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AGENDA - General Committee - 20170704General Committee Meeting Agenda Tuesday, July 4, 2017 7 p.m. Council Chambers Aurora Town Hall Public Release June 23, 2017 Town of Aurora General Committee Meeting Agenda Tuesday, July 4, 2017 7 p.m., Council Chambers Councillor Pirri in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations (a) Ron Weese, representing Sport Aurora Re: Item R4 – PRCS17-025 – Sport Aurora and Sport Plan Funding Request 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. General Committee Meeting Agenda Tuesday, July 4, 2017 Page 2 of 9 Recommended: That the following Consent Agenda Items, C1 to C3 inclusive, be approved: C1. FS17-011 – 2016 Year End Budget Report – as at December 31, 2016 Recommended: 1. That Report No. FS17-011 be received for information. C2. FS17-031 – Award of Office Products and Supplies Agreement Recommended: 1. That Report No. FS17-031 be received; and 2. That a contract award be made to Novexco Inc. to provide office product supplies for a three (3) year term to April 30, 2020, to an upset limit of $65,000 per year, with two (2), one (1) year extension option years; and 3. That the Director of Financial Services be authorized to extend the optional years under the same terms and conditions of the initial agreement, subject to satisfactory performance, adjusted to prevailing approved budget amounts; and 4. That the Mayor and Town Clerk be authorized to execute the necessary agreement including any and all documents and ancillary agreements required to give effect to same. C3. IES17-033 – Purchase of Road De-icing Materials Recommended: 1. That Report No. IES17-033 be received; and 2. That Council approve an annual expenditure upset limit of $400,000 for the purchase of road de-icing materials from Compass Mineral Canada Corp. through the York Purchasing Co-operative (YPC) for a three (3) year period commencing October 1, 2017, and ending April 30, 2020; and General Committee Meeting Agenda Tuesday, July 4, 2017 Page 3 of 9 3. That Council approve a further purchase of road de-icing materials in the upset limit amount of $400,000 for two (2) additional one (1) year terms subject to the Regional Municipality of York exercising the option to extend the (YPC) contract CRFT-2016-07 with Compass Mineral Canada Corp. 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. PBS17-050 – Applications for Official Plan Amendment and Zoning By- law Amendment Aurora United Church 15186 Yonge Street, 55, 57, 57A Temperance Street, 12 and 16 Tyler Street File Numbers: OPA-2016-05 and ZBA-2016-13 Recommended: 1. That Report No. PBS17-050 be received; and 2. That Application to Amend the Official Plan, File Number OPA-2016-05 (Aurora United Church), to increase the maximum building height of five (5) storeys to a maximum building height of seven (7) storeys to permit a place of worship and a 152 suite retirement residence be approved; and 3. That Application to Amend the Zoning By-law File Number ZBA-2016-013 (Aurora United Church), to rezone the lands from the current zoning of “Institutional (I) Zone” and “General Commercial (C2) Zone”, to a “Promenade Downtown (PD1) Zone” pursuant to the provisions and standards of the Town’s new Comprehensive Zoning Bylaw, to permit a place of worship and 152 suite retirement residence be approved; and 4. That the Official Plan Amendment be presented at a future Council meeting; and 5. That the Zoning Bylaw Amendment be presented at a future Council meeting when the required Site Plan Application is considered by Council; and General Committee Meeting Agenda Tuesday, July 4, 2017 Page 4 of 9 6. That the Zoning Bylaw Amendment include appropriate site specific exceptions to effectively implement the built form and performance standards of the Council approved Site Plan application. R2. PRCS17-026 – Highland Gate Conceptual Parkland Design (Report referred from General Committee meeting of June 20, 2017. Additional information to be provided prior to meeting.) Recommended: 1. That Report No. PRCS17-026 be received; and 2. That the Conceptual Parkland design for the Highland Gate Development Lands be approved as presented at the Public Open House, April 5, 2017. R3. PBS17-057 – Highland Gate Developments Inc. 21 Golf Links Drive File Numbers: OPA-2015-01, ZBA-2015-02 and SUB-2015-01 Recommended: 1. That Report No. PBS17-057 be received for information. R4. PRCS17-025 – Sport Aurora and Sport Plan Funding Request (deferred from General Committee meeting of June 20, 2017) Recommended: 1. That Report No. PRCS17-025 be received; and 2. That Council enter into a Service Agreement with Sport Aurora Inc. for the provision of services to fulfill the recommendations of the Sport Plan in the amount of $93,692 until December 31, 2017; and 3. That the Director of Parks, Recreation and Cultural Services be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same; and 4. That this report satisfies the Condition for Release of funds from the 2017 Operating Budget. General Committee Meeting Agenda Tuesday, July 4, 2017 Page 5 of 9 R5. FS17-023 – 2018 Budget Preparation Directions Recommended: 1. That Report No. FS17-023 be received; and 2. That the increase for the Aurora portion of the residential tax bill for the 2018 Base Operating budget be limited to the reported 12 months to June 2017 Consumer Price Index (CPI) for the Toronto Area; and 3. That all fees, rates and charges be indexed by the same CPI reported value unless precluded by legislation, and new revenue sources identified where possible; and 4. That new tax revenue from new buildings be incorporated into the base budget and be used to extend existing service levels to these new properties, residents and businesses; and 5. That, for strategic priorities separately identified by Council, a further increase be levied for such new funding; and 6. That, once the CPI factor is known and the growth estimated, the Finance Advisory Committee provide each of the Library Board, the Cultural Centre Board, and the Historical Society a designated 2018 budget funding amount for their respective budget development work; and 7. That a “current plus three year forecast” operating budget be prepared, and include a staffing needs analysis and forecast for the same period; and 8. That the phase-in budget strategy currently approved for Fire Services expansion be funded from within the inflationary and growth components of the Base Operating Budget, as applicable, with any excess planned increase being a separate component of the overall tax increase; and 9. That, in addition to the base budget increase for inflation, up to 1% dedicated Fiscal Strategy tax levy increase be imposed to fund additional contributions to Infrastructure Reserves in accordance with the long range fiscal strategies adopted in the recent 10 Year Capital and Asset Management Plan, and any other fiscal strategy items. General Committee Meeting Agenda Tuesday, July 4, 2017 Page 6 of 9 R6. FS17-032 – Amendments to Procurement By-law Recommended: 1. That Report No. FS17-032 be received; and 2. That a bylaw be enacted to amend By-law No. 5910-16, being a bylaw to define the procurement policies and procedures for the Corporation of the Town of Aurora, at the Council meeting of July 11, 2017. R7. IES17-034 – Restoration of Retaining Wall and Stairs at the Temperance Street Parking Lot Recommended: 1. That Report No. IES17-034 be received; and 2. That a new 2017 Capital Project No. 31173 “Temperance Street retaining wall and stairs restoration” be approved in the amount of $60,000 funded from the Roads & Related Repair and Replacement Reserve Fund. R8. PRCS17-027 – Tax Exempt Status for Sports Dome Recommended: 1. That Report No. PRCS17-027 be received; and 2. That the Aurora Sports Dome (Soccer Dome) be declared a Municipal Capital Facility for the purposes of the municipality and for public use; and 3. That a by-law be enacted authorizing the Mayor and Clerk to enter into a Municipal Capital Facility Agreement with the operators of the Aurora Sports Dome; and 4. That, once the Municipal Capital Facility Agreement is entered into, a by- law be enacted to exempt the portion of the lands upon which the Aurora Sports Dome is located from all of the taxes for municipal and school purposes; and General Committee Meeting Agenda Tuesday, July 4, 2017 Page 7 of 9 5. That the Mayor and Town Clerk be authorized to execute any necessary agreements, including any and all documents and ancillary agreements required to give effect to same. R9. PRCS17-029 – Purchase Order Increase for 2018 Program Guide Production and Delivery Recommended: 1. That Report No. PRCS17-029 be received; and 2. That the option to renew the York Region Media Group contract be exercised for the third and final year of the Contract ending December 31, 2018; and 3. That Purchase Order 654 be increased by $38,000 excluding taxes, to a total of $112,751.14 excluding taxes, to accommodate guide production for 2018. R10. PBS17-039 – Application for Zoning By-law Amendment BG Properties Aurora Inc. (formerly Coutts) 14222, 14314, 14358 and 14378 Yonge Street Related File: SUB-2012-03 File Number: ZBA-2012-16 Recommended: 1. That Report No. PBS17-039 be received; and 2. That Application to Amend the Zoning By-law File No. ZBA-2012-16 (BG Properties Aurora Inc.), to implement the proposed draft plan of subdivision be approved; and 3. That the implementing Zoning By-law Amendment be presented at a future Council meeting. General Committee Meeting Agenda Tuesday, July 4, 2017 Page 8 of 9 R11. PBS17-047 – Applications for Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Ballymore Building (South Aurora) Corporation 14452 Yonge Street Part Lot 75, Concession 1 File Numbers: ZBA-2016-09, SUB-2016-02, CDM-2016-04 Recommended: 1. That Report No. PBS17-047 be received; and 2. That Application for Draft Plan of Subdivision SUB-2016-02 (Ballymore Building (South Aurora) Corporation) be approved, subject to the conditions outlined in Schedule ‘A’ of this report; and 3. That Zoning By-law Amendment file ZBA-2016-09 (Ballymore Building (South Aurora) Corporation) be approved, to zone the subject lands from “Oak Ridges Moraine Rural (RU-ORM) Zone” to “Detached Dwelling Second Density (R2-XX) Exception Zone”, “Major Open Space (O-22) Exception Zone”, and “Oak Ridges Moraine Environmental Protection (EP-ORM) Zone”; and 4. That the Application for Draft Plan of Condominium CDM-2016-04 (Ballymore Building (South Aurora) Corporation) be approved, subject to the conditions outlined in Schedule ‘B’ of this report; and 5. That a total of 40 units of water and sewage capacity be allocated to the Draft Plan of Subdivision; and 6. That the implementing by-laws be presented at a future Council meeting; and 7. That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same. General Committee Meeting Agenda Tuesday, July 4, 2017 Page 9 of 9 7. Notices of Motion 8. New Business 9. Closed Session 10. Adjournment Town of Aurora General Committee Report No. FS17-011 Subject: 2016 Year End Budget Report – as at December 31, 2016 Prepared by: Jason Gaertner, Manager, Financial Planning Department: Financial Services Date: July 4, 2017 Recommendation 1. That Report No. FS17-011 be received for information. Executive Summary This report presents to Council the year-end financial performance of the Town’s tax levy and utility rate funded operating budgets. In addition, this report provides information on the disposition of the Town’s tax funded operating deficit, as well as its rate funded operating surplus in accordance with the 2016 Surplus Control By-law 5928-16. Overall, the Town’s tax levy operating budget concluded the fiscal year in a deficit positon of $100,300 (0.2% of the total expenditure budget) and its utility operations finished the year with a surplus of $2,078,800. Background The external auditors have now completed their on-site review and will be presenting their findings as well as the Town’s audited financial statements to audit committee on June 27, 2017 thus allowing Financial Services staff to compile this final report of the 2016 budget results for the Town. It should be noted that the audited financial statements are presented in a format consistent with the Public Sector Accounting Standards (PSAS), whereas this report is presented in a format consistent with the “traditional balanced municipal budget” approach. A summary of each department’s net operating budget and year end actual results with variances is presented for Council’s review in Attachment 1. General Committee Meeting Agenda Tuesday, July 4, 2017 Item C1 Page 1 of 12 July 4, 2017 Page 2 of 9 Report No. FS17-011 Staff have also reviewed the results of operations for the 2016 Water, Wastewater & Storm water programs. A summary of these results with variances is presented for Council’s review in Attachment 2. Analysis In December 2016, the Surplus Control By-law 5928-16 was passed. This by-law authorizes the CAO and Treasurer to allocate portions of a year-end surplus to specific reserve accounts or to offset a year-end operating deficit through a draw from specific reserve accounts as part of the year-end accounting processes in an effort to separate this process from that of the subsequent budget. Any surplus allocations are to be made according to a specific formula set out in the by-law and are to be reported back to Council. Tax Levy Funded Operating Budget Deficit Actual total expenditures for 2016 were $60,856,100 which was 4.4 percent or $2,566,200 above the established budget of $58,289,900. Total 2016 revenues (including the $39,217,900 tax levy) were $60,755,800, which was 4.2 percent or $2,465,900 higher than the $58,289,900 budgeted for total revenue. These two variances make up the net $100,300 deficit. The 2016 approved operation budget provided for $58,289,900 of expenses, offset by various revenue sources. Before the offsetting draw from reserves has been applied, the following significant variances contributed to the year end results: Budget Variance Favourable / (Unfavourable) Engineering fees 169,300 Tax levy 158,500 Zoning fees 117,700 Condominium fees 96,700 Administrative revenues (78,400) Sub-total – unplanned revenues 463,800 Electricity – Town Facilities (317,400) Electricity – Streetlights (245,500) Park operation non-salary savings 235,000 Other facility operation costs (169,300) Salary & benefits (156,600) External legal fees (145,800) General Committee Meeting Agenda Tuesday, July 4, 2017 Item C1 Page 2 of 12 July 4, 2017 Page 3 of 9 Report No. FS17-011 Snow management 103,500 Property appraisal savings 61,200 Waste management 57,800 All other operating expense savings 13,000 2016 Operating Deficit ($ 100,300) Overall, the Town’s municipal operations budget closed the year with a deficit of $100,300. This deficit was considerably lessened by favorable variances arising from development driven revenue as well as other uncontrollable revenue sources. Revenues of this nature were materially smaller in 2016 versus 2015. In general, salary and benefits requirements exceeded their established budgets by a total of $6,600. Also, $150,000 in vacant position gapping was anticipated and provided for as a credit in the budget. Unfortunately, the planned net savings from salary and benefits did not occur, resulting in a net budget deficit of $156,600. Any salary savings that the Town did experience were consumed by salary & benefit shortfalls in Facility and Road Operations. Electricity and other facility operation costs continue to be a challenge for the Town. However, the Town has undertaken multiple initiatives in an effort to reduce its electricity costs such as its almost complete conversion of all of its streetlights to LED and its completion and/or planned conversion of multiple parks and facility lighting to LED. Other energy saving retrofits have been undertaken on high electricity draw systems such as recreation centre ice plants. Greater than anticipated external legal fees predominantly relating to the Highland Gate development placed further pressure on the Town’s municipal operating budget. Many of the variance items in the table above are generally not directly controllable and consequently difficult to budget, and can become significant contributors to budget variances experienced at year end. Of note is that the total deficit represents 0.2% of the Town’s total approved gross operating budget. CAO and Council The Council and CAO budgets ended 2016 with a $113,700 (6.4 percent) favourable variance on a net operating budget of $1,772,600. This variance was the result of employee departures, contract & consultant savings. Corporate Services Corporate Services ended the fiscal year with a $62,200 (1.0 percent) favorable variance on a net operating budget by $6,213,600. This variance is attributable to temporary position vacancies and lower than anticipated overtime, consulting, contract and insurance expenditures. General Committee Meeting Agenda Tuesday, July 4, 2017 Item C1 Page 3 of 12 July 4, 2017 Page 4 of 9 Report No. FS17-011 Financial Services Financial Services ended the year with a $135,100 (9.9 percent) favourable variance on a net operating budget of $1,365,100 due to development driven higher than anticipated administrative revenues (property tax ownership changes, water account ownership changes admin fees and tax certificates), an unfilled water position and savings in consulting expenditures. Fire Services Central York Fire Services (CYFS) experienced a surplus of $375,700 from a total approved operating budget of $23,929,900. Aurora’s share of this budget and resultant surplus was $9,619,800 and $151,000, respectively. The full CYFS surplus was transferred to and retained by the shared CYFS Reserve, leaving the Town’s portion as budgeted. Infrastructure and Environmental Services Infrastructure and Environmental Services excluding water, wastewater & stormwater services ended 2016 with a $738,100 (6.1 percent) unfavourable variance on a net operating budget of $12,012,900. This deficit had multiple service line contributors which included road network operations, as well as, facility and fleet management. These deficits were partially offset by surpluses in engineering services, winter and waste management services. Salaries which are split between the tax levy and rate (water, wastewater & stormwater services) supported Infrastructure and Environmental Services (IES) programs represent approximately $7,194,500 or 21 percent of the combined program total budget. Salaries and benefits for tax supported programs finished the year over their established budgets by $340,300 while a salary surplus of $345,801 was experienced by the rate supported programs. This portion of IES’s tax levy salary deficit can be attributed to staff spending more of their time on tax levy funded activities (road network operations) versus water than originally planned. In addition to the salary pressures noted above, the other key contributor to the road network operations year end deficit was streetlight electricity costs. As of the end of 2016, the town had not fully completed its conversion of its streetlights to LED due to an insufficient supply of LED coach lights, thus delaying the Town’s full realization of its intended electricity cost savings from this initiative. The facilities management deficit of $712,400 (5.9 percent) primarily relates to part time, overtime, electricity and various contract expenditures coming in higher than anticipated. Multiple initiatives are underway or are planned to reduce Town facility electricity consumption such as the conversion of building and parking lot lighting to LED and the installation of solar panels at select facilities. Facility contract pressures General Committee Meeting Agenda Tuesday, July 4, 2017 Item C1 Page 4 of 12 July 4, 2017 Page 5 of 9 Report No. FS17-011 stem from increased janitorial service costs and significant unplanned repairs being required to building related equipment issues that were a result of normal operations. Parks, Recreation & Cultural Services Parks, Recreation & Cultural services closed the year with a $160,200 (4.7 percent) favourable variance on a net operating budget of $3,405,700. This variance can be predominately attributed to park operation arboricultural, grass cutting and shrub bed maintenance contract, and pathway materials savings. This surplus was partially offset by lower than anticipated ice rental revenues and larger than planned community program contract costs. Planning & Building Services The Planning & Building Services department ended the year with a surplus of $324,900. The key contributing factor to this favourable variance was increased revenue in relation to development driven subdivision engineering, zoning and condominium fees. Not included in this variance is the Building Services’ surplus of $1,436,500, as it is a self-funded function as per provincial legislation. This surplus is the result of greater than planned development driven revenues being collected. Consequently, if it is unable to recognize sufficient revenues to offset its expenses in a given fiscal year, it will draw from its dedicated reserve in order to balance its operating budget. If it recognizes excess revenues, these revenues are utilized to replenish its reserve whose balance as of December 31, 2016 is $4,145,900. Corporate Revenues & Expenses Corporate Revenues and Expenses ended 2016 with a $316,700 (7.2 percent) unfavourable variance on a net operating budget of $4,399,700. This variance is attributed to higher than expected tax appeal adjustments and the resolution of some long standing tax arrears accounts. Further, this variance also reflects the Town’s anticipated annual salary savings of $150,000 through normal staff attrition over the course of the year, against which no savings are directly recorded. All such savings are reflected under the department in which they occurred. For 2017 a change has occurred whereby the $150,000 salary savings discount has been proportionately allocated to each of the operating departments and no longer resides in a consolidated format under the corporate expenses. Aurora Public Library Contribution The Town’s contribution towards the operation of the Aurora Public Library was as anticipated, with no variance to budget arising. Total Tax Levy The Town collected a total of $39,117,500 in tax levy revenue which was $158,500 greater than what was budgeted. These larger than anticipated revenues relate to the Town’s underestimate of its 2016 growth in its tax assessment base; the budget General Committee Meeting Agenda Tuesday, July 4, 2017 Item C1 Page 5 of 12 July 4, 2017 Page 6 of 9 Report No. FS17-011 anticipated an assessment growth of 3.40% while the final assessed growth for 2016 was 3.41%. In an effort to achieve an approved operating budget for the upcoming year prior to the year commencing, the Town must estimate its tax assessment base growth for the upcoming year as the final figure is not yet available at the time of budget’s creation. These additional funds were utilized to fund the delivery of growth related Town services in 2016. Operating Budget Summary Overall, the Town of Aurora general municipal operations budget ended the year with a deficit of $100,300 with no noticeable adverse impacts to service levels. Under the guidelines as presented in the Surplus/Deficit Control By-law, the CAO and Treasurer have approved a reduction in the planned excess supplementary revenue contribution to reserves equivalent to this deficit. The budgeted anticipated excess supplementary tax revenue was $600,000 to be realized and contributed to reserves while the actual excess SUPP revenues collected were $399,400. After covering off the noted $100,300 operating budget deficit, a remaining excess amount of $299,100 was available for contribution to reserves. The Operating Budget Summary can be found in Attachment 1. Water, Wastewater and Storm Water Budget The goal over the past 5 years has been to better match revenues with expenses and to eliminate the historic reliance on contributions from reserves in order to balance these programs and to ensure the sufficient replenishment of the underground infrastructure rehabilitation and replacement reserves. The strategy to achieve this goal has been the creation of more accurate revenue forecasts and the curtailment of operating costs. In addition, the annual contribution to underground infrastructure reserves has been responsibly increased each fiscal year. The net budget variance for retail revenues less wholesale costs finished the year in an unfavourable position of $131,900 attributable to greater than planned sewage discharge fee costs. Other operating costs were $2,219,700 (29.1%) below budget for 2016. This variance is attributable to delays in some significant planned maintenance projects in each of the water programs, a reduced number of emergency repairs being required (i.e. burst water mains) and a greater proportion than planned of staff’s time spent on tax levy versus rate funded services. The noted delays in some significant planned maintenance projects is considered to be a one-time anomaly of which staff will undertake a detailed review of its contributing causes with a mindset of avoiding similar delays in the future as part of the 2018 budget review process. The overall rate funded utility program surplus of $2,087,800 will be allocated to the appropriate rate reserves. The Water and Sewer Budget Summary can be found in Attachment 2. General Committee Meeting Agenda Tuesday, July 4, 2017 Item C1 Page 6 of 12 July 4, 2017 Page 7 of 9 Report No. FS17-011 Advisory Committee Review N/A Financial Implications There are no other immediate financial implications arising from this report. Council fulfills its role, in part, by receiving and reviewing this financial status report on the operations of the municipality relative to the approved budget. The audited PSAB basis financial statements for 2016 as currently drafted reflect an operating surplus of $41,606,000. This amount reconciles to the internal report cumulative total general operating and water & wastewater program budget surplus of $1,987,500 as follows: Tax levy supported budget deficit Rate supported budget surplus Traditional Balanced Consolidated Budget Surplus (100,300) 2,087,800 $1,987,500 Add Back: Debt principal repaid included 356,600 Add: Recognized Deferred Revenue–DCs, CIL, Fed. Gas Tax 22,634,800 Add: Transfers to/from reserves 13,058,500 Add: Capital assets assumed through development Add: Gain on disposal of capital assets and land Add: Investment income allocated directly to reserves Add: Other revenues allocated directly to capital projects 10,632,000 5,726,000 1,388,500 290,600 Deduct: Amortization of Capital Assets (13,834,000) Deduct: Loss on disposal of capital assets and land (239,000) Net all other PSAB adjustments (395,500) PSAB 2016 “Annual Surplus”: Audited (Draft) $41,606,000 Communications Considerations This report will be made available on the Town’s website in the Budget and Financial Information pages. General Committee Meeting Agenda Tuesday, July 4, 2017 Item C1 Page 7 of 12 July 4, 2017 Page 8 of 9 Report No. FS17-011 Link to Strategic Plan The 2016 Final Budget Report provides an update on the surplus/deficit of the corporation and outlines the strategy for managing the identified surplus/deficit. Outlining and understanding the Town’s financial results contributes to achieving the Strategic Plan guiding principle of “Leadership in Corporate Management” and improves transparency and accountability to the community. Alternative(s) to the Recommendation No practical alternatives exist, as the year end books have been closed and fully audited. This report is for information only. Conclusions The general operating budget results show a year-end deficit of $100,300 arising primarily from greater than anticipated facility and streetlight electricity costs; as well as, other unplanned Town facility and third party legal costs. These deficits have been partially offset by larger than planned development driven revenues from subdivision engineering, zoning and condominium fees; as well as additional tax levy revenues. This noted deficit has been fully offset by an equivalent reduced excess supplementary tax revenue contribution to reserves. The net Water & Wastewater Program Budget results reflect an overall surplus of $2,087,800. The above noted year end deficit and/or surplus were then adjusted by transfers from/to reserves in accordance with the 2016 surplus control by-law as follows: Reduced Excess SUPP Transfer TO Rate Stabilization reserve fund $ (100,300) Transfer FROM Waste water reserve fund (249,847) Transfer TO Water reserve fund 2,100,984 Transfer TO Storm reserve fund 236,628 $ 1,987,465 Attachments Attachment #1 – Operating Budget Summary Report Attachment #2 – Water Budget Summary Report General Committee Meeting Agenda Tuesday, July 4, 2017 Item C1 Page 8 of 12 General Committee Meeting Agenda Tuesday, July 4, 2017Item C1 Page 9 of 12 Attachment 1 Shown in $,000's COUNCIL Council Administration 521.8$ 510.9$ 10.9$ 2.1 % Council Programs/Grants 4.0 4.0 - - Advisory Committees 7.0 3.1 3.9 55.8 % Council Office Total 532.8$ 518.0$ 14.8$ 2.8 % CHIEF ADMINISTRATIVE OFFICE CAO Administration 635.4$ 547.1$ 88.3$ 13.9 % Communications 604.4 593.8 10.6 1.8 % Chief Administrative Office Total 1,239.8$ 1,140.9$ 98.9$ 8.0 % Council and C.A.O. Combined 1,772.6$ 1,658.9$ 113.7$ 6.4 % CORPORATE SERVICES Legal Services 915.4$ 909.5$ 5.9$ 0.6 % Corporate Services Admin - 1.8$ (1.8)$ n/a Legislative & Administrative Services 1,127.5 1,096.0 31.5$ 2.8 % Human Resources 628.7 656.4 (27.7)$ (4.4 %) Elections 82.5 84.6 (2.1)$ (2.6 %) Information Technology 1,821.8 1,759.8 62.0$ 3.4 % Telecommunications 233.3 209.0 24.3$ 10.4 % By-law Services 527.1 518.1 9.0$ 1.7 % Animal Control 207.9 197.2 10.7$ 5.1 % Customer Service 648.9 700.4 (51.5)$ (7.9 %) Emergency Preparedness 20.5 18.7 1.8$ 8.8 % Corporate Services Total 6,213.6$ 6,151.4$ 62.2$ 1.0 % FINANCIAL SERVICES Policy & Planning Administration 306.8$ 311.8$ (5.0)$ (1.6 %) Accounting & Revenue 322.5 142.3 180.2 55.9 % Financial Planning 421.1 435.2 (14.1) (3.3 %) Procurement Services 314.7 340.7 (26.0) (8.3 %) Financial Services Total 1,365.1$ 1,230.0$ 135.1$ 9.9 % FIRE SERVICES Central York Fire 9,774.8 9,774.8 - - Total Fire Services 9,774.8 9,774.8 - - Town of Aurora Final NET Operating Results as at December 31, 2016 Variance Favourable / NET ADJUSTED BUDGET FINAL ACTUAL (Unfavourable) General Committee Meeting Agenda Tuesday, July 4, 2017 Item C1 Page 10 of 12 Attachment 1 Shown in $,000's Town of Aurora Final NET Operating Results as at December 31, 2016 Variance Favourable / NET ADJUSTED BUDGET FINAL ACTUAL (Unfavourable) INFRASTRUCTURE & ENVIRONMENTAL SERVICES IES Administration 508.7$ 670.8$ (162.1)$ (31.9 %) Engineering Service Operations 126.9 (153.5) 280.4 221.0 % Facilities & Fleet 5,908.2 6,676.0 (767.8) (13.0 %) Snow Management 1,507.4 1,403.9 103.5 6.9 % Road Network Operations 2,239.8 2,489.7 (249.9) (11.2 %) Waste Collection & Recycling 1,721.9 1,664.1 57.8 3.4 % Infrastructure & Environmental Services Total 12,012.9$ 12,751.0$ (738.1)$ (6.1 %) PARKS, RECREATION & CULTURAL SERVICES Parks & Recreation Administration 908.3$ 914.6$ (6.3)$ (0.7 %) Business Support (969.6) (904.3) (65.3) (6.7 %) Parks/Open Spaces 2,517.7 2,198.7 319.0 12.7 % Recreational Programming/Community Dev.949.3 1,036.5 (87.2) (9.2 %) Parks, Recreation & Cultural Services Total 3,405.7$ 3,245.5$ 160.2$ 4.7 % PLANNING & BUILDING SERVICES Development Planning (526.0)$ (828.4)$ 302.4$ 57.5 % Long Range & Strategic Planning 540.7 518.3 22.4$ 4.1 % Net Building Department Operations (493.4)$ (1,436.5)$ 943.1$ 191.1 % Contribution to Building Reserve 493.4 1,436.5 (943.1)$ (191.1 %) Total Building Services - - - - Planning & Building Department Total 14.7$ (310.2)$ 324.9$ 2,209.9 % CORPORATE REVENUE & EXPENSE Supplementary Taxes & Payments-in-Lieu (786.0)$ (794.4)$ 8.4$ 1.1 % Penalties on Unpaid Property Taxes (975.0) (877.5) (97.5)$ (10.0 %) Salary Gapping (150.0) - (150.0)$ (100.0 %) Overhead Cost Re-allocation to Building Services (476.6) (476.6) -$ - All Other Revenue (4,347.0) (4,291.6) (55.4)$ (1.3 %) Cash to Capital 4,594.7 4,594.7 -$ - All Other Expense 6,539.6 6,561.8 (22.2)$ (0.3 %) 4,399.7$ 4,716.4$ (316.7)$ (7.2 %) TOTAL TAX LEVY FUNDED OPERATIONS 38,959.1$ 39,217.9$ (258.8)$ (0.7 %) TOTAL TAX LEVY (38,959.1)$ (39,117.5)$ 158.5$ 0.4 % OPERATING (SURPLUS) DEFICIT - 100.3$ (100.3)$ (0.2 %) Defict Defict General Committee Meeting Agenda Tuesday, July 4, 2017 Item C1 Page 11 of 12 Attachment 2 Shown in $,000's RETAIL REVENUES Water (10,291.8)$ (11,057.9)$ 766.1$ 7.4 % Wastewater (8,732.3) (9,420.1)$ 687.8$ 7.9 % Storm Water (1,324.8) (1,413.5)$ 88.7$ 6.7 % Retail Revenues Total (20,348.9)$ (21,891.4)$ 1,542.5$ 7.6 % WHOLESALE COSTS OF WATER & SEWER Water 5,963.7$ 5,884.2$ 79.5$ 1.3 % Sewage Discharge Fee 6,756.6 8,510.5$ (1,753.9) (26.0 %) Wholesale Costs Of Water & Sewer Total 12,720.3$ 14,394.7$ (1,674.4)$ (13.2 %) NET CONTRIBUTION TO OPERATING COSTS (7,628.6)$ (7,496.7)$ (131.9)$ (1.7 %) OPERATING COSTS: Water Administration & Billing 1,179.0$ 937.9$ 241.1$ 20.4 % Water System Operations 1,509.1 494.9$ 1,014.2$ 67.2 % Wastewater System Operations 1,139.3 423.7$ 715.6$ 62.8 % Storm Water Management Operations 424.8 176.9$ 247.9$ 58.4 % Pumping Stations (Net)176.4 175.6$ 0.8$ 0.5 % Reserve Contributions OUT 3,200.0 3,200.0$ -$ - TOTAL OPERATING COSTS 7,628.6$ 5,408.9$ 2,219.7$ 29.1 % UTILITY BUDGET (SURPLUS) / DEFICIT 0.0$ (2,087.8)$ 2,087.8$ 10.3 % Surplus Surplus (Unfavourable) Town of Aurora Final NET Operating Results for Water, Wastewater and Storm Water as at December 31, 2016 Variance Favourable / FINAL ACTUAL NET ADJUSTED BUDGET General Committee Meeting Agenda Tuesday, July 4, 2017 Item C1 Page 12 of 12 Town of Aurora General Committee Report No. FS17-031 Subject: Award of Office Products and Supplies Agreement Prepared by: Anna Ruberto, Procurement Manager Department: Financial Services Date: July 4, 2017 Recommendations 1. That Report No. FS17-031 be received; and 2. That a contract award be made to Novexco Inc. to provide office product supplies for a three (3) year term to April 30, 2020 to an upset limit of $65,000 per year, with two (2), one (1) year extension option years; and 3. That the Director of Financial Services be authorized to extend the optional years under the same terms and conditions of the initial agreement, subject to satisfactory performance, adjusted to prevailing approved budget amounts; and 4. That the Mayor and Town Clerk be authorized to execute the necessary agreement including any and all documents and ancillary agreements required to give effect to same. Executive Summary The Town previously had piggybacked a contract for office products and supplies with the Ministry of Government and Consumer Services’ contract with Staples Advantage Canada. That contract was terminated provincially, leaving many organizations including Aurora without a contracted supplier. • The province has reissued and awarded a competitively bid contract for office products and supplies and the Town may piggyback onto it. • Novexco Inc. is deemed the lowest priced, compliant bidder for office products and supplies. • It is in the Town’s best interest to enter into a piggyback agreement with Novexco Inc. General Committee Meeting Agenda Tuesday, July 4, 2017 Item C2 Page 1 of 4 July 4, 2017 Page 2 of 4 Report No. FS17-031 Background The Town of Aurora as part of the York Purchasing Co-operative was participating in a Ministry of Government and Consumer Services - Supply Chain Ontario (SCO) contract for the supply and delivery of office products and supplies with Staples Advantage Canada. The contract was originally scheduled to expire on August 31, 2017; however, it was terminated early provincewide. The Ministry combined the contract requirements for the supply and delivery of office products and supplies with the contract requirements for print and copy paper, and laser toners and procurement number OSS-00586437 was issued in November 2016. The competitive procurement was advertised electronically on Bravo Solutions Bid Network. Other public sector organizations, including municipalities, are permitted to piggyback onto this contract. Analysis New provincial contract also allows piggybacking The Ministry awarded the office products and supplies contract to Novexco. The Ministry split the award to two (2) suppliers based on commodity. Novexco Inc. was awarded the contract for the office products and supplies and print and copy paper on April 26, 2017. A different supplier was selected for toner cartridges. The term of the contract is for three (3) years with an option to extend for two (2) additional one (1) year terms in accordance with the same terms and conditions of procurement number OSS- 00586437. The Town should award a piggyback contract to Novexco for office products supplies Due to the high discount of 75% for core list office products supplies, it is recommended that the Town participate in this portion of the new Ministry contract. The Town currently has existing contracts for print and copy paper and toner cartridges, which provide the Town with the best value at this time. Advisory Committee Review Not applicable. General Committee Meeting Agenda Tuesday, July 4, 2017 Item C2 Page 2 of 4 July 4, 2017 Page 3 of 4 Report No. FS17-031 Financial Implications Organization wide the budget for office supplies is $56,500 for 2017. Each department carries its own portion of this in its budgets. Office products and supplies are independently ordered from the selected vendor by each department. Novexco Inc. submitted prices are firm for the first year of the contract. On the anniversary date, and each year after that, the vendor can request an increase to the core list of products of no more than 2%, with Ministry approval. The Consumer Price Index data is analyzed to determine how much of an increase will be approved. Staff are recommending approval with an upset limit of $65,000 for the first three years, which will likely accommodate our current budget and some inflationary increases. The renewal periods are recommended to be delegated to the Director, based on performance, and upset limits adjusted for prevailing budget amounts. Communications Considerations Award and agreement details will be communicated to all stakeholders to ensure that staff is utilizing the agreement to obtain preferred pricing for office supplies and products. Link to Strategic Plan Utilizing collective procurements or piggybacking on provincial procurement contracts to achieve group purchase discounts and aggressive pricing while retaining credible and qualified proponents supports the Strategic Plan Guiding Principles of Leveraging Partnerships and Leadership in Corporate Management. Alternative(s) to the Recommendation 1. To not award to Novexco Inc. and office products and supplies to be purchased from any office supply company. 2. Town to issue its own Request for Tender for office products and supplies, but without the benefit of the large collective purchasing power of the SCO. General Committee Meeting Agenda Tuesday, July 4, 2017 Item C2 Page 3 of 4 General Committee Meeting Agenda Tuesday, July 4, 2017Item C2 Page 4 of 4 Town of Aurora General Committee Report No. IES17-033 Subject: Purchase of Road De-icing Materials Prepared by: Jim Tree, Acting Manager of Operations Department: Infrastructure and Environmental Services Date: July 4, 2017 Recommendations 1. That Report No. IES17-033 be received; and 2. That Council approve an annual expenditure upset limit of $400,000 for the purchase of road de-icing materials from Compass Mineral Canada Corp. through the York Purchasing Co-operative (YPC) for a three (3) year period commencing October 1, 2017 and ending April 30, 2020; and 3. That Council approve a further purchase of road de-icing materials in the upset limit amount of $400,000 for two (2) additional one (1) year terms subject to the Regional Municipality of York exercising the option to extend the (YPC) contract CRFT-2016-07 with Compass Mineral Canada Corp. Executive Summary The purpose of this report is for staff to seek Council approval to enter into an agreement for the purchase of road de-icing materials for a three (3) year term with an option to extend the contract for two (2) additional one (1) year terms through (YPC) Contract CRFT-2016-07, for the supply and delivery of both treated and untreated road de-icing materials based on the following rationale:  Regional Municipality of York has entered an agreement with the Vendor, Compass Mineral of Canada Corp. to purchase a quantity of course rock salt and treated rock salt for use in winter maintenance of roads.  Regional Municipality of York has included in the contract on behalf of the York Purchasing Co-operative (YPC), the winter roads de-icing material quantities for all N6 municipalities.  Bulk ordering of these materials results in efficiencies based on economy of scale. General Committee Meeting Agenda Tuesday, July 4, 2017 Item C3 Page 1 of 5 July 4, 2017 Page 2 of 5 IES17-033 Background Tender No. CRFT-2016-07 for the supply and delivery of highway coarse rock salt and treated rock salt was tendered by the Regional Municipality of York for the York Purchasing Co-operative on March 10, 2017. This Tender provides for the supply and delivery of winter road de-icing materials for the period of three (3) winter operating seasons commencing October 1, 2017 through April 1, 2020. The contract also includes a provision to extend the contract for two (2) additional one (1) year period with a unit price increase based on the annual rate of change in the Toronto Consumer Price Index (CPI) to a maximum of 3% in each contract year. This increase will apply following the first year of the contract. Analysis Previous Region of York Contract CRFT 2012-07 for the supply and delivery of road de-icing materials expired on April 30, 2017 The Town of Aurora has been purchasing coarse highway rock salt for use in maintaining our local municipal roads under the York Purchasing Co-operative (YPC) for many years. With the expiry of the previous contract, the Region has completed the procurement process and has subsequently entered into a new agreement with the vendor, Compass Mineral Canada Corp. The Region included a provision for the vender to extend the same unit prices for both treated and untreated sodium products to all nine member municipalities within the Region under the YPC procurement provisions within the contract with the vendor. As such Staff are recommending that the Corporation enter a new contract with YPC for the provision of both treated sodium (Thawrox) and untreated sodium (Rock Salt) for the Towns road maintenance needs for the 2017 -2018 , 2018-2019 and 2019 -2020 winter seasons Staff are also recommending, subject to the Region exercising its rights under the contract to extend the contract for two (2) additional years, that Council approve a further purchase of these materials for the 2020-2021 and 2021 2022 winter seasons. General Committee Meeting Agenda Tuesday, July 4, 2017 Item C3 Page 2 of 5 July 4, 2017 Page 3 of 5 IES17-033 Region of York Purchasing Cooperative provides benefit to all municipalities within the Region based on the economy of scale purchasing and on time delivery The Town of Aurora requires an average annual volume of road de-icing materials of approximately 5,000 metric tons, in the maintenance of our roads and municipal facility parking lots. This quantity is based on the severity of the winter and associated road conditions. The IES Roads Operations has utilized a combination of both untreated course rock salt and treated rock salt (Thawrox) as the main de-icing materials for the past three (3) winter seasons. Previously, Thawrox were not available in the YPC contract and the Town procured this material through a separate process. With the new YPC contract, Thawrox are now included in the contract and will be made available to the YPC users for $98.94 per metric ton. The Town pays $100.16/per ton for this product from our current supplier. Over the life of the three (3) year contract, this equates to a minimum savings of $9,150. Advisory Committee Review Not applicable. Financial Implications The total annual expenditure upset limit of $400,000 is based on the actual quantity of road de-icing materials used in the 2014, 2015, 2016 and so far in the 2017 winter seasons as outlined in the table below: 2014 2015 2016 2017 to date $379,116 $254,000 348,000 $343,000* *Includes payment of 2016 invoice Note: Quantities and costs may vary depending on the severity and complexity of weather events General Committee Meeting Agenda Tuesday, July 4, 2017 Item C3 Page 3 of 5 July 4, 2017 Page 4 of 5 IES17-033 Cost implications over the life of the contract Based on the YPC contract the costs for road de-icing materials for the first three (3) years are as follows: 2017 / 2018 2018 / 2019 2019 / 2020 TOTAL $360,000 *370.000 *$375,000 $1,105.000 *estimated increases for new additional roads opening in the 2C development area starting in 2018 through 2019/20 *Costs are also subject to an annual increase commencing in year two (2) of the contract based on the Toronto CPI to a maximum of 3% in each contract year which are not included in the above cost estimate Funds for this expense are allocated in the annual IES Roads Operations Budget. Communications Considerations There is no external communication required. Link to Strategic Plan This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All by improving transportation, mobility and connectivity. This project establishes a program that enhances the accessibility and safety of vehicular and pedestrian traffic during the winter season. Alternative(s) to the Recommendation Option 1: Road de-icing material supply is a requirement to maintain service levels for winter maintenance and is used as sparingly as possible to balance safety, service level commitments and environmental protection. Currently, there are no other viable options for snow and ice management. Conclusions Staff recommend purchasing road de-icing materials from the YPC for the first three (3) years of the YPC contract and approval for a further purchase of road de-icing materials for two (2) additional one (1) year terms, subject to the Regional Municipality of York General Committee Meeting Agenda Tuesday, July 4, 2017 Item C3 Page 4 of 5 General Committee Meeting Agenda Tuesday, July 4, 2017Item C3 Page 5 of 5 Town of Aurora General Committee Report No. PBS17-050 Subject: Applications for Official Plan Amendment and Zoning By-law Amendment Aurora United Church 15186 Yonge Street, 55, 57, 57A Temperance Street, 12 Tyler and 16 Tyler Street File Numbers: OPA-2016-05 and ZBA-2016-13 Prepared by: Glen Letman, Manager of Development Planning Department: Planning and Building Services Date: July 4, 2017 Recommendations 1. That Report No. PBS17-050 be received; 2. That Application to Amend the Official Plan, File Number OPA-2016-05 (Aurora United Church), to increase the maximum building height of five (5) storeys to a maximum building height of seven (7) storeys to permit a place of worship and a 152 suite retirement residence be approved; and 3. That Application to Amend the Zoning By-law File Number ZBA-2016-013 (Aurora United Church), to rezone the lands from the current zoning of “Institutional (I) Zone” and “General Commercial (C2) Zone”, to a “Promenade Downtown (PD1) Zone” pursuant to the provisions and standards of the Town’s new Comprehensive Zoning Bylaw, to permit a place of worship and 152 suite retirement residence be approved; and 4. That the Official Plan Amendment be presented at a future Council Meeting; and 5. That the Zoning Bylaw Amendment be presented at a future Council Meeting when the required Site Plan Application is considered by Council; and 6. That the Zoning Bylaw Amendment include appropriate site specific exceptions to effectively implement the built form and performance standards of the Council approved Site Plan application. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 1 of 39 July 4, 2017 Page 2 of 22 Report No. PBS17-050 Executive Summary On March 22, 2017 and May 24, 2017 Council held Public Planning Meetings to receive public input on the subject Official Plan and Zoning By-law Amendment applications within the Downtown Area of the Aurora Promenade.  On May 10, 2017 the applicant submitted revised development plans to develop the subject lands for a new 2 storey place of worship and a 7 storey, 152 suite, retirement home with associated underground structured parking. The original application proposed a 9 storey retirement home structure with 159 suites.  The Official Plan Amendment is required to allow an increase in building height over the maximum five (5) storey height limit within the Downtown Area of the Aurora Promenade (Schedule B1). The Amendment would establish Special Policy Area provisions for the development including, building setbacks/ stepbacks from the property line and coverage.  The Zoning Bylaw Amendment would amend the current Institutional (I) and Central Commercial (C2) zones within Zoning Bylaw 2213-78 to a site specific Promenade Downtown (PD1- X) Exception Zone as part of the Town’s new Comprehensive Zoning Bylaw to permit the proposed institutional development and apply site specific performance standards.  The subject lands form a key property on Yonge Street within the Downtown Area of the Aurora Promenade, upon which a former landmark place of worship (Aurora United Church) building was situated. The building was destroyed by fire and that portion of the site is currently vacant. Five existing dwellings are also located on the subject lands.  Comments from all departments and agencies have been received on this planning application.  Extensive comments have been provided by the public and the Aurora Village Ratepayers Association on this application. These comments have been considered and are addressed in this report.  Staff support the Official Plan and Zoning Bylaw Amendment applications.  The implementing Zoning Bylaw will be presented to Council following a detailed review of a requisite Site Plan application. Background The subject Official Plan and Zoning By-law Amendment applications were submitted to the Town on December 16, 2016. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 2 of 39 July 4, 2017 Page 3 of 22 Report No. PBS17-050 On March 22, 2017 Council held a Public Planning Meeting and passed the following resolution: 1. That Report No. PBS17-017 be received; and 2. That staff be directed to report back to another Public Planning meeting addressing the issues that were raised at this Public Planning meeting. A copy of the Minutes to the March 22, 2017 meeting are attached to this report (see Appendix 1) Heritage Advisory Committee met on April 10, 2017 to review the development applications and the heritage resources identified on site. Heritage Advisory Committee passed the following recommendation for Council consideration: 1. That Report No. HAC17-009 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That the properties located on 12 and 55, 57, and 57A Temperance street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and (b) That the property located on 16 Tyler Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and (c) That residential-style architecture be incorporated in the design of the façade and streetscape on Temperance Street; and (d) That the Heritage Advisory Committee be notified of any additional archaeological findings on the subject lands; and (e) That the site plan application be reviewed by the Heritage Advisory Committee at a future meeting On May 9, 2017Council endorsed the Heritage Committee’s recommendation. On May 11, 2017 the applicant held a second Community Information Meeting and invited all interested parties who made comment on the subject application. This meeting presented the applicants revised plan for a 7 storey building. On May 24, 2017 Council held a second Public Planning Meeting at which time the applicant presented a revised development plan proposing a seven (7) storey retirement home building. At that meeting Council passed the following Resolution: 1. That Report PBS17-037 be received; and General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 3 of 39 July 4, 2017 Page 4 of 22 Report No. PBS17-050 2. That comments presented at the Public Planning meeting be addressed by Planning and Building Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. A copy of the Minutes to the May 24, 2017 meeting are attached to this report (see Appendix 2) Location / Land Use The subject lands include five properties know municipally as; 15186 Yonge Street, 55, 57, 57ATemprance Street, 12 Tyler and 16 Tyler Street collectively referred to as the subject lands. The subject lands front onto three municipal roads, having frontages of; 53m on Yonge Street, 84 metres on Tyler Street and 60 metres on Temperance Street. The site has a total lot area of 4,642m2. The easterly portion of the subject lands is currently vacant, and five older ground related dwellings are located on four lots at the westerly portion of the site. A vehicular access from Yonge Street leading to surface parking for approximately 30 vehicles also currently exists along the northerly property line of the site. No Site Plan development applications have been received on the lands at this time. Surrounding Land Uses The surrounding land uses are as follows: North: Existing Downtown Commercial along Yonge Street, Future Commercial towards Temperance Street South: Existing Mixed uses along Yonge Street and Residential towards Temperance Street East: Existing Downtown Commercial West: Existing grade related residential Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 4 of 39 July 4, 2017 Page 5 of 22 Report No. PBS17-050 (including invasive species, climate change and recreational activities) and implementation. York Region Official Plan The subject lands are designated as “Urban Area” within the York Region Official Plan. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources and to create sustainable lively communities. A regional urbanization goal under the York Region’s Official Plan, is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. The Region Official Plan recognizes that the housing market is faced with demand for a broader variety of housing types and sizes to meet the diverse range of needs of the Region’s residents and workers. Meeting these needs allows people to live and work in their communities as they progress through the stages of life. Policy 3.5 requires that local municipal official plans and zoning by-laws permit a mix and range of housing types, lot sizes, unit sizes, functions, tenures and levels of affordability within each community. The mix and range of housing shall be consistent with York Region forecasts, intensification and density requirements Town of Aurora Official Plan As illustrated on Figure 2, the subject lands are designated as “The Aurora Promenade” and more specifically as within the “Downtown Area” of the Town of Aurora Official Plan. The Downtown Area designation is the core and symbolic centre of the Town, The policies of the Downtown Area is to guide development while protecting and reinforcing a heritage main street character and identity. An array of compatible development is encouraged as high activity areas. This includes mixed uses, and specific development form policies such as height provisions, building setbacks, angular planes and parking polices have been included in the Official Plan as a vision to enhance the visual and pedestrian experience in the centre of Town. Schedule “D” of the Official Plan also identifies the property as within a Heritage Resource Area with policies on enhancement and preservation of historic or culturally significant areas. Schedule B2 of the Official Plan limits building heights to a minimum of 2 and a maximum of 5 storeys within this areas of the Aurora Promenade Downtown. As noted above buildings are subject to a front yard step back at the third storey and the angular plan provisions of the Official Plan. The owner has applied for an Amendment to the Schedule B2 height provisions. Urban Design Under the provisions of the Official Plan, the proposed development is subject to The Aurora Promenade – Concept Plan – Urban Design Strategy and Aurora Promenade Streetscape Design and Implementation Plan. The Urban Design Guidelines identify the General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 5 of 39 July 4, 2017 Page 6 of 22 Report No. PBS17-050 subject property as within the ‘Historic Downtown’ area, with Tyler Street at Yonge Street as a ‘Key View Corridor’ by the Aurora Promenade Urban Design Framework. The Planning Partnership was retained to peer review the urban design and architectural components of the development. Zoning By-law 2213-78, as amended The eastern portion of the subject lands comprising the former Aurora United Church are currently zoned Institutional (I) Zone. The western portion of the lands incorporating the four properties on Temperance Street and Tyler Street are zoned Central Commercial (C2) Zone by the Town of Aurora Zoning By-law 2213-78, which was in effect at the time of the Bylaw Amendment application. (Figure 3). Approximately one third of the site is currently zoned as I Institutional by Bylaw 2213-78, which permits a range of uses such place of worship and retirement home. It is noted that the current maximum allowable building height under the I Institutional zone is 28 metres (approximately 9 storeys). The balance of the lands, abutting Tyler and Temperance Streets are zoned C2 Central Commercial which also allows a broad range of uses including a place of worship and retirement home, in an urban form of development, with a height limit of 5 storeys (setback 3 metres above the third storey). The general intent of the zoning bylaw amendment component of the owner’s planning application is to establish site specific use and performance standards to implement the applicant’s development proposal. This will include, where appropriate, site specific zone exceptions to the proposed Institutional (I) zone category. The final zoning provisions will be evaluated by staff for conformity to the Downtown Area Promenade policies of the Official Plan, and the applicant’s Official Plan Amendment application. Staff advised at the May 24, 2017 Public Planning Meeting that staff were finalizing the Town’s new Comprehensive Zoning Bylaw. Staff further reported that the terms, uses and performance standards of the subject planning application to rezone the for lands should harmonize with the terms, uses and performance standards of the Promenade Downtown Area (PD1) zone provisions of the Promenade. This will be reviewed in greater detail at the time of the preparation of the subject zoning bylaw amendment. Reports and Studies The Owner submitted plans and documents as part of a complete application to the proposed Official Plan and Zoning By-law Amendment applications. These are identified in report PBS17-017 and PBS17-037. Original Development Proposal (December 2016) In the applicant’s original submission to the Town, the Aurora United Church and its’ development partner, Southbound Developments Ltd., proposed to develop the site as two independent buildings within the property. A fire destroyed the historic Aurora United General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 6 of 39 July 4, 2017 Page 7 of 22 Report No. PBS17-050 Church and all other existing buildings on site would be demolished to accommodate site development, and as such the subject lands should be treated as a single property. A two storey high church with church spire would be located on the corner of Yonge Street and Tyler having a gross floor area (gfa) of approximately 1,467m2 and seating for 450 persons. The retirement home component of the development would wrap around the church building in an L shape and would have a height of 9 storeys at its highest point. The retirement home was proposed to be tiered, or stepped back, from abutting municipal streets to avoid a visual effect of a slab building. A total of 159 retirement home units were proposed within the 12,778 m2 gfa retirement home. Three full moves vehicular access points were proposed to the site, to access each abutting municipal road. One level of underground parking was proposed leading to a total of 133 parking spaces. The applicant proposed to separate the place of worship parking and the retirement home parking. The applicant’s submission included a conceptual site plan, detailed building elevations and renderings to illustrate the proposed building form and massing. On March 31, 2017, the Design Review Panel provided preliminary comments with respect to the Architectural Design of the new church and retirement home. The Panel’s commented as follows:  Remove the false façade at the north east corner of the proposed building  Remove the traffic access to Yonge Street  There is too much glass material on the façade of the church building, the Panel emphasized a need for balance to achieve modern architecture yet is in keeping with the heritage character of the Historic Downtown of Aurora. The panel suggested incorporating pillars of stone in between the glass.  Concern with respect to the overall massing of the building, especially towards Temperance Street  Questions pertaining to how stormwater management will be achieved (ie. infiltration) Revised Development Plan (May 2017) Since the submission of the original development proposal and presentation to the March Public Planning Meeting, the applicant has revised the plans. On May 10, 2017 revised plans were submitted to the Town which were presentation to Council at the May 24, 2017 Public Planning meeting. Staff report PBS-17-037 provided a summary of the proposed plan changes. An overview the Revised Plans (2nd submission) being considered by Council propose the following: General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 7 of 39 July 4, 2017 Page 8 of 22 Report No. PBS17-050 Building Height and Massing  A building height of 6 storeys at Yonge Street, 7 storeys at Temperance Street (vs total 9 storey building height of original proposal. Church gfa (1,467m2) and seating (450) would remain the same.  Increased building stepbacks from Temperance Street.  Total number of retirement home units reduced to 152 (from 159), with a focus towards assisted living and memory care units (vs. independent living units). Yonge Street façade  Removing vehicle access and surface parking from Yonge Street  First 2 storeys at Yonge Street built to north property line  Incorporating 856 m2 of building gfa as a complimentary use of the retirement home and place of worship uses.  Awnings incorporated to compliment Yonge Street streetscape Temperance Street façade  Revision to building materials at lower storeys proposed to better incorporate elements and colour palette of existing neighbourhood (eg masonry vs reflective glazing). This would be identified in greater detail at the site plan submission and implemented through a site plan agreement.  At 2.75m building setback at street line is proposed to be retained. Tyler Street façade  Building material revisions similar to Temperance Street frontage, particularly the facing and details of the stairwell building mass.  Existing Norway Spruce to be retained. North Property Line  Building materials and stairwell building mass revisions similar to Tyler Street exposure.  Building setbacks and window openings maintained.  Elimination of the exposed surface parking along north property line. Access  Yonge Street vehicular access has been eliminated.  Two vehicular access points on Tyler Street and Temperance Street in the locations shown on the original plan will provide access to the site. Parking General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 8 of 39 July 4, 2017 Page 9 of 22 Report No. PBS17-050  Site redesigned to provide two levels of underground parking.  31 at grade parking spaces are proposed.  P1 level to provide 51 parking spaces  P2 level to provide for 111 parking spaces.  A total of 192 parking spaces are proposed.  The plan provides for secure access to 62 parking spaces proposed for the retirement home.  Revisions to the below grade building plans will be required to accommodate the access ramps to the two parking garage levels.  Revised parking rates are proposed by the applicant. Minor “housekeeping” revisions (3rd submission) were submitted on June 5, 2017. These are described by the applicant as:  Total combined GFA of 12,067 m² (a net reduction of 2,178m²).  Plans have been updated to identify various setback dimensions along Temperance and Tyler Streets;  Angular Plane has been applied to Temperance Street and Tyler Street to be consistent with current Official Plan policy;  1 additional parking space has been added for a total of 193 spaces. Analysis Planning Considerations It is Planning Staff’s opinion that the proposed Official Plan Amendment and Zoning By-law Amendment applications are consistent with the Provincial Policy Statements, the Provincial Growth Plan, Regional Official Plan and the Lake Simcoe Protection Plan. Provincial Policy Statement (PPS) The PPS encourage the development of strong communities through the promotion of efficient land use and development patterns. The proposed development in the Town’s designated Promenade Area is an intensification plan which accommodates a range and mix of housing, which is transit supportive and promotes an efficient use of infrastructure as guided by the PPS. The development is considered to be consistent with the PPS. Growth Plan for the Greater Golden Horseshoe The Growth Plan requires development through intensification and compact urban form. The proposed development provides the framework for the increased use and improvement of infrastructure to support the future population growth through a mix of land uses. The proposed development promotes co-ordination and consistency among land General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 9 of 39 July 4, 2017 Page 10 of 22 Report No. PBS17-050 uses and transportation planning and investment in municipal services including water and wastewater systems. Lake Simcoe Protection Plan (LSPP) The subject site is situated within the Lake Simcoe Watershed and therefore the applications are subject to the applicable policies of the Lake Simcoe Protection Plan. The site is also located within a Wellhead Protection Area. The Lake Simcoe Conservation Authority (LSRCA) have reviewed the application and in principle have no objection to the approval of the OPA and ZBA. All technical matters related to site development will be addressed through the subsequent review and approval of the detailed Site Plan application. As such, it is Planning Staff’s opinion that the applications conform to the Lake Simcoe Protection Plan. York Region Official Plan (YROP) York Region Development Planning staff are of the opinion the proposed Official Plan Amendment is in keeping with the policy intent of York Region Official Plan -2010. The lands are within a Regional Corridor which is an area designated to serve as the most intense and greatest mix of development within the Region. Development will be of an urban form that is massed and designed to create pedestrian oriented and active streets. The Region’s housing policies call for a range of housing types, tenures and affordability targets to be met. The mix and range of housing shall be consistent with York Region forecasts, intensification and density requirements. On March 20, 2017 the Region advised that it had reviewed that subject planning applications and the Official Plan Amendment is a local matter and, as such is exempt from Regional approval. Town of Aurora Official Plan The Official Plan provides policies for development within the Town. Specific policies of the Promenade Secondary Plan Area apply to the subject site. The lands are designated ‘Downtown Area’ and the land use provisions allow for high activity uses which animate the street and contribute to a vibrant downtown including residential dwelling units to be above the first storey and small scale institutional uses. The use of the lands for a (152 unit) retirement home and place of worship are permitted by the Official Plan. The development polices of the Promenade Plan are to be applied and implemented through zoning bylaws and site plans. Urban Design/ Angular Plane Under the provisions of the Official Plan, the proposed development is subject to The Aurora Promenade – Concept Plan – Urban Design Strategy and Aurora Promenade Streetscape Design and Implementation Plan. The Urban Design Guidelines also identify the subject property as a ‘Key Visual Terminus Site’ by the Aurora Promenade Urban Design Framework. As such, the proposed development has been subject to an urban design and architectural peer review conducted by The Planning Partnership. The General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 10 of 39 July 4, 2017 Page 11 of 22 Report No. PBS17-050 Planning Partnerships comments on the original submission were applied against the guidelines and visions as set out in the Promenade Plan and Concept Plan. The large site offers exciting development possibilities which includes a number of components which are considered to be in keeping with the guidelines. Overall the peer reviewer is satisfied with the architecture and built form components of the plan. Planning Partnership recommended removing the Yonge Street vehicular access and exposure to surface parking, comments of building massing related to 9 storey height, inactive blank vertical wall spaces (eg staircases), and the building’s rhythm along Temperance Street. General comments were also provided about building materials which should be reviewed to balance the architectural expression of the site as a whole. The applicant’s revised submission addresses all concerns related the Official Plan urban design policy context considerations. It is noted by staff however that the policy guidelines speak in specific language about building materials and avoidance of false architectural styles. The applicant’s plans have been revised and improved since the original submission, and will continue to be evaluated by applying this criteria leading to a Site Plan application. The Site Plan is the planning instrument that will capture and enforce compliance with this level of detail. The Town’s urban design peer reviewer will also be evaluating the Site Plan application. Upon submission and review of the Site Plan a subsequent staff report will be prepared for Council consideration. The approval of the final Site Plan will incorporate the plans as part of the executed and registered Site Plan Agreement. Sign-off on building plans will also be required. With respect to angular plane the Promenade acknowledges adjacency of residential neighbourhoods and the need to apply building stepbacks. The policies of the Official Plan and the Promenade Urban Design Guidelines must be read in their entirety and the photographs, renderings and diagrams provided in the Guidelines are provided for illustration purposes. The last paragraph of the Angular Planes section on page 59 of the Promenade Guidelines reads: “The massing of the development including the Base Building will be subject to a 45 - degree angular plane originating from 9 metres above the setback to the nearest low-rise residential property line within an adjacent residential area” In addition, the Official Plan Built Form Policies, page 109, (b) reads: “Where any development site within The Aurora Promenade abuts lands designated “Stable Neighbourhood”, or “Environmental Protection Area”, and/or lands within a Heritage Conservation District, a 45 degree angular plane originating from these lands shall be applied over the interior side and/or rear property line….” The application of the angular plane is applied from the adjacent low-rise residential property line, in this case it was taken from the property line on the west side of Temperance Street, this is consistent with Aurora’s Official Plan. Staff are satisfied that the plans meet the angular plane provisions of the Promenade Plan. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 11 of 39 July 4, 2017 Page 12 of 22 Report No. PBS17-050 Traffic A Transportation Study was submitted with the planning applications by nexTrans. Consulting, December 2016. The report was reviewed and comments from staff and the Town’s transportation peer review consultant were provided to the applicant for further review and resubmission. There were no overall concerns related to the traffic flow or impacts that the development site would have on the local or Yonge Street road allowance. Staff’s comments related primarily to clarification and additional information related to technical criteria. On June 22, 2017 the applicant’s transportation engineer provided respon ses to the comments and advised as follows: “As summarized (in the report), it is shown that during future total traffic conditions, the subject study area intersection as well as the future site access via Tyler Street and Temperance Street will operate at good levels of services with only minor changes over future background traffic conditions. Based on the above, it is our opinion the subject site will not confer any critical movement within the site development or onto the adjacent road network with the recommendations provided and that the site will have negligible change over total future (2020) background traffic conditions.” Parking The applicant’s revised plans provides for a total of 193 parking spaces distributed as surface parking and 2 levels of underground parking. According to the applicant’s plans a total of 20 parking spaces are required and will be assigned for the church use, and a total of 62 parking spaces will be required and will be assigned for the retirement home use. The NexTrans Traffic Engineering report supports the proposed parking rates. The report has been evaluated by staff and the Town’s peer review consultant which generally support the study methodology. The parking distribution of the two uses over the three levels of parking is as follows:  Surface parking/ level 0: 11 Retirement home 20 Church 31  Underground Parking P1: 51 Retirement home 51  Underground Parking P2: 111 parking spaces 111 ___ Total 193 The provisions of the Town’s new Comprehensive Zoning Bylaw apply a parking rate of .5 spaces per unit for retirement home use. A parking rate for a place of worship within the Yonge Street corridor should consider the proximity to transit and population base, and a rate of 1 parking space per 10 seats is considered appropriate. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 12 of 39 July 4, 2017 Page 13 of 22 Report No. PBS17-050 As such a parking requirement of 76 parking spaces for the retirement home and 45 parking spaces for the place of worship equalling a total requirement of 121 parking spaces is recommended. Barrier free parking provisions will be applied in accordance with the provisions of the new Comprehensive Zoning Bylaw. The subject development proposal has sufficient parking to meet this requirement. Municipal Servicing: Functional serving plans were submitted with the planning applications including site servicing and stormwater management, geotechnical investigations, environmental noise feasibility and a Phase 1 and Phase 2 environmental site assessment. The reports evaluated current infrastructure to ensure servicing capacity is adequate to allow the development and proposed servicing options. The plans have been reviewed by the Town’s Development Engineer who advises that the applicant has demonstrated to his satisfaction that municipal services are available to facilitate development of the site as proposed by the applicant. Detailed servicing plans will be required and will be evaluated in detail as part of the Site Plan application. Cultural Heritage As noted above a Cultural Heritage Impact Assessment has been undertaken (Bray Consulting) to evaluate the remaining cultural resources on site. Specifically the five residential homes located on the lots adjacent to Temperance Street. The properites and homes were evaluated in accordance with Council policy and provincial regulation. This matter has been subject to previous reports to the Heritage Advisory Committee and Council. The direction of Council on this matter is identified above under Background. On June 15, 2017 Bray Consulting provided an addendum to the original Heritage assessment. The addendum responds to actions undertaken to date and Council direction. The addendum concludes that “the revised (3rd submission) design and the revised impact assessment respond to comments made in the review of the December, 2016 first submission. The heritage recommendations balance the relative heritage value of the existing buildings with the practicalities of retaining any of the buildings in situ. The recommendations are also contingent upon the results of the Stage 3 archaeological assessment. The final Heritage Impact Statement will address those results and any subsequent modifications to the design of the proposed development”. Zoning Bylaw The provisions of the Town’s new Zoning Bylaw 6000-17 will be applied to the site and as such the base zoning of the lands will be PD1 (Promenade Downtown). Site specific exceptions and restrictions will be applied to the lands. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 13 of 39 July 4, 2017 Page 14 of 22 Report No. PBS17-050 As noted in staff report PBS17-017 the eastern (approximately 1/3 portion of the subject lands comprising the former Aurora United Church is zoned Institutional (I) Zone, and the western and northern portions of the lands incorporating the four properties on Temperance Street and Tyler Street are zoned Central Commercial (C2) Zone, under the provisions of Town of Aurora Zoning By-law 2213-78. At the time of the preparation of this staff report it is anticipated that the Town’s new Comprehensive Zoning Bylaw (Bylaw 6000-17) will be enacted by Council. Under the zoning provisions of the new Bylaw the C2 lands will be zoned PD1, and the I (Institutional) lands will be zoned PD1-x (Promenade Downtown- Exception) Zone. The exception zone applies to allow the performance standards (eg. Minimum frontage, lot area, coverage and building setback provisions of the previous Institutional zone to carry over and apply to the lands within the new Bylaw, with the exception of height, which Council has directed that a maximum height of 18.5 metres apply. The applicant is aware of the new Comprehensive Zoning Bylaw, and acknowledges that the terms, uses and performance standards of the subject planning application to rezone the subject lands should harmonize with the terms, uses and performance standards of the new Comprehensive Zoning Bylaw. The general intent of the owner’s zoning bylaw amendment component of the owner’s planning application is to establish site specific use and performance standards to implement the applicant’s development proposal. This will include, where appropriate, site specific zone exceptions to the PD1 and PD1-x zones. The zoning provisions will also be evaluated by staff for conformity to the Downtown Area Promenade policies of the Official Plan. The zoned provisions and performance standards will be reviewed in greater detail at the time of the preparation of the subject zoning bylaw amendment. It is for these reasons that staff recommend that the zoning bylaw not be presented to Council for enactment until a detailed Site Plan Application has been reviewed and approved by Council. The following table illustrates the PD1, PD1-x zone and the proposed zone to implement the subject development application. PD1 Zone (C2 Zone) PD1-x Zone (I Zone) Proposed PDS-xx Exception Zone Lot Area (minimum) 230 m2 460 m2 4,643 m2 Lot Frontage (minimum) 10 m 30 m 53.4 m Floor Area (minimum) n/a n/a 12,067 m2 Front Yard (minimum) 0 m. 10 m 0.8 m General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 14 of 39 July 4, 2017 Page 15 of 22 Report No. PBS17-050 Rear Yard (minimum) 7.5 m 15 m 2.75 m Side Yard (minimum) Exterior: Interior: 0 m 0 m 10 m 4.5 m 0 m 0.45 m Lot Coverage (maximum) n/a 35 % 55.2% Height (maximum) 10 m * *max 18.5m with setback above 3rd floor 18.5 m 22.5 m Note: Final zoning performance standards will be evaluated by Staff in detail prior to the implementing Zoning By-law Amendment being brought forward to Council for enactment. Planning staff is of the opinion that the increase in building height for the proposed retirement home is appropriate for this site and that the proposed redevelopment of the lands for a place of worship and retirement home in accordance with the revised plans submitted represents good planning. Department/ Agency Comments The application was circulated to all internal Town Departments and outside agencies and no objections in principle were received regarding the proposed Official Plan and Zoning Bylaw Amendment applications. Lake Simcoe Region Conservation Authority (LSRCA) The LSRCA have reviewed the proposed Official Plan and Zoning By-law Amendment applications in the context of the PPS, the Lake Simcoe Protection Plan (LSPP) and conformity with Ontario Regulation 179/06 of the Conservation Authorities Act. Based on their review and the information provided in support of the application, the LSRCA has no objection to any approval of the Official Plan and Zoning By-law Amendment applications. Technical details of the development will be reviewed at the Site Plan submission stage of development. Public Comments A summary of ratepayer comments are provided below, with a response to the issue raised. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 15 of 39 July 4, 2017 Page 16 of 22 Report No. PBS17-050 Excerpts of the March 22, 2017 and May 24, 2017 Council Public Planning Meeting minutes with comments provided at the two meetings are attached to this staff report. Staff have received extensive comments from the newly established Aurora Village Ratepayers Group and from individual residents within the neighbourhood. A petition form area ratepayers was also submitted to Council. Does not meet Promenade development guidelines and policies: The development application does not conform to all Promenade policies. The applicant has applied to the Town to amend certain Official Plan provisions of the Promenade Plan to allow the development, as described above in Official Plan Section. The evaluation of the amendment application is measured for conformity to the broad goals, objectives and policies of the the Town’s Official Plan. These include responsible growth management, building a successful downtown, providing healthy, strong and complete communities, design excellence, utilizing sustainable infrastructure, providing a range and mix of housing options, providing community facilities, protecting and developing vibrant and stable neighbourhoods and conserving cultural heritage resources in the Town. Building mass and scale will overshadow heritage community: Through input from staff and the community the applicant has amended the development plans described above under Revised Development Plan (May 2017). The plan now proposes a 6-7 storey building height, which exceed the Promenade maximum building height schedule (B2) by one storey. Building perspectives and shadow impact plans have been submitted with the application. The 6-7 storey building massing, stepbacks and architectural tiering are not considered to have a significant overshadowing impact to that of the existing built form and building height polices of the Promenade Plan, and are considered to be in generally conformity to the overall Promenade Downtown development polices. Architecture of building does not reflect historic nature of neighbourhood. The submitted building elevation plans and perspectives are provided to illustrate the architecture of the building. The building proposes a variety of setbacks, tiering and heights to created visual interest to this visually prominent site at a key intersection in the Downtown core area. The church building is located at the corner of Tyler and Yonge Streets, and proposes a peaked spire which will be the site’s prominent focal point. As described by the applicant at the two Public Meetings the proposed church and retirement home building illustrate a more modern built form than what previously (church) and currently (detached housing) exists on the site. The architectural design does however propose to use building materials, colours and elements that respects the past history of the site. The plan also illustrates and relationship and integration to and through the site with pathways and building materials to create visual permeability to the abutting streets. Staff, the peer review consultant, Heritage Committee and the Town’s Design Review Panel have responded with comments to the applicant on the plan and architectural General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 16 of 39 July 4, 2017 Page 17 of 22 Report No. PBS17-050 components of the design, and the applicant has responded with a 2nd submission, which show a number of revisions, as described above under Revised Development Plan (May 2017). The consideration of detailed design architectural design elements including colours, materials, walkways and open space elements will be considered and brought to Council for review and approval as part of the Site Plan approval process. It is expected that the submitted plans will reflect the design elements as presented to date to Council and the public. Design not sensitive to surrounding community: The lands west of Temperance Street and south of Tyler are typified primarily as a mature residential area will well maintained and enhanced older grade level residential buildings. In staff’s opinion the subject development proposal has demonstrated a respectful building form transition between the mature housing and the intensification development policies of the Promenade Plan. The subject lands do not directly abut the residential properties but are separated by local residential streets which will provide a further buffering between the more intensive retirement home/ church uses and the residential neighbourhood. The details of the Site Plan will further address site landscaping, sensitivity to use of building materials, building tiering, setbacks of balconies and other architectural detailing elements. Angular Plane This matter is discussed in the Analysis section of this report. The Promenade Plan designates the subject lands as Downtown Area which envisions a more intensive and urban form of development along the Yonge Street corridor. At the same time staff recognizes the need to evaluate the Promenade polices that provide guidance for interfacing developments adjacent to the stable residential community to the west. The proposal is sensitive to the interface and addresses the angular plane provisions of the Promenade Plan, and does not propose an incompatible abrupt building form along Temperance and Tyler Street. Peer review required: The application and development plans have been forwarded to Planning Partnership for urban design and architectural peer review. The comments from Planning Partnership advise that from a policy context the plans meet the general intent of the Promenade design polices and guidelines and the angular plane provisions. The proposal has also been reviewed by Heritage Advisory Committee and the Town’s Design Review Panel who support the proposed development. Further detailed review of architectural building elements and materials will be provided as part of the site plan review. The parking and traffic plans have been peer reviewed by Paradigm Transportation Solutions Ltd., who advise that the study methodology is in accordance with industry practice. Traffic and parking is discussed in the Analysis Section (above). General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 17 of 39 July 4, 2017 Page 18 of 22 Report No. PBS17-050 Block plan/ precinct plan required: A precinct plan is not a requirement for this site. The property is bounded on three sides by municipal roads and existing development to the north. The development plans are illustrated in detail to identify the development relationship to all surrounding properties and neighbouring land uses. The conceptual plans for the site also incorporates vehicular and pedestrian access points, hard and soft landscaping areas on site and proposed streetscape improvements. Temperance Street is too narrow to accommodate additional traffic. The width of Temperance Street right of way is currently 10m. The development plans and traffic report submitted with the application has been reviewed by the Town’s IES dept , Development Eng. and peer reviewed by Paradigm Transportation Solutions Ltd. As part of that review it has been determined that Temperance Street will continue to function as a two lane local road, and an increased road allowance width will not be required. Any pavement width improvements (eg vehicular access into the below grade parking structure can be managed within the existing r.o.w. The Development Eng also advises that a 1.5 m sidewalk can be accommodated within the existing r.o.w. The applicant’s traffic report states that the Temperance Street site access will operate at a level of service A. Traffic: As noted in the Analysis section above a traffic assessment has been conducted by a Traffic Engineer who concludes that with the development of the lands there will continue to be good levels of service on the municipal road allowances and at the intersections. The Traffic Engineer recently submitted an addendum report responding to staff comments and reaffirming the results. Insufficient Parking: The applicants revised plans propose 2 underground garage levels to accommodate a total of 193 parking spaces. As noted above under Analysis this amount of parking exceeds the parking rates required by the parking provisions of the Town’s new Comprehensive Zoning Bylaw. Operational issues vis a vis garbage, service and emergency vehicles. Two (2) full movement vehicular entrances are provided via Tyler Street and Temperance Street. The applicant’s Traffic Engineer has examined inbound and outbound queuing issues at the site entrances and reports that the site accesses will operate at excellent levels of services and will not require auxiliary lanes. An AutoTURN analysis was undertaken to confirm the adequacy of the turning radius and the site circulation available for a typical 10m Garbage Truck/Fire Truck. The report states that these vehicles can manoeuvre within the site with ease. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 18 of 39 July 4, 2017 Page 19 of 22 Report No. PBS17-050 The report also analysed the parking lot areas using a 5.6 m long large size passenger cars and it was determined that these full sized passenger vehicles can effectively maneuver through the subject development. Five heritage homes of Temperance should not be demolished: Heritage Advisory Committee, the Design Review Panel and Council previously evaluated the cultural heritage value of the existing buildings adjacent to Temperance Street and have directed that the homes be removed from the Listed Properties. The full Council resolution in this regard is provided under the Background section of this report. Existing Institutional zoning should not be given an exception over the entire lands: The new Comprehensive Zoning Bylaw provides an bylaw exception to the PD1 zone to effectively carry over the Institutional zoning standards of Bylaw 2213-78, with the exception of maximum building height which is limited to 18.5m. This exception does not apply over the entire lands. Institutional zone performance standards should apply: At the time of making the planning applications the property was split zoned, C2 and Institutional. The owner has applied under the Planning Act to rezone the entire lands to Institutional and amend the performance standards to allow the built form as shown on the submitted plans. The proposed zoning standards are assessed for conformity to the Promenade Polices of the Official Plan. Inadequate information provided to residents: As noted in the Communication Section of this report, public notification of the Complete Applications and statutory Public Plannning Meeting has been provided in accordance with the Planning Act and Council policy. In addition, the newly established Aurora Village Ratepayers association and all interested parties who signed and appeared at the Public Planning Meeting or who provided comments to the Town have been notified of the May 24, 2017 Public Planning Meeting and this evenings meeting. High water table and soils in area will make it difficult to develop: Geotechnical and Hydrogeological reports were submitted with the planning applications (Terraprobe). The reports conclude that the site is underlain with relatively weak soils extending to a significant depth requiring special consideration of the foundation design. The site is not within a hydrogeological sensitive area or an area of high ground water or aquifer vulnerability. The consultant notes that water levels may fluctuate seasonally depending upon precipitation and surface runoff. The owner would be responsible for any and all construction cost contingencies should unforeseen soil or hydrogeological conditions arise. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 19 of 39 July 4, 2017 Page 20 of 22 Report No. PBS17-050 Advisory Committee Review The Official Plan and Zoning Bylaw Amendment applications have be reviewed by the Heritage Advisory Committee, and the Design Review Panel. The future Site Plan application will be reviewed by the Accessibility Committee. Financial Implications The site will be developed through a future Site Plan Application; as such fees, securities, and cash in lieu of parkland will be required with the Site Plan Agreement. The development of this site will also generate development charges. In addition, the proposed development will generate yearly tax assessment to the Town. Communications Considerations On January 12, 2017 a Notice of Complete Application respecting the Official Plan Amendment and Zoning By-law Amendment applications was published in the Auroran and Aurora Banner newspapers. On March 2, 2017 a Notice of Public Planning Meeting respecting applications was published in the Auroran and Aurora Banner newspapers. In addition, the notices were given by mail to all addressed property Owners within a minimum of 120 metres (393 feet) of the subject lands. A Notice of the Public Planning meeting sign was also posted on the subject lands. Public Meeting notification has been provided in accordance with the Planning Act. All interested parties have been notified of this evening’s General Committee Meeting. Link To Strategic Plan Promoting economic opportunities that facilitate the growth of Aurora as a desirable place to do business: By redesignating the subject lands to an increase in building height to allow the development of a retirement home and a place of worship will help develop plans to attract businesses that provide employment and housing opportunities for our residents. The subject application supports the Strategic Plan goal of supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objective within this goal statement: Strengthening the fabric of our community: By permitting service commercial uses in an underutilized property at a secondary gateway of Aurora, the review of surplus lands and structures to facilitate growth and revitalization in the community action item is realised General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 20 of 39 July 4, 2017 Page 21 of 22 Report No. PBS17-050 Alternatives to the Recommendation 1. Direct staff to report back to a subsequent meeting addressing any issues that may be raised at the General Committee Meeting. 2. Refusal of the application with an explanation for the refusal. Conclusions Planning and Building Services have reviewed the proposed Official Plan Amendment and Zoning By-law Amendment applications in accordance with the provisions of the Provincial, Regional, the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands, and in context of the surrounding and future land uses. The subject proposal is considered to represent proper and orderly development and conforms to the general goals and policies of the Town’s Promenade Plan and through detailed design and prescribed performance standards to be set out in a subsequent implementing zoning bylaw and site plan review will also satisfy appropriate interfacing with the adjacent established residential neighbourhood. Staff recommend approval of the Official Plan and Zoning Bylaw amendment applications, with the implementing zoning bylaw to be considered and approved by Council following detailed review and Council approval of the Site Plan application. Attachments Figure 1- Location Map Figure 2- Existing Official Plan Designation Figure 3- Existing Zoning By-Law Figure 4- Revised Conceptual site plan Figure 5 (A-E) Revised Conceptual Floor Plans Figure 6 (A-B)- Revised Conceptual building elevations Figure 7 Revised Building Cross Section Figure 8 Revised Building Isometric Views Appendix 1: March 22, 2017, Public Planning meeting minutes Appendix 2: May 24, 2017, Public Planning meeting minutes Previous Reports Public Planning Report PBS17-017 dated March 22, 2017. Public Planning Report PBS17-037 dated May 24, 2017. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 21 of 39 General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 22 of 39 Wellingt on Street Wes t Yonge StreetTyler Street Victoria StreetMosley Street Wellington Street East Yonge StreetVictoria StreetMill StreetTemperanceStreetLOCATION MAP Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2016, © First Base Solutions Inc., 2016 Orthophotography. ¯ FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 75 100 Metres APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13 SUBJECT LANDS General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 23 of 39 Metcalfe StreetGeorgeStreetMosley Street Church Street Tyler Street Victoria StreetMill StreetTemperanceStreetYONGE STREETWELLINGTON STREET EASTWELLINGTON STREET WEST EXISTING OFFICIAL PLAN DESIGNATION Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 Metres APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 2 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd SUBJECT LANDS THE AURORA PROMENADE Public Parkland Existing Employment - Brownfield Industrial Environmental Protection Upper Downtown Existing Employment - Light Industrial/Service Downtown Schedule A OPA Schedule B1 Secondary Plan Area Public Parkland Stable Neighbourhoods Existing Major Institutional Private Parkland Downtown Shoulder General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 24 of 39 Wellington Street Wes t Yonge StreetWellington Street West Tyler Street Victoria StreetMosley Street Wellington Street East Yonge StreetVictoria StreetMill StreetTemperanceStreetEP-8 EP C2 C2-3 C2-19C2-20 EP C2 C2-1 I C2-8R5-26 I R5 I-12 R5-16 R2 EP-11EP-3EP-2 EPRA3-3RA2-1I-1 RA3-1 RA3 EP-1 I C2RA1-2C2-13 R5R5 R5-30C2M2 M2 M2 C2 EXISTING ZONING BY-LAW Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 Metres APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 3 SUBJECT LANDS Institutional INSTITUTIONAL ZONES I Detached Dwelling Second DensityR2 Central COMMERCIAL ZONES C2 Zoning Legend Special Mixed Density RESIDENTIAL ZONES R5 Major Open Space OPEN SPACES ZONES O Environmental ProtectionEP Apartment First DensityRA1 Apartment Second DensityRA2 Apartment Third DensityRA3 General INDUSTRIAL ZONES M2 General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 25 of 39 REVISED CONCEPTUAL SITE PLAN Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 4 General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 26 of 39 REVISED CONCEPTUAL FLOOR PLANS Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 5A General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 27 of 39 REVISED CONCEPTUAL FLOOR PLANS Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 5B General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 28 of 39 REVISED CONCEPTUAL FLOOR PLANS Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 5C General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 29 of 39 REVISED CONCEPTUAL FLOOR PLANS Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 5D General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 30 of 39 REVISED CONCEPTUAL FLOOR PLANS Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 5E General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 31 of 39 REVISED CONCEPTUAL BUILDING ELEVATIONS Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13 FIGURE 6A General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 32 of 39 REVISED CONCEPTUAL BUILDING ELEVATIONS Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13 FIGURE 6B General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 33 of 39 REVISED BUILDING CROSS SECTION Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 7 General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 34 of 39 REVISED BUILDING ISOMETRIC VIEWS Map created by the Town of Aurora Planning and Building Services Department, June 6, 2017. Base data provided by York Region & the Town of Aurora. APPLICANT: 15186 Yonge Street, 55, 57, 57A Temprance Street, 12 Tyler and 16 Tyler StreetFILES: OPA-2016-05 & ZBA-2016-13FIGURE 8 General Committee Meeting Agenda Tuesday, July 4, 2017Item R1 Page 35 of 39 Appendix 1 PBS17-037 Town of Aurora Council Public Planning Meeting Minutes (Excerpt) Council Chambers Aurora Town Hall Wednesday, March 22, 2017 Planning Applications Mayor Dawe outlined the procedures that would be followed in the conduct of the public meeting. The Deputy Clerk confirmed that the appropriate notice had been given in accordance with the relevant provisions of the Planning Act. PBS17-017 – Applications for Official Plan Amendment and Zoning By-law Amendment, Aurora United Church, 15186 Yonge Street, 55, 57, and 57A Temperance Street, 12 and 16 Tyler Street, File Numbers: OPA-2016-05 and ZBA-2016-13 Planning Staff Mr. Glen Letman, Manager of Development Planning, presented an overview of the application and staff report respecting the proposed Official Plan and Zoning By-law amendments to allow the redevelopment of the subject lands for a two-storey church and a nine-storey, tiered, 159- unit retirement residence with three vehicular access points and 133 parking spaces. He noted that the proposed Official Plan amendment to Schedule B3 would allow an increase in building height from five storeys to nine storeys and apply specific build-to policies to ensure approved development form, while the Zoning By-law amendment proposes to rezone the subject lands from ‘Institutional (I) Zone’ and ‘Central Commercial (C2) Zone’ to ‘Institutional (I-X) Exception Zone’ to allow an increase in building height and site specific performance standards to accommodate the place of worship and 159-unit retirement residence. Mr. Letman further noted that the subject lands are comprised of five properties, which are within the ‘Downtown Area’ policy designation of the Aurora Promenade Secondary Plan. Consultant Ms. Sarah Millar, Associate and Manager of Planning and Development, Fotenn, and Mr. Robert Murphy, A. Robert Murphy Architect Incorporated, presented an overview of the Applications and proposed redevelopment, including site statistics, policy and regulatory review, site context, project objectives, considerations, anticipated timeline, and development outcomes. Public Comments Aurora residents, including David Cabianca, Emily Crawley, Angela Daust, Michael Evans, Steve Falk, Brigitta Gamm, David Hanna, Troy Hourie, Richard Klopfer, Emma Kerswill, Eric McCartney, Tanya Pietrangelo, Dave Pressley, Judy Sherman, and Jessica Weaver, provided the following comments: • Support for church development proposal • Support for retirement residence development proposal in partnership with church • Preference for four-to-six-storey retirement residence • Preference for retail on Yonge Street rather than parking garage entrance General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 36 of 39 • Suggestions regarding north façade and incorporation of church architectural elements of previous church design • Concern regarding proposed modern architecture and compatibility with the charm and character of the heritage area • Concern regarding growth replicating that of North York • Concern regarding residence size, and number and type of units • Concern regarding residence height and setbacks which will have a negative impact on the character of the historic downtown core • Concern regarding privacy and shadowing • Concern regarding increased traffic • Concern regarding impact on creek, animals and birds • Concern regarding proposed glass exterior and risk to birds • Concern regarding lack of parking for churchgoers, staff, residents, and visitors • Concern regarding subject lands being filled from lot line to lot line, lack of green space, and streetscape; not a transitional setback to street • Concern regarding safety risks in the event of evacuation of nine storeys • Opposition to development proposal Consultant Ms. Millar and Mr. Murphy, with assistance from Mr. Carl Bray, Carl Bray & Associates Inc., and Mr. Richard Pernicky, Cole Engineering Group Ltd., responded to the concerns regarding the proposed architecture, glass exterior and bird-friendly glass, parking, green space, number of residence units and size, setbacks, height, intensification, traffic, and heritage. Moved by Councillor Pirri Seconded by Councillor Humfryes 1. That Report No. PBS17-017 be received; and 2. That staff be directed to report back to another Public Planning meeting addressing the issues that were raised at this Public Planning meeting. Carried General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 37 of 39 Appendix 2 PBS17-050 Town of Aurora Council Public Planning Meeting Minutes (Excerpt) Council Chambers Aurora Town Hall Wednesday May 24, 2017 PBS17-037 Applications for Official Plan Amendment and Zoning By-law Amendment, Aurora United Church, 15186 Yonge Street, 55, 57, and 57A Temperance Street, 12 and 16 Tyler Street, File Numbers: OPA-2016-05 and ZBA-2016-13 Consultant Ms. Sarah Millar, Associate and Manager of Planning and Development of Fotenn, and Mr. Robert Murphy of A. Robert Murphy Architect Incorporated, provided background to the Applications and presented a further overview including site context, development applications, application milestones, key issues raised in consultation, revised plans and key changes, revised site plan, various street perspectives, Temperance Street setbacks and stepbacks, and how key issues have been addressed. Public Comments Aurora residents, including David Cabianca, Reverend Andrew Comar and Reverand Lorraine Newton-Comar, Angela Daust, Jeff Gordon, David Hanna, Troy Hourie, Tony Masongsong, Bill Newman, Brian North, Tanya Pietrangelo, Emil Simon, Mavis Urquhart, and Newmarket resident Brian Elliott, provided the following comments: • Support for church development proposal • Support for retirement residence development proposal in partnership with church • Preference for three-storey retirement residence • Concern regarding retirement residence height, massing, and stepbacks • Concern regarding setbacks related to Tyler and Temperance Streets • Concern regarding conformity with plans and policies • Concern regarding angular plane of proposed retirement residence • Concern regarding buffer zone • Concern regarding density General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 38 of 39 • Concern regarding demolition of heritage homes and preservation of heritage nature of area • Concern regarding parking • Concern regarding water table, need for investigation • Concern regarding peer review • Concern regarding land use fit, need for sensitivity to neighbours • Concern regarding increased traffic, traffic flow, safety, need for traffic study • Suggestion to consider one-way traffic on Temperance Street • Suggestion to resolve issues and obtain detailed plans prior to approval of the Zoning By-law amendment • Opposition to development proposal Consultant Ms. Millar and Mr. Murphy responded to the concerns respecting alignment with the objectives of the plans and policies of the Aurora Promenade area, parking, traffic study, peer review, massing, height transitions, and angular plane. Moved by Councillor Thompson Seconded by Councillor Pirri 1. That Report No. PBS17-037 be received; and 2. That comments presented at the Public Planning meeting be addressed by Planning and Building Services in a comprehensive report outlining recommendations and options at a future General Committee meeting. On a recorded vote the motion Carried Yeas: 9 Nays: 0 Voting Yeas: Councillors Abel, Gaertner, Humfryes, Kim, Mrakas, Pirri, Thom, Thompson, and Mayor Dawe Voting Nays: None General Committee Meeting Agenda Tuesday, July 4, 2017 Item R1 Page 39 of 39 Town of Aurora General Committee Report No. PRCS17-026 Subject: Highland Gate Conceptual Parkland Design Prepared by: Sara Tienkamp, Acting Manager of Parks Department: Parks, Recreation and Cultural Services Date: June 20, 2017 Recommendations 1. That Report No. PRCS17-026 be received; and 2. That the Conceptual Parkland Design for the Highland Gate Development Lands be approved as presented at the Public Open House, April 5, 2017. Executive Summary This report is to provide Council with the following information and recommendations associated with the proposed design for parkland and open space corridors within the Highland Gate Development: • Direction of Council required to finalize the parkland design for Highland Gate Developments Inc. • Results of Public Consultation and Open House meeting on April 5, 2017 • Comments and input obtained at the Trails and Active Transportation Committee (TATC) meeting • Legal implications regarding any amendments to the Minutes of Settlement Background On November 17, 2016, Minutes of Settlement were signed by the Town of Aurora, Highland Gate Developments Inc. (HGDI), Aurora (HGD) Inc. (AHGDI) and the Highland Gate Ratepayer's Association (HGRPA). Minutes of Settlement regarding the redevelopment of the Highland Gate Golf Course were presented to the Ontario Municipal Board (OMB) and verbally approved on Thursday, December 1, 2016. In addition, the proposed zoning by-law and Official Plan amendment, arising out of the Minutes of Settlement were also approved. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 1 of 21 June 20, 2017 Page 2 of 6 Report No. PRCS17-026 Analysis Direction of Council is required to finalize the parkland design for Highland Gate Developments Inc. (HGDI) including requirements agreed upon in the Minutes of Settlement The conceptual parkland design presented at the Public Open House includes the requirements agreed to in the signed Minutes of Settlement. The Minutes of Settlement contain a provision that the parties agree to act reasonably and co-operate with each other in order to implement the Minutes of Settlement. If Council chooses to make changes to the conceptual parkland design that are in direct conflict with the requirements set out in the Minutes of Settlement, then it may be argued that the Town is not acting reasonably and is not co-operating with the other parties. The Minutes of Settlement may be re-negotiated; however, HGDI, AHGDI and HGRPA would have to agree to any amendments by signing an amendment to the Minutes of Settlement. There would be no need to involve the OMB. Any changes that are not in direct conflict with the Minutes of Settlement may be made without making any amendments to the Minutes of Settlement. Public consultation process included individual consultation with residents, its landscape consultants and a public open house meeting on April 5, 2017, resulting in responses from members of the public Pursuant to the Minutes of Settlement, HGDI distributed letters to homeowners with homes abutting the former golf course lands to offer them the opportunity to meet with HGDI and its landscape consultants to discuss the form of landscaping (i.e., vegetation and /or fencing) proposed adjacent to residential lots. These meetings attempt to reach an agreement regarding landscaping, fencing and other appropriate options to reduce any potential visual and privacy concerns. HGDI hosted a Public Open House in conjunction with the Town of Aurora on April 5, 2017 at the Aurora Seniors Centre. Notice for this Public Meeting was distributed to all homes and businesses within a 400-meter radius of the Highland Gate lands well in advance of the Public Meeting. Notice was also posted on the HGDI website, Town of Aurora website, as well as in the Auroran newspaper in the “Notice Board” section. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 2 of 21 June 20, 2017 Page 3 of 6 Report No. PRCS17-026 Additionally, on April 21, 2017, TATC reviewed the conceptual park plan and trail development and provided comments and input on the proposed amenities and facilities that are being contemplated for inclusion in the final parkland design plans. This public and committee review process was a very effective means in communicating with residents and committee members, wherein staff was able to obtain suggestions and input on the proposed park design. Staff have also consolidated input received via e-mail respondents, the Public Open House and the TATC meeting. The list of comments received from all meeting attendees, email respondents is attached. The following chart summarizes each of the suggested park amenities along with general comments and the results for and against such an amenity, as part of the final parkland design: Park Amenity Included in Minutes of Settlement Public Comments and Staff Comments Spine Trail Lighting Yes Schedule ‘G’ Condition #73 Place lights on timer, on at dusk off at 11pm/midnight – good compromise Do not install any lighting on spine trail Different design for poles /fixtures Lighting essential for safety/curb bad behavior Indirect lighting suggested New design standard Trail Width and Locations Yes Schedule ‘G’ Condition #68 Maintain Town standard in accordance with Trails Master Plan LSRCA to confirm locations in certain locations Ensure trails are wide enough for pedestrians and bikes – mixed use Move trails away from houses Trail Surfacing Yes Schedule ‘G’ Condition #71 -72 Maintain Town standard in accordance with Trails Master Plan Request asphalt surface on all trails Request winter maintenance of trails Permeability of trail surfacing questioned Remove all asphalt On Line Ponds Yes Schedule ‘G’ Condition #64 LSRCA requirement Request ponds remain as is, do not take offline. Want ponds - not marshes or swamps Clean up ponds and streams Major feature for residents and wildlife diversity Playgrounds Yes Schedule ‘G’ Condition #60 Not enough playgrounds, changing demographic Young families need playgrounds No playgrounds wanted Keep playground away from houses Park Shade Shelters Yes Schedule ‘G’ Condition #60 No shelters Area for picnics General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 3 of 21 June 20, 2017 Page 4 of 6 Report No. PRCS17-026 Park Amenity Included in Minutes of Settlement Public Comments and Staff Comments Exercise Stations No Do not include exercise stations Can they be located away from houses Great idea Promotes health and fitness Keep park passive Underpasses Yes Schedule ‘G’ Condition #46,69 Icing of surfacing through underpass in winter Lighting to curb bad behaviour and safety Poor drainage Provides connectivity, pedestrians off roads and on trails Vegetation/ Landscape plantings Yes Schedule ‘G’ Condition #76,85 Maintain Town standard in accordance with Landscape Design Guidelines Keep as many mature trees as possible Diversify species Flora to attract bees, birds, wildlife Love all the proposed plantings Plant large majestic trees Planting screens between park and houses Park Benches/ Trash Receptacles/ Picnic Benches No Provide seating along trails Place to picnic Garbage containers – loose garbage concerns Places to rest – take in nature Park Maintenance Service Levels Yes Schedule ‘G’ Condition #60 Maintain Town standard in accordance with Parks Maintenance Standard Service Levels Keep park passive and natural Active areas for children to play, engaged Advisory Committee Review Not applicable. Financial Implications Following Council approval of the parkland design, staff will complete a more detailed analysis of the construction costs in preparation for inclusion in the Subdivision Agreement. Communications Considerations Communications staff to update Town of Aurora website with new information as necessary. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 4 of 21 June 20, 2017 Page 5 of 6 Report No. PRCS17-026 Link to Strategic Plan The Award of Tender supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All, by encouraging an active and healthy lifestyle. Develop a long-term needs assessment for recreation programs, services and operations to match the evolving needs of the growing and changing population. Alternative(s) to the Recommendation Option 1: Council could recommend amendments to the Minutes of Settlement and approve a revised conceptual design. Upon completion of the process staff will direct HGDI to prepare a new Parks & Trails Plan and proceed to final design and construction of the approved park and trail system. Conclusions Staff and HGDI have completed a thorough public consultation process for input on the Conceptual Highland Gate Parkland Design, resulting in extensive comments from neighbouring residents and TATC. The majority of comments in opposition of select amenities are contrary to the Minutes of Settlement agreed upon by the Town of Aurora, HGDI and HGRPA. As such it can be concluded that the conceptual design presented at the April 5, 2017 Open House be approved by Council and included in the Subdivision Agreement. Attachments Attachment #1 – Highland Gate Development Parkland Conceptual Design Attachment #2 – Public Open House Comments and Questions Attachment #3 – Residents Comments Attachment #4 – TATC April 21, 2017 Meeting Minutes Previous Reports None. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 5 of 21 General Committee Meeting Agenda Tuesday, July 4, 2017Item R2 Page 6 of 21 Attachment 1General Committee Meeting Agenda Tuesday, July 4, 2017Item R2 Page 7 of 21 Attachment 2General Committee Meeting Agenda Tuesday, July 4, 2017Item R2 Page 8 of 21 Attachment 2General Committee Meeting Agenda Tuesday, July 4, 2017Item R2 Page 9 of 21 Attachment 2General Committee Meeting Agenda Tuesday, July 4, 2017Item R2 Page 10 of 21 Attachment 2General Committee Meeting Agenda Tuesday, July 4, 2017Item R2 Page 11 of 21 Attachment 2General Committee Meeting Agenda Tuesday, July 4, 2017Item R2 Page 12 of 21 Attachment 2General Committee Meeting Agenda Tuesday, July 4, 2017Item R2 Page 13 of 21 Highland Gate Parkland Comments COMMENTS SUBMITTED DURING OPEN HOUSE Picnic tables/community picnic space good for birthdays etc. Unique JR/SR park – splash pad??In favour of lights that shut off at 11pm Excellent concept – no lights please Great job, loved the presentation. Please hurray and get it done Passive park preferred for everyone to enjoy what nature is left in Aurora. No lighted trails where it impacts backyards. Do we have real data on usage of trails which warrant investing lights and annoying adjacent neighbours? At a min 11pm curfew is sufficient. Can’t imagine the additional impact to wildlife with lighting dusk to dawn. Keep ponds on-line. The town should be promoting active lifestyle and the fitness stations are a good way to do this. A reasonably sized basketball court as part of the park would be extremely well used by the neighbourhood. Water fountain for kids?? Trail going behind our property, can we have the opportunity to have the trail on the other side of the stream (west side)?(287 Murray) We remain in favour of a passive park. Retain existing open space trails. Retain waterways and ponds (do not take of-line. No shelters. No lighting of trails (or if settlement agreement cannot be changed the different lighting structures, ie on the trail surface). No playground, natural environment only. No fitness stations required. Pond – LSRCA. I understand the mandate but the rationale for removing/taking off lie is bogus. There is a pond directly west of the current pond on the west side of Bathurst, plus the water flows through numerous other ponds/basins on its way to Lake Simcoe, including Fairy Lake, so it does raise temperature of Lake Simcoe water. Fish – what fish? The source is less than 21cm SW of the pond and for 79 years no fish has ever made it upstream due to the dam. Park exercise areas, seating and lighting should take into account neighbours wishes. This is not a town-wide use park. It is a “local park” as was stated by the HGD rep today. Request for some majestic trees, in particular Black Walnut as on Kennedy and oaks. Spine trail lighting, dusk to dawn – not in favour. Concerns about light pollution/loss of enjoyment of my backyard in the evenings. Underpass – yes please enhance the bumpy surfaces (trip hazards) Skateboard Park – please remove unauthorized park built on hole #3. Cart path – consider asphalt removal (not re- use) and can the path be moved near my back corner of my yard? (275 Murray) No Lights! I am in favour of the lights however a good compromise would be to have them on a timer so that they shut off at midnight. Please keep fitness stations, they are great. Please consider converting one of the ponds into a water feature & ice rink in the winter. Attachment 3 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 14 of 21 Could you please add more playground for our kids. Please, please please!! Excellent vision! As a 25 year old female I think it is essential to have lighting! I do not want the trail too close to our property but in order to feel safe please allow lighting. It was said that the young kids cause trouble in areas but no lighting/dark areas attract more bad behaviour. Please allow us to enjoy the trail & feel safe. We have a young family and at present there are no local parks which we can walk to. We very much welcome a playground for our kids. WE would even love a splash pad. At present there is no local meeting place which gives us a sense of community. We are north side of Timberline at Owls Foot and would love a closer access point to a park than is presently delineated. What happened to the promise of asphalt pad? Please make this a good playground for our kids, currently Regency Acres is our closes park. We look forward to it. I think the timer on the lights is a great compromise. There is a need for some lighting but over the early hours is unnecessary. Please ensure every effort is made to make the park and its equipment top of the line The connection of a trail from Kennedy St west down behind homes on the west side of Murray Dr down to the cart path of the golf course – the draining shows a new connection path on the east side of the creek –not good, too wet. Please consider the west side of the creek from Kennedy down to the cart path WE are in favour of the plan presented this evening. The neighbourhood needs a playground for young families. Lots of trails, lots of benches, indirect lighting, a passive park, conserve trees. Very opposed to lights along the trail path behind our houses. We are opposed to any structures added to the park (former 6,7,8 & 9th holes). We want the land to be passive and natural with ponds, trees etc. No covered shelters, no exercise stations, no playground etc. We are concerned about wildlife already displace by tree cutting in phase 1. There is no reason for this parcel of land to have any changes, other than fixing the ponds so they are clean & flowing. EMAILS SUBMITTED Enquiry as to the size of actual parkland and budget for development. IS there a Master Plan? Will the developer be required to do grading, tree removal, pond removal? What are the Town’s setback requirements? Design should be AODA compliant. There should be a 3m wide multi-use pathway. Signage and LED lighting to link town’s bike route. Design should include painted 1.5m wide bike lanes on roadway. Replace portions of sidewalk with 3m wide multi-use pathway. Design should include rest stop seating and shading, drinking fountains, park /trail lighting (but auto off at 10pm) butterfly gardens and interpretive signs, perennial gardens. Design should include waste & recycling containers. Fountain with timer for each new off-line pond. Design should include such signs as Poop N Scoop, No Loud Music, No Dumping, No Loitering. Chain link fencing on top of all headwalls Concerns over the placement of trail and trail lighting. Attachment 3 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 15 of 21 Concerns over the placement of the trail, it should be on the higher side of the creek due to spring floods. If trail lights are installed please have auto shut off after 10 or 11. Please leave ponds on-line for wildlife sake. Please keep it as a passive parkland. Preserve the land – keep it green. No need for trail in the south end of timberline and another in the north. Please consider a Leash –free dog park. Confusion regarding maps showing where the parkland is going to be and what kind of planting is lanned between parkland and residential houses. Relocate all pathways away from houses. Please have hills for tobogganing. Safe clean ponds, open grass areas for play, naturalized areas, minimal grading changes. Please consider an off-leash dog area. Very happy that there will be new trails and access from Kennedy S West. In favour of a passive park with no permanent structures. No lighting. No tennis, basketball of splash pads. Please leave as a completely open naturalized area with wild grasses, additional trees and non-pave pathways. Please improve/maintain the ponds. No trail located near any property boundaries. No active amenities, no lit trails, no exercise station. Please refurbish the ponds, protect environmentally sensitive areas, more trees, enhanced open space. Concerns over drying/moving the ponds, lighting of trail system, exercise stations and playgrounds. Please protect environmental areas. LETTERS SUBMITTED Grading/erosion control issues with concern to location of proposed trail. Concern over development of flood plain/swampy areas SW Kennedy & Murray area. They are nesting areas for birds and other wildlife. Please protect the area. Please put the trail closer to the pond area in the west. Concerns of environmental issues with pathway going in near Kennedy West due to low lying wet areas. West side of the river is more stable for pathway. Concerns with trail lighting taking away privacy. No need for 8 exercise stations. Attachment 3 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 16 of 21 Town of Aurora Trails and Active Transportation Committee Meeting Minutes Date: Friday, April 21, 2017 Time and Location: 10 a.m., Council Chambers, Aurora Town Hall Committee Members: Councillor Tom Mrakas (Chair), Councillor Sandra Humfryes (arrived 10:13 a.m.), Alison Collins-Mrakas, Richard Doust (PRCSAC Representative), Bill Fraser, Laura Lueloff (departed 10:58 a.m.), and Nancee Webb (EAC Representative) Members Absent: None Other Attendees: Jim Tree, Manager of Parks, Sara Tienkamp, Acting Manager of Parks, Lawrence Kuk, Planner, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 10:07 a.m. The Committee consented to recess the meeting at 10:09 a.m. and reconvene the meeting at 10:14 a.m. 1.Approval of the Agenda Moved by Alison Collins-Mrakas Seconded by Bill Fraser That the agenda as circulated by Legislative Services, with the following addition, be approved: Delegation (a) Joanne Bartholomew, Resident; Re: Item 2 – TATC17-002 –Highland Gate Trails On a two-thirds vote the motion Carried Attachment 4 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 17 of 21 Trails and Active Transportation Committee Meeting Minutes Friday, April 21, 2017 Page 2 of 5 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest and general nature thereof under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes Trails and Active Transportation Meeting Committee Minutes of February 17, 2017 Moved by Richard Doust Seconded by Laura Lueloff That the Trails and Active Transportation Committee meeting minutes of February 17, 2017, be received for information. Carried 4. Delegations (a) Joanne Bartholomew, Resident Re: Item 2 – TATC17-002 – Highland Gate Trails Ms. Bartholomew expressed concerns regarding the proposed illumination of the Highland Gate Trails, and its impact on surrounding homes and wildlife, and the possible loss of ponds. She noted that a majority of the home owners abutting the Highland Gate Park are satisfied with the trails and passive nature of the park, and are opposed to illuminated trails. Moved by Nancee Webb Seconded by Alison Collins-Mrakas That the comments of the delegation be received and referred to Item 2. Carried Attachment 4 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 18 of 21 Trails and Active Transportation Committee Meeting Minutes Friday, April 21, 2017 Page 3 of 5 5. Matters for Consideration 1. TATC17-001 – Atkinson Park Trail Moved by Richard Doust Seconded by Bill Fraser 1. That Report No. TATC17-001 be received; and 2. That the Trails and Active Transportation Committee recommend: (a) That, pending Council approval, the Atkinson Park Trail project be included in the 2018 Capital Budget for Council’s consideration and approval. Carried 2. TATC17-002 – Highland Gate Trails Committee consented to consider Item 2 prior to consideration of Item 1. Staff provided background and a brief overview of the report. The Committee discussed and inquired about various elements of the report including trail lighting, further opportunities for input to the Conceptual Trails Plan, trail surfaces, accessibility, and requested legal clarification regarding the Minutes of Settlement. The Committee noted that it is unanimous in its support of the recommendation to Council. Moved by Alison Collins-Mrakas Seconded by Councillor Humfryes 1. That Report No. TATC17-002 be received; and 2. That the Trails and Active Transportation Committee recommend to Council: (a) That the recommendations and suggestions from the Trails and Active Transportation Committee be taken into consideration by staff and Council in the development of the final draft of the Highland Gate Trails Concept Plan, in accordance with the guidelines set out in Attachment 4General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 19 of 21 Trails and Active Transportation Committee Meeting Minutes Friday, April 21, 2017 Page 4 of 5 Section 5.6 of the Town’s Trails Master Plan respecting trail lighting; and (b) That the final draft of the Highland Gate Trails Concept Plan be brought to the Trails and Active Transportation Committee and the Accessibility Advisory Committee for consideration and comment, prior to submission to Council for final approval. Carried 3. TATC17-003 – Cycling Master Plan Update Staff provided background and a brief overview of the report. The Committee discussed and inquired about various elements of a Cycling Master Plan including appropriateness, timing, funding, development, priorities, by-laws, research, and the formation of a sub-committee. Moved by Alison Collins-Mrakas Seconded by Councillor Humfryes 1. That Report No. TATC17-003 be received; and 2. That a sub-committee of the Trails and Active Transportation Committee be formed, following Bike Aurora Day, for the purpose of determining the next steps in the process of developing a Cycling Master Plan. Carried 6. Informational Items None 7. New Business Nancee Webb extended a reminder that the Environmental Advisory Committee’s Eco Fair will be held on Saturday, April 29, 2017, at the Stronach Aurora Recreation Complex. Attachment 4General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 20 of 21 Trails and Active Transportation Committee Meeting Minutes Friday, April 21, 2017 Page 5 of 5 Staff referred to Attachment No. 2 of Item 3, Report No. TATC17-003 – Cycling Master Plan, and noted that, per the communication from York Region, there would be gaps in the multi-use path installation between State Farm Way and St. John’s Sideroad. New Business Motion No. 1 Moved by Nancee Webb Seconded by Alison Collins-Mrakas 1.That the Trails and Active Transportation Committee recommend to Council: (a)That staff be directed to investigate the connectivity to Newmarket and the costs of completing the multi-use path between State Farm Way and St. John’s Sideroad. Carried 8.Adjournment Moved by Alison Collins-Mrakas Seconded by Bill Fraser That the meeting be adjourned at 11:41 a.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting. Attachment 4 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R2 Page 21 of 21 Town of Aurora General Committee Report No. PBS17-057 Subject: Highland Gate Developments Inc. 21 Golf Links Drive File Numbers: OPA-2015-01, ZBA-2015-02 and SUB-2015-01 Prepared by: Lawrence Kuk, Planner Department: Planning and Building Services Date: July 4, 2017 Recommendations 1. That Report No. PBS17-057 be received for information. Executive Summary The purpose of this report is to provide Council with an outline of the Town’s construction mitigation measures as it relates to the Highland Gate residential subdivision.  Minutes of Settlement were signed by the Town and Highland Gate Development Inc. and the Highland Gate Ratepayers’ Association on November 17, 2016 and verbally approved by the Ontario Municipal Board (the Board) on December 1, 2016  The Board issued a decision to approve the Official Plan Amendment, Zoning By- law Amendment and Draft Plan of Subdivision with related Conditions of Approval on January 23, 2017  A Vegetation Management Agreement was entered into with the Town on March 20, 2017 in accordance with the Conditions of Draft Plan Approval to permit the removal of trees prior to the execution of a subdivision agreement;  Conditions of Draft Plan Approval contain obligations that are required to be addressed prior to the final subdivision plan registration, during construction or prior to assumption  The Town’s standard residential subdivision agreement contains clauses and securities to ensure the Owner will complete the subdivision in accordance with the Town’s standards  A typical pre-servicing agreement will allow the Town to take securities, issue cessation of internal road and servicing work in compliance with applicable legislations and external approvals  Monthly project status update meetings between the Owner and Town staff will occur, with the Owner providing letters outlining the construction activity process with nearby residents General Committee Meeting Agenda Tuesday, July 4, 2017 Item R3 Page 1 of 7 July 4, 2017 Page 2 of 7 Report No. PBS17-057  Construction activities “Community Call Line” has been establish to receive and respond to construction matters. Background On November 17, 2016, the Minutes of Settlement were signed by the Town of Aurora, Highland Gate Developments Inc. (HGDI) and the Highland Gate Ratepayer's Association. The Minutes of Settlement regarding the redevelopment of the Highland Gate Golf Course were presented to the Board and verbally approved on Thursday, December 1, 2016. In addition, the proposed zoning by-law and Official Plan amendment, arising out of the Minutes of Settlement were also approved. On January 23, 2017, the Board issued a decision to approve the Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision with related Conditions of Approval for a total of 159 single detached lots and a 7 storey high-rise building block with 114 units. A Vegetation Management Agreement was entered into with the Town on March 20, 2017 in accordance with the Conditions of Draft Plan Approval to permit the removal of trees prior to the execution of a subdivision agreement. The Owner has installed the silt control fencing around Phase 1 area, and as well, has constructed an additional six foot high fence with screens to secure the construction site and to assist in dust control. On June 12, 2017 the Town issued the top soil removal permit for Phase 1. On June 13, 2017, Council directed Staff to provide a report outlining all measures the Town uses to mitigate the impacts of construction. Analysis Activities involved in the construction of a subdivision will generate noise, dust and disruption to the surrounding area. However, to minimize construction duration and manage disruption, the Town applies the following strategies: Conditions of Draft Plan Approval As part of the Minutes of Settlement and the Board decision on the Highland Gate development, the Draft Plan of Subdivision was approved with a list of conditions. The conditions of approval contain obligations that the Owner (HGDI) must address prior to registration, during construction or prior to assumption. With regard to construction mitigation measures, the Town imposed the following key conditions which require HGDI to: General Committee Meeting Agenda Tuesday, July 4, 2017 Item R3 Page 2 of 7 July 4, 2017 Page 3 of 7 Report No. PBS17-057 Condition Number Summary of the conditions Condition 4 enter into a subdivision agreement and register it on title to ensure all the Owner’s obligations and the draft plan conditions will be satisfied. Conditions 5, 28, 29, 35, 36 submit a construction phasing plan, construction access, construction management plan, erosion and sediment control plan, Environmental Site Assessment and submit a vegetation management plan for approval and to the satisfaction of the Town. Condition 31 and 91 provide securities to ensure performance and compliance of all engineering and landscape works. Condition 54, 63, 76 d), 78 monitor and carry out any recommendation for the water balances, preservation of the Environmental Protection area, monitoring and protection/mitigation for trees designated to be preserved during and post construction. Condition 76e), 77, 81 Follow the Town’s Tree By-law with regards to vegetation removal or replacement and coordination with existing homeowners for trees located on property boundaries that require removal or replacement and issue of retaining walls and fences along the common property boundary. Condition 88 Perform topsoil testing in accordance with Town standards. Subdivision Agreement The subdivision agreement will ensure HGDI carries out the details of the subdivision as generally stated in the Draft Plan conditions. Various detailed clauses within the subdivision agreement will ensure HGDI will mitigate the impacts of construction. The development of the lands will occur in phases and each phase of construction will require an individual subdivision agreement with related M-Plan(s). The following are highlights from a typical residential agreement which HGDI will be required to agree to: Clauses within the Subdivision agreement Summary explanation Obligation to Construct Servicing Works Construct the Servicing Works in accordance with the cost estimates, specifications and requirements in the agreement. Inspection of Works At any time, if the construction of the Servicing Works is not being carried out in accordance with the Subdivision Agreement, the Director of Infrastructure & Environmental Services may provide written or verbal instructions to the Owner/Engineering Consultant/Onsite Contractor to take steps to comply or cease work. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R3 Page 3 of 7 July 4, 2017 Page 4 of 7 Report No. PBS17-057 Cleaning External Streets and Streets within the M-Plan Ensure that no mud, dust or rubbish originating from within the Lands fall or blow onto any public highways. The Owner shall clean up the public highway on the same day. Failure to do so, the Town may proceed with such clean-up work at the Owner's expense. For streets within the M-Plan, the Owner shall clean up as directed by the Director of Infrastructure & Environmental Services, within seven (7) hours after receipt of verbal notice. Failure to do, the Town may proceed with such clean-up work at the Owner's expense. When an Occupancy Permit has been issued, the travelled portion of that street shall be kept reasonably clean, no construction materials shall be stored within 3 metres of the travelled portion of the street during the winter months, being November 15 to April 15. Topsoil Removal Permit Prior to undertaking any grading on the Lands, the Owner must implement a report which provides details on minimizing the erosion and siltation on the Lands, both during and after the construction period to the satisfaction of the Lake Simcoe Region Conservation Authority and the Director of Infrastructure & Environmental Services. Construction According to Grading Control Plan Carried out in general conformance with the elevations shown on the individual lot grading plan in accordance with the Town's design criteria, standards, specifications and good engineering practices. Erection of Notice of Development Signs Erect notice provision signs at each public access road to inform residents of the existing works. The said sign(s) shall be maintained by the Owner until the Certificate of Acceptance is issued by the Town. Hydrogeological Report Retain a hydrogeological consultant to monitor the groundwater table and submit an annual report summarizing the groundwater fluctuations. If necessary, any design modifications will be paid by the Owner at its own expense. Importation of Fill Provide certification that any fill material imported onto the Lands meets the requirements of the Ministry of Environment and Climate Change. Compliance with Town By- laws The Owner and its Contractor will comply with the Town’s Noise and Nuisance Control By-law Number 4787-06, as amended or successor thereto, which regulates noise emitted from construction sites. Prohibited periods of construction are all day Sundays and statutory holidays, and 7:00 p.m. one day to 7:00 a.m. the next day. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R3 Page 4 of 7 July 4, 2017 Page 5 of 7 Report No. PBS17-057 Schedule of Construction Date for Engineering Servicing Works Complete all Works set out in the approved engineering plans within thirty-six (36) months of the date of registration of the M-Plan. Schedule of Construction Date for Landscaping and Parks Implement all Landscape Works within 12 months of Occupancy. Securities In the event the Owner does not complete the said works in the agreement the Town will draw upon and utilize the securities to complete the works. The following is a general formula which the Town applies: Servicing and Landscape Works, engineering takes 50% of the cost estimates of internal works and landscape Works takes 100% of the cost estimates. Construction Lien Act Matters – both Servicing Works and landscape works takes 10% of the cost estimates. Building Division takes a securities for Occupancies ($5,000 per lot) Fire Services takes a security for fire break lots ($5,000 per lot). Pre-Servicing Agreement As part of the development process, the Town permits Developers to enter a Pre-Servicing Agreement with the Town to undertake the installation of basic services (underground infrastructure and roads) contained within the property prior to entering into the subdivision agreement at the Owner’s sole risk and expense if modifications are required . Similar to the Subdivision Agreement, the pre-servicing agreement obligates the Owner to maintain and repair, allows the Town to take securities and issue cessation of work in compliance with applicable legislations and external approvals. Communication / Informing nearby residents To date, extensive community consultations have been undertaken. Staff have been meeting with the Owner on a monthly basis to discuss community consultation and project status. Furthermore Staff have met with nearby residents and the Highland Gate Ratepayers Association and updated the Town’s website with regards to the project status. HGDI notified the nearby residents with regards to Tree Clearing works in accordance with the Vegetation Management Plan required as part of the Conditions of Draft Approval. HGDI has communicated with the nearby residents on obtaining pre- construction surveys within Phase 1, and as well has consulted with the nearby General Committee Meeting Agenda Tuesday, July 4, 2017 Item R3 Page 5 of 7 July 4, 2017 Page 6 of 7 Report No. PBS17-057 homeowners with regards to the landscape agreements. Prior to any future site works, HGDI will provide individual letters to adjacent homeowners. Receiving and responding to concerns In addition to written notification provided to the area residents, Notice of Construction Activities “Community Call Line” signage have been placed throughout the subject site. The Notice Signs have been placed in areas that are clearly visible and unobstructed from view. The purpose of the Notice Signs will allow residents to contact the Owner’s engineering consultants directly to report any site related concerns regarding construction matters. The Notice of Construction Signage has the name and phone numbers of the Engineering Consultant. Complainants are encouraged to first speak directly with the Engineering Consultant by telephone. Typically, most complaints are received this way and resolved promptly as the developer will have the appropriate personnel on-site to address concerns in a timely manner. If the resident is not satisfied with how a complaint is handled with the Engineering Consultant, he/she may request to speak to the Town’s Project Inspector in Infrastructure & Environmental Service. During the construction phases, Town staff will continue to meet on a regular basis with the HGDI representatives and the on-site contractors to ensure that any questions or concerns from area residents were addressed in a timely manner. Advisory Committee Review Not applicable. Financial Implications Not applicable. Communications Considerations Not applicable. Link to Strategic Plan Not applicable. Alternatives to the Recommendation None. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R3 Page 6 of 7 General Committee Meeting Agenda Tuesday, July 4, 2017Item R3 Page 7 of 7 Town of Aurora General Committee Report No. PRCS17-025 Subject: Sport Aurora and Sport Plan Funding Request Prepared by: Allan D. Downey, Director of Parks, Recreation and Cultural Services Department: Parks, Recreation and Cultural Services Date: June 20, 2017 Recommendation 1.That Report No. PRCS17-025 be received; and 2.That Council enter into a Service Agreement with Sport Aurora Inc. for the provision of services to fulfill the recommendations of the Sport Plan in the amount of $93,692 until December 31, 2017; and 3.That the Director of Parks, Recreation and Cultural Services be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same; and 4.That this report satisfies the Condition for Release of funds from the 2017 Operating Budget. Executive Summary The purpose of this report is to obtain Council approval to renew the Service Agreement with Sport Aurora. •Present services have been satisfactory •Funding required for the remainder of 2017 •Work has continued in 2017 on Sport Aurora Program •Work on the Sport Plan has continued past the contract date of March 31, 2017 •Funding request provides for sustainability funding and Sport Plan Service Agreement Background On January 19, 2016, Council approved the Town of Aurora Sport Plan. Within that Plan, twenty-two (22) tasks were also approved to be completed over the next four to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R4 Page 1 of 16 June 20, 2017 Page 2 of 4 Report No. PRCS17-025 five years. Shortly after approval of the Sport Plan, staff proposed that Sport Aurora Inc. be engaged to address these tasks. An Agreement was executed on July 26, 2016 to pay $56,138 for services provided until March 31, 2017. Sport Aurora has been very active in completing the tasks assigned and have made several presentations to Council on their progress-to-date. The tasks assigned for this Agreement are now complete. Analysis Sport Aurora status report and fees Staff requested that Sport Aurora provide a status report for the work completed-to-date and identify outstanding work to be completed as part of the Sport Plan. Sport Aurora has also presented a proposed budget for completion of the tasks up to December 31, 2017. Sport Aurora is requesting $61,000 in 2017, commencing July 2017, to complete the Sport Plan tasks and $32,692 to provide sustainable funding for the remainder of 2017 for a total of $93,692. The progress to date by Sport Aurora on the Sport Plan has been satisfactory to the Director of Parks, Recreation and Cultural Services and well received by Council. Work has continued in 2017 on Sport Aurora Program Sport Aurora has continued with their advocacy program in 2017. The attached budget has identified a shortfall of funding for the first half of the year in the amount of $18,797 which is being supported from their reserve. Sport Aurora has identified a forecasted deficit of $13,895 from July to December culminating in an overall deficit of $32,692 for this year. Funding to offset this deficit is being requested from Council. Work on the Sport Plan has continued past the contract date of March 31, 2017 Although the Service Agreement with Sport Aurora officially ended on March 31, 2017, work has continued. The estimated cost of this work from April to June is $17,000. The fee for a Service Agreement for work between July 1, 2017 to December 31, 2017 is identified as $44,000. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R4 Page 2 of 16 June 20, 2017 Page 3 of 4 Report No. PRCS17-025 Sport Aurora is requesting an Agreement be executed and funding also be provided for work already completed to date in 2017. The total funding requested is $61,000 for 2017. Funding request provides for sustainability funding and Sport Plan service agreement Funds in the amount of $93,700 were identified in the 2017 budget. The requested funds of $32,692 for sustainability and $61,000 for Sport Plan objectives can be funded from this allocation. Advisory Committee Review Not Applicable Financial Implications Council has allocated $93,700 in the 2017 budget for the works identified. Communications Considerations There is no external communication required. Link to Strategic Plan This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All by encouraging an active and healthy lifestyle. Develop a long-term needs assessment for recreation programs, services and operations to match the evolving needs of the growing and changing population. Alternative(s) to the Recommendation Option 1: Council may consider not renewing the service contract and request staff to engage additional municipal staff on a contract to continue with the completion of the Sport Plan tasks. This would suspend any progress to date until a staff person is hired. Option 2: Council may consider not approving Sport Aurora’s sustainability funding request. This will place in jeopardy the community service work Sport Aurora presently performs. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R4 Page 3 of 16 General Committee Meeting Agenda Tuesday, July 4, 2017Item R4 Page 4 of 16 Attachment #1General Committee Meeting Agenda Tuesday, July 4, 2017 Item R4 Page 5 of 16 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R4 Page 6 of 16 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R4 Page 7 of 16 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R4 Page 8 of 16 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R4 Page 9 of 16 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R4 Page 10 of 16 Attachment #2General Committee Meeting Agenda Tuesday, July 4, 2017Item R4 Page 11 of 16 General Committee Meeting Agenda Tuesday, July 4, 2017Item R4 Page 12 of 16 Attachment 3General Committee Meeting Agenda Tuesday, July 4, 2017Item R4 Page 13 of 16 General Committee Meeting Agenda Tuesday, July 4, 2017Item R4 Page 14 of 16 General Committee Meeting Agenda Tuesday, July 4, 2017Item R4 Page 15 of 16 Attachment #4 General Committee Meeting Agenda Tuesday, July 4, 2017Item R4 Page 16 of 16 Town of Aurora General Committee Report No. FS17-023 Subject: 2018 Budget Preparation Directions Prepared by: Dan Elliott, Director Financial Services - Treasurer Department: Financial Services Date: July 4, 2017 Recommendation 1. That Report No. FS17-023 be received; and 2. That the increase for the Aurora portion of the residential tax bill for the 2018 Base Operating budget be limited to the reported 12 months to June 2017 Consumer Price Index (CPI) for the Toronto Area; and 3. That all fees, rates and charges be indexed by the same CPI reported value unless precluded by legislation, and new revenue sources identified where possible; and 4. That new tax revenue from new buildings be incorporated into the base budget and be used to extend existing service levels to these new properties, residents and businesses; and 5. That for strategic priorities separately identified by Council, a further increase be levied for such new funding; and 6. That once the CPI factor is known, and the growth estimated, the Finance Advisory Committee provide each of the Library Board, the Cultural Centre Board, and the Historical Society a designated 2018 budget funding amount for their respective budget development work; and 7. That a “current plus three year forecast” operating budget be prepared, and include a staffing needs analysis and forecast for the same period. 8. That the phase-In budget strategy currently approved for Fire Services expansion be funded from within the inflationary and growth components of General Committee Meeting Agenda Tuesday, July 4, 2017 Item R5 Page 1 of 8 July 4, 2017 Page 2 of 8 Report No. FS17-023 the Base Operating Budget, as applicable, with any excess planned increase being a separate component of the overall tax increase; and 9. That in addition to the base budget increase for inflation, up to 1% dedicated Fiscal Strategy tax levy increase be imposed to fund additional contributions to Infrastructure Reserves in accordance with the long range fiscal strategies adopted in the recent 10 Year Capital and Asset Management Plan, and any other fiscal strategy items. Executive Summary The report sets budget preparation directions and guidance as they prepare the draft 2018 Operating Budget for presentation to Budget Committee in the fall.  Council’s Budget Principles and Budget Process are set out in the foundational documents approved by Council in 2016, which are publicly available on the Town’s website and will serve as further guidance to staff in budget preparations.  Finance Advisory Committee has begun its detailed reviews of department operations which will allow more strategic reviews of the 2018 draft budget by Budget Committee.  A new budget consultation meeting has been implemented for 2018 process.  Fire Services budget continues to grow beyond inflation due to the phased plan to hire four new firefighters per year, leading to the opening of the new fire hall, and as set out in the updated Fire Master Plan . The Town of Aurora previously adopted a budget strategy to phase the whole increase equally over a five-year period. This budget strategy will continue into 2018.  The Town’s fiscal strategy to add special levy increases in addition to CPI to meet needed increases for contributions to the infrastructure sustainability reserve funds and other purposes continues for 2018. These strategies are confirmed each year as part of the regular updates to the Town’s 10 Year Capital Investment Plan. Background In preparation for the 2018 Operating Budget preparations by staff, it is important for Council to set out its expectations with respect to tax impacts to the residents and businesses of the planned budget. During 2016 and 2017 budget preparations, such direction resulted in considerable efficiency gains in the process. When the targets were achieved by staff and presented, only minor changes were made by Council through the General Committee Meeting Agenda Tuesday, July 4, 2017 Item R5 Page 2 of 8 July 4, 2017 Page 3 of 8 Report No. FS17-023 addition of some new priority special projects or initiatives. There additions were net zero to the tax rate from the draft of staff, as they were funded from reserves. Analysis Key principles for the 2018 budget development. (numbering corresponds to the numbered principles in the Council Budget Principles document) 2) The budget process will include the use of budget consultation approaches to allow residents the opportunity to provide input into budget priorities. 5) Council will undertake to complete the budget review and approval prior to the commencement of the 2018 calendar year. 8) Council will not rely on budget surplus from one year to support or mitigate budget pressures in the following budget year. 10) Council and staff will continually look to implement changes in technique, tools, or approaches in delivering all services and functions which would reduce cost, or improve efficiency or effectiveness of our work. 12) Council is committed to adequately fund infrastructure renewal through annual increases to infrastructure reserve contributions. These additional increases will be part of the Fiscal Strategy Budget, and may require overall budget increases beyond inflation for the residents of the Town. 13) The operating budget shall include outlooks for the next three years, for a total of four years, to allow the current budget to be considered within the context of the Town’s short term future funding requirements. 14) A special phasing budget will be used to continue to phase in the expected sharp increase in Fire Services costs with the anticipated addition of a new crew currently being added to Central York Fire Services. This special phasing budget will be funded from a portion of the growth revenue. 16) Inflation is recognized as having a direct impact on the Town’s costs of delivering its existing services. Residents and Council should expect their base taxes to increase by inflation each year, with the Fiscal Strategy Budget pushing this tax increase beyond inflation in efforts to reposition the Town’s long-range financial situation. 18) While the Town is intent on advancing strategic priorities, it is likely not possible to advance all issues in every year, and Council will need to make these key priority decisions in a scarce resource environment. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R5 Page 3 of 8 July 4, 2017 Page 4 of 8 Report No. FS17-023 19) Innovation, efficiencies, maintaining service excellence and service improvements come through the continuous learning and development of our staff. Training and development funding will be provided in the budget. 21) The Province is providing the opportunity for additional revenue to municipalities through deliberately holding the line on school tax rate increases . To accept this additional funding, the municipalities must increase their local portions by a rate higher than inflation, failing which, the opportunity to accept this additional funding is lost. The Finance Advisory Committee has reviewed some budget areas in detail Since its inception in 2015, the Finance Advisory Committee has reviewed the Parks, Recreation & Culture department, Corporate Accounts, and Planning and Building Services department budgets in detail. During the course of these reviews, certain budget concern areas were explored . Staff explained the budget right-sizing of certain budget lines that was undertaken as part of the 2017 budget process. These right sizes are not expected to occur during 2018 as no further concern areas were raised. The Advisory Committee has also reviewed the recently completed long term development activity forecast prepared by the Planning Division . Continuing concerns with respect to declining development activity were somewhat alleviated as the forecast shows continuing strong but slowly declining future growth activity, without the previously expected sharp declines in activity level. Staff in all departments will be working with these same projections in the preparation of their 2018 to 2021 budget and budget forecasts. A new Budget Consultation Meeting has been established Finance Advisory Committee and Council have approved a new Budget Consultation meeting which will take place May 31, 2017 to serve as input for the 2018 budget. Community groups and individuals will be encouraged to provide budget input directly at this special meeting of Budget Committee. They will be encouraged to provide suggestions for service level amendments, cost savings, or revenue ideas. In addition, community groups and individuals will have an opportunity to seek grant or support funding for new or different purposes at this meeting as well as services in kind if any. It is anticipated that new last minute pop-up requests occurring during the budget deliberations in the fall will be reduced, and that greater information and perspectives will be provided with respect to all such requests for Council consideration. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R5 Page 4 of 8 July 4, 2017 Page 5 of 8 Report No. FS17-023 Recommended budget preparation directions for 2018 Based on the highlighted budget principles, it is recommended that the following budget directions be approved for the preparation of the 2018 Operating Budget: Base Operating Budget: 1) The overall Aurora net residential tax bill increase for the Base Operating be limited to the reported July 2016 to June 2017 Consumer Price Index (CPI) for the Toronto Area. 2) All fees, rates and charges are to be indexed by the same CPI reported value, and new revenue sources identified . 3) New taxes from new community growth be incorporated into the base budget and be used to extend existing services to these new communities, residents and businesses. 4) For strategic priorities separately identified by Council, a further levy increase should be considered for such new funding. Council may consider a multi-year phased approach to increasing service levels. 5) After the CPI factor is known, the Library Board, the Cultural Centre Board, and the Historical Society each receive a clear budget funding allocation early in the budget development stage for their consideration when preparing their business plans. 6) A current plus three year forecast will be prepared, and will include a staffing needs analysis and forecast for the same period. Phase-In Budget 7) The phase-in budget strategy currently approved for Fire Services expansion will be funded from within the inflationary and growth components of the base operating budget, as applicable, with any excess planned increase being a separate component of the overall tax increase. Fiscal Strategy Budget 8) In addition to the base budget increase for inflation, a dedicated Fiscal Strategy tax levy increase will be imposed to fund additional contributions to Infrastructure Reserves in accordance with the long range fiscal strategies adopted in the General Committee Meeting Agenda Tuesday, July 4, 2017 Item R5 Page 5 of 8 July 4, 2017 Page 6 of 8 Report No. FS17-023 recent Ten Year Capital and Asset Management Plan, reduce reliance on hydro reserve fund interest, and reduce budgetary reliance on unsustainable levels of supplementary tax revenues. Advisory Committee Review Finance Advisory Committee has reviewed a draft of this report at its June 13, 2017 meeting. Financial Implications It is anticipated that strong assessment base growth from new structures (not reassessment increases) will occur for another two years, following which growth is anticipated to begin to decline. New revenue from growth is necessary funding to extend existing services at their same levels to these new residents and businesses which results in additional costs, and in some cases, additional staffing requirements. Inflation is a reality that if not accommodated on the full revenue side (taxes and all other revenue sources), dilutes funding available for the maintenance of base services at their existing service levels, resulting in dilution of service. Accordingly, inflationary increases to taxes and service fees are necessary and should be expected by Council and taxpayers. The Town’s solid waste contract was recently competitively renewed, and unfortunately cost increases will result in a significant tax rate pressure to the Town which staff will attempt to accommodate within the base operating budget. In its Budget Principles document, Council has made very transparent that its reference inflationary indicator is the July to June annual CPI published by Statistics Canada for the Toronto area. This public declaration eliminates use of difference CPI values by staff or others during the budget review process. The CPI value for the end of June is expected to be published by Statistics Canada in late July or August. In addition to inflation, residents and Council need to recognize that infrastructure sustainability funding is a significant funding requirement for all municipalities and should be expected to be funded as an incremental beyond inflationary adjustment. The March CPI was reported at 2.1%. If this remains unchanged, the Base Budget would increase by a 2.1% tax increase, plus a 1% increase for Fiscal strategy. New services introduced by Council will add further increase pressure. Based on these agreed to principles, the potential tax rate impact could fall in the range of 3.1% to 3.5% depending on any new services to be funded. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R5 Page 6 of 8 July 4, 2017 Page 7 of 8 Report No. FS17-023 Communications Considerations The budget directions of Council are primarily aimed at staff as they prepare the draft 2018 budget. However, Communications will include some information to advise residents of Council’s budget expectations and the increase to taxes and fees. Link to Strategic Plan Developing the annual budget supports all aspects of the Strategic Plan . Specifically, this report supports the Plan principles of Leadership in Corporate Management, Leveraging Partnerships, and Progressive Corporate Excellence and Continuous Improvement. Alternative(s) to the Recommendation Council may choose to provide alternate budget preparation direction to staff. Conclusions Having clear budget preparation directions assisted with a smooth and highly successful budget process for 2016 and 2017. The entire budget development cycle is now supported by the foundational documents, now approved by Council, being the Council Budget Principles and Council Budget Process. Members of the public and Council are reminded that in-depth budget discussions with departments continues off-line throughout the year on a rotating basis by the Finance Advisory Committee as set out in the Council Budget Processes document. The Budget Directives recommended in this report are anticipated to result in a fair, progressive and affordable budget for the Town for 2018. The draft budget presented by staff will also include a forecast outlook for the following three years. Attachments None Previous Reports None, this is an annual report to Council in advance of staff budget preparations. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R5 Page 7 of 8 General Committee Meeting Agenda Tuesday, July 4, 2017Item R5 Page 8 of 8 Town of Aurora General Committee Report No. FS17-032 Subject: Amendments to Procurement By-law Prepared by: Dan Elliott, Director of Financial Services - Treasurer Department: Financial Services Date: July 4, 2017 Recommendations 1. That Report No. FS17-032 be received; and 2. That a bylaw be enacted to amend By-law 5910-16, being a bylaw to define the procurement policies and procedures for the Corporation of the Town of Aurora, at the Council meeting of July 11, 2017. Executive Summary Staff have been undertaking a review of the Town’s procurement processes, and the Town’s procurement bylaw, being By-law No. 5910-16. This report seeks approval to amend the by-law for amendments in the following areas: • Emergency purchases • Black-out period • Exceptions and schedule of exceptions to procurement processes • Piggybacking contracts • Other minor grammatical/spelling or minor amendments Background Municipal procurement processes are to be followed for all purchases of goods, materials, services and construction regardless of dollar value, although processes may be differentiated depending on dollar value. Key components of public procurement include openness, transparency, accountability and fair opportunity to all bidders. Special provisions must also be included to ensure compliance with provincial, federal and international trade treaties and agreements. Since late 2016, staff have been undertaking a review of the Town’s procurement processes, documentation and the procurement bylaw. Consultation and discussion has General Committee Meeting Agenda Tuesday, July 4, 2017 Item R6 Page 1 of 8 July 4, 2017 Page 2 of 8 Report No. FS17-032 been undertaken across the organization, and with a wide range of staff responsibility levels. The objectives of the review were to identify changes to process and/or the bylaw which would result in improved clarity of process and expectations, consistency of application, reduction of red-tape, improve accountability, transparency, and improve completeness of documentation for each purchase. This report will update Council on process changes already made, speak specifically to amendments to the procurement bylaw which are being recommended for administrative clarity, and outline the next steps in the review. Analysis A review of current practices found wide variety of processes in place throughout the Town’s structure In the fall of 2016, staff began the process of documenting the procurement processes which were currently in place throughout the town. Processes were found to be distinctively different in different areas of the Town despite a central procurement bylaw and process. Overtime, the practices of each work area had evolved incrementally as different individuals or circumstances arose. This soon created confusion of what the real process was supposed to be, and immediately, this would result in poor compliance, lowered transparency and perhaps lowered accountability. Unified consistent processes have now been documented, and are in place throughout the Corporation. Processes for the normal and regular procurement of goods, services, materials and construction have been simplified down to two easy to follow flow charts. Training is taking place during June to ensure all staff understand the requirements of these processes. The flow-charts are centrally located on the Town’s intranet for consistent referral by all staff. An updated insurance and risk requirements chart has been prepared and posted to the intranet for all staff. Further, a simplified insurance and risk requirements chart is being prepared specifically for the periodic reference by client department staff which will assist in understanding, consistency of application and thereby compliance with risk management requirements. Once the simplified version is available, the more complex and complete version will be used only by Procurement Services Division staff and our Legal Services Division. This approach will ensure consistent application of risk management requirements, centralized documentation of the procurements, and improved service to our client department groups. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R6 Page 2 of 8 July 4, 2017 Page 3 of 8 Report No. FS17-032 A key change to process has been the elimination of the need for client departments to enter and process purchase requisitions for all purchases The purchase requisition system is very cumbersome to use, and is very sensitive to inputs, as they have an impact on how invoices get paid, as well as how purchasing commitments get reflected in the accounting and budget systems. By removing client departments from the process, immediate gains in consistency and problem solving were captured. Under the new processes, staff have completely eliminated the burdensome requirement of issuing purchase orders for purchases less than $5,000. Appropriate measures are already in place to not permit splitting of purchases into two or more pieces so as to avoid processes required for purchases over $5,000. All normal purchases over $5,000 still require competitive procurement, and the issuance of a formal purchase order; however, these processes will be navigated on behalf of the client department by an assigned Procurement Services Division staff member who will carry each assigned procurement matter from cradle to grave, including creating and issuing the purchase order. Administrative updates to the Procurement Bylaw recommended at this time The procurement bylaw of the Town sets out a wide variety of process, requirements and exemptions, as well as certain critical thresholds with regards to process and approvals, such as all purchases over $100,000 must be approved by Council. At this time, staff are not seeking amendments to the thresholds, but rather other administrative amendments to improve clarity, accountability, consistency and practicality to the bylaw. The following sections speak to the recommended bylaw changes. Bylaw change #1 – Emergency Purchases The emergency provisions of the procurement bylaw are intended to speak to the authority of the bylaw during a community emergency management situation, as well as other urgent situations which may arise for which seeking competitive bidding and following procurement practices is not appropriate due to the circumstance and its impact or potential threat to life, property or services. The proposed bylaw amendments in Section 13 focus on bringing clarity to the various emergency circumstances, and the processes to be followed in each case. It also gives authority to the Chief Building Official for approval of emergency purchases in appropriate circumstances, such as mitigation of a potential building collapse. The changes are intended to reduce confusion and inconsistent interpretation of the current bylaw provisions. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R6 Page 3 of 8 July 4, 2017 Page 4 of 8 Report No. FS17-032 Bylaw change #2 – Black-out Period The black-out period and the anti-lobbying clauses of the bylaw are intended to ensure procurements are undertaken and decided upon free from outside influence from bidders or other groups. Generally, the black-out period and the anti-lobbying clauses are similar across municipalities, stating that the black-out period starts at the issuance of the bid call documents, and ends with the issuance of the Purchase Order to the selected vendor. During the black-out period, vendors are only to make contact with Procurement staff, and not with departmental staff. In the circumstances where a contract award is the subject of a staff report, vendors often want to discuss getting the work started immediately following council approval. The bylaw amendments proposed will now lift the black-out period for conversations once Council has approved the contract award, however, no billable work is to commence until following the issuance of the Purchase Order, which is the formal contract for the work. The minor amendment will allow work scheduling and finalizing logistics to occur with the selected vendor immediately following Council approval, while the Purchase Order and obtaining executed agreements and insurance and other risk management documents is occurring. The anti-lobbying provision was updated to a consistent definition of the black-out period for clarity. Bylaw change #3 - Exceptions to the Procurement Processes Currently Schedule A to the Procurement By-law sets out a list of items which are not subject to the competitive bid requirements of the bylaw, but it does not currently exempt them from the requirements for purchase orders. This appears to have been an oversight in past drafting of the bylaw. It currently implies that to make payroll deduction remittances to the federal or provincial agencies requires a purchase order to be issued. Clearly this is inappropriate. Accordingly, the current proposed amendments make it clear that all competitive procurement processes, and requirements for purchase orders are exempted for the listed items. The listed items are substantially unchanged from before, however the headings have been removed. All payments made continue to require complete and adequate supporting documentation, and internal approvals before payments are issued. Bylaw change #4 - Piggybacking contracts Piggybacking contracts is the process of joining in on a competitive bid outcome and its vendor, but from another bid issuing agency, municipality or organization. Recent General Committee Meeting Agenda Tuesday, July 4, 2017 Item R6 Page 4 of 8 July 4, 2017 Page 5 of 8 Report No. FS17-032 purchases made by the Town by piggybacking on other agency’s competitive contracts include: • Fire hydrant inspection and maintenance services • Cleaning and sealing cracks in asphalt • Sign reflectivity inspection services • Supply and delivery of office supplies • Courier services • Catchbasin cleaning. The Town’s current piggyback clause limits the town to piggyback only where the initial call documents of the issuing agency made clear that piggybacking by other agencies must be permitted by the respondent and selected bidders. Frequently, selected vendors are willing to offer their same pricing to other agencies even if the bid documents did not require piggyback opportunities. The proposed amendment simply allows Aurora to piggyback on favourable contracts of other agencies where piggybacking was specified, or where the vendor is willing to do so. Piggybacking only occurs on competitively bid contracts, and only where the town’s best interests are served. Doing so often saves the Town weeks of process time and hours of staff time for routine procurements. Bylaw change #5 – Various other administrative amendments or corrections. With the elimination of the requirement for purchase orders for purchases of less than $5,000, corresponding amendments are required in Schedule D. Other typographical and administrative amendments have been made to correct grammar, spelling, flow and presentation. Next steps The next steps of the Procurement Review include the following: 1. Continued training of changes made to date in process and bylaw amendments 2. Develop template type procurement reports for Council agenda based on reviews of other municipalities, Town standards, and ease of use by client departments. 3. Present to Council recommended changes to procurement approval threshold framework, revising upward the low value purchase threshold, and the approval limits for the CAO and Directors. This would mean a proposed increase to the General Committee Meeting Agenda Tuesday, July 4, 2017 Item R6 Page 5 of 8 July 4, 2017 Page 6 of 8 Report No. FS17-032 current $100,000 threshold above which all contract awards and purchases must be approved by Council. Detailed report will address these proposals. Advisory Committee Review None Financial Implications None directly. Indirectly through improving efficiency of the procurement processes, and reducing client department red tape, administrative efficiencies will be experienced by all departments. Additional staff resources were added to the Procurement Services Division during the 2017 budget to accommodate the anticipated increase in work load from the changes made. Adequacy of staff capacity within Procurement Service Division will continue as the changes made take full effect. At this time, despite widespread requests from client departments to do so, the approval thresholds of the current procurement bylaw are not proposed to be amended. It is staff’s intent to implement the changes made to date as outlined in this report first. Staff will likely approach the Finance Advisory Committee with proposed threshold changes in the fall of 2017 or early 2018. Many municipalities have adopted practices of very high staff level approval authorities for competitive bidding processes which result in awards to the lowest bidder, and for which adequate funding was approved within the budget. This approach will be discussed in detail in our future report on bid approval threshold changes. Communications Considerations None – bylaw changes will be communicated to bidders as appropriate, and will be reflected in all contracts, purchase orders and agreements, and daily processes. Changes in process are being communicated to all affected staff through training sessions and updated printed materials and intranet resources. Link to Strategic Plan Updating and clarifying the Town’s procurement bylaw contributes to achieving the Strategic Plan guiding principle of “Leadership in Corporate Management” and improves transparency and accountability to the community. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R6 Page 6 of 8 July 4, 2017 Page 7 of 8 Report No. FS17-032 Alternative(s) to the Recommendation Committee may choose to make alternate or additional amendments to the procurement by-law 1. Committee may choose to make alternate or additional amendments to the procurement by-law. 2. Committee may seek additional information prior to making any recommendations to Council in this regard. Conclusions Staff are progressing through the Procurement Process review, and have identified areas of the Town’s procurement by-law which require improved clarity or other minor amendments. This report outlines the areas proposed for change, and seeks approval to make the formal bylaw amendments. At this time, staff are not proposing any changes to the role of Council or the threshold at which Council is involved in the procurement processes and activity of the Town. As outlined in this report, the single largest change in process to date is the elimination of the requirement for a purchase requisition and its related Purchase Order for all purchases less than $5,000, and the centralization of the preparation of all Purchase Orders for purchases over $5,000 into the Procurement Services Division. Attachments None Previous Reports The last amendment to the Procurement Bylaw was done by way of Report No. FS16- 031 Procurement By-aw update for eProcurement, presented to General Committee on October 18, 2016 Pre-submission Review Agenda Management Team review on June 15, 2017 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R6 Page 7 of 8 General Committee Meeting Agenda Tuesday, July 4, 2017Item R6 Page 8 of 8 Town of Aurora General Committee Report No. IES17-034 Subject: Restoration of retaining wall and stairs at the Temperance Street Parking Lot Prepared by: Jim Tree, Acting Manager of Operations Department: Infrastructure and Environmental Services Date: July 4, 2017 Recommendations 1. That Report No. IES17-034 be received; and 2. That a new 2017 Capital Project No. 31173 “Temperance Street retaining wall and stairs restoration” be approved in the amount of $60,000 funded from the Roads & Related Repair and Replacement Reserve Fund. Executive Summary The purpose of this report is to provide Council with information on the current situation associated with a failed retaining wall and stairway in the vicinity of the Temperance Street parking lot and a plan of action in resolving this outstanding matter as follows:  To provide past history on the matter of the Temperance Street parking lot retaining wall and stairs.  To advise Council of an operational issue that must be addressed in order to resolve an outstanding matter associated with the condition of a Municipal Asset.  To identify a source of funding required to perform the necessary work to restore the Temperance Street parking lot and stairs. Background The retaining wall and stairs have fallen into a state of significant disrepair and require a complete restoration in order for the structure to continue to provide its intended purpose. This retaining wall and stairway is located on the north side of the Temperance Street parking lot on a municipal right-of-way. The retaining wall provides retention of a gradient elevation transition of approximately 1.5 meters and includes a stairway to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R7 Page 1 of 6 July 4, 2017 Page 2 of 5 IES17-034 facilitate access to the upper level and the Wellington Street sidewalk. These stairs are used by patrons and residents who frequent the Yonge Street businesses and those who reside in the downtown core area. This retaining wall structure was constructed in 1985 (based on an approved plan that has been kept on file); however, the retaining wall has fallen into a state of disrepair over the years and, more recently, has been closed off to the public for safety concerns. The Town has been maintaining and repairing this structure. Staff have received complaints as the stairway has been closed off for a lengthy period of time, causing inconvenience to residents. Staff recommend that this restoration work proceed as soon as possible rather than defer the repairs until the presentation and approval of the 2018 Capital Budget. This is based on the length of time that this infrastructure has been non-functional and the associated inconvenience to the users as well as the public safety related concerns with the existing wall and stair system. Analysis Outstanding property ownership issue to be resolved which may result in the Town taking responsibility for this infrastructure The Town has maintained this entire infrastructure for many years. With the deteriorating condition of this retaining wall over a period of years, staff are now receiving safety-related complaints from residents/users of this stairway. Staff have attempted to identify the actual owner of the property and the retaining wall, resulting in a comprehensive title search process and the outcome was there is no registered owner of the property. The Town has maintained the property for many years because of the interests of the general public that this infrastructure provides. The Town’s Legal Services Division had initiated a process that may result in the Town taking official title over the lands which may have the lands coming into the Town’s ownership in the near future. Legal Services worked with the Land Registry Office to make the application. However, as a result of staffing changes at the Land Registry Office, the application process has been delayed. While it is expected that Legal Services will re-apply, it is not known when or if the Town will be successful in taking official title over the lands. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R7 Page 2 of 6 July 4, 2017 Page 3 of 5 IES17-034 Nevertheless as the Town has assumed all of the maintenance in the Temperance Street parking area for many years, it is incumbent upon the Town at this time to resolve this matter by completing the retaining wall repairs and mitigating any risk that may arise as a result of the existing conditions. Retaining Wall and stairs must be completely removed and rebuilt in accordance with current engineering standards Due to the advanced state of deterioration in the retaining wall, railings and stairs, the retaining wall must be completely removed and reconstructed and the Town’s soils consulting engineering firm has been engaged to provide a design for the new wall. IES Engineering staff are assisting in this process and have set a budget amount of $65,000 for the project which does not include contract administration costs as these services will be provided by Engineering staff. Upon completion of the detailed design, staff will issue a formal request for quotation to retain a contractor and the project will commence later this summer with completion in the fall of 2017. This schedule may vary depending on a number of factors associated with procurement, weather and site conditions. An in-year financial contribution from the Roads Replacement and Restoration Reserve Fund will be required to fund this project Staff have confirmed that this project was not identified in the 10 Year Capital R&R Roads forecast as this project was not identified as municipal infrastructure works. As such, it is necessary to allocate funds from the Roads Replacement & Restoration Reserve Fund for this in-year expense. Staff have been advised by the Director of Financial Services that sufficient funding is available to enable the project to proceed in 2017. Advisory Committee Review Not applicable. Financial Implications The upset amount of $65,000 has been estimated by IES Engineering staff for the project as follows: General Committee Meeting Agenda Tuesday, July 4, 2017 Item R7 Page 3 of 6 July 4, 2017 Page 4 of 5 IES17-034 Item Cost Total Removals $3,000 $3,000 New Wall $30,600 $30,600 Drainage and Restoration $19,510 $19,510 Contingency 10% $5,310 Application/Registration Fees $5,000 $5,000 $63,410 Staff recommend that the upset limited amount of $65,000 be allocated from the Roads Replacement and Repair Reserve Fund to provide for the restoration of the Temperance Street parking lot retaining wall and stairs. Communications Considerations There is no external communication required. Link to Strategic Plan This project supports the strategic plan goals of supporting an exceptional quality of life for all and supporting environmental stewardship and sustainability by investing in a plan that will: Alternative(s) to the Recommendation Option 1: Council may choose to not proceed with funding this project and to defer the project to the 2018 Capital Budget for separate consideration and approval; however, this may result in further degradation of the infrastructure and create potential operational issues and concerns including public liability associated with inoperable infrastructure. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R7 Page 4 of 6 General Committee Meeting Agenda Tuesday, July 4, 2017Item R7 Page 5 of 6 Attachment No. 1 General Committee Meeting Agenda Tuesday, July 4, 2017 Item R7 Page 6 of 6 Town of Aurora General Committee Report No. PRCS17-027 Subject: Tax Exempt Status for Sports Dome Prepared by: Allan D. Downey, Director, Parks, Recreation and Cultural Services Department: Parks, Recreation and Cultural Services Date: July 4, 2017 Recommendations 1. That Report No. PRCS17-027 be received; and 2. That the Aurora Sports Dome (Soccer Dome) be declared a Municipal Capital Facility for the purposes of the municipality and for public use; 3. That by-law be enacted authorizing the Mayor and Clerk to enter into a Municipal Capital Facility Agreement with the operators of the Aurora Sports Dome; 4. That, once the Municipal Capital Facility Agreement is entered into, a by-law be enacted to exempt the portion of the lands upon which the Aurora Sports Dome is located from all of the taxes for municipal and school purposes; 5. That the Mayor and Town Clerk be authorized to execute any necessary agreements, including any and all documents and ancillary agreements required to give effect to same. Executive Summary The purpose of this report is to:  Apply for tax exemption under the provisions of the Municipal Act, 2001 (the “Act”) for the Aurora Sports Dome.  Tax exemption will eliminate payment of Municipal, Regional and Education al Taxes.  Tax exemption on the Aurora Sports Dome will create a reduction in the Operating Budget of the Town.  Report No. PRCS17-006 was deferred from the March 28, 2017 Council meeting. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R8 Page 1 of 4 July 4, 2017 Page 2 of 4 Report No. PRCS17-027 Background The Aurora Sports Dome (the “Sports Dome”) is a soccer facility located on Legion Field, a portion of lands within the Lambert Wilson Park, and is being operated by 1651883 Ontario Inc., which entity is managed by the same group as the Tennis Bubble. The Sports Dome is subject to an agreement that was entered into in 2005 and is currently subject to regional and school board taxes, which have been covered by the Town. Analysis Section 110 of the Municipal Act, 2001 permits tax exemptions Section 110 of the the Act allows municipalities to declare facilities as Municipal Capital Facilities and to exempt the land or a portion of the lands upon which they are situated from taxes levied for municipal and school purposes, provided that certain requirements are met under the Act and Ontario Regulation 603/06. One of those requirements is that the subject facility be declared “for the purpose of the municipality and for public use”. Once this declaration is approved through a Council resolution, a Municipal Capital Facility Agreement may be entered into with respect to the subject facility and a by-law exempting the land from the taxation may be passed. Ontario Regulation 603/06 sets out classes of facilities that may be exempted under section 110 of the Act and the associated requirements under such classes. In the case of the Tennis Bubble and the Soccer Dome, both the facilities may be classified under two categories:  Category 14 - Municipal community centre o The facilities are primarily used for local community activities.  Category 16 - Municipal facilities used for cultural, recreational or tourist purposes o The facilities are used for recreational purposes. o Pursuant to the agreements for both the facilities, upon expiry of the lease agreements with the operators, the facility is either owned or will revert to the Town along with the land on which it is situated. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R8 Page 2 of 4 July 4, 2017 Page 3 of 4 Report No. PRCS17-027 Tax Exempt Status applies to Municipal, Regional and Educational taxes The provisions of the Act allow for an exemption from all taxes including Municipal, Regional and Educational. Presently, the Town pays the Regional and Educational portion. The Town has been paying taxes on the Sports Dome since its opening, with the funds being carried in the Parks, Recreation and Cultural Services Operating Budget for that purpose. Advisory Committee Review No review. Financial Implications The tax exempt status for the Sports Dome would reduce the Operating Budget by $50,992 per year. The Municipal portion of this levy is $10,450.81. Communications Considerations No communication considerations at this time. Link to Strategic Plan The tax exempt status for the Sports Dome and the Tennis Dome supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Develop a long-term needs assessment for recreation programs, services and operations to march the evolving needs of the growing and changing population. Alternative(s) to the Recommendation 1. Option 1: Council may choose not to explore tax exempt status. Conclusions Staff have explored the tax exemption process and find it beneficial to the Town to facilitate a tax exemption status for the Sports Dome. The facility is operated under General Committee Meeting Agenda Tuesday, July 4, 2017 Item R8 Page 3 of 4 General Committee Meeting Agenda Tuesday, July 4, 2017Item R8 Page 4 of 4 Town of Aurora General Committee Report No. PRCS17-029 Subject: Purchase Order Increase for Program guide production and delivery Prepared by: Lisa Warth, Manager of Recreation Services Department: Parks, Recreation and Cultural Services Date: July 4, 2017 Recommendation 1. That Report No. PRCS17-029 be received; and 2. That the option to renew the York Region Media Group contract be exercised for the third and final year of the Contract ending December 31, 2018; and 3. That Purchase Order 654 be increased by $38,000 excluding taxes, to a total of $112,751.14 excluding taxes, to accommodate guide production for 2018. Executive Summary The purpose of this report is to outline the need to renew the third and final year option with York Region Media Group and to increase the purchase order by $38,000, excluding taxes. York Region Media Group provides the design, printing, delivery and overall production of the Parks, Recreation and Culture program guide. Winter 2018 program guide production begins in September, 2017. Background Staff issued a Request for Quotation in Spring 2015 for the production of the seasonal program guide. This guide is produced three times per year (Fall, Winter and a combined Spring/Summer issue). The guide typically ranges from 68 to 96 pages depending on the issue and is delivered to every household in Aurora with additional copies available at Town facilities and online. The guide includes a variety of information including program options, membership options, an overview of facilities, parks and trails, registration information, schedules for leisure swim & skate, a community directory and an advertising marketplace. The majority of the costs of the General Committee Meeting Agenda Tuesday, July 4, 2017 Item R9 Page 1 of 3 July 4, 2017 Page 2 of 3 Report No. PRCS17-029 guide are offset by revenue generated by selling advertisements for the advertising marketplace. The guide provides timely, relevant information to Aurora residents and is a critical communication tool. QB-RFQ # 2015-19 was released in July, 2015 for a one-year term and included an option to renew the agreement for two additional one year periods. The production period for the guide is typically September to August. Analysis Excellent Service York Region Media Group has provided excellent service with past issues of the guide. Their designers and staff are friendly, knowledgeable and flexible. The service is reliable and they often provide drafts etc., ahead of schedule. Administration has been smooth with required documents, questions etc. always provided in a timely manner. Important communication tool The Program guide is an important communication tool even as access to information electronically increases. The guide is essential in informing residents on program options, facility information, parks and trails, registration information and much more. Feedback suggests that residents like receiving the guide to their homes in a magazine style document and look forward to receiving it each season. Advisory Committee Review None required Financial Implications Sufficient funds have been allocated in the 2017 and 2018 operating budget. Communications Considerations None. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R9 Page 2 of 3 General Committee Meeting Agenda Tuesday, July 4, 2017Item R9 Page 3 of 3 Town of Aurora General Committee Report No. PBS17-039 Subject: Applications for Zoning By-law Amendment BG Properties Aurora Inc. (formerly Coutts) 14222, 14314, 14358 & 14378 Yonge Street Related File: SUB-2012-03 File Number: ZBA-2012-16 Prepared by: Lawrence Kuk, Planner Department: Planning and Building Services Date: July 4, 2017 Recommendations 1.That Report No. PBS17-039 be received; and 2.That Application to Amend the Zoning By-law File No. ZBA-2012-16 (BG Properties Aurora Inc.), to implement the proposed draft plan of subdivision be approved; and 3.That the implementing Zoning By-law Amendment be presented at a future Council Meeting. Executive Summary Due to the intervening time since this matter was originally considered by Council on June 2013. Staff have prepared this report is to seek Council approval to the Zoning By-law Amendment to permit 153 single detached condominium dwelling units over the phase 2 portion of the subject lands. The proposed Zoning By-law Amendment is consistent with the Approved Draft Plan of Subdivision and Zoning by-law Amendment in 2013; The proposed Zoning by-law Amendment will not result in additional units; and Planning Staff supports the proposed Zoning By-law Amendment to allow the development of the proposed 153 Single Detached Dwellings. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R10 Page 1 of 14 July 4, 2017 Page 2 of 8 Report No. PBS17-039 Background Application History On June 26, 2013, Council approved a draft Plan of Subdivision application no. SUB-2012- 03 and the above mentioned Zoning By-law Application ZBA-2012-16 for 195 residential units. Servicing allocation was granted for all 195 residential units. Upon Council’s approval, portions of the subject lands were severed and sold to the current Owner (BG Properties Aurora Inc.). At the time, BG Properties Aurora Inc. was not prepared to enact the Zoning By-law. As such, the approved Zoning By-law from 2013 was never enacted. In 2016, BG Properties Aurora Inc. made minor modifications to the approved draft Plan of Subdivision by increasing the open space buffer along the southern property lines within Phase 2, lot line adjustments and roadway reconfiguration. Overall, the minor modifications to the Draft Plan of Subdivision did not result in additional units. Further discussion on the minor modifications were reported to Council on April 2016, report number PDS16-023. On April 19, 2016, the Owner obtained zoning approval for Phase 1 of the subject lands. The related zoning by-law number 5839-16 was enacted on April 26, 2016. Phase 1 included 42 single detached dwelling units and private open space . This report is to seek Council’s approval to Phase 2 of the Draft Plan of Subdivision consisting of the remaining 153 single detached units, private open space, stormwater management facilities and Environmental Protection Area. Location The subject lands are bounded by Yonge Street to the east, a railway/ GO Transit line to the north & west, and abut a portion of Ridge Road to the south (Figure 1). The subject lands have a total area of approximately 39.51 hectares (97.64 acres). Surrounding Land Uses The surrounding land uses are as follows:  North: Railway line (GO Transit) and existing residential;  South: Existing estate residential;  East: Yonge Street, existing estate residential and a cemetery; and,  West: Railway line (GO Transit) and residential. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R10 Page 2 of 14 July 4, 2017 Page 3 of 8 Report No. PBS17-039 Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. Brief overviews of the Provincial Policy Statement (PPS), Growth Plan for the Greater Golden Horseshoe (GGH), Lake Simcoe Protection Plan (LSPP) and Oak Ridge Moraine Conservation Plan (ORMCP) were outlined in Planning Report PDS16-023. York Region Official Plan (2010) The subject lands are designated as “Urban Area” by the York Region Official Plan. The subject property is located within the 25 year Wellhead Protection Area (WHPA-D) for the Yonge Street Aquifer (YSA) municipal wells and is located on the Oak Ridges Moraine. The Region’s Official Plan policies are to ensure that municipal well water quality is protected from contamination from incompatible land uses. Town of Aurora Official Plan – Yonge Street South Secondary Plan – OPA 34 The subject lands are designated as “Cluster Residential, Environmental Protection Area, Environmental Function Area, Building Setback, Environmental Restoration Area, Ecological Buffer and Private Open Space” by the Yonge Street South Secondary Plan Area (Official Plan Amendment No. 34) (Figure 2). The permitted uses in the “Cluster Residential” designation are single detached dwellings, semi-detached dwellings, linked housing, townhouses and private open space. Other provisions in the Official Plan outline policies were outlined within Planning Report PDS16-023. Zoning By-law 2213-78, as amended The subject lands are currently zoned “Rural General (RU-ORM) Oak Ridges Moraine” by the Town of Aurora Zoning By-law 2213-78, as amended (Figure 3). The current zoning does not permit the proposed uses on the approved Draft Plan of Subdivision. As such the Owner has submitted an application to amend the Zoning by-law to implement the approved Draft Plan of Subdivision. Proposed Application Proposed Zoning By-law Amendment As shown in Figure 4, the Applicant proposes to rezone the westerly portion of the approved Draft Plan of Subdivision (Figure 5) from “Rural General (RU-ORM) Oak Ridges Moraine” to “Detached Dwelling Second Density Residential (R2-XX) Exception Zone)”, “Detached Dwelling Second Density Residential (R2-X1) Exception Zone)”, “Major Open Space (O-22) Exception Zone” and “Oak Ridges Moraine Environ mental Protection (EP- ORM) Zone”. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R10 Page 3 of 14 July 4, 2017 Page 4 of 8 Report No. PBS17-039 The following is a table to compare the requirements of the parent R2 zoning versus the proposed R2 exception zone. Existing R2 Zone Requirements Proposed R2–XX Exception Zone Proposed R2–X1 Exception Zone Lot Area (min) 460 m2 300 m2 470 m2 Lot Frontage (min) 15.0 m 9.0 m 18.0 m Height (max) 10.0 m 11.0 m 11.0 m Front Yard (min) -Main Building -Garage 6.0 m 4.5 m 6.0 m 6.0 m 6.0 m Rear Yard (min) 7.5 m 7.5 m 6.0 m Interior Side Yard (min) -one storey -two storey 1.2 m 1.5 m -one side: 1.2 m -other side: 0.6 m -one side: 1.2 m -other side: 1.2 m Exterior Side Yard (min) -Main Building -Garage 6.0 m N/A 3.0 m 6.0 m Floor Area (min) -one storey -two storey 120 m2 130 m2 N/A N/A Lot coverage (max) 35% 40% 45% Interior Garage Length (min) N/A 6.0 m 6.0 m Interior Garage Width (min) N/A 2.9 m 2.9 m Note: Final zoning performance standards will be evaluated by Staff in detail prior to the implementing Zoning By-law Amendment being brought forward to Council for enactment. Analysis Planning Considerations Provincial Policies It is Planning Staff’s opinion that the proposed Zoning By-law Amendment application is consistent with the PPS, Growth Plan, LSPP and the ORMCP. The proposed Zoning By-law Amendment Application is subject to provincial policies. The proposed Zoning By-law Amendment Application is considered as an update and stays consist with Council’s original approval in 2013. Therefore, it is Planning Staff’s opinion that the proposed Zoning By-law Amendment complies with the provincial policies as outlined in Planning Report PDS16-023. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R10 Page 4 of 14 July 4, 2017 Page 5 of 8 Report No. PBS17-039 York Region Official Plan York Region has no objection to the approval of the Zoning By-law Amendment Application. The subject lands are designated as “Urban Area” by the York Region Official Plan. The Approved Draft Plan of Subdivision was previously circulated to York Region. York Region provided their recommendation of approval with conditions to the Draft Plan of Subdivision. York Region had no comments for the Zoning By-law Amendment Application in April 2016 for the Phase 1. Based on their review York Region has no comments or further requirements regarding the proposing Zoning By-law Amendment Application in Phase 2. Town of Aurora Official Plan – Yonge Street South Secondary Plan (OPA 34) The proposed Zoning By-law Amendment application conforms to the Official Plan policies. As noted earlier, the Yonge Street South Secondary Plan (OPA 34) is intended to guide and direct growth and development, and the utilization of resources in the Yonge Street South area of the Town of Aurora. To the greatest extent possible, land within a Cluster Residential designation shall be retained in an open or natural condition, either as Private or dedicated Public Open Space and shall not form part of individual lots. Through the proposed Zoning By-law Amendments the applicant has illustrated a large portion of the subject lands shall be preserved in either public or private open space. Servicing Allocation was granted for a total of 195 residential units in 2013. The proposed 153 single detached units will not exceed the assigned servicing allocation. As such, the proposed Zoning By-law Amendment conforms to the Policies of Official Plan Amendment No. 34. Zoning By-law 2213-78, as amended Planning Staff supports the proposed Zoning By-law Amendment to allow the development of the proposed 153 Single Detached Dwellings. To implement the approved Draft Plan of Subdivision and to achieve the goals and vision of the urban design guidelines, the applicant has applied to re-zone the subject lands. Recognizing that each subdivision and building design has differing characteristics, the proposed site specific provisions are necessary to apply specificity to the bylaw with respect the approved subdivision. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R10 Page 5 of 14 July 4, 2017 Page 6 of 8 Report No. PBS17-039 Furthermore, Planning Staff have evaluated the implementing Zoning By-law in the context of the Official Plan and the Council approved Block Plan. As a result, Planning staff are of the opinion that the proposed rezoning is considered to be an appropriate development standards of the Town. Department / Agency Comments As mention earlier, the original Zoning By-law Amendment application was approved by Council in 2013. Due to the minor lotting revisions, years of inactivity, the revised Zoning By-law Amendment were circulated to internal departments and external agencies for comment. No objections have been received from any responding internal department or external agencies. Public Comments At the timing of this report, planning staff did not receive any public comments on the proposed Zoning By-law Amendment in Phase 1 or 2. Advisory Committee Review Not applicable. Financial Implications The site will be developed through a Subdivision Agreement; as such fees & securities will be required with the Subdivision Agreement. Future building permits may generate Development Charges and cash in lieu of parkland. Communications Considerations All interested parties were notified that the proposed Zoning By-law Amendment would be heard at the July 4, 2017 General Committee Meeting. Notice of Complete Application and Notice of Public Planning Meeting for the subject application were outlined in Planning Staff report no. PL13-027. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R10 Page 6 of 14 July 4, 2017 Page 7 of 8 Report No. PBS17-039 Link to Strategic Plan The proposed Zoning By-law Amendment application support the Strategic Plan goal of Supporting an exception quality of life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Strengthening the fabric of our community: Through the proposed Zoning By-law Amendment on the subject lands, the application will assist in working with the development community to ensure future growth includes housing opportunities for everyone. The proposed Zoning By-law Amendment also supports the Strategic Plan Goal of Supporting environmental stewardship and sustainability and the objectives of encouraging the stewardship of Aurora’s natural resources and promoting and advancing green initiatives. Alternatives to the Recommendation 1. Direct staff to report back to Council addressing any issues that may be raised at the General Committee Meeting; or 2. Refusal of the applications with an explanation for the refusal. Conclusions Planning and Building Services has reviewed the proposed Zoning By-law Amendment application in accordance with Provincial Policy, the provisions of the Regional and Town’s Official Plan, and in context of the surrounding and future land uses. The subject proposal is considered to represent proper and orderly development of the subject lands and conforms to the policies of OPA 34. Therefore, Staff recommends approval of the Zoning By-law Amendment. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R10 Page 7 of 14 General Committee Meeting Agenda Tuesday, July 4, 2017Item R10 Page 8 of 14 R i dg e Road Tam a r a c T r a ilMcCle l lan WayLoraview LaneArdillC re s c e n tGilbert Drive BeechbrookeWay ButtonwoodTrail Under hillCrescentYONGE STREETLOCATION MAP Map created by the Town of Aurora Planning & Development Services Department, June 1, 2017. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2016, © First Base Solutions Inc., 2016 Orthophotography. ¯0 50 100 150 200 Metres APPLICANT: BG Properties Aurora Inc.FILE: ZBA-2012-16, Related files: SUB-2012-03FIGURE 1 Draft Plan Approved Area St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd Phase 1 Draft Approved Plan Area Phase 2 Draft Approved Plan Area General Committee Meeting Agenda Tuesday, July 4, 2017Item R10 Page 9 of 14 RAILWAY/GO TRANSIT LINEHENDERSON DRIVEHaskell Cres Haskell Cres Tamarac Tr Beatty Cres Buttonw o o d T r Candac Valley DrYONGE STREETEXISTING OFFICIAL PLAN DESIGNATION Map created by the Town of Aurora Planning & Development Services Department, June 1, 2017. Base data provided by York Region. ¯0 40 80 120 160 Metres APPLICANT: BG Properties Aurora Inc.FILE: ZBA-2012-16, Related file: SUB-2012-03 FIGURE 2 Phase 2 Lands Henderson Drive ^ Bloomington Rd OPA 34 Major Institution Public Open Space Environmental Function Area Estate Residential Elementary School Park Cluster Residential Building Setback Ecological Buffer Environmental Restoration Area Minor Institution Environmental Protection Area Private Open Space S Access Point S General Committee Meeting Agenda Tuesday, July 4, 2017Item R10 Page 10 of 14 RU-ORM RU-ORM R2-12 R2-12 ER RAILWAY/GO TRANSIT LINEChild DrRachewood Crt McClellan Way YONGE STREETRidge RdStemmle DrBrookeview DrHENDERSON DRIVER2 ER R2-31 R1-46 EP-ORM R2-101 R2-101 O O RU-ORM RU-ORM EP-1-ORM EP-ORM EP-ORM R2-105 R2-105 O-22 EP-ORM RU-ORM I-28 RU-ORM R2-12 I ER O-3 (2873-86) R2-31 R2-32 R6OOR3 O RU-ORM O R2-29 O R2-31 RR-ORM R1-30 i RU-ORMRR-5-ORMR2-35RU-ORM RR-ORMR2-32C10-1R2-24 EXISTING ZONING BY-LAW Map created by the Town of Aurora Planning & Development Services Department, June 1, 2017. Base data provided by York Region & Aurora - GIS. ¯0 60 120 180 240 Metres APPLICANT: BG Properties Aurora Inc.FILE: ZBA-2012-16, Related file: SUB-2012-03FIGURE 3 Phase 2 Lands ZONING LEGEND COMMERCIAL ZONES ServiceC3 HOLDING ZONES HoldingH OPEN SPACE ZONES Environmental ProtectionEP Major Open SpaceO RESIDENTIAL ZONES Rural Residential Detached DwellingFirst Density Detached DwellingSecond DensitySemi-Detached & DuplexDwelling Third Density Row Dwelling INDUSTRIAL ZONES RestrictedM1 R1 R2 RR R3 R6 Apartment Second DensityRA2 RURAL ZONES RuralRU Shopping CentreC4 GeneralM2 ServiceM3 Oak Ridges MoraineRural ResidentialRR-ORM EstateER Oak Ridges MoraineRuralRU-ORM Oak Ridges MoraineEnvironmental ProtectionEP-ORM INSTITUTIONAL ZONES InstitutionalI OfficeC6 Special CommercialException ZoneC10 General Committee Meeting Agenda Tuesday, July 4, 2017Item R10 Page 11 of 14 YONGE STREETR2-XX R2-XX EP-ORM R2-XX EP-ORM O-22 O-22 R2-XX O-22 O-22 T a m a r a cT railTamarac Tr a i l Ardil l C r e s centGilbert Drive BeechbrookeWayMcClellanWay Lora viewLaneL oraviewLane Underhill CrescentR idge Road I RU-ORMRU-ORMO-3 ER RR-ORMR R-ORMRR-5-ORM ER R2-12 O O O R2-31 R2-32 R1-46 I-28 RU-ORM EP-1-ORM EP-ORM O-22 O EP-ORM EP-ORM EP-ORMEP-ORMEP-ORM R2-105 EP-ORMO-22 O-22 PROPOSED ZONING BY-LAW Map created by the Town of Aurora Planning & Development Services Department, June 1, 2017. Base data provided by York Region & the Town of Aurora. ¯0 70 140 210 280 Metres APPLICANT: BG Properties Aurora Inc.FILE: ZBA-2012-16, Related file: SUB-2012-03FIGURE 4 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd Phase 2 Lands Detached DwellingSecond DensityR2 Rural ResidentialRR Zoning Legend RESIDENTIAL ZONES Row DwellingR6 Institutional INSTITUTIONAL ZONES I Major Open Space OPEN SPACES ZONES O Oak Ridges MoraineEnvironmental ProtectionEP-ORM R2-105 General Committee Meeting Agenda Tuesday, July 4, 2017Item R10 Page 12 of 14 DRAFT APPROVED PLAN OF SUBDIVISION Map created by the Town of Aurora Planning & Development Services Department, June 1, 2017. Data provided by Brutto Consulting. APPLICANT: BG Properties Aurora Inc.FILE: ZBA-2012-16 Related file: SUB-2012-03FIGURE 5 Phase 1 Phase 2 General Committee Meeting Agenda Tuesday, July 4, 2017Item R10 Page 13 of 14 LOTTING PLAN Map created by the Town of Aurora Planning & Development Services Department, June 1, 2017. Data provided by Malone Given Parsons Ltd. APPLICANT: BG Properties Aurora Inc.FILE: ZBA-2012-16 Related file: SUB-2012-03FIGURE 6 Phase 2 General Committee Meeting Agenda Tuesday, July 4, 2017Item R10 Page 14 of 14 Town of Aurora Council Report No. PBS17-047 Subject: Applications for Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Ballymore Building (South Aurora) Corporation 14452 Yonge Street Part Lot 75, Concession 1 File Numbers: ZBA-2016-09, SUB-2016-02, CDM-2016-04 Prepared by: Marty Rokos, Planner Department: Planning and Building Services Date: July 4, 2017 Recommendations 1. That Report No. PBS17-047 be received; and 2. That Application for Draft Plan of Subdivision SUB-2016-02 (Ballymore Building (South Aurora) Corporation) be approved, subject to the conditions outlined in Schedule ‘A’ of this report; and 3. That Zoning By-law Amendment file ZBA-2016-09 (Ballymore Building (South Aurora) Corporation) be approved, to zone the subject lands from “Oak Ridges Moraine Rural (RU-ORM) Zone” to “Detached Dwelling Second Density (R2-XX) Exception Zone”, “Major Open Space (O-22) Exception Zone”, and “Oak Ridges Moraine Environmental Protection (EP-ORM) Zone”; and 4. That the Application for Draft Plan of Condominium CDM-2016-04 (Ballymore Building (South Aurora) Corporation) be approved, subject to the conditions outlined in Schedule ‘B’ of this report; and 5. That a total of 40 units of water and sewage capacity be allocated to the Draft Plan of Subdivision; and 6. That the implementing by-laws be presented at a future Council Meeting; and 7. That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements reference in the Conditions of Approval, including any ancillary agreements required to give effect to same. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 1 of 21 July 4, 2017 Page 2 of 14 Report No. PBS17-047 Executive Summary This report provides Council with an evaluation and recommendations regarding the proposed Draft Plan of Subdivision, Draft Plan of Condominium and Zoning By-law Amendment applications submitted for 14452 Yonge Street.  The proposed Draft Plan of Subdivision consists of lots and blocks for 40 single detached dwelling units, open space, storm water management pond, environmental protection, lands to be retained by applicant and private road.  It is Planning Staff’s opinion that the proposed Zoning By-law Amendment, Draft Plan of Condominium and Draft Plan of Subdivision applications are consistent with the PPS.  It is Planning Staff’s opinion that the proposed Zoning By-law Amendment, Draft Plan of Condominium and Draft Plan of Subdivision applications are consistent with the Growth Plan.  It is Planning Staff’s opinion that the proposed Zoning By-law Amendment, Draft Plan of Condominium and Draft Plan of Subdivision applications are consistent with the Lake Simcoe Protection Plan.  Departments and agencies have no objection to the approval of the draft Plan of Subdivision subject to the conditions outlined in Schedule “A”.  The proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium conform to the permitted uses and density, height, and urban design requirements of the Official Plan.  Staff recommend approval of the Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium subject to conditions of approval set out in Schedule ‘A’. Background The subject Draft Plan of Subdivision, Draft Plan of Condominium, and Zoning By-law Amendment application were submitted to the Town on August 19, 2016. The subdivision and Zoning By-law Amendment applications were heard at the Public Planning Meeting on October 26, 2016. At that meeting council passed the following resolution: “That Report No. PBS16-079 be received; and That comments presented at the Public Planning meeting be addressed by Planning and Building Services in a comprehensive report outlining recommendations and options at a future General Committee meeting.” General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 2 of 21 July 4, 2017 Page 3 of 14 Report No. PBS17-047 Location and Land Use The subject lands are located west of Yonge Street and south of the GO Transit line and are municipally known as 14452 Yonge Street (see Figure 1). The subject lands consist of an irregular shaped parcel that is 8.1 ha (20 acres) in size and has a frontage of 65.9 metres on Yonge Street. The subject lands are listed on the Aurora Registrar of Properties of Cultural Heritage Value or Interest. The existing building located on the east portion of the lot can be described as an arts and crafts bungalow constructed circa 1930. The subject lands are located within the East Holland River subwatershed of Lake Simcoe and features a rolling terrain, with open meadows and heavily treed area. The proposed development site is located directly north of the BG Properties development (formerly Coutts) which was draft approved for 195 residential units in June of 2013. Surrounding Land Uses North: Railway/GO Transit and existing residential; South: BG Properties, 195 residential unit Draft Approved Subdivision; East: Yonge Street, Aurora chamber of commerce office and existing residential; West: Railway/ GO Transit and existing residential. Policy Context All Planning Act development applications are subject to provincial policies. Brief overviews of the Provincial Policy Statement (PPS), Growth Plan for the Greater Golden Horseshoe (GGH), Lake Simcoe Protection Plan (LSPP) and York Region Official Plan (2010), as amended were outlined in Planning Report PL15-067. Town of Aurora Official Plan – Yonge Street South Secondary Plan – OPA 34 The subject lands are designated “Cluster Residential”, “Private Open Space”, “Building Setback”, “Ecological Buffer”, “Environmental Protection Area” and “Environmental Restoration Area” by the Yonge Street South Secondary Plan (OPA 34). The Oak Ridges Moraine Conservation Plan (ORMCP) as adopted by the Town’s Official Plan indicates that the subject lands are designated “Oak Ridges Moraine Settlement Area”. On Schedule ‘K’, the subject lands are designated “Woodlands”, “Woodlands Minimum Vegetation Protection Zone” (MVPZ), “Permanent and Intermittent Streams”, and “Permanent and intermittent Streams MVPZ”. Schedule ‘L’ General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 3 of 21 July 4, 2017 Page 4 of 14 Report No. PBS17-047 indicates that the subject lands are designated “Category 1 – Complex Landform”. According to Schedule ‘M’, the subject lands are in a “High Vulnerability Aquifer Area”. Town of Aurora Zoning By-law 2213-78, as amended The subject lands are currently zoned “Rural Oak Ridges Moraine (RU-ORM) Zone” by the Town of Aurora Zoning By-law 2213-78, as amended (Figure 3). The existing zoning reflects the previous rural residential use on the subject lands. To implement the proposed development, the Owner is proposing to rezone the subject lands from “Rural Oak Ridges Moraine (RU-ORM) Zone” to the applicable zone designations described under the Proposed Application section of this report. Reports and Studies The Owner submitted the following documents as part of a complete application to the Draft Plan of Subdivision and Zoning By-law Amendment applications: Table 1: Reports and Studies Report Name Report Author Architectural and Urban Design Guidelines John G. Williams Architect Natural Heritage Evaluation Beacon Environmental Landform Assessment and Conservation Study Schollen & Company Inc. Phase 1 Environmental Site Assessment (ESA) Canada Projects Inc. (CPG) Phase 2 Environmental Site Assessment (ESA) Soils Engineers Ltd. Tree Inventory and Assessment Report and Landscape Drawings Schollen & Company Inc. Geotechnical Study/ Soils Report Soils Engineers Ltd. Hydrogeological Investigation and Water Balance Study WSP Canada Inc. Lake Simcoe Protection Conformity Report Malone Given Parsons Ltd. Functional Servicing Report Sabourin Kimble & Associates Transportation Reliance Letter Cole Engineering Environmental Noise Assessment Valcoustics Canada Ltd. Railway Vibration Assessment – Ballymore Lands Valcoustics Canada Ltd. Stage 1 & 2 Archaeological Assessment Archaeological Services Inc. (ASI) Cultural Heritage Impact Assessment Archaeological Services Inc. (ASI) General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 4 of 21 July 4, 2017 Page 5 of 14 Report No. PBS17-047 Proposed Applications Proposed Zoning By-law Amendment As shown in Figure 4, the Applicant proposes to rezone the subject lands from “Rural (RU-ORM) Zone” to “Detached Dwelling Second Density Residential (R2-XX) Exception Zone”, “Major Open Space (O-22) Exception Zone” and “Oak Ridges Moraine Environmental Protection (EP-ORM) Zone”. The Owner has submitted a draft Zoning By-law which is currently under review by staff. The following is a table to compare the difference between the parent R2 zoning requirements with the proposed R2-XX Exception Zone. Table 2: Summary of Proposed Zoning Parent R2 Zone Requirement Proposed R2 Exception Zone Permitted Uses -One detached dwelling per lot - a home occupation - One detached dwelling per lot - a home occupation Lot Area (minimum) 460 square metres 300.0 square metres* Lot Frontage (minimum) 15.0 metres 9.0 metres* Front Yard (minimum) 6.0 metres - Main Building 4.5 metres* - Garage 6.0 metres Rear Yard (minimum) 7.5 metres 7.5 metres Side Yard (minimum) -one (1) storey – 1.2 metres -two (2) storeys – 1.5 metres - one side 1.2 metres - other side 0.6 metres* Exterior Side Yard (minimum) 6.0 metres - Main Building 3.0 metres - Garage 6.0 metres* Floor Area (minimum) -One (1) storey – 120 m2 -Two (2) storey – 130 m2 -One (1) storey – 120 m2 -Two (2) storey – 130 m2 Lot Coverage (maximum) 35% 40%* General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 5 of 21 July 4, 2017 Page 6 of 14 Report No. PBS17-047 Height (main building) (maximum) 10.0 metres 11.0 metres* Parking One (1) space for each detached dwelling unit A minimum of two (2) parking spaces shall be provided, of which a minimum of one (1) parking space shall be provided within a private garage.* Note: The proposed site specific exceptions are indicated in the table above with an asterisk “*”. Final zoning performance standards will be evaluated by Staff in detail prior to the implementing Zoning By-law Amendment being brought forward to Council for enactment. Proposed Draft Plan of Subdivision The proposed Draft Plan of Subdivision consists of lots and blocks for 40 single detached dwelling units, open space, storm water management pond, environmental protection, lands to be retained by applicant and private road The conceptual Draft Plan of Subdivision proposes 40 single detached condominium dwelling units (Figure 5). The Plan of Condominium application provides for a common element portion of the development proposal consisting of a private road network and a private storm water management pond. Blocks within the Draft Plan of Subdivision are proposed for Open Space and Environmental Protection Area. The eastern portion of the property where the existing house is located will be retained by the Owner. Due to environmental constraints within the eastern half of the subject lands, access to the proposed development will be provided from the south, through the BG Property lands (formerly Coutts, File: SUB-2012-03) which connect to Yonge Street. The 40 single detached dwelling units propose frontages ranging from 11.6 metres to 17.5 metres and depths ranging between 32 metres and 41 metres. For servicing purposes, the proposed development will have an estimate total population of approximately 124 persons. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 6 of 21 July 4, 2017 Page 7 of 14 Report No. PBS17-047 The following is a breakdown of the major land uses within the Ballymore Buildings (South Aurora) Corporation: Table 3: Lots & Blocks Proposed Land Use Units Lots & Blocks Area (Ha) Single Detached Residential 40 1-40 1.76 Open Space 41-42 0.82 Stormwater Management Pond 43 0.39 Environmental Protection 44 3.11 Lands to be Retained by Applicant 45 1.60 Private Road 46 0.42 Totals 40 8.10 Trail Network Wherever possible, identified trails will be brought into public ownership and designated as Public Open Space as reflected in the Trails Master Plan (Figure 6). In some cases trails may utilize public road allowances or easements over private land including areas designated Private Open Space. This includes Block 41, which will also have the noise wall and berm. Wherever environmentally feasible, trails will be encouraged in locations which link and provide access within or adjacent to environmental lands and where it can be demonstrated that public access will not have a negative impact on the natural areas. Figure 7 illustrates a concept of the owner’s landscape plan and trail design. Analysis Planning Considerations Provincial Policy Statement (PPS) It is Planning Staff’s opinion that the proposed Zoning By-law Amendment, Draft Plan of Condominium and Draft Plan of Subdivision applications are consistent with the PPS The PPS encourage the development of strong communities through the promotion of efficient land use and development patterns and implementation of minimum intensification targets. The proposed development provides an appropriate range and mix of residential to meet the long-term needs and meet intensification targets. It protects the natural features for the future. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 7 of 21 July 4, 2017 Page 8 of 14 Report No. PBS17-047 Growth Plan for the Greater Golden Horseshoe It is Planning Staff’s opinion that the proposed Zoning By-law Amendment, Draft Plan of Condominium and Draft Plan of Subdivision applications are consistent with the Growth Plan Places to Grow promotes and encourages new growth in built up areas of a community through intensification. The proposed Draft Plan of Subdivision accommodates future population growth in Aurora by directing growth to the built up areas where capacity exists to accommodate the expected population. Lake Simcoe Protection Plan (LSPP) It is Planning Staff’s opinion that the proposed Zoning By-law Amendment, Draft Plan of Condominium and Draft Plan of Subdivision applications are consistent with the LSPP The Lake Simcoe Conservation Authority (LSRCA) reviewed the plans and reports submitted with the applications. The LSRCA have no objection to the approval of the applications subject to the conditions outlined in schedule “A” of this report. As such, it is Planning Staff’s opinion that the proposed applications will conform to the Lake Simcoe Protection Plan. York Region Official Plan (YROP) York Region has no objection to the approval of the draft Plan of Subdivision subject to the conditions outlined in Schedule “A” York Region Development Planning staff are of the opinion the proposed applications are generally in keeping with the intent of the policies from the York Region Official Plan. Town of Aurora Official Plan – Yonge Street South Secondary Plan (OPA 34) The proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium conform to the permitted uses and density and urban design requirements of the Official Plan No Amendment to the Official Plan is proposed by the applicant. As illustrated on Figure 2, the subject lands are designated as “Cluster Residential”, “Private Open Space”, “Building Setback”, “Ecological Buffer”, “Environmental Protection Area” and “Environmental Restoration Area”. A brief description of the Land Use Designations that apply to the subject lands is as follows: General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 8 of 21 July 4, 2017 Page 9 of 14 Report No. PBS17-047 Cluster Residential The permitted uses in the “Cluster Residential” Designation are single detached dwellings, semi-detached dwellings, linked housing, townhouses and private open space. The Block Plan approval encourages an appropriate mix of units related to consideration of landform conservation efforts and overall compatibility with existing development. The site is within Block ‘F’ of the Town of Aurora Yonge Street South Secondary Plan. A Block Plan (File: SUB-2010-01, Block F) has been previously applied for and approved on the subject lands. To the greatest extent possible, land within a Cluster Residential designation shall be retained in an open or natural condition, either as Private or dedicated Public Open Space and shall not form part of individual lots. Areas retained as open space are intended to preserve the natural landscape quality of the area. Private Open Space Lands described as “Private Open Space” are held in private ownership and shall be limited to uses which retain the site in a primarily open condition. Environmental Protection Areas (EPAs) Lands described as Environmental Protection Areas (EPAs) contain the most significant areas of ecological importance within the Secondary Plan. It is the Town’s intent to acquire such areas or ensure their preservation through conservation easements. No new development or land alterations shall be permitted with EPA’s except for matter such as erosion and flood control works or ecologically based restoration or management. Environmental Restoration Areas (ERA) Environmental Restoration Areas are intended to link and enhance EPA and Environmental Function Areas (EFA) to provide wildlife movement corridors and habitat. Such features may or may not contain natural features in their current state, however, it is intended that they will eventually resemble those areas in terms of species diversification and ecological functions. Within ERAs, appropriate trails, stormwater management facilities, roads and public works are permitted provided that the ecological functions of these areas are not compromised. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 9 of 21 July 4, 2017 Page 10 of 14 Report No. PBS17-047 Ecological Buffer The intent of ecological buffers is to provide adequate separation between environmental areas and adjacent areas used or intended for development. Ecological buffers shall be a minimum of 10.0 metres in width measured from the dripline of trees on the boundary of the EPA to the rear lot line or equivalent of the development. Zoning By-law 2213-78, as amended Planning staff are able to support the proposed Zoning By-law Amendment to allow the development of 40 single detached dwellings To implement the proposed Draft Plan of Subdivision and to achieve the goals and vision of the urban design guidelines, the owner has applied to rezone the subject lands to the R2 zoning categorization which, under the current structure of Bylaw 2213-78, the general parent zone category for single detached residential. Recognizing that each subdivision and home design has differing characteristics, the proposed site specific provisions are necessary to apply specificity to the by-law with respect to the proposed subdivision being considered by Council. Planning Staff have evaluated the implementing Zoning By-law in the context of the Official Plan. Staff are of the opinion that the proposed rezoning is appropriate and consistent with the development standards of the Town and compatible with adjacent and neighbouring development Department/Agency Comments The proposed Zoning Amendment and Draft Plan of Subdivision applications were circulated to all internal and external agencies for review and comments. All circulated agencies are satisfied with the Plan and have no further comments subject to the conditions outlined in Schedule “A”. The following are highlighted discussions from the circulation. Sanitary, Water, and Stormwater Stormwater drainage will convey drainage from the BG Properties lands to the south through the integrated stormwater management system. Low Impact Development (LID) features and oil/grit separators will provide quality control. The proposed stormwater management pond and a storm tech system under the berm will provide quantity control. Sanitary service will be provided by a low pressure system that will eliminate the need for gravity connections from the units. The flows will be conveyed to the sanitary General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 10 of 21 July 4, 2017 Page 11 of 14 Report No. PBS17-047 pumping station located in the BG Properties lands, which has been sized to accommodate flows from the Ballymore site. Water service will be from the Aurora West Pressure District with additional flow from the Aurora South Pressure district as required. Both connections will be from the BG Properties lands. Draft Plan Conditions have been provided to address all servicing matters. Traffic and Access The proposed residential lots will be accessed via a private road from the BG Properties lands to the south, which has direct access to Yonge Street. The private road within the Ballymore plan has a width of 9.2 m. Infrastructure and Environmental Services staff have no objections to the proposed private street layout. The BG Properties subdivision was designed to accommodate future traffic going through their lands and into the proposed Ballymore subdivision. Staff do not expect any traffic related issues as a result of this Draft Plan of Subdivision. Advisory Committee Review The Heritage Advisory Committee will review the proposed Draft Plan of Subdivision to comment on the impacts of the proposed development on the built cultural heritage on the subject lands. Cultural Heritage The subject lands are listed on the Aurora Register of Properties of Cultural Heritage Value or Interest. The existing dwelling on the east portion of the property is an arts and crafts bungalow constructed circa 1930. The owners are proposing to demolish the existing structure and construct a new structure in its place. At their meeting on February 13, 2017, the Heritage Advisory Committee recommended that a structural report and re-evaluation of the property be brought back to a future Heritage Advisory Committee meeting. This recommendation was approved by Council. This requirement is included in the Conditions of Draft Plan Approval outlined in Schedule ‘A’. Landscaping Tree restoration and compensation will be required along the GO Transit corridor and trail, around the stormwater management pond, and near the east limit of the proposed lots. These areas buffer the proposed lots from existing protected butternut trees located at the north, east, and west areas of the subject lands. Plantings consist of a variety of species including deciduous and coniferous trees to be reviewed and approved by Parks staff and the LSRCA. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 11 of 21 July 4, 2017 Page 12 of 14 Report No. PBS17-047 Lake Simcoe Region Conservation Authority (LSRCA) The LSRCA have no objection to the approval of the applications for the Zoning By-law Amendment and Draft Plan of Subdivision subject to the conditions outlined in Schedule “A” of this report. Financial Implications The site will be developed through a Subdivision Agreement; as such fees & securities will be required with the Subdivision Agreement. The development of this site will also generate Development Charges and cash in lieu of parkland. Communications Considerations On September 8, 2016, a Notice of Complete Application respecting the Draft Plan of Subdivision and Zoning By-law Amendment applications was published in the Aurora and Aurora Banner newspapers. On October 6, 2016 a Notice of Public Planning Meeting was published in the Auroran and Aurora Banner newspapers and by mail to all addressed property Owners within a minimum of 120 metres (393 feet) of the subject lands. A Notice of the Public Planning meeting sign was also posted on the subject lands. Public Meeting notification has been provided in accordance with the Planning Act. All interested parties were notified that the proposed Zoning By-law Amendment and Draft Plan of Subdivision applications would be heard at the July 4, 2017 Council Meeting. Link to Strategic Plan The proposed Draft Plan of Subdivision and Zoning By-law Amendment applications support the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Strengthening the fabric of our community: Through the proposed Draft Plan of Subdivision, Draft Plan of Condominium and Zoning By-law Amendment applications on the subject lands, the application will assist in working with the development community to ensure future growth includes housing opportunities for everyone and work with the development community to meet intensification targets to 2023 as identified in the Town’s Official Plan. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 12 of 21 July 4, 2017 Page 13 of 14 Report No. PBS17-047 Alternatives to the Recommendation 1. Direct staff to report back to another Public Planning Meeting addressing any issues that may be raised at the Council Meeting. 2. Refusal of the application with an explanation for the refusal. Conclusions Planning and Building Services has reviewed the proposed Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium applications in accordance with Provincial Policy, the provisions of the Regional and Town Official Plan, and in context of the surrounding and future land uses. The subject proposal is considered to represent proper and orderly development of the subject lands and conforms to the policies of OPA 73. Furthermore, Staff recommend that Council allocate a total of 40 units of water and sewage capacity to the subject Draft Plan of Subdivision. Attachments Figure 1: Location Map Figure 2: Existing Official Plan Designation Figure 3: Zoning By-law Figure 4: Proposed Zoning By-law Figure 5: Draft Plan of Subdivision Figure 6: Trails Master Plan for OPA 34 Area Figure 7: Landscape Concept Plan and Trail Design Schedule “A”: Recommended Draft Plan of Subdivision Conditions. Schedule “B”: Recommended Draft Plan of Condominium Conditions. General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 13 of 21 General Committee Meeting Agenda Tuesday, July 4, 2017Item R11 Page 14 of 21 Yonge StreetHenderson Drive Tam aracTrailMilgate PlaceLee GateGilbert DriveAlberyCresce n t Thomp k in s C rescentLOCATION MAP Map created by the Town of Aurora Planning and Building Services Department, May 19, 2017. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2016, © First Base Solutions Inc., 2016 Orthophotography. ¯0 50 100 150 200 Metres APPLICANT: Ballymore Building (South Aurora) CorporationFILE: SUB-2016-02 & ZBA-2016-09FIGURE 1 Subject Lands St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd General Committee Meeting Agenda Tuesday, July 4, 2017Item R11 Page 15 of 21 Tam aracTrailMilgate PlaceAlberyCresc e n t HENDERSON DRIVE YONGE STREETEXISTING OFFICIAL PLAN DESIGNATION Map created by the Town of Aurora Planning and Building Services Department, May 19, 2017. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 Metres APPLICANT: Ballymore Building (South Aurora) CorporationFILE: SUB-2016-02 & ZBA-2016-09 FIGURE 2 SUBJECT LANDS St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd OPA 34 Major Institution Public Open Space Environmental Function Area Estate Residential Elementary School Park Cluster Residential Building Setback Ecological Buffer Environmental Restoration Area Minor Institution Environmental Protection Area Private Open Space S Access Point General Committee Meeting Agenda Tuesday, July 4, 2017Item R11 Page 16 of 21 T a m a rac T railYonge StreetMilgate PlaceAlberyCrescent RU-ORM ER O R2-12 RU-ORM I-28 RU-ORM EP-1-ORM EP-ORM O-22 EP-ORM EP-ORM R2-105 EP-ORM O-22 O-22 ZONING BY-LAW Map created by the Town of Aurora Planning and Building Services Department, May 19, 2017. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 Metres APPLICANT: Ballymore Building (South Aurora) CorporationFILE: SUB-2016-02 & ZBA-2016-09 FIGURE 3 SUBJECT LANDS Institutional INSTITUTIONAL ZONES I Detached Dwelling Second DensityR2 Zoning Legend RESIDENTIAL ZONES Major Open Space OPEN SPACES ZONES O Oak Ridges Moraine Environmental ProtectionEP-ORM EstateER Oak Ridges Moraine RuralRU-ORM General Committee Meeting Agenda Tuesday, July 4, 2017Item R11 Page 17 of 21 PROPOSED ZONING BY-LAW Map created by the Town of Aurora Planning and Building Services Department, May 19, 2017. Drawing provided by Malone Given Parsons LTD. APPLICANT: Ballymore Building (South Aurora) CorporationFILE: SUB-2016-02 & ZBA-2016-09FIGURE 4 General Committee Meeting Agenda Tuesday, July 4, 2017Item R11 Page 18 of 21 DRAFT PLAN OF SUBDIVISION Map created by the Town of Aurora Planning and Building Services Department, June 12, 2017. Drawing provided by Malone Given Parsons LTD. APPLICANT: Ballymore Building (South Aurora) CorporationFILE: SUB-2016-02 & ZBA-2016-09FIGURE 5 BLOCK 42 General Committee Meeting Agenda Tuesday, July 4, 2017Item R11 Page 19 of 21 !!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!#####################################################################################################################################################################################################################################################################################XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXTRAILS MASTER PLAN FOR OPA 34 AREA Map created by the Town of Aurora Planning and Building Services Department, May 19, 2017. Base data provided by York Region & Aurora - GIS. APPLICANT: Ballymore Building (South Aurora) CorporationFILE: SUB-2016-02 & ZBA-2016-09FIGURE 6 Future Trail Routes Existing Oak Ridges Trail ! ! !Future Oak Ridges Trail XXX ### Exisiting In Boulevard Multi--Use TrailFuture In Boulevard Multi-Use Trail Proposed Grade Separated Trail Crossings - Major Railway Grade Separation!!? Proposed Grade Separated Trail Crossings - Culverts"J Proposed At-Grade Separated Trail Crossings -Secondary Railway CrossingG Subject Lands General Committee Meeting Agenda Tuesday, July 4, 2017Item R11 Page 20 of 21 LANDSCAPE CONCEPT PLAN AND TRAIL DESIGN Map created by the Town of Aurora Planning and Building Services Department, May 19, 2017. Drawing provided by Schollen & Company Inc. APPLICANT: Ballymore Building (South Aurora) CorporationFILE: SUB-2016-02 & ZBA-2016-09FIGURE 7 General Committee Meeting Agenda Tuesday, July 4, 2017Item R11 Page 21 of 21 Public Release June 30, 2017 Town of Aurora Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 7 p.m., Council Chambers • Revised General Committee Agenda Index • Delegation (a) David LeClaire, Highland Gate Ratepayers Association; Re: Item R2 – PRCS17-026 – Highland Gate Conceptual Parkland Design • Delegation (b) Martine Elias, Highland Gate Ratepayers Association; Re: Item R2 – PRCS17-026 – Highland Gate Conceptual Parkland Design • Delegation (c) Mike Bryan, Resident; Re: Item R2 – PRCS17-026 – Highland Gate Conceptual Parkland Design • Delegation (d) Cheryl Shindruk, Highland Gate Developments Inc.; Re: Item R2 – PRCS17-026 – Highland Gate Conceptual Parkland Design • Delegation (e) Gavin Bailey, Fotenn Consultants Inc. representing the Applicant; Re: Item R1 – PBS17-050 – Applications for Official Plan Amendment and Zoning By-law Amendment, Aurora United Church • Item C4 – Canada 150 Ad Hoc Committee Meeting Minutes of April 3, 2017 • Item C5 – Trails and Active Transportation Committee Meeting Minutes of April 21, 2017 • Item C6 – Finance Advisory Committee Meeting Minutes of April 26, 2017 • Item C7 – Canada 150 Ad Hoc Committee Meeting Minutes of May 3, 2017 • Item C8 – Heritage Advisory Committee Meeting Minutes of May 8, 2017 Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Page 2 of 2 • Item C9 – Governance Review Ad Hoc Committee Meeting Minutes of May 9, 2017 • Item C10 - Governance Review Ad Hoc Committee Meeting Minutes of May 23, 2017 • Item C11 – Canada 150 Ad Hoc Committee Meeting Minutes of May 30, 2017 • Item R11 – Schedules A and B to Report No. PBS17-047 – Application for Zoning By-law Amendment Draft Plan of Subdivision and Draft Plan of Condominium Ballymore Building (South Aurora) Corporation, 14452 Yonge Street, Part Lot 75, Concession 1, File Numbers: ZBA-2016-09, SUB-2016-02, CDM-2016-04 • Item R12 – Summary of Committee Recommendations Report No. 2017-06 Public Release June 30, 2017 Town of Aurora General Committee Meeting Agenda (Revised) Tuesday, July 4, 2017 7 p.m., Council Chambers Councillor Pirri in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations (a) Ron Weese and Stephen Kimmerer, representing Sport Aurora Re: Item R4 – PRCS17-025 – Sport Aurora and Sport Plan Funding Request 4. Delegations (a) David LeClaire, Highland Gate Ratepayers Association Re: Item R2 – PRCS17-026 – Highland Gate Conceptual Parkland Design (Added Item) (b) Martine Elias, Highland Gate Ratepayers Association Re: Item R2 – PRCS17-026 – Highland Gate Conceptual Parkland Design (Added Item) General Committee Meeting Agenda (Revised) Tuesday, July 4, 2017 Page 2 of 11 (c) Mike Bryan, Resident Re: Item R2 – PRCS17-026 – Highland Gate Conceptual Parkland Design (Added Item) (d) Cheryl Shindruk, Highland Gate Developments Inc. Re: Item R2 – PRCS17-026 – Highland Gate Conceptual Parkland Design (Added Item) (e) Gavin Bailey, Fotenn Consultants Inc. Re: Item R1 – PBS17-050 – Applications for Official Plan Amendment and Zoning By-law Amendment, Aurora United Church (Added Item) 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Items, C1 to C11 inclusive, be approved: C1. FS17-011 – 2016 Year End Budget Report – as at December 31, 2016 Recommended: 1. That Report No. FS17-011 be received for information. C2. FS17-031 – Award of Office Products and Supplies Agreement Recommended: 1. That Report No. FS17-031 be received; and 2. That a contract award be made to Novexco Inc. to provide office product supplies for a three (3) year term to April 30, 2020, to an upset limit of $65,000 per year, with two (2), one (1) year extension option years; and General Committee Meeting Agenda (Revised) Tuesday, July 4, 2017 Page 3 of 11 3. That the Director of Financial Services be authorized to extend the optional years under the same terms and conditions of the initial agreement, subject to satisfactory performance, adjusted to prevailing approved budget amounts; and 4. That the Mayor and Town Clerk be authorized to execute the necessary agreement including any and all documents and ancillary agreements required to give effect to same. C3. IES17-033 – Purchase of Road De-icing Materials Recommended: 1. That Report No. IES17-033 be received; and 2. That Council approve an annual expenditure upset limit of $400,000 for the purchase of road de-icing materials from Compass Mineral Canada Corp. through the York Purchasing Co-operative (YPC) for a three (3) year period commencing October 1, 2017, and ending April 30, 2020; and 3. That Council approve a further purchase of road de-icing materials in the upset limit amount of $400,000 for two (2) additional one (1) year terms subject to the Regional Municipality of York exercising the option to extend the (YPC) contract CRFT-2016-07 with Compass Mineral Canada Corp. C4. Canada 150 Ad Hoc Committee Meeting Minutes of April 3, 2017 (Added Item) Recommended: 1. That the Canada 150 Ad Hoc Committee meeting minutes of April 3, 2017, be received for information. C5. Trails and Active Transportation Committee Meeting Minutes of April 21, 2017 (Added Item) General Committee Meeting Agenda (Revised) Tuesday, July 4, 2017 Page 4 of 11 Recommended: 1. That the Trails and Active Transportation Committee meeting minutes of April 21, 2017, be received for information. C6. Finance Advisory Committee Meeting Minutes of April 26, 2017 (Added Item) Recommended: 1. That the Finance Advisory Committee meeting minutes of April 26, 2017, be received for information. C7. Canada 150 Ad Hoc Committee Meeting Minutes of May 3, 2017 (Added Item) Recommended: 1. That the Canada 150 Ad Hoc Committee meeting minutes of May 3, 2017, be received for information. C8. Heritage Advisory Committee Meeting Minutes of May 8, 2017 (Added Item) Recommended: 1. That the Heritage Advisory Committee meeting minutes of May 8, 2017, be received for information. C9. Governance Review Ad Hoc Committee Meeting Minutes of May 9, 2017 (Added Item) Recommended: 1. That the Governance Review Ad Hoc Committee meeting minutes of May 9, 2017, be received for information. C10. Governance Review Ad Hoc Committee Meeting Minutes of May 23, 2017 (Added Item) General Committee Meeting Agenda (Revised) Tuesday, July 4, 2017 Page 5 of 11 Recommended: 1. That the Governance Review Ad Hoc Committee meeting minutes of May 23, 2017, be received for information. C11. Canada 150 Ad Hoc Committee Meeting Minutes of May 30, 2017 (Added Item) Recommended: 1. That the Canada 150 Ad Hoc Committee meeting minutes of May 30, 2017, be received for information. 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. PBS17-050 – Applications for Official Plan Amendment and Zoning By- law Amendment Aurora United Church 15186 Yonge Street, 55, 57, 57A Temperance Street, 12 and 16 Tyler Street File Numbers: OPA-2016-05 and ZBA-2016-13 Recommended: 1. That Report No. PBS17-050 be received; and 2. That Application to Amend the Official Plan, File Number OPA-2016-05 (Aurora United Church), to increase the maximum building height of five (5) storeys to a maximum building height of seven (7) storeys to permit a place of worship and a 152 suite retirement residence be approved; and 3. That Application to Amend the Zoning By-law File Number ZBA-2016- 013 (Aurora United Church), to rezone the lands from the current zoning of “Institutional (I) Zone” and “General Commercial (C2) Zone”, to a “Promenade Downtown (PD1) Zone” pursuant to the provisions and standards of the Town’s new Comprehensive Zoning Bylaw, to permit a place of worship and 152 suite retirement residence be approved; and 4. That the Official Plan Amendment be presented at a future Council meeting; and General Committee Meeting Agenda (Revised) Tuesday, July 4, 2017 Page 6 of 11 5. That the Zoning Bylaw Amendment be presented at a future Council meeting when the required Site Plan Application is considered by Council; and 6. That the Zoning Bylaw Amendment include appropriate site specific exceptions to effectively implement the built form and performance standards of the Council approved Site Plan application. R2. PRCS17-026 – Highland Gate Conceptual Parkland Design (Report referred from General Committee meeting of June 20, 2017; additional information to be provided.) Recommended: 1. That Report No. PRCS17-026 be received; and 2. That the Conceptual Parkland design for the Highland Gate Development Lands be approved as presented at the Public Open House, April 5, 2017. R3. PBS17-057 – Highland Gate Developments Inc. 21 Golf Links Drive File Numbers: OPA-2015-01, ZBA-2015-02 and SUB-2015-01 Recommended: 1. That Report No. PBS17-057 be received for information. R4. PRCS17-025 – Sport Aurora and Sport Plan Funding Request (deferred from General Committee meeting of June 20, 2017) Recommended: 1. That Report No. PRCS17-025 be received; and 2. That Council enter into a Service Agreement with Sport Aurora Inc. for the provision of services to fulfill the recommendations of the Sport Plan in the amount of $93,692 until December 31, 2017; and General Committee Meeting Agenda (Revised) Tuesday, July 4, 2017 Page 7 of 11 3. That the Director of Parks, Recreation and Cultural Services be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same; and 4. That this report satisfies the Condition for Release of funds from the 2017 Operating Budget. R5. FS17-023 – 2018 Budget Preparation Directions Recommended: 1. That Report No. FS17-023 be received; and 2. That the increase for the Aurora portion of the residential tax bill for the 2018 Base Operating budget be limited to the reported 12 months to June 2017 Consumer Price Index (CPI) for the Toronto Area; and 3. That all fees, rates and charges be indexed by the same CPI reported value unless precluded by legislation, and new revenue sources identified where possible; and 4. That new tax revenue from new buildings be incorporated into the base budget and be used to extend existing service levels to these new properties, residents and businesses; and 5. That, for strategic priorities separately identified by Council, a further increase be levied for such new funding; and 6. That, once the CPI factor is known and the growth estimated, the Finance Advisory Committee provide each of the Library Board, the Cultural Centre Board, and the Historical Society a designated 2018 budget funding amount for their respective budget development work; and 7. That a “current plus three year forecast” operating budget be prepared, and include a staffing needs analysis and forecast for the same period; and 8. That the phase-in budget strategy currently approved for Fire Services expansion be funded from within the inflationary and growth components General Committee Meeting Agenda (Revised) Tuesday, July 4, 2017 Page 8 of 11 of the Base Operating Budget, as applicable, with any excess planned increase being a separate component of the overall tax increase; and 9. That, in addition to the base budget increase for inflation, up to 1% dedicated Fiscal Strategy tax levy increase be imposed to fund additional contributions to Infrastructure Reserves in accordance with the long range fiscal strategies adopted in the recent 10 Year Capital and Asset Management Plan, and any other fiscal strategy items. R6. FS17-032 – Amendments to Procurement By-law Recommended: 1. That Report No. FS17-032 be received; and 2. That a bylaw be enacted to amend By-law No. 5910-16, being a bylaw to define the procurement policies and procedures for the Corporation of the Town of Aurora, at the Council meeting of July 11, 2017. R7. IES17-034 – Restoration of Retaining Wall and Stairs at the Temperance Street Parking Lot Recommended: 1. That Report No. IES17-034 be received; and 2. That a new 2017 Capital Project No. 31173 “Temperance Street retaining wall and stairs restoration” be approved in the amount of $60,000 funded from the Roads & Related Repair and Replacement Reserve Fund. R8. PRCS17-027 – Tax Exempt Status for Sports Dome Recommended: 1. That Report No. PRCS17-027 be received; and 2. That the Aurora Sports Dome (Soccer Dome) be declared a Municipal Capital Facility for the purposes of the municipality and for public use; and General Committee Meeting Agenda (Revised) Tuesday, July 4, 2017 Page 9 of 11 3. That a by-law be enacted authorizing the Mayor and Clerk to enter into a Municipal Capital Facility Agreement with the operators of the Aurora Sports Dome; and 4. That, once the Municipal Capital Facility Agreement is entered into, a by- law be enacted to exempt the portion of the lands upon which the Aurora Sports Dome is located from all of the taxes for municipal and school purposes; and 5. That the Mayor and Town Clerk be authorized to execute any necessary agreements, including any and all documents and ancillary agreements required to give effect to same. R9. PRCS17-029 – Purchase Order Increase for 2018 Program Guide Production and Delivery Recommended: 1. That Report No. PRCS17-029 be received; and 2. That the option to renew the York Region Media Group contract be exercised for the third and final year of the Contract ending December 31, 2018; and 3. That Purchase Order 654 be increased by $38,000 excluding taxes, to a total of $112,751.14 excluding taxes, to accommodate guide production for 2018. R10. PBS17-039 – Application for Zoning By-law Amendment BG Properties Aurora Inc. (formerly Coutts) 14222, 14314, 14358 and 14378 Yonge Street Related File: SUB-2012-03 File Number: ZBA-2012-16 Recommended: 1. That Report No. PBS17-039 be received; and General Committee Meeting Agenda (Revised) Tuesday, July 4, 2017 Page 10 of 11 2. That Application to Amend the Zoning By-law File No. ZBA-2012-16 (BG Properties Aurora Inc.), to implement the proposed draft plan of subdivision be approved; and 3. That the implementing Zoning By-law Amendment be presented at a future Council meeting. R11. PBS17-047 – Applications for Zoning By-law Amendment, Draft Plan of Subdivision and Draft Plan of Condominium Ballymore Building (South Aurora) Corporation 14452 Yonge Street Part Lot 75, Concession 1 File Numbers: ZBA-2016-09, SUB-2016-02, CDM-2016-04 Recommended: 1. That Report No. PBS17-047 be received; and 2. That Application for Draft Plan of Subdivision SUB-2016-02 (Ballymore Building (South Aurora) Corporation) be approved, subject to the conditions outlined in Schedule ‘A’ of this report; and 3. That Zoning By-law Amendment file ZBA-2016-09 (Ballymore Building (South Aurora) Corporation) be approved, to zone the subject lands from “Oak Ridges Moraine Rural (RU-ORM) Zone” to “Detached Dwelling Second Density (R2-XX) Exception Zone”, “Major Open Space (O-22) Exception Zone”, and “Oak Ridges Moraine Environmental Protection (EP-ORM) Zone”; and 4. That the Application for Draft Plan of Condominium CDM-2016-04 (Ballymore Building (South Aurora) Corporation) be approved, subject to the conditions outlined in Schedule ‘B’ of this report; and 5. That a total of 40 units of water and sewage capacity be allocated to the Draft Plan of Subdivision; and 6. That the implementing by-laws be presented at a future Council meeting; and General Committee Meeting Agenda (Revised) Tuesday, July 4, 2017 Page 11 of 11 7. That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same. R12. Summary of Committee Recommendations Report No. 2017-06 (Added Item) Recommended: 1. That Summary of Committee Recommendations Report No. 2017-06 be received; and 2. That the Committee recommendations contained within this report be approved. 7. Notices of Motion 8. New Business 9. Closed Session 10. Adjournment Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Delegation (a) Page 1 of 1 Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Delegation (b) Page 1 of 1   Delegation Request 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee/Advisory Committee Meeting Date: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆1R ܆ ,I\HVZLWKZKRP"  'DWH  ܆,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYH  PLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV  &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- July 4, 2017 Highland Gate Park Mike Bryan Self To advise the General Committee on the benefits of respecting the wishes of my family and other residents living around the proposed Highland Gate Park, for the Park to be passive, to retain or replace its ponds and to be devoid of lighting and other unwanted amenities. ✔ Tom Mrakas June 30, 2017 Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Delegation (c) Page 1 of 1 Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Delegation (d) Page 1 of 1 Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Delegation (e) Page 1 of 1 Town of Aurora Canada 150 Ad Hoc Committee Meeting Minutes Date: Monday, April 3, 2017 Time and Location: 6:30 p.m., Holland Room, Aurora Town Hall Committee Members: Mayor Geoffrey Dawe (Chair), Ian Bryan, Art Hagopian, Kelly Mathews, and Ken Turriff Member(s) Absent: Damian D’Aguiar Other Attendees: Laura Sheardown, Cash Flow and Investment Co-ordinator/ Financial Analyst, Shelley Ware, Supervisor, Special Events, and Samantha Yew, Deputy Clerk The Chair called the meeting to order at 6:32 p.m. 1.Approval of the Agenda Moved by Ian Bryan Seconded by Kelly Mathews That the agenda as circulated by Legislative Services be approved. Carried 2.Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3.Receipt of the Minutes Canada 150 Ad Hoc Committee Meeting Minutes of March 1, 2017 Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C4 Page 1 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Monday, April 3, 2017 Page 2 of 5 Moved by Art Hagopian Seconded by Ken Turriff That the Canada 150 Ad Hoc Committee meeting minutes of March 1, 2017, be received for information. Carried 4. Delegations None 5. Matters for Consideration The Committee consented to discuss Item 1 following consideration of Item 6. 1. General Committee Report No. PRCS17-012 – Music Aurora Mayor Dawe provided a brief outline of the report and noted that the event will be called the Aurora Summer Music Festival. The Committee inquired about the fit of the event with the Canada 150 theme, diversity in music and seating, and recommended other Canada 150-themed activities that could be included in the event. Moved by Ian Bryan Seconded by Ken Turriff 1. That General Committee Report No. PRCS17-012 – Music Aurora (dated April 4, 2017) be received and the comments of the Committee be referred to staff for consideration. Carried 2. Canada 150 Grants – Update and Discussion Staff provided an update regarding the Canada 150 Grants applied for by the Town, noting that most grant application funding has been received. Staff noted that, out of $300,000 in grants applied for, only $20,000 was awarded to the Town. The Committee discussed aspects of the grant application process. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C4 Page 2 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Monday, April 3, 2017 Page 3 of 5 Moved by Ian Bryan Seconded by Ken Turriff 1. That the Canada 150 Grants – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 3. Canada 150 Marketing – Update and Discussion Staff provided an update regarding Canada 150 marketing, advising that Canada 150 hand stick flags have been ordered. Staff noted that a four-foot tall maple leaf has been purchased to go with the large “Aurora” letters that are displayed at Town events, and that the Canada Day schedule will feature the Canada 150 flag in place of the Canadian flag. Moved by Ken Turriff Seconded by Ian Bryan 1. That the Canada 150 Marketing – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 4. Pow Wow and Military Tattoo Events – Update and Discussion Staff informed the Committee that performers are being confirmed for the Military Tattoo event to be held on Saturday, May 20, 2017, and that the event will include activities from Activate Aurora and the Royal Canadian Legion. The Committee inquired about advertising for the event. Staff advised that the White Pine Dancers and various Indigenous groups have offered to assist with the Pow Wow event to be held on Saturday, June 3, 2017, and noted that the event will feature an array of inclusive activities. Moved by Ian Bryan Seconded by Ken Turriff 1. That the Pow Wow and Military Tattoo Events – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C4 Page 3 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Monday, April 3, 2017 Page 4 of 5 5. Other Canada 150 Initiatives – Update and Discussion Staff provided an update on the items brought forward by the delegations at the March 10, 2017 Committee meeting, including the proposed projects such as the Aurora 150 card game, Canada 150 mosaic project, the Canadian Dance Party on Vinyl, and a potential partnership with the Aurora Historical Society. Moved by Ian Bryan Seconded by Ken Turriff 1. That the Other Canada 150 Initiatives – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 6. Informational Items 6. Extract from Council Meeting of March 28, 2017 Re: Canada 150 Ad Hoc Committee Meeting Minutes of March 1, 2017 Moved by Ian Bryan Seconded by Art Hagopian 1. That the Extract from Council Meeting of March 28, 2017, regarding the Canada 150 Ad Hoc Committee meeting minutes of March 1, 2017, be received for information. Carried 7. New Business Kelly Mathews requested that staff provide a Canada 150 events calendar to the Committee. Staff indicated that a calendar would be provided. Ian Bryan requested that staff provide the sponsorship package for the Canadian Dance Party to the Committee. Staff indicated that the package would be provided. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C4 Page 4 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Monday, April 3, 2017 Page 5 of 5 8. Adjournment Moved by Kelly Mathews Seconded by Art Hagopian That the meeting be adjourned at 7:34 p.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C4 Page 5 of 5 Town of Aurora Trails and Active Transportation Committee Meeting Minutes Date: Friday, April 21, 2017 Time and Location: 10 a.m., Council Chambers, Aurora Town Hall Committee Members: Councillor Tom Mrakas (Chair), Councillor Sandra Humfryes (arrived 10:13 a.m.), Alison Collins-Mrakas, Richard Doust (PRCSAC Representative), Bill Fraser, Laura Lueloff (departed 10:58 a.m.), and Nancee Webb (EAC Representative) Members Absent: None Other Attendees: Jim Tree, Manager of Parks, Sara Tienkamp, Acting Manager of Parks, Lawrence Kuk, Planner, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 10:07 a.m. The Committee consented to recess the meeting at 10:09 a.m. and reconvene the meeting at 10:14 a.m. 1.Approval of the Agenda Moved by Alison Collins-Mrakas Seconded by Bill Fraser That the agenda as circulated by Legislative Services, with the following addition, be approved: Delegation (a) Joanne Bartholomew, Resident; Re: Item 2 – TATC17-002 –Highland Gate Trails On a two-thirds vote the motion Carried Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C5 Page 1 of 5 Trails and Active Transportation Committee Meeting Minutes Friday, April 21, 2017 Page 2 of 5 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest and general nature thereof under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes Trails and Active Transportation Meeting Committee Minutes of February 17, 2017 Moved by Richard Doust Seconded by Laura Lueloff That the Trails and Active Transportation Committee meeting minutes of February 17, 2017, be received for information. Carried 4. Delegations (a) Joanne Bartholomew, Resident Re: Item 2 – TATC17-002 – Highland Gate Trails Ms. Bartholomew expressed concerns regarding the proposed illumination of the Highland Gate Trails, and its impact on surrounding homes and wildlife, and the possible loss of ponds. She noted that a majority of the home owners abutting the Highland Gate Park are satisfied with the trails and passive nature of the park, and are opposed to illuminated trails. Moved by Nancee Webb Seconded by Alison Collins-Mrakas That the comments of the delegation be received and referred to Item 2. Carried Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C5 Page 2 of 5 Trails and Active Transportation Committee Meeting Minutes Friday, April 21, 2017 Page 3 of 5 5. Matters for Consideration 1. TATC17-001 – Atkinson Park Trail Moved by Richard Doust Seconded by Bill Fraser 1. That Report No. TATC17-001 be received; and 2. That the Trails and Active Transportation Committee recommend to Council: (a) That, pending Council approval, the Atkinson Park Trail project be included in the 2018 Capital Budget for Council’s consideration and approval. Carried 2. TATC17-002 – Highland Gate Trails Committee consented to consider Item 2 prior to consideration of Item 1. Staff provided background and a brief overview of the report. The Committee discussed and inquired about various elements of the report including trail lighting, further opportunities for input to the Conceptual Trails Plan, trail surfaces, accessibility, and requested legal clarification regarding the Minutes of Settlement. The Committee noted that it is unanimous in its support of the recommendation to Council. Moved by Alison Collins-Mrakas Seconded by Councillor Humfryes 1. That Report No. TATC17-002 be received; and 2. That the Trails and Active Transportation Committee recommend to Council: (a) That the recommendations and suggestions from the Trails and Active Transportation Committee be taken into consideration by staff and Council in the development of the final draft of the Highland Gate Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C5 Page 3 of 5 Trails and Active Transportation Committee Meeting Minutes Friday, April 21, 2017 Page 4 of 5 Trails Concept Plan, in accordance with the guidelines set out in Section 5.6 of the Town’s Trails Master Plan respecting trail lighting; and (b) That the final draft of the Highland Gate Trails Concept Plan be brought to the Trails and Active Transportation Committee and the Accessibility Advisory Committee for consideration and comment, prior to submission to Council for final approval. Carried 3. TATC17-003 – Cycling Master Plan Update Staff provided background and a brief overview of the report. The Committee discussed and inquired about various elements of a Cycling Master Plan including appropriateness, timing, funding, development, priorities, by-laws, research, and the formation of a sub-committee. Moved by Alison Collins-Mrakas Seconded by Councillor Humfryes 1. That Report No. TATC17-003 be received; and 2. That a sub-committee of the Trails and Active Transportation Committee be formed, following Bike Aurora Day, for the purpose of determining the next steps in the process of developing a Cycling Master Plan. Carried 6. Informational Items None 7. New Business Nancee Webb extended a reminder that the Environmental Advisory Committee’s Eco Fair will be held on Saturday, April 29, 2017, at the Stronach Aurora Recreation Complex. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C5 Page 4 of 5 Trails and Active Transportation Committee Meeting Minutes Friday, April 21, 2017 Page 5 of 5 Staff referred to Attachment No. 2 of Item 3, Report No. TATC17-003 – Cycling Master Plan, and noted that, per the communication from York Region, there would be gaps in the multi-use path installation between State Farm Way and St. John’s Sideroad. New Business Motion No. 1 Moved by Nancee Webb Seconded by Alison Collins-Mrakas 1. That the Trails and Active Transportation Committee recommend to Council: (a) That staff be directed to investigate the connectivity to Newmarket and the costs of completing the multi-use path between State Farm Way and St. John’s Sideroad. Carried 8. Adjournment Moved by Alison Collins-Mrakas Seconded by Bill Fraser That the meeting be adjourned at 11:41 a.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C5 Page 5 of 5 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Wednesday, April 26, 2017 Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim, and Mayor Geoffrey Dawe Member(s) Absent: None Other Attendees: Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director of Financial Services/Treasurer, Jason Gaertner, Manager, Financial Planning, and Linda Bottos, Council/ Committee Secretary The Chair called the meeting to order at 5:45 p.m. 1.Approval of the Agenda Moved by Mayor Dawe Seconded by Councillor Kim That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C6 Page 1 of 4 Finance Advisory Committee Meeting Minutes Wednesday, April 26, 2017 Page 2 of 4 3. Receipt of the Minutes Finance Advisory Committee Meeting Minutes of March 22, 2017 Moved by Councillor Kim Seconded by Mayor Dawe That the Finance Advisory Committee meeting minutes of March 22, 2017, be received for information. Carried 4. Delegations None 5. Consideration of Items 1. Review of Draft General Committee Report: FS17-021 – Creation of New Winter Control Reserve Fund Staff provided background to the draft report and noted that the proposed reserve fund would buffer any unpredictability and fluctuations respecting winter-related expenditures that may result in an operating budget variance. The Committee inquired about accountability and staff advised that a year-end reserve report would be submitted for Council’s approval. Moved by Councillor Kim Seconded by Mayor Dawe 1. That Draft General Committee Report No. FS17-021 be received; and 2. That the comments and suggestions of the discussion regarding draft General Committee Report No. FS17-021 be referred to staff and that the report, as amended, be brought forward to General Committee for approval. Carried Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C6 Page 2 of 4 Finance Advisory Committee Meeting Minutes Wednesday, April 26, 2017 Page 3 of 4 2. Review of Draft General Committee Report: FS17-022 – Reserve Fund Strategy for External Legal and Occasional Human Resources Expenses Staff provided background to the draft report, which proposes the utilization of reserves to cover unplanned Legal or Human Resources shortfalls. Moved by Mayor Dawe Seconded by Councillor Kim 1. That Draft General Committee Report No. FS17-022 be received; and 2. That the comments and suggestions of the discussion regarding draft General Committee Report No. FS17-022 be referred to staff and that the report, as amended, be brought forward to General Committee for approval. Carried 3. Discussion: Public Art Contributions – Town Facilities Staff and Committee discussed the existing challenges in implementing a public art contribution program. The Committee concluded that the Town cannot proceed with a public art contribution program without establishing a policy that governs not only contributions, but also the delivery of a public art program. Staff agreed to investigate public sector best practices and present options to Council for consideration. Moved by Councillor Kim Seconded by Mayor Dawe 1. That the comments and suggestions of the discussion regarding Public Art Contributions – Town Facilities be referred to staff for consideration and action as appropriate. Carried 4. Extract from Council Meeting of March 28, 2017 Re: Finance Advisory Committee Meeting Minutes of January 25, 2017, and February 22, 2017 Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C6 Page 3 of 4 Finance Advisory Committee Meeting Minutes Wednesday, April 26, 2017 Page 4 of 4 Moved by Mayor Dawe Seconded by Councillor Kim 1. That the Extract from Council Meeting of March 28, 2017, regarding the Finance Advisory Committee meeting minutes of January 25, 2017, and February 22, 2017, be received for information. Carried 6. New Business Councillor Kim requested that staff prepare a summary of the findings and lessons learned by Committee in its detailed budget reviews conducted during 2016 and 2017 to date. 7. Adjournment Moved by Councillor Kim Seconded by Mayor Dawe That the meeting be adjourned at 6:48 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C6 Page 4 of 4 Town of Aurora Canada 150 Ad Hoc Committee Meeting Minutes Date: Wednesday, May 3, 2017 Time and Location: 6:30 p.m., Tannery Room, Aurora Town Hall Committee Members: Mayor Geoffrey Dawe (Chair), Ian Bryan, Art Hagopian, Kelly Mathews, and Ken Turriff Member(s) Absent: Damian D’Aguiar Other Attendees: Councillor Tom Mrakas, Laura Sheardown, Financial Analyst, Cash Flow and Investment, Shelley Ware, Supervisor, Special Events, Sarah Murray, Council/ Committee Secretary, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 6:37 p.m. 1.Approval of the Agenda Moved by Ken Turriff Seconded by Art Hagopian That the agenda as circulated by Legislative Services, with the following additions, be approved: •Delegation (a) Jamie and Helen MacDonald, representing Music Aurora; Re: Music Aurora Follow-up •Delegation (b) Corrie Clark, Resident; Re: Art Project •Delegation (c) David Heard, Resident; Re: Canadian Dance Party on Vinyl On a two-thirds vote the motion Carried Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C7 Page 1 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, May 3, 2017 Page 2 of 5 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes Canada 150 Ad Hoc Committee Meeting Minutes of April 3, 2017 Moved by Kelly Mathews Seconded by Ian Bryan That the Canada 150 Ad Hoc Committee meeting minutes of April 3, 2017, be received for information. Carried 4. Delegations (a) Jamie and Helen MacDonald, Residents Re: Music Aurora Follow-up Mr. MacDonald thanked the Committee members and Town staff for the cooperation and support provided to-date for the upcoming Aurora Summer Music Festival and distributed Canada 150-themed promotional pins to members of the Committee. Mr. MacDonald reported that both the Aurora Chamber of Commerce and Sport Aurora have committed to supporting this event, further ensuring its success on Saturday, August 5, 2017. Mayor Dawe advised that media outlets including the Auroran, the Era Banner, and snapd, as well as Town of Aurora social media outlets will be used to further promote this event. Moved by Ian Bryan Seconded by Art Hagopian That the comments of the delegation be received for information. Carried Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C7 Page 2 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, May 3, 2017 Page 3 of 5 (b) Corrie Clark, Resident Re: Art Project Ms. Clark presented ideas to the Committee for commemorating Canada 150 celebration with a number of concepts including large, wooden hockey stick structures, ironworks or other mediums in the shape of a maple leaf. She advised that she has identified a number of dead space areas in the Town of Aurora where these symbolic items could be placed. Additionally, Ms. Clark noted that she had attended a play where she remarked on a play’s backdrop of the parliament buildings. She mentioned the backdrop is no longer in use and suggested it could be repurposed as a photo backdrop for residents to capture family photos at a minimal cost as well as to keep on display for residents to view in a public setting. Moved by Ken Turriff Seconded by Ian Bryan That the comments of the delegation be received and referred to staff for consideration. Carried (c) David Heard, Resident Re: Canadian Dance Party on Vinyl Mr. Heard stated that he is not seeking financial assistance from the Town for this event noting that he is relying on external funding sources only. The Committee indicated that funding is available if required. Mr. Heard indicated that he has committed to moving forward with the event if funding is secured by May 19, 2017. Moved by Ken Turriff Seconded by Ian Bryan That the comments of the delegation be received for information. Carried 5. Matters for Consideration Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C7 Page 3 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, May 3, 2017 Page 4 of 5 1. Memorandum from Supervisor, Special Events Re: Canada 150’s Celebratory Tattoo Update Staff stated that the brass band could not be secured in a way that accommodates continued use of the ice rink, and it is for these reasons that this event has been cancelled. Moved by Kelly Mathews Seconded by Art Hagopian 1. That the memorandum regarding Canada 150’s Celebratory Tattoo Update be received for information. Carried 2. Memorandum from Financial Analyst Re: Financial Update Staff provided an update regarding the Canada 150 Grants applied for by the Town, noting that since the Celebratory Tattoo event has been cancelled, the funding allotted to this event can be redirected or if not required it will return to the Town’s reserve fund for future use elsewhere. The Committee discussed the reallocation of funds. Moved by Kelly Mathews Seconded by Ken Turriff 1. That the memorandum regarding Financial Update be received; and 2. That the following recommendations of the Committee be referred to staff for consideration and action as appropriate: (a) That the Mosaic Project, earmarked with $18,000 be endorsed by the Committee; and (b) That the Colours of Fall, a Thanksgiving celebration to be held in Town Park, allocated with $7,000, be endorsed by the Committee; and (c) That the Additional Canada 150 Marketing and Support in the form of hats, flags, pins, and other promotional materials available, allocated with $5,000 be endorsed by the Committee; and Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C7 Page 4 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Wednesday, May 3, 2017 Page 5 of 5 (d) That the art projects proposed by Ms. Clark be endorsed and $5,000 be allocated to staff to work with Ms. Clark in the implementation of the proposed art projects. Carried 3. Canada 150 Events – Update and Discussion Staff provided an update regarding Canada 150 events, distributed the Indigenous Festival flyer scheduled on Saturday, June 3, 2017, noting that school boards are excited for this event. It was further noted that a soft launch will commence during the annual National Youth Week, May 1-7, 2017. The Committee expressed support for enhancing Aurora’s signature events, and having volunteers at each of them. Moved by Ken Turriff Seconded by Kelly Mathews 1. That the Canada 150 Events – Update and Discussion be received for information. Carried 6. Informational Items None 7. New Business None 8. Adjournment Moved by Ian Bryan Seconded by Art Hagopian That the meeting be adjourned at 7:55 p.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C7 Page 5 of 5 Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Monday, May 8, 2017 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner (Chair), Councillor Jeff Thom (Vice Chair), Neil Asselin, Barry Bridgeford, Carol Gravelle, John Kazilis, Bob McRoberts (Honorary Member), and Martin Paivio Member(s) Absent: James Hoyes Other Attendees: Marco Ramunno, Director of Planning and Building Services, Jeff Healey, Planner, Sarah Murray, Council/Committee Secretary, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1.Approval of the Agenda Moved by John Kazilis Seconded by Barry Bridgeford That the agenda as circulated by Legislative Services be approved. Carried 2.Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3.Receipt of the Minutes Heritage Advisory Committee Meeting Minutes of April 10, 2017 Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C8 Page 1 of 5 Heritage Advisory Committee Meeting Minutes Monday, May 8, 2017 Page 2 of 5 It was noted that recommendation clause 2.(a) of Item 3, HAC17-009, should be corrected to include “Tyler Street” following the number 12, to read “12 Tyler Street.” Moved b y Councillor Thom Seconded by Carol Gravelle That the Heritage Advisory Committee meeting minutes of April 10, 2017, as amended, be received for information. Carried 4. Delegations (a) Marcos Krasnoyarsky, Owner Re: Item 1 – HAC17-011 – Heritage Permit Application, 16 Maple Street, File: NE-HCD-HPA-17-09 The owner presented a brief overview of the application which proposes to replace an existing one-storey rear addition with a new two-storey rear addition and demolish an existing structure. He advised that he intends to maintain the historic significance of the home, as is reasonably possible. Moved by Councillor Thom Seconded by Carol Gravelle That the comments of the delegation be received and referred to Item 1. Carried 5. Matters for Consideration 1. HAC17-011 – Heritage Permit Application, 16 Maple Street, File: NE-HCD- HPA-17-09 Staff provided background including a brief overview of the proposed changes to the existing structures. The Committee expressed concerns regarding the materials for the proposed addition and made suggestions to ensure a seamless transition of the facade or create a separation between the existing structure and addition. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C8 Page 2 of 5 Heritage Advisory Committee Meeting Minutes Monday, May 8, 2017 Page 3 of 5 Moved by Councillor Thom Seconded by Bob McRoberts 1. That Report No. HAC17-011 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That the demolition of the existing 47m2 rear addition and existing accessory structure be approved; and (b) That Heritage Permit Application NE-HCD-HPA-17-09 be approved to permit the construction of an 88m2 rear addition and replace existing windows as per submitted plans. Carried 2. Heritage Permit Application, Proposed Accessory Structure, 66 Wellington Street East, File Number: IV-HPA-17-10 Staff provided background to the application including a brief overview of the proposed changes to the existing footprint of the property and distributed materials speaking to this application. Staff noted that the property is zoned commercial and is adjacent to the Northeast Old Aurora Heritage Conservation District. Staff further noted that the proposed accessory structure would be located at the rear of the property with minimal visibility from the street. The Committee expressed concerns regarding the size of the proposed structure and staff advised that the proposed dimensions are compliant with all applicable regulations. Moved by Carol Gravelle Seconded by Neil Asselin 1. That Report No. HAC17-012 be received; and 2. That the Heritage Advisory Committee recommend to Council: (a) That Heritage Permit Application IV-HPA-17-10 be approved to permit the construction of a 34m2 accessory structure. Carried Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C8 Page 3 of 5 Heritage Advisory Committee Meeting Minutes Monday, May 8, 2017 Page 4 of 5 6. Informational Items 3. Memorandum from Planner Re: Architectural Salvage Program Staff provided an overview of the items stored as part of the Architectural Salvage Program, comprised mostly of reclaimed heritage windows and doors. The Committee discussed options for long-term storage of these items and ways in which the items could be displayed and made available to the public. Moved by Bob McRoberts Seconded by John Kazilis 1. That the memorandum regarding Architectural Salvage Program be received; and 2. That staff be directed to investigate and report back to the Committee on options for an event or open house to showcase items from the Architectural Salvage Program. Carried as amended 4. Memorandum from Planner Re: Doors Open Aurora 2017 Staff provided a summary of participants in Doors Open Aurora 2017 and noted that more sites would be added. The Committee discussed potential participants and were encouraged to relay any further ideas to the Planning and Building Services Department. Moved by Carol Gravelle Seconded by John Kazilis 1. That the memorandum regarding Doors Open Aurora 2017 be received for information. Carried Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C8 Page 4 of 5 Heritage Advisory Committee Meeting Minutes Monday, May 8, 2017 Page 5 of 5 7. New Business Bob McRoberts noted his attendance at a recent Ratepayers meeting, where the GO Transit station on Wellington Street East was discussed. The Committee deliberated the merits of seeking designation of the subject property under Part IV of the Ontario Heritage Act which allows a municipality to designate a property, which is considered to be of cultural heritage value or interest. Staff agreed to report back with clarification. Bob McRoberts inquired about the process for Part IV designation, and staff agreed to report back at a future meeting. Councillor Gaertner inquired about the designation of Town Park, and staff agreed to provide a follow-up report. Councillor Thom distributed commemorative Canada 150 pins to the Committee members, acknowledging the Hon. Kyle Peterson, MP Newmarket-Aurora, and the Hon. Leona Alleslev, MP Aurora-Oak Ridges-Richmond Hill, who contributed the pins. 8. Adjournment Moved by Carol Gravelle Seconded by Neil Asselin That the meeting be adjourned at 8:33 p.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C8 Page 5 of 5 Town of Aurora Governance Review Ad Hoc Committee Meeting Minutes Date: Tuesday, May 9, 2017 Time and Location: 10 a.m., Holland Room, Aurora Town Hall Committee Members: Anita Moore (Chair), Anna Lozyk Romeo (Vice-Chair), Steve Hinder, Bill Hogg, and Terry Jones Member(s) Absent: None Other Attendees: Councillor Tom Mrakas, Techa van Leeuwen, Director of Corporate Services, and Michael de Rond, Town Clerk The Chair called the meeting to order at 10 a.m. 1.Approval of the Agenda Moved by Bill Hogg Seconded by Terry Jones That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3.Receipt of the Minutes Governance Review Ad Hoc Committee Meeting Minutes of April 11, 2017 Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C9 Page 1 of 4 Governance Review Ad Hoc Committee Meeting Minutes Tuesday, May 9, 2017 Page 2 of 4 Moved by Steve Hinder Seconded by Terry Jones That the Governance Review Ad Hoc Committee meeting minutes of April 11, 2017, be received for information. Carried 4. Delegations None 5. Matters for Consideration The Committee consented to consider Item 2 prior to Item 1. 1. Round Table Discussion Re: 2018 Municipal Election The Committee discussed Council defeating staff’s recommendation regarding an internet only voting model. The Chair agreed to prepare comments on behalf of the Committee to be included as an attachment to the Town Clerk’s forthcoming report regarding alternative voting methods, which will be included on the May 16, 2017 General Committee agenda. Moved by Terry Jones Seconded by Anna Lozyk Romeo 1. That the Round Table Discussion regarding 2018 Municipal Election be received and the comments from the Chair on behalf of the Committee be included in the Town Clerk’s report regarding voting methods. Carried as amended 2. Report from Dr. Robert J. Williams, Consultant Re: Systems of Representation The Committee considered a report from Dr. Robert J. Williams regarding a potential review of the Town’s electoral system, specifically the merits of the Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C9 Page 2 of 4 Governance Review Ad Hoc Committee Meeting Minutes Tuesday, May 9, 2017 Page 3 of 4 ward system versus the at-large system. Dr. Williams participated by telephone and answered the questions of the Committee. Moved by Steve Hinder Seconded by Bill Hogg 1. That the report from Dr. Robert J. Williams regarding Systems of Representation be received; and 2. That the Governance Review Ad Hoc Committee recommend to Council: (a) That a review of the system of representation used by the Town of Aurora be postponed until the 2018-2022 term of Council due to the time restrictions in place; and (b) That, in order to have a productive, Town-wide discussion of a review of the system of representation, this review be initiated early in the next term of Council. Carried as amended 6. Informational Items None 7. New Business The Committee discussed the timelines associated with the issues on which they were asked to provide recommendations to Council. It was noted that the legislated timelines for final decisions on alternative voting methods and systems of representation have meant that the Committee believes it has not had the proper time to review all materials and make the most informed recommendation. New Business Motion No. 1 Moved by Steve Hinder Seconded by Bill Hogg Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C9 Page 3 of 4 Governance Review Ad Hoc Committee Meeting Minutes Tuesday, May 9, 2017 Page 4 of 4 1. That the Governance Review Ad Hoc Committee recommend to Council: (a) That, in order to provide enough time to thoroughly complete its mandate, a Governance Review Ad Hoc Committee be established within the first 12 months of the 2018-2022 term of Council. Carried 8. Adjournment Moved by Steve Hinder Seconded by Bill Hogg That the meeting be adjourned at 12:05 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C9 Page 4 of 4 Town of Aurora Governance Review Ad Hoc Committee Meeting Minutes Date: Tuesday, May 23, 2017 Time and Location: 10 a.m., Holland Room, Aurora Town Hall Committee Members: Anita Moore (Chair), Anna Lozyk Romeo (Vice-Chair), Steve Hinder, Bill Hogg, and Terry Jones Member(s) Absent: None Other Attendees: Dan Elliott, Director of Finance, Sandra McKenzie, Manager of Human Resources, and Michael de Rond, Town Clerk The Chair called the meeting to order at 10 a.m. 1.Approval of the Agenda Moved by Terry Jones Seconded by Anna Lozyk Romeo That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3.Receipt of the Minutes Governance Review Ad Hoc Committee Meeting Minutes of May 9, 2017 Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C10 Page 1 of 4 Governance Review Ad Hoc Committee Meeting Minutes Tuesday, May 23, 2017 Page 2 of 4 Moved by Steve Hinder Seconded by Terry Jones That the Governance Review Ad Hoc Committee meeting minutes of May 9, 2017, be received for information. Carried 4. Delegations None 5. Matters for Consideration 1. Receipt of Council Compensation Review Materials Binder and Verbal Presentation by Staff Re: Review of Council Compensation Review Process, Binder Materials and Suggested Discussion Topic Areas Staff provided a brief overview of past compensation review exercises and answered preliminary questions from the Committee members. The Committee agreed to provide recommendations to Council regarding whether individual Councillors have full-time roles or part-times roles and whether the Town will provide further compensation to elected officials, should the federal government remove the one-third tax exemption that is currently afforded to municipal councillors. Moved by Steve Hinder Seconded by Bill Hogg 1. That the binder of Council Compensation Review Materials be received; and 2. That the verbal presentation by staff be received. Carried Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C10 Page 2 of 4 Governance Review Ad Hoc Committee Meeting Minutes Tuesday, May 23, 2017 Page 3 of 4 2. Round Table Discussion Re: Overview of Council Compensation and Prioritization of Discussion Topic Areas The Committee agreed that a preliminary report to Council would be appropriate before proceeding with the remainder of the review, and that the report should include recommendations to Council that the Mayor role remain as full-time and the Councillor role remain as part-time. Further, it was noted that the report should recommend that the existing one- third tax-free provisions of Council’s compensation be discontinued effective January 1, 2018, and that the base compensation of Council members should then be grossed-up to effectively neutralize or offset the income taxation that would occur, so to have the effect of the same or similar net Town of Aurora earnings amount. Moved by Steve Hinder Seconded by Bill Hogg 1. That the Round Table Discussion regarding Overview of Council Compensation and Prioritization of Discussion Topic Areas be received and the comments of the Committee be referred to staff for consideration; and 2. That staff prepare a draft report to Council for the Committee’s consideration at the next meeting. Carried as amended 6. Informational Items None 7. New Business None Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C10 Page 3 of 4 Governance Review Ad Hoc Committee Meeting Minutes Tuesday, May 23, 2017 Page 4 of 4 8. Adjournment Moved by Bill Hogg Seconded by Terry Jones That the meeting be adjourned at 11:45 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C10 Page 4 of 4 Town of Aurora Canada 150 Ad Hoc Committee Meeting Minutes Date: Tuesday, May 30, 2017 Time and Location: 6:30 p.m., Holland Room, Aurora Town Hall Committee Members: Mayor Geoffrey Dawe (Chair), Ian Bryan, Art Hagopian, Kelly Mathews, and Ken Turriff Member(s) Absent: Damian D’Aguiar Other Attendees: Laura Sheardown, Financial Analyst, Cash Flow and Investment, Shelley Ware, Supervisor, Special Events, and Sarah Murray, Council/Committee Secretary The Chair called the meeting to order at 6:36 p.m. 1.Approval of the Agenda Moved by Ken Turriff Seconded by Kelly Mathews That the agenda as circulated by Legislative Services be approved. Carried 2.Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3.Receipt of the Minutes Canada 150 Ad Hoc Committee Meeting Minutes of May 3, 2017 Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C11 Page 1 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Tuesday, May 30, 2017 Page 2 of 5 Moved by Ian Bryan Seconded by Ken Turriff That the Canada 150 Ad Hoc Committee meeting minutes of May 3, 2017, be received for information. Carried 4. Delegations None 5. Matters for Consideration 1. Extract from Council Meeting of May 23, 2017 Re: General Committee Report No. FS17-024 – Canada 150 Funding Reallocation Mayor Dawe advised that Council approved reallocation of the remaining funds at its last meeting. Moved by Ian Bryan Seconded by Kelly Mathews 1. That the Extract from Council Meeting of May 23, 2017, regarding General Committee Report No. FS17-024 – Canada 150 Funding Reallocation, be received for information. Carried 2. Canada 150 Marketing – Update and Discussion Staff provided an update on the various marketing efforts undertaken regarding the Canada 150, noting that promotional items such as pins, flags and waterless tattoos are being embraced by the community. Staff noted that efforts are being undertaken to keep track of the community partners making use of these items, for future planning purposes. Staff advised that various streetlight posts throughout Aurora will be affixed with special Canada 150 banners prior to July 1, 2017, including the Library, and that these banners may be reused for future Town events. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C11 Page 2 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Tuesday, May 30, 2017 Page 3 of 5 Moved by Art Hagopian Seconded by Ken Turriff 1. That the Canada 150 Marketing – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 3. Pow Wow – Update and Discussion Staff provided an update regarding the Pow Wow event and noted that Chief Stacey LaForme of the Mississaugas of the New Credit First Nation will be a part of the ceremonies. Staff also mentioned that there will be volunteer positions available to all levels of experience and that Town volunteers will be identifiable by a white lanyard. Staff advised that a post-event survey will be circulated seeking feedback, which will assist in demonstrating to the Canada 150 funding groups that grant deliverables were met. Moved by Art Hagopian Seconded by Kelly Mathews 1. That the Pow Wow – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 4. Great Canadian Songbook on Vinyl, Canada 150 Mosaic, New Beginnings – Update and Discussion Staff advised that the Great Canadian Songbook on Vinyl event is moving ahead and will take place on July 22, 2017, and noted that the Town’s Corporate Communications department is working to promote the event. Staff advised that planning for the Canada 150 Mosaic is in progress, and a location to display the Mosaic has yet to be determined; however, the intent is to keep it indoors to avoid any weather-related damage. The Mosaic’s completed size will be approximately eight feet by twelve feet. Staff also provided an update on the New Beginnings event. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C11 Page 3 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Tuesday, May 30, 2017 Page 4 of 5 Moved by Ian Bryan Seconded by Ken Turriff 1. That the Great Canadian Songbook on Vinyl, Canada 150 Mosaic, New Beginnings – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 5. Other Canada 150 Initiatives – Update and Discussion Staff updated the Committee on the other events taking place over the course of the year including Concerts in the Park, noting that the full line-up of performances will be posted on the Town’s website. Staff noted that a new Mobile Escape Room experience will be unveiled this year. Staff advised that two initiatives proposed by delegates are being pursued: the first being to repurpose a stage backdrop of the Parliament buildings; and the second being the construction of a large maple leaf faced with hockey sticks. Staff noted that the Aurora Seniors’ Centre is agreeable to constructing the frame, and the Aurora hockey teams have agreed to complete the facing with hockey sticks. Moved by Ian Bryan Seconded by Ken Turriff 1. That the Other Canada 150 Initiatives – Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 6. Informational Items None Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C11 Page 4 of 5 Canada 150 Ad Hoc Committee Meeting Minutes Tuesday, May 30, 2017 Page 5 of 5 7. New Business Ken Turriff reminded the Committee that Activate Aurora was holding the Town's first ever Open Streets event to coincide with the 22nd Aurora Chamber Street Festival which is scheduled on June 4, 2017, on Yonge Street between Wellington Street and Murray Drive from 11 a.m. to 5 p.m. He noted that both events will occur rain or shine and Activate Aurora will feature porch music, 3 on 3 basketball, pickle ball and pop-up activities such as yoga. 8. Adjournment Moved by Art Hagopian Seconded by Kelly Mathews That the meeting be adjourned at 7:35 p.m. Carried Committee recommendations are not binding on the Town unless otherwise adopted by Council at a later meeting. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item C11 Page 5 of 5 Schedule “A” CONDITIONS OF APPROVAL DRAFT PLAN OF SUBDIVISION SUB-2016-02 Ballymore Building (South Aurora) Corp. (the “Owner”) 14452 Yonge Street, legally described as Part Lot 75, Con. 1 King, designated as Parts 1, 2 and 9 on Plan 65R-36121; S/T & T/W R360801 (the “Lands”) THE CONDITIONS OF AURORA COUNCIL THAT SHALL BE SATISFIED BY THE OWNER PRIOR TO THE RELEASE FOR REGISTRATION OF ANY M-PLAN OF THE LANDS (the “Plan”), ARE AS FOLLOWS: Planning and Building Services: Planning Division Conditions 1. Approval of the final Plan shall relate to the Draft Plan of Subdivision Application SUB-2016-02 prepared by Malone Given Parsons Ltd. dated February 27, 2017 with respect to the creation of forty (40) parcels of tied land (the “Draft Plan”) and the related Common Elements Draft Plan of Condominium Application CDM-2016-04 with respect to the creation of a condominium road on the Lands (the “Condo Plan”). 2. The Draft Plan and associated conditions of Draft Plan approval may require revisions, to the satisfaction of the Town, to implement or integrate any recommendations resulting from studies required as a condition of draft approval. Further, minor redline revisions to the Draft Plan may be required to ensure property alignment with existing or proposed lots, blocks, streets, and/or facilities on lands adjacent to this Draft Plan. 3. Prior to registration of the Plan, the Lands shall be appropriately zoned by a zoning by-law that has come into effect in accordance with the provisions of the Planning Act, R.S.O. 1990, c.P.13, as amended (the “Planning Act”). 4. The Owner shall, prior to registration of the Plan, enter into and execute agreement(s) with The Corporation of the Town of Aurora, including but not limited to an agreement for a common elements condominium subdivision development, agreeing to satisfy all conditions, legal, financial (including fees and securities) and otherwise of the Town (the “Subdivision Agreement”). The Subdivision Agreement and related documents shall be registered on title against the Lands, as provided for in the Planning Act, and the Condominium Act, 1998, S.O. 1998, c. 19, s. 9 (2), as amended, at the sole expense of the Owner. 5. Prior to registration of the Plan, the Owner shall prepare a Green Building and Development report for the development of the Lands related to Environmental Protection, Energy Efficiency, Solar Gain, Energy Technologies, Water Conservation, Green Materials and Waste Reduction, Reduction of Noise Pollution, Indoor Air Quality and Residential Information/ Education Package, all to the satisfaction of the Town’s Director of Planning Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 22 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 2 and Building Services. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement any and all recommendations of this report to the satisfaction of the Town. 6. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement any and all recommendations of the Natural Heritage Evaluation prepared by Beacon Environmental dated June 2016, as amended. 7. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement any and all recommendations of the Architectural and Urban Design Guidelines prepared by John G Williams dated April 11, 2015, as amended, for the design and construction of all buildings, walkways, landscaping and all other elements within the Draft Plan. Strict compliance with the Urban Design Guidelines shall be undertaken by the Owner unless otherwise approved by the Town’s Director of Planning and Building Services. 8. A clause shall be added to the Subdivision Agreement stating that the Owner shall satisfy any technical review comments provided by the Town’s Peer Review consultants to the satisfaction of the Director of Planning and Building Services. 9. A clause shall be added to the Subdivision Agreement stating that prior to registration of the Plan, the Owner shall provide the Town with evidence that the Owner has entered into a landowner’s agreement for the sharing of costs of providing servicing to the Lands with the owners of the abutting lands to the south to be developed in accordance with Draft Plan of Subdivision Application File No. SUB-2012-03 (BG Properties). Legal Services Division Conditions 10. Prior to the execution of the Subdivision Agreement, the Owner shall provide a Solicitor’s Title Opinion for the Lands. 11. A clause shall be added to the Subdivision Agreement stating that, immediately following registration of the Plan, the Owner shall grant, convey and dedicate the following property interests in the Lands at no cost and free of all encumbrances to the Town to the satisfaction of the Town Solicitor: • all 0.3 m reserves, as may be required; • all lands required for municipal purposes, as may be required; and, • all easements required for municipal purposes, as may be required. 12. A clause shall be added to the Subdivision Agreement stating that, immediately following the registration of the Plan, the Owner shall consent to the registration by the Town of the Subdivision Agreement, and any ancillary Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 23 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 3 agreements as necessary, in priority of all encumbrances to the Town to the satisfaction of the Town Solicitor and to pay to the Town its associated fees for the preparation and registration of same. 13. A clause shall be added to the Subdivision Agreement stating that, immediately following the registration of the Plan, the Owner shall register at its sole expense, an Application to Annex Restrictive Covenants S. 118 which restricts the transfer of the lots on the Plan without the consent of the Town to the satisfaction of the Town Solicitor at the sole cost of the Owner. The Town’s consent to the Owner’s registration of the deletion of the Restrictive Covenant at the Owner’s sole cost shall be provided by the Town immediately after the registration of the Condo Plan. 14. A clause shall be added to the Subdivision Agreement stating that the Owner shall satisfy any cash-in-lieu of parkland requirements to the satisfaction of the Town Solicitor in accordance with: a) the Town’s By-law Number 4291-01.F, as amended or successor thereto and applicable policies; and b) any related Parkland Agreements imposed by the Town. Infrastructure and Environmental Services Conditions Private Wells: 15. A clause shall be added in the Subdivision Agreement stating that the Owner shall take groundwater samples from such private wells on the Draft Plan as determined by the Town and shall analyze same for general chemistry. 16. A clause shall be added in the Subdivision Agreement stating that prior to the registration of the Plan, the Owner shall provide the Town with a survey of nearby private wells on lands external to the Draft Plan, including information on water quality and quantity. Water sampling and analysis on external lands shall be completed at selected wells where existing water quality concerns are suspected upon obtaining legal access from external land owners. 17. A clause shall be added in the Subdivision Agreement stating that the Owner shall provide confirmation that there will be no future ground source heat pump installations involving wells associated with the Draft Plan and that all existing private wells on the Draft Plan will be located and properly abandoned. 18. A clause shall be added to the Subdivision Agreement stating that the Owner shall properly abandon and plug any unused wells on the Draft Plan in accordance with Ontario Water Resources Act, R.S.O.1990, c. O.40, and R.R.O. 1990, Reg. 903. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 24 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 4 Stormwater Management: 19. Prior to the registration of the Plan, the Owner shall agree to submit a detailed Stormwater Management Report to the satisfaction of the Town to substantiate that the Lands meet the current stormwater quantity and quality requirements in accordance with the latest Ministry of the Environment and Climate Change and Lake Simcoe Region Conservation Authority guidelines and the Town’s Infrastructure and Environmental Services Department Policy #68 (Stormwater Management Pond and Pond Block Design, Safety and Maintenance) and master plan. The Owner shall also provide a separate operations and maintenance manual quantifying the frequency of inspections and maintenance requirements and costs for individual items and areas of the stormwater management system to the satisfaction of the Town. 20. A clause shall be added to the Subdivision Agreement stating that the Owner shall carry out or cause to be carried out the recommendations contained in the Functional Servicing Report prepared by Sabourin Kimble Engineering Limited dated June, 2016 and revised April, 2017, as amended to the satisfaction of the Town’s Director of Infrastructure and Environmental Services. 21. Prior to registration of the Plan, the Owner shall prepare and submit a report to the satisfaction of the Town which establishes protocols for any on-site quality and quantity control design requirements and which includes maintenance recommendations for Storm Water Management Block 43 on the Draft Plan. Roads and Services: 22. A clause shall be added to the Subdivision Agreement stating that an easement over a portion of Open Space Block 42 on the Draft Plan shall be registered on title to the satisfaction of the Director of Infrastructure and Environmental Services for the purpose of establishing temporary access to Block 45 on the Draft Plan until such time as an alternative access to Block 45 on the Draft Plan is registered on title and the temporary easement in favour of the Town for future road purposes registered on title as Instrument No. YR2215940 has been transferred, released and abandoned. 23. Prior to registration of the Plan, the Owner shall prepare and submit detailed engineering design drawings and reports for the layout and construction of roads and services (i.e. water, storm and sanitary) in accordance with the Town of Aurora Infrastructure and Environmental Services Design Criteria Manual to the satisfaction of the Town’s Director of Infrastructure and Environmental Services. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 25 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 5 24. Prior to registration of the Plan, the Owner shall provide detailed engineering drawings which will include but not limited to grading control plans (including any retaining walls and details), plan and profile drawings of all underground and above ground services (including those external to the lands), general plans (notes, above and below ground), drainage plans, composite utility plans (to include above and below ground utilities, services, driveways and boulevard tree locations etc), stormwater management plans, detail plans, erosion and sediment control plans, illumination and signalization plans, sewage pumping station and forcemain etc. to the satisfaction of the Town’s Director of Infrastructure and Environmental Services. The drawings shall include the details of related works on external lands, where applicable. Any proposed final grading shall eliminate retaining walls, unless approved otherwise by the Director of Infrastructure and Environmental Services. Construction details and notes, material descriptions, location and dimensions including top and bottom of wall elevations, heights and length of all retaining walls approved by the Director of Infrastructure and Environmental Services shall be provided in the detailed engineering plans. The approved retaining walls shall include drainage systems with positive outlets, shall not permit surface drainage to drain over the top of wall and when there is the option shall be located on private property instead of public property. 25. Prior to registration of the Plan, the Owner shall submit a capacity study of the Town’s water distribution system to the Lands in order to determine that the proposed development can be adequately serviced to the satisfaction of the Town. 26. Prior to registration of the Plan, the Owner shall submit plans acceptable to the Town, detailing any phasing of construction and development, together with the means by which construction access to the site will be gained during any construction or phasing. Should phasing be necessary or requested, the Owner shall agree in the Subdivision Agreement to comply with the phasing plan and make all builders aware of the phasing plan. 27. A clause shall be added in the Subdivision Agreement stating that some of the works to be constructed within the Draft Plan may provide infrastructure to service additional lands external to the Draft Plan. The Owner shall proceed with the construction of these works and grant any easements over the Lands to the adjacent landowners requiring servicing through or connections to or road access over the Lands notwithstanding the following: a) any acknowledgement whatsoever by the Town or third parties potentially benefiting as to the extent of any recoveries due (if any) to the Owner for the oversizing of these services; Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 26 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 6 b) the Town shall use its reasonable and best efforts to obtain a fair and equitable contribution towards the cost of the works from the other Owners benefiting from the construction of the works; and c) the Town shall be expressly relieved of any obligation to collect or endeavor to collect recoveries for any oversizing or provide further credits pursuant to the Development Charges Act, 1997, S.O. 1997, c.27, as amended, unless and until an agreement between potentially benefiting owners is finalized, which enumerates the extent of the recoveries (if any). 28. At the time of second submission of detailed engineering drawings, the Owner shall pay engineering fees to the Town in an amount of 1% of the estimated cost of the all the works necessary for the construction of the servicing including all grading, drainage and infrastructure works etc., as estimated by the consultant for the project. Upon execution of the Subdivision Agreement, the Owner shall pay an additional fee to a total fee of 6% in accordance with the Town’s Fees and Services By-Law 5900-16, as amended, of the estimated cost of all work to the satisfaction of the Town’s Director of Infrastructure and Environmental Services. 29. A clause shall be added to the Subdivision Agreement stating that the Owner shall, prior to registration, provide servicing securities to the Town, in a form acceptable to the Town’s Director of Financial Services and in such amount as approved by the Town’s Director of Infrastructure and Environmental Services. 30. A clause shall be added to the Subdivision Agreement stating that the Owner shall construct or pay for the construction of roads, bicycle lanes, curbs, gutters, sidewalks (in accordance with applicable Town policy), underground and above ground services, street lights and illumination, street signs, utilities, storm water management facilities, etc., and any and all other works necessary for the development and servicing of the Lands to the satisfaction of the Town’s Director of Infrastructure and Environmental Services. 31. A clause shall be added to the Subdivision Agreement stating that adequate sanitary sewer capacity and water supply is required to be allocated by the Town prior to the release of the Plan for registration. 32. Prior to undertaking any grading on the Lands, and in connection with the Town’s issuance of a Topsoil Removal Permit (if required), the Owner shall submit a Lot Grading and Erosion Control Plan for any grading within the Draft Plan for approval by the Town and the Lake Simcoe Region Conservation Authority that shall include a Certificate of Decommissioning for any well(s) and septic systems and proposed methods for: a) erosion and sediment control prior to and during construction including the extent of grading/filling, the access location and erosion control Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 27 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 7 detail, the location of spoil pile storage and the location and nature of sediment control works; and b) progressive stripping and grading to ensure minimum duration of exposed soil areas to the extent practical. 33. Prior to the registration of the Plan, the Owner shall have an Environmental Site Assessment completed in accordance with the Environmental Protection Act, R.S.O. 1990, c. E.19, O. Reg. 153/04 and O. Reg. 511/95, all as amended, undertaken by a qualified person registered to ensure that the Lands are suitable for the proposed use. If in the opinion of the qualified person, the Environmental Site Assessment indicates the Lands may not be suitable for the proposed uses, the qualified person shall so advise the Ministry of the Environment and Climate Change and the Town. Prior to registration of the Plan, the Owner shall do further investigative studies and do all work required to make the Lands suitable for the proposed use. 34. A clause shall be added to the Subdivision Agreement stating for any land to be conveyed to the Town including roads, storm water management facilities, open space, parks, (ravines and buffer areas/natural heritage system etc.), the Owner shall undertake an environmental audit (under Environmental Protection Act, regulation O. Reg. 153/04) and shall obtain any further investigative studies as necessary to complete all required works to clean the said lands of soil contamination to make the lands suitable for the proposed uses. 35. A clause shall be added to the Subdivision Agreement stating that the Owner shall grant the required easements to the appropriate authority for public utilities, drainage purposes, or turning circles, or any other services as deemed necessary. Any off-site easements and works necessary to connect watermains, storm sewers and sanitary sewers to outfall trunks and storm water management facilities on external lands shall be satisfactory to and granted to the appropriate authorities. No works off site or connections to existing infrastructure may be undertaken prior to execution of the Subdivision Agreement. 36. Prior to registration, the Owner shall submit a geotechnical report for review and approval by the Town, which deals with the relative elevations of foundations and footings, the requirements for engineered fill based on existing subsurface conditions, and the requirements for road and municipal services construction, to the satisfaction of the Chief Building Official and Director of Infrastructure and Environmental Services. 37. A clause shall be added to the Subdivision Agreement stating that the Owner shall design, pay for, construct, and install all traffic control devices (including temporary pavement markings) as specified in the approved Internal Traffic Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 28 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 8 Study and as set out in the Letter of Reliance from Cole Engineering dated May 2, 2016, as amended, prior to the occupancy of any building, to the satisfaction of the Town. 38. A clause shall be added to the Subdivision Agreement stating that the Owner shall provide sanitary sewer, storm sewer and manhole inspection testing and acceptance in accordance with the policies of the Town and requirements of the Director of Infrastructure and Environmental Services. The Owner shall retain, at the Owner’s sole expense, a qualified company acceptable to the Town to provide a video (CCTV) inspection of all sanitary and storm sewers and to prepare a letter report of the findings and conclusions prior to occupancy. The company’s report shall summarize and identify sewer pipe material used in accordance with the Town’s and Region of York’s specifications as well as any deleterious materials to be cleaned, settlements, or deflections with qualified justification provided which are stamped by a Professional Engineer registered in the Province of Ontario for possible deviation from Region of York, Town and OPS standards and specifications with recommendations to mitigate construction impacts, if any. If, as a result of carrying out the video (CCTV) inspection, modifications or rectifications are required, the Owner shall, at its sole expense and prior to the Town’s final release of securities, provide for such modifications or rectifications as required through such means as agreed to by the Town until such CCTV inspection and rectifications, if any, are completed to the satisfaction of the Director of Infrastructure and Environmental Services. 39. A clause shall be added to the Subdivision Agreement stating that the Owner shall prepare and submit an overall utility distribution plan showing the location (shared or otherwise) and installation, timing and phasing of all required utilities (ongrade, below-grade or above-grade, including on-site drainage facilities and streetscaping) to the satisfaction of the Town. The plan shall consider the requirements of those utility providers (including natural gas, hydro, and telecommunications service providers) that will conduct works within the Lands and the respective standards and specification manuals, where applicable, of the utility providers. 40. A clause shall be added to the Subdivision Agreement stating that natural gas, telecommunication service providers and cable television services, including other street hardware, where possible, shall be constructed underground within the road allowances or other appropriate easements to the satisfaction of the Town. Noise Wall: 41. A clause shall be added to the Subdivision Agreement stating that the Owner shall be responsible to construct, install, maintain, inspect, alter, remove and Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 29 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 9 reconstruct a noise attenuation wall on a portion of Block 41 on the Draft Plan to the satisfaction of the Director of Infrastructure and Environmental Services. Parks, Recreation and Cultural Services Conditions Environmental Protection: 42. A clause shall be added to the Subdivision Agreement stating that the Owner shall convey Block 44, on the Draft Plan to the Town for environmental protection purposes, at no charge and free of all encumbrances, to the satisfaction of the Director of Parks, Recreation and Cultural Services. 43. A clause shall be added to the Subdivision Agreement stating that the Owner shall, in regard to Environmental Protection Block 44 on the Draft Plan; a) not disturb or otherwise use any portion of Block 44 for the storage of topsoil or fill materials; b) not encroach into Block 44 without prior written approval of the Director of Parks, Recreation and Cultural Services; c) install on-site temporary Paige wire protection fencing along the boundaries of Block 44 prior to any adjacent development disturbance, and maintain in place the temporary fencing for the duration of development construction; d) include a clause within all Offers of Purchase and Sale Agreements with prospective purchasers of Lots 15 to 25 inclusive on the Draft Plan, advising that fence gates and/or other means of access will not be permitted to access Block 44 from residential properties. e) restore and re-vegetate any proposed disturbance or grading activities within Block 44 with extensive plantings using native species compatible with the surrounding environment. f) include a clause within all Offers of Purchase and Sale Agreements with prospective purchasers of Lots 15 to 25 inclusive on the Draft Plan advising that Block 44 are is intended for conservation and naturalization and portions may be used for a public trail system and trail amenities. Block 44 is to remain as much as possible in its natural state and the Town of Aurora will not be responsible for any related inconvenience or nuisance which may present itself. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 30 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 10 Open Space: 44. A clause shall be added to the Subdivision Agreement stating that the Owner shall convey Block 42 on the Draft Plan to the Town for open space purposes, at no charge and free of all encumbrances to the satisfaction of the Director of Parks, Recreation and Cultural Services. 45. A clause shall be added to the Subdivision Agreement stating that the Owner shall provide design plans for a multi-use trail, lighting and landscaping in Block 42 on the Draft Plan in accordance with the Urban Design Guidelines of the Yonge Street South Secondary Plan dated February 18, 2004, as amended. Trails: 46. A clause shall be added to the Subdivision Agreement stating that the Owner shall grant a permanent easement to the Town for trail purposes over such portion of Block 41 to be defined on a reference plan submitted by the Owner to the satisfaction of the Director of Parks, Recreation and Cultural Services, at the sole cost of the Owner. 47. The Owner shall submit a Trails Plan confirming the location of the trail system and identifying portions of the trails to be constructed by the Developer and by the Town (if any) to the satisfaction of the Director of Parks, Recreation and Cultural Services. A clause shall be added to the Subdivision Agreement stating that he Owner shall obtain written approval from Metrolinx permitting the trail within Block 41 on the Draft Plan, and shall carry out or cause to be carried out the works set out in the Trails Plan . 48. A clause shall be added to the Subdivision Agreement stating that the Owner shall identify the trail system on display plans within the Sales Office and include a clause within all Offers of Purchase and Sale Agreements with prospective purchasers of all lots and blocks adjacent to the trail system, advising of proximity of any trail systems as identified on the Trails Plan and of the potential for exposure to night lighting, pedestrian traffic, and noise that may occur on the trail system from time to time. Vegetation Management: 49. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement a Vegetation Management Plan (the “VMP”) to the satisfaction of the Director of Parks, Recreation and Cultural Services which shall be prepared by a consulting landscape architect in coordination with a certified arborist or registered professional forester, or other environmental specialist, as required, and shall include, but not be limited to, the following: Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 31 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 11 a) a vegetation inventory & assessment identifying all vegetation greater than 50mm DBH for individual tree assessments and/or perimeter at canopy of woodlands, groups or stands or vegetation; identifying vegetation on adjacent property that may be impacted; and including inventory that identifies species, size and condition; b) identification of all vegetation removals and identification of all protection measures including tree preservation zones for vegetation designated to be preserved; an at-grade impact assessment to support vegetation removals; and/or preservation measures; c) an assessed value for all vegetation identified to be damaged or removed based on the Town’s Tree Removal/Pruning & Compensation Policy; d) provisions for compliance monitoring and protection/mitigation specifications and implementation of all arboricultural requirements for trees designated to be preserved during construction; and provisions for post construction performance monitoring and rehabilitation specifications; e) compliance with the Town's minimum tree preservation standards; f) a compensation planting plan providing plantings equal to or greater than the assessed value for all vegetation identified to be damaged or removed from the Lands, which compensation planting shall be completed in addition to the Town's minimum planting standards; and g) coordination of naturalization and restoration plantings and vegetation related recommendations from the approved Environmental Impact Statement prepared by Beacon Environmental dated June 2016, as amended. 50. The Owner shall remove trees on the Lands in accordance with the Town’s By- law Number 5850-16, as amended (the “Tree By-law). In the alternative, prior to registration, the Owner shall submit a tree removal plan to the Director of Parks, Recreation and Cultural Services and enter into an agreement regarding implementation of the tree removal plan. 51. Prior to the commencement of any demolition, topsoil removal, grading or construction activities on the Lands, the Owner shall construct temporary Paige post and wire protection fencing for all vegetation and natural areas to be preserved in accordance with the VMP. A clause shall be added to the Subdivision Agreement stating that the Owner shall maintain this fencing in Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 32 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 12 good condition for the duration of development on the Lands and provide signage panels on protection fencing identifying the purpose of the fencing and indicating no disturbance beyond the fence to the satisfaction of the Director of Parks, Recreation and Cultural Services. Landscaping Requirements for Stormwater Management Facilities: 52. A clause shall be added to the Subdivision Agreement stating that the Owner shall provide design plans and implement landscape works on site for the stormwater management facility Block 43 on the Draft Plan in accordance with the latest Ministry of the Environment and Climate Change stormwater management practices and in accordance with Town standards. Landscape works shall include the placement of minimum 300mm topsoil, terra-seeding of ground cover vegetation, and extensive naturalization plantings of the slopes and top of bank areas, to the satisfaction of the Director of Parks, Recreation and Cultural Services. Fencing: 53. A clause shall be added in the Subdivision Agreement stating that the Owner shall install on site black vinyl chain link fencing to Town standards on the municipal side of the lot lines for all lots and blocks adjacent to Blocks 42 and 44 on the Draft Plan. 54. A clause shall be added in the Subdivision Agreement stating that the Owner shall include a clause within all Offers of Purchase and Sale Agreements with prospective purchasers of all lots or blocks adjacent to Blocks 42 and 44 on the Draft Plan, in a manner satisfactory to the Director of Parks, Recreation and Cultural Services, advising that fence gates and/or any other means of access will not be permitted to access municipal lands from residential properties. General Landscaping Requirements: 55. Prior to registration of the Plan, the Owner shall provide landscape design plans and implement landscape works on the Lands for street tree planting on all road allowances within the Draft Plan in accordance with Town standards and to the satisfaction of the Director of Parks, Recreation and Cultural Services. 56. Prior to registration of the Plan, the Owner shall provide landscape design plans and implement landscape works on the Lands for all proposed fencing, landscape structures, entry features, buffer plantings or any other landscape features required by urban and architectural design guidelines or as required Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 33 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 13 by Town standards, to the satisfaction of the Director of Parks, Recreation and Cultural Services. 57. A clause shall be added to the Subdivision Agreement stating that the Owner shall provide consistent and continuous minimum 300mm depth topsoil for all areas associated with tree and shrub plantings within the Plan to the satisfaction of the Director of Parks, Recreation and Cultural Services. These areas shall include all boulevards designated for street tree plantings and storm water management facilities. 58. A clause shall be added to the Subdivision Agreement stating that the Owner shall provide the Town the right of first refusal of surplus topsoil at no cost to the Town and shall provide the Town with prior notification of topsoil removal from the Plan. 59. A clause shall be added to the Subdivision Agreement stating that the Owner shall perform topsoil testing in accordance with Town standards by an approved agency to determine nutrient availability for all topsoil sources to be utilized within the Plan and that the Owner shall implement fertilizers and soil amendments in accordance with topsoil test recommendations, to the satisfaction of the Director of Parks, Recreation and Cultural Services. 60. A clause shall be added to the Subdivision Agreement stating that the Owner shall include in all Offers or Purchase and Sale Agreements with purchasers of lots within the Plan, a notice clearly setting out the details of any fencing or urban design feature that is to be installed on the lot being purchased. Such notice shall clearly identify specifications relating to location, timing of installation, colour, materials, height and other design details of the fencing or urban design features. 61. A clause shall be added to the Subdivision Agreement stating that the Owner shall, prior to registration, provide landscape securities to the Town, in a form acceptable to the Town’s Director of Financial Services, and in the amount of one hundred percent (100%) of the estimated costs of the landscape works, to ensure performance and compliance of all landscape works, to the approval and satisfaction of the Director of Parks, Recreation and Cultural Services. 62. A clause shall be added to the Subdivision Agreement stating that the Owner shall, prior to registration, pay landscape fees for the review of landscape plans and the administration of implementation of the landscape works, in a manner satisfactory to the Town, based on the percentage amount of estimated landscape works as set out in the Town’s Fees and Services By-law 5900-16, as amended. The estimated cost of the landscape works shall be provided by the consulting landscape architect and approved by the Town. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 34 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 14 Planning and Building Services: Building Division Conditions 63. The Owner shall, prior to registration of the Plan, submit a schedule certified by an Ontario Land Surveyor indicating the areas and frontages of the lots, blocks and/or units within the Plan, to the satisfaction of the Chief Building Official. 64. The Owner shall, prior to registration, submit reference plans, engineering details, specifications and recommendations for any retaining walls to be constructed on the Lands for a which a building permit is required under the Building Code Act, 1992, S.O. 1992, c. 23, as amended, and O. Reg. 332/12 (Building Code), (the “Building Code Act”), indicating therein any restrictions such as setback limits for structures and landscaping to the satisfaction of the Director of Planning and Building Services and Director of Infrastructure and Environmental Services. If any restrictions are identified, a clause shall be added to the Subdivision Agreement stating that the Owner shall register Restrictive Covenants on title to the restricted lands to the satisfaction of the Town and that the Owner shall include in all Offers of Purchase and Sale Agreements for the restricted lots/blocks on the Plan, a notice advising prospective purchasers of the registration of Restrictive Covenants on title to their lands. 65. Prior to registration of the Plan, the Owner shall obtain a permit under the Building Code Act for the decommissioning of any septic system and shall submit a Consultant’s Certificate upon completion of the decommissioning to the satisfaction of the Chief Building Official. 66. Prior to registration of the Plan, the Owner shall obtain a permit under the Building Code Act for the demolition of any buildings or structures prior to the demolition of said buildings or structures to the satisfaction of the Chief Building Official. Noise Impact Study: 67. Prior to registration of the Plan, the Owner shall engage the services of a qualified noise consultant to complete a Noise Impact Study which assesses projected nuisances caused by noise or vibration within the development of the Lands to the satisfaction of the Chief Building Official. The Noise Impact Study shall demonstrate how noise and or vibration levels can be made to be acceptable in accordance with current Provincial standards and Town policies, and address the long-term functionality and maintenance of any recommended mitigation measures which are deemed appropriate and acceptable to the Town and the Region of York. The recommendations of the Noise Impact Study shall address the 55dBA limit on all lots and/or blocks on the Draft Plan. All attenuation measures and mitigating measures proposed for acoustical and Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 35 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 15 vibration purposes shall be approved by the Director of Infrastructure and Environmental Services, the Director of Parks, Recreation and Cultural Services, the Director of Planning and Building Services, and the York Region Transportation Services Department. Details of the noise, and, or vibration attenuation measures shall be clearly indicated on the detailed engineering plans and shall include location, elevations of top and bottom of wall and details of any berming and shall be approved by the Director of Infrastructure and Environmental Services. 68. A clause shall be added to the Subdivision Agreement stating that the Owner shall implement the recommendations and measures of the approved Noise Impact Study including, but not limited to noise, and, or, vibration control measures, and warning clauses to the satisfaction of the Town, in consultation with the Region of York. 69. A clause shall be added to the Subdivision Agreement stating that prior to offering any lots or blocks on the Plan for sale, the Owner shall submit and obtain the written approval from the Director of Planning and Building Services with respect to the location of sales trailers and with respect to the display plans and other information to be used for sales and/or marketing purposes. Such information shall include the following: a) the latest version of the approved Plan(s) or registered Plan(s), including any phasing; b) the Draft Plan and adjacent lands including all sidewalks and walkways, community mail boxes, parks by type (including all recreational facilities to be provided), schools, churches, open space areas, environmental protection areas, stormwater management ponds, landscaping, entranceway features, noise attenuation measures (both internal and external to the dwelling unit), erosion control facilities, buffer areas, watercourses, and surrounding land uses; c) a copy of the approved zoning by-law for the Lands together with a copy of the executed Subdivision Agreement (as soon as it is available); and, d) a grade and utility composite plan showing the location of all community facilities (community mail boxes, bus shelter and stops, street trees, sidewalks, street light poles, hydrants, cable boxes, transformers or any other above grade facilities) to the satisfaction of the Town. The Owner shall further keep all of the above materials up-to-date, to reflect the most current approvals, and/or submissions regarding the Plan, and/or engineering design drawings, and other such matters as may be required by Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 36 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 16 the Town’s Director of Planning and Building Services, Director of Infrastructure and Environmental Services and Chief Building Official. Warning Clauses: 70. A clause shall be added to the Subdivision Agreement stating that the Owner shall include in all Offers of Purchase and Sale Agreements, the following warning clauses: “PURCHASERS ARE ADVISED THAT THE DEVELOPER IS REQUIRED TO UNDERTAKE AND HAS BORNE THE SOLE COST OF THE FOLLOWING ITEMS: a) STREET TREES; b) CORNER LOT FENCING AS IDENTIFIED ON THE APPROVED ENGINEERING PLANS; c) REAR LOT FENCING AS IDENTIFIED ON THE APPROVED ENGINEERING PLANS; d) NOISE ATTENUATION FENCING AND BERMS AS IDENTIFIED IN THE APPROVED NOISE IMPACT STUDY AND THE APPROVED ENGINEERING PLANS; e) FENCING (IF REQUIRED) ALONG SCHOOL BLOCKS, PARK BLOCKS AND ENVIRONMENTAL PROTECTION LANDS AS IDENTIFIED ON THE APPROVED ENGINEERING PLANS; f) ENTRY FEATURES AND FENCING (IF REQUIRED) AS IDENTIFIED ON THE APPROVED LANDSCAPE PLANS.” 71. A clause shall be added to the Subdivision Agreement stating that the Owner shall include in all Offers of Purchase and Sale Agreements, the following warning clause: “PURCHASERS ARE ADVISED THAT METROLINX PLANS TO EXPAND THE BARRIE RAIL CORRIDOR, INCLUDING BUT NOT LIMITED TO THE PROVISION OF A SECOND AND THIRD RAILWAY TRACK.” Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 37 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 17 York Region Conditions 72. The road allowances included within the draft plan of subdivision shall be named to the satisfaction of the Town of Aurora and York Region. 73. York Region shall confirm that adequate water supply and sewage capacity are available and have been allocated by the Town of Aurora for the development proposed within this draft plan of subdivision or any phase thereof. Registration of the plan of subdivision shall occur in phases based on the availability of water supply and sewage servicing allocation. 74. The Owner shall agree in the Subdivision Agreement that the Owner shall save harmless the Town of Aurora and York Region from any claim or action as a result of water or sanitary sewer service not being available when anticipated. 75. Prior to final approval, an electronic copy of the engineering drawing(s) showing the layout of the watermains and sewers shall be submitted to the Infrastructure Asset Management Branch for review. 76. The Owner shall agree in the Subdivision Agreement that any direct connection(s) to and/or the crossing(s) of a York Region water or wastewater system requires Regional approval prior to construction. Engineering drawings showing details of the connection(s) and/or crossing(s) shall be shall be submitted to the Community Planning and Development Services for approval. 77. For all lands, the Holding (H) provisions of Section 36 of the Ontario Planning Act shall be used in conjunction with all residential zone categories in order to ensure that final plan approval and development of these lands does not occur until such time as the Holding (H) symbol is removed in accordance with the provisions of the Ontario Planning Act. The Zoning Bylaw shall specify the terms under which Council may consider the removal of the Holding (H) symbol. Said terms shall include a minimum of the following: • The Town of Aurora approves a transfer of servicing allocation to this development that is not dependent upon the completion of infrastructure; or, • York Region has advised in writing that the required infrastructure to support the capacity assignment associated with this development will be completed within a time period acceptable to the Region (usually 6 months to 36 months depending on the complexity of the development) to permit the plan registration; or, • The Regional Commissioner of Environmental Services confirms servicing allocation for this development by a suitable alternative method and the Town of Aurora allocates the capacity to this development. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 38 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 18 78. Prior to final approval, the Owner shall conduct and submit a Source Water Impact and Assessment Mitigation Plan (SWIAMP), to the satisfaction of the Region, to identify and address any potential water quality and water quantity threats to the municipal groundwater supplies. The SWIAMP shall be prepared by a qualified professional, to the satisfaction of Regional Environmental Services staff in the Water Resources group. The SWIAMP must follow the York Region document Guidance for Proposed Developments in Wellhead Protection Areas in York Region (October 2014). A SWIAMP is required for any of the activities listed below if they will occur on the site for the storage or manufacture of: • petroleum-based fuels and or solvents; • pesticides, herbicides, fungicides or fertilizers; • construction equipment; • inorganic chemicals; • road salt and contaminants as identified by the Province; • the generation and storage of hazardous waste or liquid industrial waste, and waste disposal sites and facilities; • organic soil conditioning sites and the storage and application of agricultural and non-agricultural source organic materials; and, • snow storage and disposal facilities. If a SWIAMP is not required, a letter prepared by a qualified professional will be required in its place stating that the above noted activities will not be occurring. 79. Prior to final approval and concurrent with the submission of the subdivision servicing application (MOE) to the area municipality, the Owner shall provide a set of engineering drawings, for any works to be constructed on or adjacent to the York Region road, to Community Planning and Development Services, Attention: Manager, Community Planning and Development Services, that includes the following drawings: • Site Servicing & Grading Plans; • Construction Access Design; • Utility and underground services Location Plans; • Erosion and Siltation Control Plans; • Landscaping Plans, including tree preservation, relocation and removals; 80. Prior to final approval, the Owner shall provide drawings for the proposed servicing of the site to be reviewed by the Engineering Department of the area municipality. Three (3) sets of engineering drawings (stamped and signed by a professional engineer), and MOE forms together with any supporting information shall be submitted to Community Planning and Development Services, Attention: Mrs. Eva Pulnicki, P.Eng. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 39 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 19 81. Prior to final approval, the location and design of the construction access for the subdivision work shall be completed to the satisfaction of Community Planning and Development Services and illustrated on the Engineering Drawings. 82. Prior to final approval, the Owner shall demonstrate, to the satisfaction of Community Planning and Development Services that elevations along the streetline shall be 0.2 metres above the centreline elevations of the York Region roadway, unless otherwise specified by Community Planning and Development Services. 83. Prior to final approval, the Owner shall agree that the following lands will be conveyed to York Region for public highway purposes, free of all costs and encumbrances, to the satisfaction of York Region Solicitor: a. 0.3 metre reserve across the full frontage of the site, except at the approved access location, adjacent to the above noted widening, where it abuts Yonge Street and adjacent to the above noted widening, and 84. Prior to final approval, the Owner shall provide a solicitor's certificate of title in a form satisfactory to York Region Solicitor, at no cost to York Region with respect to the conveyance of the above noted lands to York Region. 85. The Region requires the Owner to submit, in general accordance with the requirements of the Environmental Protection Act and O. Reg. 153/04 Records of Site Condition Part XV.1 of the Act (as amended) (“O. Reg. 153/04”), a Phase I environmental site assessment (“Phase I ESA”) of the Owner’s lands that are the subject of the application, including the lands to be conveyed to the Region (the “Conveyance Lands”). The Phase I ESA cannot be more than 2 years old as of the actual date title to the Conveyance Lands is transferred to the Region. If the Phase I ESA is linked to different phases of development and there will be multiple conveyances of lands, the Phase I ESA prepared in respect of a specific conveyance and phase of development cannot be more than two years old as of the actual date of transfer of title to the Region. If a Phase I ESA is or would be more than two years old as of the actual date of transfer of title to the Region, the Phase I ESA will need to be either updated or a new Phase I ESA obtained by the Owner in accordance with the requirements of this section. The Region, at its discretion, may require further study, investigation, assessment and delineation to determine whether any remedial or other action is required regardless of the findings or conclusions of the Phase I ESA. Any Phase II environmental site assessment required by or submitted to the Region must be prepared in general accordance with the requirements of O. Reg. 153/04 (as noted above). Reliance on the Phase I ESA and any subsequent environmental reports or other documentation prepared in respect of the environmental condition of the lands must be provided to the Region and: (i) will be addressed to “The Regional Municipality of York”; (ii) contain wording to the effect that the Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 40 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 20 Region is entitled to rely on such reports or documentation in their entirety; and (iii) the terms and conditions of the reliance extended (including any wording seeking to limit liability) must be satisfactory to the Region. 86. The Owner shall also provide the Region’s Community Planning and Development Services with a certified written statement from the Owner or the Owner’s authorized representative that no contaminant, pollutant, waste of any nature, hazardous substance, toxic substance, dangerous goods, or other substance or material defined or regulated under applicable environmental laws is present at, on, in or under lands to be conveyed to the Region (including soils, substrata, surface water and groundwater, as applicable): (i) at the time of conveyance, at a level or concentration that exceeds the Environmental Protection Act O. Reg. 153/04 (as amended) full depth generic site condition standards applicable to the intended use of such lands by the Region or any other remediation standards published or administered by governmental authorities applicable to the intended land use; and (ii) in such a manner, condition or state, or is emanating or migrating from such lands in a way, that would contravene applicable environmental laws. 87. The preparation and delivery of the Phase I ESA, any subsequent environmental reports, other documentation, reliance and the Owner’s certified written statement shall be provided at no cost to the Region. 88. The Owner shall agree in the Subdivision Agreement, in wording satisfactory to Community Planning and Development Services, to be responsible to decommission any existing wells on the owner's lands in accordance with all applicable provincial legislation and guidelines and to the satisfaction of the area municipality. 89. The Owner shall agree in the Subdivision Agreement that direct access from Block 45 onto Yonge Street will require review and approval by York Region, once a development application for Block 45 is processed. 90. The Owner shall agree in the Subdivision Agreement to enter into a reciprocal easement agreement to provide a vehicular interconnection with adjacent properties should lands be developed to the north and the south, where applicable and appropriate given environmental constraints. Applicable drawings clearly indicating the proposed location for the future interconnection shall be submitted to the Region evaluating feasible options should lands to the north and south develop. 91. The Owner shall agree in the Subdivision Agreement that upon implementation of the proposed VIVA Yonge Street Transit way, full-moves access from Block 42 to Yonge Street will be restricted to a Right-in / Right-out movement access only. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 41 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 21 92. The Owner shall agree in the Subdivision Agreement to provide direct shared pedestrian/cycling facilities and connections from the proposed development to local roads to support active transportation and public transit, where appropriate. 93. Prior to the approval, the Owner shall provide a Transportation Demand Management (TDM) Plan that addresses the following comments to the satisfaction of the Region: • A development concept that provides shared pedestrian/cycling facilities to local roads to support active transportation and public transit, where appropriate. • A TDM communication strategy, to assist the Region and the Town of Aurora to effectively deliver the Information Packages and pre-loaded PRESTO Cards to residents. This strategy shall also include a physical location for distribution of the Information Packages and pre-loaded PRESTO Cards. 94. Prior to final approval, the Owner shall demonstrate, to the satisfaction of Community Planning and Development Services, that all local underground services will be installed within the area of the development lands and not within York Region’s road allowance. If a buffer or easement is needed to accommodate the local services adjacent to York Region’s Right of Way, then the Owner shall provide a satisfactory buffer or easement to the Area Municipality, at no cost to the Region. 95. The Owner shall agree in the Subdivision Agreement, in wording satisfactory to Community Planning and Development Services that the Owner will be responsible for determining the location of all utility plants within York Region right-of-way and for the cost of relocating, replacing, repairing and restoring any appurtenances damaged during construction of the proposed site works. The Owner must review, or ensure that any consultants retained by the Owner, review, at an early stage, the applicable authority’s minimum vertical clearances for aerial cable systems and their minimum spacing and cover requirements. The Owner shall be entirely responsible for making any adjustments or relocations, if necessary, prior to the commencement of any construction. 96. Prior to final approval, the Owner shall provide a copy of the Subdivision Agreement to the Corporate Services Department, outlining all requirements of the Corporate Services Department. 97. The Owner shall enter into an agreement with York Region, agreeing to satisfy all conditions, financial and otherwise, of the Regional Corporation; Regional Development Charges are payable prior to final approval in accordance with By- law # 2012-36. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 42 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 22 Lake Simcoe Region Conservation Authority Conditions 98. That this approval is applicable to the Draft Plan of Subdivision prepared by Malone Given Parsons Ltd. (May 17, 2016, Revised February 27, 2017) and may be subject to redline revision. 99. That prior to final plan approval and any major site alteration, any outstanding comments as provided by LSRCA (correspondence dated November 28, 2016, March 20, 2017 and April 26, 2017) shall be addressed to the satisfaction of the Lake Simcoe Region Conservation Authority. 100. That prior to final plan approval and any major site alteration, the following shall be prepared to the satisfaction of the Town and the Lake Simcoe Region Conservation Authority (LSRCA): a. A detailed Stormwater Management Report in conformity with the designated stormwater management policies of the Lake Simcoe Protection Plan (LSPP) (DP-4.8 – 4.11) and the LSRCA Technical Guidelines for Stormwater Management; b. A detailed Erosion/Sedimentation Control Plan; c. A detailed Grading and Drainage Plan; d. An updated Water Balance as per Designated Policies 4.8 and 6.40 of the LSPP; e. A Phosphorous Budget in accordance with Designated Policy 4.8 of the LSPP; f. A detailed Low Impact Development Evaluation demonstrating the means to maximize the use of Low Impact Development (LID) measures consistent with Policy 1.6.6.7 of the Provincial Policy Statement (2014). g. An Environmental Impact Study h. A Tree Inventory and Assessment Report 101. That prior to final plan approval, the Floodplain analysis section of the Stormwater Management Report and 100 year and Regional floodplain delineation on all drawings to be revised/included as per the Floodplain Analysis for BG Properties (Aurora) Inc. Lands, where applicable. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 43 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 23 102. That prior to final plan approval, a Drainage Analysis shall be prepared to the satisfaction of the LSRCA demonstrating that there is available downstream conveyance capacity for the proposed development and / or external storm drainage (minor and major system flow) will be achieved. 103. That prior to final plan approval, restoration plans for the buffer areas, offsetting areas and stormwater management pond shall be prepared to the satisfaction of the LSRCA. 104. That prior to final plan approval, a trails impact study shall be prepared to the satisfaction of the LSRCA. 105. That the owner shall agree in the Subdivision Agreement to carry out or cause to be carried out the recommendations and requirements contained within the plans and reports as approved by the LSRCA. 106. That the owner shall agree in the Subdivision Agreement to retain a qualified professional to certify in writing that the works were constructed in accordance with the plans and reports as approved by the LSRCA. 107. That the owner shall agree in the Subdivision Agreement to ensure that proper erosion and sediment control measures will be in place, including erosion and sediment control to address the protection of natural features, in accordance with the approved Grading and Drainage Plan, and Erosion and Sediment Control Plan prior to any site alteration or grading. 108. That the owner shall agree in the Subdivision Agreement to maintain all existing vegetation up until a minimum of 30 days prior to any grading or construction on-site in accordance with 4.20b.-DP of the Lake Simcoe Protection Plan. 109. That the owner shall agree in the Subdivision Agreement to grant any easements required for storm water management purposes to the Town. 110. That prior to final plan approval, the Owner shall successfully amend the Zoning By-law to rezone the lands from Oak Ridges Moraine – Rural Residential (RU-ORM) Zone to Detached Dwelling Second Density Residential (R2-XX) Exception Zone, Major Open Space (O) Zone, Major Open Space (O- 22) Exception Zone and Oak Ridges Moraine Environmental Protection (EP- ORM) Zone. 111. That prior to final plan approval, the Owner shall obtain a permit from the LSRCA for any development within an area subject to Ontario Regulation 179/06 under the Conservation Authorities Act. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 44 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 24 112. That prior to final plan approval, the owner shall pay all development fees to the LSRCA in accordance with the approved fees policy, under the Conservation Authorities Act. Central York Fire Services Conditions 113. A clause shall be added to the Subdivision Agreement to ensure that prior to and during construction of buildings, a minimum or temporary street signage must be in place to assist emergency response and access for emergency vehicles shall be maintained at all times. 114. A clause shall be added to the Subdivision Agreement to ensure that prior to construction of buildings, all roads must be complete to a minimum base coat and be able to support emergency vehicles with site access acceptable to Central York Fire Services. 115. A clause shall be added to the Subdivision Agreement to ensure that prior to construction of buildings, water supply for firefighting, including hydrants must be installed and operational. 116. A clause shall be added to the Subdivision Agreement to ensure that prior to construction of buildings, a schedule of Firebreak lots/blocks is submitted to Central York Fire Services for approval. Builders/developers will not make applications for building permits for designated Firebreak lots/blocks without written release of firebreak designation from Central York Fire Services. 117. Plans shall include provisions for emergency vehicle access to be maintained at all times during construction. 118. Plans shall include provisions for secondary access. Canada Post Conditions 119. The owner/developer agrees to include on all offers of purchase and sale, a statement that advises the prospective purchaser/renter that mail delivery will be from a designated Community Mailbox. 120. The owner/developer will be responsible for notifying the purchaser/renter of the exact Community Mailbox locations prior to the closing of any unit sale. 121. The owner/developer will consult with Canada Post Corporation to determine suitable locations for the placement of Community Mailbox and to indicate these locations on the appropriate servicing plans. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 45 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 25 122. The owner/developer will provide the following for each Community Mailbox site and include these requirements on the appropriate servicing plans: (a) An appropriately sized sidewalk section (concrete pad) to place the Community Mailboxes on any required walkway across the boulevard. (b) Any required curb depressions for wheelchair access. 123. The owner/developer further agrees to determine and provide a suitable temporary Community Mailbox location(s), which may be utilized by Canada Post until the curbs, sidewalks and final grading have been completed at the permanent Community Mailbox locations. Clearances 124. The Town’s Planning and Building Services: Planning Division shall advise that Conditions 1 to 9 and 70 to 71 both inclusive have been satisfied, stating briefly how each condition has been met. 125. The Town’s Legal Services Division shall advise that Conditions 10 to 14 inclusive have been satisfied, stating briefly how each condition has been met. 126. The Town’s Infrastructure and Environmental Services Department shall advise that Conditions 15 to 41, inclusive and 64, 67 and 69 have been satisfied, stating briefly how each condition has been met. 127. The Town’s Financial Services Department shall advise that Conditions 29 and 61 have been satisfied, stating briefly how each condition has been met. 128. The Town’s Parks, Recreation and Cultural Services Department shall advise that Conditions 42 to 62 inclusive and 67 have been satisfied, stating briefly how each condition has been met. 129. The Town’s Planning and Building Services: Building Division shall advise that Conditions 36 and 63 to 79 inclusive have been satisfied, stating briefly how each condition has been met. 130. York Region shall advise that Conditions 67, 68 and 72 to 97 inclusive have been satisfied; the clearance letter shall include a brief statement detailing how each condition has been met. 131. The Lake Simcoe Region Conservation Authority shall advise that Conditions 98 to 112 inclusive have been satisfied; the clearance letter shall include a brief statement detailing how each condition has been met. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 46 of 49 Ballymore Building (South Aurora) Corp. SUB-2016-02 Conditions of Approval Page 26 132. Central York Fire Services shall advise that Conditions 113 to 118 inclusive have been satisfied; the clearance letter shall include a brief statement detailing how the condition has been met. 133. Canada Post shall advise that Conditions 119 to 123 inclusive have been satisfied; the clearance letter shall include a brief statement detailing how each condition has been met. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 47 of 49 Appendix “B” CONDITIONS OF APPROVAL Draft Plan of Common Elements Condominium Ballymore Building (South Aurora) Corp. (the “Owner”) 14452 Yonge Street, legally described as Part Lot 75, Con. 1 King, designated as Parts 1, 2 and 9 on Plan 65R-36121; S/T & T/W R360801 (the “Lands”) THE CONDITIONS OF AURORA COUNCIL THAT SHALL BE SATISFIED BY THE OWNER PRIOR TO THE RELEASE FOR REGISTRATION OF ANY CONDOMINIUM PLAN OF THE LANDS (the Plan”) ARE AS FOLLOWS: 1) Approval of the final Plan shall relate to the Common Elements Draft Plan of Condominium prepared by KRCMAR dated February 28, 2017 with respect to the creation of a condominium road on the Lands (the “Plan”) and the Draft Plan of Subdivision Application SUB-2016-02 with respect to the creation of forty (40) related parcels of tied land on the Lands. 2)The Plan and associated conditions of Draft Plan Approval may require revisions, to the satisfaction of the Town, to implement or integrate any recommendations resulting from studies required as a condition of draft approval. Further, minor redline revisions to the Plan may be required to ensure property alignment with existing or proposed lots, blocks, streets, and/or facilities on lands adjacent to the Plan. 3)Prior to registration of the Plan, the Owner shall demonstrate compliance with the provisions of the Subdivision Agreement between the Owner and the Town entered into with respect to Draft Plan of Subdivision Application SUB-2016-02 to the satisfaction of the Director of Planning & Building Services. 4)Prior to registration of the Plan, the Owner shall submit to the Town for approval the Condominium Declaration and Description containing all the required provisions in accordance with the Condominium Act, 1998 and any other provision as may be required by the Town (the “Declaration”). If requested by the Town, the Owner shall incorporate into the Declaration any right(s)-of-way and easements for vehicular access, including access for fire and emergency services, to the satisfaction of the Town. Together with the final version of the Declaration, the Owner shall provide a solicitor’s undertaking indicating that: a.the Declaration provided to the Town is the final Declaration to be submitted for registration, subject only to changes requested by the Land Registrar; b.the Town will be notified of any required changes prior to registration; and c.immediately following registration of the Declaration, a copy will be provided to the Town. 5)Prior to registration of the Plan, the Owner shall submit to the Town for approval, the Condominium Plan pre-approved by the Registry Office. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 48 of 49 Ballymore Building (South Aurora) Corp. CDM-2016-04 Conditions of Approval Page 2 Clearances 6) The Town’s Planning & Development Services Department shall advise that Conditions 1 to 3 inclusive have been satisfied, stating briefly how each condition has been met. 7) The Town’s Legal Services Division shall advise that Conditions 4 and 5 have been satisfied, stating briefly how the condition has been met. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R11 Page 49 of 49 Town of Aurora General Committee Report Subject: Summary of Committee Recommendations Report No. 2017-06 Prepared by: Samantha Yew, Deputy Town Clerk Department: Corporate Services Date: July 4, 2017 Recommendation 1.That Summary of Committee Recommendations Report No. 2017-05 be received; and 2.That the Committee recommendations contained within this report be approved. Trails and Active Transportation Committee Meeting Minutes of April 21, 2017 1.TATC17-001 – Atkinson Park Trail (a) That, pending Council approval, the Atkinson Park Trail project be included in the 2018 Capital Budget for Council’s consideration and approval. 2. TATC17-002 – Highland Gate Trails (a) That the recommendations and suggestions from the Trails and Active Transportation Committee be taken into consideration by staff and Council in the development of the final draft of the Highland Gate Trails Concept Plan, in accordance with the guidelines set out in Section 5.6 of the Town’s Trai ls Master Plan respecting trail lighting; and (b) That the final draft of the Highland Gate Trails Concept Plan be brought to the Trails and Active Transportation Committee and the Accessibility Advisory Committee for consideration and comment, prior to submission to Council for final approval. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R12 Page 1 of 3 July 4, 2017 Page 2 of 3 Committee Recommendations Report No. 2017-06 New Business Motion No. 1 (a) That staff be directed to investigate the connectivity to Newmarket and the costs of completing the multi-use path between State Farm Way and St. John’s Sideroad. 2. HAC17-008 – Request to Remove a Property from the Aurora Register of Properties of Cultural Heritage Value or Interest 32 Wells Street (a) That the property located at 32 Wells Street be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest; and (b) That future building elevations are subject to approval of Planning Staff to ensure the proposed new dwelling will maintain the heritage character of the area. Heritage Advisory Committee Meeting Minutes of May 8, 2017 1. HAC17-011 – Heritage Permit Application, 16 Maple Street, File: NE-HCD- HPA-17-09 (a) That the demolition of the existing 47m2 rear addition and existing accessory structure be approved; and (b) That Heritage Permit Application NE-HCD-HPA-17-09 be approved to permit the construction of an 88m2 rear addition and replace existing windows as per submitted plans. 2. Heritage Permit Application, Proposed Accessory Structure, 66 Wellington Street East, File Number: IV-HPA-17-10 (a) That Heritage Permit Application IV-HPA-17-10 be approved to permit the construction of a 34m2 accessory structure. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R12 Page 2 of 3 July 4, 2017 Page 3 of 3 Committee Recommendations Report No. 2017-06 Governance Review Ad Hoc Committee Meeting Minutes of May 9, 2017 2.Report from Dr. Robert J. Williams, Consultant Re: Systems of Representation a)That a review of the system of representation used by the Town of Aurora be postponed until the 2018-2022 term of Council due to the time restrictions in place, and; b)That, in order to have a productive, Town-wide, discussion of a review of the system of representation, this review be initiated early in the next term of Council. New Business Motion No. 1 (a) That in order to provide enough time to thoroughly complete its mandate, a Governance Review Ad Hoc Committee be established within the first 12 months of the 2018-2022 Council term. Additional Items to General Committee Meeting Agenda Tuesday, July 4, 2017 Item R12 Page 3 of 3 Public Release July 4, 2017 Town of Aurora Additional Items No. 2 to General Committee Meeting Agenda Tuesday, July 4, 2017 7 p.m., Council Chambers • Delegation (f) Jo-Anne Bartholomew, Highland Gate Park Committee; Re: Item R2 – PRCS17-026 – Highland Gate Conceptual Parkland Design • Delegation (g) Bob Callow, Highland Gate Park Committee Re: Item R2 – PRCS17-026 – Highland Gate Conceptual Parkland Design Delegation Request This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee/Advisory Committee Meeting Date: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes ☐ No ☐ If yes, with whom? Date: ☐I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. Legislative Services 905-727-3123 Clerks@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 General Committee Meeting, July 4, 2017 Highland Gate Conceptual Park Plan Jo-Anne Bartholomew Highland Gate Park Committee additions and clarifications to Staff Report PRCS17-026 4 Mayor, Councillors, Mr. Downey, Trails Committee various Additional Items No. 2 to General Committee Meeting Agenda Tuesday, July 4, 2017 Delegation (f) Page 1 of 1 Delegation Request This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee/Advisory Committee Meeting Date: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: Have you been in contact with a Town staff or Council member regarding your matter of interest? Yes ☐ No ☐ If yes, with whom? Date: ☐I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. Legislative Services 905-727-3123 Clerks@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 General Committee Meeting, July 4, 2017 Highland Gate Conceptual Park Design Bob Callow Highland Gate Park Committee Process leading to decision and Staff Report PRCS17-026 4 Mayor, Councillors, Director of Parks various Additional Items No. 2 to General Committee Meeting Agenda Tuesday, July 4, 2017 Delegation (g) Page 1 of 1