AGENDA - General Committee - 20170606General Committee
Meeting Agenda
Tuesday, June 6, 2017
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
May 26, 2017
Town of Aurora
General Committee
Meeting Agenda
Tuesday, June 6, 2017
7 p.m., Council Chambers
Councillor Mrakas in the Chair
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Presentations
4. Delegations
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda Items, C1 to C7 inclusive, be approved:
General Committee Meeting Agenda
Tuesday, June 6, 2017 Page 2 of 8
C1. CS17-012 – Licensing of Medical Marihuana Facilities
Recommended:
1. That Report No. CS17-012 be received for information.
C2. Accessibility Advisory Committee Meeting Minutes of March 1, 2017,
and April 5, 2017
Recommended:
1. That the Accessibility Advisory Committee meeting minutes of March 1,
2017, and April 5, 2017, be received for information.
C3. Finance Advisory Committee Meeting Minutes of March 22, 2017
Recommended:
1. That the Finance Advisory Committee meeting minutes of March 22,
2017, be received for information.
C4. Strategic Plan Steering Committee Meeting Minutes of March 30, 2017
Recommended:
1. That the Strategic Plan Steering Committee meeting minutes of March
30, 2017, be received for information.
C5. Environmental Advisory Committee Meeting Minutes of April 6, 2017
Recommended:
1. That the Environmental Advisory Committee meeting minutes of April 6,
2017, be received for information.
C6. Parks, Recreation and Cultural Services Advisory Committee Meeting
Minutes of April 20, 2017
Recommended:
General Committee Meeting Agenda
Tuesday, June 6, 2017 Page 3 of 8
1. That the Parks, Recreation and Cultural Services Advisory Committee
meeting minutes of April 20, 2017, be received for information.
C7. Memorandum from Councillor Mrakas
Re: Correspondence from Chair, OMB Reform Working Group
Recommended:
1. That the memorandum regarding Correspondence from Chair, OMB
Reform Working Group, be received for information.
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. CS17-017 – Sign Variance Request for the Canadian Disc Institute at
15000 Yonge Street
Recommended:
1. That Report No. CS17-017 be received; and
2. That the request for a variance to Bylaw No. 5840-16, being a by-law
respecting signs within the Town of Aurora, for the Canadian Disc
Institute at 15000 Yonge Street, be denied.
R2. PBS17-021 – Draft Plan of Condominium Application
Brookfield Homes (Ontario) Aurora Ltd.
555 William Graham Drive
Block 30, Plan 65M-4467
File: CDM-2016-05
Recommended:
1. That Report No. PBS17-021 be received; and
2. That the Draft Plan of Condominium File No. CDM-2016-05 for a mixed
use condominium consisting of two four (4)-storey buildings, with a total
of 179 residential units including 508.4 square metres of commercial
space, subject to conditions set out in Appendix “A” to this report be
approved; and
General Committee Meeting Agenda
Tuesday, June 6, 2017 Page 4 of 8
3. That the Mayor and Town Clerk be authorized to execute any
Agreement(s) referenced in the Conditions of Approval, including any
and all documents and ancillary agreements required to give effect to
same.
R3. PBS17-042 – Application for Site Plan Approval
MBH Aurora Lodging GP Ltd.
Lot 1, Registered Plan 65M-4324
Northwest corner of Goulding Avenue and
Eric T. Smith Way
File Number: SP-2017-04
Related Files: D14-05-04 and D12-05-1A
Recommended:
1. That Report No. PBS17-042 be received; and
2. That site plan application number SP-2017-04 (MBH Aurora Lodging GP
Ltd.) to permit the development of the subject lands for a four-storey,
108-room hotel be approved; and
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
R4. PBS17-044 – Application for Site Plan Approval
RCG Aurora North GP Inc.
800 St. John’s Sideroad
Northeast Corner of Bayview Avenue and St. John’s
Sideroad
File Number: SP-2017-01
Related Files: OPA-2012-02 and ZBA-2012-09
Recommended:
1. That Report No. PBS17-044 be received; and
2. That site plan application number SP-2017-01 (RCG Aurora North GP
Inc.) to permit the development of the subject lands for six commercial
buildings be approved; and
General Committee Meeting Agenda
Tuesday, June 6, 2017 Page 5 of 8
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
R5. PBS17-016 – Applications for Zoning By-law Amendment and
Draft Plan of Subdivision
2352107 Ontario Inc.
1588 St. John’s Sideroad
Part of Lot 26, Concession 3
File Numbers: ZBA-2015-05 and SUB-2015-02
Recommended:
1. That Report No. PBS17-016 be received; and
2. That Application to Amend the Zoning By-law File No. ZBA-2015-05
(2352107 Ontario Inc.), to implement the proposed Draft Plan of
Subdivision be approved; and
3. That Application for Draft Plan of Subdivision File No. SUB-2015-02
(2352107 Ontario Inc.), to allow the development of a business park
development consisting of nine (9) Employment blocks, one (1)
Environmental Buffer block and one (1) Environmental Protection area
for a total of 19.38 hectare of the subject lands be approved, subject to
the conditions outlined in Schedule “A” of this report; and
4. That the implementing Zoning By-law Amendment be presented at a
future Council Meeting; and
5. That the Urban Design Guidelines for the subject lands, prepared by
Ware Malcomb, dated May 2015, as amended be approved; and
6. That the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement, including any and all documents and all of the Agreements
referenced in the Conditions of Approval, including any ancillary
agreements required to give effect to same.
General Committee Meeting Agenda
Tuesday, June 6, 2017 Page 6 of 8
R6. CS17-016 – Animal Control By-law Amendments
Recommended:
1. That Report No. CS17-016 be received; and
2. That amendments to By-law Number No. 5642-14, being a by-law to
regulate various matters relating to the licensing and keeping of animals
in the Town of Aurora, be enacted at a future Council meeting.
R7. FS17-025 – Creation of New Winter Control Reserve Fund
Recommended:
1. That Report No. FS17-025 be received; and
2. That the necessary bylaw to create a Winter Control Reserve Fund be
brought forward by staff for adoption; and
3. That $500,000 be transferred from the Tax Rate Stabilization Reserve
Fund into the new Winter Control Reserve Fund; and
4. That the strategy for the use of the new reserve fund set out in Report
No. FS17-025 be incorporated into the annual year-end surplus control
bylaw passed by Council each fall.
R8. FS17-026 – Reserve Fund Strategy for External Legal and Occasional
Human Resources Expenses
Recommended:
1. That Report No. FS17-026 be received; and
2. That the strategy for the use of the tax rate stabilization reserve fund for
external legal costs and occasional human resources costs as set out in
Report No. FS17-026 be incorporated into the annual year-end surplus
control bylaw passed by Council each fall.
General Committee Meeting Agenda
Tuesday, June 6, 2017 Page 7 of 8
R9. FS17-027 – Hotel Development Charges - Deferrals
Recommended:
1. That Report No. FS17-027 be received; and
2. That, until the current Town Development Charges By-law No. 5585-14 is
repealed, the Treasurer and CAO be authorized to enter into and sign
Development Charges Deferral Agreements for hotel or motel
developments which defer the excess amounts that the development is
required to pay over the amount determined for an office building of the
same gross floor area, provided that such hotel/motel have non-lodging
uses whose Gross Floor Area (GFA) does not exceed 33% of the GFA
used for lodging; and
3. That the similar authorization to enter deferral agreements for hotels or
motels approved on August 11, 2015, be withdrawn; and
4. That staff undertake a detailed review of development charges for hotels
and motels in the next update of the Town’s Development Charges By-
law.
R10. IES17-026 – On-Street Parking Concerns on Wiles Court
Recommended:
1. That Report No. IES17-026 be received; and
2. That parking be prohibited at any time on the west side of Wiles Court
from Murray Drive to a point 58 metres north of Murray Drive; and
3. That a by-law be enacted to implement the above recommendation; and
4. That a letter be sent to all affected residents outlining Council’s direction.
R11. IES17-027 – Vandorf Sideroad Maximum Rate of Speed Amendment
Recommended:
1. That Report No. IES17-027 be received; and
General Committee Meeting Agenda
Tuesday, June 6, 2017 Page 8 of 8
2. That the prescribed maximum rate of speed on Vandorf Sideroad from
Leslie Street to 600m west of Leslie Street be reduced from 60km/h to
50km/h; and
3. That the necessary By-law be enacted at the Council meeting of June 13,
2017.
R12. IES17-028 – Cleaning of Catch Basins, Storm Detention Tanks and Oil
Grit Separators
Recommended:
1. That Report No. IES17-028 be received; and
2. That Capital Project No. 42063 Catch Basin Cleaning be approved; and
3. That funding for the work be allocated from the Storm Sewer Reserve
Fund; and
4. That staff report back to Council with the Request for Quotation results
including cost implications, recommendations for moving forward with the
work and a plan of action associated with a future maintenance program
for this infrastructure.
7. Notices of Motion
(a) Councillor Abel
Re: Twinning With an Indigenous Community: A Canada 150 Municipal
Legacy
8. New Business
9. Closed Session
10. Adjournment
Town of Aurora
General Committee Report No. CS17-012
Subject: Licensing of Medical Marihuana Facilities
Prepared by: Patricia De Sario, Town Solicitor
Department: Corporate Services
Date: June 6, 2017
Recommendation
1.That Report No. CS17-012 be received for information.
Executive Summary
The purpose of this report is to provide Council with information on the strict licensing
regime that medical marijuana facilities undergo through Health Canada and to
recommend that The Corporation of the Town of the Aurora (the “Town”) not license
them.
•New legislation was introduced in 2016 to provide access to individuals requiring
medical marihuana
•Any company or individual applying for a licence and licensed producers (i.e.
those who have successfully obtained a licence from Health Canada) are
required to provide written notice to the Town and local fire and police authorities
•Any company or individual applying for a licence undergo a strict and thorough
application process with Health Canada
•Once a licence has been issued, Health Canada continues to monitor licensed
producers to ensure compliance with the legislation
•Legislation requires licensed producers to follow stringent security requirements
of the site and within the site
•Monitoring activities further include complaint investigations and inspections of
the licensed sites
•The licensing of a medical marihuana facility would be redundant
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C1
Page 1 of 6
May 16, 2017 Page 2 of 6 Report No. CS17-012
Background
On May 26, 2015, Council passed the following motion:
That staff be directed to investigate the possibility of the creation of a Town
licensing regime for medical marihuana production facilities aligned to that of the
City of Mississauga.
Since the City of Mississauga enacted its by-law, the federal government replaced the
legislation that regulated medical marihuana facilities. The Access to Cannabis for
Medical Purposes Regulations (the “Act”) provides access to marihuana through
licensed producers, which may be a medical marihuana facility or an individual who
produces marihuana for him/herself.
Analysis
New legislation was introduced in 2016 to provide access to individuals requiring
medical marihuana
Prior to 2016, individuals requiring medical marihuana were only able to obtain
marihuana through a medical marihuana facility. It was illegal for individuals to produce
it themselves or have someone else produce it for them. With the passing of the Act,
individuals requiring medical marihuana may continue to access it by registering with a
licensed medical marihuana facility, may register with Health Canada in order to
produce a limited amount for themselves or may designate another person to produce it
for them. This report will focus on medical marihuana facilities and not individual
producers.
Any company or individual applying for a licence and licensed producers are
required to provide written notice to the Town and local fire and police authorities
Before submitting an application to Health Canada, an applicant must provide written
notice to the Town and local authorities stating its name, the address of the site, the
activities for which a licence is being sought and the date on which the application will
be submitted to Health Canada.
If a licensed producer intends to amend its licence, it must provide written notice to the
Town and local authorities, with the same information as above, before submitting its
application.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C1
Page 2 of 6
May 16, 2017 Page 3 of 6 Report No. CS17-012
Within 30 days after the issuance, renewal, amendment, suspension, reinstatement or
revocation of a licence, a licensed producer must provide written notice to the Town and
local authorities stating its name, the address, and the effective date of the issuance,
renewal, amendment, suspension, reinstatement or revocation of a licence and provide
a copy of the notice to Health Canada.
To date, the Town has not received any such notices.
Any company or individual applying for a licence undergo a strict and thorough
application process with Health Canada
There are various stages to the application process, including screening, security
clearance, review of security plans and inspections. Health Canada may refuse an
application at any stage of the application process. In addition, even if an applicant
clears one stage of the process, Health Canada may re-review that stage if new
information affecting the application is received. Health Canada ensures that the
application is in keeping with the requirements of the legislation and that the issuance of
a licence does not create risks to public health, safety and security. Depending upon
the complexity of the application, this process may take more than one year to
complete.
Legislation requires licensed producers to follow stringent security requirements
of the site and within the site
The site, as well as any area within the site where marihuana is present, must be
visually monitored at all times by visual recording devices and secured by means of
intrusion detection systems. In the area where marihuana is present, there must be
restricted access to the area, the person in charge must always be present in the area,
and a record must be made of the identity of every person entering or exiting the area.
There must also be physical barriers that prevent unauthorized access to the area and
the area must be equipped with an air filtration system to prevent the escape of odours.
Once a licence has been issued, Health Canada continues to monitor licensed
producers to ensure compliance with the legislation
Health Canada ensures that licensed producers comply with the Controlled Drugs and
Substances Act as well as all of the requirements in the Act. In accordance with the
Act, licensed producers must maintain good production practices. There are regulations
around the packaging, labelling and shipping of medical marihuana. A person requiring
medical marijuana must register with the medical marihuana facility as a client. Once
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C1
Page 3 of 6
May 16, 2017 Page 4 of 6 Report No. CS17-012
registered, the individual would place an order and a package will then be shipped from
the licensed producer directly to the client. Individuals cannot purchase marihuana by
attending the facility. Storefront operations are not permitted and are still considered
illegal.
Monitoring activities further include complaint investigations and inspections of
the licensed sites
Health Canada conducts inspections of licensed producers at various stages. The first
inspection is a pre-licence inspection, which is conducted to verify the accuracy of
information submitted to Health Canada in a licence application or amendment.
Once a licence is issued and a licensed producer is ready to sell marihuana, an
inspection is conducted to verify that the facilities, activities and products being sold are
in compliance with the good production practices and record keeping requirements set
out in the Act.
Health Canada also conducts targeted inspections to verify compliance with a particular
area of the Act. An inspection is also conducted prior to a licence being renewed.
During an inspection, Health Canada is able to review records of the licensed producer,
including client information, shipping records, quality assurance, standard operating
policies and procedures. Lastly, Health Canada may conduct a physical inventory count
to ensure there are no inconsistencies with inventory reports.
If during an inspection it is found that a licensed producer is not complying with the
various legislation and requirements, the inspector will inform the licensed producer and
will document any discrepancies. For each discrepancy, the licensed producer will have
to submit to Health Canada a corrective action plan which addresses the issue,
prevents a recurrence and provides a timeline to remedy the issue. Where there may be
injury to an individual, diversion with the supply or if records have been falsified, Health
Canada may take immediate enforcement action. Depending upon the severity and
number of the issues, Health Canada may conduct inspections more frequently and
may suspend or revoke a licence.
The licensing of a medical marihuana facility would be redundant
Generally, municipalities license businesses to ensure public health and safety and
consumer protection. The Act provides Health Canada with various review and
enforcement measures to ensure that these factors are paramount.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C1
Page 4 of 6
May 16, 2017 Page 5 of 6 Report No. CS17-012
Typically, there is concern with the location of the licensed producers. However, as a
business located in Aurora, the licensed producer is still required to comply with the
Town’s zoning by-law as well as other municipal by-laws. Upon the Town receiving
notification from a facility that intends to apply for licence from Health Canada, the Town
would ensure that the location complies with zoning. If there is a zoning non-
compliance issue, the Town may enforce the zoning through the provisions of the
zoning by-law. This enforcement and the remedies that the Town has falls out of the
scope of a licensing by-law.
Advisory Committee Review
None.
Financial Implications
None.
Communications Considerations
None.
Link to Strategic Plan
None.
Alternative(s) to the Recommendation
1. Request that staff bring forward a by-law for Council consideration regarding the
licensing of medical marijuana facilities.
Conclusions
From the application process to after a licence is issued, Health Canada strictly
regulates medical marihuana facilities and ensures that they comply with the
requirements of legislation and that the issuance of a licence does not create risks to
public health, safety and security. There is no added benefit to the Town or its residents
in having a municipal licensing regime. As such, staff recommend that a by-law to
license medical marihuana facilities not be enacted.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C1
Page 5 of 6
General Committee Meeting Agenda Tuesday, June 6, 2017Item C1 Page 6 of 6
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date: Wednesday, March 1, 2017
Time and Location: 4 p.m., Leksand Room, Aurora Town Hall
Committee Members: Tyler Barker (Chair), Gordon Barnes, James Hoyes, and
Jo-anne Spitzer
Member(s) Absent: John Lenchak (Vice Chair) and Councillor Sandra Humfryes
Other Attendees: Chris Catania, Accessibility Advisor, Samantha Yew, Deputy
Clerk, and Nicole Trudeau, Council/Committee Secretary
The Chair called the meeting to order at 4:01 p.m.
1. Approval of the Agenda
Moved by Gordon Barnes
Seconded by James Hoyes
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Receipt of the Minutes
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C2
Page 1 of 10
Accessibility Advisory Committee Meeting Minutes
Wednesday, March 1, 2017 Page 2 of 5
Accessibility Advisory Committee Meeting Minutes of February 1, 2017
Moved by James Hoyes
Seconded by Gordon Barnes
That the Accessibility Advisory Committee meeting minutes of February 1, 2017,
be received for information.
Carried
4. Delegations
(a) Richard Doust, Member of Trails and Active Transportation Committee
Re: Bike Aurora Day
Mr. Doust provided an overview of Bike Aurora Day, an event organized by
the Trails and Active Transportation Committee, which is scheduled to take
place from 9 a.m. to 1 p.m., on Saturday, June 24, 2017.
The Committee expressed support for the event and provided comments and
feedback on accessibility features.
Moved by James Hoyes
Seconded by Gordon Barnes
That the delegation of Richard Doust be received for information.
Carried
5. Matters for Consideration
1. Memorandum from Planner,
Re: Application for Site Plan Amendment, The Gathering Place of
Aurora, 210 Edward Street, Part of Block B & C, Edward Street,
Reg. Plan 488, Part 1, 65R13909, Related File Numbers: OPA-2016-
02 and ZBA-2016-06, File Number: SP-2016-09
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C2
Page 2 of 10
Accessibility Advisory Committee Meeting Minutes
Wednesday, March 1, 2017 Page 3 of 5
Staff provided an overview of the proposed application for site plan amendment,
and the Committee reviewed the site plan and drawings and discussed
accessibility standards to be considered as part of the site plan amendment.
Moved by Jo-anne Spitzer
Seconded by Gordon Barnes
1. That the memorandum regarding Application for Site Plan Amendment,
The Gathering Place of Aurora, 210 Edward Street, Part of Block B & C,
Edward Street, Reg. Plan 488, Part 1, 65R13909, Related File Numbers:
OPA-2016-02 and ZBA-2016-06, File Number: SP-2016-09 be received;
and
2. That the following Accessibility Advisory Committee comments regarding
the Application for Site Plan Amendment be considered by staff:
(a) Request barrier-free path of travel from the accessible parking
spaces to the proposed new entry enclosure; and
(b) Request to ensure the proper location of accessible parking spaces; and
(c) Request to install accessible doors at the proposed new entry
enclosure; and
(d) Request for the applicant to submit more detail on the proposed new
entry enclosure, through a second submission of the application, to
be circulated for further comment.
Carried
6. Informational Items
2. Extract from Council Meeting of December 13, 2016
Re: Accessibility Advisory Committee Meeting Minutes of November 2,
2016
Moved by Gordon Barnes
Seconded by Jo-anne Spitzer
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C2
Page 3 of 10
Accessibility Advisory Committee Meeting Minutes
Wednesday, March 1, 2017 Page 4 of 5
1. That the Extract from Council Meeting of December 13, 2016, regarding
the Accessibility Advisory Committee meeting minutes of November 2,
2016, be received for information.
Carried
3. Extract from Council Meeting of January 31, 2017
Re: Accessibility Advisory Committee Meeting Minutes of December 1,
2016
Moved by James Hoyes
Seconded by Gordon Barnes
1. That the Extract from Council Meeting of January 31, 2017, regarding the
Accessibility Advisory Committee meeting minutes of December 1, 2016,
be received for information.
Carried
7. New Business
Jo-anne Spitzer expressed concern about snow being ploughed into handicapped
spaces in commercial/retail parking lots. The Committee was reminded to contact
the Accessibility Advisor and/or Access Aurora in order to track complaints.
Tyler Barker suggested that a visit to the Abilities Centre, a fully accessible, multi-
use facility in Whitby, would be beneficial for the Committee. He proposed to also
invite Sport Aurora, the Mayor and Members of Council.
In anticipation of National Access Awareness W eek in June, the Committee
discussed potential speakers and events to engage public accessibility awareness,
education, and appreciation.
Tyler Barker noted that a portable, fully accessible washroom trailer will be
unveiled at the Whitchurch-Stouffville Strawberry Festival during the Canada Day
weekend. The Committee discussed the possibility of securing the trailer for
upcoming Town events.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C2
Page 4 of 10
Accessibility Advisory Committee Meeting Minutes
Wednesday, March 1, 2017 Page 5 of 5
8. Adjournment
Moved by James Hoyes
Seconded by Gordon Barnes
That the meeting be adjourned at 5:09 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at a
later meeting.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C2
Page 5 of 10
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date: Wednesday, April 5, 2017
Time and Location: 4 p.m., Leksand Room, Aurora Town Hall
Committee Members: Tyler Barker (Chair), Gordon Barnes, James Hoyes, Jo-anne
Spitzer, and Councillor Sandra Humfryes (arrived 4:47 p.m.)
Member(s) Absent: John Lenchak (Vice Chair)
Other Attendees: Chris Catania, Accessibility Advisor, and Nicole Trudeau,
Council/Committee Secretary
The Chair called the meeting to order at 4:05 p.m.
1. Approval of the Agenda
Moved by Jo-anne Spitzer
Seconded by Gordon Barnes
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Receipt of the Minutes
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C2
Page 6 of 10
Accessibility Advisory Committee Meeting Minutes
Wednesday, April 5, 2017 Page 2 of 5
Accessibility Advisory Committee Meeting Minutes of March 1, 2017
Moved by James Hoyes
Seconded by Gordon Barnes
That the Accessibility Advisory Committee meeting minutes of March 1, 2017, be
received for information.
Carried
4. Delegations
(a) Laurie Mueller, Sport Aurora
Re: Sport Plan – Support for Persons with a Disability
Ms. Mueller presented an overview of the Sport Plan, highlighting the vision,
goals and key recommendations of the Sport Plan, along with the barriers
and needs to sport and physical activity participation.
The Committee endorsed the Sport Plan and expressed support and
commitment in continuing the discussion and dialogue with Sport Aurora.
Moved by Gordon Barnes
Seconded by James Hoyes
That the comments of the delegation be received for information.
Carried
5. Matters for Consideration
1. Memorandum from Senior Policy Planner
Re: Site Plan Application, RCG Aurora North GP Inc., 800 St. John’s
Sideroad, WHITCHURCH CON 2 PT LOT 26 RP 65R32530 PART 1
Related File Numbers: ZBA-2012-09, By-law No. 5890-16, File
Number: SP-2017-01
Staff provided an overview of the site plan application, and the Committee
reviewed the site plan and drawings and discussed accessibility standards to be
considered as part of the site plan application.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C2
Page 7 of 10
Accessibility Advisory Committee Meeting Minutes
Wednesday, April 5, 2017 Page 3 of 5
Moved by Gordon Barnes
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Site Plan Application, RCG Aurora
North GP Inc., 800 St. John’s Sideroad, WHITCHURCH CON 2 PT LOT
26 RP 65R32530 PART 1, Related File Numbers: ZBA-2012-09, By-law
No. 5890-16, File Number: SP-2017-01, be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Site Plan Application be considered by staff:
(a) Request for the applicant to confirm the location and total number
of parking spaces, including accessible parking spots, through a
second submission of the application, to be circulated for further
comment.
Carried
2. Memorandum from Planner
Re: Site Plan Application (Submission 3), P.A.R.C.E.L. Inc., S/W Corner
of Yonge Street and Elderberry Trail, Pt of Lot 72, Concession 1,
File Number: SP-2014-07, Related Files: OPA-2008-04, ZBA-2008-14
Staff provided an overview of the site plan application, and the Committee
reviewed the site plan and drawings and discussed accessibility standards to be
considered as part of the site plan application.
Moved by Councillor Humfryes
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Site Plan Application (Submission 3),
P.A.R.C.E.L. Inc., S/W Corner of Yonge Street and Elderberry Trail, Pt of
Lot 72, Concession 1, File No. SP-2014-07, Related Files: OPA-2008-
03, ZBA-2008-14, be received; and
2. That the following Accessibility Advisory Committee comments regarding
the Site Plan Application (Submission 3) be considered by staff:
(a) Request for accessible parking spots, curb cuts and entrance
ramps on all levels of underground parking (P1 and P2); and
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C2
Page 8 of 10
Accessibility Advisory Committee Meeting Minutes
Wednesday, April 5, 2017 Page 4 of 5
(b) Request barrier-free path of travel for common access areas
related to the ground floor plan including accessible turning spaces,
and minimum doorway and corridor widths; and
(c) Request power door operators to be provided at the entrance door
and throughout the common access areas, including all levels of
underground parking (P1 and P2).
Carried
6. Informational Items
3. Memorandum from Accessibility Advisor
Re: 2017 Community Recognition Awards
Staff provided an overview of the memorandum and encouraged Committee
members to participate and nominate an individual, group or business for an
award, including the Inclusivity Award, as winners will be recognized at the
2017 Community Recognition Awards on Monday, May 29, 2017.
Moved by Gordon Barnes
Seconded by Councillor Humfryes
1. That the memorandum regarding 2017 Community Recognition Awards
be received for information
Carried
7. New Business
Staff agreed to investigate developing and sharing information on best practices or
options meant to assist the planning, design and development process to ensure
new developments are accessible and meet or exceed the requirements under the
Accessibility for Ontarians with Disabilities Act, 2005, S.O. 2005, c. 11, as
amended, and the Building Code Act, 1992, S.O. 1992, c. 23, as amended.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C2
Page 9 of 10
Accessibility Advisory Committee Meeting Minutes
Wednesday, April 5, 2017 Page 5 of 5
8. Adjournment
Moved by James Hoyes
Seconded by Councillor Humfryes
That the meeting be adjourned at 5:50 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at a
later meeting.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C2
Page 10 of 10
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date: Wednesday, March 22, 2017
Time and Location: 5:30 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair) and Mayor Geoffrey
Dawe
Member(s) Absent: Councillor Harold Kim
Other Attendees: Doug Nadorozny, Chief Administrative Officer, Dan Elliott,
Director of Financial Services/Treasurer, Marco Ramunno,
Director of Planning and Building Services, Jason Gaertner,
Manager, Financial Planning, Karen Oreto, Financial Analyst,
Tracy Evans, Financial Analyst, Budget, and Linda Bottos,
Council/Committee Secretary
The Chair called the meeting to order at 5:37 p.m.
1. Approval of the Agenda
Moved by Mayor Dawe
Seconded by Councillor Thompson
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C3
Page 1 of 3
Finance Advisory Committee Meeting Minutes
Wednesday, March 22, 2017 Page 2 of 3
3.Receipt of the Minutes
Finance Advisory Committee Meeting Minutes of February 22, 2017
Moved by Mayor Dawe
Seconded by Councillor Thompson
That the Finance Advisory Committee meeting minutes of February 22, 2017, be
received for information.
Carried
4.Delegations
None
5.Consideration of Items
1.Review of Financial Information – Planning and Building Services (PBS)
Re: (1) Line-by-Line Analysis
(2) Long-term Development
(3) Other Areas of Focus
Staff provided detail to the highlighted items of the line-by-line analysis of the 2017
approved budget for Planning and Building Services, as compared to the budget
and actuals of 2014 through 2016. Staff presented and discussed aspects of the
2017-2026 long-term development activity forecast for building permits and the
2012-2016 building permits summary. It was noted that all departments use this
same growth basis to facilitate improved budgeting and long-range planning.
Moved by Mayor Dawe
Seconded by Councillor Thompson
1.That the comments and suggestions of the Review of Financial
Information – Planning and Building Services (PBS) be referred to staff for
consideration and action as appropriate.
Carried
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C3
Page 2 of 3
Finance Advisory Committee Meeting Minutes
Wednesday, March 22, 2017 Page 3 of 3
2.Review of Town’s Current Schedule of Reserve Funds as of December
31, 2016
The Committee consented to consider Item 2 prior to consideration of Item 1.
Staff introduced and reviewed the schedule of reserve funds and associated by-
laws related to reserves for existing infrastructure, reserves for new infrastructure,
reserve funds for special purposes, Central York Fire Services-managed reserved
funds, and Aurora Public Library-managed reserve funds. The Committee and
staff discussed various aspects, and it was agreed that this information would be
linked to the Corporation’s financial health report on the Town’s website.
Moved by Mayor Dawe
Seconded by Councillor Thompson
1.That the comments and suggestions of the Review of Town’s Current
Schedule of Reserve Funds as of December 31, 2016, be referred to staff
for consideration and action as appropriate.
Carried
6.New Business
Mayor Dawe inquired about the Citizen Budget status. Staff advised that further
information would be provided on a future Committee agenda.
7.Adjournment
Moved by Mayor Dawe
Seconded by Councillor Thompson
That the meeting be adjourned at 6:42 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at a
later meeting.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C3
Page 3 of 3
Town of Aurora
Strategic Plan Steering Committee
Meeting Minutes
Date: Thursday, March 30, 2017
Time and Location: 4 p.m., Holland Room, Aurora Town Hall
Committee Members: Mayor Geoffrey Dawe (Chair), Councillor Michael Thompson
Member(s) Absent: Councillor Sandra Humfryes
Other Attendees: Doug Nadorozny, Chief Administrative Officer, Anthony
Ierullo, Manager of Long Range and Strategic Planning, and
Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 4:15 p.m.
1. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Mayor Dawe
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Receipt of the Minutes
None
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C4
Page 1 of 3
Strategic Plan Steering Committee Meeting Minutes
Thursday, March 30, 2017 Page 2 of 3
4. Delegations
None
5. Matters for Consideration
None
6. Informational Items
1. Verbal Update from Chief Administrative Officer
Re: Creation of Corporate Strategy
Staff provided background to the relationship between the mission, vision, and
values of the Town’s Strategic Plan and the Corporation’s business plan. Staff
noted the continuing work of the Executive Leadership Team in aligning the
priorities of the departmental business plans with the Strategic Plan, which
serves as a model for the entire organization. It was further noted that
enhanced key performance indicators are being considered in order to
demonstrate progress. Staff advised that a report will be submitted to Council
outlining the recommended priorities, actions and key performance indicators,
which will serve as the framework for the Budget 2018 considerations.
Moved by Councillor Thompson
Seconded by Mayor Dawe
1. That the Verbal Update from Chief Administrative Officer regarding Creation
of Corporate Strategy be received for information.
Carried
2. Updated Town of Aurora Strategic Plan
Staff and Committee discussed aspects of the updated 2017-2031 Town of
Aurora Strategic Plan. The Committee made observations and suggestions
regarding the reporting of accountability, actions and measurement, progress
and achievements, access to financial information, updates with a stronger
connection to previous Strategic Plan rather than a new Plan, historical
information, and highlighting of new goals and objectives.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C4
Page 2 of 3
Strategic Plan Steering Committee Meeting Minutes
Thursday, March 30, 2017 Page 3 of 3
Moved by Councillor Thompson
Seconded by Mayor Dawe
1. That the Updated Town of Aurora Strategic Plan be received; and
2. That the comments and suggestions of the Committee regarding the
Updated Town of Aurora Strategic Plan be referred to staff for consideration
and action as appropriate.
Carried
7. New Business
The Committee agreed to hold the next meeting during the first week of May.
8. Adjournment
Moved by Councillor Thompson
Seconded by Mayor Dawe
That the meeting be adjourned at 5:12 p.m.
Carried
Committee recommendations are not binding on the Town unless otherwise adopted by
Council at a later meeting.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C4
Page 3 of 3
Town of Aurora
Environmental Advisory Committee
Meeting Minutes
Date: Thursday, April 6, 2017
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Paul Pirri (Chair), Councillor Tom Mrakas (Vice
Chair), Irene Clement, Larry Fedec (arrived 7:04 p.m.),
Melville James, Jennifer Sault, Sara Varty (arrived 7:04
p.m.), Nancee Webb, Kristina Zeromskiene (arrived 7:04
p.m.), and Mayor Geoffrey Dawe (ex-officio member)
Member(s) Absent: None
Other Attendees: Christina Nagy-Oh, Program Manager, Environmental
Initiatives, and Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7:02 p.m.
1. Approval of the Agenda
Moved by Jennifer Sault
Seconded by Irene Clement
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C5
Page 1 of 4
Environmental Advisory Committee Meeting Minutes
Thursday, April 6, 2017 Page 2 of 4
3. Receipt of the Minutes
Environmental Advisory Committee Meeting Minutes of November 24, 2016
Moved by Nancee Webb
Seconded by Melville James
That the Environmental Advisory Committee meeting minutes of November 24,
2016, be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Memorandum from Mayor Dawe
Re: Anti-Idling
The Mayor provided a brief overview of the memorandum. The Committee
expressed support for the campaign, and provided suggestions to increase
public awareness regarding idling vehicles.
Moved by Nancee Webb
Seconded by Larry Fedec
1. That the memorandum regarding Anti-Idling be received for information;
and
2. That the Environmental Advisory Committee recommend to Council:
(a) That staff be directed to draft an anti-idling by-law; and
(b) That staff be directed to draft an anti-idling education campaign that
details the effects of idling vehicles.
Carried
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C5
Page 2 of 4
Environmental Advisory Committee Meeting Minutes
Thursday, April 6, 2017 Page 3 of 4
6. Informational Items
2. Memorandum from Program Manager, Environmental Initiatives
Re: Bring Your Own Bottle Initiative at Town Facilities
Staff provided background information regarding the initiative. The
Committee inquired about the elimination of the sale of bottled water and
pop. Staff advised that pop will be removed from one beverage machine at
the Stronach Aurora Recreation Complex as a pilot project for the month of
September 2017.
Moved by Sara Varty
Seconded by Kristina Zeromskiene
1. That the memorandum regarding Bring Your Own Bottle Initiative at
Town Facilities be received for information.
Carried
2. Extract from Council Meeting of December 13, 2016
Re: Environmental Advisory Committee Meeting Minutes of
November 24, 2016
The Committee inquired about whether there has been any follow-up
regarding New Business Motions No. 3 and No. 4. The Chair and staff
indicated that updates will be provided at a future meeting.
Moved by Irene Clement
Seconded by Jennifer Sault
1. That the Extract from Council Meeting of December 13, 2016, regarding the
Environmental Advisory Committee meeting minutes of November 24, 2016,
be received for information.
Carried
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C5
Page 3 of 4
Environmental Advisory Committee Meeting Minutes
Thursday, April 6, 2017 Page 4 of 4
7. New Business
Councillor Mrakas noted that nominations for the 2017 Community Recognition
Awards are being accepted, and he encouraged Committee members to make
submissions.
Staff advised that Rick Hansen Public School is requesting volunteers for Aurora’s
Annual Clean-up Day on Saturday, April 22, 2017.
8. Adjournment
Moved by Councillor Mrakas
Seconded by Nancee Webb
That the meeting be adjourned at 7:35 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at
a later meeting.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C5
Page 4 of 4
Town of Aurora
Parks, Recreation and Cultural Services
Advisory Committee
Meeting Minutes
Date: Thursday, April 20, 2017
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Tom Mrakas (Chair), Councillor Michael
Thompson (Vice Chair), Juergen Daurer, Richard Doust,
Stephen Kimmerer, Eric McCartney, and Brian Trussler
Member(s) Absent: Reg Chappell
Other Attendees: Allan Downey, Director of Parks, Recreation and Cultural
Services, and Linda Bottos, Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1. Approval of the Agenda
Moved by Juergen Daurer
Seconded by Brian Trussler
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C6
Page 1 of 4
Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes
Thursday, April 20, 2017 Page 2 of 4
3. Receipt of the Minutes
Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes
of February 16, 2017
Moved by Brian Trussler
Seconded by Eric McCartney
That the Parks, Recreation and Cultural Services Advisory Committee meeting
minutes of February 16, 2017, be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. PRCSAC17-002 – Canine Commons Update
Staff provided background and reviewed elements of the report. The
Committee and staff discussed various issues, including options for an alternate
park location, replacement and disposal of wood chips, fencing, sponsorship
opportunities, and maintenance. Staff noted that a service level needs to be
identified for this park.
Moved by Juergen Daurer
Seconded by Richard Doust
1. That Report No. PRCSAC17-002 be received; and
2. That the Parks, Recreation and Cultural Services Advisory Committee
recommend to Council:
(a) That staff proceed with the priority site capital upgrades and
maintenance requirements; and
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C6
Page 2 of 4
Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes
Thursday, April 20, 2017 Page 3 of 4
(b) That these upgrades be funded in the 2017 Capital and Operational
budgets and all related works be completed in 2017; and
(c) That future PRCSAC Operational budgets be funded sufficiently to
conduct the ongoing service level increase at the Canine Commons
Leash Free Park, as outlined in this report.
Carried
6. Informational Items
2. Extract from Council Meeting of March 28, 2017
Re: Parks and Recreation and Cultural Services Advisory Committee
Meeting Minutes of February 16, 2017
Moved by Stephen Kimmerer
Seconded by Juergen Daurer
1. That the Extract from Council Meeting of March 28, 2017, regarding the
Parks, Recreation and Cultural Services Advisory Committee meeting
minutes of February 16, 2017, be received for information.
Carried
7. New Business
Eric McCartney inquired about park lighting and whether there are plans to update
and replace the old light standards. Staff advised that there is a plan to review the
lighting requirements of all trails and parks toward standardization.
Eric McCartney inquired about drawings for the proposed Library Square, and staff
advised that concept plans had been received, which will be first reviewed by
Council.
Eric McCartney inquired about trail signage, and staff advised that signs are in the
process of being installed.
Eric McCartney inquired about the timing of meeting agenda distribution and staff
provided a response.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C6
Page 3 of 4
Parks, Recreation and Cultural Services Advisory Committee Meeting Minutes
Thursday, April 20, 2017 Page 4 of 4
Eric McCartney inquired about education pamphlets regarding dog waste, and staff
provided an update.
Staff provided an update regarding the involvement of By-law Services to ensure
that all dogs using the leash-free park are licensed, noting that any dog without a
dog tag will not be allowed in the park and dog owners/walkers may be fined.
Staff provided an update on a recent meeting with Highland Gate Developments
Inc. regarding the Highland Gate area park, noting that they will be seeking public
input and the trails issues will be considered by the Trails and Active Transportation
Committee.
Staff provided updates regarding the proposed multi-use sports facility, the need for
additional baseball diamonds, and the new Ice Allocation Policy.
Staff noted that a public consultation meeting will be held on April 24, 2017,
regarding concept plans for Library Square and the Cultural Precinct.
8. Adjournment
Moved by Stephen Kimmerer
Seconded by Eric McCartney
That the meeting be adjourned at 8:15 p.m.
Carried
Committee recommendations are not binding on the Town unless otherwise adopted by
Council at a later meeting.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C6
Page 4 of 4
Memorandum
Date: June 6, 2017
To: Mayor and Members of Council
From: Councillor Tom Mrakas
Re: Correspondence from Chair, OMB Reform Working Group
Recommendation
1.That the memorandum regarding Correspondence from Chair, OMB Reform
Working Group, be received for information.
Attachments
Attachment 1 – Correspondence from Chair, OMB Reform Working Group, addressed to
Minister Bill Mauro and Attorney General Yasir Naqvi
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4274
Email: tmrakas@aurora.ca
www.aurora.ca
Town of Aurora
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C7
Page 1 of 2
Dear Minister Bill Mauro and Attorney General Yasir Naqvi,
After many months and many meetings, conversations and
consultations about the need for change, Elected Officials across
this Province have been eagerly waiting for the Bill to be
presented that will reform the OMB.
When the Provincial review of the OMB began last Fall it was
indicated to all Stakeholders that the outcome of that review
would be a Bill that would be presented in the Spring 2017. As
we are now well into Spring, many are anxious to see the Bill
presented for public comment and review. We look forward to
reviewing a Bill that reflects the concerns raised by the public,
businesses and government alike. A Bill that addresses the need
for change in scope and power of authority of the OMB, the
impact of which will be a much needed return to the authority of
local municipalities to uphold their own provincially approved
Official Plans.
Much work has been done with regards to advocating for
change. All are hopeful that the requests from residents and
elected officials have not been taken lightly. On behalf of the
OMB Reform Working Group, we look forward to reviewing
this Bill in the coming weeks and are hopeful that
this Government will make those impactful reforms that are long
overdue.
Regards,
Tom Mrakas
Chair, OMB Reform Working Group
Committee Members
Tom Mrakas (Aurora)
Michael Thompson (Aurora)
Marianne Meed Ward
(Burlington)
Nicholas Ermata
(Cambridge)
Frank Sebo (Georgina)
Cathy Downer (Guelph)
Yvonne Fernandes
(Kitchener)
Karen Rea (Markham)
Nirmala Armstrong
(Markham)
Don Hamilton (Markham)
Christina Bisanz
(Newmarket)
Karen Cilevitz (Richmond
Hill)
David West (Richmond Hill)
Pat Molloy (Uxbridge)
Marilyn Iafrate (Vaughan)
Alan Shefman (Vaughan)
Mary Ann Grimaldi
(Welland)
Steve Yamada (Whitby)
Attachment 1
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item C7
Page 2 of 2
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Town of Aurora
General Committee Report No. PBS17-042
Subject: Application for Site Plan Approval
MBH Aurora Lodging GP LTD
Lot 1, Registered Plan 65M-4324
Northwest corner of Goulding Avenue and Eric T. Smith Way
File Number: SP-2017-04
Related Files: D14-05-04 & D12-05-1A
Prepared by: Fausto Filipetto, Senior Policy Planner
Department: Planning and Building Services
Date: June 6, 2017
Recommendations
1. That Report No. PBS17-042 be received; and
2. That site plan application number SP-2017-04 (MBH Aurora Lodging GP
LTD) to permit the development of the subject lands for a four storey, 108
room hotel be approved; and
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Executive Summary
This report seeks Council approval of a site plan application.
• This report provides background information, evaluation and recommendations
regarding the site plan application submitted by MBH Aurora Lodging GP LTD to
permit the development of the subject lands for a four storey, 108 room hotel
totaling 4,837.2 square metres (52,067.2 square feet).
• Planning and Building Services has reviewed the subject application in
accordance with the provisions of the Town’s Official Plan, Zoning By-law and
municipal development standards respecting the subject lands.
• All departments have provided comment and are able to support the site plan
application provided technical comments are addressed.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R3
Page 1 of 10
June 6, 2017 Page 2 of 5 Report No. PBS17-042
• All technical revisions to the proposed plans will be reviewed by Town Staff prior
to the execution of the site plan agreement.
• Staff recommends approval of site plan application number SP-2017-04.
Background
The subject lands were formerly part of the larger Town owned lands known municipally
as 15059 Leslie Street. The lands were rezoned by the Town from Rural General to a
site-specific Business Park zone and a Plan of Subdivision was registered.
Location / Land Use
As illustrated on Figure 1, the subject lands are located within the former Town lands
business park subdivision; on the northwest corner of Goulding Avenue and Eric T.
Smith Way. The lands are 0.8 Hectares (2 Acres) in size and are currently vacant.
Surrounding Land Uses
The surrounding land uses are as follows:
North: Open Space and Watercourse;
South: Eric T. Smith Way and vacant employment land;
East: Goulding Avenue and vacant employment land; and
West: vacant employment land.
Policy Context and Zoning
The site plan application is consistent with Provincial, Regional and Town land
use planning policy.
Town of Aurora Official Plan
The subject lands are designated “Business Park” in the Bayview Northeast Area 2B
Secondary Plan. “The Business Park designation is intended to provide opportunities
for a mix of high quality employment uses and a variety of supporting commercial and
community facilities geared to satisfying the needs of residents, businesses and
employees in the Town of Aurora and the Region. The Business Park designation
permits an integrated mix of employment activities and businesses that occur within
buildings and on sites that are designed, and landscaped to present a high quality,
prestige image.” The Business Park designation specifically permits “hospitality and
accommodation related uses including hotels and motels and other alternative forms
providing extended-stay accommodation.”
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R3
Page 2 of 10
June 6, 2017 Page 3 of 5 Report No. PBS17-042
Zoning By-law 2213-78, as amended
The subject lands are zoned “Business Park (BP-4i) Exception Zone.” The BP-4i Zone
specifically permits the site to be used for a hotel. A preliminary zoning review has
identified the following areas of non-compliance with the Zoning By-law:
Section Provision Required Proposed
27.D.8.2.3 Landscape Strip 3.0 metres 2.0 metres
27.D.8.2.4 Floor Area Ratio (Maximum) 50% 60%
27.D.8.2.6 Required Parking 153 Spaces 100 Spaces
The applicant will be submitting a Minor Variance Application, complete with supporting
analysis, in order to seek relief from the identified By-law provisions.
Analysis
Proposed Site Plan
As illustrated on Figure 2, the site plan proposes a four storey, 108 room hotel totaling
4,837.2 square metres (52,067.2 square feet). A total of 103 parking spaces and three
check-in stalls will be provided primarily along the south side of the building, fronting
Eric T. Smith Way. As illustrated on Figure 3, landscaped strips are proposed long both
road frontages as well as along the west property line. Landscaping is also proposed
within the parking areas, as well as on along the sides of the building.
The Building Elevations are illustrated on Figures 4 and 5. The applicant is proposing a
four storey, flat roof hotel. The hotel’s name and logo are proposed to be elevated from
the rest of the building.
Site Plan Review and Comments
The proposed site plan was reviewed by both internal departments and external
agencies. There were no objections to the proposed site plan, however comments were
provided which were technical in nature. It is anticipated that the majority of the
comments would be addressed in the next site plan submission. Given the Town’s goal
of promoting development of their employment lands and given that this application is
being processed by the Office of Business Concierge team as part of the new economic
development, Staff are recommending site plan approval at this time, subject to the
resolution of any outstanding issues.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R3
Page 3 of 10
June 6, 2017 Page 4 of 5 Report No. PBS17-042
Advisory Committee Review
The site plan was before the Accessibility Advisory Committee on May 10, 2017 and the
Committee’s comments were provided to the applicant as part of the comprehensive set
of first submission comments.
Financial Implications
At the time of site plan agreement, fees and securities will be applied to the
development. The development of the subject lands generates development charges
and cash in lieu of parkland fees. It should be noted that the proposed development will
be subject to the Development Charges Deferral Agreement, as previously authorized
by Council.
Communications Considerations
Site plan applications submitted under Section 41 of the Planning Act do not require
public notification. All planning applications are listed on the Town’s website through
the Planning Application Status List which is reported to Council and updated quarterly.
Link to Strategic Plan
The proposed site plan application supports the Strategic Plan goal of Enabling a
diverse, creative and resilient economy through the following key objective within this
goal statement:
Promoting economic opportunities that facilitate the growth of Aurora as a desirable
place to do business:
The application will assist in attracting business in accordance with the Develop plans to
attract businesses that provide employment opportunities for our residents action item.
Alternatives to the Recommendation
1. Council has the option of directing staff to report back once all outstanding
comments are addressed; or
2. Council may also defuse the application with an explanation for the refusal.
General Committee Meeting Agenda
Tuesday, June 6, 2017
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�AURORA Town of Aurora
General Committee Report
Subject: Applications for Zoning By-law Amendment and
Draft Plan of Subdivision
2352107 Ontario Inc.
1588 St. John's Sideroad
Part of Lot 26, Concession 3
File Numbers: ZBA-2015-05 SUB-2015-02
Prepared by: Lawrence Kuk, Planner
Department: Planning and Building Services
Date: June 6, 2017
Recommendations
No. PBS17-016
1.That Report No. PBS17-016 be received; and
2.That Application to Amend the Zoning By-law File No. ZBA-2015-05 (2352107
Ontario Inc.), to implement the proposed Draft Plan of Subdivision be approved;
and
3.That Application for Draft Plan of Subdivision File No. SUB-2015-02 (2352107
Ontario Inc.), to allow the development of a business park development
consisting of nine (9) Employment blocks, one (1) Environmental Buffer block
and one (1) Environmental Protection area for a total of 19.38 hectare of the
subject lands be approved, subject to the conditions outlined in Schedule "A" of
this report; and
4.That the implementing Zoning By-law Amendment be presented at a future
Council Meeting; and
5.That the Urban Design Guidelines for the subject lands, prepared by Ware
Malcomb, dated May 2015, as amended be approved; and
6.That the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement, including any and all documents and all of the Agreements reference
in the Conditions of Approval, including any ancillary agreements required to
give effect to same.
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Tuesday, June 6, 2017
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� Town of Aurora Au�RA General Committee Report
Subject: Animal Control By-Law Amendments
Prepared by: Mandie Crawford, Manager of Bylaw Services
Department: Corporate Services
Date: June 6, 2017
Recommendation
No. CS17-016
1.That Report No. CS17-016 be received; and
2.That amendments to By-law No. 5642-14, being a by-law to regulate various
matters relating to the licensing and keeping of animals in the Town of Aurora,
be enacted at a future Council meeting.
Executive Summary
The purpose of this report is to provide recommended changes to By-law 5642-14,
being a by-law to regulate various matters relating to the licensing and keeping of
animals in the Town of Aurora, (Animal Control By-Law), to better protect both residents
and animals within the Town of Aurora.
•Amending the Town's Animal Control By-law to include Dangerous Dog
provisions will enable Animal Control Officers to better protect the public
•Clarifying language and requirements relating to control of animals while on
leash will also improve public safety
•Improving provisions for animal care related to extreme weather will assist with
animal protection and wellbeing
Background
At the Council Meeting of Tuesday, April 11, 2017, the following motion carried:
"That staff investigate and report back to Council on the implications of introducing
amendments to By-law No. 5642-14 similar to those enacted by the City of Toronto."
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R6
Page 1 of 7
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Town of Aurora
General Committee Report No. FS17-025
Subject: Creation of New Winter Control Reserve Fund
Prepared by: Dan Elliott, Director of Finance - Treasurer
Department: Financial Services
Date: June 6, 2017
Recommendation
1.That Report No. FS17-025 be received; and
2.That the necessary bylaw to create a Winter Control Reserve Fund be brought
forward by staff for adoption; and
3.That $500,000 be transferred from the Tax Rate Stabilization Reserve Fund into
the new Winter Control Reserve Fund; and
4.That the strategy for the use of the new reserve fund set out in Report No.
FS17-025 be incorporated into the annual year-end surplus control bylaw
passed by Council each fall.
Executive Summary
This report proposes the creation of a new Winter Control Reserve Fund and a
proposed Reserve Fund strategy to insulate the annual operating budget results from
significant fluctuations in winter severities and the costs related to winter control
operations of plowing and de-icing.
•As operating budgets get more refined each year, the ability of unplanned
surplus revenues to off-set over expenditures becomes more unlikely.
•To mitigate unexpected year-end variances, winter related expenditures
generally beyond the control of staff are proposed to be buffered by the
use of reserve funds.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R7
Page 1 of 5
June 6, 2017 Page 2 of 5 Report No. FS17-025
Background
Winter control operations include snow plowing and ice control activities for roads and
sidewalks along with Town owned parking lots including all facilities. The costs of winter
control vary significantly depending on the weather, both in number of events, duration,
and amount of precipitation, along with the frequency of thaw-freeze events. The
operating budget for winter control consists of the following elements:
•Standby fees to contractor for the winter, to have available trucks and operators
in the event they are required by us. (fixed cost)
•Stand-by premiums for certain Town equipment operators (fixed cost)
•Basic winter patrol hours and premiums for staff, including nights (fixed cost)
•Granular and liquid ice control materials (variable on weather)
•Activity costs of the contractor when they are activated (variable on weather)
•IES department staff, equipment and overtime costs of Town employees
activated for winter control activities. (variable on weather)
Winter control responses are driven by Council adopted service level standards, and
are activated regardless of the status of budgets. However, all winter control activities
are conducted with efficiency in mind, but more emphasis is placed on effectiveness in
meeting the service standards, so to avoid litigation against the town. The severity of
the winter will drive the costs of materials, contractor costs, and staff overtime and shift
premiums for winter operations activities.
If no winter control events occurred in the season, the costs of the winter control
program would be limited to the fixed costs of stand-by fees of the contractor, stand-by
fees for staff, and the winter patrol hours and premiums for nightly roads monitoring.
Analysis
Winter control costs vary annually depending on the frequency, severity and
timing of precipitation events
The following table shows the budgets and actuals for winter control operations costs
for the IES Roads section, excluding winter control costs of the Parks Division, or any
costs related to bylaw enforcement or parking control.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R7
Page 2 of 5
June 6, 2017 Page 3 of 5 Report No. FS17-025
Winter Control
Budget
Winter Control Costs
Actual
Variance
Fav. (unfav.)
Variance % of
Budget
2017 1,563,687 Ytd 849,374 714,313 45%
2016 1,507,437 1,403,922 103,515 7%
2015 1,499,564 1,317,100 182,464 12%
2014 1,386,615 1,484,176 (97,561) (7%)
2013 1,321,100 1,565,729 (244,629) (19%)
2012 1,352,149 1,291,921 60,228 4%
The winter control variances are substantively beyond the control of management, and
average out over time. As can be seen from 2013, material impacts to year end
variances can arise from poor weather winters. It is proposed that a new Winter Control
Reserve Fund be created, to be considered part of the Town’s stabilization group of
reserve funds, to insulate the year end budget results from the variations in weather and
these uncontrollable variances which occur for winter operations.
Any annual budget variance arising in the winter control budget section would be
transferred to or be funded from the new Winter Control Reserve Fund. The creation of
this reserve fund strategy could be seen as deemphasizing budget management for
winter control activities. To mitigate against complacency in this respect, staff propose
a new annual report.
Each spring, a winter control season report will be prepared by staff outlining the
financial impacts of the past winter season, and the budget variances that arose
therefrom, both for the prior year fall portion, and the current year spring portion. The
report would outline the specific actions undertaken to constrain the costs of winter
control while meeting the service level established by Council, particularly when the
budget becomes overspent. Overspending would be a last resort effort to meet the
service level requirements.
Any to/from reserve transfers would be annually authorized as part of the year-end
surplus control bylaw, and would only be used as a last resort to balance the year-end
results as required.
It is proposed that initially, the Winter Control reserve fund be funded with a transfer
from the tax rate stabilization reserve fund in the amount of $500,000, and that an upset
limit on this new reserve fund be set at 1.5 times the annual winter control budget of the
prior year.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R7
Page 3 of 5
June 6, 2017 Page 4 of 5 Report No. FS17-025
Advisory Committee Review
Finance Advisory Committee reviewed a draft of this report at its meeting of April 26,
2017.
Financial Implications
By creating the Winter Control Reserve Fund and funding all winter control budget
variances to/or from the reserve fund will remove from the operating budget potentially
significant budget variances which are beyond staff control. As budgets and year end
operating budget variances have become tighter and tighter, and the prospects of
surpluses arising from development revenues fall, it is important to have in place
funding safeguards for events and circumstances which are beyond the control of
management.
Regular reporting of reserve fund balances is done through the year end reporting and
budget processes. As well, the website Reserve Fund schedule is updated periodically
through the year for continuous reference by staff, Council and the public.
The new winter control reserve fund would be a stabilization reserve, and accordingly,
an initial funding transfer from the existing tax rate stabilization reserve will have no
impact on the Town financially, from an operating perspective, or from a financial
security perspective.
Communications Considerations
None. Once created, the new reserve fund, together with its applicable descriptive
schedule will be available on our Budget and Financial Information web page.
Link to Strategic Plan
Initiatives which improve management accountability and clarity of results contribute to
achieving the Strategic Plan guiding principle of “Leadership in Corporate
Management” and improves transparency and accountability to the community.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R7
Page 4 of 5
General Committee Meeting Agenda Tuesday, June 6, 2017Item R7 Page 5 of 5
Town of Aurora
General Committee Report No. FS17-026
Subject: Reserve Fund Strategy for External Legal and Occasional Human
Resources expenses
Prepared by: Dan Elliott, Director of Financial Services - Treasurer
Department: Financial Services
Date: June 6, 2017
Recommendations
1.That Report No. FS17-026 be received; and
2.That the strategy for the use of the tax rate stabilization reserve fund for
external legal costs and occasional human resources costs as set out in
Report No. FS17-026 be incorporated into the annual year-end surplus control
bylaw passed by Council each fall.
Executive Summary
This report proposes a reserve fund strategy to be incorporated into the annual financial
processes to mitigate year-end operating results from costs which may be significant
and occasional for the organization. The expected outcome is that management
reporting on year end variances will be more focused on expenses and revenues
controllable by management and which are not blurred by impacts of unusual or
unexpected circumstances.
•As operating budgets get more refined each year, the ability of unplanned
surplus revenues to off-set over expenditures gets more unlikely.
•To mitigate unexpected year-end variances, expenditures generally beyond the
control of staff are proposed to be buffered by the use of reserve funds
•Winter control cost variances are proposed to be similarly managed in a separate
Report No. FS17-025.
•External legal costs and occasionally human resource costs can be extensive,
often beyond the direct control of management, and can have a material impact
on year end operating results.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R8
Page 1 of 5
June 6, 2017 Page 2 of 5 Report No. FS17-026
Background
Reserve Funds can be used to mitigate budget variances which arise from external
volatility which is beyond the direct control of management and staff. External legal
fees and occasionally certain human resource costs are examples of such costs.
Analysis
Reserve funds can be used to mitigate unexpected budget variances
External legal costs are incurred in response to litigation, investigations, legal opinions,
or defense of the Town in OMB or other legal or quasi-judicial proceedings. These costs
may also include fees for expert witnesses including planners. The circumstances which
trigger these costs are beyond the direct control of management. Often, Council has
knowledge of these pending costs before they are incurred, such as likely OMB
appeals.
Human resource costs which are not budgeted in the annual operating budget but which
are incurred in response to sudden or necessary circumstances may include the
following:
•Costs of periodic compensation and benefits program reviews, updates, and
implementation
•With the specific approval of Council, to fund organizational restructuring costs
•Costs of proceedings and any costs of any fines, penalties and awards under
judicial or quasi-judicial processes related to labour, such as but not limited to
Ontario Human Rights, WSIB, or wrongful dismissal, including any costs of any
escalated grievances under collective bargaining agreements which require
external resources to arbitrate, investigate or resolve.
•Unplanned pay equity adjustments of a material nature.
•Necessary severance payments and related legal costs
Material year end budget variances can arise from unanticipated legal or human
resources costs
In many of these situations, Council may be involved in the decision which triggers or
approves the costs during closed session meetings, or becomes aware of their
likelihood in advance. However, as these costs are not usually included in the operating
budget, they have direct and perhaps material impacts to the year-end operating budget
results for which staff are held to account.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R8
Page 2 of 5
June 6, 2017 Page 3 of 5 Report No. FS17-026
It is proposed in this report that budget variances in the external legal budget line item,
and any unbudgeted human resources costs of the nature listed above be funded from
the tax rate stabilization reserve each year as part of the year end processes, provided
that a confidential report to Council detailing any such funding transfers and the basis
for such is made to Council within three months of the year end. Annual permission for
such would be granted in the Surplus control bylaw passed by Council each fall.
To mitigate the perceived risk of misuse of this strategy, prior to the subject costs being
incurred, the CAO would approve them and the use of the reserve fund as the identified
source of funding. Further, within three months of the end of the year, a closed session
report would be brought to Council outlining the circumstances and the amounts which
were funded from the stabilization reserve fund. The report would be in closed session
due to the specifics related to legal proceedings and identifiable persons named in the
report.
Use of the above strategy will insulate the year end budget results from issues not in the
direct control of management, leaving the remaining year end results more accountable
upon the administration and management of the Town.
Advisory Committee Review
Finance Advisory Committee reviewed a draft of this report at its meeting of April 26,
2017.
Financial Implications
Currently, unexpected external legal costs or human resources related costs are
absorbed to the best of management’s ability within existing budgets, however, they can
often be material enough to still result in budget overruns at year end. Adopting the
proposed strategy of using the Tax Rate Stabilization Reserve Fund for funding
budgetary variances arising from external legal fees and certain Human Resources
costs will remove from the operating budget potentially significant budget variances
which are beyond staff control. Use of the reserve will not be automatic, but rather only
when necessary and appropriate. As budgets and year end operating budget variances
have become tighter and tighter, and the prospects of surpluses arising from
development revenues fall, it is important to have in place funding safeguards for events
and circumstances that were not anticipated by management when the budget was
proposed.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R8
Page 3 of 5
June 6, 2017 Page 4 of 5 Report No. FS17-026
Regular reporting of reserve fund balances is done through the year end reporting and
budget processes. As well, the website Reserve Fund schedule is updated periodically
through the year for continuous reference by staff, Council and the public.
Any external legal costs or human resources costs so funded from the Tax Rate
Stabilization reserve must be reported to a Closed Session of Council within three
months of the year-end for transparency with Council. General statements of such
transfers will be made in the annual year-end financial report by staff to the public
sessions of General Committee/Council.
Communications Considerations
None, the implementation of the proposed reserve fund strategy will be incorporated
into the annual public report establishing a year-end surplus control strategy and bylaw.
Link to Strategic Plan
Initiatives which improve management accountability and clarity of results contribute to
achieving the Strategic Plan guiding principle of “Leadership in Corporate
Management” and improves transparency and accountability to the community.
Alternative(s) to the Recommendation
1.May choose to create separate External Legal and Human Resources reserve
funds, similar to the separately proposed winter control stabilization reserve fund.
2.May choose status quo and Receive Only this report and not adopt the proposed
reserve fund strategy.
Conclusions
Stabilizing budget variances arising from external legal costs or certain human resource
related costs through the automatic use of the Tax Rate Stabilization Reserve will
remove a significant uncontrollable source of budget variance from the year end budget
to actual results upon which management is held accountable. Confidential reports will
be provided to Council each year for in respect of any such use of the reserve fund.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R8
Page 4 of 5
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��--==--r � Town of Aurora Au�RA General Committee Report
Subject: On-Street Parking Concerns on Wiles Court
No. IES17-026
Prepared by: Jamal Massadeh, Traffic and Transportation Analyst
Department: Infrastructure and Environmental Services
Date: June 6, 2017
Recommendation
1.That Report No. IES17-026 be received; and
2.That parking be prohibited at any time on the west side of Wiles Court from
Murray Drive to a point 58 metres north of Murray Drive; and
3.That a by-law be enacted to implement the above recommendation; and
4.That a letter be sent to all affected residents outlining Council's direction.
Executive Summary
This report has been prepared to address residents' and Town Operations Division
safety concerns caused by vehicles parked on both sides of Wiles Court and seek
Council approval for implementing parking prohibitions on the west side of Wiles Court
from Murray Drive to a point 58 metres north of Murray Drive to improve traffic operation
and increase safety for residents and public services.
Background
Staff received several concerns from Wiles Court residents and Town operations staff
regarding vehicles parked on both sides of Wiles Court, which hinders two-way traffic
flow and the movement of emergency, snow, garbage and street cleaning vehicles.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R10
Page 1 of 5
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General Committee Meeting Agenda Tuesday, June 6, 2017Item R12 Page 7 of 7Attachment #1
Notice of Motion Councillor John Abel
Date: June 6, 2017
To: Mayor and Members of Council
From: Councillor Abel
Re: Twinning With an Indigenous Community: A Canada 150 Municipal
Legacy
Whereas the Town of Aurora recognizes that the contributions and experiences of
Indigenous peoples are part of our country’s shared history; and
Whereas municipalities are taking a leadership role in critical areas of importance; and
Whereas the Town of Aurora supports the work of all levels of government in advancing
reconciliation and renewing a nation-to-nation relationship with Indigenous peoples
based on mutual understanding and respect; and
Whereas the Town of Aurora is hosting its first-ever Indigenous Festival and New
Beginnings Pow Wow as part of our Canada 150 celebrations and wishes to make a
commitment to ongoing conversation and partnership with Canada’s Indigenous
peoples; and
Whereas municipalities will often twin with other like-minded communities to foster
friendship, understanding, and awareness;
1. Now Therefore Be It Hereby Resolved That staff be directed to investigate twinning
with an Indigenous community in Ontario and report back with details for Council
consideration; and
2. Be It Further Resolved That, if the Town of Aurora does move forward and twin with
an Indigenous community, that the Federal department of Indigenous and Northern
Affairs be notified and requested to poll communities so that a registrar of
communities interested in twinning can be developed; and
General Committee Meeting Agenda
Tuesday, June 6, 2017
Notice of Motion (a)
Page 1 of 2
Notice of Motion from Councillor Abel
Re: Twinning With an Indigenous Community: A Canada 150 Municipal Legacy
June 6, 2017 Page 2 of 2
3. Be It Further Resolved That, if Aurora does twin with an Indigenous community, a
notice be sent to the Federation of Canadian Municipalities, the Association of
Municipalities of Ontario, and all Ontario municipalities, to encourage twinning
between Indigenous and non-Indigenous communities.
General Committee Meeting Agenda
Tuesday, June 6, 2017
Notice of Motion (a)
Page 2 of 2
Public Release
June 2, 2017
Town of Aurora
Additional Items to
General Committee Meeting Agenda
Tuesday, June 6, 2017
7 p.m., Council Chambers
• Revised General Committee Meeting Agenda Index
• Item R13 – Summary of Committee Recommendations Report No. 2017-05
• Notice of Motion (b) Councillor Gaertner and Councillor Mrakas
Re: Highland Gate Redevelopment
Public Release
June 2, 2017
Town of Aurora
General Committee
Meeting Agenda (Revised)
Tuesday, June 6, 2017
7 p.m., Council Chambers
Councillor Mrakas in the Chair
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Presentations
4. Delegations
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda Items, C1 to C7 inclusive, be approved:
General Committee Meeting Agenda (Revised)
Tuesday, June 6, 2017 Page 2 of 9
C1. CS17-012 – Licensing of Medical Marihuana Facilities
Recommended:
1. That Report No. CS17-012 be received for information.
C2. Accessibility Advisory Committee Meeting Minutes of March 1, 2017,
and April 5, 2017
Recommended:
1. That the Accessibility Advisory Committee meeting minutes of March 1,
2017, and April 5, 2017, be received for information.
C3. Finance Advisory Committee Meeting Minutes of March 22, 2017
Recommended:
1. That the Finance Advisory Committee meeting minutes of March 22,
2017, be received for information.
C4. Strategic Plan Steering Committee Meeting Minutes of March 30, 2017
Recommended:
1. That the Strategic Plan Steering Committee meeting minutes of March
30, 2017, be received for information.
C5. Environmental Advisory Committee Meeting Minutes of April 6, 2017
Recommended:
1. That the Environmental Advisory Committee meeting minutes of April 6,
2017, be received for information.
C6. Parks, Recreation and Cultural Services Advisory Committee Meeting
Minutes of April 20, 2017
Recommended:
General Committee Meeting Agenda (Revised)
Tuesday, June 6, 2017 Page 3 of 9
1. That the Parks, Recreation and Cultural Services Advisory Committee
meeting minutes of April 20, 2017, be received for information.
C7. Memorandum from Councillor Mrakas
Re: Correspondence from Chair, OMB Reform Working Group
Recommended:
1. That the memorandum regarding Correspondence from Chair, OMB
Reform Working Group, be received for information.
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. CS17-017 – Sign Variance Request for the Canadian Disc Institute at
15000 Yonge Street
Recommended:
1. That Report No. CS17-017 be received; and
2. That the request for a variance to Bylaw No. 5840-16, being a by-law
respecting signs within the Town of Aurora, for the Canadian Disc
Institute at 15000 Yonge Street, be denied.
R2. PBS17-021 – Draft Plan of Condominium Application
Brookfield Homes (Ontario) Aurora Ltd.
555 William Graham Drive
Block 30, Plan 65M-4467
File: CDM-2016-05
Recommended:
1. That Report No. PBS17-021 be received; and
2. That the Draft Plan of Condominium File No. CDM-2016-05 for a mixed
use condominium consisting of two four (4)-storey buildings, with a total
of 179 residential units including 508.4 square metres of commercial
space, subject to conditions set out in Appendix “A” to this report be
approved; and
General Committee Meeting Agenda (Revised)
Tuesday, June 6, 2017 Page 4 of 9
3. That the Mayor and Town Clerk be authorized to execute any
Agreement(s) referenced in the Conditions of Approval, including any
and all documents and ancillary agreements required to give effect to
same.
R3. PBS17-042 – Application for Site Plan Approval
MBH Aurora Lodging GP Ltd.
Lot 1, Registered Plan 65M-4324
Northwest corner of Goulding Avenue and
Eric T. Smith Way
File Number: SP-2017-04
Related Files: D14-05-04 and D12-05-1A
Recommended:
1. That Report No. PBS17-042 be received; and
2. That site plan application number SP-2017-04 (MBH Aurora Lodging GP
Ltd.) to permit the development of the subject lands for a four-storey,
108-room hotel be approved; and
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
R4. PBS17-044 – Application for Site Plan Approval
RCG Aurora North GP Inc.
800 St. John’s Sideroad
Northeast Corner of Bayview Avenue and St. John’s
Sideroad
File Number: SP-2017-01
Related Files: OPA-2012-02 and ZBA-2012-09
Recommended:
1. That Report No. PBS17-044 be received; and
2. That site plan application number SP-2017-01 (RCG Aurora North GP
Inc.) to permit the development of the subject lands for six commercial
buildings be approved; and
General Committee Meeting Agenda (Revised)
Tuesday, June 6, 2017 Page 5 of 9
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
R5. PBS17-016 – Applications for Zoning By-law Amendment and
Draft Plan of Subdivision
2352107 Ontario Inc.
1588 St. John’s Sideroad
Part of Lot 26, Concession 3
File Numbers: ZBA-2015-05 and SUB-2015-02
Recommended:
1. That Report No. PBS17-016 be received; and
2. That Application to Amend the Zoning By-law File No. ZBA-2015-05
(2352107 Ontario Inc.), to implement the proposed Draft Plan of
Subdivision be approved; and
3. That Application for Draft Plan of Subdivision File No. SUB-2015-02
(2352107 Ontario Inc.), to allow the development of a business park
development consisting of nine (9) Employment blocks, one (1)
Environmental Buffer block and one (1) Environmental Protection area
for a total of 19.38 hectare of the subject lands be approved, subject to
the conditions outlined in Schedule “A” of this report; and
4. That the implementing Zoning By-law Amendment be presented at a
future Council Meeting; and
5. That the Urban Design Guidelines for the subject lands, prepared by
Ware Malcomb, dated May 2015, as amended be approved; and
6. That the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement, including any and all documents and all of the Agreements
referenced in the Conditions of Approval, including any ancillary
agreements required to give effect to same.
General Committee Meeting Agenda (Revised)
Tuesday, June 6, 2017 Page 6 of 9
R6. CS17-016 – Animal Control By-law Amendments
Recommended:
1. That Report No. CS17-016 be received; and
2. That amendments to By-law Number No. 5642-14, being a by-law to
regulate various matters relating to the licensing and keeping of animals
in the Town of Aurora, be enacted at a future Council meeting.
R7. FS17-025 – Creation of New Winter Control Reserve Fund
Recommended:
1. That Report No. FS17-025 be received; and
2. That the necessary bylaw to create a Winter Control Reserve Fund be
brought forward by staff for adoption; and
3. That $500,000 be transferred from the Tax Rate Stabilization Reserve
Fund into the new Winter Control Reserve Fund; and
4. That the strategy for the use of the new reserve fund set out in Report
No. FS17-025 be incorporated into the annual year-end surplus control
bylaw passed by Council each fall.
R8. FS17-026 – Reserve Fund Strategy for External Legal and Occasional
Human Resources Expenses
Recommended:
1. That Report No. FS17-026 be received; and
2. That the strategy for the use of the tax rate stabilization reserve fund for
external legal costs and occasional human resources costs as set out in
Report No. FS17-026 be incorporated into the annual year-end surplus
control bylaw passed by Council each fall.
General Committee Meeting Agenda (Revised)
Tuesday, June 6, 2017 Page 7 of 9
R9. FS17-027 – Hotel Development Charges - Deferrals
Recommended:
1. That Report No. FS17-027 be received; and
2. That, until the current Town Development Charges By-law No. 5585-14 is
repealed, the Treasurer and CAO be authorized to enter into and sign
Development Charges Deferral Agreements for hotel or motel
developments which defer the excess amounts that the development is
required to pay over the amount determined for an office building of the
same gross floor area, provided that such hotel/motel have non-lodging
uses whose Gross Floor Area (GFA) does not exceed 33% of the GFA
used for lodging; and
3. That the similar authorization to enter deferral agreements for hotels or
motels approved on August 11, 2015, be withdrawn; and
4. That staff undertake a detailed review of development charges for hotels
and motels in the next update of the Town’s Development Charges By-
law.
R10. IES17-026 – On-Street Parking Concerns on Wiles Court
Recommended:
1. That Report No. IES17-026 be received; and
2. That parking be prohibited at any time on the west side of Wiles Court
from Murray Drive to a point 58 metres north of Murray Drive; and
3. That a by-law be enacted to implement the above recommendation; and
4. That a letter be sent to all affected residents outlining Council’s direction.
R11. IES17-027 – Vandorf Sideroad Maximum Rate of Speed Amendment
Recommended:
1. That Report No. IES17-027 be received; and
General Committee Meeting Agenda (Revised)
Tuesday, June 6, 2017 Page 8 of 9
2. That the prescribed maximum rate of speed on Vandorf Sideroad from
Leslie Street to 600m west of Leslie Street be reduced from 60km/h to
50km/h; and
3. That the necessary By-law be enacted at the Council meeting of June 13,
2017.
R12. IES17-028 – Cleaning of Catch Basins, Storm Detention Tanks and Oil
Grit Separators
Recommended:
1. That Report No. IES17-028 be received; and
2. That Capital Project No. 42063 Catch Basin Cleaning be approved; and
3. That funding for the work be allocated from the Storm Sewer Reserve
Fund; and
4. That staff report back to Council with the Request for Quotation results
including cost implications, recommendations for moving forward with the
work and a plan of action associated with a future maintenance program
for this infrastructure.
R13. Summary of Committee Recommendations Report No. 2017-05
(Added Item)
Recommended:
1. That Summary of Committee Recommendations Report No. 2017-05 be
received; and
2. That the Committee recommendations contained within this report be
approved.
General Committee Meeting Agenda (Revised)
Tuesday, June 6, 2017 Page 9 of 9
7. Notices of Motion
(a) Councillor Abel
Re: Twinning With an Indigenous Community: A Canada 150 Municipal
Legacy
(b) Councillor Gaertner and Councillor Mrakas
Re: Highland Gate Redevelopment
(Added Item)
8. New Business
9. Closed Session
10. Adjournment
Town of Aurora
General Committee Report
Subject: Summary of Committee Recommendations Report No. 2017-05
Prepared by: Michael de Rond, Town Clerk
Department: Corporate Services
Date: June 6, 2017
Recommendation
1. That Summary of Committee Recommendations Report No. 2017-05 be
received; and
2. That the Committee recommendations contained within this report be
approved.
Parks, Recreation and Cultural Services Advisory Committee
(PRCSAC) Meeting Minutes of April 20, 2017
1. PRCSAC17-002 – Canine Commons Update
(a) That staff proceed with the priority site capital upgrades and maintenance
requirements; and
(b) That these upgrades be funded in the 2017 Capital and Operational
budgets and all related works be completed in 2017; and
(c) That future PRCSAC Operational budgets be funded sufficiently to conduct
the ongoing service level increase at the Canine Commons Leash Free
Park, as outlined in this report.
Staff comments:
None
Additional Items to General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R13
Page 1 of 1
Notice of Motion Councillor Gaertner and
Councillor Mrakas
Date: June 6, 2017
To: Mayor and Members of Council
From: Councillor Gaertner and Councillor Mrakas
Re: Highland Gate Redevelopment
Whereas the redevelopment of the Highland Gate Golf Course will be a disruptive
process for our residents in the surrounding stable neighbourhood; and
Whereas our Council has a duty to do everything in our power to protect our residents
by ensuring that this construction is accomplished as smoothly and respectfully as
possible;
1. Now Therefore Be It Hereby Resolved That staff provide a report to Council, before
any Agreements are signed, that outlines all measures that can be taken to ensure
that we have the ability, in writing, to mitigate the impacts of the construction, and
that these include, but are not limited to, the following:
Conditions that must be met in the Pre-Servicing and Subdivision agreements,
including mitigation measures; and
The process should there be any contravention of the Town's Conditions or
Requirements; and
The staff person responsible for addressing residents’ concerns, and in what
required time frame; and
Should any amendments to our By-laws be requested that will affect residents,
an outline of the process of how these will be approved and communicated to
the affected community; and
Whether the developer's Construction Mitigation Plan, which is provided to the
residents for the communication process and construction protocols, will be
included in the Conditions of the Subdivision Agreement and Draft Plan or be
binding in any way; and
The enforcement of the Agreements in regard to the developer's Letter of
Credit.
Additional Items to General Committee Meeting Agenda
Tuesday, June 6, 2017
Notice of Motion (b)
Page 1 of 1
Public Release
June 6, 2017
Town of Aurora
Additional Items No. 2 to
General Committee Meeting Agenda
Tuesday, June 6, 2017
7 p.m., Council Chambers
• Delegation (a) Glen Sharp, Resident
Re: Item R10 – IES17-026 – On-Street Parking Concerns on Wiles Court
• Item R14 – Memorandum from Mayor Geoffrey Dawe
Re: Accessibility Advisory Committee – Council Liaison
Additional Items No. 2 to General Committee Meeting Agenda Tuesday, June 6, 2017Delegation (a) Page 1 of 1
Memorandum
Date: June 6, 2017
To: Members of Council
From: Mayor Geoffrey Dawe
Re: Accessibility Advisory Committee – Council Liaison
Recommendation
1.That the memorandum regarding Accessibility Advisory Committee –
Council Liaison be received; and
2.That Councillor John Abel replace Councillor Sandra Humfryes as Council
Liaison on the Accessibility Advisory Committee effective immediately.
Background
The meetings of the Accessibility Advisory Committee are scheduled, for the most
part, on a monthly basis at 4 p.m.
Unfortunately, the meeting start time conflicts with Councillor Humfryes’ availability
and, as a result, she is unable to attend in her role as Council Liaison.
Councillor John Abel has agreed to act as Council Liaison in place of Councillor
Humfryes.
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4746
Email: mayor@aurora.ca
www.aurora.ca
Town of Aurora
Office of the Mayor
Additional Items No. 2 to General Committee Meeting Agenda
Tuesday, June 6, 2017
Item R14
Page 1 of 1