AGENDA - General Committee - 20160322GENERAL COMMITTEE
MEETING AGENDA
TUESDAY,MARCH 22,2016
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
March 18, 2016
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, March 22, 2016
7 p.m.
Council Chambers
Councillor Thom in the Chair
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5. DELEGATIONS
(a) Stephen Kimmerer, Sport Aurora
Re: Item 10 – PRS16-015 – Implementation of the Sport Plan
(b) Eden Cantkier, Aurora Heights Public School Parent Council
Re: Item 5 – IES16-027– School Travel Planning Program for Aurora
Heights Public School Update
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
General Committee Meeting Agenda
Tuesday, March 22, 2016 Page 2 of 7
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
8. NOTICES OF MOTION
9. NEW BUSINESS/GENERAL INFORMATION
10. CLOSED SESSION
11. ADJOURNMENT
General Committee Meeting Agenda
Tuesday,March 22,2016 Page 3 of 7
AGENDA ITEMS
1.CFS16-012 Statement of Remuneration and Expenses for Members of pg.1
Council,Committees and Local Boards
RECOMMENDED:
THAT Report No.CFS16-012 be received for information.
2.IES16-024 Facility Projects Status Report pg.7
RECOMMENDED:
THAT Report No.IES16-024 be received for information.
3.IES16-025 Annual Purchase Order Increases P.O.No.207 and pg.13
P.O.No.243
RECOMMENDED:
THAT Report No.IES16-025 be received;and
THAT Purchase Order No.207 for J.Dilorio Construction Ltd.,be extended for
option year two of Contract IES 2014-05 for the Routing,Cleaning and Sealing
of Cracks in Asphalt Pavement at various locations,in the Town of Aurora,in the
amount of $50,000 excluding taxes;and
THAT Purchase Order No.243 for Vertical Horizons Contracting Limited,be
extended for option year two of Contract IES 2014-04 for maintenance hole
repair at various locations,in the Town of Aurora,in the amount of $50,000
excluding taxes.
4.IES16-026 Award of Tender IES 2016-04 For the Reconstruction of pg.16
Industrial Parkway South,from Wellington Street East to
Industry Street,from Industrial Parkway South to Mary Street
RECOMMENDED:
THAT Report No.IES16-026 be received;and
General Committee Meeting Agenda
Tuesday,March 22,2016 Page 4 of 7
THAT additional funding in the amount of $113,211.00 be provided for
Project No.31112 -Reconstruction of Industrial Parkway South,from
Wellington Street East to Industry Street and Industry Street,from Industrial
Parkway South to Mary Street from the Roads and Related Development
Charges Reserve;and
THAT Tender IES 2016-04 -For the Reconstruction of Industrial Parkway South,
from Wellington Street East to Industry Street and Industry Street,from Industrial
Parkway South to Mary Street be awarded to Wyndale Paving Co.Ltd.in the
amount of $2,287,316.95,excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
5.IES16-027 School Travel Planning Program for Aurora Heights Public pg.21
School Update
RECOMMENDED:
THAT Report No.IES16-027 be received;and
THAT three-way stop sign control be installed at the intersection of Tecumseh
Drive and Kitimat Crescent (north leg);and
THAT the necessary by-law be introduced to implement the above
recommendation;and
resolution.
6.IES16-028 Aurora Family Leisure Complex Lower Roof Section pg.25
Replacement
RECOMMENDED:
THAT Report No.IES16-028 be received;and
THAT funding in the amount of $35,000 be approved for Capital Project No.
72264,Aurora Family Leisure Complex (AFLC)Lower Roof Section from
the Building,Furniture and Fixture Repair and Replacement Reserve.
General Committee Meeting Agenda
Tuesday,March 22,2016 Page 5 of 7
7.IES16-029 Submission of Annual Drinking Water Quality Report pg.28
RECOMMENDED:
THAT Report No.IES16-029 be received for information;and
THAT the Water Quality Report be communicated to the public in accordance
to the Regulations.
8.IES16-030 Award of Tender IES 2016-01 For the Reconstruction of pg.34
Old Bloomington Road
RECOMMENDED:
THAT Report No.IES16-030 be received;and
THAT Tender IES 2016-01 For the Reconstruction of Old Bloomington Road
be awarded to NEI Construction Corp.in the amount of $364,665,excluding
taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
9.IES16-031 Award of Tender IES 2016-05 The Reconstruction of pg.39
Trillium Drive,from Murray Drive to Cranberry Lane,and
Haida Drive,from Wellington Street to McDonald Drive
RECOMMENDED:
THAT Report No.IES16-031 be received;and
THAT Tender IES 2016-05 The Reconstruction of Trillium Drive,from
Murray Drive to Cranberry Lane,and Haida Drive,from Wellington Street to
McDonald Drive be awarded to Ashland Paving Ltd.in the amount of
$634,442.23,excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda
Tuesday,March 22,2016 Page 6 of 7
10.PDS16-013 Application for Exemption from Part Lot Control pg.44
Casing Developments Inc.
Blocks 1,2,3,4,6,8,10,12,17,19,20 and 22,Plan 65M-4478
being 65R-36123,65R-36124,65R-36125 and 65R-36126
File No.:PLC-2016-01
RECOMMENDED:
THAT Report No.PDS16-013 be received;and
THAT the Application for Exemption from Part Lot Control submitted by
Casing Developments Inc.to divide Blocks 1,2,3,4,6,8,10,12,17,19,20
and 22 on Plan 65M-4478 into 73 separate lots for townhouse units be
approved;and
THAT the Part Lot Control Exemption By-laws be enacted at the next
available Council meeting.
11.PDS16-015 Draft Plan of Condominium Application pg.54
Wells Street Schoolhouse Lofts
64 Wells Street
Part Lots 3 and 8-13,Plan 68
File:CDM-2015-02
RECOMMENDED:
THAT Report No.PDS16-015 be received;and
THAT the Draft Plan of Condominium File:CDM-2015-02 be approved for a
34 residential unit condominium apartment building subject to conditions set
THAT the Mayor and Town Clerk be authorized to execute any Agreemen t(s)
referenced in the Conditions of Approval,including any and all documents
and ancillary agreements required to give effect to same.
12.PDS16-018 Swimming Pool Discharge,Public Education Strategy pg.66
RECOMMENDED:
THAT Report No.PDS16-018 be received;and
THAT staff be directed to implement the public education strategy detailed
within this staff report.
General Committee Meeting Agenda
Tuesday,March 22,2016 Page 7 of 7
13.PDS16-020 Planning Applications Status List pg.88
RECOMMENDED:
THAT Report No.PDS16-020 be received for information.
14.PRS16-015 Implementation of the Sport Plan pg.125
RECOMMENDED:
THAT Report No.PRS16-015 be received;and
THAT this report satisfies the conditional approval in the 2016 Operational
Budget and implementation of Sport/Sport Tourism Plan;and
THAT the services of Sport Aurora Inc.be engaged for one (1)year in the
amount of $56,000.00 to fulfill the short -term goals of the Sport Plan to be
funded from the 2016 Sport Plan Implementation Funding Account.
15.Memorandum from Councillor Pirri pg.145
Re:Federation of Canadian Municipalities (FCM)Report to Council,
Meeting of the Board of Directors,Sherbrooke,QC,March 1-4,2016
RECOMMENDED:
THAT the memorandum regarding Federation of Canadian Municipalities
(FCM)Report to Council,Meeting of the Board of Directors,Sherbrooke,QC,
March 1-4,2016,be received for information.
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:
SUBJECT:Reconstitution of Sport Aurora and the Implementation of the Sport Plan in partnership
with the Town
NAME OF SPOKESPERSON:Stephen Kimmerer
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):Sport Aurora
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
Reporting on the future of Sport Aurora and the plan to implement the Sport Plan.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES NO
IF YES,WITH WHOM?Mr.Downey DATE:Mar.2
I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
General Committee Meeting Agenda
Tuesday,March 22,2016 Delegation (a)Page -1
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:March 22,2016
SUBJECT:Safety of Children Attending Aurora Heights PS at Risk
NAME OF SPOKESPERSON:Eden Cantkier
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
Aurora Heights Public School Parent Council and Community
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
safety.The traffic hazards out
front of the school place our children at high risk of serious injury every day.There is no stop sign,no cross walk or
crossing guard to ensure our children can cross the street safely.Careless driving is observed in abundance.For
example,cars speed down the street and people make illegal u-turns without looking or slowing down to consider who
else is walking or driving around them.Aurora Heights PS has been identified as having one of the worst traffic conditions
in the region.Traffic studies have been completed.The issue has been brought to Town Council and other town officials
There was a fatal accident in front of the school a long time ago which forced the pick up and drop off process into the
back parking lot.With the closure of Wells Street PS and the population growth in the area,this process could no longer
be executed safely in the back lot.Pick up and drop off resumed in the front of the school without any safety measures.
There needs to be appropriate safety measures to control traffic in the school zone.We wish to obtain the appropriate
approvals for a stop sign to be installed at Tecumseh and Kitmat and a crossing guard be assigned.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES NO
IF YES,WITH WHOM?All Councillors DATE:March 12,
2016
I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
General Committee Meeting Agenda
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PRS16-015
SUBJECT:Implementation of the Sport Plan
FROM:Allan D.Downey,Director of Parks &Recreation Services
DATE:March 22,2016
RECOMMENDATIONS
THAT Report No.PRS16-015 be received;and
THAT this report satisfies the conditional approval in the 2016 Operational
Budget and implementation of Sport/Sport Tourism Plan;and
THAT the services of Sport Aurora Inc.be engaged for one (1)year in the amount
of $56,000.00 to fulfill the short-term goals of the Sport Plan to be funded from the
2016 Sport Plan Implementation Funding Account.
PURPOSE OF THE REPORT
To receive Council approval for the engagement of Sport Aurora Inc.
BACKGROUND
The Sport Plan was approved by Council on March 8,2015.Twenty-Two tasks within
the Sport Plan were subject of that approval and were to be completed over a period of
five years.Staff have placed the tasks in the following chart and identified the year in
which each recommendation will be presented to Council for approval:
Task
Number
TASK -Project Goals YEAR 1 YEAR 2-
3
YEAR 4-
5
Sport Leadership YEAR 1 YEAR 2-
3
YEAR 4-
5
T1
Develop an Aurora Sport Policy that outlines the role of sport in the
community.The policy should specifically address the roles and
responsibilities of the Town and local sport stakeholders including sport
clubs and collectives,the business sector,education,public health,etc.
General Committee Meeting Agenda
Tuesday,March 22,2016 Item 14 Page -1
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March 22,2016 -2 -Report No.PRS16-015
T2
Change the name of the Parks and Recreation Advisory Committee to the
Parks,Recreation and Sport Coordinating Committee.Expand the
Committee’s mandate to include sport matters including the implementation
of the Aurora Sport Plan and ensuring Town-wide priorities are addressed
through parks,recreation and sport.
T3
Reconstitute Sport Aurora into a Sport Council with an expanded mandate
and representation from the entire sport community.The Sport Council’s
Executive Committee should be appointed through a fair and transparent
democratic process.
T4
Add a Sport Development Officer as a new position in Parks and Recreation
Department to implement initiatives of the Aurora Sport Plan.
Sport Sustainability YEAR 1 YEAR 2-
3
YEAR 4-
5
T5
Develop three year budget projections to deliver on the recommendations of
the Aurora Sport Plan and identify stable and alternate funding sources.
T6
Seek Partnerships to address the financial implications of the Sport Plan to
secure and retain stable and alternate funding.
T7
Develop a Sport Development Grant Program to assist groups in
implementing elements of the Sport Plan as well as in their efforts to
address their own sport priorities.
T8
Develop a list of sport opportunities that could benefit from sponsorships and
create a mechanism that that simplifies funders’responses to sponsorship
opportunities.
T9
Create a Volunteer Development Strategy that addresses volunteer
recruitment,selection,training,retention and recognition.
T10
Develop training programs and an e-tool kit that is focused on sport
volunteer priorities and that provides insights into recruitment,screening,
training,retention and recognition for use by sport stakeholder groups.
T11
Procure volunteer software that serves to develop a database of community
volunteers and matches perspective volunteers with the opportunities that
become available within the community.The software should also track the
number of active community volunteers and the annual number and value of
volunteer hours.
T12
Develop performance measures to capture the inputs,outputs,efficiencies
and effectiveness of sport delivery in Aurora.Annually report on the results
and any impacts on plans for the subsequent year.
General Committee Meeting Agenda
Tuesday,March 22,2016 Item 14 Page -2
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March 22,2016 -3 -Report No.PRS16-015
Task
Number
TASK
Sport Participant YEAR 1 YEAR 2-
3
YEAR 4-
5
T13
Continue to provide the Physical Literacy training for persons working and
volunteering with pre-school and children’s groups and expand the program
to include all age groups.
T14
Train staff and volunteers in working with culturally diverse groups to better
understand their sport needs and look to other communities within the region
that have responded to changing demographics by providing both culturally
appropriate sports and an introduction to traditional Canadian sports
(Markham and Richmond Hill).
T15
Convene a meeting with agencies supporting persons with disabilities to
better understand their needs in being included in sport in Aurora.
T16
Develop a Recreation and Sport Access Policy that identifies barriers to
participation and addresses mechanisms that can increase participation and
full access for residents from low income backgrounds.
T17
Work with Social Service staff from the Region of York to introduce sport
opportunities and support funding for persons from low income
backgrounds.Develop a brochure for Social Service workers to help their
clients navigate the sport system.
T18
Inventory existing participation of girls and women in sport to determine if
there are any gaps in participation.
T19
Assess the current provision of sports for older adults by all sectors in
Aurora and work with the older adult population to address gaps and
emerging sport needs.
T20
Quantify participation of diverse and marginalized groups in sport and
measure the effectiveness of interventions.
Sport Promotion and Celebration YEAR 1 YEAR 2-
3
YEAR 4-
5
T21 Develop a broad based Sport Marketing Strategy.
Sport Tourism YEAR 1 YEAR 2-
3
YEAR 4-
5
T22 Develop an Aurora Sport Tourism Strategy.
General Committee Meeting Agenda
Tuesday,March 22,2016 Item 14 Page -3
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March 22,2016 -4 -Report No.PRS16-015
COMMENTS
Sport Aurora has played an integral role in the creation and development of the Sport
Plan and has now provided a proposal for the execution of tasks within the Sport Plan.
Sport Aurora has been a key driver in the development and delivery of many initiatives
related to Sports and Recreation over the past several years.They have developed the
expertise and volunteer base to establish community events such as:
The Breakfast of Champions;
Volunteer Recognition;
Sports Hall of Fame;
All Kids Can Play;and
Coaching Clinics.
to mention a few.
They have also been successful in the promotion of sport tourism and the engagement
of local sponsors to support these events.
Sport Aurora Inc.has approached the Town with a proposal to deliver the tasks of the
Sport Plan and continue with their efforts to elevate sports and recreation in the
community.They would be a contracted service to the Parks and Recreation Services
Department eliminating the requirement for a Sports Development Officer at this time.
Sport Aurora Inc.has outlined their deliverables and the metrics for measuring success
that will be the subject of an annual report to Council.Recommendations will be
presented to Council by staff on the effectiveness of this contract and whatever
extension to the contract or modifications are warranted.Staff will be reporting to
Council on the effectiveness of this community partnership during the 2017 Operating
Budget deliberations.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council could request that the Town not enter into a contract.This option would
require the hiring of a Sports Development Officer to assign the tasks identified in
the Sport Plan.
2.Further Options as required.
FINANCIAL IMPLICATIONS
Sport Aurora Inc.has identified a fee of $56,000.00 for year one.Council has budgeted
$100,000.00 in the 2016 Operating Budget to support the recommendations of the Sport
Plan.
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A Proposal
Providing Sport Plan Delivery Services to
the Town of Aurora
Prepared and Approved by the Executive Committee of Sport Aurora
Revised:March 9,2016
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Executive Summary
By all accounts,Sport Aurora has been successful at everything that we have undertaken and are
recognized widely for our integrity and the value we bring to the Community through sport.We now
bring our request to Town Council for funding to allow us to assist in both the short and long-term
implementation strategies with respect to the Sport Plan.
Sport Aurora has developed a three-year Operating Budget of Sport Aurora that was passed by the
Sport Aurora Board and consists of those activities we have developed and maintained that are
highly valued by our membership.Deliverables have been established so that the impact of our work
can be monitored and objectives achieved.We fully intend to meet or exceed all the deliverables of
this Operating Budget in 2016 and beyond,provided that we have acquired the financial resources
to do so.The Operating Budget in 2016 is supported by many volunteers who ensure that almost
$90,000.00 of annual revenue is achieved through various sponsorship and fund-raising efforts.
Also within the Proposal you will see we have identified the Recommendations from the Sport Plan
Consultant and approved by the Town.We have described the knowledge,skill and expertise we
bring to these implementation strategies and are confident of our ability to deliver as we always
have.
With the conclusion of the four year Ontario Trillium Fund Grant a financial gap exists inhibiting our
ability to deliver our programs.Therefore we encourage discussion with the Director of Parks and
Recreation and Town Council on any or all of these important new strategies and ask that the
Council recognize the capability of Sport Aurora and provide the funding of $56,000.00,so we can
continue to do the important sport leadership and development work for which we excel.
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Sport Aurora Operating Budget
The Sport Aurora Operating Budget (attached)has been approved for 2016 and it identifies seven
distinct budget areas,and identifies within each of these areas the deliverables that are intended.
Revenues and expenditures are shown in each budget area.
We have also reviewed the Sport Plan Implementation and Performance Measures and have made
specific references to them to ensure that the deliverables are achieved through the activities of
Sport Aurora in 2016.
We believe that Sport Aurora can not only meet the Year One priorities of the Sport Plan,but will
advance these significantly adding value to our engagement as a service provider to the Town.We
are open to discussing the advancement of other aspects of the Sport Plan with a priority on those
that produce sustainable services for the future.
We provide you here with the deliverables from our budget that we will guarantee and will report on
annually or semi-annually as you require.
Administration
1.Coordinate and fulfill all requirements of administration and management of Sport Aurora.
2.Ensure all finances are accurately reported and presented through our retained Accounting
Consultant.
3.Meet all insurance requirements for Directors and Officers liability.
4.Maintain sufficient event liability insurance.
5.Report and record and manage all membership information.
6.Create,design,deliver and support a Sponsorship Campaign and reach revenue targets.
7.Meet sponsor requirements and deliver sponsor support for all Programs
8.Ensure Affiliate Membership Targets are achieved.
9.Ensure Registered Membership targets are achieved.
10.Promote the All Kids Can Play Fund and administer donations and applications accurately
and according to Policy.
11.Manage the Sport Aurora Operating budget ensuring all Policies are observed for all
purchases and expenditures.
Celebrate Sport (Breakfast of Champions and Sport Volunteer Recognition Lunch)
1.Contract venues and appropriate food and beverage services.
2.Plan and implement the event and ensure all local champions and recipients are
included/invited.
3.Ensure all volunteers are recruited and trained for each event.
4.Ensure all volunteers and VIP’s are recognized appropriately.
5.Design,print and distribute official Programs day-of.
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6.Contract videographers on budget and ensure video of event is captured and displayed on
web site.
7.Manage media partnerships and publish Media Releases.
8.Design and publish promotional advertising to support ticket sales and PR as needed.
9.Ensure all awards are ordered,approved and available day-of for distribution.
10.Ensure promotional partnerships are recruited,and supported.
11.Ensure all sponsors and donors are properly recognized.
12.Prepare scripts for the events and ensure they are approved and managed day-of.
13.Recruit,retain and support Master of Ceremonies and ensure accurate payment is made for
services.
14.Recruit,retain and support appropriate guest speakers and process payments if applicable.
15.Plan and implement Advertising and Promotion Plans to ensure proper public recognition.
16.Achieve revenue and expenditure targets.
Coaching Development
1.Prepare Strategic Coaching Plan.
2.Retain certified trainer and pay for services.
3.Procure and distribute training manuals and supplies.
4.Procure permits for all facilities needed.
5.Prepare and ensure advertising for each clinic is published in local media .
6.Meet participant targets.
7.Retain and support appropriate guest speakers for each clinic.
8.Create,plan,implement,and report on all training clinics each year to support capacity-
building strategies.
9.Recruit,retain and support Program sponsors.
10.Ensure all participants have a sponsor promotional item that meets the sponsor’s needs.
11.Manage and report all trainee registration/certification information.
12.Manage coach database and maintain coach training records.
Communication and Promotion of Sport
1.Prepare Scope of Work Document for new web site.
2.Produce new web site that meets the needs of sport for promotion and celebration of sport.
3.Maintain web site license.
4.Create and implement 3 events per year for all sport organizations to help develop promotion
strategies with media of all kinds.
5.Hire and supervise a part-time social media professional who will promote sport through
social media and manage web site content.
6.Initiate,organize and promote 1st Annual Sport Trade Show in 2016 and recruit sport
organization participation.
7.Book and manage 15 Sport Aurora street sale sites.
8.Attract and secure sponsorship dollars to the web site.
9.Purchase Sport Aurora promotional tent for events
10.Manage all Event Expenses.
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11.Report on Event Activity
12.Publish Event Activities to web and through traditional media.
13.Prepare content for Sport Bulletin Board for monthly publishing in local media.
14.Recruit and support Sport Bulletin Board sponsorship.
Sport Tourism
1.Produce and distribute semi-annual “Play in Aurora”Magazine on budget.
2.Recruit and train sales personnel to meet advertising targets.
3.Create Sport Tourism partnership with Neighbourhood Network.
4.Train and supervise new tournament volunteers.
5.Coordinate and manage event support volunteers and plan and deliver annual thank-you
event for all volunteers who support each sport event.
6.Source and procure Promotional Gifts for 50 trained volunteers.(T-shirts etc.)
7.Create and produce sport tourism advertising monthly for insertion into the Auroran on all
events.
8.Create and manage on-line bulletin board and calendar and public relations activities
regarding sport tourism.
9.Manage advertising sales activity and ensure revenue targets are achieved.
10.Recruit,retain and support sponsors and partners in Sport Tourism Project.
Activate Aurora
1.Create,manage,implement and report on volunteer recruitment,retention,reward and
records program quarterly.
2.Create Impact Reporting System and implement this reporting monthly on all Grant impact
data.
3.Create sponsor support thank-you event and ensure sponsors are kept informed monthly.
4.Report on grant progress to Grantor and Town.
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Sport Plan Implementation and Performance Measures Priorities
Goal 1:Sport Leadership
1.Develop an Aurora Sport Policy that outlines the role of sport in the community.
The Policy should specifically address the roles and responsibilities of the
Town and local sport stakeholders including sport clubs and collectives,the
business sector,education,public health etc.Y1
a.Policy development is authority of the Town as accountability is with the
Municipality.Every Policy therefore must be approved through Council and
must meet the standards and strategy set out by the Town.
As a Sport Council,Sport Aurora will create a sub-Committee that is directly
responsible to the Town for providing research of best practices with respect to
National,Provincial,Regional and Local jurisdictions and make recommendations
that are locally acceptable by having these approved through consultation with all
Local Sport Organizations (LSOs).With adequate funding,Sport Aurora could hire a
consultant to create such a Report or the Town could hire the consultant directly.
2.Change the name of the Parks and Recreation Advisory Committee to the
Parks,Recreation and Sport Coordinating Committee.Expand the Committee’s
mandate to include sport matters including the implementation of the Aurora
Sport Plan and ensuring Town-wide priorities are addressed through parks,
recreation and sport.Y1
a.This is clearly a Town responsibility.Sport Aurora is willing to participate fully
in the Parks Recreation and Sport Coordinating Committee through the Sport
Council,such as it has done in the past;however,it is our advice that
providing that sport has one-third of the mandate,that one-third of the
Committee be comprised of those nominated through the Sport Council.
3.Reconstitute Sport Aurora into a Sport Council with an expanded mandate and
representation from the entire sport community.The Sport Council’s Executive
Committee should be appointed through a fair and transparent democratic
process.Y1
a.Sport Aurora presently is an inclusive Organization that is provincially
incorporated as a non-share (not-for-profit)entity.The eligibility for
membership is identified in the Constitution Attached (specifically By-Law 1).
As to a fair and transparent democratic process of appointing the Board
(Executive),this is done annually at the General Meeting of the Membership
and one-half of the Board is elected each year through a nomination and
election process that is also set out in By-Law 1 of the Constitution.
b.Sport Aurora provides a number of services that directly benefits the
Membership and the continued growth of the Organization is a testament to
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that benefit.We have established operational policies and we deliver on our
promises to all our partners and members.
c.The issue that Sport Aurora does not represent all local sport organizations
(LSO’s)is specifically referenced in the Sport Plan document and we agree
that this can be remedied through the development of Policy by the Town.It is
agreed that Sport Aurora be identified as the local Sport Council and that all
sport organizations who wish to be considered bona-fide LSO’s are required
to register with the Sport Council.They can therefore choose to participate in
elections of Directors and Officers,attend meetings and provide input,
participate in programs and services offered through the Sport Plan and
benefit from any Program or Service offered through the Sport Council to the
Membership as a result of their registration.LSO’s will be required to provide
important information to the Town directly as part of their registration with the
Sport Council that is to be determined in consultation with the Town so that
information can be gathered that is relevant to the Town’s Sport Plan
Implementation and in particular the Sport Plan Performance measures as
identified below:
How many residents and what age cohorts are involved in sport?
What is the investment in sport in Aurora?
What is the value of the volunteer hours invested in sport?
How are the varying support programs increasing sport participation?
What is the annual value of partnerships and sponsorships?
What is the economic impact of sport tourism in Aurora?
Much of this information can be gathered and verified from LSO’s and will
serve to help identify the direction sport should take in years to come by:
measuring actual numbers,genders and ages of all
participants through LSO’s,
collecting gross revenue figures from each sport organization
collecting the number of volunteers,their genders and ages
and the total number of hours invested in the community
gross sponsorship,donor and partnership revenue
estimate the economic impact of sport events through clearly
identifying the dates,times and locations of events and
estimating the number of in-town vs.out-of-town participants
and using traditional economic impact measurement tools.
Sport Aurora is prepared to change the Constitution through our democratic
means to eliminate the $25.00 membership fee to all registered member
services delivery through a Service Agreement funded through the Sport Plan.
This should be the first priority for the Sport Council and should result in a
recommendation to the Town to approve a sport policy that creates bona-vide
LSO’s of all interested and eligible sport organizations and includes them in
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the Sport Council as Members.
4.Add a Sport Development Officer as a new position in Parks and Recreation
Department to implement initiatives of the Aurora.Y1
The employment of a Sport Development Officer (SDO)is the responsibility of
the Town.Should a SDO be deemed appropriate,Sport Aurora requests the
opportunity to provide information about the qualifications,experience and
roles that are evident in other similar communities in order to ensure the new
position attracts and delivers the Sport Plan in co-operation with Sport Aurora.
5.Create a Sport Funding Model utilizing the following process:
a.Develop three year budget projections to deliver on the
recommendations of the Aurora Sport Plan and identify stable and
alternate funding sources.Y1
i.Sport Aurora has prepared a three-year operating budget,but has not
included all items suggested in the Sport Plan document.Sport Aurora
is committed to the delivery of the Plan and will work closely with the
Town through the Service Agreement,to ensure that a budget is
prepared that meets the needs of the Sport Plan.
b.Seek Partnerships to address the financial implications of the Sport Plan
to secure and retain stable and alternate funding.Y1
i.Sport Aurora has developed partnerships with a variety of sponsors
and donors who have committed to the short-term success of the
organization.Our budget identifies current revenue streams from the
sale of tickets,advertising and promotional activities that are used to
help sustain the organization.Many more partnerships are possible
with a professionally developed Marketing and Communication Plan
designed to recruit and retain high-value sponsors in order to meet the
demands of the Sport Plan delivery.It is recommended that some of
the funds directed by Council for Sport Plan delivery be directed at a
professionally prepared Marketing Plan for sponsorship purposes.
Sport Aurora would include this expense in our operating budget and
facilitate the development of the Marketing Plan for sustainability of
the Sport Plan should the Town be interesting in funding this activity
through Sport Aurora.
c.Develop a Sport Development Grant Program to assist groups in
implementing elements of the Sport Plan as well as in their efforts to
address their own sport priorities.
i.This is not identified as a priority in Year 1 but there are many
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examples of granting schemes that are designed to incent sport
organizations for various town-centric reasons such as sport tourism,
organizational development,and sport business priorities.Sport
Aurora is committed to the development of each of our Member
Organizations and the sooner that these organizations are developed,
the faster will be the return of benefits from the Sport Plan.Sport
Aurora has plans to deliver organizational development opportunities
through the existing budget,but we could also provide valuable
information to the Town for the development of a granting structure
that is both ‘home-grown’and are considered best-practices
elsewhere.We have a number of grant schemes that have been used
elsewhere to share.
ii.We also feel that a grant-writing workshop should be delivered within
the Community to enable LSO’s to be prepared for grants that could
become available external to the Town.Also,funder research could
be completed that would become a database of information about
available grants so all LSO’s are aware of them as they are
announced.Provided that the Town funds this activity,these could be
implemented in Year 1 of the Sport Plan.
d.Develop a list of sport opportunities that could benefit from
sponsorships and create a mechanism that simplifies funders’
responses to sponsorship opportunities.
i.As part of the Sport Tourism budget and through the Sport Leadership
provisions previously identified,sport events can be accurately
identified and cases for support of each of these developed through
the Sport Tourism Committee.Small additional funding to cover
meeting costs and promotional activity of a professional dedicated to
the sponsorship and donor opportunities is required.Sport Aurora has
placed a small professional retainer ($6000.00)for sponsorship and
donor activity but this could be further expanded with additional
funding.It is recommended that additional funds be allocated to the
development of an inventory of sport events and the development of a
mechanism that simplifies funder’s responses to sponsorship
opportunities be developed.
e.Create a Volunteer Development Strategy that addresses volunteer
recruitment,selection,training,retention and recognition.
i.Sport Aurora has been asked to research this issue by its Membership
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and it has made some strides in this area.It has not been funded so it
has stalled.The Program is called the 4-R Program (Recruitment-
Retention-Records and Recognition)and has been discussed with
provincial sport organizations and other local sport organizations.
Specifications for the development of a system have been prepared
and a scope of work prepared.Research into existing systems has
been done.None yet have been found to be sufficient for amateur
sport’s purposes.Funding could move this forward dramatically in
Year 1,but it may not be a priority of the Town.Volunteer
Management however is a huge priority for the LSO’s as they have
identified the number,skills and availability of volunteers to be threats
to their existence and an important part of their service obligation to
the Community.
ii.Developing volunteers has a direct economic impact.By increasing
the number and diversification of sport volunteers,capacity can be
increased and new programs developed.These programs build value
into the Community whether they be for sport tourism or other LSO
purposes.
f.Develop training programs and an e-tool kit that is focused on sport
volunteer priorities and that provides insights into recruitment,
screening,training,retention and recognition for use by sport
stakeholder groups.
g.Procure volunteer software that serves to develop a database of
community volunteers and matches perspective volunteers with the
opportunities that become available within the community.The software
should also track the number of active community volunteers and the
annual number and value of volunteer hours.(see e)i)above )
h.Develop performance measures to capture the inputs,outputs,
efficiencies and effectiveness of the sport delivery in Aurora.Annually
report on the results and any impacts on plans for the subsequent year.
Goal 2:The Sport Participant-Increase sport participation in Aurora by focussing on
the needs of the participant.
1.Focus on the needs of athletes and sport participants by addressing the
following identified actions:
a.Continue to provide the Physical Literacy training for persons working and
volunteering with pre-school and children’s groups and expand the program to
include all age groups.Y1
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i.The Sport Aurora budget identifies coach and volunteer training that is
now underway to meet the needs of the RBC-Learn-to-Play Grant.It
does not yet identify target training for pre-school (ECE)or elementary
schools however the Summit lead by Seneca College is designed,in
part,to deliver awareness and training to ECE leaders and elementary
school teachers.Additional funding could add numbers to the training
targets for each year.Sport Aurora is capable of delivering a targeted
Program of training within the sport membership each year and extend
this training where applicable to municipal partners and community-at-
large.
b.Train staff and volunteers in working with culturally diverse groups to better
understand their sport needs and look to other communities within the region
that have responded to changing demographics by providing both culturally
appropriate sports and an introduction to traditional Canadian sports
(Markham and Richmond Hill).
c.Convene a meeting with agencies supporting persons with disabilities to
better understand their needs in being included in sport in Aurora.Y1
i.Through the Mayor’s Task Force,relationships have been established
with the School Boards and information about the number and types
of special needs is now available.Other agencies that work directly
with special needs participants should be included and Sport Aurora is
able to add this “Sport for All”category to the list of priorities.
d.Develop a Recreation and Sport Access Policy that identifies barriers to sport
participation and addresses mechanisms that can increase participation and
full access for residents from low income backgrounds.Y1
i.Financial barriers can be reduced and eliminated through a Sport
Access Policy as is suggested.Sport Aurora is capable of providing
useful information about our sport organizations fee structures and
can suggest methods of reducing fees to eliminate the barriers.
ii.Our All Kids Can Play Program has been a success and it has the
capacity for growth through partnership with the Town to not only
promote participation,but also facilitate the mechanism by which
those in need can access service and increase participation.
e.Work with Social Service staff from the Region of York to introduce sport
opportunities and support funding for persons from low income backgrounds.
Develop a brochure for Social Service workers to help their clients navigate
the sport system.
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f.Inventory existing participation of girls and women in sport to determine if
there are any gaps in participation.
i.Sport Aurora has targeted women in sport by training over 100 women
in coaching techniques and has a plan to deliver Fundamental
Movement Skills training to parents who are then able to deliver this
skill-based play in homes,school yards and public parks.
ii.Physical Literacy data has shown that girls are becoming more
sedentary than boys at all ages above 8 years old.Sport Aurora is a
proponent of Sport for Life and is now involved with those conducting
research into this tragic situation.Aurora should become a leader in
reversing the trend of female sedentarism with some funding and
attention to new findings regarding this phenomenon.
g.Assess the current provision of sports for older adults by all sectors in Aurora
and work with the older adult population to address gaps and emerging sport
needs.
i.Sport Aurora has a number of adult service providers and the
numbers of their memberships should be made available to us with a
change in sport policy described earlier.
ii.Sport Aurora is now also involved in a program called ‘Durable by
Design’that was just presented at the Sport for Life Summit in
Gatineau,Quebec in January of 2016.We are identified as one of 6
Communities where this Program can be implemented.The Seniors
Association has already been consulted and our next steps require
funding.This Program is part of the Ontario Trillium Foundation (OTF)
grant application that was submitted in December.It is expected to be
announced Mid-March of 2016.It is imperative that this Program is
funded for it to proceed.We recommend that this gap analysis is
begun in our Community with not only the Seniors Association but with
the community-at-large and other providers of adult programming,
whether institutional or not.
h.Quantify participation of diverse and marginalized groups in sport and
measure the effectiveness of interventions.
i.Sport Aurora believes there are a number of sport participants that are
‘under the radar’and that have not been encouraged to come forward
with their programming needs.Many of these sports are culturally-
based and therefore non-traditional in the Canadian perspective.
Mechanisms should be developed whereby new and emerging sports
that stimulate participation are encouraged and promoted through
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sport marketing and grant opportunities.In addition,provisions for
sport providers to bring unique programs or programs that are more
affordable and therefore increases participation should be
implemented as part of Aurora Sport Policy.
Goal 3.Sport Promotion and Celebration-Promote the benefits of sport participation
and recognize and celebrate sport excellence.
1.Develop a broad based Sport Marketing Strategy that encompasses all
necessary ingredients to increase the public’s general understanding of the
benefits of a robust sports system.The Strategy should be the responsibility of
the Parks,Recreation and Sport Coordinating Committee with assistance and
support from staff.In creating the Strategy,the Committee should undertake
the following activities:Y1
2.Inventory marketing,promotional and community messaging resources and supports
available throughout the municipality,the sport community and the sport partners
currently affiliated with sport organizations in Aurora.
3.Undertake an environmental scan of sport marketing campaigns that have been
successfully implemented in other jurisdictions.Document the best practices drawn
from these examples and prioritize the approaches that are most likely applicable to
the Aurora circumstance.
4.Adopt standardized communication messaging and language that is applicable to all
sport environments.
5.Create marketing tools and initiatives to reach as many audiences as possible and
utilize an array of promotional techniques to expand the messaging reach as far as
possible –e.g.traditional advertising,social media,public service announcements,
communication through sports organizations,communications through sport
organizations,etc.
6.Solicit private sector participation in sport marketing through cultivating creative
partnerships with local communications firms or individuals with proven marketing
expertise.
7.Consult with marketing advisors from public,not-for-profit and private sector sport or
physical activity organizations that would benefit from coordinated marketing efforts.
Advisors should routinely meet with appropriate members of the Sport Coordinating
Committee and staff to offer advice and information about developing and maintaining
the marketing strategy.
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8.g)Develop a long range plan for the Aurora Sport Hall of Fame that continues to
capture the heritage of sport in Aurora as well as current sport excellence.
9.Host an annual Sport Excellence Summit to strengthen cohesion and learning
amongst the sport partners in Aurora.
a.Sport Aurora is prepared to participate in this initiative and bring the sport
organizations within its membership to partner with the Town and those hired
to prepare this marketing strategy.This is a professional role and we
recommend that some of the financial resources devoted to the Sport Plan be
designated to build this marketing strategy.
b.The Annual Sport Excellence Summit can be implemented with the Annual
Sport Trade Show to build its profile.In fact coach training and coach
development activities should be included to create a “Congress”.The
Activate Aurora Project and Mayor’s Task Force should be fully engaged
within this Sport Excellence Summit.This Summit could be self-sustaining
within a few years and perhaps bring profit to sport.
Goal 4.Sport Tourism-Strengthen Aurora’s ability to attract sport events to the
Town and reap the economic impacts of sport tourism.
1.Develop an Aurora Sport Tourism Strategy.The Strategy could become an element
of the broader municipal Tourism Strategy that is currently under development.Staff
responsible for the Strategy should work with and through the Parks,Recreation and
Sport Coordinating Committee to consult with Sport Aurora,hospitality agencies,
affiliated sport and recreation associations,etc.to ensure the Strategy’s focus is sport
specific.Staff should also adopt a collaborative partnering approach to ensure that
the Strategy takes into account the needs,desires and resources of the local
community and the surrounding region.The Strategy’s design should be sure to
include agencies and organizations that provide facilities and services required to
host sports events.In creating the Strategy,the staff should undertake the following
activities:
2.Make use of resources and supports available through the Canadian Sport Tourism
Alliance (CSTA)at www.canadiansporttourism.com.For example,the CSTA has
developed sport tourism planning templates,business plan templates for hosting a
sports event,sport tourism economic assessment model (STEAM)and an events
database.All of these materials are available on a “plug and play basis”with very little
guesswork required on the part of the jurisdiction developing the tourism strategy.
3.Undertake an environmental scan to determine the current situation associated with
the Town’s capacity to host events.This scan should take into account the physical
and organizational attributes and shortcomings of the Town in terms of event hosting.
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4.Prepare an analysis illustrating the community and economic benefits associated with
a sport hosting strategy compared to the costs of planning for and implementing a
hosting strategy.
5.Based on the outcome of the environmental scan,identify categories of sport events
for which the Town is best suited.This should lead to the identification of potential
events for which the Town could bid.Utilizing the resources of CSTA,participate in a
bidding process.
6.Utilizing the resources of CSTA,evaluate the economic impact of existing events as
well as hosting opportunities made available through the implementation of the Sport
Tourism Strategy.
Sport Aurora is well-positioned to assist in all aspects of Sport Tourism Strategy and has
initiated steps in this direction through publishing Play in Aurora and implementing practices
around notification.Much is left to be done and an integrated and sport-supported tourism
strategy that includes incentives for the building of tourism properties and support for tourism
initiatives is required.Training will be required as sports are adept at providing local sport
events but the administration,organization and marketing and promotion of these events is
not well developed.
We agree that the CSTA is an important resource and provides tools and best practices as
well as bid opportunities and this relationship should be formalized.
The organization of a Bid Committee both within the municipality and one that is Regional in
scope is also supported so that not only smaller events can be considered with the local
capacity,but others of a size that are not normally within the capacity of a single municipality
can be considered.
Aurora should be considered widely to be a “sport destination”and to do this it is imperative
that the scan of this community include not only what is presently done,but what is planned,
so that a quality hotel can be recruited for accommodation.The logic of this is clear.When
sport tourists come to this municipality but stay overnight elsewhere,we are told they come
and play and then return to their accommodations to spend their money on food and
beverage and attractions where they stay.We are not supporting local businesses without
adequate accommodation for sport tourists.
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MEMORANDUM Councillor Paul Pirri
Date:March 22,2016
To:Mayor and Members of Council
From:Councillor Pirri
Re:Federation of Canadian Municipalities (FCM)Report to Council,Meeting
of the Board of Directors,Sherbrooke,QC,March 1-4,2016
RECOMMENDATIONS
THAT the memorandum regarding Federation of Canadian Municipalities (FCM)
Report to Council,Meeting of the Board of Directors,Sherbrooke,QC,Marc h 1-4,
2016,be received for information.
ATTACHMENTS
Attachment 1 -Federation of Canadian Municipalities (FCM)Report to Council,Meeting
of the Board of Directors,Sherbrooke,QC,March 1-4,2016
General Committee Meeting Agenda
Tuesday,March 22,2016 Item 15 Page -1
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REPORT TO COUNCIL
MEETING OF THE BOARD OF DIRECTORS
SHERBROOKE,QC
MARCH 1-4,2016
Attachment 1
General Committee Meeting Agenda
Tuesday,March 22,2016 Item 15 Page -2
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FCM Report to Council –March 2016 Page 2 of 20
SUMMARY
The FCM Board of Directors met in Sherbrooke,QC,from March 1-4.Board members spent
four days addressing vital national issues playing out at the local level during Regional
Caucus meetings,Standing Committee and Forum meetings,two Committee of the Whole
meetings and the Board meeting.The details of those discussions are presented in the
Committee reports that follow.
This meeting was ideally timed to redouble the Board’s efforts in advance of the 2016 federal
budget,scheduled for March 22.Those efforts were central to the week’s di scussions.Board
members addressed how the federal budget is a vital opportunity to achieve meaningful
action on the government’s community -focused agenda—specifically it’s promised
investments in transit,social and green infrastructure —and how such investments have the
potential to be transformative for municipalities.Board members were given a series of tools
to help them reach out to local media,local MPs and other community stakeholders in the
lead up to Budget Day.The purpose of this outreach is to reinforce FCM’s narrative that
municipal leaders are vital partners for the federal government,and reinforce the central role
municipalities play in addressing national challenges.At Rural Forum,Board members tabled
A Thriving Rural Canada,the rural companion piece to FCM’s budget plan,Rising to the
Moment.The document outlines the specific opportunities and challenges in rural
communities,and calls on the government to ensure that promised federal infrastructure
investments benefit Rural Canada.
Board members reviewed the progress that FCM has made over the past year in delivering
results for members.As evidence of these results,during the meeting Prime Minister
Trudeau announced that FCM was being selected to deliver a $75 -million investment to
reduce emissions and build climate resiliency at the local level.Looking ahead,Board
members approved FCM’s corporate plan and budget for 2016 -2017.President Louie
expressed optimism that these steps would build on the significant mom entum the
organization has achieved.Board members also recommended that FCM establish a
National Municipal Energy Infrastructure Task Force,which will put together a report on
municipal priorities and principles relating to federal energy infrastructure.The report will be
delivered through the Standing Committee on Environmental Issues and Sustainable
Development at the September Board meeting.
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REPORT OF THE MEETING OF THE STANDING COMMITTEE
ON SOCIAL-ECONOMIC DEVELOPMENT
SUMMARY OF DISCUSSION
The Chair opened the meeting by introducing Vice -Chair Pam McConnell,offering regrets
from Vice-Chair Edgar Rouleau an d welcoming new members to the Committee .
The Committee received an update from Government Relations Advisor Megan Stanley on
FCM’s efforts to advocate for affordable housing in advance of the upcoming federal budget.
Megan summarized meetings with key federal government decision makers,including
Minister Duclos,Minister Sohi and Canadian Housing and Mortgage (CMHC)CEO E van
Siddall since the November B oard meeting.The Committee heard that FCM’s 2016 pre-
budget submission includes calls for the immediate reinvestment of expiring federal social
housing operating agreements,$1.3 billion in new funding for social housing capital repair
and shovel-ready new construction in each of the next two years from the Social
Infrastructure Fund,as well as a commitment to work with FCM on the development of a
long-term national housing strategy that addresses municipal housing priorities.
In the Update on Committee Activities and Action Items Status report,delivered by Policy
Officer Matt Gemmel,the Committee heard that FCM is working closely with the federal
government through FCM Refugee Resettlement Task Force to support municipal efforts in
resettling 25,000 newly arrived Syrian refugees,and that the final report of the Quality of Life
Reporting System (QOLRS)will be released in April and will provide a snaps hot of five
social,economic and environmental indicators in QOLRS communities.
The Committee received a report from Vice-Chair Pam McConnell on the November meeting
of FCM’s Urban Aboriginal Working Group.In November the Working Group received
updates on activities underway to improve relationships with Aboriginal residents in six
municipalities.The Working Group also received a presentation from Marc Maracle,Chair of
the Ottawa Aboriginal Coalition,who explained that the coalition has a strong workin g
relationship with the City of Ottawa that has resulted in improved services for Aboriginal
people.The Committee then considered a recommendation on adopting four priority areas –
housing and homelessness,Urban Aboriginal Strategy,public safety and cri me prevention
and the Truth and Reconciliation Commission (TRC)Calls to Action –in order to advance
urban Aboriginal policy with the federal government.
Matt Gemmel then presented a memo outlining emerging municipal concerns with the federal
Homelessness Partnering Strategy (HPS)program.Based on feedback from FCM B oard
members and consultation with municipal staff,FCM has identified six areas in which HPS
could be improved.The Committee considered a recommendation to base future advocacy
on these six areas:
Expanding the list of designated communities;
Broadening eligibility criteria for Housing First funding;
Streamlining reporting requirements;
Ensuring that emergency support services such as shelters and drop -in centres
continue to receive federal funding;
Eliminating the requirement to spend annual allocation within a given fiscal year,
especially for capital projects;and
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Addressing the need for long -term funding for social housing to ensure the success of
the Housing First model.
Finally,the Committee reviewed and approved changes to the Policy Statement reflecting
new positions that FCM has taken over the past year.
STANDING COMMITTEE RECOMMENDATIONS
Recommendations for adoption:
1.Approve four priority areas –housing and homelessness,Urban Aboriginal Strategy,
public safety and crime prevention and Truth and Reconciliation Commission (TRC)
Calls to Action –in order to advance urban Aboriginal policy with the federal
government;and that this decision be forwarded to the Urban Aboriginal Working
Group for further consideration.
2.Approve ongoing advocacy with the federal government on the Homelessness
Partnering Strategy (HPS)based on the feedback received from members.
3.Adopt the policy statement as amended.
The Standing Committee recommends this report be received.
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REPORT OF THE MEETING OF THE STANDING COMMITTEE ON
MUNICIPAL FINANCE AND INTERGOVERNMENTAL ARRANGEMENTS
SUMMARY OF DISCUSSION
Committee Chair Sav Dhaliwal opened the meeting by welcoming Committee members and
introducing Vice-Chairs Bev Esslinger and Brian Pincott.
Following approval of the agenda and the report of the November 2015 meeting,members
were updated on the advocacy efforts of FCM leadership and staff in the lead up to the next
federal budget.Staff then outlined progress on key policy areas of interest to the Committee,
including international trade and investment attraction,infrastructure financing and Canada
Post.
Committee members were updated on FCM’s request for intervener status in City of Windsor
v.Canadian Transit Company,which has important implications for municipalities across
Canada.Staff outlined their approach to FCM’s intervention and their consultations with other
municipalities.
Staff then provided an update on the GAC-FCM Joint Working Group on International Trade.
The Joint Working Group met on January 12,2016 to discuss issues of common interest,
including the implementation of the Canada -EU Comprehensive Economic and Trade
Agreement (CETA)and the new government’s trade -related priorities.The Committee also
discussed municipal implications from the recently signed Trans -Pacific Partnership (TPP).
The Committee was also updated on the federal government’s response to the FCM Tax
Committee’s concerns with recent changes related to GST/HST rebate claim periods.
Members also discussed the Tax Committee’s concerns related to the application of the GST
exemption to transit fares and T2 Corporate Tax Returns for municipalities.
On the proposed update to FCM’s municipal storyline,staff explained that,while high -level
data was released in November 2014,more detailed information has been further delayed by
Statistics Canada until April 2016.In the interim,FCM met with Statistic s Canada to express
their concerns with the publication delay and prepared a detailed outline of the Municipal
Finance Primer.FCM staff committed to sharing a draft of the document when detailed data
is released in April 2016.
Committee members considered one resolution on a National Pharmacare Program,which
was first presented at the September 2015 Board meeting.As this issue is of widesprea d
interest to FCM members,the Committee recommended that this resolution be adopted and
forwarded to the 2016 Annual Conference.
Committee members then reviewed proposed changes to the Standing Committee’s Policy
Statement.These changes were proposed to better reflect current policy and advocacy
priorities.Staff also committed to further refining the Policy Statement in the coming year to
better align it with the Committee’s ongoing advocacy work.
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STANDING COMMITTEE RECOMMENDATIONS
Recommendations for adoption:
1.Adopt the policy statement,as presented.
The Standing Committee recommends this report be received.
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REPORT OF THE MEETING OF THE STANDING COMMITTEE
ON ENVIRONMENTAL ISSUES AND SUSTAINABLE DEVELOPMENT
SUMMARY OF DISCUSSION
Vice-Chair Paul Pirri welcomed the members of the Committee on behalf of the Chair sent
Pauline Quinlan who sent her regrets that she was unable to join the Board this March.
Staff provided an update on Committee-related government relations and federal budget
advocacy work undertaken since the Committee met in November.The Committee heard
about activities and actions to advance FCM policy priorities and solutions to influence the
first federal budget of the new government and staff’s work to meet FCM’s strategic
objectives of reaching out to the almost 200 newly elected MPs to introduce FCM to them.
The Committee was provided a policy update that included a discussion about the federal
government’s January 2016 announcement of five interim principles to guide federal
environmental assessment (EA)processes for EAs that are currently underway.The
principles relate to how the government applies its discretionary decision -making authorities
for projects being assessed during the federal rev iew and environmental assessment
processes.The principles include a commitment to seek out and consider the views of the
public and affected communities,which is consistent with FCM’s principles for federal
assessment processes.Committee members expressed concerns that these new principles
would mean undue delays in existing pipeline applications and staff agreed to raise that
concern with federal officials and to clarify the impact of the new processes on existing
assessments.
FCM Manager of Policy an d Research,Alana Lavoie,provided an update on Public Safety
Canada’s (PSC)consultation on a national approach to a residential flood insurance market .
Committee members reiterated the importance of monitoring risk for municipal and
homeowner liability in a national floodplain mapping initiative and urged FCM to continue to
advocate for resources and investments to address potential needs coming out of PSC’s
work.
Five resolutions were brought to the Committee for consideration.A resolution calling on the
federal government to include improved oiled wildlife response capacity as part of standard
response activities was referred back to staff,to seek additional clarifications on the
interactions between federal and provincial /territorial marine and land-based spill response
regimes.There was also discussion on a resolution that calls on FCM to support the National
Zero Waste Council’s food waste reduction federal tax incentive proposal and urge the
Government of Canada to implement tax incentives for food producers,suppliers and
retailers to donate unsold edible food.There was discussion of the extensive body of
research available on this proposed tax incentive.This item was referred back to staff to allow
for additional analysis of the proposed tax in centives,and the likely impact on municipalities.
During the Committee,an embargoed federal funding announcement was made public.
President Louie informed the Committee that,as the EISD Committee convened in
Sherbrooke,the Prime Minister,at the Globe Conference in Vancouver,was announcing a
new $75 million dedicated to new climate change programming that will provide a suite of
grants to support studies,plans and pilot projects to enable better planning,analysis and
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decision-making related to mun icipal capital investments.These initiatives will be
complemented by capacity-building initiatives such as peer learning groups,case studies,
workshops,conferences and webinars.
Councillor Ben Henderson and GMF Chair provided an update on the activitie s and results
coming out of the Fund,reporting on the success of this year’s Sustainable Communities
Conference which included significant participation of the Minister of Environment and
Climate Change,and the approval of $5.1 million in grants for the fiscal year including $1M
for the Local Asset Management Program cohort.Devin Causely,Manager,Climate Change
Program reported to the Committee on the Partnerships in Climate Protection 2015 National
Measures Report which delivers a snapshot of trends,p rojects,and programs that are
driving local climate action.
Finally,the Committee was asked to consider the federal assessment process of the
National Energy Board as it relates to the deep concerns arising from the differing positions
on the Energy East pipeline project.The FCM Board has developed and approved three
major principles regarding the federal review of resource development projects,articulating
the need to ensure municipal concerns and interests are considered in the assessment
process governed by the Federal Environmental Assessment Act.Staff were directed to
provide a detailed economic,environmental and legislative analysis of the issue in a report to
be submitted to the Executive before the September meeting of the Board of Directors.
STANDING COMMITTEE RECOMMENDATIONS
Recommendations for adoption:
1.Direct staff to produce a detailed report analyzing the economic,environmental and
legislative issues around pipelines and the federal assessment process.
The Standing Committee recommends this report be received.
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REPORT OF THE MEETING OF THE RURAL FORUM
SUMMARY OF DISCUSSION
Forum Chair President Ray Orb opened the meeting by introducing new forum members and
Vice-Chairs Al Kemmere and Scott Pearce.
Following approval of the agenda and the report of the November 2015 meeting,Senior
Manager,Policy and Research,Daniel Rubinstein updated members on the advocacy efforts
of FCM leadership and staff in the lead up to the next federal budget and the publication of A
Thriving Rural Canada:Rising to the Moment in Federal Budget 2016 .Policy Officer Marc
LeBlanc and Senior Policy Advisor Andrée Chenard then outlined progress on key policy
areas of interest to the Forum,including rural broadband,rail safety,the Canada
Transportation Act Review and the Disaster Financial Assistance Arrangements (DFAA)
program.
The Forum received an update on rural-specific programming at the annual conference.
Forum members discussed potential workshop content for a rural -specific programming
stream and the rural forum session at the 2016 Annual Conference,along with a rural -
specific plenary session at the 2017 Annual Conference.Members emphasised the need to
integrate rural issues and perspectives into orientation and workshop programming.The
Forum also provided feedback to better communicate rural issues to conference delegates
and the media and to build a collaborative partnership with the Big City Mayors’Caucus.
These initiatives were welcomed by members and the Forum’s ad -hoc advisory group
established in November will continue to advise FCM staff as they move forward with this
work.
Marc LeBlanc updated the Forum on FCM’s participation in the CRTC’s Review of Basic
Telecommunications Services.Staff outlined FCM’s supplementary submission to the
Review and preparations for the CRTC’s public hearing,scheduled for April 2016.
The Forum considered one resolution on rural post office closures.Given the lack of clarity
on the government’s review of Canada Post and the necessary near -term advocacy work,
the resolution has been deferred back to staff for further research and analysis.
Forum members then reviewed proposed changes to the Forum’s Policy Statement that
better reflect current policy and advocacy priorities.In particular,proposed changes have
clarified FCM’s support for the Canadian Postal Service Charter and the moratorium on rural
post office closures.Amendments were made to better reflect FCM’s position on the Small
Communities Fund.Staff also committed to further refining the Policy Statement in the
coming year to better align it with the Forum’s ongoing advocacy work.
The Forum discussed the need to better engage the federal gov ernment on municipal
perspectives related to the environmental assessment process for pipelines.Forum
members recommended the establishment of a new working group to further explore this
issue.
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FCM Report to Council –March 2016 Page 10 of 20
FORUM RECOMMENDATIONS
Recommendations for adoption:
1.Adopt the policy statement,as amended .
The Forum recommends this report be received.
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REPORT OF THE MEETING OF THE STANDING COMMITTEE
ON COMMUNITY SAFETY AND CRIME PREVENTION
SUMMARY OF DISCUSSION
Committee Chair Randy Goulden opened the meeting by welcoming the Committee to
Ottawa and introducing the Vice-Chairs,Roger Doiron,mayor of la Ville de Richibucto,and
Marie-Eve Brunet,councillor from the Ville de Montréal.
Following approval of the amended agenda,the Committee agreed to amend the report of
the November 2015 meeting to add Toronto City Councillor Shelley Carroll to the list of
attendees.Members also received an update on the advocacy efforts of FCM leadership and
staff in the lead up to the 2016 federal budget.
Leanne Holt,Senior Manager for Outreach and Engagement,reviewed the federal budget
submission components rela ted to the Committee’s mandate,and delivered an update on
FCM’s advocacy efforts to advance budget priorities with the Government of
Canada.Committee members heard that,heading up to Bud get 2016,FCM leadership and
staff have held several meetings with senior officials and the Minister of Public Safety to
discuss,among other issues,the need to reinstate the Joint Emergency Preparedness
Program,address the growing mental health crisis t hat local police are dealing with and the
review of changes to the Disaster Financial Assistance Arrangements to prevent unfair
burden being placed on municipal resources during recovery from disaster.
Andrée Chenard,Senior Advisor,Policy and Research,outlined progress on key policy areas
of interest to the Committee,including ongoing efforts on the economics of policing,mental
health,the Public Safety Broadband Network,rail safety and the Disast er Financial
Assistance Arrangements (DFAA)program.The Committee also received an update on the
federal court challenge of Canada’s Marijuana for Medical Purposes Regulations (MMPR).
Due to the various municipal policy implications that could arise as a result of the federal
government’s move to legalize marijuana,Committee members directed staff to develop a
set of principles for FCM to help guide municipal advocacy on this important issue.Councillor
Adrienne Carr,on behalf of the BC Caucus,brought forward points for consideration in the
analysis and development of principles,including the need for FCM to have a seat a the
table in developing the new legislation,the need for standards for driving under the influence
of marijuana,and the possibility of municipal revenue generating models.
The Committee welcomed staff’s initiative to undertake a legal and policy analysis of the
changes to RCMP Labour Relations,and the outreach and coordination that has been
undertaken with PTA partners.Some memb ers highlighted the risks increased labour costs
could pose for both small and large communities with RCMP contracts,as well as the
possibility that these changes could jeopardize existing relationships between the RCMP and
the communities they work with.
The Committee considered six resolutions on topics ranging from rail safety and the
transportation of dangerous goods,to medical marijuana derivatives,usurious interest rates,
and the downloading of DNA analysis costs to local governments.In addition to these
resolutions,the Committee was informed that a resolution on Rape Culture in Canada had
been forwarded to FCM by UBCM,but had been classified as ‘For Information Only’due to
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the wording of the resolved clause.Staff explained that,when resolut ions are classified as
such,they are not included in FCM’s Board documentation,translated,or analyzed.
Members agreed that this resolution should be analyzed by staff and brought back to the
Committee for consideration at the September Board meeting.
Members then reviewed and discussed proposed changes to the Committee’s policy
statement,which are intended to better reflect current policy and advocacy priorities.
Members of the Committee who sit on the Joint Committee on Community Corrections
(JCCC)requested that a slight modification be included to the wording of the statement as a
result of new information received through that forum.Staff also committed to further refining
the policy statement in the coming year to better align it with the Committee’s ongoing
advocacy work.
Patrice Allard,Co -Chair of the National Municipal Network on Crime Prevention spoke to the
Committee on the Network’s latest project and opportunities for closer collaboration with
FCM members.Members were very supportive of the idea of finding new channels through
which the two groups could advance shared priorities.
Finally,Chair Goulden provided a report on the JCCC and thanked CSCP members who sit
on the Committee for participating in the last meeting,which took place in Sherbrooke on
Monday,February 29.
STANDING COMMITTEE RECOMMENDATIONS
Recommendations for adoption:
1.Direct staff to develop a set of principles to help guide FCM’s policy and advocacy work
on the federal government’s efforts to legalize marijuana;
2.Adopt the policy statement,as presented.
The Standing Committee recommends this report be received.
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FCM Report to Council –March 2016 Page 13 of 20
REPORT OF THE MEETING OF THE STANDING COMMITTEE ON
MUNICIPAL INFRASTRUCTURE AND TRANSPORTATION POLICY
SUMMARY OF DISCUSSION
Committee Chair Jenelle Saskiw opened the meeting by welcoming Committee members
and introducing Vice-Chairs Bob Long and David Price.
Following approval of the agenda and the report of the November 2015 meeting,Proximity
Initiative Project Manager Cynthia Lulham provided a presentation on the Guidelines for New
Development in Proximity to Railway Operations.Committee members discussed how
municipalities can better consider safety,noise and vibration issues in rail corridors and work
with railways on addressing these issues.The Committee also highlighted the work of
Operation Lifesaver,an initiative to raise awareness on crossing saf ety and trespassing in
railway corridors.
Members were updated on the advocacy efforts of FCM leadership and staff in the lead up to
the next federal budget,particularly on the need for flexibility in the delivery model for new
and existing infrastructure programs.Senior Manager,Policy and Research,Daniel
Rubinstein and Policy Officer Marc LeBlanc then outlined progress on key policy areas of
interest to the Committee,including infrastructure,rail safety,the Canada Transportation Act
Review and telecommunications.An update was also provided on the January 2016 release
and key findings of the 2016 Canadian Infrastructure Report Card.
Committee members were updated on progress made to refine FCM’s position on the federal
role in supporting asset man agement capacity building at the local level,recognizing the
needs and challenges in communities of all sizes.An update was also provided on the status
of FCM’s intervention in the City of Hamilton’s August 2014 application to the CRTC.Since
the last Bo ard meeting,the CRTC released a decision in the dispute with positive
implications for municipalities.The decision will allow for work on an update to the FCM
Rights-of-Way Handbook.
The Committee then reviewed and approved changes to the FCM-RAC Proximity Initiative
Memorandum of Understanding (MOU).The updates reflect changes to the Proximity
Intiative’s mandate and framework,as well as the roles and responsibilities of both
accountable parties since the MOU was adopted in 2009.The Committee recommended that
FCM liaise with provincial-territorial municipal associations to provide strategic support on
promoting the adoption of the Proximity Guidelines at the provincial level.
The Committee considered eight resolutions:one emergency resolution on infrastructure and
seven received from FCM member municipalities.The emergency resolution reaffirms FCM’s
pre-budget advocacy work on the design and implementation of new and existing
infrastructure programs and integrates many of the issues identified in resolutions brought
forward from the membership.The Committee recommended that the Board adopt the
emergency resolution on infrastructure as well as a resolution on federal port operations,
and refer two other resolutions to staff for further analysis.
Committee members then reviewed proposed changes to the Committee’s policy statement
intended to better reflect current policy and advocacy priorities.Staff also committed to
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further refining the po licy statement in the coming year to better align it with the Committee’s
ongoing advocacy work.
The Committee adopted an emergency recommendation on the establishment of a working
group to examine municipal perspectives and issues related to the develop ment of pipelines.
STANDING COMMITTEE RECOMMENDATIONS
Recommendations for adoption:
1.Adopt the policy statement,as presented;and
2.Approve the February 2016 update to the Memorandum of Understanding between the
Federation of Canadian Municipalities and the Railway Association of Canada.
The Standing Committee recommends this report be received.
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REPORT OF THE MEETING OF THE NORTHERN AND REMOTE FOR UM
SUMMARY OF DISCUSSION
Vice-Chair Wayne Potoroka opened the meeting by sending regrets from the Chair,Charles
Furlong,and welcoming Vice-Chair Jeannie Ehaloak,who called into the meeting from
Cambridge Bay,Nunavut.
Daniel Rubinstein,Senior Manager,Policy and Research,presented a draft of the northern
and remote companion piece to FCM’s 2016 pre -budget submission.The document
highlights the priorities that the Forum has identified over the previous year in areas such as
infrastructure,housing,cost of living,climate resiliency and community safety.The Forum
reviewed the document and suggested improvements to the infrastructure and economic
development,housing and climate resiliency sections.The document will be released in
advance of the federal budget.
Policy Officer Matt Gemmel presented an update on activities since the November 2015
meeting.The Forum heard that FCM is moving forward on emergency management and
disaster mitigation by participating in consultations led by Public Sa fety Canada on the
design and roll-out of the Public Safety Broadband Network,and on the development of a
private residential flood insurance market.FCM has also met with Indigenous and Northern
Affairs Minister Carolyn Bennett on proposed improvements t o the Northern Residency Tax
Deduction and the Nutrition North program.On housing,the Forum heard that FCM is
advocating for the immediate reinvestment of expiring federal social housing operating
agreements,significant investments in capital repair and new construction,including energy
efficiency retrofits,and the development of a Northern Affordable Housing Strategy.
The Forum noted that mental health and the tragic epidemic of youth suicide remains a
serious concern in northern and remote communiti es and asked staff to track the federal
government’s commitments on improving mental health services in the North and report back
to the Forum.
Policy Officer Marc LeBlanc presented an update to the Forum on FCM’s participation in the
Canadian Radio-television and Telecommunications Commission (CRTC)’s review of basic
telecommunications services.In February 2016,FCM President Raymond Louie wrote to the
new Minister of Innovation,Science and Economic Development,Navdeep Bains,to outline
FCM’s submission to the CRTC and encourage the government to continue investments in
high-speed broadband coverage in communities across Canada.FCM will continue to
engage the federal government,and external partners such as the Nunavut Broadband
Development Corporation,to make progress on this issue.
The Forum was also informed of a request from the Society for Rural Physicians to present
to the Rural Forum at a future meeting.Given interest in this proposal,staff was asked to
coordinate this appearance and invite members of both the Rural Forum and the Northern
and Remote Forum to the discussion.
The Forum reviewed and approved changes to the policy statement meant to ensure
consistency with the policy and advocacy priorities adopted by the Forum in the past y ear.
Changes to the statement were made in consultation with the three northern territorial
associations.
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STANDING COMMITTEE RECOMMENDATIONS
Recommendations for adoption:
1.Adopt the policy statement as presented.
The Forum recommends this report be received.
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FCM Report to Council –March 2016 Page 17 of 20
REPORT OF THE MEETING OF THE STANDING COMMITTEE ON INCREASING
WOMEN’S PARTICIPATION IN MUNICIPAL GOVERNMENT
SUMMARY OF DISCUSSION
Standing Committee Chair Chris Fonseca,Regional Councillor,Region of Peel,ON,
welcomed Committee members,observers and staff to the meeting,and made specific
reference to Quebec’s new proposed bill to allow elected officials longer parental leave.
Following approval of the agenda and the report from the Nov ember 2015 Board meeting,
Vice-Chair Irene Dawson reported that since January several meetings have occurred
between Status of Women Canada and FCM.One meeting included Minister Patty Hajdu,
Status of Women Canada’s senior staff and FCM’s President and Chair of the Standing
Committee on Increasing Women’s Participation in Municipal Government.Councillor
Fonseca shared her insight that Minister Hajdu prioritizes inclusion and social justice in
advancing women and girls’rights.Other meetings included discussion on a new call for
proposals from Status of Women Canada that came out in late February.
Next Vice-Chair Barbara Dawson reported that the Committee had received the highest
number of applications for scholarships and awards since 2014.69 applications were
received and 20%were Francophone applicants.The sub -Committee was thanked for the
ongoing work and winners would be determined by the end of March.Councillor Fonseca
asked Francophone members to join the sub -Committee to review the French applications.
Councillor Marie-Eve Brunet and Councillor Roger Doiron volunteered.FCM staff and
Committee were thanked for their hard efforts in increasing the number of scholarship and
award applications.
Then FCM 3rd Vice-President Sylvie Goneau provided an update on the Committee’s priority
of international partnerships and gender related programs.
Following this,Councillor Fonseca provided an update that selected municipalities for
Diverse Voices for Change would be publicly announced on March 8th through a press
release on International Women’s Day.The 4 confirmed municipalities are the City of
Edmonton,the City of London,the Municipality of Sioux Lookout and the City of Halifax.The
participation of the City of Montreal as the 5th municipality would be confirmed in the
following week.
FCM Program Officer Mai Ngo updated the Committee on Diverse Voices for Change.An
advisory group with academics,elected officials,city staff and community members had
been established.She shared that FCM’s Report on Increasing Women’s Participation in
Municipal Decision Making and City for All Women Initiative’s Advancing Equity and
Inclusion:A Guide for Municipalities would be the two documents that Diverse Voices for
Change would base its baseline data.Councillor Adrianne Carr wanted to know why some
provinces were doing better in gender parity than others and Mayor Lisa Holmes inquired
about how FCM’s statistics on women in municipal politics was gathered.Members were
encouraged to read the documents as they contained relevant research find ings and
recommendations.
Alana Lavoie from FCM’s policy and government relations department shared her
presentation on FCM’s approach to responding to Councillor Jeff Coffman’s motion regarding
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the Canada Revenue Agency and the need for a child care tax credit for qualifying
candidates who campaign in municipal elections.It was recommended that the Committee
not pursue the Canada Revenue Agency as this issue was not considered a federal matter.
All reports on Committee Activities and Action Items Status were approved.
Finally,the Committee approved a motion to approve the policy statement with the changes
presented.There was discussion on whether Status of Women Canada’s informal goal of
40%by 2020 should be incorporated into the policy statement.It was agreed that the policy
statement would be revisited at September’s Board meeting.Staff was directed to send out
the policy statement to Committee members so that changes could be solicited prior to
September.
Under other business the Committee discussed Councillor Stacy Tyer’s recommendation to
expand the Ann MacLean Award to current elected officials,Mayor Lisa Holmes’
recommendation to find a way for FCM to work with provinces on gathering standardized
data,and Councillor Darren Hill and Co uncillor Marie-Eve’s recommendation to integrate an
intersectional approach into the Committee’s mandate of getting to 30%.The Committee
agreed to take these points to September’s Board meeting.
STANDING COMMITTEE RECOMMENDATIONS
Recommendations for adoption:
1.Adopt the Policy Statement,as presented.
Recommendations for referral to staff:
2.That the Sub-Committee on Scholarships and Awards assess the Ann MacLean
Award and whether it should recognize current and retired elected officials.
3.That staff analyze whether funding could be found for a graduate student to collect
standardized data on women in municipal politics.
4.To send minutes of the Committee’s previous discussion on intersectionlity.
The Standing Committee recommends this report be received.
General Committee Meeting Agenda
Tuesday,March 22,2016 Item 15 Page -19
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FCM Report to Council –March 2016 Page 19 of 20
REPORT THE MEETING OF THE STANDING COMMITTEE
ON INTERNATIONAL RELATIONS
SUMMARY OF DISCUSSION
Chair Roger Anderson welcomed Committee members and presented FCM staff,including
Renée Giroux who will be the Acting Senior Director of FCM International while Sébastien
Hamel is on a leave of absence.The members approved the agenda and the minutes from
the November 2015 Board of Directors’meeting in Ottawa.
The Committee was presented with the second year work plan of FCM’s International
Relations Framework,which outlines a set of strategic objectives for FCM’s international
work from 2015 to 2018.In 2016,FCM will focus on its engagem ent in international
municipal networks,including the United Cities and Local Government (UCLG),the
Association internationale des maires francophones (AIMF),and the Commonwealth Local
Government Forum (CLGF);advancing development cooperation through i ts programs,
fostering its understanding in trade and development,and supporting the engagement of
Canadian municipalities and experts in its programs.
The FCM International Governance Representatives presented updates on their programs.
These included presentations from Cllr Brian Pincott for the Haiti -Municipal Cooperation
Program (MCP),Cllr Michael Thompson for the Caribbean Local Economic Developmen t
(CARILED)program,Cllr Garth Frizzell for the Sustainable and Inclusive Communities of
Latin America (CISAL),and Chair Roger Anderson for the Program on Local Economic
Development and Democratic Governance (PLEDDG)in Ukraine.
The Committee received an update on business development files.In January,FCM
submitted a proposal to Global Affairs Canada (GAC)on strengthening the resiliency of
municipalities in the central and southern regions of Jordan that have been impacted by the
influx of Syrians displaced by the war.FCM will continue to work with GAC on the approval
of program proposals in the area of asset management,governance and service delivery.
Committee members received an update from staff on the Syrian Refugee Taskforce by FCM
staff.The taskforce has been in regular contact with officials at Immigration,Refugees and
Citizenship Canada to stay abreast of Canada’s commitment to welcome refugees.
In September,during its General Assembly,the United Nations (UN)adopted a universal set
of goals,known as the Sustainable Development Goals,to guide development from 2015 -30.
Cllr Pam McConnell provided an example of how the goals could be applied to the Canadian
context through,for example,poverty reduction strategies at the local level.FCM will ensure
the integration of the goals within its international programming frameworks,as well as
awareness and promotion in Canada.In addition to the Sust ainable Development Goals,the
Committee also received a brief update on the successful in tegration of sub-national
governments in the Paris Agreement coming out of COP21 in December.FCM will continue
to promote the role of local governments in the implementation of climate change
programming and initiatives in the coming months.
At the annual conference,FCM will welcome international partners to participate in various
workshops,plenaries and study tours.A parallel program will be organized for partners to
showcase the different areas of work of FCM,including the Green Municipal Fund,pol icy
development and gender equality.FCM’s international awards will also be presented to
Canadian municipalities and experts during the CEO reception in honour of our international
partners.
General Committee Meeting Agenda
Tuesday,March 22,2016 Item 15 Page -20
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FCM Report to Council –March 2016 Page 20 of 20
STANDING COMMITTEE RECOMMENDATION:
The Standing Committee recommends this report be received.
General Committee Meeting Agenda
Tuesday,March 22,2016 Item 15 Page -21
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TOWN OF AURORA
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE
Tuesday, March 22, 2016
7 p.m.
Council Chambers
Replacement page 127 – Item 14 – PRS16-015 – Implementation of the Sport
Plan
March 22, 2016 - 3 -Report No. PRS16-015
Task
Number
TASK
Sport Participant YEAR 1 YEAR 2-
3
YEAR 4-
5
T13
Continue to provide the Physical Literacy training for persons working and
volunteering with pre-school and children’s groups and expand the program
to include all age groups.
T14
Train staff and volunteers to encourage and facilitate Aurorans of all
backgrounds participation in sports.
T15
Convene a meeting with agencies supporting persons with disabilities to
better understand their needs in being included in sport in Aurora.
T16
Develop a Recreation and Sport Access Policy that identifies barriers to
participation and addresses mechanisms that can increase participation and
full access for residents from low income backgrounds.
T17
Work with Social Service staff from the Region of York to introduce sport
opportunities and support funding for persons from low income
backgrounds. Develop a brochure for Social Service workers to help their
clients navigate the sport system.
T18
Inventory existing participation of girls and women in sport to determine if
there are any gaps in participation.
T19
Assess the current provision of sports for older adults by all sectors in
Aurora and work with the older adult population to address gaps and
emerging sport needs.
T20
Quantify participation of diverse and marginalized groups in sport and
measure the effectiveness of interventions.
Sport Promotion and Celebration YEAR 1 YEAR 2-
3
YEAR 4-
5
T21 Develop a broad based Sport Marketing Strategy.
Sport Tourism YEAR 1 YEAR 2-
3
YEAR 4-
5
T22 Develop an Aurora Sport Tourism Strategy.
Additional Items for General Committee
Meeting Tuesday, March 22, 2016 Item 14 Replacement Page - 3
- 127 -