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AGENDA - General Committee - 20161018General Committee Meeting Agenda Tuesday, October 18, 2016 7 p.m. Council Chambers Aurora Town Hall Public Release October 7, 2016 Town of Aurora General Committee Meeting Agenda Tuesday, October 18, 2016 7 p.m. Council Chambers Councillor Abel in the Chair 1. Declaration of Pecuniary Interest and General Nature Thereof 2. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 3. Determination of Items Requiring Separate Discussion 4. Adoption of Items Not Requiring Separate Discussion 5. Delegations 6. Presentations by the Advisory Committee Chair 7. Consideration of Items Requiring Separate Discussion 8. Notices of Motion General Committee Meeting Agenda Tuesday, October 18, 2016 Page 2 of 6 9. New Business/General Information 10. Closed Session 11. Adjournment General Committee Meeting Agenda Tuesday, October 18, 2016 Page 3 of 6 Agenda Items 1. PBS16-082 – Application for Site Plan Approval FGKW Retirement Living Inc. 145 Murray Drive, Part Lot 77, Concession 1, WYS File Number: SP-2016-04 (Report to be provided following the Committee of Adjustment meeting on Thursday, October 13, 2016) 2. PRCS16-045 – Award of Request for Proposal PRS 2016-60 Detailed Design and Contract Administration for Construction of Mavrinac Park (Report to be provided when available) 3. IES16-080 – Suspension of Winter Overnight Parking Restrictions – Introduction to the Program Recommended: 1. That Report No. IES16-080 be received for information. 4. FS16-033 – Interim Operating Budget Forecast – As at August 31, 2016 Recommended: 1. That Report No. FS16-033 be received for information. 5. CS16-004 – Award of Request for Proposal CS-IT 2016-85 Upgrades to the Audio Video System in the Council Chamber and the Holland Room (Report to be provided when available) 6. FS16-031 – Procurement By-law Update for eProcurement Recommended: 1. That Report No. FS16-031 be received; and General Committee Meeting Agenda Tuesday, October 18, 2016 Page 4 of 6 2. That Procurement By-law No. 5500-13 be repealed and replaced with an updated bylaw to provide for eProcurement services and other minor changes. 7. FS16-032 – Ontario Community Infrastructure Fund Renewed Grant Agreement Recommended: 1. That Report No. FS16-032 be received; and 2. That the Mayor and Town Clerk be authorized to execute the standardized grant agreements, subject to the satisfaction of the Town Solicitor, for the Ontario Community Infrastructure Fund – Formula Component; and 3. That the Treasurer be authorized to execute on behalf of the Town any progress reports or other submissions required in compliance with the terms of the funding agreements during the course of the funding and approved projects. 8. IES16-078 – Award of Tender No. IES 2016-81 Recommended: 1. That Report No. IES16-078 be received; and 2. That Tender No. IES 2016-81 – Redirection of the Existing Sanitary Services for Houses on Mosley Street and Decommissioning of the Existing Sanitary Sewer, Capital Project No. 41007, be awarded to Capital Sewer Services Inc. in the amount of $219,811.18, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all document and ancillary agreements required to give effect to same. 9. IES16-079 – Award of Contract for Consulting Services for the Restoration of 9 Scanlon Court Recommended: 1. That Report No. IES16-079 be received; and General Committee Meeting Agenda Tuesday, October 18, 2016 Page 5 of 6 2. That the Contract for the provision of consulting services to complete site remediation works, environmental site investigations and reporting for the Town’s property located at 9 Scanlon Court be awarded to Amec Foster Wheeler Environment & Infrastructure a Division of Amec Foster Wheeler Americas Limited for $164,498.16, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 10. PRCS16-046 – Emerald Ash Borer Control Program Update Recommended: 1. That Report No. PRCS16-046 be received; and 2. That the Emerald Ash Borer Treatment Program continue in 2017; and 3. That the Emerald Ash Borer Treatment Program continue in future years pending treatment success rates and Council’s continued approval of the Emerald Ash Borer Treatment Program. 11. PBS16-081 – Application for Site Plan Approval Green Storage Inc. 27 Allaura Boulevard Block B and Part of Block A and Part of Lot 13 Registered Plan M-51 File Number: SP-2015-07 Related File Number: MV-2016-35A-C Recommended: 1. That Report No. PBS16-081 be received; and 2. That Site Plan Application File SP-2015-07 (Green Storage Inc.) to permit the development of the subject lands for a self-storage facility be approved; and 3. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. General Committee Meeting Agenda Tuesday, October 18, 2016 Page 6 of 6 12. PBS16-085 – Town of Aurora Strategic Plan Update – What We Heard Recommended: 1. That Report No. PBS16-085 be received; and 2. That staff be directed to prepare the draft Strategic Plan update based on the feedback received to date and that the draft Plan form the basis for the remaining planned public consultation activities. 13. Joint Council Committee Meeting Minutes of September 6, and October 3, 2016 (October 3, 2016 Joint Council Committee meeting minutes to be provided when available) General Committee Meeting Agenda Tuesday, October 18, 2016Item 3 Page 1 of 9 General Committee Meeting Agenda Tuesday, October 18, 2016Item 3 Page 2 of 9 General Committee Meeting Agenda Tuesday, October 18, 2016Item 3 Page 3 of 9 General Committee Meeting Agenda Tuesday, October 18, 2016Item 3 Page 4 of 9 General Committee Meeting Agenda Tuesday, October 18, 2016Item 3 Page 5 of 9 T OWN OF AURORA Background On May 17, 2016, at the General Committee meeting, Aurora Council considered Report IES16-050 – Suspension of Winter Overnight Parking Restrictions. It was recommended to create a pilot project to suspend winter overnight parking restrictions, except during snow events for the 2016/2017 winter season. The project aims to ensure safe and effective snow removal activities by ensuring vehicles are removed from the roadways during snow events. Council approved the above mentioned recommendations at their meeting on May 24, 2016. Staff is proceeding with the suspension of winter overnight parking starting November 15, 2016 and ending on April 15, 2017. During the pilot, on-street parking will be permitted at all times except when signs are posted and weather conditions require parking prohibitions to allow for snow clearance. The Director of Infrastructure and Environmental Services will be responsible for contacting Corporate Communications to notify them that a snow event has been called. Snow events will be called 24 hours prior to an expected snow accumulation of 8 cm on primary and secondary roads, as required to provide adequate road treatment. The snow event parking restrictions will continue for 24 hours after the snow has ceased to allow for plowing. Corporate Communications will then be responsible for notifying the public of a snow event through the channels outlined below. Audiences Primary o Aurora residents, businesses and visitors o Drivers and pedestrians in Aurora o Town staff and Council Secondary o Surrounding GTA municipalities o Local media Key Messages The Winter Overnight Parking Restrictions Pilot is for the 2016/2017 winter season. Residents are now able to park on residential streets overnight, provided the town has not called a snow event. Parking on residential streets at any time during a snow event is still prohibited. A snow event will be called by the town 24 hours prior to an expected snow accumulation of 8 cm on primary and secondary roads, as required to provide adequate road treatment. The snow event parking restrictions will continue for 24 hours after the snow has ceased to allow for plowing. Education will be conducted before enforcement in order to change resident behaviour. Tickets will be handed out for Interfere with Snow Removal after an education period has passed. When winter weather hits, residents are responsible for checking the town website or calling the town’s snow hotline to determine whether a snow event has been called and winter parking restrictions are in effect. 100 John West Way Box 1000 Aurora, Ontario L4G 6J1 905-727-1375 communications@aurora.ca www.aurora.ca Communications Plan 2016/2017 Winter Overnight Parking Restrictions General Committee Meeting Agenda Tuesday, October 18, 2016 Item 3 Page 6 of 9 Appendix A Objectives To inform residents, businesses and visitors about the winter overnight parking pilot. To improve transportation, mobility and connectivity in the town. To ensure that snow removal on town streets is safe and effective. Channels Media Release Notice Board Website www.aurora.ca/snow Social Media posts–Facebook and Twitter Digital screens in Town facilities Aurora Matters–External Newsletter Email and text alerts On-hold messaging Mayor’s messages/columns YouTube video Winter Parking signage Handout – ticket style informational flyer Schedule – First phase: To ensure residents are aware of the change in overnight winter parking restrictions. Channel Timing Description Media releases Week of October 12, 2016 Announce overnight winter parking pilot, the purpose and details about the program. Remind residents of approaching start time. Notice Board October 20, 2016 October 27, 2016 November 3, 2016 November 10, 2016 November 17, 2016 November 24, 2016 December 1, 2016 December 15, 2016 December 29, 2016 January 12, 2017 January 26, 2017 February 9, 2017 February 23, 2017 March 9, 2017 March 23, 2017 Place ads in the Town Notice Board to announce overnight winter parking pilot, the purpose and details about the program. Remind residents of approaching start time. Handout – Ticket style Week of November 14, 2016 Announce overnight winter parking pilot, the purpose and details about the program. Remind residents of approaching General Committee Meeting Agenda Tuesday, October 18, 2016 Item 3 Page 7 of 9 start time. Website Week of October 12, 2016 Overview of overnight winter parking pilot, the purpose and details about the program. Links to parking by-laws. Related snow clearing procedures. Social media Week of October 12, 2016 Ongoing posts to coincide with the media product and Notice Board ads. Hashtag #winterparking Digital screens November 2016 to April 2017 Ongoing updates to inform the public about the pilot project. Aurora Matters November 2016 edition December 2016 edition January 2017 edition February 2017 edition March 2017 edition Summary for residents on the winter overnight pilot and the regulations to follow. Mayor’s messages/columns Announcement: November 2016 column Reminder: January 2016 column Introduction and overview of program. YouTube video Week of October 12, 2016 Short video of the Mayor or staff talking about overnight winter parking pilot. Winter Parking signage Review and installation of signs beginning of November at the latest. Signage the responsibility of Roads and Traffic. Schedule – Second phase: To notify residents about snow events that requires vehicles to be removed from the roadways. Channel Timing Description Website – webpage dedicated to snow events www.aurora.ca/snow November 15, 2016 to April 15, 2017 Alerts and updates on www.aurora.ca/snow Email alerts November 15, 2016 to April 15, 2017 Email alerts when vehicles are required to be removed from the roadway due to snow clearing. General Committee Meeting Agenda Tuesday, October 18, 2016 Item 3 Page 8 of 9 Social media November 15, 2016 to April 15, 2017 Social media alerts when vehicles are required to be removed from the roadway due to snow clearing. Snow hotline November 15, 2016 to April 15, 2017 Hotline that residents can call in to check in for snow alerts with pre-recorded messages. Text message alerts November 15, 2016 to April 15, 2017 Staff are investigating the cost of utilizing a text messaging notification service. The service would allow residents to sign up to receive alerts when a snow event has been called and they are required to remove their vehicles from the roadway. Measurement Media inquiries Website visits to page Number of calls to Customer Service and By-law about winter overnight parking Number of YouTube video views Social media metrics General Committee Meeting Agenda Tuesday, October 18, 2016 Item 3 Page 9 of 9 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 1 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 2 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 3 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 4 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 5 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 6 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 7 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 8 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 9 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 10 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 11 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 4 Page 12 of 12 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 1 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 2 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 3 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 4 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 5 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 6 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 7 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 8 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 9 of 44Attachment #1 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 10 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 11 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 12 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 13 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 14 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 15 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 16 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 17 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 18 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 19 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 20 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 21 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 22 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 23 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 24 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 25 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 26 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 27 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 28 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 29 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 30 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 31 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 32 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 33 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 34 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 35 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 36 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 37 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 38 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 39 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 40 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 41 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 42 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 43 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 6 Page 44 of 44 General Committee Meeting Agenda Tuesday, October 18, 2016Item 7 Page 1 of 4 General Committee Meeting Agenda Tuesday, October 18, 2016Item 7 Page 2 of 4 General Committee Meeting Agenda Tuesday, October 18, 2016Item 7 Page 3 of 4 General Committee Meeting Agenda Tuesday, October 18, 2016Item 7 Page 4 of 4 General Committee Meeting Agenda Tuesday, October 18, 2016Item 8 Page 1 of 5 General Committee Meeting Agenda Tuesday, October 18, 2016Item 8 Page 2 of 5 General Committee Meeting Agenda Tuesday, October 18, 2016Item 8 Page 3 of 5 General Committee Meeting Agenda Tuesday, October 18, 2016Item 8 Page 4 of 5 !!2!!2!!2!!2!!2!!2!!2!!2WELLS STREETCONNECT NEWSERVICE TO EX.MUNICIPAL LATERALNEW PRIVATESANITARY SERVICECONNECT NEWSERVICE TO EX. SERVICE(LOCATION TO BECONFIRMED IN FIELD)EX. SANITARY SERVICE(LOCATION TO BECONFIRMED IN FIELD)6.4mCONNECT NEWSERVICE TO EX.MUNICIPAL LATERALNEW PRIVATESANITARY SERVICECONNECT NEWSERVICE TO EX.SERVICE (LOCATIONTO BE CONFIRMEDIN FIELD)EXISTING OLDCLAY TILE SEWERTO BE DECOMMISSIONEDCONNECT NEWSERVICE TO EX.MUNICIPAL LATERALEXISTING OLDCLAY TILE SEWERTO BE DECOMMISSIONEDCONNECT NEWSERVICE TO EX.MUNICIPAL LATERALMH 2000-26MH 2000-28EX. SANITARYSERVICE (LOCATIONTO BE CONFIRMEDIN FIELD)NEW PRIVATESANITARYSERVICENEW PRIVATESANITARYSERVICECONNECT NEWSERVICE TO EX.PIPE INSTALLEDBY HOMEOWNERNEW SANITARYPIPE INSTALLEDBY HOMEOWNERCONNECT NEWSERVICE TO EX.MUNICIPAL LATERALNEW PRIVATESANITARYSERVICECONNECT NEWSERVICE TO EX.PIPE TO BE INSTALLEDBY HOMEOWNERNEW SANITARYPIPE TO BEINSTALLED BYHOMEOWNERCONNECT NEWSERVICE TO EX.MUNICIPAL LATERALNEW PRIVATESANITARY SERVICECONNECT NEWSERVICE TO EX.PIPE INSTALLEDBY HOMEOWNERNEW SANITARYPIPE INSTALLEDBY HOMEOWNERCONNECT NEWSERVICE TO EX.SERVICE (LOCATIONTO BE CONFIRMEDIN FIELD)EX. SANITARYSERVICE (LOCATIONTO BE CONFIRMEDIN FIELD)EXISTINGMUNICIPALSANITARYLATERALEXISTINGPRIVATESANITARYSERVICEMOSLEY STREETVICTORIA STREET64Formerly known asWells Street PublicSchool4157436745633749335352465458324840442CONCEPTUAL PLAN FOR REDIRECTIONOF THE EXISTING PRIVATE SANITARYSERVICES FOR HOUSES ON MOSLEY STMap created by the Town of Aurora Infrastructure & Environmental ServicesDepartment, July 22nd, 2015. Updated on September 23rd, 2016.Base data provided by York Region and Aurora - GIS. This is a conceptual drawing, existing and proposed connections and serviceslayout shown here are subject to actual locations and connectionsto be confirmed in the field. This is not a legal survey.¯01020Metres^Temperance StLarmont StWells StSUBJECTAREAYONGE STREETWells StEdward StCousins DrRoyal RdMosley StDunning AveWELLINGTON STREET EASTIndustrial Pkwy SBerczy StMetcalfe StVictoria StGurnett StTyler StHarrison AveConnaught AveKennedy St EKennedy St WChurch StLegendExisting Municipal Sanitary ManholeNew Proposed Sanitary Service Pipe(location and connections to be confirmed in field)!!2Municipal Sanitary PipePrivate/Unknown Sanitary PipeExisting Municipal Sanitary Lateralwithin Mosley Street Right Of WayExisting Private Sanitary Servicewithin premises of the houseAPPENDIX "A"IES16-078General Committee Meeting Agenda Tuesday, October 18, 2016 Item 8 Page 5 of 5 General Committee Meeting Agenda Tuesday, October 18, 2016Item 9 Page 1 of 5 General Committee Meeting Agenda Tuesday, October 18, 2016Item 9 Page 2 of 5 General Committee Meeting Agenda Tuesday, October 18, 2016Item 9 Page 3 of 5 General Committee Meeting Agenda Tuesday, October 18, 2016Item 9 Page 4 of 5 General Committee Meeting Agenda Tuesday, October 18, 2016Item 9 Page 5 of 5 General Committee Meeting Agenda Tuesday, October 18, 2016Item 10 Page 1 of 6 General Committee Meeting Agenda Tuesday, October 18, 2016Item 10 Page 2 of 6 General Committee Meeting Agenda Tuesday, October 18, 2016Item 10 Page 3 of 6 General Committee Meeting Agenda Tuesday, October 18, 2016Item 10 Page 4 of 6 General Committee Meeting Agenda Tuesday, October 18, 2016Item 10 Page 5 of 6 General Committee Meeting Agenda Tuesday, October 18, 2016Item 10 Page 6 of 6 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 1 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 2 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 3 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 4 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 5 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 6 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 7 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 8 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 9 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 10 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 11 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 12 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 13 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 14 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 15 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 16 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 11 Page 17 of 17 General Committee Meeting Agenda Tuesday, October 18, 2016Item 12 Page 1 of 8 General Committee Meeting Agenda Tuesday, October 18, 2016Item 12 Page 2 of 8 General Committee Meeting Agenda Tuesday, October 18, 2016Item 12 Page 3 of 8 General Committee Meeting Agenda Tuesday, October 18, 2016Item 12 Page 4 of 8 General Committee Meeting Agenda Tuesday, October 18, 2016Item 12 Page 5 of 8 General Committee Meeting Agenda Tuesday, October 18, 2016Item 12 Page 6 of 8 General Committee Meeting Agenda Tuesday, October 18, 2016Item 12 Page 7 of 8 General Committee Meeting Agenda Tuesday, October 18, 2016Item 12 Page 8 of 8 General Committee Meeting Agenda Tuesday, October 18, 2016Item 13 Page 1 of 3 General Committee Meeting Agenda Tuesday, October 18, 2016Item 13 Page 2 of 3 General Committee Meeting Agenda Tuesday, October 18, 2016Item 13 Page 3 of 3 Public Release October 14, 2016 Town of Aurora Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 7 p.m. Council Chambers Revised General Committee Meeting Agenda Index Delegation (a) Ms. Lauren Capilongo, representing FGKW Retirement Living Inc., Re: Item 1 – PBS16-082 – Application for Site Plan Approval, FGKW Retirement Living Inc., 145 Murray Drive, Part Lot 77, Concession 1, WYS, File Number: SP-2016-04 Item 1 – PBS16-082 – Application for Site Plan Approval, FGKW Retirement Living Inc., 145 Murray Drive, Part Lot 77, Concession 1, WYS, File Number: SP-2016-04 (Report previously not provided in agenda) Withdrawn – Item 2 – PRCS16-045 – Award of Request for Proposal PRS 2016-60 Detailed Design and Contract Administration for Construction of Mavrinac Park Withdrawn – Item 5 – CS16-004 – Award of Request for Proposal CS-IT 2016-85 Upgrades to the Audio Video System in the Council Chamber and the Holland Room Withdrawn from Item 13 – Joint Council Committee Meeting Minutes of October 3, 2016 Item 14 – Correspondence and Report from York Region, Re: Review of Regional Council Governance Additional Items for General Committee Meeting Agenda Tuesday, October 18, 2016 Page 2 of 2  Item 15 – Accessibility Advisory Committee Meeting Minutes of October 5, 2016  Notice of Motion (a) Councillor Abel; Re: Construction of Planned Secondary School in Official Plan  Closed Session Item 1 – Personal matters about an identifiable individual, including municipal or local board employees (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-005, Re: Committee of Adjustment Vacancy and Committee Membership Qualifications Public Release October 14, 2016 Town of Aurora General Committee Meeting Agenda (Revised) Tuesday, October 18, 2016 7 p.m. Council Chambers Councillor Abel in the Chair 1. Declaration of Pecuniary Interest and General Nature Thereof 2. Approval of the Agenda Recommended: That the agenda as circulated by Legislative Services be approved. 3. Determination of Items Requiring Separate Discussion 4. Adoption of Items Not Requiring Separate Discussion 5. Delegations (a) Ms. Lauren Capilongo, representing FGKW Retirement Living Inc. Re: Item 1 – PBS16-082 – Application for Site Plan Approval, FGKW Retirement Living Inc., 145 Murray Drive, Part Lot 77, Concession 1, WYS, File Number: SP-2016-04 (Added Item) General Committee Meeting Agenda (Revised) Tuesday, October 18, 2016 Page 2 of 7 6. Presentations by the Advisory Committee Chair 7. Consideration of Items Requiring Separate Discussion 8. Notices of Motion (a) Councillor Abel Re: Construction of Planned Secondary School in Official Plan (Added Item) 9. New Business/General Information 10. Closed Session That General Committee resolve into Closed Session to consider the following matters: 1. Personal matters about an identifiable individual, including municipal or local board employees (section 239(2)(b) of the Municipal Act, 2001); Re: Closed Session Report No. CS16-005, Re: Committee of Adjustment Vacancy and Committee Membership Qualifications (Added Item) 11. Adjournment General Committee Meeting Agenda (Revised) Tuesday, October 18, 2016 Page 3 of 7 Agenda Items 1. PBS16-082 – Application for Site Plan Approval FGKW Retirement Living Inc. 145 Murray Drive, Part Lot 77, Concession 1, WYS File Number: SP-2016-04 Recommended: 1. That Report No. PBS16-082 and PBS16-066 (attachment) be received; and 2. That the Site Plan application File No. SP-2016-04 (FGKW Retirement Living Inc.) to permit the development of a four (4) storey, 78 unit addition on the subject lands be Approved; and 3. That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. 2. PRCS16-045 – Award of Request for Proposal PRS 2016-60 Detailed Design and Contract Administration for Construction of Mavrinac Park Withdrawn (As per the Procurement By-law, procurements of more than $100,000 require Council approval. As the successful proposal does not meet this threshold, Council approval is not required and the tender will be awarded administratively.) 3. IES16-080 – Suspension of Winter Overnight Parking Restrictions – Introduction to the Program Recommended: 1. That Report No. IES16-080 be received for information. 4. FS16-033 – Interim Operating Budget Forecast – As at August 31, 2016 Recommended: 1. That Report No. FS16-033 be received for information. General Committee Meeting Agenda (Revised) Tuesday, October 18, 2016 Page 4 of 7 5. CS16-004 – Award of Request for Proposal CS-IT 2016-85 Upgrades to the Audio Video System in the Council Chamber and the Holland Room Withdrawn (Information to be presented at the Special General Committee Capital Budget meeting of Saturday, October 15, 2016.) 6. FS16-031 – Procurement By-law Update for eProcurement Recommended: 1. That Report No. FS16-031 be received; and 2. That Procurement By-law No. 5500-13 be repealed and replaced with an updated bylaw to provide for eProcurement services and other minor changes. 7. FS16-032 – Ontario Community Infrastructure Fund Renewed Grant Agreement Recommended: 1. That Report No. FS16-032 be received; and 2. That the Mayor and Town Clerk be authorized to execute the standardized grant agreements, subject to the satisfaction of the Town Solicitor, for the Ontario Community Infrastructure Fund – Formula Component; and 3. That the Treasurer be authorized to execute on behalf of the Town any progress reports or other submissions required in compliance with the terms of the funding agreements during the course of the funding and approved projects. 8. IES16-078 – Award of Tender No. IES 2016-81 Recommended: 1. That Report No. IES16-078 be received; and 2. That Tender No. IES 2016-81 – Redirection of the Existing Sanitary Services for Houses on Mosley Street and Decommissioning of the Existing Sanitary Sewer, Capital Project No. 41007, be awarded to Capital Sewer Services Inc. in the amount of $219,811.18, excluding taxes; and General Committee Meeting Agenda (Revised) Tuesday, October 18, 2016 Page 5 of 7 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all document and ancillary agreements required to give effect to same. 9. IES16-079 – Award of Contract for Consulting Services for the Restoration of 9 Scanlon Court Recommended: 1. That Report No. IES16-079 be received; and 2. That the Contract for the provision of consulting services to complete site remediation works, environmental site investigations and reporting for the Town’s property located at 9 Scanlon Court be awarded to Amec Foster Wheeler Environment & Infrastructure a Division of Amec Foster Wheeler Americas Limited for $164,498.16, excluding taxes; and 3. That the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 10. PRCS16-046 – Emerald Ash Borer Control Program Update Recommended: 1. That Report No. PRCS16-046 be received; and 2. That the Emerald Ash Borer Treatment Program continue in 2017; and 3. That the Emerald Ash Borer Treatment Program continue in future years pending treatment success rates and Council’s continued approval of the Emerald Ash Borer Treatment Program. General Committee Meeting Agenda (Revised) Tuesday, October 18, 2016 Page 6 of 7 11. PBS16-081 – Application for Site Plan Approval Green Storage Inc. 27 Allaura Boulevard Block B and Part of Block A and Part of Lot 13 Registered Plan M-51 File Number: SP-2015-07 Related File Number: MV-2016-35A-C Recommended: 1. That Report No. PBS16-081 be received; and 2. That Site Plan Application File SP-2015-07 (Green Storage Inc.) to permit the development of the subject lands for a self-storage facility be approved; and 3. That the Mayor and Town Clerk be authorized to execute the site plan agreement, including any and all documents and ancillary agreements required to give effect to same. 12. PBS16-085 – Town of Aurora Strategic Plan Update – What We Heard Recommended: 1. That Report No. PBS16-085 be received; and 2. That staff be directed to prepare the draft Strategic Plan update based on the feedback received to date and that the draft Plan form the basis for the remaining planned public consultation activities. 13. Joint Council Committee Meeting Minutes of September 6 Withdrawn from Item 13 (Joint Council Committee meeting minutes of October 3, 2016 to be placed on the General Committee meeting agenda of November 1, 2016.) Recommended: 1. That the Joint Council Committee Meeting Minutes of September 6, 2016 be received for information. General Committee Meeting Agenda (Revised) Tuesday, October 18, 2016 Page 7 of 7 14. Correspondence and Report from York Region Re: Review of Regional Council Governance (Added Item) Recommended: 1. That the Correspondence and Report from York Region regarding Review of Regional Council Governance be received; and 2. That Council provide comments to be submitted to York Region for consideration. 15. Accessibility Advisory Committee Meeting Minutes of October 5, 2016 (Added Item) Recommended: 1. That the Accessibility Advisory Committee Meeting Minutes of October 5, 2016 be received for information. DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: October 18th 2016 SUBJECT: Application for Site Plan Approval- 145 Murray Drive NAME OF SPOKESPERSON: Ms. Lauren Capilongo NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): FGKW Retirement Living Inc. BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: To address questions from committee on the proposed site plan application. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest? YES ☒ NO ☐ IF YES, WITH WHOM? Drew MacMartin DATE: October 12, 2016 ☒ I acknowledge that the Procedural By-law permits five (5) minutes for Delegations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Delegation (a) Page 1 of 1 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 1 of 31 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 2 of 31 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 3 of 31 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 4 of 31 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 5 of 31 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 6 of 31 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 7 of 31 Murray Drive Patric k D r i veGlassDrive DavidsonRoadMurrayDriveCossar Drive GlassDrive MurrayDrive S eaton Drive Springburn Crescent Corbett Crescent LOCATION MAP Map created by the Town of Aurora Planning & Building Services Department, September 21, 2016. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2015, © First Base Solutions Inc., 2015 Orthophotography. ¯ FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 75 100 MetresAPPLICANT: FGKW Retirement Living Inc.FILES: SP-2016-04 SUBJECT LANDS Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 8 of 31 Map created by the Town of Aurora Planning & Building Services Department, October 12, 2016. Drawing provided by A. Robert Murphy Architect Incorporated. PROPOSED SITE PLANAPPLICANT: FGKW Retirement Living Inc.FILES: SP-2016-04FIGURE 2 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 9 of 31 Map created by the Town of Aurora Planning & Building Services Department, October 12, 2016. Drawing provided by A. Robert Murphy Architect Incorporated. REVISED LANDSCAPING DRAWING APPLICANT: FGKW Retirement Living Inc.FILES: SP-2016-04 FIGURE 3 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 10 of 31 Map created by the Town of Aurora Planning & Building Services Department, October 12, 2016. Drawing provided by A. Robert Murphy Architect Incorporated. REVISED ELEVATION PLANS APPLICANT: FGKW Retirement Living Inc.FILES: SP-2016-04 FIGURE 4 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 1 Page 11 of 31 Map created by the Town of Aurora Planning & Building Services Department, October 12, 2016. Drawing provided by A. Robert Murphy Architect Incorporated. SHADOW STUDY, JUNE 21 APPLICANT: FGKW Retirement Living Inc.FILES: SP-2016-04 FIGURE 5 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 12 of 31 Map created by the Town of Aurora Planning & Building Services Department, October 12, 2016. Drawing provided by A. Robert Murphy Architect Incorporated. SHADOW STUDY, MARCH 21 / SEPTEMBER 21 APPLICANT: FGKW Retirement Living Inc.FILES: SP-2016-04 FIGURE 6 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 13 of 31 Map created by the Town of Aurora Planning & Building Services Department, October 12, 2016. Drawing provided by A. Robert Murphy Architect Incorporated. SHADOW STUDY, JANUARY 1 APPLICANT: FGKW Retirement Living Inc.FILES: SP-2016-04 FIGURE 7 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 14 of 31 Town of Aurora General Committee Report No. PBS16-066 Subject: Application for Site Plan Approval FGKW Retirement Living Inc. 145 Murray Drive Part of Lot 77, Concession 1, WYS File Number: SP-2016-04 Prepared by: Drew MacMartin, Planner Department: Planning and Building Services Date: September 6, 2016 Recommendation 1.That Report No. PBS16-066 be received; and 2.That the Site Plan Application File No. SP-2016-04 (FGKW Retirement Living Inc.) to permit the development of a four (4) storey, 78-unit addition on the subject lands be approved; and 3.That the Mayor and Town Clerk be authorized to execute the Site Plan Agreement, including any and all documents and ancillary agreements required to give effect to same. Executive Summary This report seeks Council approval to a site plan application. •This report provides background information, evaluation and recommendations regarding the Site Plan Application submitted by FGKW Retirement Living Inc. to permit a four (4) storey, 78-unit retirement home addition on the subject lands located at 145 Murray Drive. •Planning and Building Services have reviewed the subject site plan application in accordance with the provisions of the Town’s Official Plan, Zoning By-law and municipal development standards respecting the subject lands. •Committee of Adjustment approval will be required to some By-law performance standards. The Site Plan application is considered to be in keeping with the general development standards of the Town. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 1 Page 15 of 31 Appendix A September 6, 2016 Page 2 of 10 Report No. PBS16-066 •All departments and agencies have provided comment and are able to support the site plan application. •All technical revisions to the proposed plans will be reviewed by Town Staff prior to the execution of the Site Plan Agreement. Staff recommends approval of the Site Plan Application File: SP-2016-04. Background Application History The Town received the Site Plan Application from FGKW Retirement Living Inc. on May 20, 2016. The proposed development is located at the south-west corner of Murray and Seaton Drive. Currently, 52 retirement home suites are located within the existing one (1)storey building. Seven (7) existing suites are to be demolished for a new dining area and office. 78 new retirement home units are proposed within the four (4) storey addition for a total of 123 retirement home suites. Location/Land As illustrated on Figure 1, the subject lands are located on the south west corner of Murray Drive and Seaton Drive. The total area of the subject lands is 0.72ha (1.78 acres) and consists on an irregularly shaped parcel. The subject lands have the following characteristics: •Approximately 86.0 m of frontage on Murray Drive and the north portion of the subject lands has approximately 54.0 m of frontage on Seaton Drive; •Site slopes downward from east to west; •Three (3) road access points from Murray Drive to the subject lands; and •A one (1) storey 3,156 sqm, 52 unit retirement home is located on the subject lands. The surrounding land uses are as follows: North: Seaton Drive and existing residential; South: Regency Acres Public School; West: Confederation Park and existing residential; East: Murray Drive and existing residential. Existing Policy Context The Site Plan Application is consistent with the policies of the PPS, the Growth Plan for the Greater Golden Horseshoe, the Regional OP and the Lake Simcoe Protection Plan. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 1 Page 16 of 31 September 6, 2016 Page 3 of 10 Report No. PBS16-066 Provincial Policy Statement (PPS) & Places to Grow Plan for the Greater Golden Horseshoe The PPS promotes the efficient use of lands, services, resources and opportunities for intensification and redevelopment where this can be accommodated taking into account the availability of suitable infrastructure and public service facilities required to accommodate projected needs. Places to Grow promotes and encourages directing new growth in built-up areas of a community through intensification. Oak Ridges Moraine Conservation Plan (ORMCP) The proposed development conforms to the Oak Ridges Moraine Conservation Plan. The proposed Site Plan is located within the Settlement Area Designation of the Oak Ridges Moraine Conservation Plan (ORMCP) implemented by OPA 48. No Key Natural Heritage and/or Hydrologically Sensitive features are located on the subject lands. York Region Official Plan The proposed Site Plan development is in keeping with the policies and objectives of the York Region Official Plan. The lands are designated “Urban Area” in the York Region Official Plan. The Urban Areas are the focus of growth within York Region, with a full range of residential, commercial, industrial and institutional uses permitted. York Region’s vision for the Urban Area is to strategically focus growth while conserving resources and to create sustainable and lively communities. Lake Simcoe Protection Plan (LSPP) The LSPP is a provincial document that provides policies which address aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and implementation. A portion of the lot is located within the floodplain boundary of the Lake Simcoe Region Conservation Authority. Conformity with floodplain mapping is under review by the Lake Simcoe Region Conservation District. Town of Aurora Official Plan As shown on Figure 2, the subject lands are designated as “Existing Major Institutional” by the Official Plan. Lands designated ‘Existing Major Institutional” include public and private schools, Municipal Community Services and homes for the aged. A small northern portion of the subject lands are located within the floodplain boundaries under Lake Simcoe Region Conservation Authority Jurisdiction. The use of the subject lands for a retirement home is permitted by the Official Plan. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 1 Page 17 of 31 September 6, 2016 Page 4 of 10 Report No. PBS16-066 Zoning By-law 2213-78, as amended The subject lands under review for Site Plan Approval are current zoned “Institutional (I)” by the Town of Aurora Zoning By-law 2213-78, as amended (Figure 3). The proposed Site Plan as prepared by the applicant does not fully comply with current Zoning By-law standards. As a result, the Owner will be required to submit a minor variance application to the Committee of Adjustment for approval. The Institutional (I) Zone includes a variety of uses including: •children’s homes; •colleges or universities; •day care centres; •government buildings including offices; •hospitals; •nursing homes; •public or private schools; •senior citizen’s homes; •religious institutions. Proposed Site Plan The Site Plan proposes a four (4) storey, 78 unit rear addition to an existing one (1) storey, 52 unit retirement home (Figure 4). Six (6) existing retirement home units are to be demolished to accommodate a new dining area, while one (1) existing suite will be converted to an office. In total, 123 retirement home suites are proposed through the Site Plan Application. Of the 123 units, the Site Plan proposes 104 units studio units, 17 one (1) bdrm units and two (2), two (2) bdrm units. The Site Plan proposes a new service access for vehicles entering the subject lands from Seaton Drive, where the Site Plan proposes six (6) additional parking spaces accessing Seaton Drive. The Site Plan proposes to expand the existing southern parking lot to accommodate additional parking stalls while servicing as the fire route to the building addition. As shown on Figure 4, The Owner’s Site Plan application to the Town is for a four (4) storey, 78 unit retirement home addition. The pertinent Site statistics are as follows: Site Statistics Proposed Zoning By-law Requirements Permitted Uses Retirement/ nursing home Nursing homes Lot Area (minimum) 1.95 Hectares (4.82 Acres) 460.0 square metres Lot Frontage (minimum) 86.0 metres 30.0 metres Front Yard (minimum) 10.0 metres 10.0 metres Rear Yard (minimum) 10.7 metres* 15.0 metres Interior Side Yard (minimum) 15.4 metres ½ the height of the building and in no case less than 4.5 metres Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 1 Page 18 of 31 September 6, 2016 Page 5 of 10 Report No. PBS16-066 Site Statistics Proposed Zoning By-law Requirements Exterior Side Yard (minimum) 10.0 metres 10.0 metres Floor Area 8,365 square metres 100.0 square metres Lot Coverage (maximum) 35% 35% Building Height (maximum) 12.8 metres (4 storeys) 28.0 metres Parking (minimum) 47 Parking Spaces (including 2 designated disabled parking spaces)* One (1) parking space for each two (2) beds a maximum capacity = 64 parking spaces Minimum manoeuvering distance for 90 degree parking spaces 6.2 metres* 7.4 metres Buffer Strip 1.1 m grassed strip containing a solid wood fence of a minimum height of 1.8 metres* 1.5 m grassed strip containing a solid wood fence of a minimum height of 1.5 metres Accessible parking spaces (minimum) 2 parking spaces 1 parking space *Proposed Site Plan provision does not conform to the Zoning By-law and will require a minor variance to the Committee of Adjustment to address the deficiency. Reports and Studies The Owner submitted the following documents as part of a complete Site Plan application. They are as follows: •External Sanitary Sewer Capacity Analysis, prepared by SCS Consulting Group Ltd.; •Floodplain Analysis and Stormwater Management Report, prepared by Husson Engineering and Management; •Hydrogeological Study, prepared By Soil Engineers Ltd.; •Phase 1 Environmental Site Assessment Update, prepared by exp Services Inc.; •Electrical Site Lighting Plan, prepared by Tristar Engineering; •Parking Justification and Traffic Impact Statement prepared by Nextrans Engineering; •Tree Preservation and Landscape Plan, prepared by Marton Smith Landscape Architects; and •Site Servicing and Grading Plans, prepared by Husson Engineering and Management. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 1 Page 19 of 31 September 6, 2016 Page 6 of 10 Report No. PBS16-066 Analysis Planning Considerations Town of Aurora Official Plan The proposed Site Plan development conforms to the Official Plan. The subject lands are designated as “Existing Major Institutional” by the Town of Aurora Official Plan. Permitted uses on lands identified as ‘Existing Major Institutional’ include facilities related to federal, provincial or municipal government service delivery and administration which includes adult care facilities, such as nursing homes, long-term care facilities, retirement homes, continuum of care developments and independent living units for seniors. Zoning By-law Amendment Minor variances to the provisions of the Zoning Bylaw are required prior to final approval (as outlined in the Site Design chart on pages 4 & 5). The subject property is zoned “Institutional (I)” by the Town of Aurora Zoning By-law 2213-78, as amended. The proposed Site Plan as prepared by the applicant does not comply with all current Zoning By-law performance standards. The submission of a minor variance application to the Committee of Adjustment for approval will be required The required variances were identified previously in this report. The Site Plan cannot be executed and registered on title until the variances are applied for and approved by the Committee of Adjustment. Urban Design Staff have reviewed the urban design, building materials and landscaping. Staff are satisfied with the submission subject to minor technical comments related to massing and building materials. The proposed Site Plan development will be designed and constructed in accordance with the Official Plan General Urban Design and Architectural policies. The proposed Site Plan design will ensure best practice urban design and architectural detail is adhered to with regards to the proposed Site Plan application. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 1 Page 20 of 31 September 6, 2016 Page 7 of 10 Report No. PBS16-066 Landscaping As indicated on the landscape plan, the Owner proposes a 1.8m high wood privacy fence and a deciduous tree along the north-west of the property line to buffer the proposed four (4) storey building addition from the rear lots of the existing single detached dwelling units located north-west of the subject lands fronting Seaton Drive. Shrub gardens and additional deciduous trees are proposed along the west of the existing one (1) storey structure and to the south to the proposed four (4) storey addition (Figure 7). Building Elevations The Owner has made good use of materials, colour scheme and pronounced architectural details to create an attractive façade that is compatible with the existing one storey structure (Figures 5 and 6). The Owner has proposed a mixture of red brick and stucco building materials, providing detail to the four (4) storey addition and a material pattern that is consistent in style to the existing one (1) storey retirement home. Roof level architectural features help augment the roof line to transition the existing one (1)storey structure to the four (4) storey addition. Department/ Agency Comments The Accessibility Advisory Committee, Parks, Recreation & Cultural Services Department, Development Engineer and Building division have no concerns regarding the proposed Site Plan application. Accessibility Advisor The Accessibility Advisory Committee (AAC) discussed the Site Plan submission on June 1, 2016. The committee suggests relocating parking spaces to be adjacent to the proposed building and to increase the number of accessible parking spaces to four (4) spaces from the Zoning By-law requirement of one (1) designated disabled parking stall. The AAC will review and comment on the proposed final Site Plan submission prior to the execution of the Site Plan Agreement. Parks, Recreation & Cultural Services Department The Parks, Recreation & Cultural Services department has reviewed the proposed landscape plans and have no concerns regarding the application (Figure 6). Parks staff requests compensation planting or cash-in-lieu of compensation planting be provided by the Owner for trees designated to be removed in accordance with the Town’s Tree Removal and Compensation Policy C. Where there is insufficient space on the Site for compensation plantings, a payment for the value of trees removed shall be required in the Site Plan Agreement. The landscape cost estimate will be provided. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 1 Page 21 of 31 September 6, 2016 Page 8 of 10 Report No. PBS16-066 Development Planning Engineer The Town’s Development Planning Engineer has reviewed the Site Plan application and advises they have no concerns with regards to Site servicing, grading, and external sanitary sewer capacity analysis. Engineering Staff request a revised cost estimate to include retaining walls and all required restoration. The Owner will be required to satisfy all Engineering comments prior to the execution of the Site Plan Agreement. Transportation/ Traffic/ Parking All three (3) access points fronting the major collector road (Murray Drive) will remain. An additional service entrance is proposed along the minor collector road of Seaton Drive. The Town’s Traffic Transportation Analyst has reviewed the Parking Justification and Traffic Impact Statement prepared by Nextrans Engineering Transportation Consultants for the above noted application. The report concluded that a parking rate of 0.35 spaces per retirement home will be required to accommodate the parking demands for the intended senior retirement home development compared to the by-law requirement of .5 spaces per unit. Consequently, a surplus of four (4) parking spaces is expected to be available. Staff have no concerns with the report findings and conclusions and Staff has no objection to the approval of the proposed Site Plan application. Building Division Building division staff have reviewed the application and have no objection to Site Plan approval subject to minor variance approval by the Committee of Adjustment regarding the identified variances. Approval from the Ministry of Health and Long Term Care is required prior to the issuance of any building permit. External Agency Comments All external agencies have reviewed and commented on the Site Plan and have no concerns with the Site Plan approval subject to technical approvals and permits. York Region York Region staff has reviewed the Site Plan application and has no objection to the Site Plan application and no conditions for inclusion to the Site Plan Agreement. York Region Water Resources staff have reviewed the proposed addition and does not have any concerns. Lake Simcoe Region Conservation Authority (LSRCA) The subject property is located within the generic regulations (floodplain) of the Lake Simcoe Region Conservation Authority (LSRCA). The LSRCA has reviewed the proposed Site Plan submission and requires technical updates to the hydrologic/ hydraulic modelling and regional floodplain report. Final sign-off and approval from the Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 1 Page 22 of 31 September 6, 2016 Page 9 of 10 Report No. PBS16-066 LSRCA is required prior to the execution of the Site Plan Agreement and issuance of any building permit. Central York Fire Services Central York Fire Services (CYFS) has no objection to the proposed Site Plan application subject to minor comments and clarification such as proposed fire routes will require further review with respect to location of access routes and access route design. All Central York Fire Services comments will be addressed prior to the execution of the Site Plan Agreement. Canada Post, Enbridge, Bell Canada, PowerStream Canada Post, Enbridge, Bell Canada and PowerStream have reviewed the submitted Site Plan Application and have advised that they have no comments or concerns. Advisory Committee Review The Site Plan application was circulated to the Accessibility Advisory Committee for review and comment. The Committee is currently reviewing the second submission. Financial Implications At the time of Site Plan agreement, fees and securities will be applied to the development. The development of the subject lands generates development charges and cash in lieu of parkland fees. The proposed development will generate yearly tax assessment to the Town. Communications Considerations Site plan applications submitted under Section 41 of the Planning Act do not require public notification. All planning applications are listed on the Town’s website which is reported to Council and updated quarterly. The required minor variance application to facilitate the expansion of the seniors home will be circulated to the surrounding neighbours. Link to Strategic Plan The proposed Site Plan application supports the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Strengthening the fabric of our community: Through the proposed Site Plan application on the subject lands, the application will assist in working with the development community to ensure future growth includes housing opportunities for everyone and work with the development community to meet intensification targets to 2031 as identified in the Town’s Official Plan. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 1 Page 23 of 31 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 24 of 31 Murray Drive Patric k D r i veGlassDrive DavidsonRoadMurrayDriveCossar Drive GlassDrive MurrayDrive S eaton Drive Springburn Crescent Corbe tt Cresc ent LOCATION MAP Map created by the Town of Aurora Planning & Building Services Department, August 8, 2016. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2015, © First Base Solutions Inc., 2015 Orthophotography. ¯ FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd 0 25 50 75 100 Metres APPLICANT: 145 Murray DriveFILES: SP-2016-04 SUBJECT LANDS Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 25 of 31 Patric k D r i veHolman CrescentDavidsonRoadCossar Drive GlassDrive MurrayDrive S e aton Drive Springburn Crescent Corbe tt Cresc ent OFFICIAL PLAN MAP Map created by the Town of Aurora Planning & Building Services Department, August 8, 2016. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 Metres APPLICANT: 145 Murray DriveFILES: SP-2016-04FIGURE 2 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive^ Wellington St W UV404 UV404Leslie StYonge StBathurst StBayview AveBloomington Rd SUBJECT LANDS Schedule A Environmental Protection Private Parkland Public Parkland Stable Neighbourhoods Existing Major Institutional Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 26 of 31 Patric k D r i veDavidsonRoadHolman CrescentCossar Drive GlassDrive MurrayDrive S e a t on D r i v e Springburn Crescent Corbett Cresc ent R2 R2-1 R3 R2-1R3 I R3 R3 I O ZONING BY-LAW Map created by the Town of Aurora Planning & Building Services Department, August 8, 2016. Base data provided by York Region & the Town of Aurora. ¯0 25 50 75 100 Metres APPLICANT: 145 MURRAY DRIVEFILES: SP-2016-04 FIGURE 3 SUBJECT LANDS Institutional INSTITUTIONAL ZONES I Detached Dwelling Second DensityR2 Zoning Legend RESIDENTIAL ZONES Semi-Detached & Duplex Dwelling Third DensityR3 Major Open Space OPEN SPACES ZONES O I Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 27 of 31 Map created by the Town of Aurora Planning & Building Services Department, August 8, 2016. Drawing provided by A. Robert Murphy Architect Incorporated. PROPOSED SITE PLANAPPLICANT: 145 Murray DriveFILES: SP-2016-04FIGURE 4 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 28 of 31 Map created by the Town of Aurora Planning & Building Services Department, August 8, 2016. Drawing provided by A. Robert Murphy Architect Incorporated. PROPOSED ELEVATION - SOUTH, EAST APPLICANT: 145 Murray DriveFILES: SP-2016-04 FIGURE 5 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 29 of 31 Map created by the Town of Aurora Planning & Building Services Department, August 8, 2016. Drawing provided by A. Robert Murphy Architect Incorporated. PROPOSED ELEVATION – WEST, NORTH APPLICANT: 145 Murray DriveFILES: SP-2016-04 FIGURE 6 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 30 of 31 Map created by the Town of Aurora Planning & Building Services Department, August 8, 2016. Drawing provided by A. Robert Murphy Architect Incorporated. LANDSCAPE PLANAPPLICANT: 145 Murray DriveFILES: SP-2016-04FIGURE 7 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 1 Page 31 of 31 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 14 Page 1 of 24 Committee of the Whole 1 Finance and Administration October 13, 2016 The Regional Municipality of York Committee of the Whole Finance and Administration October 13, 2016 Report of the Regional Chair Review of Regional Council Governance 1. Recommendations It is recommended that Council receive this report for information. 2. Purpose This report responds to Council’s direction on February 18, 2016 that staff undertake a review of Regional governance, including (a) the method of electing the Regional Chair, (b) direct vs double direct election of Members, (c) weighted voting, and (d) Council composition. 3. Background and Previous Council Direction Regional Council now has 21 members In 1970, Council comprised 17 Members. Since then two Members were added to each of Markham and Vaughan to bring Council’s size to 21 including the Regional Chair. Nine of these members are the Mayors from the local municipalities. There are four additional members from Markham, three from Vaughan, two from Richmond Hill and one from each of Georgina and Newmarket. This leaves four municipalities ─ Aurora, East Gwillimbury, King and Whitchurch-Stouffville – with only one member. In each case the member is the Mayor of the municipality. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 2 of 24 Review of Regional Council Governance Committee of the Whole 2 Finance and Administration October 13, 2016 Regional Council representation and governance have been considered several times in recent years The matter of representation on Regional Council was considered during the previous term of Council. This resulted in a motion in 2013 to increase the size of Council to add an extra member from Vaughan and then further motions to add an additional member from each of Aurora, East Gwillimbury, King and Whitchurch-Stouffville. The motion relating to Vaughan’s additional member carried while the motions relating to the other four municipalities lost. Regulation 279/13, to permit an additional member for Vaughan, did not meet “triple majority” requirements At Council’s request, the Minister of Municipal Affairs enacted a Regulation 279/13 permitting York Region to add an additional member from Vaughan. However, the associated draft bylaw failed to achieve support from the majority of local Councils as required by the “triple majority” provisions of the Municipal Act, 2001 (“the Act”). This meant that the size of Council remained at 21, including the Regional Chair. The Regulation is still in effect. Council implemented the Committee of the Whole system in 2013 In 2013, Council implemented the Committee of the Whole system on a pilot basis, in part to address the concern that the sole members of Council from Aurora, East Gwillimbury, King and Whitchurch-Stouffville, were challenged to prepare for and attend all of the various Standing Committee meetings. The new structure was fully adopted in 2014. Council has also recently considered the method of electing the Regional Chair On February 18, 2016 Council considered a motion in support of Private Member’s Bill 42, Municipal Amendment Act (Election of Chair of York Region), 2014. The Bill sought to amend the Municipal Act by requiring the York Region Chair to be directly elected. This motion lost on a 14-5 recorded vote. Any further consideration of Council’s decision within twelve months would require a two-thirds majority vote as per the Region’s Procedure Bylaw. Such a motion would also need to be brought forward by a member who voted with the majority on the previous decision. Bill 42 received Second Reading and was referred to the Province’s Standing Committee on the Legislative Assembly on December 4, 2014. The Committee held public hearings on February 24 and March 2, 2016. The Bill was not carried Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 3 of 24 Review of Regional Council Governance Committee of the Whole 3 Finance and Administration October 13, 2016 forward when the last session of the Legislature was prorogued on September 12, 2016. 4. Analysis and Implications Election of the Regional Chair Three regional municipalities elect their Regional Chairs at their inaugural meetings The Regions of Niagara, Peel and York elect their Regional Chairs at their inaugural meetings and each has recently voted to continue in this manner. On June 23, 2016, Peel Regional Council voted to continue to elect its Regional Chair at its inaugural meeting. Peel’s decision follows a similar decision by Niagara Regional Council in October 2015 to continue electing its Regional Chair at its inaugural meeting. Table 1 shows a summary of how the Chairs are elected in each regional municipality. Table 1 Summary of how Regional Chairs are elected Chair elected by Council Chair elected at-large Niagara Durham Peel Halton York Waterloo Direct versus double-direct elections There are alternative methods for electing Regional Council members York Region has always had a “double direct” electoral system which allows elected Regional Councillors to serve simultaneously at both the regional and local levels of government. Durham, Halton and Peel Regions also use the “double direct” system. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 4 of 24 Review of Regional Council Governance Committee of the Whole 4 Finance and Administration October 13, 2016 A “direct” electoral system would have Regional Councillors serving only at the regional level and not the local level. Currently Niagara and Waterloo use this approach. The Municipal Act provides the option of having Regional Councillors shared between two or more municipalities. “Shared representatives” would be directly elected and only sit at the regional level. Within York Region, the current Federal/Provincial electoral boundaries, that lend themselves to shared and direct election, do not align with municipal boundaries. Attachment 1 outlines the electoral systems used in York and other Regions. There is no compelling reason to change the “double-direct” manner of electing Regional Council members at this time. Council composition The Province uses representation by population as a general principle for regional councils In 1970, as the Province was creating York Region, the Minister of Municipal Affairs indicated that, as a general principle, representation on regional councils should be based on the relative size of the population of each local municipality. The Province has consistently cited this principle in subsequent decisions relating to York Region and other Regions. This principle is well-rooted in democratic systems and is often referred to as ‘representation by population’. There is no formula for calculating the optimal size of Councils York Region’s Council has 20 elected members plus the Regional Chair. This is less than three other Regions ─ Peel (24), Durham (28) and Niagara (30) and tied with Halton. It is also far less than the neighbouring municipalities of Simcoe County (32) and Toronto (44, excluding the Mayor). Table 2 shows a comparison of the number of elected members (not including the Regional Chair), population and population per elected member for the six Regions, Simcoe County and the City of Toronto, based on projected growth figures to 2018, the date of the next municipal election. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 5 of 24 Review of Regional Council Governance Committee of the Whole 5 Finance and Administration October 13, 2016 Table 2 Population and Representation for Regional Municipalities, Simcoe and Toronto 2018 Region/County # of elected members Population Population per elected member Simcoe 32 328,237* 10,257 Niagara 30 456,991 15,233 Durham 28 687,562 24,556 Halton 20 593,824 29,691 Waterloo 15 597,835 39,856 York 20 1,223,741 61,187 Peel 24 1,522,107 63,421 Toronto 44 2,954,942 67,158 * Estimated – does not include Barrie and Orillia which are governed separately York Region’s 2018 population per elected member, at 61,187, ranks as the second highest of the regional municipalities. It would become the highest by a significant margin if Peel Regional Council’s decision of June 23, 2016 to increase its size to 32 members comes into effect in 2018. York Region’s population per elected member is also significantly higher than Simcoe County’s, whose population per elected member is around 10,000, but lower than Toronto’s which is over 67,000. The local municipal population represented by each Council member varies in York Region and in other regional municipalities Table 3 shows York Region’s existing Council structure with the projected 2018 populations of each local municipality, the population per elected member, the percentage of the Region’s population and the percentage of representation on Regional Council. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 6 of 24 Review of Regional Council Governance Committee of the Whole 6 Finance and Administration October 13, 2016 Table 3 Council representation by population - 2018 Municipality # of elected members Population Population per elected member Percentage population Percentage representation Aurora 1 61,110 61,110 5% 5% East Gwillimbury 1 31,147 31,147 3% 5% Georgina 2 49,251 24,626 4% 10% King 1 27,214 27,214 2% 5% Markham 5 366,319 73,264 30% 25% Newmarket 2 88,781 44,390 7% 10% Richmond Hill 3 215,919 71,973 18% 15% Vaughan 4 335,788 83,947 27% 20% Whitchurch- Stouffville 1 48,212 48,212 4% 5% Totals 20 1,223,741 61,187* 100% 100% *Total population of the Region divided by the number of elected members The Region’s population is expected to be about 1,223,741 by the next municipal election in 2018. This means that each member would represent, on average, a population of 61,187. The population represented by each member would range from a low of 24,626 in Georgina to a high of 83,947 in Vaughan. The other Regions have similar variances in the population represented by each member. Table 4 shows the approximate ranges of local municipal population per member in each of the Regions in 2015. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 7 of 24 Review of Regional Council Governance Committee of the Whole 7 Finance and Administration October 13, 2016 Table 4 Range of local municipal representation per Council member in regional municipalities - 2015 Municipality Range of local municipal representation Durham 6,000 to 40,000 (6,000 to 30,000 if proposed changes are enacted in 2018) Halton 19,000 to 30,000 Niagara 7,000 to 21,000 Peel 13,000 to 87,000 (13,000 to 56,000 if proposed changes are enacted in 2018) Waterloo 10,000 to 48,000 York 25,000 to 84,000 Generally, the rural local municipalities in the regions have a lower population per elected representative ratio and the urban municipalities have a higher ratio. It is clear that none of the Regions has achieved statistical equality in representation by population. Retaining Council’s current composition is an option Each of the regional municipalities has a different number of members and a different range of local municipal representation per member. There is no standard for applying the representation by population principle. Hence, retaining the status quo in York Region is a viable option. Optional Council Representation - Alternates Local councils may appoint one member as an alternate to an upper-tier council when a member is unable to act for an extended period Section 267(1) of the Act provides that a local municipality may appoint one of its members as an alternate member of regional council if a regional council member from the local municipality is unable to act as a member of the regional council for more than one month. This section provides some relief to all nine local municipalities, including the local municipalities with just one member, but can only be invoked if the absence is for more than one month. It does not allow for representation when a member is unable, particularly on short notice, to Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 8 of 24 Review of Regional Council Governance Committee of the Whole 8 Finance and Administration October 13, 2016 attend a particular meeting. Consequently it does not adequately address the concerns of the Mayors of Aurora, East Gwillimbury, King and Whitchurch- Stouffville about their inability to represent their municipalities if they are unavailable to attend on a meeting-by-meeting basis. The ability to appoint an alternate who can represent a municipality on an ad hoc basis requires an amendment to the Municipal Act The Municipal Act does not permit the appointment of alternate members who could sit as a member of regional council except in the circumstances detailed above. There would need to be an amendment to the Act or specific legislation pertaining to York Region to allow local municipalities to appoint alternates who could represent the elected member on Regional Council whenever the member is unable to attend. Section 200 of The Local Government Act in British Columbia is one example where alternate members are permitted to be appointed in advance and serve in the absence of any member of the regional district. Weighted voting Weighted voting can address inequities in representation by population without changing Council’s composition A weighted voting approach is based on the concept that members from local municipalities would collectively have a vote that matches their municipality’s proportion of the total Regional population. That municipality’s collective vote is then allocated to its members. Simcoe County currently uses weighted voting based on each local municipal population’s share of the county as a whole. Each municipality’s weighted share is determined on the basis of its population at the beginning of each Council term. Simcoe County uses weighted voting for recorded votes only. In Peel Region, a 2004 provincial facilitator’s report on governance (the Adams Report) recommended a weighted voting approach to address representation by population inequities. Peel Council did not adopt this recommendation. Weighted voting is not currently used in the Regions of Durham, Halton, Niagara, Peel or Waterloo to address statistical inequities in representation by population. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 9 of 24 Review of Regional Council Governance Committee of the Whole 9 Finance and Administration October 13, 2016 Weighted voting can provide Council members with the number of votes that most closely reflects their local municipal share of the population Attachment 2 shows one example of how weighted voting could be used to achieve a more balanced percentage of vote by local municipality in York Region. It sets out a weighted voting scenario with the adjusted number of regional votes for each local municipality at regional council using its current composition, with no additional members, based on 2018 population projections. In this example the total weighted votes per municipality would correspond to each municipality’s share of overall regional population. Numbers have been rounded, where applicable, to provide for an equal number of “weighted” votes per member from each local municipality. In this scenario it is possible for a minority of Council to achieve a majority of the weighted vote . Regardless of the number of members per municipality, each municipality would always receive the number of votes that closely represents its share of the population. The actual number of weighted votes per local municipality can be set shortly after the 2018 election and subsequent elections based on the most current population numbers. Council has many options to consider if choosing to establish a weighted voting approach The Municipal Act, 2001 allows for a municipality to establish a weighted voting approach, although it does not prescribe its application. A weighted voting approach requires consideration of a number of options and factors, including: • The number of weighted votes given to Mayors and Regional Councillors • Whether weighted voting applies solely to recorded votes or also to key votes such as the budget and major planning issues • Whether a motion must receive the votes of a majority of the members of Council as well as the majority of weighted votes to carry • The weighted vote to be assigned to the Regional Chair if this position is a) elected by the members at the Inaugural Meeting or b) elected by the electors by general vote Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 10 of 24 Review of Regional Council Governance Committee of the Whole 10 Finance and Administration October 13, 2016 Council composition – impact of additional members Four local municipalities have only one representative on Regional Council As detailed in Table 3, four of York Region’s municipalities – Aurora, East Gwillimbury, King and Whitchurch-Stouffville – only have one representative on Regional Council. The representative is the Mayor in each case. It has been submitted that: • this places an additional burden on each of these Mayors to prepare and attend to the heavy workload at Regional Council and Committees as well as the formal and ceremonial duties of being the Mayor and Chief Executive Officer of a local municipality • these local municipalities are unrepresented in case of a Mayor’s absence from Regional Council or Committee of the Whole Attachment 1 shows that the Regions of Niagara and Waterloo also have local municipalities with only one member. Council has previously considered increasing its size Regional Council has previously considered adding one member from Vaughan, as well as one member from each of Aurora, East Gwillimbury, King and Whitchurch-Stouffville. An additional member for Vaughan increases Council’s size to 21 excluding the Regional Chair Vaughan currently has the largest disparity (7%) between its percentage of population and percentage of representation. Attachment 3 shows how adding an additional member from Vaughan would affect each municipality’s share of population and representation in 2018. It brings Vaughan four percentage points closer to achieving an equal percentage of representation and population while taking Markham and Richmond Hill one percentage point further away. This scenario would increase Regional Council from 20 to 21 members, not including the Regional Chair. An additional member for Vaughan, Aurora, East Gwillimbury, King and Whitchurch-Stouffville increases Council’s size to 25 excluding the Regional Chair Providing for an extra member from Aurora, East Gwillimbury, King and Whitchurch-Stouffville would address those municipalities’ concerns about having Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 11 of 24 Review of Regional Council Governance Committee of the Whole 11 Finance and Administration October 13, 2016 only one member. Attachment 4 sets out how adding an additional member from each of Vaughan, Aurora, East Gwillimbury, King and Whitchurch-Stouffville would affect each municipality’s share of population and representation in 2018. It shows that Aurora, East Gwillimbury, King and Whitchurch-Stouffville gain a higher percentage of representation than population. Georgina will receive slightly less representation than it has now, although still greater than its percentage of population. Newmarket would just about have an equal percentage of representation and population. Compared to the previous scenario, Vaughan would move four percentage points further away from achieving an equal percentage of representation and population and Markham and Richmond Hill would also move five and three percentage points further away than under the current membership. This scenario would increase Regional Council from 20 to 25 members, not including the Regional Chair. An additional member for Vaughan, Aurora, East Gwillimbury, King, Whitchurch-Stouffville and Markham increases Council’s size to 26 excluding the Regional Chair Attachment 5 sets out how adding an additional member from each of Vaughan, Aurora, East Gwillimbury, King, Whitchurch-Stouffville and Markham would affect each municipality’s share of population and representation in 2018. It has the same impact on Aurora, East Gwillimbury, Georgina, King, Newmarket and Whitchurch-Stouffville as in the previous scenario. However, although Markham moves three percentage points closer to achieving an equal percentage of representation and population, Vaughan moves an additional percentage point further away. Richmond Hill is unchanged from the previous scenario. This scenario would increase Regional Council from 20 to 26 members, not including the Regional Chair. An additional member for Vaughan, Aurora, East Gwillimbury, King, Whitchurch-Stouffville, Markham and Richmond Hill increases Council’s size to 27 excluding the Regional Chair Attachment 6 sets out how adding an additional member from each of Vaughan, Aurora, East Gwillimbury, King, Whitchurch-Stouffville, Markham and Richmond Hill would affect each municipality’s share of population and representation in 2018. Aurora, East Gwillimbury, Georgina, King and Whitchurch-Stouffville move one percentage point closer to achieving an equal percentage of representation and population than the previous scenario while Newmarket has about the same share of representation and population. Markham moves one percentage point further away from achieving an equal percentage of representation and population and Vaughan remains unchanged. Richmond Hill’s share of representation increases by three percentage points compared to the previous scenario, which takes it to the same as its share of representation. This scenario Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 12 of 24 Review of Regional Council Governance Committee of the Whole 12 Finance and Administration October 13, 2016 would increase Regional Council from 20 to 27 members, not including the Regional Chair. Summary Table Attachment 7 summarizes these scenarios and the impact of additional Council members on representation by population. Process and timing for any potential governance changes The Municipal Act, 2001 sets out basic rules for the composition of Regional Council The Act contains provisions about changing the composition of Council. Regional Council is considered an upper-tier council for the purposes of the Act. Under section 218(1), any change to the composition of an upper-tier council is subject to the following rules: • the upper-tier council must have a minimum of five members including the head of council • each lower-tier municipality must be represented on the upper-tier council • Council members are elected to the upper-tier or lower-tier council in accordance with the Municipal Elections Act • Council members elected to the upper-tier or lower-tier council may be elected by general vote, wards or combination of both The Act gives Council the authority to change its composition or introduce weighted voting subject to certain rules Under section 218(2) of the Act, Council’s power to change its composition includes: • changing the size of Council • changing the methods by which members are selected • allowing a Council member to represent more than one lower-tier municipality Section 218(3) of the Act authorizes Council to change the number of votes given to any member, provided that each member has at least one vote. A weighted voting approach is consistent with this section. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 13 of 24 Review of Regional Council Governance Committee of the Whole 13 Finance and Administration October 13, 2016 To make any such changes, Council must request and receive a Minister’s regulation and achieve the “triple majority” set out in section 219(2) of the Act and as described below. Council must pass a resolution requesting the Minister of Municipal Affairs to make a regulation authorizing Council to change its composition and/or introduce weighted voting Section 218(5) of the Act provides that a regional municipality must not pass a bylaw authorizing a change in the composition of Council or introduce weighted voting until the Minister of Municipal Affairs has made a regulation authorizing it to do so. Section 218(7) of the Act provides that the Minister shall not make a regulation until the Minister has received a resolution from the regional municipality requesting the regulation. Thus Council must first pass a resolution requesting the Minister to make a regulation authorizing Council to change its composition and/or exercise weighted voting, submit the resolution to the Minister and await the Minister’s response. If the Minister makes the regulation, then a bylaw would be developed to authorize the proposed change. Council must also achieve a “triple majority” before it can enact a bylaw to change its composition or introduce weighted voting After receiving the Minister’s regulation, Council must give public notice of its intention to pass a bylaw changing the composition of Council and/or to introduce weighted voting. Then it must hold at least one public meeting to consider the matter. Section 219(2) of the Act provides that before a bylaw changing the composition of Council and/or introducing weighted voting comes into force, a “triple majority” must be attained as follows: • a majority of all votes on Regional Council must be cast in its favour • a majority of Councils from the nine local municipalities must pass resolutions consenting to the bylaw • the total number of electors, (i.e. eligible voters from the last municipal election), in the local municipalities that have passed resolutions consenting to the bylaw must form a majority of all electors in York Region Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 14 of 24 Review of Regional Council Governance Committee of the Whole 14 Finance and Administration October 13, 2016 A change in Council’s composition, or the introduction of weighted voting, must be implemented before December 31, 2017 to be in place for the 2018 election Any bylaw changing the composition of Council or introducing weighted voting would come into effect on the day a new council is organized. The Act requires the requisite steps to be completed by December 31, 2017 to be in effect for the next newly-elected council of December 1, 2018. It would be prudent for Council to decide on changes by December 2016 in order to allow sufficient time to obtain a Ministerial Regulation, engage in the process relating to the “triple majority” and allow time for any related changes to the membership of local councils prior to December 31, 2017. Table 5 shows a summary of the key dates for the 2018 municipal elections. Table 5 Key 2018 municipal election dates Event Date Candidate nomination period begins May 1, 2018 Candidate nomination period ends July 27, 2018 Voting day October 22, 2018 5. Financial Implications Each additional member of Council would be entitled to the same salary and benefit package as exists for the other member of Council. This is currently $54,337 per member of Regional Council plus an average benefit cost of 18.5% of base salary. The package totals $64,389 per member. Members of Regional Council are also entitled to mileage and other expenses related to the exercise of their duties. This averaged $1,922 per member in 2015. If the size of Council was to increase, the Council Chambers will need modification to accommodate the additional members. Two additional members could be accommodated at no cost while reconfiguring the Chambers to accommodate up to four additional members will cost in the region of $200,000 for the required millwork, cabling and equipment costs. Increasing the size of Council by more than four members will likely require reconstruction of the existing horseshoe configuration. Preliminary estimates suggest a cost in the order of $500,000 for this change. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 15 of 24 Review of Regional Council Governance Committee of the Whole 15 Finance and Administration October 13, 2016 6. Local Municipal Impact Any attempt to change Council’s composition or the number of votes for each member will require a level of support from local municipal councils as set out in the Municipal Act. Additionally, increasing the size of Regional Council could mean corresponding adjustments to the numerical and geographical representation on one or more local councils. 7. Conclusion Council has previously considered Regional governance and the composition of Council on several occasions in the past. It has previously voted not to support Bill 42 which sought to require the Regional Chair to be directly elected. That Bill is no longer on the table following the proroguing of the Legislature’s last session. Regional Council Members have always been elected through the double-direct method of election which results in the sitting on both Regional and local Councils. While there are alternative ways to elect members the double-direct method currently works well for the Region. Consequently there is no need to investigate re-drawing electoral boundaries to facilitate shared or directly elected members. The Municipal Act provides that a local municipality may appoint one of its members as an alternate member of regional council if a regional council member from the local municipality is unable to act as a member of the regional council for more than one month. There needs to be a legislative change in order for local councils to appoint alternates on a more ad hoc basis. Weighted voting is another option for potentially aligning municipalities’ percentage of representation with their percentage of population but also requires further clarification. Adding another member for Vaughan would address the fact it has the largest disparity between its percentage of population and percentage of representation. The four municipalities with only one member – Aurora, East Gwillimbury, King and Whitchurch-Stouffville – could benefit from having an extra member each because they would have greater certainty of always having a representative at every Regional meeting. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 16 of 24 Review of Regional Council Governance Committee of the Whole 16 Finance and Administration October 13, 2016 However, adding an extra Member for each of those municipalities will negatively impact other municipalities’ share of representation as it compares to their population. This is most true for Vaughan, as stated above, Markham and Richmond Hill. The surest way to keep those municipalities’ percentage of representation as close as possible to their current state is to add an additional Member for each of them. This would result in a Council of 27 Members, plus the Regional Chair. Any change to Council’s composition or voting method requires a Ministerial Regulation and successful completion of the triple majority process. For any such change to be in place for the next term of Council the process must be completed by December 31, 2017. There is already a Ministerial Regulation in effect permitting Council to add an extra member for Vaughan. Approved for Submission: Wayne Emmerson Regional Chair October 5, 2016 Attachments (7) #6769110 Accessible formats or communication supports are available upon request Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 17 of 24 Attachment 1 #6982811 Regional Council Electoral Systems, 2016 Regional Government Directly- Elected Members Double- Directly Elected Members Number of Representatives for the Least Populous Municipality Regional Wards within Constituent Municipalities Durham No 20 (+8 Mayors + Chair) 2 Ajax, Whitby & Pickering: Yes, Regional Councillors represent groups of local wards. No for other municipalities, including Oshawa, where Local Councillors are elected at large Halton No 16 (+4 Mayors + Chair) 3 Yes Burlington: All 6 City Councillors also sit on Regional Council Oakville: Each of 6 wards elects both a Regional Councillor and a Town Councillor Milton & Halton Hills: Groups of local wards Niagara 18 (+12 Mayors + Chair) No 1 No Peel No 21 (+3 Mayors + Chair) 5 Mississauga: All 10 City Councillors sit on Regional Council Brampton: 2 Local Wards= 1 Regional Ward Caledon: 4 Regional Councillors from 5 wards (wards 3 & 4 jointly elect 1 Regional Councillor) Waterloo 8 (+7 Mayors + Chair) No 1 No York No 11 (+9 Mayors + Chair) 1 No Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 14 Page 18 of 24 A Potential Weighted Voting Scenario Attachment 2Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 14 Page 19 of 24 Municipality # of Elected Members Population Population per Elected Member % Population % Representation Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 5% 24% 14% 10% 24% 5% 10% 5% 5% 4% 27% 18% 7% 30% 2% 4% 3% 5% 48,212 67,158 71,973 44,391 73,264 27,214 24,625 31,147 61,110 48,212 335,788 215,919 88,781 366,319 27,214 49,251 31,147 61,110 1 5 3 2 5 1 2 1 1 Structure of Regional Council - Representation by Population - Population Year 2018 Total 21 Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 5% 5% 3% 5% 4% 10% 2% 5% 30% 24% 7% 10% 18% 14% 27% 24% 4% 5% % Population and % Regional Representation Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 24,625 67,158 31,147 71,973 61,110 27,214 73,264 48,212 44,391 Population Per Elected Member Average Population per Elected Member 58,273 Legend % Regional Representation % Population 100%100%58,2731,223,741 Year 2018 Aurora 1 East Gwillimbury 1 Georgina 2 King 1 Markham 5 Newmarket 2 Richmond Hill 3 Vaughan 5 Whitchurch-Stouffville 1 Attachment 3Structure of Regional Council with an additional member for Vaughan in 2018 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 14 Page 20 of 24 Municipality # of Elected Members Population Population per Elected Member % Population % Representation Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 8% 20% 12% 8% 20% 8% 8% 8% 8% 4% 27% 18% 7% 30% 2% 4% 3% 5% 24,106 67,158 71,973 44,391 73,264 13,607 24,625 15,574 30,555 48,212 335,788 215,919 88,781 366,319 27,214 49,251 31,147 61,110 2 5 3 2 5 2 2 2 2 Structure of Regional Council - Representation by Population - Population Year 2018 Total 25 Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 5% 8% 3% 8% 4% 8% 2% 8% 30% 20% 7% 8% 18% 12% 27% 20% 4% 8% % Population and % Regional Representation Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 30,555 24,625 67,158 13,607 71,973 24,106 15,574 73,264 44,391 Population Per Elected Member Average Population per Elected Member 48,950 Legend % Regional Representation % Population 100%100%48,9501,223,741 Year 2018 Aurora 2 East Gwillimbury 2 Georgina 2 King 2 Markham 5 Newmarket 2 Richmond Hill 3 Vaughan 5 Whitchurch-Stouffville 2 Attachment 4Structure of Regional Council with additional members for Vaughan, Aurora, East Gwillimbury, King and Whitchurch-Stouffville in 2018 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 14 Page 21 of 24 Municipality # of Elected Members Population Population per Elected Member % Population % Representation Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 8% 19% 12% 8% 23% 8% 8% 8% 8% 4% 27% 18% 7% 30% 2% 4% 3% 5% 24,106 67,158 71,973 44,391 61,053 13,607 24,625 15,574 30,555 48,212 335,788 215,919 88,781 366,319 27,214 49,251 31,147 61,110 2 5 3 2 6 2 2 2 2 Structure of Regional Council - Representation by Population - Population Year 2018 Total 26 Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 5% 8% 3% 8% 4% 8% 2% 8% 30% 23% 7% 8% 18% 12% 27% 19% 4% 8% % Population and % Regional Representation Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 30,555 24,625 67,158 13,607 61,053 71,973 24,106 15,574 44,391 Population Per Elected Member Average Population per Elected Member 47,067 Legend % Regional Representation % Population 100%100%47,0671,223,741 Year 2018 Aurora 2 East Gwillimbury 2 Georgina 2 King 2 Markham 6 Newmarket 2 Richmond Hill 3 Vaughan 5 Whitchurch-Stouffville 2 Attachment 5Structure of Regional Council with additional members for Vaughan, Aurora, East Gwillimbury, King, Whitchurch-Stouffville and Markham in 2018 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 14 Page 22 of 24 Municipality # of Elected Members Population Population per Elected Member % Population % Representation Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 7% 19% 15% 7% 22% 7% 7% 7% 7% 4% 27% 18% 7% 30% 2% 4% 3% 5% 24,106 67,158 53,980 44,391 61,053 13,607 24,625 15,574 30,555 48,212 335,788 215,919 88,781 366,319 27,214 49,251 31,147 61,110 2 5 4 2 6 2 2 2 2 Structure of Regional Council - Representation by Population - Population Year 2018 Total 27 Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 5% 7% 3% 7% 4% 7% 2% 7% 30% 22% 7% 7% 18% 15% 27% 19% 4% 7% % Population and % Regional Representation Aurora East Gwillimbury Georgina King Markham Newmarket Richmond Hill Vaughan Whitchurch-Stouffville 30,555 24,625 67,158 13,607 61,053 24,106 53,980 15,574 44,391 Population Per Elected Member Average Population per Elected Member 45,324 Legend % Regional Representation % Population 100%100%45,3241,223,741 Year 2018 Aurora 2 East Gwillimbury 2 Georgina 2 King 2 Markham 6 Newmarket 2 Richmond Hill 4 Vaughan 5 Whitchurch-Stouffville 2 Attachment 6Structure of Regional Council with additional members for Vaughan, Aurora, East Gwillimbury, King, Whitchurch-Stouffville, Markham and Richmond Hill in 2018 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 14 Page 23 of 24 6961359 Population and Representation Scenarios Representation by Population Municipali ty # of elected members (20) Population 2018 Population per elected member Percentage population Status Quo 1 extra member for Vaughan 1 extra member for: Vaughan, Aurora, East Gwillumbury, King & Whitchurch- Stouffville 1 extra member for: Vaughan, Aurora, East Gwillumbury, King, Whitchurch- Stouffville & Markham 1 extra member for: Vaughan, Aurora, East Gwillumbury, King, Whitchurch- Stouffville, Markham & Richmond Hill (20) (21) (25) (26) (27) Table 3 Attachment 3 Attachment 4 Attachment 5 Attachment 6 Aurora 1 61,110 61,110 5% 5% 5% 8% 8% 7% East Gwillimbury 1 31,147 31,147 3% 5% 5% 8% 8% 7% Georgina 2 49,251 24,626 4% 10% 10% 8% 8% 7% King 1 27,214 27,214 2% 5% 5% 8% 8% 7% Markham 5 366,319 73,264 30% 25% 24% 20% 23% 22% Newmarket 2 88,781 44,390 7% 10% 10% 8% 8% 7% Richmond Hill 3 215,919 71,973 18% 15% 14% 12% 12% 15% Vaughan 4 355,788 83,947 27% 20% 24% 20% 19% 19% Whitchurch -Stouffville 1 48,212 48,212 4% 5% 5% 8% 8% 7% Totals 20 1,223,741 61,187 100% 100% 102% 100% 102% 98% Attachment 7 Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016Item 14 Page 24 of 24 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Wednesday, October 5, 2016 Time and Location: 4 p.m., Leksand Room, Aurora Town Hall Committee Members: Tyler Barker (Chair), John Lenchak (Vice Chair) (arrived 4:29 p.m.), James Hoyes, and Jo-anne Spitzer Member(s) Absent: Gordon Barnes and Councillor Sandra Humfryes Other Attendees: Marco Ramunno, Director of Planning and Building Services, Fausto Filipetto, Senior Policy Planner, Chris Catania, Accessibility Advisor, and Samantha Yew, Council/Committee Secretary The Chair called the meeting to order at 4:00 p.m. 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Moved by James Hoyes Seconded by Jo-anne Spitzer That the agenda as circulated by Legislative Services, with the following addition, be approved:  Item 4 – Extract from Council Meeting of September 27, 2016 Re: Motion for Which Notice Has Been Given (c) Councillor Abel, Re: Portable Fully Accessible Washroom Trailer Carried as amended Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 15 Page 1 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, October 5, 2016 Page 2 of 5 3. Receipt of the Minutes Accessibility Advisory Committee Meeting Minutes of September 7, 2016 Moved by James Hoyes Seconded by Jo-anne Spitzer That the Accessibility Advisory Committee meeting minutes of September 7, 2016, be received for information. Carried 4. Delegations (a) Fausto Filipetto, Senior Policy Planner Re: Library Square and Town Park Update Mr. Filipetto gave an overview of the Library Square and Town Park conceptual plans, and provided background, public survey results and feedback, and next steps. The Committee noted that they would like to see more accessible parking and accessible play areas, and that they look forward to seeing the progress of this project. Moved by James Hoyes Seconded by Jo-anne Spitzer 1. That the delegation be received for information. Carried 5. Matters for Consideration 1. Memorandum from Planner Re: Site Plan Application Markangel Real Estate Assets Inc. 55 Eric T. Smith Way Lot 6 and Part of Block 11 Registered Plan 65M-4324 File No. SP-2016-06 Staff gave a brief overview of the proposed site plan, and The Committee discussed aspects of the application, including the number of accessible parking spots and accessible entrances, and noted that the look forward to seeing future submissions regarding this property. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 15 Page 2 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, October 5, 2016 Page 3 of 5 Moved by Jo-anne Spitzer Seconded by James Hoyes 1. That the memorandum regarding Site Plan Application, Markangel Real Estate Assets Inc., 55 Eric T. Smith Way, Lot 6 and Part of Block 11 Registered Plan 65M-4324, File No. SP-2016-06 be received; and 2. That the following Accessibility Advisory Committee comments regarding the proposed Site Plan Amendment be considered by staff:  Suggestion to increase the total number of parking spaces from six (6) to twelve (12) (four (4) accessible parking spaces per building); and  Suggestion to separate accessible parking spots (i.e., two spaces at each end of the front side of the building) and include the appropriate curb cuts and access isles; and  Suggestion to include wide, automatic sliding doors at entrances to buildings; and  Suggestion to ensure that all entrances are barrier-free (e.g. no potted plants); and  Suggestion to include automatic door openers to washrooms. Carried 6. Informational Items 2. Memorandum from Accessibility Advisor Re: Enhanced Access to the Town of Aurora’s Trail System Staff provided details regarding the Town’s current trail system, and noted that staff are currently in the process of including the Town’s accessible trails on various Town and provincial maps. The Committee discussed various aspects of the trail system, including signage. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 15 Page 3 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, October 5, 2016 Page 4 of 5 Moved by James Hoyes Seconded by Jo-anne Spitzer 1. That the memorandum regarding Enhanced Access to the Town of Aurora’s Trail System be received for information. Carried 3. Extract from Council Meeting of September 27, 2016 Re: Accessibility Advisory Committee Meeting Minutes of September 7, 2016 Moved by John Lenchak Seconded by Jo-anne Spitzer 1. That the Extract from Council Meeting of September 27, 2016, regarding the Accessibility Advisory Committee meeting minutes of September 7, 2016, be received for information. Carried 4. Extract from Council Meeting of September 27, 2016 Re: Motion for Which Notice Has Been Given (c) Councillor Abel, Re: Portable Fully Accessible Washroom Trailer The Chair provided background information to the project, and noted that more than $90,000 has been raised by stakeholders for the portable, fully accessible washroom trailer to date. Moved by James Hoyes Seconded by John Lenchak 1. That the Extract from Council Meeting of September 27, regarding Motion for Which Notice Has Been Given (c) Councillor Abel, Re: Portable Fully Accessible Washroom Trailer, be received for information. Carried Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 15 Page 4 of 5 Accessibility Advisory Committee Meeting Minutes Wednesday, October 5, 2016 Page 5 of 5 7. New Business James Hoyes noted that at the Heritage Advisory Committee, he suggested that accessibility features could be added to events such as Doors Open and Town walking tours, and proposed that audio tours be available at Town facilities. James Hoyes noted that the water facility at Ripley’s Aquarium of Canada is exceptional, and that Muskoka Woods youth resort is building an interactive area for children with Autism. John Lenchak inquired about the status of the Queen’s Diamond Jubilee Park. Staff indicated that an update will be provided at the next meeting. John Lenchak inquired about the funding source of the Aurora Family Leisure Complex Renovations. Staff noted that in November, the Town of Aurora Accessibility Plan will be updated to add other Town facilities, and invited Committee members to provide suggestions regarding items that could be included in the Plan. Staff noted that the federal government is holding public consultations regarding federal accessibility legislation and that there will be a public consultation in Toronto at the beginning of 2017. The Committee expressed interest in the public consultation, and discussed the possibility of having a small-scale summit in Aurora and invite local MPs. Tyler Barker suggested that the Committee reach out to Activate Aurora to encourage the inclusion of accessible activities in their mandate. 8. Adjournment Moved by John Lenchak Seconded by James Hoyes That the meeting be adjourned at 5:36 p.m. Carried Committee recommendations are not binding on the Town unless adopted by Council at a later meeting. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Item 15 Page 5 of 5 Notice of Motion Councillor John Abel Date: October 18, 2016 To: Mayor and Members of Council From: Councillor Abel Re: Construction of Planned Secondary School in Official Plan Whereas The Town of Aurora has an Official Plan, approved by York Region and in conformity with the Province of Ontario; and Whereas the Official Plan for the Town of Aurora complies with sound planning principles, to guide development of major new neighbourhoods, known in Aurora as the Bayview - Wellington Centre Planning Area, and the 2B and 2C Planning Area; and Whereas these neighbourhoods on either side of Bayview Avenue are complete and home to 13,000 residents; and Whereas the 2C community is nearing completion and will be home to another 9,000 residents for a total of 22,000 residents; and Whereas there is a York Region District School Board (YRDSB) Secondary School indicated in the Town’s Official Plan, on Bayview Avenue at Borealis Avenue, to serve these residents, and the land is still undeveloped and vacant for the past 15 years; and Whereas the residents of this catchment area have been told that they will have their Secondary School enrollment needs met at Dr. G.W. Williams Secondary School; and Whereas this does not meet the needs of the residents, nor does it comply with our Official Plan, nor does this type of commute conform with the orderly function of the Town, that the students must commute an average of 6 km to school, through the already congested GO Transit Station area; and Whereas the residents of this catchment area are approaching 60% of the student body at Dr. G.W. Williams Secondary School, and it will only increase as this area grows and ages; and Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Notice of Motion (a) Page 1 of 2 Notice of Motion Re: Construction of Planned Secondary School in Official Plan October 18, 2016 Page 2 of 2 Whereas there are further enrollment issues that reduce specialized programs, extracurricular activities, and the number of specialized teachers and staff; and Whereas 20% of a resident’s annual Property Tax, which is collected and then paid by the Municipality to the treasury of the YRDSB; and Whereas, if the YRDSB property was sold to development, this would further add to the catchment area population and increase the YRDSB Treasury with little to show for the residents’ needs; and Whereas the residents could simply walk to the Secondary School as planned; and Whereas. if the YRDSB has funding challenges, they could collaborate with the Municipality, York Region, the Ministry of Education, and the Province, to engage with expediency to arrive at a solution; Now Therefore Let It Be Hereby Resolved that Council supports the Official Plan and the construction of the planned YRDSB Secondary School, on the property purchased by the YRDSB, to serve the needs of the catchment area; and Be It Further Resolved That a copy of the Council resolution be forwarded to the Ministry of Education, MPP Chris Ballard, and York Region; and Be It Further Resolved That dialogue/collaboration take place beginning in the last quarter of 2016, between the Town of Aurora and the YRDSB, and that invitations be extended to MPP Chris Ballard, York Region, and other interested partners to arrive at a solution. Additional Items to General Committee Meeting Agenda Tuesday, October 18, 2016 Notice of Motion (a) Page 2 of 2