Heritage Advisory Committee Meeting Minutes of November 13, 2017 Moved by Neil Asselin Seconded by Barry Bridgeford That the Heritage Advisory Committee meeting minutes of November 13, 2017, be received; and That the recommendation clauses 2. (b) and (d) of Item 1, HAC17-024 be removed. Carried as amended 4. Delegations (a) Jim Burkitt, GOW Hastings Architects Re: Item 1 – HAC17-028 – Request for Feedback, Restoration of the Aurora Armoury, 89 Mosley Street The Committee consented to consider Item 2 prior to Delegation (a). Mr. Burkitt provided an overview of the history of the building, the proposed design of the renovations, and responded to questions. The Committee inquired about the post-secondary partnership with Niagara College, and staff provided clarifications. The Committee further discussed the proposed structural changes and the available space for community engagement at the Armoury post the renovations. Moved by Bob McRoberts Seconded by Barry Bridgeford That the comments of the delegation be received and referred to Item 1. Carried General Committee Meeting Agenda Tuesday, February 20, 2018 Item C3 Page 2 of 5 Heritage Advisory Committee Meeting Minutes Monday, December 11, 2017 Page 3 of 5 5. Matters for Consideration 1. HAC17-028 – Request for Feedback, Restoration of the Aurora Armoury, 89 Mosley Street The Committee discussed various aspects of the heritage attributes associated with the Aurora Armoury. The Committee continued with various questions to staff and the architect. Moved by Bob McRoberts Seconded by Neil Asselin 1. That Report No. HAC17-028 be received; and 2. That the discussion and comments of the Committee regarding the proposed alterations to the Aurora Armoury be referred to staff for consideration and action as appropriate. Carried 6. Informational Items 2. HAC17-027 – Yonge Street Building Inventory Item 2 was considered prior to Delegation (a). Staff provided background and a brief overview of the report. The Committee had brief discussions regarding various aspects of the historical significance of the properties, architectural monuments, and a possibility of conducting a walking tour of the heritage area on Yonge Street. The Committee consented to defer the report to the next Heritage Advisory Committee meeting of February 12 for further discussion and input from absent Committee members. Motion to defer Moved by James Hoyes Seconded by John Kazilis 1. That Report No. HAC17-027 be deferred to the next Heritage Advisory Committee meeting of February 12, 2018. Motion to defer Carried General Committee Meeting Agenda Tuesday, February 20, 2018 Item C3 Page 3 of 5 Heritage Advisory Committee Meeting Minutes Monday, December 11, 2017 Page 4 of 5 3. Extract from Council Meeting of November 14, 2017 Re: Heritage Advisory Committee Meeting Minutes of October 16, 2017, and Summary of Committee Recommendations Report No. 2017-10 Moved by Bob McRoberts Seconded by John Kazilis 1. That the Extract from Council Meeting of November 14, 2017, regarding the Heritage Advisory Committee meeting minutes of October 16, 2017, and Summary of Committee Recommendations Report No. 2017-10, be received for information. Carried 4. HAC17-028 – Additional Information to Item 1 – HAC17 -028 – Request for Feedback, Restoration of the Aurora Armoury, 89 Mosley Street; Re: Correspondence from ERA Architects Inc. dated December 8, 2017 Staff provided a brief overview of the additional information. Further to previous discussion regarding the Armoury, the Committee discussed various aspects of the proposed renovations including exterior finish materials, proposed door openings to Larmont Street and the Town Park, and the commemoration of the Armoury’s military past. Moved by James Hoyes Seconded by Bob McRoberts 1. That Report No. HAC17-028 be received for information. Carried 7. New Business The Committee expressed concerns regarding the ongoing construction at 29 Mark Street, and staff provided clarifications. General Committee Meeting Agenda Tuesday, February 20, 2018 Item C3 Page 4 of 5 Heritage Advisory Committee Meeting Minutes Monday, December 11, 2017 Page 5 of 5 8. Adjournment Moved by Neil Asselin Seconded by James Hoyes That the meeting be adjourned at 9:37 p.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council. General Committee Meeting Agenda Tuesday, February 20, 2018 Item C3 Page 5 of 5 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Wednesday, January 10, 2018 Time and Location: 4 p.m., Leksand Room, Aurora Town Hall Committee Members: Tyler Barker (Chair), John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, Jo-anne Spitzer, and Councillor John Abel Member(s) Absent: None Other Attendees: Ivy Henriksen, Acting Accessibility Advisor, and Nicole Trudeau, Council/Committee Secretary The Chair called the meeting to order at 4:02 p.m. 1. Approval of the Agenda Moved by Gordon Barnes Seconded by John Lenchak That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes General Committee Meeting Agenda Tuesday, February 20, 2018 Item C4 Page 1 of 4 Accessibility Advisory Committee Meeting Minutes Wednesday, January 10, 2018 Page 2 of 4 Accessibility Advisory Committee Meeting Minutes of December 6, 2017 Moved by Jo-anne Spitzer Seconded by Gordon Barnes That the Accessibility Advisory Committee meeting minutes of December 6, 2017, be received for information. Carried 4. Delegations None 5. Matters for Consideration 1. Memorandum from Accessibility Advisor Re: Town of Aurora 2018-2024 Accessibility Plan The Committee discussed various aspects of the Accessibility Plan including the composition of the Accessibility Advisory Committee and the criteria of the Inclusivity Award, previously the Accessibility Award, which is awarded at the Town’s annual Community Recognition Awards. Moved by Gordon Barnes Seconded by Jo-anne Spitzer 1. That the memorandum regarding Town of Aurora 2018-2024 Accessibility Plan be received; and 2. That the Accessibility Advisory Committee recommend to Council: (a) That the 2018-2024 Accessibility Plan be approved; and (b) That the Accessibility Award be reinstated as a category of the Town’s Community Recognition Awards, in addition to the Inclusivity Award, and awarded to an individual, group or business that has contributed to the elimination of barriers for people with disabilities in Aurora; and General Committee Meeting Agenda Tuesday, February 20, 2018 Item C4 Page 2 of 4 Accessibility Advisory Committee Meeting Minutes Wednesday, January 10, 2018 Page 3 of 4 (c) That the Terms of Reference for the Accessibility Advisory Committee be reviewed to increase the number of members; and (d) That staff develop a recruitment, public outreach and education strategy for the Accessibility Advisory Committee within three (3) months. Carried as amended 2. Round Table Discussion Re: National Access Awareness Week 2018 – Aurora Accessibility Event The Committee discussed various options for the Aurora Accessibility Event during National Access Awareness Week, including activities to highlight and celebrate the following four pillars: education, celebration, participation, and accomplishments. The Committee requested that staff circulate the date, venue and draft work plan for the Accessibility Advisory Committee meeting of February 7, 2018. Moved by James Hoyes Seconded by Jo-anne Spitzer 1. That the comments and suggestions of the Committee regarding an Aurora Accessibility Event during National Access Awareness Week 2018 be referred to staff for consideration and action as appropriate. Carried 6. Informational Items 3. Memorandum from Accessibility Advisor Re: Community Transportation Grant Program – Municipal Stream Staff provided an overview of the Community Transportation Grant Program – Municipal Stream, including the deadline, eligibility requirements and program guidelines. General Committee Meeting Agenda Tuesday, February 20, 2018 Item C4 Page 3 of 4 Accessibility Advisory Committee Meeting Minutes Wednesday, January 10, 2018 Page 4 of 4 For local community transportation projects, the Committee discussed potential community organizations with transportation assets or resources to partner with to meet the eligibility requirements of the grant program. As the deadline for submitting the full application is February 28, 2018, the Committee requested an update at the Accessibility Advisory Committee meeting of February 7, 2018. Moved by Councillor Abel Seconded by John Lenchak 1. That the memorandum regarding Community Transportation Grant Program – Municipal Stream be received for information. Carried 7. New Business Staff provided an overview of the Transit Assistance Program (TAP) being offered by York Region—a one-year pilot program to help make transit more affordable for eligible residents—which will run from April 2018 to March 2019, with applications being accepted by Access York starting on January 22, 2018. Staff noted that the information flyer circulated by York Region is posted at Access Aurora and will be included on the agenda for the Accessibility Advisory Committee meeting of February 7, 2018. The Committee discussed barriers to accessible General Committee and Council meetings including the cancellation of Council meeting coverage on the Aurora Rogers TV community channel, the need for a barrier-free Council Chambers, and challenges with the audio/visual system in Council Chambers. 8. Adjournment Moved by Councillor Abel Seconded by John Lenchak That the meeting be adjourned at 5:23 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council. General Committee Meeting Agenda Tuesday, February 20, 2018 Item C4 Page 4 of 4 Town of Aurora General Committee Report No. CS18-004 Subject: Power of Entry Prepared by: Techa van Leeuwen, Director of Corporate Services Department: Corporate Services Date: February 20, 2018 Recommendation 1. That Report No. CS18-004 be received; and 2. That the standard operating guideline regarding entry to private property notification and immediate access protocols (“SOG”) for Municipal Law Enforcement Officers as outlined on Attachment #1 be endorsed. Executive Summary The purpose of this report is to obtain Council endorsement of the entry to private property notification process and immediate access protocol which has been revised to include additional information and clarification as requested by Council on September 5, 2017. • Additional definitions have been added to the Standard Operating Guideline (SOG) that define the various risks that may be present requiring immediate entry to private property • Complainant information will be required to commence an investigation and will assist in managing frivolous and vexatious complaints • The SOG has been expanded to differentiate entry protocols for immediate entry, entry for investigation purposes (initial visit), entry for inspection (outstanding violation), and entry into dwelling units. • Staff will continue to track and monitor property-related issues and power of entry protocols and report back to Council with recommendations based on a review of the information collected. Background At the meeting of March 28, 2017 Council adopted the following motion: General Committee Meeting Agenda Tuesday, February 20, 2018 Item R1 Page 1 of 10 February 20, 2018 Page 2 of 5 Report No. CS18-004 Now Therefore Be It Resolved That staff report back to Council with a notification process to private property owners where rights of entry to properties will be exercised. Be It Further Resolved That staff provide the options available for when a property owner refuses permission or is absent, including the option of requiring a warrant, to ensure public health and safety, and the protection of property and/or the environment; and Be It Further Resolved That staff shall identify protocols where immediate access to property is required to ensure public health and safety and protection of property and/or the environment. Staff report CS17-018 was discussed at the Council meeting of September 12, 2017 and was referred back to staff for further clarification. Points of clarification and concern raised by Council are outlined below; • Provide additional definitions for clarity • Strengthen information from complainants and include provisions that will assist in managing frivolous and vexatious complaints while ensuring property violations are managed appropriately • Provide a longer notice of intent to enter to allow property owners a more reasonable amount of time to respond • Include a section on entry to dwelling units • Track and collect data to enable a comprehensive analysis of information and report back to Council in a year Analysis Additional definitions have been added to the SOG that define the various risks that may be present requiring immediate entry to private property The definition section of the SOG has been expanded to define the various risks that may require immediate entry to a property. The definitions of each risk provide an explanation and some examples of situations which may constitute the particular risk. Definitions in general will not create an exhaustive list of every situation. Complaints are General Committee Meeting Agenda Tuesday, February 20, 2018 Item R1 Page 2 of 10 February 20, 2018 Page 3 of 5 Report No. CS18-004 considered case by case based on the information received. A definition has also been added for “locked gate” and “forced entry”. Complainant information will be required to commence an investigation and will assist in managing frivolous and vexatious complaints Bylaw Services receives hundreds of property related complaints each year (423 in 2015, 524 in 2016 and 544 in 2017). In order to create increased accountability and validity to complaints received, complainant information including name, address and contact information will be required to register a property complaint. Parameters have been introduced to require complainants to reside within 120 metre radius of the property in question. The 120 metre radius is consistent with Committee of Adjustment land owner notification requirements. A further requirement has been added for a second complainant where the initial complainant appears to be targeting their neighbour. The SOG has been expanded to differentiate entry protocols for immediate entry, entry for investigation purposes (initial visit), entry for inspection purposes (outstanding violation), and entry into dwelling units. The protocol has been expanded to include various stages of an investigation. Enforcement is a process of investigation, discovery and progressive action. Where an investigation reveals that a violation of Town bylaws exists and co-operative compliance is not being achieved, a more formal process will commence through the issuance of a Notice of Violation or Order to Comply outlining the specific violation, remedy and a reasonable compliance date. At this stage of enforcement inspections and documentation is critical for successful outcomes particularly if a contravention leads to prosecution. Staff will continue to track and monitor property-related issues and power of entry protocols and report back to Council with recommendations based on a review of the data and information. Staff is committed to a successful education and enforcement program that meets the needs and expectations of our community as a whole. Staff will develop criteria for tracking issues and provide Council with a follow-up report in a year outlining successes, challenges and lessons learned. Advisory Committee Review General Committee Meeting Agenda Tuesday, February 20, 2018 Item R1 Page 3 of 10 February 20, 2018 Page 4 of 5 Report No. CS18-004 N/A Legal Considerations The proposed SOG is not in conflict with powers of entry a municipality has in various provincial legislations. Rather it sets out a process to implement those rights and therefore, the proposed SOG may legally be endorsed by Council. Financial Implications There are no direct financial implications related to implementing a notification process. However, there would be indirect cost implications if staff were required to obtain a search warrant when denied a right of entry, as it is a very lengthy and time consuming process to complete the documentation required to submit the information to the Courts. Communications Considerations Bylaw Services will work with Corporate Communications on educating our citizens with respect to Power of Entry. This communication will be done via social media, the Town website and Council Highlights. Communications will also work with Bylaw Services to ensure that resident handouts contain information on Power of Entry provisions. Link to Strategic Plan This report supports the strategic goal of Supporting an Exceptional Quality of Life for All by ensuring valid complaints are being addressed while respecting property owner’s privacy and providing them with notification of inspection. Alternative(s) to the Recommendation 1. Council to provide direction. Conclusions Bylaw Services receives hundreds of property related complaints each year. The attached Standard Operating Guideline has been revised to provide clarity to property owners, complainants and staff with respect to the investigation and enforcement General Committee Meeting Agenda Tuesday, February 20, 2018 Item R1 Page 4 of 10 General Committee Meeting Agenda Tuesday, February 20, 2018Item R1 Page 5 of 10 Attachment # 1 BYLAW SERVICES Entry onto Private Property SOP # 4.10 Prepared by: Manager Bylaw Services Date Revised: February 6, 2018 Approved by: Techa Van Leeuwen, Director CS Purpose: To ensure entry onto private property by a Provincial Offences Officer or Municipal Bylaw Officer is conducted in a manner that balances the Town’s right to enter and an individual’s right to privacy. Scope: This procedure applies to residential properties within the Town of Aurora where a property related complaint has been received and a by-law violation may be present. However, it does not apply to complaints related to construction activity that falls within the jurisdiction of the Building Code Act. Definitions: • Forced Entry means to enter onto private property by force using physical strength and/or destruction of property without the property owners or occupant’s authorization. • Locked gate means a gate which is secured by a device that requires a key or similar device or specialized knowledge such as a password to open. • Officer means a Municipal Bylaw Officer or Provincial Offences Officer employed and appointed as such by the Town of Aurora • Private Property means rear or side yards, whether or not they are fenced, but does not include a front yard or walkway to what appears to be the main entry to the principal habitable structure on the private property. • Risk to the health and safety of persons or domestic animal (as defined in by-law xxx) means there is a potential source of harm or adverse health effect on a person or domestic animal. Examples include but are not limited to a compromised pool enclosure, decks or stairs without appropriate guards, unstable structures or animals in distress. • Risk of destruction of evidence means evidence required for a successful prosecution has the potential of being destroyed, altered or removed from the property. Examples include but are not limited to cutting of trees without a permit, placement of fill without permit. • Risk of damage to adjacent property means when the condition or state of a property may cause damage to an adjacent property. Examples include but are not limited to an unsafe tree, excavations that undermine adjacent footing and foundations. • Risk to environment means there is a potential threat of adverse effects on living organisms and environment by effluents, emissions, and waste or resource depletion. Examples include but are not limited to placement of fill, dumping of chemicals. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R1 Page 6 of 10 Attachment # 1 BYLAW SERVICES Entry onto Private Property SOP # 4.10 Prepared by: Manager Bylaw Services Date Revised: February 6, 2018 Approved by: Techa Van Leeuwen, Director CS Property Related Complaints The Town will investigate all property-related complaints under the following circumstances • the description of the complaint identifies a violation of a Town by-law may be present • the complainant provides the Town with their name, address and contact information • the complainant must reside within 120 metre radius of the property they are registering the complaint against • If the complainant has registered two complaints with the Town on the same property and an investigation has revealed no violation, a third complaint by the same individual on the same property will require a second complainant who resides at a different property within 120 metres. Procedure: Provincial Offences Officers or Municipal Bylaw Officers employed by the Town of Aurora shall act in accordance with the following procedure when entering onto to private property in the course of his/her duties. Immediate Entry An Officer may enter onto private property without providing notification to the occupant or property owner when there is: • Risk to the health and safety of persons or domestic animal. • Risk of destruction of evidence • Risk of damage to adjacent property • Risk to environment Before entering onto the private property, Officers must adhere to the following procedure: 1. The Officer shall knock on the door of the premises to advise that they will be entering onto the private property and for what purpose. 2. If no one answers the door and the occupant appears to be absent, the Officer may enter onto the private property only after discussing the issue with his/her Manager and both the Officer and the Manager concur that entry should be made based on information received from complainant and/or on-site observations. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R1 Page 7 of 10 Attachment # 1 BYLAW SERVICES Entry onto Private Property SOP # 4.10 Prepared by: Manager Bylaw Services Date Revised: February 6, 2018 Approved by: Techa Van Leeuwen, Director CS 3. When entering, the Officer shall verbally identify them-self and display their identification or provincial offences badge while entering. 4. The Officer shall remain on private property only for the purpose of mitigating risk, remediating an unsafe situation, securing the area or collecting and preserving evidence. 5. The Officer, in assessing the extent of a risk, may be accompanied by a person who has special or expert knowledge in relation to the risk. For example, an arborist may accompany an Officer to determine if a tree is unsafe or unstable. 6. The Officer shall leave a “Notice of Entry” on the main door or in a prominent place and shall notify the Manager of their findings after leaving the private property. Immediate Danger - If the Officer is satisfied that an immediate danger to the health and safety of persons is present the Officer shall take action in accordance with applicable legislation including making an Emergency Order and taking any measures necessary to terminate the danger. Entry for Investigation Purposes – Complaint Received, Initial Visit Before entering onto private property to investigate the validity of a complaint received by the Town, the Officer must adhere to the following procedure: 1. The Officer shall knock on the door of the premises to advise the occupant of the reason for their visit and the nature of the complaint. 2. If no one answers the door, the Officer shall leave a “Notice of Intention to Enter” at the premises on the main door or in a prominent place. The Notice shall contain information related to the nature of the complaint with reference to Town By-laws. The Notice shall also be sent to the property owner by mail. 3. The Officer shall await contact from the occupant/owner to discuss the reasons for inspection and to arrange a time for the inspection where the occupant/owner may be present. 4. After 5 business days, if the occupant has not contacted the Officer, the Officer shall advise his/her Manager of their intent to enter onto private property and shall be accompanied by a second Officer for safety reasons. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R1 Page 8 of 10 Attachment # 1 BYLAW SERVICES Entry onto Private Property SOP # 4.10 Prepared by: Manager Bylaw Services Date Revised: February 6, 2018 Approved by: Techa Van Leeuwen, Director CS 5. Before entering, the Officers shall knock on the front door to attempt again to contact the occupant. If there is no answer, the Officers will enter onto the private property and identify themselves verbally while displaying their identification. 6. If the rear or side yard is secured by a locked gate, the Officer shall not use forced entry or gain entry by climbing over the fenced area. In this case the Officer shall consult with his/her Manager and Director to determine next steps and an appropriate course of action which may include asking adjacent property owner and/or complainant permission to access their property for the purpose of determining if a violation of Town By-laws exist. 7. The Officers shall only remain on private property for the purposes of investigation. Where an emergency condition is discovered, the Officers shall take any action necessary to remediate the emergency including securing the area or preserving evidence. 8. The Officers shall leave a “Notice of Entry” posted on the main door or in a prominent place to notify the occupant that entry had been gained and shall notify his/her Manager of their findings. Entry for Inspection Purposes – Outstanding Violation When an investigation of property reveals a non-compliance with a Town By-law and an Order to Comply and/or Notice of Violation has been issued, an Officer may enter onto private property for the purpose of re-inspection to determine the status of the Order/Notice. The Officer shall make every effort to contact the property owner and arrange for a re-inspection. If the property owner is not co-operative or not responsive, the Officer shall discuss the case file with his/her Manager and may enter onto private property adhering to the following procedure. 1. The Officer shall knock on the door of the premises to advise that they will be entering onto the private property for the re-inspection purposes of an outstanding violation. 2. If no one answers the door and the occupant appears to be absent, the Officer may enter onto the private property and shall verbally identify them-self and display their identification or provincial offences badge while entering. 3. If the rear or side yard is secured by a locked gate, the Officer shall not use forced entry or gain entry by climbing over the fenced area. In this case the Officer shall consult with his/her Manager and Director to determine next steps and an appropriate course of action for achieving compliance which may include asking adjacent property owner and/or complainant permission General Committee Meeting Agenda Tuesday, February 20, 2018 Item R1 Page 9 of 10 Attachment # 1 BYLAW SERVICES Entry onto Private Property SOP # 4.10 Prepared by: Manager Bylaw Services Date Revised: February 6, 2018 Approved by: Techa Van Leeuwen, Director CS to access their property for the purpose of the investigation or seeking a search warrant if some evidence may be gathered in support of the search warrant. 4.The Officer shall remain on private property only for the purpose of determining compliance with an Order and/or Notice and collection of evidence. 5.The Officer shall leave a “Notice of Entry” on the main door or in a prominent place and shall document their findings and notify their Manager after leaving the private property. Entry to Dwellings Entry to dwellings is strictly regulated in various statutes including the Municipal Act and the Building Code Act (BCA). In general, an Officer shall not enter or remain in any room or place actually being used as a dwelling unless the consent of the occupier is obtained, the occupier first having been informed that the right of entry may be refused. If entry to a dwelling is refused, the Officer shall consult with their Manager and Director to review the specifics of the case and shall take the necessary action in accordance with the applicable statute to ensure the legal framework for entry to dwellings is upheld. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R1 Page 10 of 10 Town of Aurora General Committee Report No. PDS18-017 Subject: Application for Zoning By-law Amendment Joe Stewart 304 Kennedy Street West File Number: ZBA-2017-05 Prepared by: Caitlin Graup, Planner Department: Planning and Development Services Date: February 20, 2018 Recommendations 1. That Report No. PDS18-017 be received; 2. That Zoning By-law Amendment Application File Number ZBA-2017-05 (Joe Stewart), to amend the site specific 'R2(207)’ and ‘R3(208)’ exception zones applying to portions of the subject lands to a ‘Detached Third Density Residential Exception Zone ‘R3(XX1)’ be approved; and, 3. That the Zoning By-law Amendment be presented at a future Council Meeting. Executive Summary This report seeks Council’s approval for the Zoning By-law Amendment (ZBA) Application for 304 Kennedy Street West. • An Application has been made for a ZBA to amend the site specific 'R2(207)’ and ‘R3(208)’ exception zones applying to portions of the subject lands to a ‘Detached Third Density Residential R3 Zone.’ • Staff recommends that the subject lands be rezoned to a site-specific R3(XX1) Exception Zone, in order to apply site-specific provisions that will allow for compatible development of the subject lands in the future. • It is Staff’s opinion that the proposed amendment is consistent with the Provincial Policy Statement, Places to Grow Plan, Lake Simcoe Protection Plan and York Region Official Plan. • It is Staff’s opinion that with the proposed site-specific provisions, the proposed amendment is appropriate and compatible with existing and future surrounding uses and represents good planning. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R2 Page 1 of 15 February 20, 2018 Page 2 of 10 Report No. PDS18-017 Background Application History The subject ZBA Application was submitted to the Town on June 27, 2017. An information report was brought forward at a Public Planning Meeting on September 27, 2017. Council passed the following resolution: 1. That Report No. PBS17-063 be received; and 2. That comments presented at the Public Planning meeting be addressed by Planning and Building Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. Location / Land Use The subject lands are located on the north side of Kennedy Street West, just east of Sisman Avenue, municipally known as 304 Kennedy Street West (See Figure 1). A single detached residential dwelling currently exists on the property. Surrounding Land Uses The surrounding land uses are as follows: North: Single detached residential dwellings; South: Single detached residential dwellings; East: Single detached residential dwellings; West: Single detached residential dwellings. Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines General Committee Meeting Agenda Tuesday, February 20, 2018 Item R2 Page 2 of 15 February 20, 2018 Page 3 of 10 Report No. PDS18-017 and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. York Region Official Plan (YROP) The subject lands are designated as “Urban Area” within the York Region Official Plan. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources and to create sustainable lively communities. Under the York Region’s Official Plan, one regional urbanization goal is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. Town of Aurora Official Plan The subject lands are designated “Stable Neighbourhoods” by the Official Plan (See Figure 2). The “Stable Neighbourhoods” designation is intended to ensure that these areas are protected from incompatible forms of development, and, at the same time are permitted to evolve and enhance over time. Ground-related residential uses are a permitted form of housing, and all new development within the “Stable Neighbourhoods” designation shall respect and reinforce the existing physical character and uses of the surrounding area. Zoning By-law 6000-17 The subject Zoning By-law Amendment Application was submitted prior to Council adopting the Comprehensive Zoning By-law 6000-17 on June 27, 2017. The Application has been reviewed as a transitional Application, and By-law 6000-17 zones and provisions will be applied to the subject lands. Reports and Studies The Applicant submitted the following documents as part of a complete application: Report Name Report Author Planning Justification Brief Joe Stewart Conceptual Grading/Drainage Plans Joe Stewart Stormwater Management Brief Joe Stewart Conceptual site plan and Elevations Joe Stewart Urban Design Brief Joe Stewart General Committee Meeting Agenda Tuesday, February 20, 2018 Item R2 Page 3 of 15 February 20, 2018 Page 4 of 10 Report No. PDS18-017 Proposed Application Proposed Zoning By-law Amendment The Applicant proposes to amend the site specific 'R2(207)’ and ‘R3(208)’ exception zones applying to portions of the subject lands and rezone the entirety of the subject lands to ‘Detached Third Density Residential – R3 Zone’ under the provisions of By-law 6000-17 (See Figure 3). Currently, the property is zoned with a combination of the three above mentioned categories. The Applicant’s reasoning for the amendment is to normalize and clean-up the zoning on the property to have only one zone category across the entire property. The Applicant has also made the Town aware that it is his intent to apply to the Committee of Adjustment to sever the property in the future and construct two single detached residential homes. Staff recommends that the subject property be rezoned to an R3(XX1) Exception Zone, with site-specific provisions which are discussed in more detail below. Analysis Planning Considerations That the proposed Zoning By-law Amendment Application is consistent with the Provincial Policy Statement, Places to Grow Plan, Lake Simcoe Protection Plan and the York Region Official Plan. The Provincial Policy Statement encourages the development of strong communities through the promotion of efficient land use and development patterns. The proposed zoning amendment would provide additional residential opportunities to meet the long- term needs of the community. Places to Grow promotes and encourages new growth in built up areas of a community through intensification. The proposed zoning amendment would accommodate future population growth in Aurora by providing for additional housing opportunities where capacity exists to accommodate expected population growth. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R2 Page 4 of 15 February 20, 2018 Page 5 of 10 Report No. PDS18-017 The Lake Simcoe Conservation Authority (LSRCA) reviewed the submitted materials in the context of the Lake Simcoe Protection Plan (LSPP) and have no objection to the approval of the application. The subject lands are designated “Urban Area” in the York Region Official Plan. The Urban Areas are the focus of growth within York Region, with a full range of residential, commercial, industrial and institutional uses permitted. York Region does not have any objections to the application. Town of Aurora Official Plan That the proposed Zoning By-law Amendment Application is appropriate and compatible with existing and future surrounding land uses and is consistent with the Official Plan designation. As noted above, the subject lands are designated “Stable Neighbourhoods” by the Official Plan (See Figure 2). Ground-related residential uses are a permitted form of housing, and all new development within the “Stable Neighbourhoods” designation shall respect and reinforce the existing physical character and uses of the surrounding area. Zoning By-law 6000-17 That the proposed Zoning By-law Amendment Application is appropriate and compatible, and recommends that a site specific R3(XX1) Exception Zone be applied to the subject lands. Planning staff are of the opinion that the proposed Zoning By-law Amendment Application is appropriate and compatible with adjacent and neighbouring development. Staff recommends that a site-specific R3(XX1) Exception Zone be applied to the site with specific zone provisions to facilitate the possible future development of the lands into two single-detached residential dwellings. The recommended exception zone requirements have been discussed with the Applicant. A maximum front yard of 7.5m will keep the front facades of the future proposed dwellings closer to the street, which is in keeping with many of the existing properties in the area, and increased side-yard setbacks with a minimum 3.0m interior side yard from the current western and eastern property lines will provide greater separation from existing properties. The minimum interior side yard setback from a future newly-created lot line (resulting from a successful severance application) will be 1.5m, and a minimum lot area of 1080 m2 is recommended to enable the proposed severance into two lots. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R2 Page 5 of 15 February 20, 2018 Page 6 of 10 Report No. PDS18-017 The following table is a comparison of the parent R3 Zone with the staff recommended site-specific provisions shown as R3(XX1) Exception Zone: Minimum Requirements (unless otherwise noted) R3 - Detached Third Density Residential R3(XX1) - Detached Third Density Residential Exception Zone Lot Area 460 m2 1080 m2 * Lot Frontage 15 m 18 m * Front Yard 6 m Maximum 7.5 m * Rear Yard 7.5 m 15 m * Interior Side Yard 1.2 m (one storey buildings) 1.5 m (two storey buildings) 3.0 m * (from the western lot line abutting Sisman Ave homes; and eastern lot line abutting 298 Kennedy Street West) 1.5 m * (from the future centre dividing lot line resulting from a successful severance application) Exterior Side Yard 6 m 6 m Lot Coverage (maximum) 35% 35% Height (maximum) 10 m 10 m Interior Garage Length N/A N/A Interior Garage Width N/A N/A Note: The proposed site specific exceptions are indicated in the table above with an asterisk “*”. Final zoning performance standards will be evaluated by Staff in detail prior to the implementing Zoning By-law Amendment being brought forward to Council for enactment. Department / Agency Comments The proposed Zoning By-Law Amendment Application was circulated to internal and external agencies for review and comment. All circulated agencies are satisfied with the application and have no further comments at this time. The following agencies provided additional comments: Planning and Development Services Planning Staff have reviewed the proposed application and have provided recommended site specific provisions for the zoning by-law amendment. It is Staff’s General Committee Meeting Agenda Tuesday, February 20, 2018 Item R2 Page 6 of 15 February 20, 2018 Page 7 of 10 Report No. PDS18-017 opinion that the proposed site specific provisions will maintain a desirable streetscape and community character, and also provide the opportunity for a future severance (through a successful consent application process). Planning Staff also note that through a future consent application, the Applicant will be required to submit all plans, drawings, documents and materials deemed necessary. In the event that a consent application approval is granted, the Applicant will be subject to Conditions of Approval, including but not limited to being required to enter into a development agreement (Letter of Undertaking) with the Town and provide the necessary securities and documents to ensure appropriate development of the property, as well as a Vegetation Management/Tree Preservation Agreement, as discussed in the section below. Detailed site design, including site grading and drainage, building elevations, and tree survey/landscaping drawings will be required as part of a consent application, and will be circulated and reviewed in detail at this stage. Parks, Recreation & Cultural Services The Applicant will be required to enter into a Vegetation Management/Tree Preservation Agreement as a condition of the potential severance application in order to address requirements of an arborist’s report, tree survey/assessment, tree removal, tree protection and mitigation as well as compensation plantings for trees designated to be removed. Public Comments Planning Staff received comments from the public at the Public Planning meeting on September 27, 2017, as well as through written correspondence. The public voiced concern regarding the future severance proposal, compatibility with the neighbourhood including the front yard and side yard setbacks, drainage, and potential impacts of shading from the proposed homes. Planning Staff note that a maximum front yard setback as well as increased side yard setbacks have been recommended through the site-specific zoning provisions. As mentioned in the previous section, appropriate grading and drainage plans will be required as part of a consent application and will be reviewed by the Town’s Development Engineer. The maximum building height permitted is 10m, which is consistent with the surrounding neighbourhood. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R2 Page 7 of 15 February 20, 2018 Page 8 of 10 Report No. PDS18-017 In addition, the public voiced concerns regarding the potential loss of existing trees on the property, including damage to the root systems from excavation, as well as concerns regarding compliance with the Town’s Tree By-law. Planning Staff note that the Applicant will be required to enter into a Vegetation Management/Tree Preservation Agreement as a condition of the potential severance application in order to address requirements of an arborist’s report, tree survey/assessment, tree removal, tree protection and mitigation as well as compensation plantings for trees designated to be removed. These items are required to be completed in compliance with the Tree By-law and will be reviewed in detail by the Town’s Landscape Architect. Advisory Committee Review No communication required. Legal Considerations This planning application file has been submitted to the Town pursuant to the provisions of the Planning Act, and as such may be subject to future OMB (Land Tribunal) appeal and litigation, which may require Legal Services review and comments for Council consideration. Should Council approve this planning application Legal Services will also review any agreements required to implement final approval of this application. Financial Implications The future development of the site would be subject to a consent application; as such fees & securities may be required with the implementing Development Agreement. The future development of this site will also generate Development Charges. Communications Considerations On September 7, 2017, a Notice of Complete Application and Public Planning Meeting was published in the Aurora Banner and Auroran newspapers and given by mail to all addressed property owners within a minimum of 120 metres of the subject lands. A Notice of Public Planning Meeting sign was also posted on the subject lands fronting Kennedy Street West. Public notification has been provided in accordance with the Planning Act. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R2 Page 8 of 15 February 20, 2018 Page 9 of 10 Report No. PDS18-017 All interested parties were notified that the proposed Zoning By-law Amendment Application would be heard at the February 20, 2018 General Committee Meeting. Link to Strategic Plan The proposed Zoning By-law Amendment supports the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Strengthening the fabric of our community: Through the proposed zoning by-law amendment on the subject lands, the applications will assist in ensuring future growth includes housing opportunities for everyone. Alternative(s) to the Recommendation 1. Direct staff to report back to another General Committee Meeting addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the Application with an explanation for the refusal. Conclusions Planning and Development Services have reviewed the proposed Zoning By-law Amendment Application in accordance with the provisions of the Provincial and Regional Policies, the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. The proposed Zoning By-law Amendment Application is considered to be in keeping with the development standards of the Town. The details of the Zoning By-law Amendment document including Staff’s recommended site specific zoning exceptions will be reviewed prior to the presentation of the by-law to Council. Staff recommend approval of Zoning By-law Amendment Application ZBA- 2017-05. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R2 Page 9 of 15 General Committee Meeting Agenda Tuesday, February 20, 2018Item R2 Page 10 of 15 Little E rik a WayKennedy Street West Lensmith DriveCorne r Ridge Roa d Cady Court KennedyStreetWest Kennedy Street West Knole Haven DriveCornerRidgeRoadDeerhorn CrescentSismanAvenueMcGee Crescent Le nsmith Drive LOCATION MAP Map created by the Town of Aurora Planning and Development Services Department, August 30, 2017. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2016, © First Base Solutions Inc., 2016 Orthophotography. ¯FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 75 100 Metres APPLICANT: Joe StewartFILES: ZBA-2017-05 SUBJECT LANDS General Committee Meeting Agenda Tuesday, February 20, 2018Item R2 Page 11 of 15 Cady Court Little E r i k aWayWindhamTrailKennedy Street West Tanne ry Cre ek Cre sce nt Knole Haven DriveCornerRidgeRoadDeerhornCrescentSismanAvenueCorne r Ridge Road M cGe e Cre scent Le nsm ith Drive EXISTING OFFICIAL PLAN DESIGNATION Map created by the Town of Aurora Planning and Development Services Department, August 30, 2017. Base data provided by York Region & the Town of Aurora. ¯0 20 40 60 80 100 Metres APPLICANT: Joe StewartFILES: ZBA-2017-05FIGURE 2 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd SUBJECT LANDS Schedule A OPA Public Parkland Stable Neighbourhoods General Committee Meeting Agenda Tuesday, February 20, 2018Item R2 Page 12 of 15 Knole Haven DriveCorner Ridge RoadKennedy Street WestSismanAvenue R3(125)R3(50) R3(84)R3(43) R3 R3 R3(138) R3(208)R3R3(222) R2(207) EXISTING ZONING BY-LAW Map created by the Town of Aurora Planning and Develepment Services Department, August 30, 2017. Base data provided by York Region & the Town of Aurora. ¯0 10 20 30 40 50 MetresAPPLICANT: Joe StewartFILES: ZBA-2017-05 FIGURE 3 SUBJECT LANDS Detached ThirdDensity ResidentialR3 Zoning Legend RESIDENTIAL ZONES Detached SecondDensity ResidentialR2 R3 R2(207)General Committee Meeting Agenda Tuesday, February 20, 2018Item R2 Page 13 of 15 Knole Haven DriveCorner Ridge RoadKennedy Street WestSismanAvenue R3(125)R3(50) R3(84)R3(43) R3 R3 R3(138) R3R3(222) R2(207) PROPOSED ZONING BY-LAW Map created by the Town of Aurora Planning and Development Services Department, January 24, 2017. Base data provided by York Region & the Town of Aurora. ¯0 10 20 30 40 50 MetresAPPLICANT: Joe StewartFILES: ZBA-2017-05 FIGURE 4 SUBJECT LANDS R3(XX1) Detached ThirdDensity ResidentialR3 Zoning Legend RESIDENTIAL ZONES General Committee Meeting Agenda Tuesday, February 20, 2018Item R2 Page 14 of 15 APPLICANT’S PROPOSED CONSENT PLAN Map created by the Town of Aurora Planning and Development Services Department, February 6, 2017. Base data provided by Joe Stewart. APPLICANT: Joe Stew artFILES: ZBA-2017-05 FIGURE 5 General Committee Meeting Agenda Tuesday, February 20, 2018 Item R2 Page 15 of 15 Town of Aurora General Committee Report No. PDS18-018 Subject: Proposal for Zoning By-law Amendment Application Prepared by: Lawrence Kuk, Senior Planner, Development Department: Planning and Development Services Date: February 20, 2018 Recommendation 1. That Report No. PDS18-018 be received; and 2. That Council accept the Zoning By-law Amendment Application related to the following Zoning By-law Proposal: a) Beachgrove Developments Ltd. (1452 Wellington Street East), File No. ZP- 2018-01 Executive Summary On June 27, 2017 Council passed Comprehensive Zoning By-law 6000-17 and pursuant to Section 34 (10.0.0.2) of the Planning Act passed a Resolution to only accept certain classes of Zoning By-law Amendment Applications. The purpose of this report is to provide Council with an owner’s request of a Zoning By-law Amendment proposal. A Council resolution is required to receive, or not receive, the Zoning By-law Amendment Applications. The Owner’s description of their proposal and accompanying plans are attached for Council information and consideration. a) Beachgrove Developments Ltd. (1452 Wellington Street East), File No. ZP-2018- 01 The owner proposes to redevelop the property with 4 blocks of 4 storey stacked townhouses for a total of 80 stacked townhouses units. The development proposes a mix of at grade and below grade parking. Units occupying the first and second floor will have ground floor amenity space. Units occupying the third and fourth floor will have roof top amenity space. The site currently contains a single detached dwelling and a detached garage. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R3 Page 1 of 8 February 20, 2018 Page 2 of 4 Report No. PDS18-018 Background On June 27, 2017 Council enacted Comprehensive Zoning By-law 6000-17. As reported in staff report PBS17-056 the provisions of Bill 73, incorporated into the Planning Act provides that once a Comprehensive Zoning By-law is approved by Council by simultaneously repealing and replacing all zoning By-laws in effect no new site-specific zoning by-law amendments (Section 34) and no new minor variance applications (Section 45) can be submitted to the Town for a period of two (2) years, unless Council passes a resolution permitting a specific application, a class of application or in respect of such applications generally. With respect to this on June 27, 2017 Council passed the following resolution: “That Report No. PBS17-056 be received; and That, pursuant to Section 45 (1.4) of the Planning Act, Council declares that Committee of Adjustment minor variance applications be permitted; and That, pursuant to Section 34 (10.0.0.2) of the Planning Act, Council declares that Industrial/Employment, Commercial and Institutional (ICI) By-law amendment applications be permitted.” The subject proposal does not fall within either of the classes in which Council has passed a resolution. As such, in order for an applicant to submit a complete application to the Town for a Section 34, Zoning By-law Amendment, Council shall, by resolution direct that the application can be received and processed. If accepted all applicable processing provisions of the Planning Act would apply to the application. The proposal under consideration is accompanied with a brief summary and plan which are attached to this report for Council information. The applicants have requested Delegation status to outline their proposal. A description of the proposals is as follows: Analysis a) Beachgrove Developments Ltd. (1452 Wellington Street East), File No. ZP-2018- 01 The owner proposes to redevelop the property with 4 blocks of 4 storey stacked townhouses for a total of 80 stacked townhouses units. The development proposes a mix of at grade and below grade parking. The subject lands are currently designated “Community Commercial” by the Bayview Northeast Area 2B Secondary Plan (OPA 30). The subject lands area General Committee Meeting Agenda Tuesday, February 20, 2018 Item R3 Page 2 of 8 February 20, 2018 Page 3 of 4 Report No. PDS18-018 currently zoned “Community Commercial (C4-464) Exception Zone”. An Official Plan Amendment and a Zoning By-law Amendment is required to permit the use as proposed. The rationale to accept the receipt of the Zoning By-law Amendment application is that the proposal is an infill residential development within the “Medium-High Density Residential” designation within the Bayview Northeast Area 2B Secondary Plan (OPA 30). Similar to applications (OPA-2016-03 and ZBA-2016- 07) located just north of the subject lands on 15306 and 15286 Leslie Street (Polo Club). The subject zoning proposal is to amendment the existing commercial uses for a higher density residential use. Upon submission of the complete Zoning Bylaw Amendment application staff will undertake a review of built form and compatibility of the proposed development to determine conformity to the policies of the Secondary Plan. Advisory Committee Review Not applicable. Legal Considerations None. Financial Implications None. Communications Considerations Not applicable. Link to Strategic Plan Not applicable. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R3 Page 3 of 8 General Committee Meeting Agenda Tuesday, February 20, 2018Item R3 Page 4 of 8 Leslie StreetWellington Street EastLeslie StreetWellington Street East LOCATION MAP Map created by the Town of Aurora Planning & Development Services Department, January 22, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography. ¯APPLICANT: Beachgrove Developments Ltd.FILE: ZP-2018-01 FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 75 100 MetresSUBJECT LANDS General Committee Meeting Agenda Tuesday, February 20, 2018Item R3 Page 5 of 8 Map created by the Town of Aurora Planning & Development Services Department, January 22, 2018. Drawing provided by Beachgrove Developments LTD. CONCEPTUAL SITE PLAN APPLICANT: Beachgrove Developments Ltd.FILE: ZP-2018-01 FIGURE 2 General Committee Meeting Agenda Tuesday, February 20, 2018Item R3 Page 6 of 8 Map created by the Town of Aurora Planning & Development Services Department, January 22, 2018. Drawing provided by Beachgrove Developments LTD. CONCEPTUAL BUILDING ELEVATION APPLICANT: Beachgrove Developments Ltd.FILE: ZP-2018-01 FIGURE 3 General Committee Meeting Agenda Tuesday, February 20, 2018Item R3 Page 7 of 8 Map created by the Town of Aurora Planning & Development Services Department, January 22, 2018. Drawing provided by Beachgrove Developments LTD. CONCEPTUAL AERIAL VIEW APPLICANT: Beachgrove Developments Ltd.FILE: ZP-2018-01 FIGURE 4 General Committee Meeting Agenda Tuesday, February 20, 2018Item R3 Page 8 of 8 Town of Aurora General Committee Report No. PDS18-022 Subject: Proposal for Zoning By-law Amendment Application Prepared by: Jeff Healey, Planner/ Heritage Planning Department: Planning and Development Services Date: February 20, 2018 Recommendation 1. That Report No. PDS18-022 be received; and 2. That Council accept the revised Zoning By-law Amendment Application related to the following Zoning By-law Proposal: a) 2419059 Ontario Inc. (103, 107 & 111 Metcalfe Street). Executive Summary On June 27, 2017 Council passed Comprehensive Zoning By-law 6000-17 and pursuant to Section 34 (10.0.0.2) of the Planning Act passed a Resolution to only accept certain classes of Zoning By-law Amendment Applications. The purpose of this report is to provide Council with an owner’s request of a Zoning By-law Amendment proposal. A Council resolution is required to receive, or not receive, the Zoning By-law Amendment Applications. The Owner’s description of their proposal and accompanying plans are attached for Council information and consideration. a) 2419059 Ontario Inc (103, 107 & 111 Metcalfe Street), File No. ZP-2018-02 A prospective buyer proposed to redevelop the subject site for 15 3 storey townhouse units located within 4 blocks on a common elements condominium road. It is noted that on November 7th, 2017 General Committee reviewed a previous zoning proposal for the subject lands. The prospective buyer proposed to redevelop the subject site for 24 3 1/2-storey stacked townhouse units located within 3 blocks on a common elements condominium road. Zoning proposal ZP- 2017-07 was refused by General Committee. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R4 Page 1 of 9 February 20, 2018 Page 2 of 4 Report No. PDS18-022 Background On June 27, 2017 Council enacted Comprehensive Zoning By-law 6000-17. As reported in staff report PBS17-056 the provisions of Bill 73, incorporated into the Planning Act provides that once a Comprehensive Zoning By-law is approved by Council by simultaneously repealing and replacing all zoning By-laws in effect no new site-specific zoning by-law amendments (Section 34) and no new minor variance applications (Section 45) can be submitted to the Town for a period of two (2) years, unless Council passes a resolution permitting a specific application, a class of application or in respect of such applications generally. With respect to this on June 27, 2017 Council passed the following resolution: “That Report No. PBS17-056 be received; and That, pursuant to Section 45 (1.4) of the Planning Act, Council declares that Committee of Adjustment minor variance applications be permitted; and That, pursuant to Section 34 (10.0.0.2) of the Planning Act, Council declares that Industrial/Employment, Commercial and Institutional (ICI) By-law amendment applications be permitted.” The subject proposal does not fall within either of the classes in which Council has passed a resolution. As such, in order for an applicant to submit a complete application to the Town for a Section 34, Zoning By-law Amendment, Council shall, by resolution direct that the application can be received and processed. If accepted all applicable processing provisions of the Planning Act would apply to the application. The proposal under consideration is accompanied with a brief summary and plan which are attached to this report for Council information. The applicants have requested Delegation status to outline their proposal. A description of the proposals is as follows: Analysis 2419059 Ontario Inc. (103, 107 & 111 Metcalfe Street). A prospective buyer proposes to redevelop the subject site for 15 3 storey townhouse units located within 4 blocks on a common elements condominium road. The subject lands are currently zoned “Detached Third Density Residential (R3)” by By-law 6000-17. A Zoning By-law Amendment application is required to permit the development. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R4 Page 2 of 9 February 20, 2018 Page 3 of 4 Report No. PDS18-022 The rationale to accept the Zoning Bylaw Amendment application is that the proposal is an infill residential development within the “Stable Residential” designation and conforms to the use of the Official Plan. It is noted that the current proposal is a revision of the previous proposal in order to reduce scale and number of dwelling units. Upon submission of a complete Zoning Bylaw Amendment application, staff will undertake a review of built form and compatibility of the proposed development to determine conformity to all policies Official Plan. Upon submission of the complete Zoning Bylaw Amendment application staff will undertake a review of built form and compatibility of the proposed development to determine conformity to the surrounding residential uses. Advisory Committee Review Not applicable. Legal Considerations None. Financial Implications None. Communications Considerations Not applicable. Link to Strategic Plan Not applicable. Alternative(s) to the Recommendation That Council not accept receipt of the Zoning By-law Amendment application. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R4 Page 3 of 9 General Committee Meeting Agenda Tuesday, February 20, 2018Item R4 Page 4 of 9 Attachment 1General Committee Meeting Agenda Tuesday, February 20, 2018Item R4 Page 5 of 9 General Committee Meeting Agenda Tuesday, February 20, 2018Item R4 Page 6 of 9 General Committee Meeting Agenda Tuesday, February 20, 2018Item R4 Page 7 of 9 General Committee Meeting Agenda Tuesday, February 20, 2018Item R4 Page 8 of 9 General Committee Meeting Agenda Tuesday, February 20, 2018Item R4 Page 9 of 9 Town of Aurora General Committee Report No. CMS18-003 Subject: Request for Proposals for Vending and Concession Operations Prepared by: John Firman, Manager of Business Support Department: Community Services Date: February 20, 2018 Recommendation 1.That Report No. CMS18-003 be received; and 2.That the Director of Community Services be authorized to issue a Request For Proposals for the operation of vending machines and concession stands in Town facilities; and 3.That Request For Proposals include mandatory requirements for healthy food and beverage options, as described herein. Executive Summary The purpose of this report is to approve the issuance of a Request For Proposals (RFP) for vending and concession operations in Town of Aurora (Town) facilities, with the inclusion of mandatory requirements for healthy food options and non-sugary drinks, without adding further restrictions on other menu items: •Benefits of healthy food options in a recreation setting •Pilot program survey •Survey Results •Pilot Program Observations •What are other municipalities doing •Additional findings Background In recent years, staff has experienced an increased interest expressed by the community requesting healthier snack options and a reduction in the amount of sugary drinks available in recreation facility concession stands and vending machines. Recreation centres provide a public gathering place and an opportunity to support the General Committee Meeting Agenda Tuesday, February 20, 2018 Item R5 Page 1 of 9 February 20, 2018 Page 2 of 9 Report No. CMS18-003 health and wellbeing of the community through physical activity, healthy eating and social inclusion. The Town of Aurora has had a contract in place with Global Brand Foodservices Inc. for the provision of all vending and concession operations in all Town facilities since May 1, 2008, which expires on April 30, 2018. In 2012, working in cooperation with Global Brand Foodservices, the Town of Aurora conducted a pilot program where all snack vending machines were required to include healthy product options. This pilot ran for approximately 6 months and resulted in close to zero sales of the healthy options, with the majority of product becoming stale-dated and discarded as waste. In consideration of the upcoming contract expiry, the Town partnered with Global Brand Foodservices Inc., Windfall Ecology and the Healthy Kids Community Challenge, with nutritional consultation provided by York Region Public Health, to implement a pilot program from August 1 to October 31, 2017, called the “Healthy Boost Menu”, to increase healthy choices in the vending machines and concession stands at the Aurora Family Leisure Complex (AFLC) and the Stronach Aurora Recreation Complex (SARC). During this pilot, the concession stands offered five healthy alternatives for the three months, including: • Yogurt and granola parfait • Veggies and dip • Hummus and crackers • Whole fruit (apples and bananas) • Fruit smoothies (AFLC only) Additionally, for the month of September, all sugary drinks were removed from the vending machines at the SARC and replaced with non-sugary options, including: • Sugar-free pop • 100% fruit juice (small bottles) • Water • Flavoured water An extensive promotional campaign was undertaken to create awareness of the pilot program and encourage people to complete an online consumer survey regarding the inclusion of healthier choices at the concessions stands and in vending machines. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R5 Page 2 of 9 February 20, 2018 Page 3 of 9 Report No. CMS18-003 The Healthy Boost Menu pilot project consumer survey and additional research were done in partnership with the Healthy Kids Community Challenge, Windfall Ecology Centre, and included consultation with York Region Public Health. Analysis Benefits of healthy food options in a recreation setting Recreation centres provide an opportunity to promote a healthy food environment that compliments their emphasis on an active lifestyle. Statistics show that there is a need for healthier eating habits of York Region residents, as only 35% of residents ages 12 and up meet the requirements for five or more servings of fruit and vegetables consumed per day. Some benefits of providing healthy food options at Town concessions include: • Promoting health and wellness in the community • Contributing to the overall health of patrons • Providing a wider variety of options to meet the needs of a larger percentage of patrons • Increasing profitability for concession operators Pilot program survey During the three-month pilot program, consumers were encouraged to complete an online survey. The link to the survey was promoted in all print collateral, online promotions and media promotions regarding the Healthy Boost Menu program. Additionally, staff and volunteers engaged visitors to the AFLC and SARC directly, using iPads in the lobby of each facility to assist people with completing the online survey on location. Survey Results A total of 220 surveys were completed, of which 169 respondents identified themselves as Aurora residents and 51 respondents identified themselves as non-residents. It is presumed that most non-residents would be infrequent visitors to the facilities (ie: visiting hockey teams, etc.), while most residents are more likely to be regular facility visitors. Therefore, the following survey results only include those respondents who identified themselves as Aurora residents. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R5 Page 3 of 9 February 20, 2018 Page 4 of 9 Report No. CMS18-003 When asked how frequently they make purchases from the concession stands or vending machines in Town facilities, 51% of respondents indicated they make purchases at least once a month to more than once a week. 81.5% of respondents indicated that it was “very important” to have healthy food options available. 79% of respondents indicated that it was “very important” to have more low-sugar or sugar-free drink options available. 50% of respondents indicated that it was “very important” to eliminate sugary drinks altogether. 66% of respondents indicated that they had tried at least one of the items on the Healthy Boost Menu during the pilot program. Of the respondents that did not try any of the Healthy Boost Menu items, only 2% identified prices being too high as being the reason. 79% of respondents indicated that they would be interested in purchasing healthy menu items in the future if they were available. 82% of all respondents stated they would purchase more frequently if healthier options were available. Pilot program observations During the three month pilot, three different coupons were offered: 1. Try 1 Power Boost Menu Item for Free 2. Buy one Fruit get one Free (for whole fruit, ie: apple, banana) 3. 50% Off any Power Boost Menu Item The first coupon (Try 1 Free) was valid for the first two months only (August and September), with the second and third coupons (Buy 1 Get 1 and 50% Off) being valid until the end of October, when the pilot concluded. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R5 Page 4 of 9 February 20, 2018 Page 5 of 9 Report No. CMS18-003 During this time, the following coupons were redeemed: Try 1 Power Boost Menu Item for Free = 353 redeemed Buy one Fruit get one Free = 25 redeemed 50% Off any Power Boost Menu Item = 29 redeemed TOTAL = 407 redeemed During the months of August and September at total of 352 coupons were redeemed, however, during the month of October, when any valid coupon required a 50% cost to the consumer, coupon redemption dropped to a total of 55 coupons redeemed. The snack bar operator was also asked to track the number of sales from the Healthy Boost Menu in which consumers paid regular price. The operator has advised that during the three month pilot project, only one or two items were purchased without a coupon. What are other municipalities doing Staff contacted numerous other municipalities, consulted with vending and concession operators and with York Region Public Health. It was determined that while some municipalities have not yet moved to having mandatory requirements, the trend is that more municipalities are moving in that direction, including: • City of Markham requires some healthy cold drinks in vending machines • City of Toronto requires some healthy cold drinks and snacks in vending machines • City of Ottawa requires some healthy cold drinks in vending machines • City of Markham RFP’s now require healthy menu offerings for concessions • City of Kingston implemented healthy eating criteria for vending machines • Town of Collingwood installed vending machines with healthy food options • City of Guelph removed energy drinks from all city vending machines • Town of Bradford/West Gwillimbury requires healthy food and beverage options for both vending and concessions • Town of Richmond Hill requires healthy food and beverage options for both vending and concessions • Town of Ajax requires healthy food and beverage options for both vending and concessions General Committee Meeting Agenda Tuesday, February 20, 2018 Item R5 Page 5 of 9 February 20, 2018 Page 6 of 9 Report No. CMS18-003 The specific details vary widely, and include: • A minimum percentage of healthy food and/or beverage options • No minimums, but the general requirement to provide healthy food and/or beverage options • Product selection is usually at the discretion of the vending/concession operator • There is no standard definition of “healthy” options and varies widely, and often includes products that are still high in sugar, sodium and/or fat content, such as: o Muffins o Bagels o Sandwiches o Large volume fruit juices o Granola bars The City of Toronto also conducted a one year pilot program in vending machines only, where they eliminated all food options that were considered unhealthy. At the time, they already required a minimum of 20% of product offerings in vending machines to be healthier options. For the one year pilot, they required all vending machines in 20 locations to carry 100% of their offerings as healthier choices. During this pilot, sales at one location increased by 15%, and sales at one other location increased by 3%, with sales at the other 18 locations dropping by up to 72%, with an overall drop in sales of 34%. At the conclusion of their pilot, the City of Toronto returned to the previous practice of maintaining a minimum of 20% of offerings as healthier choices. Additional findings In the course of the research conducted, staff also identified the following: • Allowing vending/concession operators to select the specific product offerings for food enables them to be flexible to meet specific customer preferences by location, and reduces waste by not having to stock products that do not sell and become stale-dated. • Where specific requirements for a percentage of products is included in the RFP, these percentages generally only apply to cold beverage selection, with the most common requirement being 25% of all cold beverage options being low-sugar or sugar-free. • The range of suitable healthy options has been slowly increasing year-over-year, and is likely to continue to do so, thereby potentially providing for greater General Committee Meeting Agenda Tuesday, February 20, 2018 Item R5 Page 6 of 9 February 20, 2018 Page 7 of 9 Report No. CMS18-003 selection of suitable products in future years. This could be reviewed prior to each contract renewal date. • Where healthy options are available, the majority of sales continue to be from traditional vending/concession items that are considered unhealthy. • While most vending/concession operators are very experienced with including a suitable product mix of traditional and healthy options, most are unlikely to submit a proposal to an RFP that requires the complete elimination of traditional vending/concession snack foods and beverages. This may result in the Town having to choose between operating the vending/concession services directly or removing these services altogether. Advisory Committee Review Not applicable. Legal Considerations An agreement will be prepared by Legal Services in accordance with the terms of the RFP, following Council’s approval of the selected vendor. Financial Implications The existing contract has been amended to account for costs to construct the concession at the AFLC, but otherwise accounted for gross annual revenue of $73,200. Although staff is unable to predict the financial implications of including healthy food options to the RFP, the vending/concession industry as a whole has been experiencing reduced overall sales and it is therefore anticipated that the proposals will come in lower than the current contract. Staff already included a projected revenue reduction of $28,000 (approximately 40%) in the 2018 operating budget. Communications Considerations No communication considerations at this time. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R5 Page 7 of 9 February 20, 2018 Page 8 of 9 Report No. CMS18-003 Link to Strategic Plan The inclusion of healthy food and beverage options in the vending and concession RFP supports the Strategic Plan goal Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in the following key objective within this goal statement: Encouraging an Active and Healthy Lifestyle: through the offering of healthy food and beverage choices. Alternative(s) to the Recommendation 1. Issue the RFP without a healthy food and/or beverage requirement. 2. Issue the RFP with a requirement for only healthy food and/or beverage products. 3. Not proceed with the issuance of an RFP and thereby discontinue offering vending and concession services. 4. Take other steps as directed. Conclusions Based on the lessons learned through the pilot project and associate research, staff recommends that the vending and concession RFP be issued with the following requirements: • That cold beverage vending machines offer a minimum of 25% of beverage options as low-sugar or sugar-free products; • That snack food vending machines offer a minimum of 20% healthy options to be selected by the vending operator, subject to Town approval; • That concession stands offer a minimum of 25% of cold beverage options as low- sugar or sugar-free products; • That concession stands offer a minimum of five (5) healthy food options to be selected by the concession operator, subject to Town approval; and • That the RFP be issued for a contract term of three (3) years, with two (2), three- year renewal options. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R5 Page 8 of 9 General Committee Meeting Agenda Tuesday, February 20, 2018Item R5 Page 9 of 9 Town of Aurora General Committee Report No. CMS18-004 Subject: Room/Hall Permitting Policy Prepared by: John Firman, Manager of Business Support Department: Community Services Date: February 20, 2018 Recommendation 1.That Report No. CMS18-004 be received; and 2.That the revised Room/Hall Permitting Policy be approved. Executive Summary In consultation with key primary internal stakeholders, staff is recommending the following changes to the Room/Hall Permitting Policy, including: •The removal of unnecessary details that are not policy related, for improved ease of understanding. •Better clarification of the process and timelines for submitting permit requests. •Updating the allocation prioritization. •Addition of the meeting room at the Stronach Aurora Recreation Complex to the list of rooms available free of charge to non-profit groups. This replaces the Holland Room, which is no longer available to these groups, in accordance with Policy No. Corp-13 Council Chambers and Holland Room Use. •Elimination of the practice of offering free room rental to other levels of government and government agencies, such as the OMB and Coroner’s Inquests. Background As part of the 2017 business plan for the Business Support Services division, all facility allocation policies were scheduled for review in order to ensure they accurately reflect the current needs of the community. The last of those policies to be reviewed is the Room/Hall Permitting Policy. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 1 of 13 February 20, 2018 Page 2 of 4 Report No. CMS18-004 As the vast majority of groups/individuals who book meeting rooms and/or event halls in Town facilities are occasional or one-time users, the consultation process was limited to internal stakeholders, including other divisions within Community Services, Legal Services, Access Aurora, and the CAO’s office. The Room/Hall Permitting Policy was last reviewed in 2009. Since that time, there have been numerous changes to the availability of Town facilities and increased use of facilities for recreation programming. Analysis Consultation The majority of room/hall facility use is for recreation programming, with the majority of public use being of an occasional and infrequent nature. There are no user groups that rent a significant amount of time to be considered key stakeholders, and staff are not aware of any specific concerns from facility users. As such, the stakeholder review was limited to internal groups: • Recreation Services • Cultural Services • Facility Operations • Legal Services • Access Aurora • Business Support • CAO’s Office Policy revisions The majority of the changes are related to formatting and removal of details unrelated to the policy itself and may change frequently, such as room capacities and fees. This information is readily available through other sources that are more readily updated. The key policy changes are outlined earlier in this report. Advisory Committee Review Not applicable. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 2 of 13 February 20, 2018 Page 3 of 4 Report No. CMS18-004 Legal Considerations There are no anticipated legal implications. Financial Implications There are no anticipated financial implications. Communications Considerations There are no anticipated communications implications. Link to Strategic Plan The policy supports the Strategic Plan goal Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in the following key objective within this goal statement: Encouraging an Active and Healthy Lifestyle: through the opportunity for individuals, community groups, and businesses to utilize Town facilities for personal, business, and community purposes, for various activities. Alternative(s) to the Recommendation 1. Council can decline to approve the recommendations, with status quo remaining as is. 2. Council can provide further direction. Conclusions Staff recommend that Council approves the Room/Hall Permitting Policy as presented. Attachments Attachment 1 – Revised Room/Hall Permitting Policy General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 3 of 13 General Committee Meeting Agenda Tuesday, February 20, 2018Item R6 Page 4 of 13 1 Topic: Room/Hall Permitting Policy Affects: Town staff, individuals and user groups that permit Town facilities. Section: CORP Replaces: Room/Hall Booking Policy 2009 Original Policy Date: 2009 Revision Date: February 27, 2018 Effective Date: February 28, 2018 Proposed Revision Date: February, 2023 Prepared By: Community Services, Business Support Approval Authority: Council 1.0 Policy Statement To provide transparency and structure for user groups and individuals pertaining to the fair allocation and use of Town owned and/or operated meeting rooms, event halls, and other indoor facilities. 2.0 Purpose To ensure consistency in the programming and ongoing use of the Town’s meeting rooms and indoor facility inventory; both municipally owned and/or managed facilities. To provide a framework and consistent approach to the ongoing and occasional use of the Town’s indoor community spaces in a fair and equitable manner. To ensure that the Town’s investment in indoor community spaces is managed in the best interest of all users and the citizens of Aurora. To establish clear guidelines and communication between the Business Support Division, the Facility Operations Division, and other internal stakeholders and/or the user group contact. To accommodate the needs of a growing municipality and the increased demands on the Town’s indoor community spaces. To clearly define the rules of use and procedures in maintaining compliance. Administrative Policies & Procedures Policy No. S-xxxx-## - Room/Hall Permitting Policy General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 5 of 13 Attachment 1 Policy No. S-xxxx-## – Room/Hall Permitting Policy 2 3.0 Scope This policy applies to all facility permit holders and all individual and/or user groups requesting use of Town owned and/or operated indoor community spaces, including Town staff requesting use of and/or responsible for the operation of these facilities. This policy applies to all Town owned/operated indoor facilities, with the following exclusions: • Facilities whose use is governed by lease or other agreement; • Tannery Room and departmental meeting rooms at Town Hall; and • Ice rinks and arena floors. . 4.0 Definitions Aurora based: A group that conducts business from a location in Aurora or demonstrates that the majority (50% or greater) of its members or those served by the group are residents of Aurora. Director: The Director of Community Services or his/her designate or successor. Facility: Any Town owned and/or operated indoor permitable space, not including the spaces identified in 3.0. Non-profit: Refers to any incorporated not-for-profit organization or registered charitable organization. Proof of status may be required at the discretion of the Director. Normal operating hours refer to the hours in which the facility is usually staffed and available for permitting. This may not coincide with normal business hours for Town operations within the facility. Permit holder: Refers to the organization, group or individual to which a facility rental permit has been issued, including any and all participants, volunteers, guests and invitees of the permit holder and their participants, volunteers, guests and invitees. Representative organization: An organization that does not meet the criteria required to be deemed Aurora Based, but is the only organization that offers a particular program to Aurora residents. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 6 of 13 Policy No. S-xxxx-## – Room/Hall Permitting Policy 3 Town: The Town of Aurora, including Council, Committees of Council and Town departments, unless otherwise specified. York Region based: A group that conducts business from a location in York Region and provides a service for residents of Aurora. 5.0 Permitting Request and Allocation Procedures 5.1 Submission of Town-run recreation program requests All requests for use of facilities for recreation programming shall be submitted to the Business Support Services division as part of the seasonal program guide process. Booking of facility spaces and supporting equipment shall be the responsibility of the Customer Service Representative – Recreation, under the direction of the Recreation Supervisor for each respective program season, including entry into the permitting system with set-up requirements. 5.2 Submission of other Town use requests All requests for use of facilities by other Town departments shall be submitted to the Facility Bookings Administrator, so that a permit may be issued in order to secure the space. Requests should be submitted a minimum of two weeks prior to the permit date where possible. Requests for Town use involving set-up requirements should be submitted, along with all set-up details, a minimum of two weeks prior to the permit date. The Town Clerk should submit all Council and Committee booking requirements for the upcoming calendar year to the Facility Bookings Administrator no later than November 15th. Cancellations should be submitted in writing a minimum of two weeks prior to the permit date, where possible. For Town use requests, this policy applies to the following locations: • Leksand Room, Town Hall • Holland Room, Town Hall • Council Chambers, Town Hall • Skylight Gallery, Town Hall • Third Floor Lunch Room, Town Hall • All open public spaces, including hallways and foyers in Town Hall • Arenas and arena floors • All Town owned facilities outside of Town Hall General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 7 of 13 Policy No. S-xxxx-## – Room/Hall Permitting Policy 4 For Town use requests, this policy does not apply to: • Tannery Room • Department meeting rooms 5.3 Submission of external requests All requests for use of facilities by individuals, businesses, community groups and all other requests other than from Town staff, shall be submitted to the Facility Bookings Administrator in accordance with annual or seasonal submission deadlines, or a minimum of two weeks prior to the permit date. Regardless of room availability, requests submitted with less than two weeks’ notice may not be able to be accommodated. 5.4 Submission of annual and seasonal requests All annual requests must be submitted to the Facility Bookings Administrator no later than November 15th of the preceding year. All seasonal requests must be submitted as follows: • Spring/Summer requests (April 1 – August 31) are to be submitted no later than November 15th. • Fall requests (September 1 – December 31) are to be submitted no later than May 15th. • Winter requests (January 1 – March 31) are to be submitted no later than August 31st. 5.5 Allocation Priority The following allocation priority will be utilized for all annual and seasonal requests submitted in accordance with annual/seasonal permitting request procedures. In all other cases, permits will be issued on a first come first serve basis with the established priority ranking applied when deemed necessary by the Director. 1. Town Council and Council Committees. 2. Town of Aurora special events and recreation programming, including programming/events operated by third parties on behalf of the Town of Aurora. 3. Town of Aurora departmental meetings, open houses, training programs and other Town activities. 4. Recognized Aurora based non-profit organizations. 5. York Region based non-profits and York Region based community, government and education groups. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 8 of 13 Policy No. S-xxxx-## – Room/Hall Permitting Policy 5 6. Other non-profit groups not based in York Region, but providing a service to Aurora residents. 7. Individual Aurora residents. 8. Other groups and private individuals. Any organization claiming either “Aurora based”, “York Region based” or “Non- profit” status shall be required to submit supporting documentation satisfactory to the Director at the time of submission. 6.0 Fees, Charges and Obligations 6.1 User fees shall be applied in accordance with the current Town of Aurora Fees and Charges By-Law applicable at the time of booking. 6.2 Other than for reasons identified in this policy, the adjustment or waiving of any fees must be approved by the Director, subject to receipt of written request. 6.3 There will be no charge for room reservation or coffee service (where coffee service is available) when Department staff or Council members are in attendance conducting Town business or acting as representatives of the Town, or where an organization wishes to hold a Federal or Provincial All Candidates event. 6.4 Aurora based non-profit groups, excluding other levels of government, agencies, boards and commissions, may permit the following rooms free of charge during the normal operating hours of the facility: • Leksand Room, Town Hall (Monday – Friday only) • Meeting Room #1 and Meeting Room #2, Aurora Community Centre • Meeting Room, Aurora Family Leisure Complex • Meeting Room, Stronach Aurora Recreation Complex 6.5 Any organization requesting to have fees waived in accordance with 6.4 may be required to submit supporting documentation satisfactory to the Director at the time of submission. 6.6 Prior to the issuance of a permit, individuals and user groups must provide to the Facility Bookings Administrator, the name, address, telephone number and email contact information of the individual to be named on the permit. This individual is responsible for all obligations of the Permit Holder in accordance with this policy. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 9 of 13 Policy No. S-xxxx-## – Room/Hall Permitting Policy 6 6.7 Changes or deletions and additions to any permit must be received from the person to whom the contract was issued, unless written authorization has been received by the Facility Bookings Administrator including a list of persons authorized to do so. 6.8 The Facility Bookings Administrator must be notified in writing at least 14 days in advance of any facility use cancellations to be entitled to a 100% refund of the permit fees. No refunds shall be issued for cancellations with less than 14 days written notice. 6.9 Additional fees and/or security deposits will be applicable for special events, tournaments, and other circumstances where the nature of the event poses a risk of damage to the facility or where the Town may incur additional expense associated with clean-up and/or restoration, at the discretion of the Director. 6.10 Additional costs incurred by the Town as a result of the permit holder’s failure to adhere to the terms and conditions of the permit, may be charged back to the permit holder. 6.11 Additional set-up fees may be applied for extensive set-up requests for private functions or for-profit groups, at the discretion of the Director. 6.12 Additional fees may be applied where required in accordance with this policy, or other relevant policies and procedures. 6.13 All fees applied in accordance with this policy shall be in accordance with the current Fees and Charges By-law, and based on the actual cost incurred by the Town where applicable. 6.14 Payment of all fees is required a minimum of two weeks (14 calendar days) prior to the permit date, unless otherwise approved by the Director. Where such alternate arrangements have been approved, the Town reserves the right to cancel the permit if the permit holder defaults in payment. 6.15 All fees and charges levied by third parties related to additional licences, permits, insurance or other requirements as determined by the Director, are the sole responsibility of the permit holder and are not subject to refund or reimbursement by the Town under any circumstances. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 10 of 13 Policy No. S-xxxx-## – Room/Hall Permitting Policy 7 7.0 Cancellations 7.1 Permits cancelled with a minimum of two weeks (14 calendar days) written notice shall receive a 100% refund. 7.2 Permits cancelled with less than the minimum notice requirement in accordance with 7.1 shall not be entitled to a refund or any portion thereof. 7.3 Permits may be cancelled with or without notice by the Town due to emergencies, inclement weather, maintenance or other circumstances at the discretion of the Director. 7.4 Permits cancelled in accordance with 7.3 shall be entitled to a 100% refund. 7.5 Any group or individual that commits two (2) “no-shows” may be subject to cancellation or denial of future permits, at the discretion of the Director. 8.0 Facility Use Regulations 8.1 All groups or individuals using Town facilities other than Town staff must have a valid, signed permit, and must abide by all terms and conditions as stated on the permit. 8.2 Permits must be signed and returned to the Facility Bookings Administrator a minimum of two weeks (14 calendar days) prior to the permit date. 8.3 Permit holders must disclose any and all planned usage of the facilities when requesting a permit. The Town, reserves the right to deny permits for any usage deemed by the Director to be potentially detrimental to the good and safe maintenance and condition of the facility, or to be inappropriate to be held within the facility. 8.4 All permit holders must abide by the Town’s Municipal Alcohol Policy and all other applicable policies, procedures, regulations and legislation including, but not limited to those listed in 9.0. 8.5 No open flame is permitted inside any Town facility without the approval of the Director. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 11 of 13 Policy No. S-xxxx-## – Room/Hall Permitting Policy 8 8.6 No food preparation equipment is permitted in Town facilities without the approval of the Director, and from Public Health and/or York Central Fire Services where applicable. 8.7 For youth events (i.e.: band competitions) and other events as determined by the Director, paid duty police officers must be present for the duration of the event, with a minimum adult : youth supervision ratio of 1:10. 8.8 Alcohol is not permitted at any event specific to children/youth or where children/youth are anticipated to make up the majority of the participants. 8.9 All permit holders must supply their own dishes, glasses and other food/beverage service supplies. Catering is permitted in Town facilities. 8.10 Permits issued are for use of the permitted space only, and do not include use of Town owned equipment or materials, unless otherwise specified in the permit. 8.11 Requests for use of Town owned equipment or materials, including but not limited to use of tables and chairs, and any set-up requirements must be submitted in writing no later than 14 days prior to the permit date. 8.12 All permits shall start and end promptly at the time specified on the permit. Any additional time required by the permit holder for set-up and clean-up, must be included in the permit request and shall form part of the permit, and is subject to all fees in accordance with this policy. 8.13 No permits shall be issued beyond 1:00 a.m., or prior to the normal scheduled opening time of any facility unless authorized by the Director. All permits for Victoria Hall shall end no later than 12:00 a.m. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 12 of 13 Policy No. S-xxxx-## – Room/Hall Permitting Policy 9 9.0 Regulatory/References/Codes/Standards Other regulations, policies and procedures applicable to facility permits, include but are not limited to: • Fees and Charges By-law • Municipal Alcohol Policy • Third Party Events in Outdoor Town Facilities Policy • Health Protection and Promotion Act, R.S.O. 1990, c. H.7 • Liquor Licence Act, R.S.O. 1990, c. L.19 • Liquor Control Act, R.S.O. 1990, c. L.18 • Gaming Control Act, S.O. 1992, c. 24 • Council Chambers and Holland Room Use Policy • Smoke-Free Ontario Act, S.O. 1994, c. 10 • Noise By-law General Committee Meeting Agenda Tuesday, February 20, 2018 Item R6 Page 13 of 13 Town of Aurora General Committee Report No. CS18-002 Subject: Alternate Member of Regional Council for the Town of Aurora Prepared by: Michael de Rond, Town Clerk Department: Corporate Services Date: February 20, 2018 Recommendation 1.That Report No. CS18-002 be received; and 2.That the Deputy Mayor, as defined by the Procedure By-law, be appointed as the Mayor’s alternate on Regional Council, 3.That, commencing March 1, 2018, the Deputy Mayor receives an additional $100.00 per month that includes at least one scheduled Regional Council Meeting as the alternate Member of Regional Council; and, 4.That the Deputy Mayor receives an additional $100.00 for each Regional Council meeting that he/she attends. 5.That a by-law be brought forward at a future Council Meeting to amend By-law No. 6040-17, being a By-law to provide for Council remuneration Executive Summary This report provides information regarding the amendment to the Municipal Act, 2001 which permits the Town of Aurora to appoint an alternate Member of Regional Council, who would attend Regional Council Meetings when the Mayor is unable to. •Staff are recommending the Deputy Mayor position, as defined by the Procedure By-Law, be the alternate. •The Deputy Mayor position is defined to mean “the Councillor who received the highest number of votes in the last regular election.” •Staff are recommending additional remuneration for the Deputy Mayor as the alternate Member of Regional Council should remain aware of matters being addressed by Regional Council General Committee Meeting Agenda Tuesday, February 20, 2018 Item R7 Page 1 of 6 February 20, 2018 Page 2 of 4 Report No. CS18-002 Background The Modernizing Ontario’s Municipal Legislation Act, 2017 contained a number of amendments to the Municipal Act, 2001, including permitting municipalities to appoint alternates for their members of Regional Council. Currently, the only member of the Town’s Council that sits on Regional Council is the Mayor. The Town may appoint one alternate member of Regional Council who will represent the Town of Aurora when the Mayor is not able to attend a Regional Council Meeting. The alternate will only be able to attend Council meetings in the absence of the Mayor; no alternates will be permitted at Committee of the Whole. The Town can only appoint one Member of Council as the alternate, meaning if both the Mayor and alternate are unable to attend a Council meeting, the Town of Aurora will not be represented. The Region of York have provided local municipalities with Procedures for Alternates to Regional Council which are attached to this report. Analysis The Town of Aurora Procedure By-law defines the Deputy Mayor position In the Procedure By-law, the Deputy Mayor means, “the Councillor who received the highest number of votes in the last regular election.” Barring a change in this definition, staff recommend that the Deputy Mayor position be the Town’s alternate Member of Regional Council at the beginning of each Council term. The alternate Member of Regional Council should remain aware of matters being addressed by Regional Council As the procedures attached to this report note, the alternate Member of Regional Council will be paid mileage by the Region to attend meetings, but receive no additional remuneration. Staff are recommending that the Town pay the alternate $100.00/month as he/she will be expected to read the various Regional agendas should he/she have to unexpectedly attend if the Mayor is unable to. Staff are further suggesting that should the alternate attend a Regional Council Meeting in place of the Mayor, that he/she be paid an additional $100.00/meeting. Advisory Committee Review General Committee Meeting Agenda Tuesday, February 20, 2018 Item R7 Page 2 of 6 February 20, 2018 Page 3 of 4 Report No. CS18-002 None Legal Considerations Appointing an alternate to Regional Council to represent the Town of Aurora, in the absence of the Mayor, is in accordance with the Municipal Act, 2001. Financial Implications The Region schedules Council Meetings ten months of the year, with no meetings occurring in July or August. The staff recommendation would result in an additional $1,000.00 remuneration being paid to the Deputy Mayor a year, as well as $100.00 for every meeting that they attend. This would come from the Council Operating Budget. Communications Considerations Staff will communicate any appointment of an alternate member through the same channels (Council Highlights, website etc) as other Council decisions. Link to Strategic Plan This recommendation supports Objective #5 – Strengthening the fabric of our community, under the “The Pillars of Success – Community” section of the Strategic Plan. Specifically within that section is the bullet point, “investigate opportunities to enhance the Town’s representation at York Regional Council.” Alternative(s) to the Recommendation 1. The report be received for information and no alternate be appointed. 2. Council directs another alternate be appointed. Conclusions This amendment to the Municipal Act, 2001 helps to ensure the Town will have representation at all Region of York Council Meetings. The Deputy Mayor position, as defined by the Procedure By-law, is the recommended alternate for the Mayor on Regional Council. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R7 Page 3 of 6 General Committee Meeting Agenda Tuesday, February 20, 2018Item R7 Page 4 of 6 Attachment 1 Procedures for Alternates to Regional Council This Procedure relates to alternates to Regional Council who are appointed by local municipalities under section 268 of the Municipal Act when they are required to attend a Regional Council meeting. Alternates are only able to attend Regional Council meetings. This excludes Committee of the Whole, standing committee or other meetings. Remuneration 1. Alternate members shall be entitled to mileage reimbursement in accordance with the Region’s Reimbursement for the Use of Personal Vehicles Policy. 2. Mileage shall be calculated based on the shorter of the distance between the alternate member’s home and the Region’s Administrative Centre or the alternate member’s municipal office and the Region’s Administrative Centre. Notification processes 3. A local municipality shall notify the Regional Clerk in the event that its council appoints an alternate member of Regional Council. 4. The Regional Clerk shall keep a record of all appointed alternate members which shall be available to the public. 5. The local Clerk or incumbent Council Member shall notify the Regional Clerk, in writing, as soon as reasonably possible when an alternate shall be attending a meeting of Regional Council. 6. Each local municipality will be responsible for notifying its alternate member that they are to attend any Regional Council meeting. 7. In situations where no prior notice has been given the alternate member shall at the time they attend a Regional Council meeting, provide the Regional Clerk, or designate, with written confirmation that they are acting as an alternate for that Council meeting. 8. Alternate members shall receive hard copy agendas, including confidential material, for any Council meeting for which notice of their attendance was provided. If no notice was provided they shall receive hard copy agendas at the time they attend the Council meeting and confirm they are acting as an alternate member. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R7 Page 5 of 6 Meeting Administration 9. No alternate member shall take their seat unless they have first taken their declaration of office. This is not required for subsequent meetings they might attend. 10. Alternate members must only be used when the Regional Council Member is unable to attend an entire Council meeting. 11. The alternate member shall have all the powers and duties of a Regional Council Member, including the power to make motions and vote and the duty to abide by the Region’s Procedure Bylaw and Code of Conduct, as applicable. 12. The alternate member’s powers and duties as a Regional Council Member extend only to the time they are present at the Council meeting. 13. Regional Council minutes shall note the absence of the incumbent member and the attendance of the alternate member. 14. Where both an alternate member and the Regional Council Member attend a Council meeting the Regional Council Member shall assume their seat. The alternate member may attend as a spectator. #8017756 General Committee Meeting Agenda Tuesday, February 20, 2018 Item R7 Page 6 of 6 Town of Aurora General Committee Report No. CS18-003 Subject: Sign By-law update: Election Signs Prepared by: Mandie Eddie, Bylaw Manager Department: Corporate Services Date: February 20, 2018 Recommendation 1. That Report No. CS18-003 be received; and 2. That Sign By-law 5840-16 be amended reflect recent changes to the Municipal Elections Act respecting Third Party Advertisers; and 3. That Council approve a temporary part-time Bylaw Officer for the purposes of education and enforcement efforts related to election signs and the provisions of the sign by-law; and 4. That amendments to Sign By-law 5840-16 be brought forward to a future Council meeting for enactment. Executive Summary The purpose of this report is seek Council’s approval on amendments to By-law Number 5840-16, being a by-law respecting signs within the Town of Aurora, in order to address recent changes in the Municipal Elections Act and to request additional funding for enforcement of this by-law for the 2018 Provincial and Municipal Elections • By-law Number 5840-16, being a by-law respecting signs within the Town of Aurora, regulates elections signs and contains provisions respecting the size, length of time and placement of election signs within the Town of Aurora. • Recent changes to the Municipal Elections Act introduce regulations respecting third party advertisers and third party advertisement including signage and as a result amendments to the Town’s Sign By-law are required • Bylaw Services is recommending approval of a temporary part-time Bylaw Officer for the purpose of education and enforcement efforts relating to election signs ensuring consistence and equality of the enforcement process General Committee Meeting Agenda Tuesday, February 20, 2018 Item R8 Page 1 of 8 February 20, 2018 Page 2 of 6 Report No. CS18-003 Background In 2012, staff undertook a review of the Town’s temporary and permanent sign by-laws with the objective to respond to business and community needs and increase customer service. On Tuesday January 20, 2015, Council resolved that staff report back on options to ensure necessary staff for the purpose of enforcing the provisions of the sign by-law pertaining to municipal election signs. At the Council meeting of October 27, 2015, Council resolved that staff consider the comments of Council in respect to permitting one election sign per candidate, per frontage on private property. The by-law did address this and now candidates may only place one election sign per candidate on private property. There was also concern expressed about where signs could be placed on public property. The by-law provided better clarification by only permitting signs on intersections listed in the by-law and not allowing signs on centre medians, roundabouts, traffic circles and traffic islands. On March 29, 2016, By-law Number 5840-16, being a by-law respecting signs within the Town of Aurora was enacted amalgamating both By-law No. 4897-07.P respecting temporary signs and By-law No. 4898-07.P respecting permanent signs and the changes requested by Council were included in this new by-law. The changes to the Town’s sign by-law respecting elections included revisions to ensure alignment with the sign by-law of the Regional Municipality of York (the “Region”), which was amended on June 25, 2015. Analysis By-law Number 5840-16, being a by-law respecting signs within the Town of Aurora, regulates election signs and contains provisions respecting the size, length of time and placement of election signs within the Town of Aurora. Section 5.14 of the by-law regulates the location, size and duration of when signs may be erected and removed. It also restricts the number of signs that may be erected on private lot or premises to one sign per candidate. The election sign provisions are aligned and consistent with the Region’s by-law requirements. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R8 Page 2 of 8 February 20, 2018 Page 3 of 6 Report No. CS18-003 For clarity, Schedule C of By-law 5840-16 provides a list of Town intersections on which election signs are permitted. It should be noted that any intersections that include a Regional Road are considered Regional Intersections and regulated by the Region’s by- law. Recent changes to the Municipal Elections Act introduce regulations respecting third party advertisers and third party advertisement including signage and as a result amendments to the Town’s Sign By-law are required The Municipal Elections Act has been amended to regulate, for the first time, third-party advertisers. Third-party advertisers are those that support, promote or oppose a candidate, or support, promote or oppose a “yes” or “no” question on the ballot. Individuals, corporations or trade unions that incur expenses by advertising in any broadcast, print, electronic or other medium during the “restricted period” will be required to register with the Town Clerk before incurring expenses. The “restricted period” begins on the day that Nominations for the election can be filed, and ends at the close of voting on voting day. Essentially this means that if an individual, corporation or trade union is going to publish advertisements that are in support of or opposed to a candidate or a question on a ballot after May 1st in a regular election year, they must first be registered with the Town Clerk before spending any money on the advertisements. Once registered, a third-party advertiser is subject to similar campaign finance rules as candidates, such as spending limits, rules on contributions, and the requirement to file a financial statement with the Town Clerk. This also means that the third-party advertisers will be permitted to place campaign signs, which will also be subject to the provisions of the governing Sign By-laws for individual Municipalities. The current Sign By-law does not include any rules related to registered third-party advertisers, so the proposed amendments would ensure alignment with the amendments to the Municipal Elections Act. Bylaw Services is recommending approval of a temporary part-time Bylaw Officer for the purpose of education and enforcement efforts relating to election signs ensuring consistency and equality in the enforcement process General Committee Meeting Agenda Tuesday, February 20, 2018 Item R8 Page 3 of 8 February 20, 2018 Page 4 of 6 Report No. CS18-003 The Municipal Election will be held on October 22, 2018. Candidates may begin erecting election signs 28 days in advance of the election and must remove their signs within 72 hours following the close of polls. Additional resources will assist in managing the increased workload of Bylaw Services which will include education and enforcement. Activities will include engaging with candidates to explain rules, delivery of educational material, receiving, logging and following up with enquiries and complaints, active patrols, seizing, storing and retrieval of non-compliant signs. The cost for this additional temporary resource will be offset by the Election Sign Fee of $250 as required by the Region’s Sign Bylaw payable upon registration of the candidate. Historically Bylaw Services of lower-tier municipalities has provided enforcement efforts on behalf of the Region and therefore the Region has agreed to allow municipalities to keep the fee to offset the cost of enforcement. Advisory Committee Review N/A Legal Considerations Changes to the Municipal Elections Act have introduced provisions respecting third party advertising. The Town’s Sign By-law needs to be updated to address those changes to ensure that valid regulations are in place and enforcement tools are available to staff. Financial Implications The anticipated cost of hiring a part-time officer dedicated to election signs is approximately $5000. The Region’s sign by-law does require the payment of a $250 fee per candidate upon registration and the Region has agreed to allow Municipalities to collect and keep the fees to offset enforcement efforts. There were 30 registered candidates for the 2014 municipal election equating to $7000 in fees and in 2010 there were 23 registered candidates equating to $5750 in fees. Communications Considerations General Committee Meeting Agenda Tuesday, February 20, 2018 Item R8 Page 4 of 8 February 20, 2018 Page 5 of 6 Report No. CS18-003 As part of election communications to candidates and residents, the Communications Department will include information about the changes made to the by-law. Additionally Bylaw Services will work closely with Communications to develop a brochure for candidates outlining the requirements of the by-law and the responsibilities of the candidates that can be given to candidates when they submit their nomination information to the Clerk Link to Strategic Plan This report supports the strategic goal of supporting an exceptional quality of life for all. Alternative(s) to the Recommendation 1. Council approves bringing forward amendments to the sign by-law only and does not approve the temporary staffing increase. In this case there may be a decline in service level responding to complaints during the election period. Conclusions Legislative changes to the Municipal Elections Act will require amendments to the current sign by-law with respect to election signage. Staff will bring these changes forward for Council approval. As a result of some of the changes and concerns Council has raised around election signs, Officers will need to spend a significant amount of time in education and enforcement. Additional resources will ensure service levels are maintained during the election period. Attachments Attachment #1 - Schedule “C” of By-law 5840-16 – List of Town Intersections on which Election Signs are permitted. Attachment #2 – Map of Town Intersections on which Election Signs are permitted. Previous Reports BBS15-011 General Committee Meeting Agenda Tuesday, February 20, 2018 Item R8 Page 5 of 8 General Committee Meeting Agenda Tuesday, February 20, 2018Item R8 Page 6 of 8 Attachment # 1 SCHEDULE “C” to BY-LAW NUMBER 5840-16 List of Town intersections on which Election Signs are permitted in accordance with subsection 5.14 of this by-law: 1) Earl Stewart Drive & Pedersen Drive 2) Earl Stewart Drive & Isaacson Cres 3) Earl Stewart Drive & McMaster Ave 4) Edward Street & Engelhard Drive 5) Edward Street & Vata Court 6) Edward Street & Allaura Blvd 7) Edward Street & Dunning Ave 8) First Commerce Drive & State Farm Way 9) Goulding Ave & Don Hillock Drive 10) Goulding Ave & Eric T Smith Way 11) Industrial Pkwy North & Centre Street 12) Industrial Pkwy North & Scanlon Court 13) Industrial Pkwy South & Vandorf Sideroad 14) Industrial Pkwy South & Mary Street 15) Industrial Pkwy South & Engelhard Drive 16) Industry Street & Mary Street 17) Industry Street & Industrial Pkwy South 18) John West Way & Hollandview Trail 19) Murray Drive & Kennedy Street West 20) Vandorf Sideroad & Jarvis Ave 21) Vandorf Sideroad & Beacon Hall Drive 22) Vandorf Sideroad & Engelhard Drive 23) Yonge Street & Murray Drive/Edward Street 24) Yonge Street & Brookland Ave 25) Yonge Street & Royal Road 26) Yonge Street & Cousins Drive 27) Yonge Street & Ransom Street 28) Yonge Street & Church Street 29) Yonge Street & Tyler Street 30) Yonge Street & Mosley Street 31) Yonge Street & Dunning Ave/Golf Links Drive 32) Yonge Street & Henderson Drive/Allaura Blvd 33) Yonge Street & Orchard heights Blvd/Batson Drive 34) Yonge Street & Valhalla Court 35) Yonge Street & Irwin Ave 36) Yonge Street & Aurora Heights Drive / Mark Street 37) Yonge Street & Catherine Ave (Except South-East Corner) General Committee Meeting Agenda Tuesday, February 20, 2018 Item R8 Page 7 of 8 HENDERSON DRIVEST JOHN'S SIDEROAD EASTVANDORF SIDEROADBLOOMINGTON ROAD EASTST JOHN'S SIDEROAD WESTVANDORF SIDEROADLESLIE STREETBAYVIEW AVENUELESLIE STREETYONGE STREETBAYVIEW AVENUEST JOHN'S SIDEROAD EASTBLOOMINGTON ROAD EASTBATHURST STREETBLOOMINGTON ROAD EASTAVENUEBLOOMINGTON ROAD WESTST JOHN'S SIDEROAD EASTBLOOMINGTON ROAD EASTLESLIE STREETVANDORF SIDEROADST JOHN'S SIDEROAD EASTOld Yonge St Kennedy St WJohn West WayConoverAvenueOrchardHeightsBlvdRiver Ridge BlvdHartwell WayMavrinac Blvd MavrinacBlvdHaida DrA d e n a M e a d o w s W a yKennedy St WHollidgeBlvdWindham TrBloomfieldTrCousins Dr EBirkshireDrGurnett StMeadowoodDrMcLeod DrSneddenAveCrawfordRose DrTamaracTrBridgenorthDrRichardsonDrHalldorson AveLaurentideAveIndustrialPkwyNGilbert DrConover AveKemano RoadHollan d v ie w T rMavrinac BlvdSpring Farm RdMurray Drd Cardinal TrGlassDrTecumseh DrSeaton DriveHeathwoodHeights DrBorealis AveLensmith DrSpruce StFairway DrBrookeview DrTrillium DrWillis DrWillowFarmLaneAuroraHeightsDrBouldingDrTimberline TrIvy JayCresCorner Ridge RdMcClellanWayMark StAllenvaleDrAttridge DrDunning AveGeorge StZokol DrDelayneDriveCentre StJasper DrCousins DrKemano RdPinnacle TrDawlishAveEdward StStone RdMurray DrMcClennyDrHilldaleRdSisman AveTreegroveCirSteeplechase AveBeacon Hall DrKirkvalleyCresIndustry StLoraview LnTimpsonDrSoleilBlvdAbbotsford RdCollis DrBabcock BlvdWorthingtonAveJarvis AveBrooklandAveSlaters RdWells StBerczy StMcMaster AveLarmontStVictoria StMaple StDevins DrBovair TrKennedy St EConnaught AveHarrison AveMill StTemperance StStronachBlvdKaneCresOctober Ln Tyler StAcademy DrElderberry TrHarrimanRdLanewoodDrBatson DrPedersen DrMoorcrestDrCranberry LnTonnerCresHunters RdTribblingCresChild DrLloydtown/AuroraRoadRamForest RdPointon StHollandviewTrConnaughtAvenueRaifordStEngelhardDrBilbrough StSpence DrMagna DrWalton DrEngelhard DrCandacValley DrFirstCommerceDrSouth RdDon Hillock DrEarl Stewart DrHunters Glen RdState Farm WayWhispering Pine Tr McDonald DrWestview DrForest Tr16th SdrdNorbett DrAllauraBlvdMaryStNorth RdIndustrialPkwySRidge RdGolfLinksDrOrchardHeightsBlvdWELLINGTON STREET EASTWELLINGTON STREET WESTMachellAveCatherine AveI n d u s t r ia lP k w y N Metcalfe StReuben StIndustrial Pkwy SEdward StMurray DrYONGE STREETM urrayDrM c C l e l l a nWa y Elderberry TrSteeplechase AveBeacon Hall DrAurora Heights DrAurora Heights DrWELLINGTON STREET EASTGateway DrConover AveAURORA ROADWOODBINE AVENUEWOODBINE AVENUENorth RdWOODBINE AVENUELESLIE STREETYONGE STREETBATHURST STREETDUFFERIN STREETDUFFERIN STREETDUFFERIN STREET15TH SIDEROADBAYVIEW AVENUEBATHURST STREET18TH SIDEROADThomas Phillips DrDeGraaf CresWilliam Graham DrWilliam Graham DrCrane StHartwell WayRoy Harper AveChouinard WayRoyHarperAveHolladay DrScrivener DrConklin CresRadial DrCivobel DrTOWN OF WHITCHURCH-STOUFFVILLETOWN OF NEWMARKETTOWN OF RICHMOND HILLTOWNSHIP OF KING404404PERMITTED LOCATIONS OF ELECTION SIGNS MAPMap created by the Town of Aurora Planning & Development Services Department, October 19, 2015. Base data provided by York Region and Aurora - GIS.0 500 1,000MetresPermitted Election Sign LocationsTown Road IntersectionRegional RoadATTACHMENT # 2General Committee Meeting Agenda Tuesday, February 20, 2018 Item R8 Page 8 of 8 Town of Aurora General Committee Report No. PDS18-015 Subject: Transfer of Review (TOR) Program Prepared by: Anca Mihail, Manager of Engineering and Capital Delivery Department: Planning and Development Services Date: February 20, 2018 Recommendation 1. That Report No. PDS18-015 be received; and 2. That staff be directed to initiate the process of becoming a participating municipality in the Transfer of Review (TOR) Program; and 3. That the Mayor and Town Clerk be authorized to enter into a Transfer of Review Agreement with Ontario’s Ministry of Environment and Climate Change (MOECC) including any and all documents and ancillary agreements required to give effect to the same; and 4. That the Mayor and Town Clerk be authorized to enter into an Agreement with the Lake Simcoe Region Conservation Authority (LSRCA) including any and all documents and ancillary agreements required to give effect to the same. Executive Summary This report seeks Council direction to initiate the process of becoming a participating municipality in the Transfer of review (TOR) Program and to enter into TOR Agreements with the MOECC and LSRCA for the review and approval of a defined range of sewage works. By the Town of Aurora assuming responsibility for the review and approval of sewage infrastructure works the result would be the more efficient and timely approvals process. Existing Engineering staff can do the review in house. The additional workload will be offset by declining development activity. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R9 Page 1 of 7 February 20, 2018 Page 2 of 7 Report No. PDS18-015 Background The Transfer of Review (TOR) Program is a program implemented in 1978 by the MOECC. Under the TOR Program, partner municipalities and the Ministry enter into an agreement which allows qualified/designated municipal engineers to conduct, on behalf of the Ministry, the administrative and technical review of Environmental Compliance Approval (ECA) applications for a defined range of sewage works. The main purpose of the TOR Program is to create efficiencies in the review of environmental approval applications for certain low-complexity sewage works (e.g. pipes). A participating municipality can review applications for their own municipal/capital works projects. The municipality may also review sewage works on behalf of other parties (e.g. developers) whose projects are entirely located within the municipal boundary of the respective municipality provided that the works require an ECA and the future ownership of the sewage system under review will be transferred to the municipality. It is the sole responsibility of the municipality to ensure that any application submitted on behalf of another party meets all applicable requirements of the program. The main goals of the TOR Program are to allow the Ministry to focus resources on more complex applications, reduce the overlaps between the municipal and provincial approval process and improve the approval timelines to enable municipalities to better plan their investments. The MOECC has implemented a risk-based approach to approvals, thus the municipal review under the TOR Program will focus on a defined range of sewage applications, meaning less complex sewage works (e.g. sanitary sewers and sanitary pumping stations only). Any sewage works that provide treatment of sanitary sewage are not allowed to be reviewed by the municipality under the TOR Program. For eligible sewage works proposed under the TOR Program in a participating municipality, an applicant may submit an ECA application to the municipality for review instead of the Ministry. Once the municipality completes its review, the ECA is still issued by the Ministry but it is typically processed quickly due to the review work already completed by the partner municipality. The TOR Program recognizes that the municipality is highly involved in the works that require approval to ensure they are properly designed and constructed. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R9 Page 2 of 7 February 20, 2018 Page 3 of 7 Report No. PDS18-015 The review and approval of the watermains construction, replacements and/or additions are already being done in-house, by the Municipality, as per the Drinking Water Works Permit issued to the Town. Currently there are 37 TOR agreements that cover 95 municipalities that serve 75% of Ontario’s population with 25% of Ontario’s population living in the 349 non-participating municipalities Analysis TOR Process would result in a more efficient and timely approvals There are 2 ways of obtaining an ECA: the TOR Process and the Direct Submission to MOECC. 1. When an ECA application is submitted through the TOR Program, the supporting documentation is sent to the municipality. The technical review of the proposed works is one in-house by the municipality which provides a letter of recommendation to the MOECC to approve the proposal once the review is completed. The MOECC issues the ECA after it receives the letter of recommendation from the municipal authority. This process is streamlined, faster and more efficient resulting in timely approvals. 2. When an ECA application is submitted directly to MOECC, the Ministry does the technical review with its own review engineers. Once the review is complete the Ministry issues the ECA. This process takes a lot longer since the Ministry reviews applications province wide and the turn-around time to get an ECA through a direct submission to the MOECC is usually from 6 to 8 months. The MOECC Transfer of Review Program (TOR) has the following features The TOR Program has the following features for municipalities that join the program: • Municipalities collect and retain application fees as per the Ministry’s current fee schedule. • Currently, only licensed professional engineers on municipal staff are authorized to conduct the reviews. • Ministry performs audits to ensure participants are complying with requirements. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R9 Page 3 of 7 February 20, 2018 Page 4 of 7 Report No. PDS18-015 • For municipalities participating in the TOR Program, Ministry turnaround times for the issuance of the ECA are shorter due to the review work already completed by the partner municipality, allowing for better municipal and project planning. Requirements for Joining the TOR Program To enter into the TOR Program a municipality has to fulfill the following requirements: • Municipal staff must include licensed professional engineers on staff (at least 2 P.Eng.) who can review ECA applications. The Town employs currently 4 Professional Engineers including the Manager of Engineering Services. • The Municipality has to enter into an agreement with the Ministry. The TOR Program is a benefit for the Ministry and the Municipality The TOR Program benefits for both, the Ministry and the municipality are as follows: • Increased review efficiency of the ECAs, allowing the Ministry to focus resources on more complex applications. • Improved timelines of issuing ECAs to allow better municipal planning. • Reduced overlap between municipal and Ministry approval processes. • Participating municipalities are able to ensure proper design, approval and construction of sewage works. TOR Program and the Partnership with Lake Simcoe Region Conservation Authority Part of the LSRCA commitment to MOECC to implement the Lake Simcoe Protection Plan is a strategy to implement better stormwater controls to minimize phosphorus loading from new development and to undertake urban stormwater retrofits to reduce the phosphorus entering Lake Simcoe and its tributaries. The LSRCA’s stormwater management strategy identifies three (3) components that would assist the LSRCA in achieving the above-mentioned goals: 1. New Stormwater Management Guidelines. 2. Lake Simcoe Phosphorus Offset Program (LSPOP) launched in September 2017. LSPOP will address nutrient contributions from residential development sources and help finance phosphorus reduction activity across a broad range of opportunities. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R9 Page 4 of 7 February 20, 2018 Page 5 of 7 Report No. PDS18-015 3. ECA Transfer of Review – since currently the LSRCA reviews municipal stormwater management projects as part of the development planning process, there is a clear opportunity for change in the way the stormwater management works are being reviewed and approved. The MOECC will allow LSRCA to be the 3rd party reviewer under the TOR Program. This would result in a faster approval timeframe and simplify the process thereby providing an incentive for developers to participate in the LSPOP program. It will also help promote the use of low impact development (LID) or other innovative lot-level stormwater technologies vs. traditional methods (e.g. ponds) to help reduce phosphorus entering the watershed. This will apply only to the area municipalities within the Lake Simcoe Region. To enable LSRCA to conduct the engineering review, MOECC would need to prepare new TOR agreements with municipalities, allowing them to take over the review of the stormwater infrastructure and then area municipalities within Lake Simcoe watershed will transfer the review obligations to LSRCA. This process will reduce the MOECC workload and review duplication since the ECA could be issued shortly after the initial review done by the LSRCA and not be subject to another timelier review. Also, the cost to deliver the program will be reduced. Currently 15 of the 20 municipalities within the Lake Simcoe Watershed have a TOR Agreement with the LSRCA. Advisory Committee Review Not applicable Legal Considerations As part of the TOR Process, the Town would be taking on increased responsibility and the associated potential liability related to the review and approval of sewage works. With respect to storm works, that responsibility will be passed onto the LSRCA through the agreement which will include insurance and indemnity provisions. The Town insurer has been notified that the Town is considering this process change to ensure proper coverage will be in place. There will not be an increase to the Town’s insurance premiums. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R9 Page 5 of 7 February 20, 2018 Page 6 of 7 Report No. PDS18-015 Financial Implications Aurora, if it joins the TOR Program, will collect and retain the application fee for the review and approval of the sanitary works as per the Ministry’s current fee schedule. MOECC fee for a sanitary sewer system review is $1100, $200 administrative processing fee plus $900 technical review. The same fee of $1100 per application will be collected and retained by the Municipality. Staff anticipates that there will be approximately 7 ECAs issued/year, development and capital works included, to a total of $7700/year. The fee for the storm works review will be collected and retained by LSRCA which will provide the administrative and technical review on behalf of Aurora. Communications Considerations Not applicable Link to Strategic Plan This report supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in the following key objective within this goal statement: Invest in sustainable infrastructure: Maintain and expand infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility. Alternative(s) to the Recommendation Council might decide to not authorize staff to initiate the process of becoming a TOR participating municipality resulting in the following: 1. The technical review and approval of the sanitary works will be done through a direct submission to the MOECC. This might result in longer review time for the issuance of the ECA. 2. The technical review and approval of the storm sewers and stormwater management works will be on hold since the Ministry has transferred this review General Committee Meeting Agenda Tuesday, February 20, 2018 Item R9 Page 6 of 7 General Committee Meeting Agenda Tuesday, February 20, 2018Item R9 Page 7 of 7 Town of Aurora General Committee Report No. PDS18-019 Subject: Application for Site Plan York Region Christian Seniors’ Home Inc. 440 & 460 William Graham Drive Plan 65M-4442, Block 4 File Number: SP-2017-11 Related Files: OPA-2017-04, ZBA-2016-12 Prepared by: Caitlin Graup, Planner Department: Planning and Development Services Date: February 20, 2018 Recommendation 1. That Report No. PDS18-019 be received; 2. That Site Plan Application File SP-2017-11 (York Region Christian Seniors Homes Inc.) to permit the development of Phase 2 (subject lands) for the construction of a seven (7) storey building with one level of underground parking, 110 independent living units and 80 assisted living units for a total of 190 units, Be Approved; and, 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. Executive Summary The purpose of this report is to provide an evaluation and recommendations regarding the Site Plan Application submitted by York Region Christian Seniors Homes Inc. • The owner proposes to construct a seven (7) storey building with one level of underground parking, 110 independent retirement units and 80 assisted living units for a total of 190 units in Phase 2 of the Meadows of Aurora Retirement complex. • Circulated Departments and Agencies have reviewed the Site Plan Application and Staff are able to support the approval of the Site Plan. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R10 Page 1 of 19 February 20, 2018 Page 2 of 12 Report No. PDS18-019 Background Application History The subject Site Plan Application was submitted to the Town on November 17, 2017. The Applicant previously submitted an Official Plan Amendment Application on May 11, 2017, along with a revision to their Zoning By-law Amendment Application in order to add assisted living units as a permitted use, along with increasing the height of the building from six (6) storeys to seven (7) storeys. Both applications were brought forward at a Public Planning Meeting on June 28, 2017 (Report PBS17-054), and subsequently at a General Committee Meeting on September 19, 2017 (Report PBS17-071). Council passed the following resolution: 1. That Report No. PBS17-071 be received; and 2. That Application to Amend the Official Plan, File Number OPA-2017-04 (York Region Christian Seniors’ Home Inc.), to permit a maximum building height of seven (7) storeys be approved; and 3. That Application to Amend the Zoning By-law File Number ZBA-2016-12 (York Region Christian Seniors’ Home Inc.), to amend the 'RA2(423)’ and ‘(H)RA2(424)’ exception zones to include assisted living units and accessory uses as permitted uses, and to allow a maximum building height of seven (7) storeys be approved; and 4. That the Official Plan Amendment and Zoning By-law Amendment be presented at a future Council Meeting; and 5. That a Temporary Use By-law for temporary relief of providing 80% of parking spaces underground be presented at a future Council Meeting. It should be noted that ‘assisted living unit’ is not a defined term in the Town’s by-law, and to avoid introducing a new term and associated definition, through the Town’s technical review it has been determined that ‘assisted living units’ would fall under the definition of ‘Retirement Home,’ which is already defined in the zoning by-law. The wording of the implementing by-law has been written to reflect this. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R10 Page 2 of 19 February 20, 2018 Page 3 of 12 Report No. PDS18-019 Location / Land Use The subject lands are located north of Wellington Street at the intersection of Leslie Street and William Graham Drive. The properties are located on the south side of William Graham Drive, municipally known as 440 and 460 William Graham Drive (See Figure 1). The subject lands are irregularly shaped and form a development block within the York Region Christian Seniors’ Home Inc. landholding. Surrounding Land Uses The surrounding land uses are as follows: North: Residential Townhouse development; South: Open space and valley lands; East: Vacant, future Christian Seniors’ apartment housing development; West: Phase 1 Christian Seniors’ apartment housing development. Policy Context The Site Plan Application is consistent with the policies of the PPS, the Growth Plan for the Greater Golden Horseshoe, the Regional OP, and the Lake Simcoe Protection Plan. Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R10 Page 3 of 19 February 20, 2018 Page 4 of 12 Report No. PDS18-019 York Region Official Plan The subject lands are designated as “Urban Area” within the York Region Official Plan. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources and to create sustainable, lively communities. Under the York Region’s Official Plan, one regional urbanization goal is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. Aurora 2C Secondary Plan Area (OPA 73) As illustrated on Figure 2, the subject lands are designated as “Urban Residential 2 (UR2)” by the Town’s Official Plan Amendment No. 73. The UR2 designation permits street, block, stacked and back-to-back townhouse dwellings, small plex-type (e.g. quattroplex) multiple unit buildings and small scale/ low-rise apartments. The maximum permitted height in the UR2 designation is 6 storeys; however, as previously mentioned an Official Plan Amendment to increase the height to a maximum of 7 storeys on the subject lands was approved and is now in full force and effect. Zoning By-law 6000-17, as amended The subject lands are zoned “Second Density Apartment Residential - RA2(423)” by the Town of Aurora Zoning By-law 6000-17, as amended. At the time of preparation of this report, the implementing zoning by-law has not yet been brought forward. However, as a condition of final site plan approval, the by-law will be required to be in full force and effect. The zoning amendment would permit a minimum of 70 and a maximum of 120 apartment dwelling units, and a retirement home on the subject lands. Reports and Studies The Owner submitted the following documents as part of a complete Site Plan Application: Name Report Author Zoning Plan OCA Architects Ltd. A1 Site Plans OCA Architects Ltd. A2 Floor Plans OCA Architects Ltd. A3 Elevations OCA Architects Ltd. Landscape Package Land Art Design Landscape Architects Inc. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R10 Page 4 of 19 February 20, 2018 Page 5 of 12 Report No. PDS18-019 Name Report Author Site Servicing, Grading and Drainage Plans SCS Consulting Group Ltd. Stormwater Management Compliance Letter SCS Consulting Group Ltd. E1 Exterior Lighting Photometrics Trace Engineering Ltd. Environmental Site Assessment Phase I CPG-Franz Environmental Inc. Survey Rady-Pentek & Edward Surveying Ltd. Proposed Application Site Plan As shown on Figure 4, the owner has submitted an Application to the Town for site plan approval to permit a seven (7) storey, 190 unit seniors apartment complex (comprised of 110 independent living units and 80 assisted living/retirement units). The proposed seven (7) storey structure provides visitor parking at grade with one level of tenant parking provided underground. The pertinent site statistics are as follows: Site Statistics By-law Requirement Proposed Lot Area 18,000 sq.m. (min) 18,057 sq.m. Lot Frontage 150 m 163 m Residential Units Min of 70 units Max of 120 units 110 units 80 assisted living beds Front Yard Setback 4.5 m 4.5 m (min) Interior Side Yard Setback 0 m 3.0 m (min) Rear Yard 1.5 m 1.5 m (min) Height Min 3 storeys Max 5 storeys or 28.0 metres 7 storeys Lot Coverage 17% min 24% Total Floor Area N/A 24,893 sq.m. Building Area N/A 4,398 sq.m. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R10 Page 5 of 19 February 20, 2018 Page 6 of 12 Report No. PDS18-019 Site Statistics By-law Requirement Proposed Amenity Area 5 sqm/ unit 11 sqm/ unit Parking Provided (58 above ground + 115 underground) 1.2 spaces per apartment unit (132 spaces required) 0.35 spaces per bed for assisted living units (28 spaces required) Total Parking Required: 160 spaces Total Parking Provided: 173 spaces Analysis Aurora 2C Secondary Plan Area (OPA 73) The proposed Site Plan development conforms to OPA 73. As noted earlier, the subject lands are designated as “Urban Residential 2 (UR2)” by the Town’s Official Plan Amendment No. 73. The UR2 designation permits small scale/ low- rise apartments. The maximum permitted height in the UR2 designation is 6 storeys; however, as previously mentioned an Official Plan Amendment to increase the height to a maximum of 7 storeys on the subject lands was approved and is now in full force and effect. Planning Staff are of the opinion that the proposed site plan conforms to the land use and development policies of OPA 73 and is compatible with the surrounding land uses. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R10 Page 6 of 19 February 20, 2018 Page 7 of 12 Report No. PDS18-019 Zoning By-law 6000-17, as amended Final enactment of the implementing zoning by-law relating to File ZBA-2016-12 is required before the Site Plan Agreement is finalized. The subject property is zoned “Second Density Apartment Residential RA2(423) Exception Zone” by the Town of Aurora Zoning By-law 6000-17, as amended. The proposed Site Plan as prepared by the applicant complies with the permitted uses and building standards of the Council-adopted zoning by-law amendment report PBS17-017, and enacting draft by-law. The site plan agreement will not be executed and registered until the Site Plan is approved and the zoning amendment is enacted. Urban Design and Elevations Staff have reviewed the plan for urban design and building materials conformity. Staff are satisfied with the submission. The proposed Site Plan development will be designed and constructed in accordance with the Urban + Architectural Design Guidelines for the 2C West Secondary Plan Area. The proposed Site Plan design will ensure best practice urban design and architectural detail is adhered to with regards to the proposed Site Plan Application. Pursuant to the 2C Urban Design guidelines, buildings shall be designed with high quality design, materials and finishes. As illustrated in Figures 5, 6, and 7, the proposed building elevations illustrate precast concrete wall panels and precast concrete parapet mouldings. The architectural design and building materials for Phase 2 will reflect and complement what has been completed in the Phase 1 building. The Town’s Control Architect, the Planning Partnership is reviewing the Site Plan Application with respect to Architectural and Urban Design elements to ensure the proposal adheres to the Urban Design Guidelines of the Aurora 2C Secondary Plan Area. A sample board of the proposed building materials is being reviewed the by the Planning Partnership and Town Staff. Overall, the Town is pleased with the initial approach to high quality materials proposed by the owner, and finds it is in keeping with the materials used for Phase 1. Prior to final approval and execution of the site plan agreement, all site plan and elevation permit drawings will require the approval of the control architect at the building permit stage. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R10 Page 7 of 19 February 20, 2018 Page 8 of 12 Report No. PDS18-019 Department / Agency Comments Internal departments and external agencies have no concerns to the approval of the site plan. Final technical matters will be addressed prior to execution of the site plan agreement. Parks, Recreation & Cultural Services Department The Applicant is proposing a variety of plantings throughout the site, along with two gardens and a number of seating areas and pathways. Parks staff have no objections to site plan approval provided that the plans are updated to revise two tree species and show railing details, as well as providing a detailed landscape cost estimate. Development Planning Engineer The Development Services Engineer has no objections to the approval of the Site Plan subject to additional technical information being provided, including a detailed cost estimate. Planning and Building Services, Building Division As previously discussed, ‘assisted living unit’ is not a defined term in the Town’s by-law, and to avoid introducing a new term and associated definition, through the Building Division’s technical review it has been determined that ‘assisted living units’ would fall under the definition of ‘Retirement Home,’ which is already defined in the zoning by-law. The wording of the implementing by-law has been written to reflect this. The Applicant has provided 72% of the parking below ground, whereas the by-law requires 80% of the total required parking spaces to be located below ground. The Applicant is aware of this and a Temporary Use By-law for temporary relief from this provision will be required. Building division staff have no objections to the approval of the Site Plan Application subject to the applicant providing the requested clarifications and revisions. Traffic/ Transportation A Transportation Impact Study (TIS) was submitted previously as part of the original Draft Plan of Subdivision Application for the York Seniors’ landholdings. The Town’s Transportation Analyst previously reviewed the TIS through the draft plan approval General Committee Meeting Agenda Tuesday, February 20, 2018 Item R10 Page 8 of 19 February 20, 2018 Page 9 of 12 Report No. PDS18-019 process. The Town’s Traffic Analyst has reviewed the current submission and has provided minor technical comments to be satisfied prior to final approval. Regional Municipality of York The Regional Municipality of York has reviewed the application and advises that they have no objection to the proposal, subject to satisfying technical and other requirements relating to wellhead protection management and policies, dewatering, and source water impact and assessment. The Owner will be required to satisfy these requirements prior to the execution of the Site Plan Agreement. Lake Simcoe Region Conservation Authority (LSRCA) The Lake Simcoe Region Conservation Authority has confirmed that they have no objections in principle to the approval of the Site Plan. LSRCA staff are preparing technical comments to be submitted to the Town in the coming weeks. The owner will be required satisfy these requirements prior to the execution of the Site Plan Agreement. Advisory Committee Review No communication required. Legal Considerations This planning application file has been submitted to the Town pursuant to the provisions of the Planning Act, and as such may be subject to future OMB (Land Tribunal) appeal and litigation, which may require Legal Services review and comments for Council consideration. Should Council approve this planning application Legal Services will also review any agreements required to implement final approval of this application. Financial Implications At the time of execution of the Site Plan agreement, fees and securities will be applied to the development. The development of the subject lands will generate development charges. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R10 Page 9 of 19 February 20, 2018 Page 10 of 12 Report No. PDS18-019 Communications Considerations Further to a Council direction, if the Site Plan Application is not associated with any other active Planning Act applications, the Applicant is required to erect a Notice Sign at the time, and in a form and location, prescribed by the Town of Aurora, to advise the Public of the Site Plan Application. Site Plan Application SP-2017-11 is associated with Official Plan Amendment Application OPA-2017-04 and Zoning Amendment Application ZBA-2016-12, therefore another sign was not required to be posted for the Site Plan Application. Servicing Allocation Zoning By-law Number 5722-15 was enacted on April 28, 2015 to remove the Holding (H) provision from the RA3-14 Zoning Designation (now referred to as RA2(423) in By- law 6000-17) (Phase 2 lands). The lifting of the (H) provision permits the development of 160 residential apartment units. Through Site Plan Application SP-2017-11, a total of 110 residential apartment units is being proposed. The 80 assisted living/retirement home units that are proposed fall under a different category as the residential apartment units and do not require allocation. Link to Strategic Plan The proposed Site Plan Application supports the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objective within this goal statement: Strengthening the fabric of our community: Through the proposed Site Plan Application on the subject lands, the application will assist in creating housing in accordance with the Collaborate with the development community to ensure future growth includes housing opportunities for everyone action item. Alternative(s) to the Recommendation 1. Direct staff to report back to Council addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the Application with an explanation for the refusal. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R10 Page 10 of 19 February 20, 2018 Page 11 of 12 Report No. PDS18-019 Conclusions Planning and Development Services reviewed the subject Site Plan Application in accordance with the provisions of the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. The Site Plan Application is considered to be in keeping with the development standards of the Town, and all required technical revisions to the proposed plans will be reviewed by Town Staff prior to the execution of the Site Plan agreement. Staff recommend approval of the Site Plan Application File: SP-2017-11. Attachments Figure 1 – Location Map Figure 2 – Existing Official Plan Designation Figure 3 – Existing Zoning By-Law Figure 4 – Proposed Phase 2 Site Plan Figure 5 – Proposed Phase 2 Building Elevations (West Tower) Figure 6 – Proposed Phase 2 Building Elevations (North and South) Figure 7 – Proposed Phase 2 Building Elevations (East Tower) Previous Reports Public Planning Report No. PBS17-007, dated January 25, 2017. Public Planning Report No. PBS17-054, dated June 28, 2017. General Committee Report No. PBS17-071, dated September 19, 2017. Pre-submission Review Agenda Management Team review on February 1, 2018. General Committee Meeting Agenda Tuesday, February 20, 2018 Item R10 Page 11 of 19 General Committee Meeting Agenda Tuesday, February 20, 2018Item R10 Page 12 of 19 Ra dial Drive William Gra ha m Dri ve S p a rks S tre e t Capreol AvenueTowns La n e Leslie StreetLeslie StreetConklin Crescent LOCATION MAP Map created by the Town of Aurora Planning and Building Services Department, January 26, 2018. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2017, © First Base Solutions Inc., 2017 Orthophotography. ¯ FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 75 100 Metres APPLICANT: YORK REGION CHRISTIAN SENIORS' HOME INC.LOCATION: 440 - 460 WILLIAM GRAHAM DRIVEFILES: SP-2017-11 SUBJECT LANDS General Committee Meeting Agenda Tuesday, February 20, 2018Item R10 Page 13 of 19 OPA 30 OPA 73 William Graham Drive LESLIE STREETEXISTING OFFICIAL PLAN DESIGNATION Map created by the Town of Aurora Planning and Building Services Department, January 26, 2018. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 Metres APPLICANT: YORK REGION CHRISTIAN SENIORS' HOME INC.LOCATION: 440 - 460 WILLIAM GRAHAM DRIVEFILES: SP-2017-11FIGURE 2 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd OPA 73 OPA 30 Environmental Protection Area Mixed-Use Residential/Commercial Park Place of Worship Stormwater Management Facility Urban Residential 1 Urban Residential 2 Business Park Linear and Other Open Space Business Park 1 SUBJECT LANDS General Committee Meeting Agenda Tuesday, February 20, 2018Item R10 Page 14 of 19 Ra di a l DriveWilliam Gra ha m Drive S p a rks S tre e t Capreol AvenueTowns La n e R a d ia l DriveWarrenMcBrideCrescent Conklin Crescent Leslie StreetLeslie Street(H)I(425)RA2(423) R8(412)* R8(416) R8(416)* RA2(422)(H)RA2(424)O1O1 O1 O1O1 E-BP E-BPEPEP EP EP RU RU R3(408)R3(408)R3(408)R3(407) R3(407) R8(412)R8(412)R8(412)R8(413) R8(413) C6(418) C6(417) E-BP(446) E-BP(447) E-BP(445) R3(451) EXISTING ZONING BY-LAW Map created by the Town of Aurora Planning and Building Services Department, January 26, 2018. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 Metres APPLICANT: YORK REGION CHRISTIAN SENIORS' HOME INC.LOCATION: 440 - 460 WILLIAM GRAHAM DRIVEFILES: SP-2017-11FIGURE 3 SUBJECT LANDS St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd Mixed Residential CommercialC6 Second DensityApartment ResidentialRA2 Holding HOLDING ZONES H RuralRU RURAL ZONES Business ParkE-BP Institutional INSTITUTIONAL ZONES I Detached Third Density ResidentialR3 COMMERCIAL ZONES Zoning Legend Townhouse DwellingResidential RESIDENTIAL ZONES R8 Major Open Space OPEN SPACES ZONES O1 Environmental ProtectionEP EMPLOYMENT ZONES General Committee Meeting Agenda Tuesday, February 20, 2018Item R10 Page 15 of 19 PROPOSED SITE PLAN Map created by the Town of Aurora Planning and Building Services Department, January 26, 2018. Base data provided by OCA Architects. APPLICANT: YORK REGION CHRISTIAN SENIORS' HOME INC.LOCATION: 440 - 460 WILLIAM GRAHAM DRIVEFILES: SP-2017-11 FIGURE 4 SUBJECT LANDS General Committee Meeting Agenda Tuesday, February 20, 2018Item R10 Page 16 of 19 PROPOSED PHASE 2 BUILDING ELEVATIONS (WEST TOWER) Map created by the Town of Aurora Planning and Building Services Department, January 26, 2018. Base data provided by OCA Architects. APPLICANT: YORK REGION CHRISTIAN SENIORS' HOME INC.LOCATION: 440 - 460 WILLIAM GRAHAM DRIVEFILES: SP-2017-11 FIGURE 5 General Committee Meeting Agenda Tuesday, February 20, 2018Item R10 Page 17 of 19 PROPOSED PHASE 2 BUILDING ELEVATIONS (NORTH AND SOUTH) Map created by the Town of Aurora Planning and Building Services Department, January 26, 2018. Base data provided by OCA Architects. APPLICANT: YORK REGION CHRISTIAN SENIORS' HOME INC.LOCATION: 440 - 460 WILLIAM GRAHAM DRIVEFILES: SP-2017-11 FIGURE 6 General Committee Meeting Agenda Tuesday, February 20, 2018Item R10 Page 18 of 19 PROPOSED PHASE 2 BUILDING ELEVATIONS (EAST TOWER) Map created by the Town of Aurora Planning and Building Services Department, January 26, 2018. Base data provided by OCA Architects. APPLICANT: YORK REGION CHRISTIAN SENIORS' HOME INC.LOCATION: 440 - 460 WILLIAM GRAHAM DRIVEFILES: SP-2017-11 FIGURE 7 General Committee Meeting Agenda Tuesday, February 20, 2018Item R10 Page 19 of 19 Public Release February 16, 2018 Town of Aurora Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 7 p.m., Council Chambers •Revised General Committee Meeting Agenda Index •Delegation (a) Michael Smith, Michael Smith Planning Consultants and Development Coordinators Ltd. representing Beachgrove Development Ltd. Re: Item R3 – PDS18-018 – Proposal for Zoning By-law Amendment Application •Delegation (b) Jack Dougan and John Beresford representing RS Homes Re: Item R4 – PDS18-022 - Proposal for Zoning By-law Amendment Application •Delegation (c) Tracy Smith, Resident Re: Item R5 – CMS18-003 – Request for Proposals for Vending and Concession Operations •Delegation (d) Brett Mitsubata representing Real Food First: Fueling Our Community in Fitness & Fun Re: Item R5 – CMS18-003 – Request for Proposals for Vending and Concession Operations •Delegation (e) Wyatt Savage, Resident Re: Item R5 – CMS18-003 – Request for Proposals for Vending and Concession Operations •Delegation (f) Elise Volpe, Resident Re: Item R5 – CMS18-003 – Request for Proposals for Vending and Concession Operations Additional Items for General Committee Meeting Agenda Tuesday, February 20, 2018 Page 2 of 2 • Item C5 – Heritage Advisory Committee Meeting Minutes of February 12, 2018 • Item C6 – Memorandum from Mayor Dawe; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of January 26, 2018 • Item R11 – PDS18-024 – Province of Ontario Development Charges Rebate Program • Item R12 – CS18-001 – Pending List (Deferred from General Committee meeting of February 6, 2018) • Item R13 – Summary of Committee Recommendations Report No. 2018-02 • Notice of Motion (a) Councillor Abel Re: Sign By-law Review • Notice of Motion (b) Councillor Mrakas Re: Petch House Public Release February 16, 2018 Town of Aurora General Committee Meeting Agenda (Revised) Tuesday, February 20, 2018 7 p.m., Council Chambers Councillor Gaertner in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations 4. Delegations (a) Michael Smith, Michael Smith Planning Consultants and Development Coordinators Ltd. representing Beachgrove Developments Ltd. Re: Item R3 – PDS18-018 – Proposal for Zoning By-law Amendment Application (Added Item) (b) Jack Dougan and John Beresford representing RS Homes Re: Item R4 – PDS18-022 – Proposal for Zoning By-law Amendment Application (Added Item) General Committee Meeting Agenda (Revised) Tuesday, February 20, 2018 Page 2 of 9 (c) Tracy Smith, Resident Re: Item R5 – CMS18-003 – Request for Proposals for Vending and Concession Operations (Added Item) (d) Brett Mitsubata representing Real Food First: Fueling Our Community in Fitness & Fun Re: Item R5 – CMS18-003 – Request for Proposals for Vending and Concession Operations (Added Item) (e) Wyatt Savage, Resident Re: Item R5 – CMS18-003 – Request for Proposals for Vending and Concession Operations (Added Item) (f) Elise Volpe, Resident Re: Item R5 – CMS18-003 – Request for Proposals for Vending and Concession Operations (Added Item) 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Items, C1 to C6 inclusive, be approved: C1. PDS18-020 – Request for Street Name Approval BG Properties Aurora Inc. 14222, 14314, 14358, and 14378 Yonge Street File Number: SUB-2012-03 Related File Numbers: ZBA-2012-16 Recommended: General Committee Meeting Agenda (Revised) Tuesday, February 20, 2018 Page 3 of 9 1. That Report No. PDS18-020 be received; and 2. That the following street names be approved for the proposed roads within the approved Plan of Subdivision, SUB-2012-03: Street “D” Woodhaven Avenue Street “E” Pine Hill Crescent Street “F” Sunset Vista Court Street “G” Maple Fields Circle C2. FS18-002 – Streetlighting LED Conversion Project: Status and Outcomes Recommended: 1. That Report No. FS18-002 be received for information. C3. Heritage Advisory Committee Meeting Minutes of December 11, 2017 Recommended: 1. That the Heritage Advisory Committee meeting minutes of December 11, 2017, be received for information. C4. Accessibility Advisory Committee Meeting Minutes of January 10, 2018 Recommended: 1. That the Accessibility Advisory Committee meeting minutes of January 10, 2018, be received for information. C5. Heritage Advisory Committee Meeting Minutes of February 12, 2018 (Added Item) Recommended: 1. That the Heritage Advisory Committee meeting minutes of February 12, 2018, be received for information. General Committee Meeting Agenda (Revised) Tuesday, February 20, 2018 Page 4 of 9 C6. Memorandum from Mayor Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of January 26, 2018 (Added Item) Recommended: 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of January 26, 2018, be received for information. 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. CS18-004 – Power of Entry Recommended: 1. That Report No. CS18-004 be received; and 2. That the standard operating guideline regarding entry to private property notification and immediate access protocols (“SOG”) for Municipal Law Enforcement Officers, as outlined on Attachment #1, be endorsed. R2. PDS18-017 – Application for Zoning By-law Amendment Joe Stewart 304 Kennedy Street West File Number: ZBA-2017-05 Recommended: 1. That Report No. PDS18-017 be received; and 2. That Zoning By-law Amendment Application File Number ZBA-2017-05 (Joe Stewart), to amend the site specific ‘R2(207)’ and ‘R3(208)’ exception zones applying to portions of the subject lands to a ‘Detached Third Density Residential Zone ‘R3(XX1)’, be approved; and 3. That the Zoning By-law Amendment be presented at a future Council meeting. General Committee Meeting Agenda (Revised) Tuesday, February 20, 2018 Page 5 of 9 R3. PDS18-018 – Proposal for Zoning By-law Amendment Application Recommended: 1. That Report No. PDS18-018 be received; and 2. That the Zoning By-law Proposal from the following applicant be accepted as a Zoning By-law Amendment Application: (a) Beachgrove Developments Ltd. (1452 Wellington Street East), File No. ZP-2018-01 R4. PDS18-022 – Proposal for Zoning By-law Amendment Application Recommended: 1. That Report No. PDS18-022 be received; and 2. That the Zoning By-law Proposal from the following applicant be accepted as a Zoning By-law Amendment Application: (a) 2419059 Ontario Inc. (103,107 & 111 Metcalfe Street) R5. CMS18-003 – Request for Proposals for Vending and Concession Operations Recommended: 1. That Report No. CMS18-003 be received; and 2. That the Director of Community Services be authorized to issue a Request For Proposals for the operation of vending machines and concession stands in Town facilities; and 3. That Request for Proposals include mandatory requirements for healthy food and beverage options, as described herein. R6. CMS18-004 – Room/Hall Permitting Policy Recommended: General Committee Meeting Agenda (Revised) Tuesday, February 20, 2018 Page 6 of 9 1. That Report No. CMS18-004 be received; and 2. That the revised Room/Hall Permitting Policy be approved. R7. CS18-002 – Alternate Member of Regional Council for the Town of Aurora Recommended: 1. That Report No. CS18-002 be received; and 2. That the Deputy Mayor, as defined by the Procedure By-law, be appointed as the Mayor’s alternate on Regional Council; and 3. That, commencing March 1, 2018, the Deputy Mayor receives an additional $100.00 per month that includes at least one scheduled Regional Council Meeting as the alternate Member of Regional Council; and 4. That the Deputy Mayor receives an additional $100.00 for each Regional Council meeting that he/she attends; and 5. That a By-law be brought forward at a future Council Meeting to amend By-law No. 6040-17, being a By-law to provide for Council remuneration. R8. CS18-003 – Sign By-law Update: Election Signs Recommended: 1. That Report No. CS18-003 be received; and 2. That Sign By-law No. 5840-16 be amended to reflect recent changes to the Municipal Elections Act respecting Third Party Advertisers; and 3. That a temporary part-time Bylaw Officer, for the purposes of education and enforcement efforts related to election signs and the provisions of the Sign By-law, be approved; and 4. That amendments to Sign By-law No. 5840-16 be brought forward to a future Council meeting for enactment. General Committee Meeting Agenda (Revised) Tuesday, February 20, 2018 Page 7 of 9 R9. PDS18-015 – Transfer of Review (TOR) Program Recommended: 1. That Report No. PDS18-015 be received; and 2. That staff be directed to initiate the process of becoming a participating municipality in the Transfer of Review (TOR) Program; and 3. That the Mayor and Town Clerk be authorized to enter into a Transfer of Review Agreement with Ontario’s Ministry of Environment and Climate Change (MOECC) including any and all documents and ancillary agreements required to give effect to same; and 4. That the Mayor and Town Clerk be authorized to enter into an Agreement with the Lake Simcoe Region Conservation Authority (LSRCA) including any and all documents and ancillary agreements required to give effect to same. R10. PDS18-019 – Application for Site Plan York Region Christian Seniors Home Inc. 440 & 460 William Graham Drive Plan 65M-4442, Block 4 File Number: SP-2017-11 Related Files: OPA-2017-04, ZBA-2016-12 Recommended: 1. That Report No. PDS18-019 be received; and 2. That Site Plan Application File SP-2017-11 (York Region Christian Seniors Homes Inc.), to permit the development of Phase 2 (subject lands) for the construction of a seven (7) storey building with one level of underground parking, 110 independent living units and 80 assisted living units for a total of 190 units, be approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. General Committee Meeting Agenda (Revised) Tuesday, February 20, 2018 Page 8 of 9 R11. PDS18-024 – Province of Ontario Development Charges Rebate Program (Added Item) Recommended: 1.That Report No. PDS18-024 be received; and 2.That Aurora’s participation in the Province of Ontario’s Development Charges Rebate Program be endorsed, authorizing staff to proceed with the application. R12. CS18-001 – Pending List (Deferred from General Committee Meeting of February 6, 2018) (Added Item) Recommended: 1.That Report No. CS18-001 be received for information. R13. Summary of Committee Recommendations Report No. 2018-02 (Added Item) Recommended: 1.That Summary of Committee Recommendations Report No. 2018-02 be received; and 2.That the Committee recommendations contained within this report be approved. 7.Notices of Motion (a)Councillor Abel Re: Sign By-law Review (Added Item) (b) Councillor Mrakas Re: Petch House (Added Item) General Committee Meeting Agenda (Revised) Tuesday, February 20, 2018 Page 9 of 9 8. New Business 9. Closed Session 10. Adjournment Delegation Request 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee Meeting DQGDate: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆1R ܆ ,I\HVZLWKZKRP"'DWH ܆ ,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYH PLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- General Committee - Tuesday February 20th, 2018 1452 Wellington St. E. - Request to submit zoning amendment application Michael Smith of Michael Smith Planning Consultants; Development Coordinators Ltd. Beachgrove Development Ltd. c/o Larry MacDonell The beneficial owner of 1452 Wellington St. E. is requesting permission from Council to submit a zoning by-law amendment application to change the zoning from commercial and residential on the subject land. Permission from Council is required as per Council's resolution that was passed when Council approved the Town's new zoning by-law in June 2017. ✔ Lawrence Kuk November 23rd, 2017 Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Delegation (a) Page 1 of 1 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date DQG Subject: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆ 1R ܆ ,I\HVZLWKZKRP"'DWH ܆ ,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYH PLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- Genreal Committee Meeting on February 20, 2018 103, 107 & 111 Metcalfe St. Jack Dougan & John Beresford RS Homes A request for a council decision to permit a rezoning application ✔ Jeff Healey Multiple dates ■ Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Delegation (b) Page 1 of 1 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date DQG Subject: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆ 1R ܆ ,I\HVZLWKZKRP"'DWH ܆ ,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYH PLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- General Council - February 20th, 2018 REQUEST for Proposals - Vending & Concession Operations Tracy Smith Town of Aurora concessions need an overhaul & the new RFP needs to reflect the healthy, active community that Aurora is. The new RFP should be focused on providing real, whole & healthy foods, not just junk food with a few token 'health' items. The current proposed RFP does not go far enough. Recommendations by Town staff fall short & do not seem to be based on current nutritional science or Canada's Food Guide. ✔ John Firman, Mayor Dawe, Counc Abel, Kim, Thompson, Week of Feb 1/18 ■ Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Delegation (c) Page 1 of 1 Delegation Request 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee Meeting DQGDate: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆1R ܆ ,I\HVZLWKZKRP"'DWH ܆ ,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYH PLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- Feb 20th, 2018 RFP- Vending and Concessions Operations Brett Mitsubata "Real Food First: Fueling Our Community in Fitness & Fun" As an expert and public speaker on health, Brett will speak to the negative health effects and impact on communities and kids, insofar as sugar and junk food at our concessions are concerned. ✔ Tom Mrakas via Kasie Savage Feb 12, 2018 Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Delegation (d) Page 1 of 1 Delegation Request 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee Meeting DQGDate: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆1R ܆ ,I\HVZLWKZKRP"'DWH ܆ ,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYH PLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- Feb 20th, 2018 RFP for concessions Wyatt Savage Real Food First Wyatt Savage and a couple children would like to take 5 minutes to support the idea of real food first in our community center concessions. ✔ Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Delegation (e) Page 1 of 1 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date DQG Subject: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆ 1R ܆ ,I\HVZLWKZKRP"'DWH ܆ ,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYH PLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- Feb. 20, 2018 RFP for contracts for concessions in Community Centres Elise Volpe I would like to present my thoughts on how to implement real food into the concession snack bars (as opposed to the candy and junk food currently offered) at our local community centres, keeping in mind the financial considerations that would result from this change. ✔ John Firhman, Mayor Geoff Dawe Feb. 12, 2018 ■ Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Delegation (f) Page 1 of 1 Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Monday, February 12, 2018 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner (Chair), Councillor Jeff Thom (Vice Chair), Neil Asselin, Barry Bridgeford, James Hoyes, John Kazilis, and Bob McRoberts (Honorary Member) and Ken Turriff Members Absent: Martin Paivio Other Attendees: Marco Ramunno, Director of Planning and Development Services, Jeff Healey, Planner, and Ishita Soneji, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1.Approval of the Agenda Moved by Councillor Thom Seconded by Ken Turriff That the agenda as circulated by Legislative Services, with the following addition, be approved: •Delegation (b) Steve Mills, Resident; Re: Item 3 – HAC18-003 – Heritage Permit Application, Our Lady of Grace Church, 15347 Yonge Street and 16 Catherine Avenue, File: NE-HCD-HPA-18-01 Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item C5 Page 1 of 6 Heritage Advisory Committee Meeting Minutes Monday, February 12, 2018 Page 2 of 6 3. Receipt of the Minutes Heritage Advisory Committee Meeting Minutes of December 11, 2017 Moved b y John Kazilis Seconded by Barry Bridgeford That the Heritage Advisory Committee meeting minutes of December 11, 2017, be received for information. Carried 4. Delegations (a) Sara Jordao, Larkin Architect Ltd. representing Our Lady of Grace Church Re: Item 3 – HAC18-003 – Heritage Permit Application, Our Lady of Grace Church, 15347 Yonge Street and 16 Catherine Avenue, File: NE-HCD-HPA-18-01 Ms. Jordao was present to respond to questions from the Committee, and provided any necessary clarifications regarding the application. Moved by John Kazilis Seconded by Barry Bridgeford That the comments of the delegation be received and referred to Item 3. Carried (b) Steve Mills, Resident Re: Item 3 – HAC18-003 – Heritage Permit Application, Our Lady of Grace Church, 15347 Yonge Street and 16 Catherine Avenue, File: NE-HCD-HPA-18-01. Mr. Mills expressed concerns regarding the lack of coniferous trees and landscaping surrounding the proposed parking lot along Maple Street, and responded to questions. Moved by Bob McRoberts Seconded by Councillor Thom That the comments of the delegation be received and referred to Item 3. Carried Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item C5 Page 2 of 6 Heritage Advisory Committee Meeting Minutes Monday, February 12, 2018 Page 3 of 6 5.Matters for Consideration The Committee consented to consider items in the following order: Item 3, 1 and 2. 1.HAC18-001 – Request for Letter of Support – Community Heritage Ontario Staff provided an overview and intent of the letter of support. Moved by Bob McRoberts Seconded by Ken Turriff 1.That Report No. HAC18-001 be received; and 2.That the Heritage Advisory Committee recommend to Council: (a)That staff prepare a letter in support of Recommendations identified within Report 10 of the House of Commons Standing Committee on Environment and Sustainable Development. Carried 2.HAC18-002 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest 15858 Yonge Street Staff provided background and a brief overview of the application. The Committee inquired about the demolition plans and inquired about the deliberation process at the Design Review Panel, and staff provided clarifications. Moved by Councillor Thom Seconded by John Kazilis 1.That Report No. HAC18-002 be received; and 2.That the Heritage Advisory Committee recommend to Council: (a)That the property located at 15858 Yonge Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and (b)That future building elevations are subject to approval of Planning staff; and Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item C5 Page 3 of 6 Heritage Advisory Committee Meeting Minutes Monday, February 12, 2018 Page 4 of 6 (c) That future building elevations are subject to a second review by the Design Review Panel prior to issuance of a Building Permit. Carried 3. HAC18-003 – Heritage Permit Application Our Lady of Grace Church, 15347 Yonge Street and 16 Catherine Avenue, File: NE-HCD-HPA-18-01 Staff provided a brief overview of the application and the proposed alterations. The Committee and staff discussed various aspects of the application including the means of preservation and structural support of the heritage structures during demolition, need for an entrance from Yonge Street, various structural features including the steeple, and the need for low growing coniferous vegetation surrounding the parking lot along Maple Street. Moved by Neil Asselin Seconded by Barry Bridgeford 1. That Report No. HAC18-003 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That Heritage Permit Application NE-HCD-HPA-18-01 be approved; and (b) That a front entrance, facing Yonge Street, be added to the new enclosed Narthex; and (c) That the location design and wording of commemorative heritage plaques be approved by staff prior to execution of the Site Plan Agreement; and (d) That, prior to execution of the Site Plan Agreement, the owner submit a Letter of Credit to the Town for the installation of commemorative heritage plaques and the preservation of 16 Catherine Avenue during the demolition of Lynett Hall and construction of the proposed addition; and (e) That the Site Plan Agreement ensure the inclusion of coniferous landscape screening, in keeping with the CPTED (Crime Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item C5 Page 4 of 6 Heritage Advisory Committee Meeting Minutes Monday, February 12, 2018 Page 5 of 6 Prevention Through Environmental Design) principles, to address the visual impact of the parking lot along Maple Street. Carried as amended 6. Informational Items 4. HAC17-027 – Yonge Street Building Inventory Staff provided a brief overview of the report. The Committee and staff discussed the possibility of conducting an objective evaluation of various properties located in the downtown core of Yonge Street, and suggested that the evaluations be brought back to the Committee for further review. The Committee further discussed the scope of work for the Evaluation Working Group during the evaluation process. Moved by Councillor Thom Seconded by Neil Asselin 1. That Report No. HAC17-027 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That the Evaluation Working Group provide an objective evaluation on each of the following properties: • 15243B Yonge Street; "Whimster's Store" • 15243 A Yonge Street; "Mulock Block" • 15242 Yonge Street; "The Lloyd Building" • 15240 Yonge Street; "The Ashton Building" • 15233 Yonge Street; "Medical Hall" • 15229 Yonge Street; "The Willis Building" • 15225 Yonge Street; "Winter's Bakery" • 15222, 15224 & 15226 Yonge Street; "The Faughner Building" • 15221 Yonge Street; "Sterling Bank" • 15218-15220 Yonge Street; "The Clift Building" • 15216 Yonge Street; "The Odd Fellows Block" • 15210 Yonge Street; "The Andrews Block" • 15203 Yonge Street; "The Butcher Building" Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item C5 Page 5 of 6 Heritage Advisory Committee Meeting Minutes Monday, February 12, 2018 Page 6 of 6 • 15199 Yonge Street; "The Grimshaw Bakery" • 15195 Yonge Street; and (b) That the objective evaluations be submitted to the Heritage Advisory Committee meeting of May 14, 2018, for further review. Carried as amended 5. Extract from Council Meeting of January 30, 2018 Re: Heritage Advisory Committee Meeting Minutes of November 13, 2017 Moved by James Hoyes Seconded by Bob McRoberts 1. That the Extract from Council Meeting of January 30, 2018, regarding the Heritage Advisory Committee meeting minutes of November 13, 2017, be received for information. Carried 7. New Business The Committee inquired about the mitigation of ongoing construction at 32 Wellington Street, and staff provided a response. 8. Adjournment Moved by Neil Asselin Seconded by Councillor Thom That the meeting be adjourned at 9:48 p.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council. Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item C5 Page 6 of 6 Memorandum Date: February 20, 2018 To: Members of Council From: Mayor Geoffrey Dawe Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of January 26, 2018 Recommendation That Council: Receive the correspondence for information Endorse the recommendations Provide direction 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: mayor@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item C6 Page 1 of 5 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca Welcome and Greetings: Chair Dawe welcomed everyone to LSRCA’s 67th Annual General Meeting and thanked the many guests in attendance from the provincial government, Lake Simcoe Conservation Foundation, as well as regional and municipal partners and many LSRCA staff members. Chair Dawe was pleased to call upon the Honourable Chris Ballard, Ontario Minister of the Environment and Climate Change to bring greetings. Minister Ballard Minister Ballard recognized LSRCA for its contributions for the better part of seven decades. He also highlighted 2018 as the 10th anniversary of the Lake Simcoe Protection Act, the first watershed based legislation in Ontario. Chair Dawe welcomed Debbie Conzelmann, President of the Lake Simcoe Conservation Foundation Board of Directors. Ms. Conzelmann congratulated LSRCA on another year filled with great accomplishments. She thanked all in attendance, noting that each person’s contribution to the Foundation resulted in $685,000 (104% of its goal) being raised in support of program and project delivery in the Lake Simcoe watershed. Chair Dawe called upon Mike Walters, LSRCA’s CAO, who thanked everyone for attending, introduced LSRCA’s Executive Management Team, and thanked all Board members and staff for their hard work and commitment to Lake Simcoe. Keynote Speaker Dr. Faisal Moola Associate Professor Department of Geography University of Guelph Healthy Ecosystems - Healthy Communities: the Importance of Ecohealth in the Age of the Anthropocene Despite being a vast nation of mountains, forests, and ice, Dr. Moola noted that Canada is truly an urban society. Over 82 per cent of Canadians now live in cities and suburbs and according to statistics collated by the United Nations Department of Economic and Social Affairs, Canada is among the top fifty urbanized nations on the planet - well ahead of the United Kingdom, Germany, Ireland, Italy and many other western European countries. Board Meeting Highlights 67th Annual General Meeting January 26, 2018 Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item C6 Page 2 of 5 LSRCA Board of Directors – 67th Annual General Meeting Meeting Highlights – January 26, 2018 Page 2 of 4 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca However, while public investment in urban infrastructure such as sewage and solid waste management, energy production and distribution, transit, and other built structures and technologies have come to dominate the policy and political discussions on the future of our urban areas, local parks, healthy waterways and beaches as well as engineered ecosystems, like green roofs within the built environment have received comparatively little political attention or government funding, despite their enormous value to urban residents. Continuing to ignore the green infrastructure needs of our cities, such as local parks and naturalized school grounds, is shortsighted. Greenspaces complement traditional infrastructure, provide a multitude of ecological benefits and contribute to the health and well-being of urban populations. To view Dr. Moola’s presentation, please click on the following link: Healthy Ecosystems - Healthy Communities: the Importance of Ecohealth in the Age of the Anthropocene Presentations: Therapy in the Woods Members of LSRCA’s Education team, along with a team from Children’s Development Services at Royal Victoria Regional Health Centre provided a presentation on a pilot program entitled ”Therapy in the Woods”. In an effort to expand the demographic and geographic reach of LSRCA’s Education program, LSRCA educators partnered with Children’s Development Services at Royal Victoria Regional Health Centre to offer a special outdoor education program for early learners with special needs. Offered once per week for five weeks, the children, their caregivers and both LSRCA and RVH staff engaged in outdoor activities designed to improve their balance, sensory abilities, upper limb function and socialization skills. For a few hours each week, these children and their caregivers experienced the freedom to pursue new outdoor adventures in a safe and accepting environment. To view this joint presentation, please click on the following link: Therapy in the Woods. If you’d like more information on this program, please contact Nicole Hamley, Manager of Education @ 905-895-1281 ext. 243 or n.hamley@lsrca.on.ca Lake Simcoe Region Conservation Authority’s 2017 Annual Report Chair Dawe congratulated LSRCA’s staff, Board and partners on the tremendous accomplishments of 2017; just to name a few, new standards to reduce phosphorus, laying the foundation for policies and action to reduce the amount of salt entering our lake from roads and parking lots, and strengthening our relationship with our First Nation partners and our watershed school boards. He then shared a video presentation that summed up this year’s successes: 2017 Annual Report Video LSRCA’s 2017 Annual Report was handed out at the meeting. Additional copies may be obtained by contacting Katarina Zeppieri at k.zeppieri@lsrca.on.ca / 905-895-1281 or electronically via the following link: LSRCA 2017 Annual Report Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item C6 Page 3 of 5 LSRCA Board of Directors – 67th Annual General Meeting Meeting Highlights – January 26, 2018 Page 3 of 4 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca Chair’s 2017 Activity Report Chair Dawe reviewed the Chair’s 2017 Activity Report, which was included in the agenda, noting that 2017 was a very busy and exciting year at LSRCA and that he was so proud to serve as Chair of the Board of Directors. Conclusion of 2017 Business Chair Dawe concluded the Year 2017 business and deemed the Chair vacant. 2018 Business The 2018 Business portion of the meeting was called to order by the CAO, Mike Walters, who served as Chair Pro Temp during the election of the Chair and Vice Chair for 2018. Election of Officers Aurora Mayor Geoffrey Dawe and Innisfil Councillor Richard Simpson were both acclaimed to their positions of Chair and Vice Chair for 2018. 2018 Meeting Schedule – LSRCA Board of Directors The Board approved the following 2018 meeting schedule. Meetings are held in LSRCA’s Administrative Offices located at 120 Bayview Parkway in Newmarket from 9:00 a.m. to approximately 12:00 p.m. Friday, February 23rd Friday, March 23rd Friday, April 27th Friday, May 25th Friday, June 22nd Friday, July 27th No August meeting Friday, September 28th Friday, October 26th Friday, November 23rd Friday, December 14th Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item C6 Page 4 of 5 LSRCA Board of Directors – 67th Annual General Meeting Meeting Highlights – January 26, 2018 Page 4 of 4 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON, L3Y 4X1 E-mail: info@lsrca.on.ca Web site: www.lsrca.on.ca 2018 LSRCA Board of Directors Below is a photo of the 2018 Lake Simcoe Region Conservation Authority Board of Directors in attendance. From left to right: Back Row: Councillor Peter Ferragine, Deputy Mayor Pat Molloy, Councillor Dave Kerwin, Mr. Jay Dolan, Councillor Ken Ferdinands, Councillor Scott Macpherson, Councillor Stephen Strangway Front Row: Regional Councillor Naomi Davison, Councillor Shira Harrison-McIntyre, Mayor Margaret Quirk, Mayor Geoffrey Dawe (Chair), Councillor Richard Simpson (Vice Chair), Regional Councillor Bobbie Drew, Mayor Virginia Hackson, Councillor Avia Eek Missing: Township of Brock, Township of Ramara, Councillor Peter Silveira To view LSRCA’s AGM media release, please click the following link: Media Release - LSRCA Annual General Meeting Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item C6 Page 5 of 5 Town of Aurora General Committee Report No. PDS18-024 Subject: Province of Ontario Development Charges Rebate Program Prepared by: Michael Logue Department: Planning and Development Services Date: February 20, 2018 Recommendations 1. That Report No. PBS18-024 be received; 2. That Council endorse Aurora’s participation in the Province of Ontario’s Development Charges Rebate Program, authorizing staff to proceed with the application. Executive Summary Staff are seeking a Council resolution in support of applying for the Province of Ontario’s new Development Charges Rebate Program. If successful, this will allow the Town to use provincial funding to rebate development charges for new purpose-built rental housing in Aurora. Background New DC Rebate Program is one component of Ontario’s Fair Housing Plan In April of 2017, the Provincial government announced the Fair Housing Plan: 16 Actions to help address housing supply and demand as well as to help protect renters and homebuyers. In support of this plan, on December 20, 2017 the Province released the parameters of the Development Charge Rebate Program which is meant to increase the supply of housing, specifically purpose built rental development. Purpose-built rentals offer a stable alternative to ownership housing Purpose-built rental is one of two types of rental housing in Ontario, along with the secondary rental market (consisting primarily of individually-rented condominiums, singles, semis, and basement apartments). Increasing the supply of purpose-built rental is important, because the availability of units in the secondary market is not a certain Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item R11 Page 1 of 5 February 20, 2018 Page 2 of 5 Report No. PDS18-024 thing, based on owner’s decisions affected by prevailing economic and real estate conditions. Advantages to increasing the supply of purpose-built market rental housing include: helping to stabilize the rental market by offering better security of tenure for tenants, and catering to older demographics and diverse needs – enabling them to stay in their communities and age in place. Analysis $25M available province-wide for 2018-19; and $125M over five years The Provincial Development Charge Rebate Program was released in December 2017 in support of the Ontario Fair Housing Plan. The Program is funded for $125 million across the Province over five years, starting with a $25 million allotment in 2018-19. Aurora is among pre-qualified municipalities, but must apply by March 2, 2018 The Province has identified select single and lower-tier municipalities in need of new purpose-built market rental housing. Those municipalities have been invited to submit an Expression of Interest to participate in all five years of the program. Aurora, along with most York Region municipalities, have received an invitation to participate. The deadline for submission is March 2, 2018. Municipal role in tailoring the program includes setting eligible built-form types The municipal role in the program would be to determine, based on local need: - The built-form of rental housing developments eligible to receive the rebate (e.g. townhouses and apartment units); - The amount of development charges rebate provided for eligible rental housing development and units (e.g. full or partial rebates); - And, potentially setting a different threshold than the province’s standard for rental rates which will apply (meant to exclude luxury market rental units). Staff would recommend the rebate be applicable to all high density built forms (apartments, row houses, stacked townhouses, etc) to maximize the number of opportunities Aurora will have during the program window to incent rental development. Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item R11 Page 2 of 5 February 20, 2018 Page 3 of 5 Report No. PDS18-024 Full or partial rebates possible, but cannot defer or rebate in excess of 100% of DC’s (e.g. through other programs) The Province’s criteria is indifferent to the how the development charges breaks down in Regional, local, and education portions; meaning the rebate is not only intended to cover the municipal portion (a small percentage). And although the Province appears to prioritize municipalities with programs and policies that support making rental housing happen, it will not be permitted to defer or rebate in excess of the full development charges amount (e.g. through other Regional or local programs). Opportunity to provide higher rebate on the most affordable new rental units Staff may consider a sliding scale for rebating, that rewards developments with units at or below average market rent with a higher development charge rebate; units at or near the province’s cap of 175% of average market rent (e.g. 75% above market rates) may receive a lesser rebate. Not all pre-qualified municipalities that apply will be fully funded; TBA Q2 2018 The Province has noted that not all municipalities that request funding will receive it, and those that do may not receive the full amount requested. Allocations for the first three years of the program will be announced in spring 2018. Staff wish to pursue funding through the Development Charge Rebate Program in order to provide opportunities to support purpose built rental development. Prior staff reports have highlighted the opportunity for affordable and rental housing within the Aurora Promenade, an ideal location in proximity to Viva and GO transit. Advisory Committee Review None. Legal Considerations There are no legal considerations. Financial Implications The rebate program would offset development charges to make rental development more attractive to developers. Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item R11 Page 3 of 5 February 20, 2018 Page 4 of 5 Report No. PDS18-024 Communications Considerations No Communication Required. Link to Strategic Plan If Provincial funding is received, it will support the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Strengthening the fabric of our community: housing opportunities are created that collaborates with the development community to ensure future growth includes housing opportunities for everyone. Alternative(s) to the Recommendation 1. None. Conclusions Given that the Province of Ontario has invited the Town of Aurora to submit an Expression of Interest, it is recommended that staff pursue this opportunity and request Council’s endorsement to apply for the full program. Prior staff reports have highlighted that Aurora is under-serviced for affordable housing relative to other York Region municipalities, and securing funding from the Province will be a step in the right direction for encouraging purpose-built market rentals in apartment building units. Attachments None. Previous Reports None. Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item R11 Page 4 of 5 Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018Item R11 Page 5 of 5 Town of Aurora General Committee Report No. CS18-001 Subject: Pending List Prepared by: Michael de Rond, Town Clerk Department: Corporate Services Date: February 6, 2018 Recommendation 1. That Report No. CS18-001 be received for information. Executive Summary To provide Council with an update on staff responses to motions adopted by Council. Background This report is accompanied by two attachments; the first is the pending list with the items that staff now consider complete. The second is the pending list with all of the completed items removed. Further pending list updates will resemble the second attachment, with the completed items removed. Analysis None Advisory Committee Review None Legal Considerations None Financial Implications None Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item R12 Page 1 of 51 February 6, 2018 Page 2 of 3 Report No. CS18-001 Communications Considerations None Link to Strategic Plan None Alternative(s) to the Recommendation None Conclusions None Attachments Attachment #1 – Pending List with completed items Attachment #2 – Pending List with completed items removed Previous Reports LLS16-004 – Pending List Pre-submission Review Agenda Management Team review on January 4, 2018 Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item R12 Page 2 of 51 Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018Item R12 Page 3 of 51 Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item R12 Page 4 of 51 Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item R12 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That Summary of Committee Recommendations Report No. 2018-02 be received; and 2. That the Committee recommendations contained within this report be approved. Heritage Advisory Committee Meeting Minutes of February 12, 2018 1. HAC18-001 – Request for Letter of Support – Community Heritage Ontario (a) That staff prepare a letter in support of Recommendations identified within Report 10 of the House of Commons Standing Committee on Environment and Sustainable Development. 2. HAC1 8-002 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest 15858 Yonge Street (a) That the property located at 15858 Yonge Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and (b) That future building elevations are subject to approval of Planning staff; and (c) That future building elevations are subject to a second review by the Design Review Panel prior to issuance of a Building Permit. Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item R13 Page 1 of 3 Committee Recommendations Report No. 2018-02 February 20, 2018 Page 2 of 3 3. HAC18-003 – Heritage Permit Application Our Lady of Grace Church, 15347 Yonge Street and 16 Catherine Avenue, File: NE-HCD-HPA-18-01 (a) That Heritage Permit Application NE-HCD-HPA-18-01 be approved; and (b) That a front entrance, facing Yonge Street, be added to the new enclosed Narthex; and (c) That the location design and wording of commemorative heritage plaques be approved by staff prior to execution of the Site Plan Agreement; and (d) That, prior to execution of the Site Plan Agreement, the owner submit a Letter of Credit to the Town for the installation of commemorative heritage plaques and the preservation of 16 Catherine Avenue during the demolition of Lynett Hall and construction of the proposed addition; and (e) That the Site Plan Agreement ensure the inclusion of coniferous landscape screening, in keeping with the CPTED (Crime Prevention Through Environmental Design) principles, to address the visual impact of the parking lot along Maple Street. 4. HAC17-027 – Yonge Street Building Inventory (a) That the Evaluation Working Group provide an objective evaluation on each of the following properties: • 15243B Yonge Street; "Whimster's Store" • 15243 A Yonge Street; "Mulock Block" • 15242 Yonge Street; "The Lloyd Building" • 15240 Yonge Street; "The Ashton Building" • 15233 Yonge Street; "Medical Hall" • 15229 Yonge Street; "The Willis Building" • 15225 Yonge Street; "Winter's Bakery" • 15222, 15224 & 15226 Yonge Street; "The Faughner Building" • 15221 Yonge Street; "Sterling Bank" • 15218-15220 Yonge Street; "The Clift Building" • 15216 Yonge Street; "The Odd Fellows Block" • 15210 Yonge Street; "The Andrews Block" Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item R13 Page 2 of 3 Committee Recommendations Report No. 2018-02 February 20, 2018 Page 3 of 3 • 15203 Yonge Street; "The Butcher Building" • 15199 Yonge Street; "The Grimshaw Bakery" • 15195 Yonge Street; and (b) That the objective evaluations be submitted to the Heritage Advisory Committee meeting of May 14, 2018, for further review. Attachments None Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Item R13 Page 3 of 3 Notice of Motion Councillor John Abel Date: February 20, 2018 To: Mayor and Members of Council From: Councillor Abel Re: Sign By-law Review Whereas Sign By-law No. 5840, being a by-law respecting signs within the Town of Aurora, was enacted in March of 2016 repealing By-law Nos. 4897-07.P and 4898-07.P; and Whereas the new Sign By-law removed the permission to allow temporary A-Frame signs which has had an impact on the business community; and Whereas the business community has responded with concerns and complaints regarding the changes, namely with respect to A-Frame signs; 1.Now Therefore Be It Hereby Resolved That staff be directed to review best practices in other municipalities, engage the business community, the public and Councillors for comments and suggestions; and 2.Be It Further Resolved That staff be directed to consider and report back to Council on regulatory provisions that may be included in the Sign By-law that would allow for A-frame signs and a nominal fee to offset enforcement efforts. Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Notice of Motion (a) Page 1 of 1 Notice of Motion Councillor Tom Mrakas Date: February 20, 2018 To: Mayor and Members of Council From: Councillor Mrakas Re: Petch House Whereas the future use of the Petch House has been discussed for many years with no resolution to date; and Whereas the building as a result remains empty and under-utilized; and Whereas the Town has begun to provide chapel services for marriages, which have been very successful; 1. Now Therefore Be It Hereby Resolved that staff investigate the feasibility and costs for the Petch House to be used for marriage services and/or as a wedding chapel; and 2. Be It Further Resolved that staff bring a report to the May 2018 meeting cycle for Council to make a decision on the future use of the Petch House. Additional Items to General Committee Meeting Agenda Tuesday, February 20, 2018 Notice of Motion (b) Page 1 of 1 Public Release February 20, 2018 Town of Aurora Additional Items No. 2 to General Committee Meeting Agenda Tuesday, February 20, 2018 7 p.m., Council Chambers • Delegation (g) David Heard, Resident Re: Library Square Design and Plan Additional Items No. 2 to General Committee Meeting Agenda Tuesday, February 20, 2018Delegation (g) Page 1 of 1