AGENDA - General Committee - 20160920
General Committee
Meeting Agenda
Tuesday, September 20, 2016
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
September 9, 2016
Town of Aurora
General Committee
Meeting Agenda
Tuesday, September 20, 2016
7 p.m.
Council Chambers
Councillor Pirri in the Chair
1. Declaration of Pecuniary Interest and General Nature Thereof
2. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
3. Determination of Items Requiring Separate Discussion
4. Adoption of Items Not Requiring Separate Discussion
5. Delegations
6. Presentations by the Advisory Committee Chair
7. Consideration of Items Requiring Separate Discussion
8. Notices of Motion
General Committee Meeting Agenda
Tuesday, September 20, 2016 Page 2 of 7
9. New Business/General Information
10. Closed Session
That General Committee resolve into Closed Session to consider the following
matters:
1. Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (section 239(2)(f) of the
Municipal Act, 2001); Re: 45 Mosley Street
2. A proposed or pending acquisition or disposition of land by the
municipality (section 239(2)(c) of the Municipal Act, 2001); Re: Eric T.
Smith Way
(Closed Session meeting agenda to be provided with Additional Items)
11. Adjournment
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Tuesday, September 20, 2016 Page 3 of 7
Agenda Items
1. CS16-001 – Microsoft Software Licensing
Recommended:
1. That Report No. CS16-001 be received; and
2. That Staff be authorized to enter into an Enterprise Agreement for Microsoft
Licensing with Large Account Reseller SoftChoice in the amount of $162,000
per year plus tax for a three (3) year period; and
3. That the Director of Corporate Services be authorized to approve a
subsequent purchase order increase to an amount not to exceed the approved
annual operating budget for licenses.
2. CS16-002 – OSPCA Contract Renewal
Recommended:
1. That Report No. CS16-002 be received; and
2. That the Town extend the current Animal Control Services agreement
between the Town of Aurora and Ontario Society for the Prevention of Cruelty
to Animals (OSPCA) for a period of one (1) year from January 1 to December
31, 2017, at a cost of $211,530, plus CPI (excluding taxes); and
3. That an increase in the Animal Control Service agreement, to provide
additional patrol services to meet the needs of the growing community, be
considered as part of the 2017 budget process; and
4. That the Mayor and Town Clerk be authorized to execute the agreement,
including any and all documents and ancillary agreements to give effect to
same.
3. FS16-028 – Capital Projects Status & Closures as of July 31, 2016
Recommended:
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Tuesday, September 20, 2016 Page 4 of 7
1. That Report No. FS16-028 be received; and
2. That the capital project closures and capital funding adjustments outlined in
Attachments #1 and #2 be approved.
4. IES16-070 – York Region Transportation Master Plan - Notice of Completion
and Comment Period
Recommended:
1. That Report No. IES16-070 be received for information.
5. IES16-071 – Award of Tender IES 2016-51- For Electrical Services
Recommended:
1. That Report No. IES16-071 be received; and
2. That Request for Proposal IES 2016-51 – to Perform Electrical Repairs,
Installations and Preventative Maintenance (Including Inverter Systems) on an
as needed basis be awarded to Smith & Long Ltd. and R. A. Graham
Contractors Ltd. at the unit prices tendered for a five (5) year contract; and
3. That purchase orders in the combined amount of $250,000, excluding taxes,
be approved in favour of the approved vendors for the first five (5) years of
services; and
4. That the Director of Infrastructure and Environmental Services be authorized
to renew Tender IES 2016-51 for an additional two (2), one (1) year optional
years, pending an annual analysis and satisfactory performance review, for a
total contract duration of up to seven (7) years; and
5. That the Director of Infrastructure and Environmental Services be authorized
to approve additional expenditures within the scope of the contract to an
amount up to the approved annual operating budget for these services over
the term of the contract; and
6. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
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Tuesday, September 20, 2016 Page 5 of 7
6. IES16-072 – Award of Tender IES 2016-63 - For Plumbing Services
Recommended:
1. That Report No. IES16-072 be received; and
2. That Request for Proposal IES 2016-63 – for the Supply of Plumbing Services
on an as needed basis be awarded to Rapid Plumbing Inc. at the unit prices
tendered for a three (3) year contract; and
3. That a purchase order in the amount of $203,430, excluding taxes, be
approved in favour of Rapid Plumbing Inc. for the first year of services; and
4. That the Director of Infrastructure and Environmental Services be authorized
to renew Tender IES 2016-63 for an additional two (2), one (1) year optional
years, pending an annual analysis and satisfactory performance review, for a
total contract duration of up to five (5) years; and
5. That the Director of Infrastructure and Environmental Services be authorized
to approve additional expenditures within the scope of the contract to an
amount up to the approved annual operating budget for these services over
the term of the contract; and
6. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
7. IES16-073 – Library Square/Downtown Traffic Management Plan
Recommended:
1. That Report No. IES16-073 be received; and
2. That the Library Square/Downtown Traffic Management Plan be incorporated
in the Master Transportation Study; and
3. That Capital Project No. 34525, Yonge Street Parking Plan be deferred to
2018 budget; and
General Committee Meeting Agenda
Tuesday, September 20, 2016 Page 6 of 7
4. That an update on the Aurora Promenade Concept Plan be initiated for 2017
that considers how the Cultural Precinct Plan, Yonge Street Parking Plan and
the Metrolinx Expansion Plan align with Promenade objectives; and
5. That Capital Project No. 34513, Master Transportation Study be advanced
from 2018 to 2017 to coordinate short- and long-term parking needs with the
Aurora Promenade Concept Plan and the local impacts of the Metrolinx
Expansion Plan.
8. PRCS16-043 – Culture and Recreation Grant Semi-Annual Allocation for
September 2016
Recommended:
1. That Report No. PRS16-043 be received for information.
9. PBS16-072 – Planning Applications Status List
Recommended:
1. That Report No. PBS-072 be received for information.
10. PBS16-073 – Provincial Co-ordinated Land Use Planning Review
Recommended:
1. That Report No. PBS-073 be received for information; and
2. That Council endorse the Staff comments with respect to the Provincial Co-
ordinated Land Use Planning Review, which will be provided to York Region
for a consolidated submission to the Province.
11. PBS16-074 – Required Building By-law Amendments for Implementation of
the Mandatory Sewage System Maintenance Inspection
Program
Recommended:
1. That Report No. PBS16-074 be received; and
General Committee Meeting Agenda
Tuesday, September 20, 2016 Page 7 of 7
2. That amendments to Building By-law No. 5402-12, as amended, to implement
the mandatory sewage system maintenance inspection program in accordance
with the Ontario Building Code, be enacted at a future Council meeting.
12. Joint Council Committee Meeting Minutes of January 12, January 12 (Closed
Session), March 1, April 5, May 10, June 7, and June 7 (Closed Session),
2016
(Closed Session meeting minutes provided separately as confidential attachment)
Recommended:
1. That the Joint Council Committee meeting minutes of January 12, January 12
(Closed Session), March 1, April 5, May 10, June 7, and June 7 (Closed
Session), 2016, be received for information.
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Item 3
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Item 3
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Town of AuroraAttachment #1Capital Projects to be Closed with Funds Returned to SourceAs of July 31, 2016CORPORATE SERVICES1.01 Wireless Hotspot (Wi-Fi) (14059)51,866 51,7631032012Project complete and can be closed. Return $103 to Growth and New Reserve.FINANCIAL SERVICES1.02 Contamination Investigations (14064)65,000-65,0002015 Project no longer required for audit. Project was 100% contingency funding in the event of other adverse findings. None were found. Return $65,000 to Studies and Other reserve. INFRASTRUCTURE & ENVIRONMENTAL SERVICESEngineering and Capital Delivery1.03 Pavement Condition Assessment (31147) 104,000 56,32647,6742015Project complete and can be closed. Return $47,674 to Roads & Related Reserve. 1.04 Salt Management Plan (31053) 100,000 89,671 10,3292012 Project complete and can be closed. Return $3,443 to to Roads & Related R & R Reserve, $3,443 to Stormwater Reserve and $3,443 to Studies and Other Reserve. 1.05 S/W - Murray - Kennedy to 275m N (34614) 57,700 40,74616,9542015 Project complete and can be closed. Return $16,954 to Growth and New Reserve. 1.06 S/W - Edward St - Firehall to Dunning (34615) 109,800 79,72330,0772015 Project complete and can be closed. Return $30,077 to Growth and New Reserve. 1.07 S/W - Bayview Ave - Hartwell to St. John's (34621) 207,050 124,77782,2732015 Project complete and can be closed. Return $74046 to Roads and Related DC Reserve and $8,227 to Growth and New Reserve. 1.08 S/W - Civic Square Gate (34642) 15,000 6,6308,3702015 Project complete and can be closed. Return $8,370 to Roads and Related DC Reserve. Infrastructure Operations1.09ACC - Elevator Cab and Mech Controller (72239)70,000 57,99612,0042015Project complete and can be closed. Return 12,004 to Facilities R & R Reserve.1.10 Fire Hall 4-3 Roof Covering (72149)108,0007,410100,5902012Project can be closed, awaiting outcome of building condition report. Return $100,590 to Facilities R & R reserve.1.11 1/2 Tonne Pick-Up #500 (34155) 30,000 27,451 2,5492015 Project complete and can be closed. Return $2,549 to Fleet R & R Reserve 1.12 Ice Resurfacer Replacement #591 (34156) 85,000 81,398 3,6022015 Project complete and can be closed. Return $3,602 to Fleet R & R Reserve 1.13 GMC Savana #11 (34189) 45,000 30,121 14,8792015 Project complete and can be closed. Return $14,879 to Fleet R & R Reserve 1.14 GMC Savana #12 (34190) 45,000 30,136 14,8642015 Project complete and can be closed. Return $14,864 to Fleet R & R Reserve 1.15 Frt/FL80 #29 (34194) 194,900 189,353 5,5472015 Project complete and can be closed. Return $5,547 to Fleet R & R Reserve Report Line RefClose Project Account / Disposition of BalanceYear of Original ApprovalProject Total Approved Funding Total Expendituresto July 31, 2016 Current Balance Surplus/ (Deficit)General Committee Meeting Agenda Tuesday, September 20, 2016Item 3 Page 5 of 13
Town of AuroraAttachment #1Capital Projects to be Closed with Funds Returned to SourceAs of July 31, 2016Report Line RefClose Project Account / Disposition of BalanceYear of Original ApprovalProject Total Approved Funding Total Expendituresto July 31, 2016 Current Balance Surplus/ (Deficit)1.16 Olympia/ST95 #592 (34186) 87,514 87,514 (0)2016 Project complete and can be closed. 1.17 Olympia/ST95 #594 (34192) 87,514 87,514 (0)2016 Project complete and can be closed. 1.18 3 Tonne Truck #16 (34239) 90,000 62,325 27,6752016 Project complete and can be closed. Return $27,675 to Fleet R & R Reserve. PARKS, RECREATION & CULTURAL SERVICES1.19 Cultural Master Plan (73185) 70,000 64,3055,6952013 Project complete and can be closed. Return $5,695 to Studies and Other Reserve. 1.20 Accessible Playground - Stewart Burnett (73164) 250,000 250,0002012 Funding included in 2017 capital project. Return $225,000 to Parks Development DC Reserve and $25,000 to CIL Reserve. PLANNING & BUILDING SERVICESTOTAL1,873,343$ 1,175,158$ 698,185$ General Committee Meeting Agenda Tuesday, September 20, 2016Item 3 Page 6 of 13
Town of AuroraAttachment #2Capital Projects Funding Adjustmentsand Closure of 4 ProjectsAs of July 31, 2016Report Item RefINFRASTRUCTURE & ENVIRONMENTAL SERVICES1.01 Sports Field Top Dresser #236 (73275) 45,000 45,690 (690)(690)$0Project complete and can be closed. Fund deficit of $690 from Fleet R & R Reserve.1.02 Library - Exterior Concrete Re & Re (72232)40,000-40,000(40,000)$0 Combining with 72219, close project and transfer $40,000 to 72219. 1.03 22 Church St/Library - Exterior Repairs (72219)35,0005,77629,22440,000$69,224 Combining with 72232, transfer $40,000 from 72232 to 72219. 1.04 Library - Horizontal Interior Drain (72233)50,000 56,284(6,284)(6,284)$0Project complete and can be closed. Fund deficit of $6,284 from Facilities R & R Reserve.PARKS, RECREATION & CULTURAL SERVICES1.05 Library Square Investigation (73278)-32,314(32,314)(32,314)$0Project complete and can be closed. Funding deficit of $32,314 from Sale of Lands Reserve.PLANNING & BUILDING SERVICESTotal(39,288)$*4 Projects that are complete and can be closed (high-lighted above) (79,288)1 Projects that require funding adjustments but will remain open 40,000(39,288)ExplanationRevised Remaining Available BudgetProposed Budget AdjustmentProject Total Approved Funding Total Expendituresas of July 31, 2016Remaining Available Budget Surplus/ (Deficit)General Committee Meeting Agenda Tuesday, September 20, 2016Item 3 Page 7 of 13
TOWN OF AURORAAttachment #3OPEN CAPITAL PROJECTSREMAINING as of July 31, 2016 Not Started Design Phase Financially Committed Near Completion Other 1.01 Organization Structural Review (12026) 100,000100,0002015 100,000 Project on hold.1.02 Cultural Precinct Plan (73261)80,000 59,49120,509201520,509Project ongoing1.03 Accessibility Committee (12002)775,000 245,580529,4202010/2011529,420Projects as outlined in the Accessibility Plan are ongoing.1.04 Customer Care Implementation Plan (12016) 453,100 243,288209,8122010/2012209,812Further requirements to come from Customer Experience Plan and Excellence Canada1.05 Customer Relationship Management (CRM) (12025) 186,000 89,97096,030201396,030Entering Phase 2 which includes additional licences, configuration and training for staff.1.06 Bylaw Permit Parking Program (24012) 25,000 -25,000201625,000Project delayed until 2017 due to case load of IT1.07 HRIS/Payroll System (12028)80,000 84,677(4,677)2014 (4,677)Basic system implemented. Some challenges with customization and system reliability. Additional funding requested in 2017.1.08 Mobile and Remote Worker Strategy (14046)15,00015,0002012 15,000 Project ongoing. Study with N6 partners not started. 1.09Computer & Related Infrastructure Evergreening (14047)658,658 522,805135,8532016 88,298 47,555 Project ongoing. Evergreening of equipment slated to be replaced in 2016 to be completed by October 2016. Remaining funds to be used by Q4 2016.1.10 Telephone System Upgrade (14048) 250,000 216,43633,5642012 33,564 JOC equipment acquired and installed. Awaiting clarity on the telephony needs for new projected sites, such as the Armoury or New Fire Hall.1.11 Fibre Optic Infrastructure (14053) 160,000 155,7854,2152011/2012 4,215 Connections at the JOC were completed in April. A new fibre run for the Council Chambers Redesign project is required. Funds to be held until this is complete in Q4 2016.1.12 Eclipse Project Portfolio Management (14058) 25,00025,0002012 25,000 Decision to centralize project management preceeding the acquisition of software. Project on hold until further notice. 1.13 Sub Committee Internet Live Streaming (12029) 25,00025,0002014 25,000 IT took over the project in Fall 2015. Assessment complete. Project combined with Council Chamber Audio/Video redesign initiatives. RFP for redesign to go out Q3 2016.1.14 TH - Council Chambers A/V System (72238) 110,000 -110,0002015 110,000 IT took over the project in Fall 2015. Assessment complete. Project combined with Sub Committee Internet Live Streaming initiative. RFP for redesign to go out Q3 2016. 1.15 IT Strategic Plan (14063)80,00080,0002014 80,000 IT Strategic Plan not started with N6 partners. 1.16 Business Continuity/IT Disaster Recovery (14062)25,00025,0002015 25,000 Business Continuity/IT Disaster Recovery assessment complete. Equipment to ensure continuity being acquired for remote site. Expected completion Q4 20161.17 Mobility Solutions (14065) 45,00045,0002015 45,000 Funds to be leveraged for technology required as a result of the Meeting Management Solution project. Project kicked off Fall 2015. Technology requirements are not known at this time. Legislative ServicesAccess AuroraBy Law ServicesInformation TechnologyReportItem RefCAOCORPORATE SERVICES Notes on Project StatusYear of Approval / # of ProjectsProject StatusProject Description Total Approved Funding Expenditures to July 31, 2016 Current Balance Surplus/ (Deficit) Human ResourcesLegal ServicesGeneral Committee Meeting Agenda Tuesday, September 20, 2016Item 3 Page 8 of 13
TOWN OF AURORAAttachment #3OPEN CAPITAL PROJECTSREMAINING as of July 31, 2016 Not Started Design Phase Financially Committed Near Completion Other ReportItem RefNotes on Project StatusYear of Approval / # of ProjectsProject StatusProject Description Total Approved Funding Expenditures to July 31, 2016 Current Balance Surplus/ (Deficit) 1.18 Meeting Management Software (13008)105,000 19,96485,0362013 85,036 Original project cancelled due to vendor issues. Project to begin Q3 2016 with new vendor.1.19 Records and Information Management (14035) 700,000 336,441363,5592009/2012 363,559 Implementation of EDRMS Q2 2016.1.20 Financial System Upgrade (14012)100,000 69,71830,2822016 30,282 Project on hold pending completion of Payroll/HR converstion.1.21 Financial System Optimization (14060)110,000 63,67946,3212013 46,321 Project ongoing - Funds required for vendor or consultant assistance as required through project. 1.22 Hydro-Seeding Leslie St Lands (12030) 100,000 73,94526,0552015 26,055 Additional work still required.1.23Bloomington, Yonge to Bayview Sidewalk/Bike Illumination (31056)883,569 608,876274,6932010/2011 274,693 Project ongoing under Regional contract. 1.24Design - Elderberry Trail, Springmaple Chase, Houdini Way (31079)2,008,900 750,5491,258,3512013 1,258,351 Final paving Q3 2017 1.25 Reconstruction - Vandorf Sideroad Sections (31101) 3,559,798 1,786,8231,772,9752012 1,772,975 Construction in progress 1.26Reconstruction - Centre St. (Yonge to Walton Dr.) (31103)884,900 682,081202,8192012 202,819 Phase 1complete, phase 2 still to be completed. 1.27Recon - Bluegrass, Steeplechase, Woodsend & Skyview (31096)1,937,700 949,683988,0182014 988,018 Final paving Q3 2017 1.28S/W, Multi-Use Trail & Illumination - Leslie St from Wellington St to Don Hillock (34610)10,0009,97426201426 Design complete, construction scheduled for 2017. Part of a Regional project. 1.29S/W, Multi-Use Trail & Illumination - St John's Sdrd - Bayview Ave to Leslie St. (34635)32,700 20,21612,4842014 12,484 Design complete, construction scheduled for 2017. Part of a Regional project. 1.30 Asphalt Paving - Old Bloomington Rd (31025) 655,000 170,529484,4712015 484,471 Construction in progress 1.31 Recon - Haida Dr & Trillium Dr (31105)960,700 263,497697,2032015 697,203 Construction in progress 1.32 Recon - Brookland - Yonge to Banbury (31107)48,000 31,76316,2372015 16,237 Design in progress 1.33 Recon - Algonquin Cres & Haida Dr (31108)100,000 79,08420,9162015 20,916 Design in progress 1.34 Recon - Catherine Ave (31111)974,300 62,931911,3692015 911,369 Construction in progress 1.35Recon - Industrial Pkwy S - Wellington to Industy St (31112)2,672,031 839,1361,832,8952014 1,832,895 Construction in progress 1.36 Recon - Kennedy St W & Temperance St (31109)105,000-105,0002016 105,000 Design in progress 1.37 Recon - Murray Dr (section) and Pinehurst Crt (31113) 120,000120,0002016 120,000 Design in progress 1.38 Recon - Ransom Crt and Ransom St (31114)50,00050,0002016 50,000 Design in progress 1.39 S/W Repair - Henderson/Tamarac/Poplar (34611)25,00025,0002016 25,000 Design in progress 1.40S/W - Industrial Pkwy N - E Side, AFLC - St John's, W Side, Montesorri School to St John's (34627)515,660225515,4352016 515,435 Construction in progress Strategic InitiativesEngineering and Capital DeliveryINFRASTRUCTURE & ENVIRONMENTAL SERVICESFINANCIAL SERVICES General Committee Meeting Agenda Tuesday, September 20, 2016Item 3 Page 9 of 13
TOWN OF AURORAAttachment #3OPEN CAPITAL PROJECTSREMAINING as of July 31, 2016 Not Started Design Phase Financially Committed Near Completion Other ReportItem RefNotes on Project StatusYear of Approval / # of ProjectsProject StatusProject Description Total Approved Funding Expenditures to July 31, 2016 Current Balance Surplus/ (Deficit) 1.41S/W - Mary St - Industrial Pkwy S - Wellington St W (34629)75,00075,0002016 75,000 Tender to be awarded Q3 2016 1.42Sanitary Sewer on Leslie St to Service 2C Lands (41006)1,543,300 25,7491,517,5512014 1,517,551 To be constructed by 2C developer, Town will pay1.43 Wastewater Hydraulic Model (41004)100,000-100,0002015 100,000 Design in 20161.43 Decommission Sewer - Wells St PS (41007)300,000-300,0002015 300,000 Tender to be awarded Q3 20161.44 3 Phase Electrical Power (41009)60,000-60,0002015 60,000 Project deferred to 20171.44 Child Dr Channel Improvements (42052)821,900 40,730781,1702014 781,170 Construction in progress1.45 Maintenance of Culverts - Yonge/Batson (42054)100,0003,10196,8992015 96,899 Design in progress1.45 Bridge Assessment (42058)100,0009,15890,8422015 90,842 Project ongoing1.46 Town Wide Stream Erosion Master Plan (42057)100,000-100,0002015 100,000 Design in 20161.47 Water Meter Replacement Program (43038)1,283,896 712,789571,1072012 571,107 Ongoing project1.48 Backflow Prevention Program (43039)50,000-50,0002012 50,000 Design in 2016 1.49 Bulk Water Meter Installation (43044)380,000-380,0002014 380,000 Ongoing project1.50 St John's Sdrd - Leslie to 2C (43048)216,700-216,7002015 216,700 To be constructed by 2C developer, Town will pay. Construction scheduled for 2017.1.51 Reconnection - Bathurst/Orchard Hts (43053) 70,000 -70,0002015 70,000 Project not started due to other priorities1.52 Water Hydraulic Model (43040)100,000-100,0002015 100,000 Design in progress1.53Decommission Well House Behind Ransom Crt (43047)40,000-40,0002016 40,000 Project on hold1.54 SCADA Monitoring System (41010)200,000-200,0002016 200,000 Project to be tendered in Q3 20161.55 Storm Sewer Reserve Fund and Rates Study (42059)50,000-50,0002016 50,000 Project to be tendered in Q4 20161.56 Street Light Improvements - Wellington St. (34707) 366,600 19,251 347,3492013 347,349 Project to be tendered in conjunction with 34710 and 34711. Work will begin in 2017. 1.57 Street Light Conversion to L.E.D. (34709) 3,354,200 2,475,537878,6632014 878,663 Project nearing completion, waiting on supply of coach lights 1.58 Street Light Poles St John's (34710) 119,100 21,04298,0582014 98,058 Project to be tendered in conjunction with 34707 and 34711. Work will begin in 2017. 1.59 Street Light Poles - Bayview (34711) 225,000 -225,0002015 225,000 Project to be tendered in conjunction with 34707 and 34710. Work will begin in 2017. 1.60 Field Asset Data Wireless Devices (31144) 152,000 45,938106,0622015 106,062 Devices have been delivered, working with IT to configure and set up end user training. May have to purchase peripherals for the devices. Also need to purchase Maximo licences. 1.61 Street Lights (31151)50,000 50,0002016 50,000 Project not started. 1.62 Speed Cushion Pilot Project (31154) 100,000 100,0002016 100,000 Project on hold 1.63 Speed Message Board (34522)28,000 9,5488,0002013 9,548 Project ongoing, to be completed by Q4 2016 1.64 IES Closed Projects Contingency (31115)50,000 -50,0002013 50,000 Project ongoing. See Schedule 3 Infrastructure OperationsWater, Wastewater and Sewer SystemGeneral Committee Meeting Agenda Tuesday, September 20, 2016Item 3 Page 10 of 13
TOWN OF AURORAAttachment #3OPEN CAPITAL PROJECTSREMAINING as of July 31, 2016 Not Started Design Phase Financially Committed Near Completion Other ReportItem RefNotes on Project StatusYear of Approval / # of ProjectsProject StatusProject Description Total Approved Funding Expenditures to July 31, 2016 Current Balance Surplus/ (Deficit) 1.65 Frt/FL80 #31 (34236) 200,000 200,0002016 200,000 Delivery expected Q4 2016 1.66 Streetsweeper (34238) 300,000 300,0002016 300,000 Delivery expected Q4 2016 1.67 215 Industrial Pkwy. Exterior Works (72146)145,0006,666138,3342012 138,334 Roof needs to be replaced. Prioritizing work. 1.68 AFLC Renovation (74004) 8,366,113 7,807,199558,9142011/2012 558,914 Project near completion, finalizing invoices.1.69 Joint Operations Centre (34217)20,385,589 20,085,150300,4392010/2012 300,439 Project near completion, finalizing invoices.1.70 ACC Lot Repave (72133)1,494,500 76,6691,417,8312014 1,417,831 Project ongoing, completion expected Q4 2016. 1.71 Work Station Refresh, Carpet, etc (72201)180,000 14,092165,9082015 165,908 Project ongoing, next phase to be completed in 2016 1.72 TH - Building Humidifiers (72203)35,0003,57631,4242015 31,424 Final invoicing to be determined. 1.73 Cameras - HDIP (72204)50,000-50,0002015 50,000 Project deferred to 2017 as IT does not have the capacity. 1.74 22 Church St/Library - Exterior Repairs (72219)75,0005,77669,2242015 69,224 Combining with 72232 and requesting additional funds in 2016 1.75 AFLC - Arena Dehumidifiers (72226)135,0004,096130,9042015 130,904 Determining next steps. 1.76 89 Mosley - Condition Assessment Report (72241)425,0008,904416,0962015 416,096 Waiting for building useage direction. 1.77 Water Bottle Fill Stations (72194)40,000 17,97722,0232015 22,023 Near completion, one building left. 1.78 Building Condition Report (72202)174,830-174,8302015 174,830 Tender has been awarded.Vendor visiting sites. 1.79 Library - LED Light Study (72237)15,000-15,0002015 15,000 Project ongoing. 1.80 AFLC - Pool Dehumidification Replacement (72211)237,300-237,3002015 237,300 Work to be completed Q4 2016. 1.81 AFLC - Rink Floor (72228)45,000 13,00131,9992015 31,999 Project complete, waiting for final invoicing 1.82 Community Radio Station and Sound Studio (74010)10,00010,0002015 10,000 Awaiting information from user - no plans received. 1.83ACC - Improvement of Aurora Community Centre (72175)425,000425,0002016 425,000 Ice plant condensors installed. Boilers and rink lights to be completed in 2017. 1.84SARC - Improvement to Stronach Aurora Recreation Complex (72221)425,000425,0002016 425,000 LED upgrades quotes received. Pool liner replaced scheduled for September 2017. 1.85 Tennis Club - Exterior Windows (72188)20,00020,0002016 20,000 Project awarded. Work to be completed after building closes for the season. 1.86 SARC - Replacement of Floor Scrubber (72240)18,00018,0002016 18,000 PO issued. Delivery anticipated Q4 2016. 1.87 AFLC - Whirpool and Pool Heaters (72247)50,00050,0002016 50,000 Project ongoing. 1.88 Library - Brick Works (72248)30,00030,0002016 30,000 Work to be done in 2017. 1.89 AFLC - Roof Top Unit (72250)35,00035,0002016 35,000 Waiting for award of mechanical and electrical award. 1.90 AFLC - Lower roof Section (older section) (72264) 35,000 23,81211,1882016 11,188 Work completed. Waiting for final invoice. 1.91 JOC - Solar Panels (72265)130,000130,0002016 130,000 Working with contractor on design. 1.92 Bldg Dept Counter Enhancements (24010)175,000175,0002016 175,000 Project on hold. 1.93 Relocation of Sports Hall of Fame (74011)7,5007,5002016 7,500 PO issued. Work to begin Q3 2016. Fleet ManagementFacilities PARKS, RECREATION & CULTURAL SERVICESGeneral Committee Meeting Agenda Tuesday, September 20, 2016Item 3 Page 11 of 13
TOWN OF AURORAAttachment #3OPEN CAPITAL PROJECTSREMAINING as of July 31, 2016 Not Started Design Phase Financially Committed Near Completion Other ReportItem RefNotes on Project StatusYear of Approval / # of ProjectsProject StatusProject Description Total Approved Funding Expenditures to July 31, 2016 Current Balance Surplus/ (Deficit) 1.94 Museum Curator (74009) 100,000 100,000-2014Project to be continued with additional funding in 2018.1.95Parks/Trails Signage Strategy Study & Implementation (73134) 503,000 91,700 411,3002011/2012 411,300 Project ongoing. Phase 1 to be completed Q4 2016. 1.96 Arboretum Development (73085) 655,000 512,837 142,1632008-2013 142,163 Project ongoing1.97 Former Kwik Kopy Trail Connection (73107) 185,000 83,282101,7182009 101,718 Project ongoing. Last phase under review by Region. 1.98 Parks Pathway System (73117) 285,000 223,64161,3592011/2012 61,359 project ongoing 1.99 Street Tree Planting Contract (73119) 164,892 177,816(12,924)2010 (12,294)Project closed in 2012 and then re-opened. 2C subdivisions still need tree planting. Additonal funding requested for 2017.Tender for a portion of work to be put out Q1 2017.2.00 Rotary Park Upgrade (73159)15,893 12,4403,45320123,453Additional funding for tree planting.2.01 Emerald Ash Borer Management Program (73160) 859,850 470,443389,4072013 389,407 Project ongoing 2.02 Site Servicing - Stewart Burnett (73161) 1,700,000 68,6891,631,3112012 1,631,311 Multi purpose field construction, waiting for tender to be issued. Construction scheduled for Q4 2016 and early 2017.2.03 Pedestrian Underpasses (73177) 887,882 134,258753,6242012 753,624 To be done in conjunction with the Region. Received cost estimates from the Region additonal report to Council required in Q4 2016.2.04 2C West Ecologoical Integrity Monitoring (73260) 275,000 65,449209,5512014 209,551 Project almost complete, waiting for final invoicing.2.05 WAMS Mobile Devices (73186)85,900 55,04930,8512013 30,851 Devices purchased, configuration required.2.06 Purchase of Magna Lands (73170)4,070(4,070)2014 (4,070) Investigative costs to date2.07 Natural Ice Rink Cells (73233)54,000 54,0002014 54,000 Project ongoing 2.08 Queens Jubilee Park Access (73252) 567,000 47,266519,7342014 519,734 Project to be completed Q4 2016.2.09 Playground Replacement - E Hader Park (73206) 100,000 100,0002015 100,000 Project deferred to 20182.10 Playground Surface Restoration (73154)20,300 3,60216,698201516,698Project to start fall 2016.2.11 Bridge Assessment (73193)65,000 50964,4912015 64,491 Determining next steps.2.12 Wildlife Park - North Dam Rehabilitation (73268) 700,000 35,864664,1362015 664,136 -Detailed design phase. Construction to begin in 2017.2.13 Trail Construction as per Trail Master Plan (73147) 150,000 150,0002015 150,000 Metrus construction to be completed in 2016. Parks to complete Town portion in 2017.2.14 Wildlife Park - Phase 1/2/3 (73169) 200,000 200,0002015 200,000 Project in detailed design phase.2.15 Hartwell Way Overpass Contribution (73271) 300,000 300,0002015300,000Completed. Waiting for final invoicing.2.16 Community Buildings Use Study (73195)50,000 40,8069,1942015 9,194 Project almost complete, waiting for final invoicing.2.17 Artifical Turf Repair - soccer goal areas (73189)35,000 -35,0002016 35,000 Work to be completed Q4 20162.18 Playground Replacement - James Lloyd Park (73208) 150,000 -150,0002016150,000Project to be completed Q3 20162.19 Tennis Court Resurface - Fleury Park (73228)40,000 -40,000201640,000Project to be completed Q3 20162.20 Tennis Court Resurface - Summit Park (73229)20,000 -20,0002016 20,000 Project to be completed Q3 2016CultureParksGeneral Committee Meeting Agenda Tuesday, September 20, 2016Item 3 Page 12 of 13
TOWN OF AURORAAttachment #3OPEN CAPITAL PROJECTSREMAINING as of July 31, 2016 Not Started Design Phase Financially Committed Near Completion Other ReportItem RefNotes on Project StatusYear of Approval / # of ProjectsProject StatusProject Description Total Approved Funding Expenditures to July 31, 2016 Current Balance Surplus/ (Deficit) 2.21 Tennis Court Resurface - McMahon Park (73230)75,000 -75,0002016 75,000 Project to be completed Q3 20162.22 Walkway Repaving - James Lloyd Park (73235)50,000 -50,0002016 50,000 Project to be completed Q3 20162.23Improvements to Fleury Park Washroom Facility (73242)150,000150,0002016 150,000 RFP for design awarded. Construction to take place in 2017 2.24 Light Armoured Vehicle at Aurora Cenotaph (73282)15,000 -15,0002016 15,000 Project out for quotation.2.25 Mavrinac Park (73285) 1,300,000 1,300,0002016 1,300,000 Tender with procurement. Construction scheduled for 2017.2.26 PRS Closed Projects Contingency (73187)50,000 50,000 50,000 2.27 Fitness Equipment Replacement (74007) 125,600 121,3674,2332012 4,233 Project ongoing, additional funding requested in 2017.2.28 Mobile Devices for BBS (24011)100,000 12,18287,8182016 87,818 Implementation expected Q4 2016.2.29 Update of Zoning Bylaw (81004) 140,000 79,530 60,4702007-2011 60,470 Project ongoing2.30 Community Improvement Plan (81015) 746,473 4,000 742,4732014 742,473 Project ongoing2.31Official Plan Review/Conformity to Places to Grow (81001) 300,000 -300,0002016 300,000 Project not started2.32 15059 Leslie Street (12019)7,459,536 7,379,39480,1432011/2012 80,143 Project ongoing2.33 Town of Aurora Strategic Plan (12015)50,00050,0002015 50,000 Project to be completed by Q4 2016.Total82,180,871 49,591,095 32,579,3245,073,009 2,486,881 18,048,483 6,794,165 178,959RecreationDevelopment Planning DivisionLong Range & Strategic Planning PLANNING & BUILDING SERVICESBuilding DivisionGeneral Committee Meeting Agenda Tuesday, September 20, 2016Item 3 Page 13 of 13
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APPENDIX “B”
N
2007 DOWNTOWN AREA PARKING STUDY
N
General Committee Meeting Agenda
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Organization / Individual $ Requested Reason for Grant
1) Must be Non-
profit and/or
charitable
organizations
ii) Must serve
the residents of
Aurora.
iii) Represent
Aurora
provincially,
nationally or
internationally
i) Individuals must
be Aurora
Residents
ii) Individuals must
Represent Aurora
provincially,
nationally or
internationally.
Aurora United Church &
Trinity Anglican
$358.00 To pay Permit #30394 for the use of Town Park on
June 12, 2016 for a joint service followed by a picnic
with music, games for the chilldren and an
opportunity for everyone to come out into the
community and get to know one another.
Yes Yes No
Drake Porter $1,000.00 Drake is a member of the U19 National Lacrosse
Team that will be competing in Coquitlam, B.C. in
July 2016 and requires donations to help him pay
for this trip.
Yes Yes
Aurora Seniors Association -
Evergreen Choir
$250.00 to help the Evergreen Choir with the cost of
purchasing music Yes Yes No
The Aurora Farmers Market
& Artisan Fair
$1,000.00 To offset the cost of renting the Aurora Armoury
located at 89 Mosley St. to hold the winter indoor
market which commences October 22, 2016 No Yes No
Rotary Club of Aurora $1,000.00 To pay permit #31296 for the Rotary Club's Dance
in the Park Event being held on June 30th, 2016 Yes Yes No
2799 Queen's York Rangers $981.84 to offset the fees for the rental of the arena for your
Annual Review Parade Yes Yes Yes
Aurora Diggers (Bantam)$1,000.00 Team qualified for Eastern Canadian
Championships in Moncton, New Brunswick by
winning the bronze medal in the Ontario
Championships
Yes Yes Yes
Optimist Club of Aurora Inc.$1,000.00 To offset the cost of putting the logo on the ice at
the ACC#1 as part of the Annual Aurora Minor
Hockey/Optimist/Home Hardware Showcase
Tournament scheduled for December 27-30, 2016.
Yes Yes No
$6,589.84
ELIGIBILITY CRITERIA FOR GROUPS ELIGIBILITY CRITERIA FOR INDIVIDUALS
General Committee Meeting Agenda Tuesday, September 20, 2016Item 8 Page 4 of 4Attachment #1
Town of Aurora Aul\{)RA General Committee Report
Subject: Planning Applications Status List
No. PBS16-072
Prepared by: Glen Letman, Manager of Development Planning
Department: Planning and Building Services
Date: September 20, 2016
Recommendation
1.That Report No. PBS16-072 be received for information.
Executive Summary
This report provides a summary and update of development applications that have been
received by Planning and Building Services since its previous report of June 21, 2016.
No Council action is required.
Background
Attached is a list updating the status of applications being reviewed by Planning &
Building Services. The list supersedes the June 21, 2016 Planning Applications Status
list and is intended for information purposes. The text in bold italics represents changes
in status since the last update of the Planning Applications Status List. It is noted that
Part Lot Control Applications are no longer included on this list as these properties were
previously approved for development and are processed through Council approval to
allow freehold title to described parcels of land.
Analysis
Since the preparation of the last status list, five (5) new planning applications have been
filed with Planning & Building Services as follows:
•Zoning Bylaw Amendment Application (ZBA-2016-08) to allow 12 row housing
units;
•Zoning Bylaw Amendment, Plan of Subdivision and Condominium Applications
(ZBA-2016-09, SUB-2016-02, CDM-2016-04) to allow 40 single detached
residential units;
•Official Plan Amendment and Zoning Bylaw Amendment Applications (OPA-
2016-03 and ZBA-2016-007) to allow two (2) 6-storey buildings totalling 300
units;
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Public Release
September 20, 2016
Town of Aurora
Additional Items No. 2 to
General Committee Meeting Agenda
Tuesday, September 20, 2016
7 p.m.
Council Chambers
Delegation (a) Nancee Webb, Vice-Chair, Aurora Community Arboretum
Re: Sign post/Bur Oak in the Aurora Community Arboretum (ACA)
Notice of Motion (d) Councillor Pirri
Re: Municipal Economic Development Services
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: Tuesday, September 20, 2016
SUBJECT: Sign post/Bur Oak in the Aurora Community Arboretum (ACA)
NAME OF SPOKESPERSON: Nancee Webb, Vice-Chair, ACA
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
Aurora Community Arboretum
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
The Arboretum has put a variety of signs in the park and wishes to take the opportunity of doing
something significant with the remaining stump of a 200 year old Bur Oak that had to be taken this
summer, in the heart of Flora Aurora. This delegation is to ensure that Council is aware of the project
and has no objection to its’ execution this fall.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest? YES ☒ NO ☐
IF YES, WITH WHOM? Mr. Al Downey DATE: Week of Sept 12th
☒ I acknowledge that the Procedural By-law permits five (5) minutes for Delegations.
Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Additional Items No. 2 to General Committee Meeting
Tuesday, September 20, 2016
Delegation (a)
Page 1 of 1
Notice of Motion Councillor Paul Pirri
Date: September 20, 2016
To: Mayor and Members of Council
From: Councillor Pirri
Re: Municipal Economic Development Services
Whereas Municipal Economic Development is an activity which can be undertaken
under a variety of models; and
Whereas the Town of Aurora has currently adopted a Community Advisory Committee
approach; and
Whereas it is important that the Town of Aurora ensures adherence to best practices;
Now Therefore Be It Hereby Resolved That the Chief Administrative Officer investigate
and report back to Council with regard to the best model to deliver Economic
Development Services for the Town of Aurora moving forward; and
Be It Further Resolved That this report be brought back in time to be considered for the
2017 budget.
Additional Items No. 2 to General Committee Meeting
Tuesday, September 20, 2016
Notice of Motion (d)
Page 1 of 1
Public Release
September 16, 2016
Town of Aurora
Additional Items to
General Committee Meeting Agenda
Tuesday, September 20, 2016
7 p.m.
Council Chambers
Revised General Committee Meeting Agenda Index
Item 13 – IES16-069 – Award of Tender IES 2016-82 for the Speed Cushion
Installation Pilot Project
(Deferred from Council Meeting of September 13, 2016)
Item 14 – IES16-074 – Award of Tender IES 2016-82 for the Speed Cushion
Installation- Request for Partial Award
Item 15 – Accessibility Advisory Committee Meeting Minutes of September 7,
2016
Item 16 – Heritage Advisory Committee Meeting Minutes of September 12, 2016
Notice of Motion (a) Councillor Kim
Re: Cultural Partners
Notice of Motion (b) Councillor Gaertner
Re: Public Notice for Site Plan Applications
Notice of Motion (c) Councillor Abel
Re: Portable Fully Accessible Washroom Trailer
Public Release
September 16, 2016
Town of Aurora
General Committee
Meeting Agenda (Revised)
Tuesday, September 20, 2016
7 p.m.
Council Chambers
Councillor Pirri in the Chair
1. Declaration of Pecuniary Interest and General Nature Thereof
2. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
3. Determination of Items Requiring Separate Discussion
4. Adoption of Items Not Requiring Separate Discussion
5. Delegations
6. Presentations by the Advisory Committee Chair
7. Consideration of Items Requiring Separate Discussion
General Committee Meeting Agenda (Revised)
Tuesday, September 20, 2016 Page 2 of 8
8. Notices of Motion
(a) Councillor Kim
Re: Cultural Partners
(b) Councillor Gaertner
Re: Public Notice for Site Plan Applications
(c) Councillor Abel
Re: Portable Fully Accessible Washroom Trailer
9. New Business/General Information
10. Closed Session
That General Committee resolve into Closed Session to consider the following
matters:
1. Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (section 239(2)(f) of the
Municipal Act, 2001); Re: 45 Mosley Street
2. A proposed or pending acquisition or disposition of land by the
municipality (section 239(2)(c) of the Municipal Act, 2001); Re: Eric T.
Smith Way
11. Adjournment
General Committee Meeting Agenda (Revised)
Tuesday, September 20, 2016 Page 3 of 8
Agenda Items
1. CS16-001 – Microsoft Software Licensing
Recommended:
1. That Report No. CS16-001 be received; and
2. That Staff be authorized to enter into an Enterprise Agreement for Microsoft
Licensing with Large Account Reseller SoftChoice in the amount of $162,000
per year plus tax for a three (3) year period; and
3. That the Director of Corporate Services be authorized to approve a
subsequent purchase order increase to an amount not to exceed the approved
annual operating budget for licenses.
2. CS16-002 – OSPCA Contract Renewal
Recommended:
1. That Report No. CS16-002 be received; and
2. That the Town extend the current Animal Control Services agreement
between the Town of Aurora and Ontario Society for the Prevention of Cruelty
to Animals (OSPCA) for a period of one (1) year from January 1 to December
31, 2017, at a cost of $211,530, plus CPI (excluding taxes); and
3. That an increase in the Animal Control Service agreement, to provide
additional patrol services to meet the needs of the growing community, be
considered as part of the 2017 budget process; and
4. That the Mayor and Town Clerk be authorized to execute the agreement,
including any and all documents and ancillary agreements to give effect to
same.
3. FS16-028 – Capital Projects Status & Closures as of July 31, 2016
Recommended:
General Committee Meeting Agenda (Revised)
Tuesday, September 20, 2016 Page 4 of 8
1. That Report No. FS16-028 be received; and
2. That the capital project closures and capital funding adjustments outlined in
Attachments #1 and #2 be approved.
4. IES16-070 – York Region Transportation Master Plan - Notice of Completion
and Comment Period
Recommended:
1. That Report No. IES16-070 be received for information.
5. IES16-071 – Award of Tender IES 2016-51- For Electrical Services
Recommended:
1. That Report No. IES16-071 be received; and
2. That Request for Proposal IES 2016-51 – to Perform Electrical Repairs,
Installations and Preventative Maintenance (Including Inverter Systems) on an
as needed basis be awarded to Smith & Long Ltd. and R. A. Graham
Contractors Ltd. at the unit prices tendered for a five (5) year contract; and
3. That purchase orders in the combined amount of $250,000, excluding taxes,
be approved in favour of the approved vendors for the first five (5) years of
services; and
4. That the Director of Infrastructure and Environmental Services be authorized
to renew Tender IES 2016-51 for an additional two (2), one (1) year optional
years, pending an annual analysis and satisfactory performance review, for a
total contract duration of up to seven (7) years; and
5. That the Director of Infrastructure and Environmental Services be authorized
to approve additional expenditures within the scope of the contract to an
amount up to the approved annual operating budget for these services over
the term of the contract; and
6. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda (Revised)
Tuesday, September 20, 2016 Page 5 of 8
6. IES16-072 – Award of Tender IES 2016-63 - For Plumbing Services
Recommended:
1. That Report No. IES16-072 be received; and
2. That Request for Proposal IES 2016-63 – for the Supply of Plumbing Services
on an as needed basis be awarded to Rapid Plumbing Inc. at the unit prices
tendered for a three (3) year contract; and
3. That a purchase order in the amount of $203,430, excluding taxes, be
approved in favour of Rapid Plumbing Inc. for the first year of services; and
4. That the Director of Infrastructure and Environmental Services be authorized
to renew Tender IES 2016-63 for an additional two (2), one (1) year optional
years, pending an annual analysis and satisfactory performance review, for a
total contract duration of up to five (5) years; and
5. That the Director of Infrastructure and Environmental Services be authorized
to approve additional expenditures within the scope of the contract to an
amount up to the approved annual operating budget for these services over
the term of the contract; and
6. That the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
7. IES16-073 – Library Square/Downtown Traffic Management Plan
Recommended:
1. That Report No. IES16-073 be received; and
2. That the Library Square/Downtown Traffic Management Plan be incorporated
in the Master Transportation Study; and
3. That Capital Project No. 34525, Yonge Street Parking Plan be deferred to
2018 budget; and
General Committee Meeting Agenda (Revised)
Tuesday, September 20, 2016 Page 6 of 8
4. That an update on the Aurora Promenade Concept Plan be initiated for 2017
that considers how the Cultural Precinct Plan, Yonge Street Parking Plan and
the Metrolinx Expansion Plan align with Promenade objectives; and
5. That Capital Project No. 34513, Master Transportation Study be advanced
from 2018 to 2017 to coordinate short- and long-term parking needs with the
Aurora Promenade Concept Plan and the local impacts of the Metrolinx
Expansion Plan.
8. PRCS16-043 – Culture and Recreation Grant Semi-Annual Allocation for
September 2016
Recommended:
1. That Report No. PRCS16-043 be received for information.
9. PBS16-072 – Planning Applications Status List
Recommended:
1. That Report No. PBS16-072 be received for information.
10. PBS16-073 – Provincial Co-ordinated Land Use Planning Review
Recommended:
1. That Report No. PBS16-073 be received; and
2. That Council endorse the Staff comments with respect to the Provincial Co-
ordinated Land Use Planning Review, which will be provided to York Region
for a consolidated submission to the Province.
11. PBS16-074 – Required Building By-law Amendments for Implementation of
the Mandatory Sewage System Maintenance Inspection
Program
Recommended:
1. That Report No. PBS16-074 be received; and
General Committee Meeting Agenda (Revised)
Tuesday, September 20, 2016 Page 7 of 8
2. That amendments to Building By-law No. 5402-12, as amended, to implement
the mandatory sewage system maintenance inspection program in accordance
with the Ontario Building Code, be enacted at a future Council meeting.
12. Joint Council Committee Meeting Minutes of January 12, January 12 (Closed
Session), March 1, April 5, May 10, June 7, and June 7 (Closed Session),
2016
(Closed Session meeting minutes provided separately as confidential attachment)
Recommended:
1. That the Joint Council Committee meeting minutes of January 12, January 12
(Closed Session), March 1, April 5, May 10, June 7, and June 7 (Closed
Session), 2016, be received for information.
13. IES16-069 – Award of Tender IES 2016-82 for the Speed Cushion Installation
Pilot Project
(Deferred from Council Meeting of September 13, 2016)
Recommended:
1. That Report No. IES16-069 be received; and
2. That Tender IES 2016-82, Capital Project No. 31154 for the Speed Cushion
Installation Pilot Project be cancelled; and
3. That Capital Project No. 31154 be reissued in early 2017 to take advantage of
higher competition and potentially lower costing.
14. IES16-074 – Award of Tender IES 2016-82 for the Speed Cushion Installation -
Request for Partial Award
Recommended:
1. That Report No. IES16-074 be received for information.
General Committee Meeting Agenda (Revised)
Tuesday, September 20, 2016 Page 8 of 8
15. Accessibility Advisory Committee Meeting Minutes of September 7, 2016
Recommended:
1. That the Accessibility Advisory Committee Meeting Minutes of September 7,
2016, be received for information.
16. Heritage Advisory Committee Meeting Minutes of September 12, 2016
Recommended:
1. That the Heritage Advisory Committee Meeting Minutes of September 12,
2016, be received; and
2. That the Heritage Advisory Committee recommend to Council:
1. HAC16-009 – Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage Value or
Interest, 68 Temperance Street
1. That the property located at 68 Temperance Street be removed from
the Aurora Register of Properties of Cultural Heritage Value or
Interest; and
2. That future building elevations are subject to approval of Planning
Staff to ensure the proposed new dwelling will maintain the heritage
character of the area.
2. HAC16-010 – Heritage Permit Application, 40 Maple Street, File
Number: NE-HCD-HPA-16-06
1. That the demolition of the existing detached garage be approved; and
2. That Heritage Permit Application NE-HCD-HPA-16-06 be approved
to permit the construction of a 45m2 accessory structure; and
3. That the dormer on the front elevation of the garage be removed
from the proposed design.
9. Consideration of Items Requiring Separate Discussion
1.General Committee Meeting Report of September 6, 2016
(3)IES16-069 – Award of Tender IES 2016-82 for the Speed Cushion Installation
Pilot Project
Main motion
Moved by Councillor Mrakas
Seconded by Councillor Kim
1.That Report No. IES16-069 be received; and
2.That Tender IES 2016-82, Capital Project No. 31154 for the Speed Cushion
Installation Pilot Project be cancelled; and
3.That Capital Project No. 31154 be reissued in early 2017 to take advantage of
higher competition and potentially lower costing.
Amendment No. 1
Moved by Councillor Mrakas
Seconded by Councillor Humfryes
That the main motion be amended by adding the following clause:
That staff be directed to investigate the cost for partial implementation of the
Speed Cushion Installation Pilot Project on Kennedy Street West only and
report back to the General Committee meeting of September 20, 2016.
Carried
Amendment No. 2
Moved by Councillor Mrakas
Seconded by Councillor Kim
That the main motion be amended by deleting the second clause.
Carried
Motion to defer
Moved by Councillor Thompson
Seconded by Councillor Gaertner
That Item 1(3), Report No. IES16-069 – Award of Tender IES 2016-82 for the
Speed Cushion Installation Pilot Project, be deferred to the General Committee
meeting of September 20, 2016.
Carried
Extract from
Council Meeting of
Tuesday, September 13, 2016
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 13
Page 1 of 6
Town of Aurora
General Committee Report No. IES16-069
Subject: Award of Tender IES 2016-82 for the Speed Cushion
Installation Pilot Project
Prepared by: Jamal Massadeh, Traffic/Transportation Analyst
Department: Infrastructure and Environmental Services
Date: September 6, 2016
Recommendation
1.That Report No. IES16-069 be received; and
2.That Tender IES 2016-82, Capital Project No. 31154 for the Speed Cushion
Installation Pilot Project be cancelled; and
3.That Capital Project No. 31154 be reissued in early 2017 to take advantage of
higher competition and potentially lower costing.
Executive Summary
To cancel the Speed Cushion Installation Pilot Project on Mavrinac Boulevard,
McMaster Avenue and Kennedy Street West and retender the project in the winter of
2017.
Council directed staff to implement the Speed Cushion Installation Pilot Project in
various locations in the Town.
•Council approved a budget of $100,000 for the installation of the Speed Cushion
Pilot Project.
•Tendering is occurring during the summer where there is limited competition, and
when pricing tends to be higher based on past experience.
•There is value in deferring award and retendering this project in early 2017 when
past experiences have demonstrated better pricing can be achieved.
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 13
Page 2 of 6
September 6, 2016 Page 2 of 5 Report No. IES16-069
Background
Council, at its meeting of July 12, 2016, considered Report No. IES16-062 – Speed
Cushion Pilot Project – Funding Request – and adopted the following recommendations:
That Report No. IES16-062 be received; and
That staff be directed to establish Capital Project No. 31154 with the maximum
budget of $100,000 for the construction of speed cushions on Kennedy Street
West (Murray Drive to McGee Crescent/Corner Ridge Road), McMaster Avenue
(Hollidge Boulevard to Hollandview Trail), and Mavrinac Boulevard (Borealis
Avenue to Spring Farm Road), to be funded from the Roads & Related
Development Charges Reserve Fund.
Analysis
Council directed staff to install speed cushions as a pilot project in various
locations in the Town
At its meeting of May 24, 2016, Council directed staff to implement speed cushions as a
pilot project on the following streets:
•Kennedy Street West from Murray Drive to McGee Crescent/Corner Ridge Road
•McMaster Avenue from Hollidge Boulevard to Hollandview Trail
•Mavrinac Boulevard from Borealis Avenue to Spring Farm Road
Staff issued Tender Document No. IES 2016-82 for the installation of the speed
cushions
A total of thirteen (13) firms picked up the tender documents, and on August 16, 2016
the Tender Opening Committee received two (2) compliant bids. The lowest compliant
bidder was Edgeway Paving Ltd. as summarized in Table 1.
Table 1 – Bid Summary
Firm Name Total Bid (excluding taxes)
1 Edgeway Paving Ltd. $126,300.00
2 Hilton Construction Corporation $180,000.00
Verification of the tenders was undertaken by Town staff. Edgeway Paving Ltd. has
successfully completed similar projects and received good performance reviews from
contacted references.
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 13
Page 3 of 6
September 6, 2016 Page 3 of 5 Report No. IES16-069
It is recommended that this tender be cancelled and retendered in early 2017 to
achieve better pricing
Tendering construction projects during the summer months generally results in lower
interest and higher pricing due to the fact that the industry has secured the bulk of its
annual work by this time of the year. Any submissions are generally provided at a
premium wherein a successful bidder will accommodate additional work at a premium
rate. This trend has been observed in other roads-related projects that have been
tendered late in the year with much more favourable costing occurring when retendering
occurs in the early spring.
For this reason, staff has recommended that this contract not be awarded at this time
and be retendered in early 2017.
Advisory Committee Review
Not applicable
Financial Implications
Table 2 is a financial summary for Capital Project No. 31154 as based on the tender
submitted by Edgeway Paving Ltd. The high prices for this tender are attributed to the
timing of the bid issuance and staff is not recommending proceeding with this contract.
Table 2 – Financial Summary
Approved Budget
Capital Project No. 31154 – construction budget $100,000
Total Approved Budget for Construction $100,000
Less previous commitments $0
Funding available for subject Contract $100,000
Contract Award excluding HST $126,300
Non-refundable taxes (1.76%) $2,223
Sub-Total $128,523
Contingency amount (10%) $12,800
Total Funding Required $141,323
Budget Variance -$41,323
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 13
Page 4 of 6
September 6, 2016 Page 4 of 5 Report No. IES16-069
Communications Considerations
Should this project be deferred for retendering in early 2017, the residents within the
areas affected will be notified of the delay in construction.
Once the project is retendered in the spring, notices for construction activity will be
provided to the areas where the construction activity will be occurring to allow local
residents to adjust their travel patterns accordingly.
Link to Strategic Plan
Objective 2: Invest in sustainable infrastructure
Maintain and expand infrastructure to support forecasted population growth through
technology.
Alternative(s) to the Recommendation
1.Option 1: Should Council choose to proceed with this project at this time, the
following recommendation would be required to be approved:
1.That Tender IES 2016-82, Capital Project No. 31154 for the Speed Cushion
Installation Pilot Project be awarded to Edgeway Paving Ltd. in the amount of
$126,300.00 excluding taxes; and
2.That additional funding in the amount of $42,000 be provided for the Capital
Project No. 31154, Speed Cushion Installation Pilot Project; and
3.That the Mayor and Town Clerk be authorized to execute the necessary
agreement, including any and all documents and ancillary agreements
required to give effect to same.
Conclusions
The tender review has complied with the Procurement By-law requirements and it is
recommended that Tender IES 2016-82 for the Speed Cushion Installation Pilot Project
be cancelled and that the project be retendered in early 2017.
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 13
Page 5 of 6
Additional Items to General Committee Meeting Agenda Tuesday, September 20, 2016Item 13 Page 6 of 6
Additional Items to General Committee Meeting Agenda Tuesday, September 20, 2016Item 14 Page 1 of 4
Additional Items to General Committee Meeting Agenda Tuesday, September 20, 2016Item 14 Page 2 of 4
Additional Items to General Committee Meeting Agenda Tuesday, September 20, 2016Item 14 Page 3 of 4
Additional Items to General Committee Meeting Agenda Tuesday, September 20, 2016Item 14 Page 4 of 4
Town of Aurora
Accessibility Advisory Committee
Meeting Minutes
Date: Wednesday, September 7, 2016
Time and Location: 4 p.m., Leksand Room, Aurora Town Hall
Committee Members: John Lenchak (Vice Chair), Gordon Barnes, James Hoyes, Jo-
anne Spitzer, and Councillor Sandra Humfryes (arrived 4:07
p.m.)
Member(s) Absent: Tyler Barker (Chair)
Other Attendees: Chris Catania, Accessibility Advisor, Lisa Lyons, Town Clerk,
and Samantha Yew, Council/Committee Secretary
The Vice Chair called the meeting to order at 4:06 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
Moved by James Hoyes
Seconded by Gordon Barnes
That the agenda as circulated by Legislative Services be approved.
Carried
3. Receipt of the Minutes
Accessibility Advisory Committee Meeting Minutes of June 1, 2016
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 15
Page 1 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, September 7, 2016 Page 2 of 6
Moved by James Hoyes
Seconded by Gordon Barnes
That the Accessibility Advisory Committee meeting minutes of June 1, 2016, be
received for information.
Carried
4. Delegations
None.
5. Matters for Consideration
1. Memorandum from Planner
Re: Site Plan Application (Submission #3), Carpino Construction Inc.
Plan 246, Lots 17, 18, 19 and 21, Pt. Lots 15 and 16, Plan 36, Lot 7,
Pt. Lots 6 and 65R21549 Parts 1 to 3,Related Files: OPA-2015-04,
ZBA-2015-10, File No. SP-2015-08
Staff gave an overview of the residential Site Plan Application, and noted that
that Council requested feedback from the Committee. The Committee
discussed aspects of the application.
Moved by Gordon Barnes
Seconded by James Hoyes
1. That the memorandum regarding Site Plan Application (Submission #3),
Carpino Construction Inc., Plan 246, Lots 17, 18, 19 and 21, Pt. Lots 15
and 16, Plan 36, Lot 7, Pt. Lots 6 and 65R21549 Parts 1 to 3, Related
Files: OPA-2015-04, ZBA-2015-10, File No. SP-2015-08, be received;
and
2. That the following Accessibility Advisory Committee comments regarding the
proposed Site Plan Amendment be considered by staff:
Suggestion to ensure proper curb cuts are made in visitor parking lot;
and
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 15
Page 2 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, September 7, 2016 Page 3 of 6
Frustration with lack of accessible units, and lack of general accessibility
of proposed site plan, specifically regarding end-to-end access.
Carried
2. Memorandum from Planner, Re: Site Plan Application (Submission #2),
FGKW Retirement Living Inc., 145 Murray Drive, Part of Lot 77,
Concession 1, WYS, File No. SP-2016-04
Staff gave a brief overview of the proposed site plan, and reviewed the
comments previously submitted by the Committee. The Committee discussed
aspects of accessible parking, and pedestrian safety near the proposed truck
access road.
Moved by Councillor Humfryes
Seconded by James Hoyes
1. That the memorandum regarding Site Plan Application (Submission #2),
FGKW Retirement Living Inc., 145 Murray Drive, Part of Lot 77, Concession
1, WYS, File No. SP-2016-04, be received; and
2. That the following Accessibility Advisory Committee comments regarding the
proposed Site Plan Amendment be considered by staff:
Suggestion to increase the number of handicapped parking spaces
from two (2) to four (4) spaces; and
Request that a safety initiative for the proposed truck access road be
investigated.
Carried
3. Memorandum from Planner
Re: Site Plan Application – Third Submission, MHJH Holdings Inc., 75
Eric T Smith Way, Lot 4, Part of Block 11, Plan 65M-4324, File No. SP-
2016-01
Staff provided an overview of the proposed site plan and accessibility
components. The Committee discussed various aspects of the site plan.
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 15
Page 3 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, September 7, 2016 Page 4 of 6
Moved by James Hoyes
Seconded by Jo-anne Spitzer
1. That the memorandum regarding Site Plan Application – Third
Submission, MHJH Holdings Inc., 75 Eric T Smith Way, Lot 4, Part of
Block 11, Plan 65M-4324, File No. SP-2016-01, be received; and
2. That the following Accessibility Advisory Committee comments regarding
the proposed Site Plan Amendment be considered by staff:
Suggestion to ensure proper curb cuts are made; and
Suggestion to include a barrier-free path of travel through the proposed
site.
Carried
4. Memorandum from Accessibility Advisor
Re: Accessible Considerations for Audio/Visual Equipment in Town Hall
Staff provided an overview of the proposed accessibility features for the
audio/visual equipment upgrade in Town Hall. The Committee spoke in support
of the proposed features.
Moved by James Hoyes
Seconded by Gordon Barnes
1. That the memorandum regarding Accessible Considerations for
Audio/Visual Equipment in Town Hall be received; and
2. That the Accessibility Advisory Committee endorse the proposed
audio/visual upgrades as presented, and have no concerns.
Carried as amended
6. Informational Items
5. Extract from Council Meeting of June 14, 2016
Re: Joint Accessibility Advisory Committee and Parks and Recreation
Advisory Committee Meeting Minutes of May 31, 2016
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 15
Page 4 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, September 7, 2016 Page 5 of 6
Moved by James Hoyes
Seconded by Gordon Barnes
1. That the Extract from Council Meeting of June 14, 2016, regarding the
Joint Accessibility Advisory Committee and Parks and Recreation
Advisory Committee Meeting Minutes of May 31, 2016, be received for
information.
Carried
6. Extract from Council Meeting of June 14, 2016
Re: Accessibility Advisory Committee Meeting Minutes of June 1, 2016
Moved by Councillor Humfryes
Seconded by Gordon Barnes
1. That the Extract from Council Meeting of June 14, 2016, regarding the
Accessibility Advisory Committee meeting minutes of June 1, 2016, be
received for information.
Carried
7. New Business
The Committee inquired about the installation of gender neutral washrooms and
change rooms at Town Facilities. Staff indicted that this matter is being
investigated.
Staff noted that an inquiry was received about slope restrictions in trails and noted
that there are currently no regulations regarding trail slopes. Staff advised that, to
meet AODA requirements, any proposed trails be submitted to the Accessibility
Advisory Committee for comment going forward.
The Committee noted that Ripley’s Aquarium of Canada has an interactive
children’s play area that caters to children of all abilities.
8. Adjournment
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 15
Page 5 of 6
Accessibility Advisory Committee Meeting Minutes
Wednesday, September 7, 2016 Page 6 of 6
Moved by Jo-anne Spitzer
Seconded by Gordon Barnes
That the meeting be adjourned at 5:37 p.m.
Carried
Committee recommendations are not binding on the Town unless adopted by Council at a
later meeting.
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 15
Page 6 of 6
Town of Aurora
Heritage Advisory Committee
Meeting Minutes
Date: Monday, September 12, 2016
Time and Location: 7 p.m., Holland Room, Aurora Town Hall
Committee Members: Councillor Jeff Thom (Chair), Councillor Wendy Gaertner
(Vice Chair), Barry Bridgeford, Carol Gravelle (arrived 7:25
p.m.), James Hoyes, John Kazilis, and Bob McRoberts
(Honorary Member, arrived 7:38 p.m.)
Member(s) Absent: Martin Paivio
Other Attendees: Councillor Tom Mrakas, Marco Ramunno, Director of
Planning and Building Services, Jeff Healey, Planner, and
Samantha Kong, Council/ Committee Secretary
The Chair called the meeting to order at 7 p.m.
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2. Approval of the Agenda
Moved by James Hoyes
Seconded by Barry Bridgeford
That the agenda as circulated by Legislative Services, with the following additions,
be approved:
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 16
Page 1 of 7
Heritage Advisory Committee Meeting Minutes
Monday, September 12, 2016 Page 2 of 7
Delegation (a) Tom Boddy, Resident
Re: Item 1 – HAC16-009 – Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage value of Interest, 68
Temperance Street
Delegation (b) Susan Morton-Leonard, Resident
Re: Item 4 – Memorandum from Planner, Re: Additional Information
Re: Conservation and Watering Practices for Established “Heritage” Trees
Carried as amended
3. Receipt of the Minutes
Heritage Advisory Committee Meeting Minutes of July 11, 2016
Moved by John Kazilis
Seconded by James Hoyes
That the Heritage Advisory Committee meeting minutes of July 11, 2016, be
received for information.
Carried
4. Delegations
(a) Tom Boddy, Resident
Re: Item 1 – HAC16-009 – Request to Remove a Property from the
Aurora Register of Properties of Cultural Heritage value of Interest
68 Temperance Street
Mr. Boddy provided a brief overview of the subject property and indicated that
it was rebuilt in 1948. He requested the property be removed from the
Register.
Moved by John Kazilis
Seconded by Barry Bridgeford
That the comments of the delegation be received and referred to Item 1.
Carried
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 16
Page 2 of 7
Heritage Advisory Committee Meeting Minutes
Monday, September 12, 2016 Page 3 of 7
(b) Susan Morton-Leonard, Resident
Re: Item 4 – Memorandum from Planner, Re: Additional Information
Re: Conservation and Watering Practices for Established
“Heritage” Trees
Ms. Morton-Leonard stated that the trees on her property are over 150 years
old and expressed her delight in protecting natural heritage. She indicated
that the trees required more water this season as the drought conditions and
the Diplodia virus adversely affected the trees. She noted that other
municipalities provide relief to property owners with designated trees and was
hoping that the Committee would consider recommending relief.
Moved by Councillor Wendy Gaertner
Seconded by James Hoyes
THAT the comments of the delegation be received and referred to Item 4.
Carried
5. Matters for Consideration
1. HAC16-009 – Request to Remove a Property from the Aurora Register
of Properties of Cultural Heritage Value or Interest
68 Temperance Street
Staff provided a brief overview of the property and indicated that the structure
was likely constructed in the 1940’s. Staff stated that the owner currently has
no plans to demolish the structure but has requested for it to be removed
from the Register.
Moved by Carol Gravelle
Seconded by John Kazilis
1. That Report No. HAC16-009 be received; and
2. That the Heritage Advisory Committee recommend to Council:
a) That the property located at 68 Temperance Street be removed from
the Aurora Register of Properties of Cultural Heritage Value or
Interest; and
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 16
Page 3 of 7
Heritage Advisory Committee Meeting Minutes
Monday, September 12, 2016 Page 4 of 7
b) That future building elevations are subject to approval of Planning
Staff to ensure the proposed new dwelling will maintain the heritage
character of the area.
Carried as amended
2. HAC16-010 – Heritage Permit Application, 40 Maple Street, File Number:
NE-HCD-HPA-16-06
Staff provided an overview of the property and accessory structure, and the
Committee expressed some concern about the pitch of the roof, however
supported the request.
Moved by Bob McRoberts
Seconded by Carol Gravelle
1. That Report No. HAC16-010 be received; and
2. That the Heritage Advisory Committee recommend to Council:
a) That the demolition of the existing detached garage be approved; and
b) That Heritage Permit Application NE-HCD-HPA-16-06 be approved to
permit the construction of a 45m2 accessory structure; and
c) That the dormer on the front elevation of the garage be removed from
the proposed design.
Carried
6. Informational Items
3. HAC16-012 – Doors Open Aurora 2016 – Event Summary Report
Staff indicated that the event was well attended and there was a lot of
interest around the walking tours, Town Park and the surrounding sites. The
Committee expressed appreciation to all those involved and suggested that
staff consider engaging on social media channels in real-time, and look into
providing various types of accessible tours in future years.
Moved by Carol Gravelle
Seconded James Hoyes
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 16
Page 4 of 7
Heritage Advisory Committee Meeting Minutes
Monday, September 12, 2016 Page 5 of 7
1. That Report No. HAC16-012 be received; and
2. That the Heritage Advisory Committee extend a thank you to the following
individuals and groups for their support of Doors Open Aurora 2016:
a. All site owners/operators; and
b. All volunteers and site staff; and
c. The Auroran newspaper; and
d. The Mayor, Members of Council, and supporting Town staff.
Carried
4. Memorandum from Planner
Re: Additional Information Re: Conservation and Watering Practices for
Established “Heritage” Trees
The Committee expressed sympathy to property owners with designated
property that included heritage trees. The Committee indicated that it would be
difficult to determine a system to score natural heritage if the Town were to
consider financial relief.
Moved by Councillor Gaertner
Seconded John Kazilis
1. That the memorandum regarding Additional Information Re: Conservation
and Watering Practices for Established “Heritage” Trees be received; and
2. That the Heritage Advisory Committee recommends to Council:
(a) That owners of properties with designated heritage trees, within
their optimal life span, are charged a reduced water rate from May
to October.
Defeated
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 16
Page 5 of 7
Heritage Advisory Committee Meeting Minutes
Monday, September 12, 2016 Page 6 of 7
Moved by Bob McRoberts
Seconded James Hoyes
1. That the memorandum regarding Additional Information Re: Conservation
and Watering Practices for Established “Heritage” Trees be received for
information.
Carried
5. Extract from Council Meeting of June 14, 2016
Re: Motion for Which Notice Has Been Given (c) Councillor Mrakas
Re: Cultural Heritage Landscapes Inventory
Moved by John Kazilis
Seconded Carol Gravelle
1. That the memorandum regarding Extract from Council Meeting of June 14,
2016, Re: Motion for Which Notice Has Been Given (c) Councillor Mrakas,
Re: Cultural Heritage Landscapes Inventory be received for information.
Carried
6. Extract from Council Meeting of August 9, 2016
Re: Heritage Advisory Committee Meeting Minutes of July 11, 2016
Moved by Bob McRoberts
Seconded Carol Gravelle
1. That the Extract from Council Meeting of August 9, 2016, regarding the
Heritage Advisory Committee meeting minutes of July 11, 2016, be
received for information.
Carried
7. New Business
The Committee inquired about the status on issuing a penalty to the owners who
did not comply with Council’s direction on demolishing 45 Mosley Street. Staff
indicated that the Town Solicitor is preparing a report for Council’s consideration.
The Committee inquired if 220 Old Yonge Street received designation. Staff
indicated that a Designation By-law will proceed to Council in early October.
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 16
Page 6 of 7
Heritage Advisory Committee Meeting Minutes
Monday, September 12, 2016 Page 7 of 7
The Committee inquired about providing feedback with respect to the proposed
Cultural Precinct. Staff stated that public consultations are scheduled for
September and a presentation will be provided to the Committee for discussion at
its next regular meeting on October 17, 2016.
8. Adjournment
Moved by Barry Bridgeford
Seconded by Carol Gravelle
That the meeting be adjourned at 8:44 p.m.
Carried
Committee recommendations are not binding on the Town unless otherwise adopted by
Council at a later meeting.
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Item 16
Page 7 of 7
Notice of Motion Councillor Harold Kim
Date: September 20, 2016
To: Mayor and Members of Council
From: Councillor Kim
Re: Cultural Partners
Whereas the Town of Aurora’s Cultural Master Plan acknowledges that “culture” attracts
new and creative talents; boosts tourism, increases economic activity and quality of life
for all; and
Whereas having strong cultural partners often offers a town an identity; builds and
sustains a sense of community cohesion and pride; and
Whereas a unique and memorable cultural experience remains with people for a very
long time; and
Whereas the Town of Aurora has many strong cultural partners and they are all very
much valued and appreciated; and
Whereas there are synergies to be identified in sharing and cooperation of resources;
and
Whereas studies have shown that strong municipal support of cultural partners plays a
significant role in allowing cultural partners achieve their full potential; and
Whereas the Town annually contributes to the operational needs of our cultural
partners; and
Whereas the Town, through the Finance Advisory Committee, is undergoing a review of
how programs and services are being delivered to residents through all Town
departments; and
Whereas council identified during the fiscal 2016 budget proceedings the need for our
cultural partners to have predictable and long-term funding and or support;
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Notice of Motion (a)
Page 1 of 2
Notice of Motion
Cultural Partners
September 20, 2016 Page 2 of 2
Now Therefore It Be Hereby Resolved That “cultural partners” be identified as any
group or organization that is financially supported through direct funding or exclusive
use of Town facilities in the delivery of Cultural programming; and
Be It Further Resolved That the CAO report to Council with a list of Cultural Partners
and a terms of reference for the a review of existing delivery models and a review of
possible alternative approaches in the delivery of cultural programs and service to
residents; and
Be It Further Resolved That upon acceptance of the terms of reference by Council, the
CAO commence the review and report back to Council with delivery options and
recommendations by the end March 31, 2017.
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Notice of Motion (a)
Page 2 of 2
Notice of Motion Councillor Wendy Gaertner
Date: September 20, 2016
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Public Notice for Site Plan Applications
Whereas the Planning Act does not require neighbourhood notification for site plan
applications submitted under Section 41 of the Planning Act; and
Whereas these kinds of applications have the potential to significantly affect a
neighbourhood; and
Whereas it is respectful to ensure that residents are fully informed of proposed
development;
Now Therefore Be It Hereby Resolved That Council direct Planning staff to formulate a
policy that will require the same notification and signage required for Public Planning
development applications; and
Be It Further Resolved That this draft policy be presented at a General Committee
meeting before the end of 2016.
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Notice of Motion (b)
Page 1 of 1
Notice of Motion Councillor John Abel
Date: September 20, 2016
To: Mayor and Members of Council
From: Councillor Abel
Re: Portable Fully Accessible Washroom Trailer
Whereas, the Town of Aurora host many events, including celebration and festivals that
bring in residents and visitors by the thousands; and
Whereas, there are other local community events that do the same; and
Whereas, we are an inclusive community, with a statutory Accessibility Advisory
Committee, and a proud community that adopted the Provincial Accessibility for
Ontarians with Disabilities Act (AODA), that sets guidelines to eliminate barriers for
those with physical challenges; and
Whereas there is a group of volunteers that are creating awareness for the need to fund
a portable fully accessible washroom trailer, complete with lifts and change tables, to
address every accessible challenge; and
Whereas the idea of this portable fully accessible washroom trailer was received and
endorsed by the York Region Festival Alliance as an excellent addition for washroom
provisions to the dozens of festivals held each year; and
Whereas the Mayor of the Town of Whitchurch-Stouffville, Mayor Justin Altmann,
recently encouraged his invited wedding guests (which was the whole Town), and
pledged all his wedding gifts received in cash to the sum of $50,000, to fund the
$100,000 cost of the trailer; and
Whereas, Town of Whitchurch-Stouffville will store the trailer when it is not in use,
transport the trailer at a nominal cost to festivals and events in the Region, and provide
liability insurance; and
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Notice of Motion (c)
Page 1 of 2
Notice of Motion
Portable Fully Accessible Washroom Trailer
September 20, 2016 Page 2 of 2
Whereas if each municipality in York Region made a nominal donation of $5,000, the
purchase of the portable fully accessible washroom trailer could be realized;
Now Therefore Be It Hereby Resolved That the Town of Aurora donate $5,000 to the
purchase of the portable fully accessible washroom trailer, funded through the
Accessibility Advisory Fund, or from a reserve identified by staff and/or Council; and
Be It Further Resolved That a letter of this Council resolution be circulated to York
Region and all municipalities in York Region, to be received by their respective Councils
and Accessibility Advisory Committees.
Additional Items to General Committee Meeting Agenda
Tuesday, September 20, 2016
Notice of Motion (c)
Page 2 of 2