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AGENDA - General Committee - 20161004 General Committee Meeting Agenda Tuesday, October 4, 2016 7 p.m. Council Chambers Aurora Town Hall Public Release September 23, 2016 Town of Aurora General Committee Meeting Agenda Tuesday, October 4, 2016 7 p.m. Council Chambers Councillor Abel in the Chair 1. Declaration of Pecuniary Interest and General Nature Thereof 2. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 3. Determination of Items Requiring Separate Discussion 4. Adoption of Items Not Requiring Separate Discussion 5. Delegations 6. Presentations by the Advisory Committee Chair 7. Consideration of Items Requiring Separate Discussion General Committee Meeting Agenda Tuesday, October 4, 2016 Page 2 of 7 8. Notices of Motion (a) Mayor Dawe Re: Implementation of Whistle Cessation for GO Train Crossings 9. New Business/General Information 10. Closed Session 11. Adjournment General Committee Meeting Agenda Tuesday, October 4, 2016 Page 3 of 7 Agenda Items 1. CS16-004 – Audio Visual Upgrades and Meeting Management Suite Recommended: 1. That Report No. CS16-004 be received for information. 2. FS16-030 – 2017 Fees and Charges Update Recommended: 1. That Report No. FS16-030 be received; and 2. That the 2017 Fees and Charges for applications, permits, use of Town property, the sale of Town publications and for the prescribed service charges for administrative matters as itemized on the attached schedules be approved: i. Schedule A – General Fees and Charges ii. Schedule B – Planning and Building Services iii. Schedule C – Corporate Services iv. Schedule D – Parks, Recreation and Cultural Services v. Schedule E – Infrastructure and Environmental Services vi. Schedule F – Financial Services; and 3. That the necessary bylaw be enacted at November 8, 2016 Council meeting in accordance with the Town’s Notice Provision Policy. 3. IES16-075 – Metrolinx Temporary Parking Accommodations – Responses Recommended: 1. That Report No. IES16-075 be received for information. 4. IES16-076 – Greater Toronto and Hamilton Area Regional Transportation Plan Review Recommended: General Committee Meeting Agenda Tuesday, October 4, 2016 Page 4 of 7 1. That Report No. IES16-076 be received for information. 5. IES16-077 – Award of Tender IES 2016-87 – Greenhouse Floor System Recommended: 1. That Report No. IES16-077 be received; and 2. That Tender IES 2016-87 – The construction of one (1) slab-on-grade floor system for the Aurora Joint Operations Centre Greenhouses be awarded to Lombardi Construction Inc. in the amount of $157,695.00, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all document and ancillary agreements required to give effect to same. 6. PRCS16-044 – Leslie Street Underpasses Construction Recommended: 1. That Report No. PRCS16-044 be received; and 2. That an increase in the Town of Aurora’s 50 per cent contribution toward construction of two (2) underpasses in the amount of $148,336 be approved; and 3. That the budget for Project No. 73177 – Regionally Approved Underpasses be increased for a total of $901,960. 7. PBS16-069 – Application for Exemption from Part Lot Control Paradise Homes Leslie Inc. Lots 195 to 202 and 212 and Block 215 being 65R-36506, 65R-36524, 65R-36551 and 65R-36552 File Number: PLC-2016-09 Recommended: 1. That Report No. PBS16-069 be received; and General Committee Meeting Agenda Tuesday, October 4, 2016 Page 5 of 7 2.That the Application for Exemption from Part Lot Control submitted by Paradise Homes Leslie Inc. to divide Lots 195 to 202 and 212 and Block 215 on Plan 65M-4462 into eighteen (18) separate lots for semi-detached units and five (5) townhouse lots be approved; and 3.That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. 8.PBS16-076 – Application for Exemption from Part Lot Control Casings Developments Inc. Blocks 5, 7, 9, 11, 14 and 16 being 65R-36585, 65R-36584 and 65R-36593 File Number: PLC-2016-10 Recommended: 1.That Report No. PBS16-076 be received; and 2.That Application for Exemption from Part Lot Control submitted by Casings Developments Inc. to divide Blocks 5, 7, 9, 11, 14 and 16 on Plan 65M-4478 into thirty-five (35) townhouse lots be approved; and 3.That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. 9.PBS16-077 – Request for Street Name Approval Carpino Construction Inc. 15278 Yonge Street Related File Number: OPA-2015-04, ZBA-2015-10 File Number: SP-2015-08 Recommended: 1.That Report No. PBS16-077 be received; and 2.That the following street name be approved for the proposed road within the approved Site Plan application, File SP-2015-08: Street “A” Alex Gardner Circle General Committee Meeting Agenda Tuesday, October 4, 2016 Page 6 of 7 10.PBS16-078 – Application for Exemption from Part Lot Control TACC Developments (Aurora) Inc. Blocks 222, 224 and 225 being 65R-36534, 65R-36533 and 65R-36620 File Number: PLC-2016-11 Recommended: 1.That Report No. PBS16-078 be received; and 2.That the Application for Exemption from Part Lot Control submitted by TACC Developments (Aurora) Inc. to divide Blocks 222, 224 and 225 on Plan 65M-4462 into fifteen (15) townhouse lots be approved; and 3.That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. 11.PBS16-080 – Proposed Bell Radiocommunication Antenna System Gaetano DiBlasi 1360 Bloomington Road East Part of Lot 11, Concession 2 File Number: SP(T)-2014-02 Recommended: 1.That Report No. PBS16-080 be received; and 2.That Industry Canada and the applicant be advised that the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol has been complied with in respect to the proposed 40-metre high telecommunication tower; and 3.That Council provide direction respecting: a)Concurrence; or b)Non-Concurrence regarding the proposed 40-metre high telecommunication tower at 1360 Bloomington Road East; and General Committee Meeting Agenda Tuesday, October 4, 2016 Page 7 of 7 4.That Industry Canada be advised of Council’s resolution on the subject application. 12.Economic Development Advisory Committee Meeting Minutes of September 8, 2016 Recommended: 1.That the Economic Development Advisory Committee meeting minutes of September 8, 2016, be received for information. Town of Aurora General Committee Report No. CS16-004 Subject: Audio Visual Upgrades and Meeting Management Suite Prepared by: Lisa Lyons, Town Clerk Department: Corporate Services Date: October 4, 2016 Recommendation 1. That Report No. CS16-004 be received for information. Executive Summary The purpose of this information report is to provide an update regarding the status and timing of implementation of the audio visual equipment upgrades for Council Chambers and the Holland Room, and the meeting management suite, which includes the delivery of e-agenda, web streaming and the ability for a vote record system. The report sets out: • The construction and implementation schedule for the audio visual equipment, commencing in November 2016 with the transition of systems occurring over the December meeting break and testing/training and launch of new system occurring in January 2017 • An overview of features included with the meeting management suite • Feedback received from the Accessibility Advisory Committee and accessibility enhancements provided by the project Background The Council Chambers currently has an audio visual system that has become unreliable and outdated due to the existing analog system and components being end of life. The current system has limited capabilities and there are technical challenges as many aspects of the system are failing, no longer being supported, replacement parts are no longer available, and the system does not work with newer digital components. Additionally, there are three other priorities that have been identified by Council that have been included with this project, namely: General Committee Meeting Agenda Tuesday, October 4, 2016 Item 1 Page 1 of 6 October 4, 2016 Page 2 of 6 Report No. CS16-004 1. Ability to live stream Advisory Committee meetings from the Holland Room; 2. An electronic agenda system incorporating live streaming, vote record solution and a user-friendly, searchable database of Council reports and minutes for access by the Council/staff/public; and 3. Improved Accessibility within the Council Chambers. Analysis Audio Visual Upgrades In July of 2016, Staff retained the services of an AV Specialist to conduct a condition assessment of the current audio visual systems in the Council Chambers and Holland Room. The consultant reviewed requirements from various stakeholders (including Council, staff and the Accessibility Committee), developed a plan and strategy to standardize and upgrade the audio visual system, and created the technical and functional specifications which have been incorporated into an RFP. Additionally, the consultant has provided expertise on suitable evaluation criteria and will participate in the evaluation process as an advisor. The schedule currently developed for the audio visual upgrades is as follows: Task Date Comments RFP Process Release Proposal Closing Date Evaluation Team Decision General Committee Report Council Award of Contract Procurement Process Start Sep. 16/16 Oct. 4/16 Oct. 14/16 Oct. 18/16 Oct. 25/16 Oct. 26-28/16 General Committee consideration Council final approval Including AUDE/SIB certification with Vendor Project Kick-off Meeting Oct. 31/16 With Vendor, Consultant, Project Team Construction Period Nov. 14/16 Start week of Nov. 14; may be sooner depending on negotiations with Vendor and will include wire and cabling installation, removal of wood frames around projection screens, removal of rear projector, and any other works that will not disrupt current audio visual system Council Recess Period Dec. 13/16 to Jan. 23/17 Full replacement of audio visual system General Committee Meeting Agenda Tuesday, October 4, 2016 Item 1 Page 2 of 6 October 4, 2016 Page 3 of 6 Report No. CS16-004 Onsite Programming Jan. 2/17 Commissioning Jan. 11-12/17 Testing of new equipment Training Jan. 13-20/17 Training of staff and Council members First Use Date Jan. 24/17 First cycle General Committee As noted in the schedule above, construction phases will have to commence in the Council chambers in November in order to ensure the system is functioning for the first meeting cycle in January. Staff have been working to reschedule meetings into other rooms other than General Committee, Council and Public Planning or Committee of Adjustment meetings. This construction will include removal of the wood frames surrounding the current projection screens which will further enhance accessibility of the ramps. One of the projection screens will also be disconnected during the wire and cabling installation phase; however, we will ensure that one screen is functioning during the public meetings. Should the project be delayed, the vendor is required to provide equipment for full set- up of an alternate meeting location. Meeting Management Suite (e-agenda solution) The Meeting Management Suite is a software system that will provide the “backbone” to the web streaming, archived video, vote record and public portal to Council/Committee agendas, minutes and reports. The Town has entered into an agreement with the vendor Prime Government Solutions through a piggy-back clause in an agreement with the Town of Newmarket. The agreement was a result of a competitive bid process. Both Aurora and Newmarket will be working together with this vendor to implement a solution for both municipalities. There are cost benefits to this collaboration, in addition to taking advantage of the staff skills and expertise related to implementing and supporting an e-agenda solution. Substantial work will be undertaken internally to implement this system, including completing the design of the webpage where live streamed video feeds and archived Council and General Committee meeting video clips will be accessed. The same webpage will provide access to agendas and minutes, allowing visitors to review agenda materials and supporting reports or documentation and watch live or archived video clips of the associated Council and General Committee meetings. Agenda and minute documents will be fully key word searchable and allow for search parameters to be set. The live streaming and video archives will also include closed captioning. General Committee Meeting Agenda Tuesday, October 4, 2016 Item 1 Page 3 of 6 October 4, 2016 Page 4 of 6 Report No. CS16-004 The e-agenda solution will also automate the current agenda preparation process. It includes an automated workflow to prepare, track, modify and monitor the progress of individual items from report creation through Council motion or direction. Benefits to residents will include: • Improved search function • Improved video streaming • Videos time stamped and linked directly to agenda items • Shareable links to documents • Provides RSS feed for residents to monitor and/or get notifications for items of interest Other Considerations Should Council wish to move forward with an electronic recorded vote system during Council meetings, this method will have to be included in the Procedural By-law. Also, Council will be required to make a decision around whether to expand the live- streaming to Advisory Committee meetings. Staff will bring forward these options at the Procedural By-law Workshop being held on October 6, 2016. Advisory Committee Review On August 23, 2016, the consultant held a meeting to review the requirements for the proposed audio visual system in Council Chambers and the Holland Room. Several members from the Accessibility Advisory Committee attended and participated in the discussion and provided comments and suggestions. The vendor has incorporated all requirements in the RFP. On September 7, 2016, staff presented the proposed audio visual system requirements to the Accessibility Advisory Committee and the following motion was adopted: “Moved by James Hoyes Seconded by Gordon Barnes 1. That the memorandum regarding Accessible Considerations for Audio/Visual Equipment in Town Hall be received; and General Committee Meeting Agenda Tuesday, October 4, 2016 Item 1 Page 4 of 6 October 4, 2016 Page 5 of 6 Report No. CS16-004 2. That the Accessibility Advisory Committee endorse the proposed audio/visual upgrades as presented, and have no concerns. Carried as amended” This project will provide the following improvements in relation to accessibility: • Will enhance and/or add accessible features required for full participation in both the Council Chambers and Holland Room • High definition, high contract resolution of video projection and screens • Wireless hearing assist/amplification of audio capabilities • Split screen video projection display for electronic notetaking • Capability for future video conferencing • Accessible delegation table in both rooms with ability for multi-height table top and chairs at delegation table • Greater access to ramp in council chambers with removal of wood frames around projection screens • Closed captioning of web streaming and archived videos Financial Implications The budget allocations for this project are being funded through existing approved capital budgets allocated for Accessibility, Audio Visual System Upgrades, Streaming and Meeting Management Suite Software. Should the tender process result in a higher dollar value than covered through the combined capital budgets, staff will report to Council with the Award of Tender report on October 18, 2016. Communications Considerations Stakeholders including Council, internal staff, Committee members and residents will continue to be consulted as the project progresses. Communications will develop a robust communication plan in relation to a soft launch of the project in January and a hard launch for early spring to ensure the system is running smoothly. Link to Strategic Plan The implementation of a new audio visual system in the Council Chambers and Holland Room, in addition to a Meeting Management Suite will allow the Town to meet two strategic plan goals, including: investing in sustainable infrastructure by developing and General Committee Meeting Agenda Tuesday, October 4, 2016 Item 1 Page 5 of 6 General Committee Meeting Agenda Tuesday, October 4, 2016Item 1 Page 6 of 6 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 1 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 2 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 3 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 4 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 5 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 6 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 7 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 8 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 9 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 10 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 11 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 12 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 13 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 14 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 15 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 16 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 17 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 18 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 19 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 20 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 21 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 22 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 23 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 24 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 25 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 2 Page 26 of 26 General Committee Meeting Agenda Tuesday, October 4, 2016Item 3 Page 1 of 5 General Committee Meeting Agenda Tuesday, October 4, 2016Item 3 Page 2 of 5 General Committee Meeting Agenda Tuesday, October 4, 2016Item 3 Page 3 of 5 General Committee Meeting Agenda Tuesday, October 4, 2016Item 3 Page 4 of 5 General Committee Meeting Agenda Tuesday, October 4, 2016Item 3 Page 5 of 5 General Committee Meeting Agenda Tuesday, October 4, 2016Item 4 Page 1 of 6 General Committee Meeting Agenda Tuesday, October 4, 2016Item 4 Page 2 of 6 General Committee Meeting Agenda Tuesday, October 4, 2016Item 4 Page 3 of 6 General Committee Meeting Agenda Tuesday, October 4, 2016Item 4 Page 4 of 6 General Committee Meeting Agenda Tuesday, October 4, 2016Item 4 Page 5 of 6 General Committee Meeting Agenda Tuesday, October 4, 2016Item 4 Page 6 of 6 General Committee Meeting Agenda Tuesday, October 4, 2016Item 5 Page 1 of 4 General Committee Meeting Agenda Tuesday, October 4, 2016Item 5 Page 2 of 4 General Committee Meeting Agenda Tuesday, October 4, 2016Item 5 Page 3 of 4 General Committee Meeting Agenda Tuesday, October 4, 2016Item 5 Page 4 of 4 Town of Aurora General Committee Report No. PRCS16-044 Subject: Leslie Street Underpasses Construction Prepared by: Jim Tree, Manager of Parks Department: Parks, Recreation and Cultural Services Date: October 4, 2016 Recommendation 1. That Report No. PRCS16-044 be received; and 2. That an increase in the Town of Aurora’s 50% contribution toward construction of two (2) underpasses in the amount of $148,336 be approved; and 3. That the budget for Project No. 73177 Regionally Approved Underpasses be increased for a total of $901,960. Executive Summary The Region of York Transportation Services Department has completed a Public Tender for the reconstruction and widening of Leslie Street for the section of road between the Town of Aurora northern limit to Wellington Street East. There are two pedestrian underpasses approved by Council that are to be implemented in this construction project and the Tendered costs for these underpasses exceed the approved budget. Staff are seeking Council approval for an increase in underpass funding.  Additional 50% funding in the amount of $148,336 will be required based on actual Region of York Tender Prices who indicate that the increase is a reflection of current market value costs  Project does not include underpass illumination or access to the surface of Leslie Street. These features may be added at the Town’s expense in the future if deemed necessary  Council can decide to not proceed with the underpasses without impacting the Region’s Tender provided this determination is made prior to the end of 2016 General Committee Meeting Agenda Tuesday, October 4, 2016 Item 6 Page 1 of 7 October 4, 2016 Page 2 of 6 Report No. PRCS16-044  A construction and operational agreement between the Town and the Region of York is currently under review Background The Region of York has scheduled the reconstruction of Leslie Street from the northern limit of the Town of Aurora to Wellington Street commencing in 2017. As part of this reconstruction project, Council had approved additional funding for two (2) pedestrian underpasses at the November 3, 2015 General Committee meeting as follows: THAT Report No. PR15-034 be received; and THAT the construction of Underpasses C and D, as outlined in this report, and in accordance with the Town of Aurora Trails Master Plan, be approved; and THAT funding in the amount of $212,882 be approved; and THAT 90% of the funds required to construct the underpasses be allocated from the applicable Development Charge Reserve and that the remaining 10% funding be allocated from the applicable Parks and Recreation related reserves; and THAT staff be directed to enter into an Agreement with The Regional Municipality of York to facilitate the process of construction of the Two (2) underpasses, the associated financial arrangements, and any matters dealing with the future operation and maintenance of these underpasses; and THAT the Mayor and Town Clerk be authorized to execute the necessary Form of Agreement including any and all documents and ancillary agreements required to give effect to same. The additional funding of $212,882 was required as a result of an increase in the construction cost estimate of the underpasses provided by the Region of York project consultants. Analysis Actual Project Construction Tender Results Reflect Significant Increase in Underpass Costs General Committee Meeting Agenda Tuesday, October 4, 2016 Item 6 Page 2 of 7 October 4, 2016 Page 3 of 6 Report No. PRCS16-044 The Region of York Transportation Services Department has advised that their Tender process for the reconstruction of Leslie Street has been completed. The actual bid prices have resulted in a significant increase in the cost of the underpasses such that the Town of Aurora share has increased by an additional $148,336. This brings the Aurora 50% share of the two underpasses to a total of $901,960 which exceeds the current approved budget of $753,624. The Region of York has not offered any additional information or explanation for this increase other than to indicate that the project prices are simply a reflection of the current market prices based on the scope of work specified in the tender documents. Scope of Works Does Not Include Lighting or Street Access The underpasses have been designed and tendered without the inclusion of illumination components or other security measures as the Region has taken the position that these additions would not be eligible for Regional funding assistance. In addition access to the underpasses from the road surface will not be included in the underpass construction works as this is also viewed by the Region to be outside of the shared costs. In view of this situation and in the event that illumination and road access to the under passes is desired by the Town, these features will need to be considered at a future date. It is expected that the underpasses will not be opened until completion of the associated Trails related works estimated to be completed within the next 4 to 5 years. Should it be determined that illumination and road side access to the underpasses is required, staff will provide Council with further information and cost implications in this regard in future reports and Capital Budget submissions. Construction and Operating Agreement Currently Undergoing Review Pursuant to Council directive associated with PRS 2015-034, Legal Services are currently reviewing the draft Underpass Construction and Operating Agreement. This agreement will set out the roles and responsibilities of the Region of York and the Town during the construction and then the operation of the underpasses. Significant terms in the agreement include the following:  The Town of Aurora will own and maintain the underpasses to the standards specified for municipal trails in Aurora  Major structural repairs or expansion will be funded equally by the Town and the Region of York General Committee Meeting Agenda Tuesday, October 4, 2016 Item 6 Page 3 of 7 October 4, 2016 Page 4 of 6 Report No. PRCS16-044  Further works or improvements associated with illumination or street access to be completed at the sole cost of the Town of Aurora  The Agreement be automatically renewed unless any one or both parties wishes to terminate the Agreement. The Town Must Make the Final Decision on Proceeding with the Underpass Construction Prior to the end of 2016 The Region of York has advised that the Tender for the reconstruction of Leslie Street has been awarded to the contractor and work is scheduled to commence in 2017. As such, the Region further advises that the Town of Aurora must commit to funding the 50% share of the Underpass cost prior to the end of 2016. Should it be determined by Council not to proceed with the underpasses, the item can be removed from the road reconstruction contract without penalty provided this occurs prior to the end of this year. Advisory Committee Review This matter has not been circulated to the Trails and Active Transportation Committee (TATC) as the Committee has previously endorsed these underpasses and the Trails Master Plan Policy. Financial Implications Currently Capital Project No. has an approved budget amount of $753,624. The Region of York Tendered price for the Towns 50% share of the construction and contract administration is $901,960 as outlined in the Financial Table below: Item Total Eligible for  Cost Sharing  Town of  Aurora Cost  Pedestrian Underpass at Station 10+796        Roadside Protection  $195,447.73     Earth Excavation for Pedestrian Tunnel  $37,530.00  $37,530.00    $18,765.00  Precast Concrete Pedestrian Tunnel, 5000 mm x  3000 mm  $380,721.06  $380,721.06    $190,360.53  Waterproofing Pedestrian Tunnel  $32,340.00  $32,340.00    $16,170.00  Granular Bedding for Pedestrian Tunnel  $8,394.10  $8,394.10    $4,197.05  General Committee Meeting Agenda Tuesday, October 4, 2016 Item 6 Page 4 of 7 October 4, 2016 Page 5 of 6 Report No. PRCS16-044 Communications Considerations No communication considerations at this time. Link to Strategic Plan The construction of the underpasses supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Encouraging an active and healthy lifestyle by implementing and regularly updating the Trails Master Plan to improve connectivity. Post‐Tensioning Pedestrian Tunnel  $54,146.96  $54,146.96    $27,073.48  Granular Backfill for Pedestrian Tunnel  $48,975.00  $48,975.00    $24,487.50  Chain Link Fence for Pedestrian Tunnel  $10,395.00  $10,395.00    $5,197.50  Geotextile for Pedestrian Tunnel  $2,601.84  $2,601.84    $1,300.92  Pedestrian Underpass at Station 12+400      Roadside Protection  $347,771.61     Earth Excavation for Pedestrian Tunnel  $113,574.00  $113,574.00    $56,787.00  Precast Concrete Pedestrian Tunnel, 5000 mm x  3000 mm  $586,507.96  $586,507.96    $293,253.98  Waterproofing Pedestrian Tunnel  $43,085.70  $43,085.70    $21,542.85  Granular Bedding for Pedestrian Tunnel  $4,977.00  $4,977.00    $2,488.50  Post‐Tensioning Pedestrian Tunnel  $54,146.96  $54,146.96    $27,073.48  Granular Backfill for Pedestrian Tunnel  $99,365.00  $99,365.00    $49,682.50  Armour Stone Retaining Walls for Pedestrian  Tunnel  $52,370.55  $52,370.55    $26,185.28  Chain Link Fence for Pedestrian Tunnel  $8,431.50  $8,431.50    $4,215.75  Geotextile for Pedestrian Tunnel  $4,567.85  $4,567.85    $2,283.93  York Region Watermain with Temporary By‐Pass at Station 10+800  750 mm Drain Valve Chamber (VC4) at STA  10+778  $68,512.50  $68,512.50    $34,256.25  Total Construction Cost to  Aurora:  $805,321.49  Administration Cost (6%)  $48,319.29  CA and Inspection Cost (6%)  $48,319.29  Total  Cost to Aurora: $901,960.07  General Committee Meeting Agenda Tuesday, October 4, 2016 Item 6 Page 5 of 7 General Committee Meeting Agenda Tuesday, October 4, 2016Item 6 Page 6 of 7 Attachment #1General Committee Meeting Agenda Tuesday, October 4, 2016Item 6 Page 7 of 7 General Committee Meeting Agenda Tuesday, October 4, 2016Item 7 Page 1 of 11 General Committee Meeting Agenda Tuesday, October 4, 2016Item 7 Page 2 of 11 General Committee Meeting Agenda Tuesday, October 4, 2016Item 7 Page 3 of 11 General Committee Meeting Agenda Tuesday, October 4, 2016Item 7 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Agenda Tuesday, October 4, 2016Item 11 Page 82 of 90 General Committee Meeting Agenda Tuesday, October 4, 2016Item 11 Page 83 of 90 General Committee Meeting Agenda Tuesday, October 4, 2016Item 11 Page 84 of 90 General Committee Meeting Agenda Tuesday, October 4, 2016Item 11 Page 85 of 90 General Committee Meeting Agenda Tuesday, October 4, 2016Item 11 Page 86 of 90 General Committee Meeting Agenda Tuesday, October 4, 2016Item 11 Page 87 of 90 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !! !! ! !! !!!!!!!!!!!!!!!!! ! !! ! !! !! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!! !! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!! !!!!!!!!!!!!!!!!!!!Leslie StreetBloomington Road EastHydro Co r r ido r RichmondHill LOCATION MAP Map created by the Town of Aurora Planning & Building Services Department, September 16, 2016. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2015, © First Base Solutions Inc., 2015 Orthophotography. ¯ FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 50 100 150 200 Metres APPLICANT: Gaetano DiBlasiFILES: SP(T)-2014-02 SUBJECT LANDS General Committee Meeting Agenda Tuesday, October 4, 2016Item 11 Page 88 of 90 Map created by the Town of Aurora Planning & Building Services Department, September 16, 2016. Photo provided by Guthrie Muscovitch Arcitect. SURVEY OF THE PROPOSED LOCATION APPLICANT: Gaetano DiBlasiFILES: SP(T)-2014-02 FIGURE 2 General Committee Meeting Agenda Tuesday, October 4, 2016Item 11 Page 89 of 90 Proposed Bell Tower and Former Proposed Rogers Tower Map created by the Town of Aurora Planning & Building Services Department, September 16, 2016. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2015, © First Base Solutions Inc., 2015 Orthophotography. ¯ FIGURE 3 0 50 100 150 200 Metres APPLICANT: Gaetano DiBlasiFILES: SP(T)-2014-02 SUBJECT LANDS!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !! ! !! !! ! !! !!!!!!!!!!!!!!!!!!!! ! !! ! !! !! ! !!! !! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!! !!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!! !!!! !!!!!!!!!!!!!!!!!IngCourt Urquhart Co u rtOffordCrescent BabcockBoulevardO fford Crescent Bloomington Road East Bloomington Road East Hydro Co r r ido r RichmondHill #0 !\ 235m St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd ¯0 25 50 75 100 Metres Former Proposed Rogers Tower Location#0 !\Proposed BellTower Location General Committee Meeting Agenda Tuesday, October 4, 2016Item 11 Page 90 of 90 Town of Aurora Economic Development Advisory Committee Meeting Minutes Date: Thursday, September 8, 2016 Time and Location: 7 p.m., Leksand Room, Aurora Town Hall Committee Members: Councillor Paul Pirri (Chair), Councillor John Abel (Vice Chair), Don Constable, Marilee Harris, and Javed Khan Member(s) Absent: Rosalyn Gonsalves and Bruce Walkinshaw Other Attendees: Doug Nadorozny, Chief Administrative Officer, Anthony Ierullo, Manager of Long Range and Strategic Planning, and Samantha Yew, Council/Committee Secretary The Chair called the meeting to order at 7:01 p.m. 1. Declarations of Pecuniary Interest There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Marilee Harris Seconded by Don Constable That the agenda as circulated by Legislative Services be approved. Carried 3. Receipt of the Minutes General Committee Meeting Agenda Tuesday, October 4, 2016 Item 12 Page 1 of 4 Economic Development Advisory Committee Meeting Minutes Thursday, September 8, 2016 Page 2 of 4 Economic Development Advisory Committee Meeting Minutes of June 9, 2016 Moved by Councillor Abel Seconded by Don Constable That the Economic Development Advisory Committee meeting minutes of June 9, 2016, be received for information. Carried 4. Delegations None 5. Matters for Consideration None 6. Informational Items 1. Memorandum from Manager of Long Range and Strategic Planning Re: Economic Development Action Plan – Mid-Term Update Staff provided an overview of the memorandum. The Chair expressed interest in holding a meeting in October to discuss Committee initiatives. Moved by Marilee Harris Seconded by Javed Khan 1. That the memorandum regarding Economic Development Action Plan – Mid-Term Update be received for information. Carried 2. Memorandum from Manager of Long Range and Strategic Planning Re: Bell Small Cell Pilot Project Update Staff gave an overview on the progress of the small cell technology pilot project, and noted that the Town is the first municipality in York Region to implement this technology. Staff advised that this agreement is amongst the General Committee Meeting Agenda Tuesday, October 4, 2016 Item 12 Page 2 of 4 Economic Development Advisory Committee Meeting Minutes Thursday, September 8, 2016 Page 3 of 4 highest in financial value offered by Bell in Ontario, and the Committee expressed enthusiasm for the project. Moved by Marilee Harris Seconded by Don Constable 1. That the memorandum regarding Bell Small Cell Pilot Project Update be received for information. Carried 3. Memorandum from Manager of Long Range and Strategic Planning Re: Activity Report Staff noted that this report highlights investor inquiries, business openings and business related events through the end of September. Moved by Marilee Harris Seconded by Javed Khan 1. That the memorandum regarding Activity Report be received for information. Carried 4. Extract from Council Meeting of June 28, 2016 Re: Economic Development Advisory Committee Meeting Minutes of June 9, 2016 Moved by Councillor Abel Seconded by Javed Khan 1. That the Extract from Council Meeting of June 28, 2016, regarding the Economic Development Advisory Committee meeting minutes of June 9, 2016, be received for information. Carried 7. New Business Javed Khan requested an update regarding the status of a hotel in Aurora. Staff indicated that there is interest, and explained that York Region’s forthcoming Development Charges By-law update could be a factor in the development of a hotel General Committee Meeting Agenda Tuesday, October 4, 2016 Item 12 Page 3 of 4 Economic Development Advisory Committee Meeting Minutes Thursday, September 8, 2016 Page 4 of 4 in Aurora. The Committee discussed various aspects of the proposed Regional Development Charges By-law update, and potential marketing strategies. The Vice Chair expressed concern regarding correspondence that was sent from several Committee members to the Chair. The Chair advised that the correspondence would not be considered during the meeting, and could be addressed outside of the meeting. A copy of the correspondence was provided to the Council Secretariat. Don Constable requested that a meeting be called by staff to discuss the correspondence prior to the next Committee meeting. Don Constable suggested that the Committee be dissolved, effective immediately, due to lack of cooperation among some members. Staff advised that the Economic Development Advisory Committee is a committee of Council, and that Council approval is required to dissolve the Committee. Councillor Abel requested that the Committee be provided with an update regarding the Cultural Precinct, and that the Committee have an opportunity to provide comment. Councillor Abel noted that he recently came across articles regarding incubators, pop- up shops, and Ontario’s Investment Ready: Certified Site program that could be of value to the Committee, and requested that the articles be circulated for information. He further requested that staff investigate whether these ideas could be used within the Town. 8. Adjournment Moved by Marilee Harris Seconded by Javed Khan That the meeting be adjourned at 7:48 p.m. CARRIED Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. General Committee Meeting Agenda Tuesday, October 4, 2016 Item 12 Page 4 of 4 Notice of Motion Mayor Geoffrey Dawe Date: October 4, 2016 To: Members of Council From: Mayor Dawe Re: Implementation of Whistle Cessation for GO Train Crossings Whereas Metrolinx is proceeding with the implementation of the Regional Express Rail program; and Whereas the expansion plans for service enhancement will result in all-day, 15- minute service occurring in Aurora; and Whereas this increase in service is significant and will result in a drastic increase in noise resulting from required train whistling; and Whereas Transport Canada has a procedure for the cessation of train whistling that is available to the Town; and Whereas other municipalities have successfully implemented whistle cessation; and Whereas the Town of Aurora has previously investigated the implementation of whistle cessation and has previously completed studies required by the process; Now Therefore Be It Hereby Resolved That staff be directed to bring back a report on the process required by Transport Canada for implementing whistle cessation and the status of any studies completed by the Town in support of whistle cessation; and Be it Further Resolved That staff provide an implementation plan and preliminary budget on proceeding with a whistle cessation program for the Town of Aurora. General Committee Meeting Agenda Tuesday, October 4, 2016 Notice of Motion (a) Page 1 of 1 Public Release September 30, 2016 Town of Aurora Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 7 p.m. Council Chambers • Revised General Committee Meeting Agenda Index • Item 13 – Parks and Recreation Advisory Committee Meeting Minutes of September 15, 2016 • Item 14 – Trails and Active Transportation Committee Meeting Minutes of September 16, 2016 • Item 15 – Memorandum from Mayor Dawe; Re: Correspondence from Her Majesty The Queen • Item 16 – Memorandum from Councillor Pirri; Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016 • Notice of Motion (b) Councillor Mrakas; Re: Vacant and Derelict Buildings By- law Public Release September 30, 2016 Town of Aurora General Committee Meeting Agenda (Revised) Tuesday, October 4, 2016 7 p.m. Council Chambers Councillor Abel in the Chair 1. Declaration of Pecuniary Interest and General Nature Thereof 2. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 3. Determination of Items Requiring Separate Discussion 4. Adoption of Items Not Requiring Separate Discussion 5. Delegations 6. Presentations by the Advisory Committee Chair 7. Consideration of Items Requiring Separate Discussion General Committee Meeting Agenda (Revised) Tuesday, October 4, 2016 Page 2 of 9 8. Notices of Motion (a) Mayor Dawe Re: Implementation of Whistle Cessation for GO Train Crossings (b) Councillor Mrakas Re: Vacant and Derelict Buildings By-law (Added Item) 9. New Business/General Information 10. Closed Session 11. Adjournment General Committee Meeting Agenda (Revised) Tuesday, October 4, 2016 Page 3 of 9 Agenda Items 1. CS16-004 – Audio Visual Upgrades and Meeting Management Suite Recommended: 1. That Report No. CS16-004 be received for information. 2. FS16-030 – 2017 Fees and Charges Update Recommended: 1. That Report No. FS16-030 be received; and 2. That the 2017 Fees and Charges for applications, permits, use of Town property, the sale of Town publications and for the prescribed service charges for administrative matters as itemized on the attached schedules be approved: i. Schedule A – General Fees and Charges ii. Schedule B – Planning and Building Services iii. Schedule C – Corporate Services iv. Schedule D – Parks, Recreation and Cultural Services v. Schedule E – Infrastructure and Environmental Services vi. Schedule F – Financial Services; and 3. That the necessary bylaw be enacted at November 8, 2016 Council meeting in accordance with the Town’s Notice Provision Policy. 3. IES16-075 – Metrolinx Temporary Parking Accommodations – Responses Recommended: 1. That Report No. IES16-075 be received for information. 4. IES16-076 – Greater Toronto and Hamilton Area Regional Transportation Plan Review Recommended: General Committee Meeting Agenda (Revised) Tuesday, October 4, 2016 Page 4 of 9 1. That Report No. IES16-076 be received for information. 5. IES16-077 – Award of Tender IES 2016-87 – Greenhouse Floor System Recommended: 1. That Report No. IES16-077 be received; and 2. That Tender IES 2016-87 – The construction of one (1) slab-on-grade floor system for the Aurora Joint Operations Centre Greenhouses be awarded to Lombardi Construction Inc. in the amount of $157,695.00, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all document and ancillary agreements required to give effect to same. 6. PRCS16-044 – Leslie Street Underpasses Construction Recommended: 1. That Report No. PRCS16-044 be received; and 2. That an increase in the Town of Aurora’s 50 per cent contribution toward construction of two (2) underpasses in the amount of $148,336 be approved; and 3. That the budget for Project No. 73177 – Regionally Approved Underpasses be increased for a total of $901,960. 7. PBS16-069 – Application for Exemption from Part Lot Control Paradise Homes Leslie Inc. Lots 195 to 202 and 212 and Block 215 being 65R-36506, 65R-36524, 65R-36551 and 65R-36552 File Number: PLC-2016-09 Recommended: 1. That Report No. PBS16-069 be received; and General Committee Meeting Agenda (Revised) Tuesday, October 4, 2016 Page 5 of 9 2. That the Application for Exemption from Part Lot Control submitted by Paradise Homes Leslie Inc. to divide Lots 195 to 202 and 212 and Block 215 on Plan 65M-4462 into eighteen (18) separate lots for semi-detached units and five (5) townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. 8. PBS16-076 – Application for Exemption from Part Lot Control Casings Developments Inc. Blocks 5, 7, 9, 11, 14 and 16 being 65R-36585, 65R-36584 and 65R-36593 File Number: PLC-2016-10 Recommended: 1. That Report No. PBS16-076 be received; and 2. That Application for Exemption from Part Lot Control submitted by Casings Developments Inc. to divide Blocks 5, 7, 9, 11, 14 and 16 on Plan 65M-4478 into thirty-five (35) townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. 9. PBS16-077 – Request for Street Name Approval Carpino Construction Inc. 15278 Yonge Street Related File Number: OPA-2015-04, ZBA-2015-10 File Number: SP-2015-08 Recommended: 1. That Report No. PBS16-077 be received; and 2. That the following street name be approved for the proposed road within the approved Site Plan application, File SP-2015-08: Street “A” Alex Gardner Circle General Committee Meeting Agenda (Revised) Tuesday, October 4, 2016 Page 6 of 9 10. PBS16-078 – Application for Exemption from Part Lot Control TACC Developments (Aurora) Inc. Blocks 222, 224 and 225 being 65R-36534, 65R-36533 and 65R-36620 File Number: PLC-2016-11 Recommended: 1. That Report No. PBS16-078 be received; and 2. That the Application for Exemption from Part Lot Control submitted by TACC Developments (Aurora) Inc. to divide Blocks 222, 224 and 225 on Plan 65M- 4462 into fifteen (15) townhouse lots be approved; and 3. That the implementing Part Lot Control Exemption By-law be presented at a future Council meeting. 11. PBS16-080 – Proposed Bell Radiocommunication Antenna System Gaetano DiBlasi 1360 Bloomington Road East Part of Lot 11 Concession 2 File Number: SP(T)-2014-02 Recommended: 1. That Report No. PBS16-080 be received; and 2. That Industry Canada and the applicant be advised that the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol has been complied with in respect to the proposed 40-metre high telecommunication tower; and 3. That Council provide direction respecting: a) Concurrence; or b) Non-Concurrence regarding the proposed 40-metre high telecommunication tower at 1360 Bloomington Road East; and General Committee Meeting Agenda (Revised) Tuesday, October 4, 2016 Page 7 of 9 4. That Industry Canada be advised of Council’s resolution on the subject application. 12. Economic Development Advisory Committee Meeting Minutes of September 8, 2016 Recommended: 1. That the Economic Development Advisory Committee meeting minutes of September 8, 2016, be received for information. 13. Parks and Recreation Advisory Committee Meeting Minutes of September 15, 2016 (Added Item) Recommended: 1. That the Parks and Recreation Advisory Committee meeting minutes of September 15, 2016, be received; and 2. That the Parks and Recreation Advisory Committee recommend to Council: 2. Memorandum from Manager of Parks Re: Pet Waste in Public Parks and Open Space 1. That staff be directed to investigate a public education program and public survey regarding pet waste in public parks and open spaces. New Business Motion No. 1 1. That staff be directed to provide a review of the ownership, maintenance, and replacements of all existing feature walls in the Town; and 2. That staff be directed to investigate the feasibility of replacing the feature walls at the north-east and south-east corners Batson Drive and Yonge Street. General Committee Meeting Agenda (Revised) Tuesday, October 4, 2016 Page 8 of 9 14. Trails and Active Transportation Committee Meeting Minutes of September 16, 2016 (Added Item) Recommended: 1. That the Trails and Active Transportation Committee meeting minutes of September 16, 2016, be received; and 2. That the Trails and Active Transportation Committee recommend to Council: 1. Memorandum from Manager of Parks Re: Atkinson Park Trail Extension to St. John’s Sideroad 1. That staff be directed to investigate the cost of the proposed Atkinson Park trail extension, consult with Lake Simcoe Region Conservation Authority and York Region, and report back to the Trails and Active Transportation Committee for consideration. 2. Memorandum from Manager of Parks Re: Lake to Lake Trail Update 1. That the draft plan of the proposed Lake to Lake Cycling Route and Walking Trail be publicly communicated. 15. Memorandum from Mayor Dawe Re: Correspondence from Her Majesty The Queen (Added Item) Recommended: 1. That the correspondence from Her Majesty The Queen be received for information. 16. Memorandum from Councillor Pirri Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016 (Added Item) General Committee Meeting Agenda (Revised) Tuesday, October 4, 2016 Page 9 of 9 Recommended: 1. That the memorandum regarding Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016, be received for information. Town of Aurora Parks and Recreation Advisory Committee Meeting Minutes Date: Thursday, September 15, 2016 Time and Location: 7 p.m., Holland Room, Aurora Town Hall Committee Members: Councillor Michael Thompson (Chair), Councillor Tom Mrakas (Vice Chair), Juergen Daurer, Richard Doust, Stephen Kimmerer, Eric McCartney, and Brian Trussler Member(s) Absent: None Other Attendees: Al Downey, Director, Parks, Recreation and Cultural Services, and Samantha Yew, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by Juergen Daurer Seconded by Stephen Kimmerer That the agenda as circulated by Legislative Services be approved. Carried Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 13 Page 1 of 5 Parks and Recreation Advisory Committee Meeting Minutes Thursday, September 15, 2016 Page 2 of 5 3. Receipt of the Minutes Parks and Recreation Advisory Committee Meeting Minutes of June 16, 2016 Moved by Stephen Kimmerer Seconded by Richard Doust That the Parks and Recreation Advisory Committee meeting minutes of June 16, 2016, be received for information. Carried 4. Delegations None. 5. Matters for Consideration 1. Parks and Recreation Advisory Committee Terms of Reference – Revised Staff provided an overview of the proposed changes to the Parks and Recreation Advisory Committee Terms of Reference. The Committee provided suggestions, including: • A new mandate that includes open space in addition to parks; and • As per the Sport Plan, the addition of “Sport” to the Committee name, and inclusion of sport-related matters in the Committee mandate; and • Increase to two (2) members from the Sports Council; and • The increase in frequency of meetings from bi-monthly to monthly. Moved by Councillor Mrakas Seconded by Richard Doust 1. That the Parks and Recreation Advisory Committee Terms of Reference – Revised be received; and 2. That the comments provided by the Parks and Recreation Advisory Committee (PRAC) be considered by staff in preparation of the revised PRAC Terms of Reference. Carried Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 13 Page 2 of 5 Parks and Recreation Advisory Committee Meeting Minutes Thursday, September 15, 2016 Page 3 of 5 6. Informational Items 2. Memorandum from Manager of Parks Re: Pet Waste in Public Parks and Open Space The Committee discussed possible strategies to deal with pet waste in public parks and open spaces. Moved by Richard Doust Seconded by Juergen Daurer 1. That the memorandum regarding Pet Waste in Public Parks and Open Spaces be received; and 2. That the Parks and Recreation Advisory Committee recommend to Council: 1. That staff be directed to investigate a public education program and public survey regarding pet waste in public parks and open spaces. Carried as amended 3. Club Aurora Membership Pass Summary Report for June and July 2016 Moved by Richard Doust Seconded by Stephen Kimmerer 1. That the Club Aurora Membership Pass Summary Report for June and July 2016 be received for information. Carried 4. Extract from Council Meeting of June 14, 2016 Re: Joint Accessibility Advisory Committee and Parks and Recreation Advisory Committee Meeting Minutes of May 31, 2016 Moved by Eric McCartney Seconded by Juergen Daurer Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 13 Page 3 of 5 Parks and Recreation Advisory Committee Meeting Minutes Thursday, September 15, 2016 Page 4 of 5 1. That the Extract from Council Meeting of June 14, 2016, regarding the Joint Accessibility Advisory Committee and Parks and Recreation Advisory Committee meeting minutes of May 31, 2016, be received for information. Carried 5. Extract from Council Meeting of July 12, 2016 Re: Parks and Recreation Advisory Committee Meeting Minutes of June 16, 2016 Moved by Richard Doust Seconded by Councillor Mrakas 1. That the Extract from Council Meeting of July 12, 2016, regarding the Parks and Recreation Advisory Committee meeting minutes of June 16, 2016, be received for information. Carried 7. New Business Juergen Daurer noted that a member of Club Aurora expressed concern regarding the state of the lockers at the Aurora Family Leisure Complex, noting more than half of the lockers are not in working condition. Staff indicated that Infrastructure and Environmental Services will be notified. Eric McCartney inquired about the ownership and maintenance of feature walls to entrances of neighbourhoods, and the demolition of the feature walls that were located at the north-east and south-east corners of Batson Drive and Yonge Street. Staff indicated that the ownership and maintenance of feature walls varies, and that the feature walls at Batson Drive and Yonge Street were demolished as they required very extensive restoration. Staff noted that there are no plans to rebuild them at this time. New Business Motion No. 1 Moved by Eric McCartney Seconded by Juergen Daurer Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 13 Page 4 of 5 Parks and Recreation Advisory Committee Meeting Minutes Thursday, September 15, 2016 Page 5 of 5 That the Parks and Recreation Advisory Committee recommend to Council: 1. That staff be directed to provide a review of the ownership, maintenance, and replacements of all existing feature walls in the Town; and 2. That staff be directed to investigate the feasibility of replacing the feature walls at the north-east and south-east corners Batson Drive and Yonge Street. Carried Stephen Kimmerer requested an update regarding the proposed Ice Allocation Policy update. Staff indicated that a report to Council is forthcoming. Staff provided the Committee with an update on the Tender and construction timelines of Mavrinac Park, and noted that construction will likely commence in 2017. Stephen Kimmerer inquired about the development of the turf field at the Stronach Aurora Recreation Complex. Staff indicated that it is currently in the Tendering process, and that a report to Council is expected in the fall. 8. Adjournment Moved by Councillor Mrakas Seconded by Stephen Kimmerer That the meeting be adjourned at 8:48 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 13 Page 5 of 5 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 1 of 15 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 2 of 15 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 3 of 15 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 4 of 15 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 5 of 15 AttachmentsAttachment 1: Agenda Item 3 - Memorandum from Mayor Dawe; Re: Conservation Ontario Council Report - Passage of Bill 100, Supporting Ontario Trails Act, 2016Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 6 of 15 Memor andum Office of the Mayor Date: September 16, 2016 To: Trails and Active Transportation Committee From: Mayor Geoffrey Dawe Re: Conservation Ontario Council Report – Passage of Bill 100 Supporting Ontario Trails Act, 2016 Recommendation 1.That the Trails and Active Transportation Committee: Receive the correspondence for information Endorse the recommendations Provide direction Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 14 Page 7 of 15 Attachment 1 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 8 of 15 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 9 of 15 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 10 of 15 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 11 of 15 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 12 of 15 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 13 of 15 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 14 of 15 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 14 Page 15 of 15 Memorandum Date: October 4, 2016 To: Mayor and Members of Council From: Mayor Dawe Re: Correspondence from Her Majesty The Queen Recommendations 1.That the correspondence from Her Majesty The Queen be received for information. Attachments Attachment 1 – Correspondence from Her Majesty The Queen dated September 16, 2016 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 Phone: 905-727-3123 ext. 4746 Email: mayor@aurora.ca www.aurora.ca Town of Aurora Office of the Mayor Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 15 Page 1 of 2 Attachment 1Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016Item 15 Page 2 of 2 Memorandum Councillor Paul Pirri Date: October 4, 2016 To: Mayor and Members of Council From: Councillor Pirri Re: Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016 Recommendations 1.That the memorandum regarding Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016, be received for information. Attachments Attachment 1 - Federation of Canadian Municipalities (FCM) Report to Council, Meeting of the Board of Directors, Oakville, ON, September 13-16, 2016 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 1 of 23 REPORT TO COUNCIL MEETING OF THE BOARD OF DIRECTORS OAKVILLE, ON SEPTEMBER 13-16, 2016 Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 2 of 23 Attachment 1 FCM Report to Council – September 2016 Page 2 of 22 SUMMARY The FCM Board of Directors met in Oakville, ON, from September 13-16. Board members spent four days addressing vital national issues playing out at the local level as well as the historic momentum achieved by the municipal sector. The details of those discussions are presented in the Committee reports that follow. With this meeting taking place just days before MPs return to Parliament in Ottawa, it was timely to make Phase 2 of the federal government’s ambitious infrastructure plan a key theme in the discussions. Board members explored the central role municipalities will play in making these historic infrastructure investments a success, from tapping local expertise to identifying local projects that offer the best return on investment. And they talked about municipal Phase 2 priorities, with an emphasis on an allocation-based model for transit and green investments, as well as significant, dedicated funding for housing and rural infrastructure. Another important topic of conversation was the imperative partnership needed among orders of government to ensure Phase 2 lives up to its potential. On that note, Board members agreed that the federal government must maintain its 50 per cent contribution to project costs, while provinces need to partner with no less than their traditional one-third share. The Executive of the Board met with a special guest, Jean-Yves Duclos, the Minister of Families, Children and Social Development. The Executive welcomed plans for a National Housing Strategy, but also stressed to the Minister the need for urgent investments in social and affordable housing. Members of the Social-Economic Development Committee met with Dwight Dorey, National Chief of the Indigenous Peoples' Assembly of Canada. The meeting was an important step forward in our joint efforts to work together to support urban Indigenous people living in cities and communities across the country. Board members adopted a number of resolutions on issues ranging from rural post office closures to the installation of truck sideguard safety equipment. They also confirmed the importance of remaining active and engaged in the critical coming months, as the federal government finalizes the details of Phase 2, as well as a National Housing Strategy. They agreed that influencing these federal policies was paramount to furthering the unprecedented momentum of the municipal sector. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 3 of 23 FCM Report to Council – September 2016 Page 3 of 22 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON SOCIAL AND ECONOMIC DEVELOPMENT SUMMARY OF DISCUSSION Committee Vice-Chair Pam McConnell opened the meeting by introducing the other Vice- Chair, Tom Taggart, and welcoming new members and returning members. Vice-Chair McConnell provided members with a brief overview of the mandate of the SED Committee and reminded members that the purpose of the September meeting is to establish the policy and advocacy priorities for the coming year. In the Update on Committee Activities and Action Items Status report, delivered by Matt Gemmel, the Committee heard that FCM is monitoring the government’s roll out of their budget commitments on housing and homelessness which, while significant, were short-term in nature and didn’t adequately address the issue of expiring social housing operating agreements. FCM provided a submission to the Canada Mortgage and Housing Corporation (CMHC) regarding the development of the Affordable Rental Housing Financing Initiative, specifically on how the Initiative could expand the availability of affordable, high-quality rental housing in Canada over the long-term. Members also learned that FCM participated in a pre- consultation meeting and expert roundtables pursuant to the development of the National Housing Strategy (NHS) at the invitation of CMHC . Further, in an ongoing effort to building stronger relationships with Aboriginal organizations, FCM staff have met with senior staff from national indigenous organizations. In June, FCM members participated in five of the consultations on the federal Urban Aboriginal Strategy, which took place in cities and communities across the country and were organized by Indigenous and Northern Affairs Canada. The Committee discussed the need to continue to monitor settlement challenges for Syrian refugee families, particularly as financial support for government sponsored refugees ends one year after arrival, which will occur soon for many families. Members directed staff to report back on this issue at its November meeting. Following that update, the Committee received a report from Vice-Chair Pam McConnell on the recent work of the Urban Aboriginal Working Group. Next was a presentation delivered by Dwight Dorey, National Chief of Indigenous Peoples’ Assembly of Canada (IPAC), formerly the Congress of Aboriginal Peoples. Chief Dorey provided an overview of key challenges facing Indigenous people living off-reserve, including the inadequate access to affordable housing. Chief Dorey then described the role of IPAC in representing Indigenous people living off-reserve in cities and communities of all sizes. Committee Chair Brian Pincott then turned the Committee’s at tention to establishing priorities for the upcoming year. Members concurred with the FCM Shared Priority as it pertains to the SED Committee. The Committee then considered and approved the proposed 2016-17 Committee-specific priorities, which are a) affordable housing and homelessness; and b) urban indigenous policy. Members then considered three resolutions and made recommendations to the Board. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 4 of 23 FCM Report to Council – September 2016 Page 4 of 22 Following, the Committee provided recommendations on FCM’s submission regarding the federal government’s National Housing Strategy, which they indicated should include an immediate focus on a housing carve-out within the Phase 2 Social Infrastructure fund and a commitment to protect the quality and affordability of social housing impacted by the expiry of operating agreements. The Committee equally provided recommendations on FCM’s submission with respect to the future of the federal Urban Aboriginal Strategy. The Committee was then briefed on FCM’s First Nation-Municipal Community Economic Development Initiative (CEDI), particularly regarding the new funding over five years which was recently secured for this program. STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1.Adopt the following 2016-17 policy and advocacy priorities: a) Phase 2 Infrastructure Advocacy Strategy; b) affordable housing and homelessness; and c) urban indigenous policy; 2.Approve a submission to the Minister of Indigenous and Northern Affairs regarding the future of the Urban Aboriginal Strategy (UAS) that includes the following recommendations: a.Increase operational funding, and establish new funding, for local Aboriginal organizations and service providers; b.Include capital funding for the renovation and construction of community and cultural spaces; c. Reinstate funding for urban Indigenous coalitions in order to help strengthen local leadership and linkages between municipal governments and improve delivery of municipal services; d.Direct funding to existing and new local Indigenous organisations in order to build local capacity and empower local decision-making; e.Enable program flexibility so that funding meets local needs and priorities; f.Provide long-term, predictable funding so that service delivery organizations can plan and deliver appropriate services based on local needs. g.Ensure culturally appropriate programs and services that meet the needs of First Nations, Inuit and Métis; h.Take into consideration the programs and services being delivered by municipalities and seek to align with and support those services where appropriate; and i.Ensure that funding meets the needs of Indigenous people residing in small- urban municipalities, rural areas and the North; 3.Approve a submission to the Minister of Families, Children and Social Development pursuant to the National Housing Strategy that includes the following recommendations: a.Commit the federal government to playing a leadership role in ensuring the housing needs of all Canadians, especially those most vulnerable, are met; Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 5 of 23 FCM Report to Council – September 2016 Page 5 of 22 b. Provide a substantial carve-out for affordable housing and homelessness from the Phase 2 Social Infrastructure Fund in budget 2017; c. Protect existing social housing affected by the expiry of operating agreements and the low-income households who live there, by providing a commitment for capital repair and retrofit fund and a fund for new long-term rent subsidies in budget 2017; d. Build new social and affordable housing, which includes a decision-making role for local governments; e. Prevent and end homelessness; f. Preserve, retrofit and grow the rental housing sector; g. Recognize and support the distinct housing needs of Indigenous people; h. Recognize and support housing needs in the North; i. Engage municipalities in addressing challenging housing markets; and j. Develop the National Housing Strategy so that it is comprehensive, provides long-term, predictable funding and formally includes local governments. The Standing Committee recommends this report be received. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 6 of 23 FCM Report to Council – September 2016 Page 6 of 22 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON MUNICIPAL FINANCE AND INTERGOVERNMENTAL ARRANGEMENTS SUMMARY OF DISCUSSION Committee Chair Sav Dhaliwal opened the meeting by welcoming Committee members and introducing Vice-Chairs Sandra Desmeules and Doug Dobrowolski, and by welcoming new and returning members. Following approval of the agenda and the report of the March 2016 meeting, members were updated on the advocacy efforts of FCM leadership and staff since the last meeting. Staff outlined progress on key policy areas of interest to the Committee, including international trade and investment attraction, infrastructure financing and Canada Post. Committee members formally requested that FCM staff work with Global Affairs Canada to provide information and analysis on CETA’s implications for social procurement policies. The Committee was also updated on Finance Canada’s consultation on proposed amendments to clarify the application of the GST/HST to supplies of municipal transit services and the government’s comprehensive review of Canada Post. Following extensive discussion, the Committee approved the recommended 2016-2017 policy and advocacy priorities of 1) Phase 2 Infrastructure Advocacy Strategy; and 2) Municipal Considerations for a Federal Infrastructure Bank and Federal Role in Public- Private Partnerships. Committee members agreed that an infrastructure bank should ensure easier access to financing and that the focus of such a body remains limited and non- conditional, while the federal government should continue to support local decision-making and discretion on using P3 procurement models. Next, Committee members were updated on Phase 1 and Phase 2 program design and cost- sharing and fiscal sustainability. The Committee approved a recommendation to the Board to endorse a cost-sharing approach for Phase 2 infrastructure funding that includes 50 percent federal contributions and at least 33 percent provincial contributions towards eligible costs for projects in the provinces, and 75 percent federal contribution towards eligible costs for projects in the territories. Senior Manager, Policy and Research, Daniel Rubinstein then provided an update on FCM’s Legal Defense Fund. Finally, the Committee heard an update by Policy Advisor Marc LeBlanc on the Jack Layton Fellowship program. STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1.Approve the two proposed priority areas: Phase 2 Infrastructure Advocacy Strategy and Municipal Considerations for a Federal Infrastructure Bank and Federal Role in Public-Private Partnerships; and 2.Endorse a cost-sharing approach for Phase 2 infrastructure funding that maintains 50 percent federal contributions and a formal requirement for at least 33 percent Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 7 of 23 FCM Report to Council – September 2016 Page 7 of 22 provincial contributions towards eligible costs for projects in the provinces, and 75 percent federal contribution towards eligible costs for projects in the territories. 3. Direct staff to work with Global Affairs Canada officials to collect information and provide an analysis on CETA’s implications for municipal social procurement policies and community benefit agreements and report back to the Board of Directors at the November 2016 Board meeting. The Standing Committee recommends this report be received. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 8 of 23 FCM Report to Council – September 2016 Page 8 of 22 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON ENVIRONMENTAL ISSUES AND SUSTAINABLE DEVELOPMENT SUMMARY OF DISCUSSION Committee Chair Pauline Quinlan opened the meeting by introducing the Vice-Chairs, Paul Pirri and Edgar Rouleau, and welcoming new and returning members. Chair Quinlan provided members with a brief overview of the mandate of the Standing Committee on Environmental Issues and Sustainable Development (EISD), and reminded members that the purpose of the September meeting is to establish the policy and advocacy priorities for the coming year. Following approval of the agenda and the report of the March 2016 meeting, members were updated on the policy and advocacy work that has been undertaken by FCM since the last Board meeting. In an update from Dallas Alderson, members heard about FCM’s participation in consultations being held by Federal/Provincial/Territorial (FPT) governments as part of the development of the Pan-Canadian Framework on Clean Growth and Climate Change. FCM participation in other roundtables and presentations on water and wastewater investments, environmental assessment processes and other issues were also highlighted. The Committee then turned its attention to establishing priorities for the upcoming year. Members discussed FCM Shared Priorities as they pertain to the EISD Committee, and recommended that the Green Infrastructure component of the federal government’s Phase 2 infrastructure plan be the EISD portion of the FCM shared priority of the Phase 2 Infrastructure Advocacy Strategy. The Committee further recommended the Committee- specific policy priorities for the coming year including 1) climate change in terms of the investment required to support local government action in reducing GHG emissions and in adapting to climate change and 2) FCM’s participation in a review of federal environmental assessment processes and environmental legislation. The Committee discussed the federal review of the Navigation Protection Act and the Fisheries Act and directed staff to engage with the Parliamentary Committees which will be reviewing the Acts this fall. The Committee then considered five resolutions and made recommendations to the Board with respect to their categorization. Staff then outlined the proposed components of FCM’s submission to fede ral Minister of Environment and Climate Change on the Pan Canadian Framework on Clean Growth and Climate Change with the objective that the Framework reflects municipal considerations and supports the important municipal role in addressing climate change. Staff indicated their understanding that the Framework will be the federal government’s guiding document towards implementing its climate change priority. The Committee discussed ways the submission could be strengthened by including examples of municipal leadership, and indicated that, in future, relevant regulations which impact the ability to mitigate and manage the effects of climate change may need to be considered. The Committee agreed that the proposed components of the FCM submission focus on: a) mitigation policy recommendations; b) adaptation and resilience policy recommendations; and c) municipal considerations on carbon pricing. Next was an update on FCM’s engagement in the federal government’s review of the National Energy Board (NEB), and a decision on next steps. As part of this, President Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 9 of 23 FCM Report to Council – September 2016 Page 9 of 22 Somerville and Chair Quinlan, as co-Chairs of FCM’s Task Force on National Municipal Energy Infrastructure, outlined the work that has taken place over the summer by the Task Force. Matt Gemmel then presen ted highlights of the Task Force’s report, highlighting areas where the federal role in regulating existing pipelines and reviewing proposed pipelines could be strengthened to better reflect municipal concerns and perspectives. The Committee discussed the report and directed staff to build on the work of the final report of the National Municipal Energy Infrastructure Task Force by developing recommendations on how the National Energy Board public hearing process can be reformed to give local governments a greater voice, and how municipal interests can be adequately considered in the construction, operation and decommissioning of federally-regulated pipelines. Staff will return to the Committee in November with detailed recommendations for the consideration of the Committee. Following, the Committee was asked to consider a set of principles meant to guide FCM’s input into the federal governme nt-led consultations on the design of a national residential flood insurance market for Canada. Committee members discussed key challenges around affordability and municipal liability that such an insurance program could bring. They underscored the value of FCM participating in the discussions on this possible program, but that participation may need to be re-considered in the future, depending on what the potential program includes. The Committee approved the enclosed principles, but added principles around affordability and municipal liability.. The full list of detailed principles will come back to the Committee in November. Lastly, Councillor Ben Henderson, Chair of the Green Municipal Fund Council, provided an update on last year’s work of the Green Municipal Fund and Tim Kehoe, FCM Deputy CEO, provided an update on the new programs, including the Capacity Building for Climate Change Challenges (CBC3) Program. STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1. Adopt the following 2016-17 policy and advocacy priorities: (a) phase 2 infrastructure advocacy strategy (b) climate change mitigation and adaptation and (c) and federal environmental assessment; 2. Approve a submission to the Minister of Environment and Climate Change on the Pan-Canadian Framework on Clean Growth and Climate Change which reflects the proposed components which focus on a) mitigation policy recommendations b) adaptation and resilience policy recommendations and c) municipal considerations on carbon pricing; 3. Direct staff to build on the work of the final report of the National Municipal Energy Infrastructure Task Force and develop recommendations on how the National Energy Board public hearing process can be reformed to give local governments a greater voice, and how municipal interests can be adequately considered in the construction, operating and decommissioning of federally-regulated pipelines; Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 10 of 23 FCM Report to Council – September 2016 Page 10 of 22 4. Direct staff to return to the Committee in November with detailed recommendations that will inform FCM’s submission to the federal government’s review of the National Energy Board; 5. Adopt the “Principles to Protect Municipal Interests in the Design of a National Residential Flood Insurance Regime for Canada”, with the addition of principles around affordability and municipal liability; and 6. Direct staff to seek an opportunity to have FCM present to the Parliamentary Committees which are reviewing the Navigation Protection Act and the Fisheries Act. The Standing Committee recommends this report be received. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 11 of 23 FCM Report to Council – September 2016 Page 11 of 22 REPORT OF THE MEETING OF THE RURAL FORUM SUMMARY OF DISCUSSION The meeting began with roundtable introductions and the election of the Chair and Vice- Chairs for the coming year. Ray Orb was acclaimed as Chair, and Scott Pearce and Al Kemmere were elected as Vice-Chairs. Members were then updated on the advocacy efforts of FCM leadership and staff since the last meeting. Policy Advisor Marc LeBlanc outlined progress on key policy areas of interest to the Forum, including federal efforts to improve broadband in rural communities and the government’s review of Canada Post. In particular, members stressed the need for additional federal support for both backbone and last-mile solutions to improve broadband service in rural communities. Following extensive discussion, the Forum approved the recommended 2016-2017 policy and advocacy priorities of 1) Phase 2 Infrastructure Advocacy Strategy; and 2) Rural Economic Development. Forum members stressed the importance of continuing to call for the removal of stacking restrictions and ensure an allocation-based funding mechanism reflects the higher costs of delivering services in rural communities. Members were also updated on FCM’s negotiations on program design for the government’s second phase of infrastructure investments, and discussed FCM’s proposal to the federal government to build on the existing Small Communities Fund to support core infrastructure needs in rural areas that may not be fully addressed elsewhere in the Phase 2 plan. The Forum made a number of design recommendations to the Board ensure that Phase 2 infrastructure programs meet the needs of rural communities. The Forum received an update on rural-specific programming at the 2016 Annual Conference. For the 2017 Annual Conference, FCM has committed to continue rural-specific programming and to develop a rural-specific plenary session. In particular, conference programming will recognize the critical role that rural communities have played in shaping Canada over the last 150 years and explore innovative approaches to rural economic development. New members of the Rural Forum are also invited to participate in the ad-hoc working group The Forum considered one resolution on rural post office closures and recommended that the Board adopt this resolution. Members also discussed the Rural Forum’s role in FCM governance and the differences between a Forum, standing Committee and regional caucus. FORUM RECOMMENDATIONS Recommendations for adoption: 1. Approve the two proposed priority areas: Phase 2 Infrastructure Advocacy Strategy and Rural Economic Development. 2. Approve the proposed approach to Phase 2 infrastructure program design to meet the needs of rural communities, including the following: Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 12 of 23 FCM Report to Council – September 2016 Page 12 of 22 i. A new $1-billion rural infrastructure fund to provide additional targeted funding for rural priorities not fully addressed through the transit, social and green components of the government’s Phase 2 investment plan or the existing Small Communities Fund, with flexibility for eligibility thresholds to be negotiated between provinces/territories and their respective municipal associations; ii. Allocation-based funding mechanisms for Phase 2 infrastructure programs in order to provide predictability to local governments of all sizes; and iii. A rural lens applied to the eligibility criteria for Phase 2 infrastructure programs. The Forum recommends this report be received. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 13 of 23 FCM Report to Council – September 2016 Page 13 of 22 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON COMMUNITY SAFETY AND CRIME PREVENTION SUMMARY OF DISCUSSION Committee Chair Randy Goulden opened the meeting by welcoming the Committee to Oakville and introducing Vice-Chairs Linda Rydholm and Marie-Eve Brunet, and by welcoming new members and returning members. Chair Goulden provided members with a brief overview of the mandate of the CSCP Committee and reminded members that the purpose of the September meeting is to establish the policy and advocacy priorities for the coming year. Following approval of the agenda and the report of the March 2016 meeting, members were updated on the advocacy efforts of FCM leadership and staff since the last Committee meeting. FCM continues to monitor the progress of Bill C-7, which has passed third reading in the Senate. The bill will return to the House of Commons to consider proposed amendments in the fall. FCM will re -engage with government on this topic in September. On August 25, 2016, the Executive Committee approved draft principles to support the engagement of the municipal sector in the development of a legalization framework for the production, distribution and consumption of marijuana in Canada. Further, FCM staff have continued to engage with Public Safety Canada officials on a number of occasions to discuss shared priorities including the National Disaster Mitigation Program, the Disaster Risk Roundtable and the Heavy Urban Search and Rescue teams. FCM continues to engage with Public Safety Canada and has recently participated in three meetings of the PSC’s consultations on the design and roll -out of the Public Safety Broadband Network (PSBN) through the establishment of a new consultative forum under the Federal/Provincial/Territorial Interoperability Working Group. The Committee then turned its attention to establishing priorities for the upcoming year. The Committee considered the proposal for 2016-17 Committee-specific priorities to adopt (a) Phase 2 Infrastructure Advocacy Strategy; (b) Marijuana Legalization and Regulation; and (c) RCMP Labour Relations and Bill C-7. The Committee considered five resolutions, which addressed rail safety, volunteer tax credits, tax exemptions for emergency response kits, standards for reflective wear for non- professional road users, and drug impaired driving. The rail safety, volunteer tax credits and standards for reflective wear and drug impaired driving were passed as recommended. The resolution on a tax exemption for emergency response kits was reclassified to a Category B. Alana Lavoie provided an update on the Marijuana Legalization Framework. On June 30, 2016, the federal government announced the creation of a Task Force on the Legalization and Regulation of Marijuana in Canada, acting on a commitment to work on a framework toward the legalization of marijuana. Members heard more detail on the four principles advanced by FCM to the Task Force. FCM will continue engaging with the federal government in designing the framework over the coming months. Following that update, Alana Lavoie presented to the Committee on RCMP Labour Relations and Bill C-7. In municipalities that employ the services of the RCMP directly, it is anticipated that changes to operational costs resulting from changes brought forward in Bill C-7 will Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 14 of 23 FCM Report to Council – September 2016 Page 14 of 22 impact police staffing levels and costs. The Committee heard that on May 6, FCM sent letters to Ministers Goodale and Brison to signal the municipal sector’s conc erns with Bill C-7. As Bill C-7 progresses, FCM will continue to engage with the RCMP and Public Safety Canada to ensure the impacts of the bill are understood and options to mitigate these impacts are considered. FCM will also continue to support the PTAs in their engagement on this matter. Lastly, the Committee heard an update on the Public Safety Broadband Network (PSBN) and the Interoperability Working Group (IWG). In the coming months, FCM will engage with the federal government through the Interoperability Working Group on important design details for this new network. In response to discussion surrounding rail safety under other business, a motion was tabled regarding the mandate of the Rail Safety Working Group. The motion calls for the Rail Safety Working Group to expand its work to include examining the costs associated with funding operations related to rail safety, such as training and safety equipment. STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1. Approve the three proposed priority areas: Phase 2 Infrastructure Advocacy Strategy, Marijuana Legalization and Regulation and RCMP Labour Relations and Bill C-7. 2. Give the Rail Safety Working Group a mandate to study the issues and possible action relating to funding for rail safety operations (e.g., equipment and training) and to follow up by sharing the results at the November Board of Directors meeting. The Standing Committee recommends this report be received. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 15 of 23 FCM Report to Council – September 2016 Page 15 of 22 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON MUNICIPAL INFRASTRUCTURE AND TRANSPORTATION POLICY SUMMARY OF DISCUSSION Committee Chair Bob Long opened the meeting by introducing Vice-Chair Anne Marie Gillis and Vice-Chair David Price, and by welcoming new members and returning members. Following approval of the agenda and the report of the March 2016 meeting, members were provided information on the advocacy efforts of FCM leadership and staff since the last meeting. Members were updated on FCM’s work with the federal government on designing Phase 2 of the infrastructure plan to meet the needs of municipalities. Committee members provided feedback on the shortcomings of existing funding programs for municipal infrastructure and public transit projects. The Committee also discussed the urgent need for additional funding to help municipalities meet required upgrades under Transport Canada’s Grade Crossings Regulations. Furthermore, members expressed disappointment with the Supreme Court’s decision in Rogers v. Ville de Chateauguay and its implications for municipal decision-making. Following extensive discussion, the Committee approved the recommended 2016-2017 policy and advocacy priorities of 1) Phase 2 Infrastructure Advocacy Strategy; and 2) the Asset Management Capacity Building and Infrastructure Data Collection. Committee members also recommended to the Board to direct staff to analyze the existing Gas Tax Fund structure and its implications for municipalities and report back at the November 2016 Board meeting. Members were then updated on the progress of the Phase 1 programs announced in Budget 2016 and details of the Phase 2 program design including funding mechanisms and reporting. Committee members expressed concerns with the design and roll-out of Phase 1, including the new reporting requirements and different funding mechanisms, and provided detailed feedback for enhancements for Phase 2. Members emphasized the need to develo p a funding formula that best supports public transit projects in communities of all sizes. The Committee recommended to the Board to endorse a predictable, allocation-based funding model for Phase 2 public transit investments based on a formula that combines transit usage and population, with an additional mechanism to support transformative investments and grow ridership in cases where an allocation formula does not fully meet local needs. Furthermore, the Committee recommended that the Board direct staff to undertake a technical analysis and needs assessment to inform recommendations on formula options for an allocation-based funding model for Phase 2 public transit investments. The Committee also requested an update on the roll-out of existing and proposed infrastructure programs for the November 2016 board meeting. The Committee also discussed the Railway Association of Canada’s proposals calling for new federal funding for grade crossing improvements and grade separations, a greater federal role in implementing the FCM-RAC Proximity Guidelines, and additional support for the Operation Lifesaver Program. The Committee was then updated on the design and roll- out FCM’s Asset Management Fund to support asset management capacity -building at the Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 16 of 23 FCM Report to Council – September 2016 Page 16 of 22 local level. Committee members expressed an interest in an increased alignment between FCM’s Asset Management Fund and existing programming delivered by provincial/territorial municipal associations. Committee members considered five resolutions. The Committee recommended that the Board adopt resolutions on the installation of truck sideguards, municipal consultation on the regulation of drones, rail safety and ferry services. The Committee recommended that the Board not adopt a resolution increasing the provincial cost-share to 40 percent for the New Building Canada Fund’s National Infrastructure Componen t. Committee members called on FCM staff to send urgent correspondence to the Minister of Transport if the amended resolution on the installation of truck sideguards is adopted by the Board of Directors. STANDING COMMITTEE RECOMMENDATIONS Recommendations for adoption: 1. Approve the two proposed priority areas: Phase 2 Infrastructure Advocacy Strategy and the Asset Management Capacity Building and Infrastructure Data Collection; 2. Endorse a predictable, allocation-based funding model for Phase 2 public transit investments based on a formula that combines transit usage and population, with an additional mechanism to support transformative investments and grow ridership in cases where an allocation formula does not fully meet local needs; and 3. Direct staff to undertake a technical analysis and needs assessment to inform recommendations on formula options for an allocation-based funding model for Phase 2 public transit investments. 4. Direct staff to analyze the existing Gas Tax Fund structure and its implications for municipalities and report back at the November 2016 Board meeting. The Standing Committee recommends this report be received. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 17 of 23 FCM Report to Council – September 2016 Page 17 of 22 REPORT OF THE MEETING OF THE NORTHERN AND REMOTE FORUM SUMMARY OF DISCUSSION Chair Diana Rogerson opened the meeting by welcoming new and returning members, as well as by welcoming the Vice-Chairs, Charles Furlong and Jeannie Ehaloak, who called into the meeting from Alavik, NWT and Cambridge Bay, NU, respectively. Chair Rogerson provided members with a brief overview of the mandate of the Forum and reminded members that the purpose of the September meeting is to establish the policy and advocacy priorities for the coming year. Following approval of the agenda and the report of the March 2016 meeting, members were updated on the policy and advocacy work that has been undertaken by FCM since the last board meeting. In an update from Matt Gemmel, members heard that FCM Past-President Raymond Louie presented to the Canadian Radio-television and Telecommunications Commission (CRTC) as part of their review of basic broadband services. In our final submission to the review, FCM recommended universal access to affordable and reliable broadband services at evolving speeds, and a specific s trategy for Canada’s North. FCM also made a submission to the Senate Committee on National Finance supporting the increase to the Northern Residents Tax Deduction, which was included in Budget 2016. The Forum received a summary of the feedback provided by delegates at the Northern and Remote Forum session at FCM’s 2016 Annual Conference in Winnipeg. Delegates highlighted northern and remote considerations on the design of FCM’s asset management program, and federal Phase 2 infrastructure investments in green infrastructure and social infrastructure. The Forum then turned its attention to establishing priorities for the upcoming year. Members heard how Phase 2 of the federal government’s infrastructure plan will impact northern and remote communities and identified a need to integrate a northern and remote perspective into in FCM’s Phase 2 Infrastructure Advocacy Strategy. R ecognizing that the federal government is developing a National Housing Strategy, but that there are distinct needs and challenges that must be considered in designing and delivering affordable housing and homelessness programming in northern and remote communities, the members recommended Northern and Remote Affordable Housing and Homelessness as the 2016-17 Forum-specific priority. Lastly, the Forum heard a presentation from the Senior Manager for Housing Policy with the Canada Mortgage and Housing Corporation (CMHC) who presented plans for developing the National Housing Strategy, particularly as it pertains to northern and remote communities. The Forum heard that, as part of the National Housing Strategy, the federal government is planning to develop a specific plan for Northern and Indigenous housing that will address the particular needs of the north, including the importance of federal support for social housing. FCM members were invited to participate in upcoming consultation sessions in the North. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 18 of 23 FCM Report to Council – September 2016 Page 18 of 22 FORUM RECOMMENDATIONS Recommendations for adoption: 1. Adopt the following 2016-17 policy and advocacy priorities: (a) Phase 2 Infrastructure Advocacy Strategy; (b) Northern and Remote Affordable Housing and Homelessness. The Forum recommends this report be received. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 19 of 23 FCM Report to Council – September 2016 Page 19 of 22 REPORT OF THE MEETING OF THE STANDING COMMITTEE ON INCREASING WOMEN’S PARTICIPATION IN MUNICIPAL GOVERNMENT SUMMARY OF DISCUSSION Standing Committee Chair Chris Fonseca, Regional Councillor, Region of Peel, ON, introduced the Councillor Darren Hill and Councillor Irene Dawson as the Vice-Chairs. She then welcomed Committee members, observers and staff to the meeting. The agenda and minutes were approved based on the minutes being amended to ensure clarity on intersectional approach referenced in the final paragraph of the minutes. Vice-Chairs Hill and Dawson presented the 2016-17 Committee-specific priorities as well as the shared priority as it relates to the Committee’s mandate. One of the recommended priorities of the Committee is the delivery and promotion of Diverse Voices for Change, a three-year, $500,000 initiative. FCM’s Diverse Voices for Change initiative seeks to increase the number of women across diverse communities who are actively informed by, and engaged in, local government decision-making. Committee members shared their experiences on increasing women’s participation as it relates to the Regional Champions network. FCM staff will look at different ways to strengthen the communication in support of the Regional Champions program in an effort to share experiences, strengthen the network, and increase the number of Regional Champions. The Committee also received a presentation from Councillor Chris Colema n on FCM’s international programming, including his experience at the Ukraine Municipal Forum in June 2016. In October, FCM will host a webinar on women entrepreneurship as part of international series; Committee members were encouraged to participate in the webinar that will be delivered in English. The Committee approved the following as its priorities for 2016-17: 1. Delivery of the Diverse Voices for Change initiative 2. Regional Champions 3. Scholarships and Awards 4. Promoting Policies, Practices and Strategies in support of the Committee’s 30% Representation Goal 5. International Women’s Day 6. International partnerships on gender-related programs In support of the priority on scholarships and awards, the Committee was presented with the recommendation to have the Vice-Chair of the Committee, Councillor Darren Hill, be appointed as co-Chair with Councillor Lorrie Williams for the Sub-Committee. The addition of Councillor Hill will ensure consistency of communication and strategic links of the scholarships and awards with staff and Board members. Councillor Fonseca thanked Councillor Williams for her leadership with the Sub-Committee. The Committee discussed the implications of increasing the Committee’s goal of 30 percent representation of women elected to local government to 50 percent by 2026. Committee members were interested at looking at the Committee through an intersectional analysis approach to the Committee as well as data collection. Staff was asked to gather information and report back to the Committee. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 20 of 23 FCM Report to Council – September 2016 Page 20 of 22 STANDING COMMITTEE RECOMMENDATIONS Recommendations for referral to staff: 1. That staff analyze the implications of increasing the 30% target in the polic y statement to 50% by 2026 and report back in November. The Standing Committee recommends this report be received. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 21 of 23 FCM Report to Council – September 2016 Page 21 of 22 REPORT THE MEETING OF THE STANDING COMMITTEE ON INTERNATIONAL RELATIONS SUMMARY OF DISCUSSION Chair Roger Anderson introduced the new Vice-Chairs Councillor Garth Frizzell and Councillor Bev Esslinger and welcomed Committee members and presented FCM staff. The members approved the agenda and the minutes from the March 2016 Board of Directors’ meeting in Sherbrooke. The Committee was presented with an update on the work plan of FCM’s International Relations Framework. In 2016, for example, FCM will continue to: strengthen its relationship with the federal government through the Joint Working Group, which will meet in early October; advance its development cooperation programming; support the engagement of Canadian municipalities and experts, including members of the Committee, in its programs. Following the presentation, staff went over FCM’s s ubmission to the International Assistance Review, which was led by Global Affairs Canada between May and July 2016. The primary objective of the review was to determine how best to focus Canada’s international assistance on helping the poorest and most vulnerable populations, and supporting fragile states. FCM’s submission recommended that Canada’s international assistance should reflect the following: 1) that Canada pay particular attention to urbanisation and the high proportion of the poor who are living in urban areas; 2) that governance focus on decentralisation and capacity building support for local governments as a way to address these thematic priorities; and 3) include a goal of strengthening innovative strategic partnerships with key Canadian sectors, including with Canadian municipalities. FCM will develop a plan to disseminate the recommendations to government officials and other international partners and stakeholders. The Committee welcomed the Honourable Jean-Yves Duclos, Minister of Families, Children and Social Development to the meeting. Minister Duclos provided an overview of the Government of Canada’s plans for the upcoming Habitat III conference in Quito, Ecuador. FCM President Clark Somerville will lead a delegation of Canadian elected officials to Habitat III along with representatives from Metro Vancouver, Montreal and the Communauté métropolitaine de Montréal. The delegation will participate in various sessions and forums to demonstrate and express the importance of local governments as development actors. Habitat III will be an opportunity to promote its international and domestic programming and policies through various meetings and presentations. The Chair announced the appointment of the new SCIR Governance Representatives, wh o provide strategic oversight to each of FCM’s five international programs. The 2016 -17 Governance Representatives will be Chair Roger Anderson for the Program on Local Economic Development and Democratic Governance (PLEDDG) in Ukraine; Cllr Michael Thompson for the Caribbean Local Economic Development (CARILED) program; Cllr Brian Pincott for the Haiti-Municipal Cooperation Program (MCP); Cllr Garth Frizzell for the Sustainable and Inclusive Communities of Latin America (CISAL), Cllr Sylvie Goneau for the Partnerships for Municipal Innovation-LED in Africa; Cllr Bev Esslinger for the Partnerships for Municipal Innovation-LED in Asia; and Cllr Marvin Plett for the Partnerships for Municipal Innovation-LED in Latin America. Committee members received reports on each of the programs. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 22 of 23 FCM Report to Council – September 2016 Page 22 of 22 In 2017, FCM will mark 30 years of international programming. The Committee members undertook a brainstorming exercise to identify different ideas to promote the international work of FCM in Canada and abroad throughout the year. Members emphasized the importance of the annual conference as a key moment to celebrate the results of the FCM’s work. FCM staff was asked to prepare a plan based on the suggestions to present at the November meeting. Updates will be provided to the Committee throughout 2017 on the progress of the plan. STANDING COMMITTEE RECOMMENDATION The Standing Committee recommends this report be received. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 16 Page 23 of 23 Notice of Motion Councillor Tom Mrakas Date: October 4, 2016 To: Mayor and Members of Council From: Councillor Mrakas Re: Vacant and Derelict Buildings By-law Whereas long-term vacant buildings may present liabilities to immediate neighbours and the community in general; and Whereas the Town, by intermittent and often repetitive enforcement activities, has become the default property maintenance manager; and Whereas there may be considerable potential health, safety, and other issues arising from vacant buildings; and Whereas a vacant and derelict buildings by-law is meant to regulate the cleanup of empty and poorly-maintained buildings; 1. Now Therefore Be It Hereby Resolved That staff be directed to prepare a vacant and derelict buildings by-law for the Town of Aurora and to present said by-law to Council for consideration; and 2. Be It Further Resolved That staff present said by-law to Council for consideration in the second quarter of 2017. Additional Items to General Committee Meeting Agenda Tuesday, October 4, 2016 Notice of Motion (b) Page 1 of 1 Public Release October 4, 2016 Town of Aurora Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016 7 p.m. Council Chambers • Item 17 – PBS16-086 – Provincial Co-ordinated Land Use Planning Review Comments • Item 18 – Canada 150 Ad Hoc Committee Meeting Minutes of October 3, 2016 • Notice of Motion (c) Councillor Abel; Re: Parking Restrictions in Heritage Area (Note: Two-thirds vote is required to add this item to the Agenda.) Town of Aurora General Committee Report No. PBS16-086 Subject: Provincial Co-ordinated Land Use Planning Review Comments Prepared by: Michael Logue, Program Manager, Economic Planning Department: Planning and Building Services Date: October 4, 2016 Recommendations 1. That Reports No. PBS16-086 and PBS16-073 (attachment) be received; and 2. That Council endorse the Staff recommendations with respect to the Provincial Co-ordinated Land Use Planning Review, which will be provided to York Region for a consolidated submission to the Province, as well as forwarded directly to the Ministry of Municipal Affairs: i. Request to reduce targets for Intensification targets & greenfield densities, and/or provide implementation flexibility; a) Redraw Built Boundary as of 2016 b) Apply greenfield targets only to new or recent urban expansion areas without secondary plans ii. Reduce minimum density targets and radius around major transit station areas to minimize impact in stable neighbourhoods; a) Clarify applicability of bus rapid transit targets in Aurora iii. Request continued flexibility to locate office in prime employment areas iv. Maintain definition for Major Retail that would allow for it to continue being excluded as a permitted use on Employment Lands v. Amendments to bring Official Plans into conformity with revised Provincial policies should be non-appealable Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 17 Page 1 of 13 October 4, 2016 Page 2 of 6 Report No. PBS16-086 Executive Summary As a follow-up to report PBS16-073, this report seeks to clarify and receive Council’s endorsement to the Staff comments on the Provincial Co-ordinated Land Use Planning Review. Staff’s main comments are concerns with proposed new Growth Plan policies to increase the minimum intensification and density targets, Transit Corridors and Station Areas policies, employment policies, and the ability to appeal. Background Places to Grow – Growth Plan for the Greater Golden Horseshoe, dates back to 2006. The Province initiated a review of the Growth Plan in 2015, and proposed new policies for it, along with the Oak Ridges Moraine Conservation Plan, and Greenbelt Plan, as part of a process called Co-ordinated Land Use Planning Review. Comments on the proposed changes remain open until the extended commenting deadline of October 31, 2016. A detailed report on the major proposed changes and Town staff’s feedback on them were detailed in report PBS16-073. Analysis Oak Ridges Moraine Conservation Plan: Proposed changes would harmonize the policies of all four Provincial Plans, staff have no major concerns The proposed changes to the ORMCP would harmonize the definitions and policies of the Plan with the other Provincial Plans and the Provincial Policy Statement. Staff do not view the proposed changes as having a negative impact on the current operation and administration of the Town’s Land Use Planning Policies and Processes. 1. Growth Plan: concerns with proposed intensification targets & greenfield densities; request implementation flexibility & revisiting target applicability Simultaneously increasing the minimum intensification target from 40 per cent to 60 per cent, and the minimum density target for designated greenfield areas from 50 to 80 people and jobs per hectare is overly aggressive, under the current policy framework. Staff recommend reducing these in tandem towards a more achievable marketplace reality. The Built Boundary should be redrawn to capture urban development that has occurred over the last ten years, providing additional lands which would count toward accommodating the intensification target. Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 17 Page 2 of 13 October 4, 2016 Page 3 of 6 Report No. PBS16-086 Staff also recommend that the designed greenfield density target should only apply to areas that planning policy can influence, namely new or recent urban expansion areas without secondary plans. 2. Growth Plan: concerns with new proposed policies on minimum densities around major transit station areas Staff request clarification on the potential applicability of a density target of 160 people and jobs per hectare within 500 metres of Viva Bus Rapid Transit stations along the Yonge Street corridor. Such a substantial intensification level and radius would include existing stable neighbourhoods close to Yonge Street, subject to the target. 3. Growth Plan: Request continued flexibility to locate office in prime employment areas, if deemed compatible by municipality Proposed new Growth Plan policies introduce a new order of employment land, “prime employment land” to be preserved near major goods movement facilities and corridors over the long-term for land-extensive, traditional employment land uses. Conversion from prime employment land to non-employment land uses would be strictly prohibited. Staff are in favour of prohibiting conversions to uses such as residential, retail, institutional, but do not recommend that office uses be prohibited outright in Prime Employment Areas”; this decision should be at the discretion of the municipality. 4. Growth Plan: Maintain definition for Major Retail that would allow for it to continue being excluded as a permitted use on Employment Lands The 2006 Growth Plan defined major retail uses as non-employment uses, however the proposed Growth Plan does not. This definition should continue in the proposed Growth Plan. Removing this definition leaves the Plan vulnerable to the interpretation that major retail uses can be considered employment uses. 5. All Plans Under Review: Amendments to bring Official Plans into conformity with revised Provincial policies should be non-appealable To avoid costly delays spend defending Provincial policy at the Ontario Municipal Board, which would have already passed into legislation, it is recommend that amendments to bring local Official Plans into conformity with the final policies of the plans that form part of the co-ordinated provincial review not be appealable. Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 17 Page 3 of 13 October 4, 2016 Page 4 of 6 Report No. PBS16-086 Advisory Committee Review Not applicable. Financial Implications There are no direct financial implications to the Town with respect the Provincial Co- ordinated Review. Communications Considerations The Province of Ontario held twelve public open houses on the co-ordinated review, from late May to early July, 2016. The locations ranged across the Greater Golden Horsehoe area, with the closest consultations to Aurora being in Vaughan and Barrie. The Province of Ontario has extended the comment window on the proposed changes from the end of September to October 31, 2016. Link to Strategic Plan By commenting on the proposed Growth Plan and ORMCP, the Strategic Plan goals of supporting an exceptional quality of life for all and supporting environmental stewardship and sustainability are being supported. Several Strategic Plan objectives are also being supported including strengthening the fabric of our community, encouraging the stewardship of Aurora’s natural resources and promoting and advancing green initiatives. Alternatives to the Recommendation 1. Council may choose to direct staff to make changes to the proposed comments. Staff have reviewed the proposed Growth Plan and ORMCP and have made recommendations with respect to how the proposed plans can best serve the Town. Staff are therefore recommending that Council endorse their comments with respect to the Provincial Co-ordinated Land Use Planning Review, so that they can be provided to York Region for a consolidated submission to the Province. Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 17 Page 4 of 13 October 4, 2016 Page 5 of 6 Report No. PBS16-086 Conclusions A summary of recommendations to the Province regarding the Growth Plan: 1. Intensification targets & greenfield densities; reduce targets in tandem to a reasonable marketplace reality a) Redraw Built Boundary as of 2016 b) Apply greenfield targets only to new or recent urban expansion areas without secondary plans 2. Concerns with new minimum densities around major transit station areas a) Clarify applicability of bus rapid transit targets in Aurora b) Reduce targets & radius to minimize impact in stable neighbourhoods. 3. Request continued flexibility to locate office in prime employment areas (municipality’s discretion) 4. Maintain definition for Major Retail that would allow for it to continue being excluded as a permitted use on Employment Lands And a final recommendation applicable to all Provincial land use plans under review: 5. Amendments to bring Official Plans into conformity with revised Provincial policies should be non-appealable Attachments Attachment 1: PBS16-073 - Provincial Co-ordinated Land Use Planning Review. Previous Reports PL14-043, dated July 15, 2014; PL14-015, dated May 19, 2015; and, PBS16-074, dated September 20, 2016 Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 17 Page 5 of 13 Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016Item 17 Page 6 of 13 Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016Item 17 Page 7 of 13 Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016Item 17 Page 8 of 13 Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016Item 17 Page 9 of 13 Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016Item 17 Page 10 of 13 Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016Item 17 Page 11 of 13 Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016Item 17 Page 12 of 13 Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016Item 17 Page 13 of 13 Town of Aurora Canada 150 Ad Hoc Committee Meeting Minutes Date: Monday, October 3, 2016 Time and Location: 6:30 p.m., Holland Room, Aurora Town Hall Committee Members: Mayor Geoffrey Dawe (Chair), Ian Bryan, Art Hagopian, Kelly Mathews, and Ken Turriff (arrived 6:33 p.m.) Member(s) Absent: Damian D’Aguiar Other Attendees: Councillor Tom Mrakas, Laura Sheardown, Cash Flow & Investment Co-ordinator/Financial Analyst, Shelley Ware, Supervisor, Special Events, and Samantha Yew, Council/Committee Secretary The Chair called the meeting to order at 6:31 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of Agenda Moved by Kelly Mathews Seconded by Art Hagopian That the agenda as circulated by Legislative Services be approved. Carried 3. Receipt of Minutes Canada 150 Ad Hoc Committee Meeting Minutes of May 5, 2016 Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 18 Page 1 of 4 Canada 150 Ad Hoc Committee Meeting Minutes Monday, October 3, 2016 Page 2 of 4 Moved by Art Hagopian Seconded by Ian Bryan That the Canada 150 Ad Hoc Committee meeting minutes of May 5, 2016, be received for information. Carried 4. Delegations (a) Eric McCartney, Resident Re: Suggestions for Canada 150 Confederation Celebrations Mr. McCartney offered suggestions for potential events and features for the Canada 150 celebration, and noted that a list of his ideas can be found at www.aurora150.com. Moved by Art Hagopian Seconded by Kelly Mathews That the comments of the delegation be received for information. Carried 5. Matters for Consideration None 6. Informational Items 1. “Heritage Minutes” by Historica Canada – Discussion Ms. Ware gave an overview of the “Heritage Minutes” video segments, and played a segment about Sir John A. McDonald. She noted that the Town has access to 83 segments, and suggested that one relevant segment be played at each Council meeting throughout 2017 in celebration of Canada 150. The Committee discussed ways in which the segments could be used. Moved by Art Hagopian Seconded by Ian Bryan 1. That the “Heritage Minutes” by Historica Canada – Discussion be received; and Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 18 Page 2 of 4 Canada 150 Ad Hoc Committee Meeting Minutes Monday, October 3, 2016 Page 3 of 4 2. That staff investigate the usage of “Heritage Minutes” by Historica Canada at Council meetings in 2017. Carried 2. Memorandum from Cash Flow & Investment Co-ordinator/ Financial Analyst Re: Canada 150 Grant Requests Moved by Ken Turriff Seconded by Ian Bryan Ms. Sheardown gave an overview of the event enhancements and one-time events that were submitted as part of the provincial and federal grant applications. The Committee discussed the funding requests. 1. That the memorandum regarding Canada 150 Grant Requests be received; and 2. That the Canada 150 Ad Hoc Committee recommend to Council: That Council consider a placeholder in the 2017 Capital Budget deliberations in the amount of $94,000.00, to support the following items, should the requested grant funding be denied:  Military Tattoo  Pow Wow  Special legacy feature (i.e. water feature or clock tower)  Family First Night fireworks display Carried 3. Extract from Council Meeting of May 24, 2016 Re: Canada 150 Ad Hoc Committee Meeting Minutes of May 5, 2016 Moved by Kelly Mathews Seconded by Art Hagopian 1. That the Extract from Council Meeting of May 24, 2016, regarding the Canada 150 Ad Hoc Committee meeting minutes of May 5, 2016, be received for information. Carried Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 18 Page 3 of 4 Canada 150 Ad Hoc Committee Meeting Minutes Monday, October 3, 2016 Page 4 of 4 7. New Business Kelly Mathews inquired when the Town will hear back regarding the grant applications. Staff advised that they anticipate a response in January 2017. 8. Adjournment Moved by Kelly Mathews Seconded by Art Hagopian That the meeting be adjourned at 7:38 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016 Item 18 Page 4 of 4 Notice of Motion Councillor John Abel Date: October 4, 2016 To: Mayor and Members of Council From: Councillor Abel Re: Parking Restrictions in Heritage Area Whereas the Town of Aurora has recently implemented parking restrictions in the Heritage area of Town; and Whereas these restrictions were made because commuters using the GO services were parking on the streets all day; and Whereas the limiting parking in this area would eliminate commuters leaving their cars parked all day long; and Whereas the boundary for parking restrictions is quite wide, so as to discourage commuter parking in adjacent streets; and Whereas at one of the furthest points is the Kennedy Medical Centre at Yonge Street and Kennedy Street East; and Whereas the Kennedy Medical Centre has been in operation and serving residents for more than 20 years; and Whereas the Kennedy Medical Centre provides post-diagnostic health care in the way of blood works, x-rays, imaging, and other technical services; and Whereas many of the clients are elderly, and/or have mobility challenges; and Whereas the Kennedy Medical Centre has 50 parking spaces that are often full; and Whereas staff and technicians are asked to park on Kennedy Street East and Gurnett Street to allow clientele the parking spaces at the Kennedy Medical Centre; Now Therefore Be It Hereby Resolved That staff be directed to make allowances for parking permits to be issued to Medical Centre staff and technicians, at no cost, so that we may best serve the parking needs of the clients at the Kennedy Medical Centre. Additional Items No. 2 to General Committee Meeting Agenda Tuesday, October 4, 2016 Notice of Motion (c) Page 1 of 1