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AGENDA - General Committee - 20170124 General Committee Meeting Agenda Tuesday, January 24, 2017 7 p.m. Council Chambers Aurora Town Hall Public Release January 13, 2017 Town of Aurora General Committee Meeting Agenda Tuesday, January 24, 2017, 7 p.m. Council Chambers Councillor Thompson in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations 4. Delegations 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Items, C1 to C5 inclusive, be approved: General Committee Meeting Agenda Tuesday, January 24, 2017 Page 2 of 6 C1. IES17-001 – Facility Projects Status Report – JOC Final Report Recommended: 1. That Report No. IES17-001 be received for information. C2. Accessibility Advisory Committee Meeting Minutes of December 1, 2016 Recommended: 1. That the Accessibility Advisory Committee meeting minutes of December 1, 2016, be received for information. C3. Economic Development Advisory Committee Meeting Minutes of December 8, 2016 Recommended: 1. That the Economic Development Advisory Committee meeting minutes of December 8, 2016, be received for information. C4. Joint Council Committee Meeting Minutes of November 29, 2016 Recommended: 1. That the Joint Council Committee meeting minutes of November 29, 2016, be received for information. C5. Memorandum from Mayor Dawe Re: Correspondence from HRH Prince Harry of Wales, K.C.V.O. Recommended: 1. That the memorandum regarding Correspondence from HRH Prince Harry of Wales, K.C.V.O. be received for information. General Committee Meeting Agenda Tuesday, January 24, 2017 Page 3 of 6 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. IES17-002 – Alternative to Traffic Safety Advisory Committee Model Recommended: 1. That Report No. IES17-002 be received; and 2. That funding in the amount of $30,000 be established to support the new Traffic Safety Advisory Committee model, and provided through the Development Charges reserve related to traffic management; and 3. That a new capital project, the single source procurement of PlaceSpeak in an amount up to $26,000 (excluding tax), be authorized. R2. IES17-003 – Purchase Order Increase for Drain Services Recommended: 1. That Report No. IES17-003 be received; and 2. That the Contract for Century Drains Inc. as established through RFP IES 2014-31 be extended to the 2017 option year; and 3. That Purchase Order No. 311 in favour of Century Drains Inc. be increased by $35,000 from the amount of $70,000 to $105,000, excluding taxes, for the contract term of 2017. R3. PRCS17-002 – Aurora’s Multicultural Festival – Information Gathering Sessions Recommended: 1. That Report No. PRCS17-002 be received; and 2. That the scheduling of two (2) public open houses for the purpose of gathering input from the community on the programming elements of Aurora’s Multicultural Festival be approved. General Committee Meeting Agenda Tuesday, January 24, 2017 Page 4 of 6 R4. PRCS17-003 – Leslie Street Underpasses Construction Recommended: 1. That Report No. PRCS17-003 be received; and 2. That an increase in the Town of Aurora’s 50% contribution toward construction of two (2) Underpasses in the amount of $148,336 be approved; and that the budget for Project No. 73177 Regionally- approved Underpasses be increased for a total of $902,000; and 3. That the Mayor and Town Clerk be authorized to execute a Cost-Sharing Agreement with the Regional Municipality of York for the construction and operation of the two Underpasses C and D as recommended by the Trails and Active Transportation Committee, including any and all documents and ancillary agreements required to give effect to same. R5. PBS17-001 – Applications for Zoning By-law Amendment and Draft Plan of Subdivision Coppervalley Estates Inc. 1756 St. John’s Sideroad Part of Lot 26, Concession 3 File Numbers: SUB-2015-05 and ZBA-2015-09 Recommended: 1. That Report No. PBS17-001 be received; and 2. That Application to Amend the Zoning By-law File No. ZBA-2015-09 (Coppervalley Estates Inc.), to implement the proposed draft plan of subdivision be approved; and 3. That Application for Draft Plan of Subdivision File No. SUB-2015-05 (Coppervalley Estates Inc.), to allow the development of 109 single detached dwellings on the subject lands be approved, subject to the conditions outlined in Schedule “A” of this report; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and General Committee Meeting Agenda Tuesday, January 24, 2017 Page 5 of 6 5.That a total of 109 units of sewage capacity be allocated to the Draft Plan of Subdivision from the Town of Aurora’s portion and the water services will be provided through the inter-municipal agreement; and 6.That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same. R6. PBS17-003 – Application for Exemption from Part Lot Control Paradise Homes Leslie Inc. Blocks 218 and 219 being 65R-36689 and 65R-36690 File Number: PLC-2016-13 Recommended: 1.That Report No. PBS17-003 be received; and 2.That the Application for Exemption from Part Lot Control submitted by Paradise Homes Leslie Inc. to divide Blocks 218 and 219 on Plan 65M- 4462 into 8 townhouse lots be approved; and 3.That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. R7. PBS17-004 – Application for Zoning By-law Amendment Canadian Tire Real Estate Limited 14700 Yonge Street Part of Lots 76 and 77, Concession 1 File Number: ZBA-2016-05 Recommended: 1.That Report No. PBS17-004 be received; and 2.That the Application to Amend the Zoning By-law File Number ZBA- 2016-05 (Canadian Tire Real Estate Limited), to amend the site specific C4-15 zoning provisions to allow additional commercial uses be approved; and General Committee Meeting Agenda Tuesday, January 24, 2017 Page 6 of 6 3. That the implementing Zoning By-law Amendment be presented at a future Council meeting. R8. Summary of Committee Recommendations Report No. 2017-01 Recommended: 1.That the Summary of Committee Recommendations Report No. 2017-01 be received; and 2.That the Committee recommendations contained within this report be approved. 7.Notices of Motion (a)Councillor Mrakas Re: Winter Maintenance Service Levels 8.New Business 9.Closed Session 10.Adjournment Town of Aurora General Committee Report No. IES17-001 Subject: Facility Projects Status Report- JOC Final Report Prepared by: Ilmar Simanovskis, Director Department: Infrastructure and Environmental Services Date: January 24, 2017 Recommendation 1. That Report No. IES17-001 be received for information. Executive Summary This report provides Council with a final update on the new Joint Operations Centre (JOC) project. This report is intended to provide a comprehensive summary of the project and concluding comments on the closeout of the contract and use of the facility. • Overall project delivery period was from mid-2008 to December 2016 • Project scope and budget developed through several needs studies and design requirements iterations culminating in a suitable project that met Town operational needs and satisfied funding envelope requirements • Land market conditions and purchase of a challenging site resulted in significant benefit to Town as site improvement costs were at a significant discount compared to cost of a comparable high quality site • Additional investment of $616,000 to address unforeseen site condition costs was offset by removing or deferring project elements to maintain overall budget target • Future work valued at $600,000 will be budgeted in future capital program starting 2018 • Staff occupied the building in April 2016 and have been successfully operating on the site Background Council approved Capital Project No. 34217 for the construction of the Joint Operations Centre through a series of annual budget cycles and staff reports starting in 2008. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C1 Page 1 of 10 January 24, 2017 Page 2 of 10 Report No. IES17-001 Monthly reporting of project progress and financial status has been provided to Council during the construction period of the project. This report is the final reconciliation and closeout report of the project. Analysis This report provides a summary of key decisions and outcomes for the project As part of the closeout process of the construction of a new operations centre, a number of aspects have been evaluated based on early project risk considerations and final project outcomes. This review is intended to provide Council with a comprehensive summary of key project decisions made following award of the tender through to construction and final delivery of the building. Project scope and budget verified during pre-tender approval process At the Special General Committee meeting of January 7, 2014 the scope and budget of the JOC was verified and approved. The capital construction budget of $18,971,000 excluding optional items was approved. Option Description Cost Estimate Council Direction Third Floor Shell Space (5,600 SF) 940,800 Include in project Full Back-up Generator 434,000 Include in project Rain Water Harvesting System 47,800 Include in project LED Lighting in Garage Bays 103,500 Include in project Green Roofs 82,555 Include in project Savings if LEED Certification was Deleted (LEED Standard with no Certification) -95,500 LEED cert to remain Subtotal Included items 1,608,655 Drive In Shed (8,600 SF) 482,600 Optional item Heritage Building Material Storage (2,700 SF) 151,000 Optional item Covered Vehicle Storage Area (8,000 SF) 592,300 Optional item IT Disaster Recovery Centre 130,000 Optional item Subtotal Optional Items 1,355,900 Paper Records Archives (1,500 SF) 281,000 Delete from project The revised budget including the additional items of $1,608,600 above was $20,579,655 assuming budget values for all “included” items above. The optional items would require separate approval pending the results of the overall tender and the value of each optional item. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C1 Page 2 of 10 January 24, 2017 Page 3 of 10 Report No. IES17-001 Project tender approval granted in August 2014 and awarded to Buttcon Ltd. At the Council meeting of August 12, 2014 the project was awarded to Buttcon Limited for the value of $17,004,000. All of the optional items were deleted from the project to stay within the Council approved budget of $20,579,655. When including all other committed costs related to Architect fees etc., the total committed project budget was $20,385,589 (Part 1 of financial table) resulting in the project coming in $194,066 under the approved budget. Building completion on time based on overall delivery and move-in targets The construction duration of the project was set at 14 months as stipulated in the tender documents. Early tendering resulted in the project start advancing one month and starting September 2014. Although the tendered schedule forecasted the project completing in early November 2015, a schedule contingency was factored into the overall project to accommodate unplanned delays and manage building completion expectations. The target occupancy and move-in schedule was set for the spring of 2016 and this move in target was achieved. Overall land purchase and improvement costs proved significant financial benefit to project The following table summarizes the land investment costs for the 11 acre site purchase for the new operations centre. Option Cost per Acre Total Cost Industrial Site (Purchased Oct 2012) 363,000 4,000,000 Site Development Premium (based on actual costs) 167,860 1,846,506 Total cost for JOC site 531,820 5,846,506 Land Valuation for Comparable site (2015) 950,000 10,450,000 Net financial benefit to Town 4,603,494 The use of this site has resulted in an increased intrinsic project value of $4.6M (2015 valuation) compared to the next best option. The decision to invest in land improvements has been extremely favourable to the Town as it has left the other commercially marketable lands owned by the Town to be made available for sale at full market value. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C1 Page 3 of 10 January 24, 2017 Page 4 of 10 Report No. IES17-001 The tendered cost of the site improvements component of the contract was $1,230,000. An additional cost of $616,506 was incurred to address unexpected soil conditions that made completion of the parking areas unachievable with the native materials found on site. This increase resulted in the site costs increasing to $1,846,506 actual cost for site improvements. Approved scope reductions achieve budget target Staff Report IES15-068 recognized the net impact of additional site development costs and offered a number of scope reduction options to bring the project costs in line with the budget. Reductions that were considered were identified as work that could either be completed at a later date, at a lower cost (by staff or other contracted services), or that could be deleted with minimal impact to the project. These scope reductions were approved by Council to maintain the project budget targets. Final project completed within budget but future needs remain to be completed There are two groups of additional needs that required consideration as an impact to the overall project budget. These additions include costs for additional general conditions costs for the contractor related to contract duration extension (overall project schedule relative to the contracted construction schedule), and the cost of providing additional fuel monitoring equipment. This additional cost is $269,500 of which $100,000 for fuel monitoring is approved as part of the 2017 capital program. The remaining $169,500 is to be funded from the same original capital project sources. The greenhouse floor was also considered separately and completed at a cost of $160,470 of which $60,000 was funded from the operating budget. In addition, there is need for future works being a pylon entrance sign, remaining landscaping, and asphalt and road base construction. These items total $590,000 and will be brought forward in the 2018 capital budget. LEED certification progressing Documentation of all the planned elements for LEED certification have been compiled and submitted for review and approval. Timing for completion of this review is uncertain and a separate report will be provided to Council once the results are known. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C1 Page 4 of 10 January 24, 2017 Page 5 of 10 Report No. IES17-001 Financial Implications The financial table summarizes the financial stages of the project as described in the analysis. Part 1 is the approved construction budget as reported in Staff report IES14-042 which was reduced from the approved capital budget of $20,579,600 based on final tender results and approved options additions and deletions. Part 2 summarizes the project additions and deletions excluding the impact of the additional soils remediation requirements which were funded from the $1,853,235 contingency allowance. These changes have a negative impact of $102,069 on the approved budget. Part 3 represents the additional soils remediation costs that, although considered in the land value analysis, were not expressly funded during budget development. Part 4 are the scope reduction items that would allow the project to remain within the approved funding envelope without impacting immediate operational needs. The benefit of approving these scope reductions was to 1) maintain target funding approvals, 2) seek alternate delivery methods for items that could be procured at a lower cost, 3) eliminate items that did not provide as much of a project benefit as initially anticipated. For each item the recommendation to remove these elements from the project scope was based on the following: • Green Roof: this did not impact LEED points and was identified as a deletion that would also reduce long term maintenance costs. This option can always be brought forward as the building was constructed to accommodate this feature. • Entry Pylon Sign: this item was recommended for deferral as it can be added at any point in the future if deemed beneficial to the site. • On-site Landscaping: this work was deleted as it was possible to complete this work with in-house resources at a reduced cost. • Equipment Storage: this item was deleted as it was possible to complete this work with in-house resources, and staff was in support of allowing build out of storage needs to match operational needs. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C1 Page 5 of 10 January 24, 2017 Page 6 of 10 Report No. IES17-001 • Parking Asphalt: Site conditions in the eastern zone of the lower area required time for the fill and soils to consolidate and proceeding with paving during 2015 would have put the final product at risk of premature failure. This work is not critical to current operations but will need to be addressed in the future as soils stabilize and future needs grow. Also there is an opportunity to save some costs through a combination of in-house and contracted efforts to complete the work. By approving these scope reductions, the project costs were contained to the approved project budget. Part 5 represents current additional needs related to extension of contract costs to the contractor and enhancement of the fuel dispensing system to fully leverage dispensing and monitoring features. The contract allows for recovery of administrative costs by the contractor when the duration of the contract (defined as the start date to the point of substantial completion) is beyond the contracted construction time frame. This cost has been carefully reviewed and is net of a benefitting recovery to the Town for liquidated damages associated with additional staff related administrative costs. The fuel monitoring system was not essential to the operation of the fuel dispensing system and was excluded from the initial procurement as a budget control measure. However, to take full benefit of the monitoring and control features of the fueling system, staff requested consideration of the controls component in the 2017 capital program as a separate capital project. These items result in a total net budget impact of $269,500 or 1.3 percent over the approved budget. Part 6 represents future items to complete the project based on ultimate needs. The road pylon sign, although not essential to building operations, will provide an additional means of communicating information about Town activities and operations similar to the signage at the SARC and on Yonge Street at Orchard Heights. The JOC would be a valuable location for community information messaging. Landscaping remains to be completed on the site in the yard area. This work will be completed primarily by in-house resources with some contractor support and can be completed through operating funding. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C1 Page 6 of 10 January 24, 2017 Page 7 of 10 Report No. IES17-001 Asphalt paving for the east section of the lower yard was deleted from the project as part of the reported scope reduction. This area had some portions that were softer than desired for pavement and required additional time to consolidate. Asphalt paving on the lower east portion should proceed now and will be proposed as part of the 2018 capital funding request. This area is needed by operations and completion will fulfil the additional space needs for the operation. With all project considerations included, the overall budget impact is expected to be $860,000 over the approved budget, or about 4 percent. In considering the decision made during site selection for this project, even with the additional costs in site remediation and construction, there remains a net benefit in using this site over other options, both in the premium cost of a comparable marketable site (Leslie land being the only option), in the value add of improving the marginal site that was selected, and in maintaining a central location for the Town which results in long term operational efficiency related to access to Town assets. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C1 Page 7 of 10 January 24, 2017 Page 8 of 10 Report No. IES17-001 Changes Cost Impact Net Change Percent Impact Project Budget 18,532,354 Contingencies (10%) 1,853,235 Total 20,385,589 Buttcon- Other Changes 425,352 Onespace Arch- Fee Increases 212,029 FF&E Savings (12,148) Third Party Engineering Increases 87,788 Fuelling System 127,098 Landscaping (In-House Costs to complete front)14,580 Greenhouse Floor (Part 2016 operating funding)160,470 Furniture Through Municipal Vendor Agreement (Contingency)281,110 Less: Contribution from Operating Budget (60,000) Total 1,236,279 20,487,658 - 102,069 0.50% 3. Additional Impact of Soils Issues Soils Remediation Costs 616,506 Total 616,506 21,104,164 - 718,575 3.40% 4. Approved Project Scope Reductions (Report IES15-068) Delete Green Roof (50,300) Delete entry pylon message sign allowance (60,000) Delete On-Site Landscaping (76,125) Delete Wire Cages for equipment storage (43,000) Delete parking area asphalt (489,600) Total (719,025) 20,385,139 450 0.00% 5. Current Additional Project Needs Contract Extension Administration Costs 169,500 Fuel Monitoring System (2017 Capital Program) 100,000 Total 269,500 20,654,639 - 269,050 1.30% 6. Future Project Needs (Estimates only) Road Side Pylon Sign 60,000 Landscaping 30,000 Asphalt paving and base 500,000 Total 590,000 21,244,639 - 859,050 4.04% 1. Approved Budget 2. Gross Project Cost Less Soils Issue General Committee Meeting Agenda Tuesday, January 24, 2017 Item C1 Page 8 of 10 January 24, 2017 Page 9 of 10 Report No. IES17-001 Summary of Funding Sources for the Project The funding sources for the project are derived from the following sources: Parks Development Charges 24 percent Roads Development Charges 35 percent Sale of Lands Proceeds 41 percent Debt was also required for this project as the parks and roads DC funds are collected over many years. The current shortfall in funding from these two sources is approximately $7.2M. Interest costs in the amount of $165,260 have been incurred to the end of September 2016 at an interest rate of 1.45 percent. Interest charges for the debt are paid directly by the DC reserve accounts, as financing costs were not included in the construction budget approved by Council. Assuming annual principle and interest payments, and a rate of 2.5 percent over a 10 year amortization period, the total interest costs will be approximately $950,000 for the 10 years. With interest to date, total financing costs for the project will be approximately $1.1M, funded by development charges. Communications Considerations The information in this report summarizes and concludes the activities related to the construction of the new Joint Operations Centre and is provided as a consolidation of all project activities. Link to Strategic Plan Investing in Sustainable Infrastructure: By using new technologies and energy and environmentally conscious design and building practices. Alternative(s) to the Recommendation Not applicable. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C1 Page 9 of 10 General Committee Meeting Agenda Tuesday, January 24, 2017Item C1 Page 10 of 10 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Thursday, December 1, 2016 Time and Location: 4 p.m., Leksand Room, Aurora Town Hall Committee Members: Tyler Barker (Chair), John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, and Jo-anne Spitzer Member(s) Absent: Councillor Sandra Humfryes Other Attendees: Councillor John Abel, Chris Catania, Accessibility Advisor, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 4:05 p.m. The Chair relinquished the chair to the Vice Chair at 4:51 p.m. and resumed the chair at 5:12 p.m. during consideration of Item 2. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by James Hoyes Seconded by John Lenchak That the agenda as circulated by Legislative Services be approved. Carried 3. Receipt of the Minutes General Committee Meeting Agenda Tuesday, January 24, 2017 Item C2 Page 1 of 4 Accessibility Advisory Committee Meeting Minutes Thursday, December 1, 2016 Page 2 of 4 Accessibility Advisory Committee Meeting Minutes of November 2, 2016 Moved by Gordon Barnes Seconded by James Hoyes That the Accessibility Advisory Committee meeting minutes of November 2, 2016, be received for information. Carried 4. Delegations None 5. Matters for Consideration 1. Memorandum from Planner Re: Application for Site Plan Amendment, 458021 Ontario Inc., 21 & 33 Eric T. Smith Way, Lots 8 & 9, Plan 65M4324, File No. SP-2016-08 Staff provided background and an overview of the proposed site plan amendment, and the Committee discussed aspects of the application, including entrance, lunchroom, and universal washroom accessibility. Moved by Jo-anne Spitzer Seconded by Gordon Barnes 1. That the memorandum regarding Application for Site Plan Amendment (Submission #2), 458021 Ontario Inc., 21 & 33 Eric T. Smith Way, Lots 8 & 9, Plan 65M4324, File No. SP-2016-08 be received; and 2. That the following Accessibility Advisory Committee comments regarding the Site Plan Amendment be considered by staff: (a) Request to ensure accessible, barrier-free furniture in all common areas including the lunchroom; and (b) Request to install automatic door openers at entrance and universal washroom; General Committee Meeting Agenda Tuesday, January 24, 2017 Item C2 Page 2 of 4 Accessibility Advisory Committee Meeting Minutes Thursday, December 1, 2016 Page 3 of 4 (c) Suggestion to move the sink further away from the shower to allow room for assistance in the universal washroom. Carried 2. Memorandum from Accessibility Advisor Re: Town of Aurora 2017-2023 Accessibility Plan Staff provided an overview of the annual review and update of the Town’s multi- year Accessibility Plan. The Committee discussed various aspects of the document and suggested items for inclusion in Appendix B – Recommended Accessibility Items 2017-2023, including: (1) Queen’s Diamond Jubilee Park; and (2) evacuation chairs at Town Hall. Issues were raised regarding: (1) an apparent elevation variance greater than four degrees at a storm drain near a side exit of the Aurora Community Centre; and (2) customer service gaps related to the adaptive swimming program at the Aurora Family Leisure Complex. Staff agreed to follow up on these matters. Moved by Gordon Barnes Seconded by James Hoyes 1. That the memorandum regarding Town of Aurora 2017-2023 Accessibility Plan be received; and 2. That the Accessibility Advisory Committee recommend to Council: (a) That the Town of Aurora 2017-2023 Accessibility Plan be adopted as amended. Carried 3. Memorandum from Accessibility Advisor Re: York Region Accessibility Advisory Committee – Feedback Survey Staff provided a brief overview of the Feedback Survey regarding an educational and networking forum to be hosted by the Region on May 31, 2017, and the Committee provided feedback. It was agreed that staff would submit the completed Feedback Survey to the Region on behalf of the Committee. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C2 Page 3 of 4 Accessibility Advisory Committee Meeting Minutes Thursday, December 1, 2016 Page 4 of 4 Moved by Gordon Barnes Seconded by Jo-anne Spitzer 1. That the memorandum regarding York Region Accessibility Advisory Committee – Feedback Survey be received for information. Carried 6. Informational Items None 7. New Business Tyler Barker advised that he would arrange for a representative of Activate Aurora to delegate at the February 2017 meeting of the Accessibility Advisory Committee regarding the Sport Implementation Plan and access for those with disabilities. Committee members discussed their preferences for the start time of Accessibility Advisory Committee meetings, and it was agreed that the 4 p.m. start time would be maintained. 8. Adjournment Moved by John Lenchak Seconded by Gordon Barnes That the meeting be adjourned at 5:39 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C2 Page 4 of 4 Town of Aurora Economic Development Advisory Committee Meeting Minutes Date: Thursday, December 8, 2016 Time and Location: 7 p.m., Leksand Room, Aurora Town Hall Committee Members: Councillor Paul Pirri (Chair), Councillor John Abel (Vice Chair) (departed 7:21 p.m.), Richard Farmer (Aurora Chamber of Commerce representative), Rosalyn Gonsalves, Marilee Harris, and Bruce Walkinshaw Member(s) Absent: Don Constable Other Attendees: Councillor Wendy Gaertner, Councillor Tom Mrakas, Councillor Michael Thompson, Doug Nadorozny, Chief Administrative Officer, Anthony Ierullo, Manager of Long Range and Strategic Planning, Michael Logue, Program Manager, Economic Planning, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1. Declarations of Pecuniary Interest There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Rosalyn Gonsalves Seconded by Bruce Walkinshaw That the agenda as circulated by Legislative Services be approved. Carried General Committee Meeting Agenda Tuesday, January 24, 2017 Item C3 Page 1 of 5 Economic Development Advisory Committee Meeting Minutes Thursday, December 8, 2016 Page 2 of 5 3. Receipt of the Minutes Economic Development Advisory Committee Meeting Minutes of October 13, 2016 Moved by Marilee Harris Seconded by Bruce Walkinshaw That the Economic Development Advisory Committee meeting minutes of October 13, 2016, be received for information. Carried 4. Delegations The Committee consented on a two-thirds vote to waive the requirements of section 3.8(c) of the Procedural By-law to permit the delegation to speak for more than five minutes. (a) Brent Kopperson, Executive Director, Windfall Ecology Centre Re: ClimateWise Business Network – Windfall Presentation Mr. Kopperson presented background to the Windfall Ecology Centre and presented an overview of the ClimateWise Business Network, a local network of businesses and institutions with a focus on reducing carbon emissions and increasing profitability. He noted that the ClimateWise Business Network can assist organizations with: creation of emissions inventories using their measurement tool; development of a business case for sustainability; advice on risk mitigation and regulatory risk; and green branding. Moved by Marilee Harris Seconded by Bruce Walkinshaw That the comments of the delegation be received for information. Carried 5. Matters for Consideration None General Committee Meeting Agenda Tuesday, January 24, 2017 Item C3 Page 2 of 5 Economic Development Advisory Committee Meeting Minutes Thursday, December 8, 2016 Page 3 of 5 6. Informational Items 1. Memorandum from Manager of Long Range and Strategic Planning Re: Activity Report Staff gave a brief overview of the memorandum regarding business inquiries, openings, and upcoming events. Moved by Marilee Harris Seconded by Rosalyn Gonsalves 1. That the memorandum regarding Activity Report be received for information. Carried 2. Extract from Council Meeting of November 22, 2016 Re: General Committee Report No. CAO16-006 – Economic Development Model Review and Comparison Staff provided an overview of the staff report and advised that Council has endorsed the hybrid model to deliver economic development services in Aurora, which would be provided through an expanded Office of Economic Development. Committee members expressed support of the proposal in principle, as well as concerns regarding the proposed implementation of staffing and funding resources. Staff indicated that the next steps are to develop an implementation plan for Council’s consideration in early 2017 and report back to the Committee at a future meeting. Moved by Marilee Harris Seconded by Bruce Walkinshaw 1. That the Extract from Council Meeting of November 22, 2016, regarding General Committee Report No. CAO16-006 – Economic Development Model Review and Comparison, and report be received for information. Carried General Committee Meeting Agenda Tuesday, January 24, 2017 Item C3 Page 3 of 5 Economic Development Advisory Committee Meeting Minutes Thursday, December 8, 2016 Page 4 of 5 3. Extract from Council Meeting of November 8, 2016 Re: Economic Development Advisory Committee Meeting Minutes of October 13, 2016 Moved by Bruce Walkinshaw Seconded by Rosalyn Gonsalves 1. That the Extract from Council Meeting of November 8, 2016, regarding the Economic Development Advisory Committee meeting minutes of October 13, 2016, be received for information. Carried 7. New Business Councillor Pirri noted that he recently met with members of the Economic Development Advisory Committees of Newmarket and East Gwillimbury to provide updates on their respective Committees. Ms. Harris inquired about status of the hotel attraction strategy in Aurora. Staff advised that the Town would not be proceeding with a survey at this time. Ms. Harris inquired about how the Town was capitalizing on the decision by Magna International Inc. to maintain its presence in Aurora. Staff indicated that the benefits to Aurora had been discussed privately. Ms. Harris inquired about the strategy for communicating with users of the former library respecting the future direction of the building. Staff indicated that meetings will be held to engage the user organizations in relocation planning, and it was noted that the decision to demolish the former library was contingent on relocating its users. Mr. Walkinshaw inquired about the status of the Bell Canada small cell technology pilot project in Aurora. Staff advised that locations are being considered, including Town facilities and gaps on Yonge Street, and that promotion has been done through local media, Bell Canada, Aurora Chamber of Commerce, and communication with local municipalities. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C3 Page 4 of 5 Economic Development Advisory Committee Meeting Minutes Thursday, December 8, 2016 Page 5 of 5 Mr. Walkinshaw inquired about the status of the Business Ambassadors Program. Staff indicated that the recruitment phase had ended in October 2016 and a report would be brought forward for Council’s consideration early in 2017. Mr. Walkinshaw inquired about the status of the potential Business Improvement Area (BIA) in Aurora, and staff advised that a group of downtown business merchants meet regularly to discuss this initiative. Mr. Walkinshaw inquired about the status of the broadband strategy, and staff agreed to contact York Region for an update. Ms. Gonsalves inquired about the former Canadian Tire location on Yonge Street. Staff noted that the lands are still owned by Canadian Tire Corporation and a zoning amendment application has been submitted to the Town proposing more flexible zoning. Ms. Harris suggested that a public relations blitz is needed to promote the many benefits of living and working in Aurora. It was noted that a new Manager of Corporate Communications was recently hired and the Town’s communications and marketing activities would be enhanced. 8. Adjournment Moved by Bruce Walkinshaw Seconded by Rosalyn Gonsalves That the meeting be adjourned at 8:57 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. General Committee Meeting Agenda Tuesday, January 24, 2017 Item C3 Page 5 of 5 MINUTES CYFS-JCC Tuesday, November 29, 2016 at 9:30 AM Cane A&B The meeting of the CYFS - JCC was held on Tuesday, November 29, 2016 in Cane A & B, 395 Mulock Drive, Newmarket. Members Present: Newmarket: Councillor Hempen Councillor Twinney (9:56 to 11:05 a.m.) Councillor Bisanz Aurora: Councillor Abel Councillor Mrakas Regrets: Aurora: Councillor Thompson Staff Present: Newmarket: R.N. Shelton, Chief Administrative Officer M. Mayes, Director of Financial Services L. Georgeff, Director of Human Resources D. Schellenberg, Manager/Accounting & Finance Aurora: D. Nadorozny, Chief Administrative Officer I. Simanovskis, Director of Infrastructure & Engineering Services D. Elliott, Director of Financial Services L. Lyons, Town Clerk CYFS: I. Laing, Fire Chief R. Volpe, Deputy Fire Chief C. Duval, Assistant Deputy Chief Guest: P. McIntosh, Thomas Brown Architects The meeting was called to order at 9:32 a.m. Councillor Abel in the Chair. Open Forum None. CYFS - JCC Minutes — Tuesday, November 29, 2016 1 of 5 Additions & Corrections to the Agenda None. Declarations of Pecuniary Interest None. Presentation 1. Mr. Paul McIntosh, Thomas Brown Architects provided a PowerPoint Presentation Preliminary Report dated November 15, 2016 regarding the Proposed Central York Fire Services Headquarters Station 4-5. Moved by: Councillor Bisanz Seconded by: Councillor Mrakas THAT the PowerPoint Presentation Preliminary Report by Mr. Paul McIntosh, Thomas Brown Architects regarding the Proposed Central York Fire Services Headquarters Station 4-5 be received. Carried Approval of Minutes 2. Central York Fire Services - Joint Council Committee Minutes of October 4, 2016. Moved by: Councillor Hempen Seconded by: Councillor Mrakas THAT the Central York Fire Services - Joint Council Committee Minutes of October 4, 2016 be approved. Carried Items 3. Central York Fire Services Report 2016-02 dated November 8, 2016 regarding Fire Station 4-5 Project Plan. CYFS - JCC Minutes - Tuesday, November 29, 2016 -444111111 2 of 5 The Fire Chief provided an overview of the report including the history associated with the proposed project along with options that have been presented at past meetings of CYFS-JCC. Discussion ensued regarding the proposed preferred Option A contained within the report. Moved by: Councillor Bisanz Seconded by: Councillor Twinney a) THAT Central York Fire Services Report 2016-02 dated November 8, 2016 regarding Fire Station 4-5 Project Plan be received and the following recommendations be adopted: i) THAT Joint Council Committee (JCC) approve and recommend to the Councils of Aurora and Newmarket that staff proceed with the design of a fire hall in Aurora which includes administration, fire suppression and training services (Option A). Carried Moved by: Councillor Mrakas Seconded by: Councillor Twinney i) THAT Central York Fire Services Report 2016-02 dated November 1, 2016, Fire Station 4-5 Project Plan be received for information purposes; ii) AND THAT a budget of $495,000 be approved to complete the detailed design phase, including project support; iii) AND THAT staff be authorized to negotiate a single source procurement with Thomas Brown Architects to complete the detailed design; iv) AND THAT staff report back to JCC prior to issuing the tender to provide a project update and seek approval for the final construction project. Carried 4. Joint Central York Fire Services/Corporate Services - Finance Report 2016-54 dated November 11, 2016 2016 CYFS Budget Report - Third Quarter. The Manager, Accounting & Finance, Newmarket provided an overview of the report and advised of an expected surplus at the end of 2016. CYFS - JCC Minutes — Tuesday, November 29, 2016 Moved by: Councillor Mrakas Seconded by: Councillor Bisanz a) THAT Joint CYFS/Corporate Services Report - Financial Services 2016-54 dated November 11, 2016 regarding 2016 CYFS Budget Report - Third Quarter be received for information purposes. Carried 5. Fire Services Report 2016-05 dated November 14, 2016 regarding Medical Oversight of CYFS Medical Program. Assistant Deputy Chief Duval provided an overview of the report and requested an increase to the level of service due to the amount of medical calls being handled by CYFS. Discussion ensued and a suggestion was made for staff to provide cost comparisons and advantages of working directly with physicians' licenses versus the Red Cross medical program or a similar organization. Moved by: Councillor Hempen Seconded by: Councillor Mrakas THAT Fire Services Report 2016-05 dated November 14, 2016 regarding Medical Oversight of CYFS Medical Program be received and referred to the next scheduled Central York Fire Services — Joint Council Committee meeting with more information to be provided. Carried 6. Central York Fire Services - Joint Council Committee 2017 Meeting Schedule. Moved by: Councillor Twinney Seconded by: Councillor Mrakas a) THAT the Central York Fire Services - Joint Council Committee 2017 Meeting Schedule be approved. Carried New Business a) Councillor Bisanz requested an update with respect to the Central York Fire Services presentation made to the Newmarket Taxpayers Advocacy Group. The Fire Chief advised that he and Deputy Chief Volpe attended the Advocacy Group's meeting recently. CYFS - JCC Minutes — Tuesday, November 29, 2016 4 of 5 This was the second time staff have met with the group. A PowerPoint Presentation was presented and budget items were discussed as well as cost containment measures. Closed Session Moved by: Councillor Twinney Seconded by: Councillor Mrakas a) THAT the Central York Fire Services — Joint Council Committee resolve into Closed Session for the purpose of discussing personal matters about identifiable individuals, including municipal or local board employees as per Section 239 (2) (b) of the Municipal Act, 2001. Carried The Central York Fire Services — Joint Council Committee resolved into Closed Session at 10:56 a.m. The Central York Fire Services — Joint Council Committee (Closed Session) Minutes recorded under separate cover. The Central York Fire Services — Joint Council Committee resumed into Open Session at 11:04 a.m. The Town Clerk, Aurora advised that JCC, in Closed Session considered two reports with respect to identifiable individuals and the staff direction provided was confirmed. Adjournment Moved by: Councillor Bisanz Seconded by: Councillor Twinney THAT the meeting adjourn. Carried There being no further business, the meeting adjourned at 11:05 a.m. 061vi I aa1 _ Date CYFS - JCC Minutes — Tuesday, November 29, 2016 5 of 5 Memorandum Date: To: January 24, 2017 Members of Council From: Mayor Dawe Re: Correspondence from HRH Prince Harry of Wales, K.C.V.O. Recommendations 1.That the correspondence from HRH Prince Harry of Wales, K.C.V.O. be received for information. 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: mayor@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor General Committee Meeting Agenda Tuesday, January 24, 2017 Item C5 Page 1 of 2 General Committee Meeting Agenda Tuesday, January 24, 2017Item C5 Page 2 of 2 General Committee Meeting Agenda Tuesday, January 24, 2017Item R1 Page 1 of 11 General Committee Meeting Agenda Tuesday, January 24, 2017Item R1 Page 2 of 11 General Committee Meeting Agenda Tuesday, January 24, 2017Item R1 Page 3 of 11 General Committee Meeting Agenda Tuesday, January 24, 2017Item R1 Page 4 of 11 General Committee Meeting Agenda Tuesday, January 24, 2017Item R1 Page 5 of 11 General Committee Meeting Agenda Tuesday, January 24, 2017Item R1 Page 6 of 11 General Committee Meeting Agenda Tuesday, January 24, 2017Item R1 Page 7 of 11 General Committee Meeting Agenda Tuesday, January 24, 2017Item R1 Page 8 of 11 General Committee Meeting Agenda Tuesday, January 24, 2017Item R1 Page 9 of 11 General Committee Meeting Agenda Tuesday, January 24, 2017Item R1 Page 10 of 11 Resident and/or Town Task Consequence of a “No” Result Council Engagement PlaceSpeak Legend Mitigating Measures Pre-Screen Notify Initiators No Further Action Collect Data Volume, Speed, Other Notify Initiators No Further Action Prepare Physical Concept Plan and Opinion of Probable Cost Meet With Neighbourhood Finalize Concept Plan Prepare Design Plans Complete Construction Finished Evaluate after 1 year Passive Measures Notify Initiators No Further Action Consider Modification or Removal Traffic Calming Petition Approval – (%?) Point Assessment Traffic Calming Ballot Majority in Favour? Evaluate Results Success? Resident Decision Town Decision Resident Request No Yes Yes Yes No No Proposed TSAC Model Appendix A – IES17-002 No Yes General Committee Meeting Agenda Tuesday, January 24, 2017Item R2 Page 1 of 3 General Committee Meeting Agenda Tuesday, January 24, 2017Item R2 Page 2 of 3 General Committee Meeting Agenda Tuesday, January 24, 2017Item R2 Page 3 of 3 General Committee Meeting Agenda Tuesday, January 24, 2017Item R3 Page 1 of 4 General Committee Meeting Agenda Tuesday, January 24, 2017Item R3 Page 2 of 4 General Committee Meeting Agenda Tuesday, January 24, 2017Item R3 Page 3 of 4 General Committee Meeting Agenda Tuesday, January 24, 2017Item R3 Page 4 of 4 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 1 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 2 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 3 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 4 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 5 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 6 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 7 of 15 Attachment 1General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 8 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 9 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 10 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 11 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 12 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 13 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 14 of 15 =======Secretariate Rd Secretariate Rd Heddle Cres Heddle Cres ExcellerCirStarr Cres Starr Cres Hilton Blvd Nicklaus Dr First Commerce DrAmes Cres Pelletier Crt P o in t o n S tBarr Cres Portminster CrtCullerCullerNorwickRd Wildrush Pl La dyDi a naCr t McLarty Gt Kane Cres Brooks Ave Kerr LnCollis Dr TallantinePlExec u t i v e D rBrooker Ivy Jay Cres Zokol DrShadrachDr ShadrachDrBilbroughStBilbrough St Cosford St SneddenAveVan A ll e nWayKingsmereAveTegalPlLewis Honey Dr Baywell Cres Baywell Cres ComfortLnComfort Ln MavrinacBlvdMavrinacBlvdMavr i nacBl vdConoverAveHollandviewTrHollandview T r H o l l i d g e B l v dWoodroof C r e s WoodroofCres John West WayConoverAveTonner Cres ConoverAveHighlandBladeRdS tat e F arm Way Don Hillock DrPetermannStSteckleySt OstickSt NorthernDancerLnSteel Dr ValemountWay AbbottAveCasemountStChippingwood Manor Eakins Dr BlaydonLn Magna DrStronachBlvdFouracreWayHogaboom AvePattemore Gt Cottinghill Way Gwilliam Ln UsherwoodStAusman Gt Isaacs o n C re s ServiceRdM arilyn A v eMugfordRd Laurelwood Gt KirkvalleyCres BowlerSt Broo kstone Pl SirIvorCrt Newpark Blvd StilesAveKinrara Crt NorsanCrt Damascus Crt Lockwood Cir M a rjo rie D rGagnon Pl H o l g a t e Cir FilibertoPlBest Cir Puck's P l Gundy Way Marshview Ave LuxtonAveDelattaye AveMcNallyWayStonehaven Ave S u f f o l k Ave Bro ug hto n Ln S c h a e ff e r Martell Gt Halldorson AveKidd CirBridgenorthDrDillmanAveMcBean Ave Gemmill DrGatewayDrSilken Laumann Dr A m berhill W ay Wyatt Ln OchalskiRd EvelynBuckLn McMasterAveA d en aMeadow s WayWyattLnHarrySyrattAveBorealisAve BorealisAve River Ridge BlvdMavrinac BlvdHartwell Way Hollandview T r RiverRidge Blvd ConoverAveHartwell Way Conover AvePedersen Dr Spring Farm Rd Spring F a r m R d CarriageWkDowney Cir Creebrid g e C r e s Morland CresCivic Square Gt Reynolds CresMorleyCookCr e s Kidd Cir Kane Cres Watkins GlenCresTrent StEarl Stewart Dr Lyman Blvd Hadley CrtKirkvalley Cres Sandlewood CrtWyatt LnMavrinac BlvdWeslock CresLimeridge St Wallwark St Sirona's Ln GouldingAveDovercourtLn Landresse C r t Downey Cir Heaney CrtMatson C r t Bayley CrtHorsley CrtY v o n n e P l Alfred Crt Fields Crt Lewis Honey Dr Collingwood CrtPedersen Dr Kirkvalley CresEarl Stewart DrEarl Stewart DrReynolds Cres Mavrinac BlvdFirst Commerce DrIvy Jay C r e s Tonner CresBi lb rough S t Usher woodSt Ames CresCollis DrMcMasterAveJohn West Way Zokol Dr Zokol Dr Weslock CresMorland CresA d e n a M e a d o w s W a y Don Hillock Dr Stonehaven A v e Touch G o l d L n Lewis Honey Dr Burton Howard Dr Harry Penrose AveWinn PlEdwin Pearson StD eGraaf CresDeGraaf C r e s Thomas Phillips DrMajor CresNovan CresBaber CresB a b er CresCrockart Ln Brodie DrPayne CresPayne CresMinlow WayStocks LnThomas Phillips Dr Thomas PhillipsDrBuckle CresHutt CresClifford Dalton DrMowder DrRoyHarper Ave Roy Harper Ave RoyHarper AveRussellParkerCresBridgepointeCrt Forest Grove Crt William Graham DrWilliam Graham DrWilliam Graham DrCh ouinard Way C hou i nard Way Bolsby CrtFolliot StConstable StHancock StMcKeeCrtGower Dr Hom er C resRothwellStHartwell WayHartwellWayJosephHartmanCresSchurman StKashani CrtBoland Crt CraneStCrane St Cr a n e S tRead St Roth StRoth StCobb StPeter Miller St R a d ial Dr R adialDrCapreol AveDurbleeAveSparksSt Towns Ln Scrivener DrH o lladayDr H o lla da y D rHolladay Dr Con klin C r esConklin Cres ConklinCres B adgerowWay Badgerow WayStarkweatherStScrive n er Dr Milliken DrDuggan StProud CrtElyse Crt Addison Hall Dr Hamster Cres MikeBoshevskiCrtTOWN OF WHITCHURCH-STOUFFVILLETOWN OF WHITCHURCH - STOUFFVILLETOWN OF NEWMARKET UNDERPASS LOCATION "C" UNDERPASS LOCATION "D"BAYVIEW AVENUEST JOHN'S SIDEROAD EAST WELLINGTON STREET EAST AURORA ROADLESLIE STREETST JOHN'S SIDEROAD EAST ST JOHN'S SIDEROAD EAST BAYVIEW AVENUEWELLINGTON STREET EAST LESLIE STREETMcLeod WoodNatureReserve DucksUnlimitedCanada Legend Proposed 2C Trails Underpass Proposed Sidewalk Trail Connections Trail Route On Existing Municipal Lands Trail Route On Future Lands Yet To Be Determined Trail Route Lands To Be Conveyed Pending Subdivision Agreement Ducks Unlimited Canada McLeod Wood Nature Reserve Proposed Lots Map created by Town of Aurora Planning and Development Services Department - GIS Division, October 15, 2015. Updated September 14, 2016. Base Data provided by York Region. Air Photos taken Spring 2015, © First Base Solutions Inc., 2015 Orthophotography. The Town of Aurora is not responsible for any errors or omissions on the map and makes no guarantees regarding the accuracy and completeness of the information presented. The Town of Aurora cannot be held liable for any choices made, actions performed or damages sustained by the user based upon the data provided. Duplication and/or reproduction of this map for commercial use is strictly prohibited. PROPOSED TRAILS FOR 2C DEVELOPMENT AREA¯ 0 100 200 Metres Attachment 3General Committee Meeting Agenda Tuesday, January 24, 2017Item R4 Page 15 of 15 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 1 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 2 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 3 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 4 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 5 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 6 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 7 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 8 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 9 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 10 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 11 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 12 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 13 of 46 General Committee Meeting Agenda Tuesday, January 24, 2017Item R5 Page 14 of 46 i All- o OO I N I . 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Q EL tl. ¢ P an K 0 a Q C ❑ v °a ❑ 2 3 L? rn y W O � c m a rn � 0 ry �T 3 ti N O ❑ u .0 N \] Q t❑O c 3 c — ❑ w U 0 c o m 'c 2 p 3 c 0 ,Z magi m3 ❑ ❑v, in❑ 0 � Z 2 w ¢ N �LLJ 00 0 a-- 0w R Z� 0 O O N D a O o u� n `m ti v o � o � m m m � N O N LO E m O 2 V) fn c y t w m co C o ca U m � fn Q- C O-O v N Q T Co � C � •V m O I O N m o_ m N Z ) c Q 0� a J Ln F- E C O 0 W cc f� o c cn 0 z° a� ® ® a m d c Q i M� U W p In O �laa��s.ai�sa� Z n o — w 6T m w;aaJ;S ai�sa� 6-O N -00, LO ca o N CO O) rr II�� v 0 N M N Z o W M Q riom rj LLJ `n p c+j Z� CV J g-91-1 Wa ��- V) General Committee Meeting Agenda Tuesday, January 24, 2017Item R6 Page 1 of 9 General Committee Meeting Agenda Tuesday, January 24, 2017Item R6 Page 2 of 9 General Committee Meeting Agenda Tuesday, January 24, 2017Item R6 Page 3 of 9 General Committee Meeting Agenda Tuesday, January 24, 2017Item R6 Page 4 of 9 General Committee Meeting Agenda Tuesday, January 24, 2017Item R6 Page 5 of 9 Town of Aurora General Committee Report Subject: Summary of Committee Recommendations Report No. 2017-01 Prepared by: Linda Bottos, Council/Committee Secretary Department: Corporate Services Date: January 24, 2017 Recommendations 1. That Summary of Committee Recommendations Report No. 2017-01 be received; and 2. That the Committee recommendations contained within this report be approved. Accessibility Advisory Committee Meeting of December 1, 2016 2. Memorandum from Accessibility Advisor Re: Town of Aurora 2017-2023 Accessibility Plan (a) That the Town of Aurora 2017-2023 Accessibility Plan be adopted as amended. Attachment 1 – Town of Aurora 2017-2023 Accessibility Plan Joint Council Committee Meeting of November 29, 2016 3. Central York Fire Services Report 2016-02 dated November 18, 2016 Re: Fire Station 4-5 Project Plan (a) That Item 3, Central York Fire Services Report 2016-02 regarding Fire Station 4-5 Project Plan, be referred to staff to provide a report regarding the recommendation to negotiate a single source procurement with Thomas Brown Architects to complete the detailed design, for Council’s consideration. 2017 – 2023 Accessibility Plan Table of Contents Table of Contents ............................................................................................................. i Contact Information ......................................................................................................ii Message from Staff ......................................................................................................... 1 Message from the Chair of the Accessibility Advisory Committee ................................... 2 Introduction ..................................................................................................................... 3 Statement of Commitment ........................................................................................... 3 Background ................................................................................................................. 3 Guiding Principles ........................................................................................................ 4 Structure and Governance ........................................................................................... 4 Accessibility Advisory Committee ............................................................................. 5 Duties and Functions of the Accessibility Advisory Committee ................................ 5 General Accessibility and Accessibility for Ontarians with Disabilities Act Implementation Plan ................................................................................................................................. 7 Legislated Goals .......................................................................................................... 7 Customer Service ..................................................................................................... 7 General Requirements ............................................................................................. 7 Employment ............................................................................................................. 7 Information and Communication Supports ............................................................... 8 Accessible Taxi Services ......................................................................................... 8 Design of Public Spaces (Built Environment) ........................................................... 9 Non-Legislated Goals .................................................................................................. 9 Customer Service ..................................................................................................... 9 Employment ............................................................................................................. 9 Information and Communication ............................................................................ 10 Transportation ........................................................................................................ 10 Design of Public Spaces (Built Environment) ......................................................... 10 Compliance Monitoring .............................................................................................. 10 Overview of 2009-2016 Accessibility Items and Barriers Removed .............................. 11 Increased Awareness Across The Corporation ...................................................... 11 Attachment 1 2017 – 2023 Accessibility Plan Removal of Physical Barriers ................................................................................. 12 Improved Communication with Visitors/Residents with Disabilities ........................ 13 Accessible Community Events & Community Engagement ................................... 14 Community Recognition and Awards ..................................................................... 15 Legislated Requirements ........................................................................................... 16 General .................................................................................................................. 16 Accessible Customer Service Standard ................................................................. 16 Employment Standard ............................................................................................ 16 Information & Communications Standard ............................................................... 16 Transportation Standard ........................................................................................ 17 Design of Public Spaces Standard ......................................................................... 17 Accessibility Features and Assistive Devices Available at Various Town of Aurora Facilities ..................................................................................................................... 18 Aurora Town Hall ................................................................................................... 18 Aurora Family Leisure Complex ............................................................................. 18 Aurora Seniors Centre ........................................................................................... 19 Aurora Community Centre ..................................................................................... 20 Aurora Cultural Centre ........................................................................................... 20 Aurora Public Library .............................................................................................. 20 Joint Operations Centre ......................................................................................... 21 Stronach Aurora Recreation Complex .................................................................... 21 Accessibility Plan Feedback Form ................................................................................ 23 Appendix A – Complete Accessibility Items ................................................................. 24 Appendix B – Recommended Accessibility Items 2017 – 2023 ..................................... 42 Appendix C – IASR Implementation Plan 2017 – 2023 ................................................. 53 Contact Information Town of Aurora Corporate Services 100 John West Way, Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123, Ext. 4212 Toll free: 1-800-269-3753, Ext. 4212 2017 – 2023 Accessibility Plan E-mail: accessibility@aurora.ca Website: www.aurora.ca/accessibility This document is available in an Accessible Alternate Format by request. 2017 – 2023 Accessibility Plan 1 Message from Staff The Town of Aurora is dedicated to the continuous improvement of accessibility within the community, and achieving the goals set by the Accessibility for Ontarians with Disabilities Act (AODA). The 2017-2023 Town of Aurora Accessibility Plan outlines new accessibility initiatives, profiles past achievements which have improved accessibility, and reflects the Town’s commitment to the successful implementation of the AODA standards. By working closely with Aurora’s 2015-2018 Accessibility Advisory Committee, the Town of Aurora will acquire a better understanding of what residents and businesses have to say about the services we deliver. In addition to this important feedback, prioritization has been given to legislative and non-legislative initiatives helping further shape the 2017-2023 Accessibility Plan. Moving forward, the Town of Aurora has built a solid foundation that will allow the municipality to advance and strengthen its commitment to improving accessibility for all. The Town is committed on continuously meeting standards for Information & Communication, Employment, Transportation, Design of Public Spaces, and Customer Service. By developing initiatives in these key areas, Aurora continues to identify, remove and prevent barriers that create a more inclusive community to live, work, and play. If you have questions, comments, or concerns about accessibility within the Town of Aurora, please feel free to contact me at 905-727-3123 ext. 4212 or at accessibility@aurora.ca Sincerely, Chris Catania Accessibility Advisor 2017 – 2023 Accessibility Plan 2 Message from the Chair of the Accessibility Advisory Committee It is my pleasure, on behalf of the Accessibility Advisory Committee, to present the 2017-2023 Accessibility Plan for the Town of Aurora. This committee is dedicated to working with local members of Town Council, as well as members of the community, to further inclusion and barrier-free access in our town. In the words of former Lt. Governor David Onley, “accessibility is not a privilege, it is a right.” This report will review some of the Town of Aurora’s recent achievements in improving accessibility. These include such projects as: installation of Audible Pedestrian Signals at the intersection of Yonge Street and Aurora Heights Drive, accessible paved trails through the Aurora Community Arboretum, opening of the state-of-the-art Joint Operations Centre and the development of the highly anticipated, fully accessible Queen’s Diamond Jubilee Park. Looking to the future, our goals include: making the best use of the Internet to provide the community with information and the opportunity to provide feedback, and improving communication signage throughout Aurora relating to accessibility services in Town facilities. The Town of Aurora has an opportunity to move beyond simple compliance with legislation, and demonstrate leadership throughout all of York Region. This committee pledges itself to this goal of a truly open, accessible, and inclusive Aurora. Yours Sincerely, Tyler Barker, Chair Accessibility Advisory Committee 2017 – 2023 Accessibility Plan 3 Introduction Statement of Commitment The Town of Aurora is committed to providing equitable treatment to people with disabilities with respect to the use and benefit of Town programs, services and facilities. The Town seeks to identify and remove barriers to accessibility and prevent the creation of new barriers. The Town is working to provide services in a manner that respects the dignity and independence of all Aurora citizens, our employees and visitors. The Town of Aurora is equally dedicated to ensuring that all AODA legislated obligations are met in a timely manner and that compliance with these standards is maintained. Background The purpose of the Town of Aurora’s Accessibility Plan is to demonstrate how the Town will be implementing the legislative requirements of the Ontarians with Disabilities Act (ODA) (2001), the Accessibility for Ontarians with Disabilities Act (2005) and to manage compliance with emerging AODA regulations related to the Corporation of the Town of Aurora. In addition, the Town recognizes that there is also a need for innovation outside of the legislation, and that additional initiatives are required to either prepare for forthcoming legislation or (in some cases) to work beyond the legislation to meet resident’s accessibility needs. The Town also recognizes that achieving these objectives requires a corporate-wide approach in order to identify, remove, and prevent barriers for residents, employees, and visitors. Over the past several years, the Town of Aurora has undertaken a number of initiatives aimed at ensuring that the municipality remains as inclusive and barrier-free as possible. These include, but are not limited to: • Developing Town of Aurora Accessibility Plans annually as part of the requirements of the Ontarians with Disabilities Act 2001 (ODA); • Development of a fully inclusive, accessible “Queen’s Diamond Jubilee Park” • Providing Accessible Formats; • Investing nearly $1,000,000 on accessibility retrofits in Town facilities, programs and services since 2002; • Creating an accessible taxi training program; • Training over 500 Town employees, volunteers, community partners and Town contractors on Accessibility, AODA and Human Rights Code; • Providing Accessible Customer Service training to all staff beyond AODA parameters. • Installing Audible Pedestrian Signals at main Town intersections; 2017 – 2023 Accessibility Plan 4 • Creating annual Accessibility events to highlight achievements and bring awareness to the importance of accessibility to Town services; • Meeting and maintaining compliance with all accessibility related legislation. Guiding Principles The guiding principles of the Town’s Accessibility Plan include: • Working consultatively with the Accessibility Advisory Committee and other community members to ensure the actions identified in the accessibility plan is responsive to the needs of the community; • Proactive and timely to meet the provincial compliance deadlines; • Fiscally responsible by using provincial tools, templates and guides where applicable; • Proactive to spread the cost of implementation over multiple years; • Seeking efficiencies by training all existing staff only once; • Ensuring that areas of accountability are clearly defined by implementing clauses by department; and, • Developing support tools and templates to assist staff with implementation. Structure and Governance The responsibility for the implementation of the AODA falls within the Town’s Corporate Services Accessibility Office. Accountability for the Integrated Accessibility Regulation is a shared responsibility with various departments. The Accessibility Office has overarching responsibility for ensuring that respective clauses are executed according to legislative requirements pertaining to the service they deliver. For example: • Accessible Taxis are led by Corporate Services; • Website compliance is led by Corporate Communications; • Employment requirements are led by Human Resources; • Information and communication Supports is led by Corporate Communications; • Procurement and Kiosks requirements are led by Financial Services; and, • Library requirements are led by Aurora Public Library. General clauses are led by the Corporate Services Department through the work of the Accessibility Office. Responsibilities of the Accessibility Office include, but are not limited to: development of the Corporate Accessibility Plan, implementing legislative consultation processes, working with all levels of government on accessibility-related issues, developing and reviewing policy, creating training modules and materials, and reporting on progress to the Executive Leadership Team, Accessibility Advisory Committee, and Council on all compliance reporting to the Province of Ontario. 2017 – 2023 Accessibility Plan 5 Accessibility Advisory Committee The Accessibility Advisory Committee, established November 2002, is a municipal requirement of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). The Committee is comprised of a minimum of five (5) members, including: Three (3) members who are people with disabilities; One (1) Member of Council; and One (1) member who is a citizen volunteer, parent of a child with a disability, or professional from the stakeholder community. 2015-2018 Accessibility Committee Members included: • Tyler Barker – Chair • John Lenchak – Vice Chair • Councillor Sandra Humfryes • Gordon Barnes • James Hoyes • Jo-anne Spitzer The purpose of the Accessibility Advisory Committee is to encourage and facilitate accessibility on behalf of all persons with disabilities by: promoting public awareness and sensitivity; encouraging co-operation among all service and interest groups to ensure an inclusive community for all persons; identifying and documenting relevant issues and concerns; improving access to housing, transportation, education, recreation, and employment which are all qualities of a five-star community; improving communication among all levels of government and service agencies to make recommendations regarding policy, procedure and legislation; to educate and champion needs that arise based on the Accessibility for Ontarians with Disabilities Act (2005); and recognizing that the needs of all persons, including persons with disabilities, are constantly changing. Duties and Functions of the Accessibility Advisory Committee The Committee assists Council by advising, reviewing, and making comments and recommendations of interest to/for people with disabilities, and dealing with community issues relevant to persons with disabilities. Some of the items reviewed by the Committee include: • Providing advice to Council each year regarding the preparation, implementation, and effectiveness of the municipal accessibility plan, and making recommendations on the outstanding accessible project list or items based on Council’s funding allocation for accessibility; • Providing advice to Council and Staff for compliance purposes as per the Accessibility for Ontarians with Disabilities Act (2005); 2017 – 2023 Accessibility Plan 6 • Establishing guidelines pertaining to accessibility, that staff may consider in the review of site plans and subdivision agreements (i.e., building accessibility, curb cuts on roadways, connectivity and barrier free path of travel); • Commenting on selected designated accessible parking, including: ensuring convenience to the entrance, properly identified and signed as designated accessible parking; reviewing the total number of designated accessible parking spots in relation to the total number of parking spaces in new development; reviewing ways to improve the placement of existing designated parking within the Municipality; and suggesting ways to increase, wherever possible, on both public and private lands, the number of designated accessible parking spaces within the Municipality; • Commenting on the accessibility for persons with disabilities to a building, structure, or premises or part of a building, structure or premises that the Municipality purchases, contracts or significantly renovates or for which a new lease is entered into i.e. Aurora Town Hall, Joint Operations Centre & Aurora Family Leisure Complex; • Commenting on the proposed and existing by-laws, services, practices, programs and policies of the Municipality and how they relate to the general public, including persons with disabilities; • Commenting on how the needs of persons with disabilities can be better served through the Municipality’s purchasing of goods and services. • Monitoring federal and provincial government directives and regulations and advising Council regarding same; • Conducting research on accessibility issues; and, • Liaising with other municipalities, Region of York, and local stakeholder groups on accessibility and disability issues/interests. 2017 – 2023 Accessibility Plan 7 General Accessibility and Accessibility for Ontarians with Disabilities Act Implementation Plan In addition to the AODA requirements, the Town is continuously working to increase accessibility for residents and visitors by creating additional non-legislated initiatives that support the goals set by Council in accordance with the AODA. Examples of this work include: Audible Pedestrian Signals; Increased Way-finding signage, Hearing Assist in meeting rooms, and increased accessible retrofits relating to the Design of Public Spaces Standard (Built Environment). Legislated Goals Customer Service Maintain compliance with Accessible Customer Service Standard and continue to identify additional customer service enhancements as required: • Provide accessible Customer Service training to staff, volunteers and third parties; • Receive and respond to feedback about the manner in which goods or services are provided to persons with disabilities; and, • Provide notice of service disruptions. General Requirements Meet and maintain compliance with the AODA IASR General requirement: • Complete a review of all relevant Town of Aurora by-laws, policies, procedures and guidelines to reflect the requirements of the AODA Integrated Accessibility Regulation; • Ensure the procurement of Town goods, services, facilities and kiosks include accessibility criteria and features; and, • Provide training on the AODA Integrated Accessibility Regulation and the Human Rights Act to all employees, volunteers; all persons who participate in developing the organization’s policies; and all other persons who provide goods, services or facilities on behalf of the Town of Aurora. Employment Ensure the Town of Aurora’s employment policies and practices are inclusive of people with disabilities: 2017 – 2023 Accessibility Plan 8 • Ensure all employees and successful applicants with disabilities are informed of available supports and accommodations; • Ensure applicants with disabilities are informed of available accommodations during the recruitment, assessment and the selection processes; • Consult with employees to provide and arrange for accessible formats and communication supports; • Provide to employees, upon request, individualized workplace emergency response information; • Maintain a return to work process and provide individual documented accommodation plans for employees with disabilities when required; and, • Ensure the needs of the employees with disabilities are taken into account for the purposes of performance management, career development, advancement and redeployment. Information and Communication Supports Provide accessible information and communication to residents, visitors and employees: • Ensure Town processes for receiving and responding to feedback are accessible to people with disabilities by providing for, or arranging for, the provision of accessible formats and communication supports; • Upon request, provide accessible feedback and communication supports in consultation with the requestor, in a timely manner that takes into account the person’s accessibility needs and at no additional cost for all Town documents including emergency plans and public safety information; • Ensure Town of Aurora website(s) and web content conform to the World Wide Web Consortium Guideline (WCAG) 2.0 initially at level A and increasing to Level AA in accordance with the timelines set out by the AODA Integrated Regulation; and, • Inform the public of the availability and provide accessible materials where they exist and provide accessible formats and communication supports upon request. Accessible Taxi Services Ensure accessible taxi service is available to the public within the Town of Aurora: • Consult with the Accessibility Advisory Committee and the public to determine the proportion of on-demand accessible taxicabs required in Aurora and demonstrate progress toward meeting that need; • Ensure that no person with a disability is charged additional fees or is charged a fee for storage of mobility aids of mobility assistive devices; and, • Ensure vehicle registration and identification is visible in accordance with Provincial legislation and is available in accessible formats for passengers with disabilities. 2017 – 2023 Accessibility Plan 9 Design of Public Spaces (Built Environment) The Town of Aurora will meet the requirements of (Ontario Regulation 191/11) under the Accessibility For Ontarians with Disabilities Act, 2005 (AODA) and, in particular, Part IV.1 Design of Public Spaces Standards (Accessibility Standards for the Built Environment) in relation to: • Recreational trails/beach access routes; • Outdoor public-use eating areas like rest stops or picnic areas; • Outdoor play spaces, like playgrounds in municipal parks; • Exterior paths of travel, such as sidewalks, ramps, stairs, curb ramps, rest areas and accessible pedestrian signals; • Accessible parking on and off street; • Service related elements such as service counters, fixed queuing lines and waiting areas; and, • Scheduled preventative maintenance. Non-Legislated Goals In addition to the legislated goals under the AODA, the Town of Aurora is committed to additional initiatives that help ensure the Town is becoming increasingly barrier-free, including: Customer Service Hosting annual National Access Awareness Week events to inform the community about the accessibility of Town services and celebrate accessibility achievements. Employment • Conduct outreach with education institutions (elementary and high schools, colleges and universities), and Chamber of Commerce to promote employment opportunities to students with disabilities; • Partner with agencies to help facilitate workplace experiences and promote employment opportunities for persons with disabilities; • Track and monitor the percentage of accommodations provided to employees and applicants; • Deliver training to employees to foster a respectful workplace (includes training on better understanding learning disabilities equity and diversity); and, • Increase the completeness of the internal data base of persons with disabilities to reflect their representation in the workforce. 2017 – 2023 Accessibility Plan 10 Information and Communication • Increase hearing assist such as closed captioning to viewers of Rogers Cable TV/Streaming for Town Council meetings; • Increase function of Council Chambers projector screen to include C.A.R.T. or electronic note taking for public meetings; and, • Increase accessibility in Town Hall with the addition of appropriate way-finding, tactile signage, assistive workstations and self-service kiosks. Transportation Training for staff and Taxi Owners/Operators licensed in Aurora consistent with the requirements of the AODA Integrated Accessibility Standards Regulation Design of Public Spaces (Built Environment) • Install Audible Pedestrian Program: Increase accessibility for pedestrians with retrofits and new development of Town intersections being equipped with Audible Pedestrian signals; • Increase and retrofit facilities to include automatic door openers; • Increase the number of accessible picnic tables throughout Town parks & facilities through regular life cycle management programs; • Increase accessibility of Town facilities and parks through the auditing and implementation of an asset management plan based on approved budgets; • Retrofit facilities with respect to: automatic door openers, washroom, passenger loading areas, parking, signs, ramps, reception desks, change rooms, kitchen, client counters, door widening, elevators, drinking fountains, telephones, stairs/railings/ramps, sidewalks/walkways, benches and picnic tables; and, • Assist residents where needed with removal of windrows through partnerships. Compliance Monitoring The Accessibility Advisor shall monitor progress of this plan and shall coordinate and report on progress annually to the Accessibility Advisory Committee and Council through the Accessibility Plan. The Accessibility Advisor is responsible to report on Town compliance to the province, as per the provincial schedule. 2017 – 2023 Accessibility Plan 11 Overview of 2009-2016 Accessibility Items and Barriers Removed Several legislated and non-legislated improvements and community initiatives have increased opportunities for persons with disabilities to enjoy our beautiful Town. Highlights of our Accomplishments include: Increased Awareness Across The C orporation • Continued awareness of the Accessible Customer Service standard ensuring that all residents and visitors with disabilities are treated with respect, dignity, inclusion and independence and are welcome at all of our facilities and municipal programs; • In addition to the Accessible Customer Service Policy, there are several improvements in day-to-day procedures incorporating accessibility at various department counters. Staff is better equipped to assist customers with disabilities with resources that are available to them; • Revised By-Law distinguishing pets from service animals allowing access into Town facilities, property, and programs; • New Town employees and Members of Council receive AODA-related training, including disability awareness and sensitivity, to gain resources and tools on how to better assist a customer with a disability; • As a condition of licensing, Taxi owners/operators provided AODA Customer Service training including requirements under the Integrated Accessibility Standard in respect to tariffs, registration and identification information; • Municipal procurement process has incorporated AODA related requirements since 2009 and over the years, the Town has been more diligent and equipped to provide various supports to municipal vendors and contractors to assist them in their AODA compliance; • Increased recruitment of diversity within Human Resource practices; • Increased sensitivity training for Operators removing winter snow, lessoning windrows near residential driveways; • Trained staff in conducting Built Environment accessibility audits that increase accessibility in facilities and open spaces (i.e. Victoria Hall); • Keynote diversity/inclusion presentations including Canadian Paralympic Association “Changing Lives, Changing Minds” to Town staff working with children with disabilities; • Staff support on the Town intranet providing “Accessible Resources” folder; • Accessible Considerations included on all Council reports; and, • “Got Access” corporate guide for an accessible Aurora booklet. 2017 – 2023 Accessibility Plan 12 Removal of Physical Barriers • Additional seating and respite bench areas set up in Municipal buildings including Town Hall; • Final Completion of the Nokiidaa Trail connecting Aurora, Newmarket, and East Gwillimbury providing seamless access for all citizens; • Support provided to “Doors Open” locations to assist with Accessibility including the loan of wheelchairs and a temporary ramp set up at Hillary House, Aurora’s National landmark; • Addition of accessible ramps at the Cenotaph; • Support provided for Remembrance Day including use of assistive devices; • Self-checkout units designed at the Aurora Public Library for mobility aids including wheelchair accessibility; • Patient “Hoyer” lift for the Aquatics Department at the Stronach Aurora Recreation Complex and Aurora Family Leisure Complex. In addition, a permanent Aquatic hydraulic lift for access into the Lap Pool for users; • Continued accessible wheelchair seating area offered in Council Chambers when needed for meetings (Interior Council ramp too cumbersome for some residents with disabilities); • Paved trail pathway through Aurora Community Arboretum; • Installation of accessible Water Fountains and Bottle Fill Stations at Facilities; • A partnership with the IES Roads Crew and By-law was arranged to increase Accessible Parking Spots within the Town Park quadrant to assist accessible parking needs within this active area of Town; • Bus Shelters re-designed to provide proper access and respite benches; • IES Roads Crew marked intersections and curb cuts, including YRT platforms requiring maintenance creating seamless transitions between sidewalks and roadways for mobility aids; • Installation of automatic door openers at main (south) Town Hall entrance and rear Council Chamber door; • Slight modifications to Town Hall Council Chamber Ramps increasing turning radius for greater accessibility; • Additional accessible picnic tables in parks to assist mobility devices; • Installation of automatic door openers for washrooms, change rooms, and program areas at the Aurora Family Leisure Complex; 2017 – 2023 Accessibility Plan 13 • Installation of automatic door openers for Change rooms at the Stronach Aurora Recreation Complex; • Increased safe access from York Region Transit Bus stop across road from 1400 Wellington Street East entrance. Bus stop relocated for safer access to Stronach Aurora Recreation Complex; • Cable Tray Protectors purchased and provided for all major events to provide easier gate access and prevention of safety trip hazards; • Installation of accessible traffic circle at Riverridge/Conover Blvd built to Design of Public Space Standards; • Acquisition of accessible ramp for portable staging at Aurora Seniors Centre; and, • Accessible pathways for accessing Machel Park to field events. Improved Communication with Visitors/Residents with Disabilities • The Town maintains an accessibility feedback form on the Town website encouraging residents and visitors with disabilities to communicate; • A service disruption notice system is maintained with the Facilities division of each Municipal occupied building. This provides patrons extra notice when services are interrupted; • Increased exposure within local media and newspapers highlighting disability tips and resources available within the Town; • Accessible Customer Service information provided on Interim Property Tax Bills; • All municipal Boards and Committee members received disability awareness training and booklets depicting Accessible Customer Service with patrons with disabilities; • Emergency procedures, plans &/or public safety information is provided in an accessible format or with communication supports upon request; • The Town has upgraded the corporate website to be accessible to WCAG Level A and includes BrowseAloud website software, the ability to enhance accessibility for people with mild vision impairments, learning difficulties and dyslexia; • Corporate documents reformatted and structured for easy web content access on the Town’s website; • Installation of Audible Pedestrian Signals (APS) with accessible sidewalk/curbing at the Intersections of Yonge/St. John Side road, Yonge/Orchard Heights, 2017 – 2023 Accessibility Plan 14 Yonge/Aurora Heights, Yonge/Wellington, John West Way/Civic Square Gate, and Yonge/Golf Links Drive; • Hearing Induction Loop System installed in the Aurora Seniors Centre (West Mackenzie Room), Aurora Public Library (Magna and Lebovic Rooms) and Aurora Town Hall (Holland, Leksand, and Tannery Rooms) that provides amplification to those with hearing disabilities; • Inclusions of an Ubi-Duo device at Access Aurora counter for easier 2-way communication; • Installation of public TTY machines for Aurora Town Hall and Aurora Public Library; • Increased “Way-finding contrasting” signage at Stronach Aurora Recreation Complex, Aurora Family Leisure Complex, Aurora Cultural Centre and Joint Operations Centre; • Sign holders installed for Town Hall to increase accessibility of resources; and, • Use of Tablet devices for residents/visitors/employees accessing documentation in a preferred accessible format. Accessible Community Events & Community Engagement • Mayor, Council, Town Staff and members of the community joined in celebrating International Day for Persons with Disabilities on December 3, 2015; • Regular patrons with Disabilities continue to work on their health and wellness and engage the assistance of Fitness staff when needed at Club Aurora Fitness Centre and Indoor Track; • Workplace experience program at the Club Aurora Fitness Centre and Parks Department for persons with intellectual disabilities; • Children with disabilities were able to access Town of Aurora Summer Camps and provided necessary 1 to 1 support. These children accessed Town of Aurora Summer Camps for multiple weeks; • The Town of Aurora partnered with the Region of York and the N6 Municipalities to hold an Accessibility Advisory Committee (AAC) Forum as part of National Access Awareness Week; • Increase awareness of availability of accessibility support for all Town Events and/or functions (upon request). Advertise and incorporate as part of event material where people can direct inquiries or ask for assistance for accessibility; • Several Town events included on-site accessibility support & accessibility parking for customers in attendance; 2017 – 2023 Accessibility Plan 15 • Lunch & Learn sessions organized for staff and members of the community becoming more educated with various disabilities along with support mechanisms; • Aurora Town Notice Board in the local paper provided monthly disability highlights encouraging accessibility and tolerance within our Town; • Town of Aurora Staff regularly participated in meetings held by the Ontario Network of Accessibility Professionals and the Municipal Reference Group within the Northern 6 to stay informed of best practices when increasing accessibility within a Municipal environment; • Parks & Recreation Aquatics provides integrated 1 to 1 learn-to-swim instruction with the inclusion of adapted life jackets; • Mediator Cards have been introduced for individuals in need of support to participate in recreational swimming and aqua fit programs. The mediator is able to attend at no charge in support of a customer with a disability; • Therapeutic aquatic programming available for pre & post rehabilitation; • Partner with Aurora Chamber of Commerce educating local businesses about AODA and inclusion of customers with disabilities; • Acquisition of “Mobilift” to service community for staged events (i.e. Pan Am/Para Pan Am Torch Relay); and, • Support for a mobile, universal washroom for those attending community events. Community Recognition and Awards • The Town of Aurora continues to be recognized as a leader in Accessibility within the York Region and GTA area. Several of our procedural documents have been recognized and adopted by other municipalities including our corporate Accessible Feedback form, access logos, Corporate Accessibility Policies, Business Accessibility Checklist and Election Inspection Accessibility Audit sheet; • Town of Aurora Annual Community Recognition Awards includes an “Accessibility Award”. This is awarded to an individual or organization that makes a significant contribution to the elimination of barriers for people with disabilities; • Awarded Association of Municipal Clerks and Treasurers of Ontario, AODA Accessibility Champion 10th Anniversary Award; • The Town of Aurora obtained Level 1 of the Excellence Canada Progressive Excellence Program. Achievement of this award required reviewing and redrafting Human Resources and Accessibility policies. This communication plan demonstrates to Excellence Canada that the Town is committed to continuous improvement; • The Town of Aurora, where possible, provides a community experience program for people with disabilities; and, • The Town of Aurora is 1 of 9 recipients in the Province of Ontario that received the Excellence Canada Ontario Accessibility Award for going above and beyond 2017 – 2023 Accessibility Plan 16 basic AODA compliance and for providing excellent accommodation for people with disabilities. Legislated Requirements General • Accessibility Policies have been established to reflect the Town’s commitment in achieving the Accessible Customer Service Standard and Integrated Standards Regulation; • An established a multi-year accessibility plan to identify, remove and prevent existing barriers for people with disabilities and indicate progress being made in accomplishing future legislative requirements; • Accessibility features, services, and facilities are more inclusive to people with disabilities; and, • Provide training on the Integrated Accessibility Standards Regulation (191/11) and Human Rights Code duty to accommodate people with disabilities. Accessible Customer Service Standard • New Town employees and Members of Council receive AODA-related training (including disability awareness and sensitivity) to gain resources and tools on how to better assist a customer with a disability; and, • Establish processes for feedback and Notice of Service Disruptions. Employment Standard • Provide individualized workplace emergency response information to employees who have a disability and protocol in place for need of assistance; and, • Make employment practices more accessible through recruitment, employees returning to work, employee accommodation, communication supports, performance management, career development and redeployment. Information & Communications Standard • The Town of Aurora’s Emergency plan has been updated and made available to the public in an accessible format with appropriate communication supports upon request; • The Town of Aurora website platform launched to World Wide Web Consortium Web Content Accessibility Guidelines (WCAG) 2.0, Level A; • Corporate Templates reformatted to meet WCAG 2.0 Level A web content accessibility guidelines; • Established procedures to provide/arrange for accessible materials where they exist in the Aurora Public Library and any supports where/when necessary; and, 2017 – 2023 Accessibility Plan 17 • Notification to the public regarding accessible feedback processes, alternative formats and communication supports that the Town will provide. Transportation Standard • All licensed taxicabs issued from the Municipality prohibited owners and operators of taxicabs from charging a higher fare or an additional fee for persons with disabilities than for persons without disabilities for the same trip; and from charging a fee for the storage of mobility aids or mobility assistive devices; • All licensed taxicabs issued from the Municipality ensure that owners and operators of taxicabs place vehicle registration and identification information on the rear bumper of the taxicab and further make available in an accessible format; and, • Consultation lead to effective determination of the proportionate number of “On- Demand” accessible taxi cabs Licensed in Aurora. Design of Public Spaces Standard • Updated municipal guidelines in consultation with Parks & Recreation Ontario to allow for technical requirements under recreational trails/beach access routes. Consultation exists with the Accessibility Advisory Committee and Active Trails and Transportation Committee. • Municipal guidelines updated in consultation with Annex H guidelines for Outdoor public-use eating areas, picnic areas, outdoor play spaces and playgrounds in municipal properties. Continued consultation exists with the Accessibility Advisory Committee for any new or redeveloped park. • Technical requirements for exterior paths of travel, such as sidewalks, ramps, stairs, curb ramps, rest areas and accessible pedestrian signals are included with IES designs. They are additionally included in the Town of Aurora Site Plan Manual for developments. • Accessible parking requirements updated to align with the Town of Aurora Zoning By-law 2017 – 2023 Accessibility Plan 18 Accessibility Features and Assistive Devices Available at Various Town of Aurora Facilities Aurora Town Hall • Ramped access and automatic door openers at north entrance, south-east entrance and Building Department entrance (3rd floor); • Automatic door openers at 1st Floor entrances; • Automatic door openers at rear area of Council Chamber; • Designated Accessible Parking; • Personal listening devices/amplification system available in Council Chambers for public meetings connected to microphone system; • Hearing Induction Loop System in Leksand, Holland & Tannery Rooms; • FM Assistive Device System, with lapel mic and teleconference table mic to assist with deaf and hard of hearing attendees for meetings held outside of Council Chambers where PA or audio systems may not be available; • Town TTY telephone lines for the deaf (available on 1st & 2nd floor); • Manual Wheelchairs and Transfer chairs available for use at Town Hall; • Respite benches at both front and back entrances; • Access Aurora Customer Service available to help with way-finding; • On-site Accessibility Advisor to assist with disability accommodations when attending Town events/meetings (by request for other departments); • Documents available in alternate formats (by request); • Electronic Note taking provided to assist residents with hearing loss attend public meetings (by request); • Audible and visual fire alarm indicators; • Electronic LED Screens installed on 1st & 3rd floor entrances to assist with wayfinding; • Sign Holders installed to increase accessibility of resources; and, • Ubi-Duo device for easier 2-way communication at Access Aurora. Aurora Family Leisure Complex • Ramped access/curb cuts and automatic door opener; • Ramped access to both rink and pool areas; • Patient “Hoyer” lift available for those with physical or mobility issues requiring assistance in/out of change room or pool deck area; • PVC wheelchairs in varying sizes that accommodate lateral transfers; • Water Walking Assistant that helps improve strength in balance and gait; • Aquatic Training Raft helping maintain horizontal body position to strengthen extremities; 2017 – 2023 Accessibility Plan 19 • Pool ramp available for transfers in/out of pool; • Adaptive Personal Flotation Devices for Swimmers with Disabilities; • Sensory Toys added to Aquatic & Community Programs; • Special Needs swimming and camp programs available; • Larger family change room to accommodate individuals with support persons attending with them; • Accessible washroom and shower area with bench seat and moveable showerhead available (within Aquatics Area); • Automatic door openers for the washrooms, fitness change-rooms, and program areas; • On-site reception staff to assist in way-finding; • Respite benches and seating throughout building; • Designated Accessible Parking close to Main Entrance; • Audible and visual fire alarm indicators; and, • Independent Elevator access. Aurora Seniors Centre • Ramped access from parking lot with designated accessible parking; • Automatic door openers throughout the building; • On-site reception area for assistance in way-finding; • Accessible washrooms and change rooms; • PA/microphone system available throughout entire building; • Ramped accessible entrance/exit for back outdoor patio and BBQ area; • Audible and visual fire alarm indicators; • On-site wheelchair and walker available for incidental transfers to/from vehicles or accessible transportation; • On-site Accessibility assistance at large senior community events when needed (by request); • Adaptable tables and various chair or stool heights available in the Seniors Centre woodshop for ASC members/visitors with disabilities; • Page magnifiers available from staff as required for ASC members; • Community integration; • Incorporation of accessibility needs and requirements for community bus trips; • Hearing Induction Loop System installed in West Mackenzie Room providing amplification to those with hearing difficulties; and, • Ramp access to event staging in West Mackenzie Room. 2017 – 2023 Accessibility Plan 20 Aurora Community Centre • Barrier-free sensor sliding glass door front entrances; • Automatic door openers throughout interior corridors; • Designated Accessible Parking; • Large accessible change rooms to accommodate individuals with support persons attending with them; • Larger washroom available; • Elevator to access upper level spectator areas; and, • Respite benches and seating throughout building. Aurora Cultural Centre • Designated Accessible Parking close to accessible entrance; • Ramped access/curb cuts and Power door openers at rear entrance; • Respite benches and seating; • Contrasting way-finding signage; • Automatic door openers for washrooms; and, • Independent Elevator access to lower and upper levels. Aurora Public Library • Ramped access from east parking lot and from street level sidewalk; • Increased ramp and accessible grading and landscaped area at the South lower basement area (*Entrance to Pine Tree Potters); • Automatic door openers front & back entrances; • Designated Accessible Parking; • Wheelchair Accessible Elevator service to 1st & 2nd floors; • Accessible 1st floor washroom facilities with barrier free entrances; • Single wheelchair accessible washrooms on 2nd floor; • Two lower self-checkout units customized for wheelchair accessibility; • On-site refreshment area with moveable tables and chairs; 2017 – 2023 Accessibility Plan 21 • Adaptive technology workstation featuring JAWS (screen reading software), ZoomText (Magnifying software), Kurzweil 1000 and Kurzweil 3000 (Scanning, writing and reading software) and the Duxbury Braille Translator; • On-site reception at Customer Service Desk within library to assist with way- finding or special requests; • Access with “Mosio” text messaging software; • Selection of large-print books and talking books, “e” books and “e” audio books; • Subscribe to Centre for Equitable Library Access (CELA); • Visiting library services at home, for people with disabilities, seniors, or those unable to travel to the library due to injury/wellness; • Access to the CNIB Partners Program; • Hearing Induction Loop System installed in Magna & Lebovic Rooms; and, • Installation of TTY telephone for hard of hearing at front entrance payphone. Joint Operations Centre • Designated Accessible Parking close to Main Entrance; • Ramped access/curb cuts and power door openers at front entrance; • Respite benches and seating in main lobby; • Contrasting way-finding signage; • Automatic door openers for washrooms; • Accessible washrooms including hands free dryers and soap dispensers; • Independent Elevator access to lower and upper levels; • On-site reception area for assistance in way-finding; and, • Audible and visual fire alarm indicators. Stronach Aurora Recreation Complex • Designated Accessible Parking; • Ramped access/curb cuts and automatic door openers; • Mechanical lift available for transfers in therapeutic and leisure pools; • Patient “Hoyer” lift available for those with physical or mobility issues requiring assistance in/out of change room or pool deck area; • PVC wheelchairs in varying sizes that accommodate lateral transfers; 2017 – 2023 Accessibility Plan 22 • Water Walking Assistant that helps improve strength in balance and gait; • Aquatic Training Raft helping maintain horizontal body position to strengthen extremities; • Adapted Personal Flotation Devices for Swimmers with Disabilities; • Sensory Toys added to Aquatic & Community Programs; • Accessible washrooms and change locations including hands free dryers and soap dispensers; • Respite benches and seating throughout building; • Audible and visual fire alarm indicators; • Accessible Shower Nozzle in Family Change room increasing accessibility with patrons that have a disability; • Shower curtain installed in Ladies accessible stall for privacy; • Ramped access to shallow pool & play area; • Increased contrasting way-finding signage; • Addition of digital display boards; and, • Automatic door openers for family change-room washrooms. Accessibility Plan Feedback Form The Town of Aurora is committed to providing accessible customer service to all of our citizens. We welcome your comments and feedback regarding the Accessibility Plan. Assistance may be provided in an alternate format or necessary communications support. Please detach this form and submit to any of the following: Mail or Deliver to: Accessibility Advisor Town of Aurora I00 John West Way, Box 1000 Aurora, ON L4G 6J1 E-mail to: accessibility@aurora.ca Fax to: 905-726-4732 Please write or type your comments in the space provided below. Thank you. Was the Accessibility Plan helpful in understanding accessibility available within Town services, facilities and/or programs? What further information/suggestions would you like to see included in the Accessibility Plan? Any other comments or suggestions: Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 01-2010 Physical Lack of accessibility ramps for Town Events Purchased portable wheelchair ramps to be used at Town Events/Functions as needed $100 One (1) ramp purchased from Aurora Seniors Centre wood shop for low- cost solution Corporate Services, Infrastructure & Environmental Services 2010 02-2010 Communication Lack of signage to advise availability of listening devices in Council Chambers Purchased proper signage to advertise devices available in Council Chambers N/A Corporate Services, Infrastructure & Environmental Services 2010 03-2010 Communication Lack of signage for TTY availability at Town Hall location Purchased of proper signage to advertise devices available N/A Corporate Services, Infrastructure & Environmental Services 2010 04-2010 Physical Lack of accessible exterior entrance at Pine Tree Potters Guild at Library location (basement level) Accessible ground (basement) level access to exterior door on south entrance (requires no-step entrance) Completed via Facilities/Parks Budgets Re-graded area and added asphalt path of travel Infrastructure & Environmental Services 2010 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 05-2010 Attitudinal Lack of accessibility knowledge and available information for local businesses Built relationship with Chamber of Commerce to educate local businesses about AODA and inclusion of Customers with Disabilities N/A PowerPoint presentation on file with Accessible Customer Service booklet Corporate Services, Accessibility Advisory Committee 2011 06-2010 Physical Poor access to Parks Office - large steep staircase for public to use to reach Parks staff on 2nd level at Scanlon location Installed door buzzer at bottom of stairs for patrons to ring for staff, and convex mirror to be placed at the top of stairs to enhance security for staff and to better determine if patrons need assistance $200 Doorbell and convex mirror installed Improved signage installed Corporate Services, Infrastructure & Environmental Services, Parks & Recreation Services 2011 07-2010 Physical Lack of automatic door opener at main (south) entrance of Town Hall Installed automatic door opener at main (south) entrance $2,500 Parts and labour Infrastructure & Environmental Services 2011 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 08-2010 Attitudinal Lack of awareness of disability sensitivity among Town user groups who rent Town facilities Developed “Got Access” A Guide for an Accessible Aurora, providing customer service awareness material geared towards user groups $5,000 Design & Print Corporate Services, Administration 2014 10-2010 Communication Lack of accessible formats available for observing election debates Provided electronic note- taker service for accessibility to deaf or hard of hearing residents attending debates (upon request) $160/two-hour meeting Mileage Corporate Services 2010 12-2010 Communication Lack of closed captioning for Movie Nights presented at Aurora Town Library Town Youth program staff offer closed captioned movies on specific nights (upon request) N/A Closed captioning available with movie; would need to be programmed or activated on play system at location Corporate Services, Parks & Recreation Services 2011 13-2010 Communication Poor acoustics/ sound system in Council Chambers Retrofitted current acoustics and PA/microphone system Facilities rectified situation as of April 2011. Costs associated with Infrastructure & Environmental Services Corporate Services, Infrastructure & Environmental Services, Administration 2011 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 14-2010 Physical Wheelchair ramp in Council Chambers is too narrow and not big enough for power wheelchairs or scooters; does not have hand rails on both sides; does not meet current building code Reconfigured public seating area by removing small section of moveable chairs at back row (by bi- fold doors) and designated a section for patrons with wheelchairs or scooters $500 Minimal cost for stencil/marking of carpet tiles to designate area Clearly marked carpeted area with universal accessibility symbol to designate wheelchair section along back row Corporate Services, Infrastructure & Environmental Services 2011 15-2010 Physical Lack of appropriate elevator at AFLC Some patrons refuse to use current lift because of its old technology and confined space (lift technology, very confined space, with moving walls, operated by a key/button system, is a lift not an elevator) Retrofit for replacement of lift with a regular elevator that does not require a “key” operator Capital project $125,000 approved by Council; item transferred to Infrastructure and Environmental Services (IES) as Facilities Capital Project item completion of the Community Use for Youth space at the AFLC AAC, Corporate Services, Infrastructure & Environmental Services, Parks & Recreation Services 2015 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 16-2010 Physical Lack of direct path of travel from fitness centre to pool at AFLC Redesign corridors/change rooms in conjunction with renovation of AFLC Parks & Recreation funded item as part of Community Space for Youth AFLC renovation AAC, Corporate Services, Infrastructure & Environmental Services, Parks & Recreation Services 2015 17-2010 Communication & Physical Lack of signage at 3rd floor Town Hall washrooms directing patrons to location of accessible washrooms (on 1st and 2nd floors) Purchased and installed appropriate signage $250 Temporary signs & sign holders Infrastructure & Environmental Services 2011 19-2010 Attitudinal & Communication Lack of knowledge among Corporate Town employees regarding location of available accessibility resources within municipal buildings and Town-operated programs Developed “Got Access” Accessibility Resource Guide for Town staff and patrons $5,000 Design & Print Corporate Services, Administration 2014 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 20-2010 Communication Lack of awareness of availability of accessibility support for all Town Events and/or functions (upon request) Advertised and incorporated as part of event material where people can direct inquiries or ask for assistance for accessibility Costs vary depending on type of request received i.e. services in kind or operating supplies Corporate Services, Administration 2012 21-2010 Communication Lack of community outreach to increase accessibility awareness Outreach plan created by AAC and Accessibility Advisor Held annual events, information fairs, etc. N/A Corporate Services, Accessibility Advisory Committee, Administration 2011 22-2010 Attitudinal Lack of accessibility awareness among Taxicab operators Awareness training for Taxicab operators $600/Training Corporate Services, Accessibility Advisory Committee 2012 23-2010 Communication & Physical Lack of adequate signage at AFLC indicating accessible entrance location Improved signage $50/sign Signage installed Infrastructure & Environmental Services 2011 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 24-2010 Communication Visual difficulties of Town-written material from Finance Improved font size and set-up of tax and water bills N/A Costs associated with set- up and mail out Financial Services, Corporate Services 2012 26-2010 Physical No clear accessible viewing area at AFLC rink for patrons to view skating events Space redesigned, barrier free access Chairs removed if applicable Parks & Recreation funded item as part of Community Space for Youth AFLC renovation AAC, Corporate Services, Infrastructure & Environmental Services, Parks & Recreation Services 2015 27-2010 Communication No formal Affordable and Accessible Housing Policy in Official Plan Included Affordable and Accessible Housing Policy in Official Plan N/A Corporate Services 2010 01-2011 Physical & Communication Lack of Audible Pedestrian Signal (APS) for busy intersection at Orchard Heights and Yonge St Installed APS at recommended intersection in collaboration with York Region $50,000 Retrofit cost due to condition of intersection and current poles Corporate Services, Infrastructure & Environmental Services, Region of York Transportation Department 2012 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 02-2011 Physical & Attitudinal Snowplows dumping snow within resident driveways – creating barriers for residents with disabilities to enter/exit their paths of travel Windrow removal program for residents with disabilities that identify removal is an issue Driver sensitivity training provided. Included training for IES staff and sub- contractors used for plowing. Corporate Accessibility Training removing & preventing barriers Driver sensitivity training conducted in-house with minimal cost for materials Corporate Services, Infrastructure & Environmental Services 2011 03-2011 Physical & Systemic Lack of disability support at Town Special Events as required Additional staff made available when Accessibility Advisor is unable to attend (unrealistic to have one/same person attend all Events) Staff submitted accessibility request when support required for Town Events Cost – N/A Staff allowed to ‘flex’ time and adjust 8:30-4:30 work week when Events are pre-planned All Departments 2011 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 04-2011 Attitudinal & Communication Lack of accessibility knowledge among user groups Established accessible information on policies, permits, conditions & regulations N/A Corporate Services, Parks & Recreation Services 2016 06-2011 Physical Lack of safe access from bus stop across road from SARC drive- way entrance Location of bus stop moved to facilitate safe crossing at traffic intersection Wellington/Leslie Streets N/A Corporate Services, Infrastructure & Environmental Services, Region of York Transportation Department 2012 07-2011 Physical Lack of access to the Cenotaph for people with mobility issues Included ramp access to Cenotaph along path/stairway. Design features include Design of Public Space standards $20,000 Corporate Services, Parks & Recreation Services 2014 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 01-2012 Physical & Communication Lack of Amplification System in the Town Hall Committee Rooms (i.e. Leksand/Holland Rooms Hearing Induction Loop System installed in Holland/Leksand Rooms for Public Meetings $5,000 Corporate Services, Infrastructure & Environmental Services 2012 02-2012 Physical Lack of Access into the Lap Pool of SARC Installed permanent hydraulic lift onto the Lap Pool $6,000 Corporate Services, Infrastructure & Environmental Services 2012 03-2012 Physical Lack of Access through the back door of the Council Chambers Installed automatic door and distress paddles $2,500 Corporate Services, Infrastructure & Environmental Services 2012 04-2012 Physical Lack of Access into the Accessible Washrooms of the Family Change room in the SARC Installed automatic door and distress paddles $12,000 Corporate Services, Infrastructure & Environmental Services 2012 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 05-2012 Attitudinal & Communication Accessibility Considerations on Reports to Council Included subsection on all reports highlighting any accessible considerations that may identify, remove, and prevent barriers N/A Corporate Services 2016 06-2012 Physical & Communication Lack of Amplification System in the West Mackenzie Room of the Aurora Seniors Centre Hearing Induction Loop System installed in West Mackenzie Room for Public Meetings & Events $3,500 Corporate Services, Infrastructure & Environmental Services 2012 07-2012 Physical & Communication Lack of Audible Pedestrian Signal & Curb Cuts (APS) for Yonge & Wellington, and Yonge & St. John’s Side road Installed APS at recommended intersections in collaboration with York Region $50,000 Retrofit cost due to condition of intersection and current poles Corporate Services, Infrastructure & Environmental Services, Region of York Transportation Department 2012 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 08-2012 Communication & Physical Lack of appropriate accessible signage and way-finding system directing patrons to the appropriate located within SARC & AFLC Accessible way-finding signage required to meet accessible needs for patrons specifically using public areas of recreational facilities $5,000 Corporate Services, Infrastructure & Environmental Services, Parks & Recreation Services 2012 09-2012 Physical & Attitudinal Lack of seating in Bus Shelters Installed accessible seating in all Bus Shelters Region of York, and YRT funded project Corporate Services, Infrastructure & Environmental Services, Region of York Transportation Department 2012 10-2012 Physical Intersection of Conover & Riveridge Blvd traffic circle has sidewalk heaving causing lip between road and sidewalk Replacement and re- pouring of curbing/sidewalk around the traffic circle of the intersection $13,000 Corporate Services, Infrastructure & Environmental Services 2013 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 11-2012 Communication & Physical Council Chambers projector screen split use required for Electronic Notetaking Created a function where the two Council Chambers projector screens can operate independently $3,000 Corporate Services, Infrastructure & Environmental Services 2016 12-2012 Physical Lack of Picnic Tables in Parks accessible to various mobility aids Incorporated Capital replacement of tables with accessible picnic tables in strategic high traffic areas Parks Capital Replacement on a yearly basis, changing out tables coming out of service Corporate Services, Parks & Recreation Services 2013 13-2012 Physical Lack of accessible Park Paths and Accessible Playground equipment Any new parks/trails to meet the IAS Design of Public Spaces Standard for accessibility. Included Queens Diamond Jubilee Park and 2C development $50,000 Funds used in Capital for new /retrofit as per the Parks & Recreation Master Plan Corporate Services, Parks & Recreation Services 2016 14-2012 Physical Lack of Change tables in Aquatic Centre change rooms Investigated requirements of SARC & AFLC to determine space, placement, and quantity. Family change-room has accessible stalls/rooms with accessible benches for proper transfers N/A Corporate Services, Infrastructure & Environmental Services, Parks & Recreation Services 2013 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 15-2012 Communication Lack of TTY at municipal buildings Additional TTY installed on Town Hall first floor payphone and Aurora Public Library lobby payphone $300/phone Corporate Services 2012 16-2012 Physical Lack of Parking on the street with Accessibility Parking Permit (Overnight, No stopping zones, etc.) Reviewed existing By-law. Determined that it would provide inequalities and is winter liability for clearing of roads N/A Corporate Services 2013 17-2012 Communication Lack of accessibility on website for people with dyslexia, learning & visual impairments The Town is proceeding to launch a new website (WCAG Level A) platform with increasing accessible features. Interim solution installed “BrowseAloud” accessible website software. Website platform funded by Administration. Accessible software, $2,500/year Corporate Services, Financial Services, Administration 2012 18-2012 Physical Cable trip hazard for all patrons entering front gates of Special Events i.e. Ribfest Purchased cable protector ramps allowing barrier free access $2,500 Corporate Services 2012 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 20-2012 Communication Lack of accessible formats available for observing election debates Provided electronic note- taker service upon request—interpreters for accessibility to deaf or hard of hearing residents attending debates Cost $250 per two-hour meeting/service, plus mileage cost to service provider Corporate Services 2014 21-2012 Physical Lack of access along sidewalks/walkways that display Election Signs Provided education to Candidates proper sign placement in accordance with sign By-Law. By-Law Staff enforced, removed, relocated that impeded physical access N/A Corporate Services 2014 01-2013 Physical Intersection of Yonge & Henderson Street YRT Bus Platform has sidewalk heaving causing lip between road and sidewalk Replacement and re- pouring of curbing/sidewalk around the bus stop of the intersection $20,000 Corporate Services, Infrastructure & Environmental Services, Region of York Transportation 2014 02-2013 Physical Lack of Access to rear of AFLC Arena and Aquatic Change rooms Replacement of rear entrances with censored automatic doors $25,000 Corporate Services, Infrastructure & Environmental Services, 2015 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 03-2013 Physical Lack of adapted weight training equipment in Club Aurora Fitness Centre Capital expenditure of adapted universal weight training station $15,000 Corporate Services, Parks & Recreation Services, 2015 04-2013 Communication & Physical Lack of Audible Pedestrian Signal (APS) for busy intersection at Aurora Heights and Yonge St Installation of APS at recommended intersection in collaboration with York Region $75,000 retrofit cost due to condition of intersection and current poles Corporate Services, Infrastructure & Environmental Services, Region of York Transportation 2016 06-2013 Physical Lack of Access throughout ACC Arenas and Corridors Installation of paddle/censored automatic doors & openers eliminated barriers to those with mobility disabilities $25,000 Corporate Services, Infrastructure & Environmental Services, 2015 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 07-2013 Physical Intersection of Conover & Borealis Ave traffic circle has sidewalk heaving causing lip between road and sidewalk Replacement and re- pouring of curbing/sidewalk around the traffic circle of the intersection $15,000 Corporate Services, Infrastructure & Environmental Services 2014 08-2013 Communication Lack of Visual/Audio Emergency System Detectors in Town Hall meeting rooms for the public Installation of horn/strobe alarms in Leksand, Holland, Tannery Rooms and Council Chambers $500/device plus installation Corporate Services, Infrastructure & Environmental Services 2014 09-2013 Physical Lack of accessible Paved Park Paths in Lambert Willson Park/Arboretum for connectivity with Nokiidaa Trail Any new remedial parks/trails to meet the IAS Design of Public Spaces Standard for accessibility $100,000 Corporate Services, Parks & Recreation Services, 2016 Appendix A – Completed Accessibility Items December 2016 Item #-Year Added Type of Barrier to Accessibility Solution Associated Costs Department Responsible Year Completed 02-2015 Physical Lack of Access to ALFC Fitness Centre, Gym Change rooms, & 2nd Floor Washrooms Installation of paddle/censored automatic doors & openers eliminated barriers to those with mobility disabilities $45,000 Corporate Services, Infrastructure & Environmental Services, 2016 04-2015 Physical Lack of Accessible Water Fountain and Bottle Fill stations in Municipal Facilities Installation of “ADA”, cooled water bottle and drinking fountain stations at ACC, AFLC, SARC, Library & Town Hall $30,000 Capital from IES Corporate Services, Parks & Recreation Services, Infrastructure & Environmental Services 2016 Appendix B – Recommended Accessibility Items 2017 – 2023 December 2016 Item #-Year Added Type of Barrier to Accessibility Proposed Solution Associated Costs Department Responsible Status of Project Item Target Year Completion 11-2010 Communication Lack of captioning option for Council meetings Broadcasted Captioning to be included for streaming of Council & Committee meetings with Council A/V upgrade $15,000/year Corporate Services, Administration No enforcement under CRTC that captioning is required for community programming 2017 18-2010 Communication & Physical Lack of appropriate signage and way- finding system directing patrons to the appropriate Departments and/or areas located within Town Hall Hire consultant to investigate potential solutions for a visual way-finding system for Town Hall $50,000 Corporate Services, Infrastructure & Environmental Services, Visual way-finding system should be delayed until org. review and space analysis complete Possible interim solution would be to have GIS staff develop Town Hall map with legend to be available at all entrances and Dept. counters 2017 Appendix B – Recommended Accessibility Items 2017 – 2023 December 2016 Item #-Year Added Type of Barrier to Accessibility Proposed Solution Associated Costs Department Responsible Status of Project Item Target Year Completion 25-2010 Physical Counters at Town Hall do not include lower counter cuts for people using mobility devices Install accessible Reception counters at all Town Hall Departments 42,000 $7,000/each AAC, Infrastructure & Environmental Services, Corporate Services As of January 1, 2016 all service counters, queuing lines, and waiting areas must be accessible as per IASR Design of Public Space Standards 2018 05-2011 Physical Increase accessibility in Council Chambers Re-design and construct barrier-free Council Chambers Cost estimated at $250/square foot Corporate Services, Infrastructure & Environmental Services Retain architect to determine design and feasibility relating to the Ontario Building Code (OBC) in conjunction with Town Hall refresh 2022 19-2012 Physical & Vision Lack of accessible lighting in Town parks that host/run events Determine high traffic areas and conduct needs assessment of accessible lighting or lack thereof $50,000/Machel Park in association with Parks Department Corporate Services, Parks & Recreation Services Safety issue for patrons entering/exiting park facilities & events due to lack of lighting 2017 Appendix B – Recommended Accessibility Items 2017 – 2023 December 2016 Item #-Year Added Type of Barrier to Accessibility Proposed Solution Associated Costs Department Responsible Status of Project Item Target Year Completion 05-2013 Communication Lack of fixed Audio/Visual Systems in Committee Boardrooms Installation of fixed Audio/Visual System in Leksand, Holland, and Tannery Rooms with capability for Hearing Assist, CART, etc. $200,000 Corporate Services, Infrastructure & Environmental Services, Financial Services Accessibility Advisor to investigate further need for boardrooms with accessible conferencing capabilities 2017 01-2015 Communication & Physical Lack of Audible Pedestrian Signal (APS) for busy intersection at Kennedy and Yonge St Installation of APS at recommend ed intersection in collaboration with York Region $75,000 retrofit cost due to condition of intersection and current traffic poles Corporate Services, Infrastructure & Environmental Services, Region of York Transportation Capital replacement costs $75,000 per intersection per year prioritizing need of traffic intersection 2018 Appendix B – Recommended Accessibility Items 2017 – 2023 December 2016 Item #-Year Added Type of Barrier to Accessibility Proposed Solution Associated Costs Department Responsible Status of Project Item Target Year Completion 03-2015 Physical Lack of Evacuation Access to those in multi-level facilities Evacuation Chairs for ACC, AFLC, Town Hall & Cultural Centre $10,000 Corporate Services, Parks & Recreation Services, Infrastructure & Environmental Services 2017 05-2015 Physical & Vision Lack of accessible lighting in Town parks that host/run events Determine high traffic areas and conduct needs assessment of accessible lighting or lack thereof $100,000/ Lambert Willson Park/Arboretum in association with Parks Department Corporate Services, Parks & Recreation Services Safety issue for patrons entering/exiting/traveling park facilities due to lack of lighting 2018 Appendix B – Recommended Accessibility Items 2017 – 2023 December 2016 Item #-Year Added Type of Barrier to Accessibility Proposed Solution Associated Costs Department Responsible Status of Project Item Target Year Completion 06-2015 Physical Lack of accessible Change Tables in public washrooms 2nd Floor AFLC. Installation of infant change tables in Accessible Stalls in Male and Female Washrooms 2nd Floor AFLC $5,000 Corporate Services, Infrastructure & Environmental Services Change Tables exist in Aquatic Change rooms, but lack of accessibility for program areas accessing 2nd Floor 2017 Appendix B – Recommended Accessibility Items 2017 – 2023 December 2016 Item #-Year Added Type of Barrier to Accessibility Proposed Solution Associated Costs Department Responsible Status of Project Item Target Year Completion 07-2015 Communication & Physical Lack of awareness/knowledge of accessibility requirements/upgrade s to existing facilities Conduct Facility Audits to all Facilities to identify gaps, end of life cycle components that impact barrier free access. Identified elements will be used to help build the Accessibility Plan for accessible upgrades $30,000 in conjunction with IES Corporate Services, Infrastructure & Environmental Services IES has capital project item identified for Facility Audits. Audits will be comprehensive to identify gaps including barrier free elements 2017 Appendix B – Recommended Accessibility Items 2017 – 2023 December 2016 Item #-Year Added Type of Barrier to Accessibility Proposed Solution Associated Costs Department Responsible Status of Project Item Target Year Completion 01-2016 Physical Lack of Access to JOC Washrooms, Change rooms, and Work Bays Installation of paddle/cens ored automatic doors & openers eliminated barriers to those with mobility disabilities $35,000 Corporate Services, Infrastructure & Environmental Services, Barriers identified. Procurement in 2016 2017 02-2016 Communication & Physical Lack of Audible Pedestrian Signal (APS) for busy intersection at Murray and Yonge St Installation of APS at recommend ed intersection in collaboration with York Region $75,000 retrofit cost due to condition of intersection and current traffic poles Corporate Services, Infrastructure & Environmental Services, Region of York Transportation Capital replacement costs $75,000 per intersection per year prioritizing need of traffic intersection 2017 Appendix B – Recommended Accessibility Items 2017 – 2023 December 2016 Item #-Year Added Type of Barrier to Accessibility Proposed Solution Associated Costs Department Responsible Status of Project Item Target Year Completion 03-2016 Communication & Physical Lack of Accessible signage for Universal Washrooms, 2nd Floor Aurora Public Library Installation of appropriate way-finding signage at location $1,000 Operating Corporate Services, Infrastructure & Environmental Services Determine specific signage required in consultation with Library Staff and IES 2017 04-2016 Physical Lack of Access to Universal Washrooms, 2nd Floor Aurora Public Library Installation of paddle/cens ored automatic doors & openers eliminated barriers to those with mobility disabilities $10,000 Corporate Services, Infrastructure & Environmental Services 2018 Appendix B – Recommended Accessibility Items 2017 – 2023 December 2016 Item #-Year Added Type of Barrier to Accessibility Proposed Solution Associated Costs Department Responsible Status of Project Item Target Year Completion 05-2016 Physical Lack of Access to Yonge Street Vestibule Entrance, First Floor Aurora Public Library Installation of censored automatic door sliders eliminated barriers to those with mobility disabilities $20,000 Corporate Services, Infrastructure & Environmental Services 2019 06-2016 Physical Lack of Access to Vestibule Entrance Aurora Seniors Centre Installation of censored automatic door sliders eliminated barriers to those with mobility disabilities $20,000 Corporate Services, Infrastructure & Environmental Services 2018 Appendix B – Recommended Accessibility Items 2017 – 2023 December 2016 Item #-Year Added Type of Barrier to Accessibility Proposed Solution Associated Costs Department Responsible Status of Project Item Target Year Completion 07-2016 Physical Lack of Access to Pool Viewing Area at SARC Installation of censored automatic door to eliminate barriers to those with mobility disabilities $5,000 Corporate Services, Infrastructure & Environmental Services, 2017 08-2016 Physical Lack of Access to Victoria Hall entrance Installation of permanent ramp $20,000 Corporate Services, Infrastructure & Environmental Services, 2018 Appendix B – Recommended Accessibility Items 2017 – 2023 December 2016 Item #-Year Added Type of Barrier to Accessibility Proposed Solution Associated Costs Department Responsible Status of Project Item Target Year Completion 09-2016 Physical Lack of Access to entrance of ACC #1 & ACC #2 from parking lot Create paved surface to grade where designed curb cuts are located for appropriate safe, accessible routes of travel $200,000 (IES) Corporate Services, Infrastructure & Environmental Services, Project ongoing with base asphalt established. Top coat asphalt to be completed in Spring 2017. In short term, ramped asphalt used for access to the facility. 2017 10-2016 Physical Lack of a Fully Inclusive and Accessible Municipal Park Developmen t and creation of Queens Diamond Jubillee Park $325,000 (Parks) Corporate Services, Parks & Recreation Services, Project ongoing with planned completion for Spring 2017 2017 Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR Topic and Implementation Date Detail of What is Required Action General ss 1 - 2 Purpose, application and definitions Establishment of Accessibility Policies January 1, 2013 COMPLIANT 3 (1) Develop policies in regards to how we plan on working towards an accessible municipality as per the AODA (2) Write a statement of organizational commitment to meet the needs of people with disabilities, in a timely manner (3) (a) Write one or more written documents describing it's policies (b) Make the written documents available to the public, and provide them in an accessible format when requested Staff Report summarizes plan and amends current Accessible Customer Service Policy made by way of the following Council adoption on September 15, 2009: • Additional IASR Policy The Town of Aurora describes that as an organization “it is committed and guided by the four core principles of Dignity, Independence, Integration, and Equal Opportunity and supports the full inclusion of persons as set out in the Canadian Charter of Rights and Freedoms, and the Accessibility for Ontarians with Disabilities Act, 2005.” All Council reports are publically available and posted on the Town of Aurora website. Accessibility 4 (1) (a) Develop a multi-year accessibility plan which shows how the municipality will prevent 4 (1) Assigned to the Accessibility Advisor, a draft of the multi- year accessibility plan will be reviewed with the AAC. Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR Plans January 1, 2013 COMPLIANT and remove barriers as per the AODA (b) Post plan on the Town of Aurora's website, provide in an accessible format when requested (c) Review/update plan at least once every five years (2) Review/update the accessibility plans in consultation with people with disabilities and the AAC (3) (a) Prepare a status report (annually) discussing the progress the municipality has taken in regards to clause (1) (b) Post the status report on the Town of Aurora's website, and provide in an accessible format when requested 4(2) Town of Aurora holds an annual public input Forum. 4(3) Town of Aurora AAC & Council reviews accessibility plans Status reports are publically available and posted on the Town of Aurora website. Procuring or Acquiring goods, services or facilities January 1, 2013 COMPLIANT 5 (1) Incorporate accessibility criteria and features when acquiring or purchasing goods, services or facilities (2) An explanation must be provided, upon request if it is not practicable to the above clause 5 (1) An amendment to the Purchasing By-law. By-Law 5500-13, 25.1- 25.2 has a section specifically referencing the AODA as follows: 25. ACCESSIBILITY CONSIDERATIONS 25.1 The Town is committed to giving people with disabilities the same opportunity to access Town Goods and Services and allowing them to benefit from the same Services, in the same place and in a similar way as other customers. Pursuant to the provisions of the AODA and s. 5(1) of O. Reg. 191/11, as amended, the Town shall incorporate accessibility design, criteria, and features when procuring or acquiring Goods, Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR Services, or facilities, except where it is not practicable to do so. Programs, Goods, Services, facilities, etc. should be accessible to persons with disabilities (visible and invisible), including (without limitation): hearing loss, vision loss, physical or mobility related impairments, temporary disabilities, learning, speech, language, cognitive, psychological, psychiatric, intellectual and developmental disabilities, allergies, and multiple chemical sensitivities. 25.2 If it is determined not to be practicable to incorporate accessibility design, criteria, and features when Purchasing Goods, Services, or facilities, the Department Head responsible for any such Procurement shall, upon request, provide an explanation. s 6 Self Service Kiosks Training January 1, 2014 COMPLIANT 7(1) Training must be provided on the requirements of the accessibility standards in regards to the AODA and the Human Rights Code as it pertains to people with disabilities to, (a) All employees and volunteers (b) All people who participate in developing the organization's policies (c) All people who provide goods, services or facilities on behalf of the Town of Aurora Communication sent out to all current employees using Town of Aurora traditional communications channels. All existing employees received AODA Integrated Accessibility Standards Regulation and Human Rights Code “duty to accommodate” training. Information regarding the Accessibility for Ontarians with Disabilities Act included in Town orientation which is provided to every Town of Aurora employee. Additional training on specific elements of the Integrated Standard that are applicable to specific employees provided to those employees, as for Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR (2) The training will be appropriate to the duties of the employees, volunteers and other people (3) Every person will be trained as soon as practicable (4) Training will be provided if there are any changes to the policies, on an ongoing basis (5) The municipality must keep a record of the training provided, including the training dates and the number of people who participated example all Supervisors will receive training on the Employment Standards and all applicable staff requiring procurement will receive training on the General Requirement. The Town of Aurora has a protocol in place for managing employee training records. ss 8 - 10 Exemptions, definitions, exceptions and application Information and Communications Standards Feedback January 1, 2014 COMPLIANT 11(1) All processes for receiving and responding to feedback must be accessible to people with disabilities, (2) Accessible formats and communication supports must be provided in an accessible format when requested (3) Notify the public about the availability of accessible formats and communication supports Information about how to make information accessible included in staff training. Communications (Hard Copy or Electronically via website) with the public include information regarding available accessible formats. Accessible Formats and Communication Supports 12 (1) Provision of accessible formats and communication supports for persons with disabilities must be provided or arranged upon request, (a) in a timely manner Currently, the “Accessible Customer Service Policy” includes provisions that the Town of Aurora provides equal treatment to people with disabilities with respect to the use and benefit of Town services, programs, goods, information and facilities and that no additional fees are charged because of or related to the Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR January 1, 2015 COMPLIANT (b) at a cost that is no more than the regular cost charged to other persons (2) The municipality must consult with the person making the request in determining the suitability of an accessible format or communication support. (3) Notify the public about the availability of accessible formats and communication supports disability. Notification provided on Home page of the Town’s website Emergency Procedure, Plans or Public Safety Information January 1, 2012 COMPLIANT 13(1) Emergency procedures, plan or public safety information are provided to the public, the information must be provided in an accessible format or with appropriate communication supports, as soon as practicable, upon request. (2) Emergency procedures, plans or public safety information must be available to the public 13(1) The Town of Aurora has an extensive Emergency Response Plan with community partners who are able to assist in the event of an emergency. Information is provided to the public by way of the Town of Aurora website and Town of Aurora publications. This plan is available in an accessible format and/or with appropriate communication supports upon request. Accessible Websites and Web Content WCAG 2.0 Level A January 1, 2014 ONGOING 14(1) Internet and intranet websites and web content conform with the World Wide Web Consortium Web Content Accessibility Guidelines (WCAG) 2.0, at Level AA, and shall do so in accordance with the schedule set out in this section 14(2) Internet websites and web content must conform with the World Wide Web Consortium Web Content Accessibility Guidelines (WCAG) 2.0, initially at Level A and increasing to Level New Town of Aurora website platform launched in early 2014 and is WCAG Level A as required by Accessibility Advisor to Communications Manager (Documented in: Web Platform Strategy – RFP Fall, 2012). Corporate Templates formatted to WCAG guidelines. Accessible Communications Guidelines drafted to train all applicable staff in appropriate content for documents and websites meeting Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR WCAG 2.0 Level AA January 1, 2021 PENDING AA. Exceptions Apply accessibility needs. ss 15 - 18 Specific to Education and Training Bodies Public Libraries January 1, 2013 COMPLIANT 19(1) Access to or arrange for accessible materials where they exist (2) Information about the availability of accessible materials publicly available and shall provide the information in accessible format or with appropriate communication supports, upon request (3) Library boards may provide accessible formats for archival materials, special collections, rare books and donations Aurora Public Library have accessible materials and services that include: - Kurzweil 1000 & 3000 (scanning, writing, reading software) - ZoomText (Magnifying software) - JAWS (Screen reading software) - Duxbury Braille Translator - Large print, Audio books, Electronic books - Mosio text messaging software Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR Employment Standards ss 20 – 21 Scope, interpretation and schedules Recruitment January 1, 2014 COMPLIANT 22 Notify employees and the public about the availability of accommodation for applicants with disabilities during recruitment process An accessibility tagline added to all job advertisements effective January 2014, advising applicants of the availability of accommodations during the recruitment process. Recruitment, Assessment or Selection Process January 1, 2014 COMPLIANT 23(1) During the recruitment process, notify job applicants that accommodations are available upon request in relation to the materials or processes to be used. (2) The employer will consult with the applicant and provide suitable accommodation in a manner that takes into account the applicant's accessibility needs due to their disability. Town of Aurora Recruitment policies and process are compliant with all applicable legislation, including but not limited to the Accessibility for Ontarians with Disabilities Act, the Employment Standards Act, the Ontario Labour Relations Act, the Human Rights Code, the Municipal Freedom of Information and Protection of Privacy Act. Applicants who are selected to proceed to the interview stage will be advised of the availability of accommodations during the recruitment process. Applicants must meet the occupational requirements of the position available to proceed to the interview stage. Notice to Successful Applicants January 1, 2014 24 When making offers of employment, notify the successful applicant of its policies for accommodating employees with disabilities The standard offer letter has been amended to notify the successful applicant of Town of Aurora policies for accommodating employees with disabilities. Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR COMPLIANT Informing Employees of Supports January 1, 2014 COMPLIANT 25(1) Inform employees of its policies used to supports employees with disabilities, including, but not limited to, policies on the provision of job accommodations that take into account an employee's accessibility needs due to disability. (2) Provide the information required to new employees as soon as practicable after they begin employment (3) Provide updated information to its employees whenever there is a change to existing policies on the provision of job accommodations that take into account an employee's accessibility needs due to a disability Town of Aurora has a Return to Work Policy and an established practice for the application of that policy. An update on the AODA Integrated Standard provided to all current employees using our traditional communications channels. All new employees receive the information as part of their offer and onboarding process. In 2013, AODA Training has included an education component on the Integrated Accessibility Standard for Employment. Accessible Formats and Communication Supports for Employees January 1, 2014 COMPLIANT 26(1) Where an employee with a disability so requests it, every employer shall consult with the employee to provide or arrange for the provision of accessible formats and communication supports for, (a) information that is needed in order to perform the employee's job; and (b) information that is generally available to employees in the workplace (2) Consult with the employee making the request in determining the suitability of an accessible format or communication support Current practice is to respond to the unique requests for information from individual employees in a way that meets all of their needs, including those for accessible formats. The Town of Aurora has procedures, including “Modified Work Duties” in the Return to Work policy and its implementation is inherently individualized and customized to each employee’s particular circumstances. Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR Workplace Emergency Response Information January 1, 2012 COMPLIANT 27(1) Provide individualized workplace emergency response information to employees who have a disability, if the disability is such that the individualized information is necessary and the employer is aware of the need for accommodation due to the employee's disability. (2) Provide the workplace emergency response information to the person designated by the employer to provide assistance (3) Provide the information required as soon as practicable after the employer becomes aware of the need for accommodation due to the employee's disability. (4) Review the individualized workplace emergency response information, (a) when the employee moves to a different location in the organization (b) when the employee's overall accommodations needs or plans are reviewed; and (c) when the employer reviews its general emergency response policies Communication sent out to all current employees using Town of Aurora traditional communications channels. Employees who have self- identified as requiring emergency response assistance or information are asked to complete a brief information/request support form and then meet with an HR representative, chosen “designee” to develop an appropriate individualized evacuation and emergency response plan. Any new employees moving forward will have this introduced upon their initial HR orientation. Documented Individual Accommodatio n Plans 28(1) Develop a written process for the development of documented individual accommodation plans for employees with disabilities. (2) The process for the development of documented individual accommodation plans Town of Aurora procedures on “Modified Work Duties” and its established processes include detailed documentation for all individual accommodation plans. A Return to Work policy also includes written details and descriptions of the individual accommodation. Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR January 1, 2014 COMPLIANT shall include eight prescribed elements. (3) Individual accommodation plans shall, (a) if requested, include any information regarding accessible formats and communications supports provided (b) include individualized workplace emergency response information (c) identify any other accommodation that is to be provided. Where applicable, CUPE is involved in the development of individual accommodation or return to work plans. All information gathered and used in this process is protected in accordance with MFIPPA and other applicable legislation. Return to Work Process January 1, 2014 COMPLIANT 29(1)(a) Develop and have in place a return to work process for its employees who have been absent from work due to a disability and require disability-related accommodations in order to return to work; (b) document the process (2) The return to work process will, (a) outline the steps the employer will take to facilitate the return to work of employees who were absent because their disability required them to be away from work; (b) use documented individual accommodation plans (3) The return to work process referenced in this section does not replace or override any other return to work process created by or under any Town of Aurora procedures on “Modified Work Duties” and its established processes include detailed documentation for all individual accommodation plans. A Return to Work policy also includes written details and descriptions of the individual accommodation. Where applicable, CUPE is involved in the development of individual accommodation or return to work plans. All information gathered and used in this process is protected in accordance with MFIPPA and other applicable legislation. Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR other statute. Performance Management January 1, 2014 COMPLIANT 30(1) An employer that uses performance management in respect of its employees shall take into account the accessibility needs of employees with disabilities, as well as the individual accommodation plans, when using its performance management process in respect of employees with disabilities Employees whose performance may be impacted by a possible disability are referred to Human Resources who assists in assessment and development of an action plan if appropriate to do so. Information included in Supervisory Training and noted when this standard is discussed between the Human Resources Manager and Accessibility Advisor. Performance Review policy has been updated to reflect accommodations given to those with disabilities Career Development and Advancement January 1, 2014 COMPLIANT 31 An employer that provides career development and advancement to its employees shall take into account the accessibility needs of its employees with disabilities as well as any individual accommodation plans, when providing career development and advancement to its employees with disabilities Unless a vacant position is identified through the modified work duties as being a suitable accommodation for an individual employee, all Town of Aurora positions are posted and filled through a job competition. Competition includes the provision of suitable accommodations to candidates with a disability. Redeployment January 1, 2014 COMPLIANT 32 An employer that uses redeployment shall take into account the accessibility needs of its employees with disabilities, as well as individual accommodation plans, when redeploying employees with disabilities The Town of Aurora has procedures for Modified Work Duties and a Return to Work Policy. ss 33 – 73 Conventional and Specialized Transportation Service Providers Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR ss 74 – 77 School Transportation and Ferries Transportation Standards – Duties of Municipalities and Taxi Cabs Accessible Taxicabs January 1, 2013 COMPLIANT 79(1) Consult with its municipal accessibility advisory committee, the public and persons with disabilities to determine the proportion of on- demand accessible taxicabs required in the community. (2) Identify progress made toward meeting the need for on-demand accessible taxicabs, including any steps that will be taken to meet the need, in its accessibility plan. 79(1) Agenda Item for information & recommendation at AAC February 2012. Public Input received at Accessibility Forum June 2012. 79(2) Accessible Taxi Driver Training in effect for all licensed Brokers/Operators in the Town of Aurora. Training includes taxi drivers who transport persons with disabilities. Staff Report to AAC November 2012 detailed proportionate number of “on- demand” accessible cabs. Accessible Taxicabs July 1, 2012 s. 80(1) COMPLIANT s. 80(2) COMPLIANT 80(1) Any municipality that licenses taxi cabs shall ensure that owners and operators of taxicabs are prohibited, (a) from charging a higher fare or an additional fee for persons with disabilities than for persons without disabilities for the same trip; (b) from charging a fee for the storage of mobility aids or mobility assistive devices (2) Ensure that owners and operators of taxicabs place vehicle registration and identification information on the rear bumper of the taxicab. (3) Ensure that owners and operators of taxicabs 80(1) Town of Aurora Licensing By-Law 4258-01.P, schedule 13 is revised to reflect these changes. 80(2) (3) The Manager of By-Law Enforcement has been notified of these requirements and has implemented the requirements. Revisions to By-Law 4258-01.P, schedule 13 have been made. Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR make available vehicle registration and identification information in an accessible format to persons with disabilities who are passengers Design of Public Space Standards ss 80.1 – 80.5 Definition, Application and Schedules Recreational Trails & Beach Access Routes January 1, 2016 ONGOING 80.6 – 80.15 This applies to new constructed and redeveloped recreational trails that an obligated organization intends to maintain. Obligated organizations must consult with the public and persons with disabilities. Municipalities must also consult with their municipal accessibility advisory committees. The Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements. The Town will consult with the public, persons with disabilities and Accessibility Advisory Committee Outdoor Public Use Eating Areas January 1, 2016 ONGOING 80.16 – 80.17 Obligated organizations, shall ensure that where they construct or redevelop outdoor public use eating areas that they intend to maintain, the outdoor public use eating areas meet the following requirements: 1. A minimum of 20 per cent of the tables that are provided must be accessible to persons The Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements. Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR using mobility aids by having knee and toe clearance underneath the table and in no case shall there be fewer than one table in an outdoor public use eating area that meets this requirement. 2. The ground surface leading to and under tables that are accessible to persons using mobility aids must be level, firm and stable. 3. Tables that are accessible to persons using mobility aids must have clear ground space around them that allows for a forward approach to the tables Outdoor Play Spaces January 1, 2016 ONGOING 80.18 – 80.20 When constructing new or redeveloping existing outdoor play spaces, obligated organizations, shall consult on the needs of children and caregivers with various disabilities and shall do so in the following manner: 1. Large organizations must consult with the public and persons with disabilities. 2. Municipalities must also consult with their municipal accessibility advisory committees The Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements and is applying “Annex H” Accessibility Playground Guidelines. The Town will consult with the public, persons with disabilities and Accessibility Advisory Committee Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR When constructing new or redeveloping existing play spaces that they intend to maintain, obligated organizations, other than small organizations, shall, (a) incorporate accessibility features, such as sensory and active play components, for children and caregivers with various disabilities into the design of outdoor play spaces; and (b) ensure that outdoor play spaces have a ground surface that is firm, stable and has impact attenuating properties for injury prevention and sufficient clearance to provide children and caregivers with various disabilities the ability to move through, in and around the outdoor play space Exterior Paths of Travel January 1, 2016 COMPLIANT 80.21 – 80.31 This applies to newly constructed and redeveloped exterior paths of travel that are outdoor sidewalks or walkways designed and constructed for pedestrian travel and are intended to serve a functional purpose and not to provide a recreational experience The Town of Aurora updated current processes (i.e. Site Plan Manual) to make sure accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town updated procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements. Accessible Parking 80.32 – 80.39 Obligated organizations shall ensure that when constructing new or redeveloping off-street parking facilities that they The Town of Aurora will review and update current processes (i.e. Site Plan Manual) to make sure the accessibility requirements of the Design of Public Spaces Standards are Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR January 1, 2016 COMPLIANT intend to maintain, the off-street parking facilities meet the requirements set out in this Part applied where applicable, to new or redeveloped projects. The Town will update Zoning By-law #2213-78 and designated disabled parking By-law 4574-04.T where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements. Obtaining Services January 1, 2016 ONGOING 80.40 – 80.43 Obligated organizations shall meet the requirements set out in this Part in respect of the following: 1. All newly constructed service counters and fixed queuing guides. 2. All newly constructed or redeveloped waiting areas. The Town of Aurora will review and update current processes to make sure the accessibility requirements of the Design of Public Spaces Standards are applied where applicable, to new or redeveloped projects. The Town will update procurement procedures and guidelines, where needed, to reflect the requirements for public spaces. Town staff informed about the public spaces requirements. Maintenance January 1, 2016 ONGOING 80.44 obligated organizations, shall ensure that their multi-year accessibility plans include the following: 1. Procedures for preventative and emergency maintenance of the accessible elements in public spaces as required under this Part. 2. Procedures for dealing with temporary disruptions when accessible elements required under this Part are not in working order The Town of Aurora will review and update procedures for the preventative and emergency maintenance of the accessible elements required in the Design of Public Spaces Standards. The Town will also review and update procedures for dealing with temporary disruptions when these accessible elements are not functional. Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR Customer Service Standards ss 80.45 Scope and interpretation Establishment of Policies January 1, 2010 COMPLIANT 80.46 Every provider shall develop, implement and maintain policies governing its provision of goods, services or facilities, as the case may be, to persons with disabilities The Town of Aurora has documented Policy #63 Accessible Customer Service that governs provisions of goods, services or facilities to persons with disabilities. Use of Service Animals and Support Persons January 1, 2010 COMPLIANT 80.47 (2) If a person with a disability is accompanied by a guide dog or other service animal, the provider shall ensure that the person is permitted to enter the premises with the animal and to keep the animal with him or her, unless the animal is otherwise excluded by law from the premises. (4) If a person with a disability is accompanied by a support person, the provider shall ensure that both persons are permitted to enter the premises together and that the person with a disability is not prevented from having access to the support person while on the premises The Town of Aurora ensures access of all patrons to any municipal facility with use of assistive devices, service animals and support persons. Any support person, use of service animal and/or assistive devices are not charged a fee for the assistance for the person with a disability. Notice of Temporary Disruptions 80.48 If, in order to obtain, use or benefit from a provider’s goods, services or facilities, persons with disabilities usually use other particular The Town of Aurora provides Notice of Service disruptions for any good, service, and/or facility that is disrupted. This is accomplished through templates for hard copy, press release Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR January 1, 2010 COMPLIANT facilities or services of the provider and if there is a temporary disruption in those other facilities or services in whole or in part, the provider shall give notice of the disruption to the public and on-line distribution. Training for Staff, etc. January 1, 2010 COMPLIANT 80.49 In addition to section 7, Every provider shall ensure that every employee, volunteer, third part contractor receive training about the provision of the provider’s goods, services or facilities, as the case may be, to persons with disabilities All employees, volunteers, and third party contractors receive Accessible Customer Service training. Information regarding the Accessibility for Ontarians with Disabilities Act included in Town orientation which is provided to every Town of Aurora employee. Additional training on specific elements of Accessible Customer Service include assistive devices, support animals, support persons, notice of service disruptions and processes for feedback. The Town of Aurora has a protocol in place for managing employee training records. Feedback Process Required January 1, 2010 COMPLIANT 80.50 Every provider shall establish a process for receiving and responding to, (a) feedback about the manner in which it provides goods, services or facilities to persons with disabilities; and (b) feedback about whether the feedback process established for purposes of clause (a) complies with subsection (3) The Town of Aurora provides avenues for processes of feedback. All customer service counters provide feedback forms. Corporate Website provides electronic options for feedback among others. Feedback is processed with Accessibility Advisor and documented for follow-up and any action deemed necessary. Appendix C – Town of Aurora Implementation Plan 2017-2023 Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standards, Ontario Regulation 191/11 IASR Format of Documents January 1, 2010 COMPLIANT 80.51 If a provider is required to give a copy of a document to a person with a disability, the provider shall, on request, provide or arrange for the provision of the document, or the information contained in the document, to the person in an accessible format or with communication support, (a) in a timely manner that takes into account the person’s accessibility needs due to disability; and (b) at a cost that is no more than the regular cost charged to other persons The Town of Aurora provides alternative formats and communication supports to persons with disabilities at no additional charge and in a timely fashion taking in account with the person’s accessibility needs. Notice is provided on corporate documents and on the website. Notice of Motion Councillor Tom Mrakas Date: January 24, 2017 To: Mayor and Members of Council From: Councillor Mrakas Re: Winter Maintenance Service Levels Whereas residents of and businesses in Aurora have raised concerns about the adequacy of winter maintenance service levels; and Whereas the residents of and businesses in Aurora expect and deserve the best service possible at the best price; 1. Now Therefore Be It Hereby Resolved That staff be directed to return the winter maintenance service levels to those in effect for the 2013-2014 winter maintenance season immediately. General Committee Meeting Agenda Tuesday, January 24, 2017 Notice of Motion (a) Page 1 of 1 Public Release January 23, 2017 Town of Aurora General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017, 7 p.m. Council Chambers Councillor Thompson in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations 4. Delegations (a) Klaus Wehrenberg, Resident Re: Item R4 – PRCS17-003 – Leslie Street Underpasses Construction (Added Item) 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017 Page 2 of 6 Recommended: That the following Consent Agenda Items, C1 to C5 inclusive, be approved: C1. IES17-001 – Facility Projects Status Report – JOC Final Report Recommended: 1. That Report No. IES17-001 be received for information. C2. Accessibility Advisory Committee Meeting Minutes of December 1, 2016 Recommended: 1. That the Accessibility Advisory Committee meeting minutes of December 1, 2016, be received for information. C3. Economic Development Advisory Committee Meeting Minutes of December 8, 2016 Recommended: 1. That the Economic Development Advisory Committee meeting minutes of December 8, 2016, be received for information. C4. Joint Council Committee Meeting Minutes of November 29, 2016 Recommended: 1. That the Joint Council Committee meeting minutes of November 29, 2016, be received for information. C5. Memorandum from Mayor Dawe Re: Correspondence from HRH Prince Harry of Wales, K.C.V.O. Recommended: 1. That the memorandum regarding Correspondence from HRH Prince Harry of Wales, K.C.V.O. be received for information. General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017 Page 3 of 6 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. IES17-002 – Alternative to Traffic Safety Advisory Committee Model Recommended: 1. That Report No. IES17-002 be received; and 2. That funding in the amount of $30,000 be established to support the new Traffic Safety Advisory Committee model, and provided through the Development Charges reserve related to traffic management; and 3. That a new capital project, the single source procurement of PlaceSpeak in an amount up to $26,000 (excluding tax), be authorized. R2. IES17-003 – Purchase Order Increase for Drain Services Recommended: 1. That Report No. IES17-003 be received; and 2. That the Contract for Century Drains Inc. as established through RFP IES 2014-31 be extended to the 2017 option year; and 3. That Purchase Order No. 311 in favour of Century Drains Inc. be increased by $35,000 from the amount of $70,000 to $105,000, excluding taxes, for the contract term of 2017. R3. PRCS17-002 – Aurora’s Multicultural Festival – Information Gathering Sessions Recommended: 1. That Report No. PRCS17-002 be received; and 2. That the scheduling of two (2) public open houses for the purpose of gathering input from the community on the programming elements of Aurora’s Multicultural Festival be approved. General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017 Page 4 of 6 R4. PRCS17-003 – Leslie Street Underpasses Construction Recommended: 1. That Report No. PRCS17-003 be received; and 2. That an increase in the Town of Aurora’s 50% contribution toward construction of two (2) Underpasses in the amount of $148,336 be approved; and that the budget for Project No. 73177 Regionally- approved Underpasses be increased for a total of $902,000; and 3. That the Mayor and Town Clerk be authorized to execute a Cost-Sharing Agreement with the Regional Municipality of York for the construction and operation of the two Underpasses C and D as recommended by the Trails and Active Transportation Committee, including any and all documents and ancillary agreements required to give effect to same. R5. PBS17-001 – Applications for Zoning By-law Amendment and Draft Plan of Subdivision Coppervalley Estates Inc. 1756 St. John’s Sideroad Part of Lot 26, Concession 3 File Numbers: SUB-2015-05 and ZBA-2015-09 Recommended: 1. That Report No. PBS17-001 be received; and 2. That Application to Amend the Zoning By-law File No. ZBA-2015-09 (Coppervalley Estates Inc.), to implement the proposed draft plan of subdivision be approved; and 3. That Application for Draft Plan of Subdivision File No. SUB-2015-05 (Coppervalley Estates Inc.), to allow the development of 109 single detached dwellings on the subject lands be approved, subject to the conditions outlined in Schedule “A” of this report; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017 Page 5 of 6 5. That a total of 109 units of sewage capacity be allocated to the Draft Plan of Subdivision from the Town of Aurora’s portion and the water services will be provided through the inter-municipal agreement; and 6. That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same. R6. PBS17-003 – Application for Exemption from Part Lot Control Paradise Homes Leslie Inc. Blocks 218 and 219 being 65R-36689 and 65R-36690 File Number: PLC-2016-13 Recommended: 1. That Report No. PBS17-003 be received; and 2. That the Application for Exemption from Part Lot Control submitted by Paradise Homes Leslie Inc. to divide Blocks 218 and 219 on Plan 65M- 4462 into 8 townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. R7. Item Withdrawn (PBS17-004) R8. Summary of Committee Recommendations Report No. 2017-01 Recommended: 1. That the Summary of Committee Recommendations Report No. 2017-01 be received; and 2. That the Committee recommendations contained within this report be approved. General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017 Page 6 of 6 7. Notices of Motion (a) Councillor Mrakas Re: Winter Maintenance Service Levels 8. New Business 9. Closed Session 10. Adjournment Public Release January 24, 2017 Town of Aurora General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017, 7 p.m. Council Chambers Councillor Thompson in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations (a) Stephanie Mackenzie-Smith, Manager, Corporate Communications, and Ilmar Simanovskis, Director of Infrastructure and Environmental Services Re: Item R1 – Report No. IES17-002 – Alternative to Traffic Safety Advisory Committee Model (Added Item) 4. Delegations (b) Klaus Wehrenberg, Resident Re: Item R4 – PRCS17-003 – Leslie Street Underpasses Construction (Added Item) General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017 Page 2 of 6 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Items, C1 to C5 inclusive, be approved: C1. IES17-001 – Facility Projects Status Report – JOC Final Report Recommended: 1. That Report No. IES17-001 be received for information. C2. Accessibility Advisory Committee Meeting Minutes of December 1, 2016 Recommended: 1. That the Accessibility Advisory Committee meeting minutes of December 1, 2016, be received for information. C3. Economic Development Advisory Committee Meeting Minutes of December 8, 2016 Recommended: 1. That the Economic Development Advisory Committee meeting minutes of December 8, 2016, be received for information. C4. Joint Council Committee Meeting Minutes of November 29, 2016 Recommended: 1. That the Joint Council Committee meeting minutes of November 29, 2016, be received for information. General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017 Page 3 of 6 C5. Memorandum from Mayor Dawe Re: Correspondence from HRH Prince Harry of Wales, K.C.V.O. Recommended: 1. That the memorandum regarding Correspondence from HRH Prince Harry of Wales, K.C.V.O. be received for information. 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. IES17-002 – Alternative to Traffic Safety Advisory Committee Model Recommended: 1. That Report No. IES17-002 be received; and 2. That funding in the amount of $30,000 be established to support the new Traffic Safety Advisory Committee model, and provided through the Development Charges reserve related to traffic management; and 3. That a new capital project, the single source procurement of PlaceSpeak in an amount up to $26,000 (excluding tax), be authorized. R2. IES17-003 – Purchase Order Increase for Drain Services Recommended: 1. That Report No. IES17-003 be received; and 2. That the Contract for Century Drains Inc. as established through RFP IES 2014-31 be extended to the 2017 option year; and 3. That Purchase Order No. 311 in favour of Century Drains Inc. be increased by $35,000 from the amount of $70,000 to $105,000, excluding taxes, for the contract term of 2017. R3. PRCS17-002 – Aurora’s Multicultural Festival – Information Gathering Sessions General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017 Page 4 of 6 Recommended: 1. That Report No. PRCS17-002 be received; and 2. That the scheduling of two (2) public open houses for the purpose of gathering input from the community on the programming elements of Aurora’s Multicultural Festival be approved. R4. PRCS17-003 – Leslie Street Underpasses Construction Recommended: 1. That Report No. PRCS17-003 be received; and 2. That an increase in the Town of Aurora’s 50% contribution toward construction of two (2) Underpasses in the amount of $148,336 be approved; and that the budget for Project No. 73177 Regionally- approved Underpasses be increased for a total of $902,000; and 3. That the Mayor and Town Clerk be authorized to execute a Cost-Sharing Agreement with the Regional Municipality of York for the construction and operation of the two Underpasses C and D as recommended by the Trails and Active Transportation Committee, including any and all documents and ancillary agreements required to give effect to same. R5. PBS17-001 – Applications for Zoning By-law Amendment and Draft Plan of Subdivision Coppervalley Estates Inc. 1756 St. John’s Sideroad Part of Lot 26, Concession 3 File Numbers: SUB-2015-05 and ZBA-2015-09 Recommended: 1. That Report No. PBS17-001 be received; and 2. That Application to Amend the Zoning By-law File No. ZBA-2015-09 (Coppervalley Estates Inc.), to implement the proposed draft plan of subdivision be approved; and General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017 Page 5 of 6 3. That Application for Draft Plan of Subdivision File No. SUB-2015-05 (Coppervalley Estates Inc.), to allow the development of 109 single detached dwellings on the subject lands be approved, subject to the conditions outlined in Schedule “A” of this report; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and 5. That a total of 109 units of sewage capacity be allocated to the Draft Plan of Subdivision from the Town of Aurora’s portion and the water services will be provided through the inter-municipal agreement; and 6. That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same. R6. PBS17-003 – Application for Exemption from Part Lot Control Paradise Homes Leslie Inc. Blocks 218 and 219 being 65R-36689 and 65R-36690 File Number: PLC-2016-13 Recommended: 1. That Report No. PBS17-003 be received; and 2. That the Application for Exemption from Part Lot Control submitted by Paradise Homes Leslie Inc. to divide Blocks 218 and 219 on Plan 65M- 4462 into 8 townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. R7. Item Withdrawn (Report No. PBS17-004) R8. Summary of Committee Recommendations Report No. 2017-01 General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017 Page 6 of 6 Recommended: 1. That the Summary of Committee Recommendations Report No. 2017-01 be received; and 2. That the Committee recommendations contained within this report be approved. 7. Notices of Motion (a) Councillor Mrakas Re: Winter Maintenance Service Levels 8. New Business 9. Closed Session 10. Adjournment Public Release January 23, 2017 Town of Aurora Additional Items to General Committee Meeting Agenda Tuesday, January 24, 2017 7 p.m. Council Chambers • Revised General Committee Meeting Agenda Index • Delegation (a) Klaus Wehrenberg, Resident Re: Item R4 – Report No. PRCS17-003 – Leslie Street Underpasses Construction • Withdrawn: Item R7 – Report No. PBS17-004 – Application for Zoning By- law Amendment, Canadian Tire Real Estate Limited, 14700 Yonge Street, Part of Lots 76 and 77, Concession 1, File Number: ZBA-2016-05 (Report to be included on the General Committee Meeting Agenda of February 7, 2017) Public Release January 23, 2017 Town of Aurora General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017, 7 p.m. Council Chambers Councillor Thompson in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations 4. Delegations (a) Klaus Wehrenberg, Resident Re: Item R4 – PRCS17-003 – Leslie Street Underpasses Construction (Added Item) 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017 Page 2 of 6 Recommended: That the following Consent Agenda Items, C1 to C5 inclusive, be approved: C1. IES17-001 – Facility Projects Status Report – JOC Final Report Recommended: 1. That Report No. IES17-001 be received for information. C2. Accessibility Advisory Committee Meeting Minutes of December 1, 2016 Recommended: 1. That the Accessibility Advisory Committee meeting minutes of December 1, 2016, be received for information. C3. Economic Development Advisory Committee Meeting Minutes of December 8, 2016 Recommended: 1. That the Economic Development Advisory Committee meeting minutes of December 8, 2016, be received for information. C4. Joint Council Committee Meeting Minutes of November 29, 2016 Recommended: 1. That the Joint Council Committee meeting minutes of November 29, 2016, be received for information. C5. Memorandum from Mayor Dawe Re: Correspondence from HRH Prince Harry of Wales, K.C.V.O. Recommended: 1. That the memorandum regarding Correspondence from HRH Prince Harry of Wales, K.C.V.O. be received for information. General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017 Page 3 of 6 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. IES17-002 – Alternative to Traffic Safety Advisory Committee Model Recommended: 1. That Report No. IES17-002 be received; and 2. That funding in the amount of $30,000 be established to support the new Traffic Safety Advisory Committee model, and provided through the Development Charges reserve related to traffic management; and 3. That a new capital project, the single source procurement of PlaceSpeak in an amount up to $26,000 (excluding tax), be authorized. R2. IES17-003 – Purchase Order Increase for Drain Services Recommended: 1. That Report No. IES17-003 be received; and 2. That the Contract for Century Drains Inc. as established through RFP IES 2014-31 be extended to the 2017 option year; and 3. That Purchase Order No. 311 in favour of Century Drains Inc. be increased by $35,000 from the amount of $70,000 to $105,000, excluding taxes, for the contract term of 2017. R3. PRCS17-002 – Aurora’s Multicultural Festival – Information Gathering Sessions Recommended: 1. That Report No. PRCS17-002 be received; and 2. That the scheduling of two (2) public open houses for the purpose of gathering input from the community on the programming elements of Aurora’s Multicultural Festival be approved. General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017 Page 4 of 6 R4. PRCS17-003 – Leslie Street Underpasses Construction Recommended: 1. That Report No. PRCS17-003 be received; and 2. That an increase in the Town of Aurora’s 50% contribution toward construction of two (2) Underpasses in the amount of $148,336 be approved; and that the budget for Project No. 73177 Regionally- approved Underpasses be increased for a total of $902,000; and 3. That the Mayor and Town Clerk be authorized to execute a Cost-Sharing Agreement with the Regional Municipality of York for the construction and operation of the two Underpasses C and D as recommended by the Trails and Active Transportation Committee, including any and all documents and ancillary agreements required to give effect to same. R5. PBS17-001 – Applications for Zoning By-law Amendment and Draft Plan of Subdivision Coppervalley Estates Inc. 1756 St. John’s Sideroad Part of Lot 26, Concession 3 File Numbers: SUB-2015-05 and ZBA-2015-09 Recommended: 1. That Report No. PBS17-001 be received; and 2. That Application to Amend the Zoning By-law File No. ZBA-2015-09 (Coppervalley Estates Inc.), to implement the proposed draft plan of subdivision be approved; and 3. That Application for Draft Plan of Subdivision File No. SUB-2015-05 (Coppervalley Estates Inc.), to allow the development of 109 single detached dwellings on the subject lands be approved, subject to the conditions outlined in Schedule “A” of this report; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017 Page 5 of 6 5. That a total of 109 units of sewage capacity be allocated to the Draft Plan of Subdivision from the Town of Aurora’s portion and the water services will be provided through the inter-municipal agreement; and 6. That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same. R6. PBS17-003 – Application for Exemption from Part Lot Control Paradise Homes Leslie Inc. Blocks 218 and 219 being 65R-36689 and 65R-36690 File Number: PLC-2016-13 Recommended: 1. That Report No. PBS17-003 be received; and 2. That the Application for Exemption from Part Lot Control submitted by Paradise Homes Leslie Inc. to divide Blocks 218 and 219 on Plan 65M- 4462 into 8 townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. R7. Item Withdrawn (PBS17-004) R8. Summary of Committee Recommendations Report No. 2017-01 Recommended: 1. That the Summary of Committee Recommendations Report No. 2017-01 be received; and 2. That the Committee recommendations contained within this report be approved. General Committee Meeting Agenda (Revised) Tuesday, January 24, 2017 Page 6 of 6 7. Notices of Motion (a) Councillor Mrakas Re: Winter Maintenance Service Levels 8. New Business 9. Closed Session 10. Adjournment Public Release January 24, 2017 Town of Aurora Additional Items No. 2 to General Committee Meeting Agenda Tuesday, January 24, 2017 7 p.m. Council Chambers • General Committee Meeting Agenda Index (Revision No. 2) • Presentation (a) Stephanie Mackenzie-Smith, Manager, Corporate Communications, and Ilmar Simanovskis, Director of Infrastructure and Environmental Services Re: Item R1 – Report No. IES17-002 – Alternative to Traffic Safety Advisory Committee Model Public Release January 24, 2017 Town of Aurora General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017, 7 p.m. Council Chambers Councillor Thompson in the Chair 1. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 2. Declarations of Pecuniary Interest and General Nature Thereof 3. Presentations (a) Stephanie Mackenzie-Smith, Manager, Corporate Communications, and Ilmar Simanovskis, Director of Infrastructure and Environmental Services Re: Item R1 – Report No. IES17-002 – Alternative to Traffic Safety Advisory Committee Model (Added Item) 4. Delegations (b) Klaus Wehrenberg, Resident Re: Item R4 – PRCS17-003 – Leslie Street Underpasses Construction (Added Item) General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017 Page 2 of 6 5. Consent Agenda Items listed under the Consent Agenda are considered routine or no longer require further discussion, and are enacted in one motion. The exception to this rule is that a Member may request for one or more items to be removed from the Consent Agenda for separate discussion and action. Recommended: That the following Consent Agenda Items, C1 to C5 inclusive, be approved: C1. IES17-001 – Facility Projects Status Report – JOC Final Report Recommended: 1. That Report No. IES17-001 be received for information. C2. Accessibility Advisory Committee Meeting Minutes of December 1, 2016 Recommended: 1. That the Accessibility Advisory Committee meeting minutes of December 1, 2016, be received for information. C3. Economic Development Advisory Committee Meeting Minutes of December 8, 2016 Recommended: 1. That the Economic Development Advisory Committee meeting minutes of December 8, 2016, be received for information. C4. Joint Council Committee Meeting Minutes of November 29, 2016 Recommended: 1. That the Joint Council Committee meeting minutes of November 29, 2016, be received for information. General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017 Page 3 of 6 C5. Memorandum from Mayor Dawe Re: Correspondence from HRH Prince Harry of Wales, K.C.V.O. Recommended: 1. That the memorandum regarding Correspondence from HRH Prince Harry of Wales, K.C.V.O. be received for information. 6. Consideration of Items Requiring Discussion (Regular Agenda) R1. IES17-002 – Alternative to Traffic Safety Advisory Committee Model Recommended: 1. That Report No. IES17-002 be received; and 2. That funding in the amount of $30,000 be established to support the new Traffic Safety Advisory Committee model, and provided through the Development Charges reserve related to traffic management; and 3. That a new capital project, the single source procurement of PlaceSpeak in an amount up to $26,000 (excluding tax), be authorized. R2. IES17-003 – Purchase Order Increase for Drain Services Recommended: 1. That Report No. IES17-003 be received; and 2. That the Contract for Century Drains Inc. as established through RFP IES 2014-31 be extended to the 2017 option year; and 3. That Purchase Order No. 311 in favour of Century Drains Inc. be increased by $35,000 from the amount of $70,000 to $105,000, excluding taxes, for the contract term of 2017. R3. PRCS17-002 – Aurora’s Multicultural Festival – Information Gathering Sessions General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017 Page 4 of 6 Recommended: 1. That Report No. PRCS17-002 be received; and 2. That the scheduling of two (2) public open houses for the purpose of gathering input from the community on the programming elements of Aurora’s Multicultural Festival be approved. R4. PRCS17-003 – Leslie Street Underpasses Construction Recommended: 1. That Report No. PRCS17-003 be received; and 2. That an increase in the Town of Aurora’s 50% contribution toward construction of two (2) Underpasses in the amount of $148,336 be approved; and that the budget for Project No. 73177 Regionally- approved Underpasses be increased for a total of $902,000; and 3. That the Mayor and Town Clerk be authorized to execute a Cost-Sharing Agreement with the Regional Municipality of York for the construction and operation of the two Underpasses C and D as recommended by the Trails and Active Transportation Committee, including any and all documents and ancillary agreements required to give effect to same. R5. PBS17-001 – Applications for Zoning By-law Amendment and Draft Plan of Subdivision Coppervalley Estates Inc. 1756 St. John’s Sideroad Part of Lot 26, Concession 3 File Numbers: SUB-2015-05 and ZBA-2015-09 Recommended: 1. That Report No. PBS17-001 be received; and 2. That Application to Amend the Zoning By-law File No. ZBA-2015-09 (Coppervalley Estates Inc.), to implement the proposed draft plan of subdivision be approved; and General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017 Page 5 of 6 3. That Application for Draft Plan of Subdivision File No. SUB-2015-05 (Coppervalley Estates Inc.), to allow the development of 109 single detached dwellings on the subject lands be approved, subject to the conditions outlined in Schedule “A” of this report; and 4. That the implementing Zoning By-law Amendment be presented at a future Council meeting; and 5. That a total of 109 units of sewage capacity be allocated to the Draft Plan of Subdivision from the Town of Aurora’s portion and the water services will be provided through the inter-municipal agreement; and 6. That the Mayor and Town Clerk be authorized to execute a Subdivision Agreement, including any and all documents and all of the Agreements referenced in the Conditions of Approval, including any ancillary agreements required to give effect to same. R6. PBS17-003 – Application for Exemption from Part Lot Control Paradise Homes Leslie Inc. Blocks 218 and 219 being 65R-36689 and 65R-36690 File Number: PLC-2016-13 Recommended: 1. That Report No. PBS17-003 be received; and 2. That the Application for Exemption from Part Lot Control submitted by Paradise Homes Leslie Inc. to divide Blocks 218 and 219 on Plan 65M- 4462 into 8 townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. R7. Item Withdrawn (Report No. PBS17-004) R8. Summary of Committee Recommendations Report No. 2017-01 General Committee Meeting Agenda (Revision No. 2) Tuesday, January 24, 2017 Page 6 of 6 Recommended: 1. That the Summary of Committee Recommendations Report No. 2017-01 be received; and 2. That the Committee recommendations contained within this report be approved. 7. Notices of Motion (a) Councillor Mrakas Re: Winter Maintenance Service Levels 8. New Business 9. Closed Session 10. Adjournment