The URL can be used to link to this page

AGENDA - General Committee - 20160503GENERAL COMMITTEE MEETING AGENDA TUESDAY,MAY 3,2016 7 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE April 26,2016 TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA Tuesday,May 3,2016 7 p.m. Council Chambers Councillor Kim in the Chair 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 5.DELEGATIONS (a)Kristen Lyons and Stuart Brindle,Magna Golf Club pg.1 Re:Item 3 –CAO16-004 –Magna Golf Club –Fireworks Display 6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR 7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee Meeting Agenda Tuesday,May 3,2016 Page 2 of 7 8.NOTICES OF MOTION 9.NEW BUSINESS/GENERAL INFORMATION 10.CLOSED SESSION 11.ADJOURNMENT General Committee Meeting Agenda Tuesday,May 3,2016 Page 3 of 7 AGENDA ITEMS 1.BBS16-005 –Request for Sign Variance to Sign By-law No.5840-16 pg.2 15338 Leslie Street,Salvation Army Northridge Community Church RECOMMENDED: THAT Report No.BBS16-005 be received;and THAT a variance to Sign By-law No.5840-16 to allow a ground sign with a sign area of 5.42m2,whereas the Sign By-law restricts sign area to a maximum of 2.2m2 in rural zones,be approved. 2.BBS16-006 –Building Division Workload pg.8 RECOMMENDED: THAT Report No.BBS16-006 be received;and THAT a two-year,full-time contract position for a Building Permit Technician to assist with high volumes of permit applications and inspections,be approved;and THAT Administrative Procedure No.13 for Excess Hours and Overtime be waived for an additional one-year period to allow Building staff to be paid at straight time for any excess hours worked up to 44 hours in a week. 3.CAO16-004 –Magna Golf Club –Fireworks Display pg.17 RECOMMENDED: THAT Report No.CAO16-004 be received;and THAT the setting off of Display Fireworks to celebrate the 15th Anniversary of the Magna Golf Club on June 23,2016,commencing at 10:00 p.m.,be approved. 4.CFS16-011 –Confirmation of Financing –L.E.D.Lighting Project pg.19 Debenture Debt RECOMMENDED: THAT Report No.CFS16-011 be received for information. General Committee Meeting Agenda Tuesday,May 3,2016 Page 4 of 7 5.CFS16-014 –Capital Projects Status and Closures as of pg.23 December 31,2015 RECOMMENDED: THAT Report No.CFS16-014 be received;and THAT the capital project closures and capital funding adjustments outlined in Attachments #1 and #2 be approved. 6.IES16-042 –Award of Tender IES2016-08 –For the Supply of All pg.37 Labour,Material,and Equipment Necessary for the Removal and Replacement of Concrete Sidewalk and Concrete Curb and Gutter in Various Locations in the Town of Aurora RECOMMENDED: THAT Report No.IES16-042 be received;and THAT Tender IES2016-08 for the supply of all labour,material,and equipment necessary for removal and replacement of concrete sidewalk and concrete curb and gutter in various locations in the Town of Aurora be awarded to Pave Krete Construction at an annual upset limit of $165,000,plus taxes for a one-year period ending December 31,2016;and THAT the Director be authorized to renew Tender IES2016-08 on an annual basis and increase the purchase order for an additional two (2)years,pending an annual analysis and satisfactory performance review by the Director;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. 7.IES16-043 –2015 Water Audit Report pg.41 RECOMMENDED: THAT Report No.IES16-043 be received for information. 8.IES16-044 –2015 Annual Safety Traffic Report pg.49 RECOMMENDED: General Committee Meeting Agenda Tuesday,May 3,2016 Page 5 of 7 THAT Report No.IES16-044 be received for information. 9.IES16-045 –York Region Transportation Master Plan pg.54 RECOMMENDED: THAT Report No.IES16-045 be received;and THAT Report No.IES16-045 be forwarded to the Regional Clerk as the Town’s formal response to the Regional Municipality of York’s Transportation Master Plan Draft Policy Principles and Actions. 10.LLS16-013 –Pending List pg.58 RECOMMENDED: THAT Report No.LLS16-013 be received;and THAT all items marked “COMPLETED”be removed from the Pending List. 11.PDS16-022 –Naming of Walkways to Generate Revenue for pg.97 Community Programs RECOMMENDED: THAT Report No.PDS16-022 be received;and THAT the establishment of a program for naming Town-owned walkways to generate revenue for community programs not proceed at this time. 12.PDS16-025 –Zoning By-law Amendment pg.102 Rod Coutts and Brian Coutts 14314 and 14338 Yonge Street File:ZBA-2015-07 RECOMMENDED: THAT Report No.PDS16-025 be received;and THAT Application to Amend the Zoning By-law File No.ZBA-2015-07 (Rod Coutts and Brian Coutts),to add a Retirement Home and Long Term Care Facility as permitted uses on the subject lands be approved;and General Committee Meeting Agenda Tuesday,May 3,2016 Page 6 of 7 THAT that the implementing Zoning By-law Amendment be presented at a future Council meeting. 13.PDS16-032 –Application for Exemption from Part Lot Control pg.116 Brookfield Homes (Ontario)Aurora Ltd. Blocks 15,16 and 19,Plan 65M-4467 being 65R-36163 and 65R-36213 File No.:PLC-2016-03 RECOMMENDED: THAT Report No.PDS16-032 be received;and THAT the Application for Exemption from Part Lot Control submitted by Brookfield Homes (Ontario)Aurora Ltd.to divide Blocks 17,18,20,21 and 22,on Plan 65M- 4467 into 29 separate lots for townhouse units be approved;and THAT the Part Lot Control Exemption By-law be introduced and enacted at a future Council meeting. 14.PRS16-019 –Award of Tender PRS2016-53 for the Provision of pg.124 Landscape Grounds Maintenance Services on Municipal Property RECOMMENDED: THAT Report No.PRS16-019 be received;and THAT Part 1,Items “A”&“B”of Tender PRS2016-53 for boulevard turf and shrub bed maintenance at various locations in the Town of Aurora,for one year ending December 31,2016,in the amount of $30,493.66 (with the option to renew for an additional two,one-year periods),be awarded to Forest Ridge Landscape Limited; and THAT Part 2,Item “A”of Tender PRS2016-53 for Stormwater Pond Vegetation Maintenance at various locations in the Town of Aurora,for one year ending December 31,2016,in the amount of $9,465.70 (with the option to renew for an additional two,one-year periods),be awarded to Fore North Inc.;and THAT the Director be authorized to renew Tender PRS2013-14 for an additional two,one-year periods,pending an annual contract service performance review by the Director;and General Committee Meeting Agenda Tuesday,May 3,2016 Page 7 of 7 THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. 15.PRS16-020 –Maintenance Service at Stewart Burnett Park pg.133 Baseball Diamond RECOMMENDED: THAT Report No.PRS16-020 be received;and THAT Parks Division staff provide all future facility maintenance needs at the Stewart Burnett Park Baseball facility in accordance with the current Parks Service Level Standards. 16.Environmental Advisory Committee Meeting Minutes of pg.136 April 7,2016 RECOMMENDED: THAT the Environmental Advisory Committee meeting minutes of April 7,2016,be received for information. 17.Accessibility Advisory Committee Meeting Minutes of pg.140 April 13,2016 RECOMMENDED: THAT the Accessibility Advisory Committee meeting minutes of April 13,2016,be received for information. DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: SUBJECT: NAME OF SPOKESPERSON: NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest?YES NO IF YES,WITH WHOM?DATE: I acknowledge that the Procedural By-law permits five (5)minutes for Delegations. Legal and Legislative Services 905-727-3123 councilsecretariatstaff@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 May 3,2016 Magna Golf Club -Fireworks Display Request -15th Anniversary Party Kristen Lyons and Stuart Brindle Magna Golf Club Requesting approval of council to have a fireworks display for our 15th Anniversary Party on June 23rd starting at 10:00pm Jim Kyle April 14,2016 Requesting approval of Council to have a fireworks display for our 15th Anniversary Party on June 23rd starting at 10:00 pm for 7 minutes. General Committee Meeting Agenda Tuesday,May 3,2016 Delegation (a)Page -1 -1 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.BBS16-005 SUBJECT:Request for Sign Variance to Sign By-law No.5840-16 15338 Leslie Street,Salvation Army Northridge Community Church FROM:Techa van Leeuwen,Director of Building &Bylaw Services DATE:May 3,2016 RECOMMENDATIONS THAT Report No.BBS16-005 be received;and THAT a variance to Sign By-law No.5840-16 to allow a ground sign with a sign area of 5.42m2,whereas the Sign By-law restricts sign area to a maximum of 2.2m2 in rural zones,be approved. PURPOSE OF THE REPORT To evaluate and make recommendation on a sign variance request to Sign By-law 5840-16.A variance is required to allow a proposed ground sign with a total sign area of 5.42m2.Sign By-law 5840-16 restricts the maximum sign area to 2.2m2 in rural zones. BACKGROUND Building and Bylaw Services is in receipt of a sign variance application from representatives of the Salvation Army of Canada to allow a ground sign with a sign area of 5.42m2.The property is zoned RU-2 Rural General Exception Zone and the Sign By- law restricts sign area to a maximum of 2.2m2 in rural zones. The Salvation Army of Canada is currently constructing a new facility at 15338 Leslie St known as Northridge Community Church.The building permit for phase 1 of the project was issued August 10,2015 and the building is nearing completion with occupancy expected to occur within the next few months.Phase 1 of the project includes the place of worship and accessory space such as office,kitchen,etc.Phase 2 of the project will include a sanctuary and community space. The property is located on the west side of Leslie St.,north of Wellington St.To the north of the property is new residential development and to the south there is existing rural residential properties.On the east side of Leslie St.directly across from the General Committee Meeting Agenda Tuesday,May 3,2016 Item 1 Page -1 -2 - May 3,2016 -2 -Report No.BBS16-005 Northridge Community Church is the large green retaining wall supporting the Smart Centre development.There are numerous trees surrounding the perimeter of the property and an existing pond on the north side of the property. COMMENTS Signs within a rural zone are subject to more restrictive provisions than signs within a commercial or industrial zone. The Sign By-law regulates signs according to the zone in which the property is located. 15338 Leslie St.is zoned RU-2 General Rural Exception Zone and permits a place of worship,therefore a re-zoning of the property was not required.Rural zones typically are comprised of green fields and agricultural uses and therefore the sign provisions are significantly more restrictive than a commercial or industrial zone.Ground Signs for commercial and industrial zones are permitted to have a maximum sign area of 10m2. The proposed ground sign for the Northridge Community Church has a total sign area of 5.42m2. The proposed sign will identify the Northridge Community Church and will contain an LED message board to advertise events and community information. The proposed ground sign has two components,half of the sign is dedicated to identifying the Northridge Community Church and the second half contains an LED message board.The message board is critical for communicating events and information to the public.Removing the message board would reduce the amount of the variance but would have an adverse impact on the community as thousands of new residents in the 2C developments and the general public would not have the benefit timely messaging. The following table provides the criteria for assessing Sign By-law No.4898-07.P variance approvals. Table for Evaluating Sign Variance Criteria Criteria Comment 1.Physical difficulties Where due to special circumstances,pre-existing condition of the building,layout or topography of the subject land,it is difficult to comply with the provisions of the Sign By-law. The property has numerous trees around the perimeter particularly along the Leslie St.frontage.The larger sign area will be advantageous to identify the Community Church and upcoming events and information. 2.Consistency with the architectural features of the n/a General Committee Meeting Agenda Tuesday,May 3,2016 Item 1 Page -2 -3 - May 3,2016 -3 -Report No.BBS16-005 building Where the proposed sign blends well with the architectural features of the building and granting the sign variance will result in a more aesthetically pleasing visual appearance of the building for the community. 3.Consistency with the character of the neighbourhood Where the Sign Variance,if granted,will not alter the essential character of the neighbourhood and will have no adverse impact on the Town's cultural heritage The property is located on Leslie St.north of Wellington St.This entire area is currently under development and the Northridge Community Church will form the fabric of this new community. 4.No adverse impact to the adjacent property or general public Such adverse impact may include but is not limited to: illumination,obstruction of other signage,obstruction of natural light,distance to the adjacent buildings and properties,etc. The proposed sign will have exposure to Leslie St.The property contains numerous trees and therefore will provide a buffer to adjacent properties. 5.Adherence to Corporate Branding Where not granting a Sign Variance results in a conflict in corporate branding requirements such as updated/new logos or trademarks. n/a 6.Impact on safety,traffic and accessibility The proposed Sign Variance,if granted,will not increase fire or traffic hazard or otherwise endanger public safety or negatively impact accessibility. The requested sign will not increase fire or traffic hazards or otherwise endanger the public safety. 7.Result in greater convenience to the public Granting of the variance will result in greater convenience to the public in identifying the business location for which a sign variance is sought. Granting these variances will result in the public being able to better identify the Northridge Community Church and the message board will provide information of upcoming events. Variance requested: A variance is required to allow a ground sign with a sign area of 5.42m2 whereas Sign By-law No.5840-16 restricts ground signs located in a rural zone to a maximum sign area of 2.2m2. LINK TO STRATEGIC PLAN Approving the requested variance to Sign By-law No.4898-07.P supports the Strategic Plan goal of Supporting an exceptional quality of life for all. General Committee Meeting Agenda Tuesday,May 3,2016 Item 1 Page -3 -4 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 1 Page -4 -5 - May 3,2016 -5 -Report No.BBS16-005 SITE PLAN Attachment No.1 Proposed ground sign General Committee Meeting Agenda Tuesday,May 3,2016 Item 1 Page -5 -6 - May 3,2016 -6 -Report No.BBS16-005 Ground Sign Elevation Attachment No.2 General Committee Meeting Agenda Tuesday,May 3,2016 Item 1 Page -6 -7 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.BBS16-006 SUBJECT:Building Division Workload FROM:Techa van Leeuwen,Director of Building &Bylaw Services DATE:May 3,2016 RECOMMENDATIONS THAT Report No.BBS16-006 be received;and THAT a two-year,full-time contract position for a Building Permit Technician to assist with high volumes of permit applications and inspections,be approved; and THAT Administrative Procedure No.13 for Excess Hours and Overtime be waived for an additional one-year period to allow Building staff to be paid at straight time for any excess hours worked up to 44 hours in a week. PURPOSE OF THE REPORT To inform Council of the current workload in the Building Division impacting our ability to meet legislative timeframes for the issuance of building permits and respond to mandated inspection requests and request Council approve a full time contract position for a period of two years to assist with the high volume of work. BACKGROUND In 2006,the Building Code Act and regulations introduced legislative provisions relating to timeframes for responding to building permit applications.The timeframes range from 10 to 30 days depending on the class of building.Single detached,semi-detached and townhome housing types are subject to a ten-day timeframe.The building code also contains provisions for mandated inspections requiring notice be given to the Chief Building Official for various stages of construction and that an inspection be undertaken no later than 2 days after the notice has been given. The Town of Aurora Building Division has been very successful in meeting our timeframes year after year.Our key performance indicators are based on the legislative timeframes and have been reported out with success rates consistently over 85%until 2C development construction commenced in 2014.In 2015,the Building Division issued General Committee Meeting Agenda Tuesday,May 3,2016 Item 2 Page -1 -8 - May 3,2016 -2 -Report No.BBS16-006 over 2700 permits and responded to over 17,000 inspection requests,however with current resources and workload we were only able to meet our legislative requirements 22%of the time. COMMENTS The current workload,high volumes of building permit applications and inspection requests are adversely impacting service delivery. Over the past couple of years developers have received the necessary Planning approvals to commence with construction within 2C lands.The Building Division has been working with the various builders to certify models,prioritize permit issuance and respond to mandated inspection requests.As indicated in the table below,the number of building permits issued for new residential units in 2015 and 2016 continues to far exceed the annual historical permits. The following table provides historical information for number of new residential units. These numbers do not include other types of residential permits such as decks, additions,interior alterations or any Industrial,commercial or institutional permits. Number of New Residential Units per Year 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 (up to date) 407 337 530 527 202 229 216 150 428 1038 488 In 2014 as the initial 2C building permits were being issued,the inspection load was beginning to increase with 9300 inspections performed (average inspections typically range between 5000 and 6000 per year).In 2015 we experience an all-time historical record for number of inspection requests.The building division performed over 17,000 inspections and over the next two years we are expecting similar numbers. Not responding to the current workload situation puts the Town at increased risk. Outlined below are some of the risks that the Town may face by not responding to the high volume of work. Increased construction starts without permits.This will require staff to engage in enforcement activities that are time consuming,taking away valuable time from other activities. Missed inspections for mandated inspections.Builders are permitted to proceed if we are unable to respond to their requests. Increased errors and omissions as reduced staff time will affect the quality of General Committee Meeting Agenda Tuesday,May 3,2016 Item 2 Page -2 -9 - May 3,2016 -3 -Report No.BBS16-006 review and inspections leading to increased liability Increased threat to public health and safety Increased pressure and stress on staff Dissatisfied and frustrated customers Approval for a two year contract for a Building Permit Technician is critical to addressing workload. Every application,every inspection and all related activities are input into our Land Use Management System,Cityview.Data entry of large volumes takes valuable time away from other more technical activities and can create a backlog.To assist with the administrative and data entry functions,the Building Division is hiring two summer students,similar to last year,to manage the workload. Staff,also recommends hiring a full time Permit Technician on a two year contract basis to deal with increasing number of applications and inspection requests and to assist with other building related functions such as open permits,sewage system maintenance inspections,home owner related building activities,etc.All Building Division staff positions are fully funded by building permit fees. The Town’s Administrative Procedure No.13 -Excess Hours and Overtime, requires excess hours be compensated with time off in lieu for the first 70 hours worked in the calendar year.Staff are requesting Building staff be compensated for excess hours with payment at straight time. The procedure sets out compensation for excess hours and overtime worked by staff. Excess hours are hours worked beyond 35 hours a week up to 44 hours a week. Overtime hours are time worked beyond 44 hours in a week.The procedure states compensation for excess hours shall be in time off in lieu at straight time for the first 70 hours in a calendar year.Many Building staff have several weeks of vacation as they are long standing employees.Authorizing excess hours is a good strategy for dealing with high volumes and immediate workload demands.However compensating with time off creates a longer term issue as the development of 2C will occur over several years and we will experience high workload for the duration.As building staff are fully funded by building permit fees,staff is requesting that excess hours be compensated in payment at straight time. The Residential Express Permit Program (REPP)and the Green Path Program are expedited building permit service programs for home improvement projects that cannot be achieved given the increase in workload. The Building Division delivers two expedited building permit programs for home improvement projects.REPP is for standard small home improvement projects such as decks,garages,small additions and Green Path is for energy and water conservation General Committee Meeting Agenda Tuesday,May 3,2016 Item 2 Page -3 -10 - May 3,2016 -4 -Report No.BBS16-006 projects.These types of projects are subject to a legislative timeframe of 10 days, however the objective of both programs is to decrease the timeframes for review to 3 days providing increased customer service and satisfaction.With the current workload the Building Division is unable to meet legislative timeframes for new houses and certainly unable to deliver any expedited permit service.If approved the Permit Technician could assist with these types of smaller projects to ensure existing home owners are able to obtain building permits in a timely manner. Staff is committed to assisting home owners with renovation projects and will continue to offer extended hours over the spring and summer months. During the building season,the Building Division keep their doors open until 8:00pm once a month to allow home owners to attend our counter,speak with staff,submit a building permit application or seek information and advice.We will continue to offer extended hours to ensure community needs are not compromised. LINK TO STRATEGIC PLAN This report supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All through its accomplishments of satisfying the objective Strengthening the fabric of our community and specifically working with the development communities to meet out intensification targets. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Council could deny all or any of the recommendations.This would impact our service delivery and increase the risks identified in this report. FINANCIAL IMPLICATIONS All direct and indirect costs associated with the administration and enforcement is fully funded through building permit fees including salaries and any paid overtime.An obligatory building reserve fund has been established in accordance with the Building Code Act.The intent of the reserve fund is to ensure legislative requirements are met and service levels are maintained during workload fluctuations.Attached is a Building Division financial report for 2014 and 2015.The reserve fund balance at end of 2015 is $2,415,969. CONCLUSIONS Significant construction activity continues with 2C development.The Building Division is unable to meet legislative timeframes and respond to mandated inspections with the current resources.The recommendations outlined in this report are being presented as an overall strategy to respond to high volumes of work.Staff will continue to monitor General Committee Meeting Agenda Tuesday,May 3,2016 Item 2 Page -4 -11 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 2 Page -5 -12 - May 3,2016 -6 -Report No.BBS16-006 Attachment No.1 No.13 TOWN OF AURORA Page 1 of 3 ADMINISTRATION PROCEDURE NO.13 Subject:Excess Hours &Overtime Effective:November 14,1986 Authority:Council Revised:April 6,1988 March 14,1990 May 14,1990 January 10,1996 February 12,2002 September 27,2005 _____________________________________________________________________________ 1.FULLTIME PERMANENT NON-BARGAINING UNIT POSITIONS 1.1 Definition “Excess Hours”is considered any authorized time worked beyond 35-hours in a work week but less than 44 hours in a work week. “Overtime”is considered any authorized time worked over and above 44 hours in a work week. 1.2 Eligibility 1.2.1 Although every effort should be made to minimize excess hours and overtime,employees may be requested to work excess hours or overtime by their immediate Supervisor and/or Department Head. 1.2.2 Employees who feel excess hours or overtime may be necessary are asked to consult with their immediate Supervisor prior to working said excess hours or overtime. 1.2.3 Excess hours and overtime must be authorized by the Department Head.Department Heads may delegate this responsibility to supervisory staff in individual cases where it is deemed appropriate. 1.3 Compensation Authorized excess hours will be compensated for in the following manner: -time-off-in-lieu,at straight time for the first 70 excess hours worked each calendar year; General Committee Meeting Agenda Tuesday,May 3,2016 Item 2 Page -6 -13 - May 3,2016 -7 -Report No.BBS16-006 -any further excess hours worked in the same calendar year will be paid at straight time. No.13 Page 2 of 3 Authorized overtime will be compensated for in the following manner: -payment for all hours worked beyond 44 hours in a week at the rate of time and one-half the employee’s regular rate of pay. 1.3.1 Exemptions The Excess Hours and Overtime compensation provisions do not apply to positions Grade 18 and above as noted in Administration Procedure Number 7. 1.4 Timeframes for Lieu Time to be Taken 1.4.1 Lieu time for excess hours may be accumulated up to 70 hours per calendar year,to be taken at a time mutually agreeable between the Supervisor and/or Department Head,and the employee. 1.4.2 Lieu time must be taken by June 30th in the year following the date the excess hours were worked/earned. 1.5 Recording of Excess Hours/Overtime 1.5.1 Authorized excess hours or overtime should be appropriately coded,on the employee's Time Card Entry form for processing by Payroll. 1.5.2 Authorized excess hours to be taken as lieu time should be so recorded on the employee's Attendance Report,which is maintained departmentally. 1.5.3 Positions Grade 18 and above as noted in Administration Procedure Number 7 shall not be obligated to record their authorized excess hours or overtime.Each of the positions, Grade 18 and above,shall be credited with 50 hours of lieu time as of the first day of January in each calendar year,to be taken in accordance with section 1.4.2 above. 2.OTHER-THAN-CONTINUOUS-FULL-TIME POSITIONS 2.1 For the purposes of this Administration Procedure excess hours or overtime hours for other-than-continuous-full-time employees will be administered in the same manner as outlined above for full-time permanent non-bargaining unit positions. General Committee Meeting Agenda Tuesday,May 3,2016 Item 2 Page -7 -14 - May 3,2016 -8 -Report No.BBS16-006 No.13 Page 3 of 3 3.BARGAINING UNIT POSITIONS 3.1 The eligibility criteria outlined in Section 1.2 of this Administration Procedure apply,to the extent that they are consistent with the applicable collective agreement. 3.2 Authorized overtime is to be compensated in accordance with the terms and conditions of current collective agreement(s) General Committee Meeting Agenda Tuesday,May 3,2016 Item 2 Page -8 -15 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 2 Page -9 -16 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.CAO16-004 SUBJECT:Magna Golf Club –Fireworks Display FROM:Doug Nadorozny,Chief Administrative Officer DATE:May 3,2016 RECOMMENDATIONS THAT Report No.CAO16-004 be received;and THAT the setting off of Display Fireworks to celebrate the 15th Anniversary of the Magna Golf Club on June 23,2016,commencing at 10:00 p.m.,be approved. PURPOSE OF THE REPORT To obtain Council approval for the display of fireworks to celebrate the 15th Anniversary of the Magna Golf Club on June 23,2016 as required by the “Fireworks By-law”.The Fireworks by- law requires Council approval for any “Display Fireworks”for special events that are not associated with Canada Day or Victoria Day. BACKGROUND On November 22,2011,Council passed by-law 5373-11 which is commonly referred to as the “Fireworks By-law”.The By-Law requires Council approval for display type fireworks on any days other than Victoria Day or Canada Day.The Magna Golf Club wishes to use “Display Fireworks” to celebrate their 15th Anniversary on June 23rd and thus Council approval is required prior to the issuance of a permit by Central York Fire Services. COMMENTS The Town of Aurora By-law 5373-11,being a by-law to prohibit and regulate the sale and setting off of fireworks in Aurora,indicates that “Display Fireworks”may not be permitted unless permission is granted by Council as set out in clause 6(b)iii: 6(b)iii.A Permit may only be issued for the purpose of celebrating Victoria Day or Canada Day.Where an applicant wishes to celebrate any other event,it must obtain the approval in writing of Council prior to the issuance of a Permit. Display Fireworks generally refer to larger scale fireworks set off by a professional as compared to “Family Fireworks”which are the typical fireworks for home use. The Magna Golf Club proposes to have a celebration of their 15th Anniversary which will include General Committee Meeting Agenda Tuesday,May 3,2016 Item 3 Page -1 -17 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 3 Page -2 -18 - GENERAL COMMITTEE REPORT No.CFS16-011 SUBJECT:Confirmation of Financing –L.E.D.Lighting Project Debenture Debt FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer DATE:May 3,2016 RECOMMENDATIONS THAT Report No.CFS16-011 be received for information. PURPOSE OF THE REPORT To advise Council on the final debt financing details related to the L.E.D.Streetlighting project. BACKGROUND On September 29,2015,Council unanimously approved the following recommendations arising from report IES15-052: THAT the Investment Grade Audit submitted by RealTerm Energy be received;and THAT capital project #34709 be funded in the amount of $3,267,700 with external debenture financing with Infrastructure Ontario,with repayments funded from operational savings gained through the project,per the sample repayments schedule contained in this report;and THAT this report satisfy Council’s previous conditional budget approval and that staff be authorized to proceed with Capital Project #34709,L.E.D.Street Lighting Conversion;and THAT a contract be awarded to RealTerm Energy for the Town-wide conversion of street lighting to L.E.D.lights for $3,211,159 excluding taxes;and THAT the Treasurer be authorized to arrange debenture financing with Infrastructure Ontario at prevailing interest rates and terms for an upset limit of $3,267,700 being the contract amount excluding taxes,plus the non-recoverable portion of HST;and THAT the necessary financing by-law(s)be presented to Council to authorize same; and TOWN OF AURORA General Committee Meeting Agenda Tuesday,May 3,2016 Item 4 Page -1 -19 - May 3,2016 -2 -Report No.CFS16-011 THAT the Mayor and Town Clerk,or the Treasurer,be authorized to execute any and all documents and agreements necessary for same,including any required to arrange for the necessary approvals from York Region;and THAT upon completion of the debenture issuance,and settlement with the vendor, that a report be presented to Council with the final details of the financing,including an updated payment schedule for information purposes. COMMENTS On February 12,2016,both the Town treasurer and the Region of York treasurer accepted the interest rate for the debenture financing with Infrastructure Ontario to be set at 2.29%for the duration of the ten year term.All necessary closing paperwork and approvals from both municipalities were submitted.Debenture funding was advanced to the Town of Aurora on March 1,2016.Closing costs of $4,507.89 were incurred for legal and financial services partners. LINK TO STRATEGIC PLAN Reporting back to Council and the public on the final financing arrangement of the project supports the Strategic Plan principles of transparency and accountability. ALTERNATIVE(S)TO THE RECOMMENDATIONS None,this report provides Council with finalized details of a previously approved financing approach for the project. FINANCIAL IMPLICATIONS The debt financing servicing costs are to be funded from the operational savings achieved through the project’s conversion of the Town’s streetlighting to L.E.D. technology.Savings will be realized through reduced electricity consumption,and through reduced maintenance and replacement of lamps costs.These savings were set out for Council in report IES15-052. Debt payments are required to be made twice per year as shown on the debt amortization schedule (see Attachment #1).Total cost of the debt issue over the life of the debt is expected to be a total of $411,518.38,and have a net annual effective interest rate of 2.3145%.($407,010.49 interest from the amortization schedule,plus transaction costs of $4,507.89) General Committee Meeting Agenda Tuesday,May 3,2016 Item 4 Page -2 -20 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 4 Page -3 -21 - LOAN AMORTIZATION SCHEDULE Loan.....: Name.....: 1465 Region of York /Town of Aurora -LED Lighting Principal:3,267,700.00 Rate.....:02.2900 Term .....:120 Paid.....:Semi-annual Matures..:03/01/2026 Pay #Date Amount Due Principal Due Interest Due Rem.Principal 3,674,710.49 3,267,700.00 407,010.49 1 09/01/2016 183,735.52 146,320.35 37,415.17 3,121,379.65 2 03/01/2017 183,735.52 147,995.72 35,739.80 2,973,383.93 3 09/01/2017 183,735.52 149,690.27 34,045.25 2,823,693.66 4 03/01/2018 183,735.52 151,404.23 32,331.29 2,672,289.43 5 09/01/2018 183,735.52 153,137.81 30,597.71 2,519,151.62 6 03/01/2019 183,735.52 154,891.23 28,844.29 2,364,260.39 7 09/01/2019 183,735.52 156,664.74 27,070.78 2,207,595.65 8 03/01/2020 183,735.52 158,458.55 25,276.97 2,049,137.10 9 09/01/2020 183,735.52 160,272.90 23,462.62 1,888,864.20 10 03/01/2021 183,735.52 162,108.02 21,627.50 1,726,756.18 11 09/01/2021 183,735.52 163,964.16 19,771.36 1,562,792.02 12 03/01/2022 183,735.52 165,841.55 17,893.97 1,396,950.47 13 09/01/2022 183,735.52 167,740.44 15,995.08 1,229,210.03 14 03/01/2023 183,735.52 169,661.07 14,074.45 1,059,548.96 15 09/01/2023 183,735.52 171,603.68 12,131.84 887,945.28 16 03/01/2024 183,735.52 173,568.55 10,166.97 714,376.73 17 09/01/2024 183,735.52 175,555.91 8,179.61 538,820.82 18 03/01/2025 183,735.52 177,566.02 6,169.50 361,254.80 19 09/01/2025 183,735.52 179,599.15 4,136.37 181,655.65 20 03/01/2026 183,735.61 181,655.65 2,079.96 0.00 Attachment #1 General Committee Meeting Agenda Tuesday,May 3,2016 Item 4 Page -4 -22 - GENERAL COMMITTEE REPORT No.CFS16-014 SUBJECT:Capital Projects Status &Closures as of December 31,2015 FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer DATE:May 3,2016 RECOMMENDATIONS THAT Report No.CFS16-014 be received;and THAT the capital project closures and capital funding adjustments outlined in Attachments #1 and #2 be approved. PURPOSE OF THE REPORT To present Council with information necessary to monitor capital project status as at December 31,2015 and to seek authorization for staff to close certain completed projects and make funding adjustments as required. BACKGROUND The Capital projects financial position status report as of December 31,2015 provides an overview of the Town’s capital projects and was prepared in consultation with various Town staff who are responsible for managing their department capital projects. All capital projects have been reviewed and recommendations provided for any budget adjustments and potential closures of projects.Any funding surpluses will be returned to their original funding sources.This report does not include any projects brought forward by the Aurora Library Board. COMMENTS As of December 31,2015,the Town had a total of 168 active capital projects.Staff is recommending the closure of 49 of these capital projects.The 43 projects to be closed outlined in Attachment #1 have a surplus of $909,137 to be returned to their original source of funding. In addition to the closures identified in Attachment #1,staff also recommends funding adjustments to 16 projects,6 of which can be then closed as outlined in Attachment #2. These funding adjustments total a net of $3,441,222.Notes of explanation are provided. TOWN OF AURORA General Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -1 -23 - May 3,2016 -2 -Report No.CFS16-014 Attachment #3 summarizes the activities of the IES and Parks and Recreation Contingency Capital accounts,and documents the top-up funding required.These accounts allow prompt closure of other capital projects,but this funding is available for minor costs post project completion. Status of Remaining Open Capital Projects –Attachment #4 This schedule provides an inventory and progress status update for 119 projects remaining open as of December 31,2015.They have a total approved budget value of $73,043,331,with an unspent balance available as at December 31,2015 of $27,184,321. This listing includes projects which may be included on Attachment #2 as receiving funding adjustments without closure.For purposes of preparing this status schedule, any such proposed adjustments are presumed as approved and are reflected in the list of open projects.Projects closed in Attachment #1 or #2 have been removed.Capital projects approved for 2016 did not exist as of December 31,2015 and are not included. Staff from all departments and ELT have reviewed the open capital projects list and have identified the progress to December 31,2015 for each listed project.All projects are listed by department. LINK TO STRATEGIC PLAN Reporting to Council and the public on the status of approved capital projects and associated funding,and regularly managing and closing these projects demonstrates the Strategic Plan principles of leadership in corporate management,and demonstrates accountability and transparency to the community of the local government. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Amend the recommended projects for closure and/or funding adjustments. 2.Direct that certain projects identified by staff to remain open be cancelled and closed at the current status. FINANCIAL IMPLICATIONS This report recommends the closing of 49 capital projects,with a net funding adjustment of $909,137 (as noted in Attachment #1)to be returned to their original funding sources, and $3,441,222 of net funding adjustments or transfers to other Capital Projects,as noted in Attachment #2. General Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -2 -24 - May 3,2016 -3 -Report No.CFS16-014 The portfolio of remaining open capital projects contains 119 projects (detailed in Attachment #4),with a total budgeted/funded value of $73,043,331.$42,662,764 has been spent to date on these projects,with a remaining approved unspent and funded value of $27,184,321.This amount is referred to as Unspent Capital Funding balance. For financial statements purposes,this amount is a component of our “Accumulated Surplus”on our Balance Sheet or Statement of Financial Position. Capital projects may vary dramatically in expected delivery time from the date of approval;some projects naturally take several years to complete,such as major computer system implementation or road reconstruction,while some projects may only take a few months from approval to completion,such as a vehicle replacement.Timing of project delivery may also be constrained by staff resources,or project integration with other Town departments or the Region of York. Staff are not authorized to increase the total project budget,or to increase the scope of a capital project without Council’s approval. CONCLUSIONS Staff from all departments,continue to work on completing outstanding capital projects to which Council has committed funding,and that the community anticipates their completion.This report is intended to update Council on the status of each open approved project:bring closure to some,funding adjustments to others,and provide a status report on all remaining projects. PREVIOUS REPORTS Last Capital Status Report,General Committee,May 5,2015,CFS15-017,Capital Projects Status &Closures Report as of December 31,2014. ATTACHMENTS Attachment #1 –Capital Projects to be Closed with Funds Returned to Source Attachment #2 –Capital Projects Funding Adjustments Attachment #3 –Summary of Use of Contingency Funds Attachment #4 –Inventory and Status of Capital Projects Remaining Open General Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -3 -25 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -4 -26 - Attachment#1-Page1of3TownofAuroraAttachment#1CapitalProjectstobeClosedwithFundsReturnedtoSourceAsofDecember31,2015CAO1.01N6SharedServiceStudy(12027)20,000-20,0002014Projectcompleteandcanbeclosed.Return$20,000toStudiesandOtherReserve.CORPORATE&FINANCIALSERVICES1.02DevelopmentChargesBylawStudy(14054)102,70076,53926,1612013Projectcompleteandcanbeclosed.Return$26,161toGeneralGovernmentDCReserve.INFRASTRUCTURE&ENVIRONMENTALSERVICES1.03LeslieStSidewalk/Illumination(31055)23,50023,500-2012Projectcompleteandcanbeclosed.1.04Reconstruction-TylerSt.&GeorgeSt.(31099)1,822,3001,705,691116,6092012Projectcompleteandcanbeclosed.Return$30,318toSanitaryR&RReserve,$12,827toRoadsR&RReserve,$27,986toStormSewerR&RReserveand$45,478toWaterR&RReserve.1.05SidewalkonGolfLinks(34608)123,40093,57229,8282014Projectcompleteandcanbeclosed.Return$29,828toRoads&RelatedDCReserve.Lowercostsasthelengthofsidewalkwasreducedbyapproximately40%.1.06YongeStCulvertRehab(42053)594,200507,20586,9952014Projectcomplete,andcanbeclosed.Return$86,995toStormR&R.1.07IntersectionPedestrianSignals(34520)110,19590,00020,1952013Projectcompleteandcanbeclosed.Return$15,146toRoadsandRelatedDCReserveand$5,049toRoads&RelatedR&R.1.08StormwaterManagementMasterPlan(42049)100,00094,3045,6962011Projectcompletedandcanbeclosed.Return$5,696toStormwaterReserve.TobepresentedtoCouncilin2016-Facilities&Property1.09AFLCArenaSoundSystem(72097)15,00013,9171,0832011Projectcompleteandcanbeclosed.Return$1,083toMunicipalCapital.1.10LibraryFacilityNeedsPlan(72110)45,00040,0224,9782010Projectcompleteandcanbeclosed.Return$4,978toLibraryDCReserve.1.11ReconstructionofRetaningWallandAsphaltACC(72115)275,000188,88886,1122011Projectcompleteandcanbeclosed.Return$86,112toFacilitiesR&RReserve.1.12LibrarySupplementaryHVAC(72128)20,0004,20215,7982013Projectcompleteandcanbeclosed.Return$15,798toFacilitiesR&RReserve.Furtherinvestigationresultedinlowercostsavings.1.13SARCSupplementaryCoolingforInverterPanels(72129)30,00014,53115,4692013Projectcompleteandcanbeclosed.Return$15,469toFacilitiesR&RReserve.Scopeofworkreducedresultingincostsavings.1.14SARCPlumbingFixturesRetrofit(72134)50,00019,45430,5462013Projectcompleteandcanbeclosed.Return$30,456toFacilitiesR&RReserve.Scopeofworkreducedcostofproject.ReportLineRefCloseProjectAccount/DispositionofBalanceYearofOriginalApprovalProjectTotalApprovedFundingTotalExpenditurestoDecember31,2015CurrentBalanceSurplus/(Deficit)General Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -5 -27 - Attachment#1-Page2of3TownofAuroraAttachment#1CapitalProjectstobeClosedwithFundsReturnedtoSourceAsofDecember31,2015ReportLineRefCloseProjectAccount/DispositionofBalanceYearofOriginalApprovalProjectTotalApprovedFundingTotalExpenditurestoDecember31,2015CurrentBalanceSurplus/(Deficit)1.15AFLCReverseOsmosisSystemforRinkIceProduction(72145)34,43930,7783,6612013Projectcompleteandcanbeclosed.Return$3,661toFacilitiesR&RReserve.1.16TH-ElevatorCardAccess(72205)10,0009,4135872015Projectcompleteandcanbeclosed.Return$587toFacilitiesR&RReserve.1.17ACC-RoofTopH&SEquipment(72235)48,00023,66924,3312015Projectcompleteandcanbeclosed.Return$24,331toFacilitiesR&RReserve.Staffstreamlinedprojectdeliveryresultingincostsavings.1.18SARC-IcePlant,Starters,Motors(72236)35,00018,30716,6932015Projectcompleteandcanbeclosed.Return$16,693FacilitiesR&RReserve.Scopeofprojectchangedresultingincostsavings.1.19AFLC-MouldAbatement(72243)136,58082,71053,8702015Projectcompleteandcanbeclosed.Return$53,870toFacilitiesR&RReserve.OnlyPhase1requiredtoaddressissues.1.20SignBoard-Yonge&OrchardHts(72244)25,00024,6683322015Projectcompleteandcanbeclosed.Return$332toFacilitiesR&RReserve.FleetManagement-Equipment1.21IESPaintTrailer#83-Replacement(34178)15,0003,96911,0312013Projectcompleteandcanbeclosed.Return$11,031toFleetR&RReserve.Sourcedtrailerwasunderbudget.1.22Additional2TonneFlatbedTruckwPlow(34182)80,00073,4006,6002015Projectcompleteandcanbeclosed.Return$6,600toFleetR&RReserve.1.23PortableFourPostHoist(34301)52,25052,24912015ProjectcompleteandcanbeclosedReturn$1toFleetR&RReserve.1.24Pick-UpTruck(24009)30,00026,0253,9752015Projectcompleteandcanbeclosed.Return$3,975toGrowth&NewReserve.Parks&Recreation-Equipment1.251TonneDumpTruckReplacement#251(71069)60,00059,5424582014Projectcompleteandcanbeclosed.Return$458toFleetR&RReserve.1.263/4TonnePick-up(71089)60,00020,93939,0612014Projectcompleteandcanbeclosed.Return$35,155toParksDevelopmentDCReserveand$3,906toGrowth&NewReserve.Vehiclespecificationslessthanwhatwasoriginallybudgetted.1.27LightIndustrialLoadertoReplaceAgriculturalTractor#221(71097)96,46296,462-2014Projectcompleteandcanbeclosed.General Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -6 -28 - Attachment#1-Page3of3TownofAuroraAttachment#1CapitalProjectstobeClosedwithFundsReturnedtoSourceAsofDecember31,2015ReportLineRefCloseProjectAccount/DispositionofBalanceYearofOriginalApprovalProjectTotalApprovedFundingTotalExpenditurestoDecember31,2015CurrentBalanceSurplus/(Deficit)PARKS&RECREATION-Parks1.28NewParkPicnicTables/TrashReceptacles(73094)180,000175,1194,8812009-2011Projectcompleteandcanbeclosed.Return$4,393toParksDevelopmentDCReserveand$488toCILParkland.1.29ParksMaintenanceStandardsStudy(73131)40,0003,15236,8482011AsperPR15-011,projectcanbeclosedandfundsreturnedParksMasterplan.Projectwascompletedinhouseoveratwoyearperiodresultinginsubstantialsavings.1.30TownHallLandscapingRestoration(73137)100,00087,32312,6772012Projectcompleteandcanbeclosed.Return$12,677toLandscapeFeeReserve1.31Aurora150thExhibit(73188)40,00033,5266,4742013Projectcompleteandcanbeclosed.Return$6,474toCouncilDiscretionaryFund.1.32SesquicentennialCarry-overActivities(74008)10,0009,2107902013Projectcompleteandcanbeclosed.Return$790toCouncilDiscretionaryReserve.1.33WildlifeParkDevelopment(73105)254,969246,2258,7442009ProjectcompleteandcanbeclosedReturn$$7,870toParksDevelopmentDCReserveand$874toCILParkland.1.34ParkShelter/BackStopReplacements(73140)125,0001,119123,8812012Projectcanbeclosed.Return$123,881toParksR&RReserve.Asaresultofachangeinpriorities,thisprojectwillnotbemovingforward.1.35LambertWilsonParkPathLights(73151)83,00066,34816,6522014Projectcompleteandcanbeclosed.Return$16,652toGrowth&NewReserve.1.36Fencing-Diamonds1/2/3(73197)75,00059,41215,5882014Projectcompleteandcanbeclosed.Return$15,588toParksR&RReserve.1.37PurchaseofMavrinacBlvd(73259)2,513,7812,513,781-2015Projectcompleteandcanbeclosed.1.38Purchaseof89MosleySt(Armoury)(73267)540,276540,276-2014Projectcompleteandcanbeclosed.1.39CaseWoodlotPerimeterFencing(73269)70,00033,08536,9152015Projectcompleteandcanbeclosed.Return$36,915toParksR&RReserve.Projectcameinunderbudgetassomeoftheexistingmaterialswereabletobere-usedandarevisioninfencedesigneliminatedtheneedfortheuseofheavyequipment.1.40Parks&RecMasterPlanReview(73270)95,00091,0903,9102015Projectcompleteandcanbeclosed.Return$821toParksMasterplanand$3,089toCILParkland.PLANNING1.41TownHall10kWPhotovoltaicSystem(12022)60,00046,06013,9402013Projectcompleteandcanbeclosed.Return$13,940toCouncilDiscretionaryReserve.1.42AuroraPublicLibrary10kWPhotovoltaicSystem(12023)60,00052,2347,7662013Projectcompleteandcanbeclosed.Return$7,766toCouncilDiscretionaryReserve.1.43PlotterEquipment(81013)10,0008,7511,2492014Projectcompleteandcanbeclosed.Return$1,249toSpecialR&RReserve.TOTAL8,261,053$7,351,916$909,137$General Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -7 -29 - Attachment#2-Page1of1TownofAuroraAttachment#2CapitalProjectsFundingAdjustmentsAsofDecember31,2015CAO2.0115059LeslieStreet(12019)10,659,5367,373,743100,0003,185,793FundingAdjustmentProjecttoremainopenwith$100,000balance,returnremaining$3,185,793toDevelopment/SaleofMunicipalLandsReserve.INFRASTRUCTURE&ENVIRONMENTALSERVICES2.02*AssetManagementSystem(31047)852,579857,483(4,905)(4,905)CloseProjectProjectcomplete.Funddeficitof$4,905fromIESContingencyFund.2.03SpeedMessageBoard(34522)28,0009,5488,00010,452FundingAdjustmentProjecttoremainopen,return$10,452toRoads&RelatedDCReserve.2.04Replace1/2TonneTruck#222(71064)(59)(59)FundingAdjustmentProjectcompleteandclosedin2011.Additionalmoneyspentin2012,funddeficitof$59fromFleetR&R.2.05*FireAlarm&SuppressionSystem215IndustrialPkwy(72125)50,00090,440(40,440)(40,440)CloseProjectProjectcompleteandcanbeclosed.Funddeficitof$40,440fromFacilitiesR&RReserve.Landlordworkrequiredtofulfillleaseobligations.2.06*TownHallAccessControlSystemUpgrade(72197)20,00020,083(83)(83)CloseProjectProjectcomplete.Fundingdeficitof$83fromIESContingencyFund.2.07EnergyManagementandConservationBuildingRetrofit(72055)(17,126)(17,126)FundingAdjustmentProjectcompleteandclosedin2013.$22,953wasreturnedtotheFacilitiesR&RReserve.Additionaldollarsspentin2014,funddeficitof$17,126fromFacilitiesR&RReserve.Projectclosedbeforefinalinvoicereceived.2.08AFLCParkingLotRe-PavingandCurbing299,806299,806FundingAdjustmentProjectcompleteandclosedin2014.Grantfundingreceivedafterfinalsubmission.Return$215,860toFacilitiesR&RReserveand$83,945.68toMunicipalCapital.2.09AFLCElevatorInstall(72127)47,13047,130FundingAdjustmentProjectcompleteandclosedin2014.Grantfundingreceivedafterfinalsubmission.Return$47,130toFacilitiesR&RReserve.2.10IESClosedProjectsContingency(31115)50,0004,98845,012(4,988)$50,000Projecttoremainopen,fund$4,988fromRoads&RelatedR&RReserve.PARKS&RECREATION2.11*HillaryHouse-HeritageFencingRepair(73272)20,00020,010(10)(10)CloseProjectProjectcomplete.Funddeficitof$10fromP&Rcontingencyfund.2.12*Purchaseof100VandorfSideroad-HallmarkLands(73273)7,543,6167,552,938(9,322)(9,322)CloseProjectProjectcompleteandcanbeclosed.Funddeficitof$9,322fromCILParkland.2.13LibraryLANRoomA/CUnit(72082)(170)(170)FundingAdjustmentProjectcompleteandclosedin2009.Funddeficitof$170fromFacilitesR&RReserve.2.14*KhamissaParksPlaygroundReplacement(73205)85,00087,748(2,748)(2,748)CloseProjectProjectcompleteandcanbeclosed.Funddeficitof$2,748fromP&Rcontingencyfund.2.15PRSClosedProjectsContingency(73187)50,0002,75847,242(2,758)$50,000Projecttoremainopen,fund$2,578fromParksR&RReserve.PLANNING2.16EconomicDevelopmentStategy(12010)18,59037,940(19,351)(19,351)FundingAdjustmentProjectclosedin2013,additonalmoneyspentin2014.Funddeficitof$19,351fromStudiesandOtherReserve.Total3,441,222$*6Projectsthatarecompleteandcanbeclosed(57,508)4Projectsthatrequirefundingadjustmentsbutwillremainopen3,498,7293,441,222ReportItemRefExplanationStatusProposedBudgetAdjustmentProject(ProjectRef.#)TotalApprovedFundingTotalExpendituresasofDecember31,2015RemainingAvailableBudgetSurplus/(Deficit)General Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -8 -30 - Attachment#3-Page1of1TownofAuroraAttachment#3SummaryofUseofContingencyFundsAsofDecember31,2015INFRASTRUCTURE&ENVIRONMENTALSERVICES3.01IESClosedProjectsContingency(31115)50,0004,988UsedforCapitalProjects31047-AssetManagementSystemand72197-TownHallAccessControlSystemUpgradeTOTAL50,000$4,988$fundtopupfromRoads&RelatedR&RPARKS&RECREATION3.02PRSClosedProjectsContingency(73187)50,0002,758UsedforCapitalProjects73272-HillaryHouseHeritageFencingRepairand73205-KhamissaParkPlaygroundReplacementTOTAL50,000$2,758$fundtopupfromParksR&RReportLineRefProjectTotalApprovedFundingTotalExpenditurestoDecember31,2015General Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -9 -31 - Attachment#4-Page1of5TOWNOFAURORAAttachment#4OPENCAPITALPROJECTSREMAININGasofDecember31,2015NotStartedDesignPhaseFinanciallyCommittedNearCompletionOther4.0115059LeslieStreet(12019)10,659,5367,373,743100,0002011/2012100,000Projectongoing4.02CustomerRelationshipManagement(CRM)(12025)100,00069,00330,997201330,997Phase1nearingcompletion.Enhancementstobedonein2016.4.03HRIS/PayrollSystem(12028)80,00047,59232,408201432,408Projectongoing,anticipatedtogoliveQ12016.4.04Hydro-SeedingLeslieStLands(12030)100,0002,79697,204201597,204Projectongoing,completionexpectedQ22016.4.05TownofAuroraStrategicPlan(12015)50,00050,000201550,000Projectongoing,completionexpectedQ22016.4.06OrganizationStructuralReview(12026)100,000100,0002015100,000Projectdeferreduntil2016oncenewCAOisinplace.4.07AccessibilityCommittee(12002)425,000242,680182,3202010/2011182,320ProjectsidentifiedintheAcessibilityPlanareidentifiedandongoing4.08CustomerCareImplementationPlan(12016)353,100240,293112,8072010/2012112,807Waitingareadesign,technologyupgradesfortelephonyandequipment,andwayfindingongoing4.09MeetingManagementSoftware(13008)105,00019,96485,036201385,036Originalprojectcancelledduetovendorissues.Projecttobere-tenderedin2016.4.10RecordsandInformationManagement(14035)700,000311,008388,9922009/2012388,992Phase1-Completed.Phase2-Completed.Phase3-Completed.RFPEDRMSclosedonMarch5,2015.Phase4-CommencedQ42015-EDMRSimplementationbyendof20164.11ContaminationInvestigations(14064)65,00065,000201565,000ProjecttobekeptopenintheeventthatexternalconsultingisrequiredforenvironmentalsoilstudiestocomplywithPSABstandardsduringtheyearendaudit.ProjecttobeclosedbyQ42016.4.12MobileandRemoteWorkerStrategy(14046)15,00015,000201215,000Projectongoing.StudywithN6partnersnotstarted.Assessmenttobedoneindependentlyasaresult.4.13Computer&RelatedInfrastructureEvergreening(14047)544,203462,05782,146201482,146Projectongoing.Evergreeningof2014equipmentcompleted.Evergreeningof2015tobecompletedbyyearend.4.14TelephoneSystemUpgrade(14048)250,000194,56355,437201255,437Projectongoing.FundstobeleveragedfortelephonyequipmentreplacementatTownHallandatJOC.ProjecttobecompletedbytheendofQ22016.4.15FibreOpticInfrastructure(14053)160,000149,68710,3132011/201210,313Project97%complete.RevisionstofibrebuildexpectedforconnectingtheJOCsite.ProjecttoremainopenuntilQ22016topayfornecessarychanges.4.16EclipseProjectPortfolioManagement(14058)25,00025,000201225,000Needsassessmentfurtherdelayedduetootherprojectpriorities.ApproachtoCorporateProjectManagementgainingmomentum,decisiontoacquiresoftwareshouldbeparkeduntilweleveragefullsupportandbetterunderstandthebusinessneeds.4.17WirelessHotspot(Wi-Fi)(14059)51,86643,9517,91520127,915Projecttoremainopentoaccommodatewi-fiinstallationworkattheJOC.ProjecttobecompletedbytheendofQ22016.4.18FinancialSystemOptimization(14060)110,00057,38552,615201320,00032,615Projectongoing-Fundsrequiredforvendororconsultantassistanceasrequiredthroughproject.Projecttostayopenuntilfundingforpendingreplacementprojectissecured.ReportItemRefCAOBUILDING&BY-LAWSERVICESLEGAL&LEGISLATIVESERVICESCORPORATE&FINANCIALSERVICES-InformationTechnologyNotesonProjectStatusYearofApproval/#ofProjectsProjectStatusProjectDescriptionTotalApprovedFundingExpenditurestoDec.31,2015CurrentBalanceSurplus/(Deficit)CORPORATE&FINANCIALSERVICESGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -10 -32 - Attachment#4-Page2of5TOWNOFAURORAAttachment#4OPENCAPITALPROJECTSREMAININGasofDecember31,2015NotStartedDesignPhaseFinanciallyCommittedNearCompletionOtherReportItemRefNotesonProjectStatusYearofApproval/#ofProjectsProjectStatusProjectDescriptionTotalApprovedFundingExpenditurestoDec.31,2015CurrentBalanceSurplus/(Deficit)4.19SubCommitteeInternetLiveStreaming(12029)25,00025,000201425,000ITtookovertheprojectinFall2015.Assessmentcomplete.ProjectcombinedwithCouncilChamberAudio/Videoredesigninitiatives.Goaltogotomarket2016.4.20TH-CouncilChambersA/VSystem(72238)65,000-65,000201565,000ITtookovertheprojectinFall2015.Assessmentcomplete.ProjectcombinedwithSubCommitteeInternetLiveStreaminginitiative.Goaltogotomarket2016.4.21ITStrategicPlan(14063)80,00080,000201480,000ITStrategicPlannotstartedwithN6partners.Assessmenttobedoneindependentlyasaresult.WorkanticipatedtostartQ22016followingthelaunchoftheJOC.4.22BusinessContinuity/ITDisasterRecovery(14062)25,00025,000201525,000BusinessContinuity/ITDisasterRecoveryassessmentunderway.Equipmenttoensurecontinuitybeingacquiredforremotesite.ExpectedcompletionQ220164.23MobilitySolutions(14065)30,00030,000201530,000FundstobeleveragedfortechnologyrequiredasaresultoftheMeetingManagementSolutionproject.ProjectkickedoffFall2015.Technologyrequirementsarenotknownatthistime.4.24Bloomington,YongetoBayviewSidewalk/BikeIllumination(31056)883,569608,876274,6932010/2011274,693ProjectongoingunderRegionalcontract.4.25Design-ElderberryTrail,SpringmapleChase,HoudiniWay(31079)2,008,900750,5491,258,35120131,258,351Constructionongoing;Finalpavingin20164.26Reconstruction-VandorfSideroadSections(31101)3,559,798230,3973,329,40120123,329,401Designcomplete;constructionin20164.27Reconstruction-CentreSt.(YongetoWaltonDr.)(31103)884,900481,523403,3772012403,377Constructionongoing;Finalpavingin20164.28Recon-Bluegrass,Steeplechase,Woodsend&Skyview(31096)1,937,700694,4251,243,27620141,243,276Constructionongoing;Finalpavingin20164.29S/W,Multi-UseTrail&Illumination-LeslieStfromWellingtonSttoDonHillock(34610)10,0009,97426201426Designinprogress-partofaRegionalproject.Constructionscheduledfor2017.4.30S/W,Multi-UseTrail&Illumination-StJohn'sSdrd-BayviewAvetoLeslieSt.(34635)32,70020,21612,484201412,484Designinprogress-partofaRegionalproject4.31AsphaltPaving-OldBloomingtonRd(31025)25,0001,58723,413201523,413Designcomplete;constructionin20164.32Recon-HaidaDr&TrilliumDr(31105)75,0003,80671,194201571,194Designcomplete;constructionin20164.33Recon-Brookland-YongetoBanbury(31107)48,00031,28516,715201516,715Designinprogress4.34Recon-AlgonquinCres&HaidaDr(31108)100,00070,68929,311201529,311Designinprogress4.35Recon-CatherineAve(31111)66,10041,51624,584201524,584Designinprogress4.36Recon-IndustrialPkwyS-WellingtontoIndustySt(31112)2,084,700102,8261,981,87420141,981,874Designphasecomplete,constructionin2016.4.37S/W-Murray-Kennedyto275mN(34614)57,70040,74616,954201516,954Constructionongoing4.38S/W-EdwardSt-FirehalltoDunning(34615)109,80079,72330,077201530,077Constructionongoing4.39S/W-BayviewAve-HartwelltoSt.John's(34621)152,000117,01834,982201534,982Constructionongoing4.40S/W-CivicSquareGate(34642)15,0006,6308,37020158,370Constructionongoing4.41SanitarySeweronLeslieSttoService2CLands(41006)58,30025,74932,551201432,551YorkRegiontodesign,developertobuildaspersubdivisionagreement.Completion2016.4.42ChildDrChannelImprovements(42052)821,90034,676787,2242014787,224Designinprogress4.43WastewaterHydraulicModel(41004)100,000-100,0002015100,000Designin20164.44DecommissionSewer-WellsStPS(41007)300,000-300,0002015300,000Designinprogress4.453PhaseElectricalPower(41009)30,000-30,000201530,000Designin20164.46MaintenanceofCulverts-Yonge/Batson(42054)100,000-100,0002015100,000Designin20164.47BridgeAssessment(42058)100,0009,15890,842201590,842Projectongoing4.48TownWideStreamErosionMasterPlan(42057)100,000-100,0002015100,000Designin20164.49WaterMeterReplacementProgram(43038)983,896642,506341,3902012341,390OngoingprojectINFRASTRUCTURE&ENVIRONMENTALSERVICES-RoadReconstruction-SanitarySewerSystemImprovements-WaterSystemImprovementsGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -11 -33 - Attachment#4-Page3of5TOWNOFAURORAAttachment#4OPENCAPITALPROJECTSREMAININGasofDecember31,2015NotStartedDesignPhaseFinanciallyCommittedNearCompletionOtherReportItemRefNotesonProjectStatusYearofApproval/#ofProjectsProjectStatusProjectDescriptionTotalApprovedFundingExpenditurestoDec.31,2015CurrentBalanceSurplus/(Deficit)4.50BulkWaterMeterInstallation(43044)180,000-180,0002014180,000Ongoingproject4.51StJohn'sSdrd-Leslieto2C(43048)216,700-216,7002015216,700DesignandconstructionbyYorkRegion,Towntopay-completeearly20174.52Reconnection-Bathurst/OrchardHts(43053)70,000-70,000201570,000Projectnotyetstarted4.53WaterHydraulicModel(43040)100,000-100,0002015100,000Designin20164.54JointOperationsCentre(34217)*20,385,58918,365,4202,020,1692010/20122,020,169Projectongoing.4.55AFLCRenovation(74004)8,366,1137,782,386583,7272011/2012583,727Projectongoing4.56SaltManagementPlan(31053)100,00089,67110,329201210,329Projectongoing.4.57IESClosedProjectsContingency(31115)50,000-50,000201350,000Projectongoing.SeeSchedule34.58StreetLightImprovements-WellingtonSt.(34707)366,60019,251347,3492013347,349Designcomplete4.59BackflowPreventionProgram(43039)50,000-50,000201250,000Designin20164.60StreetLightConversiontoL.E.D.(34709)*3,354,200582,0502,772,15120142,772,151Projectongoing.4.61StreetLightPolesStJohn's(34710)119,10021,04298,058201498,058Designphase4.62StreetLightPoles-Bayview(34711)75,000-75,000201575,000Designin20164.63FieldAssetDataWirelessDevices(31144)90,00036,67153,329201553,329Deviceshavebeenpurchased4.64PavementConditionAssessment(31147)104,00030,43973,561201573,561Projectongoing4.65SpeedMessageBoard(34522)28,0009,5488,00020138,000ProjecttobekeptopentoretrofitboardstosolarandmovethesoftwaretotheCloud.4.661/2TonnePick-Up#500(34155)30,000-30,000201530,000TobedeliveredQ120164.67IceResurfacerReplacement#591(34156)85,000-85,000201585,000TobedeliveredQ120164.68GMCSavana#11(34189)45,000-45,000201545,000TobedeliveredQ120164.69GMCSavana#12(34190)45,000-45,000201545,000TobedeliveredQ120164.70Frt/FL80#29(34194)194,900-194,9002015194,900TobedeliveredQ320164.71215IndustrialPkwy.ExteriorWorks(72146)145,0006,666138,3342012138,334Projectongoing4.72FireHall4-3RoofCovering(72149)108,0007,410100,5902012100,590Projectongoing4.73ACCLotRepave(72133)1,494,50073,0411,421,45920141,421,459Worktobedonein2016.4.74WorkStationRefresh,Carpet,etc(72201)90,0003,91286,088201586,088DesignforHRcomplete.Projectongoing.4.75TH-BuildingHumidifiers(72203)35,000-35,000201535,000ProjecttobecompletedQ12016.4.76Cameras-HDIP(72204)25,000-25,000201525,000Projectongoing,determiningspecifications,projectplanwithITforPhase14.7722ChurchSt/Library-ExteriorRepairs(72219)35,0005,77629,224201529,224Combiningwith72232andrequestingadditionalfundsin20164.78AFLC-ArenaDehumidifiers(72226)135,000-135,0002015135,000Designphasedeterminingspecifications4.79Library-ExteriorCencreteRe&Re(72232)40,000-40,000201540,000Combiningwith72219andrequestingadditionalfundsin20164.80Library-HorizontalInteriorDrain(72233)50,00093649,064201549,064Designphase-2ndphaseofworktobedoneinQ12016.4.81ACC-ElevatorCabandMechController(72239)70,000-70,000201570,000Projecttendered,tocommenceQ12016.4.8289Mosley-ConditionAssessmentReport(72241)150,0008,904141,0962015141,096Waitingforbuildingusedirection4.83WaterBottleFillStations(72194)40,00017,97722,023201522,023ProjecttobecompletedbyQ22016.4.84BuildingConditionReport(72202)150,000-150,0002015150,000Projecttobeawarded.4.85Library-LEDLightStudy(72237)15,000-15,000201515,000Projectongoing.4.86AFLC-PoolDehumidificationReplacement(72211)237,300-237,3002015237,300ProjecttobecompletedQ22016.4.87AFLC-RinkFloor(72228)45,00013,00131,999201531,999Investigationcomplete,repairsneedtobedone.4.88CommunityRadioStationandSoundStudio(74010)10,000-10,000201510,000ProjectOngoing4.89Parks/TrailsSignageStrategyStudy&Implementation(73134)307,50091,700215,8002011/2012215,800Projectongoing-Facilities-GeneralFLEETMANAGEMENT-Parks&Recreation-Equipment-IES-Equipment-Facilities&PropertyPARKS&RECREATIONGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -12 -34 - Attachment#4-Page4of5TOWNOFAURORAAttachment#4OPENCAPITALPROJECTSREMAININGasofDecember31,2015NotStartedDesignPhaseFinanciallyCommittedNearCompletionOtherReportItemRefNotesonProjectStatusYearofApproval/#ofProjectsProjectStatusProjectDescriptionTotalApprovedFundingExpenditurestoDec.31,2015CurrentBalanceSurplus/(Deficit)4.90PRSClosedProjectsContingency(73187)50,000-50,000201350,000Projectongoing-SeeSchedule34.91FitnessEquipmentReplacement(74007)125,600121,3664,23420124,234Projectongoing4.922CWestEcologicalIntegrityMonitoring(73260)212,40060,629151,7712014151,771Projectongoing4.93MuseumCurator(74009)100,000100,000-2014Projecttoremainopenasadditionalfundingrequestedin20174.94ArboretumDevelopment(73085)555,000503,23851,7622008-201351,762Projectongoing4.95FormerKwikKopyTrailConnection(73107)185,00037,349147,6512009147,651Projectongoing,tobecompletedin2016.4.96ParksPathwaySystem(73117)285,000223,64161,3592011/201261,359Projectongoing.4.97StreetTreePlantingContract(73119)164,892177,816(12,924)2010(12,924)Projectclosedin2012andthenre-opened.2Csubdivisionsstillneedtreeplanting,additionalfundsrequestedin10yearcapitalplan.4.98RotaryParkUpgrade(73159)15,89312,4403,45320123,453Projectincomplete,phase3threeplantingprojecttocommencein2016.4.99EmeraldAshBorerManagementProgram(73160)624,850456,211168,6392013168,639Projectongoing.5.00SiteServicing-StewartBurnett(73161)1,700,00045,3291,654,67120121,654,671Projectindesignphase,proposedtocommencesummer2016.5.01AccessiblePlayground-StewartBurnett(73164)250,000250,0002012250,000Projectonholduntilcompletionofmultipurposefieldandtennisbubble.5.02PedestrianUnderpasses(73177)200,000134,25865,742201265,742ProjectongoinginconjunctionwithRegionofYork5.03CulturalMasterPlan(73185)70,00064,3055,69520135,695Projectongoing.Moneytobeusedtopurchaseculturalassetsoftware5.04WAMSMobileDevices(73186)85,90055,04930,851201330,851Projectongoing5.05PurchaseofMagnaLands(73170)2014Investigativecoststodate5.06NaturalIceRinkCells(73233)54,00054,000201454,000Projectongoing.5.07QueensJubileeParkAccess(73252)563,33743,552519,7852014519,785Projecttendered.Springimplementationpendingtenderapproval.5.08PlaygroundReplacement-EHaderPark(73206)100,000100,0002015100,000Projectdeferredto20185.09PlaygroundSurfaceRestoration(73154)10,0003,6026,39820156,398Projectongoing.5.10BridgeAssessment(73193)50,00050949,491201549,491Projectcompleted.Projecttoremainopenpendingbridgereplacement.5.11WildlifePark-NorthDamRehabilitation(73268)100,0009,31690,684201590,684ProjectongoingthroughQ22016.5.12TrailConstructionasperTrailMasterPlan(73147)150,000150,0002015150,000Projectongoing5.13WildlifePark-Phase1/2/3(73169)200,000200,0002015200,000Projectongoingthrough2016.5.14HartwellWayOverpassContribution(73271)300,000300,0002015300,000Projectongoing.5.15CommunityBuildingsUseStudy(73195)50,0006,61443,386201543,386Projectongoing5.16Parks&RecMasterPlanReview(73270)95,00091,0903,91020153,910Projectongoing5.17CulturalPrecinctPlan(73261)58,81549,1619,65420159,654ProjectongoingPLANNING&DEVELOPMENTSERVICES-ParksGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -13 -35 - Attachment#4-Page5of5TOWNOFAURORAAttachment#4OPENCAPITALPROJECTSREMAININGasofDecember31,2015NotStartedDesignPhaseFinanciallyCommittedNearCompletionOtherReportItemRefNotesonProjectStatusYearofApproval/#ofProjectsProjectStatusProjectDescriptionTotalApprovedFundingExpenditurestoDec.31,2015CurrentBalanceSurplus/(Deficit)5.18UpdateofZoningBylaw(81004)140,00078,89461,1062007-201161,106Projectongoing5.19CommunityImprovementPlan(81015)546,4734,000542,4732014542,473Projectongoing$73,043,331$42,662,764$27,184,321$2,179,000$11,949,287$12,497,103$558,930$0TotalGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 5 Page -14 -36 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.IES16-042 SUBJECT:Award of Tender IES2016-08 –For The Supply of All Labour,Material, and Equipment Necessary for The Removal and Replacement of Concrete Sidewalk and Concrete Curb and Gutter in Various Locations in the Town of Aurora FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services DATE:May 3,2016 RECOMMENDATIONS THAT Report No.IES16-042 be received;and THAT Tender IES2016-08 For the supply of all labour,material,and equipment necessary for removal and replacement of concrete sidewalk and concrete curb and gutter in various locations in the Town of Aurora be awarded to Pave Krete Construction at an annual upset limit of $165,000,plus taxes for a one-year period ending December 31,2016;and THAT the Director be authorized to renew Tender IES2016-08 on an annual basis and increase the purchase order for an additional two (2)years,pending an annual analysis and satisfactory performance review by the Director;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. PURPOSE OF THE REPORT To receive Council’s authorization to award Tender IES2016-08 For the supply of all labour,material,and equipment necessary for removal and replacement of concrete sidewalk and concrete curb and gutter in various locations in the Town of Aurora. BACKGROUND As part of the Town’s annual sidewalk maintenance program,each year Town staff conduct an inspection of all Town owned sidewalks compiling locations that require repair as outlined in Ontario minimum maintenance standards (O.REG 239/02).The Town contracts the repair of sidewalk,concrete curb and gutter replacement service. The previous contract expired on December 31 2015. General Committee Meeting Agenda Tuesday,May 3,2016 Item 6 Page -1 -37 - May 3,2016 -2 -Report No.IES16-042 COMMENTS 1.0 Project Description The work to be performed includes the supply of all labour,material and equipment necessary for the replacement of concrete sidewalks and concrete curb and gutter.The length of the contract is for one year with an option to renew by the Town,in it’s sole discretion,for an additional two (2),one (1)year periods. 2.0 Tender Opening For this project,forty one (41)firms picked up bid documents and fifteen (15)bids were received.There were fourteen (14)compliant bids received as seen in Table 1. Table 1 FIRM NAME TOTAL BID (excl.taxes) 1 Pave Krete Construction $191,975.00 2 Pencon Construction of Canada Corp.$216,015.00 3 Tri-Capital Construction Inc.$216,245.00 4 Patterned Concrete Ontario Inc.$232,700.00 5 Pine Valley Corporation $243,100.00 6 RA Crete-Scape Ltd.$270,975.00 7 Bennington Construction Ltd.$288,975.00 8 Metro Asphalt Interlocking &Paving Inc.$291,250.00 9 Ashland Paving Ltd.$339,550.00 10 Pave-Tar Construction Ltd.$352,705.75 11 Grand-Mac Construction Ltd.$358,127.35 12 GMP Contracting $359,000.00 13 Rafat General Contractor Inc.$415,925.00 14 Aloia Bros.Concrete Contractors Ltd.$461,405.00 LINK TO STRATEGIC PLAN This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for all by investing in sustainable infrastructure.This ensures sidewalk safety is provided to meet the needs and expectations of our community. General Committee Meeting Agenda Tuesday,May 3,2016 Item 6 Page -2 -38 - May 3,2016 -3 -Report No.IES16-042 ALTERNATIVE(S)TO THE RECOMMENDATIONS Council may choose to not award this project.The Tender evaluation process meets all requirements of the purchasing by-law and awarding this contract is the next step in fulfilling the requirements of the tendering process. FINANCIAL IMPLICATIONS This is a unit price contract with quantities estimated by staff based on need and budget availability.Quantities identified in the tender documents were set to complete as much work as possible within the approved budget based on historic unit price knowledge. The 2016 approved budget is $165,000 with 2016 tender prices ranging from the recommended bid of $191,975 to $461,405 for the highest bidder. Table 2 is a financial summary for the 2016 portion of Tender IES2016-08,based on the tender submitted by Pave Krete Construction and the recommendation to award based on the available 2016 budget. Table CONCLUSIONS The tender review has complied with the Purchasing By-law requirements and it is recommended that IES2016-08 for the supply of all labour,material,and equipment necessary for the removal and replacement of concrete sidewalk,and concrete curb and gutters in the Town of Aurora for one year with an option to renew by the Town,in its sole discretion,for an additional two (2),one (1)year periods)years December 31, 2018 be awarded to Pave Krete Construction. Budget Operating Account #03460 $165,000 Total Approved Budget $165,000 Less previous commitments $0 Less required reserve for other projects $0 Funding available for subject contract $165,000 Budget Variance $0 General Committee Meeting Agenda Tuesday,May 3,2016 Item 6 Page -3 -39 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 6 Page -4 -40 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.IES16-043 SUBJECT:2015 Water Audit Report FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services DATE:May 3,2016 RECOMMENDATIONS THAT Report No.IES16-043 be received for information. PURPOSE OF THE REPORT The purpose of this report is to provide information on the performance of the water system. BACKGROUND Water loss is a result of the difference between water that is supplied to the Town and water that is ultimately consumed for a definable purpose.An effective system strives to minimize water loss through a number of techniques related to metering,system maintenance practices,water quality requirements and unauthorized use.By using a standard approach to measuring and monitoring various parameters,staff are able to identify opportunities for improvement and reduction of overall water losses both from a volumetric loss as well as a revenue loss. In 2011,the department adopted an internationally accepted water audit methodology that has been jointly developed by the International Water Association (IWA)and the America Water Works Association (AWWA)and published by the AWWA under the title ‘Water Audits and Loss Control Programs,AWWA Manual M36,2009.’Further information on this manual can be found at http://www.awwa.org.This manual is an industry standard and is considered a best practice in documenting and evaluating system performance.Aurora water loss and system performance is based on this manual and this report provides a summary of performance history and trends. General Committee Meeting Agenda Tuesday,May 3,2016 Item 7 Page -1 -41 - May 3,2016 -2 -Report No.IES16-043 COMMENTS Town water audit is based on a combination of all three approaches to water loss determination The audit process can occur at three levels as follows: 1.Top Down Approach:The initial desk top process of gathering information from existing records,procedures,data and other information sources. 2.Component Analysis:A technique that models leakage volumes based on the nature of leak occurrences and durations.This technique can also be used to model various occurrences of apparent losses by looking at the nature and duration of the occurrence. 3.Bottom Up Approach:Validating the top down results with actual field measurements such as leakage losses calculated from integrated district metered area night flows.Similarly,physical inspections of customer locations and evaluation of customer billing systems can be used to identify billing errors. The Town currently has significant historic data on water uses available and initially proceeded with the top down approach to assess system efficiency.Further detailed analysis from the other two approaches has been incorporated including meter accuracy analysis and improved field controls and monitoring for maintenance usages. Water audit is based on a standardized water balance framework The water audit is based on a standardized framework that breaks down water uses to balance the inputs of water supply with ultimate uses.The framework outlines water uses such that total water supply identified on the left of Figure 1 is equal to the sum of Revenue Water and Non-Revenue Water on the right of the figure. General Committee Meeting Agenda Tuesday,May 3,2016 Item 7 Page -2 -42 - May 3,2016 -3 -Report No.IES16-043 Figure 1 -Water Balance Framework water supplied authorized consumption billed authorized consumption billed metered consumption {from all residential and commercial meters, metered hydrants for construction} revenue water billed unmetered consumption {flat rate accounts,estimated consumption sold to users} unbilled authorized consumption unbilled metered consumption{irregular water use that can be metered,typically from hydrants} non- revenue water unbilled unmetered consumption {flushing,testing,cleaning,irrigation,construction, fire} water loss apparent losses unauthorized consumption {based on an estimate of 0.25%of water supplied} customer metering inaccuracies {based on meter age estimated at 6%of water supplied} systematic data handling errors {based on estimated 1%of water supplied} real losses leakage in transmission system {related to undetected leaks resulting in water lost from the distribution system} leakage in overflows at storage tanks {Regional storage tank flushing and over spill events} leakage at service connections {loss of water from the point of connection to the end user} The terms within the framework are defined as follows: Water Supplied:The annual volume input to the water supply system as metered by York Region. Authorized Consumption:The annual volume of metered/unmetered water taken for customers,the water supplier/distributor,and others authorized to do so. Water Loss:The difference between Water Supplied and Authorized Consumption. Apparent Losses:Unauthorized consumption,all types of customer metering inaccuracies,and systematic data handling errors. Real Losses:Loss through all types of leaks and breaks. Revenue Water:Water that is billed and produces revenue. Non-Revenue Water:The balance of accounted for water that does not produce revenue. General Committee Meeting Agenda Tuesday,May 3,2016 Item 7 Page -3 -43 - May 3,2016 -4 -Report No.IES16-043 The framework above was applied to assess any trends that might further explain water loss issues being experienced.The data used for the audit was based on both actual readings obtained from the billing department and operations activities,as well as industry typical values for areas where data was not readily available.This approach allows for a reasonably accurate method of identifying water usage and will aid in identifying areas of opportunity for future investigation and improvement as part of the departments continuous improvement program. Changes to the estimates for apparent losses have been adjusted starting in 2013 based on meter billing audit results.In the case of meter inaccuracies the allowance has been increased from 4 percent to 6 percent and in the case of systematic data handling, the allowance has been increased from 0.5 percent to 1 percent.These allowances will be further adjusted as the meter replacement program and meter reading technology is implemented. Summary of Regional Volume Purchases The following Figure 2 presents a summary of regional water purchases. Figure 2 - 1,000 2,000 3,000 4,000 5,000 6,000 2013 2014 2015 2016 2017 2018 2019Volume(1,000m3)Regional Supply Forecast to Actuals Regional Supply Forecast Regional Supply Billed General Committee Meeting Agenda Tuesday,May 3,2016 Item 7 Page -4 -44 - May 3,2016 -5 -Report No.IES16-043 Water purchase actuals have been relatively stable and are expected to remain stable in the near future.As conservation measures continue to show reductions in per capita demands,the impact of population growth is expected to be nominal in the three year planning period. Summary of Town Retail Sales Volumes The following Figure 3 presents the retail water sales forecast and actuals for water billed by the Town. Figure 3 The water volume sold in 2015 has increased over the past two years due to a warmer, dryer summer resulting in increased outdoor water use,as well as increasing population as the new homes in the 2C lands are starting to be occupied. - 1,000 2,000 3,000 4,000 5,000 6,000 2012 2013 2014 2015 2016 2017 2018Volume1,000m3Sales Forecast Actual Billed By Town General Committee Meeting Agenda Tuesday,May 3,2016 Item 7 Page -5 -45 - May 3,2016 -6 -Report No.IES16-043 Summary of Non-Revenue Water Non-revenue water is the sum of both the real and apparent losses and the unbilled portion of the metered and unmetered uses.This value represents the volume of water that was used in the system and that had to be purchased from the Region.The following Figure 4 presents total non-revenue water on a volumetric basis. Figure 4 Unbilled unmetered loss is the volume of water used by operations staff related to maintenance and flushing of the system as well as what is used during new construction.The construction activity in the 2C lands has influenced the 2015 water losses due to uncontrolled use of water for water main flushing and commissioning and uses for construction.Staff are paying close attention to this area and do make every effort to identify,manage and eliminate unauthorized water uses,however this is problematic when large scale construction is occurring.A portion of this loss is also related to water main breaks or leaks that resulted in a repair and subsequent estimate on lost water. - 100.000 200.000 300.000 400.000 500.000 600.000 700.000 800.000 900.000 2011 2012 2013 2014 2015 Apparent Losses Real Losses Unbilled Unmetered General Committee Meeting Agenda Tuesday,May 3,2016 Item 7 Page -6 -46 - May 3,2016 -7 -Report No.IES16-043 The apparent losses are losses related to meter accuracy,billing errors and other administrative type inaccuracies.Water meter accuracy was adjusted up to 6%to reflect findings of a water meter flow testing program.The financial impact of this loss is approximately $1.2M.Metering accuracy is a component of this estimate and staff are proceeding with a meter change out program of 1,000 meters per year for the next 9 years to replace the oldest meters in the system.The first 1,000 meters were replaced in 2014 and an additional 1,000 were completed in 2015.Once the first 9,000 are completed,meter replacement will then continue on an as needed basis averaging approximately 500 to 700 meters per year on a perpetual basis.The benefit of the meter replacement program will start accruing in the next three to four years when the older meters are replaced. The real losses are represented by the remaining unaccounted for water which is all other water lost in the system due to leaks that are in the system.This is where relining is benefiting the system by mitigating these losses.As these losses are derived indirectly from analysis of all other known uses and losses,this total can only be used as an indicator of the water distribution network performance. The goal for water loss is to achieve total losses of less than 600,000m3 annually. Aurora’s system is generally operating as a best in class system with some opportunity for continued improvement As a result of ongoing audit and practices improvements,it is concluded that the Town’s water system is operating as a best in class system.Some of the key findings are: Metering of all possible accounts is occurring and is a best practice; Operational/Town use of water is generally well tracked and volumes are recorded with high level of accuracy and reliability; Ongoing repair and replacement program seems to be effectively controlling real water losses; Current data collection processes are near best practices resulting in high data reliability;and Water losses are well below industry benchmark and place the Town of Aurora as best in class performance. LINK TO STRATEGIC PLAN Objective 2:Invest in sustainable infrastructure Maintain and expand infrastructure to support forecasted population growth through technology,waste management,roads,emergency services and accessibility. General Committee Meeting Agenda Tuesday,May 3,2016 Item 7 Page -7 -47 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 7 Page -8 -48 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.IES16-044 SUBJECT:2015 Annual Safety Traffic Report FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental Services DATE:May 3,2016 RECOMMENDATIONS THAT Report No.IES16-044 be received for information. PURPOSE OF THE REPORT This report provides highlights on the traffic activities,events and successes in the Town of Aurora in 2015. BACKGROUND Staff continues to address Council and residents’traffic requests and safety concerns on Town roads Infrastructure and Environmental Services staff have received a number of traffic safety concerns and requests in 2015 including: Installation of stop signs and by-law amendments for on-street parking on existing roads and new subdivisions throughout the Town. Installation of driver’s feedback speed message board to address speeding concerns in various locations in the Town. Implementation of school travel planning program for Regency Acres Public School. Council traffic motions –speed cushions pilot project,Yonge Street on-street parking plan and traffic concerns in the Earl Stewart Drive/Bayview Avenue area. COMMENTS Stop sign installation at the Wells Street and Cousins Drive intersection The main purpose of the stop sign is to assign the right-of-way between vehicles approaching an intersection from different directions.The stop sign requires the driver to stop the vehicle before entering the intersection,yield to any traffic in or approaching General Committee Meeting Agenda Tuesday,May 3,2016 Item 8 Page -1 -49 - May 3,2016 -2 -Report No.IES16-044 the intersection and then proceed when safe to do so.Stop signs are not intended to be used as speed control devices and their use should be limited to the control of right-of- way conflicts.The Town has a multi-way stop sign installation policy to address residents’requests. In March 2015,Council approved the installation of the stop signs at the Wells Street and Cousins Drive intersection to address residents’safety concerns and by eliminating jaywalking to connect between the two parks located on both sides of Cousins Drive. On-street parking restrictions by-laws were created to support the new developments in the Town Generally,parking restrictions are installed in neighbourhoods for various reasons,such as sightline distance at intersections,limited road width,provide adequate emergency access,spillover parking from neighbouring businesses,parks or schools.The parking restrictions do not allow any vehicles to park in the areas indicated by the signs. Parking restrictions can be during specified hours and/or anytime.The parking restrictions apply to visitors and area residents. In 2015,parking restriction by laws were created for Colyton Farms,Genview and Brookvalley subdivisions. Driver’s feedback speed message boards were deployed in various locations in the Town Speed display boards are pole-mounted devices equipped with radar speed detectors and LED displays.The speed boards are capable of detecting the approaching speed of a vehicle and displaying it back to the driver. When combined with a regulatory speed limit sign,a clear message is sent to the driver that they may be travelling too fast.The objective of the speed boards is to improve road safety by making drivers aware of their speed.Residents concerned about speeding on their streets request staff to install the speed display board to encourage drivers to modify their speed.The speed display board can be deployed upon contacting staff and they will be installed as first request basis. The Town has seven speed boards and they are currently installed at the following locations:Mavrinac Boulevard,Tecumseh Drive,John West Way,McMaster Avenue, Industrial Parkway North,Walton Drive and Kennedy Street West.The speed board can be installed as temporary or permanent on sites;however staff prefers to rotate them to cover more areas in the Town. General Committee Meeting Agenda Tuesday,May 3,2016 Item 8 Page -2 -50 - May 3,2016 -3 -Report No.IES16-044 School travel planning program enhances safer and active transportation for students to school The School Travel Planning Program encourages students of all ages to walk,bike and use other modes of active transportation to reduce the number of vehicle trips and traffic congestion in school areas.The Town,in coordination with School Boards and York Region Community and Health Services have developed a policy outlining the guidelines and procedures that have to be followed to implement the program.This program will address the request for crossing guards,speed enforcement,on-street parking/stopping concerns and accessibility. In 2015,the program was implemented for Regency Acres Public School,additional traffic signs were installed to prohibit U-Turns in front of the school and the intersection of Seaton Drive and Willis Drive was changed to a multi-way stop controlled intersection. A number of Council motions were introduced inquiring about traffic concerns in the Town In 2015,Council introduced a number of motions in relation to traffic operations in the Town including:Street parking plan for Yonge Street between Wellington Street and Kennedy Street,a pilot project for left turn restrictions for the northbound and southbound traffic at the intersection of Yonge Street and Wellington Street,a pilot project for the installation of speed cushions in five locations in the Town and pedestrian and vehicle traffic concerns in the area between Earl Stewart Drive, Pedersen Drive,St.John’s Sideroad and Bayview Avenue. The parking plan on Yonge Street and speed cushion installation pilot project is still on- going and staff will bring reports to Council on their status during the second or third quarter of 2016.The Region of York is still working on the left turn restrictions with updates to follow.The pedestrian and vehicular traffic concerns in the area of Bayview and Earl Stewart have been addressed in staff report No.IES15-045. Intersection traffic signal retrofitting program to ensure compliance with the Accessibility for Ontarians with Disabilities Act (AODA) The Town has set an annual program to retrofit all existing traffic signals with accessible pedestrian signals (APS)to ensure compliance with the requirements of the AODA.In 2015,the intersection of Yonge Street and Golf Links Drive/Dunning Avenue was equipped with APS. APS are devices that communicate,in non-visual formats,information about Walk and flashing Don’t Walk intervals to visually impaired pedestrians at signalized intersections. General Committee Meeting Agenda Tuesday,May 3,2016 Item 8 Page -3 -51 - May 3,2016 -4 -Report No.IES16-044 APS deliver sounds when activated that indicate when pedestrians can safely cross the intersection as well as which direction.The devices provide improved security for visually impaired pedestrians by allowing them greater mobility. APS increases the attention of all pedestrians to turning traffic and may contribute to a reduction in the number of pedestrian-vehicle collisions.There are two sets of main sounds,cuckoo sound for the north-south crossing and Canadian melody sound for the east-west crossing. Review of the traffic collision reports in Aurora for the last five years Figure 1 provides a review of the Town’s collision statistics for the past five years.The graph shows a pretty consistent number of collisions in 2011,2012 and 2015,and less traffic collisions in 2013 and 2014;although the Town’s population has grown from 54,700 in 2011 to 57,600 in 2015. Figure 1 -Town Traffic Collisions 2011 -2015 LINK TO STRATEGIC PLAN Strategic Plan Goal of Supporting an Exceptional Quality of Life for All Objective 1:Improve transportation,mobility and connectivity Examine traffic patterns and identify potential solutions to improve movement and safety for motorists and pedestrians/students. 184 192 151 147 182 0 50 100 150 200 2011 2012 2013 2014 2015NumberofTrafficCollisions Year General Committee Meeting Agenda Tuesday,May 3,2016 Item 8 Page -4 -52 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 8 Page -5 -53 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.IES16-045 SUBJECT:York Region Transportation Master Plan FROM:Ilmar Simanovskis,Infrastructure and Environmental Services DATE:May 3,2016 RECOMMENDATIONS THAT Report No.IES16-045 be received;and THAT Report No.IES16-045 be forwarded to the Regional Clerk as the Town’s formal response to the Regional Municipality of York’s Transportation Master Plan Draft Policy Principles and Actions. PURPOSE OF THE REPORT The purpose of this report is to respond to a request for comments from the Regional Municipality of York on the proposed Transportation Master Plan (TMP). BACKGROUND At the February 18,2016 meeting of Regional Council,the following Committee of the Whole recommendations were adopted: Receipt of the presentation by Stephen Collins,Director,Infrastructure Management and Project Management Office. Adoption of the following recommendations,as amended,contained in the report dated January 25,2016 from the Commissioner of Transportation Services: 1.Council receive the interim Transportation Master Plan Update proposed draft policy principles and actions outlined in this report. 2.The Regional Clerk circulates a copy of this report to the local municipalities with a request that they respond by March 29,2016. On February 23 2016,Council received a presentation from the Regional Municipality of York on the proposed TMP Update. The purpose of this report is to provide a response to the request for comments from the Regional Municipality of York. General Committee Meeting Agenda Tuesday,May 3,2016 Item 9 Page -1 -54 - May 3,2016 -2 -Report No.IES16-045 COMMENTS The Draft TMP presented to Council on February 23,2016 contained five master plan objectives and five over-arching policy statements. The TMP objectives were developed through extensive consultation and analysis to respond effectively to future growth pressures,travel trends and changes in technology and innovation.The five objectives are: Create a world class transit system Develop a road network fit for the future Integrate active transportation in urban areas Maximize the potential of employment areas Make the last mile work Staff are in support of these objectives as a means to advancing the efficiency and effectiveness of transportation both across the Region and within Aurora. Policy Principles Specific comments on the policy principles are as follows: 1.Finer Grid Street Network SUPPORTED.The Region has indicated that they have an interest in supporting a finer grid street network.This includes support to local municipalities for additional bridge crossings of 400 series highways and policies related to crossings for other physical barriers.The Region has indicated their intention to complete an Arterial Road Classification study which could lead to changes in roadway jurisdiction. This policy also indicates the Region’s intention to take a more active role in the operation of collector roads under local municipal jurisdiction. 2.Corridor Evolution: SUPPORTED.This policy covers the transformation of Regional Roads from 4 lane to 6 lane facilities.This policy is not directly relevant to the Town however,is an important aspect of the transportation network. 3.Commuter Parking SUPPORTED.It is recognized that the addition of commuter parking opportunities outside of the urban areas may have a significant positive impact on traffic congestion as growth continues.Discussions are in progress with Metrolinx and the Town will have General Committee Meeting Agenda Tuesday,May 3,2016 Item 9 Page -2 -55 - May 3,2016 -3 -Report No.IES16-045 continued opportunity to participate in the implementation of future commuter parking solutions. 4.Goods Movement SUPPORTED.The Regional Road system is required to provide connections for heavy vehicles carrying material and goods.Specific goods movement routes should be reviewed and considered in detail. 5.Boulevard Jurisdiction SUPPORTED.It is generally expected that having single tier responsibility for roadway boulevards would be a more efficient,cost effective alternative to the status quo.This represents a significant change to our current structure and a full understanding of financial implications would be required. LINK TO STRATEGIC PLAN This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for all by investing in sustainable infrastructure.This ensures road safety is provided to meet the needs and expectations of our community. ALTERNATIVE(S)TO THE RECOMMENDATIONS As directed by Council FINANCIAL IMPLICATIONS There are no direct financial implications to this report.Future projects that have a Town component will be included in future capital plans and capital projects. CONCLUSIONS The Regional Municipality of York has been actively developing their Transportation Master Plan in consultation with community and agency stakeholders.The process has resulted in engaged and proactive planning of future needs in a format that allows for clear and direct actions in the longer term. Town staff have been engaged in this process and are in support of the objectives and Policy Principles presented to Council on February 23,2016. General Committee Meeting Agenda Tuesday,May 3,2016 Item 9 Page -3 -56 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 9 Page -4 -57 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.LLS16-013 SUBJECT:Pending List FROM:Stephen M.A.Huycke,Acting Director of Legal &Legislative Services/Town Clerk DATE:May 3,2016 RECOMMENDATIONS THAT Report No.LLS16-013 be received;and That all items marked “COMPLETED”be removed from the Pending List. PURPOSE OF THE REPORT To provide Council with a Pending List that better reflects the status of outstanding motions adopted by Council. BACKGROUND The Pending List is a list of motions and directions from Council,and is intended to be used as a tool to keep Council informed on the progress of outstanding items.The text in bold represents changes in status since the last distribution on February 16,2016.The text in strikethrough depicts items that have been completed and will be removed from the Pending List. COMMENTS The Pending List (Attachment #1)has been updated to reflect the current status of all outstanding motions that have been adopted by Council as of March 31,2016.Projects that have been completed since the last version of the list have been shown in “strikethrough” and will not show up on the next version of the list.Furthermore,the “ACTION”section of the report has been streamlined to include the operative text of the motion only and excess detail has been removed.See Item PRS11,on Attachment #1,whereby only the operative clause from PR15-033 will remain.Staff have endeavored to include the most current update,and have also included a comprehensible summary of each item.The goal of the revised list is to provide Council with a clear and concise status summary of each item. General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -1 -58 - 013 General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -2 -59 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page1BBS12014-02-042015-10-275.BBS14-005–ProposedSignVarianceEvaluationCriteriaandProcess1(2)BBS15-011–ProposedSignBy-lawTHATCouncildirectstafftocontinuewiththeSignBy-lawprojectplan,includingmaintainingthestatusquowithCouncilbeingtheapprovalbodyforsignvariancesandbringforwardanamendedSignBy-lawtoafutureCouncilmeeting.THATtheproposedSignBy-lawbereferredtotheEconomicDevelopmentAdvisoryCommitteeandtheChamberofCommerceandbepostedontheTown’swebsiteforreviewandfinalcomment;andTHATstaffinvestigateoptionsfortheproposedSignBy-lawrespectingsignagelocatedintheAuroraPromenadecorridorandHeritageareas,whichrecognizetheheritageattributesandfeaturesofbuildingslocatedinthoseareas;andTHATstaffconsiderthecommentsofCouncilinrespecttopermittingoneelectionsign,percandidate,perfrontageonprivateproperty;andTHATstaffreportbackwithafinalproposedSignBy-lawforenactmentatafutureCouncilmeeting.BBSCOMPLETEDReportNo.BBS16-002adoptedonFeb.23/16.SignBy-lawpassedMar.29/16.BBS22014-12-16Motion(e)CouncillorMrakasRe:Amendment(s)totheTemporarySignBy-lawTHATthisitembereferredbacktostafftoconsiderinthecontextofthecurrentSignBy-lawReviewandprovidefeedbacktoCouncil.BBSCOMPLETEDSeeBBS1.BBS32015-01-20Motion(d)CouncillorMrakasRe:SignBy-lawEnforcementTHATstaffbedirectedtoreportonoptionstoensurenecessarystafftoenforcetheTemporarySignBy-lawasitpertainstomunicipalelectionsigns.BBSFutureconsideration.BBS42015-11-10Motion(b)CouncillorMrakasRe:Door-to-DoorSalespeopleTHATTheTownofAurorastaffdevelopandreportbacktoCouncilonoptionsforaby-lawthatwouldregulateandcontroldoor-to-doorsales,solicitationanddistributionofadvertisingmaterial;andTHATsaidreportandby-lawbebroughtbacktoCouncilforapprovalinthefirstquarterof2016.BBSCOMPLETEDReportNo.BBS16-003adoptedonMar.8/16.By-lawtobeenacted.Attachment #1 General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -3 -60 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page2BBS52016-03-09Motion(c)CouncillorHumfryesRe:AuroraFarmers’Market&ArtisanFairTHATstaffbedirectedtoworkwiththeAuroraFarmers'Market&ArtisanFairandtheCouncilLiaisontodevelopaplanforarevisedMarketlayoutatTownParkinviewoftheopeningoftheWellsStreetSchoolhouseLoftsandreportbacktoCouncilbytheendofMarch2016.BBS/PRSStaffareworkingwiththeAuroraFarmersMarket,arevisedlayouthasbeenapproved.FamersMarkettosubmitvendorpermitapplications.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -4 -61 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page3CAO12015-04-282015-05-112015-07-14Motion(b)CouncillorThompsonRe:CorporateCommunicationsPolicy1(16)MemorandumfromChiefAdministrativeOfficerRe:Communications4.CAO15-009–ResultsofCommunicationsSurveyTHATtheTownofAurora’sCorporateCommunicationsPlan(2011)andtheCorporateCommunicationsPolicybeplacedonthenextAgendaforreviewanddirectionfromCouncil;andTHATstaffbringforward,forCouncil’sapproval,arevisedCorporateCommunicationsPlanandCorporateCommunicationsPolicypriortotheendof2015.THATapublicCouncilworkshopbescheduledtoreviewtheCommunicationsPoliciesandCorporateCommunicationsStrategicPlan;andTHATstaffbedirectedtoengageresidents,includingattheupcoming2015AuroraChamberStreetFestival,toobtainideasonimprovingtheTown’scommunicationandengagementpracticesandpolicies.THATReportNo.CAO15-009bereferredtoafutureCouncilWorkshoptobescheduledinSeptember2015.CAOCAOCAOPartiallyCompletedCounciladoptedMemoreCommunicationsMay11/15.UpdatetoCouncilinApril2016tobepresentedtoCouncil.CAO22015-04-28Motion(c)CouncillorAbelRe:TownResourcesforEventsTHATstaffbedirectedtoreportbacktoCouncilonresourcesthattheTownhasavailabletoorganizers,foreventssuchastheRunorWalkforSouthlake,theAuroraChamberofCommerceHomeShow,ortheWinterBluesFestival;andTHATstaffprepareaneventpackagethatcontainsinformationonavailableresources,potentiallocations,requiredpermits,andanyotherinformationthatmaystreamlinetheprocessintheorganizationandpromotionofvarioustypesofevents.CAOCOMPLETEDTheguidehasbeencompletedandisavailableontheTownwebsiteandinprint.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -5 -62 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page4CAO32015-07-142015-08-114.CAO15-008–CommunityTourismPlan1.CAO15-008–CommunityTourismPlanTHATCouncilendorsetheCommunityTourismPlanandspecificallyapprovetheActionPlancontainedwithinthePlan;andTHATtheTourismCoordinatorpositionasoutlinedwithintheActionPlanbereferredtothe2016budgetprocess.THATItem1,CAO15-008–CommunityTourismPlan,bereferredtothe2016Budgetprocess.CAOPartiallyCompletedPlancompletedimplementationportionpendingCouncilapproval.Pending.CAO42015-09-151(3)CAO15-011–TownofAuroraStrategicPlan(2015)UpdateTHATaStrategicPlanSteeringCommittee,toguidethe2015StrategicPlanUpdateprocessasoutlinedinthisreport,beestablished.CAOInprocess.CAO52015-11-031(10)CommunityRecognitionReviewAdHocCommitteeMeetingMinutesofOctober27,2015-NewBusinessMotionNo.1THATapolicybeestablishedbyCounciltoeliminatetheuseofindividualnamesforTown-sanctionedawards.CAOCAO62016-01-26Motion(e)CouncillorMrakasandCouncillorThompsonRe:MunicipalSummit–GolfCourseRedevelopmentTHATtheTownofAurorahostaMunicipalSummittoidentifyissuesanddefinecommonprinciplesasitspeakstoappropriateredevelopmentofformerGolfCoursessituatedwithinstableneighbourhoods;andTHATstaffextendaninvitationtoallElectedOfficialsfrommunicipalitiesintheGoldenHorseshoeregionofOntarioandtotheBoardofDirectorsofAMO;andTHATstaffreportbacknolaterthanthelastCouncilmeetinginFebruary2016todefinepossiblevenues,dates,andinteresttoattendaMunicipalSummitonGolfCourseredevelopment;andTHATacopyofthisMotionbesenttotheHonourableKathleenWynne,PremierofOntario,theHonourableTedMcMeekin,MinisterofMunicipalAffairsandHousing,theHonourablePatrickBrown,LeaderoftheProgressiveCAOCOMPLETEDMunicipalSummitscheduledforMay2016.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -6 -63 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page5ConservativeParty,theHonourableAndreaHorwath,LeaderoftheNewDemocraticParty,ChrisBallard,MPPNewmarket-AuroraandallotherMPPsintheProvinceofOntario,andYorkRegionalChairmanWayneEmmerson.CAO72016-01-261(13)PRS16-003–AuroraSoccerClubLeaseAgreement–HighlandParkTHATtheChiefAdministrativeOfficerbedirectedtoreportbackwithinsix(6)monthsonoptionsforaprocesstomanageleasesandotheragreements.CAOReporttobetabledbeforeJuly2016.CAO82016-02-091(1)CAO16-001–BusinessImprovementArea(BIA)PlanUpdateTHATaPublicInformationsessionpertainingtotheBIAbescheduledforlaterinFebruaryorMarch2016.CAOCOMPLETEDPublicInformationsessionwasheldMar.3/16.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -7 -64 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page6CFS12014-04-086.CFS14-017–DevelopmentChargesBy-lawApprovalTHATstaffundertakeresearchandpublicconsultationwithrespecttoconsiderationofsplittinganddifferentiating,and/orofferingdiscountsonthenon-residentialdevelopmentchargeratesbetweentypesofintendedlanduses,andthatsuchconsultationincludetheTown’sEconomicDevelopmentAdvisoryCommittee,theAuroraChamberofCommerce,thelocaldevelopmentcommunityandanyotherinterestedparty,andfollowingsuchconsultationprepareareportoutliningoptionsconsidered,feedbackreceived,andarecommendationforCouncilconsiderationataPublicMeetingtobeheldpursuanttotheDevelopmentChargesActpriortoSeptember30,2014.CFSCOMPLETEDReportNo.CFS16-004adoptedonFeb.23/16.CFS22015-09-151(7)CFS15-037–CouncilBudgetProcess,PoliciesandDirectivesTHATGeneralCommitteecommentsanddiscussionbereferredtostaffforpreparationofanupdatedCouncilBudgetProcess,PoliciesandDirectivesreportforadoptionandrecommendationatafutureGeneralCommitteemeeting.CFSCOMPLETEDReportNo.CFS15-037adoptedonSep.29/15.MinorChangesapprovedbyFAConFeb.16/16.CouncilapprovedFACminutesonMar.8/16.FinalversionsnowpostedtoBudgetwebsitepage.CFS32015-09-291(1)IES15-052–AwardofContract–Town-wideConversiontoL.E.D.StreetLightingTHATuponcompletionofthedebentureissuance,andsettlementwiththevendor,thatareportbepresentedtoCouncilwiththefinaldetailsofthefinancing,includinganupdatedpaymentscheduleforinformationpurposes.CFSReportpendingMay2016.CFS42015-12-081(4)CFS15-052–2015OperatingSurplus/DeficitControlBy-lawTHATtheTreasurerandChiefAdministrativeOfficerreporttoCouncilthroughGeneralCommitteeaftertheyearendsurplus/deficitcontroladjustmentsandallocationshavebeenperformed.CFSExpectedJune/July2016.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -8 -65 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page7IES12012-11-271(7)IES12-059–On-StreetParkingSafetyConcernsonStoneRoadTHATthisItembereferredtostaff.IESStaffreportforQ2-20162013-08-1319.IES13-043–On-StreetParkingandSafetyConcernsonStoneRoadTHATthisItembereferredbacktostaffforareportontimerestrictedparking.IES22014-12-162016-02-09Motion(c)CouncillorAbelRe:SpeedCushionsonRoadsPronetoSpeeders1(3)IES16-009–SpeedCushionPilotProjectFollow-UpTHATstaffbedirectedtoreportbacktoCouncilonprovidingfortheinstallationofspeedcushionsatfive(5)locationsandtoprovideaone(1)yearfollow-upevaluation.THATstaffbedirectedtoconductthepublicconsultationassetoutinReportNo.IES16-009;andTHATstaffreportbackontheoutcomesofthepublicconsultation,andincludeananalysisofalternativemeasuresthatcanbeusedtoaddressspeedonTownstreets.IESSep.22GCAgenda-ReportIES15-054updatingstatusandannouncingpublicopenhouseheldonSep.30/15.Lowpublicparticipation.StafftoconductasurveytocomplywithWarrant#1.SurveysentouttoresidentsonMar.21/16-deadlinetorespond-Apr.8/16.IES32015-01-20Motion(a)CouncillorMrakasRe:PilotProjectforLeftTurnRestrictionsatIntersectionofYongeTHATtheRegionalMunicipalityofYorkberequestedtoprovideAuroraCouncilwithapresentationpriortotheimplementationofapilotprojectforleftturnrestrictionstonorthandsouthboundYongeStreetatWellingtonStreetduringAM/PMpeaktrafficperiodsforthepurposesofaddressingtrafficcongestionatsaidintersectionfollowinganysuchinvestigation.IESYorkRegionrequestedtoattendAuroraGeneralCommitteemeetingtopresentonsignaltimingoptionsinearly2016.IES42015-01-202016-01-26Motion(b)MayorDaweRe:StreetParkingPlanfortheDowntownCore1(4)IES16-002–StreetParkingPlanfortheDowntownCore–PilotProjectTHATstaffbedirectedtoinvestigatethefeasibilityofimplementingastreetparkingplanaspertheattachedconceptualplanandtoreportbacktoCouncilassoonaspossible.THATtheStreetParkingPlanfortheDowntownCore,asdescribedinReportNo.IES16-002beimplementedasapilotfromtheperiodofJunetoOctober2016,subjecttoCouncilapprovalonMay3,2016.IESRegionalinputpending.PublicsurveyplannedforQ1-2016withimplementationinQ2-2016.PublicOpenHouseplannedforApr.19/16.IES52015-06-23Motion(d)CouncillorPirriRe:LowImpactDevelopmentReserveTHATstaffbedirectedtodraftareporttoCounciloutliningproposedadditionalfeesforIESThisitemwillbeincludedinthecapitalprojecttoreviewGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -9 -66 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page8Fundredevelopmentswhichincreaselotcoverageforthepurposeofimplementingalowimpactdevelopmentreservefund.stormwaterchargesplannedforcompletioninQ4-2016.IES62015-12-08GeneralCommitteeNewBusinessMotionNo.1THATstaffbedirectedtoreportbacktoCounciltoaddressthetrafficconcernsraisedbyDelegation(a)attheGeneralCommitteemeetingofDecember1,2015,respectingtheareaofJohnWestWay,CivicSquareGate,andHollandviewTrail.IESCOMPLETEDReportNo.IES16-019adoptedonFeb.23/16.IES72016-01-26(3)IES16-001–FacilityProjectsStatusReportTHATReportNo.IES16-001–FacilityProjectsStatusReportbereferredbacktostaffforfurtherinformationonadditionalfeesforOnespaceUnlimitedInc.,andtheapplicationforasolarpanelprojectthroughtheFITProgram.IESCOMPLETEDReportNo.IES16-020adoptedonFeb.23/16.ReportNo.IES16-33providedtoCouncilApr.5/16.IES82016-01-26Delegation(a)JimmyBrennan,ExecutiveDirector,AuroraYouthSoccerClub,Re:AuroraYouthSoccerClubFacilityTHATthecommentsofthedelegationbereceivedandreferredtostafftoinvestigateandreportbacktoCouncil.IESStaffwillbringbackareportonprojectcapitalandoperatingcostsforQ2-2016.IES92016-01-26Motion(f)CouncillorAbelRe:WinterOvernightParkingRestrictionsTHATMotionforWhichNoticeHasBeenGiven(f);Re:WinterOvernightParkingRestrictionsbereferredtostaffforareportonimplementingapilotprojectforthe2016/2017winterseason.IES/BBSStaffReportplannedforQ3-2016.IES102016-02-092016-03-291(6)IES16-013–SchoolTravelPlanningProgramforAuroraHeightsPublicSchoolIES16-027–SchoolTravelPlanningProgramforAuroraHeightsPublicSchoolUpdateTHATReportNo.IES16-013bereferredbacktostaff,toconductacommunityconsultationontheproposedthree-waystopsigncontrolattheintersectionofTecumsehDriveandKitimatCrescent(northleg).THATstaffbedirectedtoprioritizetheinstallationofthesidewalkonKitimatCrescent,forconsiderationaspartofthe2017CapitalBudget;andTHATstaffreportbacktoCouncilontheprovisionofaschoolcrossingguardattheIESPartiallyCompleted.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -10 -67 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page9intersectionofTecumsehDriveandKitimatCrescent.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -11 -68 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page10LLS12015-01-201(2)BBS15-001–Accessibility2014ElectionReportTHATstaffreportbacktoCouncilonthefeasibilityandcostoftelephoneandonlinevotingforthe2018MunicipalElection.MovedfromBBStoLLSOnholdpendingamendmentstotheMunicipalElectionsActbeingintroducedintoLegislativeAssembly.LLS22015-05-261(2)LLS15-035–RequestforanEncroachmentAgreement(29Mendy’sForest)and1(3)LLS15-036–RequestforanEncroachmentAgreement(50PineneedleDrive)THATItem1(2)LLS15-035–RequestforanEncroachmentAgreement(29Mendy’sForest)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.THATItem1(3)LLS15-036–RequestforanEncroachmentAgreement(50PineneedleDrive)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.LLSInprogress.LLS32015-08-25Motion(a)MayorDaweRe:SpecialCouncilMeetingtoReviewProceduralBy-lawNumber5330-11THATtherequirementsofSection11oftheProceduralBy-lawbewaivedtopermitCounciltoreviewtheProceduralBy-lawinthefallof2015;andTHATaSpecialCouncilworkshopbescheduledtoreviewstaffrecommendationstoamendtheProceduralBy-law.LLSFirstWorkshopheldforNov.24/15.SecondWorkshopheldDec.15/15.ReporttobepresentedQ2-2016.LLS42015-09-29Motion(a)CouncillorThomRe:CouncilandCommitteeMeetingAgendasTHATMotionforWhichNoticeHasBeenGiven(a),Re:CouncilandCommitteeMeetingAgendas,bereferredtotheupcomingProceduralBy-lawReviewCouncilWorkshop.LLSCOMPLETEDAdoptedduringProceduralBy-lawReviewWorkshoponNov.24/15.LLS52015-11-10(4)LLS15-059–2016CouncilandCommitteeMeetingCalendarTHATstaffbedirectedtoreportbacktoCouncilonalternativedatesfortheSpecialGeneralCommittee–CapitalBudgetmeetingscheduledonMonday,October3,2016.LLSTobeconsideredaspartoftheProceduralBy-lawupdate.LLS62015-11-10Motion(a)CouncillorKimRe:ProcurementPolicyTHATthisMotionbereferredbacktostaffforconsiderationaspartofthe2016procurementprocessauditandareportbacktoCouncilwithin120days.LLSCOMPLETEDReportNo.LLS16-009adoptedonMar.8/16.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -12 -69 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page11LLS72016-01-26PRS16-004–Pre-DevelopmentTreeProtectionandCompensationAgreement,BrookfieldHomesLtd.THAT,subjecttoanyrequirementsoftheMunicipalFreedomofInformationandProtectionofPrivacyAct,thefinalPre-DevelopmentTreeProtectionandCompensationAgreementwithBrookfieldHomesLtd.beplacedonafutureGeneralCommitteemeetingagendaforinformation.LLSMemorandum“BrookfieldVegetationManagementAgreement”withcopyofagreementtobeincludedontheApr.5/16GCAgendaLLS82016-02-23Motion(a)CouncillorKimRe:PublicationofPurchaseandSaleofLandsbytheTownTHAT,subjecttotherequirementsoftheMunicipalFreedomofInformationandProtectionofPrivacyAct,theTownofAuroramakeavailableonitspublicwebsitenolaterthanJune30,2016,alistofallcompletedlandtransactions(acquisitionsanddispositions),includingthosecompletedwithinthepreviousfive(5)years,thatincludesthefollowinginformation:(a)thepropertyaddress;(b)thenamesofthepartiestothetransaction;(c)theclosingdateofthetransaction;(d)thepurchase/saleprice,withanytaxespaidaspartofthetransactionseparatedoutwherepossible;andTHATthefollowingtypesoflandtransactionsbeexcludedfromthelistpublishedontheTown’swebsite:(a)transfersoflandforanominalamount;(b)transfersoflandpertainingtotheregistrationofsubdivisionagreements;and(c)transfersoflandpertainingtopropertytaxsales.LLSInProgressGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -13 -70 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page12PDS12013-10-08Motion(a)CouncillorBallardRe:PrinciplesofSharedSpace–AuroraPromenadeStudyAreaTHATstaffbedirectedtoinvestigatetheprinciplesofSharedSpaceandidentifyanyareaswheretheseconceptscouldbeappliedwithinthePromenadeStudyArea;andTHATstaffreporttoCouncilwithexamplesofthisconcept,theprinciplesapplicabletoAurora,andrecommendationsonhowthiscouldbeimplementedwithinthePromenadeStudyArea.PDSTobeconsideredaspartofOfficialPlanreview.PDS22014-01-148.PL14-002–ProposedBellMobilityTelecommunicationsTower,15320BayviewAve.Holdings.650-676WellingtonStreetEast,FileNumberD11-(EX)04-13THATreportPL14-002bereferredbacktostafftoinvestigatethefeasibilityofco-locationofservicesontelecommunicationtowers.PDSBellhasrequestedthefileremainopenastheyareconsideringoptions.PDS32015-05-261(4)PL15-041–ProposedZoningBy-law,MedicalMarihuanaProduction,File:ZBA-2014-02THATstaffbedirectedtoinvestigatethepossibilityofthecreationofaTownlicensingregimeformedicalmarihuanaproductionfacilitiesalignedtothatoftheCityofMississauga.PDS/BBSInprogress.PDS42015-08-113.EnvironmentalAdvisoryCommitteeMeetingMinutesofJune10,2015THATapubliceducationcomponentandstrategybedevelopedinstructingresidentsontheproperdischargeofwastewaterfromprivateswimmingpoolsandhottubs,andthatoptionsbeprovidedfordistributionofthisinformationtoallownersassoonaspossible;andTHATstaffinvestigaterevisingthecurrentSewerUseBy-lawtodealwiththecorrecthandlinganddischargeofswimmingpoolandhottubwastewater;andTHATstaffreportbacktotheEnvironmentalAdvisoryCommittee.PDSCOMPLETEDReportNo.PDS16-018adoptedonMar.29/16.PDS52015-06-23Motion(f)CouncillorKimRe:UnnamedWalkwaysTHATstaffbedirectedtoidentifyalloftheunnamedwalkwaysinAurora,investigatethepotentialtosellorauctionoffnamingrightstotheseunnamedwalkwaysandusetherevenuegeneratedfromthemtowardvariouscommunitybenefits,andreportbacktoCouncil.MOVEDFROMIESReportplannedforQ1-2016.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -14 -71 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page13PDS62015-10-13Motion(a)CouncillorMrakasRe:DesignReviewPanelTHATaDesignReviewPanelbeestablishedfortheTowntofocusonprovidingadviceon:1.thePromenadearea;2.anypropertieswithintheHeritageResourcesArea;and3.anydesignatedorlistedproperties;andTHATstaffbedirectedtodevelopTermsofReferencefortheDesignReviewPanel,includingproposedqualificationsfortheDesignReviewPanelMembers,forCouncilapproval.PDSCOMPLETEDReportNo.PDS16-006adoptedonFeb.23/16.TermsapprovedandExpressionofInterestissuedforPanelMembers.PDS72015-11-24(a)CouncillorGaertnerRe:HighlandGateDevelopmentsInc.ReportsTHATCouncildirectstafftoprovideareportincludingthefollowing:Allofthereportsandcorrespondencerelatedtotheapplicationfromexperts,authoritiesandstaffreceivedbytheTown;andareportfromthedepartmentofParksandRecreationServices;Areviewandreportonthenewspaperarticlesaboutanyandalldevelopmentrelatedtothesubjectlandsprecedingandfollowingthetimethattheone-footbufferswereestablished;andatthetimeofthefirstredevelopment,inordertoestablishthepubliclyexpressedtermsoftheoriginalagreementanditsintent;Theresultsofasearch,forinformationabouttheunderstandingofthepurposeandeffectoftheone-footbufferwhenitwasobtained,basedonpublishingapublicnoticerequestingthatanypartywithknowledgeofthedecisionstepforwardandproviderelatedhistoricalinformationtotheprocess;andhavingalettersenttoalllivingmunicipalcouncillorsfromthetimeandtoallpersonsidentifiablefromthepublicrecordatthetimeashavingparticipatedinrelatedpublicmeetings,seekingtheirbestrecollectionsofthefactsofthematter;AthoroughreportproducedbyexpertlegalPDSInprocess.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -15 -72 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page14counselindependentof,buttoberetainedby,theTownofAuroraandreportingtoAuroraTownCouncilasawholetoobjectivelysummarizethefactsandframethelegalcontextofthebuffers,astheyrelatetotheproposeddevelopment,inordertoproperlyinformtheplanningprocess;Areportonthepotentialconstructionimpacts,includingnoise,dust,roadandtrafficdisruption,implicationsforpublichealth,placementofconstructionvehiclesandmaterials,safety-relatedissuesincludingroad,propertyandpersonal,effectonexistinginfrastructureincludingtheabilityofroadsandsubsurfaceutilitiesfacilitiestohandleweightandvolumeofconstructionvehicleswithoutdamage;andqualityoflifeeffectsontheneighbourhood;AreportongrowthtargetsfortheTown,includinghowAuroraismeetingorexceedingitsgrowthtargets;AreportonwhethertheHighlandGateDevelopmentsInc.applicationwillimpacttheParksandRecreationMasterPlan;andTHATthisinformationbedisclosedpublicallyatafutureGeneralCommitteemeeting,wellaheadofanappealbeingheardattheOntarioMunicipalBoard.PDS82015-12-08(b)CouncillorAbelRe:TemperanceStreetCulturalPrecinctTHATstaffbedirectedtoconductaRequestforProposal("RFP")toengageadesignfirmtoestablishaVisionandConceptualPlanfortheTemperanceStreetCulturalPrecinctarea;andTHATuponcompletionoftheRFPprocess,staffreportbackontheoutcomesandanyrequiredbudgetconsideration.PDSTobeconsideredaspartoftheOfficialPlanreview.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -16 -73 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page15PRS12008-08-1215.LS08-039–OnlinePondRemovalandChannelRestorationTHATstaffandtheworkinggrouppresenttheproposedwildlifeparktotheLakeSimcoeRegionConservationAuthority.PRSSubjecttotheapprovalofPRS14.PRS22012-12-18NewBusinessTHATstaffprepareareportregardingtheTermsofReferencefortheParksandRecreationAdvisoryCommittee.THATstaffreportbackontheissueoftwoormorenon-profitsportsgroupswithintheTownofAurora.PRSIdentifiedinPRS16-015adoptedbyCouncilonMar.29/16.OnApril21PRACagenda.PRS32015-04-281(12)PR15-010AuroraKingBaseballAssociationProvisionofMaintenanceServiceatStewartBurnettParkBaseballDiamondTHATthemaintenanceservicelevelforStewartBurnettParkbaseballdiamondbeenhancedassetoutinattachedSchedule“A”entitledS.B.MaintenanceServices;andTHATtherequirementsofSchedule“A”entitledS.B.MaintenanceServicesbeincludedinthefacilitymaintenanceagreementbetweentheAuroraKingBaseballAssociation(AKBA)andtheTownauthorizedbyCouncilonApril14,2015;andTHAT$7,000.00beaddedtothe2015ParksOperationsBudgetfortheenhancedbaseballdiamondmaintenanceservicelevel;andTHATtheTowncompensatetheAKBAinanamountnottoexceed$7,000.00fortheprovisionofsaidmaintenanceservices;andTHATtheAKBAprovisionofenhancedmaintenanceservicesatStewartBurnettParkbaseballdiamondbeidentifiedasaone(1)yearpilotproject;andTHATstaffreportbackonthepilotprojectaftertheconclusionofthe2015baseballseason.PRSReportonPilotProjecttobepresentedtoCouncilinQ1-2016.PRS42010-04-271(1)CAO10-006–AnneBartleySmithLandsTHATtheChiefAdministrativeOfficerreportbacktoCouncilwithadraftcustodialrelationshipagreementwiththeOntarioHeritageTrustrelatedtotheAnneBartleySmithLandswhenappropriate.PRS(transferredfromCAO)OntarioHeritageTrustcannotagreewithtermsandconditionsforusageoflands.Recommendclosingitem.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -17 -74 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page16PRS52014-02-11NewBusinessTHATstaffexploreoptionsforthepurchaseof100BloomingtonRoadandobtainanappraisalonthelandandreportbacktoCouncil.PRS/LLSClosedSessionReportNo.PR15-021adoptedonJul.28/15.InProgressPRS62014-02-21(6)PR14-008–SportsDomeTHATCouncilauthorizestafftoexploretheconceptandcarryouttheappropriateduediligenceforthetransferofownershipoftheSportsDometotheTownofAuroraandtheoperationoftheSportsDometotheAuroraYouthSoccerClub(AYSC);andTHATstaffengagetheservicesofaconsultanttoinspectandprepareareportontheconditionoftheSportsDome;andTHATstaffpreparetermsandconditionsforanagreementwiththeAYSContheoperationoftheSportsDome.PRSInprogress.PRS72014-06-24NewBusinessTHATCouncildirectstafftoreviewpublicsafetyandaccesstotheMcLeodWoodNatureReserveandreportbacktoCouncilregardingthecostsassociatedwitherectingafenceontheLeslieStreetsideoftheMcLeodNatureReserveandregardingthecurrentmaintenanceoftheproperty.PRSAwaitingresponsefromPlanningonRe-zoningapplicationre:taxesCosttobeincludedin2015CapitalBudget.ExtractforPR14-029statesTHATreportPR14-029bereceivedforinformation.PRS82015-02-242015-03-242016-03-09Motion(d)CouncillorThompsonRe:DevelopmentofaSportPlan1(2)PR15-008–DevelopmentofSportPlanforAurora1(8)PRS16-012–SportPlanMasterPlanTHATstaffreporttoCouncilonthedevelopmentofaSportPlanfortheTownofAurora.THATtheengagementofaconsultantforthedevelopmentofaSportsPlanforAurorabecombinedwiththeParksandRecreationMasterPlanreviewandupdate.THATstaffpresentanImplementationPlantoCouncil.PRSCOMPLETEDReportPR16-012adoptedonMar.8/16.ReportNo.PRS16-015adoptedonMar.29/16.PRS92015-03-10Motion(b)CouncillorKimRe:MulticulturalFestivalTHATstaffbedirectedtoinvestigateandreportbacktoCouncilonthepotentialforAuroratoholdamulticulturalfestivalsimilartothoseofotherYorkPRSPartiallyCompleteAspartof2016budgetprocessandreporttoCouncilApril2016.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -18 -75 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page17RegionMunicipalitieswithatimelineofaninauguraleventtobeheldsometimein2016.PRS102015-04-281(13)AccessibilityAdvisoryCommitteeMeetingMinutesofApril1,2015“THATstaffbedirectedtobringareporttoCouncilregardingtheneedforanInclusionCoordinatorforaquaticsandrecreationservices.”PRSNonewstaffbeingcontemplatedperCouncildirection.Tobeconsideredwithfuturestaffingrequests.PRS112015-08-112015-11-0316.PR15-024–McMahonParkNeighbourhoodGarden1(5)PR15-033–McMahonParkNeighbourhoodGardenPublicSurveyResultsTHATthelocalarearesidentsinthevicinityofMcMahonParkbeconsultedaccordingtotheprocesssetoutinReportNo.PR15-024togaugepublicinterestintheestablishmentofaneighbourhoodgardeninasectionofMcMahonPark;andTHATstaffreportbacktoCouncilontheoutcomesoftheconsultationprocessandanyrecommendationspertainingtotheestablishmentofaneighbourhoodgardeninMcMahonPark.THATaNeighbourhoodGardeninMcMahonParknotbeimplemented;andTHATstaffbedirectedtopursueanalternativelocationforaneighbourhoodgardenandreportbacktoCouncil.PRSPRSPartiallyCompletedResidentswholivewithin400metresofMcMahonParkwerehanddeliveredsurveyswithadeadlineofSep25/15tosubmitcomments.IncludedinMavrinacParkconcept.PRS122015-05-26Motion(c)CouncillorGaertnerRe:DraftTreeProtectionBy-lawNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffplacethematteroftheDraftTreeProtectionBy-lawonafutureGeneralCommitteeagendafordiscussionanddirection,withacopyofallpreviousstaffreportsdealingwiththismatteraswellasacopyoftheTown’scurrentTreeBy-lawandTreeDestructionPermit;andBEITFURTHERRESOLVEDTHATstaffbedirectedtoprepareandbringacomprehensivereporttoGeneralCommitteepriortotheendofSeptember2015containingawrittensummaryofthereviewprocessandallwrittenorverbalinputreceivedfromthegeneralpublicatthePublicPlanningPartiallyCompletedBy-lawtobepresented.OnAug.25/15-Counciladopted:THATthefollowingmattersbesubmittedforCouncil’sconsiderationinearlyOctober2015:•TreeProtectionBy-law•BackdooraccesstoAuroraFamilyLeisureComplexGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -19 -76 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page182015-10-272015-12-082016-02-095.MemorandumRe:TreeProtectionBy-law1.MemorandumRe:TreeProtectionBy-law1(11)PRS16-007–InjuryorDestructionofTreesonPrivatePropertyBy-lawmeetingandotherCouncilmeetingsoutlinedinthismotion;andBEITFURTHERRESOLVEDTHATthatstaffbedirectedtoprovideCouncilwithoptionsformeetingdatesforCounciltoinvitethepublictocommentandofferinputontheDraftTreeProtectionBy-law.THATGeneralCommitteeItem1–MemorandumfromDirectorofParksandRecreationServices;Re:TreeProtectionBy-lawbedeferredtotheNovember17,2015GeneralCommitteemeeting;andTHATstaffmakeapresentationattheNovember17,2015GeneralCommitteemeetingwithregardstotheorigins,background,andproposedamendmentstotheTreePermitBy-law.THATstaffbedirectedtoprepareandreportback,atthefirstGeneralCommitteemeetingofFebruary2016,onarevisedDraftTreeProtectionBy-law,substantiallyintheformasattachedtoReportNo.PR14-004,withthefollowingchanges:1)Rulespertainingtotreesongolfcoursesbesimilartosection4.2oftheCityofMarkhamBy-lawNo.2008-96,“TreePreservationBy-law”;and2)Permitownersoflargerproperties(0.25haorgreater)toremove2(two)treesper0.25hainatwelve(12)monthperiod.THATstaffbedirectedtofinalizetheInjuryorDestructionofTreesonPrivatePropertyBy-law,excludinganyprovisionspertainingtogolfcourses,andcommenceapublicnotificationandawarenessprocessonthevariousaspectsoftherevisedby-law,followingwhichtheby-lawwillbepresentedforenactmentattheCouncilmeetingonGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -20 -77 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page19May11,2016;andTHATstaffbedirectedtoreportbackonincentiveprograms,partnershipsandotherstrategiesthatthemunicipality,workingwiththegolfcourseindustry,canusetomeetthegoalofplantingtreesongolfcourselands.December2016.PRS132015-06-162015-10-27NewBusinessMotionNo.11(6)PR15-032–AuroraSportsHallofFameRelocationTHATtheDirectorofParksandRecreationServicesbedirectedtoreportbacktoCouncilonrecommendationswithrespectto:allowingthesports-relatedartefactscontainedintheAuroraCollectiontobedisplayedintheAuroraSportsHallofFame;andrelocatingtheSportsHallofFame,currentlyhousedonthethirdflooroftheTownHall,totheStronachAuroraRecreationComplex.THATstaffreportbackwithoptionsforsignage,tobelocatedalongmunicipal,regionalandprovincialroadways,tohighlightthelocationoftheSportsHallofFame,StronachAuroraRecreationComplexandtheAuroraCulturalCentre.PRSPartiallyCompletedReportNo.PR15-032adoptedonOct.27/16.InProgress.PRS142015-07-14Delegation(b)MarkSetterandDavidTomlinsonRe:Progressof2CWildlifeParkDevelopmentProjectTHATthepresentationofMarkSetterandDavidTomlinsonbereceivedandreferredtostaffforcommentandrecommendedcourseofaction,tobeprovidedtotheParksandRecreationAdvisoryCommittee,TrailsandActiveTransportationCommittee,andEnvironmentalAdvisoryCommitteeforcommentandrecommendation,priortostaffreportingbacktoCouncil.PRSDesignPhaseinprogress.PRS152015-07-14Motion(c)CouncillorHumfryesRe:ChurchStreetSchoolLandscapingTHATstaffreviewandprovideappropriatelandscapedesignsthatwouldbemoresuitableforthebuilding;andTHATthedesignoptionsbefirstpresentedtotheAuroraCulturalCentreBoardtoensurethatthedesignisconducivetoCulturalCentreprogrammingandvision,followedbyareporttoCouncilearlyinPRSReportwillbepresentedduring2016Budgetdeliberations.WillbesubjectofdiscussionswithCulturalCentrestaffduringongoingoperationalmeetings.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -21 -78 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page20September2015.PRS162015-08-11Delegation(b)DonLewis,President,AuroraLionsClubRe:HomefortheAuroraLionsClubTHATthepresentationofDonLewis,President,AuroraLionsClub,bereceivedandreferredtostaffforareportbacktoCouncil.PRSTobeincludedintherepurposingstudy.PRS172015-08-11Delegation(c)BruceStaffordandStephenKimmerer,SportAuroraRe:ConsiderationofMulti-SportUseFacility/HallmarkBuildingTHATthepresentationofBruceStaffordandStephenKimmerer,SportAurora,bereceivedandreferredtotheDirectorofParksandRecreationServicesforconsultationinrelationtotheParksandRecreationMasterPlanandareportbacktoCouncil.PRSCOMPLETEDSeePR9.PRS182015-08-112016-01-26Motion(c)CouncillorsThompsonandCouncillorMrakasRe:EstablishmentofaCulturalPrecinct1(15)PRS16-006–StatusoftheCulturalPrecinctPlanNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoconductanRFPtoengageadesignfirmtoestablishaVisionandConceptualPlanfortheCulturalPrecinctArea;andBEITFURTHERRESOLVEDTHATthefinalreportandconceptualplanfortheCulturalPrecinctAreabepresentedtoCouncilforconsiderationpriortotheapprovalofthe2016Budget.THATCouncilbeprovidedwiththegeotechnicalreportforBlocksOneandThreeoftheCulturalPrecinct;andTHATthenextCulturalPrecinctreportincludeallpubliccommentsreceivedtodate,andtheconcernsexpressedbytheDelegatesfromtheGeneralCommitteemeetingofJanuary19,2016;andTHATthenextCulturalPrecinctreportbeaccompaniedbythereportfromAECOMunlessprovidedtoMembersofCouncilpriortothatdate.PRSPRS/PDSPartiallyCompletedReportNo.PR15-026adoptedonSep.15/15.PresentationtoCouncilDec.8/15GeotechnicalreportprovidedtoCouncil.PDShaspreparedareporttobepresentedtotheApr.19/16GC.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -22 -79 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page21PRS192015-09-152016-03-09Motion(a)CouncillorKimRe:MavrinacBoulevardLand–Block2081(9)PRS16-013–Block208onMavrinacBoulevardTHATstaffbedirectedtoinvestigateandreportbacktoCouncilonoptionsfortheuseofBlock208onMavrinacBoulevardasgreenspaceand/orotherrecreationalusageinaccordancewiththeTown'sParksandRecreationMasterPlanandanyupdatestotheMasterPlan;andTHATstaffbedirectedtoinvestigateandreportbacktoCouncilonoptionstoremovethefencearoundLot208onMavrinacBoulevard,cleanupthelot,placemulchpathsacrossthelotwherepossible,andprovidenoticetothepublicadvisingthattheTownisconsideringoptionsforfutureuseoftheland.THATstaffbedirectedtoproceedwiththedesignanddevelopmentofBlock208onMavrinacBoulevardasapark,andreportbacktoCouncilonpotentialdesignoptions,includingbutnotlimitedtobasketballcourts,tenniscourts,andaccessibilityfeatures,byMay3,2016.PRSPartiallyCompletedReportNo.PRS16-013adoptedonMar.8/16.ReportNo.PRS16-017draftedforApr.19/16GC.PRS202015-12-08(c)MayorDaweRe:ProvisionofanIndoorTennisFacilityatStewartBurnettParkTHATstaffbedirectedtobringforwardareporttothenextGeneralCommitteemeetingthatprovidesfurtherinformationontheprovisionofanindoortennisfacilitytoservethecommunity,includingthehistoryandpreviousdirectionsfromCouncil,togetherwithadviceonwhatCouncilneedstodotomovethismatterforward.PRS/LLSCOMPLETEDReportNo.PRS16-005adoptedonFeb.9/16.PRS212016-01-26Motion(b)CouncillorThomRe:FacilitySponsorshipandAdvertisingTHATstaffbedirectedtobringforwardareportonthefollowing:•Theassessmentandinventoryofourcurrentfacilitysponsorshipandadvertisingassets;•Theassessmentandinventoryonanypotentialfacilitysponsorshipandadvertisingopportunities;•BestpracticesforfacilitysponsorshipandadvertisingstrategiesfromotherOntariomunicipalities(e.g.,CityofOshawa,TownofWhitby,CityofOttawa);andPRSInprogress.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -23 -80 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPRS–Parks&RecreationServicesPDS–Planning&DevelopmentServicesATTACHMENT#1Page22•RecommendationsforanenhancedfacilitysponsorshipandadvertisingstrategyfortheTownofAurora;andTHATthereportbebroughtforwardtoCouncilbeforethebeginningofthe2017Budgetdeliberations.PRS222014-06-24MemorandumfromChiefAdministrativeOfficerRe:PetchHouseOpenCalltothePublicTHATCouncildirectstafftoreportbackonthecostsofaccommodatingthesuggestedusesofthePetchHouse,categorizedbyfunctionandlevelofmodificationrequired.PRSFacilityusestobepartofFacility-UseStudytobepresentedbyPRS.Coststobeevaluatedonceuseisestablished.PRS232013-09-24Motion(b)CouncillorAbelRe:ApplicationforOntarioMusicFundGrantNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtodevelopastrategy[re:alivemusicstrategyforaprovincialgrantapplication].PRSReportNo.PR16-018beingpresentedtoApr.5/16GC.PRS242015-06-2310.CorrespondencefromJillFoster,CEOandLibraryBoardSecretaryRe:Presentation(c)SteveLanglois,PrincipalPlanner,MonteithBrownPlanningConsultantsRe:AuroraPublicLibraryFacilityNeedsAssessmentTHATtherecommendationoftheAuroraPublicLibraryBoardofDirectorsbereferredbacktostafftoreportbacktoCouncilonboththecostimplicationsandeffectsoftheLibrary’sassumptionsofthespacewithintheLibrary.PRSStaffinvestigatingimpactofrequest.PRS252016-03-09(7)PRS16-011–ParksandRecreationMasterPlanUpdateTHATstaffpresentanImplementationPlantoCouncil.PRSAreportwillbepreparedtogototheJun.21/16GC.PRS262016-03-09(17)ParksandRecreationAdvisoryCommitteeMeetingMinutesofFebruary18,2016THATstaffreportbackonadditionaloptionstoaddressbackdoorfobaccessattheAuroraFamilyLeisureComplexthattakeintoconsiderationthecommentsfromtheParksandRecreationAdvisoryCommittee.PRSCOMPLETEDGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -24 -81 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page1BBS12015-01-20Motion(d)CouncillorMrakasRe:SignBy-lawEnforcementTHATstaffbedirectedtoreportonoptionstoensurenecessarystafftoenforcetheTemporarySignBy-lawasitpertainstomunicipalelectionsigns.BBSFutureconsideration.BBS22016-03-09Motion(c)CouncillorHumfryesRe:AuroraFarmers’Market&ArtisanFairTHATstaffbedirectedtoworkwiththeAuroraFarmers'Market&ArtisanFairandtheCouncilLiaisontodevelopaplanforarevisedMarketlayoutatTownParkinviewoftheopeningoftheWellsStreetSchoolhouseLoftsandreportbacktoCouncilbytheendofMarch2016.BBS/PRSStaffareworkingwiththeAuroraFarmersMarket,arevisedlayouthasbeenapproved.FamersMarkettosubmitvendorpermitapplications.Attachment #2 General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -25 -82 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page2CAO12015-07-144.CAO15-009–ResultsofCommunicationsSurveyTHATReportNo.CAO15-009bereferredtoafutureCouncilWorkshoptobescheduledinSeptember2015.CAOUpdatetoCouncilinApril2016tobepresentedtoCouncil.CAO22015-08-111.CAO15-008–CommunityTourismPlanTHATItem1,CAO15-008–CommunityTourismPlan,bereferredtothe2016Budgetprocess.CAOPending.CAO32015-09-151(3)CAO15-011–TownofAuroraStrategicPlan(2015)UpdateTHATaStrategicPlanSteeringCommittee,toguidethe2015StrategicPlanUpdateprocessasoutlinedinthisreport,beestablished.CAOInprocess.CAO42015-11-031(10)CommunityRecognitionReviewAdHocCommitteeMeetingMinutesofOctober27,2015-NewBusinessMotionNo.1THATapolicybeestablishedbyCounciltoeliminatetheuseofindividualnamesforTown-sanctionedawards.CAOCAO52016-01-261(13)PRS16-003–AuroraSoccerClubLeaseAgreement–HighlandParkTHATtheChiefAdministrativeOfficerbedirectedtoreportbackwithinsix(6)monthsonoptionsforaprocesstomanageleasesandotheragreements.CAOReporttobetabledbeforeJuly2016.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -26 -83 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page3CFS12015-09-291(1)IES15-052–AwardofContract–Town-wideConversiontoL.E.D.StreetLightingTHATuponcompletionofthedebentureissuance,andsettlementwiththevendor,thatareportbepresentedtoCouncilwiththefinaldetailsofthefinancing,includinganupdatedpaymentscheduleforinformationpurposes.CFSReportpendingMay2016.CFS22015-12-081(4)CFS15-052–2015OperatingSurplus/DeficitControlBy-lawTHATtheTreasurerandChiefAdministrativeOfficerreporttoCouncilthroughGeneralCommitteeaftertheyearendsurplus/deficitcontroladjustmentsandallocationshavebeenperformed.CFSExpectedJune/July2016.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -27 -84 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page4IES12013-08-1319.IES13-043–On-StreetParkingandSafetyConcernsonStoneRoadTHATthisItembereferredbacktostaffforareportontimerestrictedparking.IESStaffreportforQ2-2016IES22016-02-091(3)IES16-009–SpeedCushionPilotProjectFollow-UpTHATstaffbedirectedtoconductthepublicconsultationassetoutinReportNo.IES16-009;andTHATstaffreportbackontheoutcomesofthepublicconsultation,andincludeananalysisofalternativemeasuresthatcanbeusedtoaddressspeedonTownstreets.IESSurveysentouttoresidentsonMar.21/16-deadlinetorespond-Apr.8/16.IES32015-01-20Motion(a)CouncillorMrakasRe:PilotProjectforLeftTurnRestrictionsatIntersectionofYongeTHATtheRegionalMunicipalityofYorkberequestedtoprovideAuroraCouncilwithapresentationpriortotheimplementationofapilotprojectforleftturnrestrictionstonorthandsouthboundYongeStreetatWellingtonStreetduringAM/PMpeaktrafficperiodsforthepurposesofaddressingtrafficcongestionatsaidintersectionfollowinganysuchinvestigation.IESYorkRegionrequestedtoattendAuroraGeneralCommitteemeetingtopresentonsignaltimingoptionsinearly2016.IES42016-01-261(4)IES16-002–StreetParkingPlanfortheDowntownCore–PilotProjectTHATtheStreetParkingPlanfortheDowntownCore,asdescribedinReportNo.IES16-002beimplementedasapilotfromtheperiodofJunetoOctober2016,subjecttoCouncilapprovalonMay3,2016.IESRegionalinputpending.PublicsurveyplannedforQ1-2016withimplementationinQ2-2016.PublicOpenHouseplannedforApr.19/16.IES52015-06-23Motion(d)CouncillorPirriRe:LowImpactDevelopmentReserveFundTHATstaffbedirectedtodraftareporttoCounciloutliningproposedadditionalfeesforredevelopmentswhichincreaselotcoverageforthepurposeofimplementingalowimpactdevelopmentreservefund.IESThisitemwillbeincludedinthecapitalprojecttoreviewstormwaterchargesplannedforcompletioninQ4-2016.IES62016-01-26Delegation(a)JimmyBrennan,ExecutiveDirector,AuroraYouthSoccerClub,Re:AuroraYouthSoccerClubFacilityTHATthecommentsofthedelegationbereceivedandreferredtostafftoinvestigateandreportbacktoCouncil.IESStaffwillbringbackareportonprojectcapitalandoperatingcostsforQ2-2016.IES72016-01-26Motion(f)CouncillorAbelRe:WinterOvernightParkingRestrictionsTHATMotionforWhichNoticeHasBeenGiven(f);Re:WinterOvernightParkingRestrictionsbereferredtostaffforareportonimplementingapilotprojectforthe2016/2017winterseason.IES/BBSStaffReportplannedforQ3-2016.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -28 -85 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page5IES82016-03-29IES16-027–SchoolTravelPlanningProgramforAuroraHeightsPublicSchoolUpdateTHATstaffbedirectedtoprioritizetheinstallationofthesidewalkonKitimatCrescent,forconsiderationaspartofthe2017CapitalBudget;andTHATstaffreportbacktoCouncilontheprovisionofaschoolcrossingguardattheintersectionofTecumsehDriveandKitimatCrescent.IESPartiallyCompleted.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -29 -86 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page6LLS12015-01-201(2)BBS15-001–Accessibility2014ElectionReportTHATstaffreportbacktoCouncilonthefeasibilityandcostoftelephoneandonlinevotingforthe2018MunicipalElection.LLSOnholdpendingamendmentstotheMunicipalElectionsActbeingintroducedintoLegislativeAssembly.LLS22015-05-261(2)LLS15-035–RequestforanEncroachmentAgreement(29Mendy’sForest)and1(3)LLS15-036–RequestforanEncroachmentAgreement(50PineneedleDrive)THATItem1(2)LLS15-035–RequestforanEncroachmentAgreement(29Mendy’sForest)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.THATItem1(3)LLS15-036–RequestforanEncroachmentAgreement(50PineneedleDrive)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.LLSInprogress.LLS32015-08-25Motion(a)MayorDaweRe:SpecialCouncilMeetingtoReviewProceduralBy-lawNumber5330-11THATtherequirementsofSection11oftheProceduralBy-lawbewaivedtopermitCounciltoreviewtheProceduralBy-lawinthefallof2015;andTHATaSpecialCouncilworkshopbescheduledtoreviewstaffrecommendationstoamendtheProceduralBy-law.LLSFirstWorkshopheldforNov.24/15.SecondWorkshopheldDec.15/15.ReporttobepresentedQ2-2016.LLS42015-11-10(4)LLS15-059–2016CouncilandCommitteeMeetingCalendarTHATstaffbedirectedtoreportbacktoCouncilonalternativedatesfortheSpecialGeneralCommittee–CapitalBudgetmeetingscheduledonMonday,October3,2016.LLSTobeconsideredaspartoftheProceduralBy-lawupdate.LLS52016-01-26PRS16-004–Pre-DevelopmentTreeProtectionandCompensationAgreement,BrookfieldHomesLtd.THAT,subjecttoanyrequirementsoftheMunicipalFreedomofInformationandProtectionofPrivacyAct,thefinalPre-DevelopmentTreeProtectionandCompensationAgreementwithBrookfieldHomesLtd.beplacedonafutureGeneralCommitteemeetingagendaforinformation.LLSMemorandum“BrookfieldVegetationManagementAgreement”withcopyofagreementtobeincludedontheApr.5/16GCAgendaLLS62016-02-23Motion(a)CouncillorKimRe:PublicationofPurchaseandSaleofLandsbytheTownTHAT,subjecttotherequirementsoftheMunicipalFreedomofInformationandProtectionofPrivacyAct,theTownofAuroramakeavailableonitspublicwebsitenolaterthanJune30,2016,alistofallcompletedlandLLSInProgressGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -30 -87 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page7transactions(acquisitionsanddispositions),includingthosecompletedwithinthepreviousfive(5)years,thatincludesthefollowinginformation:(a)thepropertyaddress;(b)thenamesofthepartiestothetransaction;(c)theclosingdateofthetransaction;(d)thepurchase/saleprice,withanytaxespaidaspartofthetransactionseparatedoutwherepossible;andTHATthefollowingtypesoflandtransactionsbeexcludedfromthelistpublishedontheTown’swebsite:(a)transfersoflandforanominalamount;(b)transfersoflandpertainingtotheregistrationofsubdivisionagreements;and(c)transfersoflandpertainingtopropertytaxsales.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -31 -88 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page8PDS12013-10-08Motion(a)CouncillorBallardRe:PrinciplesofSharedSpace–AuroraPromenadeStudyAreaTHATstaffbedirectedtoinvestigatetheprinciplesofSharedSpaceandidentifyanyareaswheretheseconceptscouldbeappliedwithinthePromenadeStudyArea;andTHATstaffreporttoCouncilwithexamplesofthisconcept,theprinciplesapplicabletoAurora,andrecommendationsonhowthiscouldbeimplementedwithinthePromenadeStudyArea.PDSTobeconsideredaspartofOfficialPlanreview.PDS22014-01-148.PL14-002–ProposedBellMobilityTelecommunicationsTower,15320BayviewAve.Holdings.650-676WellingtonStreetEast,FileNumberD11-(EX)04-13THATreportPL14-002bereferredbacktostafftoinvestigatethefeasibilityofco-locationofservicesontelecommunicationtowers.PDSBellhasrequestedthefileremainopenastheyareconsideringoptions.PDS32015-05-261(4)PL15-041–ProposedZoningBy-law,MedicalMarihuanaProduction,File:ZBA-2014-02THATstaffbedirectedtoinvestigatethepossibilityofthecreationofaTownlicensingregimeformedicalmarihuanaproductionfacilitiesalignedtothatoftheCityofMississauga.PDS/BBSInprogress.PDS42015-06-23Motion(f)CouncillorKimRe:UnnamedWalkwaysTHATstaffbedirectedtoidentifyalloftheunnamedwalkwaysinAurora,investigatethepotentialtosellorauctionoffnamingrightstotheseunnamedwalkwaysandusetherevenuegeneratedfromthemtowardvariouscommunitybenefits,andreportbacktoCouncil.PDSReportplannedforQ1-2016.PDS52015-11-24(a)CouncillorGaertnerRe:HighlandGateDevelopmentsInc.ReportsTHATCouncildirectstafftoprovideareportincludingthefollowing:Allofthereportsandcorrespondencerelatedtotheapplicationfromexperts,authoritiesandstaffreceivedbytheTown;andareportfromthedepartmentofParksandRecreationServices;Areviewandreportonthenewspaperarticlesaboutanyandalldevelopmentrelatedtothesubjectlandsprecedingandfollowingthetimethattheone-footbufferswereestablished;andatthetimeofthefirstredevelopment,inordertoPDSInprocess.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -32 -89 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page9establishthepubliclyexpressedtermsoftheoriginalagreementanditsintent;Theresultsofasearch,forinformationabouttheunderstandingofthepurposeandeffectoftheone-footbufferwhenitwasobtained,basedonpublishingapublicnoticerequestingthatanypartywithknowledgeofthedecisionstepforwardandproviderelatedhistoricalinformationtotheprocess;andhavingalettersenttoalllivingmunicipalcouncillorsfromthetimeandtoallpersonsidentifiablefromthepublicrecordatthetimeashavingparticipatedinrelatedpublicmeetings,seekingtheirbestrecollectionsofthefactsofthematter;Athoroughreportproducedbyexpertlegalcounselindependentof,buttoberetainedby,theTownofAuroraandreportingtoAuroraTownCouncilasawholetoobjectivelysummarizethefactsandframethelegalcontextofthebuffers,astheyrelatetotheproposeddevelopment,inordertoproperlyinformtheplanningprocess;Areportonthepotentialconstructionimpacts,includingnoise,dust,roadandtrafficdisruption,implicationsforpublichealth,placementofconstructionvehiclesandmaterials,safety-relatedissuesincludingroad,propertyandpersonal,effectonexistinginfrastructureincludingtheabilityofroadsandsubsurfaceutilitiesfacilitiestohandleweightandvolumeofconstructionvehicleswithoutdamage;andqualityoflifeeffectsontheneighbourhood;AreportongrowthtargetsfortheTown,includinghowAuroraismeetingorexceedingitsgrowthtargets;AreportonwhethertheHighlandGateDevelopmentsInc.applicationwillimpacttheParksandRecreationMasterPlan;andGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -33 -90 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page10THATthisinformationbedisclosedpublicallyatafutureGeneralCommitteemeeting,wellaheadofanappealbeingheardattheOntarioMunicipalBoard.PDS62015-12-08(b)CouncillorAbelRe:TemperanceStreetCulturalPrecinctTHATstaffbedirectedtoconductaRequestforProposal("RFP")toengageadesignfirmtoestablishaVisionandConceptualPlanfortheTemperanceStreetCulturalPrecinctarea;andTHATuponcompletionoftheRFPprocess,staffreportbackontheoutcomesandanyrequiredbudgetconsideration.PDSTobeconsideredaspartoftheOfficialPlanreview.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -34 -91 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page11PRS12008-08-1215.LS08-039–OnlinePondRemovalandChannelRestorationTHATstaffandtheworkinggrouppresenttheproposedwildlifeparktotheLakeSimcoeRegionConservationAuthority.PRSSubjecttotheapprovalofPRS14.PRS22012-12-18NewBusinessTHATstaffprepareareportregardingtheTermsofReferencefortheParksandRecreationAdvisoryCommittee.THATstaffreportbackontheissueoftwoormorenon-profitsportsgroupswithintheTownofAurora.PRSIdentifiedinPRS16-015adoptedbyCouncilonMar.29/16.OnApril21PRACagenda.PRS32015-04-281(12)PR15-010AuroraKingBaseballAssociationProvisionofMaintenanceServiceatStewartBurnettParkBaseballDiamondTHATthemaintenanceservicelevelforStewartBurnettParkbaseballdiamondbeenhancedassetoutinattachedSchedule“A”entitledS.B.MaintenanceServices;andTHATtherequirementsofSchedule“A”entitledS.B.MaintenanceServicesbeincludedinthefacilitymaintenanceagreementbetweentheAuroraKingBaseballAssociation(AKBA)andtheTownauthorizedbyCouncilonApril14,2015;andTHAT$7,000.00beaddedtothe2015ParksOperationsBudgetfortheenhancedbaseballdiamondmaintenanceservicelevel;andTHATtheTowncompensatetheAKBAinanamountnottoexceed$7,000.00fortheprovisionofsaidmaintenanceservices;andTHATtheAKBAprovisionofenhancedmaintenanceservicesatStewartBurnettParkbaseballdiamondbeidentifiedasaone(1)yearpilotproject;andTHATstaffreportbackonthepilotprojectaftertheconclusionofthe2015baseballseason.PRSReportonPilotProjecttobepresentedtoCouncilinQ1-2016.PRS42010-04-271(1)CAO10-006–AnneBartleySmithLandsTHATtheChiefAdministrativeOfficerreportbacktoCouncilwithadraftcustodialrelationshipagreementwiththeOntarioHeritageTrustrelatedtotheAnneBartleySmithLandswhenappropriate.PRSOntarioHeritageTrustcannotagreewithtermsandconditionsforusageoflands.Recommendclosingitem.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -35 -92 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page12PRS52014-02-11NewBusinessTHATstaffexploreoptionsforthepurchaseof100BloomingtonRoadandobtainanappraisalonthelandandreportbacktoCouncil.PRS/LLSClosedSessionReportNo.PR15-021adoptedonJul.28/15.InProgressPRS62014-02-21(6)PR14-008–SportsDomeTHATCouncilauthorizestafftoexploretheconceptandcarryouttheappropriateduediligenceforthetransferofownershipoftheSportsDometotheTownofAuroraandtheoperationoftheSportsDometotheAuroraYouthSoccerClub(AYSC);andTHATstaffengagetheservicesofaconsultanttoinspectandprepareareportontheconditionoftheSportsDome;andTHATstaffpreparetermsandconditionsforanagreementwiththeAYSContheoperationoftheSportsDome.PRSInprogress.PRS72014-06-24NewBusinessTHATCouncildirectstafftoreviewpublicsafetyandaccesstotheMcLeodWoodNatureReserveandreportbacktoCouncilregardingthecostsassociatedwitherectingafenceontheLeslieStreetsideoftheMcLeodNatureReserveandregardingthecurrentmaintenanceoftheproperty.PRSAwaitingresponsefromPlanningonRe-zoningapplicationre:taxesCosttobeincludedin2015CapitalBudget.ExtractforPR14-029statesTHATreportPR14-029bereceivedforinformation.PRS82015-03-10Motion(b)CouncillorKimRe:MulticulturalFestivalTHATstaffbedirectedtoinvestigateandreportbacktoCouncilonthepotentialforAuroratoholdamulticulturalfestivalsimilartothoseofotherYorkRegionMunicipalitieswithatimelineofaninauguraleventtobeheldsometimein2016.PRSPartiallyCompleteAspartof2016budgetprocessandreporttoCouncilApril2016.PRS92015-04-281(13)AccessibilityAdvisoryCommitteeMeetingMinutesofApril1,2015“THATstaffbedirectedtobringareporttoCouncilregardingtheneedforanInclusionCoordinatorforaquaticsandrecreationservices.”PRSNonewstaffbeingcontemplatedperCouncildirection.Tobeconsideredwithfuturestaffingrequests.PRS1015-11-031(5)PR15-033–McMahonParkNeighbourhoodGardenPublicSurveyResultsTHATstaffbedirectedtopursueanalternativelocationforaneighbourhoodgardenandreportbacktoCouncil.PRSIncludedinMavrinacParkconcept.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -36 -93 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page13PRS112016-02-091(11)PRS16-007–InjuryorDestructionofTreesonPrivatePropertyBy-lawTHATstaffbedirectedtoreportbackonincentiveprograms,partnershipsandotherstrategiesthatthemunicipality,workingwiththegolfcourseindustry,canusetomeetthegoalofplantingtreesongolfcourselands.PRSPartiallyCompletedBy-lawtobepresented.December2016.PRS122015-10-271(6)PR15-032–AuroraSportsHallofFameRelocationTHATstaffreportbackwithoptionsforsignage,tobelocatedalongmunicipal,regionalandprovincialroadways,tohighlightthelocationoftheSportsHallofFame,StronachAuroraRecreationComplexandtheAuroraCulturalCentre.PRSPartiallyCompletedReportNo.PR15-032adoptedonOct.27/16.InProgress.PRS132015-07-14Delegation(b)MarkSetterandDavidTomlinsonRe:Progressof2CWildlifeParkDevelopmentProjectTHATthepresentationofMarkSetterandDavidTomlinsonbereceivedandreferredtostaffforcommentandrecommendedcourseofaction,tobeprovidedtotheParksandRecreationAdvisoryCommittee,TrailsandActiveTransportationCommittee,andEnvironmentalAdvisoryCommitteeforcommentandrecommendation,priortostaffreportingbacktoCouncil.PRSDesignPhaseinprogress.PRS142015-07-14Motion(c)CouncillorHumfryesRe:ChurchStreetSchoolLandscapingTHATstaffreviewandprovideappropriatelandscapedesignsthatwouldbemoresuitableforthebuilding;andTHATthedesignoptionsbefirstpresentedtotheAuroraCulturalCentreBoardtoensurethatthedesignisconducivetoCulturalCentreprogrammingandvision,followedbyareporttoCouncilearlyinSeptember2015.PRSReportwillbepresentedduring2016Budgetdeliberations.WillbesubjectofdiscussionswithCulturalCentrestaffduringongoingoperationalmeetings.PRS152015-08-11Delegation(b)DonLewis,President,AuroraLionsClubRe:HomefortheAuroraLionsClubTHATthepresentationofDonLewis,President,AuroraLionsClub,bereceivedandreferredtostaffforareportbacktoCouncil.PRSTobeincludedintherepurposingstudy.PRS162016-01-261(15)PRS16-006–StatusoftheCulturalPrecinctPlanTHATCouncilbeprovidedwiththegeotechnicalreportforBlocksOneandThreeoftheCulturalPrecinct;andTHATthenextCulturalPrecinctreportincludeallpubliccommentsreceivedtodate,andtheconcernsexpressedbytheDelegatesfromtheGeneralPRS/PDSPartiallyCompletedReportNo.PR15-026adoptedonSep.15/15.GeotechnicalreportprovidedtoCouncil.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -37 -94 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page14CommitteemeetingofJanuary19,2016;andTHATthenextCulturalPrecinctreportbeaccompaniedbythereportfromAECOMunlessprovidedtoMembersofCouncilpriortothatdate.PDShaspreparedareporttobepresentedtotheApr.19/16GC.PRS172016-03-091(9)PRS16-013–Block208onMavrinacBoulevardTHATstaffbedirectedtoproceedwiththedesignanddevelopmentofBlock208onMavrinacBoulevardasapark,andreportbacktoCouncilonpotentialdesignoptions,includingbutnotlimitedtobasketballcourts,tenniscourts,andaccessibilityfeatures,byMay3,2016.PRSPartiallyCompletedReportNo.PRS16-013adoptedonMar.8/16.ReportNo.PRS16-017draftedforApr.19/16GC.PRS182016-01-26Motion(b)CouncillorThomRe:FacilitySponsorshipandAdvertisingTHATstaffbedirectedtobringforwardareportonthefollowing:•Theassessmentandinventoryofourcurrentfacilitysponsorshipandadvertisingassets;•Theassessmentandinventoryonanypotentialfacilitysponsorshipandadvertisingopportunities;•BestpracticesforfacilitysponsorshipandadvertisingstrategiesfromotherOntariomunicipalities(e.g.,CityofOshawa,TownofWhitby,CityofOttawa);and•RecommendationsforanenhancedfacilitysponsorshipandadvertisingstrategyfortheTownofAurora;andTHATthereportbebroughtforwardtoCouncilbeforethebeginningofthe2017Budgetdeliberations.PRSInprogress.PRS192014-06-24MemorandumfromChiefAdministrativeOfficerRe:PetchHouseOpenCalltothePublicTHATCouncildirectstafftoreportbackonthecostsofaccommodatingthesuggestedusesofthePetchHouse,categorizedbyfunctionandlevelofmodificationrequired.PRSFacilityusestobepartofFacility-UseStudytobepresentedbyPRS.Coststobeevaluatedonceuseisestablished.PRS202013-09-24Motion(b)CouncillorAbelRe:ApplicationforOntarioMusicFundGrantNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtodevelopastrategy[re:alivemusicstrategyforaprovincialgrantapplication].PRSReportNo.PR16-018beingpresentedtoApr.5/16GC.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -38 -95 - Revised:March31,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesATTACHMENT#2Page15PRS212015-06-2310.CorrespondencefromJillFoster,CEOandLibraryBoardSecretaryRe:Presentation(c)SteveLanglois,PrincipalPlanner,MonteithBrownPlanningConsultantsRe:AuroraPublicLibraryFacilityNeedsAssessmentTHATtherecommendationoftheAuroraPublicLibraryBoardofDirectorsbereferredbacktostafftoreportbacktoCouncilonboththecostimplicationsandeffectsoftheLibrary’sassumptionsofthespacewithintheLibrary.PRSStaffinvestigatingimpactofrequest.PRS222016-03-09(7)PRS16-011–ParksandRecreationMasterPlanUpdateTHATstaffpresentanImplementationPlantoCouncil.PRSAreportwillbepreparedtogototheJun.21/16GC.General Committee Meeting Agenda Tuesday,May 3,2016 Item 10 Page -39 -96 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PDS16-022 SUBJECT:Naming of Walkways to Generate Revenue for Community Programs FROM:Marco Ramunno,Director of Planning &Development Services DATE:May 3,2016 RECOMMENDATIONS THAT Report No.PDS16-022 be received;and THAT the establishment of a program for naming Town-owned walkways to generate revenue for community programs not proceed at this time. PURPOSE OF THE REPORT The purpose of this report is to inform Council of the potential for selling naming rights for Town-owned walkways following staff’s investigation of the matter. BACKGROUND Council at its meeting of June 23,2015,adopted the following motion: WHEREAS the Town of Aurora has many paved and unpaved walkways and paths that connect developments,parks,retail plazas,and streets; and WHEREAS many Aurorans use these walkways to get to their destination (e.g.,the path between Yonge Street and Old Yonge Street near 15783 Yonge Street,and the path between Zokol Drive and Bayview Avenue);and WHEREAS these walkways have no name in order for residents to describe when offering direction;and WHEREAS the Town can always use extra sources of revenue. NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to identify all of the unnamed walkways in Aurora,investigate the potential to sell or auction off naming rights to these unnamed walkways and use the revenue generated from them toward various community benefits,and report back to Council. General Committee Meeting Agenda Tuesday,May 3,2016 Item 11 Page -1 -97 - May 3,2016 -2 -Report No.PDS16-022 COMMENTS The purpose of a naming program for walkways would be to provide additional information for pedestrians travelling through these areas and to generate additional revenue. The steps in creating this type of program consist of: Identification of suitable locations for naming; Forecast cost/revenue threshold to establish cash flow potential; Establish minimal naming right fees; Develop a public/business engagement process to solicit interested parties to participate in the program; Establish the fee collection; Establish a name review and approval process;and Install the signage. Options and analysis of each of these steps are provided as follows. Staff reviewed all potential connecting walkways and of these walkways,60 are recommended for naming potential based on the examples identified in Figure #1. The criteria used to identify these potential walkways included: Integrate two roads through a pedestrian walkway; Connect to a commercial/institutional site were pedestrian access is available;and Connect a subdivision road access point to a trail system. If a sign naming the walkway is installed at each end of the walkway it could allow for easy identification and awareness of the walkway name.This signage would be of similar style and quality of current road name signs which will allow for easy visibility and durability.The typical cost for the supply and installation of two road name signs is estimated to be $350. This would require that any naming fees be at a minimum of $350 to recover the initial costs.Other cost consideration include long term replacement or repair due to vandalism or damage which are not considered in the initial cost but can be accommodated based on an allowance of $50 per location to cover any future costs. The recoverable cost target of $400 per walkway should be used to ensure that the program is fully funded. Considering a potential of 60 locations,the full program cost is estimated at $24,000. Assuming a minimal naming fee of $1,000,the net anticipated revenue to be generated would be $36,000.Based on this estimate,it appears that the potential net revenue generated from a walkway naming program would not be significant. General Committee Meeting Agenda Tuesday,May 3,2016 Item 11 Page -2 -98 - May 3,2016 -3 -Report No.PDS16-022 It will be necessary to review and approve the proposed names.This review should be done by the departmental staff members who are reviewing the submitted application forms. If it is decided to sell the naming rights of walkways,the walkway name may be confusing for emergency dispatch agencies (i.e.Central York Fire Services and Bell Emergency Response 911).When these agencies were asked about the addition of the potential naming dataset,they viewed walkway naming as being an unreliable data set since addressing will not be associated to the walkway.In addition,the Regional Municipality of York would not be interested in the walkway names dataset,as no other lower tier government within the Region has set up a similar program or is creating/maintaining this type of data. Park Bench Donation Program Currently the Park Bench Donation Program administered by Parks &Recreation Services offers many parallels and could be modified to accommodate walkway naming. In that program an applicant can have a personalized 3”x 6”stainless steel recognition plaque be attached to a red cedar bench and placed in a town park.The cost to dedicate a bench is $600 plus applicable taxes.If this approach was adopted then similar application forms and review process could be modified and used for the naming of walkways. LINK TO STRATEGIC PLAN The walkway naming concept supports the Strategic Plan goal of Supporting and exceptional quality of life for all through its accomplishment in satisfying requirements in the objectives of strengthening the fabric of our community. ALTERNATIVE(S)TO THE RECOMMENDATIONS Council could direct staff to proceed with a program and report back with details of implementation. FINANCIAL IMPLICATIONS The goal of this program would be to generate a net surplus of funds to be available for various community benefits.There would be costs to implementation costs associated with this program with hard costs anticipated to be upwards of $24,000 for the implementation of all identified sites and expected net revenue of $36,000. General Committee Meeting Agenda Tuesday,May 3,2016 Item 11 Page -3 -99 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 11 Page -4 -100 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 11 Page -5 -101 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PDS16-025 SUBJECT:Zoning By-law Amendment Rod Coutts and Brian Coutts 14314 &14338 Yonge Street File:ZBA-2015-07 FROM:Marco Ramunno,Director of Planning &Development Services DATE:May 3,2016 RECOMMENDATIONS THAT Report No.PDS16-025 be received;and THAT Application to Amend the Zoning By-law File No.ZBA-2015-07 (Rod Coutts and Brian Coutts),to add a Retirement Home and Long Term Care Facility as permitted uses on the subject lands be approved ;and THAT that the implementing Zoning By-law Amendment be presented at a future Council meeting. PURPOSE OF THE REPORT The purpose of this report is to provide Council with background information related to the proposed Zoning By-law amendment application to permit a Retirement Home and Long Term Care Facility as permitted uses on the subject lands. BACKGROUND On June 26,2013,Council approved Draft Plan of Subdivision file no.SUB-2012-03 and the above mentioned Zoning By-law Application ZBA-2012-16.At that meeting Council passed the following resolution: “THAT report PL13-027 be received;and THAT application for Draft Plan of Subdivision D12-03-12 (Rod Coutts and Brian Coutts)be approved,subject to the conditions outlined in Schedule A of this report;and THAT Zoning By-law Amendment file D14-16-12 (Rod Coutts &Brian Coutts)be approved,to zone the subject lands from Rural Oak Ridges Moraine (RU-ORM) General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -1 -102 - May 3,2016 -2 -Report No.PDS16-025 to,“R5”–Special Mixed Density Residential (R5)Zone,“RR-ORM”–Rural Oak Ridges Moraine Exception Zone,“O”Major Open Space Exception Zone,“EP” Environmental Protection Exception Zone,“I”Institutional Exception Zone (subject to a Holding Symbol “H”).The Holding symbol “H”shall be lifted upon approval of the future site plan application;and THAT a total of 195 units (580 person’s equivalent)of water and sewage capacity be allocated to the draft plan of subdivision;and THAT the Mayor and Town Clerk be authorized to execute a Subdivision Agreement,including all of the Agreements referenced in the Conditions of Approval,and all documents and ancillary agreements required to give effect to same.” Since the Zoning By-law Amendment approval in June of 2013l,the Owner (Rod Coutts &Brian Coutts)sold the 195 unit residential portion of the subject lands to the now current Owner (BG properties Aurora Inc.).Through an approved Committee of Adjustment (Consent file:C-2013-08)the original Owner (Rod Coutts &Brian Coutts) retained the institutional subject lands (Block 7 as indicated on figure 1). The Owner has submitted a new Zoning By-law Amendment,File:ZBA-2015-07 to permit a Retirement Home and Long Term Care Facility on the subject lands.On November 30,2015 Council held a Public Planning Meeting to consider the Zoning By- law Amendment and passed the following resolution: “THAT Report No.PL15-081 be received;and THAT comments presented at the Public Planning meeting be addressed by Planning &Development Services in a comprehensive report outlining recommendations and options at a future General Committee meeting.” Location/Land Use The subject lands are bounded by Yonge Street to the east,a private road and future residential to the north &south,and retained rural lands to the west (Figure 2).The subject lands have a total area of approximately 1.82 hectares (4.49 acres). The surrounding land uses are as follows: North:Private road and future residential; South:Future residential; East:Yonge Street and cemetery;and, West:environmental protection area and future residential. General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -2 -103 - May 3,2016 -3 -Report No.PDS16-025 Existing Policy Context All Planning Act development applications are subject to provincial policies.The Provincial Policy Statement (PPS)provides policy direction on matters of provincial interest.These policies support the development of strong communities through the promotion of efficient land use and development patterns.The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth management within the Greater Golden Horseshoe (GGH)Area to 2041.The Growth Plan provides a framework which guide decisions on how land will be planned,designated,zoned and designed.The Lake Simcoe Protection Plan (LSPP)is a provincial document that provides policies which addresses aquatic life,water quality,water quantity,shorelines and natural heritage,other threats and activities (including invasive species,climate change and recreational activities)and implementation. York Region Official Plan (2010) The subject lands are designated as “Urban Area”by the York Region Official Plan. York Region’s vision for the Urban Area is to strategically focus growth while creating a vibrant and sustainable community.Under the York Region’s Official Plan,one regional urbanization goal is to provide opportunities for passive open spaces. Town of Aurora Official Plan The subject lands are designated as “Elementary School/Park”with an underlay designation of “Cluster Residential”(Figure 3).The Yonge Street South Secondary Plan is intended to guide and direct growth and development,and the utilization of resources in the Yonge Street South area of the Town of Aurora. If an elementary school site is not required in future for school purposes,it may develop in accordance with the underlying ‘Cluster Residential’designation.On sites with Yonge Street exposure,new compatible Minor Institution uses may be permitted within the ‘Cluster Residential’designation subject to amendment of the Zoning By-law. Permitted uses in a Minor Institution designation include small scale public service uses including places of worship,private schools,daycare and residential facilities for children,nursing homes,senior citizen homes,government operated clinics or counseling services,and similar uses which are deemed by the Town to be compatible with existing or proposed development. The proposed Retirement Home use does not require an Official Plan Amendment. General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -3 -104 - May 3,2016 -4 -Report No.PDS16-025 Zoning By-law The subject lands are currently zoned “Rural General (RU-ORM)Oak Ridges Moraine” in accordance with Zoning By-law 2213-78 (Figure 4).The intent of the Rural General Oak Ridges Moraine Zone does not permit the form of institutional development proposed.As such,an application to re-zone the lands is proposed to implement the approved draft plan of subdivision (Figure 4). Proposal The subject Zoning By-law Amendment will rezone Block 7 of the Draft Approved Plan of Subdivision from “Rural General (RU-ORM)Oak Ridges Moraine”to “Institutional (I- 28)Exception Zone”.To illustrate site suitability,the applicant has submitted a conceptual site plan with two entrance points off of ‘Private Road A’with no direct access to Yonge Street (Figure 5).The conceptual retirement home is shown as a maximum of four (4)stories in height.A total of 250 units are proposed between two buildings connected at grade.In total 18,404 sqm of gross floor area (10,316 sqm Building A and 8,088 sqm Building B)is proposed.A 12.0m future trail easement is proposed along Yonge Street,with the main building,parking and driveways all set back a minimum of 60.0m from the centreline of Yonge Street. A summary of the proposed Zoning By-law Amendment information is as follows: Proposed Institutional (I- 28)Exception Zone Institutional (I)Zone Uses permitted Retirement Home Long Term Care Facility Senior Citizen’s homes Nursing Homes Number of units (maximum)250 - Lot Area (min)15,000.00 sqm 460.0 sqm Lot Frontage (min)80.0 m 30.0 m Building Height (max)17.5 m 28.0 m Front Yard (min)32.0 m 10.0 m Rear Yard (min)12.5 m 15.0 m Interior Side Yard (min)10.0 m ½the height of the building and in no case less than 4.5 metres Exterior Side Yard (min)12.5 m 10.0m Floor Area (min)-100.0 sqm Lot coverage (max)35.0 percent 35.0 percent Parking Rate 0.5 parking spaces per unit including visitor parking One (1)parking spaces for each two (2)beds a maximum capacity. General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -4 -105 - May 3,2016 -5 -Report No.PDS16-025 COMMENTS Planning Considerations Provincial Policies All Planning Act development applications are subject to provincial policies.Staff have evaluated the proposed Zoning By-law Amendment Application to the Provincial Policy Statement (PPS),The Growth Plan for the Greater Golden Horeshoe and the Lake Simcoe Protection Plan (LSPP). Planning staff are of the opinion that the subject Zoning By-law Amendments meet the general intent and purposes of the above noted provincial policies by supporting the development of strong communities without disturbance to the existing water quality, water quantity. York Regional Official Plan The subject lands are designated as “Urban Area”by the York Region Official Plan.The Zoning By-law Amendment application was circulated to York Region staff for review and comment.York Region Staff have reviewed the application and have no comments or objections to its approval. Town of Aurora Official Plan As noted earlier,the subject lands are designated as “Elementary School/Park”with an underlay designation of “Cluster Residential”by the Yonge Street South Secondary Plan Area (Official Plan Amendment No.34)(Figure 3).If an elementary school site is not required in future for school purposes,it may develop in accordance with the underlying ‘Cluster Residential’designation.On sites with Yonge Street exposure,new compatible Minor Institution uses may be permitted within the ‘Cluster Residential’ designation subject to amendment of the Zoning By-law. Permitted uses in a Minor Institution designation include small scale public service uses including places of worship,private schools,daycare and residential facilities for children,nursing homes,senior citizen homes,government operated clinics or counseling services,and similar uses which are deemed by the Town to be compatible with existing or proposed development. As such,an Amendment to the Official Plan is not required subject to the suitability of the Zoning By-law Amendment by Council. General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -5 -106 - May 3,2016 -6 -Report No.PDS16-025 Zoning By-law Planning Staff have evaluated the Zoning By-law Amendment and exceptions to the By- law in the context of the Yonge Street South Secondary Plan (OPA 34)and have determined the proposed Zoning By-law Amendment is consistent and compatible with the policies of OPA 34.The proposed amendment is also consistent with other Institutional exception zones within the surrounding area.Based on the above,Planning staff are of the opinion that the proposed rezoning is appropriate and consistent with the development standards of the Town and compatible with adjacent and neighbouring development. The proposed site plan is conceptual.The current Owner will not be coming forward with a site plan application at this time.A site plan application will be required to address the site development considerations.When an application is received and processed it will be presented to Council for approval. Agency Comments The proposed Zoning By-law Amendment application was circulated to internal departments and external agencies for review and comment.The Town’s Parks and Recreation Services staff have no objections to the proposed Amendment.The Owners have entered into a Vegetation Management Agreement with the Town identifying the removal of trees on the property.The Town’s minimum landscape design standards will need to be addressed through the pending site plan application process.Central York Fire Services,the Lake Simcoe Region Conservation Authority,York Region, Powerstream,Rogers,Enbridges Gas,in addition to the Town’s Development Engineer, Heritage Planner,Traffic Transportation Analyst and Building and By-law Services staff have reviewed the proposed Zoning By-law Amendment and have no comments or concerns. Public Comments At the time of writing this report,Planning Staff did not receive any comments from the surrounding residents within the Town of Aurora. LINK TO STRATEGIC PLAN The proposed Zoning By-law Amendment Application supports the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Strengthening the fabric of our community:Through the proposed zoning by-law amendment on the subject lands,the application will assist in working with the development community to ensure future growth includes housing opportunities for everyone. General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -6 -107 - May 3,2016 -7 -Report No.PDS16-025 ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Direct staff to report back to another Public Planning Meeting addressing any issues that may be raised at the Public Planning Meeting. 2.Refusal of the application with an explanation for the refusal. FINANCIAL IMPLICATIONS None. PREVIOUS REPORTS Public Planning Meeting Report No.PL15-081,dated November 30,2015; Public Planning Meeting Report No.PL13-027,dated June 26,2013; Public Planning Meeting Report No.PL13-004,dated January 23,2013; Public Planning Meeting Report No.PL12-037,dated September 24,2012;and Public Planning Meeting Report No.PL11-054,dated October 26,2011. CONCLUSION Planning &Development Services staff have reviewed the subject Zoning By-law Amendment in accordance with the provisions of the Town’s Official Plan and in the context of the compatible surrounding and future land uses.Staff recommends approval of Zoning By-law Amendment application file:ZBA-2015-14. General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -7 -108 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -8 -109 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -9 -110 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -10 -111 - CandacValleyDrYONGESTREETGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -11 -112 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -12 -113 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -13 -114 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 12 Page -14 -115 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PDS16-032 SUBJECT:Application for Exemption from Part Lot Control; Brookfield Homes (Ontario)Aurora Ltd. Blocks 17,18,20,21 and 22,Plan 65M-4467 being 65R-36274 and 65R-36295 File No.:PLC-2016-03 FROM:Marco Ramunno,Director of Planning &Development Services DATE:May 03,2016 RECOMMENDATIONS THAT Report No.PDS16-032 be received;and THAT the Application for Exemption from Part Lot Control submitted by Brookfield Homes (Ontario)Aurora Ltd.to divide Blocks 17,18,20,21 and 22,on Plan 65M-4467 into 29 separate lots for townhouse units be approved;and THAT the Part Lot Control Exemption By-law be introduced and enacted at a future Council meeting. PURPOSE OF THE REPORT The purpose of this report is to seek Council‘s approval of a Part Lot Control Exemption By-law applying to Blocks 17,18,20,21 &22 on Plan 65M-4467. Part Lot Control Exemption Defined Section 50 of the Planning Act grants municipalities the authority to pass a By-law to exempt lands within a Registered Plan of Subdivision from the Part Lot Control provisions in the Act.This process is used to lift Part Lot Control restrictions from lands within Registered Plans of Subdivision to create parcels for sale and freehold title.It is primarily used for semi-detached and townhouse developments after construction has started to accurately set the boundary lines between the residential units. General Committee Meeting Agenda Tuesday,May 3,2016 Item 13 Page -1 -116 - May 03,2016 -2 -Report No.PDS16-032 BACKGROUND Approximately 10.5 ha (Phase 2)of the Draft Plan of Subdivision,including the subject blocks (Blocks 17,18,20,21 &22 Plan 65M-4467),was registered on October 5,2015. A Part Lot Control Application to allow the creation of Townhouse lots was received by the Town on April 12,2016. Location/Land use The lands subject to the Part Lot Control application form part of the Aurora 2C Secondary Plan Area (see Figure 1).The subject lands are located north of Wellington Street East and west of Leslie Street.The surrounding land uses are as follows: North:public park; South:future residential; East:future residential; West;future residential. Proposal Brookfield Homes (Ontario)Aurora Ltd.,is in the process of developing the subject lands identified as Blocks 17,18,20,21 &22 on Plan 65M-4467 (see Figure 2).The subject blocks comprise a total of 29 street townhouse units fronting onto Sparks Street, and Radial Drive.The dwellings are currently under construction. Town of Aurora Official Plan The subject lands are designated as “Urban Residential 2 (UR2)”by the Town of Aurora Official Plan.The UR2 designation permits street,block,stacked and back-to-back townhouse dwellings,small plex-type (e.g.quattroplex)multiple unit buildings and small scale/low-rise apartments.It is the intent of the Urban Residential 2 Designation to promote well-designed and transit supportive medium density housing forms in proximity to community recreational and convenience commercial facilities,in accordance with the distribution of housing forms. Zoning By-law The subject lands are zoned Row Dwelling Residential (R6-59)Exception Zone within the Town of Aurora Zoning By-law 2213-78,as amended.The R6-59 Exception Zone permits row housing units.The proposed developments conform to the Zoning By-law. General Committee Meeting Agenda Tuesday,May 3,2016 Item 13 Page -2 -117 - May 03,2016 -3 -Report No.PDS16-032 COMMENTS The Owner is requesting an exemption from Part Lot Control (as provided for under Section 50 (7)of the Planning Act)for Blocks 17,18,20,21 &22 as illustrated on Plan 65M-4467 as a means of achieving the proposed lot divisions.The lot division is reflected on Reference Plans 65R-36274 (Figure 3)&65R-36295 (Figure 4)and will be separated into 29 separate parts/lots. The subject Part Lot Control Application was circulated to all relevant internal departments and no objections were received.The lots that comprise the subject application comply with the provisions of both the Official Plan and the Zoning By-law and are consistent with the Subdivision Agreement (SUB-2011-04)registered over the subject lands.The Part Lot Control Application applies to 29 of the total 119 townhouse lots.The remaining lots will be subject to a future Part Lot Control Application.No additional lots are being created to what was Draft Plan of Subdivision approved. LINK TO STRATEGIC PLAN The subject Applications supports the Strategic Plan goal of supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objective within this goal statement: Strengthening the fabric of our community:approval of the subject Applications will assist in collaborating with the development community to ensure future growth includes housing opportunities for everyone. ALTERNATIVE(S)TO THE RECOMMENDATIONS None. FINANCIAL IMPLICATIONS None. PREVIOUS REPORTS General Committee Report No.PL15-026 dated April 21,2015,Removal of Holding (H) Provision;and General Committee Report No.PL13-009 dated March 13,2013. General Committee Meeting Agenda Tuesday,May 3,2016 Item 13 Page -3 -118 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 13 Page -4 -119 - BP-11CapreolAvenueDurbleeAvenLeslieStYongeStLeslieStBathurstStBayviewAveGeneral Committee Meeting Agenda Tuesday,May 3,2016 Item 13 Page -5 -120 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 13 Page -6 -121 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 13 Page -7 -122 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 13 Page -8 -123 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PRS16-019 SUBJECT:Award of Tender PRS2016-53 for the Provision of Landscape Grounds Maintenance Services on Municipal Property FROM:Allan D.Downey,Director of Parks &Recreation Services DATE:May 3,2016 RECOMMENDATIONS THAT Report No.PRS16-019 be received;and THAT Part 1,Items “A”&“B”of Tender PRS2016-53 for boulevard turf and shrub bed maintenance at various locations in the Town of Aurora,for one year ending December 31,2016,in the amount of $30,493.66 (with the option to renew for an additional two,one-year periods),be awarded to Forest Ridge Landscape Limited;and THAT Part 2,Item “A”of Tender PRS2016-53 for Stormwater Pond Vegetation Maintenance at various locations in the Town of Aurora,for one year ending December 31,2016,in the amount of $9,465.70 (with the option to renew for an additional two,one-year periods),be awarded to Fore North Inc.;and THAT the Director be authorized to renew Tender PRS2013-14 for an additional two,one-year periods,pending an annual contract service performance review by the Director;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. PURPOSE OF THE REPORT To obtain Council authorization to award Tender PRS2016-53 for the Provision of Landscape Grounds Maintenance Services on Municipal Property for a one-year period and an option to renew the tender agreement for two (2)additional one-year terms in accordance with the Procurement By-law. General Committee Meeting Agenda Tuesday,May 3,2016 Item 14 Page -1 -124 - May 3,2016 -2 -Report No.PRS16-019 BACKGROUND The Parks and Recreation Services Department has been contracting out a portion of the Landscape Grounds Maintenance responsibilities for a number of years in order to maintain acceptable landscape service standards as a result of growth-related pressures as well as to supplement our current in-house resources;specifically,for the provision of annual grounds maintenance service levels standards in our parks, stormwater management areas the Aurora Arboretum,planted beds and municipal boulevards. The previous contract was in place for the years 2013 through until the end of 2015. COMMENTS Contract landscape maintenance has incrementally increased over a number of years with the assumption of additional municipal lands and in the past contracting out these services was an effective and efficient alternative to conducting the work in-house. Based on the previous contract prices,staff has allocated sufficient funds in the 2016 annual operating budget to conduct the required work of the contract for the 2016 maintenance season.Subject to future year’s operation budget approval and contractor performance,staff will continue to engage the services of this contractor each season ending December 31,2018. There are a number of alternatives that can be explored and staff has provided these below. Tender Number PRS2016-53 was issued on the open market on April,2016 and a total of 26 companies picked up the tender documents.On April 21,2016 the Tender Opening Committee received five bids. The scope of work of the contract is made up of three components as follows: Part 1 Item A Boulevard Turf Maintenance Part 1 Item B Shrub Bed Maintenance Part 2 Item A Stormwater Management Pond Vegetation Maintenance General Committee Meeting Agenda Tuesday,May 3,2016 Item 14 Page -2 -125 - May 3,2016 -3 -Report No.PRS16-019 Table 1 below combines the total tendered price of contract items Part 1 “A”&“B”,for both Part 1 “A”boulevard turf grass maintenance and Part 1 “B”shrub bed maintenance in each year of the contract. Table 1 Contract Items Part 1 “A”&“B” FIRM NAME 2016 COST FOR Part 1 “A”&“B” *OPTION 2017 COST FOR Part 1 “A”&“B” OPTION 2018 COST FOR Part 1 “A”&“B” TOTAL 1 Forest Ridge $30,493.66 $31,178.17 $31,862.69 $93,534.52 2 Fore North Inc.$147.240.15 $147,240.15 $147,240.15 $441,720.45 3 Bam Bam Construction $151,367.70 $156,018.69 $163,302.03 $470,688.42 4 Lima’s Gardens $277,365.40 $284,035.11 $286,667.46 $848,067.97 Table 2 below combines the total tendered price of contract item Part 2-A for Storm Water Pond Vegetation maintenance Table 2 Contract Item Part 2 “A” FIRM NAME 2016 COST FOR Part 2 “A” *OPTION 2017 COST FOR Part 2 “A” OPTION 2018 COST FOR Part 2 “A” TOTAL 1 Fore North Inc.$9,465.70 $12,930.79 $14,685.75 $37,082.24 2 Lima’s Gardens $19,689.56 $25,371.28 $29,483.36 $74,544.20 3 Dol Turf Restoration $21,479.52 $28,831.00 $35,849.88 $86,160.40 4 Bam Bam Construction $35,799.20 $50,742.56 $64,338.24 $150,880.00 5 Forest Ridge $98,447.80 $126,856.40 $147,441.80 $372,746.00 Verification of the Tenders was undertaken by the Manager of Purchasing while business references provided by the low bidder were followed up by the Parks and Recreation Services Department staff.The Tender submitted by the Low bidders is compliant with purchasing protocol and the reference checks were favorable. Additionally,staff has contacted the service provider for the purposes of verifying the scope of works within the bid documents and to ensure that the contractor has a clear understating of performance expectations in accordance with the scope of work of the contract. LINK TO STRATEGIC PLAN The Award of Tender supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All by encouraging an active and healthy lifestyle. Develop a long-term needs assessment for recreation programs,services and operations to march the evolving needs of the growing and changing population. General Committee Meeting Agenda Tuesday,May 3,2016 Item 14 Page -3 -126 - May 3,2016 -4 -Report No.PRS16-019 ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Reduce the level of service on municipal boulevards and in shrub beds;however, this may result in many public spaces becoming overgrown and in significant decline in the appearance of these areas and a negative reaction from our residents. 2.Complete the work as an in-house operation utilizing municipal staff and equipment; however,the associated costs of additional labour and equipment are significantly more expensive.Staff has determined that the cost of conducting this maintenance in-house will require an initial capital investment of $115,000.00 for the purchase of equipment and an annual operational cost of $171,000.00 for additional labour requirements. 3.Further Options as required. FINANCIAL IMPLICATIONS The total recommended expenditure for the 2016 Landscape Maintenance contract is $39,959.36. Funds for this expenditure are available in the Parks Operational Budget contracts account. Pending the performance of the contractor over the 2016 maintenance season,staff will continue to engage their services for the 2017 and 2018 seasons subject to annual operational budget approval. CONCLUSIONS That Tender PRS2016-53 for the Provision of Landscape Grounds Maintenance Services on Municipal Property at Various Locations in the Town of Aurora be awarded as recommended. PREVIOUS REPORTS None. ATTACHMENTS Attachment #1 -List of contract maintenance locations General Committee Meeting Agenda Tuesday,May 3,2016 Item 14 Page -4 -127 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 14 Page -5 -128 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 14 Page -6 -129 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 14 Page -7 -130 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 14 Page -8 -131 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 14 Page -9 -132 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PRS16-020 SUBJECT:Maintenance Service at Stewart Burnett Park Baseball Diamond FROM:Allan D.Downey,Director of Parks &Recreation Services DATE:May 3,2016 RECOMMENDATIONS THAT Report No.PRS16-020 be received;and THAT Parks Division staff provide all future facility maintenance needs at the Stewart Burnett Park Baseball facility in accordance with the currents Parks Service Level Standards. PURPOSE OF THE REPORT To provide Council with information on the results of the maintenance services provided by the Aurora King Baseball Association (AKBA)at the Stewart Burnett Park Baseball Diamond and recommendations on the provision of future maintenance services. BACKGROUND Staff presented report no.PR15-006 Aurora King Baseball Association Waiving of User Fees at the April 14,2015 Council meeting wherein Council directed staff to enter into an Agreement for the purposes of compensating AKBA for their work in maintaining the baseball diamond infield at Stewart Burnett Park,as follows: THAT Report No.PR15-006 be received;and THAT the user fees payable by the Aurora King Baseball Association (AKBA)for the use of the Stewart Burnett Park Baseball Diamond during the 2015 playing season be partially reduced in consideration of the Town and the AKBA entering into a Facility Maintenance Agreement on terms acceptable to the Town Solicitor and the Director of Parks and Recreation Services;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. CARRIED General Committee Meeting Agenda Tuesday,May 3,2016 Item 15 Page -1 -133 - May 3,2016 -2 -Report No.PRS16-020 This was based on a request to Council by the AKBA to recognize an increased level of facility maintenance that would exceed the minimum service level standards provided by the Parks and Recreation Services Department. The increased level of service was to be provided by AKBA and was primarily related to maintenance activities on the baseball diamond infield including more frequent grooming and levelling in order to satisfy the infield maintenance expectations of AKBA. COMMENTS AKBA did in fact conduct the maintenance work and were compensated for their work as outlined in the Agreement Staff monitored the work of the AKBA for the 2015 Playing Season and found that the maintenance was satisfactory although it did not significantly exceed the standards that would have been employed by the Parks Division had Parks staff been conducting the Ball Diamond maintenance. As a result of the above,staff contacted AKBA in March 2016 indicating that it would not be our recommendation to continue with the Maintenance Agreement for the 2016 season. AKBA has responded and is in agreement with this recommendation as they have advised us that they would not be pursuing this arrangement this season due to a number of issues associated with AKBA organizational changes and their inability to commit to the ongoing facility maintenance requirements. LINK TO STRATEGIC PLAN Maintenance Services for Stewart Burnett Park Ball Diamond for the AKBA support the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All by encouraging an active and healthy lifestyle. Develop a long-term needs assessment for recreation programs,services and operations to march the evolving needs of the growing and changing population. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.There are no viable options in the provision of Baseball Diamond Maintenance at this time as this obligation rests with the Parks and Recreation Services Department. 2.Further Options as required. General Committee Meeting Agenda Tuesday,May 3,2016 Item 15 Page -2 -134 - General Committee Meeting Agenda Tuesday,May 3,2016 Item 15 Page -3 -135 - TOWN OF AURORA ENVIRONMENTAL ADVISORY COMMITTEE MEETING MINUTES Date:Thursday,April 7,2016 Time and Location:7 p.m.,Holland Room,Aurora Town Hall Committee Members:Councillor Mrakas (Chair),Councillor Paul Pirri (Vice Chair) Irene Clement,Larry Fedec,Melville James,Sara Varty (arrived 7:04 p.m.),Nancee Webb,and Kristina Zeromskiene Member(s)Absent:Danielle Howell Other Attendees:Jennifer Sault,Christina Nagy-Oh,Program Manager, Environmental Initiatives,and Samantha Yew, Council/Committee Secretary The Chair called the meeting to order at 7:03 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF AGENDA Moved by Councillor Pirri Seconded by Irene Clement THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED 3.RECEIPT OF THE MINUTES Environmental Advisory Committee Meeting Minutes of February 4,2016 General Committee Meeting Agenda Tuesday,May 3,2016 Item 16 Page -1 -136 - Environmental Advisory Committee Meeting Minutes Thursday,April 7,2016 Page 2 of 4 Moved by Nancee Webb Seconded by Irene Clement THAT the Environmental Advisory Committee meeting minutes of February 4,2016, be received for information. CARRIED 4.DELEGATIONS (a)David Heard,Resident Re:Environmental Concerns in Aurora The Committee consented on a two-thirds vote that the requirements of section 3.8(c)of the Procedural By-law be waived to permit the delegation to speak for seven minutes. Mr.Heard expressed concerns regarding the investigation and cleanup of registered dump sites in Ontario,including one located in Aurora. Moved by Nancee Webb Seconded by Larry Fedec THAT the delegation by David Heard be received for information. CARRIED 5.MATTERS FOR CONSIDERATION None 6.INFORMATIONAL ITEMS 1.Memorandum from Program Manager,Environmental Initiatives Re:Correspondence regarding Smart Commute Workplace Gold Designation 2016 Moved by Councillor Pirri Seconded by Melville James THAT the Memorandum regarding Correspondence regarding Smart Commute Workplace Gold Designation 2016 be received for information. CARRIED General Committee Meeting Agenda Tuesday,May 3,2016 Item 16 Page -2 -137 - Environmental Advisory Committee Meeting Minutes Thursday,April 7,2016 Page 3 of 4 2.Memorandum from Program Manager,Environmental Initiatives Re:Correspondence regarding Report on Environmental Benefits – Town of Aurora Moved by Councillor Pirri Seconded by Sara Varty THAT the Memorandum regarding Correspondence regarding Report on Environmental Benefits –Town of Aurora be received for information. CARRIED 3.Extract from Council Meeting of March 8,2016 Re:Environmental Advisory Committee Meeting Minutes of February 4,2016 Moved by Irene Clement Seconded by Councillor Pirri THAT the Extract from Council Meeting of March 8,2016,regarding the Environmental Advisory Committee meeting minutes of February 4,2016,be received for information. CARRIED 7.NEW BUSINESS Staff informed the Committee that the report regarding Swimming Pool Discharge, Public Education Strategy was adopted by Council on March 29,2016. The Committee acknowledged the concerns raised by the delegate,and staff advised that they may be able to provide further information. The Committee discussed details of the Community Week Earth Fair,to be held on Wednesday,April 20,2016,from 5 p.m.to 9 p.m.at the Aurora Armoury. The Committee discussed the possibility of developing an energy management project in the future. General Committee Meeting Agenda Tuesday,May 3,2016 Item 16 Page -3 -138 - Environmental Advisory Committee Meeting Minutes Thursday,April 7,2016 Page 4 of 4 8.ADJOURNMENT Moved by Melville James Seconded by Nancee Web THAT the meeting be adjourned at 8:20 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. General Committee Meeting Agenda Tuesday,May 3,2016 Item 16 Page -4 -139 - TOWN OF AURORA ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES Date:Wednesday,April 13,2016 Time and Location:4 p.m.,Leksand Room,Aurora Town Hall Committee Members:Tyler Barker (Chair),John Lenchak (Vice Chair)(arrived 4:04 p.m.),Gordon Barnes,James Hoyes,and Jo-anne Spitzer Member(s)Absent:Councillor Sandra Humfryes Other Attendees:Councillor John Abel,Chris Catania,Accessibility Advisor,and Samantha Yew,Council/Committee Secretary The Chair called the meeting to order at 4:01 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Gordon Barnes Seconded by Jo-anne Spitzer THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED 3.RECEIPT OF THE MINUTES Accessibility Advisory Committee Meeting Minutes of March 2,2016 Moved by James Hoyes Seconded by Gordon Barnes General Committee Meeting Agenda Tuesday,May 3,2016 Item 17 Page -1 -140 - Accessibility Advisory Committee Meeting Minutes Wednesday,April 13,2016 Page 2 of 4 THAT the Accessibility Advisory Committee meeting minutes of March 2,2016,be received for information. CARRIED 4.DELEGATIONS (a)Derek Bunn and Diane Ward Re:Accessibility Change/Washroom Trailer Mr.Bunn and Ms.Ward discussed their proposal to build,operate,and maintain a fully accessible mobile washroom trailer.The Committee showed support for the trailer and offered feedback. Moved by Gordon Barnes Seconded by John Lenchak THAT the delegation of Derek Bunn and Diane Ward be received for information. CARRIED 5.MATTERS FOR CONSIDERATION 2.Memorandum from Planner Re:Application for Site Plan Approval (Submission #2),Leswell Investments Ltd.,1452 Wellington Street East,Part of Lots 3 and 4, Plan 525,File No.:SP-2015-04 Staff gave an overview of the proposed site plan and accessibility components. The Committee expressed concerns regarding the location of the accessible parking spaces,placement of curb cuts,size of the elevator lobby,type of doors used to access the elevator lobby,and snow removal and storage in the parking lot. Moved by Gordon Barnes Seconded by James Hoyes THAT the memorandum regarding Application for Site Plan Approval (Submission #2),Leswell Investments Ltd.,1452 Wellington Street East,Part of Lots 3 and 4,Plan 525,File No.:SP-2015-04,be received;and THAT the following Accessibility Advisory Committee comments be considered by staff: General Committee Meeting Agenda Tuesday,May 3,2016 Item 17 Page -2 -141 - Accessibility Advisory Committee Meeting Minutes Wednesday,April 13,2016 Page 3 of 4 •Suggestion to move the two accessible parking spaces across from Block A to the south west corner of the parking lot,fronting on to Wellington Street East; •Suggestion to move the two accessible parking spaces located across from the one-storey portion of Block B to the parallel spaces south of the lobby entrance in front of the two-storey section of Block B; •Suggestion to move curb cuts to accommodate the proposed accessible parking spaces; •Suggestion to include enough space in the elevator lobby to permit easy access and mobility for multiple mobility device users; •Suggestion to include power sliding doors into the elevator lobby;and •Suggestion to propose an alternative snow storage site. CARRIED 6.INFORMATIONAL ITEMS 4.Extract from Council Meeting of February 23,2016 Re:Accessibility Advisory Committee Meeting Minutes of February 3, 2016 Moved by Gordon Barnes Seconded by John Lenchak THAT the Extract from Council Meeting of February 23,2016,regarding the Accessibility Advisory Committee meeting minutes of February 3,2016,be received for information. CARRIED 7.NEW BUSINESS The Committee inquired about whether there is any follow-up to suggestions made by the Committee in regards to applications for site plan approval.Staff explained the application process. The Committee inquired about the status of the Aurora Family Leisure Complex.Staff advised that rear door fob access is available for those who request it,and that staff is working toward making the building more accessible. The Committee noted that National Access Awareness week is June 5 to June 11, 2016,and expressed interest in the possibility of organizing an event. General Committee Meeting Agenda Tuesday,May 3,2016 Item 17 Page -3 -142 - Accessibility Advisory Committee Meeting Minutes Wednesday,April 13,2016 Page 4 of 4 The Committee inquired about the status of the concerns raised by delegate David Heard at the last Committee meeting.Staff provided an update. 8.ADJOURNMENT Moved by John Lenchak Seconded by Jo-anne Spitzer THAT the meeting be adjourned at 5:28 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. General Committee Meeting Agenda Tuesday,May 3,2016 Item 17 Page -4 -143 - TOWN OF AURORA ADDITIONAL ITEMS FOR GENERAL COMMITTEE MEETING Tuesday,May 3,2016 7 p.m. Council Chambers Revised General Committee Meeting Agenda Index Item 18 –Finance Advisory Committee Meeting Minutes of pg.144 April 19,2016 Item 19 –Parks and Recreation Advisory Committee Meeting pg.148 Minutes of April 21,2016 Item 20 –LLS16-015 –Insurance and Risk Management Program pg.152 Renewal (2017) Item 21 –PRS16-028 –Town of Aurora Repurposing Study pg.157 Notice of Motion (a)Councillor Thom Re:Victoria Day Congratulations to Her Majesty Elizabeth II,Queen of Canada PUBLIC RELEASE April 26,2016 TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA (REVISED) Tuesday,May 3,2016 7 p.m. Council Chambers Councillor Kim in the Chair 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services,with the following additions,be approved: Item 18 Finance Advisory Committee Meeting Minutes of April 19,2016 Item 19 Parks and Recreation Advisory Committee Meeting Minutes of April 21,2016 Item 20 LLS16-015 Insurance and Risk Management Program Renewal (2017) Item 21 PRS16-028 Town of Aurora Repurposing Study Notice of Motion (a)Councillor Thom Re:Victoria Day Congratulations to Her Majesty Elizabeth II,Queen of Canada 3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee Meeting Agenda (Revised) Tuesday,May 3,2016 Page 2 of 8 5.DELEGATIONS (a)Kristen Lyons and Stuart Brindle,Magna Golf Club pg.1 Re:Item 3 CAO16-004 Magna Golf Club Fireworks Display 6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR 7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 8.NOTICES OF MOTION (a)Councillor Thom Re:Victoria Day Congratulations to Her Majesty Elizabeth II, Queen of Canada (Added Item) 9.NEW BUSINESS/GENERAL INFORMATION 10.CLOSED SESSION 11.ADJOURNMENT General Committee Meeting Agenda (Revised) Tuesday,May 3,2016 Page 3 of 8 AGENDA ITEMS 1.BBS16-005 Request for Sign Variance to Sign By-law No.5840-16 pg.2 15338 Leslie Street,Salvation Army Northridge Community Church RECOMMENDED: THAT Report No.BBS16-005 be received;and THAT a variance to Sign By-law No.5840-16 to allow a ground sign with a sign area of 5.42m2,whereas the Sign By-law restricts sign area to a maximum of 2.2m2 in rural zones,be approved. 2.BBS16-006 Building Division Workload pg.8 RECOMMENDED: THAT Report No.BBS16-006 be received;and THAT a two-year,full-time contract position for a Building Permit Technician to assist with high volumes of permit applications and inspections,be approved;and THAT Administrative Procedure No.13 for Excess Hours and Overtime be waived for an additional one-year period to allow Building staff to be paid at straight time for any excess hours worked up to 44 hours in a week. 3.CAO16-004 Magna Golf Club Fireworks Display pg.17 RECOMMENDED: THAT Report No.CAO16-004 be received;and THAT the setting off of Display Fireworks to celebrate the 15th Anniversary of the Magna Golf Club on June 23,2016,commencing at 10:00 p.m.,be approved. 4.CFS16-011 Confirmation of Financing L.E.D.Lighting Project pg.19 Debenture Debt RECOMMENDED: THAT Report No.CFS16-011 be received for information. General Committee Meeting Agenda (Revised) Tuesday,May 3,2016 Page 4 of 8 5.CFS16-014 Capital Projects Status and Closures as of pg.23 December 31,2015 RECOMMENDED: THAT Report No.CFS16-014 be received;and THAT the capital project closures and capital funding adjustments outlined in Attachments #1 and #2 be approved. 6.IES16-042 Award of Tender IES2016-08 For the Supply of All pg.37 Labour,Material,and Equipment Necessary for the Removal and Replacement of Concrete Sidewalk and Concrete Curb and Gutter in Various Locations in the Town of Aurora RECOMMENDED: THAT Report No.IES16-042 be received;and THAT Tender IES2016-08 for the supply of all labour,material,and equipment necessary for removal and replacement of concrete sidewalk and concrete curb and gutter in various locations in the Town of Aurora be awarded to Pave Krete Construction at an annual upset limit of $165,000,plus taxes for a one-year period ending December 31,2016;and THAT the Director be authorized to renew Tender IES2016-08 on an annual basis and increase the purchase order for an additional two (2)years,pending an annual analysis and satisfactory performance review by the Director;and THAT the Mayor and Town Clerk be authorized to execute the neces sary Agreement,including any and all documents and ancillary agreements required to give effect to same. 7.IES16-043 2015 Water Audit Report pg.41 RECOMMENDED: THAT Report No.IES16-043 be received for information. 8.IES16-044 2015 Annual Safety Traffic Report pg.49 RECOMMENDED: General Committee Meeting Agenda (Revised) Tuesday,May 3,2016 Page 5 of 8 THAT Report No.IES16-044 be received for information. 9.IES16-045 York Region Transportation Master Plan pg.54 RECOMMENDED: THAT Report No.IES16-045 be received;and THAT Report No.IES16-045 be Draft Policy Principles and Actions. 10.LLS16-013 Pending List pg.58 RECOMMENDED: THAT Report No.LLS16-013 be received;and 11.PDS16-022 Naming of Walkways to Generate Revenue for pg.97 Community Programs RECOMMENDED: THAT Report No.PDS16-022 be received;and THAT the establishment of a program for naming Town-owned walkways to generate revenue for community programs not proceed at this time. 12.PDS16-025 Zoning By-law Amendment pg.102 Rod Coutts and Brian Coutts 14314 and 14338 Yonge Street File:ZBA-2015-07 RECOMMENDED: THAT Report No.PDS16-025 be received;and THAT Application to Amend the Zoning By-law File No.ZBA-2015-07 (Rod Coutts and Brian Coutts),to add a Retirement Home and Long Term Care Facility as permitted uses on the subject lands be approved;and General Committee Meeting Agenda (Revised) Tuesday,May 3,2016 Page 6 of 8 THAT that the implementing Zoning By-law Amendment be presented at a future Council meeting. 13.PDS16-032 Application for Exemption from Part Lot Control pg.116 Brookfield Homes (Ontario)Aurora Ltd. Blocks 15,16 and 19,Plan 65M-4467 being 65R-36163 and 65R-36213 File No.:PLC-2016-03 RECOMMENDED: THAT Report No.PDS16-032 be received;and THAT the Application for Exemption from Part Lot Control submitted by Brookfield Homes (Ontario)Aurora Ltd.to divide Blocks 17,18,20,21 and 22,on Plan 65M- 4467 into 29 separat e lots for townhouse units be approved;and THAT the Part Lot Control Exemption By-law be introduced and enacted at a future Council meeting. 14.PRS16-019 Award of Tender PRS2016-53 for the Provision of pg.124 Landscape Grounds Maintenance Services on Municipal Property RECOMMENDED: THAT Report No.PRS16-019 be received;and THAT -53 for boulevard turf and shrub bed maintenance at various locations in the Town of Aurora,for one year ending December 31,2016,in the amount of $30,493.66 (with the option to renew for an additional two,one-year periods),be awarded to Forest Ridge Landscape Limited; and THAT -53 for Stormwater Pond Vegetation Maintenance at various locations in the Town of Aurora,for one year ending December 31,2016,in the amount of $9,465.70 (with the option to renew for an additional two,one-year periods),be awarded to Fore North Inc.;and THAT the Director be authorized to renew Tender PRS2013-14 for an additional two,one-year periods,pending an annual contract service performance review by the Director;and General Committee Meeting Agenda (Revised) Tuesday,May 3,2016 Page 7 of 8 THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements req uired to give effect to same. 15.PRS16-020 Maintenance Service at Stewart Burnett Park pg.133 Baseball Diamond RECOMMENDED: THAT Report No.PRS16-020 be received;and THAT Parks Division staff provide all future facility maintenance needs at the Stewart Burnett Park Baseball facility in accordance with the current Parks Service Level Standards. 16.Environmental Advisory Committee Meeting Minutes of pg.136 April 7,2016 RECOMMENDED: THAT the Environmental Advisory Committee meeting minutes of April 7,2016,be received for information. 17.Accessibility Advisory Committee Meeting Minutes of pg.140 April 13,2016 RECOMMENDED: THAT the Accessibility Advisory Committee meeting minutes of April 13,2016,be received for information. 18.Finance Advisory Committee Meeting Minutes of pg.144 April 19,2016 (Added Item) RECOMMENDED: THAT the Finance Advisory Committee meeting minutes of April 19,2016,be received for information. General Committee Meeting Agenda (Revised) Tuesday,May 3,2016 Page 8 of 8 19.Parks and Recreation Advisory Committee Meeting Minutes of pg.148 April 21,2016 (Added Item) RECOMMENDED: THAT the Parks and Recreation Advisory Committee meeting minutes of April 21, 2016,be received;and THAT the Parks and Recreation Advisory Committee recommend to Council: THAT a status report regarding water seepage issues at the Skateboard Park be provided to Council and to the Parks and Recreation Advisory Committee for information. 20.LLS16-015 Insurance and Risk Management Program pg.152 Renewal (2017) (Added Item) RECOMMENDED: THAT Report No.LLS16-015 be received for information. 21.PRS16-028 Town of Aurora Repurposing Study pg.157 (Added Item) RECOMMENDED: THAT Report No.PRS16-028 be received;and THAT it is notionally agreed that a large investment will be required from the Town of Aurora to move this project forward. TOWN OF AURORA FINANCE ADVISORY COMMITTEE MEETING MINUTES Date:Tuesday,April 19,2016 Time and Location:5:30 p.m.,Leksand Room,Aurora Town Hall Committee Members:Councillor Michael Thompson (Chair),Councillor Harold Kim,and Mayor Geoffrey Dawe Member(s)Absent:None Other Attendees:Councillor Tom Mrakas,Doug Nadorozny,Chief Administrative Officer,Al Downey,Director of Parks and Recreation Services,Dan Elliott,Director of Corporate and Financial Services/Treasurer,Jason Gaertner,Manager of Financial Planning/Deputy Treasurer,and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 5:34 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Mayor Dawe Seconded by Councillor Kim THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 18 Page -1 -144 - Finance Advisory Committee Meeting Minutes Tuesday,April 19,2016 Page 2 of 4 3.RECEIPT OF THE MINUTES Finance Advisory Committee Meeting Minutes of March 22,2016 Moved by Councillor Kim Seconded by Mayor Dawe THAT the Finance Advisory Committee meeting minutes of March 22,2016,be received for information. CARRIED 4.DELEGATIONS None 5.CONSIDERATION OF ITEMS 1.Departmental Budget Review (Continued)–Parks and Recreation Services (PRS);Presentation by Al Downey,Director of Parks and Recreation Services Mr.Downey continued the PRS departmental budget review with an examination of the 2015 Budget major variances,items within the budget that require right- sizing,the proposed seniors subsidy program,and priorities for consideration in the 2017 Budget.The Committee and staff discussed options for the reporting of anomalies and their impact on the budget.It was agreed that PRS key performance indicators and relative statistics would be presented at the next meeting,as well as recommendations for budget positioning. Moved by Mayor Dawe Seconded by Councillor Kim THAT the Departmental Budget Review (Continued)–Parks and Recreation Services (PRS)and Presentation by Director of Parks &Recreation Services be received;and THAT the comments of the Committee be referred to staff for consideration. CARRIED Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 18 Page -2 -145 - Finance Advisory Committee Meeting Minutes Tuesday,April 19,2016 Page 3 of 4 2.Review (Part 2)of the BMA Management Consulting Inc.Municipal Study – 2015;Link to full report:http://www.aurora.ca/bma;Presentation by Dan Elliott,Director of Corporate and Financial Services/Treasurer Motion to defer Moved by Councillor Kim Seconded by Mayor Dawe THAT Item 2,Review (Part 2)of the BMA Management Consulting Inc. Municipal Study –2015;Link to full report:http://www.aurora.ca/bma; Presentation by Dan Elliott,Director of Corporate and Financial Services/Treasurer,be deferred to the Finance Advisory Committee meeting of May 17,2016. CARRIED 3.Memorandum (Updated)from Treasurer Re:History of Residential/Non-residential Assessment Split Staff provided background to the updated memorandum including a brief explanation of tax ratios for the non-residential sector,tax classes,and calculations.The Committee suggested that comparators would help to understand how the Town relates to other municipalities and to determine the best ratio.Staff agreed to provide the Committee with comparator information. Moved by Mayor Dawe Seconded by Councillor Kim THAT the memorandum (updated)regarding History of Residential/Non- residential Assessment Split be received for information. CARRIED 4.Extract from Council Meeting of February 9,2016 Re:Finance Advisory Committee Meeting Minutes of January 19,2016 Moved by Councillor Kim Seconded by Mayor Dawe THAT the Extract from Council Meeting of February 9,2016,regarding the Finance Advisory Committee Meeting Minutes of January 19,2016 ,be received for information. CARRIED Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 18 Page -3 -146 - Finance Advisory Committee Meeting Minutes Tuesday,April 19,2016 Page 4 of 4 5.Extract from Council Meeting of March 8,2016 Re:Finance Advisory Committee Meeting Minutes of February 16,2016 Moved by Mayor Dawe Seconded by Councillor Kim THAT the Extract from Council Meeting of March 8,2016,regarding the Finance Advisory Committee Meeting Minutes of February 16,2016,be received for information. CARRIED 6.NEW BUSINESS None 7.ADJOURNMENT Moved by Councillor Kim Seconded by Mayor Dawe THAT the meeting be adjourned at 6:54 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 18 Page -4 -147 - TOWN OF AURORA PARKS AND RECREATION ADVISORY COMMITTEE MEETING MINUTES Date:Thursday,April 21,2016 Time and Location:7 p.m.,Holland Room,Aurora Town Hall Committee Members:Councillor Michael Thompson (Chair),Councillor Tom Mrakas (Vice Chair),Juergen Daurer,Richard Doust,Stephen Kimmerer,Eric McCartney,and Brian Trussler Member(s)Absent:None Other Attendees:Al Downey,Director of Parks and Recreation Services,and Samantha Kong,Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1.DECLARATION OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Juergen Daurer Seconded by Stephen Kimmerer THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 19 Page -1 -148 - Parks and Recreation Advisory Committee Meeting Minutes Thursday,April 21,2016 Page 2 of 4 3.RECEIPT OF THE MINUTES Parks and Recreation Advisory Committee Meeting Minutes of February 18,2016 Special Parks and Recreation Advisory Committee Meeting Minutes of March 31, 2016 Moved by Richard Doust Seconded by Councillor Mrakas THAT the Parks and Recreation Advisory Committee meeting minutes of February 18,2016,and the Special Parks and Recreation Advisory Committee meeting minutes of March 31,2016,be received for information. CARRIED 4.DELEGATIONS None 5.MATTERS FOR CONSIDERATION None 6.INFORMATIONAL ITEMS 1.Memorandum from Director of Parks &Recreation Services Re:Club Aurora Membership Pass Summary Report for February 2016 Staff provided a brief overview of the report and indicated that the recorded number of memberships is the highest Club Aurora has experienced. The Committee inquired about how memberships are calculated,and staff advised that they would provide that information to the Committee. Moved by Eric McCartney Seconded by Juergen Daurer THAT the memorandum regarding Club Aurora Membership Pass Summary Report for February 2016 be received for information. CARRIED Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 19 Page -2 -149 - Parks and Recreation Advisory Committee Meeting Minutes Thursday,April 21,2016 Page 3 of 4 2.Memorandum from Councillor Thompson Re:Parks and Recreation Advisory Committee Terms of Reference The Committee reviewed the Terms of Reference and discussed expanding the Committee name to include “sport”and/or “culture”,as well as expanding the membership to include a representative of culture and an additional representative from Sport Aurora.The Committee expressed interest in the creation of a vision statement to help guide goals and responsibilities. Moved by Juergen Daurer Seconded by Richard Doust THAT the memorandum regarding Parks and Recreation Advisory Committee Terms of Reference be received;and THAT comments of the Committee regarding the Parks and Recreation Advisory Committee Terms of Reference be taken into consideration by staff;and THAT staff report back with a revised draft Terms of Reference for review and comment by the Committee. CARRIED 3.Extract from Council Meeting of March 8,2016 Re:Parks and Recreation Advisory Committee Meeting Minutes of February 18,2016 Moved by Richard Doust Seconded by Councillor Mrakas THAT the Extract from Council Meeting of March 8,2016,regarding Parks and Recreation Advisory Committee meeting minutes of February 18,2016,be received for information. CARRIED Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 19 Page -3 -150 - Parks and Recreation Advisory Committee Meeting Minutes Thursday,April 21,2016 Page 4 of 4 7.NEW BUSINESS Staff proposed the inclusion of a verbal report regarding PRAC related issues on future agendas. The Committee expressed concern about the effects on health from animal excrement on sport fields and play areas,and requested information on related by- laws or policies at the next Committee meeting. The Committee expressed concern about cracks and water seepage at the Skateboard Park,and staff indicated that Infrastructure and Environmental Services would be able to provide more information.The Committee inquired about smoking at the Skateboard Park,and staff noted that smoking regulations are set out and enforced by the Province of Ontario. New Business Item #1 Moved by Richard Doust Seconded by Juergen Daurer THAT the Parks and Recreation Advisory Committee recommend to Council: THAT a status report regarding water seepage issues at the Skateboard Park be provided to Council and to the Parks and Recreation Advisory Committee for information. CARRIED 8.ADJOURNMENT Moved by Juergen Daurer Seconded by Councillor Mrakas THAT the meeting be adjourned at 8:29 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 19 Page -4 -151 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.LLS16-015 SUBJECT:Insurance and Risk Management Program Renewal (2017) FROM:Stephen M.A.Huycke,Acting Director of Legal &Legislative Services/Town Clerk DATE:May 3,2016 RECOMMENDATIONS THAT Report No.LLS16-015 be received for information. PURPOSE OF THE REPORT To advise Council of the pending expiration of the insurance and risk management the intention of staff to pursue a contract extension with BFL in collaboration with the BACKGROUND The Town was insured by the Ontario Municipal Insurance E 2003 to 2007.As a result of increasing insurance premiums and large supplementary assessments the Town did not renew its contract with OMEX when it expired in 2008 and for insurance and risk management services in 2007.BFL submitted the best proposal taking into consideration requirements for low insurance premiums and high quality risk management services and was awarded the contract.In 2010,the other N6 Municipalities joined the Town of Aurora in issuing a joint RFP for insurance and risk management services.BFL was subsequently awarded the contract as it again presented the most cost-effective program.The N6 Municipalities current contract with BFL expires on January 1,2017. As such,the N6 Municipalities are working on a joint purchasing initiative to ensure each municipality can obtain competitive insurance premiums and quality risk management services. COMMENTS Municipal Insurance Premiums Municipal insurance premiums throughout the province have continued to rise.In 2011, Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 20 Page -1 -152 - May 3,2016 -2 -Report No.LLS16-015 AMO completed the first ever comprehensive survey of municipal insurance costs across the province which revealed that since 2007,liability premiums have increased by 22.2%and are among the fastest growing municipal costs.The insurance premiums paid by municipalities reflect the legal reality that municipalities are seen as low threshold of responsibility.Just a fraction of fault can result in the municipality paying the majority of the cost through joint and several liability and the premiums charged by insurers reflect this legal risk. There are other factors that may influence an increase in premiums,some of which are improvements and construction of new facilities and infrastructure,purchase of new Current BFL Contract The N6 Municipalities have been working together since 2010 on municipal insurance options.In 2011,due to the complexity of acquiring insurance coverage for multiple municipalities,the group utilized the assistance of a consultant to prepare and release a joint RFP for insurance and risk management services.BFL was the successful proponent and the group has collectively saved over $750,000 in insurance premiums. In 2015,the group engaged in discussions with BFL and the current insurer (AIG)on different renewal options and expressed concern over the increase in premiums over the last few years.In response,BFL offered the municipalities a 5%premium reduction based upon the exact coverage for the last renewal period (an 18 month policy for the five (5)municipalities renewing July 1,2015,and 12 month policy for the one (1) municipality renewing January 1,2016).All six (6)of the municipalities now have a policy renewal date of January 1,2017. BFL Extension Proposal BFL has approached the N6 Municipalities and has proposed an extension of its brokerage services for an additional three (3)years.East Gwillimbury has led these discussions and BFL has met with designated staff from the six (6)municipalities to present their proposal and provide further information. There are many advantages to continuing the brokerage relationship with BFL to supply insurance coverage,some of which include: 1.Eliminating Consultant Fees Extending the BFL contract means that the N6 partners can avoid paying a consultation to assist in the preparation of a new RFP,resulting in a combined savings of approximately $30,000. 2.Rate Stabilization Guarantee BFL is offering the N6 partners two (2)18 month Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 20 Page -2 -153 - May 3,2016 -3 -Report No.LLS16-015 policy terms with a rate stabilization guarantee.This means that should a municipality stays within the target loss range premiums would not increase.If there were any changes in policy coverage (e.g.the acquisition of new facilities) or if a municipality surpassed the target loss range premiums would be adjusted. 3.Deductible Review and Analysis BFL would compare deductible options vs. premium savings and the potential impact on budget factors for self-insurance costs below deductible.BFL will also work to keep the deductibles at the current limit of $10,000. 4.Policy Wording Comparison BFL would engage in a complete review of each requirements and tailored to their changing needs.BFL will also explore additional coverage options (i.e.cyber risk). 5.The municipalities have been working with BFL staff since January 2012 and in some municipalities since 2008.BFL is familiar with the -to-day operations and variety of service requirements. 6.Continuation of Risk Management Assistance -BFL has dedicated risk management staff who offer a variety of services including contract and tender reviews,precedent documents,best practice assistance and guidance,risk management seminars for municipal staff,and engaging guest speakers who specialize in municipal litigation and risk management which is an integral component of the insurance and risk management program. Benefits of Extending the BFL Contract Each of the six (6)municipalities have been working with BFL collectively since January 2012.Aurora has been working with BFL since 2008.BFL has offered excellent service on policy renewals,risk management and loss claims.BFL has advocated on behalf of the Town to ensure claims have been handled expeditiously,claim payments are fair and adequate,and our insurable interests have been protected.Overall,service has been exceptional and there have been no problems or concerns expressed by any of the six (6)municipal partners. a total of three (3) year extension)with a rate stabilization guarantee will assist the municipalities in the annual budget preparation and reduce staff time significantly in preparing for policy renewal by eliminating one (1)renewal cycle. Staff are very confident in the services provided by BFL and recognize that there are a limited number of insurance companies that are willing to place policies for Ontario Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 20 Page -3 -154 - May 3,2016 -4 -Report No.LLS16-015 municipalities.Staff in proposal will result in achieving competitive premiums,coverage that best suits the needs of the municipalities individually and collectively,and deductibles within our budget limits.Aurora staff are confident in these conclusions in view of the fact that as recently as the Fall of 2015 the Town of Aurora retained the services of a new broker to test the market.That broker was not able to attain premiums better than those currently being offered by BFL without the Town of Aurora increasing its deductible by 150% (from $10,000 to $25,000).The being offered by a new broker was only $4,259.00.Deductibles are paid on a per claim basis and are in addition to the annual premium.As such,if the Town was required to pay the full deductible ($25,000)on only one claim the Town would be paying significantly more for its insurance program than the savings on premiums. LINK TO STRATEGIC PLAN needs while ensuring financial prudence contribute to achieving the Strategic Plan Leadership in Corporate Management transparency and accountability to the community. ALTERNATIVE(S)TO THE RECOMMENDATIONS Council could direct staff to issue an RFP for insurance and risk management services for 2017.However,as noted above staff have already attempted this approach in 2015, the results of which would have been higher overall insurance costs for the Town. FINANCIAL IMPLICATIONS There are no direct financial implications of extending the insurance brokerage contract with BFL.The total amount of insurance premiums,which include the broker fees,are allocated in the operating budget each year and is based on the actual insurance policy costs CONCLUSIONS f 2016.BFL has proposed extending this contract for an additional three (3)years with a rate stabilization guarantee.N6 staff are very satisfied with the overall performance of BFL and intend to pursue a contract extension.As recently as the Fall 2015 Aurora staff have tested the insurance market and determined that a change in insurance brokerage services is likely to result in an overall increased in insurance costs. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 20 Page -4 -155 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 20 Page -5 -156 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PRS16-028 SUBJECT:Town of Aurora Repurposing Study FROM:Allan D.Downey,Director of Parks &Recreation Services DATE:May 3,2016 RECOMMENDATIONS THAT Report No.PRS16-028 be received;and THAT it is notionally agreed that a large investment will be required from the Town of Aurora to move this project forward. PURPOSE OF THE REPORT Council will receive the Repurposing Study and advance to Milestone #3 of the Cultural Precinct Planning Process and identified in Report PDS16 -026. BACKGROUND The Repurposing Study provided by AECOM will be the subject of a presentation by Arthur Diamond of AECOM to Council on May 10,2016. The Study is quite extensive and includes historical perspective of all facilities,potential concepts and uses,evaluations,recommended purposes and conceptual drawings and cost estimates.Council will be provided the opportunity on May 10th to address the consultant regarding the findings of their Study. COMMENTS As can be seen from the cost of the repurposing,the required investment would be significant if the repurposing of the buildings is selected as the preferred option. In keeping with staff Report No.PDS16-026,this report represents Milestone #2 in the Cultural Precinct Planning process.Accordingly,it is recommended that Council notionally accept that a large investment will be required in the Cultural Precinct, regardless of the path that is chosen.For that reason,before proceeding further,it is Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -1 -157 - May 3,2016 -2 -Report No.PRS16-028 understood that a large investment will be required to move the Cultural Precinct forward.While staff have notionally suggested that at least $5 million will need to be invested,the actual amount will of course depend on the final accepted strategy for development of the Cultural Precinct. LINK TO STRATEGIC PLAN The implementation of the Repurposing Study supports the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in Celebrating and promoting our culture in the following key objectives within this goal statement: Develop a Cultural Master Plan that includes heritage,music and art to promote more cohesive and coordinated cultural services. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Council may propose to alter or amend any of the milestones presented by staff . 2.Further Options as required. FINANCIAL IMPLICATIONS The overall cost estimates provided within the report are in excess of $10 million dollars, if all suggestions in the report are accepted. CONCLUSIONS The future of the municipal facilities within Library Square have been under discussion since 2000.The process proposed will provide Council with a series of milestones that must be approved prior to the execution of the next milestone.The length of this process will be subject to Council discretion. PREVIOUS REPORTS None. ATTACHMENTS Attachment 1 AECOM Aurora Repurposing Study Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -2 -158 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -3 -159 - Town of Aurora Aurora Repurposing Study Prepared by: AECOM Canada Architects Ltd. 300 Water Street 905 668 9363 tel Whitby,ON,Canada L1N 9J2 905 668 0221 fax www.aecom.com January 26,2016 Project Number:60445083 Attachment 1 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -4 -160 - Prepared by: AECOM Canada Architects Ltd. 300 Water Street 905 668 9363 tel Whitby,ON,Canada L1N 9J2 905 668 0221 fax www.aecom.com Project Number: 60445083 Date: January,2016 Town of Aurora Aurora Repurposing Study Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -5 -161 - AECOM Town of Aurora Aurora Repurposing Study AECOM:2012-01-06 ©2009-2012 AECOM Canada Ltd.All Rights Reserved. Rpt-2016-03-3-Aurora Repurposing Study-60445083 Statement of Qualifications and Limitations accordance with the agreement betwe is subject to the scope,schedule,and other constraints and limitations in the Agreement and the qualifications of similar reports; may be based on information provided to Consultant which has not been independently verified; has not been updated since the date of issuance of the Report and its accuracy is limited to the time period and circumstances in which it was collected,processed,made or issued; must be read as a whole and sections thereof should not be read out of such context; was prepared for the specific purposes described in the Report and the Agreement;and in the case of subsurface,environmental or geotechnical conditions,may be based on limited testing and on the assumption that such conditions are uniform and not variable either geographically or over time. Consultant shall be entitled to rely upon the accuracy and completeness of information that was provided to it and has no obligation to update such information.Consultant accepts no responsibility for any events or circumstances that may have occurred since the date on which the Report was prepared and,in the case of subsurface,environmental or geotechnical conditions,is not responsible for any variability in such conditions,geographically or over time. Consultant agrees that the Report represents its professional judgement as described above and that the Information has been prepared for the specific purpose and use described in the Report and the Agreement,but Consultant makes no other representations,or any guarantees or warranties whatsoever,whether express or implied,with respect to the Report,the Information or any part thereof. Without in any way limiting the generality of the foregoing,any estimates or opinions regarding probable construction costs or knowledge and information available to it at the time of preparation.Since Consultant has no control over market or economic conditions,prices for construction labour,equipment or materials or bidding procedures,Consultant,its directors,officers and employees are not able to,nor do they,make any representations,warranties or guarantees whatsoever,whether express or implied,with respect to such estimates or opinions,or their variance from actual construction costs or schedules,and accep t no responsibility for any loss or damage arising therefrom or in any way related thereto.Persons relying on such estimates or opinions do so at their own risk. Except (1)as agreed to in writing by Consultant and Client;(2)as required by-law;or (3)to the extent used by governmental reviewing agencies for the purpose of obtaining permits or approvals,the Report and the Information may be used and relied upon only by Client. Consultant accepts no responsibility,and denies any liability whatsoever,to parties other than Client who may ob tain access to the Report or the Information for any injury,loss or damage suffered by such parties arising from their use of,reliance upo n,or he extent those parties have obtained the prior written consent of Consultant to use and rely upon the Report and the Information.Any injury ,loss or damages arising from improper use of the Report shall be borne by the party making such use. This Statement of Qualifications and Limitations is attached to and forms part of the Report and any use of the Report is subject to the terms hereof. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -6 -162 - AECOM Canada Architects Ltd. 300 Water Street 905 668 9363 tel Whitby,ON,Canada L1N 9J2 905 668 0221 fax www.aecom.com Rpt-2016-03-3-Aurora Repurposing Study-60445083 March 04,2016 Allan D.Downey, Director of Parks and Recreation Services Town of Aurora 100 John West Way,Box 1000 Aurora,Ontario L4G 6J1 Dear Allan: Project No:60445083 Regarding:Aurora Repurposing Study Please find attached preliminary draft copy of Repurposing Study for the determination and Disposition of Five Town Facilities The study was conducted after thorough evaluation of the buildings,discussions with Town and community stakeholders and consideration of potentials of each building. We would appreciate your kind review and comments. Sincerely, AECOM Canada Ltd. Arthur Diamond,OAA,AAA Senior Architect,Design Encl. cc: Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -7 -163 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 Distribution List #of Hard Copies PDF Required Association /Company Name Revision Log Revision #Revised By Date Issue /Revision Description AECOM Signatures Report Prepared By: Amin Sadeghi,OAA Senior Architect Report Reviewed By: Arthur Diamond,OAA,AAA Senior Architect Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -8 -164 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 i Executive Summary There's always something special about walking down a bustling urban street and admiring a heritage building, perhaps browsing for antiques at an old shop,or meeting friends at a pub in a former 19th-century home.Many of the most spectacular streetscapes in Canada feature a combination of modern and historic buildings,creating a fusion of old and new.Located in city cores,historic buildings are key to urban revitalization and renewal,and to sustainable development.Through the revitalization of old buildings for new r estaurants,shops,offices and residences,communities can generate income and create trendy,visually and socially interesting areas.The sustainability and rehabilitation of historic places is also environmentally responsible. Existing Buildings can be conserved and serve entirely new purposes.This process has been going on for thousands of years.Known as repurposing or adaptive reuse,this is an important means by which historic places are conserved and holds environmental,social,and economic benefits for everyone.Heritage conservation responds to these benefits by rehabilitating heritage buildings,a practice that reduces waste and conserves energy. This approach also conserves important non-renewable resources.Many Canadian towns and cities have capitalized on the concept of repurposing and have converted heritage buildings into functional and fashionable districts. AECOM was commissioned by the Town of Aurora to conduct a repurposing study and make recommendations to the Council on the determination and disposition of use for former Town library, The Petch House and the Armoury. The broad objective of this study was to identify and meet key stakeholders and recognize their needs for facility use.Furthermore,based on the information received from the user groups and after holding public meetings and conducting a survey to identify the needs of the community stakeholders of Aurora,the report will make recommendations to the Council on the determination and disposition of use of the above mentioned facilities. The repurposing study was conducted with a complete background review,Official Plan,Economic Development Strategy,Promenade Plan,Strategic Plan,Parks and recreational Master Plan,Heritage Distri ct Plans and ongoing Community Improvement Plan. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -9 -165 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 Table of Contents Statement of Qualifications and Limitations Letter of Transmittal Distribution List Executive Summary page 1.Rehabilitation and Repurposing of Existing Buildings .............................................................1 2.Factors Affecting Repurposing of Existing Buildings ...............................................................3 2.1 Economic considerations .....................................................................................................................3 2.2 Advantages of repurposing ..................................................................................................................3 2.3 Barriers to repurposing ........................................................................................................................4 3.Rehabilitation &Repurposing of Historical Buildings-Case Studies ......................................5 3.1 St Francis Center for the Performing Arts,Ajax,ON ...........................................................................5 3.2 The Aurora Cultural Centre -22 Church St.,Aurora,ON ....................................................................6 3.3 Baldwins-124 Wellington Street,Aurora,ON .....................................................................................8 3.4 School House-118 Wellington Street,Aurora,ON ...............................................8 3.5 Old Post Office,15213 Yonge Street,Aurora,ON ..............................................................................9 3.6 The Chillwack Fire Hall,Chillwack,BC..............................................................................................10 3.7 The 69th Regiment Armory,New York,USA ....................................................................................11 4.Repurposing Considerations ....................................................................................................13 4.1 Identify and Stabilize Immediate Concerns .......................................................................................13 4.2 Physical Conditions ...........................................................................................................................13 4.3 Contamination,Safety and Health Hazards ......................................................................................13 4.4 Zoning ................................................................................................................................................14 4.5 Structural and architectural qualities corresponding to the proposed use(s)....................................14 4.6 Electrical and mechanical upgrade requirements .............................................................................14 4.7 Compatibility of Building Layout with Proposed Use .........................................................................14 4.8 Building Codes...................................................................................................................................14 4.9 Cost of Repurposing ..........................................................................................................................15 4.10 Insurance and Liability .......................................................................................................................15 4.11 Identifying Marketable Attributes .......................................................................................................15 4.12 Heritage .............................................................................................................................................15 4.13 Public Perception ...............................................................................................................................15 4.14 Environmentally Friendly Considerations ..........................................................................................15 5.Repurposing Approach .............................................................................................................17 6.Repurposing Study ....................................................................................................................18 6.1 Client and Stakeholder Input .............................................................................................................18 6.2 Understanding of the Sites ................................................................................................................20 6.2.1 The Petch House ..................................................................................................................20 6.2.2 The Armoury .........................................................................................................................21 Victoria Hall ........................................................................................................................................22 6.3 Understanding of the Buildings Historical Context ............................................................................23 6.3.1 The Petch House ..................................................................................................................23 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -10 -166 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 6.3.2 The Armoury .........................................................................................................................23 6.3.3 Victoria Hall...........................................................................................................................24 6.3.4 The Former Town Library .....................................................................................................24 6.3.5 The Former Seniors Center ..................................................................................................24 6.4 Architectural Analysis ........................................................................................................................24 6.4.1 The Petch House ..................................................................................................................25 6.4.2 The Armoury .........................................................................................................................25 6.4.3 Victoria Hall...........................................................................................................................25 6.4.4 The Former Town Library .....................................................................................................26 6.4.5 .................................................................................................26 6.5 Planning,Design Goals and Concepts ..............................................................................................27 6.5.1 Demographics.......................................................................................................................27 6.5.2 ...........................................................................................27 6.5.3 Create evening vitality ..........................................................................................................27 6.5.4 Strengthen John West Way ..................................................................................................27 6.5.5 Strengthen Mosley St and Larmont St..................................................................................28 6.5.6 Ensure Project Financial Sustainability ................................................................................28 7.Review of Proposed Repurposing Concepts ...........................................................................29 7.1 Office Spaces ....................................................................................................................................29 7.2 Dance Studio .....................................................................................................................................29 7.3 Art Studio ...........................................................................................................................................30 7.4 Art Gallery ..........................................................................................................................................30 7.5 Community Club House .....................................................................................................................31 7.6 Community Class Room/Education Center ......................................................................................31 7.7 Skating Change Room .......................................................................................................................31 7.8 .................................................................................................................................32 7.9 Information Centers ...........................................................................................................................32 7.10 Urban Winery .....................................................................................................................................32 7.11 Brewery Pub ......................................................................................................................................33 7.12 Coffee House .....................................................................................................................................33 7.13 Curling Club .......................................................................................................................................33 7.14 Gift Shop ............................................................................................................................................33 7.15 Hall of Fame ......................................................................................................................................34 8.Repurposing Theme Selection..................................................................................................35 8.1 The Petch House ...............................................................................................................................35 8.2 The Armoury ......................................................................................................................................36 8.3 Victoria Hall ........................................................................................................................................37 8.4 The Former Town Library ..................................................................................................................38 8.5 ..............................................................................................................39 9.Repurposing Models..................................................................................................................40 9.1 The Petch House ...............................................................................................................................40 9.2 The Armoury ......................................................................................................................................42 9.3 Victoria Hall ........................................................................................................................................46 9.4 The Former Town Library ..................................................................................................................47 9.5 ..............................................................................................................49 9.6 Lemay Cultural Plaza.........................................................................................................................50 10.Cost Estimate .............................................................................................................................51 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -11 -167 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 List of Tables Table 1 Proposed Repurposing Concepts ............................................................................................................19 Appendices Appendix A-Drawings Appendix B-Stakeholder Questionnaires Appendix C-Stakeholder Feedback Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -12 -168 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 1 1.Rehabilitation and Repurposing of Existing Buildings One of the most effective ways of practicing policies and programs for sustainable conservation of Cities is to relate restoration,renovation and rehabilitation projects of the urban fabric to rehabilitation and repurposing of old buildings which constitute as monuments and as an urban ensemble the urban heritage. Rehabilitation and repurposing are not exclusively for Historic buildings per se.All sorts of buildings within the Historic City or in the vicinity can be converted to present needs and future opportunities. Repurposing is a process by which existing and/or historic buildings are developed for their cultural value while receiving economically,socially,culturally viable new uses of a sustainable nature.This sensible and creative reuse and particularly professionals in the urban development field,as well as at times developers as such and Municipal/Local Authorities.While in the last fifty years or so most developing countries have applied this principle primarily for cultural purposes,it is now becoming evident and clear that within a market economy cultural/urban heritage could be considered as a financial asset.We, therefore,find ourselves with new solutions of reuse to both building functions and operations,alongside economic gains with the private sector or joint ventures and a good number of benefits for the public sector,particularly local governments,and the improvement of municipal services,to the benefit of the inhabitants. Buildings greatly contribute to the significance,the identity and the physical condition of a given urban area.It is therefore normal and opportune to retain the historic building stock and the urban fabric in order to find and enhance values related to history,continuity,familiarity and identity,and above all,Sustainable Human Development,all elements which need to be omnipresent in historic areas.We can assert that the initiation of repurposing projects can be an extra stimulus for economic revitalization,not only for the building in question,but also to the region and to the city as such. Dynamic relationship within cities can be promoted through conversion of old buildings and of course with the insertion of new architecture in old settings. Repurposing is also seen as an effective way of reducing urban sprawl and environmental impact.By reusing an existing structure within a site,the energy required to create these spaces is lessened,as is the material waste tha t comes from destroying old sites and rebuilding using new materials.Through repurposing old,unoccupied buildings can become suitable sites for many different types of use. Rehabilitation and repurposing projects involve the sensitive adaptation of a cultural heritage resource or of an individual heritage attribute for a continuing or compatible contemporary use,while protecting/leveraging its heritage value.This may be achieved through repairs,replacements,alterations and/or additions.Also,when repurposing old buildings,challenges can arise between old construction and operating technologies,and a contemporary use that is completely differently from the original purpose.The requirements of codes,acts,such as the AODA and regulations can further increase the scale and complexity of repurposing projects.For these reasons,many of these initiatives become multi-facetted rehabilitation projects involving professional teams with varied expertise. A successful rehabilitation balances the need to respect and enhance the special character and qualities of an historic place and its setting its heritage values while incorporating reasonable change in a way that sustains the building into the future.Economic sustainability is not always considered when we are distracted by the potential excitement of resurrecting a charming old building or planning for the new use.However,grants and financial incentives for heritage projects are essential in making the numbers work before conservation can begin. In general,the following issues need to be addressed prior to moving forward. 1.Rehabilitation or repurposing of historic buildings: What ideas can be applied to a high-quality rehabilitation and adaptive use of the buildings? What sustainable design elements are appropriate for the buildings? Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -13 -169 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 2 What site modifications could improve the aesthetic and function of the buildings? 2.General uses What mixture and types of public and private uses should be sought after? 3.Types What types,density and design are feasible now and in the future? What benefits are available and advantageous in repurposing at this site? 4.Connectivity What are the best methods for ingress and egress to the building? Does a set of design ideas or concepts exist that would maximize the links between the redeveloping downtown areas and the building? What steps can be taken to avoid redevelopment pressures? What significant code requirements will affect viability of repurposing? 5.Implementation What phases of construction are recommended,and in what order should they be implemented? What financing mechanisms,sources,and schemes are recommended,and what tax benefits are achievable and advantageous in the public and private sectors for this project? 6.Costs Are the repurposing concepts feasible? Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -14 -170 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 3 2.Factors Affecting Repurposing of Existing Buildings There are often criteria for deciding whether a building should be conserved and reused or just demolished for the area of land it occupies. Some of these determ ining criteria include: The societal value of a given site;that is,the importance to the community of the use of a site by community members or visitors. The potential for the reuse of a particular site;the physical damage sustained to the site and its support of future use,the character of the existing site in terms of the proposed reuse. The historical importance of the site;in terms of both the physicality of the street-scape and the area,as well as standing of the past. The natural ecological conditions of the site;whether the site is suitable climatically or can support the proposed environmental work needed in the site. There are also other factors involved such as economic considerations,advant ages and barriers to repurposing of the buildings which must be considered prior to moving forward. 2.1 Economic considerations There has been much debate on the economic possibilities and viability of repurposing as different owners seek to find sustainable ways to approach their corporate or retail sites.There are many outcomes that affect the economic return of repurposing as an avenue to reuse of a given site.Factors such as the reuse of materials and resources as well as a lesser need to involve energy,both in terms of labor and machine powered,can effectively decrease the monetary funds needed to establish sites.However,there can be hidden costs in reusing old buildings such as the unknown contamination of older sites,decay and disuse affecting the usability of a building,and the possible need for modification of an older building to fit current and future building codes. The economic costs differ from project to project and some professionals go as far as to assert that new build is always more economical and renovation is universally more expensive due to their own involvement with repurposing projects.Others claim that the return on investment is enhanced when using an older building because of the savings involved.It is sometime claimed that reusing buildings generally represents a saving of between 10- 12%over building new.In terms of profitability,there are also assertions that repurposing projects often have an uncertainty to their profitably that newer developments lack.When looking for funding to build,these considerations must be addressed. With many heritage sites on the agenda for government agencies,there are a number of financial incentives provided in order to increase the use of older sites in many countries. 2.2 Advantages of repurposing With the debate of repurposing as a sustainable avenue in the development of key sites,there are many advantages sites are often located in the centers of large cities.Due to the spatial development of a given area,these buildings can often be heritage-listed and therefore sold as an entity,rather than just for the land that they occupy,which the new tenants then have to retrofit the building for their particular purpose.Older buildings also often have a specific period character through the detailing and joinery of their constructed eras that new er or reconstructed developments lack.In certain cases such as the hospitality industry,the grand character of a site can influence the Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -15 -171 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 4 2.3 Barriers to repurposing As mentioned above,repurposing and existing sites.For some sites that have been left alone to decay by neglect,the physical damage of the site can render the site unusable both in terms of the cost to repair the damage as well as unsafe by government standards.Sites contaminated by old materials such as asbestos also become unviable for the process of adaptive reuse proximity to property boundaries and adjacent land uses changes over time,sometimes constraining future adaptations and repurposing. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -16 -172 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 5 3.Rehabilitation &Repurposing of Historical Buildings -Case Studies What are buildings but empty boxes for people and their cultural expressions and activities?Originally built for a clear purpose and ideals,many buildings change over time with evolving needs,values,and lifestyles;a house on a busy street becomes a corner store,an obsolete steam plant is now a fitness center,a former gas station lives on as an art gallery. Nothing is static.Change can be simple and benign -installing a new window -or a more involved rearrangement of rooms,or a wholesale repurposing,far removed from original use.Indeed,the lifecycle of a building could be considered an organic and natural ecology,with a vigorous beginning,staid middle age and,not infrequently,fading the heritage and sustainability sector want to pause and take stock. When a building is fifty years old it is usually considered a survivor of the process of perpetual renewal that happens in most of our communities.Its heritage values and significance start to become apparent and considered as worthy. Perhaps a series of small renovations have diminished the original character.If these previous changes were inappropriate (in heritage terms),and have to be undone before true conservation begins,repurposing may involve restoring lost historic qualities and incorporating a new use. Examples of repurposing in Canada and other countries alike show that there have been trends to initiate these without sustained policy projects of adaptation.They were terminating in haste,at times exclusively for short-term gains of particular groups,without necessarily taking into account neither the principles of conservation nor the sustainability of the buildings and/or the urban fabric,let alone the social and human aspects of rehabilitation with a long-term perspective in mind.At times,what has been done to preserve and sustain the urban heritage fabric has well become destructive and unsustainable 3.1 St Francis Center for the Performing Arts,Ajax,ON Originally constructed in 1871 by Henry Langley,the former St.Francis de Sales Church gives meaning to the name of the street on which it is situated (Church Street),and is an important symbol of the Irish immigrants that settled in the nt example of High Victorian Gothic Church Architecture and is representative of the Picturesque the building include the distinctive octagonal church spire,which is covered with the original polychromatic slate,and the irreplaceable Gothic arched stained glass windows,which bear the names of some of the early founding families who donated them.The steeply pitched roof is marked by three rose coloured window dormers,which are very rare in a church and have the original decorative filigree ironwork at each peak.In 1999,the building was designated as an Ajax heritage building,and in 2007,the Town acquired the key cultural and heritage landmark,to protect and restore the structure.The acquisition of the building was an important one,representing the first publicly owned and accessible heritage facility in Ajax. characteristics,high ceiling and being a focal point created a perfect opportunity for the town to add to its cultural spaces.As a result,w ith funding from Federal,Provincial and Municipal Infrastructure dollars,the Town launched a very exciting heritage conservation/cultural development project using the facility.T he conceptual Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -17 -173 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 6 plan for the adaptive rehabilitation of the former church was developed through an extensive staff and community stakeholder consultation process.Stakeholders,representing a vast cross -section of cultural users and performing groups,local community groups and residents were included in the design development process.The building was returned to its historic and majestic beauty through a careful restoration and renovation process,and was then transformed into the St.Francis Centre,a mult i-use community arts,cultural and performance venue;the first of its kind in west Durham.Combining heritage architecture with modern design,the St.Francis Centre features a stage,retractable theatre seating for 150,reception/meeting space, glass atrium,bar,catering kitchen,theatrical light,sound and audio -visual capabilities.This flexible programming space is able to accommodate a variety of private and community -based programming including a myriad of arts and cultural programming such as theat re,exhibitions,films,musical performances,concerts, recitals,corporate and social receptions,lectures and workshop space. 3.2 The Aurora Cultural Centre -22 Church St.,Aurora,ON The school at 22 Church Street,known as the Church Street School,is s ituated in the historic centre of the Town of Aurora.The two -storey,yellow brick school building was designed in a High Victorian manner . Located at the north-west corner of Church and Victoria Streets,the Church Street School is situated in the historic centre of Aurora,and is a dominant landmark structure.Enhanced by a deep set -back and landscaping,the Church Street School contributes to Aurora's period streetscape and the neighbourhood character. The Church Street School,historically known as A urora Public School,is significant for its role as a school house from 1886-1951 and intermittently from 1963 -68.Designed to house 400 students,the Church Street School was built to replace an 1858 structure,at the same location.Reflecting the confide nce in Aurora's future,the Church Street School was unusually substantial in size character for a village of fewer than 2000 residents and 210 students.The school house was designed to accommodate the anticipated growth in population in the area,due to the arrival of the Ontario,Simcoe and Huron Union Railway,in 1853.The Church Street School also represents the era of rapid expansion of educational facilities in Ontario between 1871 and 1885,when a total of 71 school houses were newly built or expand ed. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -18 -174 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 7 Church Street School is one of the finest remaining examples of a High Victorian designed public school in Ontario.Built in 1885-86 at a substantial cost,over $12,000,the structure was designed with eight large classrooms,each with a cloakroom and a capacity for 50 students.Barrie architect, Thomas Kennedy,of the firm Kennedy,Gaviller and Holland designed the school and William Crane and Son of Newmarket was responsible for its construction. The exterior of the Church Street School incorporates a variety of fashionable period styles giving it a highly eclectic character.Round headed windows,especially those grouped together and decreasing in size,exemplify the Romanesque Revival style,as does the extensive corbelling of the brick,and the pa rapet gables.Intricately patterned brickwork,long narrow windows,and the heavily turned,wooden detailing of the belfry with its ogee shaped, Jacobean style roof are elements indicative of a strong Queen Anne Revival style.A huge rooftop monitor, heavily bracketed with rounded blind windows references the Italianate style,which was still enjoying popularity at the time of the school's construction.Separate boys and girls entrances are found in the divided doorways of the front entrance.Of the many s chools that existed in Ontario,when the Church Street School was built,it was noted by the regional school inspector,that the Church Street School was one of the finest in the Province. In 2008,as one of the recognized premiere heritage communities,the Town of Aurora won prestigious Prince of Wales Prize for its commitment to the preservation of its built heritage.With generous funding from Federal, Provincial Governments,the Town of Aurora,and from the Aurora Historical Society ensured that the heritage building was beautifully restored to the Aurora Cultural Center.This was realised due to the potential characteristics of the original building such as the numerous spaces,tall ceilings,historical value and the location of the building within the center of Town. Since opening its doors in 2010,the Aurora Cultural Centre has become a vibrant cornerstone of the arts in Aurora. Featuring four gallery spaces,a concert hall,an art studio,a gift shop,and an ever changing calendar of events,the Aurora Cultural Centre delivers a diverse range of inspiring artistic,music and heritage programs while promoting Aurora as a dynamic community that values the creative contributions of its citizens.We proudly showcase local, emerging and established talent for our community to enjoy. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -19 -175 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 8 3.3 Baldwins-124 Wellington Street,Aurora,ON For more than four generations,the Baldwin family operated mills in Aurora . Their first mill was built in the 1870's, after which the Mill was moved to its current location in 1920.There was a great deal of effort restoring the former Baldwin Feed Mill. location on Wellington Street front created an outstanding opportunity to convert the mill into a new commercial facility. Both inside and out,there is high degree of quality in revitalizing this building those same high quality standards were applied to The Station Tap House and Grill.From the interior décor through to each and every item on their menu,are committed to providing our pat rons with the finest of dining experiences.Baldwins also offers live bands,an amazing patio experience,fine dining,prime rib,international wins, lounges,caterings and a fully stocked bar. The building also housed Ballwin's Restaurant and Studio 34 hair salon on the main floor,upstairs the offices of HR.com.The tenants enjoy open concept floor plans exposed high ceilings with original natural brick and wood construction. 3.4 -118 Wellington Street,Aurora,ON A small one-storey frame building,the Hartman's Corners Schoolhouse was moved from its original site in the late 19th century to its present location on Wellington Street East,across from the railway station.This simple rectangular structure has a low-pitched gable roof,and is sited with the gable end facing the street. The Hartman's Corners Schoolhouse has strong historical significance as the oldest surviving schoolhouse in Aurora,York Region,and the GTA.Built circa 1837,it is likely the 3rd or 4th oldes t remaining schoolhouse in Ontario.Originally located in the community of Hartman's Corners at the intersection of Bayview Avenue and Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -20 -176 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 9 Wellington Street East,one of the earliest teachers in this one-room schoolhouse was Joseph Hartman.Joseph was the son of Quaker immigrants from Pennsylvania,and went on to become one of early Aurora's most prominent citizens.In addition to teaching and farming,he was a temperance advocate,radical reformer,a leader in the Methodist Congregation,first Reeve of Whitchurch Township (1850-1859),County Warden and a Member of Provincial Parliament for York County. A new brick schoolhouse was built in 1885,and the Hartman's Corners Schoolhouse was sold to George W. Graham,who moved the building to its present location at 118 Wellington Street East in Aurora.The building has been used as a private residence for over 120 years;however,it remains known in the community as a schoolhouse.Most schoolhouses of this era were torn down,so its continued use as a private residence makes it a rare survivor. The architectural value of the Hartman's Corners Schoolhouse lies in its vertical plank construction.This early form of construction was used in communities in Ontario and Quebec during periods of lumber surpluses,and the Hartman's Corners Schoolhouse is the only known surviving schoolhouse built using this technique.Although the building has been altered over the years,a number of its original features remain intact,although hidden under aluminum siding,including the clapboard siding,original fenestration and trim. Due to its historic value and its frontage on Wellington Street the building was renovated and repurposed as an office for the York National Reality Inc.Brokerage. 3.5 Old Post Office,15213 Yonge Street, Aurora,ON A substantial 2 storey building,the Aurora Post Office is a centerpiece of historic downtown Aurora,located on Yonge Street between Wellington and Mosley Streets.This red brick building features a campanile- like clock tower. The Aurora Post Office has maintained its connections to Aurora society for a period of over 50 years.With an eclectic mix of Italianate and Classical features,it reflects the varied architectural styles of the late 19th and early 20th centuries. The Aurora Post Office wa Office,and as such,it played an important role as the focal point of social activity in Aurora from 1915-1967. Before the advent of home mail delivery,the Post for mail deposit was a convenient stage for citizens to express their opinions on matters of local concern.The welcoming addresses for soldiers returning home from the First and Second World Wars were made from the letter drop platform and the chimes of the clock have rung for members of the community ever since. Two subsequent post office facilities were also located on Yonge Street before the fourth Aurora Post Office was Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -21 -177 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 10 designed by the Department of Public Works under chief architect David Ewart for construction in 1915.The Federal fourth Aurora Post Office did so until 1967.When the fifth post office was built on Wellington Street,the Aurora Post Office was sold to a private business. The Aurora Post Office is a rare local example of the Italianate style,with Classical details,applied to a civic building.Elements such as the campanile- significant landmarks. The excellent location of the building on Young Street and the clock tower which is considered as a focal point in the Town of Aurora ,together with the high ceilings made it a suitable case for rehabilitation into a commercial unit.The Old Post Office is currently used by a number of different commercial establishments. 3.6 The Chillwack Fire Hall,Chillwack,BC Built in the late-modernist style,the two-storey brown-and-cream-coloured fire hall opened on June 29,1949 near the historic five corners in downtown Chilliwack.The new fire hall,according to then provincial deputy fire marshal B. Nixon,was the most modern fire hall of its size in B.C.and was built for the sum of $50,000. The building is almost 5,000 square feet with room for three fire trucks on the main floor.Upstairs held a large recreation room and sleeping space for the firefighters as well as living quarters for the caretakers.When the fire alarm sounded,the firemen reached the main floor via a brass fire pole. Vancouver-based architectural firm Townley and Matheson designed the mid-century building after completing their previous commission,Chilli concrete building served the community as a fire hall until 2004,when a new,larger fire hall was built further south on Young Street. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -22 -178 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 11 CHP Architects,a local architectural firm,was seeking new office space;they were outgrowing their quarters located in a heritage home in the downtown area.As the fire hall was slated for demolition to allow for the expansion of an adjacent parking lot,purchasing and rehabilitating the building seemed a logical option for all parties. After an assessment of the building,and due to its high ceilings and ample space it was decided to re-purpose the entire upper floor for offices for their architectural firm.The downstairs was re-configured into office space and was formerly the home of the Chilliwack Business Improvement Association.The exterior of the fire hall still retains the look and feel of the original space,including the doors for the fire trucks on the main level. The old fire hall is an excellent example of Repurposing and past. 3.7 The 69th Regiment Armory,New York,USA The historic building began construction in 1904 and was completed in 1906.The building is still used to house the headquarters of the New York Army National Guard's 1st Battalion,69th Infantry Regiment,as well as for the presentation of special events. The armory was designed by the firm of Hunt &Hunt,and was the first armory built in New York City to not be modeled on a medieval fortress; instead,it was designed in the Beaux- Arts style.The building was declared a National Historic Landmark in 1965, and a New York City landmark in 1983. Today the Sixty-Ninth Regiment Armory not only serves its original function as the headquarters of and training center for the National Guard's "Fighting Sixth-Ninth"but also continues to lend its drill hall for exhibition purposes such as the 1913 Armory Show,in which modern art Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -23 -179 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 12 was first publicly presented in the United States. With the large drill hall having a capacity for a 5,000 seat arena,the facility has been used for sporting and entertainment events such as hosting Christmas parties and the occasional art organization hosting an exhibition through the years. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -24 -180 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 13 4.Repurposing Considerations 4.1 Identify and Stabilize Immediate Concerns If the building has been vacant,neglected or underused immediate threats and secure the building from further deterioration.The building should be protected from water infiltration, animals and trespassers with short-term low-cost repairs,which will buy time until further action can be taken.There are four main areas that require immediate and ongoing inspections,and should be done by a qualified building contractor.The historic features and take into account future rehabilitation efforts. Roof -Roof leaks can lead to countless number of problems,from the rotting of roof rafters and trusses to the deterioration of interior finishes and the creation of mold.Inspections should include checking for broken or missing shingles,holes or cracks in the roof surface membrane,loose or rusted sheet metal flashing,openings around vents,between the roof boards,in the valleys,and at the intersections of chimneys and parapet walls, and the inspection of gutters and downspouts.These openings may be repaired using replacement shingles, flashing materials and sealants.The attic area should also be inspected for severe deterioration of th e roof trusses or rafters,which may require stabilization in order to make the building safe for occupants. Windows -should be short term repairs conducted to alleviate water infiltration.If a window is missing,the opening should be boarded up and if window parts are missing or broken,they may be temporarily repaired with wood patches and sealants.Using plastic or canvas tarps are not suitable solutions because they can be easily destroyed by harsh weather conditions and are easily accessible by animals and vandals. Exterior siding -Missing or broken corner boards or siding can also lead to water infiltration and may be temporarily repaired with wood,flashing material and sealants. Foundation -If the basement or crawlspace shows signs of leaks,cracks or instability,it should be properly sealed from future water infiltration and securely braced for stabilization. 4.2 Physical Conditions Physical condition,including foundation and structural condition;size,expansion possibilities (vertical,horizontal), mechanical and electrical conditions and future needs are major determinants on how the repurposing and reuse of the building will go forth. Site and drainage -Encroaching tree roots,branches and falling leaves are sometimes problematic for older buildings and their basements and rooves.Roof penetration and leaf clogging can allow water infiltration and structural degradation. Circulation -Sidewalks,plazas,courtyards and parking areas need regular maintenance in order to maintain safe and secure travel surfaces. 4.3 Contamination,Safety and Health Hazards A basic walk -through inspection can reveal potential contamination and safety and health hazards that may require further investigation.Costs to remediate environmental and building contaminants can vary widel y depending on the particular site conditions. There are a variety of safety hazards that may exist and should be documented during early inspections.The building and access to it should be made reasonably safe for prospective buyers and visitors.Some of the more common hazardous building materials include asbestos and lead-based paint,which may be found in a variety of materials and surfaces.Other health and safety hazards may include: Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -25 -181 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 14 Mold/mildew Faulty electrical wiring,frayed wires or wiring that is not up to code Electrical switches Termite damage Chimney flues that are in ill repair or lined with clay tile Non-existent or insufficient air handling systems Animal droppings Mercury-filled devices or switches 4.4 Zoning Historic properties are subject to local zoning restrictions,which may affect the future repurposing of a vacant or underutilized building.Zoning regulations dictate not only the use of the building in specific districts,but also a variety of development actions such as density,the maximum size of a building,the required spaces around the building,building setbacks and the number of off-street parking spaces. Rehabilitation plans that include the construction or removal of building additions or parking changes will also be affected by zoning restrictions and generally require a variance,special use permit or rezoning. 4.5 Structural and architectural qualities corresponding to the proposed use(s) Every building was designed with unique architectural and structural qualities serving its original purpose.However, in order to be suitable for a new function,there has to be certain qualities which should match the new use. 4.6 Electrical and mechanical upgrade requirements Building systems are designed specifically for the unique architectural requirements and occupancy designations of the building.As a result,one of the first steps to be taken by the repurposing team is to make sure that the building systems (mechanical,electrical,communications and data)have providing sufficient si ze to serve the new purpose since this could have tremendous impact on the costs and the likelihood of the project moving forward. 4.7 Compatibility of Building Layout with Proposed Use Determination of future use of an existing building greatly relates to the existing layout and feasibility of its alternation to suite the proposed use.In doing so all building code,life safety and accessibility requirements must be foreseen together with the spatial requirements of the new function. 4.8 Building Codes The Ontario Building Code (OBC)has specific requirements for restoration,upgrades and additions to existing buildings.According to the building code,the local building inspector has the authority to insure the and accessibility. Most historic buildings were not constructed for handicap accessibility.As per the OBC and AODA,accessibility should be provided to the main entrance and/or primary public space,restrooms,secondary spaces,as well as to services,amenities,and programs offered by the occupant.Solutions should be considered within a preservation and features.Local and state codes and federal laws should also be taken into consideration. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -26 -182 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 15 4.9 Cost of Repurposing Using architectural innovation to make an existing structure viable again seems preferable on many levels since it retains some linkage to the past,saves construction waste and,sometimes,can even be more cost-effective than starting from scratch.However,there are still costs associated to the repurposing which must be calculated as part of the feasibility study. 4.10 Insurance and Liability When the building is owned by a local government entity,the insurance should be covered by their blanket policy. One way is to insure for replacement value,which involves replicating the original historic building materials and construction,and is generally very expensive and cost-prohibitive.The other way is to insure the cost of rehabilitating the building using substitute,compatible building materials and construction techniques.Most historic property owners opt for the second choice. 4.11 Identifying Marketable Attributes e and market it for future sale/lease.Besides the typical features,other marketable attributes may include: Construction year Architectural style Basic floor plan and number of floors Elevator Commercial grade HVAC system ADA compliancy Style and condition of windows,roof,foundation and exterior walls Unique interior features and finishes,including wall coverings,flooring,and lighting Architectural features that showcase quality building materials or craftsmanship such as leaded or stained glass windows,and parquet wood floors Proximity to population centers,i.e.downtown,adjacent neighborhoods,etc. Parking 4.12 Heritage Challenges established by such designations most often set a hierarchy of prerequisites on such issues as: Preservation of existing façade Preservation of existing use 4.13 Public Perception Potential concerns due to changes to existing/historical buildings could require s ensitive handling public with input and acceptance. 4.14 Environmentally Friendly Considerations Environmental awareness continues to rise,and clients of all types are realizing that the buildings that they acquire and use on a daily basis need to be designed with a different set of criteria in mind.This is also the case where in Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -27 -183 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 16 the newly repurposed projects the designers will be taking on the concept of Ecodesign throughout the design process,from the choice of materials to the type of energy that is being consumed and the disposal of waste. The designer may also introduce active systems such as solar power,wind generators,geothermal energy and biomass which use the principle of harnessing power generated from renewable and inexhaustible sources of energy or a passive system such as the green roof in their design. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -28 -184 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 17 5.Repurposing Approach Many heritage buildings were built for a use that does not exist today.But the best way to conserve an important building or site is to use it. Adapting existing buildings,some of which have heritage or cultural values,can be complex,but if well considered the outcomes can be rewarding.Any new use needs to be compatible with the building.This includes retaining the historic character and conserving the significant fabric.But in doing so,it does not always mean copying the construction techniques or aesthetic of the old work.New work my blend well with the old and introduce new Adaption typically requires new work,which must be informed by an understanding and analysis of the buildings significance,its character and quality.It should result in a design which creates a relationship between the existing building and the more contemporary solution.Key to the relationship between the old and the new is a respect for the old and the inspiration it provides for the new work.Sometimes there is a community perception that historic fabric must be matched or mirrored.This is not necessarily the case,whilst planning policy encourages the retention and reuse of heritage features,it also promotes new development that positively contributes to that historic context. A wide range of solutions to a design problem may emerge after careful analysis and sympathetic interpretation. roach to design,construction,and occupancy of buildings there is an increased expectation that buildings will perform in a specific manner,and at specific levels,with regard to particular performance attributes. However,this approach is often full of conflicts that either cannot be easily resolved,or may even result in conditions wherein the desired performance level of one attribute of the exterior enclosure may induce a failure in another component of the building. The approach taken in this study is based on a number of different steps: 1-Client and stakeholder Inputs 2-Building Analysis 3- 4-Understanding the Building Historical Context 5-Architectural Analysis 6-Planning,Design Goals and Concepts 7-Review of Proposed Repurposing Concepts 8-Repurposing Models Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -29 -185 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 18 6.Repurposing Study 6.1 Client and Stakeholder Input with the client and stakeholders helped articulate the valued assets of the buildings,the potential challenges to the repurposing efforts,and recommended reuses of the buildings.The consultation efforts also helped identify organizations with an interest in either being a future tenant or as a project partner,whether as funder,administrator,or other role.The project consultation program comprised the following activities: Meeting with the client (The Town of Aurora), Meeting with the Community Stakeholders to complete and review the questionnaires on In consultation with the potential community stakeholders and the Town of Aurora representatives,a wide range of possible building reuses were suggested.Some suggested reuses reflected views that were broadly shared.Other suggestions were for more specific uses which,while no less valid,were not put forward by as many individuals.In some cases,suggestions were advanced for uses that were not suitable for the building or site,whether due to conflict with land use regulations or market realities.The consultant team collected and analyzed all the input received and used this information in the development of a repurposing concept.The following summarizes the input,which was provided by the two broad groups consulted: The Town of Aurora: A workshop with the representatives from the Town of Aurora on November 6th 2015 provided an opportunity for participants to offer suggestions of potential reuses of the five buildings as follows: Office, Center for the Arts, Art gallery, Theatre, Meeting spaces, Artist workshop, Curling rink Skating change rooms, Information center The Stakeholders: Individual interviews were held with the community stakeholders on November 19th,20th and December 15th 2015. The following is a summary of the potential uses that were suggested: , Artisan fair Community classrooms non-formal education Dirty arts studios,e.g.,sculpture (metal,wood,ceramics) Quiet arts studios,e.g.,photography,painting,textiles;printmaking,pottery, Performing arts studios,e.g.,dance,theatre,music Office,especially for sports,and social purpose organizations such as Aurora Minor Hockey League, Soccer Club, Sports Hall of Fame, Dental Office Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -30 -186 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 19 Cafes Brew pubs,urban wineries,local food theme Gallery,museum Education center Gardening workshop Seasonal use for weddings,pavilions,tourist information, Skate path/rink change room Armory Kitchen Library Gift Shops,jewelry ,souvenir shop,tourist center Based on the discussions held at the meetings and after review of the questionnaire the final different required options by the potential end users for the buildings were as follows: Table 1 Proposed Repurposing Concepts Name Current Function Proposed Town Community stakeholders Petch House No Usage Wedding Reception Hall Skating Changing Rooms Information Center Tourist Information Center Gift Shop Former Armory No Usage Art Gallery Curling Rink Artisan Fair, Farmer Market Art Gallery Community Club House Restaurant,Coffee Shop,Brewery Pub,Urban Winery Victoria Hall On Permit Art Gallery Meeting Space Theatre Music Hall, Community Class Room Community Club House Office Workshop Quite Art Studio Former Town Library On Permit Offices Community Club House Meeting Space Dancing Studios, Community Club House Community Class Room Performing Art Studio Dirty Arts Studios Former Seniors Center On Permit Sports Admin.Offices Community Club Community Class Room Education Center Performing Art Studio Dirty Arts Studios Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -31 -187 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 20 6.2 Understanding of the Sites The study is structured around three different sites in Aurora. 6.2.1 The Petch House The Petch House is located on the John West Way south o Center and at the end of the trails. The Petch House is a striking building,with obvious historic significance,and acts as a gateway feature south of the Town Hall.The site is generally flat,with some scattered plantings and informal pathways. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -32 -188 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 21 6.2.2 The Armoury Located on the north-east corner of the Town Park,the Armoury is found at the Mosley and Larmont Streets intersections.The parking area and walking distance to regional transit makes the site easily accessi ble by the public.Set within the Town Park,this site represents significant public realm opportunities.The current landscape reflects the utilitarian nature of the previous land use and not its prominent park location.Flat and accessible,this site offers utmost flexibility in adaptive re-use and re-design. Another feature of the site is its close proximity to the residential areas to the north,south and east sides of the site. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -33 -189 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 22 6.2.3 Victoria Hall Victoria hall,the former library and the fo enter are located on the corner of Victoria and Mosley Streets,a vibrant location in downtown Aurora.The three buildings on the site are surrounded by a number of Cultural and religious buildings such as the new Public library,Aurora Cultural center,York region Arts Council St The site is adjacent to and sits along a residential scaled street.The public realm of this 3-part site is utilitarian in nature and does not reinforce a sense of common In addition to parking space in the area the site is within a walking distance to Yonge St.,providing it with direct accessibility to York regional Transit. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -34 -190 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 23 6.3 Understanding of the Buildings Historical Context 6.3.1 The Petch House The Petch log House ,a two-storey log home,was built by the Petch Family who emigrated in 1818 from Yorkshire, England circa 1844 on the farm lands along Leslie Street between W formerly part of Whitchurch. The house was built from large hewn timbers,divided downstairs into a kitchen and parlour,and upstairs into two bedrooms and a third living space. Over the years,subsequent owners added dormer windows and other modifications.People still lived there as recently as a decade ago. After passing ownerships this oldest surviving home in Aurora was nearly lost once again when it was moved by an inexperienced contractor and then left to deteriorate in the fields for many years unoccupied and unprotected.However,in 2011 with the determination of The Friends of Petch House and support from the Town Council the building was dismantled and after several debates a home was finally found for it behind After relocation and considerable restoration,the new building was restored to its former glory in 2012 leaving the house with approximately 70%of its original structure. 6.3.2 The Armoury The Armoury is a Recognized Federal Heritage Building because of its historical associations,and its architectural value. Designed by Walter Moberly and built in 1874 as a drill shed for the 12th Battalion of Infantry or York Rangers,the Aurora Armoury was part of a network of defense training facilities for the for the Department of Militia and Defence.It evokes the larger stories and traditions of the ossessing close affiliations with their communities of origin.The armoury was also the October 3rd,1874,in which the prominent politician and former Ontario premier called upon the federal government of Liberal Prime Minister Alexander Mackenzie to implement nationalistic and electoral reforms.The speech exemplifies how drill halls and armouries fulfil civic roles in the lives of their communities.The Aurora Armoury was one of the oldest functioning armouries in Canada used by the military in Ontario,and until 2012. Following negotiations with Public Works and Government Services Canada,the Town of Aurora purchased the historical building on the corner of Mosley and Larmont streets on September 20th 2014. The town also took on the $120,000 in maintenance and repairs the aged building required to bring it up to code. The building is occasionally Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -35 -191 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 24 6.3.3 Victoria Hall Victoria Hall was originally built in 1883 to house the congregation of "Disciples of Christ"church in 1883. This building was constructed in the Gothic Revival style so favoured by nineteenth century church architecture,but it is far removed from, say,the relatively ornate Gothic Revival Trinity Church (old building) just a block away. It became a Health Hall after the trustees of the Aurora Public School bought the building in 1922 It housed the Aurora Library from 1945 to 1963,when Aurora built a new library to cele centennial. 6.3.4 The Former Town Library A significant project for its time it saw additions in the 1976 but was totally evacuated in 2001 after the library was moved to a new location on Young Street. It is currently used for in parts for club and church meetings,Air Cadet League of Canada and a Bridge club. The Former Library was constructed in 2 sections.The original section is one storey in height,concrete block and steel truss construction, 4400 square feet in area.The expansion section is two storeys in height,is concrete block and wood truss construction approximately 11,900 square feet in floor area.The buil dings total floor area is 16,300 square feet. 6.3.5 The Former Seniors Center Previously a Fire Hall,the former Aurora Seniors center,the Seniors Centre was originally constructed for use as a s.Major renovations were done in 1990 to convert it to its current day state.It is one story in height and is concrete block and wood joist construction.It is approximately -fr 6.4 Architectural Analysis A critical component of the project was to clearly describe the space architecturally in order to enable the accurate assessment of the possibilities and limitations of the buildings.The architectural analysis b egan with a comprehensive site tour of the buildings.Next,a set of CAD file base drawings for all floors of all buildings were repurposing concept development.Potential uses were able to be architecturally tested,ensuring that any proposed uses and associated square footage were feasible given the actual building area and layout. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -36 -192 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 25 6.4.1 The Petch House The newly renovated 72 square meters,two story log cabin is currently vacant and periodically used for small wedding receptions.Through the fairly large dormer windows the Petch house has ample natural light but lacks proper heating and electrical system. The cabin has a shallow pitched roof cladded with cedar shakes with end gables,soffits,eaves and wooden fascia.The interior has exposed hand hewn squared logs,structural beams.The small mezzanine may be used. 6.4.2 The Armoury The Armoury in Aurora is a Recognized Federal Heritage Building because of its historical associations,and its architectural value,a good surviving example of early armoury design.The reinforced truss system and large drill space were standard features of these early wooden drill halls.The 800 square meter building is characterized by its wood frame design and large trussed volume which reflects its original militia function.The character-defining elements of the Armoury may be seen in its simple massing consisting of a rectangular, one-storey,multi-space,gable roofed structure;its large trussed volume which reflects its original militia function;its wood frame construction and its horizontal siding;its wood windows including the vertical six-over-six wood sash windows and the glazed openings and its well-lit interior open space with exposed wood and steel truss framing. familiar landmark within the community.This is evidenced by its overall appearance,scale and materials which are prominent in its setting and maintain a visual and physical relationship to the municipal park adjacent to the central heritage district;its use by the community as a public hall and for outdoor events and its recognition as one of the oldest buildings in the community The Armoury is currently being used as storage and the Farmers market every other week. 6.4.3 Victoria Hall Victoria Hall is a fine example of a simple Gothic Revival church of the late nineteenth century and one of the two surviving examples of this sort of structure in Aurora.The outstanding features of the building are its simple rectangular building with arched windows,the buttresses,and the steeply pitched roof ornamented by the exposed ends of the roof rafters. The principal construction material of Victoria Hall is the buff brick seen throughout the town.Years of chimney smoke long ago darkened the pale yellow brick to grey.There is a rough stone foundation.The steeply pitched roof is typical of the Gothic Revival style. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -37 -193 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 26 The main entrance,centrally located in the Mosley Street façade,is through an enclosed porch which mimics the main body of the structure.Above the peak of the porch roof is the 1883 date stone,and above that a small pointed - arch louvred opening. The same Gothic pointed arch is found in the windows of the church:flanking the front entrance,and in three pairs down the long sides of the building.Four two-tiered buttresses,rising almost to the roofline,support each of these long sides. A small brick addition has been made to the rear of the building. Victoria Hall is currently used for art and dance group classes.The building has a washroom,storage area and the main hall with a total area of 160 square meters. 6.4.4 The Former Town Library building following the Btutalist style of architecture which became popular with governmental and institutional clients between 1950-1970. The building was originally designed forming a distinct cubic mass and was later to be enlarged using the same principal of using solid cubic masses distinctly articulated and grouped together into a unified whole. Brick forms an integral part of the building.Brick façade is used for its raw and unpretentious honesty,contrasting dramatically with the highly refined and ornamented buildings constructed in the Victorian style.Surfaces of Brick were made to reveal the basic nature of its construction. The loadbearing walls support the wooden structure and precast concrete slabs which were a typical characteristics of the buildings designed by the architect. As with similar type of buildings,glass is used in abundance bringing natural light into the building. The former town library is currentl multi- space building is 1,200 square meters and is in two levels. 6.4.5 The former Seniors center was originally designed as a functional modern fire hall with high ceiling,open concept apparatus bay and administrative (residential)offices under a flat roof supported by a steel structure. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -38 -194 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 27 The building is currently covered with stucco and has high curtain wall glass windows providing natural light to the building interior. The building is 375 square meter,one storey structure consisting of a large hall and numerous rooms and service areas. Previously home to Blue Baloon it is currently fully permitted to Morneau Sheppell Ltd. 6.5 Planning,Design Goals and Concepts Consultation input received from representatives of the Town of Aurora and community stakeholders included a range of issues and opportunities specific to the building,some pertaining to the Town,as well as suggested uses for the buildings.The consultant team analyzed the input to help create a preliminary repurposing concept for the buildings that is presented in the next section of the report. However,prior to developing the repurposing concept,the consultant team distilled the input received into a list of eight project goals that will help guide the development of the repurposing concept.These goals reflect the input from consultation,the pre-existing terms of reference established by Town for this project,as well as best practice theories from planning and design. 6.5.1 Demographics The buildings should be repurposed to meet the requirements of both the young and older generations residing in the Town as well as attracting new visitors.This will not only add vitality to the place,but also con authenticity as a major arts and culture hub.A successful reuse of the buildings will replace,and possibly increase, the number of people coming to the buildings on a daily basis. 6.5.2 Aurora is synonymous with arts and culture.Aroura is a leading municipality in developing its Cultural master Plan and there is an opportunity to renew and 6.5.3 Create evening vitality It was noted by many during the project consultation that for much of the year,certain areas of Town,including where the project sites are located,lack vitality at night.The future repurposed buildings should provide a range of uses that will draw more people to the sites in the evening. 6.5.4 Strengthen John West Way To attract more people to the John West Way by creating more interesting things to do there.Repurposing the Petch House will provide a cluster of attractive destinations will help draw people down to this area. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -39 -195 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 28 6.5.5 Strengthen Mosley St and Larmont St To attract more people to the corner of Larmont and Mosley streets by creating more interesting things to do there. Repurposing the Armoury to include a cluster of attractive destinations will help draw people down to this area. 6.5.6 Strengthen Victoria St and Larmont St To attract more people to the corner of Larmont and Victoria streets by creating more interesting things to do there. Repurposing the Victoria Hall,the former Library and senior s center to include a cluster of attractive destinations will help draw people down to this area. 6.5.7 Ensure Project Financial Sustainability To be feasible,the repurposing concept must provide uses that will generate adequate levels of revenue.The goal is to provide an exciting new concept for the buildings that will provide a mix of revenue-generating uses that combined will create a financially sustainable mix. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -40 -196 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 29 7.Review of Proposed Repurposing Concepts The finalization of the repurposing study requires a detailed understanding of the spatial requirements of the proposed future use to determine the feasibility of the buildings. In general,the proposed schemes by the client representatives and community stakeholders may be narrowed down to the following categories: 7.1 Office Spaces The main purpose of an office environment is to support its occupants in performing their job.Work spaces in an office are typically used for conventional office activities such as reading,writing and computer work.There are nine generic types of work space,each supporting different activities.In addition to individual cubicles,there are also meeting rooms,lounges,and spaces for support activities,such as photocopying and filing.Some offices also have a small kitchen area where workers can make coffee/tea and heat lunches.There are many different ways of arranging the space in an office and whilst these vary according to functional and managerial approaches,they are generally where the culture of the client,adjacencies,equipment and spatial needs can be even more important. While offices can be built in almost any location and in almost any building,some modern requirements for offices make this more difficult,such as requirements for light,networking,and security.The primary purpose of an office building is to provide a workplace and working environment for administrative and managerial workers.These workers usually occupy set areas within the office building,and usually are provided with desks,PCs and other equipment they may need within these areas. Lighting provides an important opportunity to enhance the quality of the space.The introduction of natural light helps in this regard,and is best achieved by a north light.Artificial light with typical light levels (antiglare,etc.)may also be used. 7.2 Dance Studio A dance studio is a space designed or equipped for the purpose learning or rehearsal of dancing with a minimum dimension of 15 x 15 m.A room this size will be sufficient to accommodate a range of classes for the most common school and community uses.The studio should be well proportioned:a square or rectangular shape enables a clear sense of orientation to be maintained.Columns,over-elongated spaces and walls which are not square should be avoided.The recommended minimum headroom of 4.5m will accommodate exercise and dance disciplines as well as the majority of martial arts. The above dimensions will be appropriate in most schools,but it is important that the specific user requirements for this space are determined before finalizing its dimensions.Dance studios are generally spaces for creative work and concentration and it is important that the technical requirements for the studio can be met in an environment which is inspiring.The proportions of the space are therefore of great importance. A dance studio normally includes a smooth floor covering or,if used for tap dancing,by a hardwood floor.The smooth vinyl floor covering,also known as a performance surface is generally not affixed permanently to the underlying floor and can be rolled up and transported to performance venues if needed. In many cases the floor is sprung .As a result,the construction of the floor provides a degree of flexibility to absorb the impact of intensive dance exercise,such as jumping. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -41 -197 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 30 Other common features of a dance studio include a barre,can be either fixed to the wall or be a standalone move- able device that is approximately waist height and used as a means of support.Music is an integral part of dance and as a result acoustics requirements of dance studios are particularly critical because of the need to achieve good music reproduction and ensure intelligibility of speech. In purpose-built dance studios,it is typical for at least one wall to be covered by floor to ceiling mirrors,which are used by dancers to see their body position and alignment. Lighting provides an important opportunity to enhance the quality of the space.The introduction of natural light helps in this regard,and is best achieved by a north light over the mirrors.This allows light to fall to the front and the sides of the participants when facing the mirror,producing a clear,well-illuminated image.Large areas of glazing on the wall silhouette and should be avoided. Maintaining temperature levels is an important factor in the design of the dance studio.While some disciplines may require a higher level of heat others,due to their level of physical movement may require less .Air conditioning should be considered where heat gains are likely to be high and strict temperature control is needed. 7.3 Art Studio A studio is an artist's workroom which can be for the purpose of acting,architecture,painting,pottery (ceramics), sculpture,woodworking,scrapbooking,photography,graphic design,filmmaking,animation,industrial design,radio or television production broadcasting or the making of music. In educational studios,students learn to develop skills related to design.In specific,educational studios are studio settings where large numbers of students learn to draft and design with instructional help. Although every studio has specific characteristics of its own and can be in various sizes and forms,however,they require ample wall space and a number of sinks for wash ups,etc. Lighting is one of the most important factors in the design of an art studio as the level of lighting will affect the final creation of the artist.Finding a solution between natural and artificial lighting is dependent on the subject of work, budget style of art work and the space. Depending on the type of art,ventilation could be one of the key factors in the design of the studio.Arts in which chemicals are used (oil paint)or fumes and particles are spread (sculpture)require a more powerful ventilation system. 7.4 Art Gallery An art Gallery is a space designed for the exhibition of visual arts such as paintings,decorative arts,sculpture,etc. The way an art gallery is designed not only affects how visitors and customers perceive it visually and navigates it spatially;it may even affect the gallery's level of economic success. Spatial requirements for an art gallery include a gallery space,an office,washroom and a storage room.Each gallery is different in its specific needs and size requirements depending on the number of artists it represents,the amount of inventory on hand and the number of people working at the space.Outdoor installations,or public art,are becoming very popular.Many galleries place permanent and temporary installations on their grounds. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -42 -198 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 31 It is important to have plenty of wall space for hanging drawings and paintings.Galleries that primarily show sculpture might need additional rooms for the sculpture to be displayed.Some galleries create moveable walls, which allow a space to transition from one show to another. Lighting is one of the most important features in gallery spaces.A well -lit show helps to highlight and present the work.Integrate lighting into the gallery design,keeping in mind any walls that might block the path of the light. Flexible lighting,such as track lighting is ideal for gallery spaces.Also,the selection of a suitable lighting system will have impact on the reduction of the risk of temperature rise and infrared. Control of air temperature and humidity are also important aspect in the design of an art gallery as they will have negative effects on the artifacts.As a result,if the gallery has distinct sections for different arts which have different ventilation and humidity requirements,then the system must be designed to accommodate for such requirements. 7.5 Community Club House The design of club houses varies according to the nature of the activities and events.The importance of providing adequate social facilities is often the key to survival of many clubs.Club house design requires having straightforward circulation and flexibility in order to provide decent social facilities to accommodate their members. The club room or social area should provide for the full range of activities that they may be required to accommodate.First and foremost it needs to provide for the needs of the members and guests.The bar (if permitted)and kitchen areas (including storage)need to be able to support and service the maximum number of occupants that potentially could be using the facility at any one time and provide sufficient area for members to socialize.It is worth considering having sufficient space or a storage area for tables,chairs and any indoor sports/activity equipment. It is important that the clubhouse design provides for the needs of disabled people and not only meets the need of relevant legislation but also looks to apply best practice in its provision for disabled people.The issue is not about making special provision for a special class of citizen but making the building accessible and safer for the whole population which includes those with varying levels of disability and impairment.Generally basic designs need to follow a number of key principles of access and movement and the majority of buildings will go some way towards providing equal access and provision for all. Lighting and ventilation are key elements to the success of the club.Different clubs may require different lighting and ventilation level requirements not only from others but at different hours of operation.As a result,some clubs may adopt automated systems to provide the lighting and ventilation levels they may need at different times. 7.6 Community Class Room/Education Center A community classroom/Education Center is generally spaces on permits from the municipal government used for meetings of a small number of people for recreation such as cookery,gardening,poetry,languages,etc or support groups.These classes,depending on their nature will require different furniture but in general will be a spacious room with adequate light. 7.7 Skating Change Room A skating changing facility can be provided as a large communal changing area.The changing accommodation should be big enough to accommodate the largest number of people likely to use the room.Change rooms will require washrooms which can be accessible from the outside.Skate change room proximity and connectivity to the skating surface is critical.Short,level and rubberized surfaces are preferable and must be easily maintained during the winter season. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -43 -199 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 32 As nature warms and humidifies the outdoors,indoor relative humidity can rise.High relative humidity promotes some types of mold growth which can be harmful to some.Roof or piping leaks and normal operation of the change room can add moisture to buildings.This can result in mold contamination if these high humidity conditions are not removed.As a result,good design of the heating and ventilation systems is important,not only to provide a comfortable environment but also to ensure that the problems of condensation,mold growth and unpleasant smells are avoided within the building. 7.8 Farmers Market provides opportunity to local farmers,growers,producers,artists,and crafts people to support the region's economy.The design of stalls can storage areas,washroom facilities and loading/unloading areas are necessary considerations in the design of this facility.A successful public realm will also create a wonderful place when unoccupied by the bustle of the market. Unique landscape features,furniture,structures,lighting and public art can ensure that full time enjoyment can be encouraged. One of the most important issues in the design of such temporary commercial units is power consumption.As a result,stalls will require power connections with separate metering systems to operate independently.Another item of interest 7.9 Information Centers An information center is a public educational facility or dedicated space for interpretive displays,programs,services, and information.These centers generally have support facilities and conveniences for the traveling public. Information centers can vary in size from a kiosk to a larger building.The design of the center needs t o be based on a service-centric model with a welcoming,open and interactive feel.Bold colors need to be used to draw visitors. Information centers need to be fully accessible and designed for barrier free access. Lighting,whether natural or artificial,will affect the reception of the space.Great attention needs to be given to the with a soft,white illumination while the light emitted by the various media displays brighten the interior without the use of direct lighting. 7.10 Urban Winery The urban winery is a recent phenomenon whereby a wine producer chooses to locate their winemaking facility in an urban setting within a city rather than in the traditional rural setting near the vineyards.With advances in technology and transportation,it is not a problem for an urban winery to grow their grapes in a remote location and then transport them to the urban facility for crushing,fermentation and aging.Urban wineries have been opened in cities across the Canada including such as Madnotta winery. Wine aficionados traditionally had to travel to remote areas to learn about winemaking firsthand and to taste t he offerings of a wine producer in the setting in which they were made.Now,many urban dwellers can hop in their car for a short drive or take public transportation or even walk,and have an authentic winery experience.Many urban wineries offer productions tours and a traditional tasting room for this purpose and also offer retail sales of their wines.This allows the consumer to purchase directly from the source ensuring that wines have been stored correctly and not subjected to extreme conditions that can occur in transport which can occasionally result in spoiled wines. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -44 -200 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 33 A few urban wineries are also incorporating full-service restaurants or venues for live entertainment.Many also offer their customers the ability to make their own wine under the guidance of their winemaking team.Amateur winemakers can choose the grape varieties,select an appellation,make production decisions along the way and participate in the final blending,bottling and even design their own labels.This has spawned a new generation of boutique wines that are available in micro quantities as small as 30 bottles. Urban wineries will require a sampling room,cellar and wine making room in addition to any supporting offices and staff areas.They typically have a shop for selling their products. 7.11 Brewery Pub A "microbrewery"is an alternative attitude and approach to brewing while providing flexibility,adaptability, experimentation and customer service.The term and trend spread to the U.S.in the 1980s,where it was eventually used as a designation of breweries that produce fewer than 15,000 beer barrels a year. Microbreweries have adopted a marketing strategy that differs from those of the large,mass-market breweries, offering products that compete on the basis of quality and diversity,instead of low price and advertising.Their influence has been much greater than their market share. A brewery will have a high ceiling brewery hall,storage (cold and warm),a sampling area and a gift shop in addition to any supporting offices and staff areas. Brewery pubs combine the ideas of a brewery and a pub or public-house.A brewery pub can be a pub or restaurant that brews beer on the premises and attracts a much larger revenue and people to the location. 7.12 Coffee House A coffeehouse,coffee shop,or café is an establishment which primarily serves hot coffee,related coffee beverages (latte,cappuccino,espresso),tea,and other hot beverages.Some coffeehouses also serve cold beverages such as iced coffee and iced tea.Many cafés also serve some type of food,such as light snacks,muffins,or pastries. Coffeehouses range from owner-operated small businesses to large multinational companies such as Starbucks. From a cultural standpoint,coffeehouses largely serve as centers of social interaction:the co ffeehouse provides patrons with a place to congregate,talk,read,write,entertain one another,or pass the time,whether individually or in small groups.Since the development of Wi-Fi,coffeehouses with this capability have also become places for patrons to access the Internet on their laptops and tablet computers.A coffeehouse can serve as an informal club for its regular members.As early as the 1950s Beatnik era and the 1960s folk music scene,coffeehouses have hosted singer-songwriter performances,typically in the evening. 7.13 Curling Club A curling club provides plenty of opportunity for members to learn,practice and participate in a variety of leagues.A curling club house would require a reasonably long hall to accommodate for the ice sheet,a refrigeration room, change rooms,offices and storage area in addition to r oom for spectators. 7.14 Gift Shop A Gift shop has a narrow marketing focus targeting an audience,such as tourists.Size of store are typically small unless they are located in large tourist attractions.Such stores,regardless of size,tend to have a greater depth of the specialist stock than general stores,and generally offer specialist product knowledge valued by the consumer. Pricing is usually not the priority when consumers are deciding upon a specialty store;factors such as branding Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -45 -201 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 34 image,selection choice,and purchasing assistance are seen as important.They differ from department stores and supermarkets which carry a wide range of merchandise 7.15 Hall of Fame A hall of fame is a building housing memorials to famous or illustrious individuals in a certain field,usually chosen by a group of electors.In some cases,these halls of fame consist of actual halls or museums which enshrine the honorees with sculptures,plaques,and displays of memorabilia and general information regarding the inducted recipient/s.Sometimes,the honorees'plaques may instead be posted on a wall (hence a '"wall of fame")or inscribed on a sidewalk (as in a "walk of fame"or an "avenue of fame").In others,the hall of fame is more figurative and just simply consists of a list of names of noteworthy individuals maintained by an organization or community or honouring its inducted members legacy or legend. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -46 -202 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 35 8.Repurposing Theme Selection Selection of a successful theme for a repurposing project is the most challenging task since it needs to identify the most suitable theme for each of the five buildings.The basis for the repurposing theme selection includes: 1-Architectural characteristics of the building 2-Repurposing Considerations 3-Client and Stakeholder Input. 4-Providing permanent use facility. 5-Cost Based on our understanding of the requirements and the characteristics of the buildings,site conditions,planning and design goals it is our understanding that although all of the applications listed in Section 6 (Table 1)could potentially work,however,some would not operate as effectively and to the best interest of the Town then others. 8.1 The Petch House The Petch house is an outstanding building on the John West Way.Although this building is sometimes permitted to function as a small reception hall for small weddings it is generally unused.As described earlier,this building is a newly renovated/relocated off the Grid log house which is not connected to any of the municipal services. Using the building for high occupancy function would result in the need for major alterations to add a suitable number of washrooms,sprinkler system,etc.However,this building would be most suitable for smaller occupancy loads which would not require extensive and costly alternations. Wedding Hall Gift Shop Information Center Skating /Roller Blading Change Room Immediate Concerns No No No No Physical Conditions Good Good Good Good Contamination,Safety &Health Hazards No No No No Zoning Structural and Architectural Qualities Electrical and Mechanical Upgrades X Compatibility Building Code X Cost X Insurance &Liability X Marketable Attributes X Heritage X Public Perception Environmental Considerations X Reinforcing Aurora Cultural Role X Creating Evening Vitality X Strengthening John West Way X Financial Sustainability X Utilisation X Total 5 16 16 15 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -47 -203 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 36 From the table above it is understood that the Petch House is not suitable to be repurposed as a wedding reception hall due to not meeting most of the prerequisites specially its financial unsuitability,requirements to be upgraded to meet code requirements and not reinforci 8.2 The Armoury The Armoury is a unique building with a long and vivid history.Although the building is currently occasionally visited sites in the Town,the Armoury should be repurposed to a function which would have a major influence on the public life throughout the year. Art Gallery/ Art Studio Market/Artisan Fair Community Club House Restaurant,Café, Brewery,Winery Immediate Concerns No No No No Physical Conditions Good Good Good Good Contamination,Safety &Health Hazards No No No No Zoning Structural and Architectural Qualities Electrical and Mechanical Upgrades Compatibility Building Code Cost Insurance &Liability X X Marketable Attributes X Heritage Public Perception Environmental Considerations Reinforcing Aurora Cultural Role Creating Evening Vitality X Financial Sustainability X X X Utilisation X Strengthening Mosley &Victoria Streets Total 16 13 16 16 As seen above,the proposed repurposing themes are most suitable for the Armoury.However,due to marketable attributes,creating an evening vitality, Artisan Fair is the least favourable. Although and art gallery/Art Studio and a Community Center can be utilised throughout the year,however,they are not as financially sustainable as a restaurant,brewery,winery and café. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -48 -204 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 37 8.3 Victoria Hall Victoria hall The building is currently on permit but requires a permanent use. Art Gallery Art Studio Meeting Hall Work shop Offices Community Club House Community Class Room Theatre Music Hall Immediate Concerns No No No No No No No No No Physical Conditions Good Good Good Good Good Good Good Good Good Contamination, Safety &Health Hazards No No No No No No No No No Zoning Structural and Architectural Qualities X Electrical and Mechanical Upgrades X Compatibility X X Building Code X X Cost Insurance & Liability X X Marketable Attributes X X X X X X X X Heritage X X Public Perception X X Environmental Considerations X Reinforcing Aurora Cultural Role X X X Creating Evening Vitality X X X X Strengthening Mosley &Victoria Streets X X Financial Sustainability X X X X X X X X Utilisation Total 13 13 13 7 11 12 12 10 15 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -49 -205 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 38 Apart from workshop which is the least suitable purpose for the new building,the mainstream of the themes are cultural which fit the building and site characteristics of the hall.Nevertheless,due to the existence of the Aurora Theatre the need for a new theatre seems to be non -existent.Additionally,repurposing the building into an office would not have any cultural impact on the area and as a result will not be considered. Since Victoria Hall is located near the designated Former Library in which a number of the community club houses , class rooms,art gallery and studios will be locate,the building could be put into other purposes. 8.4 The Former Town Library Art Studio Meeting Hall Offices Community Club House Community Class Room Performing Art Studio Dance Studio Immediate Concerns No No No No No No No Physical Conditions Good Good Good Good Good Good Good Contamination, Safety &Health Hazards No No No No No No No Zoning Structural and Architectural Qualities X Electrical and Mechanical Upgrades X X Compatibility X Building Code X Cost X Insurance &Liability Marketable Attributes X X X X Heritage X X X Public Perception X Environmental Considerations Reinforcing Aurora Cultural Role X X Creating Evening Vitality X Strengthening Mosley &Victoria Streets X Financial Sustainability X X X X Utilisation Total 16 12 5 14 13 16 16 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -50 -206 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 39 As per the above,the least viable option is to convert the former Town library in to offices.All other remaining options are viable. 8.5 nter Town of Aurora.It is currently on permit. Sport Hall of Fame Meeting Hall Offices Community Club House Community Class Room Art Studio Performing Art Studio Immediate Concerns No No No No No No No Physical Conditions Good Good Good Good Good Good Good Contamination, Safety &Health Hazards No No No No No No No Zoning Structural and Architectural Qualities Electrical and Mechanical Upgrades X Compatibility X Building Code X Cost X Insurance &Liability Marketable Attributes X X X X X Heritage X X X Public Perception X Environmental Considerations Reinforcing Aurora Cultural Role X X Creating Evening Vitality X Strengthening Mosley &Victoria Streets X Financial Sustainability X X X Utilisation Total 15 12 6 14 13 16 16 As seen above,the offices are not the most viable option for this building.However,the remaining options may be used. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -51 -207 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 40 9.Repurposing Models Repurposing is all about taking advantage of what already exists rather than developing previously untouched land or demolishing older structures in favor of the new.And while we certainly have nothing against brand-new construction from the ground up,there is something uniquely special about being able to repurpose an old building. It is almost as though we are given the opportunity to breathe new life into a structure that might otherwise be on its last breath. In repurposing a building the Architect needs to make design decisions that are hard to make or costly to change. existing building to the new proposed use.As a result,in making such decisions all necessary angles had to be reviewed. The final recommendation for the different buildings in this study will be to as follows: 9.1 The Petch House The repurposing of the Petch house will provide an attractive destination in the John West Way and will help draw people to this area.The two solutions presented here are an incorporation of two of the usages identified in table 8.1 which for one option and proposing another stand-alone usage as our second proposed option.Both options will be both environmentally friendly schemes using eco-friendly principals in the design such as wind turbines,roof top solar panels and possible geothermal systems. Option A:The Petch House will be transformed into a new Town of Aurora Tourism Center and Gift Shop with a small boutique coffee house with a patio at the back.Being located on the trails this rustic building can attract hikers,skaters and tourists alike throughout the year. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -52 -208 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 41 In order to achieve the required outcome and meet the new building codes upgra des to the existing building will be necessary.These will include addition of a new universal washroom required and upgrades to lighting and mechanical system and a sprinkler system. Option B:With the aim of providing more vitality and attracting more people to the area a new skating path will be constructed and the Petch House will be repurposed as a change room which can provide service to the ice skaters and roller bladders and hikers alike.This will require changes to the existing floor plan by including additional of washrooms and an office for programming the skating activities. Similar to the first option extensive upgrades to the electrical and mechanical system will be required.Also a refrigeration and Zamboni room will need to be built close to the ice path. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -53 -209 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 42 9.2 The Armoury The Armoury is situated in the cultural area of the Town.Based on the study and results of Table 8.2 two proposed options are put forward for this building. Option A-The location,history and building conditions and characteristics make this building ideal for a multi-purpose facility housing an art gallery /studios,a reception hall with a small café and a community center(it is proposed that due to the historic context the rights to this community center be granted to the Air Cadets). In order to achieve the above,all of existing partitions on the north and east side of the building will be removed to make room for a more spacious open gallery/receptio n hall and studio. While the boiler room will be upgraded at its existing location,the existing washrooms will be relocated to create storage area for the new building. Additionally,the existing Squadron duty office and Quarter Master store area will be converted to new washrooms and kitchen for reheating food which could provide services to the building during receptions and events.A new café serving as a will provide additional services to the gusts of the gallery. In the proposed scheme removable partitions will be available in the open gallery/caption area to provide additional wall space when required and also create a more flexible space. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -54 -210 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 43 The open gallery will be connected to the outside via five overhead doors connecting the interior space to the open patio complete with attractive seasonal canopies.This space will provide a proper circulation,off/on loading spaces, and can expand as an open space into the park. The combination of the flexible gallery and the semi open canopy the summer will create a more dynamic space. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -55 -211 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 44 Option B:Urban wineries and breweries have become an attraction in a number of cities,towns and villages across Ontario and a far attracting a large number of guests and tourists.As a result and with the understanding of the Town in order to attract more tourists to the town and specially to this specific area and create evening vitality,it is proposed that the Armoury be converted into an urban brewery pub where guests will experience a firsthand the art of brewery,sample different beers and have a chance to eat good food. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -56 -212 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 45 In order to achieve the above,all existing partitions on the north and east side of the building will be removed to make room for a more spacious open brewing area and brewery floor/restaurant. While the boiler room will be upgraded at its existing location,the existing washrooms will be relocated to create storage area for the new building. Additionally,the existing Squadron duty office and Quarter Master store area will be converted to new washrooms and kitchen for reheating food which could provide services to the building during r eceptions and events. The exterior patio will be used during the warmer months by the guests. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -57 -213 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 46 9.3 Victoria Hall The historic context and the acoustic features of the old church are ideal for repurposing this building into a center for arts such as poetry sessions,music classes and small dancing studio for children. In order to maintain the historic context of the building and achieve the desired goal the main entrance to the church will remain as is and all the major spatial upgrades will be at the back of the building.This will include the removal of the existing kitchen and WC,allowing room for a barrier free access,a mechanical room and a new universal washroom enclosed in a glass box which adds modernity to the historic context. Extensive mechanical and electrical upgrades will be required to bring the building up to code. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -58 -214 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 47 9.4 The Former Town Library The former town library is a large building which could be used for multiple purposes.Based on the studies and the repurposing theme selection table we have determined that due to the number of large spaces this facility,instead of being dedicated to a single purpose,can be used as club house and Arts studios based on which only one option will be provided.As a result,in our proposed scheme two dedicated Club houses for various Town of Aurora clubs such as the Lions and Bridge clubs in addition to four studios (two Dance studios on the upper floor and two Art studios for the elderly at grade)have been considered.In order to achieve this,extensive interior upgrades are required to remove some of the interior walls,upgrade existing HVAC and electrical systems and floor and wall finishes. Due to the major renovations and in considering that all of the club houses and studio spaces may be rented to different parties,there will be an extensive electrical and mechanical upgrades required to make sure that each tenant will have separate systems. Although the clubs will not be financially sustainable and will require Town assistance,however,their utilization of the space throughout the year will have a major impact on the cultural value of the area.The art and dance studios will also be used by all age groups will have a financial sustainability and add to the cultural value of the Town. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -59 -215 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 48 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -60 -216 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 49 9.5 The will be repurposed as new dedicated club house housing two individual clubs.The interior space will be completely renovated with carpet floors for the club rooms,ceramic tile for washrooms and concrete floors for the storage area.Due to the extensive change in occupancy,electrical and mechanical upgrades will be required to meet the requirements of the new purpose. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -61 -217 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 50 As a dedicated club house,the building will add to the cultural value and positively impact the evening vitality of the of the area. 9.6 Victoria Cultural Plaza Due to the juxtaposition of Victoria Hall,The Former Town Library and the F around an open parking lot and the proposed repurposing functions we have determined that this open space can act as a cultural nucleus in the Town of Aroura. In order to achieve this we are proposing to direct the traffic on Victoria Street north and Wells Street south to create more parking (diagonal)on the street.The Cultural plaza will have a glass canopy connecting the three buildings together and a dedicated entry allowing passenger drop off at every building front. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -62 -218 - AECOM Town of Aurora Aurora Repurposing Study Rpt-2016-03-3-Aurora Repurposing Study-60445083 51 10.Cost Estimate Repurposing of existing and older buildings to serve new means can seem to be expensive at first glance.However, knowing that by repurposing buildings of historic,cultural and sentimental value one can better use the buildings instead of spending more on demolition and constructing new buildings which will look no different from ones seen in the next Town or across the continent is an option which should be thought of deeply. In this section we are presenting an order of magnitude estimate based on our proposed schemes. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -63 -219 - Job #60445083 Date:March 4,2016 EXECUTIVE SUMMARY Section Ref Description Area -m2 Area-sf $/sf AECOM Estimate Petch House Renovation 77 829 $243 $201,100 General Sitework $162,400 Skate trail including regeration $2,300,000 Refrigeration Building allowance $400,000 Solar Panels Allowance $50,000 Wind Mill Allowance $150,000 Sub Total 77 829 $3,455 $2,863,500 General Requirements &Fee 10% General Requirements in Estimate Included 5% Fee Included in Estimate Included Sub Total 77 829 $3,455 $2,863,500 Contingencies 10% Design Allowance $286,350 5% Cash Allowance /Construction Contingency $18,000 3% Escalation Allowance $95,036 Sub Total 77 829 $3,937 $3,262,886 12% Soft Costs -Design,permit fees etc.$343,620 $3,606,506 13% HST Excluded Total 77 829 $4,351 $3,606,506 Notes: 1 HST is Excluded. 2 Escalation costs beyond March 2017 is excluded. 3 Estimate is based on receiving a minimum of 4 to 6 bids. 4 Hazardous material removals are excluded other than those identified. 5 LEEDS costs are excluded. 6 Costs are based on work being performed during regular working hours. 7 Estimate is based on a non occupied building . 8 No property assessment reports were reviewed in the making of this estimate. 9 No designated substance reports were reviewed in the making of this estimate. 10 Interest /Finance charges are excluded from this estimate. 11 Relocation costs are excluded from this estimate. 12 Operating expenses are excluded 13 Land costs are excluded. 14 FF&E costs are excluded for this estimate. 15 Administration fees are excluded. 16 Estimate is based on Architectural Floor Plan dated March 3,2016.No specifications were provided. 17 No costs are included for upgrades to the existing roof or façade. Order of Magnitude Estimate Town of Aurora -Petch House 86 John West Way 1 ign,permit fees etc. on ContingencyonConting 77 77 829 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -64 -220 - Project:86 John West Way Petch House Job #60445083 Location:Town of Aurora,Ontario Date:March 4,2016 Owner/Client:Town of Aurora Consultant:AECOM Canada Gross Floor Area:77 m2 Ratio Elemental Elemental Elemental Element to GFA Quantity Unit Rate Amount Cost/m2 Amount A SHELL A1 SUBSTRUCTURE $0.00 A11 Foundation 0.00 0 m2 $0.00 $0 $0.00 A12 Basement Excavation 0.00 0 m3 $0.00 $0 $0.00 $0 0% A2 STRUCTURE $64.94 A21 Lowest Floor Construction 0.00 0 m2 $0.00 $0 $0.00 A22 Upper Floor Construction 0.01 1 m2 $0.00 $0 $0.00 A23 Roof Construction 0.01 1 sum $5,000.00 $5,000 $64.94 $5,000 2% A3 EXTERIOR ENCLOSURE $198.70 A31 Walls Below Grade 0.00 0 m2 $0.00 $0 $0.00 A32 Walls Above Grade 0.00 0 m2 $0.00 $5,000 $64.94 A33 Windows &Entrances 0.01 1 sum $7,500.00 $7,500 $97.40 A34 Roof Covering 0.01 1 sum $2,000.00 $2,000 $25.97 A35 Projections 0.01 1 sum $800.00 $800 $10.39 $15,300 8% B INTERIORS B1 PARTITIONS &DOORS $112.42 B11 Partitions 0.01 1 m2 $6,456.00 $6,456 $83.84 B12 Doors 0.01 1 No $2,200.00 $2,200 $28.57 $8,700 4% B2 FINISHES $224.79 B21 Floor Finishes 1.00 77 m2 $159.82 $12,306 $159.82 B22 Ceiling Finishes 1.00 77 m2 $18.00 $1,386 $18.00 B23 Wall Finishes 1.91 147 m2 $24.61 $3,617 $46.97 $17,300 9% B3 FITTING &EQUIPMENT $114.39 B31 Fitting &Fixtures 1.00 77 m2 $114.39 $8,808 $114.39 B32 Equipment 1.00 77 m2 $0.00 $0 $0.00 B33 Conveying Systems 0.01 1 sum $0.00 $0 $0.00 $8,800 4% C SERVICES C1 MECHANICAL $664.87 C11 Plumbing &Drainage 1.00 77 m2 $129.87 $10,000 $129.87 C12 Fire Protection 1.00 77 m2 $0.00 $0 $0.00 C13 H.V.A.C.1.00 77 m2 $500.00 $38,500 $500.00 C14 Controls 1.00 77 m2 $35.00 $2,695 $35.00 $51,200 25% C2 ELECTRICAL $335.65 C21 Service &Distribution 1.00 77 m2 $200.00 $15,400 $200.00 C22 Lighting,Devices &Heating 1.00 77 m2 $85.00 $6,545 $85.00 C23 Systems &Ancillaries 1.00 77 m2 $50.65 $3,900 $50.65 $25,800 13% NET BUILDING COST (Excluding Site)$1,715.58 $132,100 66% D SITE &ANCILLARY WORK D1 SITE WORK $519.48 D11 Site Development 1.00 77 m2 $0.00 $0 $0.00 D12 Mechanical Site Services 1.00 77 m2 $194.81 $15,000 $194.81 D13 Electrical Site Services 1.00 77 m2 $324.68 $25,000 $324.68 $40,000 20% D2 ANCILLARY WORK $25.97 D21 Demolition 1.00 77 m2 $25.97 $2,000 $25.97 D22 Alterations 0.00 0 m2 $0.00 $0 $0.00 $2,000 1% NET BUILDING COST (Including Site)$2,261.04 $174,100 Z GENERAL REQUIREMENTS &ALLOWANCES Z1 GEN.REQ.&FEE 15.0%$350.65 Z11 General Requirements 10.0% Included $17,400 $225.97 Z12 Fee 5.0% Included $9,600 $124.68 $27,000 13% TOTAL CONSTRUCTION ESTIMATE (Excluding Allowances)$201,100 100% Z2 ALLOWANCES 0.0%$0.00 Z21 Design Allowance 0.0% Incl in exec summ $0 $0.00 Z22 Escalation Allowance 0.0% Incl in exec summ $0 $0.00 Z23 Construction Allowance 0.0% Incl in exec summ $0 $0.00 $0 0% GOOD &SERVICES TAX 0.0% Excluded $0 $0.00 $0 0% TOTAL CONSTRUCTION ESTIMATE (Including Allowances)$201,100 100% AREA :77 m2 Cost /m2 : $2,611.69 AREA :829 sf Cost /sf : $242.63 ELEMENTAL COST SUMMARY Petch House Renovation 2 utionution HeatingHeating 1.00 1.00 1.001 1.001.00 77 77 m277 m2 77 m277 m 1 sum1s 1.001 1.001.00 0.010.01 $$ $159.82$15 $18.00$18.0 $24.61$24.61 77 m2 77 m277 m2 147 m2147 m2 0 1.91 00 $5,000 00.00 $7,50000.00 2,000.00 $2,000000.00 $800.00$8 $800$ $6,456.00 $6,4$6,456.00 $2,200.00 $$2,200 m2m2 1 No Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -65 -221 - Job #60445083 Date:March 4,2016 EXECUTIVE SUMMARY Section Ref Description Area -m2 Area-sf $/sf AECOM Estimate Former Armoury Renovation including associated sitework 730 7,858 $213 $1,671,000 Sub Total 730 7,858 $213 $1,671,000 General Requirements &Fee 10% General Requirements in Estimate Included 5% Fee Included in Estimate Included Sub Total 730 7,858 $213 $1,671,000 Contingencies 10% Design Allowance $167,000 5% Cash Allowance /Construction Contingency $84,000 3% Escalation Allowance $57,660 Sub Total 730 7,858 $252 $1,980,000 12% Soft Costs -Design,permit fees etc.$200,520 $2,180,520 13% HST Excluded Total 730 7,858 $278 $2,180,520 Notes: 1 HST is Excluded. 2 Escalation costs beyond March 2017 is excluded. 3 Estimate is based on receiving a minimum of 4 to 6 bids. 4 Hazardous material removals are excluded other than those identified. 5 LEEDS costs are excluded. 6 Costs are based on work being performed during regular working hours. 7 Estimate is based on a non occupied building . 8 No property assessment reports were reviewed in the making of this estimate. 9 No designated substance reports were reviewed in the making of this estimate. 10 Interest /Finance charges are excluded from this estimate. 11 Relocation costs are excluded from this estimate. 12 Operating expenses are excluded 13 Land costs are excluded. 14 FF&E costs are excluded for this estimate. 15 Administration fees are excluded. 16 Estimate is based on Architectural Floor Plan dated March 3,2016.No specifications were provided. 17 No costs are included for upgrades to the existing roof or façade. Order of Magnitude Estimate Town of Aurora -89 Mosley Street Former Armoury 1 ded.ded. sts beyond March 2017stsbeyondMarch d on receiving a mdonreceivinga l removals alremovalsa uded.uded. kk 73 30 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -66 -222 - Project:56 Victoria St.Former Armoury Job #60445083 Location:Town of Aurora,Ontario Date:March 4,2016 Owner/Client:Town of Aurora Consultant:AECOM Canada Gross Floor Area:730 m2 Ratio Elemental Elemental Elemental Element to GFA Quantity Unit Rate Amount Cost/m2 Amount A SHELL A1 SUBSTRUCTURE $0.00 A11 Foundation 0.00 0 m2 $0.00 $0 $0.00 A12 Basement Excavation 0.00 0 m3 $0.00 $0 $0.00 $0 0% A2 STRUCTURE $47.95 A21 Lowest Floor Construction 0.00 0 m2 $0.00 $15,000 $20.55 A22 Upper Floor Construction 0.00 0 m2 $0.00 $0 $0.00 A23 Roof Construction 0.00 1 sum $20,000.00 $20,000 $27.40 $35,000 2% A3 EXTERIOR ENCLOSURE $132.19 A31 Walls Below Grade 0.00 1 m2 $0.00 $0 $0.00 A32 Walls Above Grade 0.00 0 m2 $0.00 $34,000 $46.58 A33 Windows &Entrances 0.00 1 sum $57,500.00 $57,500 $78.77 A34 Roof Covering 0.00 1 sum $2,500.00 $2,500 $3.42 A35 Projections 0.00 1 sum $2,500.00 $2,500 $3.42 $96,500 5% B INTERIORS B1 PARTITIONS &DOORS $87.90 B11 Partitions 1.12 817 m2 $63.73 $52,070 $71.33 B12 Doors 0.01 8 No $1,512.50 $12,100 $16.58 $64,200 3% B2 FINISHES $106.71 B21 Floor Finishes 0.95 695 m2 $40.11 $27,876 $38.19 B22 Ceiling Finishes 0.95 695 m2 $49.35 $34,300 $46.99 B23 Wall Finishes 1.40 1,020 m2 $15.41 $15,720 $21.53 $77,900 4% B3 FITTING &EQUIPMENT $46.38 B31 Fitting &Fixtures 1.00 730 m2 $36.11 $26,360 $36.11 B32 Equipment 1.00 730 m2 $10.27 $7,500 $10.27 B33 Conveying Systems 0.00 1 sum $0.00 $0 $0.00 $33,900 2% C SERVICES C1 MECHANICAL $600.00 C11 Plumbing &Drainage 1.00 730 m2 $50.00 $36,500 $50.00 C12 Fire Protection 1.00 730 m2 $35.00 $25,550 $35.00 C13 H.V.A.C.1.00 730 m2 $500.00 $365,000 $500.00 C14 Controls 1.00 730 m2 $15.00 $10,950 $15.00 $438,000 22% C2 ELECTRICAL $205.00 C21 Service &Distribution 1.00 730 m2 $60.00 $43,800 $60.00 C22 Lighting,Devices &Heating 1.00 730 m2 $75.00 $54,750 $75.00 C23 Systems &Ancillaries 1.00 730 m2 $70.00 $51,100 $70.00 $149,700 8% NET BUILDING COST (Excluding Site)$1,226.30 $895,200 45% D SITE &ANCILLARY WORK D1 SITE WORK $573.29 D11 Site Development 1.00 730 m2 $518.49 $378,500 $518.49 D12 Mechanical Site Services 1.00 730 m2 $27.40 $20,000 $27.40 D13 Electrical Site Services 1.00 730 m2 $27.40 $20,000 $27.40 $418,500 21% D2 ANCILLARY WORK $182.19 D21 Demolition 1.00 730 m2 $182.19 $133,000 $182.19 D22 Alterations 0.00 0 m2 $0.00 $0 $0.00 $133,000 7% NET BUILDING COST (Including Site)$1,981.78 $1,446,700 Z GENERAL REQUIREMENTS &ALLOWANCES Z1 GEN.REQ.&FEE 15.0%$307.26 Z11 General Requirements 10.0% Included $144,700 $198.22 Z12 Fee 5.0% Included $79,600 $109.04 $224,300 11% TOTAL CONSTRUCTION ESTIMATE (Excluding Allowances)$1,671,000 84% Z2 ALLOWANCES 18.0%$422.82 Z21 Design Allowance 10.0%$167,000 $228.77 Z22 Escalation Allowance 3.0%$57,660 $78.99 Z23 Construction Allowance 5.0%$84,000 $115.07 $308,700 16% GOOD &SERVICES TAX 0.0% Excluded $0 $0.00 $0 0% TOTAL CONSTRUCTION ESTIMATE (Including Allowances)$1,980,000 100% AREA :730 m2 Cost /m2 : $2,712.33 AREA :7,858 sf Cost /sf : $251.98 ELEMENTAL COST SUMMARY Former Armoury Renovation 2 utionution HeatingHeating 1.00 730 m21.00 730 m2 1.00 730 m21.00 730 m 0.00 1 sum0.00 1 s 1.00 7373 1.00 1.001 1.001.00 $40.11$4 $49.35$49.3 $15.41$15.41 695 m2 695 m2695 m2 1,020 m21,020 m2 5 1.40 00 $34,000 00.00 $57,50000.00 2,500.00 $2,500500.00 $2,500.00 $2,500$2,500.00 $2 $63.73 $52,0$63.73 $1,512.50 $1$1,512 m2m2 8 No Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -67 -223 - Job #60445083 Date:March 4,2016 EXECUTIVE SUMMARY Section Ref Description Area -m2 Area-sf $/sf AECOM Estimate Victoria Hall Renovation 112 1,206 $177 $213,200 Victoria Hall Addition 52 560 $413 $231,219 Sub Total 112 1,206 $369 $444,419 General Requirements &Fee 10% General Requirements in Estimate Included 5% Fee Included in Estimate Included Sub Total 112 1,206 $369 $444,419 Contingencies 10% Design Allowance $43,000 5% Cash Allowance /Construction Contingency $22,000 3% Escalation Allowance $15,283 Sub Total 112 1,206 $435 $524,701 20% Soft Costs -Design,Heritage consultant,permit fees etc.$88,884 $613,585 13% HST Excluded Total 112 1,206 $509 $613,585 Notes: 1 HST is Excluded. 2 Escalation costs beyond March 2017 is excluded. 3 Estimate is based on receiving a minimum of 4 to 6 bids. 4 Hazardous material removals are excluded other than those identified. 5 LEEDS costs are excluded. 6 Costs are based on work being performed during regular working hours. 7 Estimate is based on a non occupied building . 8 No property assessment reports were reviewed in the making of this estimate. 9 No designated substance reports were reviewed in the making of this estimate. 10 Interest /Finance charges are excluded from this estimate. 11 Relocation costs are excluded from this estimate. 12 Operating expenses are excluded 13 Land costs are excluded. 14 FF&E costs are excluded for this estimate. 15 Administration fees are excluded. 16 Estimate is based on Architectural Floor Plan dated March 3,2016.No specifications were provided. 17 No costs are included for upgrades to the existing roof or façade. Order of Magnitude Estimate Town of Aurora -27 Mosley Street Victoria Hall 1 dd eyond MarcheyondMarch receivireceivi ermit fees etc. 112 112 1,20 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -68 -224 - Project:27 Mosley St.Victoria Hall Job #60445083 Location:Town of Aurora,Ontario Date:March 4,2016 Owner/Client:Town of Aurora Consultant:AECOM Canada Gross Floor Area:112 m2 Ratio Elemental Elemental Elemental Element to GFA Quantity Unit Rate Amount Cost/m2 Amount A SHELL A1 SUBSTRUCTURE $0.00 A11 Foundation 0.00 0 m2 $0.00 $0 $0.00 A12 Basement Excavation 0.00 0 m3 $0.00 $0 $0.00 $0 0% A2 STRUCTURE $44.64 A21 Lowest Floor Construction 0.00 0 m2 $0.00 $0 $0.00 A22 Upper Floor Construction 0.00 0 m2 $0.00 $0 $0.00 A23 Roof Construction 0.01 1 sum $5,000.00 $5,000 $44.64 $5,000 2% A3 EXTERIOR ENCLOSURE $230.36 A31 Walls Below Grade 0.00 0 m2 $0.00 $0 $0.00 A32 Walls Above Grade 0.00 0 m2 $0.00 $15,000 $133.93 A33 Windows &Entrances 0.01 1 sum $7,500.00 $7,500 $66.96 A34 Roof Covering 0.01 1 sum $2,500.00 $2,500 $22.32 A35 Projections 0.01 1 sum $800.00 $800 $7.14 $25,800 10% B INTERIORS B1 PARTITIONS &DOORS $35.71 B11 Partitions 0.01 1 m2 $4,000.00 $4,000 $35.71 B12 Doors 0.01 1 No $0.00 $0 $0.00 $4,000 2% B2 FINISHES $203.29 B21 Floor Finishes 1.00 112 m2 $153.00 $17,136 $153.00 B22 Ceiling Finishes 1.00 112 m2 $18.00 $2,016 $18.00 B23 Wall Finishes 1.31 147 m2 $24.61 $3,617 $32.29 $22,800 9% B3 FITTING &EQUIPMENT $21.86 B31 Fitting &Fixtures 1.00 112 m2 $21.86 $2,448 $21.86 B32 Equipment 1.00 112 m2 $0.00 $0 $0.00 B33 Conveying Systems 0.01 1 sum $0.00 $0 $0.00 $2,400 1% C SERVICES C1 MECHANICAL $395.00 C11 Plumbing &Drainage 1.00 112 m2 $0.00 $0 $0.00 C12 Fire Protection 1.00 112 m2 $0.00 $0 $0.00 C13 H.V.A.C.1.00 112 m2 $350.00 $39,200 $350.00 C14 Controls 1.00 112 m2 $45.00 $5,040 $45.00 $44,200 17% C2 ELECTRICAL $255.18 C21 Service &Distribution 1.00 112 m2 $90.18 $10,100 $90.18 C22 Lighting,Devices &Heating 1.00 112 m2 $90.00 $10,080 $90.00 C23 Systems &Ancillaries 1.00 112 m2 $75.00 $8,400 $75.00 $28,600 11% NET BUILDING COST (Excluding Site)$1,185.71 $132,800 53% D SITE &ANCILLARY WORK D1 SITE WORK $343.75 D11 Site Development 1.00 112 m2 $343.75 $38,500 $343.75 D12 Mechanical Site Services 1.00 112 m2 $0.00 $0 $0.00 D13 Electrical Site Services 1.00 112 m2 $0.00 $0 $0.00 $38,500 15% D2 ANCILLARY WORK $117.86 D21 Demolition 1.00 112 m2 $117.86 $13,200 $117.86 D22 Alterations 0.00 0 m2 $0.00 $0 $0.00 $13,200 5% NET BUILDING COST (Including Site)$1,647.32 $184,500 Z GENERAL REQUIREMENTS &ALLOWANCES Z1 GEN.REQ.&FEE 15.0%$256.25 Z11 General Requirements 10.0% Included $18,500 $165.18 Z12 Fee 5.0% Included $10,200 $91.07 $28,700 11% TOTAL CONSTRUCTION ESTIMATE (Excluding Allowances)$213,200 84% Z2 ALLOWANCES 18.0%$351.39 Z21 Design Allowance 10.0%$21,000 $187.50 Z22 Escalation Allowance 3.0%$7,356 $65.68 Z23 Construction Allowance 5.0%$11,000 $98.21 $39,400 16% GOOD &SERVICES TAX 0.0% Excluded $0 $0.00 $0 0% TOTAL CONSTRUCTION ESTIMATE (Including Allowances)$252,600 100% AREA :112 m2 Cost /m2 : $2,255.36 AREA :1,206 sf Cost /sf : $209.53 ELEMENTAL COST SUMMARY Victoria Hall Renovation 2 00 $15,000 00.00 $7,50000.00 2,500.00 $2,500500.00 $800.00$8 $800$ m2 $4,000.00 $4,0m2 $4,000.00 1 No $0.00$0 112 m2 $153.00112 m2 $15 0 112 m2 $18.00112 m2 $18.0 1.31 147 m2 $24.61147 m2 $24.61 1.00 112 m21.00 112 m2 1.00 112 m21.00 112 m 0.01 1 sum0.01 1 s 1.00 1111 1.00 1.001 1.001.00 utionution HeatingHeating Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -69 -225 - Project:27 Mosley St.Victoria Hall Job #60445083 Location:Town of Aurora,Ontario Date:e:March 4,2016 Owner/Client:Town of Aurora Project Number:0 Consultant:AECOM Canada Gross Floor Area:52 m2 Ratio Elemental Elemental Elemental Element to GFA Quantity Unit Rate Amount Cost/m2 Amount A SHELL A1 SUBSTRUCTURE $109.60 A11 Foundation 0.19 21 m $584.52 $12,275 $109.60 A12 Basement Excavation 0.00 0 m3 $0.00 $0 $0.00 $12,300 5% A2 STRUCTURE $97.96 A21 Lowest Floor Construction 0.46 52 m2 $0.00 $5,994 $0.00 A22 Upper Floor Construction 0.00 0 m2 $0.00 $0 $0.00 A23 Roof Construction 0.46 52 m2 $211.00 $10,972 $97.96 $16,966 6% A3 EXTERIOR ENCLOSURE $8.93 A31 Walls Below Grade 0.00 0 m2 $0.00 $0 $0.00 A32 Walls Above Grade 0.01 1 sum $1,000.00 $1,000 $0.00 A33 Windows &Entrances 0.93 104 m2 $0.00 $72,600 $0.00 A34 Roof Covering 0.46 52 m2 $159.62 $8,300 $0.00 A35 Projections 0.01 1 m2 $1,000.00 $1,000 $8.93 $82,900 30% B INTERIORS B1 PARTITIONS &DOORS $32.14 B11 Partitions 0.79 88 m2 $132.93 $11,698 $0.00 B12 Doors 0.03 3 No $1,200.00 $3,600 $32.14 $15,298 6% B2 FINISHES $36.07 B21 Floor Finishes 0.39 44 m2 $36.89 $1,623 $0.00 B22 Ceiling Finishes 0.46 52 m2 $83.00 $4,316 $0.00 B23 Wall Finishes 1.57 176 m2 $22.95 $4,040 $36.07 $9,979 4% B3 FITTING &EQUIPMENT $0.00 B31 Fitting &Fixtures 0.46 52 m2 $33.38 $1,736 $0.00 B32 Equipment 0.46 52 m2 $0.00 $0 $0.00 B33 Conveying Systems 0.01 1 sum $0.00 $0 $0.00 $1,736 1% C SERVICES C1 MECHANICAL $0.00 C11 Plumbing &Drainage 0.46 52 m2 $110.00 $5,720 $0.00 C12 Fire Protection 0.46 52 m2 $0.00 $0 $0.00 C13 H.V.A.C.0.46 52 m2 $150.00 $7,800 $0.00 C14 Controls 0.46 52 m2 $30.00 $1,560 $13.93 C15 Process &Instrumentation 0.46 52 m2 $0.00 $0 $0.00 $15,080 6% C2 ELECTRICAL $23.21 C21 Service &Distribution 0.46 52 m2 $90.00 $4,680 $0.00 C22 Lighting,Devices &Heating 0.46 52 m2 $90.00 $4,680 $0.00 C23 Systems &Ancillaries 0.46 52 m2 $50.00 $2,600 $23.21 $11,960 4% NET BUILDING COST (Excluding Site)$1,484.09 $166,219 61% D SITE &ANCILLARY WORK D1 SITE WORK $223.21 D11 Site Development 0.01 1 m2 $25,000.00 $25,000 $223.21 D12 Mechanical Site Services 0.01 1 m2 $0.00 $0 $0.00 D13 Electrical Site Services 0.01 1 m2 $0.00 $0 $0.00 $25,000 9% D2 ANCILLARY WORK $100.45 D21 Demolition 0.01 1 sum $11,250.00 $11,250 $100.45 D22 Alterations 0.00 0 m2 $0.00 $0 $0.00 $11,300 4% NET BUILDING COST (Including Site)$1,808.20 $202,519 Z GENERAL REQUIREMENTS &ALLOWANCES Z1 GEN.REQ.&FEE 15.0%$256.57 Z11 General Requirements 10.0% Included $18,736 $167.29 Z12 Fee 5.0% Included $10,000 $89.29 $28,700 11% TOTAL CONSTRUCTION ESTIMATE (Excluding Allowances)$231,219 85% Z2 ALLOWANCES 18.0%$365.42 Z21 Design Allowance 10.0%$22,000 $196.43 Z22 Escalation Allowance 3.0%$7,927 $70.77 Z23 Construction Allowance 5.0%$11,000 $98.21 $40,900 15% GOOD &SERVICES TAX 0.0% Excluded $0 $0.00 $0 0% TOTAL CONSTRUCTION ESTIMATE (Including Allowances)$272,119 100% ELEMENTAL COST SUMMARY Victoria Hall Addition 3 inging 00 0.00 $1,000.00 $0.00 $72,600$0.00 $159.62 $8,300$159.62 $ $1,000.00 $1,000$1,000.00 $1,0 8 m2 $132.93 $11m2 $132.9 3 No $1,200.00$1,20 44 m2 $36.8944 m2 $36 46 52 m2 $83.0052 m2 $83.00 1.57 176 m2 $22.176 m2 $22. 0.46 52 m20.46 52 m 0.46 52 m20.46 52 0.01 1 sum0.01 1 s 0.46 0.46 0.460.4 0.40.4 umentationumenta Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -70 -226 - Job #60445083 Date:March 4,2016 EXECUTIVE SUMMARY Section Ref Description Area -m2 Area-sf $/sf AECOM Estimate Former Town Library Renovation 1,538 16,555 $178 $2,941,500 Sub Total 1,538 16,555 $178 $2,941,500 General Requirements &Fee 10% General Requirements in Estimate Included 5% Fee Included in Estimate Included Sub Total 1,538 16,555 $178 $2,941,500 Contingencies 10% Design Allowance $294,000 5% Cash Allowance /Construction Contingency $147,000 3% Escalation Allowance $101,475 Sub Total 1,538 16,555 $210 $3,484,000 12% Soft Costs -Design,permit fees etc.$352,980 $3,836,980 13% HST Excluded Total 1,538 16,555 $232 $3,836,980 Notes: 1 HST is Excluded. 2 Escalation costs beyond March 2017 is excluded. 3 Estimate is based on receiving a minimum of 4 to 6 bids. 4 Hazardous material removals are excluded other than those identified. 5 LEEDS costs are excluded. 6 Costs are based on work being performed during regular working hours. 7 Estimate is based on a non occupied building . 8 No property assessment reports were reviewed in the making of this estimate. 9 No designated substance reports were reviewed in the making of this estimate. 10 Interest /Finance charges are excluded from this estimate. 11 Relocation costs are excluded from this estimate. 12 Operating expenses are excluded 13 Land costs are excluded. 14 FF&E costs are excluded for this estimate. 15 Administration fees are excluded. 16 Estimate is based on Architectural Floor Plan dated March 3,2016.No specifications were provided. 17 Order of Magnitude Estimate Town of Aurora -56 Victoria Street Former Town Library An allowance has been made for the roof replacement only.No upgrades to exterior façade have been included. 1 d.d. osts beyond March 2017 isostsbeyondMarch2017is ased on receiving a minasedonreceivinga rial removals arerialremovalsar xcluded.xcluded. ork beorkbe 1,538 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -71 -227 - Project:56 Victoria St.Former Town Library Job #60445083 Location:Town of Aurora,Ontario Date:March 4,2016 Owner/Client:Town of Aurora Consultant:AECOM Canada Gross Floor Area:1,538 m2 Ratio Elemental Elemental Elemental Element to GFA Quantity Unit Rate Amount Cost/m2 Amount A SHELL A1 SUBSTRUCTURE $16.25 A11 Foundation 0.00 1 sum $25,000.00 $25,000 $16.25 A12 Basement Excavation 0.00 0 m3 $0.00 $0 $0.00 $25,000 1% A2 STRUCTURE $42.26 A21 Lowest Floor Construction 0.00 0 m2 $0.00 $20,000 $13.00 A22 Upper Floor Construction 0.00 1 sum $15,000.00 $15,000 $9.75 A23 Roof Construction 0.00 1 sum $30,000.00 $30,000 $19.51 $65,000 2% A3 EXTERIOR ENCLOSURE $154.16 A31 Walls Below Grade 0.00 1 sum $5,000.00 $5,000 $3.25 A32 Walls Above Grade 0.00 0 m2 $0.00 $15,000 $9.75 A33 Windows &Entrances 0.00 1 sum $7,500.00 $7,500 $4.88 A34 Roof Covering 0.00 1 sum $174,100.00 $174,100 $113.20 A35 Projections 0.00 1 sum $35,500.00 $35,500 $23.08 $237,100 7% B INTERIORS B1 PARTITIONS &DOORS $109.48 B11 Partitions 1.28 1,969 m2 $62.70 $123,455 $80.27 B12 Doors 0.02 33 No $1,361.36 $44,925 $29.21 $168,400 5% B2 FINISHES $169.20 B21 Floor Finishes 0.93 1,432 m2 $107.61 $154,098 $100.19 B22 Ceiling Finishes 0.91 1,404 m2 $46.05 $64,660 $42.04 B23 Wall Finishes 1.74 2,679 m2 $15.48 $41,467 $26.96 $260,200 7% B3 FITTING &EQUIPMENT $139.52 B31 Fitting &Fixtures 1.00 1,538 m2 $58.57 $90,088 $58.57 B32 Equipment 1.00 1,538 m2 $15.93 $24,500 $15.93 B33 Conveying Systems 0.00 1 sum $100,000.00 $100,000 $65.02 $214,600 6% C SERVICES C1 MECHANICAL $520.01 C11 Plumbing &Drainage 1.00 1,538 m2 $110.01 $169,200 $110.01 C12 Fire Protection 1.00 1,538 m2 $40.00 $61,520 $40.00 C13 H.V.A.C.1.00 1,538 m2 $350.00 $538,300 $350.00 C14 Controls 1.00 1,538 m2 $20.00 $30,760 $20.00 $799,800 23% C2 ELECTRICAL $324.97 C21 Service &Distribution 1.00 1,538 m2 $84.98 $130,700 $84.98 C22 Lighting,Devices &Heating 1.00 1,538 m2 $150.00 $230,700 $150.00 C23 Systems &Ancillaries 1.00 1,538 m2 $89.99 $138,400 $89.99 $499,800 14% NET BUILDING COST (Excluding Site)$1,475.88 $2,269,900 65% D SITE &ANCILLARY WORK D1 SITE WORK $57.22 D11 Site Development 1.00 1,538 m2 $57.22 $88,000 $57.22 D12 Mechanical Site Services 1.00 1,538 m2 $0.00 $0 $0.00 D13 Electrical Site Services 1.00 1,538 m2 $0.00 $0 $0.00 $88,000 3% D2 ANCILLARY WORK $122.76 D21 Demolition 1.00 1,538 m2 $122.76 $188,800 $122.76 D22 Alterations 0.00 0 m2 $0.00 $0 $0.00 $188,800 5% NET BUILDING COST (Including Site)$1,655.85 $2,546,700 Z GENERAL REQUIREMENTS &ALLOWANCES Z1 GEN.REQ.&FEE 15.0%$256.70 Z11 General Requirements 10.0% Included $254,700 $165.60 Z12 Fee 5.0% Included $140,100 $91.09 $394,800 11% TOTAL CONSTRUCTION ESTIMATE (Excluding Allowances)$2,941,500 84% Z2 ALLOWANCES 18.0%$352.71 Z21 Design Allowance 10.0%$294,000 $191.16 Z22 Escalation Allowance 3.0%$101,475 $65.98 Z23 Construction Allowance 5.0%$147,000 $95.58 $542,500 16% GOOD &SERVICES TAX 0.0% Excluded $0 $0.00 $0 0% TOTAL CONSTRUCTION ESTIMATE (Including Allowances)$3,484,000 100% AREA :1,538 m2 Cost /m2 : $2,265.28 AREA :16,555 sf Cost /sf : $210.45 ELEMENTAL COST SUMMARY Former Town Library Renovation 2 utionution HeatingHeating 1.00 1.00 1.001 1.001.00 1,53153 1 1,538 m21,538 m2 1,538 m2538 m 1 sum1s 1.001 1.001.00 0.000.00 $107.61$10 $46.05$46.0 $15.48$15.48 1,432 m21,4 1,404 m21,404 m2 2,679 m22,679 m2 1 1.74 $ 00 $15,000 00.00 $7,50000.00 4,100.00 $174,100100.00 $1 $35,500.00 $35,500$35,500.00 $35 $62.70 $123,4$62.70 $1,361.36 $4$1,361 m2m2 33 No Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -72 -228 - Job #60445083 Date:March 4,2016 EXECUTIVE SUMMARY Section Ref Description Area -m2 Area-sf $/sf AECOM Estimate Old Seniors Centre Renovation 370 3,983 $121 $480,000 Sub Total 370 3,983 $121 $480,000 General Requirements &Fee 10% General Requirements in Estimate Included 5% Fee Included in Estimate Included Sub Total 370 3,983 $121 $480,000 Contingencies 10% Design Allowance $48,000 5% Cash Allowance /Construction Contingency $24,000 3% Escalation Allowance $16,560 Sub Total 370 3,983 $143 $569,000 12% Soft Costs -Design,permit fees etc.$57,600 $626,600 13% HST Excluded Total 370 3,983 $157 $626,600 Notes: 1 HST is Excluded. 2 Escalation costs beyond March 2017 is excluded. 3 Estimate is based on receiving a minimum of 4 to 6 bids. 4 Hazardous material removals are excluded other than those identified. 5 LEEDS costs are excluded. 6 Costs are based on work being performed during regular working hours. 7 Estimate is based on a non occupied building . 8 No property assessment reports were reviewed in the making of this estimate. 9 No designated substance reports were reviewed in the making of this estimate. 10 Interest /Finance charges are excluded from this estimate. 11 Relocation costs are excluded from this estimate. 12 Operating expenses are excluded 13 Land costs are excluded. 14 FF&E costs are excluded for this estimate. 15 Administration fees are excluded. 16 Estimate is based on Architectural Floor Plan dated March 3,2016.No specifications were provided. 17 No costs are included for upgrades to the existing roof or façade. Order of Magnitude Estimate Town of Aurora -52 Victoria Street Old Seniors Centre 1 d.d. osts beyond March 2017 isostsbeyondMarch2017is ased on receiving a minasedonreceivinga rial removals arerialremovalsar xcluded.xcluded. ork beorkbe 370 Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -73 -229 - Project:52 Victoria St.Old Seniors Centre Job #60445083 Location:Town of Aurora,Ontario Date:March 4,2016 Owner/Client:Town of Aurora Consultant:AECOM Canada Gross Floor Area:370 m2 Ratio Elemental Elemental Elemental Element to GFA Quantity Unit Rate Amount Cost/m2 Amount A SHELL A1 SUBSTRUCTURE $0.00 A11 Foundation 0.00 0 m2 $0.00 $0 $0.00 A12 Basement Excavation 0.00 0 m3 $0.00 $0 $0.00 $0 0% A2 STRUCTURE $25.68 A21 Lowest Floor Construction 0.00 0 m2 $0.00 $5,000 $13.51 A22 Upper Floor Construction 0.00 0 m2 $0.00 $0 $0.00 A23 Roof Construction 0.00 1 sum $4,500.00 $4,500 $12.16 $9,500 2% A3 EXTERIOR ENCLOSURE $219.19 A31 Walls Below Grade 0.00 0 m2 $0.00 $0 $0.00 A32 Walls Above Grade 0.00 0 m2 $0.00 $2,500 $6.76 A33 Windows &Entrances 0.00 1 sum $10,000.00 $10,000 $27.03 A34 Roof Covering 1.00 370 m2 $180.00 $66,600 $180.00 A35 Projections 0.00 1 sum $2,000.00 $2,000 $5.41 $81,100 14% B INTERIORS B1 PARTITIONS &DOORS $124.17 B11 Partitions 1.60 593 m2 $53.23 $31,567 $85.32 B12 Doors 0.02 7 No $2,053.57 $14,375 $38.85 $45,900 8% B2 FINISHES $144.33 B21 Floor Finishes 0.92 342 m2 $71.48 $24,445 $66.07 B22 Ceiling Finishes 0.89 329 m2 $51.37 $16,900 $45.68 B23 Wall Finishes 1.98 733 m2 $16.46 $12,059 $32.59 $53,400 9% B3 FITTING &EQUIPMENT $50.95 B31 Fitting &Fixtures 1.00 370 m2 $37.43 $13,850 $37.43 B32 Equipment 1.00 370 m2 $13.51 $5,000 $13.51 B33 Conveying Systems 0.00 1 sum $0.00 $0 $0.00 $18,900 3% C SERVICES C1 MECHANICAL $210.14 C11 Plumbing &Drainage 1.00 370 m2 $85.14 $31,500 $85.14 C12 Fire Protection 1.00 370 m2 $0.00 $0 $0.00 C13 H.V.A.C.1.00 370 m2 $120.00 $44,400 $120.00 C14 Controls 1.00 370 m2 $5.00 $1,850 $5.00 $77,800 14% C2 ELECTRICAL $120.27 C21 Service &Distribution 1.00 370 m2 $35.14 $13,000 $35.14 C22 Lighting,Devices &Heating 1.00 370 m2 $60.00 $22,200 $60.00 C23 Systems &Ancillaries 1.00 370 m2 $25.14 $9,300 $25.14 $44,500 8% NET BUILDING COST (Excluding Site)$894.86 $331,100 58% D SITE &ANCILLARY WORK D1 SITE WORK $101.35 D11 Site Development 1.00 370 m2 $101.35 $37,500 $101.35 D12 Mechanical Site Services 1.00 370 m2 $0.00 $0 $0.00 D13 Electrical Site Services 1.00 370 m2 $0.00 $0 $0.00 $37,500 7% D2 ANCILLARY WORK $127.03 D21 Demolition 1.00 370 m2 $127.03 $47,000 $127.03 D22 Alterations 0.00 0 m2 $0.00 $0 $0.00 $47,000 8% NET BUILDING COST (Including Site)$1,123.24 $415,600 Z GENERAL REQUIREMENTS &ALLOWANCES Z1 GEN.REQ.&FEE 15.0%$174.05 Z11 General Requirements 10.0% Included $41,500 $112.16 Z12 Fee 5.0% Included $22,900 $61.89 $64,400 11% TOTAL CONSTRUCTION ESTIMATE (Excluding Allowances)$480,000 84% Z2 ALLOWANCES 18.0%$239.35 Z21 Design Allowance 10.0%$48,000 $129.73 Z22 Escalation Allowance 3.0%$16,560 $44.76 Z23 Construction Allowance 5.0%$24,000 $64.86 $88,600 16% GOOD &SERVICES TAX 0.0% Excluded $0 $0.00 $0 0% TOTAL CONSTRUCTION ESTIMATE (Including Allowances)$569,000 100% AREA :370 m2 Cost /m2 : $1,537.84 AREA :3,983 sf Cost /sf : $142.87 ELEMENTAL COST SUMMARY Old Seniors Centre Renovation 2 utionution HeatingHeating 1.00 370 m21.00 370 m2 1.00 370 m21.00 370 m 0.00 1 sum0.00 1 s 1.00 3737 1.00 1.001 1.001.00 $71.48$7 $51.37$51.3 $16.46$16.46 342 m2 329 m2329 m2 733 m2733 m2 9 1.98 00 $2,500 00.00 $10,00000.00 $180.00 $66,600180.00 $ $2,000.00 $2,000$2,000.00 $2 $53.23 $31,5$53.23 $2,053.57 $1$2,053 m2m2 7 No Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -74 -230 - ADrawingsAppendix A Drawings Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -75 -231 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -76 -232 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -77 -233 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -78 -234 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -79 -235 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -80 -236 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -81 -237 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -82 -238 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -83 -239 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -84 -240 - BStakeholderQuestionnairesAppendix B Stakeholder Questionnaires Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -85 -241 - Page 1 of 4 ANSWERS TO STAKEHOLDER QUESTIONNAIRE Date:Nov.16,2015 Organization: Facility:Town Park &Wells Street Respondent:Anna Kroeplin Position:Market Manager &Past Chair 2011-2012 &2013-2014 Phone:647-669-0150 Email Address:annasmosaics@gmail.com FUNCTION Describe the function of your Organization To organize and run a community and business based event every Saturday on a weekly basis for 6 months outdoors from May-October,and 6 times indoors on a monthly basis during the winter. ORGANIZATION Describe the organizational structure within your organization: We are a self-governing organization made up of volunteers who are small business people,working as a collective.The AFM Committee has 13 members with a Chair,Vice-chair,Treasurer and Secretary,plus Directors. The full-season vendors make up our membership,and we hold an Annual General Meeting where we present the previous season s wrap-up,a Treasurer s Report,plans for the following season, amendments to the Constitution (if any)and introduce new policies. We adhere to the rules and regulations of the Health Department and the criteria (51%farmers to 49%food vendors).The FMO holds our insurance. BUILDING &SPACE How many square feet are you currently occupying and what is your prospect for growth in the 1,3 and 5 years? Current space size: Projected space size for 2016:Wells St.from Mosley to Metcalf =approx..1 Town Park along N/S/pathway and E/W pathway =approx..2 (due to new owners of Wells St.Schoolhouse Lofts moving in soon) Projected space size for 2018: Town Park along N/S/pat Projected space size for 2020: Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -86 -242 - Page 2 of 4 yout: excellent heritage environment;adequate parking on regular market days;accessible; Family-friendly being close to the park play equipment. parking is harder to find on a special event day. What are the current constraints of your space,if any? AFM is a.m.or load up booths &products at 2 pm.No vehicles for our group allowed in the Town Park,but it has been acceptable and common practice for other groups to have vehicles driving through or parked in the Town Park,such as for the Concerts in the Park series (Wednesday nights from 7 pm to 9 pm in July &August).The Winter Blues Fest had an actual Car Show in the baseball diamond field,plus the former Jazz Fest vendors were allowed vehicles in the park as well. Describe any wish list items for your organization (identify special requirements) We have been asking the Park s Department for these items for the last 4 years!: Community Board weather resistant,enclosed,on the washroom building exterior wall; Access to Existing Water Spout located at the washroom building on the exterior wall; Storage space in the Armories building; Additional storage wooden box in the Town Park (west side by fencing); Use of band-shell each Saturday without rental fee. What would your ideal space look like or consist of (i.e.amenities,access,finishes,flooring, lighting,etc.) -Outdoors -We need to use more of the space along the pathways in the Town Park from the west gates to the splash pad area. -Indoors Armories building Paint the walls,ceilings;remove storage over office rooms;remove west wall to open into Town Park;soften lighting;improve HVAC system;create windows. What days and times does your organization require this space? Outdoors -The first Saturday in May until the last Saturday in October (26 Saturdays),8 a.m.1 p.m. Indoors -The second Saturday each month from November to April (6 Saturdays),9 a.m.1 p.m. Does your organization require a dedicated space or could a shared space be a solution? A shared space would work since we only need it on Saturday mornings/afternoons. DESIRED PARTNERSHIPS Are there other groups that you think you might be able to partner with? -Lions,Rotary,Girl Guides,Optimist Club,etc.any or all local service groups Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -87 -243 - Page 3 of 4 DESIRED PHYSICAL SETTING Generally describe the desired arrangement of the space or building: -Climate controlled -access to municipal water -Ample Natural lighting -storage space -Entertainment area (stage)-ample parking SECURITY/ACCESS CONTROL List the level of access control required from your facility,work areas and vehicle access. -During the outdoor market,Vendors would need to enter the Town Park with their vehicles to safely unload their tent,products,etc.then safety relocate the vehicle to another area. -Certain vendors (farmers)would need to safely park their vehicles behind their tents in the Town Park so that they can replenish their produce as required. STORAGE NEEDS What items does your organization store in the building? Nothing. The Park s Dept.Director said that it would cost an additional $150 per month to rent a small space in the Armories,even though we are already renting it once a month from Nov.-Apr.for $2,250 -($375 each month.) Exterior storage box in Town Park on west side of park,beside fence: -signs,3 collapsible tents,promo materials,craft supplies,volunteer vests,cable covers,Market bags. PARKING AND VEHICLE ACCESS Is the current parking area adequate?Yes:X No:___ Comment on the adequacy of parking: Customers park at the baseball diamond and around the Town Park,plus on the streets in the surrounding area;vendors relocate their vehicles to allow for more customer parking. Identify the number of parking spaces required for employee personal vehicles: Current:50 Future:60 NOTE:-vendors relocate their vehicles once they have unloaded their booth and products. Identify the number of parking spaces required for visitors to your department: Current:80 Future:100 NOTE:-customers arrive at different times,therefore we only need rotating or temporary parking for up to 80 vehicles at any one time Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -88 -244 - Page 4 of 4 COMMENTS List any concerns you have with the condition of the facility: Town Park it would be ideal if the Farmer s Market could use the band-shell without rental cost -The park is in excellent shape and an ideal setting for the farmer s market with its mature trees Wells Street again,great location for the farmer s market booths since there is ample space on the road,even with having to ensure that neighbouring resident apartment and the new condo unit owners of Wells Street Schoolhouse Lofts require accessibility to their parking lots. Please comment on anything else you think we should know to help plan the overall layout of the existing building or site. In 2016/2017,it is anticipated that the new condo unit owners of Wells Street Schoolhouse Lofts will be moving into the condo building,so in light of that,it would be extremely useful and aesthetically pleasing if the boulevard is paved in front of the Well St.Schoolhouse Loft building. This would not only protect the boulevard,but would increase parking spaces in the area. Thank you for this opportunity! Anna Kroeplin Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -89 -245 - CStakeholderFeedbackAppendix C Stakeholder Feedback Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -90 -246 - STAKEHOLDER QUESTIONNAIRE Town of Aurora,Repurposing Study For the Determination and Disposition of five town Facilities November 4,2015 1 INSTRUCTION SHEET This questionnaire is intended to provide a broad base of information pertinent to the programming and planning study. 1.Please answer all relevant questions.Whenever you cannot supply exact figures for answers,please estimate the answer,and mark as such.You know your operation best,so your judgment and knowledge will be most helpful. 2.Please complete this questionnaire and be prepared to discuss it.Use additional sheets if more room is required.Retain a copy of the completed material for your file. 3.If you have any questions,please contact: Arthur Diamond AECOM Canada Architects Ltd. 300 Water Street Whitby,ON L1N 9J2 Office -(905)668 9363 Fax -(905)668 0221 Cell -(905)242 4230 arthur.diamond@aecom.com The best planning information can be provided by those who work in the facility on a daily basis.Your input to this study is crucial to the planning and development of your facility. Thank you in advance for taking the time and effort required to complete this questionnaire. Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -91 -247 - STAKEHOLDER QUESTIONNAIRE Town of Aurora,Repurposing Study For the Determination and Disposition of five town Facilities November 4,2015 2 DATE:_November 4,,2015 ORGANIZATION:Aurora Group FACILITY:Old Library RESPONDENT:_David Hanna POSITION:_Town contact PHONE:905-758-2583 EMAIL ADDRESS:david.hanna@sympatico.ca FUNCTION Describe the function of your Organization. Closed meetings,for study and discussion. STORAGE NEEDS What items does your organization store within the building Books and literature PARKING AND VEHICLE ACCESS Is the current parking area adequate? No:X Comment on the adequacy of parking: There is no dedicated parking for the Old Library _ Identify the number of parking spaces required for employee personal vehicles:Current: 0 Future:0 Identify the number of parking spaces required for visitors to your meetings: Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -92 -248 - STAKEHOLDER QUESTIONNAIRE Town of Aurora,Repurposing Study For the Determination and Disposition of five town Facilities November 4,2015 3 Current:25____Future:25____ Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -93 -249 - STAKEHOLDER QUESTIONNAIRE Town of Aurora,Repurposing Study For the Determination and Disposition of five town Facilities COMMENTS List any concerns you have with the condition of the facility: 1)The carpets are moldy,and dirty 2)The chairs are old,in disrepair and uncomfortable 3)The private meeting room shares storage with other groups. 4)The acoustics are terrible. 5)The rectangular shape of the room is inappropriate for our meetings. 6)The heating/air conditioning is not controlled within the room.____ Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -94 -250 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -95 -251 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -96 -252 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -97 -253 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -98 -254 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -99 -255 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -100 -256 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -101 -257 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -102 -258 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -103 -259 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -104 -260 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -105 -261 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -106 -262 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -107 -263 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -108 -264 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -109 -265 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -110 -266 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -111 -267 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -112 -268 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -113 -269 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -114 -270 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -115 -271 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -116 -272 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -117 -273 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -118 -274 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -119 -275 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -120 -276 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -121 -277 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -122 -278 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -123 -279 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -124 -280 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -125 -281 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -126 -282 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -127 -283 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -128 -284 - FridayNovember6,2015Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -129 -285 - PurposeoftheMeetingThepurposeofthemeetingistoreceiveinputfromtheTownStaffregardingthepossiblefutureusesofthePetchHouse,Armoury,OldLibrary,OldSeniorsCentre,andVictoriaHall,locatedonVictoriaSt.northofChurchSt.ThemeetingwillbeconductedinanopenformatAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -130 -286 - FormerSeniorsCentreNewLibraryOldTownLibraryVictoriaHallChurchStreetMuseumAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -131 -287 - 52VictoriaStreetFormerSeniorsCentreAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -132 -288 - 52VictoriaStreetFormerSeniorsCentreSitearea:0.29acres4,000squarefeetLastrenovationwasin1990Previouslyafirehall&parksofficeSinglestoreySteelframeconstructionwithstuccofinishAssociatedparking:21spacesAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -133 -289 - FormerSeniorsCentreExterior`Rear(west)ofbuildingwithparkingNorthsideofbuildingneighbouringprivateresidentialpropertySouthsideofbuildingnexttoOldLibraryAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -134 -290 - FormerSeniorsCentreInteriorViewsofentrance,foyerandoffice,showingdoortostoreroomAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -135 -291 - FormerSeniorsCentreInteriorLoungeStoreroomofffoyerleadingthroughtothepoolroomPoolroomAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -136 -292 - FormerSeniorsBuildingInteriorMainhallwithkitchenonrightBowwindowofmainhallfromexteriorandinteriorKitchenoffmainhall2CupboardstoleftandrightAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -137 -293 - FormerSeniorsCentreInteriorCorridorleadingoffmainhallwithdoortokitchenandloungeonright,washroomsandcupboardsonleftOneof2washrooms(2unitseach)DoublecupboardsnearwashroomsAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -138 -294 - 56VictoriaStreetFormerTownLibraryAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -139 -295 - 56VictoriaStreetFormerTownLibrarySitearea:0.63acresOriginalconstructionin1963:4,390sqftExpansionin1976:13,310sqftTotalarea:17,700sqftTwostoreystructuresplitlevelWood/steelframeconstructionwithbrickveneerAssociatedparking:4spacesonstreetListofrequiredrepairs:seenextslideAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -140 -296 - FormerTownLibraryExteriorSouthsideofbuildingadjacenttoChurchStreetMuseum,fromwest&eastRearofbuildingfacingwest:a)fromformerseniorsbuildingparkinglot;b)fromnewlibraryparkinglotArchitecturaldetailsatfrontFrontelevationonVictoriaSt.showingthe4streetparkingspacesAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -141 -297 - FormerTownLibraryInteriorGroundLevelFlooratVictoriaSt.EntranceViewfromfoyertostairstoupperlevelFrontvestibuleViewfromstairstofoyer&southwingNorthwingfromfoyerSouthwing,westendWashroomsandstorageareaAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -142 -298 - FormerTownLibraryInteriorUpperFloor:MainAccessatRearEntranceRearentrance,stairs,elevator,storagerooms(2)SouthwingNorthwingAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -143 -299 - FormerTownLibraryInteriorLowerFloorNorthWing:MainAccessatRearEntranceMeetingroomMainactivityroomEntranceroom3OfficeroomsAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -144 -300 - FormerTownLibraryInteriorLowerFloorSouthWing:MainAccessatRearEntranceFoyerKitchenetteinfoyerLowerstairsfromrearentranceandwashroomsMarjorieAndrewsHallaccommodates225peoplewithaccessviaseparateentranceorfromfoyerAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -145 -301 - 138LarmontStreet(alsoknownas89MosleySt)FormerArmouryAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -146 -302 - FormerArmouryExteriorAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -147 -303 - FormerArmouryInteriorAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -148 -304 - FormerArmouryPlanAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -149 -305 - 27MosleyStreetVictoriaHallAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -150 -306 - VictoriaHallExteriorAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -151 -307 - VictoriaHallInteriorAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -152 -308 - 86JohnWestWayPetchHouseAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -153 -309 - PetchHouseExteriorAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -154 -310 - PetchHouseInteriorAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -155 -311 - OptionsForConsiderationDeclarethelandandbuildingssurplusandsellthemontheopenmarketisconsiderednotaviableoption.DemolishsomeorallofthebuildingsonthepropertytoincreaseparkingfortheNewLibraryandChurchStreetSchoolafterassessingtheneedforparkingintheareaisconsiderednotviableIdentifytheneedsforfacilityofthecurrentCommunityStakeholders,thoughuseofaquestionnaireprocess.WorkwithexistingPermiterstodevelopprimarytenantsandleasethebuildingstotheprimarytenant.Bringthecurrentfacilitiesuptodate,throughrenovationsandoradditionstomakethemB.F.Accessible,codecompliantandtotownstandards.UsesomeorallofthefacilitiesforTownpurposesAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -156 -312 - FurtherInformationThebestplanninginformationcanbeprovidedbythosewhoworkinthefacilityonadailybasis.Yourinputtothisstudyiscrucialtotheplanninganddevelopmentofyourfacility.Ifyouhaveanyquestions,pleasecontactArthurDiamond,AECOMCanadaArchitectsLtd.byphone(905)6689363orbyemailarthur.diamond@aecom.comAdditional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -157 -313 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -158 -314 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -159 -315 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -160 -316 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -161 -317 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -162 -318 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -163 -319 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -164 -320 - Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -165 -321 - Client Name Error!No text of specified style in document. AECOM 1 About AECOM AECOM (NYSE:ACM)is built to deliver a better world.We design, build,finance and operate infrastructure assets for governments, businesses and organizations in more than 150 countries. As a fully integrated firm,we connect knowledge and experience across our global network of experts to help clients solve their most complex challenges. From high-performance buildings and infrastructure,to resilient communities and environments,to stable and secure nations,our work is transformative,differentiated and vital.A Fortune 500 firm, AECOM companies had revenue of approximately US$19 billion during the 12 months ended June 30,2015. See how we deliver what others can only imagine at aecom.com and @AECOM. Contact Amin Sadeghi Senior Architect,Design T +1 (905)668-4021 ext.2293 E Amin.Sadeghi@aecom.com Arthur Diamond,OAA,AAA Senior Architect,Design T +1 (905)668-4021 ext.2212 E Arthur.Diamond@aecom.com aecom.com Additional Items for General Committee Meeting Tuesday,May 3,2016 Item 21 Page -166 -322 - NOTICE OF MOTION Councillor Jeff Thom DATE:May 3,2016 TO:Mayor and Members of Council FROM:Councillor Thom RE:Victoria Day Congratulations to Her Majesty Elizabeth II,Queen of Canada WHEREAS Victoria Day is the official celebration of the birthday of the Queen of Canada;and WHEREAS Victoria Day falls upon the last Monday preceding the 25th of May,this year falling on May 23;and WHEREAS Victoria Day has been officially celebrated by Canadians since 1845;and WHEREAS Canadians from coast to coast will be celebrating with fireworks and festivities to mark the occasion;and WHEREAS this year Canadians will be celebrating the 90th birthday of Her Majesty Elizabeth II,and Her Majesty’s 64 glorious years as Queen of Canada; NOW THEREFORE BE IT HEREBY RESOLVED THAT the Council of the Town of Aurora,on behalf of all Aurorans,extends our most heartfelt congratulations to Her Majesty Elizabeth II,Queen of Canada,on the occasion of Her 90th birthday,and may we also extend our gratitude to Her Majesty for over 64 years of service to Canada as our Queen,and our hope for many more years to come;and BE IT FURTHER RESOLVED THAT this motion be sent to Her Majesty Elizabeth II, Queen of Canada,to His Excellency,the Right Honourable David Johnston,Governor General of Canada,and the Honourable Elizabeth Dowdeswell,Lieutenant Governor of Ontario. Additional Items for General Committee Meeting Tuesday,May 3,2016 Notice of Motion (a)Page -1