AGENDA - General Committee - 20160517GENERAL COMMITTEE
MEETING AGENDA
TUESDAY,MAY 17,2016
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
May 10,2016
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday,May 17,2016
7 p.m.
Council Chambers
Councillor Kim in the Chair
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5.DELEGATIONS
(a)Don Iafrate,Onespace Unlimited Inc.pg.1
Re:Presentation of Aurora Operations Centre
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee Meeting Agenda
Tuesday,May 17,2016 Page 2 of 9
8.NOTICES OF MOTION
9.NEW BUSINESS/GENERAL INFORMATION
10.CLOSED SESSION
11.ADJOURNMENT
General Committee Meeting Agenda
Tuesday,May 17,2016 Page 3 of 9
AGENDA ITEMS
1.BBS16-007 Town Park Parking Update pg.2
RECOMMENDED:
THAT Report No.BBS16-007 be received;and
THAT fifteen (15)parking spaces at Town Park be allocated for GO commuters as
part of the Parking Permit Program;and
THAT staff bring forward to a future Council meeting for enactment,amendments
to Parking By-Law No.4574-04.T to expand the two (2)hour daytime on-street
parking restriction to Harrison Avenue,Connaught Avenue and Edward Street;
and
THAT staff investigate the ability to allow for temporary overflow GO parking at the
2.IES16-046 Yonge Street Parking Plan Pilot Project Follow-up pg.8
RECOMMENDED:
THAT Report No.IES16-046 be received;and
THAT staff be authorized to proceed with a communications program to announce
this pilot project;and
THAT funding in the amount of $200,000 be provided for Project No.34525
Yonge Street Parking Plan from the Growth &New Reserve;and
THAT the Director of Infrastructure and Environmental Services be authorized to
execute the necessary Agreement,including any and all documents and ancillary
agreements required to give effect to same;and
THAT this report be forwarded to Regional Municipality of York Transportation
Services Department.
3.CFS16-006 Funding and Long-Term Financing Plan Joint pg.19
Operations Centre
RECOMMENDED:
THAT Report No.CFS16-006 be received;and
General Committee Meeting Agenda
Tuesday,May 17,2016 Page 4 of 9
THAT the current Construction Line of Credit be extended to January 31,2018;
and
THAT the long-term financing for the refinancing of the Joint Operations Centre
Construction Line of Credit be undertaken in the form of two (2)successive five (5)
year debentures with a total ten (10)year amortization,to occur prior to January
31,2018;and
THAT the Treasurer be authorized to determine the appropriate timing for the
refinancing above;and
THAT the Mayor and Treasurer be authorized to execute any and all documents or
agreements necessary to give effect to the above,and that the necessary
financing bylaw be brought forward at the appropriate time;and
THAT upon finalization of the long-term financing plan,an informational report to
Council be presented with the details of such,including interest rates and net cost
of borrowing.
4.IES16-047 Award of Tender IES 2016-27 For Aurora Community pg.26
Centre Parking Lot Reconstruction and Streambank
Improvements
RECOMMENDED:
THAT Report No.IES16-047 be received;and
THAT Tender IES 2016-27 for Capital Project No.72133 for the Aurora
Community Centre Parking Lot Reconstruction and Streambank Improvements be
awarded to DPSL Group Ltd.in the amount of $1,763,860.10 excluding taxes;and
THAT additional funding in the amount of $482,999.24 be provided for Capital
Project No.72133,the Aurora Community Centre Parking Lot reconstruction and
Streambank Improvements from the Storm Sewer Reserve;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required to
give effect to same.
5.IES16-048 Award of Tender IES2016-36 Supply and Installation of pg.32
a New Motor Fuel Dispensing Facility for the
Operations Centre
RECOMMENDED:
General Committee Meeting Agenda
Tuesday,May 17,2016 Page 5 of 9
THAT Report No.IES16-048 be received;and
THAT Tender IES 2016-36 for the Supply and Installation of a New Motor Fuel
Dispensing Facility for the Operations Centre be awarded to Claybar Contracting
THAT the Director of Infrastructure &Environmental Services be authorized to
execute the necessary agreements regarding the award of the contract,including
any and all documents and ancillary agreements required to give effect to same.
6.IES16-049 Facility Projects Status Report pg.36
RECOMMENDED:
THAT Report No.IES16-049 be received for information.
7.IES16-050 Suspension of Winter Overnight Parking Restrictions pg.42
RECOMMENDED:
THAT Report No.IES16-050 be received;and
THAT a pilot project to suspend winter overnight parking except during snow
events be implemented for the 2016/2017 winter season.
8.IES16-051 Speed Cushion Pilot Project Survey Results pg.48
RECOMMENDED:
THAT Report No.IES16-051 be received;and
THAT based on the survey results,the speed cushion pilot project installation not
be implemented.
9.IES16-052 Aurora Youth Soccer Club Request for Club Building pg.58
RECOMMENDED:
THAT Report No.IES16-052 be received;and
THAT this project be referred to the 2017 Budget.
General Committee Meeting Agenda
Tuesday,May 17,2016 Page 6 of 9
10.PRS16-022 Amendment to 2016 Fees and Charges By-law pg.61
RECOMMENDED:
THAT Report No.PRS16-022 be received;and
By-law be approved;and
THAT the implementing by-law be presented at a future Council meeting.
11.PRS16-024 Emerald Ash Borer Management Plan Update pg.65
RECOMMENDED:
THAT Report No.PRS16-024 be received;and
THAT the Emerald Ash Borer (EAB)treatment program continue as outlined in this
report;and
THAT an expenditure,not to exceed $140,000.00,to engage Tru Green Ltd.to
conduct the treatment of the Ash tree inventory in 2016 be approved.
12.PRS16-025 Award of Tender PRS2016-22 for the Construction pg.71
of the Queens Diamond Jubilee Park Accessible
Playground
RECOMMENDED:
THAT Report No.PRS16-025 be received;and
THAT Tender PRS2016-22 for the Construction of Capital Project No.73252,the
Queens Diamond Jubilee Park Accessible Playground and Park improvements in
the amount of $359,743.14,be awarded to Forest Ridge Landscaping Inc.;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required to
give effect to same.
General Committee Meeting Agenda
Tuesday,May 17,2016 Page 7 of 9
13.PRS16-026 Multi-Purpose Synthetic Turf Sports Field at pg.78
Stewart Burnett Park
RECOMMENDED:
THAT Report No.PRS16-026 be received;and
THAT a budget increase for Capital Project No.73161 ,Multipurpose Field by
$1,027,225.20,bringing the total project budget amount to $2,727,225.20 be
approved;and
THAT staff be directed to proceed to Tender for the Stewart Burnett Multi -Purpose
Field project for construction in 2016.
14.PRS16-027 Aurora Youth Soccer Club:Request for Exemption from pg.88
Municipal Alcohol Policy
RECOMMENDED:
THAT Report No.PRS16-027 be received;and
THAT an exemption to the Municipal Alcohol Policy to permit the serving of alcohol
be
approved.
15.PDS16-030 Changes to the Planning Act,1997 as set out in Bill 73,pg.96
the Smart Growth for our Communities Act,2015.
RECOMMENDED:
THAT Report No.PDS16-030 be received for information.
16.PDS16-031 Application for Site Plan Approval pg.108
MHJH Holdings Inc.
75 Eric T Smith Way
Lot 4,Part of Block 11,Plan 65M-4324
File Number:SP-2016-01
RECOMMENDED:
THAT Report No.PDS16-031 be received;and
General Committee Meeting Agenda
Tuesday,May 17,2016 Page 8 of 9
THAT Site Plan Application File No.SP-2016-01 (MHJH Holdings Inc.)to permit
the development of the subject lands for a one (1)storey 3,611 square metre
industrial building be approved;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements required to
give effect to same.
17.PDS16-033 Zoning By-law Amendment &Site Plan Application pg.121
Lora Cai,Xun Gong &Richard Gong
15342 Yonge Street (Horton Place)
Files:ZBA-2015-16 &SP-2015-10
RECOMMENDED:
THAT Report PDS16-033 be received;and
THAT Application to Amend the Zoning By-law File:ZBA-2015-16 (Lora Cai,Xun
use on the subject lands be approved;and
THAT the implementing Zoning By-law amendment be presented at a future
Council meeting for enactment;and
THAT Site Plan Application File:SP-2015-10 (Lora Cai,Xun Gong &Richard
Gong)to permit the development of the subject lands for the conversion of the
existing residential building into a 254 m2 commercial building on the subject lands
be approved;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements required to
give effect to same.
18.PDS16-034 Site Plan Application pg.139
Gineve Inc.
250 Don Hillock Drive
File:SP-2016-03
Related File:SUB-2000-02A
RECOMMENDED:
THAT Report No.PDS16-034 be received;and
General Committee Meeting Agenda
Tuesday,May 17,2016 Page 9 of 9
THAT Site Plan Application File No.SP-2016-03 (Gineve Inc.)to permit the
development of the subject lands for a multi-unit,one (1)storey 8,815 square
metre industrial building be approved;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements required to
give effect to same.
19.PDS16-036 Delegated Development Agreements pg.155
2016 Summary Report
RECOMMENDED:
THAT Report No.PDS16-036 be received for information.
20.PDS16-037 Applications for Official Plan Amendment and pg.158
Zoning By-law Amendment
Carpino Construction Inc.
15278 Yonge Street
File Numbers:OPA-2015-04,ZBA-2015-10
Related File:SP-2015-08
RECOMMENDED:
THAT Report No.PDS16-037 be received;and
THAT Application to Amend the Official Plan File No.OPA-2015-04 (Carpino
Construction Inc.),to re-designate the land use to allow stacked,back-to-back
townhouse dwelling units on the subject lands be approved;and
THAT Application to Amend the Zoning By-law File No.ZBA-2015-10 (Carpino
Construction Inc.),to allow 126 stacked,back-to-back townhouse dwelling units as
a permitted use on the subject lands be approved;and
THAT the implementing Official Plan and Zoning By-law Amendments be
presented at a future Council Meeting.
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:
SUBJECT:
NAME OF SPOKESPERSON:
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES NO
IF YES,WITH WHOM?DATE:
I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
councilsecretariatstaff@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
May 17th
Presentation of Aurora Operations Centre
Don Iafrate
N/A
General progress update of Aurora Operations Centre including approvals,construction and schedule.
Ilmar Simanovskis April 26th,2016
General Committee Meeting Agenda
Tuesday,May 17,2016 Delegation (a)Page -1
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.BBS16-007
SUBJECT:Town Park Parking Update
FROM:Techa van Leeuwen,Director Building &Bylaw Services
Ilmar Simanovskis,Director Infrastructure &Environmental Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.BBS16-007 be received;and
THAT fifteen (15)parking spaces at Town Park be allocated for GO commuters as
part of the Parking Permit Program;and
THAT staff bring forward to a future Council meeting for enactment,amendments
to Parking By-Law No.4574-04.T to expand the two (2)hour daytime on-street
parking restriction to Harrison Avenue,Connaught Avenue and Edward Street;
and
THAT staff investigate the ability to allow for temporary overflow GO parking at
.
PURPOSE OF THE REPORT
To provide Council with an update of the parking activity at and around Town Park
further to the implementation of the parking program and to recommend revisions to the
parking program to address both GO commuter concerns of lack of parking and resident
concerns of parking congestion on Harrison Avenue,Connaught Avenue and Edward
Street.
BACKGROUND
At the Council meeting of December 8,2015 the following recommendations were
adopted;
THAT fifteen (15)parking spaces at the Town Park be offered to residents living in close
proximity as part of the Parking Permit Program;and
THAT staff bring forward to a future Council meeting amendments to the Parks By-Law
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 1 Page -1
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May 17,2016 -2 -Report No.BBS16-007
Number 4283-01.P to restrict parking around Town Park to three (3)hours,Monday to
Friday,between the hours of 6:00 a.m.and 6:00 p.m.;and
THAT staff be authorized to expand the Automated Issuance Management System
(AIMS)program to a comprehensive Parking Permit Management Solution providing for
just-in-time and special consideration parking permits.
Staff also made a commitment to communicate the new program to stakeholders and
obtain feedback as well as monitoring the streets in the area to observe the impact of
restricting daytime parking at Town Park.
The implementation,educational and enforcement portions of the program are now
complete and parking behaviours have been managed to meet the needs of local
residents and change the behaviours of GO commuters.
Staff are currently arranging for the AIMS program installation and implementation that
will provide just in time parking solutions.
COMMENTS
Parking Restrictions at Town Park have been implemented and a survey has been
completed to obtain feedback from local residents and GO commuters.
Bylaw Services began educating drivers and residents in the vicinity of Town Park of the
new parking program delivering 275 vehicle notices and 182 door knockers between
February 16 and March 16.These communications directed recipients to an online
survey.
A total of 26 survey responses were received.Outlined below are the results of the
survey;
96%of respondents are Aurora residents
42%of respondents are local residents
42%of respondents are GO commuter
16%of respondents worked locally or were visiting Town Park
When asked where they intended to park when the Town Park restrictions were
in effect,more than half indicated that they did not know,and the remainder
indicated that they would continue to park at Town Park or on a local street.
General comments include;
Lack of parking for GO commuters
Residents are concerned with the parking congestion on streets that have no
daytime restrictions
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 1 Page -2
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May 17,2016 -3 -Report No.BBS16-007
All fifteen parking permits allowing local residents to park in Town Park have
been sold.
Town Park parking permits became available to residents on February 16,2016.
Fourteen permits were sold within the first week.Currently all fifteen allocated spots
have been permitted for a six month period at a fee of $200.We have not received any
enquiries as to when these parking spaces may be available for other residents and
there is no one on the wait list.
The education and enforcement portion of Town Park Parking Program are
complete and there is a higher level of compliance.
Bylaw Services ran an education program between February 16 and March 16 and then
began enforcement activities between March 16 and April 16.During this two month
phased approach a total of 275 vehicle notices were issued followed by 69 tickets
during the enforcement period.These tickets were issued for vehicles parking at Town
Park beyond the 3 hour daytime limit and on-street beyond the 2 hour daytime limit.
During the transition period the number of parking violations at Town Park and around
Town Park has reduced.However the outlying streets such as Harrison Ave.,
Connaught Ave.and Edward St.where there are no daytime restriction have seen an
significant increase in parking congestion.
Introducing the three hour parking restriction Monday to Friday at Town Park has
created parking congestion on some of the surrounding streets that currently
have no daytime parking restrictions.
Bylaw Services has been monitoring the number of vehicles parked in the vicinity of
Town Park.Streets that do not have any parking restrictions that previously had very
few parked vehicles are now full of vehicles parked there for the entire day.These
streets include Harrison Ave.,Connaught Ave.and Edward St.Bylaw Services has
received complaints about the congestion in these areas that limits sight line for drivers
and makes it difficult to enter and exit driveways
Staff recommends amending Parking By-Law No.4574-04.T to restrict parking to 2
hours on Harrison Avenue,Connaught Avenue and Edward Street similar to other
streets adjacent to Town Park.
Allocating 15 parking spaces at Town Park for GO commuters will provide a just-
in-time solution.
Metrolinx offers reserved parking spaces for a fee of $90 per month.Currently there are
over 600 reserved spaces at the Aurora station.Metrolinx has also stated that there are
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 1 Page -3
-4 -
May 17,2016 -4 -Report No.BBS16-007
more reserved spaces available for those who are willing to pay for parking.On
weekdays,GO parking is at capacity approximately 15 to 20 minutes before the last
train leaves the station in the morning.
Offering fifteen just-in-time permits at Town Park would provide parking spots for GO
commuters who arrive after the GO parking is at capacity.The AIMS program upgrade
that has been approved by Council will be implemented by late summer and will allow
for just-in-time permits to be easily purchased on-line.Staff recommend a fee of $5.00
per day for these just-in-time parking permits.
Staff are investigating a temporary solution for GO commuters at the Northern
parking lot of
Metrolinx have launched a survey about parking to assist in finding some solutions to
the parking issue that commuters are facing at the Aurora Go Station.These include
carpooling and cycling programs to reduce the number of cars needing a parking space.
Metrolinx has indicated that the Gormley station will soon be open which should relieve
some of the parking congestion at Aurora GO.
assist GO commuters with parking until Metrolinx finds a longer term solution.
GO Commuter parking will not be resolved without Metrolinx taking a lead role
Future planned growth of the Aurora station is well underway by Metrolinx.These plans
will drastically increase commuter traffic to and through Aurora.Staff is engaged with
Metrolinx to assist in guiding and communicating these plans,however the Metrolinx
agenda is region wide resulting in differing goals for commuter capacity and mobility.
This issue will become more difficult to address locally as demand for parking increases
and must become part of the regional commuter solution as it is understood that there
will be an unlimited demand for commuter parking unless the regional and local
commuter solutions begin to provide effective options to the use of personal vehicles.
With this context in mind,local solutions outlined in this report will only delay new
demands that cannot be met by local solutions.
LINK TO STRATEGIC PLAN
The proposed addition of permitted spots and the amendment of the Parking By-Law
supports the Strategic Plan goal of Supporting an exceptional quality of life for all
by improving mobility and connectivity.
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 1 Page -4
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May 17,2016 -5 -Report No.BBS16-007
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1)Do nothing,status quo.Parking congestion on streets with no daytime
restrictions will continue to exist.
2)Do not allocate any parking for GO commuters at Town Park.Commuters who
arrive later in the morning are challenged to find a parking spot.Offering som e
limited parking at Town Park for a small fee will reduce the number of vehicles
parked illegally while maintaining sufficient parking for patrons of the Park.
3)
FINANCIAL IMPLICATIONS
Restricting the parking on Harrison Avenue,Connaught Avenue and Edward Street will
affect revenue only minimally by the issuance of parking tickets for parking longer than
permitted.
Providing that all 15 spots are permitted out daily,staff expects to increase parking
permit revenue by $19,000.00
PREVIOUS REPORTS
Report No.BBS15-002 January 13,2015
Report No.BBS15-009 September 8,2015
Report No.BBS15-017 -December 1,2015
CONCLUSIONS
The Town Park Parking Project has been successful in modifying behaviours related to
parking in Town Park,with minimal inconvenience to residents in the vicinity.Residents
living in the area are generally satisfied with the restrictions and extra parking available
to them.
The restrictions on Town Park parking have made it difficult for GO commuters using
the later trains to park.Commuters are now parking further from the GO station,
however the streets they are parking on are becoming congested and difficult to
navigate for local traffic.
Permitting out 15 spaces at Town Park for commuters and amending Parking By-Law
No.4574-04.T to include restricting parking to 2 hours during the day on Harrison
Avenue,Connaught Avenue and Edward Street will give GO commuters options and
eliminates congestion on streets near Town Park.Investigating parking options at
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 1 Page -5
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General Committee Meeting Agenda
Tuesday,May 17,2016 Item 1 Page -6
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES16-046
SUBJECT:Yonge Street Parking Plan Pilot Project Follow up
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.IES16-046 be received;and
THAT staff be authorized to proceed with a communications program to
announce this pilot project;and
THAT funding in the amount of $200,000 be provided for Project No.34525
Yonge Street Parking Plan from the Growth &New Reserve;and
THAT the Director of Infrastructure and Environmental Services be authorized to
execute the necessary Agreement,including any and all documents and ancillary
agreements required to give effect to same;and
THAT this report be forwarded to Regional Municipality of York Transportation
Services Department.
PURPOSE OF THE REPORT
This report provides a summary of the public open house that was held on Tuesday,
April 19,2016 at Town Hall to present the landscape plan for the installation of the pop-
up patios on Yonge Street from Wellington Street to Church Street.
BACKGROUND
General Committee,at its meeting of January 19,2016,considered Report No.IES16-
002 Street Parking Plan for the Downtown Core Pilot Project,and adopted the following
recommendations:
THAT Report No.IES16-002 be received;and
THAT the Street Parking Plan for the Downtown Core,as described in Report
No.IES16-002 be implemented as a pilot from the period of June to October
2016,subject to Council approval on May 3,2016;and
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 2 Page -1
-8 -
May 17,2016 -2 -Report No.IES16-046
THAT Report No.IES16-002 be forwarded to the Regional Municipality of
York Transportation Services Department.
26,2016.
COMMENTS
A Public information Center was held at the Town Hall for residents to review the
plan and provide comments
An "Open House/Information Center"was held on Tuesday,April 19,2016 in the Holland
Room at Aurora Town Hall to present the concept plan for the installation of the pop-up
patios along Yonge Street between Wellington Street and Church Street.The plan is
The majority of the residents who attended the open house meeting were in favour of the
implementation of the pilot project.However,there were two to three residents who did not
support the plan and had concerns with loss of parking spaces,traffic flow and infiltration to
neighboring streets and the impact on public transit and emergency services.
Description of the concept plan and proposed pop-up patio locations
There will be two types of patios;one will be an extension in front of restaurants with tables
and chairs,where food will be served.The other type wil will
be provided for pedestrians to use.The design of the concept plan was prepared by Town
staff and includes nine pop-up patio locations on both sides of Yonge Street from Wellington
Street to Church Street.
The east side pop-up patios will be located in front of:
1.Konner Chinese Food
2.Aurora Exchange /Artemis
3.MCCI Event and Experience Marketing
4.Momentum Chiropractor
5.Aurora Library
The west side pop-up patios will be located in front of:
1.Aw Shucks Restaurant
2.
3.Caruso &Company /Hollywood Kitchen and Bath
4.Aqua Grill
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 2 Page -2
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May 17,2016 -3 -Report No.IES16-046
The patios will be built in a way that can be removed during the winter months and
reassembled in the spring and summer months.
Community Engagement and Feedback is a Critical Success Factor
As this project has the potential to provide a significant change to the atmosphere of Yonge
Street,there is a high priority to community engagement and feedback.If approved,staff is
anticipating a rapid initiation of the following communications plan:
Objectives
o Inform residents and visitors about the Yonge Street Parking Plan Pilot
Project in Aurora
o Inform local businesses about the program
o Create an online survey during the pilot program to gauge resident feedback
o Ensure results of the pilot project are communicated to residents
Strategy
o Letters to local businesses
o Public Service Announcement (PSA)
o Notice Board Ads
o Paid ads in The Banner to advertise the initial launch of the program (if
budget permits)
o Website and Social Media posts Facebook and Twitter
o Digital Screens
o Aurora Matters External Newsletter
o Inside Aurora Internal Newsletter
o Online Survey via Survey Monkey
o Promotion at other Town events if applicable
Measurement of Communications Tactics
o Social media metrics
o Media inquiries
o Participants in the online survey
o Specified metrics derived from the online survey
o Number of inquiries to Access Aurora about program
Staff will report on the success of the pilot and any feedback received by the community and
businesses during the pilot project period.
Town and York Region will conduct traffic surveys prior and during the
implementation of the parking plan
The Town and Region staff will conduct traffic volume counts,on-street parking
utilization,travel time,and queue surveys before and during the implementation of the
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 2 Page -3
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May 17,2016 -4 -Report No.IES16-046
pilot project.Studies will be carried out during the month of May,September and
October.Additional parking utilization surveys will be carried out during the month of
July.The traffic survey plan will be conducted as follows:
Travel time survey on Yonge Street from to Industrial
Parkway South for the southbound and northbound directions during both
weekday morning and afternoon peak hours.
Queue length survey for northbound and southbound traffic on Yonge Street at
Wellington Street during the weekday morning and afternoon peak hours.
Automated traffic counts for a duration of one week on Yonge Street:
o Between Centre Street and Wellington Street
o Between Wellington Street and Mosley Street
o Between Tyler Street and Church Street
Intersection traffic movement counts at the following intersections during the
weekday morning and afternoon peak hours:
o Wellington Street West and Temperance Street
o Wellington Street and Yonge Street
o Wellington Street East and Victoria Street
o Wellington Street East and Wells Street
o Wellington Street East and Industrial Parkway
o
o Yonge Street and Mark Street/Aurora Heights Drive
o Yonge Street and Church Street
o Yonge Street and Kennedy Street
o Yonge Street and Industrial Parkway South
On-street parking utilization on both sides of Yonge Street from Wellington Street
to Church Street on Friday and Saturday afternoon and evening.
A breakdown of the above studies is shown on the
Accelerated implementation necessary to advance installation as early as
possible
During the development of this project,staff prepared designs to communicate the
extent and detail of this proposal.With this information,staff are prepared to issue the
necessary tender to select a contractor in accordance with the Procurement By-law.To
accelerate this process it is recommended that the following steps be undertaken:
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 2 Page -4
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May 17,2016 -5 -Report No.IES16-046
Post the tender documents for 1 week prior to closing
Authorize the Director to execute the necessary agreements
These adjustments will allow for an earlier start date for construction with a planned
completion by mid-July.
Seasonal aspect of project will allow for reuse of constructed elements for future
years
The patio bump out features will be designed to allow for modular construction and
assembly thereby making seasonal installation and dismantling relatively easy and
efficient.The patio elements will be constructed to allow for easy transport on trucks
and compact storage which will be accommodated at one of the Towns properties.This
approach should allow for many years of use.
York Region staff will continue to monitor the project to assess impacts on
Regional transportation network
York Region has agreed to proceed with this project on a pilot basis with the intent to
evaluate the impact on traffic movements both locally and as it influences regional
commuter behaviours.As Yonge Street is an integral part of the north/south
transportation network,any activities that may influence traffic movements at the local
level could have an effect at the regional level.An outcome of the traffic monitoring will
be to assess both the local and regional changes and make recommendations on future
directions.As the Town is only proposing summer use of these features,it is anticipated
that continuation of the program will not be a detriment to traffic flow and will be offset
r months.
Although,the Region has agreed to proceed with the Yonge Street parking plan,it
should be noted that there may be changes to the long term uses of Yonge Street as
population and commuter traffic volumes increases.Currently,The Bus Rapid
Transit strategy is to continue with Viva service in mixed traffic through Aurora up to
2031.As Growth continues to 2041,a number of new policy directions may advance to
accommodate increased travel demands through a policy direction that is based on the
principle that Regional corridors should be operated to move the most people.Although
this
integral part of the Regional network.
Future considerations for t
require further study and evaluation.This includes a detailed study on the impacts of
Viva service remaining in mixed traffic to 2041 and the various options of curb lane
conversions to transit or HOV,reserve bus lanes,a rapidway etc.The Town will be
engaged as these additional studies occur.
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 2 Page -5
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May 17,2016 -6 -Report No.IES16-046
This should not have a direct impact on the current pilot proposal assuming that the
capital investment will yield an estimated 10 years of service to 2026 or beyond pending
alternate modes of operation yet to be determined.However,it is recognized that
change will eventually be necessary to accommodate the future commuter traffic and
that lane reductions or on street parking may not be supported by The Region as larger
transit needs take priority.
LINK TO STRATEGIC PLAN
Strategic Plan Goal of Supporting an Exceptional Quality of Life for All
Objective 1:Improve transportation,mobility and connectivity
Examine traffic patterns and identify potential solutions to improve movement and safety
for motorists and pedestrians.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1)Implement basic street parking plan-This option is based on initial concepts
focused on increasing parking capacity to allow for easier access to the
downtown area.The focus of this alternative is to see how traffic and parking
management alone will influence visitor behaviours and traffic patterns.This
option would only include traffic management components such as planters and
traffic barriers as may be needed to achieve the parking controls.There would
not be any patio areas or outdoor seating in the areas bumped out onto the road.
This option is being presented as an economical version of the initial intentions of
the motion should Council have concerns with activities the Region is
undertaking related to future transit directions.An estimated cost for the
barriers/planters required to create the necessary traffic controls and parking
areas is $50,000.
2)Not to proceed with a pilot parking plan for the Yonge Street downtown at this
time.
FINANCIAL IMPLICATIONS
The estimated cost for the -
A budget of $200,000 is requested for this project to accommodate this
proposal.
The cost of the pavement markings will be
pavement markings contract.The traffic counts will be covered by the Town and Region
traffic count contracts.
The funding source for this project is the Growth and New Reserve.
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 2 Page -6
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May 17,2016 -7 -Report No.IES16-046
CONCLUSIONS
This report is to update Council on the outcome of the Open House/Information Center"
that was held on Tuesday,April 19,2016 at Town Hall.The majority of the residents that
attended the open house were in favour of the implementation of the pilot project on Yonge
Street from Wellington Street to Church Street.However,there were some residents not in
favour of the project.
Staff is recommending proceeding with the project and are requesting a budget of $200,000
for implementation.A key success factor for this project is community engagement and a
communication plan has been developed with the Communications department.If
approved,a public awareness program will be initiated as part of the community
engagement strategy.
Traffic surveys will be conducted prior and during the project implementation to measure the
success and impact of the plan and the overall project experience will be reported to Council
in late 2016.
It is recognized that longer term Regional transportations needs may alter the function
of Yonge Street in the time frame beyond 2031 wherein single lane traffic with on-street
parking may not be sustainable.However,it is believed that the investment in this pilot
project could allow for at least 10 years of use resulting in a reasonable return on
investment and economic benefit to the Downtown core.
PREVIOUS REPORTS
IES16-002 -Yonge St Parking Plan Pilot Project
ATTACHMENTS
Proposed pop-up patio locations.
App Traffic survey plan.
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 2 Page -7
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-16 -
1
Surveys Yonge Street and Wellington Street On Street Parking Pilot Project
ATR
Yonge Street NB &SB
May,September
1 week
Vehicle type,speed
1.Yonge Street ~50m north of Wellington Street
2.Yonge Street ~100m north of Mosley Street
3.Yonge Street ~50 m north of Church Street
Packing Utilization
Yonge Street from Wellington Street to Church Street –east and westside
May,July,September
Friday afternoon,Saturday afternoon,Saturday evening
1
2
3
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 2 Page -10
-17 -
2
Queue Survey
Yonge Street at Wellington Street –NB &SB
May,September
Weekday AM &PM peak
Travel Time Survey
Yonge Street from St.John’s Sideroad to Industrial Park Drive –NB &SB
Weekday AM &PM peak
Travel time,travel speed
TMC
May,September
Weekday AM &PM peak
Cars,heavy vehicles,and pedestrian counts
1.Wellington Street and Temperance Street (unsignalized)
2.Wellington Street and Yonge Street (signalized)
3.Wellington Street and Victoria Street (unsignalized)
4.Wellington Street and Wells Street (unsignalized)
5.Wellington Street and Industrial Parkway (signalized)
6.Yonge Street and St.John’s Sideroad (signalized)
7.Yonge Street and Mark Street (unsignalized)
8.Yonge Street and Church Street (unsignalized)
9.Yonge Street and Kennedy Street (signalized)
10.Yonge Street and Industrial Parkway (signalized)
1 2
3 4
5
7
8
9
10
X
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES16-047
SUBJECT:Award of Tender IES 2016-27 For Aurora Community Centre
Parking Lot Reconstruction and Streambank Improvements
FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.IES16-047 be received;and
THAT Tender IES 2016-27 for Capital Project No.72133 For The Aurora
Community Centre Parking Lot Reconstruction and Streambank Improvements be
awarded to DPSL Group Ltd.in the amount of $1,763,860.10 excluding taxes;and
THAT additional funding in the amount of $482,999.24 be provided for Capital
Project No.72133,the Aurora Community Centre Parking Lot reconstruction and
Streambank Improvements from the Storm Sewer Reserve;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
PURPOSE OF THE REPORT
IES 2016-27 to DPSL Group Ltd.
BACKGROUND
The parking lot and walkways serving the Aurora Community Centre (ACC)are showing
significant signs of deterioration.Numerous cracks and potholes in the pavement as
well as cracking in the concrete walkways and curbs are present.The streambanks
adjacent to the ACC are also eroding towards the parking lot creating a potential
hazard.The project includes full depth reconstruction of the asphalt parking area,new
curbs,permeable walkways and trails,bio-swales,the rehabilitation of the eroding
streambanks adjacent to the parking lot and new LED lighting.Funding in the amount of
$285,000 has been secured from the Lake Simcoe Regional Conservation Authority
(LSRCA),the federal government and private businesses,subject to the project being
completed before the end of 2016.This project is included in the most recent 10-year
capital plan.
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 4 Page -1
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May 17,2016 -2 -Report No.IES16-047
COMMENTS
1.0 Project Description
The Aurora Community Centre parking lot reconstruction and streambank
improvements project will include the following works:
Removal of existing asphalt,curbs and walkways;
New full depth reconstruction of asphalt parking area;
New curbs and walkways;
Permeable parking areas and permeable trails;
Rehabilitation of eroding stream embankments;
New storm sewers;
Stormwater treatment provided by rain gardens and bioswales;
Relocation of existing LED lights and installation of additional new LED lights;
Landscaping;
15 additional parking stalls overall (7 new standard parking stalls,6 additional
disabled parking stalls and 2 new bus parking stalls).
this
project as one of the best pilot projects in the Town for the use of Low Impact
Development (LID)controls for the storm runoff by having a high community appeal with
high volume of visitors and exposure.Currently the parking lot has very limited
stormwater management control on site and there is also erosion of the creek
embankments adjacent to the parking lot.By reconstructing the parking lot and
addressing the creek erosion,the operation and maintenance of this property will
improve considerably.By using LIDs control,the Town will provide storm water quality
and quantity control,water balance and erosion control to a site that had no storm water
runoff control in the past,following the commitment to a sustainable stormwater
infrastructure that protects and conserves the environment.
2.0 Tender Opening
A total of 104 firms picked up the tender documents,and on April 21,2016 the Tender
Opening Committee received 11 compliant bids.The lowest compliant bidder for this
tender was DPSL Group Ltd.as summarized in Table 1.
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 4 Page -2
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May 17,2016 -3 -Report No.IES16-047
Table 1
FIRM NAME
TOTAL BID
(excluding taxes)
1 DPSL Group Ltd.$1,901,860.10*
2 Melfer Construction Inc.$1,950,740.00*
3 Harvie Construction Inc.$2,187,600.63
4 Mopal Construction Ltd.$2,238,272.00*
5 Euro Landscape Construction &Grounds Inc.$2,401,095.64*
6 Blackstone Paving &Construction Limited $2,426,306.75*
7 Titanium Contracting Inc.$2,471,065.20*
8 Bondfield Construction Company Limited $2,500,743.24*
9 CSL Group Ltd.$2,734,954.84*
10 Aqua Tech Solutions Inc.$3,049,542.00*
11 Serve Construction Ltd.$3,244,756.00*
*Corrected total due to math error(s)in Tender
Verification of the tenders was undertaken by Town staff.DPSL Group Ltd.has
successfully completed similar projects and received good performance reviews from
contacted references.
3.0 Project Schedule
The Contract is expected to commence in June 2016 and be completed in
approximately 60 working days.Prior to the commencement of construction,the
Contractor is responsible to prepare and submit a construction sequencing plan for
approval by the Town,in order to demonstrate that the reconstruction work will be
conducted in such a way to minimize disruption to the Aurora Community Centre
parking lot and access/egress routes.The Contractor will maintain an access/egress
route for building patron vehicles,pedestrians and emergency service vehicles to at
least one of the Aurora Community Centre entrances at all times.Also,the Contractor
will ensure that the construction site is safe and secure with the minimum parking and
access requirements for all the events that will take place during construction at the
Aurora Community Centre,Machell Park and Fleury Park.A complete list of events to
take place at the Aurora Community Centre,Machell Park and Fleury Park has been
included in the contract.
LINK TO STRATEGIC PLAN
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality
of Life for all by investing in sustainable infrastructure.
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May 17,2016 -4 -Report No.IES16-047
ALTERNATIVE(S)TO THE RECOMMENDATIONS
Council may choose to not award this project.The Tender evaluation process meets al l
requirements of the procurement by-law and awarding this contract is the next step in
fulfilling the requirements of the tendering process.If Council chooses to not award this
contract,there will continue to be higher maintenance costs associated with the aging
parking structure and the loss of benefit from environmental control improvements,and
the loss of $285,000 in funding secured for this project from different environmental
agencies and private businesses.
FINANCIAL IMPLICATIONS
Table 2 is a financial summary for Capital Project 72133 as based on the tender
submitted by DPSL Group Ltd..
Table 2
The budget for construction has been approved at the end of 2014,and although the
DPSL Group Ltd.bid is very competitive,market conditions resulted in all bids being
above the approved funding.
Approved Budget
Capital Project 72133 $1,419,500.00
Total Approved Budget for Construction $1,419,500.00
Less previous commitments $0.00
Funding available for subject Contract $1,419,500.00
Contract Award excluding HST $1,763,860.10
Non-refundable taxes (1.76%)$31,043.94
Engineering Inspection (Under Separate P.O.)$10,000.00
Geotechnical Inspection (Under Separate P.O.)$5,000.00
Arborist Inspection (Under Separate P.O.)$2,000.00
Sub-Total $1,811,904.04
Contingency amount (5%)$90,595.20
Total Funding Required $1,902,499.24
Budget Variance -$482,999.24
Grant Funding Received from LSRCA to date $40,000.00
Grant Funding Payable Upon Completion $245,000.00
Budget Variance Upon Project Completion -$197,999.24
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KEY PLAN
AURORA COMMUNITY CENTRE PARKING LOT RECONSTRUCTION
AND STREAMBANK IMPROVEMENTS
Map created by the Town of Aurora Infrastructure &Environmental Services Department,April 15th,2016.Base data provided by York Region and Aurora -GIS.This is not a legal survey.
^
St John's Sdrd
Bloomington Rd
Wellington St W
Wellington St E
Henderson Dr Vandorf Sdrd
0 25 50
Metres
INFRASTRUCTURE AND ENVIRONMENTAL SERVICES DEPARTMENT IES16-047
APPENDIX 'A'
SUBJECT LANDS
SUBJECT LANDS
AURORA
COMMUNITY
CENTRE
PARKING LOT
Machell Park
Fleury Park
Aurora Heights
Public School
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Tuesday,May 17,2016 Item 4 Page -6
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES16-048
SUBJECT:Award of Tender IES2016-36-Supply and Installation of a New Motor
Fuel Dispensing Facility for the Operations Centre
FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.IES16-048 be received;and
THAT Tender IES 2016-36 for the Supply and Installation of a New Motor Fuel
Dispensing Facility for the Operations Centre be awarded to Claybar Contracting
Inc.in the amount of $124,900.00 excluding taxes for Part A only;and
THAT the Director of Infrastructure &Environmental Services be authorized to
execute the necessary agreements regarding the award of the contract,including
any and all documents and ancillary agreements required to give effect to same.
PURPOSE OF THE REPORT
The purpose of this report is to award the Request For Proposal IES 2016-36 Part A
to Claybar Contracting Inc.for the supply and installation of a new motor fuel dispensing
facility,rocurement By-law.
BACKGROUND
Currently,the fuel dispensing system for both diesel and gas is located at the
operations yard at 9 Scanlon Court.The Scanlon Operations yard has been sold and is
scheduled for release in the summer of 2016.The current system contains an
underground tank setup with aging pumps.This system will be decommissioned as part
of the sale of lands.
Council awarded the contract to build the new Operations Centre in the fall of 2014,as
part of the overall approved budget for the supply and installation of a new fuel system
was considered as a contingency item and would be considered once sufficient funds
were identified as available for the system.
The necessary funding was verified in early 2016 and the tender for the fueling system
was initiated in March.
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 5 Page -1
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May 17,2016 -2 -Report No.IES16-048
COMMENTS
Options were looked at for available fuelling needs for current and future fleet
requirements as it services both The Town of Aurora and Central York Fire Services
fleets.The result of the findings is that an on-site fuel delivery system is the best viable
option with two significant findings:
Cost savings with the ability to purchase fuel in bulk.
Providing The Town and Central York Fire Service f fuel supply during
emergencies as it will be powered through the backup generator at the
Operations Centre.
The new system will continue to provide both Gas and Diesel.
As part of tender IES 2016-36 there are two sections to bid on:
Part A ,for the supply and installation of a new motor fuel dispensing facility
Part B ,for the supply,installation,training and support of a fuel management
system.
Currently,it is recommended to only award Part A of the tender.Part B ,being the
electronic fuel management system is not essential to the pump operations but does
provide additional dispensing tracking and data analysis.The Completion of Part B
will take place at a later date and will be requested within the 2017 capital budget.
Bid Opening
A total of 24 companies picked up the tender documents and on April 19,2016 the
Tender Opening Committee received 4 compliant bids.
Table 1
Bidder Part A
Claybar Contracting Inc.$124,900.00
Cannington Construction Limited $148,500.00
Kenstruct Ltd.$159,900.00
Comco Canada Inc.$172,699.00
The Town of Aurora is currently recommending the award of Part A of this RFP only
which is the storage tanks and dispensing equipment.Awarding only Part A to Claybar
Contracting Inc.provides the greatest value advantage and benefit to the Town based
on the prices submitted.
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 5 Page -2
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May 17,2016 -3 -Report No.IES16-048
LINK TO STRATEGIC PLAN
This project supports Objective 2:Invest in sustainable infrastructure
Maintain and expand infrastructure to support forecasted population growth through
technology.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
Council may choose to not award this project.The Tender evaluation process meets all
of the requirements of the procurement by-law and awarding this contract is the next
step in fulfilling the requirements of the tendering process.
FINANCIAL IMPLICATIONS
Funding is from the contingency within capital project number 34217 for the Joint
Operations Centre.The total amount required for this project including non-refundable
taxes is $127,100.Complete budget status for this funding requirement can be found
within report IES16-049,Facility Project Status Report.
CONCLUSIONS
It is recommended that the contract for the supply and installation of a new motor fuel
dispensing facility be awarded to Claybar Contracting Inc.for the amount of $124,900
plus taxes.
PREVIOUS REPORTS
N/A
ATTACHMENTS
None
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES16-049
SUBJECT:Facility Projects Status Report
FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.IES16-049 be received for information.
PURPOSE OF THE REPORT
This report provides Council with an update on the following facility projects:
New Joint Operations Centre (JOC)
BACKGROUND
Council approved the following projects as part of the annual capital planning process:
No.34217 -Joint Operations Centre
This project is significant to both the community and the Town.To facilitate in providing
timely information,staff is providing monthly reports to Council on the progress of this
project.Additional approvals and requirements for Council direction will be either
included in this monthly report or augmented with an additional staff report depending
on the need.
The reporting process will continue until satisfactory completion of this project or as
directed by Council.
COMMENTS
Joint Operations Centre
Activities completed since last report ending April 30,2016:
The building achieved occupancy status On April 8th.
Staff initiated building preparations for the move during the week of April 11th.
Administrative staff and the Mechanics Staff began operations in the building on
April 18th.
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Tuesday,May 17,2016 Item 6 Page -1
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May 17,2016 -2 -Report No.IES16-049
Remaining operations staff have transitioned to the new facility as of April 29th.
There will continue to be transition activity from the old facility as any remaining
equipment and material are moved.This process can continue up to June 30th
as staff prepares the old site for close of sale.
The Contractor is continuing to complete deficiencies and will be on site
periodically until any outstanding items are completed.
Table 1
Milestone Estimated Completion Date
Site Works Aug/14 to Dec/15
Office Building
Foundations Mar 2015
Basic Structure May 2015
Building Water Tight July 2015
Exterior Cladding Sept 2015
Mechanical/Electrical July 2015
Interior Finishes Dec 2015
Garage Areas
Foundations April 2015
Basic Structure Jun 2015
Exterior Envelope Aug 2015
Interior Finishes Oct 2015
Final Commissioning and Closeout April 2016
Move in activities Mar-June 2016
The following figure provides a summary of progress to date based on construction
components:
0%10%20%30%40%50%60%70%80%90%100%
General Conditions
Sitework
Concrete
Masonry
Metals
Wood and Plastics
Moisture Protection
Doors and Windows
Finishes
Specialties
Equipment
Special Construction
Elevators
Mechanical
Electrical
JOC Construction Progress
cumulative Apr,2016
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 6 Page -2
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May 17,2016 -3 -Report No.IES16-049
Financial and Schedule Update
The project remains on schedule and on budget.
Financial Monitoring Task Force Meeting
The Financial Monitoring Task Force met on May 2,2016 and reviewed the project
status as well as the detailed budget reconciliation requested by Council.This additional
information is presented in the financials section.
LINK TO STRATEGIC PLAN
Investing in sustainable infrastructure:By using new technologies and energy and
environmentally conscious design and building practices.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None
FINANCIAL IMPLICATIONS
Joint Operations Centre (JOC):
Funding approvals and commitments for the Joint Operations Centre (JOC)are
summarized in the following table as based on Council recommendations from the
August 12,2014 Meeting.
Table 2-Approved Funding and Contract Commitments
Construction and Related Costs:Base
Financial
Summary
Financials to
Date
Buttcon Limited Contract Award (excluding optional items)17,004,000 17,004,000
Approved Buttcon Change Orders to Date 660,811
Non-refundable taxes (1.76%)299,270 299,270
Fees for One Space Architects Unlimited Inc.954,084 1,145,944
Third Party Engineering 68,600
FF&E and Internal IT costs 125,000 125,000
Third party testing services (soils,concrete,building envelope)150,000 150,000
Project Management Services 129,800
Permit and Related 142,800
Utilities Connection Fees 76,500
Pre-Selected Office Partitions 315,000
Subtotal 18,532,354 20,117,725
Contingency Allowance 1,853,235 267,864
Project Construction Budget 20,385,589 20,385,589
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Tuesday,May 17,2016 Item 6 Page -3
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May 17,2016 -4 -Report No.IES16-049
Table 3-Contract Change Log
Change Order Group 1 added to contract value (Report No.IES14-057)653,632
Change Order Group 2 added to contract value (Report No.IES15-010)93,000
Change Order Group 3 added to contract value (Report No.IES15-023)100,048
Change Order Group 4 added to contract value (Report No.IES15-032)nil
Change Order Group 5 added to contract value (Report No.IES15-037)31,343
Change Order Group 6 added to contract value (Report No.IES15-039)-175,449
Change Order Group 7 added to contract value (Report No.IES15-053)Nil
Change Order Group 8 added to contract value (Report No.IES15-058)Nil
Change Order Group 9 added to contract value (Report No.IES15-068)287,587
Change Order Group 10 added to contract value (Report No.IES16-001)(542,120)
Change Order Group 11 added to contract value (Report No.IES16-017)116,175
Change Order Group 12 added to contract value (Report No.IES16-024)117,786
Change Order Group 13 added to contract value (Report No.IES16-040)22,978
Subtotal 704,980
No.110 Credit for overhead door paint (5,000)
No.111 Main entrance soffit lighting 841
No.112 Remaining cash allowance (unspent)(40,010)
Change Order Group 14 added to contract value 0
Total Change Order value to date 660,811
There is expected to be up to an additional $20,000 in change orders that are being
verified by the Architect and have not been included in the table above.However,they
have been included in the detail reconciliation below to allow for a more accurate
assessment of the project status.
Summary Project Financial Reconciliation
The following Table 4 is an expanded detail of the budget categories summarized in
Table 2 above.The notable difference is the allowance for the non-refundable tax which
has been distributed and allocated to the cost centres where appropriate.
The first column provides the Approved Budget as has been reported in Table 2 above.
The Second and third Columns provide details on the financial commitments to each of
the project vendors.To date there is a total financial commitment of $20,0 96,817.
There are also a number of high priority items that are planned to be included in the
project but that have been deferred until now to ensure sufficient funding was available
within the approved budget of $20,385,589.Some of the highest priority items are
identified in the section titled Ongoing Works and are necessary as the building
outfitting continues.Other necessary items that are beyond the available funding
through this capital project will be addressed through the operating budget (as ongoing
costs in future years)or will be brought forward through the capital planning process
similar to other capital investment needs.
The remaining column provides additional detail on the total payments made and
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 6 Page -4
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May 17,2016 -5 -Report No.IES16-049
outstanding work to be completed.
Table 4-Summary Project Financial Reconciliation
Approved
Budget
Committed Total
Committed
Value of Work
Completed
Holdback
Amount
Paid to Date Outstanding
Commitments
Construction Costs
Buttcon Total Approved to Date 17,004,000 17,004,000
Estimated Change Orders to Complete 660,811 680,000
Non-Refundable Tax 311,238
Subtotal 17,995,238 17,995,238 1,781,771 16,213,468 1,781,771
Architecture Costs
One Space Costs 1,145,944 1,145,944
Non-Refundable Tax 20,169
Subtotal 1,166,113 1,080,156 1,080,156 85,957
Third Party Engineering 68,600
Gerrits Engineering 80,800 80,800 80,800 80,800 -
FF&E and Internal IT Costs 125,000
IT Costs 37,066 37,066 37,066
Site Signage 2,760 2,760 2,760
Ackland Supply 6,750 6,750 6,750
Tree Buffer 4,930 4,930 4,930
Cages and Shelving 11,000 11,000 11,000
Subtotal 51,506
Third Party Testing Services 150,000
Soil Eng 105,000 97,382 97,382 7,618
NEL Engineering 22,635 22,635 22,635 -
Bore Holes 707 707 707 -
Subtotal 128,342
Project Management Services 129,800
MHPM 129,800 129,800 123,781 123,781 6,019
Permits and Related 142,800
Printing Costs 8,977 8,977 8,977 -
LSRCA Permits 2,100 2,100 2,100 -
Building/Plumbing Permits 107,392 107,392 107,392 -
Sprinkler Permit 275 275 275 -
LEED Registration 1,180 1,180 1,180 -
Video and still footage 7,685 7,685 7,685 -
Subtotal 127,609
Utilities Connection Fees 76,500
Power Stream Permits 47,477 47,477 47,477 -
Enbridge 9,924 9,924 9,924 -
Enbridge 12,000 12,000 12,000 -
Power Stream Pole Relocate 16,149 16,149 16,149 -
Bell for Elevator 315 315 315 -
Subtotal 85,865
Pre-Selected Office Partitions
Furniture VOR Agreement 315,000 315,000 270,000 270,000 45,000
Non-Refundable Tax 5,544
Subtotal 320,544
Non-Refundable Tax 299,270
Subtotal 20,117,725 20,096,817 20,085,817 19,946,678 1,781,771 18,164,907 1,931,909
Ongoing Works
Fueling System (Report IES16-048)127,100
Landscape plantings 40,000
Greenhouse floor 60,000
electrical equipment outfitting 10,000
FF&E 51,672
Subtotal of Ongoing Works 288,772
Total Project Costs 20,385,589
Budget 20,385,589 20,385,589
Remaining Uncommitted Contingency 267,864 0
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES16-050
SUBJECT:Suspension of Winter Overnight Parking Restrictions
FROM:Ilmar Simanovskis,Director Infrastructure and Environmental
Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.IES16-050 be received;and
THAT a pilot project to suspend winter overnight parking except during snow
events be implemented for the 2016/2017 winter season
PURPOSE OF THE REPORT
To provide Council with information on a Council Motion to implement a pilot program to
suspend winter overnight parking restrictions for the 2016/2017 winter season.
BACKGROUND
The following motion was passed at Council on January 26,2016:
THAT Motion for Which Notice Has Been Given (f);Re:Winter Overnight
Parking Restrictions be referred to staff for a report on implementing a
pilot project for the 2016/2017 winter season.
The Winter Overnight Parking Restrictions Motion was on the General Committee
agenda of January 19,2016.This report provides information that responds to the
Council motion.
COMMENTS
Winter overnight parking restrictions are a common practice which allows for
unrestricted road access for effective snow removal
The Parking Control By-law provides on street parking restrictions from 2:00 a.m.to
6:00 a.m.from and including November 15th of each year,to and including April 15th of
the following year,to allow for effective clearing of snow.This time period is used to
clear snow from roads when there are significant accumulations or when on-street
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parking during the daytime operations is interfering with snow removal.This is a
common practice for most municipalities to allow for effective and safe snow removal
operations.
Three hour parking limitation is commonly used in other jurisdictions in York
Region
Three-hour parking limits are common in most municipalities.All York Region
municipalities currently have a three-hour limit with the exception of the Town of Aurora.
-law,all Regional roads including
Sideroad in The Town of Aurora have a three-hour parking limit.
The specific conditions in each of the municipalities consist of:
Aurora:
Parking is allowed up to 24 hours unless otherwise posted.
East Gwillimbury:
There is a 3 hour maximum parking limit on all streets within the Town
unless otherwise posted all year round restriction.
Georgina:
No vehicle can be parked on any street for more than three hours unless
otherwise posted.
King:
Parking on roadways prohibited (signs not required)for more than three
(3)consecutive hours all year round.
Markham:
Does not have a town-wide 3-hour limit.However,parking is prohibited
between 2:30 a.m.and 6:00 a.m.daily,unless otherwise posted.
Newmarket:
No vehicle is permitted to park for more than three (3)consecutive hours
on any street in Newmarket except between the hours of 7:00 p.m.to
11:00 p.m.unless otherwise posted.
Richmond Hill:
No parking for a period exceeding three hours at any time on any highway
except between the hours of 5:00 p.m.and midnight.
No parking on a highway between the hours of 3:00 a.m.and 6:00 a.m.
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No parking on a highway between the hours of 1:00 a.m.and 7:00 a.m.
from December 1 to March 31 for the clearing of snow from the highway.
Vaughan:
Parking is prohibited for longer than 3 hours between 6:00 am and 6:00
pm and parking is prohibited on all streets between 2:00 a.m.to 6:00 a.m.
Whitchurch-Stouffville:
There is a 3-hour limit for on-street parking year round.Winter Parking
Restrictions take effect December 1st through to and including March 3rd
between 2:00 a.m.and 6:00 a.m.
Staff has investigated the innovative model used in Ottawa
Ottawa has an innovative model to address both increased parking availability as well
as meeting the needs of winter operations.The Ottawa model has the following
features:
Overnight parking restrictions are not in place as long as a snow event of defined
accumulation is not occurring.
Senior staff is authorized to invoke overnight parking restrictions when a forecast
of snow that meets the criteria is reported.
Once invoked,the parking restriction is in force until announced by senior staff.
Notifications to the public are through notices to the local media or other agreed
means.
The restriction applies to all vehicles,including those with on-street parking
permits.
Non-compliant vehicles are usually towed and moved a few blocks to a nearby
street where snow removal has already taken place.All towed vehicles are
logged and Police Services keep track on location of all vehicles.
Benefit of this approach is better aligned parking availability with suitable road
conditions
The Ottawa model provides a higher level of service to the on-street parking community
as parking is essentially permitted at all times except when signs are posted and
weather conditions dictate the need for parking restrictions to facilitate snow removal.
Provided that effective communication with the parking public can be achieved,this
approach would refine the winter management program to maximize on-street parking
availability while providing sufficient authority to restrict parking when needed for
operational activities.Staff are in support of trying out a pilot program and evaluate this
concept,whether it fits the broader operational objective of increasing service levels
through better practices.
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Change to parking control activities could be necessary resulting in some loss of
revenue
The current practice during winter parking restriction periods is to provide enforcement
staff for overnight patrol during the winter period that the parking restrictions exist.
Should overnight parking be allowed,this patrol shift would not necessarily be required.
In addition,there is an expected loss of revenue in the order of $75,000 to 85,000 in
fines.
There is also a possible need to have overnight enforcement available for those periods
when a snow event would require enforcement of restricted on-street parking.It is
therefore expected that changing the current parking by-law would require changing
staff shifts in advance of the snow event.
Culture change is a significant risk consideration
Both seasonal parking restrictions as well as a snow event based model such as
s can be successful.The single largest challenge that will be encountered will
be managing the community feedback and complaints resulting from such a significant
change to exiting parking restriction practices in Aurora.The mitigation strategy for this
risk is as follows:
Extensive community communication
Increased awareness and attention to parking complaints
Reminder that being a pilot,this program can revert to current practices in the
following season
Public surveys to understand community perspective
As with any change to service levels,there will be participants in support of the change
and those not agreeing to the change.This pilot project could prove to generate
significant community feedback both to Council members and to staff as it is a Town
wide initiative that impacts an important service (on street parking and snow removal)to
the community.
Opportunity to pilot this program during the 2016/2017 winter season
Should Council wish to pilot a model similar to Ottawa,this could be implemented for
the 2016/2017 winter season.The implementation would consist of the following:
Cover all winter restriction signs posted throughout the Town.
Develop web based/social media communication channels for notification
protocol.
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Provide weekly notice board messaging on aspects of pilot program starting in
September.
Provide for first infraction grace notice to on-street parked vehicles during a
declared event.
Activate a community survey for February and March to gain community
feedback on the program.
Report back to Council in Spring/Summer 2017 with the results and community
feedback.
As this program has operated successfully in Ottawa,there is every expectation that
this pilot program would be successful provided the community is effectively engaged.
LINK TO STRATEGIC PLAN
Strategic Plan Goal of Supporting an Exceptional Quality of Life for All
Objective 1:Improve transportation,mobility and connectivity
Examine traffic patterns and identify potential solutions to improve movement
and safety for motorists and pedestrians.
changing demographics.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
Council has the option of not changing the current parking restrictions or to initiate a
pilot program for the 2016/2017 winter season.
Alternately,Council may direct staff to reduce the risk of community concern by limiting
the pilot program area to only a portion of Town.
FINANCIAL IMPLICATIONS
There are no significant anticipated costs to implement the pilot program.However,
there will be an expected reduction in parking fine revenues of $75,000 $85,000.
CONCLUSIONS
The concept of a seasonal parking restriction that respon ds to winter weather conditions
when needed is something that has been employed in the City of Ottawa for some time.
This concept can be applied at the Town with minimal adjustment to the current winter
program and will result in increased on-street parking availability through the winter
season.
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES16-051
SUBJECT:Speed Cushion Pilot Project Survey Results
FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.IES16-051 be received;and
THAT based on the survey results,the speed cushion pilot project installation
not be implemented.
PURPOSE OF THE REPORT
This report has been prepared to provide Council with the survey results of the speed
cushion installation pilot project.
BACKGROUND
On February 2,2016,the General Committee considered Report IES16-009 Speed
Cushion Pilot Project Follow-Up,and adopted the following recommendation:
THAT Report No.IES16-009 be received;and
THAT staff be directed to conduct the public consultation as set out in Report
No.IES16-009;and
THAT staff report back on the outcomes of the public consultation,and include
an analysis of alternative measures that can be used to address speed on
Town streets.
COMMENTS
Public survey letter was sent to all identified areas
The initial count of residences identified 1,410 homes.However,the actual number of
increase was due to notifications to property owners living outside Aurora.Residences
were identified for all five selected community areas being the areas on and around
Conover Avenue,Kennedy Street West,Mavrinac Boulevard,McMaster Avenue and
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Stone Road,attached,are the catchment area maps.A survey letter was
developed for the residents to cast their vote on their position on the proposed speed
cushions.The letters were mailed out on March 21,2016 and the deadline for residents
to cast their vote was April 8,2016.Although,the survey closed on April 8th staff have
received further responses which have also been included in the results.
None of the selected locations met the community support threshold required by
warrant 1
The policy indicates that a 70 percent support of all area residents will be required in
order to satisfy the installation of the speed cushions on the street.This requires that at
a minimum of 70 percent of the residents in the identified areas must cast a Y vote
for the warrant to be met.Table 1
responses in relation to the number of received
installation.
Table 1 Yes Required vs Yes Received
Road Number of
Mailed
Letters
Number of
votes needed to
meet warrant
Total
Responses Responses
Meets
Warrant?
Conover Avenue 128 90 30 26 (29%)No
Short 64 votes
Kennedy Street West 412 288 205 127(44%)No
Short 161 votes
Mavrinac Boulevard 327 229 83 47 (21%)No
Short 182 votes
McMaster Avenue 196 137 54 38 (28%)No
Short 99 votes
Stone Road 451 316 115 65 (21%)No
Short 251 votes
None of the identified locations met the warrant 1 for community support.
Other options that may be considered in lieu of hard traffic calming measures
(i.e.speed cushions)that would reduce the vehicle operating speeds soft traffic
calming solutions
Council requested staff to report back on the outcomes of the public consultation,and
include an analysis of alternative soft traffic measures that can be used to address speed on
Town streets.A number of soft solutions that can be used:
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Speed display boards are pole-mounted devices equipped with
radar speed detectors and an LED display.The boards are
capable of detecting the approaching speed of a vehicle and
displaying it back to the driver.
When combined with a regulatory speed limit sign,a clear
message is sent to the driver that they may be travelling too fast.
The objective is to improve road safety by making drivers aware
of their speed.Residents concerned about speeding on their street may request staff to
install the speed display board to encourage drivers to modify their speed.
Currently,the Town has seven speed message boards that are used throughout the
Town.The boards can be installed temporarily or permanently.
Roadwatch program
This is a community driven program that gives all road users an opportunity to report
dangerous and aggressive drivers to the police at www.yrp.ca .Speeding,unsafe lane
changes,disobeying traffic lights and stop signs are some typical types of behaviours
that qualify for a Roadwatch submission.
Police speed enforcement
The Town of Aurora works closely with The York Regional Police to enforce speed
limits and other traffic concerns in the Town.Based on speed data provided by the
Town,officers focus their enforcement blitz on times where speeding most often occurs.
Residents have the option to contact the police directly by filling a complaint form
available at the YRP website for speed enforcement on their street.
Passive traffic calming techniques (i.e.line markings)
Passive traffic calming treatments are simple
modifications compared to hard/physical
treatment,where pavement markings on
roadways can be used to define space for
vehicles,such as edge lines and bike lanes
as this will clearly indicate the driving lane
and provide a sense of road narrowing to
encourage motorists to slow down.This
technique may not be very effective and will
need on-going pavement marking
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maintenance.Motorists who are familiar with the area may drive over the lines,which
will cause them to fade quickly.
LINK TO STRATEGIC PLAN
Strategic Plan Goal of Supporting an Exceptional Quality of Life for All
Objective 1:Improve transportation,mobility and connectivity
Examine traffic patterns and identify potential solutions to improve movement and
safety for motorists and pedestrians.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
The following alternatives are available to mitigate speeding concerns in the identified
areas:
1.Install a driver feedback speed display board at any or all locations
2.Install passive speed control line markings at any or all the locations
FINANCIAL IMPLICATIONS
There are no financial implications with the preparation of this report.However,should
Council decide to implement the pilot project then a budget of $100,000 will be required
for construction.The speed display boards are available in-house and therefore have
no cost implication.Installation of passive line painting will have a cost but can be
funded from the existing line painting budget and this work continues on an annual
basis.
CONCLUSIONS
This report was prepared to provide an update on the speed cushion pilot project
installation on Conover Avenue,Kennedy Street West,McMaster Avenue,Mavrinac
Boulevard and Stone Road in the Town of Aurora.
A resident survey was conducted to request residents to cast their vote in support of the
pilot project.Policy warrant 1 requires a minimum of 70 percent of residences within the
survey area to support the installation.Of the five surveyed areas none achieved the
required support to meet warrant 1.
Several alternative speed control measures have been identified in the report in
response to the motion of February 2,2016.
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MavrinacBoulevardNGeneral Committee Meeting Agenda
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McMasterAvenueNGeneral Committee Meeting Agenda
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ConoverAvenueNGeneral Committee Meeting Agenda
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KennedyStreetWestNGeneral Committee Meeting Agenda
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StoneRoadNGeneral Committee Meeting Agenda
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GENERAL COMMITTEE REPORT No.IES16-052
SUBJECT:Aurora Youth Soccer Club Request for Club Building
FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.IES16-052 be received for information;and
THAT this project be referred to the 2017 Budget.
PURPOSE OF THE REPORT
The purpose of this report is to update Council on the viability of building a single use
property at the soccer fields.
BACKGROUND
Mr.Brennan of the Aurora Youth Soccer Club (AYSC)requested consideration of his
delegation at the January 26,2016 Council meeting regarding financial support for an
would provide change room and shower facilities,particularly for out-of-Town players.
Council approved the following resolution:
THAT the comments of the delegation be received and referred to staff to
investigate and report back to Council.
This report provides information on further discussions and investigation work with the
soccer club.
COMMENTS
AYSC is seeking funding to construct a new club house
The AYSC has prepared preliminary drawings for a new clubhouse that consists of a
kitchen,bathrooms,4 change rooms and meeting rooms.The building would be 35x35
feet and would consist of three levels with 1,225 sq.ft.per level with a total of 3,675 sq.
ft.They have also requested that the Town fund this project.
TOWN OF AURORA
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The Aurora Youth Soccer Club property is part of the Ontario Heritage Trust Lands at
is leased by the Town.In addition,the Lake Simcoe Conservation
Authority has management jurisdiction over portions of these lands.
The proposed building would be situated within a hill on the property and both the land
trust and the conservation authority will permit the project.
The Parks and Recreation Services Department has no objection to the placement of
Staff have prepared a class D budget estimate $1,120,000 based on the information
provided by the AYSC and is detailed in the financial section.The estimated annual
operating cost of the building is $150,000.This project is currently not identified in the
Town s 10 year capital plan and is not part of any long range master plans that have
been prepared by the Town.
The schedule for the project would be approximately 4 months for detailed design and 8
to 12 months for construction.Additional time would be required for the Council
approvals process.As there is no approved budget for this project,and assuming
budget approval would follow the normal capital planning process,the earliest funding
would be available is in December 2016 for the 2017 capital year.Based on this timing,
the earliest construction might be completed would be the summer of 2018.
LINK TO STRATEGIC PLAN
Encouraging an active and healthy lifestyle:Develop a long-term needs
assessment for recreation programs,services and operations to match the evolving
needs of the growing and changing population.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
The report is providing estimate information on the preliminary design drawings
provided by AYSC.There are no alternative sites or designs being considered at this
time.
FINANCIAL IMPLICATIONS
The cost estimate for this project is $1,120,000 as summarized in the following Table.
Table 1-Cost Estimate
Class D Estimate (25%variance)
Construction cost Estimate $800,000
Design Allowance $50,000
Contract Administration Allowance $120,000
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PRS16-022
SUBJECT:Amendment to 2016 Fees and Charges By-law
FROM:Allan D.Downey,Director of Parks &Recreation Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.PRS16-022 be received;and
THAT an amendment to Schedule G Section 19 of the 2016 Fees and Charges
By-law be approved;and
THAT the Implementing Bylaw be presented at a future Council meeting.
PURPOSE OF THE REPORT
To update the Fees and Charges By-law to reflect the Fee Schedule associated with the
revised Tree Protection By-law coming into effect as of May 24,2016.
BACKGROUND
At its February 9,2016 meeting,Council directed that a revised Tree Protection By-law
be presented for final approval.Pending final approval of the revised by-law,it will be
necessary to amend the current Parks and Recreation section of the Fees and Services
By-law to reflect the new fee structure outlined in the new Tree Permit Application.
COMMENTS
The Parks and Recreation Fees and Services section of this By-law did not previously
reflect a fee schedule as a result of an oversite most likely attributed to the very low
number of tree permit applications that were processed.Regardless,the Fees and
Services By-law should contain these fees and with the new more restrictive Tree
Protection By-law,it is expected that there will be an increase in the number of tree
permit applications and appropriate fees will be applicable.
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With the restructuring of the Tree Protection By-law,the previous fees that were
charged to obtain a Tree Permit will no longer apply because the number of trees that
can be removed without a permit are now reduced from four (4)trees to two (2)trees.
The previous permit fees were as follows:
Previous Tree Permit Fees in By-law No.
Tree permit fees listed in the proposed Fee Schedule below are based on our internal
administrative costs associated with permit processing as well as the review of other
comparable municipal tree permit fees.For comparison purposes staff has included
these fees:
Proposed Aurora Permit Fee Schedule
Comparator Municipal Permit Fees
It is important to note that tree permit fees are primarily in place to cover the
administrative costs associated with processing the actual permits,provision and
placement of notification signage including onsite inspection and monitoring
requirements.
No.of
trees Tree Size Permit fee
5 >20 cm $415.00
6 >20 cm $490.00
7 >20 cm $565.00
8 >20 cm $640.00
9 or more >20 cm $715.00 max.
No.of
trees Tree Size Permit fee Maximum fee
3 >20 cm $200.00 n/a
4 >20 cm $300.00 n/a
5 >20 cm $400.00 n/a
6 >20 cm $500.00 n/a
7 >20 cm $600.00 n/a
8 or more >20 cm $100.00 each $2,500.00
1 >70 cm $500.00 n/a
Municipality No.of trees Processing fee Permit
Fee
Permit fee for each
additional tree
Maximum
fee
Vancouver 1 n/a $66.00 $190.00 n/a
Toronto 1 n/a $104.96 $196.04 n/a
Surrey,BC 1 n/a $76.00 $76.00 n/a
Mississauga 3 n/a $383.00 $87.00 n/a
Vaughan 2 $50.00 $150.00 $50.00/ea up to a
max.of 20 trees $,3000.00
Nanaimo,BC 8 or more n/a $100.00 each $2,500.00
Oakville 1 n/a $500.00 n/a
Richmond Hill 1 n/a $50.00 $400.00
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These fees should not be considered as a means to compensate for the loss of trees.
There are a number of provisions within the Tree Protection By-law that will be
employed to deal with compensation-related matters.As such,staff will need to
evaluate each permit application based on its merits,the individual circumstances and
any environmental impacts that may result by the removal or destruction of trees.Only
following consideration of these matters will it be possible to determine the
commensurate level of compensation required.
LINK TO STRATEGIC PLAN
Updating the 2016 Fees and Charges Bylaw supports the Strategic Plan goal of
Supporting an Exceptional Quality of Life for All through its accomplishment in
satisfying requirements in the following key objectives within this goal statement:
Encouraging an active and healthy lifestyle by developing a long-term needs
assessment for recreation programs,services and operations to march the evolving
needs of the growing and changing population.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council could direct staff to provide alternative fees;however,staff believe that the
fees proposed are a true reflection of the costs that will be incurred and that these
fees are generally in keeping with the comparator municipalities.
2.Further Options as required.
FINANCIAL IMPLICATIONS
No significant implications are expected
CONCLUSIONS
That Council approve the amendment to the 2016 Fees and Charges By-law,to reflect
the Fee Schedule proposed for the revised Tree Protection By-law permit application
process.
PREVIOUS REPORTS
None.
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PRS16-024
SUBJECT:Emerald Ash Borer Management Plan Update
FROM:Allan D.Downey,Director of Parks and Recreation Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.PRS16-024 be received;and
THAT the Emerald Ash Borer (EAB)treatment program continue as outlined in
this report;and
THAT an expenditure not to exceed $140,000.00 be approved to engage Tru Green
Ltd.to conduct the treatment of the Ash tree inventory in 2016.
PURPOSE OF THE REPORT
To provide an update on the Emerald Ash Borer (EAB)Treatment Program and provide
recommendations for Council to consider in the continued treatment of Ash trees.
BACKGROUND
In our previous EAB update report PR15-016 staff committed to providing a further
report to Council for the purposes advising Council on the overall effectiveness of the
EAB treatment program and the current health of our remaining Ash tree inventory.
As part of the EAB Management Plan,Council authorized the treatment of selected
candidate of Ash trees in our Park and on municipal street boulevards.Staff issued a
Tender for this treatment in 2013 which was based on a one-year contract including an
option to renew the contract in each of the following three years.The Contractor,Tru
Green Ltd.,has been completing the work of the contract in accordance with the
contract specifications and the Town has been very satisfied with the performance of
the contractor and the results of their work.Because of this,we are recommending that
the contractor be authorized to complete the remaining EAB treatments for 2016.
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COMMENTS
At the conclusion of the most recent round of EAB treatments at the end of August
2015,the entire Ash tree inventory of candidate trees received the second application of
EAB control product and are now entering the final year of the contract with the EAB
treatment service provider,Tru Green Ltd.
From all indications EAB populations are either at or near their peak and as a result it
can be confidently stated that 100%of untreated Ash trees within the Town of Aurora
are now deceased or showing advanced evidence of EAB infestation.Staff also believe
that without preventative treatment our entire ash tree inventory would now be in a non-
treatable state with the only option being removal and replacement.
It appears that the EAB treatment program has been generally successful in that the
majority of treated Ash Trees have responded favourably;however,staff are seeing
some Ash trees that have either not responded favourably or were not suitable
candidates for treatment resulting in there being a number of Ash trees that will likely
need to be removed each year until the EAB insect population declines.Staff are also
continuing to monitor the condition of Ash trees and the effectiveness of the
preventative treatment program and will report back to Council in the event there are
any new developments or changes to the EAB Management protocol should the need
arise.
Staff previously introduced an alternative treatment product which was approved by
Council.This product,commonly known as IMAJet was used to treat the entire
inventory of remaining Ash Trees during the 2015 treatment program.This particular
product was less expensive which resulted in the ability to treat the entire inventory of
Ash trees on an annual basis as opposed to a bi-annual treatment that was previously
employed using the more expensive product TreeAzin.
Also,the information previously provided to Council
from the Neonicotinoid family of chemicals.Neonicotinoids have been under intense
public scrutiny as their use in the agricultural crop industry in treating soya bean and
corn has become somewhat controversial as there is evidence to suggest that
neonicotinoids could be harmful to non-target pests and in particular pollinating insects.
Staff continue to closely follow this issue in reviewing various science based research
papers that have been released on the subject.The information that we have found is
not conclusive in terms of the risk to pollinators when injecting this chemical directly into
trees.The following excerpt from a paper released by the University of Minnesota is a
typical example of the information that can be obtained on the subject:
The use of neonicotinyl insecticides as trunk injections and soil drenches for ash
trees is important to slow the spread of the exotic,invasive Emerald Ash Borer.
As bees do not collect ash pollen in quantities,the risk to bee pollinators is low.
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In contrast,the use of neonicotinyl insecticides on flowering garden plants,
shrubs and trees,including linden and basswood trees can kill bees and
beneficial insects that utilize the flowers for pollen and nectar.It is wise to avoid
using systemic neonicotinyl insecticides on flowering plants that bees visit
regularly.
(Ref.Vera Krischik,Associate Professor and Extension Specialist,Depart Entomology,U Minnesota,July
24,2014)
It is important to note that EAB trunk injections are the only means of treatment being
employed in Aurora and that Ash trees are the only trees being treated with injections
and only occurring following the trees flowering period.There are claims that a residual
level of neonicotinoid will remain in a tree in the following year that the tree was treated.
The concern with this is that the treated trees foliage and pollen may contain trace
amounts of neonicotinoid which can be consumed by pollinators in the second year
following treatment.While this may be a fair assumption,staff is unable to confirm from
any source that in fact this poses a serious threat to any non-target organism.
Based on the factual information available,staff remain confident that ImaJet,when
applied in accordance with Health Canada regulations and the manufacturer
instruction continues to be an effective tool in the control of EAB in our remaining Ash
tree inventory.The following table outlines the current revised Ash tree inventory on
municipal boulevards and in our parks.The information does not include Ash trees in
our woodlots.
YEAR ASH
INVENTORY
*NUMBER
REMOVED
REMAINING
INVENTORY
2013 2920 62 2858
2104 2858 *248 2610
2015 2610 112 2498
2016 2498 100 2398
*150 Ash Trees removed in 2014 were destroyed in the 2013 ice storm
Ash Trees in Wood Lots
As outlined in previous reports Council has not approved treating any Ash trees in our
woodlots or open space areas.As was expected many of the Ash trees have become
infested with EAB.
Staff continue to monitor this situation for public safety purposes and have identified and
removed approximately 175 trees from our wood lots and open space areas.With
exception of a few locations,Ash trees are not the dominant species and the impacts
associated with the death of these trees is not considered significant from the larger
perspective.In most cases,there is significant remaining forest cover that will actually
benefit by increased sunlight exposure and the successional understory trees will
respond rapidly such that new trees will soon take the place of trees removed.
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May 17,2016 -4 -Report No.PRS16-024
There are significant pockets of ash trees,particularly in the northwest section of
Aurora,that make up the dominant species and staff are working to both remove the
majority of these trees and to investigate the potential of replanting native species trees
in the worst effected locations.
This will be an ongoing process for the duration of the EAB infestation and staff are
committed to our continued efforts in communicating and working with individual
residents and park uses who are most impacted by this situation.
LINK TO STRATEGIC PLAN
EAB Treatment for Ash trees supports the Strategic Plan goal of Supporting
Environmental Stewardship and Sustainability for all through its accomplishment in
satisfying requirements in the following key objectives within this goal statement:
Assess the merits of
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Suspend all further Ash tree treatments and allow the remaining Ash trees to expire
and replant with alternative species trees;however,this will result in significant
short-term expense and loss of maturing street tree canopy resulting in a dramatic
visual change in the appearance in several neighborhoods.Cost for this alternative
are noted in the financial section below in Table C
2.Council could direct staff discontinue the treatment of Ash trees with the chemical
Imidacloprid (ImaJET)and resume treatments with the Bio-insecticide TreeAzin;
however,treatment costs will effectively double for a single annual treatment using
TreeAzin and remain as such for following applications.It has been suggested by
the manufacturer of this product that treatments may now need to be repeated on an
annual basis where insect infestations are known to be high.Evidence would
suggest that in fact that the EAB infestation is currently very high in the Town of
Aurora and surrounding area.Costs for treating Ash trees with both TreeAzin
ImaJET are noted in the financial section below Tables A B
3.Further options as required.
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May 17,2016 -5 -Report No.PRS16-024
FINANCIAL IMPLICATIONS
The following information is based on the proposed EAB treatment plan for 2016.
Table A represents the estimated cost of treating all candidate Ash trees using the
Neonicotinoid,Trade Name IMA JET.
Table B is based on the identical treatment plan;however,the product to be utilised in
the treatment is TreeAzin which is identified in the Alternatives section of this report as
Alternative 2.
In the event Council should decide to approve the Alternative 2 treatment plan,it should
be noted that the treatment would need to be repeated again in 2017 and potential
further consecutive years depending on the level of EAB infestation.
TABLE A:2016 Tree Treatment Plan Using IMAJET
Trees to be
Treated in 2016
Total Qty.cm of
tree diameter
Cost of
treatment per
cm diameter
Total Cost
2398 57,105.00 $2.45/per cm $139,907.25
TABLE B:2016 Tree Treatment Plan Using TREEAZIN
Trees to be
Treated in 2016
Total Qty.cm of
tree diameter
Cost of
treatment per
cm diameter
Total Cost
2398 57,105.00 $4.05/per cm $231,275.25
TABLE C:Cost to Remove and Replace Remaining Ash Tree Inventory
Remaining
Ash Tree
Inventory
Average Cost
to Remove
Single Tree
Cost to
Remove
Stump
Cost to Re-
plant Single
Tree
SubTotal Total Cost
2398 $300.00 $225.00 $375.00 $900.00/ea $2,158,200.00
In addition to the EAB treatment costs,staff estimate the costs associated with
removing and replacing non-treatable Ash trees in 2016 will approach $75,000.00.
Funds in the amount of $235,000.00 for the EAB Management Plan have been
allocated and approved in the 2016 Capital budget and staff has the necessary
arrangements in place (in accordance with the Procurement Policy)to facilitate these
additional EAB Management Plan requirements.
In the event Council directs staff to continue with the EAB treatments as currently
proposed but elects to proceed with Alternative 2 using TreeAzin,it will be necessary to
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PRS16-025
SUBJECT:Award of Tender PRS2016-22 For the Construction of the Queens
Diamond Jubilee Park Accessible Playground
FROM:Allan D.Downey,Director of Parks and Recreation Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.PRS16-025 be received;and
THAT Tender PRS2016-22 for the Construction of Capital Project No.73252 the
Queens Diamond Jubilee Park Accessible Playground and Park improvements in
the amount of $359,743.14 be awarded to Forest Ridge Landscaping Inc.;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
PURPOSE OF THE REPORT
To receive obtain authorization to award Tender PRS2016-22 to Forest Ridge
Landscaping Inc.
BACKGROUND
Queens Diamond Jubilee Accessible Playground concept plans were first presented at
an Open House meeting on January 15,2014.
Following this meeting,staff completed a more detailed conceptual design of the
Queens Diamond Jubilee Accessible Playground and potential park features that could
be included.Input received at the public open house was useful in guiding the detailed
park design and over all theme by incorporating many of sensory and other accessible
features that were deemed appropriate in addressing the needs of the differently abled
members of society who may be using this park.
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May 17,2016 -2 -Report No.PRS16-025
Following the detailed design process,staff conducted a second public open house
meeting on May 14,2015 where the park plans were presented and further comments
from the meeting participants were received and considered in the final park design
plan.
The final park plan includes a number of features aimed at the needs of all users in
terms of both physical and sensory abilities in that it includes elements and equipment
geared toward the senses as well as physical challenges (Park Plan attached).
COMMENTS
Based on the input received from the attendees at the two open house meetings,staff
believe that sufficient public consultation has occurred and that the final design of this
park is representative of the comments received during this process
In addition our Accessibility Advisory staff member and our Accessibility Advisory
Committee have both had an opportunity to make comments and review the proposed
park plan and are satisfied with the design.
Tender Number PRS2016-22 was issued on the open market on March 10,2016 and a
total of 83 companies picked up the tender documents.On April 7,2016,the Tender
Opening Committee received eight (8)bids and seven (7)being deemed compliant as
per the following summary:
FIRM NAME TOTAL BID
(excl.taxes)
1 Forest Ridge Landscaping Inc.$359,743.14
2 Pine Valley Corporation $439,945.20**
3 Euro Landscape Construction &Grounds Inc.$467,124.58**
4 Rutherford Contracting Ltd.$531,492.48
5 Mopal Construction Limited $678,014.10
6 M &S Architectural Concrete Ltd.$1,055,578.65**
7 Royalcrest Paving &Contracting Ltd.$1,851,860.67**
Verification of the Tenders was undertaken by the Manager of Purchasing while
business references provided by the low bidder were followed up by the Department of
Parks and Recreation staff.The Tender submitted by the Low bidder is compliant with
purchasing protocol and the reference checks were favorable.
In view of the above,staff are confident in the process undertaken and the Tender
results.
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Tuesday,May 17,2016 Item 12 Page -2
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May 17,2016 -3 -Report No.PRS16-025
LINK TO STRATEGIC PLAN
The design and construction of an Accessible Playground supports the Strategic Plan
goal of Supporting an Exceptional Quality of Life for All through its accomplishment in
satisfying requirements in the following key objectives within this goal statement:
Develop a long-term needs assessment for recreation programs,services and
operations to match the evolving needs of the growing and changing population.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council could elect to not award Tender PRS2016-22 and defer the project
indefinitely.
2.Council could direct staff to make further revisions to the park design plans by
increasing or decreasing the scope of work with the proposed playground and park
improvements.
3.Further Options as Required.
FINANCIAL IMPLICATIONS
The total recommended expenditure for the Queens Diamond Jubilee Accessible
Playground and Park Improvements is $359,743.14.
Funds for this expenditure are available in Capital Budget Project No.73252 in the
amount of $519,785.00.
Residual funds will be returned to sources upon completion of the project
CONCLUSIONS
That Tender PRS 2016-22 For the for the Construction of the Queens Diamond Jubilee
Park Accessible Playground and park improvements be awarded to Forest Ridge
Landscaping Inc.in the amount of $359,743.14.
PREVIOUS REPORTS
PR13-037 August 13,2013 ble Playground Design
PR14-028 June 17,2014 Diamond Jubilee Park
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ENDPAVEMENTBSIBSIBIBSIBWVWVMHSIBWHPCHPxxxxxxxxTop=262.12Top=262.12Top=261.76Top=261.79Top=263.77ENDPAVEMENTBSIBSIBIBSIBWVWVMHSIBWHPCHPCB.CB.CB.CB.CB.CB.CB.CB.CB.CB.CB.CB.CB.CB.CB.BPARKINGTOTAL25SPOTSPARKINGTOTAL20SPOTSNATURALPLAYCOLOREDCONCRETESEATWALLPLAYINGFIELDACCESSIBLESANDTABLEEXISTINGASPHALTWALKWAYCIVICSQUAREGATEJOHNWESTWAYEXLEYDRIVEPLAYGROUNDSANDPLAYEXISTINGASPHALTWALKWAY376PLAYGROUND-NATURALPLAYSITEFURNITURELANDSCAPECONCEPTPLANINCLUSIVEPLAYQUEENSJUBILEEPARKSCALE1:300051015 20mWOODTIPI8SENSORYGARDENANDREFLEXOLOGYFOOTPATHPLAYGROUND-ACTIVEPLAYSURFACINGMATERIALSWOODPOSTS2LOGBENCH3SANDPLAYAREA4LOGPILE5MAAR-JUNIOREQUIPMENT9ARCHTUNNEL10KUMA-SENIOREQUIPMENT11RUBBER-ACTIVEPLAYZONE12FIBAR-NATURALPLAYZONE13UNITPAVING-PATHWAYS14CHERRYTREEGROVE15REFLEXOLOGYFOOTPATH16WISTERIAARCHWAY17SENSORYPLANTING&RAISEDPLANTERS18TRASHRECEPTACLE19SERENITYFOUNTAIN20SHADESTRUCTURE21BENCH22VIEWINGFENCE2312874910111618221421202315141312ACTIVEPLAYPICNICAREALOGBALANCEBEAM1WILLOWTUNNEL6LOGCROSSING7REFLEXOLOGYFOOTPATHGARDEN&LABYRINTHSENSORYGARDENSCALE1:300MAY2,2014EXISTINGASPHALTWALKWAYAttachment #1
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PRS16-026
SUBJECT:Multi-Purpose Synthetic Turf Sports Field at Stewart Burnett Park
FROM:Allan D.Downey,Director of Parks &Recreation Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.PRS16-026 be received;and
THAT a budget increase be approved for Capital Project No.73161 Multipurpose
Field by $1,027,225.20 bringing the total project budget amount to $2,727,225.20;
and
THAT staff be directed to proceed to Tender for the Stewart Burnett Multi-Purpose
Field project for construction in 2016.
PURPOSE OF THE REPORT
To seek Council approval to increase the Capital Project budget and authorization to
proceed to Tender the project for construction in 2016.
BACKGROUND
At its June 26,2012 meeting,Council authorized staff to proceed with Tendering a
multi-purpose synthetic sports field at Stewart Burnett Park for possible construction in
2012.This facility was recommended as a high priority in the previous Parks and
Recreation Master Plan where it was identified for construction in 2011.
The recently revised Parks and Recreation Master Plan continues to include this project
as a high priority.In view of this recommendation,the ever increasing demands for
sports field facilities by our user groups and the fact that our existing facilities are at or
above capacity it will be necessary to build this new facility in order to meet existing and
future service levels.
Pursuant to Council direction June 2012 direction,Tender PRS2012-51 Multi-Purpose
Synthetic Turf Sports Field was issued.On August 23,2012,the Tender Opening
Committee received six (6)tenders.Prices ranged from the low bid of $2,066,737.06 to
a high of $2,553,908.05.
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Tuesday,May 17,2016 Item 13 Page -1
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May 17,2016 -2 -Report No.PRS16-026
The available approved budget for the project in 2012 was $1,500,000.00.As a result
of this insufficient funding and several other site-related issues,Council did not award
the Tender as recommended in the staff report PR12-037.
COMMENTS
There were two significant site-related issues that were driving the cost of the project
upward.The first issue was related to the existing stormwater management (SWM)
facility which was servicing the SWM requirements of the Stronach Aurora Recreation
Complex (SARC).The Location of SWM facility was conflicting with the layout of the
multipurpose field and it would have been necessary to reconfigure the SWM at
considerable cost.
This situation has now been resolved in that all SWM requirements for the SARC and
the park have been redirected to a new SWM facility which was designed and
constructed at no cost to the Town.This facility has been located further north of
Stewart Burnett Park on the Shimvest Development lands.As such,the existing SWM
facility can now be decommissioned and filled-in to facilitate the multi-purpose field.
The second issue has not been resolved and is related to site grading and additional
costs arising from a combination of moving,exporting and manipulating existing surplus
soils on the site.These surplus soils have been identified from more recent site
analysis and the revised grading plans that were required to accommodate the
functionality of the overall site including the proposed Tennis Bubble.It has been
determined that a significant quantity of mixed soils will remain on the site that
originated from the building of the SARC.These soils consist of a mix of organic and
non -organic soils that cannot be used in significant quantities for structural fill or
landscaping and must be exported from the site.
There are other instances where soils are useable to fulfill some requirements provided
they are adequately handled and manipulated on site prior to final placement.
Increased costs associated with this issue have been identified in the financial section
of this report.
LINK TO STRATEGIC PLAN
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of
Life for All by investing in sustainable infrastructure.
Maintain and expand infrastructure to support forecasted population growth through
technology,waste management,roads,emergency services and accessibility.
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 13 Page -2
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May 17,2016 -3 -Report No.PRS16-026
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council could defer additional funding and Tendering of the project in 2017 and
direct staff to bring the project forward for Council consideration in the 2017 Capital
Budget
2.Council could reduce the size and scope of the multi-purpose field to facilitate soccer
only;however,this will have an impact on the usability of the facility for football and
rugby and will result in a substandard field size for the intended sports.
3.Council could remove the optional LED Sports Field lighting system for a savings of
$96,000.00.
4.Further Options as required.
FINANCIAL IMPLICATIONS
The current available budget for the Multipurpose Field,Capital Project No.73161 is
$1,700,000.00.The project was originally scheduled to be constructed in 2012 which
was subsequently delayed due to site related constraints.
Project costs are currently estimated to be $2,727,225.20 of which an estimated
$400,000.00 is attributed to significant earthworks and site grading requirements
associated with the surplus soils remaining on the site from the construction of the
SARC.
This cost also includes the estimated cost of $147,000.00 required to prepare the
proposed location of the Tennis Bubble.
Overall costs will likely have incrementally increased since the project was last
Tendered in 2012 and the current project cost estimate is now more indicative of the
actual costs for the work.The table below outlines the project financial outlook:
2012
Approved
Budget
2015
Budget
Increase
Current
Budget
Requested
Budget
Increase
TOTAL REVISED COST
$1,500.000.00 $200,000.00 $1,700,000.00 $1,027,225.20 $2,727,225.20
CONCLUSIONS
Approval of a budget increase in the amount of $1,027,225.20 for the multi-purpose field
and approve the proceeding with a Tender the project for construction in 2016.
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Attachment #1
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TOWN OF AURORA
SCHEDULE OF ESTIMATED UNIT PRICES
Multi Purpose Artificial Turf Sports Field at Stewart Burnett Park
1400 Wellington Street East
ITEM #DESCRIPTION UNIT QTY UNIT RATE EXTENDED RATE
PART A -MOBILIZATION AND DEMOBILIZATION
A1
Mobilization,demobilization,bonding,permits,site security,
temporary facilities,utility locates,dust control,staging,traffic
control,signs,total station layout by contractor and all other
costs required for compliance with the General Conditions and
not specifically listed herein
lump sum 25,000.00$
25,000.00$
PART B -REMOVALS &SITE PREPARATION
B1 1.8m high modular metal safety fence,Fast fence or equal
(supply,maintain &remove)lm 500 22.00$11,000.00$
B2 Sediment control fence
(supply,maintain &remove)lm 411 16.00$6,576.00$
B3 Sediment control fence around staging area
(supply,maintain &remove)lm 195 16.00$3,120.00$
B4
20m long X 5m wide mud mat
100-200mm dia,300mm deep quarry stone over geotextile
(supply,maintain &remove)
m3 60 90.00$5,400.00$
B5 Remove existing post &wire fence lm 428 8.00$3,424.00$
B6 Clear &grub surficial vegetation within limits of construction m2 31430 1.50$47,145.00$
B7 Remove top 300mm deep layer from stockpiled material off site m3 2414 60.00$144,840.00$
221,505.00$
PART C -DRAINAGE
C1 CBMH#1 c/w excavation &backfill each 1 3,600.00$3,600.00$
C2 CBMH#1 c/w excavation &backfill each 1 5,800.00$5,800.00$
C3 CBMH#2 c/w excavation &backfill each 1 5,800.00$5,800.00$
C4 Headwall#1 c/w outfall horizontal revetment spillway,grate,
chain-link fence,excavation &backfill each 1 12,000.00$12,000.00$
C5 Headwall#2 c/w outfall horizontal revetment spillway,grate,
chain-link fence,excavation &backfill each 1 12,000.00$12,000.00$
C6 Cleanouts including lead pipes each 4 600.00$2,400.00$
C7 250mm dia PVC SDR 35 STM PIPE c/w excavation,bedding
and backfill lm 48 105.00$5,040.00$
C8 300mm dia PVC SDR 35 STM PIPE c/w excavation,bedding
and backfill lm 24 125.00$3,000.00$
C9 450mm dia PVC SDR 35 STM PIPE c/w excavation,bedding
and backfill lm 88 150.00$13,200.00$
C10 525mm dia CONCRETE STM PIPE c/w excavation,bedding
and backfill lm 33 350.00$11,550.00$
PART A -MOBILIZATION AND DEMOBILIZATION
PART B -REMOVALS &SITE PREPARATION
1 Prepared by SERDIKA CONSULTING INC.
Attachment #2
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Tuesday,May 17,2016 Item 13 Page -7
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TOWN OF AURORA
SCHEDULE OF ESTIMATED UNIT PRICES
Multi Purpose Artificial Turf Sports Field at Stewart Burnett Park
1400 Wellington Street East
ITEM #DESCRIPTION UNIT QTY UNIT RATE EXTENDED RATE
C7 300mm dia PERFORATED DRAIN PIPES in landscape areas
c/w excavation,bedding,geotextile and backfill lm 204 75.00$15,300.00$
C8 300mm dia PERFORATED DRAIN PIPES inside perimeter of
play field c/w excavation,bedding,geotextile and backfill lm 416 75.00$31,200.00$
C9 25mm x 150mm 'multi flow'drain pipes laid flat lm 1697 20.00$33,940.00$
C10 Closed-circuit television inspection of STM PIPES lump sum 1,000.00$
155,830.00$
PART D -ARTIFICIAL TURF &GRANULAR BASE
D1 Top granular leveling layer,excluding excavation,grading and
subgrade preparation m2 10151 3.00$30,453.00$
D2 Middle granular layer excluding excavation,grading and
subgrade preparation m2 10151 3.00$30,453.00$
D3 Bottom granular layer,excluding excavation,grading and
subgrade preparation m2 10151 20.00$203,020.00$
D4 Geotextile liner over subgrade lump sum 27,000.00$
D5
SLIT FILM artificial turf system including infill and colour inlays
and including Labosport Inc.testing,prepaid insured 8-year
warranty,spare turf infill,maintenance manuals and training of
Town staff
m2 10151 48.00$487,248.00$
778,174.00$
PART E -PAVING AND CURBS
E1 Perimeter concrete curb including excavation &granular base &
compaction lm 430 115.00$49,450.00$
E2 Concrete paving Type A including excavation &granular base &
compaction m2 272 120.00$32,640.00$
E3 Concrete paving Type B including excavation &granular base &
compaction m2 415 195.00$80,925.00$
163,015.00$
PART F -ELECTRICAL
F1 Sports lighting complete as per all drawings and specifications
by MJS Consultants Inc.,c/w excavation and backfill lump sum 180,000.00$
180,000.00$
PART G -FURNITURE
G1 Team shelters including players benches pair 1 60,000.00$60,000.00$
G2 7-tier bleachers including certified drawings by P.Eng.for
building permit each 5 10,000.00$50,000.00$
PART E -PAVING AND CURBS
PART D -ARTIFICIAL TURF &GRANULAR BASE
PART C -DRAINAGE
PART F -ELECTRICAL
2 Prepared by SERDIKA CONSULTING INC.
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TOWN OF AURORA
SCHEDULE OF ESTIMATED UNIT PRICES
Multi Purpose Artificial Turf Sports Field at Stewart Burnett Park
1400 Wellington Street East
ITEM #DESCRIPTION UNIT QTY UNIT RATE EXTENDED RATE
G3 Soccer goals pair 1 7,500.00$7,500.00$
G4 Football goals pair 1 12,000.00$12,000.00$
G5 Team shelters concrete footings Type B c/w excavation &
backfill each 8 1,500.00$12,000.00$
G6 Soccer goals concrete footings Type B c/w excavation &backfill each 8 1,500.00$12,000.00$
G7 Football goals concrete footings Type D c/w excavation &
backfill each 2 1,200.00$2,400.00$
155,900.00$
PART H -FENCES AND GATES
I1 1.8m high chain-link fence including double and single gates and
including concrete footings Type A,c/w excavation and backfill lm 201 155.00$31,155.00$
I2 3.0m high chain-link fence including concrete footings Type C,
c/w excavation and backfill lm 258 215.00$55,470.00$
86,625.00$
PART I -LANDSCAPING
J1 2-year growth #1 Nursery Sod including watering until
establishment and 2 cuts prior to acceptance m2 2403 7.00$16,821.00$
J2 Terraseed including watering until establishment and 2 cuts prior
to acceptance m2 36603 4.00$146,412.00$
J3 Planting -Deciduous Trees,50mm caliper each 40 390.00$15,600.00$
J4 Planting -Coniferous Trees,2000mm height each 50 365.00$18,250.00$
197,083.00$
PART J -EARTHWORKS
L1
Cut and fill rough grading in accordance with geotechnical report
including all import and export of soil materials and including all
proof-rolling and compaction in lift depths specified.Spread and
fine grade topsoil to a minimum depth of 200mm in all
landscaped areas including import,export and shredding of
existing topsoil.Include for any dewatering that may be required
for the pond area.
m3 17700 14.00$247,800.00$
L2 Earthworks in the area of the future tennis courts and
dome.m3 10500 14.00$147,000.00$
L3 Contractor's staged total station surveys as specified lump sum 5,000.00$
399,800.00$
SUBTOTAL PARTS A-J EXCLUDING HST 2,362,932.00$
PART K -OTHER COSTS
K1 Contingency allowance on subtotal 5%118,146.60$
PART J -EARTHWORKS
PART G -FURNITURE
PART H -FENCES AND GATES
PART I -LANDSCAPING
3 Prepared by SERDIKA CONSULTING INC.
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TOWN OF AURORA
SCHEDULE OF ESTIMATED UNIT PRICES
Multi Purpose Artificial Turf Sports Field at Stewart Burnett Park
1400 Wellington Street East
ITEM #DESCRIPTION UNIT QTY UNIT RATE EXTENDED RATE
K2 Construction inspection &testing allowance lump sum 20,000.00$
K3 LSRCA permit cost lump sum 1,000.00$
K4 Construction contract consulting administration fees lump sum 8,000.00$
K5 Electrical consulting fees for re-design fees if LED sports lighting
is considered.lump sum 4,000.00$
K6 Upcharge for LED sports lighting system lump sum 95,000.00$
246,146.60$PART K -OTHER COSTS EXCLUDING HST
4 Prepared by SERDIKA CONSULTING INC.
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PRS16-027
SUBJECT:Aurora Youth Soccer Club:Request for Exemption from Municipal
Alcohol Policy
FROM:Allan D.Downey,Director of Parks and Recreation Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.PRS16-027 be received;and
THAT the Town of Aurora grant an exemption to the Municipal Alcohol Policy to
permit the serving of alcohol by the Aurora Youth Soccer
games during the 2016 season.
PURPOSE OF THE REPORT
BACKGROUND
The AYSC has r
-pro
level of Canadian soccer drawing teams from across Canada to play in Aurora.Other
is requesting authorization to do the same
COMMENTS
The AYSC has secured a Special Occasion Permit from the LCBO for all fourteen
including fencing to separate the licenced area,provision of Smart Serve certified
servers and all other requirements.
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Attachment #1
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Attachment #2
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PDS16-030
SUBJECT:Changes to the Planning Act,1997 as set out in Bill 73,the Smart
Growth for our Communities Act,2015.
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report No.PDS16-030 be received for information.
PURPOSE OF THE REPORT
The purpose of this report is to provide Council with background information related to
changes to the Planning Act and the Development Charges Act,1997 as set out in Bill
73,the Smart Growth for our Communities Act,2015.This report focuses on the
Planning Act changes.
BACKGROUND
On December 13,2013 Council endorsed staff comments as outlined in report PL13-
068 related to the the Ministry of Municipal Affairs and Housing (MMAH)Review of Land
Use Planning and Appeal System and Development Charge System.These comments
were forwarded to MMAH.On January 23,2014 the Region Council endorsed a similar
report which provided recommendations to the MMAH on the Planning Act and
Development Charges Act review.
As a result of a formal public consultation conducted by from October 2013 through to
January 2014 which reviewed the current land use planning and appeal system,Bill 73
the proposed Smart Growth for Our Communities Act was introduced in the
Legislature on March 5,2015.
On December 3,2015,Ontario passed Bill 73,which imposes significant amendments
to the Planning Act and the Development Charges Act,1997.This update will focus on
the changes to the Planning Act that will alter,and in some areas restrict,the planning
approval process as it is currently administered.
Bill 73 is a significant reform to the planning and development process and involves
over 120 amendments to the Planning Act and the Development Charges Act .The
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proposed amendments to the Planning Act focus on enhancing citizen engagement,
achieving more predictability,supporting municipal leadership and protecting long-term
public interests.The changes are designed to make the system more transparent and
cost effective,and to better meet the needs of stakeholders and communities.Some of
obligation to review its policy statements is now increased from every five years to every
ten years.However,the majority of the changes to the planning approvals process as
discussed below will come into force on a day(s)to be named by proclamation of the
Lieutenant Governor.As of the time of this writing,that day(s)had not yet been
determined.
Please note that this is not intended to be a complete summary of all changes to the
Planning Act made by Bill 73.This is intended to be a summary of certain changes that
will affect the normal processing of public and private applications.The description of
the Bill 73 Planning Act amendments has been prepared by staff with the
acknowledgement of Aird Berlis who prepared a similar overview.
Existing Policy Context
All Planning Act development applications are subject to provincial policies.The
Provincial Policy Statement (PPS)provides policy direction on matters of provincial
interest.These policies support the development of strong communities through the
promotion of efficient land use and development patterns.
The Growth Plan for the Greater Golden Horseshoe is a guiding document for growth
management within the Greater Golden Horseshoe (GGH)Area to 2041.The Growth
Plan provides a framework which guide decisions on how land will be planned,
designated,zoned and designed.
The Lake Simcoe Protection Plan (LSPP)is a provincial document that provides policies
which addresses aquatic life,water quality,water quantity,shorelines and natural
heritage,other threats and activities (including invasive species,climate change and
recreational activities)and implementation.
Bill 73 has been approved by the Ministry of Municipal Affairs and Housing as an
Amendment to the provisions of the Planning Act and Development Charges Act as a
further means to implement the provincial plans and create more accountability and
predictability in the planning review and processing of Planning Act applications.
Bill 73,Amendments to the Planning Act
Section 2 New Matters of Provincial Interest
Section 2 of the Planning Act provides a non-exhaustive list of matters of provincial
interest to which all approval authorities (including the Ontario Municipal Board)shall
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have regard in making a decision.This list includes such items as the protection of
ecological systems and agricultural resources,the conservation of natural resources
and significant features,the adequate provision of a full range of housing,and the
appropriate location of growth and development.
Urban design is now added to the list through a new reference to the promotion of built
form that is well-designed,encourages a sense of place and provides for public spaces
that are of high quality,safe,accessible,attractive and vibrant.
Section 2.1 OMB to Have Regard to Information,Even on a Non-Decision
Section 2.1 of the Planning Act obligates the Ontario Municipal Board to have regard for
the decision of municipal council as well as any information and material that municipal
council considered in making its decision.The section did not apply when the OMB was
hearing an appeal from a non-decision.
Bill 73 amends section 2.1 to now require the OMB to have regard to any information
and material that municipal council received in relation to the matter under appeal,
including written and oral submissions received from the public even if municipal
council did not render a decision on the matter.
Section 8 Mandatory Planning Advisory Committee
Previously,the council of a municipality (upper,lower or single-tier)had discretion to
appoint a planning advisory committee.The appointment of a planning advisory
committee will now be mandatory for almost every upper-tier and single-tier
municipality,though the appointment will remain optional for lower-tier municipalities.
The members of the planning advisory committee shall be chosen by council and must
include at least one resident who is neither a member of council nor an employee of the
municipality.
Section 16 Procedures for Informing the Public Must be in the Official Plan
Section 16 of the Planning Act prescribes what an official plan shall and may contain.
This section is amended by Bill 73 to mandate that every official plan contain a
description of the measures and procedures for informing and obtaining the views of the
public in respect of proposed official plans (and amendments),zoning by-laws (and
amendments),plans of subdivision and consents to sever.Adding procedures for
informing the public of other types of Planning Act approvals remains discretionary.
Section 17 Process for Adopting an Official Plan
There are numerous changes to the process requirements for lawfully adopting an
official plan or official plan amendment.Some of the highlights are as follows:
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Notice In giving written notice of the adoption of a plan,the notice must now contain a
brief explanation of the effect,if any,that written and oral submissions received prior to
dopt the
plan.
No Global Appeals In the case of the adoption of a new official plan,there can be no
appeal in respect of all of the new plan.Appeals will now be limited to part of the plan.
This applies to a decision to adopt an official plan (by a lower-tier municipality)as well
as a decision to approve an official plan (by an upper or single-tier municipality or by the
Ministry).
No Appeals of Certain Parts of the Plan Portions of a plan that identify lands as
being within the boundary of areas such as the Lake Simcoe watershed,the Greenbelt
or the Oak Ridges Moraine are exempt from appeal.Also exempt from appeal are
portions of an official plan that identify forecasted population and employment growth as
set out in the Growth Plan.This latter exclusion includes population and employment
growth as set out in a lower-tier official plan where the lower-
the allocation(s)from an approved upper-tier official plan.The exclusion also includes
the boundaries of areas of settlement shown in lower-tier official plans where such
areas match an approved upper-tier plan.
Appeals Must Explain Where an appeal asserts that a decision of council is
inconsistent with or fails to conform with a provincial policy statement or upper-tier
inconsistent with,fails to conform with,or conflicts with the provincial policy or upper-tier
plan at issue.This requirement applies whether the appeal is from the adoption or the
approval of an official plan.An appeal can be dismissed without a hearing if the required
explanation has not been provided.
Dispute Resolution of Appeals Municipal councils and approval authorities will now
be empowered to use mediation,conciliation or other dispute resolution techniques to
attempt to resolve an appeal of an adopted or approved official plan.Where the council
or approval authority chooses this option and gives notice,the 15-day period in which
an appeal is normally to be forwarded to the OMB is extended to 75 days.Participation
in the dispute resolution process offered by the municipality is voluntary,but the 75-day
No Approval/Appeal Without Conformity An approval authority will now be
restricted from approving any part of a lower-
-tier official plan.This includes
conformity with any new upper-tier official plan or conformity with an amendment made
to the upper-tier official plan that was adopted no more than 180 days after the lower-
tier municipality adopted its plan.
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In addition,within 180 days of receiving a lower-
the approval authority may issue a statement indicating that the lower-tier plan as
adopted does not conform to the upper-tier official plan.When such a statement is
issued,the 180-day appeal period does not begin to run until the approval authority
confirms that the non-conformity is resolved.
issue is not subject to review by the OMB.
Subject to conformity issues
as noted above,approval authorities have 180 days to render a decision in respect of all
or part of an adopted official plan.This period may now be extended by an additional 90
days if notice of an extension is given before the initial 180 days expires.The notice of
extension may be given by the municipality or the approval authority,but there can be
only one 90-day extension.The first notice of extension issued is the one that governs
and the party issuing the notice of extension may terminate the extension at any time by
issuing another written notice.
Cutting Off Appeals of Non-Decisions After receiving a notice of appeal from a non-
decision (with or without the above-described extension),an approval authority may
issue a notice that contains certain information that will be prescribed by regulation.The
notice must be provided to all persons or public bodies that made a written request to
no other person or public body will be entitled to appeal the non-decision.This
ver-
Planning Act in situations where an approval authority fails to render its decision on an
adopted official plan within the statutory time period.
Section 22 Amending an Official Plan
Some of the changes under section 17 (summarized above)will similarly be applied to
private requests to amend official plans under section 22.For example,if municipal
council refuses a request for an official plan amendment,the notice of refusal must
explain the effect,if any,that written and oral submissions had on the decision to
refuse.Also,the 75-day dispute resolution extension may be exercised by the
municipality or approval authority in the event of an appeal from a refusal.
Most significantly,the Province has amended section 22 to preclude any requests for an
amendment to a new official plan before the second anniversary of the first day that any
part of the new plan comes into force.The only exception is where council has declared
by resolution that a private request for an amendment can proceed.
The appeal period for a non-decision in respect of a private official plan amendment
application is not changed.Applicants may still appeal a non-decision on a private
application after 180 days and these appeals are not subject to the dispute resolution
extension described above.In the case of appeals from non-decisions by approval
authorities,either the applicant or the approval authority may extend the 180-day appeal
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period by an additional 90 days by issuing a written notice.The 90-day extension may
be terminated by the party that requested it by a further written notice.
Section 26 Official Plan Updates 10-Year Reviews of New Official Plans
Municipal councils have an obligation to update their official plans to conform with,be
consistent with and have regard to provincial plans,policies and matters of provincial
interest.However,in the case of new official plans,this obligation will now not kick in
until 10 years after the new plan comes into effect.After that,the plan must be reviewed
every 5 years unless it is replaced by another new official plan.Municipal councils will
also have the discretion to combine a provincial plan conformity exercise with a 10/5
year review.
The process for undertaking a conformity exercise or 10/5 year review remains the
same,including the requirement that within three years of a provincial plan conformity
exercise or 10/5 year review,municipal council must amend all zoning by-laws in effect
in the municipality to ensure they conform with the official plan.
Section 34 Amending a Zoning By-law
Many of the procedural changes made applicable to official plans and official plan
amendments are similarly made applicable to zoning by-laws and zoning by-law
amendments:
Two-Year Freeze As noted above,municipal council must amend all of its zoning by-
laws within three years of carrying out a provincial plan conformity exercise or a 10/5
year review.In carrying out such by-law amendments,if municipal council elects to
simultaneously repeal and replace all zoning by-laws in effect within the municipality,no
person may submit an application to amend the replacement zoning by-law(s)until after
the second anniversary of the new by-law(s).This is similar to the two-year freeze on
private official plan amendment applications,but will only apply where there is a global
-laws undertaken in response
to a new official plan or an official plan review.Similar to Official Plan Amendments
Council can pass a resolution to allow a specific application,a class of application or in
respect of such applications generally.
In the Case of a Refusal Similar to the new requirements for notices of refusals of
official plan amendment applications,where a municipal council refuses a zoning by-law
the effect,if any,that written and oral submissions had on the decision to refuse.Also,
the same dispute resolution extension of 75 days is available where an appeal is filed
from the refusal of a zoning by-law amendment application.
In the Case of an Approval Where council passes a new zoning by-law or an
amendment to an existing zoning by-law (whether publicly or private initiated),council
must now include in its notice of approval a brief explanation of the effect,if any,that
written and oral submissions had on the decision to pass the by-law or by-law
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with matters of provincial interest or a failure to conform with a provincial plan must
explain how the by-law or by-law amendment is inconsistent or fails to conform.An
appeal may be dismissed without a hearing if the appellant fails to provide the required
explanation.Finally,the dispute resolution extension of 75 days is available for appeals
of council decisions to approve.
In the Case of a Non-Decision The appeal period for non-decisions on zoning by-law
amendment applications remains 120 days.
Section 37 New Accounting Requirements
Municipalities will now need to pay all money received pursuant to section 37 into a
special account that can be used only for the facilities,services or other matters
-law.The special account money can be
invested in accordance with the Municipal Act,2001 or the City of Toronto Act,2006,as
the case may be,with any earnings derived from such investments being paid into the
special account.Municipal treasurers will be required to give municipal council an
annual,publicly-available financial statement relating to the special account.
Section 41 No Changes
Bill 73 does not amend any of the Planning Act
related to site plan approval.
Section 42 Prerequisites to the Alternative Requirement for Parkland
Subsection 42(1)provides that as a condition of development or redevelopment,the
council of a local municipality may require that land in an amount not exceeding 2%for
commercial/industrial land and 5%for residential land be conveyed to the municipality
for park or other recreational purposes.Subsection 42(3)provides an alternative
requirement for residential development that may require parkland dedication at a rate
of 1 hectare for each 300 units proposed (or such lesser rate as may be specified in the
-law).
In order to impose the alternative requirement of 1ha/300 units,the municipality must
first have policies in its official plan dealing with parkland and the use of the alternative
rate.Bill 73 further requires that before adopting the required official plan policies,the
municipality must first prepare a parks plan that examines the need for parkland in the
municipality.This new requirement will only apply to official plan policies adopted after
the effective date of the Bill 73 amendments.
Bill 73 further changes the calculation of cash-in-lieu paid in respect of parkland where
the alternative requirement is used.Instead of cash-in-lieu payable at the rate of
1ha/300 units,council may only require cash-in-lieu payable at the rate of 1ha/500 units.
This new cash-in-lieu alternative rate will apply as
determined).The only exception will be situations where a payment in lieu has already
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been made or arrangements for payment in lieu have already been made to the
satisfaction of council.
Finally,while all payments in lieu were already subject to a requirement to be deposited
in a special account and were already available to be invested by the municipality,Bill
73 will add the same annual treasurer reporting requirements discussed above for
section 37 benefits.
Section 45 Local Tests for Minor Variance
The four-part test for a minor variance remains unchanged:an applicant must
demonstrate that the requested variance is minor,desirable for the appropriate
development or use of the land/building/structure,maintains the general intent and
purpose of the zoning by-law,and maintains the general intent and purpose of the
official plan.
The Bill 73 amendments to section 45 will now require that the committee of adjustment
be satisfied that the requested variances also conform with (a)criteria to be prescribed
by regulation (if any)and (b)criteria to be prescribed by the local municipal by-law (if
any).The latter provision will effectively allow each local municipality in Ontario to
-part test
summarized above.
Some of the procedural matters that go along with the new local minor variance criteria
are addressed in the amendments to section 45:
New criteria (whether provincial or local)that were not in force on the day a
variance application was made do not apply to that application.
With limited exceptions,the process for adopting a local variance criteria by-law
is the same as the process for adopting a zoning by-law under section 34 of the
Planning Act.
Unlike zoning by-laws,local variance criteria by-laws will not be deemed to be
retroactive to the date they were passed by municipal council.A local variance
criteria by-law comes into force after the appeal period expires,once all of the
appeals are withdrawn,or once the by-law is finally approved by either the OMB
or the municipality acting under a direction from the OMB.
The Province has amended section 45 to preclude any applications for a further minor
variance in respect of any land,building or structure before the second anniversary of
the day on which a prior minor variance was granted.The only exception to this two-
year freeze on minor variances is where council has declared by resolution that an
application can proceed.This exemption resolution can be application-specific,class-
specific or general in its application.
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Finally,in addition to providing signed written reasons for a decision,committees of
adjustment will now be required to provide a brief explanation of the effect,if any,that
decision to approve or refuse a requested variance.
Section 51 Plans of Subdivision,Built Form,and Alternative Dispute Resolution
While the criteria for approving a plan of subdivision remain unchanged,as noted
above,the list of matters of provincial interest has been amended to include urban
design considerations.The new built form considerations will become a key factor in the
assessment of all new plans of subdivision.
If an approval authority gives or refuses to give approval to a draft plan of subdivision,
that any written or oral submissions received before the decision had on the approval or
refusal given by the authority.
Appeals can be filed from the decision of the approval authority,from the conditions
imposed by the approval authority,or from any changes made to the conditions
imposed.In each case,the approval authority will have the right to issue a dispute
resolution notice and through such notice obtain a 75-day extension to the time in which
an appeal received by the approval authority must be forwarded to the OMB.As in all
other cases of the new dispute resolution extension,participation in the proposed
dispute resolution will be voluntary.
Section 51.1 Draft Plan Conditions Regarding Parkland
The changes summarized under section 42 above are similarly made to section 51.1.
To impose the alternative parkland requirement of 1ha/300 units,the municipality must
first prepare a parks plan and implement official plan policies in accordance with that
parks plan.Also,if cash-in-lieu is to be received,the maximum alternative requirement
the municipality can impose through a draft plan approval condition will be 1ha/500
units.
Section 53 Consents
The changes summarized under section 51 above are similarly made to section 53.
Decisions to approve or refuse a consent must include a brief explanation concerning
the effect,if any,that any written or oral submission had on the decision.Also,the 75-
day dispute resolution extension is available to the municipal authority on appeals of
decisions as well as appeals from changed conditions.
Section 70 Development Permit System
The Development Permit System effectively remains the same which the addition that
there is now prohibitions on development permit by-law amendments.A council is
authorized to pass a development permit by-law to provide that no person can apply to
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amend the relevant development permit by-law (or Official Plan policies)prior to the fifth
anniversary the day the by-law is passed.However,Council can override this prohibition
through a resolution that an application for such amendments is permitted.
COMMENTS
Ministry of Municipal Affairs and Housing has passed legislative amendments to the
Development Charges Act and Planning Act as part of Smart Growth for Our
Communities Act,2015.These follow a MMAH consultative and public input process.
Changes to the Planning Act and related initiatives are intended to:
Give residents a greater,more meaningful say in how their communities grow by:
Requiring municipalities to look at opportunities to better involve residents in the
planning process for new developments.Municipalities will need to set out in
their official municipal plans how and when the public will be consulted,and
explain in Council decisions how public input has affected planning decisions.
Where municipal planning advisory committees are established allow citizen
representation so council can benefit from their views.
Maintaining the Community Planning Permit System,to encourage innovative
ways to plan and address local needs raised by municipalities and community
groups.The tool will be implemented locally in consultation with residents and
other stakeholders.
Protect and promote green spaces by:
Encouraging more municipalities to put parks plans in place that involve input
from school boards and community members.
Make the planning and appeals process more predictable by:
Requiring reviews of new,comprehensive municipal official plans every 10 years,
instead of five.
Providing municipalities with more control and stability over their planning
documents.Once a municipality establishes a new official plan,or
comprehensive zoning bylaw it will be frozen and not subject to applications for
two years unless permitted by Council.Similarly a Community Planning Permit
System will not be subject to any private applications for five years after its
establishment unless permitted by the municipality.
Enabling the province and local municipalities to further define what constitutes a
minor variance.
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Give municipalities more independence and make it easier to resolve disputes by:
Providing an option for an additional 90 days to resolve issues involving Official
Plans and amendments.
Allowing more opportunities to resolve disputes locally to make it easier and
more efficient to resolve disputes without going before the Ontario Municipal
Board.For example,municipalities will be allowed time to engage in alternative
dispute resolution.The ability to appeal some items will be removed.
LINK TO STRATEGIC PLAN
Implementing the changes to the Planning Act pursuant to Bill 73 will support the
Strategic Plan goals of:Supporting an exceptional quality of life for all and enabling
a diverse,creative and resilient economy.The relevant supporting objectives
include:Strengthening the fabric of our community and promoting economic
opportunities that facilitate the growth of Aurora as a desirable place to do
business.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
n/a
FINANCIAL IMPLICATIONS
None.
PREVIOUS REPORTS
General Committee report PL13-068,dated December 10,2013.
CONCLUSION
This report is provided to Council as information to the changes in effect and
forthcoming to the Planning Act.The requisite Regulations which will further specify the
procedures to be followed have not yet been released by MMAH.Municipal policies
and implementation actions which require approval will be prepared and scheduled for
Council approval when they become available.
ATTACHMENTS
None.
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PROPOSED SITE PLAN
Map created by the Town of Aurora Planning &Development Services Department,April 18,2016.
APPLICANT:MHJH Holdings Inc.
FILE:SP-2016-01
FIGURE 4
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PROPOSED ELEVATIONS
Map created by the Town of Aurora Planning &Development Services Department,April 18,2016.
APPLICANT:MHJH Holdings Inc.
FILE:SP-2016-01
FIGURE 5
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PROPOSED LANDSCAPE PLAN
Map created by the Town of Aurora Planning &Development Services Department,April 18,2016.
APPLICANT:MHJH Holdings Inc.
FILE:SP-2016-01
FIGURE 6
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PDS16-033
SUBJECT:Zoning By-law Amendment &Site Plan Application
Lora Cai,Xun Gong &Richard Gong
15342 Yonge Street (Horton Place)
Files:ZBA-2015-16 &SP-2015-10
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:May 17,2016
RECOMMENDATIONS
THAT Report PDS16-033 be received;and
THAT Application to Amend the Zoning By-law File:ZBA-2015-16 (Lora Cai,Xun
Gong &Richard Gong)BE APPROVED,to add Business and Professional
Offices as a permitted use on the subject lands;and
THAT the implementing zoning by-law amendment be presented at a future
Council meeting for enactment;and
THAT Site Plan Application File:SP-2015-10 (Lora Cai,Xun Gong &Richard
Gong)BE APPROVED to permit the development of the subject lands for the
conversion of the existing residential building into a 254 m2 commercial building
on the subject lands;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
PURPOSE OF THE REPORT
The purpose of this report is to provide an evaluation and recommendations related to
the Zoning By-law Amendment and Site Plan applications proposing to permit a
Business and Professional Offices use on the subject lands.
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BACKGROUND
History
The proposed Zoning By-law Amendment application was heard at the Public Planning
Meeting held on February 24,2016.
At that meeting Council passed the following resolution:
DS16-008 be received;and
THAT comments presented at the Public Planning meeting be addressed by
Planning &Development Services in a comprehensive report outlining
recommendations and options at a future General Committee meeting.
Since the Public Planning Meeting,the applicant has worked with Town staff in
addressing the comments and has prepared a draft by-law to permit a Business and
Professional Office.A detailed discussion of these comments are provided in the
Planning Considerations section of this report.
Public Notification
On February 4,2016 notice of a Public Planning Meeting respecting the February 24,
2016 Public Planning Meeting to consider the subject zoning by-law amendment
application was published in the Auroran and Aurora Banner newspapers.A Notice of
Public Planning Meeting was given by mail on February 4,2016 to all addressed
property owners within a minimum of 120 metres of the subject property.A notice was
also posted by two ground signs at 15342 Yonge Street facing Yonge Street and Irwin
Avenue.
Location/Land Use
The subject lands are located on the west side of Yonge Street and municipally known
as 15342 Yonge Street (see Figure 1).The subject lands have the following
characteristics:
total site area of 2,995 m2 (0.74 acres);
existing two storey building with total Gross Floor Area (GFA)of 289.68 m2 and a
lot coverage of 5.8%;
frontage on Yonge Street of 66.2m (217.3 ft);
frontage on Irwin Avenue of 40.3m (132.2 ft);and
designated under Parts IV and V of the Ontario Heritage Act
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The surrounding land uses are as follows:
North:Existing residential,and beyond The Koffler Museum of Medicine (Hillary
House)
South:Irwin Avenue,and beyond vacant commercial lands;
East:Yonge Street,and beyond existing Institutional;and
West:Existing residential
Policy Context
All Planning Act development applications are subject to provincial policies.The
Provincial Policy Statement (PPS)provides policy direction on matters of provincial
interest.These policies support the development of strong communities through the
promotion of efficient land use and development patterns.The Growth Plan for the
Greater Golden Horseshoe is a guiding document for growth management within the
Greater Golden Horseshoe (GGH)Area to 2041.The Growth Plan provides a
framework which guide decisions on how land will be planned,designated,zoned and
designed.The Lake Simcoe Protection Plan (LSPP)is a provincial document that
provides policies which addresses aquatic life,water quality,water quantity,shorelines
and natural heritage,other threats and activities (including invasive species,climate
change and recreational activities)and implementation.
York Region Official Plan (2010)
by the York
growth while conserving resources and to create sustainable lively communities.Under
communities.Regional Corridors support a range and mix of activities that enrich the
character and meet the needs of the local community.Regional Corridors are planned
to function as urban mainstreets that have a compact,mixed-use,well-designed,
pedestrian-friendly and transit-oriented built form.
Town of Aurora Official Plan
As illu
Official Plan.The Downtown Shoulder Area designation is primarily residential in
character,although some homes have been converted to a mix of uses including
offices.The purpose of the Downtown Shoulder Area is to protect and reinforce the
Business and Professional
Office,is considered to conform to the Official Plan.
identifies the property as Designated under Parts IV and V of the Ontario Heritage Act.
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 17 Page -3
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May 17,2016 -4 -Report No.PDS16-033
Northeast Old Aurora Heritage Conservation District
The subject lands are located within the Northeast Old Aurora Heritage Conservation
District Plan.The goal of the Heritage Conservation District Plan is to provide a
framework to guide the preservation,development,re-development and alteration of the
properties and streetscapes located within the boundaries of the District.Within the
District Plan,the subject lands are considered a High Value Heritage Property,where
existing buildings will be conserved,any new construction on the properties will be at
the rear of the lots,and new construction will be architecturally sympathetic to the
principal building.
Zoning By-law
The subject lands are currently zoned Special Mixed Density Residential (R5)Zone by
Zoning By-law 2213-78,as amended.The Special Mixed Density Residential (R5)
Zone permits a wide variety of residential uses including detached,semi-detached,
duplex,double duplex and triplex dwellings.
An amendment to the Zoning By-law is required to facilitate the proposed business and
professional office on the subject lands.The existing zoning of the lands and the
surrounding area are detailed on Figure 3,attached.
Existing Residential
Zone Requirement
-
Exception Zone
Permitted Uses -*
-Business and
Professional Office
Front yard
(minimum)
6.0 m 6.0 m
Rear Yard
(minimum)
7.5 m 7.5 m
Interior Side yard
(minimum)
1.5 m 1.5 m
Exterior Side
yard (minimum)
6.0 m 6.0 m
Manoeuvering
Space (minimum)
7.4 m 6.5 m*
Parking Space
(minimum)
3.3 spaces per 90 m2
(11 spaces required)
3.3 spaces per 90 m2
(11 spaces provided)
*Exception to the By-law required
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May 17,2016 -5 -Report No.PDS16-033
Site Design
The Owner has submitted a Site Plan application to the Town to convert an existing
residential dwelling into a 254 m2 (2,723.2 ft2)office use on the subject lands.
Additional details of the proposal include:
Reports and Studies
As part of the zoning amendment and site plan applications,the owner has submitted
the following studies,which have been reviewed by Town staff:
Draft Zoning By-law Amendment,prepared by HBR Planning Centre Inc.
Planning Justification Report,prepared by HBR Planning Centre Inc.
Environmental Impact Study,prepared by River Stone Environmental Solutions
Inc.
Geotechnical Investigation,Retaining Wall Design and Slope Stability Study,
prepared by Soil Engineers Ltd.
Phase 1 Environmental Site Assessment,prepared by G2S Environmental
Consulting Inc.
Stormwater Management and Site Servicing Brief,prepared by Cole Engineering
Parking Review Study,prepared by Cole Engineering
Stage 1 &2 Archaeological Assessment,prepared by Archeological &Cultural
Heritage Services
Heritage Impact Assessment,prepared by MTBW-Wai
Site Statistics Zone Requirement
(minimum)
Proposed
Total Ground Floor Area N/A 172.63 sq.m.(1,858.1 sq.ft.)
Total Gross Floor Area N/A 253 sq.m (2,723.2 sq.ft.)
Lot Area 460 sq.m 2,995 sq.m
Lot Frontage 15 m 66.24m
Front Yard Setback 6 m 6 m
Rear Yard Setback 7.5 m 14.5 m
Side yard Setback-North 1.5 m 19.7 m
Side Yard Setback-South 1.5 m 32m
Parking Provided 10 parking spaces (3.3 /90 sq.
m of Commercial Floor Space)
11 parking spaces
Lot Coverage 35%(maximum)5.8%
Building Height 10m (maximum)10m (maximum)
Buffer adjacent to residential
area
1.5 m plus a 1.8 m fence Minimum 3 m surrounding the
property,no fencing will be
provided
Maneuvering Space 7.4 m 6.5 m
General Committee Meeting Agenda
Tuesday,May 17,2016 Item 17 Page -5
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May 17,2016 -6 -Report No.PDS16-033
Conceptual Landscape Plan,prepared by Mark Setter Associates
Designated Substances Survey,prepared by G2S Environmental Consulting Inc.
Heritage Conservation Plan,prepared by Robyn Huether Architect
COMMENTS
Planning Considerations
Provincial Policy Statement
The Provincial Policy Statement,2014 (PPS)provides policy direction on matters of
provincial interest for land use planning matters within the Province of Ontario.The
proposal demonstrates cost-effective development patterns and standards to minimize
land consumption and servicing costs.The proposal is transit supportive given the
Yonge Street.The
subject applications are in keeping with the PPS.
Growth Plan for the Greater Golden Horseshoe
The subject lands are located within the built-up area of the Growth Plan for the Greater
Golden Horseshoe,as amended.A significant portion of population and employment
growth is required to be accommodated within existing built-up areas through
intensification.The plan encourages transit-supportive densities and a healthy mix of
residential and employment land uses.Furthermore,cultural heritage conservation,
including conservation of cultural heritage resources are supported within this plan.In
this regard,the subject applications reflect conformity to the Growth Plan.
York Region Official Plan
Region Official Plan,as amended.Regional Corridors support a range and mix of
activities that enrich the character and meet the needs of local communities.The
subject applications are considered to conform to the York Region Official Plan.
Town of Aurora Official Plan
As identified previously,the property is
Plan,which permits shops,offices and restaurants as well as the introduction of more
residential uses.Planning Staff are of the opinion that the proposed use of a Business
and Professional Offices conforms to the land use and development policies of the
Official Plan and is compatible with the surrounding land uses.
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Zoning By-law
the Town of Aurora Zoning By-law,as amended.The applicant is proposing an
insurance office on the subject lands.To facilitate the subject proposal,the applicant is
proposing to add a Business and Professional Offices to the existing zoning to permit
the office use.
Site specific by-law exceptions will be required to facilitate the proposed development.
These exceptions include:
A minimum vehicle maneuvering space of 6.5 metres,whereas the by-law
requires 7.4 metres
Planning Staff have evaluated the above proposed by-law amendment and exceptions
to the by-law and have determined these to be appropriate in the context of the subject
lands.The subject lands are located in an area characterized by residential and
institutional uses to the north and east along Yonge Street and further residential uses
to the west.The westerly portion of the lands will be zoned EP-Environmental
Protection to recognize the limits of the LSRCA Flood and Natural Hazard limit of
development.Planning staff are of the opinion that the proposed zoning amendment
application is appropriate and compatible with adjacent and neighbouring development,
and in particular the uses envisioned along Yonge Street by the Promenade Plan.
Department/Agency Comments
Accessibility
plan and have no further comments.
Parking/Maneuvering
The Promenade Shoulder Area designation of the Official Plan requires a minimum of
2.0 spaces and a maximum of 3.0 spaces per 100m2 of office use GFA for the subject
lands.Given the total Gross Floor Area of 289.6 m2,the applicant requires a maximum
of twelve (12)parking spaces on the subject lands.Vehicles enter and exit the property
via an existing access from Yonge Street.The applicant has proposed eleven (11)
parking spaces on the subject lands.Section 11.14.1 e)of the Official Plan states that
land use specific and/or alternative parking requirements may be provided in the
implementing zoning by-law.Maneuvering space and parking requirements has been
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Parks &Recreation Services Department
Where a lot is used for Commercial and is adjacent to any Residential Zone,the Zoning
By-law requires a buffer/landscaping strip on the lands.The applicant is proposing a
3.0 metre landscaping strip along all lot lines.No fencing is proposed along all lot lines.
A total of twenty-six (26)trees will be removed as a result of the construction of the
parking lot,sewer installation or existing poor condition.The owner proposes to re-plant
thirty-eight (38
Compensation Policy.A landscaping plan has been submitted by the owner,which has
major concerns with the application subject to provisions in the Site Plan Agreement
relating to technical comments.Technical comments include but not limited to cost
estimates,reducing the height or a proposed retaining wall facing Yonge Street.
Development Planning Engineer
The Development Planning Engineer has no major concerns with the application subject
to provisions in the Site Plan Agreement relating to technical comments.Technical
comments include but not limited to cost estimates,clarification on the details of the
grading plan.The owner will be required to satisfy the requirements prior to execution of
the Site Plan Agreement.
Building and By-law Services
Building and By-law Services has reviewed the application and has no objections to the
applications,subject to minor technical updates.A change of use permit and a sign
permit will be required for the subject lands.
Central York Fire Services
Central York Fire Services have reviewed the application and provided no comments or
objections to the applications.
Heritage Planning
The existing building is included within the Register of Properties of Cultural Heritage
Value or Interest as a designated property.the
property is designated under both Part IV (Individual)and Part V (Heritage Conservation
District).The property is located within the Northeast Old Aurora Heritage Conservation
District.The building was constructed in 1875 and designed in an Italianate architecture
style.The structure is one of the best examples of Italianate Architecture within the
Town.The Northeast Old Aurora Heritage Conservation District Plan identifies the
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subject lands a High Value Heritage Property.
Abutting heritage resources include the Redman House,which is located immediately
north of the subject lands.There is one (1)additional listed heritage property located to
the west of the subject property.
An existing Carriage House (constructed in 1875)will be removed as part of the
proposed development.The Carriage House will be salvaged and relocated to the
Hillary House for future heritage conservation purposes.More information with regards
to the Carriage House can be found in Heritage Advisory Committee report No.HAC15-
010 and Heritage Advisory Committee Memorandum dated December 14,2015.
Section 7.3 a)of the Northeast Old Aurora Heritage Conservation District Plan states
that existing district land uses,designated in the Official Plan and the prevailing zoning
classifications are supported.Therefore,office uses are supported along the Yonge
Street corridor as per the Aurora Promenade Secondary Plan policies.
The existing building is proposed to be maintained and preserved.The owner has
submitted a Conservation Plan for the repair and restoration of designated heritage
elements on the existing building.No additions are proposed for the existing building.
The owner proposes three sunroofs and a staircase to the western entrance,which will
be addressed in a future Heritage Permit.The interior of the main building will be
modified to accommodate the proposed office use.
It is the opinion of Heritage Staff that the proposed Zoning By-law Amendment and Site
Plan meets the policies and intent of the Northeast Old Aurora Heritage Conservation
District Plan.Technical details will be evaluated to the policies of the Northeast Old
Aurora Heritage Conservation District Plan and Town Standards.
Regional Municipality of York
The subject lands is located 2 -Q2)and
-B).As such,the Region reviewed the
proposed site plan for conformity to the Source Protection Water Quantity recharge
maintenance policy.York Region has determined that the source protection plan does
not apply to the proposed applications and has no objections.
Lake Simcoe Region Conservation Authority
The western portion of the subject lands is regulated under Ontario Regulation 179/06
of the Conservation Authorities Act.As such the proposed applications were circulated
to the LSRCA for review and conformity with the requirements of the South Georgian
Bay Lake Simcoe Source Water Protection Plan on behalf of the Region of York and the
Lake Simcoe Protection Plan.As noted above,the source protection plan recharge
policy does not apply to this application.The EP zone limits will be applied to the
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LSRCA Flood and Natural Hazard limit.LSRCA conditions will be incorporated into the
Site Plan Agreement.
Other External Agencies
Responses were received from Powerstream and Enbridge Gas,who all advised that
they have no comments or concerns regarding the zoning amendment and site plan
applications.
SERVICING ALLOCATION
Not applicable
LINK TO STRATEGIC PLAN
The proposed Zoning By-law Amendment and Site Plan Applications supports the
Strategic Plan goal of Supporting an exceptional quality of life for all through its
accomplishment in satisfying requirements in the following key objectives within this
goal statement:
Promoting economic opportunities that facilitate the growth of Aurora as a
desirable place to do business:Through the monitoring of emerging employment
trends and economic trends,future workforce,education and business development
needs are identified in accordance with the Develop plans to attract businesses that
provide employment opportunities for our residents action item.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Direct staff to report back to Council addressing any issues that may be raised at
the General Committee Meeting;
2.Refusal of the application with an explanation for the refusal.
FINANCIAL IMPLICATIONS
The site is being developed through a site plan application;as such fees and securities
will be required with the development agreement.The development of this site will also
generate development charges.In addition,the proposed development will generate
yearly tax assessment to the Town.
PREVIOUS REPORTS
Public Planning Meeting Report No.PDS16-008,dated February 24,2016.
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PROPOSED SITE PLAN
Map created by the Town of Aurora Planning &Development Services Department,April 14,2016.Data provided by SustainGlobe Ltd.Consulting Engineers.
APPLICANT:Horton Place
FILE:ZBA-2015-16 &SP-2015-10
FIGURE 5
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TOWN OF AURORA
REVISED ADDITIONAL ITEMS
FOR GENERAL COMMITTEE MEETING
Tuesday,May 17,2016
7 p.m.
Council Chambers
Revised General Committee Meeting Agenda Index
Delegation (b)Gilberto Pesegi,Resident
Re:Item 8 –IES16-051 –Speed Cushion Pilot Project Survey Results
Delegation (c)Dr.Beverly Bouffard and Jean-Luc Bouffard,Residents
Re:Item 8 –IES16-051 –Speed Cushion Pilot Project Survey Results
Delegation (d)Brian Wilson,Resident
Re:Item 8 –IES16-051 –Speed Cushion Pilot Project Survey Results
Withdrawn:Item 20 –PDS16-037 –Applications for Official Plan Amendment,
Zoning By-law Amendment,Carpino Construction Inc.,15278 Yonge Street,
File Numbers:OPA-2015-04,ZBA-2015-10,Related File:SP-2015-08
Item 21 –Canada 150 Ad Hoc Committee Meeting Minutes of pg.177
May 5,2016
Notice of Motion (a)Councillor Humfryes
Re:Traffic Advisory Committee/Board
NOTE:The following Closed Session items will be discussed at the Special Council
Meeting of May 17,2016:
Closed Session Item 1 –A proposed or pending acquisition or
disposition of land by the Town or Local Board (section 239(2)(c)of the
Municipal Act,2001);Re:Closed Session Report No.CFS16-016 –12
Industrial Parkway South,and
Closed Session Item 2 –A proposed or pending acquisition or
disposition of land by the Town or Local Board (section 239(2)(c)of the
Municipal Act,2001);Re:Closed Session Report No.PDS16-042 –
Eric T.Smith Way
PUBLIC RELEASE
May 10,2016
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA (REVISED)
Tuesday,May 17,2016
7 p.m.
Council Chambers
Councillor Kim in the Chair
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services,with the
following changes,be approved:
Delegation (b)Gilberto Pesegi,Resident
Re:Item 8 IES16-051 Speed Cushion Pilot Project Survey Results
Delegation (c)Dr.Beverly Bouffard and Jean-Luc Bouffard,Residents
Re:Item 8 IES16-051 Speed Cushion Pilot Project Survey Results
Delegation (d)Brian Wilson,Resident
Re:Item 8 IES16-051 Speed Cushion Pilot Project Survey Results
Withdrawn:Item 20 PDS16-037 Applications for Official Plan Amendment,
Zoning By-law Amendment,Carpino Construction Inc.,15278 Yonge Street,
File Numbers:OPA-2015-04,ZBA-2015-10,Related File:SP-2015-08
Item 21 Canada 150 Ad Hoc Committee Meeting Minutes of May 5,2016
Notice of Motion (a)Councillor Humfryes
Re:Traffic Advisory Committee/Board
General Committee Meeting Agenda (Revised)
Tuesday,May 17,2016 Page 2 of 9
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5.DELEGATIONS
(a)Don Iafrate,Onespace Unlimited Inc.pg.1
Re:Presentation of Aurora Operations Centre
(b)Gilberto Pesegi,Resident
Re:Item 8 IES16-051 Speed Cushion Pilot Project Survey Results
(Added Item)
(c)Dr.Beverly Bouffard and Jean-Luc Bouffard,Residents
Re:Item 8 IES16-051 Speed Cushion Pilot Project Survey Results
(Added Item)
(d)Brian Wilson,Resident
Re:Item 8 IES16-051 Speed Cushion Pilot Project Survey Results
(Added Item)
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
8.NOTICES OF MOTION
(a)Councillor Humfryes
Re:Traffic Advisory Committee/Board
(Added Item)
9.NEW BUSINESS/GENERAL INFORMATION
10.CLOSED SESSION
11.ADJOURNMENT
General Committee Meeting Agenda (Revised)
Tuesday,May 17,2016 Page 3 of 9
AGENDA ITEMS
1.BBS16-007 Town Park Parking Update pg.2
RECOMMENDED:
THAT Report No.BBS16-007 be received;and
THAT fifteen (15)parking spaces at Town Park be allocated for GO commuters as
part of the Parking Permit Program;and
THAT staff bring forward to a future Council meeting for enactment,amendments
to Parking By-Law No.4574-04.T to expand the two (2)hour daytime on -street
parking restriction to Harrison Avenue,Connaught Avenue and Edward Street;
and
THAT staff investigate the ability to allow for temporary overflow GO park ing at the
2.IES16-046 Yonge Street Parking Plan Pilot Project Follow-up pg.8
RECOMMENDED:
THAT Report No.IES16-046 be received;and
THAT staff be authorized to proceed with a communications program to announce
this pilot project;and
THAT funding in the amount of $200,000 be provided for Project No.34525
Yonge Street Parking Plan from the Growth &New Reserve;and
THAT the Director of Infrastructure and Environmental Services be authorized to
execute the necessary Agreement,including any and all documents and ancillary
agreements required to give effect to same;and
THAT this report be forwarded to Regional Municipality of York Transportation
Services Department.
3.CFS16-006 Funding and Long-Term Financing Plan Joint pg.19
Operations Centre
RECOMMENDED:
THAT Report No.CFS16-006 be received;and
General Committee Meeting Agenda (Revised)
Tuesday,May 17,2016 Page 4 of 9
THAT the current Construction Line of Credit be extended to January 31,2018;
and
THAT the long-term financing for the refinancing of the Joint Operations Centre
Construction Line of Credit be undertaken in the form of two (2)successive five (5)
year debentures with a total ten (10)year amortization,to occur prior to January
31,2018;and
THAT the Treasurer be authorized to determine the appropriate timing for the
refinancing above;and
THAT the Mayor and Treasurer be authorized to execute any and all documents or
agreements necessary to give effect to the above,and that the necessary
financing bylaw be brought forward at the appropriate time;and
THAT upon finalization of the long-term financing plan,an informational report to
Council be presented with the details of such,including interest rates and net cost
of borrowing.
4.IES16-047 Award of Tender IES 2016-27 For Aurora Community pg.26
Centre Parking Lot Reconstruction and Streambank
Improvements
RECOMMENDED:
THAT Report No.IES16-047 be received;and
THAT Tender IES 2016-27 for Capital Project No.72133 for the Aurora
Community Centre Parking Lot Reconstruction and Streambank Improvements be
awarded to DPSL Group Ltd.in the amount of $1,763,860.10 excluding taxes;and
THAT additional funding in the amount of $482,999.24 be provided for Capital
Project No.72133,the Aurora Community Centre Parking Lot reconstruction and
Streambank Improvements from the Storm Sewer Reserve;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required to
give effect to same.
5.IES16-048 Award of Tender IES2016-36 Supply and Installation of pg.32
a New Motor Fuel Dispensing Facility for the
Operations Centre
RECOMMENDED:
General Committee Meeting Agenda (Revised)
Tuesday,May 17,2016 Page 5 of 9
THAT Report No.IES16-048 be received;and
THAT Tender IES 2016-36 for the Supply and Installation of a New Motor Fuel
Dispensing Facility for the Operations Centre be awarded to Claybar Contracting
THAT the Director of Infrastructure &Environmental Services be authorized to
execute the necessary agreements regarding the award of the contract,including
any and all documents and ancillary agreements required to give effect to same.
6.IES16-049 Facility Projects Status Report pg.36
RECOMMENDED:
THAT Report No.IES16-049 be received for information.
7.IES16-050 Suspension of Winter Overnight Parking Restrictions pg.42
RECOMMENDED:
THAT Report No.IES16-050 be received;and
THAT a pilot project to suspend winter overnight parking except during snow
events be implemented for the 2016/2017 winter season.
8.IES16-051 Speed Cushion Pilot Project Survey Results pg.48
RECOMMENDED:
THAT Report No.IES16-051 be received;and
THAT based on the survey results,the speed cushion pilot project installation not
be implemented.
9.IES16-052 Aurora Youth Soccer Club Request for Club Building pg.58
RECOMMENDED:
THAT Report No.IES16-052 be received;and
THAT this project be referred to the 2017 Budget.
General Committee Meeting Agenda (Revised)
Tuesday,May 17,2016 Page 6 of 9
10.PRS16-022 Amendment to 2016 Fees and Charges By-law pg.61
RECOMMENDED:
THAT Report No.PRS16-022 be received;and
By-law be approved;and
THAT the implementing by-law be presented at a future Council meeting.
11.PRS16-024 Emerald Ash Borer Management Plan Update pg.65
RECOMMENDED:
THAT Report No.PRS16-024 be received;and
THAT the Emerald Ash Borer (EAB )treatment program continue as outlined in this
report;and
THAT an expenditure,not to exceed $140,000.00 ,to engage Tru Green Ltd.to
conduct the treatment of the Ash tree inventory in 2016 be approved.
12.PRS16-025 Award of Tender PRS2016 -22 for the Construction pg.71
of the Queens Diamond Jubilee Park Accessible
Playground
RECOMMENDED:
THAT Report No.PRS16-025 be received;and
THAT Tender PRS2016-22 for the Construction of Capital Project No.73252,the
Queens Diamond Jubilee Park Accessible Playground and Park improvements in
the amount of $359,743.14,be awarded to Forest Ridge Landscaping Inc.;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required to
give effect to same.
General Committee Meeting Agenda (Revised)
Tuesday,May 17,2016 Page 7 of 9
13.PRS16-026 Multi-Purpose Synthetic Turf Sports Field at pg.78
Stewart Burnett Park
RECOMMENDED:
THAT Report No.PRS16-026 be received;and
THAT a budget increase for Capital Project No.73161,Multipurpose Field by
$1,027,225.20,bringing the total project budget amount to $2,727,225.20 be
approved;and
THAT staff be directed to proceed to Tender for the Stewart Burnett Multi -Purpose
Field project for construction in 2016.
14.PRS16-027 Aurora Youth Soccer Club:Request for Exemption from pg.88
Municipal Alcohol Policy
RECOMMENDED:
THAT Report No.PRS16-027 be received;and
THAT an exemption to the Municipal Alcohol Policy to permit the serving of alcohol
be
approved.
15.PDS16-030 Changes to the Planning Act,1997 as set out in Bill 73,pg.96
the Smart Growth for our Communities Act,2015.
RECOMMENDED:
THAT Report No.PDS16-030 be received for information.
16.PDS16-031 Application for Site Plan Approval pg.108
MHJH Holdings Inc.
75 Eric T Smith Way
Lot 4,Part of Block 11,Plan 65M-4324
File Number:SP-2016-01
RECOMMENDED:
THAT Report No.PDS16-031 be received;and
General Committee Meeting Agenda (Revised)
Tuesday,May 17,2016 Page 8 of 9
THAT Site Plan Application File No.SP -2016-01 (MHJH Holdings Inc.)to permit
the development of the subject lands for a one (1)storey 3,611 square metre
industrial building be approved;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements required to
give effect to same.
17.PDS16-033 Zoning By-law Amendment &Site Plan Application pg.121
Lora Cai,Xun Gong &Richard Gong
15342 Yonge Street (Horton Place)
Files:ZBA-2015-16 &SP-2015-10
RECOMMENDED:
THAT Report PDS16-033 be received;and
THAT Application to Amend the Zoning By-law File:ZBA-2015-16 (Lora Cai,Xun
use on the subject lands be approved;and
THAT the implementing Zoning By-law amendment be presented at a future
Council meeting for enactment;and
THAT Site Plan Application File:SP -2015-10 (Lora Cai,Xun Gong &Richard
Gong)to permit the development of the subject lands for the conversion of the
existing residential building into a 254 m 2 commercial building on the subject lands
be approved;and
THAT the Mayor and Town Clerk be authorized to execute the Site P lan
Agreement,including any and all documents and ancillary agreements required to
give effect to same.
18.PDS16-034 Site Plan Application pg.139
Gineve Inc.
250 Don Hillock Drive
File:SP-2016-03
Related File:SUB-2000-02A
RECOMMENDED:
THAT Report No.PDS16-034 be received;and
General Committee Meeting Agenda (Revised)
Tuesday,May 17,2016 Page 9 of 9
THAT Site Plan Application File No.SP-2016-03 (Gineve Inc.)to permit the
development of the subject lands for a multi-unit,one (1)storey 8,815 square
metre industrial building be approved;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements required to
give effect to same.
19.PDS16-036 Delegated Development Agreements pg.155
2016 Summary Report
RECOMMENDED:
THAT Report No.PDS16-036 be received for information.
20.PDS16-037 Applications for Official Plan Amendment and pg.158
Zoning By-law Amendment
Carpino Construction Inc.
15278 Yonge Street
File Numbers:OPA-2015-04,ZBA-2015-10
Related File:SP-2015-08
(Withdrawn)
21.Canada 150 Ad Hoc Committee Meeting Minutes of May 5,2016 pg.177
(Added Item)
RECOMMENDED:
THAT the Canada 150 Ad Hoc Committee meeting minutes of May 5,2016,be
received for information.
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:May 17,2016
SUBJECT:Speeding and Safety concerns on Kennedy St.West Between Murray Dr and Bathurst
St.
NAME OF SPOKESPERSON:Gilberto Pesegi
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
Residents on Kennedy St West Between Murray Dr.and Bathurst St.
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
Speeding and Safety Concerns On Kennedy St.West
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES X NO
IF YES,WITH WHOM?All Councillors and Mayor Email and
Phone,Traffic Department DATE:March 24,2016
x I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
Revised Additional Items for General Committee Meeting
Tuesday,May 17,2016 Delegation (b)Page -1
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:May 17,2016
SUBJECT:Urgent Request for support for Speed Humps/Cushions for Child SAFETY on Kennedy Street West from
William Kennedy Park to Murray Drive
NAME OF SPOKESPERSON:Dr.Beverley Bouffard/son Jean-Luc Bouffard
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
Residents of Kennedy Street West-subject area for pilot speed cushions
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
I spoke to the Town Council re:excessive speeding and child safety concerns at the Feb.2nd 2016 General meeting.The
residents of Kennedy Street West bear the greatest impact of chronic speeding on the downhill grade McGee to Murray
Dr.and thus have the greatest vested interest in traffic calming-we are the receivers of road rage from our own driveways,
witnessing kids needing to duck the traffic while simply walking/skateboarding/playing ,having their basketballs run over in
front of their eyes without drivers even stopping,being screamed at from cars while biking,and calling for police
intervention-with little to no effect.
There are 3 main 1)The William Kennedy Park [the only community playground
within 1.5-2km].The park draws children/families /grandparents and their dogs from the surrounding community because
the next nearest playground is either Confederation park -1.7 km or Elizabeth Hader Park-1.2km.There is no playground
for the new community of homes on Creeks Meadow /Deerhorn ->families/kids walk/ride up to the Kennedy Park dodging
traffic.2)Aurora High School [>1200 students]3)Wellington P.S.-as well as the YRT bus line and hundreds of School
buses transporting all of our children.Our children/seniors/even pets are at risk as pedestrians,cyclists,passengers
disembarking from YRT buses/and especially our kids getting on/off School buses.One child has been hit already at the
Corner Ridge intersection-the driver sped off the child could not get a license or accurate description.
In sum it has and continues to be eviden every day that there is no speed
humps in place-only a matter of time before an accident of further gravity occurs.Town Council has right now the
opportunity to prevent further risk/injury to our children.W e are only asking for speed cushions to calm the traffic to the
which is 40km/hour on a downhill grade.Parity-that have
natural diversion methods built in [e.g.,Golf Links-winds all the way to Yonge St.,Kennedy West near George,Mark
Street].
This is a residential street/neighborhood and the Town must support our rights to maintain it as a SAFE residential
neighborhood in which the Safety rights of human beings takes precedence.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
Revised Additional Items for General Committee Meeting
Tuesday,May 17,2016 Delegation (c)Page -1
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES NO
IF YES,WITH WHOM?
Email sent to Mayor May 12th 2016.
Email &Phone correspondence:Jamal
Massadeh,Traffic/Transportation Analyst October
2015-February 2016.
DATE:
I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Revised Additional Items for General Committee Meeting
Tuesday,May 17,2016 Delegation (c)Page -2
Revised Additional Items for General Committee Meeting
Tuesday,May 17,2016 Delegation (d)Page -1
TOWN OF AURORA
CANADA 150 AD HOC COMMITTEE
MEETING MINUTES
Date:Thursday,May 5,2016
Time and Location:6:30 p.m.,Holland Room,Aurora Town Hall
Committee Members:Mayor Geoffrey Dawe (Chair),Damian D’Aguiar,Art Hagopian,
Natalia Sidlar,and Ken Turriff
Member(s)Absent:Kelly Mathews
Other Attendees:Councillor Jeff Thom,Laura Sheardown,Cash Flow &
Investment Co-ordinator/Financial Analyst,Shelley Ware,
Supervisor,Special Events,and Samantha Yew,
Council/Committee Secretary
The Chair called the meeting to order at 6:38 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Damian D’Aguiar
Seconded by Art Hagopian
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Canada 150 Ad Hoc Committee Meeting Minutes of April 4,2016
Revised Additional Items for General Committee Meeting
Tuesday,May 17,2016 Item 21 Page -1
-177 -
Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday,May 5,2016 Page 2 of 3
Moved by Ken Turriff
Seconded by Natalia Sidlar
THAT the Canada 150 Ad Hoc Committee meeting minutes of April 4,2016,be
received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Enhancement of Existing Town Events –Round Table Discussion
Staff informed the Committee that the criteria for the Canada 150 Fund
application has changed,and noted that the application could be built to a value
of approximately $200,000.00.The Committee discussed the possibility of
enhancing events that could fit the new application criteria,including Arctic
Adventure,Colours of Fall,and Family First Night.The Committee also
discussed the possibility of including a military tattoo event,an innovative
science fair event,and a pow wow in the application.
2.Legacy Feature –Round Table Discussion
The Committee discussed the possibility of including various legacy features in
the application,including trail path signage,a water feature in a park,and a
youth public art project for Council Chambers.
6.INFORMATIONAL ITEMS
3.Extract from Council Meeting of April 26,2016
Re:Canada 150 Ad Hoc Committee Meeting Minutes of March 16,2016
and April 4,2016
Moved by Ken Turriff
Seconded by Damian D’Aguiar
Revised Additional Items for General Committee Meeting
Tuesday,May 17,2016 Item 21 Page -2
-178 -
Canada 150 Ad Hoc Committee Meeting Minutes
Wednesday,May 5,2016 Page 3 of 3
THAT the Extract from Council Meeting of April 26,2016,regarding the Canada
150 Ad Hoc Committee meeting minutes of March 16,2016 and April 4,2016,be
received for information.
CARRIED
7.NEW BUSINESS
None
8.ADJOURNMENT
Moved by Damian D’Aguiar
Seconded by Art Hagopian
THAT the meeting be adjourned at 7:45 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
Revised Additional Items for General Committee Meeting
Tuesday,May 17,2016 Item 21 Page -3
-179 -
NOTICE OF MOTION Councillor Sandra Humfryes
Date:May 17,2016
To:Members of Council
From:Councillor Sandra Humfryes
Re:Traffic Advisory Committee/Board
WHEREAS the Town of Aurora continues to grow and traffic flow has become a top concern;
and
WHEREAS Aurora Town Council and Town residents have expressed concern with traffic
congestion,traffic calming and traffic flow;and
WHEREAS it has become apparent that the Town’s approach to addressing traffic congestion
requires an overall perspective,including future traffic flow planning.
THEREFORE BE IT RESOLVED THAT staff report back with options or a Terms of Reference
for a Traffic Advisory Committee/Board or other model which includes staff,Councillors,
residents,and other applicable stakeholders.
Revised Additional Items for General Committee Meeting
Tuesday,May 17,2016 Notice of Motion (a)Page -1