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AGENDA - General Committee - 20170321 General Committee Meeting Agenda Tuesday, March 21, 2017 7 p.m. Council Chambers Aurora Town Hall Public Release March 10, 2017 Town of Aurora General Committee Meeting Agenda Tuesday, March 21, 2017 7 p.m., Council Chambers Councillor Thom in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations (a) Dan Elliott, Director of Financial Services Re: Joint Operations Centre (JOC) Project 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. General Committee Meeting Agenda Tuesday, March 21, 2017 Page 2 of 9 Recommended: That the following Consent Agenda Items, C1 to C9 inclusive, be approved: C1. FS17-008 – Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards Recommended: 1. That Report No. FS17-008 be received for information. C2. PRCS17-005 – Aurora Town Park Building Roof and Painting Maintenance for the Bandshell and Washroom Recommended: 1. That Report No. PRCS17-005 be received; and 2. That this report satisfy Council’s conditional budget approval for Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance; and 3. That staff be authorized to proceed with Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance. C3. PBS17-011 – Request for Street Name Approval BG Properties Aurora Inc. 14222, 14314, 14358 and 14378 Yonge Street File Number: CDM-2016-03 Related File Numbers: SUB-2012-03, ZBA-2012-16 Recommended: 1. That Report No. PBS17-011 be received; and 2. That the following street names be approved for the proposed private roads within the approved Plan of Condominium, CDM-2016-03: General Committee Meeting Agenda Tuesday, March 21, 2017 Page 3 of 9 Street “A” Butternut Ridge Trail Street “B” Cannon Valley Court Street “C” Cottonwood Hollow Court C4. PBS17-014 – Request for Street Name Approval Leslie-Wellington Developments Inc. 1289 Wellington Street East File Number: SUB-2016-01 Related File Numbers: OPA-2016-01, ZBA-2016-03 Recommended: 1. That Report No. PBS17-014 be received; and 2. That the following street names be approved for the proposed roads within the approved Plan of Subdivision, SUB-2016-01: Street “A” Kaleia Avenue Street “B” Touch Gold Crescent Street “C” Botelho Circle C5. Finance Advisory Committee Meeting Minutes of January 25, 2017 Recommended: 1. That the Finance Advisory Committee meeting minutes of January 25, 2017, be received for information. C6. Accessibility Advisory Committee Meeting Minutes of February 1, 2017 Recommended: 1. That the Accessibility Advisory Committee meeting minutes of February 1, 2017, be received for information. C7. Governance Review Ad Hoc Committee Meeting Minutes of February 10, 2017 Recommended: General Committee Meeting Agenda Tuesday, March 21, 2017 Page 4 of 9 1. That the Governance Review Ad Hoc Committee meeting minutes of February 10, 2017, be received for information. C8. Community Recognition Review Advisory Committee Meeting Minutes of February 22, 2017 Recommended: 1. That the Community Recognition Review Advisory Committee meeting minutes of February 22, 2017, be received for information. C9. Finance Advisory Committee Meeting Minutes of February 22, 2017 Recommended: 1. That the Finance Advisory Committee meeting minutes of February 22, 2017, be received for information. 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. FS17-005 – 2017 Water, Wastewater and Stormwater Operations and Rates Budget Recommended: 1. That Report No. FS17-005 be received; and 2. That the 2017 combined Water, Wastewater and Stormwater budget of $22,620,969 be approved; and 3. That the 2017 retail water rate of $2.29 per cubic meter and the retail wastewater rate of $2.04 per cubic meter of water be approved; and 4. That the 2017 flat rate stormwater charge of $5.01 per unit per month for residential and condominium properties and $63.63 per unit per month for metered non-residential commercial/industrial and multi-residential properties be approved; and General Committee Meeting Agenda Tuesday, March 21, 2017 Page 5 of 9 5. That the new approved retail water, retail wastewater and stormwater charge rates become effective for all billings issued by the Town on or after May 1, 2017, and be retroactive for all consumption newly billed on such billings; and 6. That the 2017 bulk water purchase rate of $4.33 per cubic meter dispensed effective May 1, 2017 be approved; and 7. That the necessary by-law be enacted to implement the 2017 retail water rate, retail wastewater rate, stormwater charge and bulk water purchase rate. R2. IES17-009 – Water Meter Replacement Program Contract Renewal Additional Information Recommended: 1. That Report No. IES17-009 be received; and 2. That WAMCO be awarded the contract for the replacement of up to 1,500 meters in 2017 at a cost of up to $502,500 excluding taxes under the single source provisions of the Purchasing By-law, and the Director of Infrastructure and Environmental Services be authorized to renew the contract with WAMCO for 2018 and 2019 pending an annual analysis and performance review by the Director; and 3. That the Director of Infrastructure and Environmental Services be authorized to execute the necessary agreements, including any and all documents and ancillary agreements required to give effect to same. R3. FS17-007 – Development Charges Forecast for JOC and Firehall Projects Recommended: 1. That Report No. FS17-007 be received; and General Committee Meeting Agenda Tuesday, March 21, 2017 Page 6 of 9 2. That the construction phase of the Fire Station 4-5 Capital Project No. 21006 be funded as set out in Report No. FS17-001, with the final budget and funding to be approved at time of construction tender award. R4. PRCS17-007 – Amendments to the 2017 Fees and Charges By-law Recommended: 1. That Report No. PRCS17-007 be received; and 2. That a by-law be enacted to amend Schedule “D” of the 2017 Fees and Charges By-law. R5. PRCS17-006 – Tax Exempt Status for Sports Dome and Tennis Dome Recommended: 1. That Report No. PRCS17-006 be received; and 2. That the Marilyn Redvers Tennis Centre be declared a Municipal Capital Facility for the purposes of the municipality and for public use; and 3. That a by-law be enacted authorizing the Mayor and Town Clerk to enter into a Municipal Capital Facility Agreement with the operators of the Marilyn Redvers Tennis Centre; and 4. That, once the Municipal Capital Facility Agreement is entered into, a by- law be enacted to exempt the portion of the lands upon which the Marilyn Redvers Tennis Centre is located from all of the taxes for municipal and school purposes; and 5. That the Aurora Sports Dome be declared a Municipal Capital Facility for the purposes of the municipality and for public use; and 6. That by-law be enacted authorizing the Mayor and Clerk to enter into a Municipal Capital Facility Agreement with the operators of the Aurora Sports Dome; and 7. That, once the Municipal Capital Facility Agreement is entered into, a by- law be enacted to exempt the portion of the lands upon which the Aurora General Committee Meeting Agenda Tuesday, March 21, 2017 Page 7 of 9 Sports Dome is located from all of the taxes for municipal and school purposes; and 8. That the Mayor and Town Clerk be authorized to execute any necessary agreements, including any and all documents and ancillary agreements required to give effect to same. R6. IES17-010 – Award of Tender 2017-06-IES – For the Reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive Recommended: 1. That Report No. IES17-010 be received; and 2. That Tender 2017-06-IES – For the reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive be awarded to Mar-King Construction Company Limited in the amount of $1,456,100.51, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. R7. IES17-011 – Replacement of Shell and Tube Brine Chillers in the McAlpine Ford and McAlpine Lincoln Arenas at the Aurora Community Centre Recommended: 1. That Report No. IES17-011 be received; and 2. That a single source contract for the replacement of the shell and tube brine chillers in both McAlpine Ford and McAlpine Lincoln arenas at the Aurora Community Centre (ACC) be awarded to CIMCO Refrigeration in the amount of $367,480, excluding taxes. R8. IES17-013 – LED Lighting for the SARC and ACC Facilities General Committee Meeting Agenda Tuesday, March 21, 2017 Page 8 of 9 Recommended: 1. That Report No. IES17-013 be received; and 2. That a single source contract for LED lighting for the pool and the two (2) arenas in the Stronach Aurora Recreation Complex (SARC) building be awarded to Conrad Lighting Solutions in the amount of $281,306 excluding taxes; and 3. That a single source Contract for LED lighting for the two (2) arenas in the Aurora Community Centre (ACC) building be awarded to Conrad Lighting Solutions in the amount of $157,892 excluding taxes. R9. PBS17-018 – Applications for Zoning By-law Amendment and Site Plan Marie Debono 24 Larmont Street Part of Lot 12, South Side of Wellington Street Registered Plan 68 File Numbers: ZBA-2016-10, SP-2016-07 Recommended: 1. That Report No. PBS17-018 be received; and 2. That the Application to Amend the Zoning By-law File Number ZBA- 2016-10 (Marie Debono), to rezone the subject lands from “Special Mixed Density Residential (R5) Zone” to “Special Mixed Density Residential (R5) Exception Zone” to allow a business and professional office be approved; and 3. That Site Plan Application File Number SP-2016-07 (Marie Debono) to permit development of the subject lands for a business and professional office be approved; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and 5. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. General Committee Meeting Agenda Tuesday, March 21, 2017 Page 9 of 9 7. Notices of Motion (a) Councillor Mrakas Re: By-law Right of Entry Powers 8. New Business 9. Closed Session 10. Adjournment Town of Aurora General Committee Report No. FS17-008 Subject: Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards Prepared by: Dan Elliott, Director of Financial Services - Treasurer Department: Financial Services Date: March 21, 2017 Recommendation 1. That statutory Report No. FS17-008 be received for information. Executive Summary This report is to fulfil the statutory reporting and disclosure requirements of Section 284(1) of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, (the Act) in respect of the 2016 compensation and expenses paid to members of Council and its Committees and Local Boards. Background Under the Act, the Treasurer of every municipality must submit annually to the Council of the municipality an itemized statement of the remuneration and expenses paid to each member of Council in respect of his/her services as a member of Council. The report is also to include remuneration and expenses paid to any appointed member of a Committee of Council or a Local Board in respect of his/her services as a member of the Committee or Board. For Aurora, this would include all persons of appointed Committee’s, and the Aurora Public Library Board. The Aurora Cultural Centre Board of Directors is not a Local Board as not all of its members appointed by Council, and accordingly is not included in the statutory report. Analysis All remuneration and expenses were properly approved and budgeted. Attachments #1 through #3 make the statutory disclosures for compensation and expenses of 2016. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C1 Page 1 of 7 March 21, 2017 Page 2 of 4 Report No. FS17-008 The statutory disclosure requires only “a statement on remuneration and expenses paid to” the respective members. There is no prescribed or regulated format for such disclosure statement. These vary from municipality to municipality. The format used in this report is similar to those used in the last several years. Many times, the Town of Aurora pays some of the expenses directly by Town cheque or Town credit card on behalf of the member. Items such as airlines, hotels and conference registrations are often, although not always, paid this way. Some of these expenses are incurred directly by the members personally and then reimbursed. To ensure all similar expenses are disclosed for each member, Attachment #2 includes both payments made to reimburse members, separated from the payments made directly on their behalf. Only the amounts actually reimbursed to the members has been carried up to Attachment #1 for compliance with the Act. Remuneration, travel allowance, expense and conference/seminar expense reimbursements are paid to the Mayor and Councillors in accordance with By-law No. 5564-13 and Administrative Procedure No. 57. Additionally the budgets for such were included in the 2016 Operating Budget which was approved with the passing of confirmatory By-law #5794-15 on December 8, 2015. The Committee of Adjustment members are paid a stipend per meeting attended in accordance with their Terms of Reference approved by Council each term. The salary compensation paid to elected members of Aurora Council is one-third tax free for income tax purposes in accordance with provisions of Section 283(5) of the Act. Any remuneration paid to the Town of Aurora’s Regional Councillor (Mayor) on behalf the Regional Municipality of York under the terms of a Joint Service Agreement is not included in the amounts of Attachment #1, as these will be reported on separately by the Regional Municipality of York as the statute applies. Advisory Committee Review Not applicable. Financial Implications All 2016 Council, Committee and Board members’ remuneration and expenses have been incurred in accordance with Town bylaws and policies and have herein been reported as required under Section 284 (1) of the Act. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C1 Page 2 of 7 March 21, 2017 Page 3 of 4 Report No. FS17-008 Communications Considerations The whole of this report will be posted to the Members of Council page on the Town’s website, as previously requested by Council following receipt by Council. Link to Strategic Plan Reporting on the compensation and expenses of members of Council, committees and local boards meets statutory reporting requirements aimed at ensuring and supporting the Town’s Strategic Plan principles of transparency and accountability of government. Alternative(s) to the Recommendation None: information only. Conclusions All 2016 Council, Committee and Board members’ remuneration and expenses have been incurred in accordance with Town bylaws and policies and have herein been reported as required under Section 284 (1) of the Municipal Act. Attachments #1 and #2 will be posted to the Town’s website as previously directed by Council. Attachments Attachment #1 – Statement of Remuneration and Expenses paid to Members of Council Attachment #2 – Disclosure of Expenditures of Members of Council Attachment #3 – Remuneration and Expenses paid to Appointed Members of Committees and Boards. Previous Reports This is an annual report. Reports for 2011 through to 2015 are currently available on the Members of Council page of the Town’s website. Pre-submission Review Treasurer and the Acting CAO only. Members of Council reviewed Attachment #2 only. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C1 Page 3 of 7 General Committee Meeting Agenda Tuesday, March 21, 2017Item C1 Page 4 of 7 General Committee Meeting Agenda Tuesday, March 21, 2017Item C1 Page 5 of 7 General Committee Meeting Agenda Tuesday, March 21, 2017Item C1 Page 6 of 7 General Committee Meeting Agenda Tuesday, March 21, 2017Item C1 Page 7 of 7 Town of Aurora General Committee Report No. PRCS17-005 Subject: Aurora Town Park Building Roof and Painting Maintenance for the Bandshell and Washroom Prepared by: Jim Tree, Manager of Parks Department: Parks, Recreation and Cultural Services Date: March 21, 2017 Recommendation 1. That Report No. PRCS17-005 be received; and 2. That this report satisfy Council’s conditional budget approval for Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance; and 3. That staff be authorized to proceed with Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance. Executive Summary • To obtain Council approval to approve Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting. • To obtain competitive price quotations for the required works. Background The Town Park Bandshell and Washroom facilities were constructed in 2000 and have continued to serve the needs of the Parks and Recreation programs and events since that time. There have not been any significant repairs or maintenance requirements above and beyond the regular ongoing facility maintenance which is the standard level service and upkeep of any public build or facility. Staff have identified two areas of repair and maintenance that must be completed in order for the buildings to be protected from further decline and, in addition, to provide an acceptable level of service and appearance in this high-profile park location. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C2 Page 1 of 8 March 21, 2017 Page 2 of 4 Report No. PRCS17-005 Capital Project No.73190 Town Park Bandshell and Washroom Building Roof and Painting was deferred by Council in the 2017 capital budget deliberation process until such time as the Cultural Precinct study was completed. At the Special council meeting held on December 5, 2016 Council direction on this matter was as follows: That the main features of Town Park (ball diamond, band shell, etc.) be preserved; and On the basis of this direction staff are prepared to move forward with the necessary roof and paint restoration work prior to the 2017 season of use. Analysis Maintenance upgrade works can commence based on Councils direction to preserve the Band shell and washroom buildings Based on the age of the Bandshell and the Washroom building, together with Council direction to preserve these buildings, it will be necessary to complete the aforementioned maintenance upgrades to ensure the continued stability and protection of the physical building components, there is no further need to defer this work. Request for Quotation to be released for the purposes of obtaining competitive price quotations Staff have prepared a specification document for the purposes of obtaining price quotations for the necessary works. Upon Council approval of Project 73190, the Procurement Department will release the Request for Quotation. A contractor will be selected and the work will commence as soon as possible in May/June of 2017 such that the works will be completed prior to the schedule use of the facilities for the 2017 season. Advisory Committee Review No review. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C2 Page 2 of 8 March 21, 2017 Page 3 of 4 Report No. PRCS17-005 Financial Implications The approved Capital Budget for 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance is $30,000 and below the $100,000 threshold requiring Council approval of the expenditure. Communications Considerations No communication considerations at this time. Link to Strategic Plan The Award of Tender supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Develop a long-term needs assessment for recreation programs, services and operations to march the evolving needs of the growing and changing population. Alternative(s) to the Recommendation 1. Council could choose to defer the work for a period of time. Conclusions That Council approve Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance and staff proceed to obtain competitive price quotations and conduct the works. Attachments Attachment 1 – Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance budget detail sheet Attachment 2 – Photos of Bandshell and washroom building roof and paint work General Committee Meeting Agenda Tuesday, March 21, 2017 Item C2 Page 3 of 8 General Committee Meeting Agenda Tuesday, March 21, 2017Item C2 Page 4 of 8 General Committee Meeting Agenda Tuesday, March 21, 2017Item C2 Page 5 of 8 General Committee Meeting Agenda Tuesday, March 21, 2017Item C2 Page 6 of 8 BANDSHELL Attachment #2 General Committee Meeting Agenda Tuesday, March 21, 2017 Item C2 Page 7 of 8 WASHROOM General Committee Meeting Agenda Tuesday, March 21, 2017 Item C2 Page 8 of 8 Town of Aurora General Committee Report No. PBS17-011 Subject: Request for Street Name Approval BG Properties Aurora Inc. 14222, 14314, 14358 & 14378 Yonge Street File Number: CDM-2016-03 Related File Numbers: SUB-2012-03, ZBA-2012-16 Prepared by: Mark Lemmon, GIS Analyst Department: Planning and Building Services Date: March 21, 2017 Recommendation 1. That Report No. PBS17-011 be received; and 2. That the following street names be approved for the proposed private roads within the approved Plan of Condominium, CDM-2016-03: Street “A” Butternut Ridge Trail Street “B” Cannon Valley Court Street “C” Cottonwood Hollow Court Executive Summary This report seeks approval of three street names proposed by BG Properties Aurora Inc. for the planned development at 14222 - 14378 Yonge Street. The names were proposed by the developer and have been approved by York Region and Central York Fire Services. • The Plan of Condominium was approved by Council on November 15, 2016. • The developer has proposed the following names: Butternut Ridge, Cannon Valley, and Cottonwood Hollow. Staff recommends that the names Butternut Ridge, Cannon Valley, and Cottonwood Hollow be approved for the private road servicing the proposed condominium development. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C3 Page 1 of 6 March 21, 2017 Page 2 of 4 Report No. PBS17-011 Background In accordance with the Town of Aurora’s Street Naming Policy, developers have the option of selecting a street name from the Bank of Approved Street Names. Or requesting a specific street name, pending clearance by the York Region and acceptance by the Central York Fire Services. The Owner has indicated a desire to proceed with three names that are currently not found on the Town of Aurora Bank of Approved Street Names, but reflect the lands topography, existing vegetation and previous land ownership. Application History The Town received the Site Plan Application from BG Properties Aurora Inc. on June, 26, 2013. Council previously considered the Plan of Condominium on November 15, 2016. At that meeting Council passed the following resolution: “That report PL13-027 be received; and That application for Draft Plan of Subdivision D12-03-12 (Rod Coutts and Brian Coutts) be approved, subject to the conditions outlined in Schedule A of this report; and That Zoning By-law Amendment file D14-16-12 (Rod Coutts & Brian Coutts) be approved; and That a total of 195 units (580 person’s equivalent) of water and sewage capacity be allocated to the draft plan of subdivision; and That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including all of the Agreements referenced in the Conditions of Approval, and all documents and ancillary agreements required to give effect to same.” General Committee Meeting Agenda Tuesday, March 21, 2017 Item C3 Page 2 of 6 March 21, 2017 Page 3 of 4 Report No. PBS17-011 Analysis The street names were proposed by BG Properties Aurora Inc. following a review of the Approved Bank of Street Names. The applicant has proposed that: Street A take the name “Butternut Ridge”, to reflect a type a rare tree species that can be found on the property. Street B take the name “Cannon Valley”, to reflect the topography of the land as well as to honor the Cannon Family who were early land owners. Street C take the name “Cottonwood Hollow”, to reflect a tree species that abundantly grows on the property. The proposed name has been approved by Central York Fire Services and the Regional Municipality of York. Link to Strategic Plan The proposed Site Plan Application supports the Strategic Plan goal of supporting and exception quality of life for all through its accomplishment in satisfying requirements in the objectives of strengthening the fabric of our community. Alternative to the Recommendation 1. Council has the option to not approve the proposed names, at which point the developer would have to re-submit an alternate request to the applicable agencies for review at a future General Committee date. Conclusions In keeping with Council’s resolution respecting the naming of roads, staff recommends that the name Butternut Ridge Trail, Cannon Valley Court, and Cottonwood Hollow Court be considered for the road servicing the proposed development. Attachments Figure 1 – Location Map Figure 2 – Plan of Condominium (Phase 1) Previous Reports General Committee Report Number PL13-027, June, 26, 2013; and General Committee Report Number PBS16-092, November 15, 2016 General Committee Meeting Agenda Tuesday, March 21, 2017 Item C3 Page 3 of 6 March 21, 2017 Page 4 of 4 Report No. PBS17-011 Pre-submission Review Agenda Management Team Meeting review on February 23, 2017. Departmental Approval 4�-. --Marco Ramunno, MCIP, RPP Director Planning and Building Services Approved for Agenda Doug Nadorozny Chief Administrative Officer General Committee Meeting Agenda Tuesday, March 21, 2017 Item C3 Page 4 of 6 R idg e Road Tama r a c T r a ilMcCle l lan WayLoraview LaneArdillC re s c e n tGilbert Drive BeechbrookeWay ButtonwoodTrail Under hillCrescentYONGE STREETLOCATION MAP Map created by the Town of Aurora Planning & Development Services Department, February 1, 2017. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2016, © First Base Solutions Inc., 2016 Orthophotography. ¯0 50 100 150 200 Metres APPLICANT: BG Properties Aurora Inc.FILE: CDM-2016-03, Related files: SUB-2012-03, ZBA-2012-16FIGURE 1 Draft Plan Approved Area St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd Phase 1 Draft Approved Plan Area Phase 2 Draft Approved Plan Area General Committee Meeting Agenda Tuesday, March 21, 2017Item C3 Page 5 of 6 PLAN OF CONDOMINIUM (PHASE 1) Map created by the Town of Aurora Planning & Development Services Department, February 14, 2017. Drawing provided by Malone Given Parsons LTD. APPLICANT: BG Properties Aurora Inc.FILE: CDM-2016-03, Related files: SUB-2012-03, ZBA-2012-16FIGURE 2 Street "A"Street "C"Street "B"Street "A"Street "A" General Committee Meeting Agenda Tuesday, March 21, 2017 Item C3 Page 6 of 6 Town of Aurora General Committee Report No. PBS17-014 Subject: Request for Street Name Approval Leslie-Wellington Developments Inc. 1289 Wellington Street East File Number: SUB-2016-01 Related File Numbers: OPA-2016-01, ZBA-2016-03 Prepared by: Mark Lemmon, GIS Analyst Department: Planning and Building Services Date: March 21, 2017 Recommendation 1. That Report No. PBS17-014 be received; and 2. That the following Street Names be approved for the proposed roads within the approved Plan of Subdivision, SUB-2016-01: Street “A” Kaleia Avenue Street “B” Touch Gold Crescent Street “C” Botelho Circle Executive Summary This report seeks approval of three Street Names proposed by Leslie-Wellington Developments Inc. for the planned development at 1289 Wellington Street East. The names were created by the developer and have been approved by York Region and Central York Fire Services. • The Plan of Subdivision was approved by Council on June 29, 2016. • The developer has proposed the following names: Kaleia, Touch Gold, and Botelho. Staff recommends that the names Kaleia, Touch Gold, and Botelho be approved for the road servicing the proposed condominium development. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C4 Page 1 of 6 March 21, 2017 Page 2 of 4 Report No. PBS17-014 Background In accordance with the Town of Aurora’s Street Naming Policy, developers have the option of selecting a street name from the Bank of Approved Street Names. Or requesting a specific street name, pending clearance by the York Region and acceptance by the Central York Fire Services. The Owner has indicated a desire to proceed with two names (Kaleia & Botelho) that are currently not found on the Town of Aurora Bank of Approved Street Names, but are tribute to close relatives of the Manziana Builders Corp. The third name (Touch Gold) is an existing Private Street that currently exists on the land parcel 1289 Wellington Street East. It will be decommissioned and rebuilt as part the proposed development. Application History The Town received the Draft Plan of Subdivision from Leslie-Wellington Developments Inc. on May 25, 2016. Council considered the Draft Plan of Subdivision on December 13, 2016. At that meeting council passed the following resolution: “That Report No. PDS16-091 be received; and that Application to Amend the Official Plan File No. OPA-2016-01 (Leslie – Wellington Developments Inc.) to re-designate the land use to allow single detached uses on the subject lands be APPROVED; and that Application for Draft Plan of Subdivision File No. SUB-2016-01 (Leslie – Wellington Developments Inc.), to allow the development of 145 single detached dwellings on the subject lands be APPROVED, subject to the conditions outlined in Schedule “A” of this report; and that the implementing Official Plan and Zoning By-law Amendments be presented at a future Council Meeting; and that a total of 145 units of water and sewage capacity be allocated to the Draft Plan of Subdivision; and that the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including all of the Agreements referenced in the Conditions of Approval, and all documents and ancillary agreements required to give effect to same.” General Committee Meeting Agenda Tuesday, March 21, 2017 Item C4 Page 2 of 6 March 21, 2017 Page 3 of 4 Report No. PBS17-014 Analysis The proposed street names were requested by Leslie-Wellington Developments Inc. who first had the opportunity of reviewing the Approved Bank of Street Names. The applicant has proposed that: Street A take the name “Kaleia”, which is the name of the current property owner (Manziana Builders Corp) youngest daughter. Street B take the name “Touch Gold”, to honor the name of an existing private road that has already been constructed on the land parcel. Street C take the name “Botelho”, to honour the deceased grandfather of an officer of the corporation (Manziana Builders Corp). The proposed name has been approved by Central York Fire Services and the Regional Municipality of York. Link to Strategic Plan The proposed Site Plan Application supports the Strategic Plan goal of supporting and exception quality of life for all through its accomplishment in satisfying requirements in the objectives of strengthening the fabric of our community. Alternative to the Recommendation 1. Council has the option to not approve the proposed names, at which point the developer would have to re-submit an alternate request to the applicable agencies for review at a future General Committee date. Conclusions In keeping with Council’s resolution respecting the naming of roads, staff recommends that the names Kaleia Avenue, Touch Gold Crescent, and Botelho Circle be considered for the road servicing the proposed development. Attachments Figure 1 – Location Map Figure 2 – Conceptual Site Plan General Committee Meeting Agenda Tuesday, March 21, 2017 Item C4 Page 3 of 6 General Committee Meeting Agenda Tuesday, March 21, 2017Item C4 Page 4 of 6 Pattemore Gate S i rona'sLa n eHamsterCrescentStronach BoulevardMavrinacBoulevardKane Crescent A d en aMead o w s WayAden a M eado w s W ay LeslieStreetLeslie StreetMagna Drive Wellington Street East Elyse Court Wellington Street East LOCATION PLAN Map created by the Town of Aurora Planning and Building Services Department, Februay 7, 2016. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2016, © First Base Solutions Inc., 2016 Orthophotography. ¯ FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 50 100 150 200 MetresAPPLICANT: Leslie-Wellington Developments Inc.FILES: SUB-2016-01, OPA-2016-01 & ZBA-2016-03 SUBJECT LANDS General Committee Meeting Agenda Tuesday, March 21, 2017Item C4 Page 5 of 6 Map created by the Town of Aurora Planning & Building Services Department, February 7, 2016. Drawing provided by Architectural CAAD Studio. CONCEPTUAL SITE PLAN APPLICANT: Leslie-Wellington Developments Inc. FILES: SUB-2016-01, OPA-2016-01 & ZBA-2016-03 FIGURE 2 Street "B"Street "A"Street "B" St r e e t " C " Street "C"General Committee Meeting Agenda Tuesday, March 21, 2017Item C4 Page 6 of 6 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Wednesday, January 25, 2017 Time and Location: 5:30 p.m., Leksand Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim (arrived 5:46 p.m.), and Mayor Geoffrey Dawe Member(s) Absent: None Other Attendees: Councillor Wendy Gaertner, Councillor Tom Mrakas, Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director of Corporate and Financial Services/Treasurer, Jason Gaertner, Manager, Financial Planning, Karen Oreto, Financial Analyst, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 5:30 p.m. 1.Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.Approval of the Agenda Moved by Mayor Dawe Seconded by Councillor Thompson That the agenda as circulated by Legislative Services be approved. Carried 3.Receipt of the Minutes General Committee Meeting Agenda Tuesday, March 21, 2017 Item C5 Page 1 of 4 Finance Advisory Committee Meeting Minutes Wednesday, January 25, 2017 Page 2 of 4 Finance Advisory Committee Meeting Minutes of July 28, 2016 Moved by Mayor Dawe Seconded by Councillor Thompson That the Finance Advisory Committee meeting minutes of July 28, 2016, be received for information. Carried 4. Delegations None 5. Consideration of Items 1. 2017 Work Plan for Finance Advisory Committee Staff briefly reviewed elements of the first proposal of the 2017 Work Plan for the Committee, and noted that the Work Plan was not all-inclusive and other items will be added as required. Moved by Mayor Dawe Seconded by Councillor Thompson 1. That the 2017 Work Plan for Finance Advisory Committee be approved. Carried 2. 2017 Work Plan for Financial Planning Division Staff distributed an abbreviated version of the 2017/2018 Budget Work Plan to the Committee and highlighted various milestones and associated timelines throughout the year. The Committee inquired about multi-year budgeting, financial planning in relation to growth projections, and the Town’s financial system, and staff responded. Moved by Councillor Kim Seconded by Mayor Dawe 1. That the 2017 Work Plan for Financial Planning Division be received for information. Carried General Committee Meeting Agenda Tuesday, March 21, 2017 Item C5 Page 2 of 4 Finance Advisory Committee Meeting Minutes Wednesday, January 25, 2017 Page 3 of 4 3. General Discussion by Committee Re: Use of Citizen Budget Survey Tool for 2017 Staff provided background on the past use of the Citizen Budget Survey tool. The Committee expressed support of the concept and suggested that the questions need to be reframed and more specific to gain better insights. It was further suggested to consider how to engage citizens, demonstrate the value, and make it easier to participate. Staff agreed to engage the expertise of the Manager of Communications and provide feedback to the Committee. Moved by Mayor Dawe Seconded by Councillor Kim 1. That the comments and suggestions of the discussion regarding continued use of the Citizen Budget Survey tool be referred to staff for consideration and action as appropriate. Carried 4. Distribution and Introduction of Detailed Financial Information Re: Infrastructure and Environmental Services (IES) Staff distributed the line-by-line analysis of the final approved 2017 budget for IES (consolidated and by division) to the Committee, and noted that further information and explanations would be provided for the highlighted items. Moved by Mayor Dawe Seconded by Councillor Kim 1. That the detailed financial information for IES be received and referred for discussion and detailed review at the February 22, 2017 meeting of the Finance Advisory Committee. Carried 5. General Discussion by Committee Re: Topics of Focus for IES Review The Committee requested that the topics of focus for IES review include snow removal, utilities, and the capital asset maintenance process and strategy. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C5 Page 3 of 4 Finance Advisory Committee Meeting Minutes Wednesday, January 25, 2017 Page 4 of 4 Moved by Councillor Kim Seconded by Mayor Dawe 1. That the comments and suggestions of the discussion regarding Topics of Focus for IES Review be referred to staff for consideration and action as appropriate. Carried 6. Extracts from Council Meeting of August 9, 2016 Re: Finance Advisory Committee Meeting Minutes of July 12, 2016, and July 28, 2016; and Item 14, CFS16-026 – Budget Allocation 2017 – Cultural Partners Moved by Mayor Dawe Seconded by Councillor Kim 1. That the Extracts from Council Meeting of August 9, 2016, regarding the Finance Advisory Committee meeting minutes of July 12, 2016, and July 28, 2016, and Item 14, CFS16-026 – Budget Allocation 2017 – Cultural Partners, be received for information. Carried 6. New Business None 7. Adjournment Moved by Councillor Kim Seconded by Mayor Dawe That the meeting be adjourned at 6:25 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C5 Page 4 of 4 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Wednesday, February 1, 2017 Time and Location: 4 p.m., Leksand Room, Aurora Town Hall Committee Members: Tyler Barker (Chair), John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, Jo-anne Spitzer, and Councillor Sandra Humfryes Member(s) Absent: None Other Attendees: Chris Catania, Accessibility Advisor, and Linda Bottos, Council/ Committee Secretary The Vice Chair, acting as Chair, called the meeting to order at 4:10 p.m. 1. Approval of the Agenda Moved by James Hoyes Seconded by Jo-anne Spitzer That the agenda as circulated by Legislative Services, with the following additions, be approved: • Item 2 – Memorandum from Planner, Re: Site Plan Application (Submission #3), Joe Cara, 15132 and 15136 Yonge Street, Part of Lots 4 and 5, Registered Plan 9, File No. SP-2013-05 • Item 3 – Memorandum from Accessibility Advisor, Re: Canadian Institute of Transportation Engineers (CITE) Canadian Accessibility Guidelines Survey Carried General Committee Meeting Agenda Tuesday, March 21, 2017 Item C6 Page 1 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, February 1, 2017 Page 2 of 5 2. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes Accessibility Advisory Committee Meeting Minutes of December 1, 2016 Moved by James Hoyes Seconded by Gordon Barnes That the Accessibility Advisory Committee meeting minutes of December 1, 2016, be received for information. Carried 4. Delegations None 5. Matters for Consideration 1. Memorandum from Planner Re: Application for Site Plan, Metropolitan Square Inc., 180, 190 and 220 Wellington Street East, Part of Lot 106, Registered Plan 246, Lot 81, Con. 1, EYS, Related File Numbers: OPA-2015-05 and ZBA-2015-15, File Number: SP-2016-10 Staff provided background and an overview of the Application, and the Committee reviewed drawings and discussed various aspects of the Site Plan. Moved by James Hoyes Seconded by Tyler Barker 1. That the memorandum regarding Application for Site Plan, Metropolitan Square Inc., 180, 190 and 220 Wellington Street East, Part of Lot 106, General Committee Meeting Agenda Tuesday, March 21, 2017 Item C6 Page 2 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, February 1, 2017 Page 3 of 5 Registered Plan 246, Lot 81, Con. 1, EYS, Related File Numbers: OPA- 2015-05 and ZBA-2015-15, File Number: SP-2016-10, be received; and 2. That the following Accessibility Advisory Committee comments regarding the Site Plan be considered by staff: (a) Request to ensure barrier-free access in the turning circle with two accessible parking spaces; and (b) Request to ensure the proper location of accessible visitor parking spaces; and (c) Request to install accessible doors at all access points to the building; and (d) Request to ensure straight-line (centre) access to elevators; and (e) Request for provisions for accessible units. Carried 2. Memorandum from Planner Re: Site Plan Application (Submission #3), Joe Cara, 15132 and 15136 Yonge Street, Part of Lots 4 and 5, Registered Plan 9, File No. SP- 2013-05 Staff provided background and an overview of the Application, and the Committee reviewed drawings and discussed various aspects of the Site Plan. Moved by Councillor Humfryes Seconded by James Hoyes 1. That the memorandum regarding Site Plan Application (Submission #3), Joe Cara, 15132 and 15136 Yonge Street, Part of Lots 4 and 5, Registered Plan 9, File No. SP-2013-05, be received; and 2. That the following Accessibility Advisory Committee comments regarding the Site Plan be considered by staff: General Committee Meeting Agenda Tuesday, March 21, 2017 Item C6 Page 3 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, February 1, 2017 Page 4 of 5 (a) Request to builder to consider providing accessible living units on the ground level; and (b) Request to ensure that all public and basement-level washrooms are accessible. Carried 3. Memorandum from Accessibility Advisor Re: Canadian Institute of Transportation Engineers (CITE), Canadian Accessibility Guidelines Survey Staff provided an overview of the memorandum and encouraged Committee members to participate in the Survey and provide feedback through the link provided at https://www.surveymonkey.com/r/8FB8FKN. Moved by Jo-anne Spitzer Seconded by Councillor Humfryes 1. That the memorandum regarding Canadian Institute of Transportation Engineers (CITE), Canadian Accessibility Guidelines Survey, be received for information. Carried 6. Informational Items None 7. New Business Councillor Humfryes noted that the Trails and Active Transportation Committee is organizing a Bike Aurora Day event to take place in the spring of 2017, and a representative would be delegating at a future Accessibility Advisory Committee meeting. Staff noted that Sport Aurora is holding a meeting from 11 a.m. to 1 p.m. on Thursday, February 23, 2017, in the Leksand Room at Town Hall, regarding the Sport Plan and supporting persons with a disability. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C6 Page 4 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, February 1, 2017 Page 5 of 5 Tyler Barker advised that the Government of Canada’s final in-person consultation session regarding new planned accessibility legislation is being held from 4 p.m. to 7:30 p.m. on Wednesday, February 8, 2017, in the Churchill Ballroom at the Chelsea Hotel Toronto, and the online public survey will continue until February 28, 2017. Staff agreed to forward the website link to Committee members to access further information at https://www.canada.ca/en/employment-social- development/programs/disability/consultations/accessibility-legislation.html. James Hoyes noted the audio-visual upgrades that have been implemented in Council Chambers to facilitate General Committee and Council meetings and improve accessibility. Staff advised that a new hotel in Aurora is being considered, and the Accessibility Advisory Committee would have an opportunity to provide comment. Committee members discussed the recent Council motion regarding snow removal service levels, and raised issues respecting the timing of snow removal and snow being ploughed into handicapped spaces in commercial/retail parking lots. 8. Adjournment Moved by Tyler Barker Seconded by Gordon Barnes That the meeting be adjourned at 5:33 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C6 Page 5 of 5 Town of Aurora Governance Review Ad Hoc Committee Meeting Minutes Date: Friday, February 10, 2017 Time and Location: 3 p.m., Leksand Room, Aurora Town Hall Committee Members: Anita Moore (Chair), Anna Lozyk Romeo (Vice-Chair), Steve Hinder, Bill Hogg, and Terry Jones Member(s) Absent: None Other Attendees: Doug Nadorozny, CAO, Techa van Leeuwen, Director, Corporate Services, and Samantha Yew, Deputy Clerk The Deputy Clerk called the meeting to order at 3:05 p.m. Anita Moore assumed the chair at 3:09 p.m. Appointment of Chair and Vice-Chair Moved by Steve Hinder Seconded by Bill Hogg That Anita Moore be appointed as Chair of the Governance Review Ad Hoc Committee. Carried Moved by Bill Hogg Seconded by Steve Hinder That Anna Lozyk Romeo be appointed as Vice Chair of the Governance Review Ad Hoc Committee. Carried General Committee Meeting Agenda Tuesday, March 21, 2017 Item C7 Page 1 of 4 Governance Review Ad Hoc Committee Meeting Minutes Friday, February 10, 2017 Page 2 of 4 1. Approval of the Agenda Moved by Bill Hogg Seconded by Steve Hinder That the agenda as circulated by Legislative Services be approved. Carried 2. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 3. Receipt of the Minutes None 4. Delegations (a) Samantha Yew, Deputy Clerk Re: Item 1 – Governance Review Ad Hoc Committee Terms of Reference The Deputy Clerk gave a brief presentation on Committee membership and the Committee Terms of Reference. The Committee asked various questions regarding procedure. Moved by Terry Jones Seconded by Bill Hogg That the comments of the delegation be received for information. Carried 5. Matters for Consideration None General Committee Meeting Agenda Tuesday, March 21, 2017 Item C7 Page 2 of 4 Governance Review Ad Hoc Committee Meeting Minutes Friday, February 10, 2017 Page 3 of 4 6. Informational Items 1. Governance Review Ad Hoc Committee Terms of Reference Moved by Bill Hogg Seconded by Steve Hinder 1. That the Governance Review Ad Hoc Committee Terms of Reference be received for information. Carried 2. Extract from Council Meeting of December 13, 2016 Re: Item 1(3) – CS16-014 – Governance Review Ad Hoc Committee Terms of Reference Moved by Bill Hogg Seconded by Steve Hinder 1. That the Extract from Council Meeting of December 13, 2016, regarding Item 1(3) – CS16-014 – Governance Review Ad Hoc Committee Terms of Reference be received for information. Carried 7. New Business The Committee agreed to meet on a bi-weekly basis beginning on Tuesday, February 28, 2017, in order to meet election-related deadlines. The Committee discussed the various aspects of the Committee mandate including election topics, and requested that information regarding past governance and Council remuneration committees be circulated to the Committee. Staff agreed to provide any relevant information. The Committee requested that past reports regarding questions on the ballot, ward system, and other election topics be circulated prior to the next meeting. Staff agreed to circulate the reports. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C7 Page 3 of 4 Governance Review Ad Hoc Committee Meeting Minutes Friday, February 10, 2017 Page 4 of 4 8. Adjournment Moved by Steve Hinder Seconded by Anna Lozyk Romeo That the meeting be adjourned at 3:41 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C7 Page 4 of 4 Town of Aurora Community Recognition Review Advisory Committee Meeting Minutes Date: Tuesday, February 22, 2017 Time and Location: 3 p.m., Leksand Room, Aurora Town Hall Committee Members: Councillor Tom Mrakas (Chair), Diane Buchanan, Steven Hinder (arrived 3:15 p.m.), Tim Jones, Brian North, and Jo-anne Spitzer Members Absent: Councillor Sandra Humfryes Other Attendees: Shelley Ware, Supervisor, Special Events, Linda Bottos, Council/Committee Secretary, and Nicole Trudeau, Council/ Committee Secretary The Chair called the meeting to order at 3:04 p.m. 1. Approval of the Agenda Moved by Brian North Seconded by Tim Jones That the agenda as circulated by Legislative Services be approved. Carried 2. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C8 Page 1 of 4 Community Recognition Review Advisory Committee Meeting Minutes Tuesday, February 22, 2017 Page 2 of 4 3. Receipt of the Minutes Community Recognition Review Advisory Committee Meeting Minutes of December 5, 2016 Moved by Tim Jones Seconded by Diane Buchanan That the Community Recognition Review Advisory Committee meeting minutes of December 5, 2016, be received for information. Carried 4. Delegations None 5. Matters for Consideration 1. 2017 Awards Event – Sponsorship Update and Discussion Staff provided an update regarding the food and beverage sponsorships. The Committee discussed alternatives and staff agreed to follow up with the vendors. The Committee agreed to the provision of an oyster shucker. Staff advised that the photography and video sponsorships have been confirmed, and the print sponsorship remains outstanding. Moved by Brian North Seconded by Tim Jones 1. That the 2017 Awards Event – Sponsorship Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried General Committee Meeting Agenda Tuesday, March 21, 2017 Item C8 Page 2 of 4 Community Recognition Review Advisory Committee Meeting Minutes Tuesday, February 22, 2017 Page 3 of 4 2. 2017 Awards Event – Nominations Update and Discussion Staff provided an update on nominations received to date and distributed the proposed Marketing Plan from Corporate Communications for review. The Committee and staff discussed various options and suggested additional avenues of communication, including local television and website videos. Moved by Diane Buchanan Seconded by Brian North 1. That the 2017 Awards Event – Nominations Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 3. 2017 Awards Event – Logistics Update and Discussion Staff provided an update regarding event invitations, and presented a selection of sample award trophies for the Committee’s consideration from which a selection was made. Councillor Mrakas advised, on behalf of Councillor Humfryes, that the emcee has been confirmed. Moved by Jo-anne Spitzer Seconded by Steve Hinder 1. That the 2017 Awards Event – Logistics Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried 4. 2017 Awards Event – Venue Update and Discussion Councillor Mrakas provided an update. Moved by Brian North Seconded by Tim Jones 1. That the 2017 Awards Event – Venue Update and Discussion be received and the comments of the Committee be referred to staff for consideration. Carried General Committee Meeting Agenda Tuesday, March 21, 2017 Item C8 Page 3 of 4 Community Recognition Review Advisory Committee Meeting Minutes Tuesday, February 22, 2017 Page 4 of 4 6. Informational Items 5. Extract from Council Meeting of December 13, 2016 Re: Community Recognition Review Advisory Committee Meeting Minutes of October 25, 2016, and December 5, 2016 Moved by Tim Jones Seconded by Diane Buchanan 1. That the Extract from Council Meeting of December 13, 2016, regarding the Community Recognition Review Advisory Committee meeting minutes of October 25, 2016, and December 5, 2016, be received for information. Carried 7. New Business It was agreed that the Selection Committee, including Diane Buchanan, Steve Hinder, Tim Jones, Brian North, and Jo-anne Spitzer, would meet at 11 a.m. on Wednesday, April 12, 2017, to review the nominations and select the winners of the 2017 Community Recognition Awards. The working group of the Committee agreed to meet again prior to the Awards Event at 11 a.m. on Monday, May 1, 2017. 8. Adjournment Moved by Steve Hinder Seconded by Brian North That the meeting be adjourned at 3:56 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C8 Page 4 of 4 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Wednesday, February 22, 2017 Time and Location: 5:30 p.m., Leksand Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Harold Kim (arrived 5:47 p.m.), and Mayor Geoffrey Dawe Member(s) Absent: None Other Attendees: Councillor Tom Mrakas, Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director of Financial Services/Treasurer, Jason Gaertner, Manager, Financial Planning, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Karen Oreto, Financial Analyst, Tracy Evans, Financial Analyst, Budget, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 5:45 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Mayor Dawe Seconded by Councillor Thompson That the agenda as circulated by Legislative Services be approved. Carried General Committee Meeting Agenda Tuesday, March 21, 2017 Item C9 Page 1 of 4 Finance Advisory Committee Meeting Minutes Wednesday, February 22, 2017 Page 2 of 4 3. Receipt of the Minutes Finance Advisory Committee Meeting Minutes of January 25, 2017 Moved by Mayor Dawe Seconded by Councillor Thompson That the Finance Advisory Committee meeting minutes of January 25, 2017, be received for information. Carried 4. Delegations None 5. Consideration of Items 1. Revised 2017 Work Plan for Finance Advisory Committee Staff highlighted the revisions and the Committee requested staff to ensure that the Work Plan continues to capture any Council suggestions for items to be reviewed by the Finance Advisory Committee. Moved by Mayor Dawe Seconded by Councillor Kim 1. That the Revised 2017 Work Plan for Finance Advisory Committee be received; and 2. That the Revised 2017 Work Plan for Finance Advisory Committee be approved. Carried 2. Draft Report No. FS17-006 – 2018 Town of Aurora Budget Workplan Staff reviewed the draft report, including the Budget Workplan and proposed “Pre-Budget” and “In-Year” Funding Request or Other Budget Input forms, and noted that the forms were created in order to formalize the process and facilitate funding requests and budget input from external stakeholders. The Committee expressed support of the report and concepts, and suggested that the Funding Request or Other Budget Input forms be reworked in order to General Committee Meeting Agenda Tuesday, March 21, 2017 Item C9 Page 2 of 4 Finance Advisory Committee Meeting Minutes Wednesday, February 22, 2017 Page 3 of 4 include criteria and capture greater detail from the requester. Staff was also asked to ensure alignment with the Town’s Procedure By-law. Ms. Mackenzie-Smith provided a presentation on public stakeholder engagement budget input tools, including an overview of the challenges and usage of the existing Citizen Budget Survey tool, possible improvements, use of sliders and ranking, other options, and next steps. The Committee noted that engaging citizens is a major challenge and discussed various solutions. The Committee approved the proposed next steps and staff agreed to report back to the Committee on the comparative costs of the discussed options for the functionality and content of a budget input tool. Moved by Councillor Kim Seconded by Mayor Dawe 1. That Draft Report No. FS17-006 be received; and 2. That the Finance Advisory Committee endorse the proposed 2018 Town of Aurora Budget Workplan. Carried 3. Consideration of a Separate Fire Services Line in the Tax Bill The Committee acknowledged that the Fire Services budget represents approximately 25% of the tax levy, over which the Town does not have direct control, and agreed to explore the concept of a separate Fire Services line. Moved by Mayor Dawe Seconded by Councillor Kim 1. That staff be directed to communicate with Town of Newmarket staff regarding the establishment of a separate Fire Services line in the tax bill. Carried 4. Distribution and Introduction of Detailed Financial Information Re: Planning and Building Services (PBS) Staff distributed the line-by-line analysis of the final approved 2017 budget for PBS (consolidated and by division) to the Committee, and advised that further information and explanations would be provided for the highlighted items. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C9 Page 3 of 4 Finance Advisory Committee Meeting Minutes Wednesday, February 22, 2017 Page 4 of 4 Moved by Councillor Kim Seconded by Mayor Dawe 1. That the detailed financial information for PBS be received and referred for discussion and detailed review at the March 22, 2017 meeting of the Finance Advisory Committee. Carried 5. General Discussion by Committee Re: Topics of Focus for PBS Review Moved by Mayor Dawe Seconded by Councillor Kim 1. That the comments and suggestions of the discussion regarding Topics of Focus for PBS Review be referred to staff for consideration and action as appropriate. Carried 6. New Business Councillor Kim inquired about the possibility of staff providing a running tally of Development Charges (DC) revenues. Staff advised that an assessment of DC reserve health has been historically provided as part of the Ten-Year Capital Investment Plan. Staff also indicated that they are presently performing a more in- depth analysis of the Town’s long-term growth projections, which will be integrated into the DC health analysis included with the 2017 Ten-Year Capital Investment Plan. 7. Adjournment Moved by Councillor Kim Seconded by Mayor Dawe That the meeting be adjourned at 6:51 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. General Committee Meeting Agenda Tuesday, March 21, 2017 Item C9 Page 4 of 4 Town of Aurora General Committee Report No. FS17-005 Subject: 2017 Water, Wastewater and Stormwater Operations and Rates Budget Prepared by: Dan Elliott, Director of Financial Services - Treasurer Department: Financial Services Date: March 21, 2017 Recommendation 1. That Report No. FS17-005 be received; and 2. That the 2017 combined Water, Wastewater and Stormwater budget of $22,620,969 be approved; and 3. That the 2017 retail water rate of $2.29 per cubic meter and the retail wastewater rate of $2.04 per cubic meter of water be approved; and 4. That the 2017 flat rate stormwater charge of $5.01 per unit per month for residential and condominium properties and $63.63 per unit per month for metered non-residential commercial/industrial and multi-residential properties be approved; and 5. That the new approved retail water, retail wastewater and stormwater charge rates become effective for all billings issued by the Town on or after May 1, 2017, and be retroactive for all consumption newly billed on such billings; and 6. That the 2017 bulk water purchase rate of $4.33 per cubic meter dispensed effective May 1, 2017 be approved; and 7. That the necessary by-law be enacted to implement the 2017 retail water rate, retail wastewater rate, stormwater charge and bulk water purchase rate. Executive Summary The purpose of this report is to present the budget for rate supported utility programs and to set the 2017 rates for the water, wastewater and stormwater services for billings issued on or after May 1, 2017. Background General Committee Meeting Agenda Tuesday, March 21, 2017 Item R1 Page 1 of 5 March 21, 2017 Page 2 of 5 Report No. FS17-005 2017 Budget Overview The proposed changes in the operating budget are summarized as follows: 2016 Budget $ 2017 Budget % Change Required rate revenues • Water 10,010,762 11,139,829 11.2% • Wastewater 8,733,314 10,029,503 14.8% • Stormwater 1,325,841 1,451,637 9.5% Less: Region Wholesale Charges • Water 5,963,737 6,795,950 14.0% • Wastewater 6,756,565 7,699,412 14.0% Contribution to Fixed Costs 7,349,615 8,125,607 10.6% Town Operations and Maintenance • Water 1,754,063 1,753,086 -0.1% • Wastewater 1,385,749 1,146,191 -17.3% • Stormwater 425,841 451,636 6.1% Administration and Billing 701,861 740,468 5.5% Corporate Overhead Allocation 477,100 603,225 26.4% Infrastructure Reserve Contributions • Water 1,600,000 1,700,000 6.3% • Wastewater 700,000 1,250,000 78.6% • Stormwater 900,000 1,000,000 11.1% Less: Misc Revenue and direct cost recoveries • Water (317,000) (410,000) 29.3% • Wastewater (109,000) (109,000) - • Parks Charge for unmetered use (169,000) - Subtotal Town Costs 7,349,615 8,125,607 10.6% Net Budget - - - Total Expenditures: Region Wholesale Charges plus Town Costs 20,069,917 22,620,969 12.7% General Committee Meeting Agenda Tuesday, March 21, 2017 Item R1 Page 2 of 5 March 21, 2017 Page 3 of 5 Report No. FS17-005 The increase in the budget of 13 percent is attributable to an increase in the regional wholesale rates for water and for wastewater treatment of 9 percent, an increase in contributions to reserves for the maintenance of underground infrastructure and an increase in forecasted volume sales of 4.5 percent. This is the first year since 2014 where an increased sales volume is being included, due to growth outpacing conservation. 2017 Water, Wastewater & Storm Water Rates The following rates have been calculated to recover the estimated required revenues based on the estimated volumes of water flow. Table 1 Rate 2016 Rate 2017 Proposed Per cu.m. Change (%) Retail Water Rate Wholesale Cost $1.11 $1.21 Operating Costs $1.03 $1.08 Total Retail Water Rate $2.14 $2.29 7.0% Retail Wasterwater Rate Wholesale Cost $1.26 $1.37 Operating Costs $0.63 $0.67 Total Retail Wastewater Rate $1.89 $2.04 7.9% Combined Water & Wastewater Rate/Bulk Water $4.03 $4.33 7.4% Stormwater Flat Rate Residential/year Residential/month $60.14 $5.01 $60.14 $5.01 nil Non-Residential/year Non-Residential/month $763.57 $63.63 $763.57 $63.63 nil Advisory Committee Review Not applicable General Committee Meeting Agenda Tuesday, March 21, 2017 Item R1 Page 3 of 5 March 21, 2017 Page 4 of 5 Report No. FS17-005 Financial Implications The water, wastewater and stormwater budgets are all full cost recovery driven. In developing the budgets, water flow estimates are made, wholesale costs then determined, operating and administrative costs developed, internal charges confirmed, and contribution requirements for reserves established. Ultimately, the full costs of these services are then recovered by establishing rates required to do so for the forecast volumes. This year’s budget sees the internal charge for Parks use of water cancelled, however, the corporate overhead allocation increases include additional funding contributions towards Access Aurora for increasing workload related to water accounts, funding for a portion of a new procurement services position, normal inflationary pressures of staffing costs, including a one-time cost for additional short term assistance in the Water Administration section. Communications Considerations Staff will work with Communications in preparing a press release regarding the adoption of the utilities budgets and the impacts to be expected. Link to Strategic Plan Strategic Plan Goal of Supporting an Exceptional Quality of Life for All Objective 2: Invest in Sustainable Infrastructure Both legislation and fiscal management lead to creating sustainable water, wastewater and stormwater infrastructure. Providing the appropriate rates ensures that sufficient revenues are generated to create financial sustainability and maintain the assets accordingly. Alternative(s) to the Recommendation The rates for the various services are established each year based on coming into effect May 1st of the current year and are applied to all consumption, regardless of reading interval, on all billings prepared and issued on or after May 1st. Approval of the recommendations in advance of May 1st will allow the revised rates to be charged at the appropriate time to fulfil budget projections. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R1 Page 4 of 5 General Committee Meeting Agenda Tuesday, March 21, 2017Item R1 Page 5 of 5 Town of Aurora General Committee Report No. IES17-009 Subject: Water Meter Replacement Program Contract Renewal Additional Information Prepared by: Lindsay Hayworth, Supervisor, Water/Wastewater Department: Infrastructure and Environmental Services Date: March 21, 2017 Recommendation 1. That Report No. IES17-009 be received; and 2. That WAMCO be awarded the contract for the replacement of up to 1,500 meters in 2017 at a cost of up to $502,500 excluding taxes under the single source provisions of the Purchasing By-law, and the Director of Infrastructure and Environmental Services be authorized to renew the contract with WAMCO for 2018 and 2019 pending an annual analysis and performance review by the Director; and 3. That the Director of Infrastructure and Environmental Services be authorized to execute the necessary agreements, including any and all documents and ancillary agreements required to give effect to same. Executive Summary This report provides additional information requested by Council based on the following resolution of Council dated November 15, 2016: That Report No. IES16-082 be deferred to a future General Committee meeting, pending further information from staff regarding the Water Meter Replacement Program. • The replacement program has been successful to date with 3,000 meters being replaced over the past three (3) years • Results of a LEAN efficiency audit on the water billing process identified a number of efficiency opportunities including advancing automated meter data collection through a radio tower from 2022 to 2019 General Committee Meeting Agenda Tuesday, March 21, 2017 Item R2 Page 1 of 9 March 21, 2017 Page 2 of 9 Report No. IES17-009 • To maximize the number of available meters that can transmit data, it is recommended that the change out program be increased to 1,500 meters per year for the next three (3) years • WAMCO, being the regional supplier of the Sensus meter selected by the Town, be awarded a single source contract for the next three (3) years as outlined in the financial section Background In the early 1990’s water meter installations were initiated as part of a program to move from a flat rate billing system to metered billing. Subsequent to the initial installations, all new homes have received a meter as part of the development approvals process. Prior to the meter replacement program being instituted, older or failed residential meters were replaced on an as needed basis, based on complaints or identified billing anomalies. Analysis completed in 2014 recommended that a perpetual meter replacement program be instituted to allow for a proactive and sustainable meter renewal strategy. This report recommends continuation of the meter replacement program by extending the contract with WAMCO for an additional three (3) years. At the General Committee (GC) meeting of November 15, 2016, GC requested additional information on the pricing of the meters. Staff clarified with the vendor, WAMCO that the difference in pricing was due to a difference in the size of the meters, not increasing annual costs as indicated in the previous report. The unit price, excluding taxes, for the supply and installation of the Sensus Flexnet meters is as follows: $335 for the 5/8” meter, $378 for the ¾” meter, and $442 for the 1” meter. The Town uses the 5/8” meters for the water meter replacement program. The difference in pricing was not representative of a yearly increase due to the US exchange rate as stated in error at the GC meeting. There is no annual increase in the cost of any of the meters. The pricing is fixed for the term of the contract and the possible extensions. The questions around the financial benefits of the meter replacement program will be addressed in the Analysis section of this report under the heading “Calculated Savings”. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R2 Page 2 of 9 March 21, 2017 Page 3 of 9 Report No. IES17-009 Analysis Water Meter Inventory Update The water meter replacement program is progressing to bring the average age below the 20 year threshold. Based on the initial 2014 business case, the optimum change out rate was determined to be 1,000 meters per year. With this current plan, change out will continue on an annual basis until 2026, after which change out can be adjusted to occur every third year as the average age of the meter inventory come in line with the 20 year average replacement cycle. Calculated Savings The old meters currently in our system are mechanical meters with moving parts which measure the consumption. The movement is powered by the flow of water through the meter. The meter cannot move without water movement. As the meter ages, its moving parts used in the measurement of water begin to wear. In particular, the moving disc which is in contact with the water must maintain a seal with the meter body to remain accurate. When new the seal is sound, and the meter is accurate. With wear, this seal begins to open allowing water to slip through the meter unmeasured. The meter cannot wear to the favour of the Town. The Town has tested meters, and found aged meters running typically 5 percent to10 percent to the favour of the customer. Due to changing consumptions of households, differing weather patterns and the like, it is not practical to attempt to demonstrate that a home with a replaced meter is experiencing higher consumption. There are many factors affecting household consumptions. We do know from various samplings and meter tests of the old meters, that when worn, they run “slow” to the favour of the client. For a client being billed $1,000 per year for water and sewer services based on the meter readings, and a replacement cost of $378 as set out in this report, the payback on the cost of the change out is as follows: Percentage of Accuracy of Removed Meter Dollars lost as not billed in one year Years Payback, if client was being billed $1000 per year on old meter 90% $111.11 3.4 years 95% $52.63 7.18 years 99% $10.10 37 years General Committee Meeting Agenda Tuesday, March 21, 2017 Item R2 Page 3 of 9 March 21, 2017 Page 4 of 9 Report No. IES17-009 It is important to understand that the meter cannot be tested in the client’s home, and must be removed to be tested. Accordingly, using industry averages from tests conducted in various water types and hardness, meters generally should be changed out when they in the age range of 15 to 20 years. Currently, our oldest meters were installed in 1991 and are not 25 years old. LEAN Efficiency Audit on Water Billing Process Identified Improvement Opportunity As part of IES ongoing efficiency exercises, a joint investigation was conducted in collaboration with the water staff, Finance, and Access Aurora to identify opportunities to increase efficiency and improve the customer service experience related to water billing and meter replacement activities. A number of improvement opportunities were identified through this process. One area where efficiency can be realized is in the advancement of automated data collection from the new water meters. Currently, all meters are read through manual data collection involving in-field work. The existing older meters require that each meter be accessed through a touch pad at the side of each home. This means that the contractor is required to walk to each home to gather the billing data. With the new meters, this information is now transmitted and the data can be collected by the contractor by simply driving down the street. This is resulting in reduced collection time. The next phase of automation would be the installation of a radio receiving tower within the Town to allow for near continuous data collection without the need for field data collection. The only in-field activity would then be for issues or customer complaints that could not be addressed from the automatic data collection results. To take advantage of this opportunity and reduce staff efforts in data management, an opportunity can be created to advance installation from the initial plan for 2022 to 2019. To increase the advantage of advancing this installation, it is also recommended that the meter replacement program be accelerated for three (3) years to increase the number of meters available for automatic reading and further increase efficiency in data management. This will achieve the following: • Increase to new meter inventory by 1,500 over the next three (3) years further reducing the need for field reads by that amount thereby making the program more cost effective General Committee Meeting Agenda Tuesday, March 21, 2017 Item R2 Page 4 of 9 March 21, 2017 Page 5 of 9 Report No. IES17-009 • Reach change out stability three (3) years sooner in 2023 resulting in a reduced change out cycle thereafter • Take advantage of automated data collection three (3) years sooner resulting in increased billing efficiencies There will be additional effort required to administer the increased number of meter installations which may extend the duration of the change out program within each year. This can be accommodated by the contractor and will allow for an appropriate rate of replacement that can be successfully managed by staff. The radio receiver installation will be considered in the next ten-year capital plan update and programmed for completion in 2019 to accommodate this change. Sensus water meters as supplied by WAMCO selected as preferred product based on both technical benefits and ongoing meter reading support that is needed during the transition. WAMCO is the designated area distributor for Sensus meters which is the only brand of water meter equipment used by the Town. Due to the nature of metering, there is great benefit in maintaining a relationship with WAMCO for both current and future meter technology. The key benefits are: • Ongoing technical and equipment support to ensure that meter reading is occurring as needed • Compatibility with meter reading technology to avoid having more than one reading and data management system • Efficient and seamless integration of new meters due to direct compatibility with reading systems and communications protocols The single source provisions of the Purchasing By-law allow for single source contracts when there is need for standardization, warrant, function or service such as technical qualifications. It is under these requirements that staff are recommending a single source approach to procuring the needed supplies and services through WAMCO. Maintaining the same mater supplier allows us to use one meter reading technology and reading software. Further, it will allow us to begin to use the radio reading features of the new meters using an antenna based system in the short term. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R2 Page 5 of 9 March 21, 2017 Page 6 of 9 Report No. IES17-009 Implementation strategy based on WAMCO experience in meter replacement programs WAMCO would oversee the meter replacement program based on their experience in similar projects in other communities. The program consists of the following: • Media information and door to door pre-start information brochures • Contractor door to door visits to initiate installations • Reporting to the Town on status and activation of meters These steps are outlined as follows: • Meter age will be mapped to identify where the oldest meters are located and change out areas will be selected • There will be a media release with a general community notification of the meter change out program • The current years’ installations will receive a letter with their water bill stating that they require a water meter upgrade (10-20 minute installation) • WAMCO will deploy licensed uniformed installers that are clearly identified as sub-contractors for the town and will door knock with the first of three (3) notifications • Notices will only be left if the resident is not home, or unable to let WAMCO in; the notice has a local phone number for a call in appointment • When the meter and upgraded reading device is installed the contractor will have the homeowner sign a work order form that states that the installer has completed the installation • The homeowner will also be given a pre-start water conservation brochure that outlines the work completed, why the program is being undertaken, and ways they can reduce their water consumption • Town GIS mapping will be updated to reflect the replaced meters General Committee Meeting Agenda Tuesday, March 21, 2017 Item R2 Page 6 of 9 March 21, 2017 Page 7 of 9 Report No. IES17-009 Advisory Committee Review There is no advisory committee related to the rate program. Financial Implications The cost per meter for this program is quoted at $335 excluding taxes, for the 5/8” meter mainly used by the Town. For the three (3) year program, the annual replacement cost would be $502,500 for 2017, 2018 and 2019 for a total cost over the three (3) years of $1,507,500 excluding taxes. Recent efforts to improve the Town’s reserve position on the water and wastewater programs have resulted in an accumulation of reserve funds to accommodate planned system maintenance for future years. Increases in contributions to the reserve accounts are occurring on an annual basis to better support the Town’s overall capital sustainability strategy to comply with legislative requirements. The increase in annual investment in the water meter program will be reflected in the next iteration of the ten- year capital plan and is a provincial requirement in creating full cost recovering for these programs. Communications Considerations There is an ongoing communication program in place that includes Access Aurora, Finance and the contractor. This program involves direct information distribution to target change out areas and ongoing engagement and follow up with residents through the meter replacement process. Link to Strategic Plan Objective 2: Invest in sustainable infrastructure Maintain and expand infrastructure to support forecasted population growth through technology. Alternative(s) to the Recommendation 1. Council may choose to cancel or suspend the residential meter replacement program. Current meter inventory is aged as the original meter installation for over General Committee Meeting Agenda Tuesday, March 21, 2017 Item R2 Page 7 of 9 March 21, 2017 Page 8 of 9 Report No. IES17-009 half the remaining inventory was circa 1990 putting these meters beyond the recommended 20 year change out cycle. As meters age they tend to loose accuracy or fail in the favour of the home owner resulting in lost revenue to the Town. Conclusions The annual residential water meter replacement program is proceeding and the first three year contract term ended in 2016 with a total of 3,000 meters being replaced. A LEAN efficiency audit was completed in 2016 related to water billing and associated services. One recommendation to increase operational efficiency is to advance automatic data collection capability from 2022 to 2019 to enhance the billing process and improve work flow. In order to achieve this goal, it is recommended that the meter replacement rate increase to 1,500 meters for the next three (3) years. As our current meter inventory is supplied through WAMCO, and as WAMCO is the regional supplier of this product, and a reputable supplier of residential meters to the municipal sector, it is recommended that they continue to support the meter change out program on behalf of the Town as provided through the single source provisions of the Purchasing By-law. To continue the program in 2017, it is recommended that the contract be awarded to WAMCO as a single source contract for replacement of 1,500 meters at the value of $502,500 excluding taxes, and that this program be extended for two (2) additional years at the appropriate rates submitted by WAMCO pending satisfactory performance. Attachments None. Previous Reports IES14-018, April 1, 2014, Water Meter Replacement Program IES16-082, November 15, 2016, Water Meter Replacement Program Contract Renewal Pre-submission Review Agenda Management Meeting review on February 23, 2017 General Committee Meeting Agenda Tuesday, March 21, 2017 Item R2 Page 8 of 9 General Committee Meeting Agenda Tuesday, March 21, 2017Item R2 Page 9 of 9 Town of Aurora General Committee Report No. FS17-007 Subject: Development Charges Forecast for JOC and Firehall Projects Prepared by: Dan Elliott, Director of Financial Services - Treasurer Department: Financial Services Date: March 21, 2017 Recommendation 1. That Report No. FS17-007 be received; and 2. That the construction phase of the Fire Station 4-5 capital project #21006 be funded as set out in Report No. FS17-001, with the final budget and funding to be approved at time of construction tender award. Executive Summary This report provides additional detail in support of the Joint Operations Centre (JOC) and Firehall project funding proposals currently before council in separate reports FS17- 003 and FS17-001 respectively. Both projects are to be financed with debt; JOC externally, while the firehall will be financed internally. • Future Development Charges (DCs) to fund the JOC financing needs are estimated to be recovered within 13.3 years • Future DC’s to fund the firehall needs are expected to be recovered within 12.8 years. • The report also seeks adoption of a recommendation from the prior report which was deferred by Council pending the receipt of this additional information report. Background On February 14, 2017, Council considered report FS17-001 regarding the funding strategy for Aurora’s share of the cost of the new Firehall project. The funding plan for the construction phase of this project was not adopted by Council pending receipt of additional information regarding the timelines and calculations for future development charges necessary to fund the anticipated debt. Council has expressed interest in General Committee Meeting Agenda Tuesday, March 21, 2017 Item R3 Page 1 of 12 March 21, 2017 Page 2 of 4 Report No. FS17-007 details of the long range development activity forecasts and the resultant DC collections to occur, particularly as the DCs will be used to fund the planned debt financing of the JOC and the Firehall projects. Staff from the Planning and Building Services Department are currently preparing a detailed long range development forecast for the Town, upon which all departments will rely for preparing budget forecasts, activity level plans, and long range financial plans. Although that work in detail has not been completed at this time, staff have identified the expected development activities, by unit type, for the next two five-year planning horizons, 2017 to 2021, and 2022 to 2026 as follows: Type/# of units Horizon 2017-2021 Horizon 2022 to 2026 Singles and Semis 1,350 600 Towns and Multiples 200 200 Apartments 650 550 Non-res sq.feet of build 1,300,000 1,500,000 Analysis Staff have forecast DC revenue collections Based on the unit count forecasts for the two five-year planning horizons, using estimated average DC unit rates for each period, staff have calculated the amount of DC revenue for the Roads, Parks and Fire components of the Town’s Development Charges. The calculations are included in Attachment # 1 for the JOC and Attachment #2 for the Firehall projects. For the firehall, as it and the related apparatus are all that are included in the growth related capital forecast at this time, 100% of the forecast DC revenue can be applied to the project financing. For the JOC, there are other elements of growth capital which were included in the DC background study and the 10 year growth capital plans of the Town. Accordingly, only a portion of the DC collections can be allocated to the project, allowing DC revenues to remain available for these other projects of the Town. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R3 Page 2 of 12 March 21, 2017 Page 3 of 4 Report No. FS17-007 Attachment #1 shows the detailed calculation for the future Roads and Parks DC components collections. It is estimated that the full amount of funding required for the JOC project will be recovered in approximately 13.3 years. Attachment #2 shows the detailed calculation for the future Fire component DC collections. It is estimated that the full amount of the funding required for this project will be recovered in approximately 12.8 years based on today’s forecast development activity. The amounts shown in the tables, including the recovered portion, only pertain to the construction costs. Financing costs are a separate component of the DC background study, and will be collected in parallel with the cost components. These financing costs are not included in the schedules. For comparison reference, the Town overbuilt the SARC to accommodate future growth and funded the debt financing with future DC collections of the Recreation DC component. The debt was issued over a total of 20 years. Accordingly, today, DC collections from current growth, are in part funding the SARC project, in similar fashion to how future DC collections will fund these two current growth related construction projects. Advisory Committee Review None Financial Implications Future DC collections from growth development activity will be used to fund the debt balances of these two projects. The attached forecast worksheets are based on the best information available to the Town staff at this time. Debt financing of both projects was anticipated in part in the most recent DC Background study, so financing costs are fully recoverable from the DC funding source and are being collected in addition to the amounts shown in the tables attached. Communications Considerations None, this report is to provide details of calculations recently requested by Council. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R3 Page 3 of 12 General Committee Meeting Agenda Tuesday, March 21, 2017Item R3 Page 4 of 12 Town of Aurora FS17-007 DC revenue forecast for JOC Funding Attachment #1 February 2017 - Planning and Finance Divisions Project Funding Requirement from Future DC's Roads Parks Share of Project Budget Funding $7,072,501 $4,859,903 Funding to Date (4,195,070) (1,712,872) Project funding requirement from future DC's $2,877,431 $3,147,031 Development Activity and DC Revenue Forecast number of units Estimated avg. DC rates per unit Estimated DC Collections Estimated avg. DC rates per unit Estimated DC Collections Planning Horizon: 2017-2021 singles 1,350 5,346 7,217,100 4,749 6,411,150 towns 200 4,140 828,000 3,677 735,400 large apts 650 2,903 1,886,950 2,578 1,675,700 non-residential: (square feet)1,300,000 (square meters)120,800 25.04 3,024,832 1.81 218,648 Total Collections for 5 years 12,956,882 9,040,898 Planning Horizon: 2022-2026 singles 600 5,855 3,513,000 5,201 3,120,600 towns 200 4,534 906,800 4,027 805,400 large apts 550 3,180 1,749,000 2,824 1,553,200 non-residential: (square feet)1,500,000 (square meters)140,000 27.43 3,840,200 1.98 277,200 Total Collections for 5 years 10,009,000 5,756,400 22,965,882 14,797,298 Share to the JOC 9.70%16.90% 2,227,691 2,500,743 Funding requirement beyond Ten Year horizon - expected 3.3 more years 649,740 646,287 Total Future Funding Required for the Project - total 13.3 years $2,877,431 $3,147,031 Roads DC Parks DC General Committee Meeting Agenda Tuesday, March 21, 2017 Item R3 Page 5 of 12 Town of Aurora FS17-007 DC revenue forecast for Fire DC Attachment #2 February 2017 - Planning and Finance Divisions Project Funding Requirement from Future DC's Town Share of Construction Project $3,606,600 Town Share of Equipment/Apparatus Costs 300,000 Total Town Share of Project 3,906,600 All Fire DC funding Current Fire DC balance 505,700 Project funding requirement from future DC's $3,400,900 Development Activity and DC Revenue Forecast number of units Estimated avg. Fire DC rates per unit Estimated Fire DC Collections Total for Horizon Planning Horizon: 2017-2021 singles 1,350 $633 $854,550 towns 200 $490 98,000 large apts 650 $344 223,600 non-residential: (square feet)1,300,000 (square meters)120,800 $3.00 362,400 $1,538,550 Planning Horizon: 2022-2026 singles 600 $693 $415,800 towns 200 $537 107,400 large apts 550 $377 207,350 non-residential: (square feet)1,500,000 (square meters)140,000 $3.29 460,600 1,191,150 2,729,700 Funding requirement beyond Ten Year horizon - expected 2.8 more years 671,200 Total Future Funding Required for the Project Total 12.8 years to recover $3,400,900 General Committee Meeting Agenda Tuesday, March 21, 2017 Item R3 Page 6 of 12 Town of Aurora General Committee Report No. FS17-001 Subject: Fire Station 4-5 Project Funding – Aurora Share Prepared by: Dan Elliott, Director Financial Services Department: Financial Services Date: February 7, 2017 Recommendation 1.That Report No. FS17-001 be received; and 2.That the design phase and construction phase of the Fire Station 4-5 capital project #21006 be funded as set out in Report No. FS17-001; and 3.That a budget of $520,000 be approved and funded for the location and design phases of the project as set out in Report No. FS17-001. Executive Summary Joint Council Committee (JCC) overseeing Central York Fire Services is recommending to Council the approval to proceed with the detailed design of a new Fire Services administrative headquarters, firehall, and training centre (collectively (Fire Station 4-5). o JCC has received and approved concept block plan and is proceeding to detailed design phase. o JCC is anticipating a 2019 opening for the new station o Project will be jointly funded in proportion with Town of Newmarket Aurora’s share is 40.4% o As the site is located in Aurora, Aurora is the lead party responsible for the design and construction of the facility. o This report supplements the project outline report recently presented to JCC, outlining the financing sources for the project for Aurora. Attachment #3 General Committee Meeting Agenda Tuesday, March 21, 2017 Item R3 Page 7 of 12 February 7, 2017 Page 2 of 6 Report No. FS17-001 Background In a recently updated Fire Master Plan, jointly approved by the Councils of Aurora and Newmarket, construction of a new facility which would house the Central York Fire Services (CYFS) administration, training division, and an operations fire hall was recommended. A site was secured, in joint, pro-rata ownership earlier in 2016, located in Aurora at the northwest corner of Earl Stewart Drive and Isaacson Crescent at a total cost of $3,656,031. Analysis JCC has received information regarding a concept block design of the site and preliminary construction project estimate. An architect was previously secured for a block plan design of the site, and the development of a preliminary project budget estimate. The project estimate is $11,000,000 as detailed to JCC at its November 29, 2016 meeting in report CYFS- 2016-02. The project funding will be shared with Newmarket In the same manner as the purchase of the lands, the design and construction of this project is recommended to be funded pro-rata between the two municipalities. Both municipalities will contribute based on the allocation formula percentage established for the year in which it’s budgeted which when blended result in a rate of 59.6% Newmarket; 40.4% Aurora. Each municipality is responsible for identifying and approving funding sources for their respective share of the project. The new facility was anticipated in past and current development charge programs, and will continue into future studies. It is normal that construction of fire halls be covered substantially by Development Charges; however, an element of replacement funding is required as the existing training facility located in Newmarket is being replaced within this project. This replacement component is to be funded from the CYFS Asset Replacement Reserve Fund, which over the years has been developed with joint funding from the two municipalities. Due to timing, not all DC’s for this fire project are currently on hand. Internal or external debt will be required until future collections of Fire DC’s are made. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R3 Page 8 of 12 February 7, 2017 Page 3 of 6 Report No. FS17-001 The project budget can be grouped as follows: Location Phase: Previously approved concept plan and budget estimate development $25,000 Design Phase: Detailed Design Contract currently recommended 495,000 Construction and Project Management Phase 10,480,000 Total Budget $11,000,000 Funding requirements for the Aurora driven project is as follows: Funding Source Amount Percentage of Total Replacement component funded by CYFS replacement reserve fund (ARF) 2,072,800 18.84% Aurora Share funded by Fire DC (40.4%) 3,606,600 32.79% Newmarket Share (funding determined by Newmarket) 5,320,600 48.37% Total Budget $11,000,000 100.00% Current phases of the project require funding allocation. JCC previously approved $25,000 for location consulting and concept plan and project budget development. At its most recent meeting, JCC approved a further $495,000 funding for detailed architectural design work. No funding sources or allocation was identified in these reports. Using the allocation percentages above, funding sources for this combined $520,000 is identified as follows: Funding source % of total Project Funding Amount CYFS Asset Replacement Reserve Fund 18.84% 98,000 Aurora Fire DC 32.79% 170,500 Recovery from Newmarket 48.37% 251,500 100.00% $520,000 General Committee Meeting Agenda Tuesday, March 21, 2017 Item R3 Page 9 of 12 February 7, 2017 Page 4 of 6 Report No. FS17-001 Advisory Committee Review The Joint Council Committee overseeing Central York Fire Services has reviewed and recommended for approval proceeding to detailed design of the new fire administration, training and suppression facility. How the two municipalities fund their respective shares is not the domain of the JCC. This report has been reviewed by the Fire Chief, and the Treasurer for Newmarket. Financial Implications Aurora’s share to be financed with Development Charges Aurora’s share of the funding as noted above is $3,606,600, to be funded from Development Charges – Fire Services component. In addition to the construction, the Fire Services DC will also be required to fund Aurora’s share of the new fire apparatus and bunker gear for the new crew to be located at this hall for a combined estimate of an additional $300,000. Total requirement for Fire DC for this facility for Aurora is $3,906,600. Development Charges on hand insufficient for project Following the purchase of the land, the Town’s fire DC balance is $505,700 as at October 31, 2016. If all funding was required for this project immediately, the DC reserve would be overdrawn in the amount of $3,400,900. Fire DC’s amount to $590 per single/semi residential unit today, and accordingly, amounts to approximately 6,000 units. Accordingly it will take more than ten years of future development to fully pay for this new facility. This long term funding approach is consistent with the requirements of the Development Charges Act; our DC background study shows significant benefits of this new facility are expected to accrue to future construction beyond the current planning horizon. Shortfall to be financed internally Fire DC’s are typically expended in infrequent bursts for the construction of new fire halls such as the one at hand. Fire DC’s have been collected in the past towards this project and were substantially used to purchase the lands. Given the relatively small amount of funding required for Aurora’s share, and the transaction costs of debt financing, it is recommended that external debt not be used, but rather internal financing be implemented, similar to that used for the overbuild of the library building. Debt repayments, including interest costs would be fully funded from future development General Committee Meeting Agenda Tuesday, March 21, 2017 Item R3 Page 10 of 12 February 7, 2017 Page 5 of 6 Report No. FS17-001 charge collections over time. There would be no impact to the tax rate budget from this financing approach. Newmarket will fund their proportionate share of the project on an as required basis to meet the needed cash flow of the project. This report is intended to approve the funding model for the whole of the project While the JCC has not yet formally approved the construction of the project, they have directed detailed design to begin based on a preliminary design/build estimate of $11,000,000. At this time, through the minutes of the JCC, Council of Aurora will approve the funding required for the detailed design phase. By adopting this report, Council is approving the funding approach for the allocation of funds to be used for the whole of the project, including the detailed design phase. The funding commitment for the construction phase is yet to be approved by JCC or either council of Newmarket or Aurora. Communications Considerations None, a Council Highlight will reference the approval to proceed with detailed design of the facility and its location. Link to Strategic Plan Outlining the detailed funding model for Aurora’s share of the new jointly owned Fire Headquarters contributes to improved transparency and accountability, and demonstrates progressive corporate management and excellence through the financial planning and foresight which is active at Aurora. Alternative(s) to the Recommendation JCC has approved and is recommending that Aurora and Newmarket move forward with the detailed design and ultimately the construction of a new fire station, complete with spaces for administration, training division, indoor and outdoor training areas and space, as well as a fully operational fire station. 1. Council may approve only the design phase funding rather than full project funding in principle, thereby requiring another separate funding report for Aurora’s share of the construction phase of the project. 2. Other General Committee Meeting Agenda Tuesday, March 21, 2017 Item R3 Page 11 of 12 General Committee Meeting Agenda Tuesday, March 21, 2017Item R3 Page 12 of 12 Town of Aurora General Committee Report No. PRCS17-007 Subject: Amendments to the 2017 Fees and Charges By-law Prepared by: Lisa Warth, Manager of Recreation Services Department: Parks, Recreation and Cultural Services Date: March 21, 2017 Recommendation 1. That Report No. PRCS17-007 be received; and 2. That a By-law be enacted to amend Schedule “D” of the 2017 Fees & Charges By-law. Executive Summary This report outlines changes to the 2017 Fees and Charges By-law, specifically Schedule D – Parks, Recreation & Cultural Services. These fees allow for more flexibility in offering programs, services and memberships the community while ensuring fiscal responsibility. Background At its November 8, 2016 meeting, Council enacted By-law 5900-16, approving changes in fees and charges. Analysis During a review of the Fees and Charges By-law, the need for some revisions was identified. The Parks, Recreation and Culture section (Schedule D) requires an update to various sections: General Committee Meeting Agenda Tuesday, March 21, 2017 Item R4 Page 1 of 3 March 21, 2017 Page 2 of 3 Report No. PRCS17-007 Section 1 – Administration Fees d) Aurora Seniors Centre Membership Fee – This fee is not charged by the Corporation of the Town of Aurora and should be removed from the Bylaw. This fee is charged by the Aurora Seniors Association. Section 2 – Registered Seasonal Programs c) Youth Activities – Increase the range of this category from $3.35 - $31.15 per class to $3.35 - $40.00 per class to accommodate new specialty programs with higher price points. Section 10 – Memberships The addition of an Equipment & Weights membership at the following fees: Category 1 month renewal 1 month renewal 3 month 3 month 6 month 6 month 12 month 12 month Resident Non-Res Resident Non-Res Resident Non-Res Resident Non-Res Adult $55.85 $69.80 $132.10 $165.10 $219.80 $274.75 $363.10 $453.90 Older adult, youth, student, additional family member, spouse $44.90 $56.10 $105.85 $132.30 $175.45 $219.90 $290.70 $363.40 j) Youth Summer Gymnasium Fee – offer a one month (July OR August) membership for use of drop in programs in the gymnasium at the Aurora Family Leisure Complex for $23.00. Section 15 – Complex Rental Fees Lifeguard Fee of $18.25 per hour needs to be added as pool rentals sometimes require additional lifeguards. Advisory Committee Review None required General Committee Meeting Agenda Tuesday, March 21, 2017 Item R4 Page 2 of 3 General Committee Meeting Agenda Tuesday, March 21, 2017Item R4 Page 3 of 3 Town of Aurora General Committee Report No. PRCS17-006 Subject: Tax Exempt Status for Sports Dome and Tennis Dome Prepared by: Allan D. Downey, Director, Parks, Recreation and Cultural Services Department: Parks, Recreation and Cultural Services Date: March 21, 2017 Recommendation 1. That Report No. PRCS17-006 be received; and 2. That the Marilyn Redvers Tennis Centre be declared a Municipal Capital Facility for the purposes of the municipality and for public use; and 3. That a by-law be enacted authorizing the Mayor and Town Clerk to enter into a Municipal Capital Facility Agreement with the operators of the Marilyn Redvers Tennis Centre; and 4. That, once the Municipal Capital Facility Agreement is entered into, a by-law be enacted to exempt the portion of the lands upon which the Marilyn Redvers Tennis Centre is located from all of the taxes for municipal and school purposes; and 5. That the Aurora Sports Dome be declared a Municipal Capital Facility for the purposes of the municipality and for public use; and 6. That by-law be enacted authorizing the Mayor and Clerk to enter into a Municipal Capital Facility Agreement with the operators of the Aurora Sports Dome; and 7. That, once the Municipal Capital Facility Agreement is entered into, a by-law be enacted to exempt the portion of the lands upon which the Aurora Sports Dome is located from all of the taxes for municipal and school purposes; and 8. That the Mayor and Town Clerk be authorized to execute any necessary agreements, including any and all documents and ancillary agreements required to give effect to same. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R5 Page 1 of 6 March 21, 2017 Page 2 of 5 Report No. PRCS17-006 Executive Summary • Applying for tax exemption under the provisions of the Municipal Act, 2001 (the “Act”) for the Marilyn Redvers Tennis Centre and the Aurora Sports Dome. • Tax exemption will eliminate payment of Municipal, Regional and Educational Taxes. • Tax exemption on the Aurora Sports Dome will create a reduction in the Operating Budget of the Town. • Tax exemption on the Marilyn Redvers Tennis Centre will eliminate the requirement to pay municipal taxes by the operator. Background The Town entered into a lease agreement with Marilyn Redvers Tennis Centre Inc. regarding the installation and operation of the Marilyn Redvers Tennis Centre (the “Tennis Bubble”) on April 26, 2016. The facility is located on a portion of land within the Stewart Burnett Park, located north and adjacent to the Stronach Aurora Recreation Complex at 1400 Wellington Street East. The operators of the Tennis Bubble have agreed to pay all taxes as a condition of the lease Agreement with the Town. They have now submitted a request for a tax exemption for the facility as the facility may qualify as a municipal capital facility under the Act. The Aurora Sports Dome (the “Sports Dome”) is a soccer facility located on Legion Field, a portion of lands within the Lambert Wilson Park, and is being operated by 1651883 Ontario Inc., which entity is managed by the same group as the Tennis Bubble. The Sports Dome is subject to an agreement that was entered into in 2005 and is currently subject to regional and school board taxes, which have been covered by the Town. Analysis Section 110 of the Municipal Act, 2001 permits tax exemptions Section 110 of the the Act allows municipalities to declare facilities as Municipal Capital Facilities and to exempt the land or a portion of the lands upon which they are situated from taxes levied for municipal and school purposes, provided that certain requirements are met under the Act and Ontario Regulation 603/06. One of those requirements is that the subject facility be declared “for the purpose of the municipality and for public use”. Once this declaration is approved through a Council resolution, a Municipal Capital General Committee Meeting Agenda Tuesday, March 21, 2017 Item R5 Page 2 of 6 March 21, 2017 Page 3 of 5 Report No. PRCS17-006 Facility Agreement may be entered into with respect to the subject facility and a by-law exempting the land from the taxation may be passed. Ontario Regulation 603/06 sets out classes of facilities that may be exempted under section 110 of the Act and the associated requirements under such classes. In the case of the Tennis Bubble and the Soccer Dome, both the facilities may be classified under two categories: • Category 14 - Municipal community centre o The facilities are primarily used for local community activities. • Category 16 - Municipal facilities used for cultural, recreational or tourist purposes o The facilities are used for recreational purposes. o Pursuant to the agreements for both the facilities, upon expiry of the lease agreements with the operators, the facility is either owned or will revert to the Town along with the land on which it is situated. Tax Exempt Status applies to Municipal, Regional and Educational taxes The provisions of the Act allow for an exemption from all taxes including Municipal, Regional and Educational. Presently, the Town pays the Regional and Educational portion. Agreement should apply to both the Tennis Dome and the Sports Dome In addition to the request made by Terry Redvers with respect to the Tennis Dome, staff are recommending that consideration of tax exempt status be extended to both facilities operated by the Redvers group. The Town has been paying taxes on the Sports Dome since its opening, with the funds being carried in the Parks, Recreation and Cultural Services Operating Budget for that purpose. Advisory Committee Review No review. Financial Implications The tax exempt status for the Sports Dome would reduce the Operating Budget by $50,992 per year. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R5 Page 3 of 6 March 21, 2017 Page 4 of 5 Report No. PRCS17-006 Communications Considerations No communication considerations at this time. Link to Strategic Plan The tax exempt status for the Sports Dome and the Tennis Dome supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Develop a long-term needs assessment for recreation programs, services and operations to march the evolving needs of the growing and changing population. Alternative(s) to the Recommendation 1. Option 1: Council may choose not to explore tax exempt status. 2. Option 2: Council may choose to only explore tax exempt status for the Sports Dome. Conclusions Staff have explored the tax exemption process and find it beneficial to both the Town and its private partner to facilitate a tax exemption status for both the Sports Dome and the Tennis Bubble. Both facilities are operated under agreement with the Town, provide recreational opportunities to the residents of Aurora and may qualify for a tax exemption under the Act. Attachments Attachment 1 – Correspondence received from Terry Redvers dated September 20, 2016 Previous Reports None. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R5 Page 4 of 6 General Committee Meeting Agenda Tuesday, March 21, 2017Item R5 Page 5 of 6 Attachment 1General Committee Meeting Agenda Tuesday, March 21, 2017Item R5 Page 6 of 6 Town of Aurora General Committee Report No. IES17-010 Subject: Award of Tender 2017-06-IES – For the Reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive Prepared by: Glen McArthur, Municipal Engineer Department: Infrastructure and Environmental Services Date: March 21, 2017 Recommendation 1. That Report No. IES17-010 be received; and 2. That Tender 2017-06-IES – For the reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive be awarded to Mar-King Construction Company Limited in the amount of $1,456,100.51, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Executive Summary To receive Council’s authorization to award Tender 2017-06-IES to Mar-King Construction Company Limited. Background The reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive is included in the Town of Aurora 10-Year Capital Reconstruction program. The design was completed in 2016. This project has been presented to the community through a public open house and design modifications have been considered where possible to accommodate comments received through the consultation process. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R6 Page 1 of 6 March 21, 2017 Page 2 of 5 Report No. IES17-010 The capital funding for this project has been approved by Council for delivery in 2017 in the amount of $1,671,600 and this report provides the details of the tendering results and recommendation to proceed to construction. Analysis Tender Opening A total of 28 companies picked up the tender documents and on February 16, 2017 the Tender Opening Committee received 11 compliant bids. The lowest compliant bidder for this tender was Mar-King Construction Company Limited as summarized in Table 1. Table 1 FIRM NAME TOTAL BID (excluding taxes) 1 MAR-KING CONSTRUCTION COMPANY LIMITED $1,456,101 2 DIRECT UNDERGROUND INC. $1,539,789 3 ROBERT B. SOMERVILLE CO. LIMITED $1,619,923* 4 IL DUCA CONTRACTING INC. $1,748,571 5 MORETTI EXCAVATING LIMITED $1,769,868 6 PENNORTH GROUP LIMITED $1,814,284* 7 WYNDALE PAVING CO. LTD. $1,847,099 8 BEV-CON CONSTRUCTION + PAVING LTD. $1,963,837* 9 DIG-CON INTERNATIONAL LTD. $2,051,656 * 10 SKYVIEW GENERAL CONTRACTING LTD. $2,263,062* 11 RA CRETE-SCAPE LTD. $2,722,957* * Corrected total due to math error(s) in Tender Verification of the tenders was undertaken by Town staff. Mar-King Construction Company Limited has successfully completed similar projects in the Town of Whitchurch-Stouffville, Bradford West Gwillimbury and Richmond Hill. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R6 Page 2 of 6 March 21, 2017 Page 3 of 5 Report No. IES17-010 Project Schedule The Contract is expected to commence in May 2017. Advisory Committee Review Not applicable. Financial Implications Table 2 is a financial summary for Capital Project No. 31108 as based on the tender submitted by Mar-King Construction Company Limited Table 2 Approved Budget Capital Project 31108 $1,671,600 Total Approved Budget $1,671,600 Less previous commitments $0 Funding available for subject Contract $1,671,600 Contract Award excluding HST $1,456,104 Non-refundable taxes (1.76%) $25,627 Geotechnical Inspection (Under Separate P.O.) $10,000 Arborist Inspection (Under Separate P.O.) $5,000 Sub-Total $1,496,728 Contingency amount (10%) $149,673 Total Funding Required $1,646,401 Favorable Budget Variance $25,199 General Committee Meeting Agenda Tuesday, March 21, 2017 Item R6 Page 3 of 6 March 21, 2017 Page 4 of 5 Report No. IES17-010 Communications Considerations There are no communication related issues. Link to Strategic Plan This project supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All by Investing in Sustainable Infrastructure. This ensures road safety is provided to meet the needs and expectations of our community. Alternative(s) to the Recommendation 1. Council may choose to not award this project. The Tender evaluation process meets all requirements of the Procurement By-law and awarding this contract is the next step in fulfilling the requirements of the tendering process. If Council chooses to not award this contract, these roads will not be urbanized with new curbs and a sidewalk, improving pedestrian safety, and there will also be continued costs to maintain the existing aging watermain. Conclusions The tender review has complied with the Procurement By-law requirements and it is recommended that Tender 2017-06-IES for the reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive be awarded to Mar- King Construction Company Limited in the amount of $1,456,100.51, excluding taxes. Attachments Appendix ‘A’ – Key plan showing the location of proposed road reconstruction. Previous Reports None Pre-submission Review Agenda Management Meeting review on February 23, 2017 General Committee Meeting Agenda Tuesday, March 21, 2017 Item R6 Page 4 of 6 General Committee Meeting Agenda Tuesday, March 21, 2017Item R6 Page 5 of 6 Kemano Road Banff DriveDevins Drive Ot t a w a C o u r t Algonquin CrescentKitimat CrescentTecumseh Drive Collins CrescentHaida DriveBoulding DriveForeht CrescentHaida DriveK e m a n o R o a d Bigwin DrSioux GateHill DriveForeht CrescentAlgonquinCrescentAurora Heights Drive Aurora Heights DriveKEY PLANRECONSTRUCTION OF ALGONQUIN CRESCENT AND HAIDA DRIVEFROM ALGONQUIN CRESCENT TO AURORA HEIGHTS DRIVE Map created by the Town of Aurora Infrastructure & Environmental Services Department, March 13th, 2015.Base data provided by York Region and Aurora - GIS. This is not a legal survey. ¯ 0 20 40Metres Hwy 404Bathurst StYonge StYonge StBayview AveLeslie StLeslie StHwy 404St John's Sdrd Wellington St EWellingtonSt W Henderson Dr Vandorf Sdrd Bloomington Rd SUBJECTLANDS ) Appendix A General Committee Meeting Agenda Tuesday, March 21, 2017 Item R6 Page 6 of 6 Town of Aurora General Committee Report No. IES17-011 Subject: Replacement of Shell and Tube Brine Chillers in the McAlpine Ford and McAlpine Lincoln Arenas at the Aurora Community Centre Prepared by: Charlene Waters, Supervisor, Facilities Department: Infrastructure and Environmental Services Date: March 21, 2017 Recommendation 1. That Report No. IES17-011 be received; and 2. That a single source contract for the replacement of the shell and tube brine chillers in both McAlpine Ford and McAlpine Lincoln arenas at the Aurora Community Centre (ACC) be awarded to CIMCO Refrigeration in the amount of $367,480, excluding taxes. Executive Summary This report seeks council approval to issue one (1) single source contract for the removal and replacement of the existing shell and tube brine chillers (“chillers”) in both arenas at the Aurora Community Centre (ACC) including brine pumps with more energy efficient models; upgrade current ice plant motor controls center panel; and replace the reciprocating ammonia compressor installed 40 years ago with a more efficient model. • This will result in reduced energy consumption associated through the shell and tube chillers, pumps and compressor and increase the safety of the facility with the replacement of the electrical panel • CIMCO Refrigeration will facilitate the project management of the installation process, and provide proper disposal and project commissioning • The total approved funding is $400,000 excluding taxes with grant funding from the Canada 150 Grant II program General Committee Meeting Agenda Tuesday, March 21, 2017 Item R7 Page 1 of 5 March 21, 2017 Page 2 of 5 Report No. IES17-011 Background This project would assist the Town in addressing the following problems: • Help manage the escalating energy costs due to rising prices and non-energy efficient equipment • Reduce ongoing maintenance and repair costs of the facility due to its age • Maintain ability to provide programs for the citizens of Aurora utilizing the ice arenas Analysis Industry standards indicate that the lifespan of a chiller typically does not exceed 20 years The present chillers have surpassed this life expectancy as they are already approximately 23 years old. Should there be a catastrophic loss of one (1) or both of these chillers, the Town would not be able to provide ice for the Town programs for an extended period of time. An example of a catastrophic loss would be if one of the tubes inside the chillers (there are approximately 100 per unit) was to have a leak. The brine and the ammonia would cross contaminate resulting in the failure of the chillers. Given the present configuration of the chillers, it is not possible to isolate one (1) chiller; therefore both chillers would be nonoperational. The Town would not be able to maintain ice and would incur substantial costs to clean up and dispose of the contaminated brine and ammonia, and the chiller would need to be replaced. The present configuration of the two (2) chillers (one (1) serving the McAlpine Ford arena and one (1) serving the McAlpine Lincoln arena) does not readily permit the replacement of a single chiller; both chillers would have to be shut down to allow repairs or replacement. The new units would be much smaller than the present units and the reconfiguration of the chiller room would provide additional working space. An unexpected failure would cause unplanned loss of revenue as a result of the inability to provide ice surfaces for the various programs. The proposed timeline for this work is as follows: • Supply and installation of the new electrical panel supplying the ice plant will take approximately one (1) week and will be completed in conjunction with the removal and disposal of the present chillers General Committee Meeting Agenda Tuesday, March 21, 2017 Item R7 Page 2 of 5 March 21, 2017 Page 3 of 5 Report No. IES17-011 • Also included is the removal, disposal and replacement of a 40-year old reciprocating ammonia compressor • CIMCO Refrigeration is the vendor for all of the Town’s ammonia ice plants and staff recommend that this vendor continue to service the Town as this is a specialized field of expertise • CIMCO Refrigeration was advised of and understand the urgency of the deadline of August 3, 2017 in order to mitigate any potential program issues by removing the ice from both arenas and they will ensure startup of the full ice plant no later than August 4, 2017 • In order to qualify for the Canada 150 Grant II, all work must be completed no later than March 31, 2018. The program schedule presently allows for the ice in one (1) arena to be removed and the floor will have a full schedule of activities Advisory Committee Review Not applicable. Financial Implications The Town has a capital project for these improvements and upgrades to the Aurora Community Centre; ACC Capital project No. 72277 for $400,000. This project is part of the Canada 150 Grant II submission. Capital Project No. 72277: ACC Improvements – Canada 150 Intake II Event/Item Original Budget Request Amount Revised Budget Proposed Ice plant motor controls centre panel $100,000 $61,500 Replace shell and tube brine chillers in both arenas 200,000 277,000 Replace ammonia compressor 100,000 28,980 Total Expenditures $400,000 $367,480 Revenue Sources Building R & R Reserve 269,900 244,987 Federal Grant 130,100 122,493 Net Budget Funding Request $400,000 $367,480 General Committee Meeting Agenda Tuesday, March 21, 2017 Item R7 Page 3 of 5 March 21, 2017 Page 4 of 5 Report No. IES17-011 Communications Considerations Corporate Communications will include this project in a media release outlining Canada 150 Grant funded projects. Link to Strategic Plan Maintaining the Town’s facilities supports the Strategic Plan goal of Investing in Sustainable Infrastructure by maintaining infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility. Alternative(s) to the Recommendation Council may choose to not authorize this upgrade and replacement. The arenas would continue to operate with the current equipment, and the replacement and upgrades would be submitted for consideration in the 2018 capital budget. Should a catastrophic loss of any kind occur with either of the present chillers, the Town would be faced with an unplanned shut-down of the facility resulting in potential loss of revenue for several months. Conclusions Staff recommend proceeding with this project, and that the contract be awarded to CIMCO Refrigeration in the amount of $367,480, excluding taxes. The benefits are: reduced energy costs, reduced maintenance cost, and receipt of rebates from “Save on Energy” and the Canada 150 Grant II. CIMCO Refrigeration will provide complete project management of the installation process including project commissioning. Attachments None. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R7 Page 4 of 5 General Committee Meeting Agenda Tuesday, March 21, 2017Item R7 Page 5 of 5 Town of Aurora General Committee Report No. IES17-013 Subject: LED Lighting for the SARC and ACC Facilities Prepared by: Philip Galin, Acting Manager, Operations Department: Infrastructure and Environmental Services Date: March 21, 2017 Recommendation 1. That Report No. IES17-013 be received; and 2. That a single source contract for LED lighting for the pool and the two (2) arenas in the Stronach Aurora Recreation Complex (SARC) building be awarded to Conrad Lighting Solutions in the amount of $281,306 excluding taxes; and 3. That a single source Contract for LED lighting for the two (2) arenas in the Aurora Community Centre (ACC) building be awarded to Conrad Lighting Solutions in the amount of $157,892 excluding taxes. Executive Summary This report seeks council approval to issue two (2) single source contracts for the removal and replacement of the existing lighting in the Town’s four (4) ice pads and the Stronach Aurora Recreation Complex (SARC) pool. The contractor was preselected through Local Authority Services (LAS). • This RFP provides for the supply and installation of new LED lighting systems that will increase lighting levels and decrease costs • The total approved funding is $439,198, excluding taxes, with grant funding from the Canada 150 Grant program • The lighting has a five (5) to three (3) year pay back in energy efficiency prior to any of the Canada 150 Grant funding of 33 percent • This will reduce staffing and electrical service costs • LAS and the contractors have provided an assessment of the Town’s lighting systems and requirements General Committee Meeting Agenda Tuesday, March 21, 2017 Item R8 Page 1 of 6 March 21, 2017 Page 2 of 6 Report No. IES17-013 • LAS and the contractor have developed a solution that optimizes energy efficiency, minimizes the cost, and satisfies all safety and liability concerns according to recognized standards • LAS will complete all incentive applications, facilitate the project management of the installation process, and provide proper disposal and project commissioning Background The two (2) contracts are turnkey solutions through the LAS program and Conrad Lighting Solutions. The Town is relying on the competitive process and selection criteria defined by LAS through the Association of Municipalities of Ontario (AMO). In their process, Conrad Lighting Solutions was the preferred partnership to implement LED conversions. A competitive process has been followed and Conrad Lighting Solutions is the preferred vendor recommended by LAS. This simplifies the tendering and evaluation process for the Town while still benefiting from a competitive process. Energy savings are guaranteed through the service contract. The LAS Recreation Facility LED Lighting Program provides the Town of Aurora with high quality products and services that will achieve optimal energy and maintenance cost savings, and lower greenhouse gas emissions while prioritizing all public safety and liability concerns. LAS recognized that there are different lighting requirements, risk tolerance levels and offers the expert and financial capacity to implement the proposed LED upgrades. Therefore LAS turnkey service program is designed to provide the solutions that meet all the needs and requirements of the Municipal Sector. LAS undertook a competitive RFP process to identify the best value for the highest quality and range of products along with the expert services required to implement the LED high bay lighting upgrades specific to the unique project demands within the Town’s recreation facilities. As a result, the LAS Recreation Facility LED Lighting Program offers an alternative collective solution to engaging in an individual RFP process. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R8 Page 2 of 6 March 21, 2017 Page 3 of 6 Report No. IES17-013 Analysis In January 2015, LAS put out two (2) RFPs: one (1) for product and another for service provision LAS was careful to ensure that the RFP met and surpassed municipal procurement standards supporting a transparent and competitive search for suppliers and service providers offering quality products and services at an affordable price. Both RFP documents and subsequent submissions were reviewed by an Evaluation Committee comprised of 10 experts from across Ontario. Independent third party (Welch LLP) analysis was conducted on the financial background of the proponents, and the entire RFP process was overseen by Kim Dooling of KDE Procurement Advisors. RFP results for Fixture Supply The RFP was posted on Merx and the LAS website from January 16, 2015 to February 20, 2015. Five (5) submissions were received. The committee evaluated those submissions meeting mandatory requirements in two (2) distinct phases. After a careful and thorough analysis of the submissions, the evaluation committee decided to award the supply contract to the proponent with the highest score and best overall value. LAS is pleased to partner with Acuity Brands Lighting Canada for the provision of lighting products related to the LAS Recreation Facility LED Lighting Service. RFP Results for Service Provider The RFP was posted on Merx and the LAS website from January 16, 2015 to February 20, 2015. As a result of the RFP process, 12 firms requested full documents. Two (2) firms fulfilled mandatory submission requirements. The committee evaluated those submissions meeting mandatory requirements. The evaluation committee conducted a careful and thorough analysis of the submissions. LAS is pleased to partner with Conrad Lighting Solutions Inc. to design and manage the LAS Recreation Facility LED Lighting projects from commencement to full completion. Advisory Committee Review Not applicable. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R8 Page 3 of 6 March 21, 2017 Page 4 of 6 Report No. IES17-013 Financial Implications The Town has two (2) capital projects for the LED conversions; the SARC Capital Project No. 72221 for $425,000 and the ACC Capital Project No. 72175 for $425,000. Both are part of the Canada 150 Grant submission and include other pending projects. Capital Project No. 72221 - Improvements to the SARC Event/Item Original Budget Request Revised Budget Proposed Pool liner $ 250,000 $ 92,000 LED lighting 125,000 281,306 Domestic water boilers 50,000 50,000 Total Expenditures $ 425,000 $ 423,306 Revenue Sources Building R & R Reserve 284,700 284,700 Federal Grant 140,300 140,300 Net Budget Funding Request $ 425,000 $ 425,000 Capital Project No. 72175 – Improvements to the ACC Event/Item Original Budget Request Revised Budget Proposed New condensers $ 250,000 $ 136,013 Hot water boilers 100,000 125,000 LED lighting 55,000 157,892 Exterior painting 20,000 10,000 Total Expenditures $ 425,000 $ 428,905 Revenue Sources Building R & R Reserve 284,700 284,700 Federal Grant 140,300 140,300 Net Budget Funding Request $ 425,000 $ 425,000 Forecasted Variance $ 3,905 General Committee Meeting Agenda Tuesday, March 21, 2017 Item R8 Page 4 of 6 March 21, 2017 Page 5 of 6 Report No. IES17-013 The forecasted variance for Capital Project No. 72175 will be reported through the closed capital report if the funding is required. Communications Considerations Corporate Communications will include this project in a media release outlining Canada 150 Grant funded projects. Link to Strategic Plan Maintaining the Town’s facilities supports the Strategic Plan goal of Investing in Sustainable Infrastructure by maintaining infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility. Alternative(s) to the Recommendation 1. Council may choose to not authorize this purchase and the facilities will continue to operate with the existing lights. 2. The Town may independently do an LED RFP in the future. Conclusions Staff recommend proceeding with these projects. The benefits are: short payback, increased light levels, reduced maintenance cost, improved customer experience, receipt of rebates from “Save on Energy” and the Canada 150 Grant. LAS and Conrad Lighting Solutions will provide complete project management of the installation process including project commissioning. In consultation with the Recreation department all LED lighting installations can be completed during the scheduled preventative maintenance periods and the contractor has stated they can work around facility scheduling, with minimal impact to operations. It is recommended that the Town proceeds with these projects for a total value of $439,198, excluding taxes and rebates, and that they be awarded to Conrad Lighting Solutions. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R8 Page 5 of 6 General Committee Meeting Agenda Tuesday, March 21, 2017Item R8 Page 6 of 6 Town of Aurora General Committee Report No. PBS17-018 Subject: Applications for Zoning By-law Amendment and Site Plan Marie Debono 24 Larmont Street Part of Lot 12, South Side of Wellington Street, Registered Plan 68 File Numbers: ZBA-2016-10, SP-2016-07 Prepared by: Marty Rokos, Planner Department: Planning and Building Services Date: March 21, 2017 Recommendations 1. That Report No. PBS17-018 be received; and 2. That the Application to Amend the Zoning By-law File Number ZBA-2016-10 (Marie Debono), to rezone the subject lands from “Special Mixed Density Residential (R5) Zone” to “Special Mixed Density Residential (R5) Exception Zone” to allow a business and professional office be approved; and 3. That Site Plan Application File Number SP-2016-07 (Marie Debono) to permit development of the subject lands for a business and professional office be approved; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and 5. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. Executive Summary This report seeks Council’s approval for the Applications for Site Plan and Zoning By-law Amendment at 24 Larmont Street. The owner proposes to rezone the subject lands from “Special Mixed Density Residential (R5) Zone” to “Special Mixed Density Residential (R5) Exception Zone” to allow a business and professional office in the existing building. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R9 Page 1 of 14 March 21, 2017 Page 2 of 10 Report No. PBS17-018 •The second Site Plan submission has been circulated for comment; •No written or verbal public comments were received. One (1) person registered as an interested party; •The proposed Zoning By-law Amendment is consistent with Provincial, Regional, and the Town’s Official Plan policies; •All departments and agencies have provided comment and support the planning applications provided technical comments are addressed; and •All technical revisions to the proposed plans will be reviewed by Town Staff prior to the execution of the Site Plan Agreement. •Staff recommend approval of the applications. Background Application History The Application for the Zoning By-law Amendment was heard at the Public Planning Meeting on November 30, 2016. At that meeting, Council received the report and directed the Applications to proceed to a future General Committee meeting for consideration. Council passed the following resolution: “That Report No. PBS16-102 be received; and That comments presented at the Public Planning meeting be addressed by Planning and Building Services in a comprehensive report outlining recommendations and options at a future General Committee meeting.” Location / Land Use The subject lands, municipally known as 24 Larmont Street, are located between Wellington Street East and Mosley Street (Figure 1). The property has a lot area of 472 m2 and a frontage of 30.4 m on Larmont Street. The existing building is a 168.4 m2 GFA two storey single detached dwelling. The subject lands have the following characteristics: •Existing single detached dwelling constructed in 1920; •Existing driveway from Larmont Street; •Property is wide and shallow with primary outdoor amenity space on the south side. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R9 Page 2 of 14 March 21, 2017 Page 3 of 10 Report No. PBS17-018 Surrounding Land Uses The surrounding land uses are as follows: North: Commercial South: Residential East: Larmont Street and residential West: Residential Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns. The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH) Area to 2041. The Growth Plan provides a framework which guide decisions on how land will be planned, designated, zoned and designed. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. York Region Official Plan (YROP) The subject lands are designated as “Urban Area” within the York Region Official Plan. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources and to create sustainable, lively communities. Under the York Region’s Official Plan, one regional urbanization goal is to enhance the Region’s urban structure through city building, intensification and compact, complete communities. Town of Aurora Official Plan The subject lands are designated as “Stable Neighbourhoods” by the Town of Aurora Official Plan (Figure 2). The “Stable Neighbourhoods” designation is intended to ensure that the area is protected from incompatible forms of development and, at the same time, be permitted to evolve and be enhanced over time. Permitted uses in the “Stable Neighbourhoods” designation include ground-related residential uses, existing multiple-unit buildings, secondary suites, communal housing, special needs housing, home occupations, bed and breakfast establishments, elementary schools, places of worship, child care facilities, local convenience/service retail, office uses, parks and recreation facilities, public uses, and utilities. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R9 Page 3 of 14 March 21, 2017 Page 4 of 10 Report No. PBS17-018 Zoning By-law 2213-78, as amended The subject lands are currently zoned “Special Mixed Density Residential (R5) Zone” by the Town of Aurora Zoning By-law 2213-78, as amended (Figure 3). The R5 Zone permits one detached dwelling per lot, one semi-detached dwelling per lot, one duplex dwelling per lot, one triplex or double duplex dwelling per lot, one converted dwelling per lot, and a private home day care. An amendment to the By-law is required to allow an office use. Reports and Studies The owner submitted documents as part of a complete application to the proposed Zoning By-law Amendment Application as well as the Site Plan Application as identified in staff report PBS16-102. The second submission included a Parking Manoeuvring Demonstration Plan and a Tree Inventory. Proposed Application Proposed Zoning By-law Amendment As shown in Figure 3, the Applicant proposes to amend the R5 Zone. The owner has submitted a draft Zoning By-law which is currently under review by staff. The proposed Zoning By-law amendment would add business and professional offices as a permitted use and amend provisions related to parking and screening from neighbouring properties. It would also recognize existing site conditions such as the front and rear yard setbacks and minimum distance separation for steps, which are currently established as legal non- complying. The following is a table to compare the difference between the current R5 zoning requirements with the proposed zoning requirements. Existing R5 Zone Requirements Proposed R5-X Exception Zone Requirements Permitted Uses One detached dwelling per lot, one semi-detached dwelling per lot, one duplex dwelling per lot, one triplex or double duplex dwelling per lot, one converted dwelling per lot, and a private home day care One detached dwelling per lot, one semi-detached dwelling per lot, one duplex dwelling per lot, one triplex or double duplex dwelling per lot, one converted dwelling per lot, a private home day care, and business and professional offices* Lot Area (minimum) 460.0 m2 460.0 m2 Lot Frontage (minimum) 15.0 m 15.0 m General Committee Meeting Agenda Tuesday, March 21, 2017 Item R9 Page 4 of 14 March 21, 2017 Page 5 of 10 Report No. PBS17-018 Front Yard (minimum) 6.0 m 2.2 m* Rear Yard (minimum) 7.5 m 0.0 m* Interior Side Yard (minimum) 1 storey: 1.2 m 2 storeys: 1.5 m 1 storey: 1.2 m 2 storeys: 1.5 m Floor Area (minimum) 1 storey: 120.0 m2 2 storeys: 130.0 m2 1 storey: 120.0 m2 2 storeys: 130.0 m2 Lot Coverage (maximum) 35% 35% Height (maximum) 10.0 m 10.0 m Encroachments Into Yards Steps: 4.5 m minimum distance separation from front lot line Steps: 1.1 m minimum distance separation from front lot line* Parking (minimum) 1 parking space 3.2 parking spaces per 90 m2 commercial floor area* Parking Space Dimensions (minimum) 2.7 x 5.3 m One parking space: 2.7 x 4.9 m* All other parking spaces: 2.7 x 5.3 m Manoeuvring Space (minimum) 7.4 m 6.0 m* Curbing 15 cm high curb required No required curb* Parking in Yards Parking separated from street line by 1.5 m landscaped strip Parking separated from street line by 1.5 m landscaped strip* Buffer Strips (minimum) 3.0 m grass strip with a berm and minimum 1.5 m high trees/shrubs Or a 1.5 m grass strip with a minimum 1.5 m solid wood fence West: Minimum 1.5 m high wood privacy fence above retaining wall for minimum 22.0 m from south property line* South: Minimum 0.5 m wide planting strip for minimum 11.0 m and minimum 1.5 m high wood privacy fence above retaining wall for minimum 3.0 m from west property line* Note: The proposed bylaw exceptions are highlighted and labelled with an asterisk “*”. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R9 Page 5 of 14 March 21, 2017 Page 6 of 10 Report No. PBS17-018 Final zoning performance standards will be evaluated by Staff in detail prior to the implementing Zoning By-law Amendment being brought forward to Council for enactment. Proposed Site Plan As illustrated on Figure 4, the applicant is proposing to use the existing building for the proposed business and professional office use. The existing building has 257 m2 GFA including the basement and 168 m2 commercial floor area, which is used to calculate the parking requirement. Six (6) parking spaces are proposed south of the existing building including one (1) barrier free space and one (1) small vehicle space. Driveway access would be in the same general location as the existing driveway. A wood privacy fence is proposed atop a retaining wall along portions of the west and south property lines. Analysis Planning Considerations Provincial Policy Statement (PPS) It is Planning Staff’s opinion that the proposed Zoning By-law Amendment application is consistent with the PPS. The PPS encourages the development of strong communities through the promotion of efficient land use and development patterns. The proposed business and professional office use is in an existing building, which minimizes land consumption and uses the existing servicing infrastructure. The proposed development is located along a major transit route and near the Aurora GO Station which promotes alternative modes of transportation. The proposed amendment will encourage and provide opportunities for economic development and community investment. As a result, it is Planning Staff’s opinion that the proposed Zoning By-law Amendment application is consistent with the PPS. Places to Grow Plan for the Greater Golden Horseshoe The proposed Zoning By-law Amendment application is consistent with the Places to Grow Growth Plan. Places to Grow promotes and encourages new growth in built-up areas of a community through intensification. It also encourages heritage conservation as built-up areas are intensified. The application to amend the Zoning By-law is consistent with the Places to Grow Growth Plan by directing new growth to the built up area along a major transit corridor and conserving a listed heritage building. As such, it is Planning Staff’s opinion that the proposed Zoning By-law Amendment application is consistent with the Places to Growth Growth Plan. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R9 Page 6 of 14 March 21, 2017 Page 7 of 10 Report No. PBS17-018 Lake Simcoe Protection Plan (LSPP) It is Planning Staff’s opinion that the proposed Zoning By-law Amendment application conforms to the LSPP. The subject lands are located within the Lake Simcoe watershed and are subject to the applicable policies of the Lake Simcoe Protection Plan. The Lake Simcoe Conservation Authority reviewed the proposed applications with no objections. As such, it is Planning Staff’s opinion that the proposed Zoning By-law Amendment application will conform to the Lake Simcoe Protection Plan. York Region Official Plan It is Planning Staff’s opinion that the proposed Zoning By-law Amendment application conforms to the YROP. The lands are designated “Urban Area” in the YROP. It is York Region’s opinion that the proposed Zoning By-law Amendment is in keeping with the policies of the YROP. York Region has no objection to the application. Town of Aurora Official Plan It is Planning Staff’s opinion that the proposed Zoning By-law Amendment application and Site Plan development conform to the Official Plan. As noted earlier, the subject lands are designated as “Stable Neighbourhoods” by the Town of Aurora Official Plan. The proposed business and professional office use falls within the range of permitted uses in the Official Plan. Planning Staff are of the opinion that the proposed Zoning By-law Amendment and Site Plan development conform to the land use and development policies of the Official Plan and are compatible with the surrounding land uses. Zoning By-law 2213-78, as amended Planning staff have evaluated the Zoning By-law amendment and Site Plan development in the context of the Official Plan and municipal development standards. The proposed business and professional office use complies with the policies of the “Stable Neighbourhoods” designation in the Official Plan. The proposed parking rate of 3.2 spaces/90 m2 commercial floor area (CFA) is slightly lower than the existing rate for offices of 3.3 spaces/90 m2 CFA. While the subject property is within a “Stable Neighbourhoods” designation, it is adjacent to the “Downtown Shoulder” designation of the Aurora Promenade. The “Downtown Shoulder” designation requires a reduced parking rate of 2.0- 3.0 spaces/100 m2 GFA, which would result in a minimum of 6 parking spaces for the subject property. Infrastructure & Environmental Services staff have reviewed the application and have no objections to the proposed minimum parking rate. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R9 Page 7 of 14 March 21, 2017 Page 8 of 10 Report No. PBS17-018 The existing dwelling was constructed in 1920 and Building staff have confirmed that the existing front yard setback, rear yard setback and front step encroachment have legal non- complying status. As a result, Planning staff are of the opinion that the proposed rezoning is appropriate and consistent with the development standards of the Town and compatible with adjacent and neighbouring development. Cultural Heritage The existing dwelling is listed on the Aurora Register of Properties of Cultural Heritage Value or Interest. It was designed in a bungalow/arts and crafts architectural style. The owner proposes to remove the balcony on the front façade, construct an accessibility ramp along the south wall of the dwelling, and expand the rear second floor dormer. The subject application was reviewed by the Heritage Advisory Committee on February 13, 2017, with minor comments being provided. Parking and Access A parking lot with six (6) parking spaces is proposed in the current side yard of the subject property. One of the parking spaces has a depth of 4.9 m and is identified for small vehicles. The proposed parking lot wraps around an existing White Birch tree, which is proposed to be retained. That area of the parking lot will have permeable unit paving. A Parking Manoeuvring Demonstration Plan illustrates vehicle turning movements in the reduced 6.0 m driving aisle. An existing concrete walkway provides pedestrian access to the proposed office use from the municipal sidewalk. Landscaping The owner proposes new planting beds along the south and part of the east property lines. Existing planting beds in front of the dwelling would be retained. The new planting beds would be made up of various grasses, shrubs and perennials. The planting beds as well as a 1.5 m privacy fence on top of a retaining wall along the west property line would screen the parking lot from surrounding residential properties. The proposed planting beds along the east property line also provide visual screening to the parking lot. Department / Agency Comments The proposed application was circulated to internal departments and external agencies for review and comments. In general, all circulated agencies are satisfied with the Zoning By- law Amendment and Site Plan applications and have no further comments at this time. Parks, Recreation and Cultural Services has no concerns subject to further technical information being provided. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R9 Page 8 of 14 March 21, 2017 Page 9 of 10 Report No. PBS17-018 Parks, Recreation and Cultural Services Department Parks staff have no objections to the approval of the subject applications provided that a detailed landscape cost estimate is provided before the site plan agreement is finalized. The owner is currently preparing a detailed cost estimate to be submitted to the Town. Public Comments No written public comments have been received to date and no verbal comments were received at the Public Planning Meeting on November 30, 2016. Advisory Committee Review The subject applications were reviewed by the Heritage Advisory Committee on February 13, 2017. Financial Implications At the time of Site Plan agreement, fees and securities will be applied to the development. The development of the subject lands generates development charges and cash in lieu of parkland fees. A surcharge fee will be collected before the passing of the implementing Zoning By-law. Communications Considerations On November 10, 2016, a Notice of Complete Application and Public Planning Meeting was published in the Aurora Banner and Auroran newspapers and given by mail to all addressed property owners within a minimum of 120 metres of the subject lands. On the same date, a Notice of Public Planning Meeting sign was also posted on the subject lands fronting Yonge Street. Public notification has been provided in accordance with the Planning Act. The sole interested party was notified that the Zoning By-law Amendment application would be heard at the March 21, 2017 General Committee Meeting. Link to Strategic Plan Promoting economic opportunities that facilitate the growth of Aurora as a desirable place to do business: By rezoning the subject lands to permit a business and professional office use and approving the related site plan development, this will help Develop plans to attract businesses that provide employment opportunities for our residents. General Committee Meeting Agenda Tuesday, March 21, 2017 Item R9 Page 9 of 14 General Committee Meeting Agenda Tuesday, March 21, 2017Item R9 Page 10 of 14 Wellington Street EastWellington Street East Mosley Street Mosley StreetWells StreetBerczy StreetLarmont StreetLOCATION MAP Map created by the Town of Aurora Planning & Building Services Department, November 9, 2016. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2016, © First Base Solutions Inc., 2016 Orthophotography.FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive Wellington St W 404 404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 MetresAPPLICANT: MARIE DEBONOFILE: ZBA-2016-10 SUBJECT LANDS General Committee Meeting Agenda Tuesday, March 21, 2017Item R9 Page 11 of 14 Mosley StreetWells StreetBerczy StreetLarmont StreetWELLINGTON STREET EAST OFFICIAL PLAN MAP Map created by the Town of Aurora Planning & Building Services Department, November 9, 2016. Base data provided by York Region & the Town of Aurora. FIGURE 2 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive Wellington St W 404 404Leslie StYonge StBathurst StBayview AveBloomington Rd SUBJECT LANDSAPPLICANT: MARIE DEBONOFILE: ZBA-2016-10 0 25 50 Metres Schedule A Public Parkland Stable Neighbourhoods Existing Major Institutional Aurora Promenade General Committee Meeting Agenda Tuesday, March 21, 2017Item R9 Page 12 of 14 Wellington Street East Mosley StreetWells StreetBerczy StreetLarmont StreetC2-12R5-14R5-21R5 R5 M2 M3 M1-2 R5-19 R5-20R5-18 O I R5-29R5-31 R5-35 R5-32R5-34 R5-37 R5-38 M2 R5-42 R5 ZONING BY-LAW Map created by the Town of Aurora Planning & Building Services Department, November 9, 2016. Base data provided by York Region & the Town of Aurora. FIGURE 3 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive Wellington St W 404 404Leslie StYonge StBathurst StBayview AveBloomington Rd SUBJECT LANDSAPPLICANT: MARIE DEBONOFILE: ZBA-2016-10 0 25 50 Metres R5 Institutional INSTITUTIONAL ZONES I Special Mixed DensityR5 Zoning Legend RESIDENTIAL ZONES RestrictedM1 Major Open Space OPEN SPACES ZONES O GeneralM2 INDUSTRIAL ZONES General Committee Meeting Agenda Tuesday, March 21, 2017Item R9 Page 13 of 14 Map created by the Town of Aurora Planning & Building Services Department, February 21, 2017. Drawing provided by The Planning Partnership. PROPOSED SITE PLAN FIGURE 4 APPLICANT: MARIE DEBONOFILE: ZBA-2016-10 General Committee Meeting Agenda Tuesday, March 21, 2017Item R9 Page 14 of 14 Notice of Motion Councillor Tom Mrakas Date: March 21, 2017 To: Mayor and Members of Council From: Councillor Mrakas Re: By-law Right of Entry Powers Whereas the provinces of Alberta, Manitoba and Saskatchewan all require that bylaw officers give reasonable notice before showing up on private property; and Whereas they must then seek a warrant if the property owner does not give permission for them to take a look about; 1. Now Therefore Be It Hereby Resolved That staff report back to Council with a notification process to private property owners where rights of entry to properties will be exercised; and 2. Be It Further Resolved That the staff report shall identify protocols where immediate access to property is required, to ensure public health and safety, and protection of property and/or the environment. General Committee Meeting Agenda Tuesday, March 21, 2017 Notice of Motion (a) Page 1 of 1 Public Release March 17, 2017 Town of Aurora Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017 7 p.m. Council Chambers Revised General Committee Meeting Agenda Index Delegation (a) Eric McCartney, on behalf of Judy Sherman, Eva Folks, and Christine Valentini Re: Canada 150 Mural Mosaic Project Item R10 – PRCS17-008 – Engagement of a Design Architect and Scheduling for the new Central York Fire Services Fire Hall, Headquarters, and Training Centre Notice of Motion (b) Mayor Dawe, Re: By-law No. 5642-14 – Relating to the Keeping, Licensing and Controlling of Animals in the Town of Aurora Notice of Motion (c) Councillor Thompson, Re: York University GO Station Public Release March 17, 2017 Town of Aurora General Committee Meeting Agenda (Revised) Tuesday, March 21, 2017 7 p.m., Council Chambers Councillor Thom in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations (a) Dan Elliott, Director of Financial Services Re: Joint Operations Centre (JOC) Project 4. Delegations (a) Eric McCartney, on behalf of Judy Sherman, Eva Folks, and Christine Valentini Re: Canada 150 Mural Mosaic Project (Added item) General Committee Meeting Agenda (Revised) Tuesday, March 21, 2017 Page 2 of 10 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Items, C1 to C9 inclusive, be approved: C1. FS17-008 – Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards Recommended: 1. That Report No. FS17-008 be received for information. C2. PRCS17-005 – Aurora Town Park Building Roof and Painting Maintenance for the Bandshell and Washroom Recommended: 1. That Report No. PRCS17-005 be received; and 2. That this report satisfy Council’s conditional budget approval for Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance; and 3. That staff be authorized to proceed with Capital Project No. 73190 Town Park Bandshell and Washroom Building Roof and Painting Maintenance. C3. PBS17-011 – Request for Street Name Approval BG Properties Aurora Inc. 14222, 14314, 14358 and 14378 Yonge Street File Number: CDM-2016-03 Related File Numbers: SUB-2012-03, ZBA-2012-16 Recommended: General Committee Meeting Agenda (Revised) Tuesday, March 21, 2017 Page 3 of 10 1. That Report No. PBS17-011 be received; and 2. That the following street names be approved for the proposed private roads within the approved Plan of Condominium, CDM-2016-03: Street “A” Butternut Ridge Trail Street “B” Cannon Valley Court Street “C” Cottonwood Hollow Court C4. PBS17-014 – Request for Street Name Approval Leslie-Wellington Developments Inc. 1289 Wellington Street East File Number: SUB-2016-01 Related File Numbers: OPA-2016-01, ZBA-2016-03 Recommended: 1. That Report No. PBS17-014 be received; and 2. That the following street names be approved for the proposed roads within the approved Plan of Subdivision, SUB-2016-01: Street “A” Kaleia Avenue Street “B” Touch Gold Crescent Street “C” Botelho Circle C5. Finance Advisory Committee Meeting Minutes of January 25, 2017 Recommended: 1. That the Finance Advisory Committee meeting minutes of January 25, 2017, be received for information. C6. Accessibility Advisory Committee Meeting Minutes of February 1, 2017 Recommended: 1. That the Accessibility Advisory Committee meeting minutes of February 1, 2017, be received for information. General Committee Meeting Agenda (Revised) Tuesday, March 21, 2017 Page 4 of 10 C7. Governance Review Ad Hoc Committee Meeting Minutes of February 10, 2017 Recommended: 1. That the Governance Review Ad Hoc Committee meeting minutes of February 10, 2017, be received for information. C8. Community Recognition Review Advisory Committee Meeting Minutes of February 22, 2017 Recommended: 1. That the Community Recognition Review Advisory Committee meeting minutes of February 22, 2017, be received for information. C9. Finance Advisory Committee Meeting Minutes of February 22, 2017 Recommended: 1. That the Finance Advisory Committee meeting minutes of February 22, 2017, be received for information. 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. FS17-005 – 2017 Water, Wastewater and Stormwater Operations and Rates Budget Recommended: 1. That Report No. FS17-005 be received; and 2. That the 2017 combined Water, Wastewater and Stormwater budget of $22,620,969 be approved; and 3. That the 2017 retail water rate of $2.29 per cubic meter and the retail wastewater rate of $2.04 per cubic meter of water be approved; and 4. That the 2017 flat rate stormwater charge of $5.01 per unit per month for residential and condominium properties and $63.63 per unit per month General Committee Meeting Agenda (Revised) Tuesday, March 21, 2017 Page 5 of 10 for metered non-residential commercial/industrial and multi-residential properties be approved; and 5. That the new approved retail water, retail wastewater and stormwater charge rates become effective for all billings issued by the Town on or after May 1, 2017, and be retroactive for all consumption newly billed on such billings; and 6. That the 2017 bulk water purchase rate of $4.33 per cubic meter dispensed effective May 1, 2017 be approved; and 7. That the necessary by-law be enacted to implement the 2017 retail water rate, retail wastewater rate, stormwater charge and bulk water purchase rate. R2. IES17-009 – Water Meter Replacement Program Contract Renewal Additional Information Recommended: 1. That Report No. IES17-009 be received; and 2. That WAMCO be awarded the contract for the replacement of up to 1,500 meters in 2017 at a cost of up to $502,500 excluding taxes under the single source provisions of the Purchasing By-law, and the Director of Infrastructure and Environmental Services be authorized to renew the contract with WAMCO for 2018 and 2019 pending an annual analysis and performance review by the Director; and 3. That the Director of Infrastructure and Environmental Services be authorized to execute the necessary agreements, including any and a ll documents and ancillary agreements required to give effect to same. R3. FS17-007 – Development Charges Forecast for JOC and Firehall Projects Recommended: 1. That Report No. FS17-007 be received; and General Committee Meeting Agenda (Revised) Tuesday, March 21, 2017 Page 6 of 10 2. That the construction phase of the Fire Station 4-5 Capital Project No. 21006 be funded as set out in Report No. FS17-001, with the final budget and funding to be approved at time of construction tender award. R4. PRCS17-007 – Amendments to the 2017 Fees and Charges By-law Recommended: 1. That Report No. PRCS17-007 be received; and 2. That a by-law be enacted to amend Schedule “D” of the 2017 Fees and Charges By-law. R5. PRCS17-006 – Tax Exempt Status for Sports Dome and Tennis Dome Recommended: 1. That Report No. PRCS17-006 be received; and 2. That the Marilyn Redvers Tennis Centre be declared a Municipal Capital Facility for the purposes of the municipality and for public use; and 3. That a by-law be enacted authorizing the Mayor and Town Clerk to enter into a Municipal Capital Facility Agreement with the operators of the Marilyn Redvers Tennis Centre; and 4. That, once the Municipal Capital Facility Agreement is entered into, a by- law be enacted to exempt the portion of the lands upon which the Marilyn Redvers Tennis Centre is located from all of the taxes for municipal and school purposes; and 5. That the Aurora Sports Dome be declared a Municipal Capital Facility for the purposes of the municipality and for public use; and 6. That by-law be enacted authorizing the Mayor and Clerk to enter into a Municipal Capital Facility Agreement with the operators of the Aurora Sports Dome; and 7. That, once the Municipal Capital Facility Agreement is entered into, a by- law be enacted to exempt the portion of the lands upon which the Aurora General Committee Meeting Agenda (Revised) Tuesday, March 21, 2017 Page 7 of 10 Sports Dome is located from all of the taxes for municipal and school purposes; and 8. That the Mayor and Town Clerk be authorized to execute any necessary agreements, including any and all documents and ancillary agreements required to give effect to same. R6. IES17-010 – Award of Tender 2017-06-IES – For the Reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive Recommended: 1. That Report No. IES17-010 be received; and 2. That Tender 2017-06-IES – For the reconstruction of Algonquin Crescent and Haida Drive from Algonquin Crescent to Aurora Heights Drive be awarded to Mar-King Construction Company Limited in the amount of $1,456,100.51, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. R7. IES17-011 – Replacement of Shell and Tube Brine Chillers in the McAlpine Ford and McAlpine Lincoln Arenas at the Aurora Community Centre Recommended: 1. That Report No. IES17-011 be received; and 2. That a single source contract for the replacement of the shell and tube brine chillers in both McAlpine Ford and McAlpine Lincoln arenas at the Aurora Community Centre (ACC) be awarded to CIMCO Refrigeration in the amount of $367,480, excluding taxes. General Committee Meeting Agenda (Revised) Tuesday, March 21, 2017 Page 8 of 10 R8. IES17-013 – LED Lighting for the SARC and ACC Facilities Recommended: 1. That Report No. IES17-013 be received; and 2. That a single source contract for LED lighting for the pool and the two (2) arenas in the Stronach Aurora Recreation Complex (SARC) building be awarded to Conrad Lighting Solutions in the amount of $281,306 excluding taxes; and 3. That a single source Contract for LED lighting for the two (2) arenas in the Aurora Community Centre (ACC) building be awarded to Conrad Lighting Solutions in the amount of $157,892 excluding taxes. R9. PBS17-018 – Applications for Zoning By-law Amendment and Site Plan Marie Debono 24 Larmont Street Part of Lot 12, South Side of Wellington Street Registered Plan 68 File Numbers: ZBA-2016-10, SP-2016-07 Recommended: 1. That Report No. PBS17-018 be received; and 2. That the Application to Amend the Zoning By-law File Number ZBA- 2016-10 (Marie Debono), to rezone the subject lands from “Special Mixed Density Residential (R5) Zone” to “Special Mixed Density Residential (R5) Exception Zone” to allow a business and professional office be approved; and 3. That Site Plan Application File Number SP-2016-07 (Marie Debono) to permit development of the subject lands for a business and professional office be approved; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and General Committee Meeting Agenda (Revised) Tuesday, March 21, 2017 Page 9 of 10 5. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. R10. PRCS17-008 – Engagement of a Design Architect and Scheduling for the new Central York Fire Services Fire Hall, Headquarters, and Training Centre (Added Item) Recommended: 1. That Report No. PRCS17-008 be received; and 2. That RFP PRCS 2017-47 for Design and Project Management Services for the Construction of a Fire Hall (4-5) be awarded to Thomas Brown Architects Inc. in the amount of $600,000, excluding disbursements and taxes; and 3. That staff be authorized to proceed with the Design Phase; and 4. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 7. Notices of Motion (a) Councillor Mrakas Re: By-law Right of Entry Powers (b) Mayor Dawe Re: By-law 5642-14 – Relating to the Keeping, Licensing and Controlling of Animals in the Town of Aurora (Added Item) (c) Councillor Thompson Re: York University GO Station (Added Item) General Committee Meeting Agenda (Revised) Tuesday, March 21, 2017 Page 10 of 10 8. New Business 9. Closed Session 10. Adjournment   Delegation Request 7KLV'HOHJDWLRQ5HTXHVWIRUPDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQ IRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI&RXQFLOPXVWEHVXEPLWWHGWRWKH &OHUN¶VRIILFHE\WKHIROORZLQJGHDGOLQH 4:30 p.m. Two (2) Days Prior to the Requested Meeting Date Council/Committee/Advisory Committee Meeting Date: Subject: Name of Spokesperson: Name of Group or Person(s) being Represented (if applicable): Brief Summary of Issue or Purpose of Delegation: Please complete the following: +DYH\RXEHHQLQFRQWDFWZLWKD7RZQVWDIIRU &RXQFLOPHPEHUUHJDUGLQJ\RXUPDWWHURILQWHUHVW"<HV ܆܆1R ܆ ,I\HVZLWKZKRP"  'DWH  ܆,DFNQRZOHGJHWKDWWKH3URFHGXUH%\ODZSHUPLWVILYH  PLQXWHVIRU'HOHJDWLRQV /HJLVODWLYH6HUYLFHV  &OHUNV#DXURUDFD 7RZQRI$XURUD -RKQ:HVW:D\%R[ $XURUD21/*- General Committee / Tue. March 21st, 2017 Canada 150 Mural Mosaic Project Eric McCartney on behalf of Christine Valentini, Eva Folks, & Judy Sherman The Canada 150 Mosaic is a bold undertaking of creating a mural from numerous municipalities across Canada. The mural, if ever connected would be over 365 meters wide (4 football fields) x 2.5 meters high (8 feet) Upon completion of the entire Canada 150 Mosaic, each community mural will reside in the town / city where it was created. The mural will represent a cultural mosaic, a time capsule, a visual portrayal of our history within Aurora. Fifty years from now, this art piece may inspire other generations of Aurorans who may even add to it. ✔ Mayor Dawe Thu. Mar. 2nd, 2017 Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017 Delegation (a) Page 1 of 9 Aurora Canada 150 Mosaic Project Cost Breakdown NOTE: Aurora Canada 150 Mosaic Project Cost Breakdown A larger mural will allow more residents to participate. Line 8' x 8' 8' x 12' Item Item / Task Description mural mural 1 Mural designed by Lewis Lavoie - uniquely representing Aurora 2 Pre-production including liaison betweet Aurora, Lewis, his team, media, 3 Adminstration 4 Shipping of all materials required to produce the mural mosaic 5 Project coordintation 6 Material Production 7 The Canada 150 Mosaic team travel to Aurora to facilitate painting workshops 8 Travel, meals, and accommodation required for the production team 9 All material - tiles, paint, brushes, table clothes, tutorials, crazone … 10 200-300 tiles painted by Lewis & his apprenticing professional artists to hold image *F 11 Three facilitators on-site for 2-3 days facilitying painting workships / support 12 Photography of mural 13 Mounting hardware & installation of mounting hardware on the mural 14 Clearcoating of mural 15 Fifty (50) poster prints of the completed mural 16 On line presence virtually connecting to other communities. 17 Set up and cleanup activities at workship sites 18 Insurance coverage from Canada 150 Mosaic Vendor Team (SEE ATTACHED) 19 Vendor Sub Total 12,500.00$ 15,000.00$ 20 GST on Vendor Sub Total $625.00 $750.00 Non profits are waved 21 Local Artists Volunteers $0.00 $0.00 22 Marketing - social media of volunteers & town *A $0.00 $0.00 23 Request for facility space *B waving permit fees $600.00 $600.00 Estimate to be waived 24 Promotion *H $300.00 $300.00 Estimate to be waived 25 Signage - Vendor (Canada 150 Mosaic) provides some signs at the event.$0.00 $0.00 26 Signage Directional to event - can be borrowed from REALTOR® $0.00 $0.00 27 Insurance Liability for any damage caused to town facility (property damage) *G $200.00 $200.00 Estimate to be waived 28 Insurance Bodily Injury insurance if for some reason someone gets hurt *G $200.00 $200.00 Estimate to be waived 29 Delivery, setup, use of barricades/ropes to keep residents in queues. May not be required. $75.00 $75.00 Estimate to be waived Page 1 of 3 Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017Delegation (a) Page 2 of 9 Aurora Canada 150 Mosaic Project Cost Breakdown 30 Use of Six tables where each table can seat four people.$50.00 $50.00 Estimate to be waived 31 Use of Thirty Chairs $50.00 $50.00 Estimate to be waived 32 Water to mix paint and clean brushes *E $20.00 $20.00 Estimate to be waived 33 Power for any indoor lighting, glue gun, phone / camera charges, computers $45.00 $45.00 Estimate to be waived 34 Setup of tables and chairs by volunteers $0.00 $0.00 35 Staff delivery of tables, chairs, power, water depending on location $500.00 $500.00 Estimate to be waived 36 Clean up of garbage, tables, and chairs by volunteers $0.00 $0.00 37 Staff garbage pickup $25.00 $25.00 Estimate to be waived 38 Staff removal of stacked tables, chairs, & barricades.$50.00 $50.00 Estimate to be waived 39 Depending on the time of year & weather residents may need to paint indoors.$600.00 $600.00 Estimate to be waived 40 Staff moving of completed mural to mounting location *C $150.00 $150.00 Estimate to be waived 41 Staff mounting of mural on wall. Standard plugs are only required. *D $200.00 $200.00 Estimate to be waived 42 Total Estimated Waived Costs $3,065.00 $3,065.00 43 TOTAL Estimated Costs $16,190.00 $18,815.00 *A Since there are a limited number of tiles for people to paint, would like to suggest that only residents of Aurora be able to paint a tile. It could be a FIFO method or we can have an application. Would be nice to have a form disclosure of each partipant so the following can be completed. 1. Log the name of each person and their address 2. Take a picture of each resident holding their tile 3. Take the pictures and complete a slideshow. 4. The Slideshow can be displayed on a monitor on-line and beside the mural. 5. Take all the names of the residents who particpated including a poster of the mosaic plus the slideshow and give it to the Historical Society for safe keeping. *B If the weather is nice, the resident painting can be done outside on picnic tables. The mosaic would need to be stored until assembly is complete. Thinking the town hall skylight gallery or armory if available during the produciton time. *C This may not be required if the mural will be assembled under the location it will be mounted. Page 2 of 3 Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017Delegation (a) Page 3 of 9 Aurora Canada 150 Mosaic Project Cost Breakdown *D All mounting hardware will already be on the mural. To ensure no union labour problems, to ensure no wires, pipes, … are drilled into it is recommended that staff complete this task. Only regular wall plugs are required. *E Many buckets of water are required, 10-20 water cups are disposed and refilled each hour for painting workshops. *F For an 8ftx8ft mural vendor artists will paint 200 tiles taking 200-300 labour hours For an 8ftx12ft mural vendor artists will paint 300 tiles taking approx. 350 labour hours. *G Additional insurance may not be required. Town to decide. Please see attached insurance coverage given to Sarnia Ontario. $3M each occurance or accident 5M aggregate products & complete operations. *H The Vendor's producer works in collaboration with Aurora to customize the media and promotion approach – this varies by community need. Location for Mural: It maybe an idea to view the final results of the mural before selecting its final location. Why? Colours & main selected image of the mural may not blend well. Best to selected a number of locations within muncipal buildings that the mural can be placed. The Mosaic Mural can be placed on an exterior wall but the delegates are not recommending it because of UV fading, vandalism, and extreme weather. NOTE: If the mural is being put together in one location within the town, it can be taken apart at that location to move it through a doorway to another location. Page 3 of 3 Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017Delegation (a) Page 4 of 9 The National Mural Created by Canada’s Communities Celebrating 150 Years 50 Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017 Delegation (a) Page 5 of 9 Lewis Lavoie Key Artist/Director of Mural MosaicHello,What would a unified painting of Canada look like if it was painted by expressions of our people? As an artist, I am fascinated at the thought of what the final image will be when thousands of individual paintings, created by Canadians from coast to coast, are combined into one overall piece of art.Not long after completing the first mosaic murals eleven years ago, it became apparent to us that these murals had the ability to involve practically anyone, from professional artist to “first timers”, from the very young to our senior citizens. No matter what their background everyone had one thing in common, they were part of a bigger picture. From the smallest of us to the most influential, we all part of a bigger story. To me, this is the sheer definition of what a community is. It seemed that overnight, communities began asking us to create murals. Naturally, it came to me it would be incredible to create a mural that would connect our whole country. For years, I have been exploring what this would look like. Finally, the timing is perfect as Canada is about to celebrate 150 years. I have chosen the train and railroad and feel it is the ultimate theme for connecting the murals. Railways played an integral role in the process of tying regions together. My vision is to do the same with these murals. All aboard!Mural MosaicMural Mosaic began in 2003 and was founded by the trio of Lewis Lavoie, Paul Lavoie and Phil Alain. Lead by renowned artist Lewis Lavoie, the trio is based out of St. Albert AB and have been orchestrating collaborative murals around North America involving artists and non- artists alike from all over the world. Their murals have been featured at such events as the 2010 Winter Olympics in Vancouver, the 2012 Summer Olympics in London, the Centennial celebration of the Calgary Stampede, the Alberta Saskatchewan Centennial of 2005, the Edmonton Centennial of 2005 and a Royal unveiling for Queen Elizabeth II. The murals have included special guest team members ranging from renowned artists to celebrity and political guests. Some past participants and guests include The Barenaked Ladies Kevin Hearn, William Shatner, Mike Myers, Dan Aykroyd, Robert Bateman, Michelle Grant, Bill Lishman, Ian Tyson, Former Premiers Lorne Calvert and the late Ralph Klein and literally thousands more.Phil Alain, Paul Lavoie, Lewis Lavoie - Kunamokst Mural at the 2010 Olympic GamesBuffalo Twins Mural 2005 Alberta / Saskatchewan CentennialMessage from Lewis LavoieCANADA MOSAIC.COMCANADA MOSAIC.COMAdditional Items to General Committee Meeting Agenda Tuesday, March 21, 2017 Delegation (a) Page 6 of 9 In 2017, Canada will turn 150 years old. It is a country that has welcomed the world through its borders. To celebrate this birthday, the Mural Mosaic team is launching a bold undertaking. Over a two year span, the trio plan to create a mural including all provinces and ter-ritories, over 80,000 paintings and 150 individual murals that when united will form one gigantic mural mosaic. The mural, if ever connected would be over 365 meters wide (4 football fields) x 2.5 meters high (8 feet). The mural will represent a cultural mosaic, a time capsule, a visual portrayal of history, an art masterpiece from the soul of the nation. An art piece that fifty years from now, may inspire another generation, who will in turn be able to celebrate through the mural, and maybe take it upon themselves to add to this memory. Like the first settlers to come to the country, this project is full of ambition, adventure and the desire to trail blaze into new exciting frontiers. It will also face great challeng-es and obstacles. But, if history proves itself correctly, the trio of art explorers – Lewis Lavoie, Paul Lavoie and Phil Alain will find their way and en route will meet up with like-minded art explorers and something remarkable will be born. 150 Murals in 150 Communities completed by July, 2017.Each province and territory will have only 5-15 individual communities who will be selected to represent the province and the nation. Each community will host an event inviting participants from far and wide from their region to participate and create their own community mural, which will then connect to the nation. Upon the completion of the entire Canada 150 Mosaic, each community mural will reside in the town or city where it was created as a reminder of the 150th anniversary, and the pride of the community and the nationProject PurposeProject GoalCANADA MOSAIC.COMCANADA MOSAIC.COMAdditional Items to General Committee Meeting Agenda Tuesday, March 21, 2017 Delegation (a) Page 7 of 9 Community Mural EventsEach community mural created will have between 400-750 tiles to paint. The Canada 150 Mosaic team of artists and facilitators will come to your community and work with you to create an ultimate two-day painting event like no other. Any skill level is welcome, all ages are welcome, you do not have to be an artist! Every tile painted will be 4 inches x 4 inches in size, creating a unified community mural. Once your community mural is complete it will be virtually connected to other communities creating one massive overall National mural connecting the country coast to coast. Your mural contribution to the Canada 150 Mosaic will be permanently displayed in your community creating a lasting legacy landmark of Canada’s 150th celebration.Individual painting created by a community memberfinds its place within the community muralCommunity Mural finds its place in the Canada 150 National MuralCommunity mural virtually connects to the next community mural resulting in The Canada 150 Mosaic.8 x 8 Community Mural $12,500Up to 400 Participants8 x 12 Community Mural $15,000Up to 600 ParticipantsYour Community Mural includes: 3Mural designed by Lewis Lavoie - uniquely representing your community 3The Canada 150 Mosaic team travels to your community to facilitate painting workshops 3All materials 3Travel and Administrative Costs 3Up to 600 community members involved 3Mounting, clearcoating and photographing (ready to hang) 325 poster prints of your completed community mural 3Online presence virtually connecting to other communities on Canada150Mosaic.comup to 600 participantsup to 400 participantsThe Making of a Community MuralCommunity InvestmentCANADA MOSAIC.COMCANADA MOSAIC.COMAdditional Items to General Committee Meeting Agenda Tuesday, March 21, 2017 Delegation (a) Page 8 of 9 Contact Tracy Oliver, Project Coordinator tracy@muralmosaic.com | Ph. 780-953-1519 www.canada150mosaic.com CANADA MOSAIC.COM Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017 Delegation (a) Page 9 of 9 Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017Item R10 Page 1 of 5 Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017Item R10 Page 2 of 5 Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017Item R10 Page 3 of 5 Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017Item R10 Page 4 of 5 Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017Item R10 Page 5 of 5 Notice of Motion Mayor Geoffrey Dawe Date: March 21, 2017 To: Members of Council From: Mayor Dawe Re: By-law No. 5642-14 – Relating to the Keeping, Licensing and Controlling of Animals in the Town of Aurora Whereas the City of Toronto has enacted amendments to Municipal Code Chapter 349 with respect to Animals; and Whereas the amendments include a clear definition of “dangerous dog” and “dangerous act and attack” and requirements for dangerous dogs which are intended to address dog behaviour and responsible dog ownership among other things; and Whereas Aurora residents have requested that Aurora By-law 5642-14 be amended to include provisions, with respect to the protection of persons and animals from dangerous dogs, similar to what has been introduced in the City of Toronto. 1.Now Therefore Be It Hereby Resolved that staff investigate and report back to Council on the implications of introducing amendments to By-law 5642-14 similar to those enacted by the City of Toronto. Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017 Notice of Motion (b) Page 1 of 1 Notice of Motion Councillor Michael Thompson DATE: March 21, 2017 TO: Mayor and Members of Council FROM: Councillor Thompson RE: York University GO Station Whereas Metrolinx is discussing the potential closure of the York University GO Train Station; and Whereas the York University GO Train Station has been operating for 14 years and provides and essential transit access point to York’s Keele Campus and the businesses surrounding the area; and Whereas York University has more than 53,000 students and 14,000 staff and faculty members who commute daily to the Keele Campus; and Whereas York University’s Secondary Plan predicts significant future growth with up to 24,500 new residents and over 20,000 new jobs on the land surrounding the University; and Whereas the University has implemented many initiatives to reduce the use of single- occupant vehicles including a dedicated shuttle bus service between the Keele campus and the York University GO Train Station. Now Therefore Be It Hereby Resolved That a letter be sent to Metrolinx requesting that it not close the York University GO Train Station on Canarctic Drive; and Be It Further Resolved That a copy of the letter be sent to our local MPP’s office, Regional Council, York University and all municipalities within York Region. Additional Items to General Committee Meeting Agenda Tuesday, March 21, 2017 Notice of Motion (c) Page 1 of 1 March 21, 2017 Corrected Page 3 of 5 Report No. FS17-005 The increase in the budget of 13 percent is attributable to an increase in the regional wholesale rates for water and for wastewater treatment of 9 percent, an increase in contributions to reserves for the maintenance of underground infrastructure and an increase in forecasted volume sales of 4.5 percent. This is the first year since 2014 where an increased sales volume is being included, due to growth outpacing conservation. 2017 Water, Wastewater & Storm Water Rates The following rates have been calculated to recover the estimated required revenues based on the estimated volumes of water flow. Table 1 Rate 2016 Rate 2017 Proposed Per cu.m. Change (%) Retail Water Rate Wholesale Cost $1.11 $1.21 Operating Costs $1.03 $1.08 Total Retail Water Rate $2.14 $2.29 7.0% Retail Wasterwater Rate Wholesale Cost $1.26 $1.37 Operating Costs $0.63 $0.67 Total Retail Wastewater Rate $1.89 $2.04 7.9% Combined Water & Wastewater Rate/Bulk Water $4.03 $4.33 7.4% Stormwater Flat Rate Residential/year Residential/month $60.14 $5.01 $60.14 $5.01 nil Non-Residential/year Non-Residential/month $763.57 $63.63 $763.57 $63.63 nil Advisory Committee Review Not applicable