AGENDA - General Committee - 20170502
General Committee
Meeting Agenda
Tuesday, May 2, 2017
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
April 21, 2017
Town of Aurora
General Committee
Meeting Agenda
Tuesday, May 2, 2017
7 p.m., Council Chambers
Councillor Kim in the Chair
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Presentations
4. Delegations
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda Items, C1 to C4 inclusive, be approved:
General Committee Meeting Agenda
Tuesday, May 2, 2017 Page 2 of 5
C1. IES17-022 – Drinking Water Quality Management Standard –
Management Review
Recommended:
1. That Report No. IES17-022 be received; and
2. That the meeting minutes of the Annual Management Review by Top
Management be received.
C2. IES17-023 – Award of Tender 2017-27-IES
Structural Watermain Relining
Tamarac Trail, Milgate Place and Albery Crescent
Recommended:
1. That Report No. IES17-023 be received; and
2. That Tender 2017-27-IES under Capital Project No. 43054 for Structural
Watermain Relining on Tamarac Trail, Milgate Place and Albery Crescent
be awarded to Fer-Pal Construction Limited in the amount of $692,355
excluding taxes; and
3. That the budget variance in the amount of $220,605 be returned to
source; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
C3. PBS17-027 – Long-Term Development Activity Projections
Recommended:
1. That Report No. PBS17-027 be received for information.
C4. Economic Development Advisory Committee Meeting Minutes of March
9, 2017
General Committee Meeting Agenda
Tuesday, May 2, 2017 Page 3 of 5
Recommended:
1. That the Economic Development Advisory Committee meeting minutes of
March 9, 2017, be received for information.
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PRCS17-020 – Property Use Agreement: York Catholic District School
Board Soccer Fields
Recommended:
1. That Report No. PRCS17-020 be received; and
2. That the Director of Parks, Recreation and Cultural Services be
authorized to execute the 2017 License Agreement, including any and all
documents and ancillary agreements required to give effect to same; and
3. That the Director of Parks, Recreation and Cultural Services be
authorized to renew the License Agreement on an on-going, annual
basis, with the Director of Parks, Recreation and Cultural Services being
authorized to execute the necessary renewal Agreements, including any
and all documents and ancillary agreements required to give effect to
same.
R2. PRCS17-019 – Award of Tender 2017-33-PRCS – Treatment of Trees for
Emerald Ash Borer
Recommended:
1. That Report No. PRCS17-019 be received; and
2. That Tender 2017-33-PRCS be awarded to Green Lawn Ltd., Capital
Project 73160, for the treatment of ash trees for the Emerald Ash Borer
for a one-year period with an option to renew the agreement for four
additional years based on contractor performance and future budget
approval; and
3. That Option #2, the use of IMA-jet in the amount of $142,800 for 2017,
be approved; and
General Committee Meeting Agenda
Tuesday, May 2, 2017 Page 4 of 5
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
R3. CS17-013 – Proposed Taxi Licensing By-law Amendments
Recommended:
1. That Report No. CS17-013 be received; and
2. That amendments to Schedule 13 of Licensing By-law No. 5630-14,
being a by-law to regulate licensing of business establishments, be
enacted at a future Council meeting.
R4. IES17-021 – Award of Tender 2017-24-IES – Supply and Delivery of One
(1) 5000lb Capacity Forklift
Recommended:
1. That Report No. IES17-021 be received; and
2. That Tender No. 2017-24-IES for the supply and delivery of one (1) new
5000lb capacity forklift be awarded to Liftow Limited, in the amount of
$30,550 excluding taxes; and
3. That additional funding in the amount of $11,088 for Capital Project No.
34408 be provided from Fleet R&R reserve; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
R5. PBS17-030 – Application for Site Plan Approval
458021 Ontario Inc. (Tilemaster)
Lots 8 and 9, Registered Plan 65M-4324
21 and 33 Eric T. Smith Way
File Number: SP-2016-08
Related Files: D14-05-04 and D12-05-1A
General Committee Meeting Agenda
Tuesday, May 2, 2017 Page 5 of 5
Recommended:
1. That Report No. PBS17-030 be received; and
2. That site plan application number SP-2016-08 (458021 Ontario Inc.) to
permit the development of the subject lands for a warehouse and office
be approved subject to the resolution of any outstanding issues; and
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
7. Notices of Motion
(a) Councillor Mrakas
Re: Vacant Property Tax
8. New Business
9. Closed Session
10. Adjournment
Town of Aurora
General Committee Report No. IES17-022
Subject: Drinking Water Quality Management Standard – Management
Review
Prepared by: Lindsay Hayworth, Supervisor, Water and Wastewater
Department: Infrastructure and Environmental Services
Date: May 2, 2017
Recommendation
1. That Report No. IES17-022 be received; and
2. That the meeting minutes of the Annual Management Review by Top
Management be received.
Executive Summary
The purpose of this report is to provide the Operational Plan as part of the Safe Drinking
Water Act, 2002 and Ontario Regulation 188/07- Licensing of Municipal Drinking Water
Systems and to share the minutes of the Annual Management Review of the Drinking
Water Quality Management System (“DWQMS”).
Background
The Ontario Government implemented the Municipal Drinking Water Licensing Program
in 2007 as recommended by Justice O’Conner as a result of the Walkerton Inquiry. The
Operational Plan requirement was a portion of the mandated DWQMS that is required
by the Ministry of Environment.
The 21 Elements of the DWQMS is based on a “plan, do, check”, and continuous
improvement principle. The Operational Plan is a document that provides an
understanding of the drinking water system, the roles and responsibilities of the owner,
and a commitment and endorsement by the owner to provide safe drinking water.
General Committee Meeting Agenda
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May 2, 2017 Page 2 of 8 Report No. IES17-022
Analysis
The operation and management of the water system achieved full compliance for
2016
Full requirements of the DWQMS are outlined in this report and are a critical component
of the management framework under which staff and senior management are required
to operate. This report details the Town’s performance for 2016 and staff is proud to
report that this was a successful year in fulfilling all requirements, resulting in
confidence that the Town’s water system is operated and maintained to a high standard
to the benefit of the community.
Operational Plan Elements
The Town of Aurora Water System Operational Plan was prepared to meet legislative
requirements and was submitted to the Ministry on August 1, 2009. A Municipal
Drinking Water License was issued August 30, 2011 and renewed on June 30, 2016.
A critical step in the accreditation process is the confirmation of an understanding and
acceptance of the plan by Council and Senior Management. The following sections
provide a summary of the document purpose and key roles and responsibilities.
The DWQMS Operational Plan is a document that outlines all the 21 elements, which
are the legislative requirements and guiding principles for each Operating Authority
across the Province and that must be incorporated into its everyday operational and
maintenance activities. Some of the key elements include:
• Commitment and Endorsement
• Organizational Structure, Roles, Responsibilities and Authorities
• Risk Assessment
• Emergency Management
The elements for the commitment, endorsement and organization structure outlining the
Corporation’s roles and authorities must be endorsed by Council as the owner of
Aurora’s drinking water system.
DWQMS Management Structure
The legislation requires that proper authorities are established to ensure that the water
system has qualified oversight, management support, identified ownership and financial
resources. For the Town of Aurora, this structure is presented in the following
General Committee Meeting Agenda
Tuesday, May 2, 2017
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May 2, 2017 Page 3 of 8 Report No. IES17-022
organizational chart. An important aspect of this structure is the identification of Council
as the Owner and the body having overall responsibility for providing the necessary
resources to deliver safe and reliable drinking water to the community.
Organizational Chart
DWQMS Project Sponsor
Director of IES
Owner
Council
Top Management
CAO and Director of IES
Finance
Director of Financial Services
DWQMS Implementation Lead
Manager of Operations, or
designated alternate
DWQMS Representative
Supervisor of W/WW or
designated alternate
Project Administrator
Program Coordinator,
W/WW
Certified Water
Operators
Role of Owner - Council
One of the critical elements is that the Operational Plan is endorsed in writing by Top
Management and the Owner, which in this case, are senior staff and Town Council.
This element requires that Top Management demonstrates its commitment to the
DWQMS by being aware of the requirements and providing direction and resources as
required.
The element further describes that Top Management and Council shall provide
evidence of its commitment to an effective quality management system by doing the
following:
• Ensure that a Quality Management System is in place that meets the
requirement of this Standard
• Ensure that the Operating Authority is aware of all applicable legislation and
regulatory requirements
• Communicate the Quality Management System according to the procedure for
communications
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• Determine, obtain or provide the resources necessary to maintain and continually
improve the Quality Management System
As described, Council and Top Management’s commitment is a crucial part of the
successful DWQMS implementation and must clearly be recognized in terms of
acknowledgment of ownership and providing resources.
Role of Top Management - CAO and Director of IES
• Ensure QMS is in place and operational
• Endorse and lead the development, implementation and maintenance of the
QMS
• Identify and obtain necessary resources to support the QMS and for the
complete operation and maintenance of the drinking water system
• Ensure the system is operating in accordance with all applicable legislation and
regulations
• Management review of the QMS
• Communicate with Council about the QMS and the water distribution system
• Communications lead during emergencies
Role of Finance - Director of Financial Services
• Ensure appropriate funding is available for the QMS to deliver safe drinking water
• Incorporate water delivery components of the budget within the overall budget
presentation
• Conduct financial audits on the QMS and the water delivery program
Role of Project Sponsor – Director of IES
• Help orchestrate project team direction and flow
• Assuring the systematic progression through the program’s action and
implementation plans
• Ensures adequate funds are available
• Communicate with the Mayor and Council about the QMS and the water
distribution system
• Is authorized to designate Infrastructure & Environmental Services Crew Leaders
as Operators-in-Charge as required in the absence of the Infrastructure and
Environmental Services Supervisors
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Item C1
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Role of DWQMS Implementation Lead – Manager of Operations Services
• Carry out the activities and manage programs related to the water distribution
system as outlined by approval policies, procedures and legislative requirements
• Appoints QMS Representative
• QMS Implementation Lead
• Preparation of budget and program
• Assessment of supervisor’s personnel performance (annual)
• Ensures adequate staffing is available at all times
• Recommendation of system improvements
• Emergency response planning and training
• Reports on Operations and the QMS to Top Management and the CAO through
management review meeting, on an annual basis, to evaluate the continuing
suitability, adequacy, effectiveness and compliance of the DWQMS
Role of DWQMS Representative – Supervisor of Water/Wastewater
• Carry out the activities and manage programs related to the water distribution
system as outlined by approval policies, procedures and legislative requirements
• Communication/liaison with the Water Treatment Plants run by the Region of
York
• Act on and report incidents of non-compliance
• Assessment of operator’s personnel performance (annual)
• Reporting of distribution system performance to the Manager of Operations
Services
• Maintains regulatory compliance
• Is the system overall responsible operator schedules work assignments;
• Monitors water quality and demand
• Supervises operations and maintenance staff
• Maintains provincial operator licensing at system certification level
• Organizes work-safety program
• Assists in the development of the facility budget;
• Maintain and update QMS as required
• Identifies co-ordinates and communicates staff training programs to comply with
appropriate legislation
• Recommendation of system improvements
• Emergency response planning and training
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• Reports on Operations and the QMS to Top Management and the CEO through
management review meeting, on an annual basis, to evaluate the continuing
suitability, adequacy, effectiveness and compliance of the DWQMS
• Develop procedures and processes for assuring water quality
• Certified Operators
• Monitor, maintain and operate the distribution system in accordance with
established standard operating procedures
• Document all operating activities in accordance with provincial legislation and
established operating procedures
• Report on and act on incidents of non-compliance
• Report any abnormal conditions to the Supervisor
• Carry-out duties and tasks as assigned by the Supervisor and as per established
water distribution policies and procedures
• Is the designated operator-in-charge
• Files records
• Attends training
• Receives and communicates external complaints
• Regularly communicates to the Quality Manager
• Maintains operator’s license
Internal Audit, System Audit, Inspections and Management Review
As part of the oversight responsibilities, the management team is required to conduct
internal program audits, external third party system and inspection audits and an annual
management team review.
Aurora’s annual internal audit was performed by the AET Group on December 1, 2016.
All 21 Elements of Aurora’s Operational Plan were audited to ensure “we do what we
say we do”. A copy of the AET Group Audit report, Appendix “A” is attached.
The external accreditation audit is required to be performed annually by a Ministry-
approved auditor, NSF. An off-site system audit took place May 24, 2016. All 21
Elements of Aurora’s Operational Plan were audited to ensure “we do what we say we
do”. A copy of the NSF Audit report, Appendix “B” is attached.
An unannounced inspection of The Town of Aurora’s Drinking Water Distribution
System was conducted by The Ministry of the Environment on January 16, 2017. The
primary focus of this inspection is to confirm compliance with the Ministry of
Environment and the Climate Change (MOECC) legislation as well as evaluate
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conformance with Ministry drinking water policies and guidelines during the inspection
period. The MOECC System Inspection Report, Appendix “C” is attached.
The Plan also requires that a Management Review meeting be held annually to review
the system performance and identify necessary actions to ensure compliance with the
regulations. The Management Review meeting was held on February 27, 2017, in which
the audit results were reviewed. The Management Review minutes, Appendix “D” are
attached.
Advisory Committee Review
Not applicable.
Financial Implications
A budget of $35,000 is requested annually through the water operating budget to
support external audit costs and training and development costs of the DWQMS as
required. This amount will be carried into future budgets as a requirement for
demonstrating financial support to the ongoing maintenance of the DWQMS and will be
adjusted as required to ensure adequate funding is in place.
Communications Considerations
There is no external communication required.
Link to Strategic Plan
This process supports the Strategic Plan goal of Supporting an Exceptional Quality
of Life for All through its accomplishment in satisfying requirements in the following key
objective within this goal statement:
Invest in sustainable infrastructure: Maintain and expand infrastructure to support
forecasted population growth through technology, waste management, roads,
emergency services and accessibility.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C1
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General Committee Meeting Agenda Tuesday, May 2, 2017Item C1 Page 8 of 49
Date: Monday, February 27, 2017 Prepared by: Iustina Voinea
Place: 229 Industrial Parkway, Boardroom Reviewer: Lindsay Hayworth
Time: 2 pm to 3 pm Page 1 of 7
Drinking Water Quality Management System
Management Review - Meeting Minutes
Attendees:
Phillip Galin - Manager of Operations Services / DWQMS Implementation Lead
Doug Nadorozny - CAO / Top Management
Lindsay Hayworth - Water/Wastewater Supervisor / DWQMS Representative / ORO
Iustina Voinea – Program Coordinator Water/Wastewater/Stormwater / DWQMS Project
Administrator
Introduction to DWQMS Management Review
Top Management reviewed all DWQMS data presented as summarized below. All deficiencies
identified by Top Management have been documented on the Management Review Action Items
Form (SF-015) attached.
Agenda Items Reviewed
1.Incidents of Adverse Drinking Water Tests
Lindsay reported two adverse incidences in 2016; due to hot weather low chlorine residual .
All adverse incidences listed below, including report documents, re-sampling and summary
of actions taken was reviewed and discussed.
1.July 11, 2016, 58 Stone Rd.
2.July 14, 2016, 76 Maple Street
Proper procedures were followed for all occurrences: reporting to MOECC - SAC and
resampling; results achieved and water quality adverse issue resolved.
2. The Efficiency of the Risk assessment, Deviations from Critical Control Points Limits and
Response Actions
As part of Element 7 & 8, Risk Assessment and Risk Assessment Outcomes, the currency
of the information and the validity of the information used are verified once a year. The risk
assessment is redone every three years at a minimum. A complete redo of the risk
assessment was conducted on October 22, 2015.
Next review is scheduled for October 2017 and a redo October 2018.
3.Internal and Third party Audit Results and Incidents of Regulatory Non-Compliance: System
Audits of May 24, 2016, Internal Audit of December 1, 2016 and MOE Inspection Jan 16, 2017.
The DWQM System Internal Audit was conducted on December 1, 2016 by AET
Consultants, an external accredited auditor. T wo minor non-conformities and three
opportunities for improvement were identified during the audit.
AET Internal Audit December 1, 2016 – NCR and OFI
ELEMENT
#
Opportunity for Improvement
Details Action Details
Minor NC
5
Documents And Record Control: Several
records were incomplete or missing:
•Annual review of documents control
•Several Tailgate Safety Meeting
Minutes are not recorded
•Orientation training in Training matrix
DW QMS SOPs and Procedures
have been reviewed. Proposed
changes were discussed and
agreed upon with W/WW
Supervisor and Crew Leader..
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C1
Page 9 of 49
Appendix A
Date: Monday, February 27, 2017 Prepared by: Iustina Voinea
Place: 229 Industrial Parkway, Boardroom Reviewer: Lindsay Hayworth
Time: 2 pm to 3 pm Page 2 of 7
Drinking Water Quality Management System
Management Review - Meeting Minutes
New form to record Weekly
Chlorine Residuals was
implemented. The form
calculates time passed since last
sampling and alerts on Adverse
results.
The Program Coordinator Water,
W astewater, Stormwater will take
the responsibilities of DWQMS
Program Administrator.
Minor NC
21
Continual Improvement: One non-conformity
has not been addressed from the previous
audits. The Corrective action from Internal
Audit conducted on Dec 1, 2015 to include
frozen watermains into the Operational Plan
was not addressed. It is recommended that a
formal procedure addressing non-
conformances and opportunities for
improvement be developed.
An opportunity of improvement also exists in
this element. Two opportunities for
improvement (OFI) were identified in previous
audits and emergency tests for which there
was neither evidence of corrective action nor
screening of these OFI. The OFIs from NSF
audit conducted on May 24, 2016 were not
addressed and the recommendation from the
Emergency Table Top Exercise was not
completed.
Element E 8 - Risk Assessment
Outcomes has been updated to
include frozen watermain as a
risk.
The Operational Plan SOPs and
Procedures were reviewed and
updated. The updates cover all
the OFI from Internal Audit Dec 1,
2015, NSF Audit May 24, 2016
and Internal Audit Dec 2, 2016.
9
Organizational Structure, Roles,
Responsibilities and Authorities: Several roles
within the QMS are either temporarily vacant
(Project Administrator) or filled with interim
personnel (Manager of Operations), but are not
accounted for in the Organizational Structure.
The Operational Plan Element #
9 has been updated to include
references to “designated
alternate’ for DW QMS
Implementation Lead (Manager of
Operations Services) and
DW QMS Representative
(W ater/Wastewater Supervisor).
12
Communications: More information about the
presence of a Quality Management System
could be provided through the Town’s Website
References to the DWQMS are
found in Committee Reports and
Drinking Water Quality reports,
and are available through the
Town’s Website.
Additional information will be
included on the drinking water
web page.
17 Measurement and Recording Equipment
Calibration and Maintenance: Record of field
Calibration checks for the
colorimeters will be done by the
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C1
Page 10 of 49
Date: Monday, February 27, 2017 Prepared by: Iustina Voinea
Place: 229 Industrial Parkway, Boardroom Reviewer: Lindsay Hayworth
Time: 2 pm to 3 pm Page 3 of 7
Drinking Water Quality Management System
Management Review - Meeting Minutes
calibration checks missing for several
colorimeters in April 2016.
Program Coordinator Water,
W astewater and Stormwater.
Pro-016 has been updated to
reflect the change. Form 9 has
been revised to include all 9
colorimeters on one page.
NSF an external Accreditation Body conducted the DWQM System third party Audit on May 24,
2016. Five opportunities for improvement were identified during the audit.
NSF-MOE VERIFICATION Audit May 24, 2016 OFI
Element # OFI- Details Action Details
# 12 Communication - Protocol with the Region in
case of emergency
Establish a protocol with the region could be
included in the Quality Manual
York Region’s Intermunicipal
Communication Protocol is
referenced in Pro-019, Section 5
(July 15, 2016).
#6 Drinking Water System - Trends of water main
breaks, loss of water, could be maintained.
Program of back flow valve preventer’s
installation and yearly testing could be
considered
Records of watermain breaks and
water loss are maintained.
Monthly water loss is calculated
and trends over the year are
graphed. Monthly water loss
quantities are reported to York
Region starting Jan 2017.
Backflow prevention program is in
research phase. Information from
different municipalities was
collected and a meeting with
Town of Richmond Hill took place
on Feb 1, 2017.
The program Coordinator
W /WW/SW completed the Cross
Connection Specialist Backflow
Tester Certification course in
preparation for program
development and implementation.
#9 Organizational Structure, Roles,
Responsibilities, and authorities - Changes
happening in the organization. New hires are
going to join the organization-or chart could be
modified to reflect the changes
The Operational Plan Element # 9
has been updated to include
references to “designated
alternate’ for DWQMS
Implementation Lead (Manager of
Operations Services) and
DW QMS Representative
(W ater/Wastewater Supervisor).
The DWQMS Program
Administrator position will be
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C1
Page 11 of 49
Date: Monday, February 27, 2017 Prepared by: Iustina Voinea
Place: 229 Industrial Parkway, Boardroom Reviewer: Lindsay Hayworth
Time: 2 pm to 3 pm Page 4 of 7
Drinking Water Quality Management System
Management Review - Meeting Minutes
covered by the Program
Coordinator W/WW/SW.
#3 Commitment and Endorsement - Could
consider having Mayor (top Management) to
sign the commitment
As per E1 QMS, the Council is the
Owner of the Drinking Water
Distribution System. Endorsement
of the Council was obtained in
March 2015 as per extract from
the Council Meeting March 31,
2015.
The Endorsement is signed by
Top Management as defined in
E1 – QMS (CAO, Director of
Infrastructure and Environmental
Services).
#7 Risk Assessment - Frozen water mains or
distribution water mains could be added as
possible risks.
Element E 8 - Risk Assessment
Outcomes has been updated to
include frozen watermains as a
risk.
MOECC Inspection Jan 16, 2017: - Final Inspection rating 100%.
MOECC suggested having electronic versions of our records. As a result a new form for
recording chlorine residual was developed. The form calculates the time from the last sampling
and warns when adverse results are obtained. The form was implemented from middle of
January 2017.
4. Results of Emergency Response Testing October 27, 2016
The emergency preparedness training – Table top exercise was conducted on October 27,
2016.
Two findings were identified as listed below:
Findings Action
Taken
Action Details
1. It was apparent through
discussions that this type of
event would require an outside
contractor to assist with a sewer
by-pass operation. It was
suggested that a contractor
capable of this type of 24/7
emergency work should be
added to our emergency contact
list.
YES MAPLE (CORPORATE OFFICE)
331 Rodinea Rd.
Maple, Ontario L6A 4P5
P: 905-907-1700
F: 905-907-1701
Emergency Call 905-907-1700
2. It was suggested that at least
2 sets of watermain caps and
fitting for every size of watermain
YES Necessary parts will be purchased and added to
inventory.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C1
Page 12 of 49
Date: Monday, February 27, 2017 Prepared by: Iustina Voinea
Place: 229 Industrial Parkway, Boardroom Reviewer: Lindsay Hayworth
Time: 2 pm to 3 pm Page 5 of 7
Drinking Water Quality Management System
Management Review - Meeting Minutes
within our system be in stock as
part of our inventory.
Town staff has conformed to the requirements of Element # 18 of the Ontario Ministry of the
Environment’s Drinking Water Quality Management Standard (DWQMS).
5. Operational Plan Currency, Content and Updates
All Operational Plan SOPs and Procedures were reviewed; updates were discussed and
agreed upon with Supervisor of Water/Wastewater and Crew Leader.
The following DWQMS SOPs and Procedures have been updated:
o E1– Quality Management System;
o E6 – Description of Drinking Water System;
o E 8 – Risk Assessment Outcomes;
o E9 – Organizational Structure;
o E10 – competencies;
o E12 – Communications;
o E13 – Essential Supplies and Services;
o E16 – Sampling and Monitoring;
o E19 – Plan for Internal Audit;
o Pro – 001 Document control Procedure;
o Pro – 008 Internal Audit Procedure;
o Pro – 004 Water Sampling Procedures;
o Pro – 10 Watermain Break Emergency Repair;
o Pro – 016 Attachment List of Equipment;
o Pro – 026 Watermain Disinfection Procedure;
o SF- 009 Chlorine Tester Work Order.
6. Review of the Quality Management System Policy, Element # 2
Management Team reviewed Element # 2, The Quality Management System Policy
statement was reaffirmed.
Doug inquired about the adequacy of policy statements. Lindsay confirmed that the drinking
water system is maintained and operated to meet legal requirements and staff is certified
and trained.
The policy needs to be updated and signed by the new director.
Iustina will update Element #2 to reflect the change
7. Drinking Water Quality Trends
In 2015, The Region installed a chlorine booster facility on Bathurst, since the installation
the water pressure has been better in the centre of town. Also, the total chlorine improved
since last year. Due to this change, the combined chlorine is sometimes higher than 3 mg/l
the maximum concentration established by regulation. The Town of Aurora and Town of
Newmarket applied for regulatory relief with regards of higher combined chlorine residuals.
The MOECC granted the Town a relief for combined chlorine up to 4 mg/l.
Lindsay talked about the proposed bulk water filling station at the dead end on Eric T Smith
Way. Due to high costs for hydro connection (estimated $ 25,000) the electricity required for
service will be provided by solar panels. A draft RFP is prepared for the three season water
bulk station.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C1
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Date: Monday, February 27, 2017 Prepared by: Iustina Voinea
Place: 229 Industrial Parkway, Boardroom Reviewer: Lindsay Hayworth
Time: 2 pm to 3 pm Page 6 of 7
Drinking Water Quality Management System
Management Review - Meeting Minutes
The location of the new bulk water station is in a dead end where regular flushing is done in
order to maintain appropriate levels of chlorine residuals. The water bulk station will help
reduce flushing and reduce the amount of non-revenue water.
Lindsay estimates that the bulk water sales will increase due to the location of the new bulk
water station in the proximity of the highway. Software administration fees could be passed
to the contractors (buyers). It is estimated that the water bulk station will pay for itself in a
few years.
The renewed Drinking Water Licence has new conditions for Relief from Regulatory
Requirements regarding sampling in private residences for lead testing. The Town is
required to take twenty drinking water samples on residential properties and eight
distribution system samples to be tested for lead, as per O.Reg. 170/03.
8. Changes That Could Affect the QMS
Currently there is four qualified staff with a level 2 Drinking Water Certificate that can be
designated ORO or OIC.
One current staff is working towards his certification upgrade from OIT to Class 1. This
spring he will meet the experience requirements to upgrade.
9. The Resources Needed to Maintain the QMS
Back Flow Prevention By-law #5645-14 enacted but not enforced. Back Flow Prevention
bylaw refers to Fees bylaw; no fees are established for the backflow prevention program
administration and maintenance.
Iustina took the Cross connection Control Specialist course.
The Program Coordinator Water/Wastewater/Stormwater position in the Water/Wastewater
department was created and filled.
This role would be responsible for enacting the Back Flow Prevention Program and other
preventative programs, and ensuring that Aurora complies with its regulatory requirements
and internal policies and/or procedures .
10. The Results of the Infrastructure Review
Industrial Parkway S/ Industry St. Reconstruction Project – Replacement of the existing
200mm watermain on Industry St. with 250mm watermain including new services to the
existing properties.
Disconnection of the existing services at Industrial Parkway S from the existing 200mm
watermain was done under the same project as above.
11. Operational Performance
Lindsay reported eleven watermain breaks for 2016. Compared with neighbouring
municipalities is a very low number. Lindsay believes that relining of the watermains is the
major contributor to such good results. More watermain lining will be done in 2017.
Seven Frozen Services reported in 2016 all of which were private side issues.
The valve maintenance services were contracted out in the past. This year the Water And
Wastewater Operations will purchase a Valve Maintenance Trailer and conduct the work in
house. Approximate savings a year: $60,000.00.
The Town monitors the amount of water used by the Region for construction and repairs
(number of fill ups) on the Water Tower on East side of the Town (Wellington St and Highway
404).
Eighteen hydrants were repaired last year by water and wastewater staff.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C1
Page 14 of 49
Date: Monday, February 27, 2017 Prepared by: Iustina Voinea
Place: 229 Industrial Parkway, Boardroom Reviewer: Lindsay Hayworth
Time: 2 pm to 3 pm Page 7 of 7
Drinking Water Quality Management System
Management Review - Meeting Minutes
A leak detector was purchased in 2016; staff is using it to better locate watermain breaks.
12. Consumer Feedback
Top Management reviewed the 2016 Water Quality Complaints report.
23 water quality complaints recorded in 2016, all of the complaints were private side issues.
Complaints and low water pressure logs are maintained.
Lindsay stated that houses with filter systems might have low chlorine due to reverse osmosis.
13.Staff Suggestions
None
Summary
All action Items are identified on the Management Review Action Item form # SF-015 attached.
All records are maintained and stored electronically in the Town's record management system
filling location:
K:\Infrastructure & Environmental Services\ENV\PlanProtect\DWQMS\Records\Management
Review
Next Meeting TBD
General Committee Meeting Agenda
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Item C1
Page 15 of 49
The Corporation of The Town of Aurora
100 John West Way P.O. Box 1000
Aurora, Ontario L4G 6J1 CAN
C0121304
Audit Type
DWQMS System Audit (Audit Duration: 8.00 Hours)
Auditor
Subhash Chander
Standard
Ontario's Drinking Water Quality Management Standard
(Exp Date: 13-JUL-2017)
Recommendation
Ontario's Drinking Water Quality Management Standard : DWQMS System Audit Complete No
Change to Certificate
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Appendix B
NSF International Strategic Registrations | www.nsf-isr.org 6/24/2016 2 | 8
Executive Summary
Ontario's Drinking Water Quality
Management Standard
The system is performing well- no spefic complaints - with 1500 plus hydrants;
222.5 Km of mains, booster station and other maintenance issues- staff seems to
be capable of handling- even with shortage of staff.
Opportunities
Ontario's Drinking Water Quality
Management Standard
Keeping track of the trends of main breaks; water leakage and hydrant flushing
could help reduce the costs.
Corrective Action Requests
There is NO Corrective Action Request in this audit.
Site Information
Industry Codes
NACE:E 41
Scope of Registration
Ontario's Drinking Water Quality Management Standard : Town of Aurora Distribution System, 115-OA1, Entire Full
Scope Accreditation
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Opportunities for Improvements
Ontario's Drinking Water Quality Management Standard
Opportunity Observations / Auditor Notes
6: Opportunities for
Improvements
(DWQMS)-02
Location of OFI
12. Communicaion- Protocol with the Region in case of emergency;
Discussed With
Angela Pucci, IES Support Administrator & Linday Haywworth, Water &Sewage water
supervisor;
Description
Discussed with both Angela Pucci, DWQMSR & Lindsay Hayworth Water & Sewage water
Supervisor; Mention of establishing a protocol with the region could be included in the
Quality Manual.
Opportunities for
Improvements
(DWQMS)-02
Location of OFI
6. Drinking Water System. ; Trends of water main breaks, loss of water, could be
maintained. Program of back flow valve preventor's installation and yearly testing could be
considered.
Discussed With
Angela Pucci, IES Support Administrator & Lindsay HHayworth, Supervisor Water &
Sewage water;
Description
Could realize savings.;
Opportunities for
Improvements
(DWQMS)-03
Location of OFI
9. Organizational structure, Roles, Responsibilities and Authorities; Changes happening in
the organization
Discussed With
Angela Pucci, IES Support Administrator & Lindsay Hayworth, Supervisor Water & sewage
Water;
Description
New hires are going to join the organization- OR chart could be modified to reflect the
changes;
Opportunities for
Improvements
(DWQMS)-05
Location of OFI
3. Commitment and Endorsement;
Discussed With
Angela Pucci, IES Support Administrator; Lindsay Hayworth, Water, waste water
Supervisor;
Description
Could consider having Mayor (top Management) to sign the commitment.;
Opportunities for
Improvements
(DWQMS)-06
Location of OFI
7. Risk Assessment;
Discussed With
Angela Pucci, IES Support Administrator; Lindsay Hayworth, Water, waste water
Supervisor;
Description
Frozen water mains or distribution water mains could be added as possible risks.;
General Information
Operating Authority: Legal Name & Address The Corporation of the
Town of Aurora; 100 John
West Way, P.O. Box 1000,
Aurora,On. L4G 6J1
Canada
Language Preference: Correspondence English
Language Preference: Audit English
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Owner: Legal Name and Address The Corporation of the
Town of Aurora; 100 John
West Way P.O. Box 1000,
Aurora,On.; L4G 6J1
Canada
Owner Language Preference: Correspondence English
Owner Language Preference: Audit English
Applicant Representative Information; Include Name, Title, Phone,
Fax, Email & Website
Angela Pucci,IES Support
Administrator, Phone-905-
727-3442/3442 , Fax. 905-
727-7616
apucci@aurora.on.ca;
www.aurora.on.ca
Accreditation Option Full Scope - Entire
DWQMS
Date of Previous Systems Audit:June 16, 2015
Date of Previous On-Site Verification Audit:June 18,19, 2014
Processes
Ontario's Drinking Water Quality Management Standard
Process Name Observations / Auditor Notes
Processes or Activities
(DWQMS)-01
Describe whether the process is effective or not (effectiveness should be
supported with specific data/records/results). Include strengths &
weaknesses of process:
Process is effective;
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Summary of Findings
Requirement Finding
1. Quality Management System C
2. Quality Management System Policy C
3. Commitment and Endorsement OFI
4. Quality Management System Representative C
5. Document and Record Control C
6. Drinking-Water System OFI
7. Risk Assessment OFI
8. Risk Assessment Outcomes C
9. Organizational Structure, Roles, Responsibilities, and Authorities OFI
10. Competencies C
11. Personnel Coverage C
12. Communications OFI
13. Essential Supplies and Services C
14. Review and Provision of Infrastructure C
15. Infrastructure Maintenance, Rehabilitation & Renewal C
16. Sampling, Testing & Monitoring C
17. Measurement & Recording Equipment, Calibration & Maintenance C
18. Emergency Management C
19. Internal Audits C
20. Management Review C
21. Continual Improvement C
Mj
Major Non-Conformity. The auditor has determined one of the following:
(a)a required element of the DWQMS has not been incorporated into a QMS:
(b)a systemic problem with a QMS is evidenced by two or more minor conformities; or
(c) a minor non-conformity identified in a corrective action request has not been remedied.
Mn Minor Non-Conformity. In the opinion of the auditor, part of a required element of the DWQMS has not
been incorporated satisfactorily into a QMS.
OFI Opportunity for Improvement. Conforms to requirement, but there is opportunity for improvement.
C Conforms to requirement.
Not Applicable to this audit
*Additional Comment added by auditor in the body of the report.
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Process Matrix
Audit Audited Processes
DWQMS System Audit
(J0495534)
Jun 16, 2015
Processes or Activities (DWQMS)-01
Audit Audited Processes
DWQMS System Audit
(J0495535)
May 24, 2016
Processes or Activities (DWQMS)-01
Audit Audited Processes
DWQMS Verification Audit
(J0495536)
Jun 18, 2014
Processes or Activities (DWQMS)-01
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Audit Summary Matrix
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Item C1
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2016 DWQMS Internal Audit
Town of Aurora
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C1
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Appendix C
DWQMS INTERNAL AUDIT REPORT
Project #AUR_EA1617_050:
Town of Aurora
Operating Authority for:
Aurora Drinking Water System
Prepared by:
Ryan Bourner
AET Group Inc.
Audit Date:
December 1, 2016
Report Date:
December 2, 2016
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C1
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Town of Aurora DWQMS Internal Audit
December 2016
Page | 2 of 7
1.0 AUDIT SUMMARY
An on-site internal DWQMS audit of the Town of Aurora Drinking Water System for the
Town of Aurora was conducted by AET Group Inc. (“AET”) on December 1, 2016.
There is an opportunity to improve the Quality Management System as a whole (Element
1). Communication about the presence of a QMS is strong with the QMS Policy posted
at strategic locations throughout the Operating Authority, and recorded Tailgate Safety
Meetings touching on details in the QMS. However, two minor non-conformities and
three opportunities for improvement were identified during this assessment, as noted in
Section 4 of this report.
Audit Objectives
The objective of the audit was to determine whether the drinking water Quality
Management System (QMS) for the Town of Aurora conforms to the requirements of the
Ontario Ministry of the Environment’s (MOE) Drinking Water Qual ity Management
Standard (DWQMS).
Audit Scope
The facilities and processes associated with the operating authority’s QMS were
objectively evaluated to obtain audit evidence and to determine whether the quality
management activities and related results conform with DWQMS requirements, and if
they have been effectively implemented.
Audit Criteria
The Drinking Water Quality Management Standard (October 2006)
Current QMS manuals, procedures and records implemented by the Town of
Aurora
Audit Dates
The DWQMS internal audit was held on December 1, 2016.
Audit Team Members
Lead Auditor: Ryan Bourner, AET Group Inc.
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Tuesday, May 2, 2017
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Town of Aurora DWQMS Internal Audit
December 2016
Page | 3 of 7
2.0 SUMMARY OF FINDINGS
Requirement Finding
1. Quality Management System OFI
2. Quality Management System Policy C
3. Commitment and Endorsement C
4. Quality Management System Representative C
5. Document and Records Control Mn
6. Drinking-W ater System C
7. Risk Assessment C
8. Risk Assessment Outcomes C
9. Organizational Structure, Roles, Responsibilities and Authorities OFI
10. Competencies C
11. Personnel Coverage C
12. Communications OFI
13. Essential Supplies and Services C
14. Review and Provision of Infrastructure C
15. Infrastructure Maintenance, Rehabilitation & Renewal C
16. Sampling, Testing and Monitoring C
17. Measurement & Recording Equipment Calibration and Maintenance OFI
18. Emergency Management C
19. Internal Audits C
20. Management Review C
21. Continual Improvement Mn
M
Mj
Major non-conformity. The auditor has determined one of the following:
(a) a required element of the DWQMS has not been incorporated into a QMS;
(b) a systemic problem with a QMS is evidenced by two or more minor non-conformities; or
(c) a minor non-conformity identified in a corrective action request has not been remedied.
Mn Minor non-conformity. In the opinion of the auditor, part of a required element of
the DWQMS has not been incorporated satisfactorily into a QMS.
OFI Opportunity for improvement. Conforms to requirement, but there is an
opportunity for improvement.
C Conforms to requirement. The element is operational, implemented and
performed in accordance with the requirement.
N/A Not applicable to this audit
* Additional comment added by auditor in the body of the report.
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Town of Aurora DWQMS Internal Audit
December 2016
Page | 4 of 7
3.0 FINDINGS/COMMENTS
DWQMS Reference: 5 Document and Records Control
Requirement: The Operational Plan shall document a procedure for
document and records control that describes how:
b.records required by the Quality Management System
are:
i. kept legible, and readily identifiable;
ii. retrievable;
iii. stored, protected, retained and disposed of.
Client Reference: QMS-PRO-001 Document Control Procedure (Ver. 5, 4-
Feb-2016)
QMS-PRO-002 Record Control Procedure (Ver. 4, 1-Oct-
2015)
DWQMS Training Matrix
Results: Minor non-conformity
Details: Several records were incomplete or missing including:
o annual review of documents record
o several Tailgate Safety Meeting Minutes are not
recorded
o orientation training in Training Matrix
DWQMS Reference: 21 Continual Improvement
Requirement: The Operating Authority shall strive to continually improve
the effectiveness of its Quality Management System
through the use of corrective actions.
Client Reference: Corrective Action Request (1-Dec-15): Element 1 –
Frozen Water Mains
Emergency Scenario Tabletop Exercise (27-Oct-2016)
DWQMS Internal Audit- OFI Matrix(1-Dec-2015)
DWQMS System Audit- OFI Matrix (24-May-2016)
Results: Minor non-conformity
Details: One non-conformity has not been addressed from previous
audits. It is recommended that a formal procedure for
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Town of Aurora DWQMS Internal Audit
December 2016
Page | 5 of 7
addressing non-conformances and opportunities for
improvement be developed.
An opportunity of improvement also exists in this element.
Two opportunities for improvement (OFI) were identified in
previous audits and emergency tests for which there was
neither evidence of corrective action nor screening of these
OFI.
DWQMS Reference: 9 Organizational Structure, Roles, Responsibilities and
Authorities
Requirement: The Operational Plan shall:
a. describe the organizational structure of the
Operating Authority, including respective roles,
responsibilities and authorities;
Client Reference: OP-El 9 Organizational Structure, Roles, Responsibilities
and Authorities (Rev.4, 30-Nov-2015)
Results: Opportunity for Improvement
Details: Several roles within the QMS are either temporarily vacant
(Project Administrator) or filled with interim personnel
(Manager of Operations), but are not accounted for in the
Organizational Structure.
DWQMS Reference: 12 Communications
Requirement: The Operational Plan shall document a procedure for
communications that describes how the relevant aspects of
the Quality Management System are communicated
between Top Management and:
d. the public.
Client Reference: Operational Plan – Element 12 - Communications (Rev. 2,
4-Feb-2016)
Results: Opportunity for Improvement
Details: More information about the presence of a Quality
Management System could be provided through the
Town’s Website
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Town of Aurora DWQMS Internal Audit
December 2016
Page | 6 of 7
DWQMS Reference: 17 Measurement and Recording Equipment Calibration
and Maintenance
Requirement: The Operational Plan shall document a procedure for
the calibration and maintenance of measurement and
recording equipment.
Client Reference: Operational Plan – Measurement and Recording
Equipment Calibration and Maintenance (Rev. 3, 11-
Jan-2012)
Field Service Report (11-Jan-16)
Results: Opportunity for Improvement
Details: Record of field calibration checks missing for several
colorimeters in April 2016.
4.0 . CONCLUSIONS
This audit report presents an overview of DWQMS conformance findings, reflecting
AET’s best judgment using information reasonably available to the auditors at the time of
AET’s audit. AET has prepared this audit report using information understood to be
factual and correct and shall not be responsible for conditions arising from information or
facts that were concealed or not fully disclosed to AET during the period of time for
which the work was being conducted.
This DWQMS audit report, which was derived from a sampling of document/record
reviews and site observations, aims to establish the current position of the Town of
Aurora with respect to conformance to the DWQMS. While comments were made
throughout the report, an in-depth inspection was not carried out.
Respectfully Submitted,
AET Group Inc.
Prepared by:
Ryan Bourner, B. Eng, Dip EMA, EP
Environmental Technologist
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Town of Aurora
General Committee Report No. IES17-023
Subject: Award of Tender 2017-27-IES
Structural Watermain Relining
Tamarac Trail, Milgate Place and Albery Crescent
Prepared by: Dan Vink, Coordinator, Capital Delivery
Department: Infrastructure and Environmental Services
Date: May 2, 2017
Recommendation
1. That Report No. IES17-023 be received; and
2. That Tender 2017-27-IES under Capital Project No. 43054 for Structural
Watermain Relining on Tamarac Trail, Milgate Place and Albery Crescent be
awarded to Fer-Pal Construction Limited in the amount of $692,355 excluding
taxes; and
3. That the budget variance in the amount of $220,605 be returned to source; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Executive Summary
The purpose of this report is to seek Council authorization to award the tender for
structural watermain relining on Tamarac Trail, Milgate Place and Albery Crescent.
• The sole compliant bidder was Fer-Pal Construction Ltd. with a bid of $692,355
which is below the approved capital project budget.
• Structural relining will substantially increase the service life of the existing
watermains on these streets and prevent future breaks and emergency repairs.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C2
Page 1 of 5
May 2, 2017 Page 2 of 4 Report No. IES17-023
Background
Tamarac Trail, Albery Crescent and Milgate Place were selected for watermain relining
due to several watermain breaks that have occurred in this area of the Town over the
past five (5) years.
This structural watermain relining project was slated for 2017 as part of the 2015 Ten-
Year Capital Investment Plan. The capital funding for this project has been approved by
Council for delivery in 2017 in the amount of $1,000,000 and this report provides the
details of the tendering results and a recommendation to proceed to construction.
Analysis
Tender Opening
A total of seven (7) companies picked up the tender documents and on April 6, 2017 the
Tender Opening Committee received one (1) compliant bid. The compliant bidder for
this tender was Fer-Pal Construction Ltd. as summarized in Table 1.
Table 1 – Bid Summary
Firm Name Total Bid
(excluding taxes)
1 Fer-Pal Construction Ltd. $692,355
Verification of the submitted tender was undertaken by Town staff and deemed to be
compliant.
Fer-Pal Construction Limited has successfully completed similar projects within the
Town including the watermain relining on Haida Drive and MacDonald Drive in 2015
and on Spruce Street, Walton Avenue and Keystone Court in 2011.
Project Schedule
The Contract is expected to commence in July 2017.
Advisory Committee Review
Not applicable.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C2
Page 2 of 5
May 2, 2017 Page 3 of 4 Report No. IES17-023
Financial Implications
Table 2 is a financial summary for Capital Project No. 43054 as based on the tender
submitted by Fer-Pal Construction Ltd.
Table 2 – Financial Summary
Communications Considerations
There are no communication related issues.
Link to Strategic Plan
This report supports the Strategic Plan goal of Supporting an Exceptional Quality of
Life for All through its accomplishment in satisfying requirements in the following key
objective within this goal statement:
Invest in sustainable infrastructure: Maintain and expand infrastructure to support
forecasted population growth through technology, waste management, roads,
emergency services and accessibility.
Approved Budget
Capital Project No. 43054 $1,000,000
Total Approved Budget $1,000,000
Less previous commitments $0
Funding available for subject Contract $1,000,000
Contract Award excluding HST $692,355
Non-refundable taxes (1.76%) $12,186
Geotechnical Inspection (Under Separate P.O.) $2,000
Arborist Inspection (Under Separate P.O.) $2,000
Sub-Total $708,541
Contingency amount (10%) $70,854
Total Funding Required $779,395
Favorable Budget Variance $220,605
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C2
Page 3 of 5
May 2, 2017 Page 4 of 4 Report No. IES17-023
Alternative(s) to the Recommendation
1.Council may choose to not award this project. The Tender evaluation process
meets all requirements of the Procurement By-law and awarding this contract is the
next step in fulfilling the requirements of the tendering process. If Council chooses
to not award this contract, the lifespan of the watermains on these streets will
decrease and there will be a greater risk of future watermain breaks and higher
costs to maintain this infrastructure.
Conclusions
The tender review has complied with the Procurement By-law requirements and it is
recommended that Tender 2017-27-IES for structural watermain relining on Tamarac
Trail, Milgate Place and Albery Trail be awarded to Fer-Pal Construction Limited in the
amount of $692,355 excluding taxes.
Attachments
Appendix 'A' -Key plan showing the location of proposed structural watermain lining
work.
Previous Reports
None.
Pre-submission Review
Agenda Management Team Meeting review on April 13, 2017.
Departmental Approval Approved for Agenda
�----<.:
Chief Administrative Officer
Marco Ramunno
Acting Director, Infrastructure and
Environmental Services
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C2
Page 4 of 5
Tamarac Trail
Richardson Drive
Milgate Place
Davis Road
Patrick DriveWebster DriveLee GateDavidson RoadAlbery CrescentAd
a
i
r
D
r
i
v
e
Ardill CrescentPoplar CrescentHENDERSON DRIVE
KEY PLANSTRUCTURAL WATERMAIN LINING ONTAMARAC TRAIL, MILGATE PLACE AND ALBERY CRESCENT
Map created by the Town of Aurora Infrastructure and Environmental Services Department, April 5th, 2017.Base data provided by York Region and Aurora - GIS. This is not a legal survey.
¯
0 30 60
Metres Hwy 404Bathurst StYonge StYonge StBayview AveLeslie StLeslie StHwy 404St John's Sdrd
Wellington St EWellingtonSt W
Henderson
Dr Vandorf Sdrd
Bloomington Rd
SUBJECTLANDS
)
IES17-023
Appendix 'A'
WATERMAIN TO BE LINED
Ductile Iron Watermain
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C2
Page 5 of 5
Town of Aurora
General Committee Report No. PBS17-027
Subject: Long-Term Development Activity Projections
Prepared by: Michael Logue, Program Manager, Economic Planning
Department: Planning and Building Services
Date: May 2, 2017
Recommendations
1. That Report No. PBS17-027 be received for information.
Executive Summary
This report provides Council with a ten-year snapshot of development activity projections,
based on currently approved, applied for, and anticipated applications:
• Building permits to be issued for approximately 690 new units per year over the
next five years, 2017-2021;
• Building permits to be issued for approximately 600 units per year over the
subsequent five-year period, 2022-2026;
• Average of approximately 650 building permits issued for new dwellings, or 6,500
total, 2017-2026;
• Projections anticipate a shift towards compact forms of development, as lands for
ground-related housing become more limited in Aurora;
• The average annual number of permits issued by structure type over the next ten
years is projected to be 200 single detached (31%), 120 townhouses (18%), and
330 apartments (51%);
• Projected development activity, upon occupancy, will result in population totals of
68,400 by 2021, and 76,500 by 2026. These population figures exceed the Official
Plan targets and are reflective of a stronger than anticipated demand for residential
units.
• The Town of Aurora does not currently have sufficient servicing allocation capacity
to achieve Official Plan target population, or reach the ten- or five-year projections.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C3
Page 1 of 5
May 2, 2017 Page 2 of 5 Report No. PBS17-027
Background
Development activity is tracked and projected for a number of reasons, including
monitoring servicing allocation balances, verifying population growth estimates, and
tracking progress towards Official Plan targets.
Since the 2C Planning Area has come online, Aurora has experienced a return to robust
building permit activity. After some slower years of activity in the mid-2000’s period, Aurora
has averaged over 1,000 permits issued for new dwelling units over the last two years,
2015-2016.
The timelines associated with these projections assume continued strong market demand
for housing over the forecast period. However, if the housing market begins to soften, then
projections are at risk of not being realized. As described in the analysis of this report,
these forecasts include a shift from predominantly ground-related housing, to more
apartment units. While from a planning policy perspective, a shift towards more apartments
units over the forecast period is a positive, demand for traditional ground-related housing
in Aurora has always been strong. Apartment units, on the other hand, generally come with
the risk of being more susceptible to subtle changes in market forces.
Analysis
The Current Five-Year Period 2017-2021
The current five-year period, starting in 2017, should see annual growth average slightly
below the robust pace seen between 2015-2016. Annual growth is expected to fluctuate
between approximately 500 and 1,000 units on an annual basis, averaging 690 new
dwelling units per year.
The mix of housing built 2017-2021 is still expected to remain ground-related, on balance:
38% single detached, 22% townhouses, and 41% apartments. Over 70% of the
applications that constitute the 2017-2021 forecast have already been before Council in
some form (Official Plan Amendment, Zoning By-law Amendment, Draft Plan Approval,
etc.).
The Subsequent Five-Year Period 2022-2026, and Ten Years 2017-2026
Building activity is expected to slow over the course of this five-year period, from a high of
approximately 800 units to a low of 400 units per year; averaging approximately 600 new
dwelling units per year for the period. The mix of housing is also expected to shift further
towards more compact forms of development.
Over the entire ten-year period 2017-2026, 6,500 units, or an average of 650 per year, are
anticipated. The housing mix over the ten-year horizon is 31% singles (2,000 units), 18%
rows (1,200 units), and 51% apartments (3,300 units). Generally, the assumptions that
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C3
Page 2 of 5
May 2, 2017 Page 3 of 5 Report No. PBS17-027
form the basis for the projections reflect a planning policy context of pre-existing
permissions as per the Town’s Official Plan.
The shift towards more apartment units to 2026 reflects the Town of Aurora running out of
greenfield land for ground-related housing, and a shift toward intensification, including
along the Aurora Promenade.
Projected Building Permits for New Dwellings, 2017-2026
Year Single Row Apt TOTAL
2017-2021 1,330 790 1,420 3,540
2022-2026 690 440 1,950 3,080
2017-2026 2,000 1,200 3,300 6,500
Resulting Population & Servicing Allocation Concerns
The 2017-2021 development projected would result in a 2021 population of 68,400
persons, an average increase of approximately 1,700 persons per year. The 2022-2026
population growth rate will continue at a slightly lower pace of 1,600 persons per year
(based on a slight lag between building permits and occupancy), reaching an estimated
population total of 76,500 by 2026. While this figure would exceed the current Official Plan
2031 target of 70,200, it is worth noting that a new Regional forecast incorporating new
Provincial Growth Plan policies and forecasts is expected shortly. And in report PDS16-
046 of June 2016, staff outlined draft forecast scenarios from York Region that would bring
Aurora to a population in excess of this 2026 projection – approximately 80,000 persons
by 2041. As with Aurora’s current Official Plan targets, forecasts generally front-end
growth and project slower growth in the latter portion of the forecast period.
A subsequent report is being prepared to outline the Town of Aurora’s servicing allocation
balances, upon reconciliation of totals with York Region in the coming weeks. However, it
appears evident that remaining allocation balances will be insufficient to service even the
five-year growth forecast – potentially only up to two years.
Advisory Committee Review
No Communication Required.
Financial Implications
There are no direct financial implications.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C3
Page 3 of 5
May 2, 2017 Page 4 of 5 Report No. PBS17-027
Communications Considerations
No Communication Required.
Link to Strategic Plan
The Long Term Development Activity Projections report supports multiple Strategic Plan
objectives under the Community section.
Under the objective of investing in sustainable infrastructure, the report helps inform
towards the goal of developing policies to ensure that growth is phased and coordinated
with existing and planned infrastructure.
And under the objective of strengthening the fabric of our community, this report helps
inform towards the goal of developing a coordinated approach to Town planning that
manages growth, plans for the necessary infrastructure and aligns fiscal accountability.
Alternative to the Recommendation
None.
Conclusions
After a two-year spurt averaging over 1,000 units per year for 2015 and 2016, building
permits issued for new dwelling units are expected to average 690 new units per year over
the next five years, 2017-2021, and 600 units per year over the subsequent five-year
period, 2022-2026. Over the ten-year period, this averages 650 building permits issued for
new dwellings, or 6,500 units total, 2017-2026.
A shift towards compact forms of development is anticipated, as lands for ground-related
housing become more limited in Aurora. By structure type, the average year projected
2017-2026 is 200 single detached (31%), 120 townhouses (18%), and 330 apartments
(51%). Projected development, upon occupancy, would result in population totals of
68,400 as of 2021, and 76,500 as of 2026.
Attachments
None.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C3
Page 4 of 5
May 2, 2017 Page 5 of 5 Report No. PBS17-027
Previous Reports
General Committee Report No. PDS-046, dated June 7, 2016.
Pre-submission Review
Agenda Management Team Meeting review on April 13, 2017
Departmental Ap_proval
Marco a
Director
Planning and Building Services
Approved for Agenda
Doug Nadorozny
Chief Administrative Officer
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C3
Page 5 of 5
Town of Aurora
Economic Development Advisory Committee
Meeting Minutes
Date: Thursday, March 9, 2017
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor John Abel (Chair), Councillor Paul Pirri (Vice Chair),
Don Constable, Richard Farmer (Aurora Chamber of
Commerce representative)
Members Absent: Rosalyn Gonsalves, Marilee Harris, and Bruce Walkinshaw
Other Attendees: Councillor Tom Mrakas, Anthony Ierullo, Manager of Long
Range and Strategic Planning, and Linda Bottos, Council/
Committee Secretary
The Chair called the meeting to order at 7:21 p.m.
1. Approval of the Agenda
Moved by Councillor Pirri
Seconded by Richard Farmer
That the agenda as circulated by Legislative Services be approved.
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C4
Page 1 of 3
Economic Development Advisory Committee Meeting Minutes
Thursday, March 9, 2017 Page 2 of 3
3. Receipt of the Minutes
Economic Development Advisory Committee Meeting Minutes of December
8, 2016
Moved by Richard Farmer
Seconded by Councillor Pirri
That the Economic Development Advisory Committee meeting minutes of December
8, 2016, be received for information.
Carried
4. Delegations
None
5. Matters for Consideration
1. Extract from Council Meeting of February 14, 2017
Re: General Committee Report No. CAO17-001 – Economic
Development Board – Terms of Reference
Staff provided background and a brief overview of the report. The Committee
inquired about whether the Committee’s concerns had been addressed, and about
Community Improvement Plan (CIP) funding. Staff advised that the concerns of
the Committee had been taken into consideration, and provided details regarding
the allocated and available funding for CIP projects.
Moved by Don Constable
Seconded by Richard Farmer
1. That the Extract from Council Meeting of February 14, 2017, regarding
General Committee Report No. CAO17-001 – Economic Development
Board – Terms of Reference, and report be received; and
2. That the Economic Development Advisory Committee endorse the Terms
of Reference for the proposed Economic Development Board.
Carried
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C4
Page 2 of 3
Economic Development Advisory Committee Meeting Minutes
Thursday, March 9, 2017 Page 3 of 3
6. Informational Items
2. Extract from Council Meeting of January 31, 2017
Re: Economic Development Advisory Committee Meeting Minutes of
December 8, 2016
Moved by Don Constable
Seconded by Richard Farmer
1. That the Extract from Council Meeting of January 31, 2017, regarding the
Economic Development Advisory Committee meeting minutes of
December 8, 2016, be received for information.
Carried
7. New Business
None
8. Adjournment
Moved by Councillor Pirri
Seconded by Don Constable
That the meeting be adjourned at 7:31 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at a
later meeting.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C4
Page 3 of 3
Town of Aurora
General Committee Report No. PRCS17-020
Subject: Property Use Agreement: York Catholic District School Board
Soccer Fields
Prepared by: John Firman, Manager of Business Support
Department: Parks, Recreation and Cultural Services
Date: May 2, 2017
Recommendation
1. That Report No. PRCS17-020 be received; and
2. That the Director of Parks, Recreation and Cultural Services be authorized to
execute the 2017 License Agreement, including any and all documents and
ancillary agreements required to give effect to same; and
3. That the Director of Parks, Recreation and Cultural Services be authorized to
renew the License Agreement on an on-going, annual basis, with the Director
of Parks, Recreation and Cultural Services being authorized to execute the
necessary renewal Agreements, including any and all documents and
ancillary agreements required to give effect to same.
Executive Summary
The purpose of this report is to ensure that there are enough Town owned facilities to
meet the full need for soccer fields by various user groups. The Town has arranged to
use third party sports fields to supplement Town own facilities.
Each year the York Catholic District School Board (YCDSB) authorizes the Town to
issue permits to its user groups for the use of soccer fields on various YCDSB school
properties. This has been an informal arrangement reviewed on a year-to-year basis.
Staff recommend that this arrangement be formalized through a License Agreement.
Background
The purpose of this agreement is to ensure the Town has access to an adequate supply
of soccer fields to meet the seasonal needs of various user groups.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R1
Page 1 of 4
May 2, 2017 Page 2 of 4 Report No. PRCS17-020
In the past, the YCDSB has authorized the Town to issue permits to Town user groups
for the use of various soccer fields on YCDSB school properties, provide that the Town
take responsibility for regular summer maintenance, such as mowing, fertilization and
line painting. The rationale for this request is not dissimilar to the property use
agreement with The Stronach Group and St. Andrew’s College property use
agreements whereby the Town will be required to indemnify YCDSB for liability
purposes as well as setting out the rules for use of the premises.
The specific fields utilized by the Town may vary each year, but typically includes the
following locations:
• St. Maximillian Kolbe CHS Junior Field
• Holy Spirit CES Senior Field
• Light of Christ CES Senior Field
• Cardinal Carter CHS Senior Field
• St. Joseph CES Junior Field
Analysis
• YCDSB property is licensed by the Town for use of the soccer fields;
• Specific fields are identified and agreed to on an annual basis;
• The term is typically from mid-May to late September;
• The YCDSB will have access until 6:00 p.m. on school days; and
• The Town will have access from 6:00 p.m. on school days and all day on non-
school days.
Ongoing annual renewal
The renewal of the agreement is handled annually on request, and is subject to the
availability of the soccer fields from YCDSB and demand by user groups. Usage dates
and times will change from year to year, but typically fall within the period of mid-May to
late September.
Agreement form and content
The original agreement will be reviewed by Legal Services to ensure it is satisfactory,
with the only subsequent changes made on an annual basis being that of the specific
dates and/or times for field use and specific fields to be included in each annual
agreement.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R1
Page 2 of 4
May 2, 2017 Page 3 of 4 Report No. PRCS17-020
Advisory Committee Review
None required.
Financial Implications
The YCDSB provides access to these fields at no cost to the Town and, in return, the
Town maintains the fields during the soccer season at no cost to the YCDSB. The
Town maintains these fields in accordance with the Town’s field maintenance
standards, as approved by Council. These fields are permitted to user groups in
accordance with the rates listed in the Fees & Charges By-law.
Communications Considerations
No communication considerations at this time.
Link to Strategic Plan
The property use agreement with YCDSB supports the Strategic Plan goal of
Supporting an Exceptional Quality of Life for all through its accomplishment in satisfying
requirements in the following key objectives within this goal statement:
Encouraging an active and healthy lifestyle by supporting multi-generational
programming in cultural and recreational activities to encourage every age cohort to
interact and share experiences.
Alternative(s) to the Recommendation
1.Council can decline entering into this agreement and leave responsibility of
obtaining playing field locations to individual user groups; however, this would be a
significant departure from previous process and may jeopardize their playing field
opportunities.
2.Council can enter into this agreement, but decline to provide authorization to the
Director for annual ongoing renewals.
3.As directed by Council.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R1
Page 3 of 4
May 2, 2017 Page 4 of 4 Report No. PRCS17-020
Conclusions
That Council authorize the Director of Parks, Recreation and Cultural Services to
execute the 2017 License Agreement and subsequent annual renewal agreements for
so long as the fields are available.
Attachments
None.
Previous Reports
None.
Pre-submission Review
Agenda Management Meeting review on April 13, 2017.
Departmental Approval
All��
Director, Parks, Recreation and Cultural
Services
Approved for Agenda
Chief Adminis trative Officer
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R1
Page 4 of 4
Town of Aurora
General Committee Report No. PRCS17-019
Subject: Award of Tender 2017-33-PRCS Treatment of Trees for Emerald
Ash Borer
Prepared by: Jim Tree, Manager of Parks
Department: Parks, Recreation and Cultural Services
Date: May 2, 2017
Recommendation
1. That Report No. PRCS17-019 be received; and
2. That Tender 2017-33-PRCS be awarded to Green Lawn Ltd., Capital Project
73160, for the treatment of ash trees for the Emerald Ash Borer for a one-year
period with an option to renew the agreement for four additional years based
on contractor performance and future budget approval; and
3. That Option #2, the use of IMA-jet in the amount of $142,800 for 2017, be
approved; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Executive Summary
The purpose of this report is to approve Award of Tender 2017-33-PRCS Treatment of
Trees for Emerald Ash Borer (EAB), as follows:
• To obtain Council approval to award Tender 2017-33-PRCS;
• To obtain direction from Council for the selection of the EAB treatment product;
• To provide Council with an update on the remaining ash tree Inventory;
• To provide Council with rationale on the financial implications as they relate to
the approved project budget;
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R2
Page 1 of 26
May 2, 2017 Page 2 of 8 Report No. PRCS17-019
At its May 24, 2016 meeting, Council approved the continued treatment of the remaining
ash tree inventory for the prevention of the EAB insect infestation for the final year of
the treatment contract which concluded at the end of 2016.
Staff indicated in Report No. PRS16-024 that the treatment program which commenced
in the summer 2013 had generally been successful as the majority of trees that were
suitable candidates for this treatment had responded favourably.
As such, and in accordance with the EAB treatment program, staff re-tendered for the
treatment of ash trees and recommend that the EAB treatment program continue as
previously recommended.
Analysis
Direction of Council is required in the selection of the EAB Treatment Product
At its May 24, 2016 meeting, Council indicated to the Director of Parks, Recreation and
Cultural Services that, prior to the commencement of the following year of EAB
Treatment, information be obtained on the residual levels of IMA-jet (neonicotinoids)
which might be present in leaf litter, wood and soils following the application of this
material in the ash trees.
Staff have attached documentation on this matter for Council review and consideration;
however, it has been indicated in previous reports that there is insufficient evidence to
suggest that the use of IMA-jet is cause for major concern.
Also, it was noted that the use of neonicotinoids has come under immense debate and
concern as a result of its use in the agricultural industry where it is used as a seed
coating to prevent insect damages to both seeds and crops. This has led to a larger
controversy in that there is some evidence to suggest that pollinating insects become
exposed to the pesticide thorough plants and water.
Since IMA-jet is applied internally via sealed off injection sites directly into the vascular
system of the ash tree, there is no direct contact or introduction of the chemical to soil or
water unlike the agricultural use and methods of application of this pesticide. From the
information available, it is not completely conclusive as to whether or not residual levels
of neonicotinoid within the tree or leaf litter are a major cause for concern.
Current remaining inventory of ash trees in parks and streets totals 2,378
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R2
Page 2 of 26
May 2, 2017 Page 3 of 8 Report No. PRCS17-019
The treatment of ash trees has generally been successful as all trees that continue to
show good heath continue to respond favorably to treatment.
Street trees were primarily selected for treatment but smaller quantities of ash trees in
our parks were also treated. All other Ash trees within woodlots and open space areas
have now completely expired or are so heavily infested with EAB that they will soon be
deceased.
A few of the most affected areas where losses of ash trees were particularly heavy
occurred primarily in the northwest section of Aurora. Supplementary trees have been
planted in some of these areas with suitable tree species and there are plans to
continue planting in these areas over time. Fortunately Ash was not the dominant
species in the balance of our woodlots and natural open spaces areas and any trees
that required removal for safety related reasons did not have a major visual or
ecological impact. Table 1 below is the remaining ash tree Inventory as of April 1, 2017.
TABLE 1
YEAR ASH INVENTORY NUMBER REMOVED REMAINING INVENTORY
2013 2,920 62 2,858
2014 2,858 248 2,610
2015 2,610 112 2,498
2016 2,498 100 2,398
2017 2,398 20 2,378
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R2
Page 3 of 26
May 2, 2017 Page 4 of 8 Report No. PRCS17-019
As of the end of 2016 all candidate ash trees have received three successive
treatments
Since the EAB treatment program commenced in 2013, all surviving ash trees on our
streets and in our parks have been treated three times. Initially, staff were using the
only registered product available for the treatment of EAB being TreeAzin which is a
biological control product developed through the use of products derived from the Neem
tree. Staff had been advised at that time, by the product manufacturer, that the
treatment should be administered on a bi-annual basis; therefore, staff proceeded to
treat 50% of the candidate trees in the summer of 2013 and the remaining 50% in the
summer of 2014. In the autumn of 2014, two significant developments had occurred in
EAB treatments being:
• The manufacturer of TreeAzin revised its recommendation to treat trees in
heavily infested areas on annual basis rather than their previous suggested bi-
annual treatment;
• Staff were alerted to the fact that a new EAB control product IMA-jet had been
registered for use by Health Canada with the recommended application for this
product being annual; however, there was a significant cost reduction associated
with the use of this product.
Council authorized staff to utilize this product in the control of EAB and concluded that
the remaining treatments over the life of the contract be done using this product.
Tender Results
Staff released Tender 2017-33-PRCS for the Treatment of trees for Emerald Ash Borer
for one-year with an option to renew the contract for four consecutive years upon
satisfactory performance for a total five-year contract.
The Tender was released on March 15, 2017 and closed on April 6, 2017.
A total of two (2) firms submitted Tenders and two (2) Tenders were deemed compliant.
The lowest compliant Tender was submitted by Green Lawn Ltd. operating as
TruGreen.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R2
Page 4 of 26
May 2, 2017 Page 5 of 8 Report No. PRCS17-019
TABLE 2
Option #1 - TreeAzin
YEAR Quantity
(cm)
Green Lawn Ltd. /
Trugreen
Unit
Price
Extended
Price
2017 60,000 $3.59 $215,400
Option Year 1 - 2018 60,000 $3.61 $216,600
Option Year 2 - 2019 60,000 $3.63 $217,800
Option Year 3 - 2020 60,000 $3.64 $218,400
Option Year 4 - 2021 60,000 $3.66 $219,600
FIVE YEAR TOTAL - OPTION # 1 $1,087,800
Option #2 - IMA-JET
YEAR Quantity
(cm)
Green Lawn Ltd. /
Trugreen
Unit
Price
Extended
Price
2017 60,000 $2.38 $142,800
Option Year 1 - 2018 60,000 $2.39 $143,400
Option Year 2 - 2019 60,000 $2.40 $144,000
Option Year 3 - 2020 60,000 $2.42 $145,200
Option Year 4 - 2021 60,000 $2.43 $145,800
FIVE YEAR TOTAL - OPTION # 2 $721,200
Advisory Committee Review
None required.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R2
Page 5 of 26
May 2, 2017 Page 6 of 8 Report No. PRCS17-019
Financial Implications
Table 3 is a financial summary for Capital Project 73160 based on the Tender submitted
Green Lawn Ltd. / Trugreen for Option #1 using biological control TreeAzin.
TABLE 3: Option #1 TreeAzin application over five years
Approved Budget
Capital Project 73160 $1,175,000
Total Approved Budget
$235,000/year x 5 years $1,175,000
Less previous commitments $0
Funding available for subject Contract $1,175,000
Contract Award (Option #1) excluding HST $1,087,800
Non-refundable taxes (1.76%) $19,145
Sub-Total $1,106,945
Total Funding Required $1,106,945
Budget Variance $68,055
Table 4 is a financial summary for Capital Project 73160 based on Tender submitted by
Green Lawn Ltd./Trugreen for Option #2 using IMA-jet (neonicotinoid):
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R2
Page 6 of 26
May 2, 2017 Page 7 of 8 Report No. PRCS17-019
Table 4: Option #2 IMA-JET application over five years
Approved Budget
Capital Project 73160 $1,175,000
Total Approved Budget
$235,000 ea. year x 5 years $1,175,000
Less previous commitments $0
Funding available for subject Contract $1,175,000
Contract Award (Option #2) excluding HST $721,200
Non-refundable taxes (1.76%) $12,693
Sub-Total $733,893
Total Funding Required $733,893
Budget Variance $441,107
Communications Considerations
Pending Council approval of the EAB Treatment Plan, there are mandatory public
notification requirements that must be adhered to. Staff will coordinate this notification
process via the Town of Aurora’s Communications Department.
Link to Strategic Plan
This Award of Tender supports the Strategic Plan Goal of Supporting an Exceptional
Quality of Life for All by encouraging an active and healthy lifestyle.
Develop a long-term needs assessment for recreation programs, services and
operations to march the evolving needs of the growing and changing population.
Alternative(s) to the Recommendation
1. Council could select Option #1 as outlined in this report and direct staff accordingly.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R2
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Town of Aurora
General Committee Report No. IES17-021
Subject: Award of Tender 2017-24-IES – Supply and Delivery of one (1)
5000lb Capacity Forklift
Prepared by: Greg McClenny, Supervisor, Facilities and Fleet
Department: Infrastructure and Environmental Services
Date: May 2, 2017
Recommendation
1. That Report No. IES17-021 be received; and
2. That Tender No. 2017-24-IES for the supply and delivery of one (1) new 5000lb
capacity forklift be awarded to Liftow Limited, in the amount of $30,550
excluding taxes; and
3. That additional funding in the amount of $11,088 for Capital Project No. 34408
be provided from Fleet R&R reserve; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Ag reement, including any and all documents and ancillary agreements
required to give effect to same.
Executive Summary
The purpose of this report is to seek Council approval to award tender for the supply
and delivery of one (1) 5000lb capacity forklift for shared use between the Infrastructure
and Environmental Services Department and the Parks, Recreational and Cultural
Services Department at the Joint Operations Centre (“JOC”).
Background
At the JOC there is a requirement to lift heavy objects onto high racks and mezzanines
for storage. This is a Health and Safety concern for staff as the Town does not own any
type of lifting device or equipment to allow access to high areas and to safely carry out
these tasks.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R4
Page 1 of 4
May 2, 2017 Page 2 of 4 Report No. IES17-021
Analysis
Table 1 shows a summary of the compliant bids received for this project
Table 1
Company Name Total Bid (excluding taxes)
1 Liftow Limited $30,550.00
2 Wajax $33,400.00
3 Yale Industrial Trucks Inc. $37,321.22
Verification of the tenders was undertaken by Town staff. The lowest compliant bid was
submitted by Liftow Limited, in the amount of $30,550.00, excluding taxes, for the
supply of one (1) 2017 Toyota 8FGCU25 Forklift.
Advisory Committee Review
Not applicable.
Financial Implications
Table 2 is a financial summary for Capital Project No. 34408 as based on the tender
submitted by Liftow Limited:
Table 2 – Financial Summary
As indicated in Table 2, the project is $11,088 over budget. The original cost estimate
was based on purchasing a refurbished piece of equipment; however consultation with
Procurement Services, and the Capital Projects’ user departments concurred, that a
Approved Budget
2017 Capital Project No. 34408 $20,000
Total Approved Budget $20,000
Less previous commitments $0
Funding available for subject Contract $20,000
Contract Award excluding HST $30,550
Non-refundable taxes (1.76%) $538
Total Funding Required $31,088
Budget Variance -$11,088
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R4
Page 2 of 4
May 2, 2017 Page 3 of 4 Report No. IES17-021
new piece of equipment be tendered. Staff recommends that this additional funding be
provided from the Fleet R&R Reserve.
Communications Considerations
There is no external communication required.
Link to Strategic Plan
This project supports the Strategic Plan goal of Supporting an Exceptional Quality of
Life for All through its accomplishment in satisfying the requirement in the following key
objective within this goal statement:
Invest in sustainable infrastructure: Establish policies and programs that enhance
the accessibility and safety of new and existing facilities and infrastructure.
Alternative(s) to the Recommendation
1. Council may choose to not award this project. The tender evaluation process meets
all requirements of the Procurement By-law and awarding this contract is the next
step in fulfilling the requirements of the tendering process. If Council chooses to not
award this contract, various areas of the JOC will not be accessible for storage use
for which they were designed and alternative storage locations will have to be
determined.
Conclusions
The tender review has complied with the Procurement By-law requirements and staff
recommend that Tender No. 2017-24-IES for the supply and delivery one (1) 2017
5000lb capacity forklift be awarded to Liftow Limited, in the amount of $30,550
excluding taxes.
Attachments
None.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R4
Page 3 of 4
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Town of Aurora
General Committee Report No. PBS17-030
Subject: Application for Site Plan Approval
458021 Ontario Inc. (Tilemaster)
Lots 8 & 9, Registered Plan 65M-4324
21 & 33 Eric T. Smith Way
File Number: SP-2016-08
Related Files: D14-05-04 & D12-05-1A
Prepared by: Fausto Filipetto, Senior Policy Planner
Department: Planning and Building Services
Date: May 2, 2017
Recommendations
1. That Report No. PBS17-030 be received; and
2. That site plan application number SP-2016-08 (458021 Ontario Inc.) to
permit the development of the subject lands for a warehouse and office be
approved subject to the resolution of any outstanding issues; and
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Executive Summary
This report seeks Council approval of a site plan application.
• This report provides background information, evaluation and recommendations
regarding the site plan application submitted by 458021 Ontario Inc. Inc. to
permit the development of the subject lands for a warehouse and office building
with a total Gross Floor Area of 10,228.28 m2.
• Planning and Building Services has reviewed the subject application in
accordance with the provisions of the Town’s Official Plan, Zoning By-law and
municipal development standards respecting the subject lands.
• All departments and agencies have provided comment and are able to support
the site plan application provided technical comments are addressed.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R5
Page 1 of 9
May 2, 2017 Page 2 of 5 Report No. PBS17-030
• All technical revisions to the proposed plans will be reviewed by Town Staff prior
to the execution of the site plan agreement. Staff recommend approval of site
plan application number SP-2016-08.
Background
The subject lands were formerly part of the larger Town owned lands known municipally
as 15059 Leslie Street. The lands were rezoned by the Town from Rural General to a
site-specific Business Park zone and a Plan of Subdivision was registered.
Location / Land Use
As illustrated in Figure 1, the subject lands are located within the former Town Lands
Business Park Subdivision on the south side and west end of Eric T. Smith Way. The
lands are 3.13 Hectares (7.74 Acres) in size and are currently vacant.
Surrounding Land Uses
The surrounding land uses are as follows:
North: Eric T. Smith Way and vacant employment land;
South: Oak Ridges Moraine Non-Settlement Area;
East: vacant employment land; and
West: Richardson House (vacant employment land).
Policy Context and Zoning
The site plan application is consistent with Provincial, Regional and Town land
use planning policy including the policies of the Oak Ridges Moraine
Conservation Plan.
Oak Ridges Moraine Conservation Plan
Approximately three quarters of the site is located on the Oak Ridges Moraine within the
“Settlement Area.” There are no “Natural Heritage or Hydrologically Sensitive Features”
on the site. The lands are within an area of “Low Aquifer Vulnerability” and a small
portion on the northwest corner of the site is located in a “Wellhead Protection Area” (10
- 25 Year Time of Travel Zone), which means that storage of certain materials are
prohibited within that area. The lands are located in a “Category 2” (Moderately
Complex Landform Conservation Area).
An Oak Ridges Moraine conformity exercise, included the preparation of any studies
and supporting materials, was undertaken through the rezoning and subdivision
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R5
Page 2 of 9
May 2, 2017 Page 3 of 5 Report No. PBS17-030
process. The proposed site plan therefore is in conformity with the Oak Ridges Moraine
Conservation Plan as implemented though the Town’s Official Plan by Official Plan
Amendment No. 48.
Town of Aurora Official Plan
The subject lands are designated “Business Park” in the Bayview Northeast Area 2B
Secondary Plan. “The Business Park designation is intended to provide opportunities
for a mix of high quality employment uses and a variety of supporting commercial and
community facilities geared to satisfying the needs of residents, businesses and
employees in the Town of Aurora and the Region. The Business Park designation
permits an integrated mix of employment activities and businesses that occur within
buildings and on sites that are designed, and landscaped to present a high quality,
prestige image.” The Business Park designation specifically permits business and
professional offices and warehousing; the proposed site plan is therefore in conformity
with Town’s Official Plan.
Zoning By-law 2213-78, as amended
The subject lands are zoned “Business Park (BP-4i) Exception Zone.” The BP-4i Zone
specifically permits the site to be used for an office and warehouse. Furthermore, the
site plan was reviewed for zoning compliance by Building Administration and through
the review it was determined that the site plan was in compliance with the Zoning By-
law.
Analysis
Proposed Site Plan
As illustrated on Figure 2, the site plan proposes a 10,228.28 m2 building; of which
9,187.62 m2 will be used for a warehouse. The remainder of the building will be used
for offices. A total of 130 parking spaces will be provided to the north and east of the
building. The rest of the site will be landscaped, as illustrated on Figure 3. The Building
Elevations are illustrated on Figure 4. Cladding is proposed as follows:
Elevation Warehouse Office
North (Street Facing) Architectural White Panels Grey Vented Tiles
South Metal Panels Not Applicable
East Grey Ribbed Panels Grey Vented Tiles
West
Grey Ribbed Panels with
Glazing in Northwest Corner
Not Applicable
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R5
Page 3 of 9
May 2, 2017 Page 4 of 5 Report No. PBS17-030
Site Plan Review and Comments
The proposed site plan was reviewed by both internal departments and external
agencies. There were no objections to the proposed site plan, however comments were
provided which were technical in nature. The applicant has since resolved the majority
of technical comments provided. Planning and Building Services are currently working
with the applicant in order to obtain an upgraded building elevation where visible from
the street. The applicant is also currently working with the Lake Simcoe Region
Conservation Authority with respect to the provision of information regarding
Hydrogeology, Water Balance, Engineering and Stormwater Management.
Given the Town’s goal of promoting development of their employment lands, and given
that the majority of the technical issues have been addressed by the applicant, staff are
recommending site plan approval at this time, subject to the resolution of any
outstanding issues.
Advisory Committee Review
The site plan was before the Accessibility Advisory Committee on December 1, 2016
and the Committee’s comments were provided to the applicant as part of the
comprehensive set of first submission comments. All of the Committee’s comments
were addressed by the applicant through the subsequent site plan submission.
Financial Implications
At the time of site plan agreement, fees and securities will be applied to the
development. The development of the subject lands generates development charges
and cash in lieu of parkland fees.
Communications Considerations
Site plan applications submitted under Section 41 of the Planning Act do not require
public notification. All planning applications are listed on the Town’s website through
the Planning Application Status List which is reported to Council and updated quarterly.
Link to Strategic Plan
The proposed site plan application supports the Strategic Plan goal of Enabling a
diverse, creative and resilient economy through the following key objective within this
goal statement:
Promoting economic opportunities that facilitate the growth of Aurora as a desirable
place to do business:
General Committee Meeting Agenda
Tuesday, May 2, 2017
Item R5
Page 4 of 9
General Committee Meeting Agenda Tuesday, May 2, 2017Item R5 Page 5 of 9
General Committee Meeting Agenda Tuesday, May 2, 2017Item R5 Page 6 of 9
General Committee Meeting Agenda Tuesday, May 2, 2017Item R5 Page 7 of 9
General Committee Meeting Agenda Tuesday, May 2, 2017Item R5 Page 8 of 9
General Committee Meeting Agenda Tuesday, May 2, 2017Item R5 Page 9 of 9
Notice of Motion Councillor Tom Mrakas
Date: May 2, 2017
To: Mayor and Members of Council
From: Councillor Mrakas
Re: Vacant Property Tax
Whereas housing prices have seen a significant increase in the past couple of years;
and
Whereas residents—especially young residents—are experiencing difficulty entering the
housing market due to a lack of affordable homes; and
Whereas there has been an increase in buyers purchasing properties and, upon
closing, many of these homes remain unoccupied; and
Whereas some buyers are not living or working in Aurora and may or may not be
properly reporting and paying income tax on their investment capital gains; and
Whereas the Province of Ontario has announced a new tax authority on vacant homes
that will give Toronto and other interested municipalities the power to impose such a tax
to encourage owners to sell or rent such spaces;
1. Now Therefore Be It Hereby Resolved That staff be directed to investigate options
for imposing a vacant home tax under the new provincial initiative, and report back
with recommendations in Q3 for Council’s consideration.
General Committee Meeting Agenda
Tuesday, May 2, 2017
Notice of Motion (a)
Page 1 of 1
Public Release
April 28, 2017
Town of Aurora
Additional Items to
General Committee Meeting Agenda
Tuesday, May 2, 2017
7 p.m., Council Chambers
• Revised General Committee Meeting Agenda Index
• Presentation (a) Laurie Mueller and Erin Hamilton, Sport Aurora; Re: Sport
Plan Progress and Final Report
• Delegation (a) Angela Daust, representing Aurora Village Ratepayers Group;
Re: Item R6 – Summary of Committee Recommendations Report No. 2017-04,
re Heritage Advisory Committee Meeting Minutes of April 10, 2017, Item 3 –
HAC17-009 – Official Plan Amendment and Zoning By-law Amendment
Applications, Aurora United Church, 15186 Yonge Street, 12 and 16 Tyler
Street, 55, 57 and 57A Temperance Street, File: OPA-2016-05, ZBA-2016-13
• Delegation (b) Tony Masongsong, representing Aurora Village Ratepayers
Group; Re: Item R6 – Summary of Committee Recommendations Report No.
2017-04, re Heritage Advisory Committee Meeting Minutes of April 10, 2017,
Item 3 – HAC17-009 – Official Plan Amendment and Zoning By-law
Amendment Applications, Aurora United Church, 15186 Yonge Street, 12 and
16 Tyler Street, 55, 57 and 57A Temperance Street, File: OPA-2016-05, ZBA-
2016-13
• Item C5 – Heritage Advisory Committee Meeting Minutes of April 10, 2017
• Item R6 – Summary of Committee Recommendations Report No. 2017-04
• Notice of Motion (b) Councillor Kim; Re: Ontario Municipal Board (OMB)
Statistics
• Notice of Motion (c) Councillor Mrakas and Councillor Thom; Re:
Commemorative Sesquicentennial Plaques
Public Release
April 28, 2017
Town of Aurora
General Committee
Meeting Agenda (Revised)
Tuesday, May 2, 2017
7 p.m., Council Chambers
Councillor Kim in the Chair
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Presentations
(a) Laurie Mueller and Erin Hamilton, Sport Aurora
Re: Sport Plan Progress and Final Report
(Added Item)
4. Delegations
(a) Angela Daust, representing Aurora Village Ratepayers Group
Re: Item R6 – Summary of Committee Recommendations Report No.
2017-04, Heritage Advisory Committee Meeting Minutes of April 10,
2017, Item 3 – HAC17-009 – Official Plan Amendment and Zoning
By-law Amendment Applications, Aurora United Church, 15186
Yonge Street, 12 and 16 Tyler Street, 55, 57 and 57A Temperance
Street, File: OPA-2016-05, ZBA-2016-13
(Added Item)
General Committee Meeting Agenda (Revised)
Tuesday, May 2, 2017 Page 2 of 6
(b) Tony Masongsong, representing Aurora Village Ratepayers Group
Re: Item R6 – Summary of Committee Recommendations Report No.
2017-04, Heritage Advisory Committee Meeting Minutes of April 10,
2017, Item 3 – HAC17-009 – Official Plan Amendment and Zoning
By-law Amendment Applications, Aurora United Church, 15186
Yonge Street, 12 and 16 Tyler Street, 55, 57 and 57A Temperance
Street, File: OPA-2016-05, ZBA-2016-13
(Added Item)
5. Consent Agenda
Items listed under the Consent Agenda are considered routine or no longer require
further discussion, and are enacted in one motion. The exception to this rule is that
a Member may request for one or more items to be removed from the Consent
Agenda for separate discussion and action.
Recommended:
That the following Consent Agenda Items, C1 to C5 inclusive, be approved:
C1. IES17-022 – Drinking Water Quality Management Standard –
Management Review
Recommended:
1. That Report No. IES17-022 be received; and
2. That the meeting minutes of the Annual Management Review by Top
Management be received.
C2. IES17-023 – Award of Tender 2017-27-IES
Structural Watermain Relining
Tamarac Trail, Milgate Place and Albery Crescent
Recommended:
1. That Report No. IES17-023 be received; and
General Committee Meeting Agenda (Revised)
Tuesday, May 2, 2017 Page 3 of 6
2. That Tender 2017-27-IES under Capital Project No. 43054 for Structural
Watermain Relining on Tamarac Trail, Milgate Place and Albery Crescent
be awarded to Fer-Pal Construction Limited in the amount of $692,355
excluding taxes; and
3. That the budget variance in the amount of $220,605 be returned to
source; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
C3. PBS17-027 – Long-Term Development Activity Projections
Recommended:
1. That Report No. PBS17-027 be received for information.
C4. Economic Development Advisory Committee Meeting Minutes of March
9, 2017
Recommended:
1. That the Economic Development Advisory Committee meeting minutes of
March 9, 2017, be received for information.
C5. Heritage Advisory Committee Meeting Minutes of April 10, 2017
(Added Item)
Recommended:
1. That the Heritage Advisory Committee meeting minutes of April 10, 2017,
be received for information.
6. Consideration of Items Requiring Discussion (Regular Agenda)
R1. PRCS17-020 – Property Use Agreement: York Catholic District School
Board Soccer Fields
Recommended:
General Committee Meeting Agenda (Revised)
Tuesday, May 2, 2017 Page 4 of 6
1. That Report No. PRCS17-020 be received; and
2. That the Director of Parks, Recreation and Cultural Services be
authorized to execute the 2017 License Agreement, including any and all
documents and ancillary agreements required to give effect to same; and
3. That the Director of Parks, Recreation and Cultural Services be
authorized to renew the License Agreement on an on-going, annual
basis, with the Director of Parks, Recreation and Cultural Services being
authorized to execute the necessary renewal Agreements, including any
and all documents and ancillary agreements required to give effect to
same.
R2. PRCS17-019 – Award of Tender 2017-33-PRCS – Treatment of Trees for
Emerald Ash Borer
Recommended:
1. That Report No. PRCS17-019 be received; and
2. That Tender 2017-33-PRCS be awarded to Green Lawn Ltd., Capital
Project 73160, for the treatment of ash trees for the Emerald Ash Borer
for a one-year period with an option to renew the agreement for four
additional years based on contractor performance and future budget
approval; and
3. That Option #2, the use of IMA-jet in the amount of $142,800 for 2017,
be approved; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
R3. CS17-013 – Proposed Taxi Licensing By-law Amendments
Recommended:
1. That Report No. CS17-013 be received; and
General Committee Meeting Agenda (Revised)
Tuesday, May 2, 2017 Page 5 of 6
2. That amendments to Schedule 13 of Licensing By-law No. 5630-14,
being a by-law to regulate licensing of business establishments, be
enacted at a future Council meeting.
R4. IES17-021 – Award of Tender 2017-24-IES – Supply and Delivery of One
(1) 5000lb Capacity Forklift
Recommended:
1. That Report No. IES17-021 be received; and
2. That Tender No. 2017-24-IES for the supply and delivery of one (1) new
5000lb capacity forklift be awarded to Liftow Limited, in the amount of
$30,550 excluding taxes; and
3. That additional funding in the amount of $11,088 for Capital Project No.
34408 be provided from Fleet R&R reserve; and
4. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
R5. PBS17-030 – Application for Site Plan Approval
458021 Ontario Inc. (Tilemaster)
Lots 8 and 9, Registered Plan 65M-4324
21 and 33 Eric T. Smith Way
File Number: SP-2016-08
Related Files: D14-05-04 and D12-05-1A
Recommended:
1. That Report No. PBS17-030 be received; and
2. That site plan application number SP-2016-08 (458021 Ontario Inc.) to
permit the development of the subject lands for a warehouse and office
be approved subject to the resolution of any outstanding issues; and
3. That the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda (Revised)
Tuesday, May 2, 2017 Page 6 of 6
R6. Summary of Committee Recommendations Report No. 2017-04
(Added Item)
Recommended:
1. That Summary of Committee Recommendations Report No. 2017-04 be
received; and
2. That the Committee recommendations contained within this report be
approved.
7. Notices of Motion
(a) Councillor Mrakas
Re: Vacant Property Tax
(b) Councillor Kim
Re: Ontario Municipal Board (OMB) Statistics
(Added Item)
(c) Councillor Mrakas and Councillor Thom
Re: Commemorative Sesquicentennial Plaques
(Added Item)
8. New Business
9. Closed Session
10. Adjournment
Delegation Request
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Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Delegation (a)
Page 1 of 1
Tony Masongsong
Aurora Village Ratepayers Group
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Delegation (b)
Page 1 of 1
Town of Aurora
Heritage Advisory Committee
Meeting Minutes
Date: Monday, April 10, 2017
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Wendy Gaertner (Chair) (left at 8:26 p.m.),
Councillor Jeff Thom (Vice Chair), Neil Asselin, Barry
Bridgeford, Carol Gravelle, James Hoyes, John Kazilis, and
Martin Paivio
Member(s) Absent: Bob McRoberts (Honorary Member)
Other Attendees: Marco Ramunno, Director of Planning and Building Services,
Jeff Healey, Planner, and Samantha Kong, Committee
Secretary
The Chair called the meeting to order at 7 p.m.
The Committee consented to recess at 9:20 p.m. and reconvene at 9:28 p.m.
1. Approval of the Agenda
Moved by Martin Paivio
Seconded by James Hoyes
That the agenda as circulated by Legislative Services, with the following additions,
be approved:
• Delegation (b) Jacob Stewart, Owner; Re: Item 1 – HAC17-007 – Heritage
Permit Application, 31 Catherine Avenue, File: NE-HCD-HPA-17-07
• Delegation (c) Sarah Millar, Carl Bray, Bob Murphy, representing Aurora United
Church and Southbound Developments Limited; Re: Item 3 – HAC17-009 –
Official Plan Amendment and Zoning By-law Amendment Applications, Aurora
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C5
Page 1 of 8
Heritage Advisory Committee Meeting Minutes
Monday, April 10, 2017 Page 2 of 8
United Church, 15186 Yonge Street, 12 and 16 Tyler Street, 55, 57 and 57A
Temperance Street, Files: OPA-2016-05, ZBA-2016-13
• Delegation (d) Sasan Saadat, Owner; Re: Item 4 – HAC17-010 – Revised
Submission Heritage Permit Application, 36 Mark Street, File: NE-HCD-HPA-17-
02
Carried
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
3. Receipt of the Minutes
Heritage Advisory Committee Meeting Minutes of March 6, 2017
Moved by Carol Gravelle
Seconded by James Hoyes
That the Heritage Advisory Committee meeting minutes of March 6, 2017, be
received for information.
Carried
4. Delegations
(a) Igor and Brittany Momot, Owners
Re: Item 2 – HAC17-008 – Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage Value or Interest, 32 Wells
Street
The owners presented a brief overview of their application and were seeking
input and/or comments from the Committee as they would be submitting a
minor variance application in the near future.
Moved by Barry Bridgeford
Seconded by Councillor Thom
That the comments of the delegation be received and referred to Item 2.
Carried
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C5
Page 2 of 8
Heritage Advisory Committee Meeting Minutes
Monday, April 10, 2017 Page 3 of 8
(b) Jacob Stewart, Owner
Re: Item 1 – HAC17-007 – Heritage Permit Application, 31 Catherine
Avenue, File: NE-HCD-HPA-17-07
The owner provided an overview of their application, specifically in relation to
previous and proposed windows, and type, height, and material of the front
door.
Moved by Neil Asselin
Seconded by John Kazilis
That the comments of the delegation be received and referred to Item 1.
Carried
(c) Sarah Millar, Carl Bray, Bob Murphy, representing Aurora United Church
and Southbound Developments Limited
Re: Item 3 – HAC17-009 – Official Plan Amendment and Zoning By-law
Amendment Applications, Aurora United Church, 15186 Yonge
Street, 12 and 16 Tyler Street, 55, 57 and 57A Temperance Street,
Files: OPA-2016-05, ZBA-2016-13
Mr. Bray provided a brief overview of the properties and discussed heritage
attributes, if any, of each property. He presented the concept plan which
includes the demolition of all four listed properties to construct the church and
retirement residence.
Moved by John Kazilis
Seconded by James Hoyes
That the comments of the delegation be received and referred to Item 3.
Carried
(d) Sasan Saadat, Owner
Re: Item 4 – HAC17-010 – Revised Submission Heritage Permit
Application, 36 Mark Street, File: NE-HCD-HPA-17-02
The owner presented new elevations to the Committee which incorporated the
comments of the Committee from the March 6, 2017 meeting.
Moved by Barry Bridgeford
Seconded by Councillor Thom
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C5
Page 3 of 8
Heritage Advisory Committee Meeting Minutes
Monday, April 10, 2017 Page 4 of 8
That the comments of the delegation be received and referred to Item 4.
Carried
5. Matters for Consideration
The Committee consented to consider Item 3 prior to Item 1.
1. HAC17-007 – Heritage Permit Application, 31 Catherine Avenue, File
Number: HCD-HPA-17-07
Staff provided background information of the property and a brief overview of
the proposed changes such as the replacement of the front door and windows.
Staff noted that the owners would like a full-sized door that takes up the space
of the existing transom and door.
The Committee expressed concerns regarding the fully glazed steel front door
as being too modern and suggested that the glass be divided into sections.
Moved by Martin Paivio
Seconded by James Hoyes
1. That Report No. HAC17-007 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That Heritage Permit Application NE-HCD-HPA-17-07 with respect to
the front door be approved subject to the following conditions:
i. That the front door be comprised of wood; and
ii. That the design of the front door be amended to be in keeping with
the Gothic Revival Architecture of the home; and
(b) That Heritage Permit Application NE-HCD-HPA-17-07 with respect to
the replacement of the side window (west elevation) be approved.
Carried as amended
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C5
Page 4 of 8
Heritage Advisory Committee Meeting Minutes
Monday, April 10, 2017 Page 5 of 8
2. HAC17-008 – Request to Remove a Property from the Aurora Register of
Properties of Cultural Heritage Value or Interest
32 Wells Street
Staff provided a brief overview of the property and indicated that the owners
prepared a heritage impact assessment study and have submitted conceptual
elevations for a new single detached dwelling.
The Committee expressed support for the proposed construction of an
accessible single detached dwelling.
Moved by Carol Gravelle
Seconded by Barry Bridgeford
1. That Report No. HAC17-008 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That the property located at 32 Wells Street be removed from the
Aurora Register of Properties of Cultural Heritage Value or Interest;
and
(b) That future building elevations are subject to approval of Planning Staff
to ensure the proposed new dwelling will maintain the heritage
character of the area.
Carried
3. HAC1 7-009 – Official Plan Amendment and Zoning By-law Amendment
Applications, Aurora United Church, 15186 Yonge Street, 12
and 16 Tyler Street, 55, 57 and 57A Temperance Street, Files:
OPA-2016-05, ZBA-2016-13
Staff provided an overview of the proposal to remove homes on Register to
proceed with the construction of a church and retirement residence, and
presented the comments of the Design Review Panel. Staff noted that all of the
listed properties received relatively low scores, except for 16 Tyler Street. Staff
provided an overview of the table comparing existing zone requirements on the
subject lands and the proposed Institutional Exception Zone on page 6 of the
report, as requested by the Committee.
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C5
Page 5 of 8
Heritage Advisory Committee Meeting Minutes
Monday, April 10, 2017 Page 6 of 8
The Committee expressed concerns regarding the overall massing of the
proposed development and requested that the façade complement the
residential streetscape rather than having a commercial or institutional
appearance. The Committee expressed support for the proposal and requested
that any salvageable items from the properties be incorporated into the
proposed design.
Moved by Carol Gravelle
Seconded by John Kazilis
1. That Report No. HAC17-009 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That the properties located on 12 and 55, 57, and 57A Temperance
street be removed from the Aurora Register of Properties of
Cultural Heritage Value or Interest; and
(b) That the property located on 16 Tyler Street be removed from the
Aurora Register of Properties of Cultural Heritage Value or
Interest; and
(c) That residential-style architecture be incorporated in the design
of the façade and streetscape on Temperance Street; and
(d) That the Heritage Advisory Committee be notified of any additional
archaeological findings on the subject lands; and
(e) That the site plan application be reviewed by the Heritage Advisory
Committee at a future meeting.
Carried as amended
4. HAC17-010 – Revised Submission Heritage Permit Applications, 36 Mark
Street, File: NE-HCD-HPA-17-02
Staff provided an overview of the application and indicated that it was
previously considered by the Committee at its March 6, 2017 meeting and the
Committee recommended that the owner submit revised elevations that
demonstrated greater conformity with the Northeast Old Aurora Heritage
Conservation District Plan. Staff noted their satisfaction with the revised
designs.
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C5
Page 6 of 8
Heritage Advisory Committee Meeting Minutes
Monday, April 10, 2017 Page 7 of 8
The Committee discussed building heights and depths and expressed support
for the application.
Moved by Carol Gravelle
Seconded by John Kazilis
1. That Report No. HAC17-010 be received; and
2. That the Heritage Advisory Committee recommend to Council:
(a) That Heritage Permit Application NE-HCD-HPA-17-02 be approved to
permit the construction of two (2) detached structures, subject to the
following conditions:
i. That the final building elevations are subject to approval of Planning
Staff.
Carried
6. Informational Items
5. HAC17-004 – Heritage Permits Approved Under Delegated Authority
Staff provided an overview of heritage permits that have been brought to staff
for review and approval.
The Committee commended the alterations to 15342 Yonge Street and inquired
whether there was potential to recognize the building for a design award.
Moved by Barry Bridgeford
Seconded by Martin Paivio
1. That Report No. HAC17-004 be received for information.
Carried
6. Memorandum from Planner
Re: Closing Historic Schools – CHOnews Article
Staff provided a summary of the article which presented examples of residential
condominium conversions, and discussed how municipalities could preserve
spaces through adaptive reuse rather than demolition.
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C5
Page 7 of 8
Heritage Advisory Committee Meeting Minutes
Monday, April 10, 2017 Page 8 of 8
Moved by Martin Paivio
Seconded by Barry Bridgeford
1. That the memorandum regarding Closing Historic Schools – CHOnews
Article be received for information.
Carried
7. Extract from Council Meeting of March 28, 2017
Re: Heritage Advisory Committee Meeting Minutes of February 13, 2017,
and March 6, 2017
Moved by Carol Gravelle
Seconded by John Kazilis
1. That the Extract from Council Meeting of March 28, 2017, regarding the
Heritage Advisory Committee meeting minutes of February 13, 2017, and
March 6, 2017, be received for information.
Carried
7. New Business
The Committee discussed the need for accessibility considerations in
developments, as all new developments appear to be two- to three-storey buildings.
The Committee noted that the two-storey commercial building on the corner of
Yonge Street and Kennedy Street is replacing some brick on the façade and
inquired whether the Town has a source for residents to purchase the exact tone of
yellow brick.
8. Adjournment
Moved by James Hoyes
Seconded by Martin Paivio
That the meeting be adjourned at 9:51 p.m.
Carried
Committee recommendations are not binding on the Town unless otherwise adopted by
Council at a later meeting.
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Item C5
Page 8 of 8
Town of Aurora
General Committee Report
Subject: Summary of Committee Recommendations Report No. 2017-04
Prepared by: Samantha Yew, Deputy Clerk
Department: Corporate Services
Date: May 2, 2017
Recommendation
1. That Summary of Committee Recommendations Report No. 2017-04 be
received; and
2. That the Committee recommendations contained within this report be
approved.
Heritage Advisory Committee Meeting Minutes of April 10, 2017
1. HAC17-007 – Heritage Permit Application, 31 Catherine Avenue, File
Number: HCD-HPA-17-07
(a) That Heritage Permit Application NE-HCD-HPA-17-07 with respect to the
front door be approved subject to the following conditions:
i. That the front door be comprised of wood; and
ii. That the design of the front door be amended to be in keeping with
the Gothic Revival Architecture of the home; and
(b) That Heritage Permit Application NE-HCD-HPA-17-07 with respect to the
replacement of the side window (west elevation) be approved.
Staff comments:
None
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2. HAC17-008 – Request to Remove a Property from the Aurora Register of
Properties of Cultural Heritage Value or Interest
32 Wells Street
(a) That the property located at 32 Wells Street be removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest; and
(b) That future building elevations are subject to approval of Planning Staff to
ensure the proposed new dwelling will maintain the heritage character of
the area.
Staff comments:
None
3. HAC17-009 – Official Plan Amendment and Zoning By-law Amendment
Applications, Aurora United Church, 15186 Yonge Street, 12
and 16 Tyler Street, 55, 57 and 57A Temperance Street, Files:
OPA-2016-05, ZBA-2016-13
(a) That the properties located on 12 and 55, 57, and 57A Temperance street
be removed from the Aurora Register of Properties of Cultural Heritage
Value or Interest; and
(b) That the property located on 16 Tyler Street be removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest; and
(c) That residential-style architecture be incorporated in the design of the
façade and streetscape on Temperance Street; and
(d) That the Heritage Advisory Committee be notified of any additional
archaeological findings on the subject lands; and
(e) That the site plan application be reviewed by the Heritage Advisory
Committee at a future meeting.
Staff comments:
None
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4. HAC17-010 – Revised Submission Heritage Permit Applications, 36 Mark
Street, File: NE-HCD-HPA-17-02
(a) That Heritage Permit Application NE-HCD-HPA-17-02 be approved to
permit the construction of two (2) detached structures, subject to the
following conditions:
i. That the final building elevations are subject to approval of Planning
Staff.
Staff comments:
None
Attachment 1 – Report No. HAC17-009 – Official Plan Amendment and Zoning By-
law Amendment Applications, Aurora United Church, 15186 Yonge
Street, 12 and 16 Tyler Street, 55, 57 and 57A Temperance Street,
Files: OPA-2016-05, ZBA-2016-13
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Town of Aurora
Heritage Advisory Committee Report No.HAC17-009
Subject: Official Plan Amendment and Zoning By-law Amendment
Applications
Aurora United Church
15186 Yonge Street, 12 & 16 Tyler Street
55, 57 & 57A Temperance Street
File: OPA-2016-05, ZBA-2016-13
Prepared by: Marco Ramunno, Director
Department: Planning and Building Services
Date: April 10, 2017
Recommendation
1.That Report No. HAC17-009 be received; and
2.That the Heritage Advisory Committee recommend to Council:
a)That the Heritage Advisory Committee provide feedback on the proposed
Zoning By-law Amendment application and existing heritage buildings;
and,
b)That the Heritage Advisory Committee be notified of any additional
archaeological findings on the subject lands; and,
c)That the site plan application be reviewed by the Heritage Advisory
Committee at a future meeting.
Executive Summary
The purpose of this report is to provide Council with direction from the Heritage Advisory
Committee regarding the request to demolish all buildings and structures located at
15186 Yonge Street, 12 & 16 Tyler Street 55, 57 & 57A Temperance Street. It is noted
that 15186 Yonge Street was removed from the Aurora Register of Properties of
Cultural Heritage Value or Interest in July 2014 after the removal of the former church
due to fire. The remaining properties are currently Listed on the Aurora Register of
Properties of Cultural Heritage Value or Interest. The request to remove the buildings
forms part of a greater application to construct a 2 storey Place of Worship and a 9
storey Retirement Residence on the subject lands.
Attachment 1
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• 12 Tyler Street was constructed circa 1875 and can be described as a 1 ½ storey
Worker`s House
• 16 Tyler Street was constructed circa 1911 and can be described as a 2 ½ storey
Foursquare House
• 55 Temperance Street was constructed circa 1870 and can be described as a 1
½ storey Georgian Confederation Cottage
• 57 Temperance Street was constructed circa 1950 and can be described as a 2
storey front gable-roofed residence
• 57A Temperance Street can be described as a 1 ½ storey frame structure, the
construction date is uncertain, possibly 1904
• A Heritage Impact Statement was prepared for the subject lands, prepared by
Bray Heritage with Letourneau Heritage Consulting Inc and Amy Barnes
Consulting, dated December 2016
Background
In December 2016, the owner submitted an Official Plan Amendment and a Zoning By-
law Amendment to the Town for the subject lands. The owner is proposing to construct
a two (2) storey place of worship and a nine (9) storey retirement residence on the
subject lands. The existing proposal does not incorporate the existing heritage
resources on the property. The owners have not submitted a site plan application at
this time, however a site plan application is anticipated to be submitted in 2017.
Location
The subject lands are bound by Yonge Street to the east, Tyler Street to the south and
Temperance Street to the west (see Attachment 1). The total lot size of the subject
lands is approximately 1.12 acres. 15186 Yonge Street is currently vacant, with the
northern portion of the lands currently being used for municipal parking. 12 Tyler Street,
16 Tyler Street and 55 Temperance Street each contain one single detached dwelling.
57 and 57A Temperance Street contains two detached dwellings, although are located
on one contiguous lot.
Analysis
The owner has submitted a Heritage Impact Statement for the subject lands, prepared
by Bray Heritage with Letourneau Heritage Consulting Inc and Amy Barnes Consulting.
Staff have reviewed the Heritage Impact Statement and have provided comments to the
owner to address. Property pages are provided in Attachment 2.
Architectural Value
12 Tyler Street
12 Tyler Street can be described as a 1 ½ storey Ell-Shaped Worker’s House. The
building was constructed circa 1880, likely by William Atkinson. The building comprises
of a front gable roofline facing Tyler Street. The first floor comprises of a wrap-around
front verandah and a projecting 3-bay window. The bay window contains three 2 over 2
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double hung windows. A dingle 2 over 2 double hung window is located on the second
storey. The building is cladded with a shiplap vinyl siding, which covers the original
wood siding underneath. Historical photography of the structure from circa 1910
features a functional balcony on top of the front verandah with wood quoining at the
corners of the building.
16 Tyler Street
16 Tyler Street can be described as a 2 ½ storey Foursquare House. The building has a
hipped roof with centre dormer facing Tyler Street. The front façade displays a frame
shed roofed porch with a second floor balcony. The first storey of the front elevation
features a single front door, 1 double hung window and a small two pane coloured art
glass window. The building has been cladded with red brick siding on all four elevations.
Double hung windows appear prominent on the west elevation facing Temperance
Street. A second balcony is located on the rear elevation. The property contains a
mature coniferous tree on the front lawn facing Tyler Street. The building’s interior
contains many original elements including a fireplace, wood panelling and staircase.
55 Temperance Street
55 Temperance Street was constructed circa 1870 and can be described as a 1 ½
storey Georgian Confederation Cottage . The building features a side gable roof, which
extends to the rear elevation of the building. The building is cladded with vinyl siding,
which covers the original wood siding underneath. There is a single storey hip-gable
porch facing Temperance Street, which accesses the main entrance. The front elevation
features a single 2 over 2 double hung window. On the south elevation, a single 2 over
2 double hung window is featured under the gable on the second storey. The property
contains a number of mature coniferous and deciduous trees.
57 Temperance Street
57 Temperance Street is described as a 2 storey front gable-roofed residence
constructed circa 1950. The building is cladded with stucco. The front elevation
comprises of one 1 over 1 double hung window on the first storey and two 1 over 1
windows on the second storey. A deck protrudes towards Temperance Street. The
main entrance is accessed from the north face of the building. Irregular shaped windows
are featured on the north elevation.
57A Temperance Street
57A Temperance Street is described as a 1 ½ storey concrete frame structure with a
gabled roof and a large central dormer. The building is cladded with a wood board and
batten siding, which is not original to the home. The front elevation features a triple
window and main entrance. The dormer features two 1 over 1 double hung windows.
The construction date of 57A Temperance is unknown, however upon review of Fire
Insurance Maps dated 1904, a frame building appears to be present. The Owner’s
Heritage Consultant has identified that the frame building was replaced with a concrete
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block auto body shop prior to the 1960 Fire Insurance plan. The auto body shop was
later converted into a residence.
Historical Value
The following is a brief overview of ownership of each of the listed heritage properties
located on the subject lands. For more information, please reference the Heritage
Impact Statement (see Attachment 3).
12 Tyler Street
As previously mentioned, 12 Tyler Street was likely constructed by William Atkinson
between 1870 and 1885. Notable owners of the property include Charles Thom,
blacksmith, who lived in the home from 1888 to 1902. The house was sold to Robert
Reynolds, bank clerk, in 1904. Mr. Reynolds lived in the home from 1904 to 1914 and
continued to own the home until 1921 (the home was rented during this time). The next
owner was Edward Carson, blacksmith, who owned the home from 1921 to 1961. From
1961 to 2014, the home transferred in and out of ownership of the Aurora United
Church. The home currently serves as community space for the United Church.
16 Tyler Street
16 Tyler Street was constructed in 1911. The home was originally owned by Robert
Reynolds, however the first occupant of the home was Henry Reynolds, Robert’s
brother. Henry does not appear to have lived in the home as he died sometime before
1911. Henry’s wife Susie Reynolds indeed lived in the home from 1911 to 1942,
possibly as long as 1953. In 1925, Susie Reynolds married John Locke, who was a
minister at the Aurora United Church. The property remained under the ownership of
the Reynolds family until 1976.
55 Temperance Street
55 Temperance Street was likely constructed in 1870. The property was acquired in
1890 by William J. Anderson, a “w and core maker” (likely at the Fleury foundry).
William Anderson would own the home until 1937, where the home was transferred to
his daughter Rachel K Anderson. By 1953, John Bodfish is identified as living in the
home with his wife. It is likely that Rachel Anderson married John Bodfish as the
ownership name changes to Rachel K Bodfish. John Bodfish worked as an electrician.
Between 1927 and 1960, a rear wing of the building was removed. By 1965 the home
was divided into two dwelling units. The home has since re-merged into one dwelling
unit. After a series of varied ownership, the Aurora United Church purchased the
property in 1996.
57 Temperance Street
In 1947, Edward Carson (owner of 12 Tyler Street), sold a parcel of land to John
Bodfish of 55 Temperance Street for $500. By the time the lot was sold in 1950 to
Carrol and Minnie Taylor, the property sold for $10,000, which suggests that a building
had been constructed by this time. Carol Taylor was identified as an electrician. The
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Taylors would own the home until 1959, where it was transferred to Norman E. and
Shirley Weller as joint tenants.
57A Temperance Street
57A Temperance Street was first identified on the fire insurance maps in 1904. 57A
Temperance was originally described as a frame shed or out-building. By 1960, the
building contained a concrete block foundation and identifies “Central Auto Body” as a
use. The building would continue to function under various commercial uses. The
building appears to have been converted into a residence by 1981, which it remains as
today.
Neighbourhood Context
The subject lands have frontage on Yonge Street, which is connected with the historic
Downtown Core of Aurora. Yonge Street contains a variety of shops, offices and
residential uses. On the west side of the property, the context changes into a residential
setting, containing a number of established historic homes constructed between the
mid-19th and early-20th Centuries. The existing buildings are contextually linked to the
surrounding residential buildings on Temperance Street and Tyler Street.
Archaeology
It must be noted that the Town has received a Stage 1 and Stage 2 Archaeological
Assessment for the subject lands. Findings from the Stage 2 Assessment have
uncovered over 1,500 artifacts on the subject lands. Materials uncovered in the Stage 2
assessment include nails, glass, ceramics, foodware and bricks (see Attachment 6).
Investigation is ongoing to determine whether there are any buried remains from the
former cemetery or any former church structures located at 15186 Yonge Street. A
Stage 3 Archaeological Assessment will be required as part of a future submission.
Proposed Concept Plan
The owner proposes to demolish all four listed properties and construct a two storey
church and a nine storey retirement residence on the property (see Attachment 7). The
applicant has submitted a draft Official Plan Amendment and Zoning By-law which are
currently under review by staff. The Owner proposes to amend the Official Plan to allow
an increase in height to a maximum of twenty-eight (28) metres over the entirety of the
subject lands. As the lands are located within the Aurora Promenade, additional
consideration will be given its status within the Official Plan. The following is a table to
compare the existing zone requirements on the subject lands and the proposed
Institutional (I-XX) Exception Zone:
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Existing C2
Commercial
Zone
Requirement
Existing I
Institutional Zone
Requirement
Proposed “I-XX”
Exception Zone
Lot Area
(minimum)
230 m2 460m2 4,643m2
Lot Frontage
(minimum)
10 m 30 m 53.5 m
Front yard
(minimum)
N/A 10 m
0.83 m*
Rear Yard
(minimum)
7.5 m 15 m 2.75 m*
Interior Side yard
(minimum)
N/A ½ the height of the
building and in no
case less than 4.5
m
0.0 m*
Exterior Side
yard (minimum)
N/A 10 m 0.45 m*
Lot Coverage
(maximum)
N/A 35% 38%*
Height
(maximum)
3 storeys (5
storeys with
setback)
28 m 27.97 m
* Denotes exception to the Zoning By-law.
Building Evaluation
The Evaluation Working Group met to perform an objective evaluation of the subject
properties on Tuesday March 21, 2017 and Monday March 27, 2017 (See Attachment
4). The Evaluation Criteria for assessing the cultural heritage value of cultural heritage
resources have been developed by the Town in consultation with its Municipal Heritage
Committee. As per Section 13.3 e) of the Official Plan, Priority will be given to
designating all Group 1 heritage resources in the Register.
The purpose of the Evaluation is to identify the design/physical value,
historical/associative value, and contextual value of the property as per Ontario
Regulation 9/06, which outlines the criteria for determining cultural heritage value or
Interest under the Ontario Heritage Act in order to conserve significant heritage
resources.
The Evaluation found 16 Tyler Street to score at the high end of Group 2, suggesting
that the property is “significant, worthy of preservation”. The Evaluation found 12 Tyler
Street and 55 Temperance Street to score at the low end of Group 2, suggesting that
the property is “significant, worthy of preservation”. The Evaluation found 57
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Temperance Street and 57A Temperance Street to score in Group 3, suggesting that
the property is “moderately significant, worthy of documentation and preservation as
part of a historic grouping”.
According to the Heritage Evaluation Guide for buildings rated within Group 2:
• The designation of the building pursuant to the Ontario Heritage Act will be
encouraged;
• The retention of the structure in its existing location is encouraged;
• Any development application affecting such a structure should incorporate the
identified building; and
• Appropriate alternative uses for the building will be encouraged when necessary
to ensure its preservation.
The Heritage Evaluation Guide also provides the following for buildings rated within
Group 3:
• The designation of the building pursuant to the Ontario Heritage Act may be
supported with an approved restoration plan, but would not necessarily be
initiated by the Town unless part of a historic grouping such as an intact
streetscape;
• Retention of the building on site is supported, particularly if part of a historic
streetscape; and
• If the building is to be demolished, a photographic record, measured drawings
and/or salvage of significant architectural elements may be required.
The Ontario Heritage Act provides criteria for determining cultural heritage value or
interest with Ontario Regulation 9/06. This Regulation requires that a building must
exhibit significant design/physical, or associative, or contextual value to warrant
designation. The Evaluation working group found the final weighted score of 12 Tyler
Street to be 46.3/100, 55 Temperance Street to be 47/100, 57 Temperance Street to be
43.4/100 and 57A Temperance Street to be 28/100. The Evaluation working group
found the final weighted score of 16 Tyler Street to be 68.9/100.
Designation of 16 Tyler Street
The submitted Heritage Impact Statement has provided the following statement of
cultural heritage value or interest for 16 Tyler Street:
The house is a good representative example of early 20th century residential design
and, on its corner location, helps establish, and contributes to, the character of adjacent
streetscapes.
Heritage Attributes
• Vernacular interpretations of the Edwardian Architectural Style;
• Contextual value as a local landmark; and
• Massing and details of the façade
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As part of the Evaluation Working Group, 16 Tyler Street received a
Historical/Associative score of 67/100, an Architectural score of 80/100 and a
Contextual/Environmental score of 61/100. The building has been identified by the
Heritage Consultant to meet two of the three criteria (Design/ Physical Value and
Contextual Value) to be considered for designation under Part IV of the Ontario
Heritage Act.
Architectural Salvage
A site visit of the subject lands occurred on Wednesday March 22, 2017. The site visit
identified a number of items which could be salvaged as part of the Aurora Architectural
Salvage Program. A series of items considered for salvage are identified below:
12 Tyler Street:
• Front Door
• Original windows
16 Tyler Street:
• Front Door
• Side Door
• Interior Doors and trim
• Original windows and storm
windows
• Coloured art glass window
• Interior Wood Staircase
• Pantry
• Original Floor Boards
• Red Brick (where possible)
55 Temperance Street
• Original windows
57A Temperance Street
• Dormer windows
There are no items to be considered for salvage at 57 Temperance Street. It must be
noted that the Owners have also proposed to salvage original elements from 16 Tyler
Street to be incorporated into a common room within the proposed retirement
residence.
Impact Assessment
The Owner’s Heritage Consultant has identified in the Heritage Impact Statement, three
options for the future of the subject lands. Option 1 is to preserve 55 Temperance, 57
Temperance, 12 Tyler and 16 Tyler with the removal of 57A Temperance and the
construction of a new church/ retirement residence. Option 2 is to preserve 16 Tyler
(with a conversion into a residence or office use) and demolish 12 Tyler, 55
Temperance (with the option of relocation), 57 Temperance and 57A Temperance to
accommodate a new church/ retirement residence. Finally, Option 3 is to removal all
five structures for the creation of the proposed church/ retirement residence. The
Heritage Consultant has identified Option 2 as the preferred approach, however if that is
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not possible, Option 3 is recommended along with mitigation measures described in the
assessment.
Design Review Panel
On March 31, 2017, the Design Review Panel has provided preliminary comments with
respect to the Architectural Design of the new church and retirement home. The Panel’s
comments are as follows:
• Remove the false façade at the north east corner of the proposed building
• Remove the traffic access to Yonge Street
• There is too much glass material on the façade of the church building, the Panel
emphasized a need for balance to achieve modern architecture yet is in keeping
with the heritage character of the Historic Downtown of Aurora. The panel
suggested incorporating pillars of stone in between the glass.
• Concern with respect to the overall massing of the building, especially towards
Temperance Street
• Questions pertaining to how stormwater management will be achieved (ie.
infiltration)
The Design Review Panel will provide further comments upon receipt of a Site Plan
Application The Official Plan Amendment, Zoning By-law Amendment and Site Plan
applications will also be peer-reviewed by the Planning Partnership, the Town’s Urban
Design consultant for the Aurora Promenade. A comprehensive review of building
materials, size and massing occur when a Site Plan application is submitted.
Financial Implications
There are no financial implications.
Communications Considerations
No Communication Required.
Link to Strategic Plan
The conservation of heritage resources supports the Strategic Plan goal of Supporting
an Exceptional Quality of Life for All through its accomplishment in satisfying
requirements in objective Celebrating and Promoting our Culture.
Alternatives to the Recommendation
None.
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Notice of Motion Councillor Harold Kim
Date: May 2, 2017
To: Mayor and Members of Council
From: Councillor Kim
Re: Ontario Municipal Board (OMB) Statistics
Whereas the updated provincial Growth Plan has identified a population forecast for
York Region of 1.79 million people to the year 2041 and is targeting infill intensification
in Ontario municipalities; and
Whereas the province is proposing to increase the density and intensification targets for
the Growth Plan; and
Whereas more and more municipalities have disagreed with infill development and
intensification projects by builders as a result of neighborhood mobilization; and
Whereas developers, large and small, have appealed municipal decisions to the Ontario
Municipal Board (OMB); and
Whereas there is information available from disclosing the characteristics of past OMB
appeals and results; and
Whereas residents, builders and municipal Council would benefit from historical
information, current information, and statistics from past OMB appeals to make more-
informed decisions in current and future appeals; and
Whereas the Town of Aurora has information regarding the results of its own OMB
hearings, characteristics, and the financial outlays involved in each;
1. Now Therefore Be It Hereby Resolved That staff be directed to prepare a report to
Council that would provide OMB appeals information from the past ten (10) years
from the Town of Aurora; and
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Notice of Motion (b)
Page 1 of 2
Notice of Motion
Re: Ontario Municipal Board (OMB) Statistics
May 2, 2017 Page 2 of 2
2. Be It Further Resolved That staff is not limited to but includes the following
characteristics:
• Number of units involved;
• Infill or large scale open field;
• Low, mid and high rise (number of floors);
• Total financial outlay of the municipality; and
3. Be It Further Resolved That staff be directed to return the report back to Council
within a reasonable time frame.
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Notice of Motion (b)
Page 2 of 2
Notice of Motion Councillor Tom Mrakas and
Councillor Jeff Thom
Date: May 2, 2017
To: Mayor and Members of Council
From: Councillor Mrakas and Councillor Thom
Re: Commemorative Sesquicentennial Plaques
Whereas the Town of Aurora takes pride in preserving and promoting Heritage
properties; and
Whereas the Town of Aurora provides commemorative plaques to recognize properties
with Heritage significance; and
Whereas the Town of Aurora has many buildings that were constructed in 1867; and
Whereas 2017 is Canada’s Sesquicentennial;
1. Now Therefore Be It Hereby Resolved That the Town of Aurora create a
commemorative plaque celebrating Canada’s 150 and the Town of Aurora buildings
constructed in 1867; and
2. Be It Further Resolved That staff identify the buildings that were constructed in 1867
to be so plaqued; and
3. Be It Further Resolved That funding for Aurora’s Canadian Sesquicentennial Plaque
program be funded from the Heritage Reserve Fund; and
4. Be It Further Resolved That the plaques be presented during Canada Day
Festivities to the properties identified by staff.
Additional Items to General Committee Meeting Agenda
Tuesday, May 2, 2017
Notice of Motion (c)
Page 1 of 1
Public Release
May 2, 2017
Town of Aurora
Additional Items No. 2 to
General Committee Meeting Agenda
Tuesday, May 2, 2017
7 p.m., Council Chambers
• Delegation (c) David Cabianca, Resident; Re: Item R6 – Summary of
Committee Recommendations Report No. 2017-04, re Heritage Advisory
Committee Meeting Minutes of April 10, 2017, Item 3 – HAC 17-009 – Official
Plan Amendment and Zoning By-law Amendment Applications, Aurora United
Church, 15186 Yonge Street, 12 and 16 Tyler Street, 55, 57 and 57A
Temperance Street, File: OPA-2016-05, ZBA-2016-13
Additional Items No. 2 to General Committee Meeting Agenda Tuesday, May 2, 2017Delegation (c) Page 1 of 1