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AGENDA - General Committee - 20160607GENERAL COMMITTEE MEETING AGENDA TUESDAY,JUNE 7,2016 7 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE May 31,2016 TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA Tuesday,June 7,2016 7 p.m. Council Chambers Councillor Mrakas in the Chair 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 5.DELEGATIONS (a)Michelle Johnson and Nancy Black,Aurora Sports Hall of Fame pg.1 Re:Aurora Sports Hall of Fame Move to the Stronach Aurora Recreation Complex (SARC) 6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR 7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee Meeting Agenda Tuesday,June 7,2016 Page 2 of 9 8.NOTICES OF MOTION (a)Mayor Dawe pg.120 Re:Proposed Changes to the Growth Plan for the Greater Golden Horseshoe,2016 9.NEW BUSINESS/GENERAL INFORMATION 10.CLOSED SESSION 11.ADJOURNMENT General Committee Meeting Agenda Tuesday,June 7,2016 Page 3 of 9 AGENDA ITEMS 1.CFS16-018 –2015 Year End Development Charges Statement pg.2 RECOMMENDED: THAT Report No.CFS16-018 be received for information. 2.CFS16-020 –2015 Year End Investment Report pg.8 RECOMMENDED: THAT Report No.CFS16-020 be received for information. 3.IES16-053 –Award of Contract for Consulting Services –Design pg.13 for the Reconstruction of Kennedy Street,Temperance Street,Ransom Street and Ransom Court,RFP IES 2016-15 RECOMMENDED: THAT Report No.IES16-053 be received;and THAT the Contract for the provision of consulting services for the design of the reconstruction of Kennedy Street,Temperance Street,Ransom Street and Ransom Court,RFP IES 2016-15 for Capital Project Nos.31109 and 31114,be awarded to Chisholm,Fleming and Associates for $123,790,excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. 4.IES16-054 –Award of Tender IES 2016-29 –For the Tannery Creek pg.18 Drainage Channel Rehabilitation from Henderson Drive to Glass Drive RECOMMENDED: THAT Report No.IES16-054 be received;and THAT Tender IES 2016-29,Capital Project No.42052 for the Tannery Creek Drainage Channel Rehabilitation from Henderson Drive to Glass Drive be awarded to TBG Environmental Inc.in the amount of $837,308.79 excluding taxes;and General Committee Meeting Agenda Tuesday,June 7,2016 Page 4 of 9 THAT additional funding in the amount of $223,949.96 be provided for Capital Project No.42052,Tannery Creek Channel Rehabilitation from Henderson Drive to Glass Drive from the Storm Sewer Reserve;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. 5.IES16-055 –Request for Crossing Guards at Various Locations in pg.23 the Town of Aurora RECOMMENDED: THAT Report No.IES16-055 be received;and THAT School Crossing Guards be provided during the morning and afternoon peak periods at the following locations starting September 2016: Mavrinac Boulevard at Cosford Street -Rick Hansen Public School Tecumseh Drive at Kitimat Crescent (north leg)–Aurora Heights Public School Conover Avenue (south leg)at River Ridge Boulevard –Hartman Public School;and THAT necessary pavement markings,school crossing ahead,and school crossing signs be installed as required;and THAT a letter be sent to the Town Contractor informing them of the addition of the new crossing guard locations;and THAT the 2016 Crossing Guard budget be increased by $17,200 to a revised amount of $157,200 for the Crossing Guards operating account for contracts (03480-5059)to be funded from the Tax Rate Stabilization Reserve;and THAT the 2017 Operating Budget for the Crossing Guard Contract Services be increased by an additional $25,800 for an overall increase of $43,000 to accommodate the increase to service levels;and THAT a letter be sent to the respective school with Council’s adopted resolution. 6.IES16-056 –Award of Tender IES 2016-42 –New Sidewalk pg.31 Construction on Industrial Parkway North General Committee Meeting Agenda Tuesday,June 7,2016 Page 5 of 9 RECOMMENDED: THAT Report No.IES16-056 be received;and THAT Tender IES 2016-42 for Capital Project No.34627 for New Sidewalk Construction on Industrial Parkway North be awarded to Pencon Construction of Canada Corp.in the amount of $323,017.00 excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. 7.IES16-057 –Request for Approval of Capital Projects 24010 and pg.36 72201 RECOMMENDED: THAT Report No.IES16-057 be received;and THAT Report No.IES16-057 satisfy Council’s conditional budget approval for Capital Project No.24010 –Building Department Counter Enhancements in the amount of $175,000,excluding taxes;and THAT Report No.IES16-057 satisfy Council’s conditional budget approval for Capital Project No.72201 –Work Station Refresh,Carpeting and Painting in the amount of $90,000,excluding taxes;and THAT staff be authorized to proceed with Capital Project No.24010 –Building Department Counter Enhancements and Capital Project No.72201 –Work Station Refresh,Carpeting and Painting. 8.PDS16-037 –Application for Official Plan Amendment and Zoning pg.42 By-law Amendment Carpino Construction Inc. 15278 Yonge Street File Numbers:OPA-2015-04,ZBA-2015-10 Related File:SP-2015-08 RECOMMENDED: THAT Report No.PDS16-037 be received;and General Committee Meeting Agenda Tuesday,June 7,2016 Page 6 of 9 THAT Application to Amend the Official Plan File No.OPA-2015-04 (Carpino Construction Inc.),to re-designate the land use to allow stacked,back-to-back townhouse dwelling units on the subject lands be approved;and THAT Application to Amend the Zoning By-law File No.ZBA-2015-10 (Carpino Construction Inc.),to allow 126 stacked,back-to-back townhouse dwelling units as a permitted use on the subject lands be approved;and THAT the implementing Official Plan and Zoning By-law Amendments be presented at a future Council Meeting. 9.PDS16-039 –Application for Official Plan Amendment and Zoning pg.61 By-law Amendment 2283986 Ontario Limited 15255 Leslie Street and 1540 Wellington Street East File Numbers:OPA-2015-06 and ZBA-2015-17 RECOMMENDED: THAT Report No.PDS16-039 be received;and THAT Application to Amend the Official Plan File No.OPA-2015-06 (2283986 Ontario Limited),to amend the Business Park designation to a site specific policies area to allow automobile service station and retail sales and service commercial uses on the subject lands be approved;and THAT Application to Amend the Zoning By-law File No.ZBA-2015-17 (2283986 Ontario Limited),to allow a wider range of service commercial uses as a permitted use on the subject lands be approved;and THAT the implementing Official Plan Amendment and Zoning By-law Amendment be presented at a future Council Meeting. 10.PDS16-040 –Request for Street Name Approval pg.76 2457920 Ontario Inc.(formerly Pandolfo) File Number:SUB-2003-02 RECOMMENDED: THAT Report No.PDS16-040 be received;and THAT the following street name be approved for the proposed road within the approved Draft Plan of Subdivision,File SUB-2003-02: General Committee Meeting Agenda Tuesday,June 7,2016 Page 7 of 9 STREET “A”GLENSTEEPLE TRAIL 11.PDS16-043 –Application for Zoning By-law Amendment pg.81 Vello Holdings Inc. 330 McClellan Way,Block 32,Registered Plan 65M-2802 File Number:ZBA-2016-01 RECOMMENDED: THAT Report No.PDS16-043 be received;and THAT Application to Amend the Zoning By-law File No.ZBA-2016-01 (Vello Holdings Ltd.),to add additional permitted uses on the subject lands be approved; and THAT the implementing Zoning By-law Amendment be presented at a future Council Meeting. 12.PDS16-046 –Release of Draft Provincial Planning Policy pg.92 Amendments RECOMMENDED: THAT Report No.PDS16-046 be received for information. 13.PRS16-023 –Wildlife Park Project Design and Contract Administration pg.97 RECOMMENDED: THAT Report No.PRS16-023 be received;and THAT Request For Proposal PRS2016-21 for the investigation,Analysis,Design and Tender process for the Construction of a Wildlife Park be awarded to Cole Engineering Group Ltd.in the amount of $199,206.98,excluding taxes;and THAT Request for Proposal PRS2016-21 for the Project Administration & Reporting associated with all future phases of actual construction of the Wildlife Park be committed to Cole Engineering Group Ltd.in the amount of $238,152.80, excluding taxes,subject to Capital Budget approval of each future phase of construction of the Wildlife Park ;and General Committee Meeting Agenda Tuesday,June 7,2016 Page 8 of 9 THAT the Mayor and Town Clerk be authorized to execute the Agreement between the Town of Aurora and Cole Engineering Group Ltd.,for the Design and Contract Administration of the Wildlife Park including any and all documents and ancillary agreements required to give effect to same. 14.PRS16-029 –Tree Permit Application for 11 Hawthorn Lane pg.102 RECOMMENDED: THAT Report No.PRS16-029 be received;and THAT the Application for the removal of trees at 11 Hawthorn Lane be approved in accordance with By-law No.4474-03.D being a By-law to authorize the injury or destruction of trees (Tree Permit By-law);and THAT the Mayor and Clerk be authorized to execute a Tree Protection and Compensation Agreement,including any and all documents and ancillary agreements required to give effect to same,to ensure compliance with the specific terms and conditions associated with the issuance of the Tree Permit for 11 Hawthorn Lane. 15.PRS16-031 –Aurora’s Multicultural Festival pg.106 RECOMMENDED: THAT Report No.PRS16-031 be received;and THAT additional funding in the amount of $4,400.00 be provided for the Multicultural Festival,to be allocated to the Special Events Contract Account #1-4- 07501-5059. 16.Community Recognition Review Advisory Committee Meeting pg.111 Minutes of May 10,2016 RECOMMENDED: THAT the Community Recognition Review Advisory Committee meeting minutes of May 10,2016,be received for information. General Committee Meeting Agenda Tuesday,June 7,2016 Page 9 of 9 17.Economic Development Advisory Committee Meeting Minutes of pg.115 May 12,2016 RECOMMENDED: THAT the Economic Development Advisory Committee meeting minutes of May 12,2016,be received for information. DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:June 7,2016 SUBJECT:Aurora Sports Hall of Fame Move to the Stronach Aurora Recreation Complex (SARC) NAME OF SPOKESPERSON:Michelle Johnson and Nancy Black NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): Aurora Sports Hall of Fame BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: To request funding for the reinstallation of the Sports Hall of Fame at the SARC. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest?YES ☒NO ☐ IF YES,WITH WHOM?Allan Downey DATE:May 12,2016 ☒I acknowledge that the Procedural By-law permits five (5)minutes for Delegations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 General Committee Meeting Agenda Tuesday,June 7,2016 Delegation (a)Page -1 -1 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 1 Page -1 -2 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 1 Page -2 -3 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 1 Page -3 -4 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 1 Page -4 -5 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 1 Page -5 -6 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 1 Page -6 -7 - GENERAL COMMITTEE REPORT No.CFS16-020 SUBJECT:2015 Year End Investment Report FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer DATE:June 7,2016 RECOMMENDATIONS THAT Report No.CFS16-020 be received for information. PURPOSE OF THE REPORT To provide Council with a summary report on the Town’s investments and investment activity for the fiscal year ending December 31,2015. BACKGROUND Council approved a revised Investment Policy on September 15,2015.As per this noted policy,it is a requirement to bring an annual report to Council. COMMENTS On December 31,2015,the book value of the Town’s total investment portfolio was $82.5M,with 36.8%of the portfolio invested in short term (<1 year)and the remainder in longer term investments.The 21%increase in investments over 2014 is primarily due to the increase in development related activities.The composition of the Town’s portfolio holdings at the end of 2015 were as follows: %of Portfolio Value ($M)Short or Long Term GICs 31.56%$26.0 Short &Long Cash (daily interest)14.54%$12.0 Short Debentures 14.42%$11.9 Short &Long Bonds 12.67%$10.5 Short &Long Fixed Floaters 10.54%$8.7 Short &Long Coupons 9.60%$7.9 Long Step Up Deposit Notes 6.06%$5.0 Long Protected Deposit Notes 0.61%$0.5 Long 100.00%$82.5M TOWN OF AURORA General Committee Meeting Agenda Tuesday,June 7,2016 Item 2 Page -1 -8 - June 7,2016 -2 -Report No.CFS16-020 Town of Aurora –Average Yield Rates 2015 2014 Year-End Balance Average Yield Rate Year-End Balance Average Yield Rate Total Short-Term $19,000,000 2.62%$15,787,900 2.01% Total Long-Term 63,521,200 3.49%52,855,100 3.95% Total Portfolio $82,521,200 3.34%$68,643,000 3.40% In 2015,investment earnings on the Town’s managed funds totalled $4.026M.The earnings were allocated proportionately to the operating budget ($1.625M)and reserve funds ($2.401 million)as per the Town’s interest allocation methodology. The investment income allocated towards the town’s operating budget exceeded what was originally budgeted by $75K.This positive variance was attributable to the Town achieving greater than anticipated proceeds from its investments driven predominantly by the Town taking advantage of one time investment opportunities that arose due to strong secondary investment market conditions. Comparison of Rates to Market for 2015 Aurora DEX Indicies Difference Short-Term 2.62%0.63%1.99% Long-Term 3.49%3.18%0.31% In comparison to the FTSE TMX Canada Indicies,(formerly DEX Indicies),the Town’s investments for 2015 provided a substantially higher short-term return due to the laddered investment approach that is now seeing investments made prior to the 2008 market decline maturing and becoming mixed with other shorter term maturities within the year.With regards to the longer term investments,although the average return is lower than 2014,it is still higher than the comparable FTSE TMX Canada numbers. The Town does not physically hold or take possession of any of its own long-term or short-term securities,which has not changed from the previous year. Although the Town’s ONE Investment Program account was established by the end of 2015,staff had not invested any funds as of December 31,2015. It is the opinion of the Treasurer that all investments to December 31,2015 were in compliance with Provincial Regulation 438/97 and were made in accordance with the Town’s Investment Policy. LINK TO STRATEGIC PLAN Investment of the surplus and reserve funds of the Town,contributes to achieving the Strategic Plan guiding principle of ‘Leadership in Corporate Management’and improves transparency and accountability to the community. General Committee Meeting Agenda Tuesday,June 7,2016 Item 2 Page -2 -9 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 2 Page -3 -10 - Investment Date Security Issuer Investment Type Minimum Yield to Maturity Maturity Date Book Value %of Total various Bank of Montreal Cash Account 1.05 as needed 12,000,000 14.54% Jun 18,2015 First West Credit Union GIC 1.61 Jun 18,2016 7,000,000 8.48% May 12,2015 First West Credit Union GIC 1.55 May 12,2016 4,063,000 4.92% Feb 3,2011 Bank of Montreal Fixed Floater 5.75 Sep 26,2017 3,833,500 4.65% Apr 12,2010 Ontario,Province of Coupon 4.50 Dec 2,2019 2,408,419 2.92% Apr 14,2011 Bank of Montreal Fixed Floater 3.98 Jul 8,2016 2,004,000 2.43% Apr 14,2011 Canadian Imperial Bank of Commerce Fixed Floater 6.00 Jun 6,2018 1,847,841 2.24% Nov 18,2011 York,Regional Municipality of Debenture 4.00 Jun 30,2021 1,500,000 1.82% Jul 25,2014 Bank of Montreal GIC 3.50 Jul 24,2024 1,300,000 1.58% Feb 23,2015 Ontario Savings Bond Bonds 1.79 Jun 21,2019 1,260,625 1.53% Apr 8,2010 Quebec Hydro Coupon 4.58 Aug 15,2019 1,175,840 1.42% May 16,2014 Canadian Imperial Bank of Commerce GIC 1.90 May 16,2016 1,050,000 1.27% May 16,2014 Canadian Imperial Bank of Commerce GIC 2.10 May 16,2017 1,044,000 1.27% Mar 31,2011 York,Regional Municipality of Bonds 4.75 Jun 1,2016 1,000,000 1.21% Mar 31,2011 Toronto,Municipality of Metropolitan Bonds 8.00 Sep 27,2016 1,000,000 1.21% May 30,2007 York,Regional Municipality of Debenture 4.60 May 30,2017 1,000,000 1.21% Nov 30,2007 York,Regional Municipality of Debenture 4.60 May 30,2017 1,000,000 1.21% Nov 15,2010 Toronto Dominion Canada Trust Bonds 5.76 Dec 18,2017 1,000,000 1.21% Jan 22,2015 Canadian Imperial Bank of Commerce GIC 2.11 Jan 22,2019 1,000,000 1.21% Jul 17,2014 Canadian Imperial Bank of Commerce GIC 2.50 Jul 18,2019 1,000,000 1.21% Dec 12,2014 Ontario,Province of Coupon 2.50 Dec 15,2019 1,000,000 1.21% Jan 7,2015 Canadian Imperial Bank of Commerce GIC 2.50 Jan 7,2020 1,000,000 1.21% Feb 25,2015 Bank of Nova Scotia GIC 2.20 Feb 25,2020 1,000,000 1.21% Mar 31,2015 Hong Kong Shanghai Banking Corporation GIC 2.20 Mar 31,2020 1,000,000 1.21% Apr 27,2015 Bank of Nova Scotia GIC 2.25 Apr 27,2020 1,000,000 1.21% May 27,2015 National Bank GIC 2.41 May 27,2020 1,000,000 1.21% Aug 28,2015 Bank of Nova Scotia GIC 2.30 Aug 28,2020 1,000,000 1.21% Oct 28,2011 Quebec,City of Debenture 3.70 Oct 28,2021 1,000,000 1.21% Dec 6,2011 Toronto,Municipality of Metropolitan Debenture 3.50 Dec 6,2021 1,000,000 1.21% Mar 10,2015 Canadian Imperial Bank of Commerce Step-up Deposit Note 2.00 Mar 10,2025 1,000,000 1.21% May 1,2015 Bank of Montreal Step-up Deposit Note 1.75 May 1,2025 1,000,000 1.21% Jun 3,2015 National Bank Step-up Deposit Note 2.97 Jun 5,2025 1,000,000 1.21% Jul 8,2015 National Bank GIC 2.97 Jul 7,2025 1,000,000 1.21% Feb 19,2015 Bank of Montreal Step-up Deposit Note 1.75 Feb 19,2027 1,000,000 1.21% Mar 3,2015 Bank of Montreal Step-up Deposit Note 2.00 Mar 3,2027 1,000,000 1.21% May 6,2013 New Brunswick,Province of Bonds 2.67 Jun 3,2022 999,792 1.21% Aug 2,2013 Canadian Imperial Bank of Commerce Bonds 3.39 Jan 7,2021 999,457 1.21% Dec 15,2015 York,Regional Municipality of Debenture 2.71 Dec 15,2025 990,500 1.20% May 5,2014 New Brunswick,Province of Coupon 3.54 Jun 3,2025 984,000 1.19% Dec 13,2010 Royal Bank of Canada GIC 4.93 Jul 16,2025 965,000 1.17% Apr 11,2014 Ontario Hydro Coupon 2.84 Nov 27,2020 904,000 1.10% Apr 5,2013 Ontario Savings Bond Bonds 2.08 Dec 6,2016 821,000 0.99% Apr 5,2013 Ontario,Province of Bonds 2.89 Dec 2,2022 758,000 0.92% Apr 5,2013 Ontario,Province of Bonds 3.00 Jun 2,2023 739,000 0.90% Oct 28,2008 Waterloo,Regional Municipality of Debenture 5.00 Nov 29,2016 706,000 0.86% Jul 30,2014 Canadian Imperial Bank of Commerce Debenture 3.50 Mar 11,2024 675,000 0.82% Feb 27,2012 Canadian Imperial Bank of Commerce GIC 2.59 Feb 27,2017 608,000 0.74% Jun 21,2010 York,Regional Municipality of Debenture 4.50 Jun 30,2020 600,000 0.73% Mar 2,2015 Bank of Nova Scotia Bonds 8.90 Mar 2,2025 596,000 0.72% Sep 17,2010 Bank of Montreal Fixed Floater 6.17 Mar 28,2018 554,535 0.67% Jun 19,2008 Halton,Regional Municipality of Debenture 4.45 Jun 19,2016 500,000 0.61% Jun 27,2008 Toronto,Municipality of Metropolitan Debenture 4.95 Jun 27,2018 500,000 0.61% Mar 3,2013 Manulife Bank GIC 2.75 Mar 3,2019 500,000 0.61% Jun 30,2011 York,Regional Municipality of Debenture 4.00 Jun 30,2021 500,000 0.61% Apr 15,2013 Ontario Hydro Coupon 3.18 May 26,2024 500,000 0.61% Aug 15,2014 Bank of Montreal GIC 3.50 Aug 15,2024 500,000 0.61% May 13,2015 Bank of Montreal Protected Deposit Note 1.00 May 13,2025 500,000 0.61% Sep 17,2014 Ontario Hydro Coupon 3.25 May 26,2025 500,000 0.61% Apr 15,2013 Quebec Hydro Bonds 3.25 Jul 16,2024 499,728 0.61% Aug 16,2013 Ontario,Province of Bonds 2.61 Dec 2,2018 499,484 0.61% Sep 16,2010 Canadian Imperial Bank of Commerce Fixed Floater 6.00 Jun 6,2018 459,638 0.56% The Town of Aurora Attachment 1. Summary of Investments As of December 31,2015 General Committee Meeting Agenda Tuesday,June 7,2016 Item 2 Page -4 -11 - Investment Date Security Issuer Investment Type Minimum Yield to Maturity Maturity Date Book Value %of Total The Town of Aurora Attachment 1. Summary of Investments As of December 31,2015 Aug 19,2014 Canadian Imperial Bank of Commerce Coupon 3.65 Jan 7,2026 455,800 0.55% Jul 13,2009 Ontario,Province of Debenture 4.20 Jun 2,2018 320,000 0.39% May 11,2012 Ontario Savings Bonds Bonds 4.25 Jun 21,2020 285,000 0.35% Jun 29,2010 Peel,Regional Municipality of Debenture 3.75 Jun 29,2016 220,000 0.27% Jun 29,2010 Peel,Regional Municipality of Debenture 4.00 Jun 29,2017 220,000 0.27% Jun 29,2010 Peel,Regional Municipality of Debenture 4.20 Jun 29,2018 220,000 0.27% Jun 29,2010 Peel,Regional Municipality of Debenture 4.35 Jun 29,2019 220,000 0.27% Jun 29,2010 Peel,Regional Municipality of Debenture 4.50 Jun 29,2020 220,000 0.27% Sep 24,2007 Vancouver,City of Debenture 4.70 Dec 1,2017 200,000 0.24% Nov 20,2008 British Columbia,Province of Debenture 5.10 Nov 20,2018 200,000 0.24% Sep 30,2008 Toronto,Municipality of Metropolitan Debenture 6.10 Dec 12,2017 114,000 0.14% 82,521,158 100.00% General Committee Meeting Agenda Tuesday,June 7,2016 Item 2 Page -5 -12 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 3 Page -1 -13 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 3 Page -2 -14 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 3 Page -3 -15 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 3 Page -4 -16 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 3 Page -5 -17 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 4 Page -1 -18 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 4 Page -2 -19 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 4 Page -3 -20 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 4 Page -4 -21 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 4 Page -5 -22 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.IES16-055 SUBJECT:Request for Crossing Guards at Various Locations in the Town of Aurora FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental Services DATE:June 7,2016 RECOMMENDATIONS THAT Report No.IES16-055 be received;and THAT School Crossing Guards be provided during the morning and afternoon peak periods at the following locations starting September 2016: •Mavrinac Boulevard at Cosford Street -Rick Hansen Public School •Tecumseh Drive at Kitimat Crescent (north leg)–Aurora Heights Public School •Conover Avenue (south leg)at River Ridge Boulevard –Hartman Public School THAT necessary pavement markings,school crossing ahead and school crossing signs be installed as required;and THAT a letter be sent to the Town Contractor informing them of the addition of the new crossing guard locations;and THAT the 2016 Crossing Guard budget be increased by $17,200 to a revised amount of $157,200 for the Crossing Guards operating account for contracts (03480-5059)to be funded from The Tax Rate Stabilization Reserve;and THAT the 2017 operating budget for The Crossing Guard Contract Services be increased by an additional $25,800 for an overall increase of $43,000 to accommodate the increase to service levels;and THAT a letter be sent to the respective school with Council’s adopted resolution. PURPOSE OF THE REPORT This report seeks Council approval to provide Crossing Guards during the morning drop- off and afternoon pick-up times at various school locations in the Town of Aurora. General Committee Meeting Agenda Tuesday,June 7,2016 Item 5 Page -1 -23 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 5 Page -2 -24 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 5 Page -3 -25 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 5 Page -4 -26 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 5 Page -5 -27 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 5 Page -6 -28 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 5 Page -7 -29 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 5 Page -8 -30 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 6 Page -1 -31 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 6 Page -2 -32 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 6 Page -3 -33 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 6 Page -4 -34 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 6 Page -5 -35 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 7 Page -1 -36 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 7 Page -2 -37 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 7 Page -3 -38 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 7 Page -4 -39 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 7 Page -5 -40 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 7 Page -6 -41 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -1 -42 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -2 -43 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -3 -44 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -4 -45 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -5 -46 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -6 -47 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -7 -48 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -8 -49 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -9 -50 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -10 -51 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -11 -52 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -12 -53 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -13 -54 - TemperanceStreetYongeStreetMillStreetVictoriaStreetYongeStreetSpruceStreetWellingtonStreetWestWellingtonStreetEastIrwinAvenueCatherineAvenueCentreStreetMachellAvenueLOCATIONMAPMapcreatedbytheTownofAuroraPlanning&DevelopmentServicesDepartment,April19,2016.BasedataprovidedbyYorkRegion&theTownofAurora.AirPhotostakenSpring2015,©FirstBaseSolutionsInc.,2015Orthophotography.¯FIGURE1StJohn'sSdrdWellingtonStEVandorfSdrdHendersonDrive^WellingtonStWUV404UV404LeslieStYongeStBathurstStBayviewAveBloomingtonRd0255075100MetresAPPLICANT:CarpinoConstructionInc.FILES:OPA-2015-04&ZBA-2015-10SUBJECTLANDSGeneral Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -14 -55 - SpruceStreetWellsStreetTemperanceStreetMillStreetVictoriaStreetIrwinAvenueCatherineAvenueCentreStreetMachellAvenueWELLINGTONSTREETEASTYONGESTREETWELLINGTONSTREETWESTYONGESTREETEXISTINGOFFICIALPLANDESIGNATIONMapcreatedbytheTownofAuroraPlanning&DevelopmentServicesDepartment,April19,2016.BasedataprovidedbyYorkRegion&theTownofAurora.¯0255075100MetresAPPLICANT:CarpinoConstructionInc.FILES:OPA-2015-04&ZBA-2015-10FIGURE2StJohn'sSdrdWellingtonStEVandorfSdrdHendersonDrive^WellingtonStWUV404UV404LeslieStYongeStBathurstStBayviewAveBloomingtonRdSUBJECTLANDSTHEAURORAPROMENADEDowntownShoulderScheduleAOPAScheduleB1SecondaryPlanAreaExistingMajorInstitutionalPublicParklandStableNeighbourhoodsPromenadeGeneralEnvironmentalProtectionPrivateParklandUpperDowntownGeneral Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -15 -56 - WELLINGTONSTREETEASTYONGESTREETWELLINGTONSTREETWESTCentreStreetIrwinAvenueMillStreetSpruceStreetVictoriaStreetTemperanceStreetMachellAvenueCatherineAvenueSpruceStreetMachellAvenuePROPOSEDOPASCHEDULE"A"LANDUSEPLANMapcreatedbytheTownofAuroraPlanning&DevelopmentServicesDepartment,April19,2016.BasedataprovidedbyYorkRegion&theTownofAurora.¯0255075100MetresAPPLICANT:CarpinoConstructionInc.FILES:OPA-2015-04&ZBA-2015-10FIGURE3SubjectLandsStJohn'sSdrdWellingtonStEVandorfSdrdHendersonDrive^WellingtonStWUV404UV404LeslieStYongeStBathurstStBayviewAveBloomingtonRdSubjecttoSiteSpecificOfficialPlanPolicyAreaSection16.44(OPA9)DowntownShoulderPromenadeGeneralSecondaryPlanBoundaryUpperDowntownScheduleAOPAScheduleB1SecondaryPlanAreaEnvironmentalProtectionPrivateParklandPublicParklandStableNeighbourhoodsGeneral Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -16 -57 - TemperanceStreetMillStreetVictoriaStreetWellingtonStreetWestWellingtonStreetWestWellingtonStreetEastIrwinAvenueCatherineAvenueCentreStreetMachellAvenueOI-9EP-8C2R5-24R5EPC2C2-5C2-3C2-9C2-19C2-20C2-18OIR5C2C2-1IC2-8R 2EP C2-1ARA3-1C2R6-51C2R5C2PROPOSEDZONINGBY-LAWMapcreatedbytheTownofAuroraPlanning&DevelopmentServicesDepartment,April19,2016.BasedataprovidedbyYorkRegion&theTownofAurora.¯0255075100MetresAPPLICANT:CarpinoConstructionInc.FILES:OPA-2015-04&ZBA-2015-10FIGURE4InstitutionalINSTITUTIONALZONESIDetachedDwellingSecondDensityR2ApartmentThirdDensityRA3CentralCOMMERCIALZONESC2ZoningLegendSpecialMixedDensityRESIDENTIALZONESR5RowDwellingR6MajorOpenSpaceOPENSPACESZONESOEnvironmentalProtectionEPR6-XXSUBJECTLANDSGeneral Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -17 -58 - MapcreatedbytheTownofAuroraPlanning&DevelopmentServicesDepartment,April19,2016.PhotoprovidedbyGuthrieMuscovitchArcitect.CONCEPTUALSITEPLANAPPLICANT:CarpinoConstructionInc.FILES:OPA-2015-04&ZBA-2015-10FIGURE5General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -18 -59 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 8 Page -19 -60 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PDS16-039 SUBJECT:Applications for Official Plan Amendment and Zoning By-law Amendment 2283986 Ontario Limited 15255 Leslie Street &1540 Wellington Street East File Numbers:OPA-2015-06 and ZBA-2015-17 FROM:Marco Ramunno,Director of Planning &Development Services DATE:June 7,2016 RECOMMENDATIONS THAT Report No.PDS16-039 be received;and THAT Application to Amend the Official Plan File No.OPA-2015-06 (2283986 Ontario Limited),to amend the Business Park designation to a site specific policies area to allow automobile service station and retail sales and service commercial uses on the subject lands BE APPROVED;and THAT Application to Amend the Zoning By-law File No.ZBA-2015-17 (2283986 Ontario Limited),to allow a wider range of service commercial uses as a permitted use on the subject lands BE APPROVED;and THAT the implementing Official Plan Amendment and Zoning By-law Amendment be presented at a future Council Meeting. PURPOSE OF THE REPORT The purpose of this report is to provide Council with an evaluation and recommendations related to the Official Plan Amendment,Zoning By-law Amendment applications to permit the development of the lands for a multi-tenant commercial building with retail sales and service commercial uses as the primary use. BACKGROUND History On June 25,2013 Council approved an amendment to the Zoning By-law 2213-78,as amended to permit a gasoline bar and convenience store with car wash on 15255 Leslie Street (westerly portion of the subject lands).In addition,Council approved a site plan application over 15255 Leslie Street and 1540 Wellington Street East to permit the development of the subject lands for the development of a gasoline bar,convenience store General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -1 -61 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -2 -62 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -3 -63 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -4 -64 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -5 -65 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -6 -66 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -7 -67 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -8 -68 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -9 -69 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -10 -70 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -11 -71 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -12 -72 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -13 -73 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -14 -74 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 9 Page -15 -75 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 10 Page -1 -76 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 10 Page -2 -77 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 10 Page -3 -78 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 10 Page -4 -79 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 10 Page -5 -80 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PDS16-043 SUBJECT:Application for Zoning By-law Amendment Vello Holdings Inc. 330 McClellan Way Block 32,Registered Plan 65M-2802 File Number:ZBA-2016-01 FROM:Marco Ramunno,Director of Planning &Development Services DATE:June 7,2016 RECOMMENDATIONS THAT Report No.PDS16-043 be received;and THAT Application to Amend the Zoning By-law File No.ZBA-2016-01 (Vello Holdings Ltd.),to add additional permitted uses on the subject lands BE APPROVED;and THAT the implementing Zoning By-law Amendment be presented at a future Council Meeting. PURPOSE OF THE REPORT The purpose of this report is to provide Council with background information related to the proposed Zoning By-law amendment application to permit additional uses within the existing commercial building on the subject lands.As such,the applicant is proposing to rezone the property to permit the requested uses. BACKGROUND History The subject Zoning By-law Amendment application was submitted on January 5,2016. On March 10,2016 a Notice of Complete Application and Public Planning Meeting respecting the Zoning By-law Amendment was published in the Auroran and Aurora Banner newspapers. General Committee Meeting Agenda Tuesday,June 7,2016 Item 11 Page -1 -81 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 11 Page -2 -82 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 11 Page -3 -83 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 11 Page -4 -84 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 11 Page -5 -85 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 11 Page -6 -86 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 11 Page -7 -87 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 11 Page -8 -88 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 11 Page -9 -89 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 11 Page -10 -90 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 11 Page -11 -91 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 12 Page -1 -92 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 12 Page -2 -93 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 12 Page -3 -94 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 12 Page -4 -95 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 12 Page -5 -96 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 13 Page -1 -97 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 13 Page -2 -98 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 13 Page -3 -99 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 13 Page -4 -100 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 13 Page -5 -101 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 14 Page -1 -102 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 14 Page -2 -103 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 14 Page -3 -104 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 14 Page -4 -105 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PRS16-031 SUBJECT:Aurora’s Multicultural Festival FROM:Allan D.Downey,Director of Parks and Recreation Services DATE:June 7,2016 RECOMMENDATIONS THAT Report No.PRS16-031 be received;and THAT additional funding in the amount of $4,400.00 be provided for the Multicultural Festival,to be allocated to the Special Events Contract Account #1- 4-07501-5059. PURPOSE OF THE REPORT To provide Council with an update regarding the progress made to date on the Multicultural Festival in Aurora to be held on Saturday,September 10,2016 at Ada Johnson Park. BACKGROUND Council originally approved the Multicultural Festival at its April 12,2016 meeting and directed that the Festival be held prior to the “Dance in the Park”event.Council further directed that this event be referred to as “Dance in the Park Celebrates Cultural Diversity”and be held on Thursday,June 30,2016 at Aurora Town Park. Subsequently,on April 26,2016,Council directed that the preferred location for this Festival is Ada Johnson Park and that the event be held on Saturday September 10 during the day.Staff were directed to proceed with planning this event with this new location and date. COMMENTS Staff have dedicated time and resources to develop a spectacular inaugural multicultural festival in Aurora.Building on the best practises for similar festivals in York Region and the GTA,staff have started planning an event that will celebrate a variety of cultures,that Aurora residents will be able to identify with and/or appreciate. General Committee Meeting Agenda Tuesday,June 7,2016 Item 15 Page -1 -106 - June 7,2016 -2 -Report No.PRS16-031 Based on Council direction,staff’s vision for Aurora’s Multicultural Festival is to provide individuals and families with an unforgettable event experience focused on celebrating a variety of cultures in an entertaining and interactive format.Councillor Harold Kim originally put forth the recommendation to have a Multicultural Festival and,as such, staff have worked in collaboration with him.Staff will continue to work in collaboration with Councillor Kim and update him on a regular basis.Staff will also provide all of Council an update on the Festival,prior to public distribution of marketing materials. Staff have researched best practices from established multicultural festivals including the Town of Richmond Hill’s “Taste of the Hill”event.Staff have met with the events team in Richmond Hill and have been in contact with their entertainment providers and other vendors and stakeholders.Staff have researched performance fees,length of performances,performance authenticity and availability.The final entertainment lineup will be confirmed shortly to ensure a high calibre of engaging performances. At Council’s request,this festival is being designed to showcase the following cultures; Chinese,Caribbean,Korean,Russian,South Asian,Greek and Portuguese.These are only a few cultures of the many different cultural backgrounds of Aurora residents, however a “short list”had to be determined to work within the resources we have available.The trajectory of this festival is to celebrate and to appreciate a variety of cultures. The stage entertainment will include live performances from various professional entertainers,while providing as much interaction as possible.Event attendees will have the opportunity to meet with the entertainers and possibly to learn some dance steps. Live entertainment incorporating dance has become a seemingly ubiquitous theme for celebrating cultural expression. While the live entertainment will be engaging,a variety of hands on activities will also be available for event attendees.Staff have secured professional face paint artists with a culturally artistic delivery,henna artists,children’s craft stations and bouncy castles. The craft stations will be culturally relevant and designed for children to learn about various cultures.A dedicated space for a variety of globally played cultural games such as Mahjong will be set up for those seeking a competitive and interactive experience. A popular element of any event is the culinary experience.Staff contacted fifteen local restaurants that serve a variety of palates on two separate occasions to encourage them to participate as a food vendor in this event.All fifteen restaurants declined to participate due to a variety of reasons such as a lack of; Staffing; equipment for mobile set ups; experience in this setting;and interest in taking the financial risk of setting up without the guarantee of breaking even. General Committee Meeting Agenda Tuesday,June 7,2016 Item 15 Page -2 -107 - June 7,2016 -3 -Report No.PRS16-031 A catering model is being considered,whereby the Town would purchase entrees from restaurants and then re-sell the food at the event.This would enable restaurants to participate with zero risk and will still enable their restaurant to remain open during the event.With this model,additional costs will be incurred such as the purchasing of the food,renting a tent,renting culinary equipment and additional staff to sell and serve.A wider variety of food choices can be available for the event attendees to experience upon purchase.Event attendees would purchase tickets and redeem for samples of their choice. Staffing will be required for the crafts,activities,games and food components,but this will be kept to a minimum as a volunteer strategy will be incorporated into the delivery of these event features. The marketing plan is being developed.Although the event as a whole will be promoted, there will be a greater focus on reaching out to the residents of the 2B and 2C areas through a niche marketing strategy focused on “door knockers”.Additionally,an extensive cross promotional strategy with the Town’s summer events will be created. For instance,staff are looking into the feasibility and affordability of having some cultural performers interacting with Aurora’s Ribfest attendees to promote the event,as well as some cameo performances during the Concerts in the Park series to provide a “teaser” for the enticing and captivating entertainment that will be featured at this event. LINK TO STRATEGIC PLAN Aurora’s Multicultural Festival supports the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements of the objectives of Celebrating and promoting our culture. FINANCIAL IMPLICATIONS Council approved an operating budget of $20,000.00 for this Festival.The current budget projection exceeds this amount based on event elements staff have been encouraged to include.These budget numbers include associated staffing costs for the areas outlined. Budget $20,000 Expenses Entertainment $6,000 Marketing $8,400 Technical $4,100 Children’s Activities $5,100 Food $2,800 Subtotal $26,400 Difference ($6,400) Less Food Sales $2,000 Net Difference ($4,400) General Committee Meeting Agenda Tuesday,June 7,2016 Item 15 Page -3 -108 - General Committee Meeting Agenda Tuesday,June 7,2016 Item 15 Page -4 -109 - MulticulturalEventBudgetMarketingDoorKnocker2,000.00$focusedonhomesin2Band2CSNAP395.00$AugusteditionFullPageAuroran1,500.00$September1and8editionsFullPageEraBanner1,900.00$September1and8editionsMobileSigns610.68$4mobilesignstobeplacedin2Band2CPosters100.00$Postcards450.00$Translation500.00$GraphicDesign900.00$Subtotal8,355.68$StageEntertainment12DanceGroups@$5006,000.00$budgetingtocover6culturalgroupsSubtotal6,000.00$ChildrensActivitiesHennaArtist-21,200.00$Facepainting-2630.00$CraftStations-31,000.00$KidsInflatables-2722.64$Tentforgames483.46$Tentforcrafts483.46$GamesPurchase150.00$PartTimeStaff455.00$withafullcomplimentofvolunteersforcraftsandgamesSubtotal5,124.55$FoodConceptTentforFoodService483.46$10X40tentcouldaccommodate3foodprovidersEquipmentRental150.00$chaffingdishes,servingitemstoberentedFoodPurchase2,000.00$upsetlimitforfoodtobepurchasedPartTimeStaff195.00$Subtotal2,828.46$TechnicalRequirements6000Sound950.00$8400OnSiteSignage450.00$4100Stage1,577.59$5100Electrician450.00$toconnecttransformertostage2800PlywoodHighway500.00$toensurestagedoesn’tsinkduetoseasonalwe26400FirstAid200.00$ParksStaff350.00$willbeabsorbedbysalariesEventStaffDayOf930.00$4,127.59$GrandTotal26,436.28$RevenuefromFoodSales2,000.00$hopefullytorecovercostofpurchasedfoodBalance24,436.28$ApprovedBudget20,000.00$Difference4,436.28-$staffrequiredtosellfoodtickets,maintainfoodtemps,complimentedwithvolunteerswillbeabsorbedbysalariesforthedayofonly,notincludinganypre-planningGeneral Committee Meeting Agenda Tuesday,June 7,2016 Item 15 Page -5 -110 - TOWN OF AURORA COMMUNITY RECOGNITION REVIEW ADVISORY COMMITTEE MEETING MINUTES Date:Tuesday,May 10,2016 Time and Location:3 p.m.,Tannery Room,Aurora Town Hall Committee Members:Councillor Tom Mrakas (Chair),Diane Buchanan,Tim Jones (arrived 3:35 p.m.),Brian North,and Jo-anne Spitzer Members Absent:Councillor Sandra Humfryes (Vice Chair)and Steven Hinder Other Attendees:Jennifer Norton,Web Services and Corporate Events Co- ordinator,and Samantha Yew,Council/Committee Secretary The Chair called the meeting to order at 3:05 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Diane Buchanan Seconded by Jo-anne Spitzer THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED 3.RECEIPT OF THE MINUTES Community Recognition Review Advisory Committee Meeting Minutes of March 22,2016 General Committee Meeting Agenda Tuesday,June 7,2016 Item 16 Page -1 -111 - Community Recognition Review Advisory Committee Meeting Minutes Tuesday,May 10,2016 Page 2 of 4 Moved by Brian North Seconded by Diane Buchanan THAT the Community Recognition Review Advisory Committee Meeting Minutes of March 22,2016,be received for information. CARRIED 4.DELEGATIONS None 5.MATTERS FOR CONSIDERATION 1.2016 Awards Event –Sponsorship Update and Discussion Staff provided an update regarding the food sponsorships for the event. Moved by Brian North Seconded by Diane Buchanan THAT the 2016 Awards Event –Sponsorship Update and Discussion be received and the comments of the Committee be referred to staff for consideration. CARRIED 2.2016 Awards Event –Video/Presentation Update and Discussion Staff provided an update regarding the video segments,award formats,and other logistics of the event. Moved by Diane Buchanan Seconded by Brian North THAT the 2016 Awards Event –Video/Presentation Update and Discussion be received and the comments of the Committee be referred to staff for consideration. CARRIED General Committee Meeting Agenda Tuesday,June 7,2016 Item 16 Page -2 -112 - Community Recognition Review Advisory Committee Meeting Minutes Tuesday,May 10,2016 Page 3 of 4 3.2016 Awards Event –Discussion re Debrief Meeting and Next Steps Staff and the Committee discussed roles that Committee members could fill during the event.The Committee discussed the accessibility features of the event. Moved by Diane Buchanan Seconded by Brian North THAT the 2016 Awards Event –Discussion re Debrief Meeting and Next Steps be received and the comments of the Committee be referred to staff for consideration. CARRIED 4.2016 Awards Event –Roundtable Discussion The Committee discussed possible dates for a debriefing meeting after the event. Moved by Diane Buchanan Seconded by Brian North THAT the 2016 Awards Event –Roundtable Discussion be received and the comments of the Committee be referred to staff for consideration. 6.INFORMATIONAL ITEMS 5.Extract from Council Meeting of April 26,2016 Re:Community Recognition Review Advisory Committee Meeting Minutes of March 22,2016 Moved by Tim Jones Seconded by Diane Buchanan THAT the Extract from Council Meeting of April 26,2016,regarding the Community Recognition Review Advisory Committee meeting minutes of March 22,2016,be received for information. CARRIED 7.NEW BUSINESS None General Committee Meeting Agenda Tuesday,June 7,2016 Item 16 Page -3 -113 - Community Recognition Review Advisory Committee Meeting Minutes Tuesday,May 10,2016 Page 4 of 4 8.ADJOURNMENT Moved by Diane Buchanan Seconded by Brian North THAT the meeting be adjourned at 3:39 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. General Committee Meeting Agenda Tuesday,June 7,2016 Item 16 Page -4 -114 - TOWN OF AURORA ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MEETING MINUTES Date:Thursday,May 12,2016 Time and Location:7 p.m.,Holland Room,Aurora Town Hall Committee Members:Councillor Paul Pirri (Chair),Councillor John Abel (Vice Chair) (departed 8:05 p.m.),Don Constable (departed 8:05 p.m.) Marilee Harris,Javed Khan,and Bruce Walkinshaw Member(s)Absent:Rosalyn Gonsalves Other Attendees:Councillor Tom Mrakas,Anthony Ierullo,Manager of Long Range &Strategic Planning,Michael Logue,Program Manager,Economic Development,and Samantha Yew, Council/Committee Secretary The Chair called the meeting to order at 7 p.m. 1.DECLARATION OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Javed Khan Seconded by Bruce Walkinshaw THAT the agenda as circulated by Legal and Legislative Services,with the following change,be approved: New Business be discussed following Delegations. CARRIED General Committee Meeting Agenda Tuesday,June 7,2016 Item 17 Page -1 -115 - Economic Development Advisory Committee Meeting Minutes Thursday,May 10,2016 Page 2 of 5 3.RECEIPT OF THE MINUTES Economic Development Advisory Committee Meeting Minutes of March 10,2016 Moved by Don Constable Seconded by Councillor Abel THAT the Economic Development Advisory Committee meeting minutes of March 10, 2016,be received for information. CARRIED 4.DELEGATIONS (a)Doug Lindeblom,Economic Strategy Office,Regional Municipality of York Re:Item 4 –Greater Toronto Investment Attraction Agency –Toronto Global Mr Lindeblom gave an overview of Toronto Global,and outlined the history of the strategy,organizational structure,funding sources,the role of York Region,and the potential benefits of the strategy.The Committee inquired about the role of the Chamber of Commerce,and the benefits of the Toronto Global in relation to the Town’s economic development. Moved by Councillor Abel Seconded by Bruce Walkinshaw THAT the delegation by Doug Lindeblom be received for information CARRIED 5.MATTERS FOR CONSIDERATION None 6.INFORMATIONAL ITEMS 1.Memorandum from Manager of Long Range &Strategic Planning Re:Small Cell Technology with Bell Canada General Committee Meeting Agenda Tuesday,June 7,2016 Item 17 Page -2 -116 - Economic Development Advisory Committee Meeting Minutes Thursday,May 10,2016 Page 3 of 5 Staff provided an update and informed the Committee that Bell Canada could be implementing a small cell pilot project in Aurora.The Committee expressed their support for the project and inquired about timelines. Moved by Marilee Harris Seconded by Bruce Walkinshaw THAT the memorandum regarding Small Cell Technology with Bell Canada be received for information. CARRIED 2.Memorandum from Manager of Long Range &Strategic Planning Re:Aurora Employment &Industry Trends Staff provided background to the memorandum and noted that there is positive employment and business growth. Moved by Marilee Harris Seconded by Bruce Walkinshaw THAT the memorandum regarding Aurora Employment &Industry Trends be received;and THAT the information in this memorandum be presented at a future Council meeting. CARRIED 3.Memorandum from Manager of Long Range &Strategic Planning Re:Activity Report Moved by Javed Khan Seconded by Bruce Walkinshaw THAT the memorandum regarding Economic Development Action Plan Update be received for information. CARRIED 4.Memorandum from Manager of Long Range &Strategic Planning Re:Greater Toronto Investment Attraction Agency –Toronto Global General Committee Meeting Agenda Tuesday,June 7,2016 Item 17 Page -3 -117 - Economic Development Advisory Committee Meeting Minutes Thursday,May 10,2016 Page 4 of 5 The Committee inquired about the benefits that Toronto Global could bring to the Town.Staff advised that it could attract more business. Moved by Bruce Walkinshaw Seconded by Marilee Harris THAT the memorandum regarding Greater Toronto Investment Attraction Agency –Toronto Global be received for information. CARRIED 5.Memorandum from Manager of Long Range &Strategic Planning Re:Development of an Attraction Strategy for the Hotel Industry Staff provided background to the memorandum and asked the Committee to provide ideas for a work plan.The Committee discussed the objective of the hotel,hotel development charges,feasibility studies,and the possibility of sending marketing materials to architectural firms that specialize in hotel design. Moved by Marilee Harris Seconded by Bruce Walkinshaw THAT the memorandum regarding Development of an Attraction Strategy for the Hotel Industry be received;and THAT comments provided by the Economic Development Advisory Committee be considered by staff when developing of an attraction strategy for the Hotel Industry. CARRIED 6.Extract from Council Meeting of April 12,2016 Re:Economic Development Advisory Committee Meeting Minutes of March 10,2016 Moved by Bruce Walkinshaw Seconded by Javed Khan THAT the Extract from Council Meeting of April 12,2016,regarding the Economic Development Advisory Committee meeting minutes of March 10, 2016,be received for information. CARRIED General Committee Meeting Agenda Tuesday,June 7,2016 Item 17 Page -4 -118 - Economic Development Advisory Committee Meeting Minutes Thursday,May 10,2016 Page 5 of 5 7.NEW BUSINESS The Committee consented to discussing New Business following Delegations on Approval of the Agenda. Councillor Abel advised that Council recently endorsed a Music Strategy,and provided copies of the Aurora Music Strategy to the Committee.The Committee discussed the Music Strategy and whether it would fit within the Committee’s strategic priorities. New Business Motion No.1 Moved by Don Constable Seconded by Councillor Abel THAT the Aurora Music Strategy be received for information. CARRIED The Committee inquired about whether they have any input in the downtown revitalization strategy,and asked questions regarding the proposed patios on Yonge Street.Staff indicated that the Committee has not been directed to provide input,and that the patios would be a pilot program which is pending Council approval. The Committee inquired whether the targets outlined in the Business Retention & Expansion Plan have been met for the year.Staff advised that they have not met the business visitation requirements as yet,however it is anticipated that they will meet the expected targets. 8.ADJOURNMENT Moved by Javed Khan Seconded by Bruce Walkinshaw THAT the meeting be adjourned at 8:50 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. General Committee Meeting Agenda Tuesday,June 7,2016 Item 17 Page -5 -119 - NOTICE OF MOTION Mayor Geoffrey Dawe Date:June 7,2016 To:Members of Council From:Mayor Dawe Re:Proposed Changes to the Growth Plan for the Greater Golden Horseshoe,2016 WHEREAS the Province is proposing amendments to the Growth Plan to increase the intensification targets for built-up areas from a minimum of 40 to at least 60 percent of annual residential development and increasing density targets for designated greenfield areas from 50 to at least 80 people and jobs per hectare;and WHEREAS the Town will continue to experience redevelopment pressures within its existing built boundary;and WHEREAS appropriate infill development and other forms of intensification are objectives of the Provincial Growth Plan and Policy Statement,the York Regional Official Plan and the Town’s Official Plan; NOW THEREFORE BE IT HEREBY RESOLVED THAT as part of the upcoming five- year Official Plan Review,Planning staff ensure that the appropriate intensification policies are incorporated into the Official Plan to accommodate for projected residential growth while ensuring compatibility of future infill redevelopment proposals. General Committee Meeting Agenda Tuesday,June 7,2016 Notice of Motion (a)Page -1 -120 - TOWN OF AURORA ADDITIONAL ITEMS FOR GENERAL COMMITTEE MEETING Tuesday,June 7,2016 7 p.m. Council Chambers Revised General Committee Meeting Agenda Index Item 18 –PRS16-025 –Award of Tender PRS2016-22 For the pg.120 Construction of the Queen’s Diamond Jubilee Park Accessible Playground Item 19 –Memorandum from Director of Parks &Recreation Services pg.128 Re:Aurora Music Festival Item 20 –Trails and Active Transportation Committee Meeting pg.129 Minutes of May 20,2016 Item 21 –Joint Accessibility Advisory Committee and Parks and pg.135 Recreation Advisory Committee Meeting Minutes of May 31,2016 Item 22 –Accessibility Advisory Committee Meeting Minutes of pg.138 June 1,2016 Notice of Motion (a)Mayor Dawe Re:Proposed Changes to the Growth Plan for the Greater Golden Horseshoe,2016 (Replacement Page –removed page numbering) Notice of Motion (b)Councillor Mrakas Re:Cultural Heritage Landscape Inventory Closed Session Item 1 –A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c)of the Municipal Act, 2001);Re:Scanlon Court PUBLIC RELEASE June 3,2016 TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA (REVISED) Tuesday,June 7,2016 7 p.m. Council Chambers Councillor Mrakas in the Chair 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 5.DELEGATIONS (a)Michelle Johnson and Nancy Black,Aurora Sports Hall of Fame pg.1 Re:Aurora Sports Hall of Fame Move to the Stronach Aurora Recreation Complex (SARC) 6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR 7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION General Committee Meeting Agenda (Revised) Tuesday,June 7,2016 Page 2 of 11 8.NOTICES OF MOTION (a)Mayor Dawe Re:Proposed Changes to the Growth Plan for the Greater Golden Horseshoe,2016 (b)Councillor Mrakas Re:Cultural Heritage Landscape Inventory (Added Item) 9.NEW BUSINESS/GENERAL INFORMATION 10.CLOSED SESSION RECOMMENDED: THAT General Committee resolve into Closed Session to consider the following matters: 1.A proposed or pending acquisition or disposition of land by the Town or Local Board (section 239(2)(c)of the Municipal Act,2001);Re: Scanlon Court (Added Item) 11.ADJOURNMENT General Committee Meeting Agenda (Revised) Tuesday,June 7,2016 Page 3 of 11 AGENDA ITEMS 1.CFS16-018 –2015 Year End Development Charges Statement pg.2 RECOMMENDED: THAT Report No.CFS16-018 be received for information. 2.CFS16-020 –2015 Year End Investment Report pg.8 RECOMMENDED: THAT Report No.CFS16-020 be received for information. 3.IES16-053 –Award of Contract for Consulting Services –Design pg.13 for the Reconstruction of Kennedy Street,Temperance Street,Ransom Street and Ransom Court,RFP IES 2016-15 RECOMMENDED: THAT Report No.IES16-053 be received;and THAT the Contract for the provision of consulting services for the design of the reconstruction of Kennedy Street,Temperance Street,Ransom Street and Ransom Court,RFP IES 2016-15 for Capital Project Nos.31109 and 31114,be awarded to Chisholm,Fleming and Associates for $123,790,excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. 4.IES16-054 –Award of Tender IES 2016-29 –For the Tannery Creek pg.18 Drainage Channel Rehabilitation from Henderson Drive to Glass Drive RECOMMENDED: THAT Report No.IES16-054 be received;and THAT Tender IES 2016-29,Capital Project No.42052 for the Tannery Creek Drainage Channel Rehabilitation from Henderson Drive to Glass Drive be awarded to TBG Environmental Inc.in the amount of $837,308.79 excluding taxes;and General Committee Meeting Agenda (Revised) Tuesday,June 7,2016 Page 4 of 11 THAT additional funding in the amount of $223,949.96 be provided for Capital Project No.42052,Tannery Creek Channel Rehabilitation from Henderson Drive to Glass Drive from the Storm Sewer Reserve;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. 5.IES16-055 –Request for Crossing Guards at Various Locations in pg.23 the Town of Aurora RECOMMENDED: THAT Report No.IES16-055 be received;and THAT School Crossing Guards be provided during the morning and afternoon peak periods at the following locations starting September 2016: Mavrinac Boulevard at Cosford Street -Rick Hansen Public School Tecumseh Drive at Kitimat Crescent (north leg)–Aurora Heights Public School Conover Avenue (south leg)at River Ridge Boulevard –Hartman Public School;and THAT necessary pavement markings,school crossing ahead,and school crossing signs be installed as required;and THAT a letter be sent to the Town Contractor informing them of the addition of the new crossing guard locations;and THAT the 2016 Crossing Guard budget be increased by $17,200 to a revised amount of $157,200 for the Crossing Guards operating account for contracts (03480-5059)to be funded from the Tax Rate Stabilization Reserve;and THAT the 2017 Operating Budget for the Crossing Guard Contract Services be increased by an additional $25,800 for an overall increase of $43,000 to accommodate the increase to service levels;and THAT a letter be sent to the respective school with Council’s adopted resolution. 6.IES16-056 –Award of Tender IES 2016-42 –New Sidewalk pg.31 Construction on Industrial Parkway North General Committee Meeting Agenda (Revised) Tuesday,June 7,2016 Page 5 of 11 RECOMMENDED: THAT Report No.IES16-056 be received;and THAT Tender IES 2016-42 for Capital Project No.34627 for New Sidewalk Construction on Industrial Parkway North be awarded to Pencon Construction of Canada Corp.in the amount of $323,017.00 excluding taxes;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. 7.IES16-057 –Request for Approval of Capital Projects 24010 and pg.36 72201 RECOMMENDED: THAT Report No.IES16-057 be received;and THAT Report No.IES16-057 satisfy Council’s conditional budget approval for Capital Project No.24010 –Building Department Counter Enhancements in the amount of $175,000,excluding taxes;and THAT Report No.IES16-057 satisfy Council’s conditional budget approval for Capital Project No.72201 –Work Station Refresh,Carpeting and Painting in the amount of $90,000,excluding taxes;and THAT staff be authorized to proceed with Capital Project No.24010 –Building Department Counter Enhancements and Capital Project No.72201 –Work Station Refresh,Carpeting and Painting. 8.PDS16-037 –Application for Official Plan Amendment and Zoning pg.42 By-law Amendment Carpino Construction Inc. 15278 Yonge Street File Numbers:OPA-2015-04,ZBA-2015-10 Related File:SP-2015-08 RECOMMENDED: THAT Report No.PDS16-037 be received;and General Committee Meeting Agenda (Revised) Tuesday,June 7,2016 Page 6 of 11 THAT Application to Amend the Official Plan File No.OPA-2015-04 (Carpino Construction Inc.),to re-designate the land use to allow stacked,back-to-back townhouse dwelling units on the subject lands be approved;and THAT Application to Amend the Zoning By-law File No.ZBA-2015-10 (Carpino Construction Inc.),to allow 126 stacked,back-to-back townhouse dwelling units as a permitted use on the subject lands be approved;and THAT the implementing Official Plan and Zoning By-law Amendments be presented at a future Council Meeting. 9.PDS16-039 –Application for Official Plan Amendment and Zoning pg.61 By-law Amendment 2283986 Ontario Limited 15255 Leslie Street and 1540 Wellington Street East File Numbers:OPA-2015-06 and ZBA-2015-17 RECOMMENDED: THAT Report No.PDS16-039 be received;and THAT Application to Amend the Official Plan File No.OPA-2015-06 (2283986 Ontario Limited),to amend the Business Park designation to a site specific policies area to allow automobile service station and retail sales and service commercial uses on the subject lands be approved;and THAT Application to Amend the Zoning By-law File No.ZBA-2015-17 (2283986 Ontario Limited),to allow a wider range of service commercial uses as a permitted use on the subject lands be approved;and THAT the implementing Official Plan Amendment and Zoning By-law Amendment be presented at a future Council Meeting. 10.PDS16-040 –Request for Street Name Approval pg.76 2457920 Ontario Inc.(formerly Pandolfo) File Number:SUB-2003-02 RECOMMENDED: THAT Report No.PDS16-040 be received;and THAT the following street name be approved for the proposed road within the approved Draft Plan of Subdivision,File SUB-2003-02: General Committee Meeting Agenda (Revised) Tuesday,June 7,2016 Page 7 of 11 STREET “A”GLENSTEEPLE TRAIL 11.PDS16-043 –Application for Zoning By-law Amendment pg.81 Vello Holdings Inc. 330 McClellan Way,Block 32,Registered Plan 65M-2802 File Number:ZBA-2016-01 RECOMMENDED: THAT Report No.PDS16-043 be received;and THAT Application to Amend the Zoning By-law File No.ZBA-2016-01 (Vello Holdings Ltd.),to add additional permitted uses on the subject lands be approved; and THAT the implementing Zoning By-law Amendment be presented at a future Council Meeting. 12.PDS16-046 –Release of Draft Provincial Planning Policy pg.92 Amendments RECOMMENDED: THAT Report No.PDS16-046 be received for information. 13.PRS16-023 –Wildlife Park Project Design and Contract Administration pg.97 RECOMMENDED: THAT Report No.PRS16-023 be received;and THAT Request For Proposal PRS2016-21 for the investigation,Analysis,Design and Tender process for the Construction of a Wildlife Park be awarded to Cole Engineering Group Ltd.in the amount of $199,206.98,excluding taxes;and THAT Request for Proposal PRS2016-21 for the Project Administration & Reporting associated with all future phases of actual construction of the Wildlife Park be committed to Cole Engineering Group Ltd.in the amount of $238,152.80, excluding taxes,subject to Capital Budget approval of each future phase of construction of the Wildlife Park ;and General Committee Meeting Agenda (Revised) Tuesday,June 7,2016 Page 8 of 11 THAT the Mayor and Town Clerk be authorized to execute the Agreement between the Town of Aurora and Cole Engineering Group Ltd.,for the Design and Contract Administration of the Wildlife Park including any and all documents and ancillary agreements required to give effect to same. 14.PRS16-029 –Tree Permit Application for 11 Hawthorn Lane pg.102 RECOMMENDED: THAT Report No.PRS16-029 be received;and THAT the Application for the removal of trees at 11 Hawthorn Lane be approved in accordance with By-law No.4474-03.D being a By-law to authorize the injury or destruction of trees (Tree Permit By-law);and THAT the Mayor and Clerk be authorized to execute a Tree Protection and Compensation Agreement,including any and all documents and ancillary agreements required to give effect to same,to ensure compliance with the specific terms and conditions associated with the issuance of the Tree Permit for 11 Hawthorn Lane. 15.PRS16-031 –Aurora’s Multicultural Festival pg.106 RECOMMENDED: THAT Report No.PRS16-031 be received;and THAT additional funding in the amount of $4,400.00 be provided for the Multicultural Festival,to be allocated to the Special Events Contract Account #1-4- 07501-5059. 16.Community Recognition Review Advisory Committee Meeting pg.111 Minutes of May 10,2016 RECOMMENDED: THAT the Community Recognition Review Advisory Committee meeting minutes of May 10,2016,be received for information. General Committee Meeting Agenda (Revised) Tuesday,June 7,2016 Page 9 of 11 17.Economic Development Advisory Committee Meeting Minutes of pg.115 May 12,2016 RECOMMENDED: THAT the Economic Development Advisory Committee meeting minutes of May 12,2016,be received for information. 18.PRS16-025 –Award of Tender PRS2016-22 For the Construction pg.120 of the Queen’s Diamond Jubilee Park Accessible Playground (Added Item) RECOMMENDED: THAT Report No.PRS16-025 be received;and THAT Tender PRS2016-22 for the Construction of Capital Project No.73252 the Queen’s Diamond Jubilee Park Accessible Playground and Park improvements in the amount of $359,743.14 be awarded to Forest Ridge Landscaping Inc.;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. 19.Memorandum from Director of Parks &Recreation Services pg.128 Re:Aurora Music Festival (Added Item) RECOMMENDED: THAT the memorandum regarding Aurora Music Festival be received for information. 20.Trails and Active Transportation Committee Meeting Minutes of pg.129 of May 20,2016 (Added Item) RECOMMENDED: THAT the Trails and Active Transportation Committee meeting minutes of May 20, 2016,be received;and THAT the Trails and Active Transportation Committee recommend to Council: General Committee Meeting Agenda (Revised) Tuesday,June 7,2016 Page 10 of 11 2.Extract from Council Meeting of April 26,2016 Re:Special Parks and Recreation Advisory Committee Meeting Minutes of March 31,2016;Re:Item 2 –Parks and Recreation Master Plan Implementation Schedule THAT staff be directed to review the service levels,costs,and feasibility related to winter maintenance and year-round accessibility of the Town’s trail system; and THAT the Town investigate leadership opportunities in trail accessibility,such as the Ontario government’s Trail Mobile. New Business Motion No.1 THAT staff be directed to investigate the possibility of including a Cousins Drive underpass in the Metrolinx rail expansion project;and THAT the balance of the grade-separated crossings along the Metrolinx line in Aurora be endorsed by Council. New Business Motion No.2 THAT the Trails and Active Transportation Committee organize a “Bike Aurora Day”and a bike clinic to promote bike riding,safety,and etiquette. 21.Joint Accessibility Advisory Committee and Parks and Recreation pg.135 Advisory Committee Meeting Minutes of May 31,2016 (Added Item) RECOMMENDED: THAT the Joint Accessibility Advisory Committee and Parks and Recreation Advisory Committee meeting minutes of May 31,2016,be received for information. 22.Accessibility Advisory Committee Meeting Minutes of June 1,2016 pg.138 (Added Item) RECOMMENDED: THAT the Accessibility Advisory Committee meeting minutes of June 1,2016,be received;and THAT the Accessibility Advisory Committee recommend to Council: General Committee Meeting Agenda (Revised) Tuesday,June 7,2016 Page 11 of 11 New Business Motion No.1 THAT staff be directed to investigate and report back to the Committee regarding the feasibility and options for providing enhanced access to the Town’s trails system. TOWN OF AURORA GENERAL COMMITTEE REPORT No.PRS16-025 SUBJECT:Award of Tender PRS2016-22 For the Construction of the Queens Diamond Jubilee Park Accessible Playground FROM:Allan D.Downey,Director of Parks and Recreation Services DATE:June 7,2016 RECOMMENDATIONS THAT Report No.PRS16-025 be received;and THAT Tender PRS2016-22 for the Construction of Capital Project No.73252 the Queens Diamond Jubilee Park Accessible Playground and Park improvements in the amount of $359,743.14 be awarded to Forest Ridge Landscaping Inc.;and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement,including any and all documents and ancillary agreements required to give effect to same. PURPOSE OF THE REPORT To receive obtain authorization to award Tender PRS2016-22 to Forest Ridge Landscaping Inc. BACKGROUND Queens Diamond Jubilee Accessible Playground concept plans were first presented at an Open House meeting on January 15,2014. Following this meeting,staff completed a more detailed conceptual design of the Queens Diamond Jubilee Accessible Playground and potential park features that could be included.Input received at the public open house was useful in guiding the detailed park design and over all theme by incorporating many of sensory and other accessible features that were deemed appropriate in addressing the needs of the differently abled members of society who may be using this park. Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 18 Page -1 -120 - June 7,2016 -2 -Report No.PRS16-025 Following the detailed design process,staff conducted a second public open house meeting on May 14,2015 where the park plans were presented and further comments from the meeting participants were received and considered in the final park design plan. The final park plan includes a number of features aimed at the needs of all users in terms of both physical and sensory abilities in that it includes elements and equipment geared toward the senses as well as physical challenges (Park Plan attached). Staff presented the final Park Design to the Accessibility Advisory Committee on June 1st,2016.The Committee endorsed the design with a request for additional handicap parking. COMMENTS Based on the input received from the attendees at the two open house meetings,staff believe that sufficient public consultation has occurred and that the final design of this park is representative of the comments received during this process In addition our Accessibility Advisory staff member and our Accessibility Advisory Committee have both had an opportunity to make comments and review the proposed park plan and are satisfied with the design. Tender Number PRS2016-22 was issued on the open market on March 10,2016 and a total of 83 companies picked up the tender documents.On April 7,2016,the Tender Opening Committee received eight (8)bids and seven (7)being deemed compliant as per the following summary: FIRM NAME TOTAL BID (excl.taxes) 1 Forest Ridge Landscaping Inc.$359,743.14 2 Pine Valley Corporation $439,945.20** 3 Euro Landscape Construction &Grounds Inc.$467,124.58** 4 Rutherford Contracting Ltd.$531,492.48 5 Mopal Construction Limited $678,014.10 6 M &S Architectural Concrete Ltd.$1,055,578.65** 7 Royalcrest Paving &Contracting Ltd.$1,851,860.67** Verification of the Tenders was undertaken by the Manager of Purchasing while business references provided by the low bidder were followed up by the Department of Parks and Recreation staff.The Tender submitted by the Low bidder is compliant with purchasing protocol and the reference checks were favorable. Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 18 Page -2 -121 - June 7,2016 -3 -Report No.PRS16-025 In view of the above,staff are confident in the process undertaken and the Tender results. LINK TO STRATEGIC PLAN The design and construction of an Accessible Playground supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Develop a long-term needs assessment for recreation programs,services and operations to match the evolving needs of the growing and changing population. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Council could elect to not award Tender PRS2016-22 and defer the project indefinitely. 2.Council could direct staff to make further revisions to the park design plans by increasing or decreasing the scope of work with the proposed playground and park improvements. 3.Further Options as Required. FINANCIAL IMPLICATIONS The total recommended expenditure for the Queens Diamond Jubilee Accessible Playground and Park Improvements is $359,743.14. Funds for this expenditure are available in Capital Budget Project No.73252 in the amount of $519,785.00. Residual funds will be returned to sources upon completion of the project CONCLUSIONS That Tender PRS 2016-22 For the for the Construction of the Queens Diamond Jubilee Park Accessible Playground and park improvements be awarded to Forest Ridge Landscaping Inc.in the amount of $359,743.14. Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 18 Page -3 -122 - Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 18 Page -4 -123 - ENDPAVEMENTBSIBSIBIBSIBWVWVMHSIBWHPCHPxxxxxxxxTop=262.12Top=262.12Top=261.76Top=261.79Top=263.77ENDPAVEMENTBSIBSIBIBSIBWVWVMHSIBWHPCHPCB.CB.CB.CB.CB.CB.CB.CB.CB.CB.CB.CB.CB.CB.CB.BPARKINGTOTAL25SPOTSPARKINGTOTAL20SPOTSNATURALPLAYCOLOREDCONCRETESEATWALLACCESSIBLESANDTABLEEXISTINGASPHALTWALKWAYCIVICSQUAREGATEJOHNWESTWAYEXLEYDRIVESANDPLAYEXISTINGASPHALTWALKWAY376PLAYGROUND-NATURALPLAYSITEFURNITURELANDSCAPECONCEPTPLANINCLUSIVEPLAYQUEENSJUBILEEPARKSCALE1:300051015 20mWOODTIPI8SENSORYGARDENANDREFLEXOLOGYFOOTPATHPLAYGROUND-ACTIVEPLAYSURFACINGMATERIALSWOODPOSTS2LOGBENCH3SANDPLAYAREA4LOGPILE5MAAR-JUNIOREQUIPMENT9ARCHTUNNEL10KUMA-SENIOREQUIPMENT11RUBBER-ACTIVEPLAYZONE12FIBAR-NATURALPLAYZONE13UNITPAVING-PATHWAYS14CHERRYTREEGROVE15REFLEXOLOGYFOOTPATH16WISTERIAARCHWAY17SENSORYPLANTING&RAISEDPLANTERS18TRASHRECEPTACLE19SERENITYFOUNTAIN20SHADESTRUCTURE21BENCH22VIEWINGFENCE2312874910111618221421202315141312ACTIVEPLAYPICNICAREALOGBALANCEBEAM1WILLOWTUNNEL6LOGCROSSING7SCALE1:300MAY2,2014EXISTINGASPHALTWALKWAYAttachment #1 Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 18 Page -5 -124 - Attachment #2 Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 18 Page -6 -125 - Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 18 Page -7 -126 - Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 18 Page -8 -127 - MEMORANDUM DATE:June 7,2016 TO:Mayor and Members of Council CC:Doug Nadorozny,CAO FROM:Allan D.Downey,Director of Parks and Recreation Services RE:Aurora Music Festival RECOMMENDATIONS THAT the memorandum regarding Aurora Music Festival be received for information. BACKGROUND Teri Hastings,made a presentation to Council on May 24,2016 wherein she requested support from the Town of Aurora for their upcoming Aurora Music Festival to be held on Saturday,June 25,2016 from 12:00 noon to 10:00 p.m.at Highland Park.The specific requirements from the Town include the use of: 20 garbage cans/recycling bins; 20 picnic tables; 15 wood barricades (to block off parking areas);and 4 Town flags. Town staff would be required to drop these items off at the Aurora Soccer Club located at 510 Industrial Parkway South at 7:00 a.m.on June 25th with pickup scheduled for June 26th. We have calculated that the total cost for these services-in-kind is $620.00 as per the Town’s Fees and Services Bylaw.If we are required to pick-up and dispose of all the garbage that would be an additional cost of $75.00. Please do not hesitate to contact me if you have any questions. ATTACHMENTS None. 100 John West Way Box 1000 Aurora,Ontario L4G 6J1 Phone:905-727-3123 ext.4752 Email:adowney@aurora.ca www.aurora.ca Town of Aurora Parks and Recreation Services Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 19 Page -1 -128 - TOWN OF AURORA TRAILS AND ACTIVE TRANSPORTATION COMMITTEE MEETING MINUTES Date:Friday,May 20,2016 Time and Location:10 a.m.,Council Chambers,Aurora Town Hall Committee Members:Councillor Sandra Humfryes (Chair),Richard Doust (PRAC Representative),Bill Fraser,Laura Lueloff,Nancee Webb (EAC Representative) Member(s)Absent:Councillor Tom Mrakas (Vice Chair),Alison Collins-Mrakas Other Attendees:Jim Tree,Manager,Parks,Lawrence Kuk,Planner,Jamal Massadeh,Traffic/Transportation Analyst,and Linda Bottos, Council/Committee Secretary The Vice Chair called the meeting to order at 10:10 a.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest and general nature thereof under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Richard Doust Seconded by Bill Fraser THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 20 Page -1 -129 - Trails and Active Transportation Committee Meeting Minutes Friday,May 20,2016 Page 2 of 6 3.RECEIPT OF THE MINUTES Trails and Active Transportation Meeting Committee Minutes of November 20,2015 Moved by Nancee Webb Seconded by Bill Fraser THAT the Trails and Active Transportation Committee meeting minutes of November 20,2015,be received for information. CARRIED 4.DELEGATIONS General Committee consented,on a two-thirds vote,to waive the requirements of the Procedural By-law to permit the addition of Delegation (b). (a)Christina Nagy-Oh,Program Manager,Environmental Initiatives Re:Item 1 –Memorandum from the Program Manager, Environmental Initiatives;Re:Corporate Environmental Action Plan (CEAP)Update Ms.Nagy-Oh presented background and a brief overview of the Corporate Environmental Action Plan.She noted that this five-year Plan is due for an update and the Trails and Active Transportation Committee,as well as the Environmental Advisory Committee and the Parks and Recreation Advisory Committee,were being invited to provide input.Ms.Nagy-Oh highlighted the relevant Plan objectives for the Committee’s consideration and feedback by August 1,2016. Moved by Laura Lueloff Seconded by Nancee Webb THAT the comments of the delegation by Christina Nagy-Oh be received and referred to Item 1. CARRIED (b)Councillor John Abel Re:Trails Master Plan and New Developments Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 20 Page -2 -130 - Trails and Active Transportation Committee Meeting Minutes Friday,May 20,2016 Page 3 of 6 Councillor Abel advised that,while there are many north-south trails,there is a shortage of east-west trails in Town.He suggested that there is an opportunity to raise awareness and identify any new areas for development where east-west trails could be accommodated.Councillor Abel noted that the Oak Ridges Trail Association also recognizes an opportunity for the Oak Ridges Moraine and has published information in this respect,and he requested that the Committee be provided with this information. Moved by Bill Fraser Seconded by Nancee Webb THAT the comments of the delegation by Councillor Abel be received for information. CARRIED 5.MATTERS FOR CONSIDERATION 1.Memorandum from Program Manager,Environmental Initiatives Re:Corporate Environmental Action Plan (CEAP)Update The Committee agreed to discuss the relevant objectives of the CEAP at the meeting of June 17,2016,toward formulation of the Committee’s comments for consideration in the CEAP update. Moved by Richard Doust Seconded by Bill Fraser THAT the memorandum regarding Corporate Environmental Action Plan Update (CEAP)be received;and THAT the Trails and Active Transportation Committee provide comment to be considered by staff in the preparation of the CEAP update. CARRIED 2.Extract from Council Meeting of April 26,2016 Re:Special Parks and Recreation Advisory Committee Meeting Minutes of March 31,2016;Re:Item 2 –Parks and Recreation Master Plan Implementation Schedule Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 20 Page -3 -131 - Trails and Active Transportation Committee Meeting Minutes Friday,May 20,2016 Page 4 of 6 Staff provided background to Task Number T41 of the Implementation Schedule respecting accessibility and surfacing issues of the trails system. The Committee discussed various aspects and suggested that the Town has an opportunity to play a visionary leadership role in providing trail accessibility. Moved by Laura Lueloff Seconded by Richard Doust THAT the Extract from Council Meeting of April 26,2016,regarding Special Parks and Recreation Advisory Committee Meeting Minutes of March 31,2016; Re:Item 2 –Parks and Recreation Master Plan Implementation Schedule,be received;and THAT the Trails and Active Transportation Committee recommend to Council: THAT staff be directed to review the service levels,costs,and feasibility related to winter maintenance and year-round accessibility of the Town’s trail system;and THAT the Town investigate leadership opportunities in trail accessibility, such as the Ontario government’s Trail Mobile. CARRIED 6.INFORMATIONAL ITEMS 3.Verbal Update from Manager,Parks Re:Various Trail Projects Staff provided updates regarding:(1)Metrolinx rail expansion and pedestrian crossings;(2)Highland Gate Developments Inc.and off-road trails;(3)Kwik Kopy Trail;(4)Wildlife Park;and (5)Trails Signage Strategy.The Committee noted that the Aurora Community Arboretum is considering adding signage and staff suggested that there could be coordination between the Town and the Arboretum. Moved by Richard Doust Seconded by Nancee Webb THAT the Verbal Update from Manager,Parks;Re:Various Trail Projects be received for information. CARRIED Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 20 Page -4 -132 - Trails and Active Transportation Committee Meeting Minutes Friday,May 20,2016 Page 5 of 6 4.Extract from Council Meeting of January 26,2016 Re:Trails and Active Transportation Committee Meeting Minutes of November 20,2015 Staff requested clarification from the Committee respecting accessible bike hubs. The Committee provided input and staff confirmed that bike racks are required in all new developments.The Committee discussed ways in which bike riding could be encouraged and promoted in Town,including designation of a special day and a bike safety clinic. Moved by Laura Lueloff Seconded by Nancee Webb THAT the Extract from Council Meeting of January 26,2016,regarding Trails and Active Transportation Committee Meeting Minutes of November 20,2015, be received for information. CARRIED 7.NEW BUSINESS The Committee suggested that Council work closely with Metrolinx regarding the Cousins Drive pedestrian crossing. New Business Motion No.1 Moved by Richard Doust Seconded by Nancee Webb THAT the Trails and Active Transportation Committee recommend to Council: THAT staff be directed to investigate the possibility of including a Cousins Drive underpass in the Metrolinx rail expansion project;and THAT the balance of the grade-separated crossings along the Metrolinx line in Aurora be endorsed by Council. CARRIED The Committee discussed and suggested that a special day be designated in Aurora to promote bike riding that could include a bike clinic to promote safety and etiquette. Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 20 Page -5 -133 - Trails and Active Transportation Committee Meeting Minutes Friday,May 20,2016 Page 6 of 6 New Business Motion No.2 Moved by Richard Doust Seconded by Nancee Webb THAT the Trails and Active Transportation Committee recommend to Council: THAT the Trails and Active Transportation Committee organize a “Bike Aurora Day”and a bike clinic to promote bike riding,safety,and etiquette. CARRIED 8.ADJOURNMENT Moved by Laura Lueloff Seconded by Nancee Webb THAT the meeting be adjourned at 11:33 a.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS OTHERWISE ADOPTED BY COUNCIL AT A LATER MEETING. Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 20 Page -6 -134 - TOWN OF AURORA ACCESSIBILITY ADVISORY COMMITTEE (AAC)AND PARKS AND RECREATION ADVISORY COMMITTEE (PRAC) JOINT MEETING MINUTES Date:Tuesday,May 31,2016 Time and Location:7 p.m.,Tannery Room,Aurora Town Hall Chair:Mayor Geoffrey Dawe AAC Committee Members:Councillor Sandra Humfryes (arrived 7:12 p.m.),Tyler Barker,Gordon Barnes,James Hoyes,John Lenchak,and Jo-anne Spitzer PRAC Committee Members:Councillor Tom Mrakas,Councillor Michael Thompson, Juergen Daurer,Richard Doust,Stephen Kimmerer,Eric McCartney,and Brian Trussler Member(s)Absent:None Other Attendees:Councillor Wendy Gaertner,Councillor Harold Kim,Al Downey,Director of Parks and Recreation Services,Jim Tree,Manager,Parks,Gary Greidanus,Senior Landscape Architect,Ivy Henriksen,Manager,Customer Service, Chris Catania,Accessibility Advisor,and Linda Bottos, Council/Committee Secretary The Council/Committee Secretary called the meeting to order at 7 p.m. Moved by Councillor Thompson Seconded by Stephen Kimmerer THAT Mayor Dawe be appointed as Chair for the Joint Meeting. CARRIED Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 21 Page -1 -135 - Accessibility Advisory Committee and Parks and Recreation Advisory Committee Joint Meeting Minutes Tuesday,May 31,2016 Page 2 of 3 1.DECLARATION OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED 3.MATTERS FOR CONSIDERATION 1.Extract from Council Meeting of April 26,2016 Re:Item 1(7)–PRS16-017 –Mavrinac Park Conceptual Design Staff presented a brief overview of the proposed Mavrinac Park Concept Plan,advised on alternative concepts for a baseball diamond or soccer pitch and noted that accessibility requirements would be addressed.Staff identified the next steps,and Committee members,members of the public,and staff provided feedback,comments,and various ideas to be considered by staff in the preparation of the report back to Council. Moved by Councillor Mrakas Seconded by Councillor Thompson THAT the Extract from Council Meeting of April 26,2016,regarding Item 1(7) –PRS16-017 –Mavrinac Park Conceptual Design,be received;and THAT the comments of the Accessibility Advisory Committee,the Parks and Recreation Advisory Committee,and those received at the Public Open House,be considered by staff in the preparation of the report back to Council. CARRIED AS AMENDED Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 21 Page -2 -136 - Accessibility Advisory Committee and Parks and Recreation Advisory Committee Joint Meeting Minutes Tuesday,May 31,2016 Page 3 of 3 4.ADJOURNMENT Moved by Stephen Kimmerer Seconded by Jo-anne Spitzer THAT the meeting be adjourned at 8:12 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 21 Page -3 -137 - TOWN OF AURORA ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES Date:Wednesday,June 1,2016 Time and Location:4 p.m.,Leksand Room,Aurora Town Hall Committee Members:Tyler Barker (Chair)(arrived 4:11 p.m.),John Lenchak (Vice Chair),Gordon Barnes,James Hoyes,Jo-anne Spitzer,and Councillor Sandra Humfryes Member(s)Absent:None Other Attendees:Councillor John Abel (arrived 4:36 p.m./departed 5:19 p.m.), Gary Greidanus,Senior Landscape Architect,Chris Catania, Accessibility Advisor,and Linda Bottos,Council/Committee Secretary The Vice Chair called the meeting to order at 4:09 p.m. The Vice Chair relinquished the Chair to Tyler Barker at 4:38 p.m.following consideration of Delegation (a). 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by James Hoyes Seconded by Jo-anne Spitzer THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 22 Page -1 -138 - Accessibility Advisory Committee Meeting Minutes Wednesday,June 1,2016 Page 2 of 7 3.RECEIPT OF THE MINUTES Accessibility Advisory Committee Meeting Minutes of April 13,2016 Moved by James Hoyes Seconded by Gordon Barnes THAT the Accessibility Advisory Committee meeting minutes of April 13,2016,be received for information. CARRIED 4.DELEGATIONS The Committee consented to waive the requirements of the Procedural By-law to permit the delegate additional time as required. (a)Jacek Baldyga,Senior Inspector,Building Services Re:Overview of New Accessibility Amendments to the Ontario Building Code (OBC) Mr.Baldyga presented an overview of the accessibility amendments to the Ontario Building Code,which came into effect on January 1,2015.He highlighted key changes in the categories of:barrier-free path of travel; visitable suites in apartment buildings;visual fire alarms and smoke alarms; barrier-free washrooms;universal washrooms;expanded renovation requirements;pools and spas;other elements;and implementation. Moved by Tyler Barker Seconded by Jo-anne Spitzer THAT the delegation by Jacek Baldyga be received for information. CARRIED 5.MATTERS FOR CONSIDERATION 1.Extract from Council Meeting of May 24,2016 Re:Item 1(12)–PRS16-025 –Award of Tender PRS2016-22 for the Construction of the Queen’s Diamond Jubilee Park Accessible Playground Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 22 Page -2 -139 - Accessibility Advisory Committee Meeting Minutes Wednesday,June 1,2016 Page 3 of 7 Staff noted that the Committee had previously reviewed the concept plan in June 2015.Parks staff provided an update noting the playground structures, accessibility elements,and barrier-free connectivity of the Park,and explained the rationale for not including the previously suggested fitness stations along the path. The Committee discussed various aspects of the Park and suggested that the official opening of this fully accessible Park should be celebrated,possibly around the time of the Invictus Games being held in Toronto in September 2017. Moved by Gordon Barnes Seconded by Councillor Humfryes THAT the Extract from Council Meeting of May 24,2016,regarding Item 1(12) –PRS16-025 –Award of Tender PRS2016-22 for the Construction of the Queen’s Diamond Jubilee Park Accessible Playground,be received;and THAT the following Accessibility Advisory Committee final comments regarding the final conceptual design of the Queen’s Diamond Jubilee Park Accessible Playground be considered by staff: Suggestion to double the number of handicapped parking spaces on the north side of the Park; Suggestion to provide connectivity to the path from the handicapped parking space on the south side of the Park;and Suggestion to compile a list of sensory items and options for use in this Park and future parks. CARRIED 2.Memorandum from Accessibility Advisor Re:James Lloyd Park Accessible Features –Final Comments Staff noted that the Committee had previously reviewed the Park plan in March 2016.Parks staff reviewed the proposed playground features and accessibility components,and noted that the surface being used is an engineered wood fibre surface that would not be appropriate for the previously suggested scooping play station.The Committee discussed various aspects of the Park. Moved by Councillor Humfryes Seconded by Gordon Barnes Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 22 Page -3 -140 - Accessibility Advisory Committee Meeting Minutes Wednesday,June 1,2016 Page 4 of 7 THAT the memorandum regarding James Lloyd Park Accessible Features – Final Comments be received;and THAT the following Accessibility Advisory Committee final comments regarding the James Lloyd Park Accessible Features be considered by staff: Suggestion to ensure appropriate connectivity throughout the Park;and Suggestion to ensure adequate ground-level interactivity in the playground. CARRIED 3.Memorandum from Planner Re:Application for Site Plan Amendment,2nd Submission,Green Storage Inc.,27 Allaura Boulevard,File No.SP-2015-07 Staff provided an overview of the proposed site plan and accessibility components.The Committee discussed various aspects of the site plan. Moved by James Hoyes Seconded by John Lenchak THAT the memorandum regarding Application for Site Plan Amendment,2nd Submission,Green Storage Inc.,27 Allaura Boulevard,File No.SP-2015-07, be received;and THAT the following Accessibility Advisory Committee comments regarding the proposed Site Plan Amendment be considered by staff: Appreciation extended to the developer for placing the snow storage away from the handicapped parking spaces;and Suggestion to implement appropriate sequencing of vestibule double doors. CARRIED 4.Memorandum from Planner Re:Application for Site Plan Amendment,FGKW Retirement Living Inc., 145 Murray Drive,Part of Lot 77,Concession 1,WYS,File No.SP- 2016-04;Related File No.SP-1987-20 Staff provided an overview of the proposed site plan and accessibility components.The Committee discussed various aspects of the site plan. Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 22 Page -4 -141 - Accessibility Advisory Committee Meeting Minutes Wednesday,June 1,2016 Page 5 of 7 Moved by Councillor Humfryes Seconded by John Lenchak THAT the memorandum regarding Application for Site Plan Amendment, FGKW Retirement Living Inc.,145 Murray Drive,Part of Lot 77,Concession 1,WYS,File No.SP-2016-04;Related File No.SP-1987-20,be received;and THAT the following Accessibility Advisory Committee comments regarding the proposed Site Plan Amendment be considered by staff: Suggestion to relocate the parking spaces to be adjacent to the building; Suggestion to increase the number of handicapped parking spaces to four (4)spaces;and Request that the Accessibility Advisory Committee receive a second submission of the Site Plan Amendment for further comment. CARRIED 6.INFORMATIONAL ITEMS 5.Extract from Council Meeting of May 10,2016 Re:Accessibility Advisory Committee Meeting Minutes of April 13,2016 Moved by John Lenchak Seconded by Gordon Barnes THAT the Extract from Council Meeting of May 10,2016,regarding the Accessibility Advisory Committee meeting minutes of April 13,2016,be received for information. CARRIED 7.NEW BUSINESS The Committee noted that two handicapped parking spaces on the west side of Town Park have been blocked during the Farmer’s Market on Saturday.Staff agreed to follow up with the appropriate department to resolve the matter. The Committee suggested that the issue of making Council Chambers fully accessible should be revisited and addressed in the 2017 Budget process if possible. Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 22 Page -5 -142 - Accessibility Advisory Committee Meeting Minutes Wednesday,June 1,2016 Page 6 of 7 The Committee noted that the Ontario government has implemented a volunteer- driven initiative,as reported at a recent Trails and Active Transportation Committee meeting,to provide access to conservation areas for people with mobility issues through the use of a Trail Mobile.The Committee suggested that similar options be investigated for Aurora. New Business Motion No.1 Moved by Councillor Humfryes Seconded by Jo-anne Spitzer THAT the Accessibility Advisory Committee recommend to Council: THAT staff be directed to investigate and report back to the Committee regarding the feasibility and options for providing enhanced access to the Town’s trails system. CARRIED The Committee suggested that the review process should be revised so that the Committee has an opportunity to provide comment on all phases,including the final phase,of site plan applications submitted for the Committee’s feedback. The Committee advised of accessibility and mail delivery issues with respect to Canada Post and its community mailboxes. The Committee noted that the 2016 Magna Hoedown fundraising event will be held in September and that further information will be shared when available. The Committee noted that the matter of standardized accessible parking in all municipalities was being put forward by an Ontario Member of Provincial Parliament and there may be an opportunity for the Member to delegate at a future Committee meeting. Staff gave an update regarding automatic door openers for the Aurora Family Leisure Complex and Joint Operations Centre. Staff gave an update regarding the accessible modifications being applied to Council Chambers. Staff gave an update regarding National Access Awareness Week activities. Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 22 Page -6 -143 - Accessibility Advisory Committee Meeting Minutes Wednesday,June 1,2016 Page 7 of 7 8.ADJOURNMENT Moved by Councillor Humfryes Seconded by John Lenchak THAT the meeting be adjourned at 6:17 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. Additional Items for General Committee Meeting Tuesday,June 7,2016 Item 22 Page -7 -144 - NOTICE OF MOTION Mayor Geoffrey Dawe Date:June 7,2016 To:Members of Council From:Mayor Dawe Re:Proposed Changes to the Growth Plan for the Greater Golden Horseshoe,2016 WHEREAS the Province is proposing amendments to the Growth Plan to increase the intensification targets for built-up areas from a minimum of 40 to at least 60 percent of annual residential development and increasing density targets for designated greenfield areas from 50 to at least 80 people and jobs per hectare;and WHEREAS the Town will continue to experience redevelopment pressures within its existing built boundary;and WHEREAS appropriate infill development and other forms of intensification are objectives of the Provincial Growth Plan and Policy Statement,the York Regional Official Plan and the Town’s Official Plan; NOW THEREFORE BE IT HEREBY RESOLVED THAT as part of the upcoming five- year Official Plan Review,Planning staff ensure that the appropriate intensification policies are incorporated into the Official Plan to accommodate for projected residential growth while ensuring compatibility of future infill redevelopment proposals. Additional Items for General Committee Meeting Tuesday,June 7,2016 Notice of Motion (a)Page -1 NOTICE OF MOTION Councillor Tom Mrakas Date:June 7,2016 To:Mayor and Members of Council From:Councillor Mrakas Re:Cultural Heritage Landscape Inventory WHEREAS some types of cultural heritage landscapes have been conserved for years in various municipalities through designation of heritage conservation districts under Part V of the Ontario Heritage Act;and WHEREAS the 2014 Provincial Policy Statement (PPS)defines cultural heritage landscapes much more broadly than the Ontario Heritage Act and provides municipalities with a clear mandate to develop programs for identifying,evaluating,and protecting these types of cultural heritage landscapes through the creation of a Cultural Heritage Landscapes Inventory;and WHEREAS the Provincial Policy Statement defines Cultural heritage landscape as “...a defined geographical area of heritage significance which has been modified by human activity and is identified as being cultural heritage value or interest by a community, including an aboriginal community…Such an area is valued by a community,and is of significance to the understanding of the history of a people or place”;and WHEREAS the Provincial Policy Statement states (S.2.6.1)“Significant built heritage resources and cultural heritage landscapes will be conserved”;and WHEREAS the Town of Aurora Inventory of Heritage Buildings and register does not include criteria,policy or evaluations for Cultural Heritage Landscapes;and WHEREAS by identifying and assessing cultural heritage landscapes which are valued for the role they play in defining and illustrating the history of the Town,there is an opportunity to encourage good stewardship of the identified land,sites,and structures to ensure the unique character of our community is preserved;and WHEREAS the Town is currently reviewing the Official Plan and there is an opportunity to include the development of a cultural heritage landscape inventory/policies in the Town’s new Official Plan; Additional Items for General Committee Meeting Tuesday,June 7,2016 Notice of Motion (b)Page -1 June 7,2016 Notice of Motion Page 2 of 2 Cultural Heritage Landscape Inventory NOW THEREFORE BE IT HEREBY RESOLVED that the Town of Aurora develop the program,policy and/or criteria for identifying and evaluating Cultural Heritage Landscapes (CHL)and the subsequent creation of a Cultural Heritage Landscapes Inventory;and BE IT FURTHER RESOLVED THAT the CHL assessment and inventory be incorporated into the Official Plan review;and BE IT FURTHER RESOLVED THAT the CHL Inventory be referred to the Heritage Advisory Committee (HAC)for consideration at the next HAC meeting;and BE IT FURTHER RESOLVED THAT staff report back to Council with the program, policy and/or criteria for identifying and evaluating Cultural Heritage Landscapes (CHL) and the inventory of landscapes identified at the August 9,2016 Council meeting for approval;and BE IT FURTHER RESOLVED THAT Aurora Town Council rename the “Aurora Register of Properties of Cultural Heritage Value”as the “Aurora Register of Properties and Landscapes of Cultural and Heritage Value or Interest”and add the Cultural Heritage Landscapes Inventory to the newly renamed register. Additional Items for General Committee Meeting Tuesday,June 7,2016 Notice of Motion (b)Page -2 TOWN OF AURORA ADDITIONAL ITEMS NO. 2 FOR GENERAL COMMITTEE MEETING Tuesday, June 7, 2016 7 p.m. Council Chambers  Replacement Pages for Item 11 pgs. 81-86 PDS16-043 – Application for Zoning By-law Amendment Vello Holdings Inc. 330 McClellan Way Block 32, Registered Plan 65M-2802 File Number: ZBA-2016-01 Additional Items No.2 for General Committee Meeting Tuesday,June 7,2016 Item 11 -Replacement Page -1 -81 - Additional Items No.2 for General Committee Meeting Tuesday,June 7,2016 Item 11 -Replacement Page -2 -82 - Additional Items No.2 for General Committee Meeting Tuesday,June 7,2016 Item 11 -Replacement Page -3 -83 - Additional Items No.2 for General Committee Meeting Tuesday,June 7,2016 Item 11 -Replacement Page -4 -84 - Additional Items No.2 for General Committee Meeting Tuesday,June 7,2016 Item 11 -Replacement Page -5 -85 - Additional Items No.2 for General Committee Meeting Tuesday,June 7,2016 Item 11 -Replacement Page -6 -86 -