AGENDA - General Committee - 20160301GENERAL COMMITTEE
MEETING AGENDA
TUESDAY,MARCH 1,2016
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
February 26,2016
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday,March 1,2016
7 p.m.
Council Chambers
Councillor Thom in the Chair
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5.DELEGATIONS
(a)Adam Marshall and Helen Ahranis,Residents pg.1
Re:Item 14 Heritage Advisory Committee Meeting Minutes of
February 8,2016
(b)Michele Boyer,Resident pg.2
Re:Item 9 PRS16-013 Block 208 on Mavrinac Boulevard
(c)Charlie Muscat,Resident pg.3
Re:Item 9 PRS16-013 Block 208 on Mavrinac Boulevard
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
General Committee Meeting Agenda
Tuesday,March 1,2016 Page 2 of 7
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
8.NOTICES OF MOTION
9.NEW BUSINESS/GENERAL INFORMATION
10.CLOSED SESSION
11.ADJOURNMENT
General Committee Meeting Agenda
Tuesday,March 1,2016 Page 3 of 7
AGENDA ITEMS
1.BBS16-003 Door-to-Door Salespeople pg.4
RECOMMENDED:
THAT Report No.BBS16-003 be received;and
THAT staff partner with York Regional Police to co-facilitate a public information
session to educate and raise awareness of issues relating to door-to-door
salespeople.
2.CFS16-009 Increase to Approved Purchase Order Acrodex pg.9
Microsoft Licence Reseller
RECOMMENDED:
THAT Report No.CFS16-009 be received;and
THAT Purchase Order No.662 with Acrodex Inc.be increased from $231,300 to
$353,700 for the remainder of the existing contract term.
3.IES16-021 22 Church Street/Library Exterior Concrete &Walkway pg.13
Repairs
RECOMMENDED:
THAT Report No.IES16-021 be received;and
THAT Report No.IES16-
for Capital Project No.72219,22 Church Street/Library Exterior Repairs
(Drainage and Walkways);and
THAT staff be authorized to proceed with 2016 Capital Project No.72219,22
Church Street/Library Exterior Repairs (Drainage and Walkways)for $45,000.
4.IES16-022 Waste Collection Alternative Automated Collection pg.17
RECOMMENDED:
THAT Report No.IES16-022 be received for information.
General Committee Meeting Agenda
Tuesday,March 1,2016 Page 4 of 7
5.IES16-023 Award of Tender IES 2016-14 Additional New Street pg.23
Sweeper
RECOMMENDED:
THAT Report No.IES16-023 be received;and
THAT additional funding in the amount of $10,418.35 be provided for Capital
Project No.34238 Street Sweeper from the Growth and New Reserve;and
THAT Tender IES 2016-14 Additional New Street Sweeper for the supply
and delivery of a 2016 truck-mounted street sweeper be awarded to Joe
Johnson Equipment Inc.in the amount of $305,049.48 excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements
required to give effect to same.
6.LLS16-009 Co-operative and Piggyback Procurement Process Review pg.27
RECOMMENDED:
THAT Report No.LLS16-009 be received for information.
7.PRS16-011 Parks and Recreation Master Plan Update pg.33
RECOMMENDED:
THAT Report No.PRS16-011 be received;and
THAT the recommendations within the Master Plan Update be endorsed,with
the exception of Recommendation #39,subject to Council approval of budgetary
implications;and
THAT staff present an Implementation Plan to Council.
8.PRS16-012 Sport Plan Master Plan pg.45
RECOMMENDED:
THAT Report No.PRS16-012 be received;and
THAT the recommendations within the Sport Plan report be endorsed subject
to Council approval of budgetary implications;and
General Committee Meeting Agenda
Tuesday,March 1,2016 Page 5 of 7
THAT staff present an Implementation Plan to Council.
9.PRS16-013 Block 208 on Mavrinac Boulevard pg.50
RECOMMENDED:
THAT Report No.PRS16-013 be received;and
THAT Council receive the following recommendation from Monteith-Brown
(consultant for the Parks and Recreation Master Plan review):
Recommendation #39:
"Should the Town of Aurora decide to retain Mavrinac Boulevard Land
Block 208 as parkland,it does so on the basis that if developed as active
parkland this will result in a higher level of service being provided relative to
most other neighbourhoods in Aurora and in a manner that is unlikely to
service the most pressing recreational needs of the Town as a whole.If
retained as passive open space to minimize conflicts on adjacent and
nearby residential dwellings,the park could complement municipal
naturalization goals and/or facilitate a modest degree of passive usage.
Should the Town consider disposal of Block 208,it is recommended that a
parcel of land better suited to accommodating active/intensive recreational
use be obtained (using the proceeds of this chosen course of action),
including consideration of a land swap agreement or purchase of a parcel
of land.";and
THAT Council accept the staff recommendation that Block 208 not proceed as
fully developed parkland at this time;and
THAT staff prepare a report to Council on other potential options for the future
uses of Block 208 by May 3,2016.
10.PDS16-009 Official Plan Review Consultation and Work Plan pg.73
RECOMMENDED:
THAT Report No.PDS16-009 be received for information.
General Committee Meeting Agenda
Tuesday,March 1,2016 Page 6 of 7
11.PDS16-011 Draft Plan of Condominium Application pg.100
Kaitlin Estates Ltd.
15277 Yonge Street
Lots 124,125 and 126,and
Part of Lots 122,123 &127,Registered Plan 246
File:CDM-2015-03
RECOMMENDED:
THAT Report No.PDS16-011 be received;and
THAT the Draft Plan of Condominium File:CDM-2015-03,for a 95 residential
unit and 3 commercial unit condominium apartment building subject to
,be approved;and
THAT the Mayor and Town Clerk be authorized to execute any Agreement(s)
referenced in the Conditions of Approval,including any and all documents
and ancillary agreements required to give effect to same.
12.Memorandum from Director of Planning &Development Services pg.115
Re:Additional Public Planning Meeting Date for April 25,2016
RECOMMENDED:
THAT the memorandum regarding Additional Public Planning Meeting Date
for April 25,2016,be received;and
THAT the additional Public Planning meeting be scheduled for April 25,2016,
to consider the Comprehensive Zoning By-law Update.
13.Environmental Advisory Committee Meeting Minutes of February 4,2016 pg.116
RECOMMENDED:
THAT the Environmental Advisory Committee meeting minutes of February
4,2016,be received for information.
14.Heritage Advisory Committee Meeting Minutes of February 8,2016 pg.121
RECOMMENDED:
THAT the Heritage Advisory Committee meeting minutes of February 8,
2016,be received;and
General Committee Meeting Agenda
Tuesday,March 1,2016 Page 7 of 7
THAT the Heritage Advisory Committee recommend to Council:
1.HAC16-001 Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage Value or
Interest,41 Metcalfe Street
THAT the application to remove 41 Metcalfe Street form the Aurora
Register of Properties of Cultural Heritage Value or Interest be refused.
15.Canada 150 Ad Hoc Committee Meeting Minutes of February 11,2016 pg.125
RECOMMENDED:
THAT the Canada 150 Ad Hoc Committee meeting minutes of February 11,
2016,be received for information.
16.Community Recognition Review Advisory Committee Meeting pg.128
Minutes of February 16,2016
RECOMMENDED:
THAT the Community Recognition Review Advisory Committee meeting
minutes of February 16,2016,be received for information.
17.Parks and Recreation Advisory Committee Meeting Minutes of pg.131
February 18,2016
RECOMMENDED:
THAT the Parks and Recreation Advisory Committee meeting minutes of
February 18,2016,be received for information.
18.Finance Advisory Committee Meeting Minutes of February 16,2016 pg.135
RECOMMENDED:
THAT the Finance Advisory Committee meeting minutes of February 16,
2016,be received for information.
General Meeting
Tuesday,March 1,2016
41 Metcalfe Street
Adam Marshall &Helen Ahranis
Remove 41 Metcalfe as a "listed"propery of interest
x
x
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Tuesday,March 1,2016 Delegation (a)Page -1
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DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:Tuesday March 1,2016
SUBJECT:Mavrinac Land
NAME OF SPOKESPERSON:Michele Boyer
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
n/a
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
To ensure the Town does not sell the Mavrinac land,but instead maintains ownership of it and
turns it into a publicly owned recreational space (trees/park,green space and/or daytime
tennis courts with sports field).
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES NO
IF YES,WITH WHOM?Harold and Tom (council members)DATE:
In general emails
and on Tom s
facebook page
I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.BBS16-003
SUBJECT:Door-to-Door Salespeople
FROM:Techa van Leeuwen,Director Building &Bylaw Services
DATE:March 1,2016
RECOMMENDATIONS
THAT Council receive Report No.BBS16-003;and
THAT staff partner with York Regional Police to co-facilitate a public information
session to educate and raise awareness of issues relating to door-to-door
salespeople.
PURPOSE OF THE REPORT
To advise Council of options available to better protect the financial well-being and
safety of Aurora residents against door to door salespeople including public education,
current legislation and potential by-law amendments that would regulate and control
door to door sales.
BACKGROUND
At the Council meeting of November 10th 2015,the following motion carried:
THAT the Town of Aurora staff develop and report back to Council on options for a by-
law that would regulate and control door to door sales,solicitation and distribution of
advertising materials and that a by-law be brought back to Council for approval.
Generally Part IV of the Municipal Act sets out the range of powers that permit the Town
to license and regulate various businesses in accordance with those provisions.By
definition a business includes;the sale or hire of goods or services on an intermittent or
one-time basis and the activities of a transient trader;and the display of samples,
patterns or specimens of goods for the purpose of sale or hire.
Currently,By-law 5630-14 deals with licensing of businesses in Aurora.The by-law
consists of a main body,which contains a number of general licensing provisions that
apply to all licenses in the Town and a number of schedules ,each dealing with specific
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types of business.Schedule 7 of the By-law specifically regulates
Peddlers was originally established in
to time without significant change to the by-law.The Town has not licensed any
Hawkers or Peddlers in many years and we have not received any complaints.
COMMENTS
Bylaw Services and York Regional Police have agreed to co-facilitate a public
information session to educate and raise awareness of issues relating to door to
door salespeople.
Although By-law Services has not received any concerns or complaints from residents
regarding door-to door sales,staff is committed to the well-being of Aurora residents
and believe the best protection and defence to an unethical,misleading and/or
aggressive door-to-door salesperson is to be educated on your rights as a consumer
and be aware of suspicious or unwanted activity.Staff and York Regional Police will
work in partnership to deliver a public information session in the spring.
Licensing transient individuals who engage in solicitation and distribution of
advertising materials is wide-ranging and impacts many business sectors.
Introducing licensing provisions for individuals who engage in solicitation and
distribution of advertising materials would create on-going non-compliance.Many trades
and contractors rely on creating business opportunities by delivering information of
services provided and/or free estimates while doing work in a neighbourhood.Once
their work is complete,they move to next job in the next neighbourhood or municipality.
Successful enforcement related to any licensing provisions for door to door
salespeople and transient individuals will be very difficult to achieve.
Door to door sales,solicitation and distribution of materials are transient activities.They
occur at a given property for a brief period of time.Enforcement activities are either
complaint driven or initiated by an officer where it is known that a violation has occurred.
It will be extremely challenging to achieve compliance with a bylaw that attempts to
regulate transient activities.
The Ministry of Government and Consumer Services regulates false,misleading
or deceptive representation of sales agents and businesses through the
Consumers Protection Act,2002.
The intent of the Consumer Protection Act is to promote a fair and informed
marketplace for consumers and business.The Act protects consumers by providing
special rights when you purchase an item from a door to door salesperson.It also
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March 1,2016 -3 -Report No.BBS16-003
regulates consumer agreements and leases and provides for a cooling off period for
consumers who sign agreements.There is a complaint and remedy process for
consumers who feel they have been given false or misleading information .Information
on the complaint process can be found on the Ministry website.The Ministry will
monitor and may investigate or mediate.Corporations and business owners may be
fined if found guilty of an offence under the Consumers Protection Act.
Reports of misrepresentation,fraudulent transactions or other criminal activity
will be directed to York Regional Police.
Criminal activity such as misrepresentation or fraudulent transactions is a police matter
and therefore any such complaints received by the Town will be directed to York
Regional Police.Bylaw Services will work closely with York Regional Police on
communication and messaging to the general public.By-Law Officers will also assist
residents with information of any provincial legislation such as the Consumers
Protection Act and how to submit a complaint under the legislation.
Further regulating door to door sales will require
licensing bylaw Schedule 7,Hawkers and Peddlers.
Outlined below are possible amendments to the licensing by-law should Council request
that an amended by-law be brought forward to regulate and control door-to-door sales.
Improve the to better reflect the
current practice of these professions.The improved definition will include
every person who is going door to door and approaching homeowners and
residents on their properties offering sales or service.
Exempt registered charitable organizations,Real Estate Agents and weekly
flyer/newspaper delivery persons from licensing requirements.This will
facilitate fund raising activities within the community and allows individuals to
maintain their newspaper/flyer delivery employment without having to go through
the licencing procedure.Real estate should be exempt as they are already
licensed through their own profession.
Limit the hours of operation between 8 am to 8 pm.In the current by-Law,
Hawkers and Peddlers are not permitted to begin their business until after
sunrise,but there is no limit to the hour that they may conclude their business.
Include applicant licensing requirements in the by-law amendment as
outlined below:
o proof the applicant is at least eighteen (18)years of age at the time of initial
application;
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March 1,2016 -4 -Report No.BBS16-003
o proof the applicant is a Canadian citizen,permanent resident or otherwise
holds a valid visa or permit that allows such person to be legally employed in
Canada;
o applicant to provide a Police Vulnerable Sector Check that is dated within
ninety (90)days prior to the date of the initial application or renewal;
o applicant to provide their name,address,phone number,provincial
registration number and nature of the business that they are representing and
an employment confirmation letter
Include provisions in the by-law that will outline the responsibilities of a
licensed Hawker,Peddler or Door to door salesperson as follows;
o Licensees must at all times wear in a prominent place on the outside of
clothing an identification card supplied by the Town of Aurora which displays
and name of the business that they are representing;
o Licensees must be civil and behave courteously and be properly dressed,
well groomed,neat and clean in personal appearance;and
o Licensees must be in compliance at all times with all applicable by-laws within
the Town of Aurora.
LINK TO STRATEGIC PLAN
The proposed changes to Schedule 7 of the By-law supports the Strategic Plan goal of
Enabling a diverse,creative and resilient economy through its accomplishment in
satisfying requirements in the following key objectives of;Promoting economic
opportunities that facilitate the growth of Aurora as a desirable place to do
business and supporting small business and encouraging a more sustainable
business environment.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council direct staff to bring forward a bylaw amendment to the current licensing by-
law with provisions as outlined in this report.
2.Do nothing,status quo.
3.Direct staff to draft a new by-law specifically regulating only door to door sales
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PRS16-011
SUBJECT:Parks and Recreation Master Plan Update
FROM:Allan D.Downey,Director of Parks &Recreation Services
DATE:March 1,2016
RECOMMENDATIONS
THAT Report No.PRS16-011 be received;and
THAT the recommendations within the Master Plan Update be endorsed,with the
exception of Recommendation #39,subject to Council approval of budgetary
implications;and
THAT staff present an Implementation Plan to Council.
PURPOSE OF THE REPORT
To receive Council approval on the recommendations contained within the Parks and
Recreation Master Plan.
BACKGROUND
The firm of Monteith Brown Planning Consultants were retained on June 30,2015.The
previous Master Plan was approved on February 23,2010 with the intent to be reviewed
in 2015.The consultants were provided with a number of supporting documents to
assist in this review and conducted a number of community and stakeholder meetings
as well as online surveys.
Monteith Brown Planning Consultants made a presentation to Council on January 26,
2016 outlining the steps taken in obtaining information to support the recommendations
presented at that meeting.
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Tuesday,March 1,2016 Item 7 Page -1
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March 1,2016 -2 -Report No.PRS16-011
COMMENTS
The Master Plan that was presented to Council on January 26,2016 received no further
requests for revision from the community or stakeholder groups,with the exception of
Recommendation #39,staff recommend that Council now proceed with approval of the
recommendations contained within the document.These recommendations are:
Recommendation Priority 2016 2017 2018 2019 2020 2021
Indoor Recreation Facilities
#1 Undertake an architectural facility fit
and concept design exploring the
feasibility associated with expanding
the Stronach Aurora Recreation
Complex (SARC)to include a
gymnasium,multi-purpose program
spaces and/or a full service fitness
centre (the latter subject to
Recommendation #8).Implementation
of this recommendation depends on
of action for indoor aquatics (see
Recommendation #4)as expansion of
the SARC is only a plausible
consideration if not proceeding with a
new multi-purpose community centre.
High ----Feasibility
Study
Facility
Expansion
#2 Existing municipal facilities should be
evaluated for ways to improve comfort
and facilitate opportunities for informal
interactions and socialization to take
place (including within lobbies and
other common areas)among all
residents,including but not limited to
families,youth and older adults.
Medium Costs depend upon type of enhancement
#3 Maintain a supply of five ice pads over
the next five years with a greater
emphasis placed on tracking user
registrations (particularly among
residents of Aurora)along with
monitoring arena bookings and
utilization rates.
Low ------------
#4 In the event that the Town of Aurora is
not interested in maintaining the
status quo regarding provision of
indoor aquatics centres,cannot
secure an acceptable partnership
agreement with a third party to access
new pool times,and is comfortable
with the level of risk associated with
adding new aquatic infrastructure,one
new 25 metre,6 lane rectangular pool
tank should be explored in the
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March 1,2016 -3 -Report No.PRS16-011
Recommendation Priority 2016 2017 2018 2019 2020 2021
following order of priority:
#4a.Undertake an Architectural
and Engineering Study to
determine the feasibility and costs
associated with adding a 6 lane,
25 metre pool tank to the existing
Aurora Family Leisure Complex
(AFLC)through expansion of the
building envelop to the east of the
existing aquatic centre space.This
Study should also include the
feasibility and costs associated
with renovation of the existing hot
tub and conversion of the
leisure/lane hybrid tank to a
warmer water leisure tank.
#4b.Should the Study (noted
above)deem the expansion of the
AFLC aquatic space not feasible
or too costly,undertake a site
selection process (as per
Recommendation #38)for the
provision of a new indoor aquatic
facility containing a 6 lane,25
metre tank,a warmer water
leisure/therapeutic tank.The
provision of this aquatic facility
should include a gymnasium,
multi-purpose program rooms and
possibly a fitness centre (in-lieu of
facilities being added at the
SARC).In tandem with this
recommendation,explore
alternative uses for the existing
aquatic facility space at the AFLC
as this facility would become
redundant.
High
High
Feasibility
Study
--
--
--
--
--
--
--
--
--
--
Feasibility
Study &
Site
Selection
Process
#5 Reclassify Saturday afternoon and
Sunday morning and afternoon time
slots as prime time pool hours to
encourage greater use of remaining
pool capacity,possibly through a
review of the Town of Aurora Pool
Allocation Policy.
High
Review
Pool
Allocation
Policies
----------
#6 Undertake architectural concept plan
and costing exercise to determine the
feasibility of constructing a
gymnasium at the SARC (also refer to
Recommendation #1).The design of
congruent with the Sport Plan and
provide the necessary features to
facilitate locally-based sporting
High ------Refer to
Rec.#1 ----
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March 1,2016 -4 -Report No.PRS16-011
Recommendation Priority 2016 2017 2018 2019 2020 2021
activities to occur.Implementation of
this recommendation will depend on
of action for indoor aquatics (see
Recommendation #4)as expansion of
the SARC is only a plausible
consideration if the Town does not
proceed with a new multi-purpose
community centre.
#7 Conduct an operating performance
gymnasium after
it has completed a minimum of two full
years of operation whether
programming and rental opportunities
are being maximized,along with any
operational adjustments or
improvements required to this end.
Medium --Operating
Perfmce
Review
--------
#8 Proactively monitor membership,
program participation,member
retention/satisfaction and other
appropriate performance metrics
associated with the rejuvenated Club
Aurora for a minimum of two years in
order to inform a subsequent business
planning process that explores the
viability and suitability of expanding
model to another location(s).
Medium ------Refer to
Rec.#1 ----
#9 An indoor tennis facility should only be
pursued using an operating model that
practices,whereby the Town could be
a partner in the provision of land but
would assume no operating
responsibilities or financial costs of
operation,instead placing such
responsibilities on a third party that
demonstrates a capability to
sustainably do so.This will require a
Council decision to be made.
Medium
Make
decision
regarding
desired
type of
partnership
----------
#10 Continue to promote membership and
program opportunities through the
AFLC squash courts in order to
optimize use of these facilities,
provided that there continues to be
market support and that the level of
use justifies the financial costs of
operations.
Low Ongoing process
#11 Multi-purpose program rooms located
within existing community centres
should be evaluated for improvement
to increase their appeal and flexibility
that expands usage.
Medium Costs depend upon type of enhancement
#12 New multi-purpose rooms should be
assessed through the proposed
expansion of the SARC (see
Medium Ongoing process
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Recommendation Priority 2016 2017 2018 2019 2020 2021
Recommendation #1)and other
appropriate projects,as well as
explored as part of private land
development projects in areas of
intensification.
#13 Consistent with the Aurora Public
Library Facility Needs Assessment,
the Town should initiate discussions
with the Aurora Public Library to
discuss the merit of reassigning
responsibility of the Magna and
Lebovic Rooms to the Library,and/or
redefining the programming focus in
collaboration with Library Staff to
service mutually complementary
objectives.
High Discussions
with Library ----------
#14 Pending outcomes of the Aurora
Cultural Precinct Plan and other
formal studies within the Aurora
Promenade,undertake a potential use
study of the former public library on
Victoria Street to determine its
suitability,capability and associated
costs for delivering services offered by
the Parks &Recreation Department or
other municipal departments in order
to address the needs of intensifying
populations that are expected to arrive
shortly after the master planning
period in the Aurora Promenade.
High --Re-Use
Study --------
#15 Continually assess,and augment
where necessary,the delivery of
-
programming within the Town of
-use community
centres and other civic destinations
(e.g.Aurora Public Library,former
public library,etc.)by considering
opportunities to improve spaces such
as multi-use program rooms,studio
space,common areas and other
appropriate areas (also refer to
Recommendation #2).
High Costs depend upon type of enhancement
#16 Continue to position the Aurora
primary hub for
55+programming while exploring
ways to extend the reach of services
into neighbourhoods through use of
existing multi-use community centres,
parks and other civic destinations (e.g.
Aurora Public Library,the former
public library branch,etc.).
High Costs depend upon type of enhancement
Outdoor Recreation Facilities
#17 Establish a sports field complex
containing a minimum of three lit full-
size rectangular fields and supported
High
Capital
costs
range
----------
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Recommendation Priority 2016 2017 2018 2019 2020 2021
by appropriate facilities oriented to
further the player and/or spectator
experience.One of these fields should
-
capable of accommodating field sports
beyond soccer.
from
$500K to
$750K per
field
#18 Construct one outdoor artificial turf
field at Stewart Burnett Park,as per
current municipal plans,to service a
broad range of field sports while
providing the Town with flexibility to
accommodate future needs.Any
additional artificial turf fields beyond
this one should be subject to
confirmation through municipal
business planning exercises as per
current practice.
High
Capital
costs
range
from $1M
to $1.5M
per field
----------
#19 Continue to work with educational,
industrial and other suitable partners
to provide rectangular sports fields on
non-municipal lands.Any adjustment
to the supply of non-municipal fields
should be considered and
appropriately reconciled by the Town
of Aurora using existing and/or future
parks,and potentially through field
capacity improvements such as
lighting and/or artificial turf.
High Ongoing process
#20 In consultation with local ball
associations,construct one new ball
-
template in order to accommodate use
by adult leagues and/or hardball
users.
High
Costs
depend on
upgrades
undertaken
----------
#21 Construct two additional outdoor
tennis courts,preferably located in the
northeast to bolster geographic
access across the Town.High ----
Capital
costs
range
from
$50K to
$75K
per court
------
#22 Create opportunities for outdoor
pickleball through use of a multi-use
court template (e.g.lining new or
existing tennis courts for both tennis
and pickleball)and providing a
minimum of two courts that are
preferably located in an area having a
high concentration of older adults.
Medium --
Capital
costs
range
from $50K
to $75K
per court
--------
#23 Explore the integration of multi-use
courts through park renewal and
revitalization projects in areas where
geographic gaps exist.
Medium
#24 Integrate minor skateboarding and
biking zones within appropriate
community-level parks undergoing
Medium --
Capital
costs
range
----
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March 1,2016 -7 -Report No.PRS16-011
Recommendation Priority 2016 2017 2018 2019 2020 2021
renewal and revitalization activities,
largely consisting of one or two basic
existing model.
from
$25K to
$50K
per
court
#25 Construct an urban water feature
employing a dual purpose design that
facilitates recreational use and lends
placemaking objectives,potentially
through revitalization project within the
Aurora Promenade.
High --------
Costs
depend
on size
and
scale
--
#26
consisting of basic cooling elements
(designed to a smaller scale than the
existing municipal template)to service
residential areas located west of
Yonge Street,north and south of
Wellington Street.
Medium --
Capital
costs
range
from
$25K to
$50K
per
court
------
#27 The provision of additional off-leash
parks in Aurora should be evaluated
using a model similar to that used at
Canine Commons,whereby a
community organization is primarily
involved with the establishment,
general maintenance and ongoing
operation of the off-leash area.
Medium ------------
#28 Playgrounds should be provided in
new and existing residential areas
where geographic gaps exist,
generally calculated through
application of an 800 metre service
radius that is unobstructed by major
pedestrian barriers.
High Ongoing process
#29 Through the playground inspection
and renewal process,evaluate
opportunities in which to incorporate
barrier-free components to facilitate
access to,and use within the
playground apparatus for persons with
disabilities.
High --
Costs
depends
on size
and
scale
----
#30 An outdoor artificial rink,either in a
new location or by upgrading an
existing natural surface,should be a
consideration when undertaking civic
planning,urban design and/or
economic development analyses
given the sizeable costs to construct
and operate refrigerated rinks.
Low Costs depend on size and scale
#31 Remain apprised of trends and usage
at the McMahon Park lawn bowling
green through continued collaboration
with the Aurora Lawn Bowling Club.
Low Ongoing process
#32 Requests for facilities presently not High ------------
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Recommendation Priority 2016 2017 2018 2019 2020 2021
parks and recreation service mandate
should be evaluated on a case-by-
case basis,after first considering the
service in relation to quantified market
demand and cost-effectiveness of
such services,while also identifying
potential strategies to address long-
term need for such requests should a
sufficient level of demand be
expressed.
#33 To supplement decision-making and
performance measurement exercises
supporting investment in facilities
falling within and beyond the Town of
service mandate,collect registration
information from user groups regularly
booking time in arenas,indoor pools,
sports fields and other major
recreational facilities including through
implementation of allocation policies
and other appropriate means.
High Ongoing process
Parks
#34 Re-examine and adjust,where
necessary,the municipal parkland
classification system through the next
Official Plan Review process based
upon envisioned land use forms and
densities.In particular,the service
level for Community Parks should be
revised downwards in the range of 1.0
to 1.5 hectares per 1,000 residents to
better reflect current rate of provision,
programmed and unprogrammed
space needs,and recognizing the
limited availability of land as the Town
reaches build out of greenfield lands.
Similarly,the Neighbourhood
Park/Parkette designations should
also collectively target provision
between 1.0 and 1.5 hectares per
1,000.
High ------------
#35 Through the Town of Aurora Official
Plan Review,integrate policies that
prescribe the ability to situate
permitted active parks and outdoor
recreational uses within the Oak
Ridges,where such parks and
recreation uses cannot be
accommodated within the designated
built-up or greenfield areas.
High ------------
#36 At a minimum,target between 10 and
16.5 hectares of developable
tablelands within the quantum of
parkland required to meet the
High Costs depend on acreage,location,conveyance amounts,
etc.
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Recommendation Priority 2016 2017 2018 2019 2020 2021
parkland service ratios articulated in
the Town of Aurora Official Plan (as
revised per Recommendation #34),in
order to accommodate active
recreational facilities.The balance of
outstanding parkland requirements
discretion through either active or
passive recreational and/or cultural
purposes.
#37 Acquire larger Neighbourhood Parks
and Community Parks as a priority to
ensure future populations have
sufficient access to spaces that are
capable of accommodating a broad
range of active recreational pursuits.
Partnerships with area municipalities
should be explored as a means to
bolstering active parkland supplies
since few opportunities remain to cost-
effectively acquire and develop larger
tracts of parkland for active
recreational use.
High Costs depend on acreage,location,conveyance amounts,
etc.
#38 Utilize a land banking approach to
explore the potential acquisition of
land(s)for a future indoor and/or
outdoor recreation facility complex
that may be required to service needs
beyond the current five year master
planning timeframe.
Medium
Make
decision to
retain or
divest
----------
#39 Should the Town of Aurora decide to
retain Mavrinac Boulevard Land Block
208 as parkland,it does so on the
basis that if developed as active
parkland this will result in a higher
level of service being provided relative
to most other neighbourhoods in
Aurora and in a manner that is unlikely
to service the most pressing
recreational needs of the Town as a
whole.If retained as passive open
space to minimize conflicts on
adjacent and nearby residential
dwellings,the park could complement
municipal naturalization goals and/or
facilitate a modest degree of passive
usage.Should the Town consider
disposal of Block 208,it is
recommended that a parcel of land
better suited to accommodating
active/intensive recreational use be
obtained (using the proceeds of this
chosen course of action),including
Medium
Make
decision to
retain or
divest
----------
Not subject to this report
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Recommendation Priority 2016 2017 2018 2019 2020 2021
consideration of a land swap
agreement or purchase of a parcel of
land.
#40 Work with the land development
industry to innovatively address the
need for parks such as developing
publically accessible lands on private
land.At a minimum,this may include
providing enhanced pedestrian/cyclist
infrastructure,encouraging
condominium developments that
contain rooftop gardens and
courtyards,etc.through use of the
and other creative tools.
High Ongoing process
#41 Augment the system of trails and
pathways through continued
implementation of the Town of Aurora
Trails Master Plan,explore barrier-
free accessibility-related
improvements,and prioritize
resurfacing and other required
remediation activities according to
short,medium and long-term
priorities.
High Refer to Trails Master Plan
#42 Continue to pursue partnerships and
funding opportunities with the Region
of York Transportation Department for
the inclusion of barrier free access of
regional road crossings.
High Ongoing process
#43 The Town should implement a
community allotment garden program
on a trial basis that consists of at least
one site if deemed successful by the
Town,additional sites should be
secured in partnership with interested
community groups.
High
Costs
depend on
location,
acreage,
etc.
----------
#44 Implement the Wildlife Park Master
Plan to create a unique environmental
area within the Aurora Northeast 2C
lands to showcase natural heritage
and provide opportunities for nature
education and interpretation among
residents.
High Refer to Wildlife Park Master Plan
#45 Supplement parkland acquisition
policies prescribed in the Town of
Aurora Official Plan with other
appropriate means of acquisition,
particularly with an emphasis towards
securing suitably sized and quality
tableland parcels oriented to active
recreational uses.
High ------------
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LINK TO STRATEGIC PLAN
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality
of Life for All by encouraging an active and healthy lifestyle .
Develop a long-term needs assessment for recreation programs,services and
operations to match the evolving needs of the growing and changing population.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council may decide to not approve or alter any of the Master Plan Report
Recommendations.
2.Further Options as required.
FINANCIAL IMPLICATIONS
None at this time;however,an implementation plan will be created and presented to
Council for approval.Funds for parkland and facility development have been identified
in the DC By-law and Cash-in-lieu reserve..
CONCLUSIONS
The Parks and Recreation Master Plan is an important document that assists the Town
and the Parks and Recreation Services Department in mapping the future development
and the services provided to our community.
PREVIOUS REPORTS
None.
ATTACHMENTS
None.
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PRS16-012
SUBJECT:Sport Plan Master Plan
FROM:Allan D.Downey,Director of Parks &Recreation Services
DATE:March 1,2016
RECOMMENDATIONS
THAT Report No.PRS16-012 be received;and
THAT the recommendations within the Sport Plan report be endorsed subject to
Council approval of budgetary implications;and
THAT staff present an Implementation Plan to Council.
PURPOSE OF THE REPORT
To receive Council approval on the recommendations contained within the Sport Plan.
BACKGROUND
The firm of Monteith Brown Planning Consultants were retained on June 30,2015.The
development of a Sport Plan for Aurora was supported by Council at its February 24,
2015 meeting via a Notice of Motion by Councillor Michael Thompson:
WHEREAS the Town of Aurora recently proclaimed 2015 the Year of Sport in
Aurora;and
as one of the key objectives to achieving this goal;and
WHEREAS people who are physically active tend to live longer,healthier lives
and feel that it adds not only to their well-being but to the quality of their lives as
well;and
WHEREAS sporting activities can provide character building activities and teach
our children character building traits like;leadership,respect,responsibility,
perseverance and many other positive traits;and
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WHEREAS Aurora has been identified as a potential Canadian Sport for Life
Community (CS4L)and organized meetings have occurred in the Town to help
develop
WHEREAS the Federal Government revised their Canadian Sport Policy in 2012
to better reflect the importance of enhanced collaboration amongst all
stakeholders to achieve the goals of enhanced participation,excellence,capacity
and interaction in sport;and
WHEREAS a Sport Plan is a strategic document that is intended to provide
direction and recommendations to support the sustainability and growth of sport
in a given community.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff report to Council on
the development of a Sport Plan for the Town of Aurora.
CARRIED
The consultants were provided with a number of supporting documents to assist in this
review and conducted a number of community and stakeholder meetings as well as
online surveys.Monteith Brown Planning Consultants made a presentation to Council
on January 26,2016 outlining the steps taken in obtaining information to support the
recommendations presented at that meeting.
COMMENTS
The Sport Plan that was presented to Council on January 26,2016 has received no
further requests for revision from the community or stakeholder groups staff recommend
that Council now proceed with approval of the recommendations contained within the
document.These recommendations are:
Recommendation Short-Term
(Year 1)
Mid-Term
(Year 2-3)
Long -
Term
(Year 4-5)
Sport Leadership
#1.Develop an Aurora Sport Policy that outlines the role of
sport in the community.The policy should specifically
address the roles and responsibilities of the Town and local
sport stakeholders including sport clubs and collectives,the
business sector,education,public health,etc.
#2.Change the name of the Parks and Recreation Advisory
Committee to the Parks,Recreation and Sport Coordinating
sport matters including the implementation of the Aurora
Sport Plan and ensuring Town-wide priorities are addressed
through parks,recreation and sport.
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Recommendation Short-Term
(Year 1)
Mid-Term
(Year 2-3)
Long -
Term
(Year 4-5)
#3.Reconstitute Sport Aurora into a Sport Council with an
expanded mandate and representation from the entire sport
be appointed through a fair and transparent democratic
process.
#4.Establish a Sport Development Officer in Parks and
Recreation Department to implement initiatives of the Aurora
Sport Plan.
Sport Sustainability
#5a.Develop three year budget projections to deliver on the
recommendations of the Aurora Sport Plan and identify
stable and alternate funding sources.
#5b.Seek Partnerships to address the financial implications
of the Sport Plan to secure and retain stable and alternate
funding.
#5c.Develop a Sport Development Grant Program to assist
groups in implementing elements of the Sport Plan as well as
in their efforts to address their own sport priorities.
#5d.Develop a list of sport opportunities that could benefit
from sponsorships and create a mechanism that that
responses to sponsorship opportunities.
#5e.Create a Volunteer Development Strategy that
addresses volunteer recruitment,selection,training,retention
and recognition.
#5f.Develop training programs and an e-tool kit that is
focused on sport volunteer priorities and that provides
insights into recruitment,screening,training,retention and
recognition for use by sport stakeholder groups.
#5g.Establish volunteer software that serves to develop a
database of community volunteers and matches perspective
volunteers with the opportunities that become available
within the community.The software should also track the
number of active community volunteers and the annual
number and value of volunteer hours.
#5h.Develop performance measures to capture the inputs,
outputs,efficiencies and effectiveness of sport delivery in
Aurora.Annually report on the results and any impacts on
plans for the subsequent year.
Sport Participant
#6a.Continue to provide the Physical Literacy training for
persons working and volunteering with pre-school and
groups.
#6b.Train staff and volunteers in working with culturally
diverse groups to better understand their sport needs and
look to other communities within the region that have
responded to changing demographics by providing both
culturally appropriate sports and an introduction to traditional
Canadian sports (Markham and Richmond Hill).
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March 1,2016 -4 -Report No.PRS16-012
Recommendation Short-Term
(Year 1)
Mid-Term
(Year 2-3)
Long -
Term
(Year 4-5)
#6c.Convene a meeting with agencies supporting persons
with disabilities to better understand their needs in being
included in sport in Aurora.
#6d.Develop a Recreation and Sport Access Policy that
identifies barriers to participation and addresses
mechanisms that can increase participation and full access
for residents from low income backgrounds.
#6e.Work with Social Service staff from the Region of York
to introduce sport opportunities and support funding for
persons from low income backgrounds.Develop a brochure
for Social Service workers to help their clients navigate the
sport system.
#6f.Inventory existing participation of girls and women in
sport to determine if there are any gaps in participation.
#6g.Assess the current provision of sports for older adults
by all sectors in Aurora and work with the older adult
population to address gaps and emerging sport needs.
#6h.Quantify participation of diverse and marginalized
groups in sport and measure the effectiveness of
interventions.
Sport Promotion and Celebration
#7.Develop a broad based Sport Marketing Strategy.
Sport Tourism
#8.Develop an Aurora Sport Tourism Strategy.
LINK TO STRATEGIC PLAN
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality
of Life for All by encouraging an active and healthy lifestyle .
Develop a long-term needs assessment for recreation programs,services and
operations to match the evolving needs of the growing and changing population.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council may decide to not approve or alter any of the Master Plan Report
Recommendations.
2.Further Options as required.
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#6037892
Minute No.19 as recorded in the Minutes of the meeting of the Council of The Regional
Municipality of York held on February 18,2016.
19 Report No.3 of Committee of the Whole February 11,2016
It was moved by Regional Councillor Di Biase,seconded by Mayor Pellegrini that
Council adopt the recommendations in Report No.3 of Committee of the Whole.
Regional Municipal Comprehensive Review Work Plan Update (Clause 1)
It was then moved in amendment by Regional Councillor Di Biase,seconded by
Regional Councillor Jones that Council receive the report dated January 28,2016 from
the Commissioner of Corporate Services and Chief Planner and adopt the following:
Whereas Amendment 2 to the provincial growth plan forecasts population and
employment expectations through 2041 and requires that York Region amend its
Official Plan to conform with these forecasts by 2018.
And Whereas a Regional Official Plan update is being coordinated through a
Municipal Comprehensive Review which,in York Region,is integrated wit h
infrastructure master plan updates that will inform the Development Charges
necessary to fund the required infrastructure.
And Whereas the provincial growth plan includes an intensification target
stipulating that by 2015,and every year thereafter,a minimum of 40%of all
residential growth will be accommodated within the 2006 built boundary.
And Whereas since growth in York Region has exceeded this target over the
last decade,planning scenarios with more than 40%intensification have been
considered by Council.
And Whereas Regional Council has continually sought,as recently as May
2015,provincial assistance in providing the necessary infrastructure to support
the targeted levels of growth and intensification in particular,in the area of
rapid transit.
And Whereas intensification within the built boundary is heavily reliant upon
rapid transit investments including:
a.the Spadina and Yonge North subway extensions
b.bus rapid transit on Hwy 7,Yonge Street and Davis Drive
c.improving GO rail service,to levels comparable to those currently available
on the Lakeshore routes,through the Regional Express Rail project
Attachment to PDS16-009
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Minute No.19
February 18,2016
The Council of The Regional Municipality of York
And Whereas interregional rapid transit investments are expected to be
advanced through an agency of the province,Metrolinx,created for that purpose
and funded by provincial and federal levels of government through their
considerably larger tax base.
And Whereas to date,the bus rapid transit projects are being advanced while
only one of the critical subway projects (Spadina)has been substantially
advanced,at considerable cost to York Region.
And Whereas Provincial investment in critical,inter-regional transit initiatives to
support higher than minimum levels of intensification is yet to be confirmed.
And Whereas the Planning Act requires that the Official Plan be reviewed every
5 years providing a future opportunity to increase targeted intensification
commensurate with the availability of rapid transit options.
Therefore be it resolved:
1.For the purposes of the current Municipal Comprehensive Review,
Council confirm a minimum intensification target of 40%,consistent with
the provincial growth plan.
A recorded vote on the adoption of the amendment was as follows:
For:Altmann,Armstrong,Barrow,Bevilacqua,Di Biase,Ferri,Hackson,
Jones,Li,Rosati,Scarpitti,Spatafora (12)
Against:Dawe,Heath,Hogg,Pellegrini,Quirk,Taylor,Van Bynen (7)
Carried
The main motion moved by Regional Councillor Di Biase,seconded by Mayor Pellegrini
that Council adopt the recommendations as amended in Report No.3 of Committee of
the Whole,carried as amended.
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The Regional Municipality of York
Committee of the Whole
Planning and Economic Development
February 11,2016
Report of the
Commissioner of Corporate Services
and
Chief Planner
Regional Municipal Comprehensive Review Work Plan Update
1.Recommendation
It is recommended that Council receive this report for information.
2.Purpose
This report provides Council with an update on the work plan,next steps,and
timing for completion of the Municipal Comprehensive Review (MCR)and
Regional Official Plan (ROP)update.This report also provides additional
information regarding:
Intensification and density targets of The Growth Plan for the Greater Golden
Horseshoe,and
Recommendations of the Panel Report on the Provincial Plan Reviews,which
may impact the ongoing MCR and ROP update work.
3.Background
The Provincial Growth Plan allocates population and job growth,
and prescribes minimum densities and intensification levels
The Growth Plan for the Greater Golden Horseshoe (the Growth Plan)forecasts
York Region to grow to 1,790,000 people and 900,000 jobs by 2041.The
Growth Plan also dictates that:
A minimum of 40%of new residential development be directed to the built up
area annually,and
Committee of the Whole 1
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February 11,2016
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Regional Municipal Comprehensive Review Work Plan Update
A minimum of 50 residents and jobs combined per hectare be achieved within
the Designated Greenfield Area.
The purpose of the Growth Plan is to reduce urban sprawl,manage growth,and
create compact and complete communities which support intensification and
investment in transit infrastructure.Both the intensification target and density
target are minimums which have to be planned for at the upper tier municipal
level.
In April 2014,Council received a work plan for the Regional
Municipal Comprehensive Review
In early 2014 staff initiated a MCR to address the updated Growth Plan forecasts
to 2041;a report outlining the MCR work plan was received by Council in April
2014.The report detailed the work plan components and anticipated timing to
update the York Region Official Plan to conform with Growth Plan policies and
updated population and employment forecasts to 2041.To date,the timing
outlined in the work plan has been met.
Three draft growth scenarios provided the foundation for
developing a preferred growth management scenario
Three draft growth scenarios were prepared based on varying levels of
intensification:a 40%intensification scenario,a 50%intensification scenario,and
a ‘no urban expansion’scenario.These three draft growth scenarios were
endorsed in principle by Council in April 2015 (Clause 6 of Committee of the
Whole Report No.7)for further analysis,refinement and consultation to
determine a preferred growth scenario.In September 2015,Council endorsed
criteria to evaluate the three draft growth scenarios based on a wide range of
land use planning,infrastructure master planning and financial considerations
(Clause 10 of Committee of the Whole Report No.13).
Staff recommended a preferred growth scenario of 45%
intensification in November 2015
The overall evaluation of the three draft growth scenarios determined that the
scenario that best achieves the goals,objectives and policies of the Region and
the Province,while ensuring fiscal responsibility in the context of the market’s
ability to realize the forecasted growth,lay between the 40%and 50%
intensification growth scenarios.Accordingly,in November 2015 Regional staff
recommended a preferred growth scenario based on a 45%intensification level.
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Regional Municipal Comprehensive Review Work Plan Update
Council directed staff to conduct further analysis of the staff
preferred scenario versus minimum requirements of the Growth
Plan
Council received a number of deputations and submissions regarding the
preferred growth scenario of 45%intensification.In response to the report and
submissions,Council directed staff to undertake further analysis and assessment
related to the growth management process as follows:
analyze the provincially mandated 40%growth intensification target (as per
the Growth Plan)compared to the staff recommended 45%growth
intensification scenario,to provide a detailed analysis of the impacts and risks
of both scenarios and also demonstrate where growth can be accommodated
complete a comparative analysis of the provincially mandated 40%
intensification target relative to the 45%intensification target for the four local
municipalities undergoing urban expansions (Town of East Gwillimbury,
Township of King,City of Markham and City of Vaughan)and this analysis
shall also compare the provincially mandated 50 persons and jobs per
hectare and the Region's 70 persons and jobs per hectare for the Whitebelt
area
continue to meet with landowners within the New Communities Areas,the
Highway 400 Employment Areas,and on lands identified by the Region and
City of Vaughan for potential expansion of the settlement areas (Blocks 28,
42,66)to determine options for accelerating the delivery of services for north
Vaughan including partnership approaches and interim servicing
arrangements,and report back on options and a preferred strategy so that
this can be considered concurrently with amendments to the York Region
Official Plan resulting from the Regional Comprehensive Review and
reporting on the updates to the Infrastructure Master Plans
to study and report back on the merits of including remaining vacant lands in
Northwest Vaughan outside of the Greenbelt,the proposed Natural Heritage
Network,and lands required for infrastructure for employment purposes
including Blocks 66 and 67 as part of the Municipal Comprehensive Review.
Staff is targeting June 2016 to report back to Council on all of the above
resolutions.This report provides some preliminary information regarding the first
two resolutions.
Committee of the Whole 3
Planning and Economic Development
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4.Analysis and Options
The Growth Plan includes specific details on how intensification
is to be calculated
The Growth Plan includes a minimum requirement for intensification.Although
referred to as a ‘target’,the Growth Plan requires that 2015 and for each year
thereafter,a minimum of 40%of all residential development occurring annually
within each upper and single tier municipality must occur within the provincially
defined Built Boundary as delineated in 2008.
All municipalities within the Growth Plan area are required to develop and
implement,through their official plans and other supporting documents,a
strategy and policies to phase in and achieve this intensification target and
support transit-oriented,complete communities.In this regard,together with local
municipal staff,Regional planning staff has analyzed historic intensification rates,
worked cooperatively with infrastructure planning staff,and considered
opportunities for future intensification.A fact sheet on implementing Growth Plan
intensification targets is included as Attachment 1 to this report.As outlined in
the fact sheet,between 2006 and 2014 York Region achieved 51%intensification
based on the parameters set out in the growth plan (i.e.all unit types within the
Built Boundary).
Planning New Community Areas to achieve a density of 70
residents and jobs per hectare is necessary to conform with
Growth Plan density requirements
According to Provincial policy,municipalities must plan to achieve a minimum
density target of 50 residents and jobs combined per hectare in the Designated
Greenfield Area.The Designated Greenfield Area is defined as the area within a
settlement area,but not within the provincially defined Built Boundary.See
attachment 2 for a generic depiction of the Growth Plan geographies.Within
York Region,lands currently within the Designated Greenfield Area include the
following:
Community lands designated prior to approval of the Growth Plan (2006)
Employment lands designated prior to approval of the Growth Plan (2006)
The Vaughan 400 North Employment lands (ROPA 52 to the 1994 ROP)
New Community Areas -those lands designated urban after 2006,to address
2031 growth forecasts through the YROP-2010 (ROPAs 1,2 and 3),which
can be further subdivided into:
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o employment land areas,and
o community land areas (which include population based employment)
Employment areas tend to deliver lower densities than community areas.
Therefore,community land areas within New Community Areas (the final
subcategory noted above),must develop with densities higher than 50 residents
and jobs combined per hectare to comply with the Growth Plan policy of 50
residents and jobs combined per hectare for the entire Designated Greenfield
Area.
It is for this reason that,in addition to the Regional Official Plan policy which
requires that the Designated Greenfield Area achieve an average minimum
density not less than 50 residents and jobs combined per hectare,the York
Region Official Plan,2010 (YROP-2010)also contains a density policy specific to
New Community Areas.To offset lower densities within employment areas,
YROP-2010 policy requires that community lands within New Community Areas
be designed to meet or exceed a minimum density of 20 residential units per
hectare and 70 residents and jobs per hectare.A fact sheet providing additional
information on calculating Designated Greenfield Area densities is included as
Attachment 3 to this report.
All of the above noted factors are considered when developing the land budget to
address growth to 2041.They will also be considered by staff when analyzing
the 70 residents and jobs per hectare density required by the YROP-2010 for
New Community Areas versus the 50 residents and jobs per hectare density
referenced in the Growth Plan as directed by Council.
Most landowner and stakeholder submissions address site
specific matters;one submission raised specific concerns with
density and intensification targets
A number of landowner and stakeholder submissions were received as the staff
preferred growth scenario was being developed.These submissions are
summarized in Appendices A,B and C to Attachment 6 of the November 2015
report to Council.Additional submissions were received after the report was
completed.Staff will be responding to submissions through a report back to
Council prior to,or with,a recommended growth scenario.
While most submissions were site specific,one submission made in response to
the November staff report was more comprehensive raising concerns with,
among other things,staff’s analysis leading to a preferred intensification rate of
45%,and conclusions regarding development densities (residents and jobs
combined per hectare).It is worth highlighting the two areas of concern as they
also relate to areas Council identified in its resolution.An initial staff response is
included below.More detail will be provided in a report targeted for June.
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Other Regions are also seeking higher densities within New
Community Areas
The submission suggests that York Region’s density target of 70 residents and
jobs combined per hectare for new community areas is unique to York Region
and that every other Region in the GTA has implemented the 50 residents and
jobs per hectare target.Based on a preliminary assessment,it appears that
some other GTA upper tier municipalities also plan for densities higher than 50
residents and jobs per hectare in their urban expansion areas to meet the Growth
Plan requirements,although policies in their Official Plans may only reference the
Designated Greenfield Area wide target of 50.As discussed further below,the
YROP-2010 has two policies addressing density.One policy is specific to New
Community Areas,the other requires that the Designated Greenfield Area
achieve an average minimum density of 50 residents and jobs per hectare,
consistent with the other Regions.
All unit types within the Built Up Area contribute to
intensification
The submission does not recognize intensification units can be realized by
housing types other than apartment and townhouses.All units types constructed
within the built boundary contribute to the intensification target.A healthy supply
of potential redevelopment sites which provide opportunity for ground related
housing remains inside the built boundary.Examples include golf courses,some
of which are currently redeveloping,and the residential development of areas of
approved employment land conversion.Further,the submission does not
recognize the apartment growth that is already being observed in the Region.
Specifically,there are approximately 32,000 apartment units subject to current
planning applications.
A number of concerns cited in the submission discussed above may relate to
current local municipal secondary plan work being undertaken within the New
Community Areas.Staff will be consulting with the concerned parties and local
municipal planning staff in order to inform the comparative analysis.More
information in this regard will be provided as part of staff’s report to Council with
the results of the comparative analysis.
Additional public consultation is proposed between June and
September 2016
Public consultation to date has been extensive and an added round is viewed as
necessary,given Council’s recent discussion and direction.Regional staff will
work with staff from the local municipalities most affected by intensification and
urban expansion to explore options for additional consultation on the comparative
analysis.
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We expect to undertake this consultation between June and September 2016.In
an effort to reach more people,consideration will be given to other consultation
opportunities including the potential for a live,interactive webinar,or other
options which provide more flexibility to potential participants.
Recommendations of the Advisory Panel Report on the Provincial
Plans Review may have implications on the Municipal
Comprehensive Review timeline and directions
On December 7 2015,the Advisory Panel for the Co-ordinated Review of the
Provincial Plans released a report entitled Planning for Health,Prosperity and Growth
in the Greater Golden Horseshoe 2015-2041 (the Panel Report).The panel report
contains 87 recommendations that fall within the six goal areas of the review.Of the
87 recommendations,56 relate to growth management and protecting valuable
resources through land use planning direction provided in the four Provincial Plans
that are currently under review.An additional 31 complementary recommendations
generally highlight opportunities and challenges beyond the scope of the Plans,e.g.
taxation,transit,and the role of the OMB.
The panel report concludes that,while there are signs of progress towards more
effective growth management in the GTA,there are signs that the current policy
framework needs to be strengthened in order to ensure that the vision and goals of the
plans are fully realized and achieved.Two areas where the Advisory Panel is
recommending strengthening the policy framework include increasing intensification
requirements and mandating higher densities in the Designated Greenfield Area to
better support the goals of the Plans.These are the two areas Council has directed
staff to undertake additional work.
The Panel Report is recommending that the Province assess and
apply potential increases in intensification targets
Recommendation 10 of the Panel Report states:
“With a view to increasing intensification targets to better support the goals of the
plans to sustain productive agricultural lands,protect natural resources,achieve
compact urban form,support transit,reduce traffic congestion and lower greenhouse
gas emissions:
Assess and apply potential increases in intensification targets in conjunction
with related recommendations in this report regarding higher density targets in
designated greenfield areas,better support for transit-related intensification and
stronger criteria for settlement boundary expansions”
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Increased density targets for Designated Greenfield Areas,as
recommended by the Panel Report,would affect the land budget
work undertaken to date
Recommendation 14 of the Panel Report states:
“Increase density targets for designated greenfield areas in order to support increased
frequency of transit,the development of low-carbon,complete communities and
mitigate climate change,while reflecting the different characteristics of municipalities.
Include measures to:
Require municipalities,with guidance and support from the Province,to
measure and report annually on the achievement of density targets
Establish a more transparent process for decision-making about alternative
targets in the outer ring
Guide the process of accounting for non-developable lands when calculating
development densities through policy
Review and update the current approach of using combined density targets
for residents and jobs in designated greenfield areas”
The Province is expected to consider the recommendations of the Panel Report and
release proposed amendments to the Growth Plan,the Greenbelt Plan,the Oak
Ridges Conservation Plan and the Niagara Escarpment Plan early this year.The
Panel Report and any potential policy amendments could have implications on the
comparative analysis requested by Council,and further impacts on the MCR.
Specifically,Provincial direction to plan for higher intensification levels,or minimum
density levels in excess of 50 residents and jobs combined per hectare would mean
additional work for staff in developing a recommended growth scenario.
Staff is anticipating that the Province will release draft amendments for the Growth
Plan,the Greenbelt Plan,and the Oak Ridges Moraine Conservation Plan in late
winter,early spring 2016.In addition to reporting to Council with recommendations
regarding the draft amendments,staff will report to Council on the implications of the
proposed amendments on the MCR and ROP update process.
Staff is targeting June 2016 to report back with the results of the
comparative analyses requested by Council
The comparative analysis of the 40%and 45%intensification scenarios
requested by Council will focus on the following:
Effect on the land budget,including urban expansion area requirements
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Effects on housing mix,distribution and affordability
Comparison with historic trends
Additional technical work is required to update the draft 40%scenario to a state
which would facilitate comparison with the staff preferred 45%intensification
scenario per the requested analysis.Staff is targeting June 2016 to report back
to Council with the results of the comparative analysis.The comparative analysis
will address both 40%versus 45%intensification rates,and details regarding
how the density target of 50 residents and jobs per hectare for the Designated
Greenfield Area is being met.
A Recommended Scenario,initially scheduled to be considered
by Council in Q2 2016,is now targeted for Q4 2016
The initial timeline and work plan for the MCR and ROP update exercise included
reporting to Council with a recommended growth scenario in April 2016.As a
result of the additional analysis requested,staff anticipates a shift in the timeline
by about 6 months.Table 1 identifies the timing of some of the original key
deliverables,and new target dates under the revised timeline for the MCR.
Table 1
Original and Target MCR Key Dates
Key Deliverable Original Work Plan
Delivery Date
New Delivery Date
(Target)
Preferred Growth
Scenario
November 2015 NA
Comparative Analysis NA June 2016
Recommended Growth
Scenario and Draft
Regional Official Plan
Amendment
April 2016 November 2016
Adoption of Final
Regional Official Plan
Amendment
October 2016 March/April 2017
Link to key Council-approved plans
A product of the MCR is an amendment to the YROP-2010 which includes
updates to the Regional and local municipal population and employment
forecasts,intensification targets and associated policies.
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The amendment will also bring YROP-2010 policies into conformity with recent
provincial policy updates and legislation (Provincial Policy Statement 2014 and
Source Water Protection).The YROP-2010 will also be updated to reflect areas
of new and emerging trends.
The MCR and ROP update support all four of the 2015 to 2019 Strategic Plan
Priority Areas including –Managing Environmentally Sustainable Growth,
Strengthening the Region’s Economy,Supporting Community Health and Well-
being and Providing Responsive and Efficient Public Service.
The MCR also supports Vision 2051’s goal area of Creating Liveable Cities and
Complete Communities through the preparation of the preferred growth scenario
and proposed urban expansions that will provide the framework for future growth
and the development of communities in the Region.
5.Financial Implications
The majority of the MCR work has been undertaken in-house by existing staff in
the Planning and Economic Development branch with support from staff in other
Regional branches and departments.Consultants continue to provide assistance
in the development and finalization of the MCR work,and are funded from within
the existing Planning and Economic Development branch budget.
6.Local Municipal Impact
Local municipal staff are part of the MCR Technical Advisory Committee (TAC)
and provided comments throughout the MCR process.The TAC has been
meeting to discuss the MCR process,including background work supporting the
three draft growth scenarios and the preferred growth scenario.In addition,
Regional staff has been meeting with each local municipality on an individual
basis throughout the process.Staff also provided an MCR update to all nine local
municipal councils in the spring and summer of 2015.
Local municipalities will continue to be consulted through the review and analysis
of the 40%and 45%intensification scenarios and on the development of a
recommended growth scenario.The intensification target is a Region-wide
target,with local municipal targets ranging significantly.Consultation on the
implications of various options will continue to be discussed with local municipal
staff.
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7.Conclusion
Work is underway on the comparative analysis of a 40%intensification scenario
in relation to the 45%intensification scenario,as requested by Council.The
analysis will also compare the provincially mandated minimum Designated
Greenfield Area density target of 50 residents and jobs per hectare with the
YROP-2010,which requires New Community Areas to be designed to meet or
exceed a minimum density of 70 residents and jobs per hectare.
It is anticipated that staff will report back to Council with the results of the
comparative analysis in June 2016,conduct additional consultation between
June and September and report back to Council with a recommended growth
management scenario in Q4 2016.Staff continues to monitor the Provincial
Plans review process and will report back to Council if the results of that review
have implications on the MCR workplan.
For more information on this report,please contact Sandra Malcic,Manager,
Policy and Environment,Long Range Planning Division,Planning and Economic
Development Branch at ext.75274.
The Senior Management Group has reviewed this report.
Recommended by:
Valerie Shuttleworth,MCIP,RPP
Chief Planner
Recommended by:
Dino Basso
Commissioner of Corporate Services
Approved for Submission:
Bruce Macgregor
Chief Administrative Officer
January 28,2016
Attachments (3)
6401505
Accessible formats or communication supports are available upon request
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TOWN OF AURORA
ENVIRONMENTAL ADVISORY COMMITTEE
MEETING MINUTES
Date:Thursday,February 4,2016
Time and Location:7 p.m.,Holland Room,Aurora Town Hall
Committee Members:Councillor Mrakas (Chair),Irene Clement,Larry Fedec,Melville
James,Sara Varty,Nancee Webb,and Kristina Zeromskiene
Member(s)Absent:Danielle Howell and Councillor Paul Pirri (Vice Chair)
Other Attendees:Christina Nagy-Oh,Program Manager,Environmental
Initiatives,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 7:04 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF AGENDA
Moved by Nancee Webb
Seconded by Larry Fedec
THAT the agenda as circulated by Legal and Legislative Services,with the following
addition,be approved:
Item 8 –Extract from Council Meeting of January 26,2016;Re:Motion for Which
Notice Has Been Given (c)Councillor Mrakas;Re:Blue Dot Campaign
CARRIED
3.RECEIPT OF THE MINUTES
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Thursday,February 4,2016 Page 2 of 5
Environmental Advisory Committee Meeting Minutes of November 5,2015
Moved by Irene Clement
Seconded by Larry Fedec
THAT the Environmental Advisory Committee meeting minutes of November 5,2015,
be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Memorandum from Program Manager,Environmental Initiatives
Re:Healthy Kids Community Challenge Program
Staff provided background to the memorandum.The Committee inquired about
follow-up responsibility and communications of the Program and staff responded.
Moved by Nancee Webb
Seconded by Melville James
THAT the memorandum regarding Healthy Kids Community Challenge Program
be received;and
THAT Environmental Advisory Committee members be encouraged to promote
and attend the kick-off event at the Arctic Adventure on Monday,February 15,
2016,at the Town Park.
CARRIED
2.Memorandum from Program Manager,Environmental Initiatives
Re:Correspondence regarding Notice of Filing of Addendum,West
Vaughan Sewage Servicing Municipal Class Environmental
Assessment Study
Moved by Irene Clement
Seconded by Kristina Zeromskiene
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THAT the memorandum regarding Correspondence regarding Notice of Filing of
Addendum,West Vaughan Sewage Servicing Municipal Class Environmental
Assessment Study be received for information.
CARRIED
3.Memorandum from Program Manager,Environmental Initiatives
Re:Aurora Earth Week Fair 2016 –Update
The Committee and staff reviewed the progress report of the Working Group’s
planning activities for the Aurora Earth Week Fair 2016,to be held on
Wednesday,April 20,2016,at the Aurora Armoury.The Committee and staff
discussed various aspects of the event including invitations,participants,
interactivities,budget,promotion,and volunteering.
Moved by Nancee Webb
Seconded by Melville James
THAT the memorandum regarding Aurora Earth Week Fair 2016 –Update be
received for information.
CARRIED
6.INFORMATIONAL ITEMS
4.Memorandum from Program Manager,Environmental Initiatives
Re:Corporate Environmental Action Plan (CEAP)Progress Report 2015
The Committee requested that the following initiative be added to the EARTH
(Land)Goal of the Plan:“Planted 1,000+shrubs and trees in association with
Aurora Community Arboretum Inc.on municipal lands.”
Moved by Melville James
Seconded by Kristina Zeromskiene
THAT the memorandum regarding Corporate Environmental Action Plan (CEAP)
Progress Report 2015 be received for information.
CARRIED
5.Memorandum from Acting Manager of Corporate Communications
Re:2016 Community Recognition Awards
The Committee discussed nomination options for the Environmental Award.
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Moved by Sara Varty
Seconded by Irene Clement
THAT the memorandum regarding 2016 Community Recognition Awards be
received for information.
CARRIED
6.Invitation from the Town of Ajax for the Environmental Advisory
Committees of Ontario
Re:2016 Provincial Environmental Advisory Committee Symposium
Moved by Larry Fedec
Seconded by Melville James
THAT the invitation regarding 2016 Provincial Environmental Advisory Committee
Symposium be received for information.
CARRIED
7.Extract from Council Meeting of December 8,2015
Re:Environmental Advisory Committee Meeting Minutes of
November 5,2015
Moved by Sara Varty
Seconded by Nancee Webb
THAT the Extract from Council Meeting of December 8,2015,regarding the
Environmental Advisory Committee meeting minutes of November 5,2015,be
received for information.
CARRIED
8.Extract from Council Meeting of January 26,2016
Re:Motion for Which Notice Has Been Given (c)Councillor Mrakas;
Re:Blue Dot Campaign
(Added Item)
The Committee expressed appreciation to Jennifer Sault on her presentation to
Council regarding the Blue Dot Movement on January 26,2016.The Committee
discussed various aspects of the Motion including promotion and possible ways
in which the Committee could assist in the implementation of the objectives.
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Moved by Nancee Webb
Seconded by Irene Clement
THAT the Extract from Council Meeting of January 26,2016,regarding Motion
for Which Notice Has Been Given (c)Councillor Mrakas;Re:Blue Dot Campaign
be received for information.
CARRIED
7.NEW BUSINESS
The Committee inquired about the status of the Town’s Tree By-law,and tree
management plans in general,and a brief update was provided.
Staff noted that volunteer opportunities would be available on February 14-15,2016,
in relation to the Town’s Arctic Adventure event on Family Day,and indicated that a
volunteering schedule would be forwarded to the Committee.
Staff indicated that information would be forwarded to the Committee regarding the
Rock the Bike Toaster Challenge.
8.ADJOURNMENT
Moved by Nancee Webb
Seconded by Melville James
THAT the meeting be adjourned at 8:43 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
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TOWN OF AURORA
HERITAGE ADVISORY COMMITTEE
MEETING MINUTES
Date:Monday,February 8,2016
Time and Location:7 p.m.,Holland Room,Aurora Town Hall
Committee Members:Councillor Jeff Thom (Chair),Councillor Wendy Gaertner (Vice
Chair,arrived 7:02 p.m.),Barry Bridgeford,Carol Gravelle
(arrived 7:05 p.m.),James Hoyes,John Kazilis,Bob McRoberts
(Honorary Member),and Martin Paivio,
Member(s)Absent:Kathy Constable
Other Attendees:Councillor Tom Mrakas,Councillor John Abel (arrived 8:10
p.m.),Marco Ramunno,Director of Planning and Development
Services,Jeff Healey,Planner,and Samantha Kong,
Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by John Kazilis
Seconded by Barry Bridgeford
THAT the agenda as circulated by Legal and Legislative Services be approved:
CARRIED
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3.RECEIPT OF THE MINUTES
Heritage Advisory Committee Meeting Minutes of December 14,2015
Moved by Bob McRoberts
Seconded by James Hoyes
THAT the Heritage Advisory Committee meeting minutes of December 14,2015,be
received for information.
CARRIED
4.DELEGATIONS
(a)Chris Alexander,Resident
Re:Request to Remove a Property from the Aurora Register of Properties
of Cultural Heritage Value or Interest –101 Tyler Street
Mr.Alexander restated background information respecting the subject property
that was discussed at the December 14,2015 Heritage Advisory Committee
meeting,and provided preliminary proposed building plans with elevations for
consideration.
Moved by Councillor Gaertner
Seconded by James Hoyes
THAT the comments of the delegation be received for information.
CARRIED
(b)Helen Ahranis &Adam Marshall,Residents
Re:Item 1 –HAC16-001 –Request to Remove a Property from the Aurora
Register of Properties of Cultural Heritage Value or Interest,41
Metcalfe Street
Ms.Ahranis and Mr.Marshall provided background information about the subject
property and noted the declining condition of the structure.They stated that their
intention is to demolish the existing home and build a new home that would be
suitable for the area.
Moved by Carol Gravelle
Seconded by Barry Bridgeford
THAT the comments of the delegation be received and referred to Item 1.
CARRIED
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5.MATTERS FOR CONSIDERATION
1.HAC16-001 –Request to Remove a Property from the Aurora Register of
Properties of Cultural Heritage Value or Interest,41 Metcalfe
Street
Staff provided a brief overview of the subject property and noted that the
Evaluation Working Group found the subject property to score in Group 2,which
is considered to be significant and worthy of preservation and encourages the
retention of the building,as well as designation under the Ontario Heritage Act.
The Committee expressed their concern regarding the existing front façade as it
represents unique and significant heritage within the Town.It was suggested that
it be preserved or replicated instead of demolished.The Committee inquired
about the condition of the foundation and staff indicated that the Evaluation
Working Group only considers the historical,architectural,and environmental
aspects of the property.
Moved by Bob McRoberts
Seconded by Councillor Gaertner
THAT Report No.HAC16-001 be received;and
THAT the Heritage Advisory Committee recommend to Council:
THAT the application to remove 41 Metcalfe Street form the Aurora Register
of Properties of Cultural Heritage Value or Interest be refused.
CARRIED
6.INFORMATIONAL ITEMS
2.Memorandum from Planner
Re:Aurora Pet Cemetery
Staff provided information respecting the Aurora Pet Cemetery and noted that
opportunities for this parcel may be explored,as it has been transferred to the
Town.Staff invited Committee members to participate in a Town initiated
inventory to document the gravestones and identify cemetery boundaries.The
Committee inquired about various aspects,requested progress updates,and
requested that one off-site meeting of the Committee be held at the Aurora Pet
Cemetery in the spring.
Moved by Councillor Gaertner
Seconded by John Kazilis
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THAT the memorandum regarding Aurora Pet Cemetery be received for
information.
CARRIED
3.Extract from Council Meeting of January 26,2016
Re:Heritage Advisory Committee Meeting Minutes of December 14,2015
Moved by Bob McRoberts
Seconded by Martin Paivo
THAT the Extract from Council Meeting of January 26,2016,regarding the
Heritage Advisory Committee meeting minutes of December 14,2015,be
received for information.
CARRIED
7.NEW BUSINESS
Councillor Gaertner inquired about the Aurora Heritage Awards and the Committee
suggested that it be incorporated in conjunction with other volunteer recognition
events if deemed more appropriate than a separate award ceremony.Staff indicated
that the Aurora Heritage Awards occurs every two years and shall be brought to the
Committee at a future date.
Staff noted that members shall be selected next month for the Heritage Evaluation
Working Group and reminded Committee members and Councillors to notify staff if
they are interested.
Councillor Mrakas noted that the Ontario Heritage Conference will be held from May
12 to 16,2016 in Stratford and St.Mary’s.
Staff indicated that potential sites for Doors Open 2016 have been notified and
encouraged Committee members to contact staff if they have new site suggestions.
8.ADJOURNMENT
Moved by James Hoyes
Seconded by Carol Gravelle
THAT the meeting be adjourned at 8:26 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
OTHERWISE ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,March 1,2016 Item 14 Page -4
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TOWN OF AURORA
CANADA 150 AD HOC COMMITTEE
MEETING MINUTES
Date:Thursday,February 11,2016
Time and Location:6 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Mayor Geoffrey Dawe (ex officio,Chair),Damian D’Aguiar
(arrived 6:40 p.m.),Art Hagopian,Kelly Mathews,Natalia Sidlar,
Ken Turriff
Member(s)Absent:None
Other Attendees:Councillor Tom Mrakas,Councillor Jeff Thom,Stephen Huycke,
Town Clerk,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 6:08 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Kelly Mathews
Seconded by Art Hagopian
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
None
General Committee Meeting Agenda
Tuesday,March 1,2016 Item 15 Page -1
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Canada 150 Ad Hoc Committee Meeting Minutes
Thursday,February 11,2016 Page 2 of 3
4.DELEGATIONS
(a)Stephen Huycke,Town Clerk
Re:Item 1 –Canada 150 Ad Hoc Committee Terms of Reference
Mr.Huycke provided background to the formation of the Canada 150 Ad Hoc
Committee and discussed the need to define the role of the Committee and
refine its Terms of Reference.The Committee discussed various options and
provided suggestions for the Town Clerk to incorporate into the proposed
Terms of Reference for Council’s consideration.
5.MATTERS FOR CONSIDERATION
1.Canada 150 Ad Hoc Committee Terms of Reference
Moved by Ken Turriff
Seconded by Kelly Mathews
THAT the Canada 150 Ad Hoc Committee Terms of Reference be received;
and
THAT the proposed recommendations as discussed by the Committee
regarding its Terms of Reference be presented to Council for consideration.
CARRIED
6.INFORMATIONAL ITEMS
2.Memorandum from Cash Flow &Investment Co-ordinator/Financial
Analyst
Re:Canada 150 Fund (Events)
Moved by Ken Turriff
Seconded by Kelly Mathews
THAT the memorandum regarding Canada 150 Fund (Events)be received for
information.
CARRIED
7.NEW BUSINESS
None
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Canada 150 Ad Hoc Committee Meeting Minutes
Thursday,February 11,2016 Page 3 of 3
8.ADJOURNMENT
Moved by Damian D’Aguiar
Seconded by Natalia Sidlar
THAT the meeting be adjourned at 7 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,March 1,2016 Item 15 Page -3
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TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
ADVISORY COMMITTEE MEETING MINUTES
Date:Tuesday,February 16,2016
Time and Location:3 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Tom Mrakas (Chair),Councillor Sandra Humfryes
(Vice Chair)(departed 3:34 p.m.),Diane Buchanan,Tim
Jones,and Brian North
Members Absent:Steven Hinder and Jo-anne Spitzer
Other Attendees:Jennifer Norton,Web Services and Corporate Events Co-
ordinator,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 3:03 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Tim Jones
Seconded by Councillor Humfryes
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
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Tuesday,March 1,2016 Item 16 Page -1
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Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,February 16,2016 Page 2 of 3
Community Recognition Review Advisory Committee Meeting Minutes of
February 2,2016
Moved by Diane Buchanan
Seconded by Brian North
THAT the Community Recognition Review Advisory Committee Meeting Minutes of
February 2,2016,be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.2016 Awards Event Sponsorship –Update and Discussion
Staff gave an update regarding the food and beverage sponsorships,and it was
noted that any costs associated with the serving of alcohol,if provided,would be
totally sponsored.The Committee and staff discussed the logistics of finalizing
the details for printing,award formats,follow-up advertising,and additional
promotion of the nomination process.
Moved by Tim Jones
Seconded by Councillor Humfryes
THAT the comments of the Committee regarding the 2016 Awards Event
Sponsorship –Update and Discussion be taken into consideration by staff.
CARRIED
2.2016 Awards Event Details –Update and Discussion
Staff gave an update regarding nominations,the selection process,video,
invitations,and the event schedule.The Committee discussed options for
greeting and seating the event attendees,and for handing out the Awards.
Moved by Brian North
Seconded by Diane Buchanan
THAT the comments of the Committee regarding the 2016 Awards Event Details
–Update and Discussion be taken into consideration by staff.
CARRIED
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Tuesday,March 1,2016 Item 16 Page -2
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Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,February 16,2016 Page 3 of 3
6.INFORMATIONAL ITEMS
3.Extract from Council Meeting of February 9,2016
Re:Community Recognition Review Advisory Committee Meeting
Minutes of January 12,2016
Moved by Brian North
Seconded by Tim Jones
THAT the Extract from Council Meeting of February 9,2016,regarding the
Community Recognition Review Advisory Committee meeting minutes of
January 12,2016,be received for information.
CARRIED
7.NEW BUSINESS
The Committee suggested that consideration be given toward including a Heritage
Award category for the 2017 Community Recognition Awards.
8.ADJOURNMENT
Moved by Tim Jones
Seconded by Brian North
THAT the meeting be adjourned at 3:38 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,March 1,2016 Item 16 Page -3
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TOWN OF AURORA
PARKS AND RECREATION ADVISORY
COMMITTEE MEETING MINUTES
Date:Thursday,February 18,2016
Time and Location:7 p.m.,Holland Room,Aurora Town Hall
Committee Members:Councillor Michael Thompson (Chair),Councillor Tom Mrakas
(Vice Chair),Juergen Daurer,Stephen Kimmerer,and Brian
Trussler
Member(s)Absent:Richard Doust and Eric McCartney
Other Attendees:Councillor Wendy Gaertner,Allan Downey,Director of Parks
and Recreation Services,and Linda Bottos,Council/Committee
Secretary
The Chair called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Councillor Mrakas
Seconded by Juergen Daurer
THAT the agenda as circulated by Legal and Legislative Services,with the following
addition,be approved:
Item 4 –Aurora Family Leisure Complex (AFLC)Membership Summary Report
(as of January 21,2016)
CARRIED AS AMENDED
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Tuesday,March 1,2016 Item 17 Page -1
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Parks and Recreation Advisory Committee Meeting Minutes
Thursday,February 18,2016 Page 2 of 4
3.RECEIPT OF THE MINUTES
Parks and Recreation Advisory Committee Meeting Minutes of September 17,
2015
Moved by Stephen Kimmerer
Seconded by Juergen Daurer
THAT the Parks and Recreation Advisory Committee meeting minutes of
September 17,2015,be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Memorandum from Director of Parks and Recreation Services
Re:Draft Procedure –North Door Access –Aurora Family Leisure
Complex (AFLC)
Staff provided background to the memorandum and draft procedure.The
Committee and staff discussed the challenges and concerns of easing access for
facility users with disability or mobility challenges,while maintaining control of
access and security,and considered various options.
Moved by Stephen Kimmerer
Seconded by Juergen Daurer
THAT the memorandum regarding Draft Procedure –North Door Access –
Aurora Family Leisure Complex (AFLC)be received;and
THAT the following comments of the Parks and Recreation Advisory
Committee regarding the Draft Procedure –North Door Access –Aurora
Family Leisure Complex (AFLC)be forwarded to Council for
consideration:
Concern regarding eligibility and the potential cost of obtaining a note
from a medical practitioner;
Concern regarding north door access not being available to members;
Suggestion to include north door parking as a benefit of membership;
General Committee Meeting Agenda
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Parks and Recreation Advisory Committee Meeting Minutes
Thursday,February 18,2016 Page 3 of 4
Suggestion to implement fob access to the entire facility;
Suggestion to track north door access requests for a period of time to
assess the demand in order to better understand how best to meet the
needs of facility users;and
Suggestion to implement an interim solution to avoid any further delays
to opening the north door access while the issues are addressed.
CARRIED AS AMENDED
6.INFORMATIONAL ITEMS
2.Memorandum from Acting Manager of Corporate Communications
Re:2016 Community Recognition Awards
Moved by Juergen Daurer
Seconded by Stephen Kimmerer
THAT the memorandum regarding 2016 Community Recognition Awards be
received for information.
CARRIED
3.Extract from Council Meeting of October 13,2015
Re:Parks and Recreation Advisory Committee Meeting Minutes of
September 17,2015
Moved by Councillor Mrakas
Seconded by Juergen Daurer
THAT the Extract from Council Meeting of October 13,2015,regarding Parks and
Recreation Advisory Committee meeting minutes of September 17,2015,be
received for information.
CARRIED
4.Aurora Family Leisure Complex (AFLC)Membership Summary Report (as
of January 21,2016)
(Added Item)
Staff gave a brief overview of the Summary Report and background
respecting membership levels during and after the reconstruction of the
AFLC.The Committee inquired about membership target threshold s and
retention rates,and staff agreed to include this information in future reports.
General Committee Meeting Agenda
Tuesday,March 1,2016 Item 17 Page -3
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Parks and Recreation Advisory Committee Meeting Minutes
Thursday,February 18,2016 Page 4 of 4
Moved by Councillor Mrakas
Seconded by Juergen Daurer
THAT the Aurora Family Leisure Complex (AFLC)Membership Summary Report
(as of January 21,2016)be received for information.
CARRIED
7.NEW BUSINESS
Councillor Thompson advised that the proposed Parks and Recreation Master Plan
and Sport Plan would be submitted for Council’s consideration through the first
meeting cycle in March 2016 and,subsequently,there would be an opportunity for
the Parks and Recreation Advisory Committee to review the Plans and advise
Council on the best means to achieving the goals.
8.ADJOURNMENT
Moved by Stephen Kimmerer
Seconded by Councillor Mrakas
THAT the meeting be adjourned at 8:26 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,March 1,2016 Item 17 Page -4
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TOWN OF AURORA
FINANCE ADVISORY COMMITTEE
MEETING MINUTES
Date:Tuesday,February 16,2016
Time and Location:5:30 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Michael Thompson (Chair),Councillor Harold
Kim,and Mayor Geoffrey Dawe
Member(s)Absent:None
Other Attendees:Councillor Sandra Humfryes,Councillor Tom Mrakas,Doug
Nadorozny,Chief Administrative Officer,Dan Elliott,Director
of Corporate and Financial Services/Treasurer,Jason
Gaertner,Manager of Financial Planning/Deputy Treasurer,
and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 5:32 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
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Finance Advisory Committee Meeting Minutes
Tuesday,February 16,2016 Page 2 of 4
Finance Advisory Committee Meeting Minutes of January 19,2016
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the Finance Advisory Committee meeting minutes of January 19,2016,be
received for information.
CARRIED
4.DELEGATIONS
None
5.CONSIDERATION OF ITEMS
1.Memorandum from Director,Corporate &Financial Services/Treasurer
Re:Update on Council Budget Principles and Council Budget Process
Documents
Staff provided a brief overview of the changes to the documents.The
Committee suggested a further revision respecting unsustainable revenue
sources referred to in the Council Budget Principles document.
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the “Council Budget Principles”and “Council Budget Review and
Approval Process”guidance documents be approved by Council.
CARRIED
2.Memorandum from Treasurer
Re:Departmental Budget Review –Infrastructure and Environmental
Services (IES)
Staff gave a brief overview of the Departmental Budget Review package for
IES and indicated that the Director would be presenting his perspectives and
challenges in greater detail at a future meeting.The Committee discussed
the areas in which they would like to focus including:areas for improvement;
increased pressures;comparison of actual expenses and revenues in
variance analysis;appropriateness of key performance indicators;
benchmarking;more context;and additional detail on “Other”accounts where
applicable.
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Tuesday,March 1,2016 Item 18 Page -2
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Finance Advisory Committee Meeting Minutes
Tuesday,February 16,2016 Page 3 of 4
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the memorandum regarding Departmental Budget Review –
Infrastructure and Environmental Services (IES)be received for information.
CARRIED
3.Memorandum from Treasurer
Re:Departmental Budget Review –Parks and Recreation Services (PRS)
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the memorandum regarding Departmental Budget Review –Parks and
Recreation Services (PRS)be received for information.
4.General Discussion and Review by Committee
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the comments and discussions of the Committee be referred to staff for
consideration.
CARRIED
5.Memorandum from Acting Manager of Corporate Communications
Re:2016 Your Citizen Budget Survey
The Committee discussed the value and relevance of the Survey,and
suggested ways in which this tool could be better communicated and utilized.
It was agreed to discuss this item further at a future meeting and that staff
would provide goals,objectives,and a reformatted,more modular survey.
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the memorandum regarding 2016 Your Citizen Budget Survey be
received;and
THAT staff report back to the Committee with the requested information
and a revised “Your Citizen Budget Survey”.
CARRIED AS AMENDED
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Tuesday,March 1,2016 Item 18 Page -3
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Finance Advisory Committee Meeting Minutes
Tuesday,February 16,2016 Page 4 of 4
6.Memorandum from Director,Corporate &Financial Services/Treasurer
Re:Redesigned 2016 Interim Property Tax Brochure with Budget
Information
Staff provided a brief overview of the Interim Property Tax Brochure,which
was delivered to households in Aurora,and the Committee expressed its
appreciation of the document.The Committee made suggestions for
improvement and inquired about whether similar information could be
included for the Region’s share of the property tax bill.
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the memorandum regarding Redesigned 2016 Interim Property Tax
Brochure with Budget Information be received for information.
CARRIED
6.NEW BUSINESS
None
7.ADJOURNMENT
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the meeting be adjourned at 6:50 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
ATTACHMENTS
Attachment 1 –Council Budget Principles (Item 1)
Attachment 2 –Council Budget Review and Approval Process (Item 1)
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Tuesday,March 1,2016 Item 18 Page -4
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Council Budget Principles (Feb 2016)
The Council of the Town of Aurora is responsible for two key elements in carrying out
their duties.Council must represent and serve the residents and businesses of the
community by advancing their interests and needs,while also actively planning the
community for the future.Secondly,Council must responsibly manage a large municipal
corporation,including its future,assets,resources,needs and interests.The funding
raised and used by the corporation comes primarily from within the community,and
must be used wisely,obtaining good value and cared for responsibly.Within the context
of annual corporation budgets,Council is committed to remain engaged with the
community and continually strengthen the municipal corporation’s overall fiscal
sustainability,balanced with the need for Aurora’s property taxation levels and water
rates to remain comparable and affordable within the context of the Greater Toronto
Area.
In exercising its budget setting duties,Council should be mindful that the primary
funding source for the Town’s operations is from taxpayers,and it is Council’s duty to be
responsible in this regard,making fiscally responsible decisions with respect to services
offered,the levels of those services offered,and other uses and application of the
taxpayers’funding;while being mindful of the long term and short term impacts to both
the corporation and the taxpayer.
Council recognizes that there are many different external influences which have impacts
to the Town’s budgets,costs and services.Council is committed to address each of
these in a manner which respects the taxpayer,the financial health of the municipal
corporation and our staff serving Aurora.The following items each cause tax increase
pressures upon the budgets of the Town:
Growth of the community,and the resultant increase in demand for services and
facilities provided and available.
Community expectations for newer,and additional services and facilities beyond
today’s existing service levels
Aging and deteriorating infrastructure requiring the need to develop the financial
capacity to meet current and future capital infrastructure replacement needs to
provide reasonable service levels in a sustainable manner.
Economic pressures such as interest rate fluctuations and inflationary pressures
Cost increases in some supply sectors which exceed inflation,such as electricity
Pressures on wage and benefits costs,including collective agreements
New and emerging legislative compliance requirements increasing demand on
municipal resources and staffing
Service and supply contract renewals and existing committed multi-year
contracts
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Council recognises that during every budget debate,various perspectives and interests
are represented and raised at the Council table.To assist in these prospective
discussions,Council has reviewed and agreed on a consensus basis that the following
principles will guide the development,review and approval processes of each budget for
the Town.These Budget Principles will be reviewed by Council in the first year of each
Council term,and at any other time as requested by Council.
The following principles will guide the preparation,review and evaluation for approvals
of the Annual Operating,Capital and Utility budgets for the Town:
Open and Transparent Process
1.The Annual Budget Process shall include opportunities for input from members of
the public and community groups.All feedback,comments and suggestions
received through solicitation tools such as email,website,social media or others,
will be conveyed to General Committee –Budget (Budget Committee)as they are
received throughout the budget review process.
2.The Annual Budget Process should include a formalized system or survey for
community input,as determined by the Finance Advisory Committee.
3.All meetings of the Budget Committee shall be open to the public,except those
aspects which are permitted and appropriate to be held in closed session,such as
but not limited to discussions regarding collective agreement negotiation
provisions,personnel matters,or litigation.
4.Budget materials,presentations,disclosures and Budget Committee review
processes shall be open and transparent.All materials will be prepared with the
intended audience being a member of the general public where reasonable and
practical.A specific section of the Town’s website will contain all relevant budget
materials,presentations,summaries and reports throughout the process,and
updated to reflect the final approved budgets.
5.Council will undertake to complete the review and approval of the annual operating
budgets prior to the commencement of the new budget year.For a budget in
respect of the year following a municipal general election,the budget review
process will begin early in the new budget year,as required by statute.
6.In making comparisons to other municipalities in respect to processes,
performance,service levels,cost,revenue rates or any other basis,the Town shall
have regard to,at minimum,the following municipalities:
a.All other lower tier municipalities of York Region.
b.Municipalities in the Durham Region,Peel Region,and Region of Halton
Hills which have populations within 30%of the Town’s population.
c.York Region where applicable.
d.Ontario Municipal Benchmarking Initiative materials where applicable.
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Budgets to be Fiscally Responsible
7.The Town will prepare a traditional municipal balanced budget for review.Ontario
Regulation 284/09 allows for exclusion from such budget certain accounting
estimates such as amortization,and post-employment benefit liabilities.The
impact of these excluded items will be presented separately as part of the budget
submission as required of the Regulation.
8.The Town will not use or rely upon prior year operating surpluses to fund or
balance the Operating Budget.
9.The Town will not rely on one-time or short-term temporary funding sources to
fund or balance the Operating Budget,unless directly associated with
corresponding temporary expenses for events or special purpose programs.
10.Council and staff will continually look to implement changes in technique,tools or
approaches to delivering all services and functions which will reduce costs,or
improve the efficiency or effectiveness of our work and programs.Capital
investments required to achieve such improvements will be prioritized.
11.The annual operating budget will not be impacted by year to year fluctuations of
the actual capital budget approval.Rather a singular,stable and predictable
funding transfer to Infrastructure Sustainability Reserves will be included.
12. Council is committed to adequately fund infrastructure repair,replacement and
improvements through annually evaluating the future funding needs,and when
indicated,increase annual contributions to infrastructure sustainability reserves.
Such increases will be included in the Fiscal Strategy budget area.Additionally,
the Town will ensure the planned capital program attempts to replace assets at the
optimal point in time for efficient and effective use of scarce capital funding in
accordance with the Ten Year Asset Management and Investment Plan,balancing
this with meeting community expectations,and the need for maintaining reliable
services.
13.Council recognizes that budget decisions made in one year may have ripple-type
impacts to future budget years.To ensure open and public awareness,for each
annual operating budget presented for tax funding,an accompanying forecast of
the next three budgets and related tax impacts shall also be presented.These
forecasts will be updated as budget decisions are made during review.The
forecasts presented will always include three or more years for consistency of
vision.Using multi-year budgets and forecasts improves fiscal health and service
delivery through:
a.better coordination of budgeting and strategic priorities,
b.greater certainty for departments in managing expenditures and service
levels
c.improved fiscal discipline of the organization
d.streamline annual budget reviews to focus on key changes in assumptions
and outlooks,and the reasons driving such changes
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e.allow staff to develop budgets with fixed targets in place,allowing early
response to circumstances and budget constraints of such targets.
14.A separate Special Phasing Budget will be used to address significant permanent
tax pressures.These pressures will be mitigated through phase-in in over multiple
years,using tax stabilization reserves where necessary.Foreseen pressures,such
as the operating costs for a facility under construction,will be phased-in in advance
where possible.Unforeseen pressures will be phased-in as promptly as
appropriate.Phasing of such tax pressures may result in tax rate increases which
are in excess of inflation so as not to adversely impact existing services and
facilities provided.Where appropriate,growth revenues will be allocated towards
the new costs.
15.In the event that previously established Operating Budget directives are sought to
be reduced by Budget Committee or Council,a balanced approach will be used
whereby roughly 50%of such amount will be through internal cost reductions
which have minimal impact on service levels,with the remaining amount other 50%
through new revenue streams,fee increases exceeding inflation,or definitive
service or program reductions identified by Budget Committee.
Inflation is a Reality for both the community and the Corporation
16.Council and our taxpayers recognize that annual tax increases approximating
inflation are necessary to support perpetuation of existing services,facilities and
operations,while accommodating new growth in population and the demand for
more of these same levels of services,facilities and operations such growth
creates.For reference,Council will refer to the annual 12 month CPI index for the
Toronto Area,as reported by Statistics Canada for the period July 1 to June 30,
ending in the year prior to the budget under review.
17.It is reasonable to expect administrative support overhead type costs are
necessary,and should remain in a consistent ratio to the cost of core outward
services and operations.The growth of the community and demand for services
affects both outward and administrative functions of the corporation.
The Town will Advance Priorities
18.Council is committed to advancing strategic priorities set out in our Strategic Plan,
balanced with affordable and coordinated advancements of the goals and
objectives set out in our various Master Plans,including:
a.Communications Strategic Plan
b.Corporate Administrative Plan
c.Corporate Environmental Action Plan
d.Cultural Master Plan
e.Downtown Revitalization Plan
f.Economic Development Master Plan
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g.Information Technology Strategic Plan
h.Long Range Asset Management and Investment Plan
i.Official Plan (community growth plan)
j.Parks Master Plan
k.Promenade Plan
l.Pursuit of Top 100 Employer status
m.Servicing Master Plan
n.Trails and Open Spaces Master Plan
o.Transportation Master Plan
It is recognized that it may not be financially possible to make advancement in all
areas each year.Council will annually identify and prioritize such items during the
annual budget review process.
19.Innovation,efficiencies,service excellence,maintaining public safety,and service
level improvements come through the continuous learning and development of our
staff.Training and development funding will be provided in the budget in the range
of x%to x%(to be determined)of the Total Salaries and Benefits costs.In the first
year of each term of Council,data from the comparator municipalities will be
presented to confirm the Town’s percentage allocation.
Historical Underfunding must be Addressed
20.A separate annual Fiscal Strategy budget is intended to:
a.Eliminate the infrastructure funding gap which exists for all municipalities.
b.Reduce the reliance upon unsustainable revenue sources by the
Operating budget,such as interest from the Hydro Investment Reserve
Funds,or peak activity revenues which are short lived,such as
development activity fees and supplementary taxes.
The driver for the need for current tax increases in this regard is a historical
underfunding of contributions to infrastructure reserves,and the recently mandated
detailed planning and forecasting taking place for the management of capital asset
infrastructure.This situation is being experienced in virtually all municipalities
across Canada.
Current service levels of the base operating budget should not suffer due to the
need to address this historical funding issue.Council is committed to increase
property taxes in order to increase its contributions to reserves for funding
necessary infrastructure rehabilitation and renewal.The Town’s Ten Year Asset
Management and Investment Plan outlines and updates this strategy each year.
It is understood that the Fiscal Strategy budget could push the tax rate impact to
the resident beyond inflation rates when combined with the Operating Budget.
21.The Province has quietly been providing “tax room”to municipalities since 1998:
Since the substantial changes of property taxes with the introduction of Current
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Value Assessment in Ontario in 1998,the Province of Ontario has generally held
education tax rates revenue neutral for existing properties each year,resulting in a
decline of the portion of the property tax bill going toward education.Together with
recent uploading from the Region of York and others of the Social Pooling
allocation,and other social and provincial responsibilities,the Province has
continually reduced their burden on the net property tax bill incrementally each
year.Some of these reductions have been offset by increased regulatory
compliance requirements which have directly or indirectly added costs to the
municipalities.Overall,it needs to be recognized that due to the net zero tax
increases for education taxes,the province annually opens “tax room”on the bill
for municipalities to address funding pressures such as infrastructure and
compliance costs.
Council and the community need to recognize that to access this tax room,the
local Town taxes need to increase by more than general inflationary levels.Failing
to access this tax room in one year is difficult to recapture in future years.
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Council Budget Review and Approval Process (Feb 2016)
The annual budget review and approval process includes the following distinct
components,each with their separate Council Review and Approval Process flow:
November/December each year (January to March following an election)
Operating Budget
o CAO controlled operations
o Aurora Public Library Board funding request
o Aurora Cultural Centre Board funding request
o Aurora Historical Society funding request
o Central York Fire Services Budget
o Utilities Operations Budgets
Annual Fiscal Strategy Budget
Annual Special Phasing Budget
Three Year Forecast Budgets
Budget Directives for the next year’s budget
October each year (January following an election)
Capital Budget
o Ten Year Asset Management and Investment Plan
o Annual Capital Budget
March to September
Annual Detailed Review –departmental detailed review (rotating)
Operating Budget
The annual operating budget will be reviewed by the General Committee –Budget
(Budget Committee)in the fall period prior to each budget year,except budgets for the
year following an election.All meetings of the Budget Committee are open to the public.
A multi-year budget approach is to be used by Aurora.The current year’s budget,plus
similarly detailed forecasted budgets of the subsequent three years are to be prepared
and presented by staff,in accordance with directives from Council.The basic premise of
the multi-year budget approach is that a current budget which meets the previously
approved forecast and budget directives of Council will generally be approved by
Budget Committee and Council.Staff can more effectively plan multi-year programs,
revenue streams and staffing based on the presumption of having complying budget
forecasts receiving approval.Any variations from forecast would need to be fully
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explained in the presentation of such budget.It is important to note that Committee or
Council can still make amendments to those future approved forecasts based on new
initiatives,new regulations,or changing economic circumstances.
Using this presumed approval and multi-year approach to developing budgets will give
several advantages:
•improved coordination of budgeting for strategic priorities,
•greater certainty for departments in managing expenditures and service levels
•improved fiscal discipline of the organization
•streamline annual budget reviews to focus on key changes in assumptions and
outlooks,and the reasons driving such changes
•allow staff to develop budgets with fixed targets in place,allowing early response
to circumstances and budget constraints of such targets.
In conducting its annual operating budget review and approval process,the Budget
Committee will consider the following components and their related three year
forecasts:
o CAO controlled operations including Building Services Budget
o Aurora Public Library Board funding request
o Aurora Historical Society funding request
o Central York Fire Services Budget (as recommended by Joint Council
Committee)
o Utilities Operations Budgets
o Annual Fiscal Strategy Budget
o Annual Special Phasing Budget
Once these budget components have been reviewed by Budget Committee,Committee
will recommend adoption to Council.
Operating Budget –Aurora Cultural Centre Board funding request
To fulfil the requirements of the Cultural Services Agreement with the Aurora Cultural
Centre Board,their annual report and budget request for funding of operations will be
presented to Budget Committee.Budget Committee will deliberate on the funding
request and make any adjustments to the Operating Budget as appropriate.
Budget Communications Strategy and Key Messages
Following recommendation for adoption of the annual operating budget and forecasts,
Budget Committee will discuss and provide direction to staff regarding key messages
and budget highlights,including any specific statements or strategies to be included in
media releases,website and other communications regarding the approval of the
budget.
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Budget Directives for Next Budget
Following resolutions regarding Communications Strategy Key Messages,the Budget
Committee will turn its attention to reviewing the budget directives for the preparation of
the subsequent budget.The directives presented by staff for consideration will be those
of Council from the prior year,with any changes recommended being highlighted.
Budget Committee will recommend a set of Budget Directives for adoption by Council.
Capital Budget
The annual review and approval of the Ten Year Asset Management and Investment
Plan will be completed prior to the end of October prior to the budget year.This timing
allows for pricing advantage of early tendering,as well as allowing integration of the
capital plan into the operational plans,capacities and requirements of the affected
business units within the Operating Budget as applicable.Budget Committee will
recommend adoption to Council.Funding allocations approved in the annual capital
budget will be effective January 1 of the budget year,unless otherwise specifically
approved by Council.
Rotating Annual Departmental Detailed Budget Reviews
Separate from and completed subsequent to the annual final budget approval,a specific
group of town budget areas will be examined in detail each year during the period of
April to September or as otherwise determined by Committee.The Finance Advisory
Committee (FAC)will review the operational budget details of each operating
department on a rotating basis,so as to review all operating departments of the Town
once each term.Recommended adjustments will be reflected by staff in the following
year’s operating budget submission.
This rotating approach balances the need to review the details of each departmental
budget with the expectation of efficient and effective use of Committee time commitment
for the annual budget process.Detailed review of every department every year is not
practical.The rotational approach allows for ongoing assurance by Council,new
members to Council,and the general public that all areas of the budget have been
reviewed in extensive detail within the last few years by a committee of Council,and
that such reviews continue on a regular basis on a fixed schedule.This approach
ensures that the annual budget review of the overall corporate budget submission can
remain at a higher level of consolidation,focusing on service levels,performance
indicators and overall compliance with budget directives and prior forecasts,and the
forecasts for the following years.
The rotation of detailed reviews will be as follows (calendar year of term):
Year 1 Parks,Recreation and Culture Services
Infrastructure &Environmental Services
Utilities Operation Budget
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Year 2 Building Services Division (fees funded budget)
Building &Bylaw Services
Planning &Development Services
Year 3 Council Administration
CAO/Administration
Legal &Legislative Services
Corporate &Financial Services
Corporate Accounts
Year 4 None due to municipal election
The detailed review may include,but is not limited to:
the current approved operating budget,with provided expanded details;
all related fees and rates charged;
activities,services and service levels provided by the department;
open capital projects and status
the area’s related content details within the Ten Year Asset Management and
Investment Plan
adequacy of staffing and funding to meet mandatory activities,services,
commitments,and approved non-mandatory services,activities and programs
and general expectations of Council;
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TOWN OF AURORA
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE MEETING
Tuesday, March 1, 2016
7 p.m.
Council Chambers
Delegation (d) Catherine Collister, Resident pg. 1
Re: Item 9 – PRS16-013 – Block 208 on Mavrinac Boulevard
Item 19 – Memorandum from Acting Manager of Corporate pg. 2
Communications
Re: Community Recognition Review Advisory Committee
Terms of Reference
RECOMMENDED:
THAT the memorandum regarding Community Recognition Review Advisory
Committee Terms of Reference be received; and
THAT the Terms of Reference for the Community Recognition Review Advisory
Committee be amended to provide the Selection Committee delegated
authority to formally approve the recipients of the Community Recognition
Awards.
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: Tuesday March 1, 2016
SUBJECT: Mavrinac Land
NAME OF SPOKESPERSON: Catherine Collister
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
n/a
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
To ensure the Town does not sell the Mavrinac land, but instead maintains ownership of it and
turns it into a publicly owned recreational space (park, green space or sports fields).
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest? YES ☐ NO ☒
IF YES, WITH WHOM? n/a DATE: n/a
☒I acknowledge that the Procedural By-law permits five (5) minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Additional Items for General Committee Meeting
Tuesday, March 1, 2016 Delegation (d) Page - 1
1
MEMORANDUM
DATE: March 1, 2016
TO: Mayor Dawe and Members of Council
FROM: Anthony Ierullo, Acting Manager of Corporate Communications
RE: Community Recognition Review Advisory Committee Terms of Reference
RECOMMENDED
THAT the memorandum regarding Community Recognition Review Advisory
Committee Terms of Reference be received; and
THAT the Terms of Reference for the Community Recognition Review Advisory
Committee be amended to provide the Selection Committee delegated authority to
formally approve the recipients of the Community Recognition Awards.
BACKGROUND
On December 8, 2015, Council endorsed the Community Recognition Review Advisory
Committee (“Committee”) being responsible for selecting recipients of the Community
Recognition Awards. Council also approved that the Selection Committee for the 2016
Community Recognition Awards be comprised of the following four (4) Committee
members, who are all Citizen of the Year recipients: Diane Buchanan, Steve Hinder, Brian
North, and Jo-anne Spitzer.
Council has normally provided formal approval of any recommended recipients. The
Selection Committee will be meeting on March 11, 2016, to select Award recipients. The
earliest that Council would be able to formally approve the recipients would be on March 29,
2016. Given the work plan to deliver the Council-endorsed revised Community Recognition
Awards, it is necessary for staff to be certain of the Award recipients prior to March 29, 2016.
It is therefore recommended that Council endorse delegating authority to formally approve
the Award recipients to the Selection Committee. This will permit staff the time to better
execute the event. A list of selected recipients will be provided to Council in due course.
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4742
Email: Aierullo@aurora.ca
www.aurora.ca
Town of Aurora
Office of the Chief Administrative Officer
Corporate Communications
Additional Items for General Committee Meeting
Tuesday, March 1, 2016 Item 19 Page - 1
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