AGENDA - General Committee - 20160216GENERAL COMMITTEE
MEETING AGENDA
TUESDAY,FEBRUARY 16,2016
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
February 12,2016
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday,February 16,2016
7 p.m.
Council Chambers
Councillor Thompson in the Chair
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5.DELEGATIONS
(a)Nahla Khouri,Resident pg.1
Re:Mavrinac Boulevard Lands
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee Meeting Agenda
Tuesday,February 16,2016 Page 2 of 7
8.NOTICES OF MOTION
(a)Councillor Kim pg.157
Re:Publication of Purchase and Sale of Lands by the Town
9.NEW BUSINESS/GENERAL INFORMATION
10.CLOSED SESSION
11.ADJOURNMENT
General Committee Meeting Agenda
Tuesday,February 16,2016 Page 3 of 7
AGENDA ITEMS
1.BBS16-002 Proposed Sign By-law pg.2
RECOMMENDED:
THAT Report No.BBS16-002 be received;and
THAT the proposed Sign By-law be enacted at a future Council meeting.
2.CFS16-004 Results of Consultation Differentiated Non-Residential pg.21
Development Charge Rates
RECOMMENDED:
THAT Report No.CFS16-004 be received;and
THAT no changes be made for the current Development Charges By-law at this
time;and
THAT differentiated non-residential rates which target specifically scoped
employment sectors with lower rates be considered in the preparation of the
rges By-law renewal in 2019.
3.IES16-012 Award of Contract for Consulting Services Building pg.42
Condition Assessment Audit,RFP IES 2015-76
RECOMMENDED:
THAT Report No.IES16-012 be received;and
THAT the budget for Project 72202 be increased by $24,830 to a revised limit of
$174,830 with funding from the Facilities Repair and Replacement Reserve
Fund;and
THAT the contract for consulting services for fourteen (14)building condition
reports and energy audits (see Table 3)of Town-owned property,RFP IES 2015-
76,be awarded to Stantec Consulting Ltd.for $156,187,excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same;and
THAT any rebates received from the Save on Energy program be returned to the
Facilities Repair and Replacement Reserve Fund.
General Committee Meeting Agenda
Tuesday,February 16,2016 Page 4 of 7
4.IES16-015 Award of Tender IES 2016-03 Replacement of pg.47
Dump Truck and Plow
RECOMMENDED:
THAT Report No.IES16-015 be received;and
THAT additional funding in the amount of $5,979.54 be provided for Project No.
34236 Replacement of Dump Truck and Plow from the Fleet Repair &
Replacement Reserve;and
THAT Tender IES 2016-03 for the supply and delivery of a 2017 dump,sander
and plow truck be awarded to Currie Truck Centre in the amount of $202,417.00
excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
5.IES16-016 Award of Tender IES 2016-02 Replacement of Two pg.51
Ice Resurfacers
RECOMMENDED:
THAT Report No.IES16-016 be received;and
THAT additional funding in the amount of $5,027.20 be provided for Project No.
34186 and Project No.34192,replacement of two (2)ice resurfacers from the
Fleet Repair &Replacement Reserve;and
THAT Tender IES 2016-02 for the supply and delivery of two (2)new ice
resurfacers be awarded to Zamboni Company Limited in the amount of
$172,000.00 excluding taxes;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
6.IES16-017 Facility Projects Status Report pg.55
RECOMMENDED:
THAT Report No.IES16-017 be received for information.
General Committee Meeting Agenda
Tuesday,February 16,2016 Page 5 of 7
7.IES16-018 Purchase Order Increase for Contract IES 2015-27 for pg.61
Supply of Materials Testing,Inspection Services and
Geotechnical Investigations for Various Projects
RECOMMENDED:
THAT Report No.IES16-018 be received;and
THAT,pending satisfactory performance by Soil Engineers Ltd.,staff be
authorized to extend Purchase Order No.542 for options year one (1)and two
(2)of Contract IES 2015-27 for the Supply of Materials Testing,Inspection
Services and Geotechnical Investigations for various projects,in the amount of
$100,000 per year,excluding taxes.
8.IES16-019 Traffic Operations and Sightline Safety Concerns on pg.64
John West Way and Hollandview Trail/Civic Square Gate
Intersection
RECOMMENDED:
THAT Report No.IES16-019 be received;and
THAT parking prohibitions on the east side of John West Way in front of #111
John West Way be moved 25 metres to the north to increase the sightline
distance for westbound motorists on Civic Square Gate (north leg)to see
oncoming southbound traffic on John West Way;and
THAT the necessary by-law be introduced to implement the above
recommendation;and
resolution.
9.IES16-020 Joint Operations Centre LEED®Status Report pg.69
RECOMMENDED:
THAT Report No.IES16-020 be received;and
THAT the fee for One Space Unlimited Inc.be increased from $1,049,284 to
$1,145,944 to be funded within the existing budget.
General Committee Meeting Agenda
Tuesday,February 16,2016 Page 6 of 7
10.LLS16-004 Pending List pg.89
RECOMMENDED:
THAT Report No.LLS16-004 be received for information.
11.PRS16-009 Tree Permit Application for 3 Bluegrass Drive pg.120
RECOMMENDED:
THAT Report No.PRS16-009 be received;and
THAT the application for the removal of trees at 3 Bluegrass Drive be approved in
accordance with By-law No.4474-03.D being a By-law to authorize the injury or
destruction of trees (Tree Permit By-law);and
THAT the Mayor and Clerk be authorized to execute a Tree Protection and
Compensation Agreement for the purposes of ensuring compliance with the
specific terms and conditions associated with the issuance of the Tree Permit for
3 Bluegrass Drive,including any and all documents and ancillary agreements
required to give effect to same.
12.PDS16-006 Terms of Reference for the Town of Aurora pg.127
Design Review Panel for Heritage Properties
RECOMMENDED:
THAT Report No.PDS16-006 be received;and
THAT the Terms of Reference for the Town of Aurora Design Review Panel for
Heritage Properties be approved;and
THAT staff be directed to issue a Request for Expression of Interest for Panel
Members.
13.PDS16-007 Application for Zoning By-law Amendment pg.138
Mattamy (Aurora)Limited
Part of Lot 26,Concession 2
File Number:ZBA-2015-14
RECOMMENDED:
THAT Report No.PDS16-007 be received;and
General Committee Meeting Agenda
Tuesday,February 16,2016 Page 7 of 7
THAT Application to Amend the Zoning By-law File:ZBA-2015-14 (Mattamy
Density (R2--,
be approved;and
THAT the implementing Zoning By-law Amendment be presented at a future
Council meeting for enactment.
14.Community Recognition Review Advisory Committee Meeting pg.149
Minutes of February 2,2016
RECOMMENDED:
THAT the Community Recognition Review Advisory Committee meeting
minutes of February 2,2016 be,received for information.
15.Accessibility Advisory Committee Meeting Minutes of pg.152
February 3,2016
RECOMMENDED:
THAT the Accessibility Advisory Committee meeting minutes of February 3,
2016,be received for information.
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage1BBS12014-02-042015-10-275.BBS14-005ProposedSignVarianceEvaluationCriteriaandProcess1(2)BBS15-011ProposedSignBy-lawTHATCouncildirectstafftocontinuewiththeSignBy-lawprojectplan,includingmaintainingthestatusquowithCouncilbeingtheapprovalbodyforsignvariancesandbringforwardanamendedSignBy-lawtoafutureCouncilmeeting.THATtheproposedSignBy-lawbereferredtotheEconomicDevelopmentAdvisoryCommitteeandtheChamberofCommerceandbepostedontheTHATstaffinvestigateoptionsfortheproposedSignBy-lawrespectingsignagelocatedintheAuroraPromenadecorridorandHeritageareas,whichrecognizetheheritageattributesandfeaturesofbuildingslocatedinthoseareas;andTHATstaffconsiderthecommentsofCouncilinrespecttopermittingoneelectionsign,percandidate,perfrontageonprivateproperty;andTHATstaffreportbackwithafinalproposedSignBy-lawforenactmentatafutureCouncilmeeting.BBSCouncilreceivedEDACreportofNov.12onDec.8/15Item1Feb.16/16GCAgendaBBS22014-12-16Motion(e)CouncillorMrakasRe:Amendment(s)totheTemporarySignBy-lawTHATthisitembereferredbacktostafftoconsiderinthecontextofthecurrentSignBy-lawReviewandprovidefeedbacktoCouncil.BBSInprogressseeBBS1.BBS32015-01-20Motion(d)CouncillorMrakasRe:SignBy-lawEnforcementTHATstaffbedirectedtoreportonoptionstoensurenecessarystafftoenforcetheTemporarySignBy-lawasitpertainstomunicipalelectionsigns.BBSFutureconsideration.BBS42015-09-151(2)BBS15-009ParkingPermitManagementSolutionTHATtheAutomatedIssuanceManagementSystem(AIMS),acomprehensiveParkingPermitManagementSolution,bereferredtothe2016CapitalBudgetforconsideration.BBSCOMPLETEDAIMSreceivedfundingthroughbudgetprocessandReportNo.BBS15-017adoptedbyCouncilonDec.8/15.Attachment #1
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage2BBS52015-10-27ClosedSessionItem2.LLS15-060AACCommitteeMembershipTHATstaffbedirectedtoreportbackonoptionsforastipendtobepaidtomembersoftheAccessibilityAdvisoryCommittee.BBS/LLSCOMPLETEDReportNo.LLS16-007adoptedbyCouncilonFeb.9/16.BBS62015-11-10Motion(b)CouncillorMrakasRe:Door-to-DoorSalespeopleNOWTHEREFOREBEITHEREBYRESOLVEDTHATTheTownofAurorastaffdevelopandreportbacktoCouncilonoptionsforaby-lawthatwouldregulateandcontroldoor-to-doorsales,solicitationanddistributionofadvertisingmaterial;andBEITFURTHERRESOLVEDTHATsaidreportandby-lawbebroughtbacktoCouncilforapprovalinthefirstquarterof2016.BBSInprogressreportscheduledforMar.1/16.BBS72015-11-241(6)BBS15-013RequestforSignVariancetoSignBy-lawNo.4898-07.PfortheCanadianDiscInstituteat15000YongeStreetTHATItem6RequestforSignVariancetoSignBy-lawNo.4898-07.PfortheCanadianDiscInstituteat15000YongeStreetbereferredtotheHeritageAdvisoryCommitteeandtheEconomicDevelopmentAdvisoryCommitteeforcommentsanddiscussionattheirnextmeetings.BBSCOMPLETEDEDACreviewedonDec.10/15andtobereviewedbyHAConDec.14/15.ReportNo.BBS16-001adoptedbyCouncilonFeb.9/16General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage3CAO12015-04-282015-05-112015-07-14Motion(b)CouncillorThompsonRe:CorporateCommunicationsPolicy1(16)MemorandumfromChiefAdministrativeOfficerRe:Communications4.CAO15-009ResultsofCommunicationsSurveyCommunicationsPlan(2011)andtheCorporateCommunicationsPolicybeplacedonthenextAgendaforreviewanddirectionfromCouncil;andBEITFURTHERRESOLVEDTHATstaffbringCommunicationsPlanandCorporateCommunicationsPolicypriortotheendof2015.THATthememorandumregardingCommunicationsbereceived;andTHATapublicCouncilworkshopbescheduledtoreviewtheCommunicationsPoliciesandCorporateCommunicationsStrategicPlan;andTHATstaffbedirectedtoengageresidents,includingattheupcoming2015AuroraChamberStreetFestival,communicationandengagementpracticesandpolicies.THATReportNo.CAO15-009bereferredtoafutureCouncilWorkshoptobescheduledinSeptember2015.CAOCAOCAOPartiallyCompletedCounciladoptedMemoreCommunicationsMay11/15.CouncilworkshopplannedforlateJanuary/earlyFebruarytodiscusstheresultsofthecommunicationsassessment,andinitiateaprocesstoupdatethecommunicationspolicyandstrategy.CAO22015-04-28Motion(c)CouncillorAbelRe:TownResourcesforEventsTHATstaffbedirectedtoreportbacktoCouncilonresourcesthattheTownhasavailabletoorganizers,foreventssuchastheRunorWalkforSouthlake,theAuroraChamberofCommerceHomeShow,ortheWinterBluesFestival;andCAOPartiallyCompletedMemoreceivedbyCouncilNov.10/15SpecialEventspackagetobeprovidedtoCouncilQ1-2016.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage4BEITFURTHERRESOLVEDTHATstaffprepareaneventpackagethatcontainsinformationonavailableresources,potentiallocations,requiredpermits,andanyotherinformationthatmaystreamlinetheprocessintheorganizationandpromotionofvarioustypesofevents.CAO32015-07-142015-08-114.CAO15-008CommunityTourismPlan1.CAO15-008CommunityTourismPlanTHATtheCommunityTourismPlanbeforwardedtotheAugust11,2015Councilmeetingforconsideration,togetherwiththefollowingrecommendations:THATCouncilendorsetheCommunityTourismPlanandspecificallyapprovetheActionPlancontainedwithinthePlan;andTHATtheTourismCoordinatorpositionasoutlinedwithintheActionPlanbereferredtothe2016budgetprocess.THATItem1,CAO15-008CommunityTourismPlan,bereferredtothe2016Budgetprocess.CAOPartiallyCompletedPlancompletedimplementationportionpendingCouncilapproval.CAO42015-07-281.MemorandumfromDirectorofLegalandLegislativeServices/TownSolicitor,Re:ReconsiderationofPertainingtothePotentialAcquisitionoflandforaNewCYFSStationTHATAuroraCouncildirectstafftoproceedwithalandsecurement,subjecttoareportforfinalapprovalin2015,forconstructionofanewfireCAOCOMPLETEDFinalizedatJCCJanuary2016.CA052015-06-23Motion(a)CouncillorMrakasRe:CommunityRecognitionReviewAdHocCommitteeCommunityRecognitionReviewAdHocCommitteeberequiredtoreportbacktoCouncilwithrecommendationsforapprovalintimeforpreparationofthe2016CommunityRecognitionAwards.CAOCOMPLETEDCRRAHCreviewcompletedDecember2016.CommitteeconvertedfromAdHoctoAdvisorystatus.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage5CAO62015-09-151(3)CAO15-011TownofAuroraStrategicPlan(2015)UpdateTHATanupdatetotheTownofAuroraStrategicPlan,basedontheworkplanoutlinedinthisreport,beauthorized;andTHATaStrategicPlanSteeringCommittee,toguidethe2015StrategicPlanUpdateprocessasoutlinedinthisreport,beestablished.CAOCommitteetobeestablishedearly2016.CAO72015-11-031(10)CommunityRecognitionReviewAdHocCommitteeMeetingMinutesofOctober27,2015-NewBusinessMotionNo.1THATapolicybeestablishedbyCounciltoeliminatetheuseofindividualnamesforTown-sanctionedawards.CAOCAO82016-01-26Motion(e)CouncillorMrakasandCouncillorThompsonRe:MunicipalSummitGolfCourseRedevelopmentNOWTHEREFOREBEITHEREBYRESOLVEDTHATtheTownofAurorahostaMunicipalSummittoidentifyissuesanddefinecommonprinciplesasitspeakstoappropriateredevelopmentofformerGolfCoursessituatedwithinstableneighbourhoods;andBEITFURTHERRESOLVEDTHATstaffextendaninvitationtoallElectedOfficialsfrommunicipalitiesintheGoldenHorseshoeregionofOntarioandtotheBoardofDirectorsofAMO;andBEITFURTHERRESOLVEDTHATstaffreportbacknolaterthanthelastCouncilmeetinginFebruary2016todefinepossiblevenues,dates,andinteresttoattendaMunicipalSummitonGolfCourseredevelopment;andBEITFURTHERRESOLVEDTHATacopyofthisMotionbesenttotheHonourableKathleenWynne,PremierofOntario,theHonourableTedMcMeekin,MinisterofMunicipalAffairsandHousing,theHonourablePatrickBrown,LeaderoftheProgressiveConservativeParty,theHonourableAndreaHorwath,LeaderoftheNewCAOGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage6DemocraticParty,ChrisBallard,MPPNewmarket-AuroraandallotherMPPsintheProvinceofOntario,andYorkRegionalChairmanWayneEmmerson.CAO92016-01-261(13)PRS16-003AuroraSoccerClubLeaseAgreementHighlandParkTHATtheChiefAdministrativeOfficerbedirectedtoreportbackwithinsix(6)monthsonoptionsforaprocesstomanageleasesandotheragreements;andCAOGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage7CFS12014-04-086.CFS14-017DevelopmentChargesBy-lawApprovalTHATstaffundertakeresearchandpublicconsultationwithrespecttoconsiderationofsplittinganddifferentiating,and/orofferingdiscountsonthenon-residentialdevelopmentchargeratesbetweentypesofintendedlanduses,andthatsuchDevelopmentAdvisoryCommittee,theAuroraChamberofCommerce,thelocaldevelopmentcommunityandanyotherinterestedparty,andfollowingsuchconsultationprepareareportoutliningoptionsconsidered,feedbackreceived,andarecommendationforCouncilconsiderationataPublicMeetingtobeheldpursuanttotheDevelopmentChargesActpriortoSeptember30,2014.CFSElectronicpublicconsultationtotakeplaceinSeptember/October,withreporttoapublicmeetingofCouncilinOctober2015.CouncilreferredCFS14-017toEDAConAug.25/15.Item2onSep.10/15EDACagenda.CouncilreceivedtheEDACreportofSep.10/15onOct.13/15.ReporttobepresentedtoGeneralCommitteeinFebruary2016CFS22014-05-27Motion(e)CouncillorAbelRe:VacantCommercialLotTaxRatesTHATCouncildirectstafftoinvestigatealternativesandprepareareportwithoptionsforCouncil'sconsiderationonhowtheTownofAuroracouldtaxvacantlots.CFSCOMPLETEDNoauthoritypermitshighertaxationonvacantlotswithinOntario.Vacantlotsaremandatedtoreceivedreductionsof25%bywayofspecialratesforvacantlandpropertyclasses.CFS32015-08-25Motion(b)CouncillorHumfryesRe:TownofAuroraFinancialHealthStatusNOWTHEREFOREBEITHEREBYRESOLVEDthatstaffbedirectedtoprepareaFinancialHealthStatusReportforeachfiscalyearafteradoptionofthebudgettobecommunicatedtoCFSCOMPLETEDSpecialGeneralCommitteeBudgetreceivedReportNo.CFS15-alGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage8allresidents;andBEITFURTHERRESOLVEDTHATtheformatoftheFinancialHealthStatusReportoftheTownofAurorashouldgenerallyadheretothefollowingguidelines:1.Itshouldbeclear,conciseandmeaningfultoamajorityofAuroraresidents;2.Itshouldbeameaningfulcommunicationtoolbasedonbestpracticesinthesector;3.Itshouldavoidtheuseofaccountingterminologyandreportingformats(e.g.,balancesheets);4.Itshouldgenerallyprovideinformationonthefollowingtopics:(a)theamountofcashtheTownhasinthebank;(b)ththerateofreturn/performanceofthoseinvestments;(c)(d)includingasimplifiedexplanationonthepoliciesguidingthegrowthanduseoftheTow(e)wheretheTownspendsitsmoney;(f)expectationsonthefuturefinancialhealthoftheTown;andBEITFURTHERRESOLVEDTHATstaffbedirectedtopresentadraftoftheformatoftheFinancialHealthStatusReportatafutureGeneralCommitteemeetingforconsiderationbyCouncilpriortotheadoptionofthe2016Budget.onSeptember28,2015.Additionalchangestobudgetapprovalpressreleases,websitematerialandinterimtaxbrochureshavebeencompleted.WillbecomeanannualreportonFinancialHealth,appearingfollowingtheannualauditedfinancialstatementshavebeenapprovedbyCouncil.ReportCFS15-FinBudgetwebpageforpublicview.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage9CFS42015-09-151(7)CFS15-037CouncilBudgetProcess,PoliciesandDirectivesTHATReportNo.CFS15-037andthefollowingrecommendationbereferredtotheGeneralCommitteemeetingofSeptember22,2015,forconsideration:THATGeneralCommitteecommentsanddiscussionbereferredtostaffforpreparationofanupdatedCouncilBudgetProcess,PoliciesandDirectivesreportforadoptionandrecommendationatafutureGeneralCommitteemeeting.CFSCounciladoptedReportCFS15-037onSep.29/15,withminorcomments.FinalversionpendingFACmeetingonFeb.16/16,toCouncilthereafter.CFS52015-09-291(1)IES15-052AwardofContractTown-wideConversiontoL.E.D.StreetLightingTHATuponcompletionofthedebentureissuance,andsettlementwiththevendor,thatareportbepresentedtoCouncilwiththefinaldetailsofthefinancing,includinganupdatedpaymentscheduleforinformationpurposes.CFSProjectcompletionandfinancingstillpending.DebentureproceedstoflowMarch1,2016,withsummaryreporttoCouncillateMarch.CFS62015-12-081(4)CFS15-0522015OperatingSurplus/DeficitControlBy-lawTHATtheTreasurerandChiefAdministrativeOfficerreporttoCouncilthroughGeneralCommitteeaftertheyearendsurplus/deficitcontroladjustmentsandallocationshavebeenperformed.CFSExpectedJune2016.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage10IES12012-11-271(7)IES12-059On-StreetParkingSafetyConcernsonStoneRoadTHATthisItembereferredtostaff.IESPendingDevelopmentofCommunityTrafficPlanningManual.2013-08-1319.IES13-043On-StreetParkingandSafetyConcernsonStoneRoadTHATthisItembereferredbacktostaffforareportontimerestrictedparking.IES22014-12-162016-02-09Motion(c)CouncillorAbelRe:SpeedCushionsonRoadsPronetoSpeeders1(3)IES16-009SpeedCushionPilotProjectFollow-UpTHATstaffbedirectedtoreportbacktoCouncilonprovidingfortheinstallationofspeedcushionsatfive(5)locationsandtoprovideaone(1)yearfollow-upevaluation.THATstaffbedirectedtoconductthepublicconsultationassetoutinReportNo.IES16-009;andTHATstaffreportbackontheoutcomesofthepublicconsultation,andincludeananalysisofalternativemeasuresthatcanbeusedtoaddressspeedonTownstreets.IESCouncilreceivedReportIES15-027Apr.15/15thatincludedaworkplanwithreportbacktoCouncilearly2017.Sep.22GCAgenda-ReportIES15-054updatingstatusandannouncingpublicopenhouseheldonSep.30/15.Lowpublicparticipation.StafftoconductasurveytocomplywithWarrant#1.IES32015-01-20Motion(a)CouncillorMrakasRe:PilotProjectforLeftTurnRestrictionsatIntersectionofYongeTHATtheRegionalMunicipalityofYorkberequestedtoprovideAuroraCouncilwithapresentationpriortotheimplementationofapilotprojectforleftturnrestrictionstonorthandsouthboundYongeStreetatWellingtonStreetduringAM/PMpeaktrafficperiodsforthepurposesofaddressingtrafficcongestionatsaidintersectionfollowinganysuchinvestigation.IESYorkRegionrequestedtoattendAuroraGeneralCommitteemeetingtopresentonsignaltimingoptionsinearly2016.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage11IES42015-01-202016-01-26Motion(b)MayorDaweRe:StreetParkingPlanfortheDowntownCore1(4)IES16-002StreetParkingPlanfortheDowntownCorePilotProjectTHATstaffbedirectedtoinvestigatethefeasibilityofimplementingastreetparkingplanaspertheattachedconceptualplanandtoreportbacktoCouncilassoonaspossible.THATtheStreetParkingPlanfortheDowntownCore,asdescribedinReportNo.IES16-002beimplementedasapilotfromtheperiodofJunetoOctober2016,subjecttoCouncilapprovalonMay3,2016;andIESRegionalinputpending.PublicsurveyplannedforQ1-2016withimplementationinQ2-2016.IES52015-02-24Motion(e)CouncillorMrakasRe:WinterMaintenanceServiceTHATstaffbedirectedtoreporttoCouncil,followingtheendofthe2014-2015wintermaintenanceseason,withrecommendationsonhowtoprovidetheresidentsofandbusinessesinAurorawithbetterwinterserviceprovisionsespeciallyasitspeakstosnowremoval.IESCOMPLETEDReportNo.IES15-057receivedbyCouncilonOct.13/15IES62015-03-101(2)IES15-011NorthernSixWasteCollectionContract,TenderPreparationUpdateTHATstaffreportbackwithopportunitiestoharmonizeallWasteCollectionBy-lawsintheNorthernSixMunicipalitieswiththeaimtoimproveefficienciesintheContractAdministrationandcustomerservice;andTHATstaffreportbacktoCouncilfordirectionwithrespecttoopportunitiesforimprovementsintheservicelevel(s)provided,rangeofservicesprovided,opportunitiesforfurtherwastediversionandcostefficiencies.IESCOMPLETEDReportNo.IES15-065adoptedbyCouncilonNov.10/15.ReportNo.IES16-005adoptedbyCouncilonJan.26/16.IES72015-05-26Motion(b)CouncillorGaertnerRe:AuroraFamilyLeisureComplex(AFLC)RearDoorAccessTHATstaffbedirectedtostudytheoptionsandcostsforuserstoaccessthereardoortoentertheAFLCandbringthisinformationbacktoCouncilasexpedientlyaspossible.IES/PRCOMPLETEDReportNo.IES15-069adoptedbyCouncilonNov.24/15.ReardoorsactivatedJanuary2016.IES82015-06-23Motion(f)CouncillorKimRe:UnnamedWalkwaysNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoidentifyalloftheunnamedwalkwaysinAurora,investigatethepotentialtosellorauctionoffnamingrightstotheseunnamedwalkwaysIESReportplannedforQ1-2016.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage12andusetherevenuegeneratedfromthemtowardvariouscommunitybenefits,andreportbacktoCouncil.IES92015-06-23Motion(d)CouncillorPirriRe:LowImpactDevelopmentReserveFundNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtodraftareporttoCounciloutliningproposedadditionalfeesforredevelopmentswhichincreaselotcoverageforthepurposeofimplementingalowimpactdevelopmentreservefund.IESReportplannedforQ1-2016.IES102015-12-08GeneralCommitteeNewBusinessMotionNo.1THATstaffbedirectedtoreportbacktoCounciltoaddressthetrafficconcernsraisedbyDelegation(a)attheGeneralCommitteemeetingofDecember1,2015,respectingtheareaofJohnWestWay,CivicSquareGate,andHollandviewTrail.IESReportplannedforQ12016.IES112016-01-26(3)IES16-001FacilityProjectsStatusReportTHATReportNo.IES16-001FacilityProjectsStatusReportbereferredbacktostaffforfurtherinformationonadditionalfeesforOnespaceUnlimitedInc.,andtheapplicationforasolarpanelprojectthroughtheFITProgram.IESIES122016-01-26Delegation(a)JimmyBrennan,ExecutiveDirector,AuroraYouthSoccerClub,Re:AuroraYouthSoccerClubFacilityTHATthecommentsofthedelegationbereceivedandreferredtostafftoinvestigateandreportbacktoCouncil.IESIES132016-02-091(6)IES16-013SchoolTravelPlanningProgramforAuroraHeightsPublicSchoolTHATReportNo.IES16-013bereferredbacktostaff,toconductacommunityconsultationontheproposedthree-waystopsigncontrolattheintersectionofTecumsehDriveandKitimatCrescent(northleg).IESGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage13LLS12015-01-201(2)BBS15-001Accessibility2014ElectionReportTHATstaffreportbacktoCouncilonthefeasibilityandcostoftelephoneandonlinevotingforthe2018MunicipalElection.MovedfromBBStoLLSOnholdpendingamendmentstotheMunicipalElectionsActbeingintroducedintoLegislativeAssembly.LLS22015-02-10Motion(d)CouncillorThompsonRe:PublicationofRecordedVotesTHATstaffreporttoCouncilonpotentialwaysinwhichthevotingrecordsofindividualCouncilmembersmaybecompiledandmadeavailabletoresidentsinareadilyaccessibleannualreport.LLSCOMPLETEDReportNo.LLS15-065adoptedbyCouncilonDec.8/15LLS32015-05-11NewBusinessMotionNo.1THATstaffbedirectedtoreportbacktoCouncilonopportunitiestoimplementatemporaryrightofaccesstoadjacentlandownerpropertyinaccordancewiths.132oftheMunicipalAct,2001.LLSCOMPLETEDReportNo.LLS15-045adoptedbyCouncilonSep.15/15.By-lawadoptedbyCouncilonSep.29/15.LLS42015-05-261(2)LLS15-035RequestforanEncroachmentAgreement(291(3)LLS15-036RequestforanEncroachmentAgreement(50PineneedleDrive)THATItem1(2)LLS15-035RequestforanForest)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.THATItem1(3)LLS15-036RequestforanEncroachmentAgreement(50PineneedleDrive)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.LLSInprogress.LLS52015-06-23Motion(a)CouncillorMrakasRe:CommunityRecognitionReviewAdHocCommitteeNOWTHEREFOREBEITHEREBYRESOLVEDBEITFURTHERRESOLVEDTHATtheCommunityRecognitionReviewAdHocCommitteeberequiredtoreportbacktoCouncilwithrecommendationsforapprovalintimeforpreparationofthe2016CommunityRecognitionAwards.LLSCAO5LLS5-COMPLETEDCRRAHCReportofNov.17adoptedbyCouncilonDec.8/15.SeeCAO5-COMPLETEDLLS62015-08-25Motion(a)MayorDaweRe:SpecialCouncilMeetingtoReviewTHATtherequirementsofSection11oftheProceduralBy-lawbewaivedtopermitCounciltoreviewtheLLSFirstWorkshopheldforNov.24/15.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage14ProceduralBy-lawNumber5330-11ProceduralBy-lawinthefallof2015;andBEITFURTHERRESOLVEDTHATaSpecialCouncilworkshopbescheduledtoreviewstaffrecommendationstoamendtheProceduralBy-law.SecondWorkshopheldDec.15/15.ReporttobepresentedQ1-2016.LLS72015-09-151(13)LLS15-052-MunicipalLegislationReviewTHATCouncilmembersprovideanyfeedbackorcommentsonthedraftsubmissionletterdirectlytotheTownSolicitorbynolaterthanSeptember25,2015;andTHATtheTownSolicitorprepareafinalversionofthesubmissionletter,takingintoaccountanyfeedbackorcommentsfromCouncilmembers,andpresentthefinalversionofthesubmissionletterattheOctober6,2015GeneralCommitteemeetingforLLSCOMPLETEDReportNo.LLS15-058adoptedbyCouncilonOct.13/15.LLS82015-09-29Motion(a)CouncillorThomRe:CouncilandCommitteeMeetingAgendasTHATMotionforWhichNoticeHasBeenGiven(a),Re:CouncilandCommitteeMeetingAgendas,bereferredtotheupcomingProceduralBy-lawReviewCouncilWorkshop.LLSBeingconsideredduringProceduralBy-lawWorkshopsseeLLS6.LLS92015-10-27ClosedSession3.LLS15-061EconomicDevelopmentAdvisoryCommitteeMembershipTHATconsiderationofthismatterbedeferredandstaffbedirectedtoreportbackataClosedSessionmeetingonNovember10,2015.LLSCOMPLETEDReportNo.LLS15-061receivedbyCouncilonNov.10/15.LLS102015-11-10(4)LLS15-0592016CouncilandCommitteeMeetingCalendarTHATstaffbedirectedtoreportbacktoCouncilonalternativedatesfortheSpecialGeneralCommitteeCapitalBudgetmeetingscheduledonMonday,October3,2016.LLSInprogress.LLS112015-11-10Motion(a)CouncillorKimRe:ProcurementPolicyTHATthisMotionbereferredbacktostaffforconsiderationaspartofthe2016procurementprocessauditandareportbacktoCouncilwithin120days.LLSInprogress.LLS122016-01-26PRS16-004Pre-DevelopmentTreeProtectionandCompensationAgreement,BrookfieldHomesLtd.THAT,subjecttoanyrequirementsoftheMunicipalFreedomofInformationandProtectionofPrivacyAct,thefinalPre-DevelopmentTreeProtectionandLLSGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage15CompensationAgreementwithBrookfieldHomesLtd.beplacedonafutureGeneralCommitteemeetingagendaforinformation;andGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage16PDS12013-10-08Motion(a)CouncillorBallardRe:PrinciplesofSharedSpaceAuroraPromenadeStudyAreaNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoinvestigatetheprinciplesofSharedSpaceandidentifyanyareaswheretheseconceptscouldbeappliedwithinthePromenadeStudyArea;andFURTHERthatstaffreporttoCouncilwithexamplesofthisconcept,theprinciplesapplicabletoAurora,andrecommendationsonhowthiscouldbeimplementedwithinthePromenadeStudyArea.PDSReportscheduledfor2016.PDS22014-01-148.PL14-002ProposedBellMobilityTelecommunicationsTower,15320BayviewAve.Holdings.650-676WellingtonStreetEast,FileNumberD11-(EX)04-13THATreportPL14-002bereferredbacktostafftoinvestigatethefeasibilityofco-locationofservicesontelecommunicationtowers.PDSAwaitingresponsefromBellastothepossibilityofco-locationwithanexistingtowerinthearea.PDS32015-05-261(4)PL15-041ProposedZoningBy-law,MedicalMarihuanaProduction,File:ZBA-2014-02THATstaffbedirectedtoinvestigatethepossibilityofthecreationofaTownlicensingregimeformedicalmarihuanaproductionfacilitiesalignedtothatoftheCityofMississauga.PDS/BBSInprogress.PDS42015-06-23MemorandumfromtheDirectorofPlanning&DevelopmentServicesRe:CorporateEnvironmentalActionPlanProgressReport2014THATtheEnvironmentalAdvisoryCommitteebedirectedtoreviewtheCorporateEnvironmentalActionPlanandmakerecommendationstoCouncilonnewinitiatives,changes,orupdatestothePlan.PDSCOMPLETEDCouncilreceivedEACReportofSep.3onSep.29/15.PDS52015-08-113.EnvironmentalAdvisoryCommitteeMeetingMinutesofJune10,2015THATapubliceducationcomponentandstrategybedevelopedinstructingresidentsontheproperdischargeofwastewaterfromprivateswimmingpoolsandhottubs,andthatoptionsbeprovidedforPDSReportplannedforQ2-2016.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage17distributionofthisinformationtoallownersassoonaspossible;andTHATstaffinvestigaterevisingthecurrentSewerUseBy-lawtodealwiththecorrecthandlinganddischargeofswimmingpoolandhottubwastewater;andTHATstaffreportbacktotheEnvironmentalAdvisoryCommittee.PDS62015-10-13Motion(a)CouncillorMrakasRe:DesignReviewPanelNOWTHEREFOREBEITHEREBYRESOLVEDTHATaDesignReviewPanelbeestablishedfortheTowntofocusonprovidingadviceon:1.thePromenadearea;2.anypropertieswithintheHeritageResourcesArea;and3.anydesignatedorlistedproperties;andBEITFURTHERRESOLVEDTHATstaffbedirectedtodevelopTermsofReferencefortheDesignReviewPanel,includingproposedqualificationsfortheDesignReviewPanelMembers,forCouncilapproval.PDSItem12Feb.16/16GCagenda.PDS72015-11-24(a)CouncillorGaertnerRe:HighlandGateDevelopmentsInc.ReportsNOWTHEREFOREBEITHEREBYRESOLVEDTHATCouncildirectstafftoprovideareportincludingthefollowing:Allofthereportsandcorrespondencerelatedtotheapplicationfromexperts,authoritiesandstaffreceivedbytheTown;andareportfromthedepartmentofParksandRecreationServices;Areviewandreportonthenewspaperarticlesaboutanyandalldevelopmentrelatedtothesubjectlandsprecedingandfollowingthetimethattheone-footbufferswerePDSGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage18established;andatthetimeofthefirstredevelopment,inordertoestablishthepubliclyexpressedtermsoftheoriginalagreementanditsintent;Theresultsofasearch,forinformationabouttheunderstandingofthepurposeandeffectoftheone-footbufferwhenitwasobtained,basedonpublishingapublicnoticerequestingthatanypartywithknowledgeofthedecisionstepforwardandproviderelatedhistoricalinformationtotheprocess;andhavingalettersenttoalllivingmunicipalcouncillorsfromthetimeandtoallpersonsidentifiablefromthepublicrecordatthetimeashavingparticipatedinrelatedpublicmeetings,seekingtheirbestrecollectionsofthefactsofthematter;Athoroughreportproducedbyexpertlegalcounselindependentof,buttoberetainedby,theTownofAuroraandreportingtoAuroraTownCouncilasawholetoobjectivelysummarizethefactsandframethelegalcontextofthebuffers,astheyrelatetotheproposeddevelopment,inordertoproperlyinformtheplanningprocess;Areportonthepotentialconstructionimpacts,includingnoise,dust,roadandtrafficdisruption,implicationsforpublichealth,placementofconstructionvehiclesandmaterials,safety-relatedissuesincludingroad,propertyandpersonal,effectonexistinginfrastructureincludingtheabilityofroadsandsubsurfaceutilitiesfacilitiestohandleweightandvolumeofconstructionvehiclesGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage19withoutdamage;andqualityoflifeeffectsontheneighbourhood;AreportongrowthtargetsfortheTown,includinghowAuroraismeetingorexceedingitsgrowthtargets;AreportonwhethertheHighlandGateDevelopmentsInc.applicationwillimpacttheParksandRecreationMasterPlan;andBEITFURTHERRESOLVEDTHATthisinformationbedisclosedpublicallyatafutureGeneralCommitteemeeting,wellaheadofanappealbeingheardattheOntarioMunicipalBoard.PDS82015-12-08(b)CouncillorAbelRe:TemperanceStreetCulturalPrecinctNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoconductaRequestforProposal("RFP")toengageadesignfirmtoestablishaVisionandConceptualPlanfortheTemperanceStreetCulturalPrecinctarea;andBEITFURTHERRESOLVEDTHATuponcompletionoftheRFPprocess,staffreportbackontheoutcomesandanyrequiredbudgetconsideration.PDSGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage20PRS12008-08-1215.LS08-039OnlinePondRemovalandChannelRestorationTHATstaffandtheworkinggrouppresenttheproposedwildlifeparktotheLakeSimcoeRegionConservationAuthority.PRSAwaitingresultsoftheHydrogeologicalstudiesscheduledtobereceivedin2015.PRS22012-12-18NewBusinessTHATstaffprepareareportregardingtheTermsofReferencefortheParksandRecreationAdvisoryCommittee.THATstaffreportbackontheissueoftwoormorenon-profitsportsgroupswithintheTownofAurora.PRSStaffrecommendpostponingthisdiscussionuntilanewcommitteeisestablishedfollowingthe2014election.PRS32015-04-281(12)PR15-010AuroraKingBaseballAssociationProvisionofMaintenanceServiceatStewartBurnettParkBaseballDiamondTHATReportNo.PR15-010bereceived;andTHATthemaintenanceservicelevelforStewartBurnettParkbaseballdiamondbeenhancedassetoutServices;andTHATtMaintenanceServicesbeincludedinthefacilitymaintenanceagreementbetweentheAuroraKingBaseballAssociation(AKBA)andtheTownauthorizedbyCouncilonApril14,2015;andTHAT$7,000.00beaddedtothe2015ParksOperationsBudgetfortheenhancedbaseballdiamondmaintenanceservicelevel;andTHATtheTowncompensatetheAKBAinanamountnottoexceed$7,000.00fortheprovisionofsaidmaintenanceservices;andTHATtheAKBAprovisionofenhancedmaintenanceservicesatStewartBurnettParkbaseballdiamondbeidentifiedasaone(1)yearpilotproject;andTHATstaffreportbackonthepilotprojectaftertheconclusionofthe2015baseballseason.PRSInprogress.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage21PRS42010-04-271(1)CAO10-006AnneBartleySmithLandsTHATtheChiefAdministrativeOfficerreportbacktoCouncilwithadraftcustodialrelationshipagreementwiththeOntarioHeritageTrustrelatedtotheAnneBartleySmithLandswhenappropriate.PRS(transferredfromCAO)OnFebruary12,2013Councildirectedstaff,throughtheTrailsandActiveTransportationCommittee,toexploreopportunitieswiththeOntarioHeritageTrusttofulfilltheTrailsMasterPlanthroughtheAnneBartleySmithlands.PRS52014-02-11NewBusinessTHATstaffexploreoptionsforthepurchaseof100BloomingtonRoadandobtainanappraisalonthelandandreportbacktoCouncil.PRS/LLSCounciladoptedClosedSessionReportNo.PR15-021Jul.28/15.PRS62014-02-21(6)PR14-008SportsDomeTHATCouncilauthorizestafftoexploretheconceptandcarryouttheappropriateduediligenceforthetransferofownershipoftheSportsDometotheTownofAuroraandtheoperationoftheSportsDometotheAuroraYouthSoccerClub(AYSC);andTHATstaffengagetheservicesofaconsultanttoinspectandprepareareportontheconditionoftheSportsDome;andTHATstaffpreparetermsandconditionsforanagreementwiththeAYSContheoperationoftheSportsDome.PRSInprogress.PRS72014-07-2911.PR14-035UrbanForestStudy(UFORE)THATCouncildirectstafftoreportbacktotheincomingCouncilin2015withafurtherreportdetailingtheimplementationofeachoftherecommendationscontainedintheUrbanForestryStudy(UFORE)Reportincludingtheassociatedfinancialimplications;andTHATthefinaldraftoftheUFOREStudybepostedontheTownofAurorawebsiteforpublicreviewandcommentandthatanycommentsreceivedbesummarizedandincludedinthereporttoCouncil.PRSCOMPLETEDReportNo.PR15-026adoptedbyCouncilonNov.24/15.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage22PRS82014-06-24NewBusinessTHATCouncildirectstafftoreviewpublicsafetyandaccesstotheMcLeodWoodNatureReserveandreportbacktoCouncilregardingthecostsassociatedwitherectingafenceontheLeslieStreetsideoftheMcLeodNatureReserveandregardingthecurrentmaintenanceoftheproperty.PRSAwaitingresponsefromPlanningonRe-zoningapplication.Costtobeincludedin2015CapitalBudget.PRS92015-02-242015-03-24Motion(d)CouncillorThompsonRe:DevelopmentofaSportPlan1(2)PR15-008DevelopmentofSportPlanforAuroraTHATstaffreporttoCouncilonthedevelopmentofaSportPlanfortheTownofAurora.THATtheengagementofaconsultantforthedevelopmentofaSportsPlanforAurorabecombinedwiththeParksandRecreationMasterPlanreviewandupdate.PRSPresentationtoCouncilNov.24/15.PublicOpenHouseforSportPlanheldonNovember26/15.FinaldraftpresentedtoCouncilJan.26/16ReporttoMar.1/16GCPRS102015-03-10Motion(b)CouncillorKimRe:MulticulturalFestivalTHATstaffbedirectedtoinvestigateandreportbacktoCouncilonthepotentialforAuroratoholdamulticulturalfestivalsimilartothoseofotherYorkRegionMunicipalitieswithatimelineofaninauguraleventtobeheldsometimein2016.PRSReporttobeprovidedaspartof2016Budgetdeliberations.PRS112015-04-281(13)AccessibilityAdvisoryCommitteeMeetingMinutesofApril1,2015tobringareporttoCouncilregardingtheneedforanInclusionCoordinatorforPRSNonewstaffbeingcontemplatedperCouncildirection.PRS122015-08-1116.PR15-024McMahonParkNeighbourhoodGardenTHATthelocalarearesidentsinthevicinityofMcMahonParkbeconsultedaccordingtotheprocesssetoutinReportNo.PR15-024togaugepublicinterestintheestablishmentofaneighbourhoodgardeninasectionofMcMahonPark;andTHATstaffreportbacktoCouncilontheoutcomesoftheconsultationprocessandanyrecommendationspertainingtotheestablishmentofaneighbourhoodgardeninMcMahonPark.PRSPartiallyCompletedResidentswholivewithin400metresofMcMahonParkwerehanddeliveredsurveyswithadeadlineofSep25/15tosubmitcomments.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage232015-11-031(5)PR15-033McMahonParkNeighbourhoodGardenPublicSurveyResultsTHATaNeighbourhoodGardeninMcMahonParknotbeimplemented;andTHATstaffbedirectedtopursueanalternativelocationforaneighbourhoodgardenandreportbacktoCouncil.PRSPRS132015-03-31Motion(a)CouncillorThomRe:Canada150CelebrationsTHATCouncildirectstafftobringforwardareportwithrecommendationsregardingtheimplementationofacoordinatingTownofAuroraeventssurroundingthe150thanniversaryofConfederation;andBEITFURTHERRESOLVEDTHATCouncildirectstafftoinvestigateandincludeintheirreportanypossiblesynergiesandcollaborationopportunitieswiththefederalandprovincialgovernmentsastheyrollouttheirplansforCanada150celebrations.PRSCOMPLETEDCounciladoptedReportCAO15-012onSep.29/15CommitteememberschosenbyCouncilJan.26/16FirstmeetingofCanada150AdHocCommitteescheduledforFeb.11/16PRS142015-05-26Motion(c)CouncillorGaertnerRe:DraftTreeProtectionBy-lawNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffplacethematteroftheDraftTreeProtectionBy-lawonafutureGeneralCommitteeagendafordiscussionanddirection,withacopyofallpreviousstaffreportsdealingwiththismatteraswellasacop-lawandTreeDestructionPermit;andBEITFURTHERRESOLVEDTHATstaffbedirectedtoprepareandbringacomprehensivereporttoGeneralCommitteepriortotheendofSeptember2015containingawrittensummaryofthereviewprocessandallwrittenorverbalinputreceivedfromthegeneralpublicatthePublicPlanningmeetingandotherCouncilmeetingsoutlinedinthismotion;andBEITFURTHERRESOLVEDTHATthatstaffbedirectedtoprovideCouncilwithoptionsforPRSPartiallyCompletedOnAug.25/15-Counciladopted:THATthefollowingmattersbeconsiderationinearlyOctober2015:TreeProtectionBy-lawBackdooraccesstoAuroraFamilyLeisureComplexGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage242015-10-272015-12-082016-02-095.MemorandumRe:TreeProtectionBy-law1.MemorandumRe:TreeProtectionBy-law1(11)PRS16-007InjuryorDestructionofTreesonPrivatePropertyBy-lawmeetingdatesforCounciltoinvitethepublictocommentandofferinputontheDraftTreeProtectionBy-law.THATGeneralCommitteeItem1MemorandumfromDirectorofParksandRecreationServices;Re:TreeProtectionBy-lawbedeferredtotheNovember17,2015GeneralCommitteemeeting;andTHATstaffmakeapresentationattheNovember17,2015GeneralCommitteemeetingwithregardstotheorigins,background,andproposedamendmentstotheTreePermitBy-law.THATstaffbedirectedtoprepareandreportback,atthefirstGeneralCommitteemeetingofFebruary2016,onarevisedDraftTreeProtectionBy-law,substantiallyintheformasattachedtoReportNo.PR14-004,withthefollowingchanges:1)Rulespertainingtotreesongolfcoursesbesimilartosection4.2oftheCityofMarkhamBy-lawNo.2008--2)Permitownersoflargerproperties(0.25haorgreater)toremove2(two)treesper0.25hainatwelve(12)monthperiod.THATstaffbedirectedtofinalizetheInjuryorDestructionofTreesonPrivatePropertyBy-law,excludinganyprovisionspertainingtogolfcourses,andcommenceapublicnotificationandawarenessprocessonthevariousaspectsoftherevisedby-law,followingwhichtheby-lawwillbepresentedforenactmentattheCouncilmeetingonMay11,2016;andGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage25THATstaffbedirectedtoreportbackonincentiveprograms,partnershipsandotherstrategiesthatthemunicipality,workingwiththegolfcourseindustry,canusetomeetthegoalofplantingtreesofgolfcourselands.PRS152015-06-162015-10-27NewBusinessMotionNo.11(6)PR15-032AuroraSportsHallofFameRelocationTHATtheDirectorofParksandRecreationServicesbedirectedtoreportbacktoCouncilonrecommendationswithrespectto:allowingthesports-relatedartefactscontainedintheAuroraCollectiontobedisplayedintheAuroraSportsHallofFame;andrelocatingtheSportsHallofFame,currentlyhousedonthethirdflooroftheTownHall,totheStronachAuroraRecreationComplex.THATstaffreportbackwithoptionsforsignage,tobelocatedalongmunicipal,regionalandprovincialroadways,tohighlightthelocationoftheSportsHallofFame,StronachAuroraRecreationComplexandtheAuroraCulturalCentre.PRSPartiallyCompletedReportNo.PR15-032adoptedbyCouncilonOct.27/16.PRS162015-07-14Delegation(b)MarkSetterandDavidTomlinsonRe:Progressof2CWildlifeParkDevelopmentProjectTHATthepresentationofMarkSetterandDavidTomlinsonbereceivedandreferredtostaffforcommentandrecommendedcourseofaction,tobeprovidedtotheParksandRecreationAdvisoryCommittee,TrailsandActiveTransportationCommittee,andEnvironmentalAdvisoryCommitteeforcommentandrecommendation,priortostaffreportingbacktoCouncil.PRSDesignPhaseinprogress.PRS172015-07-14Motion(c)CouncillorHumfryesRe:ChurchStreetSchoolLandscapingNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffreviewandprovideappropriatelandscapedesignsthatwouldbemoresuitableforthebuilding;andBEITFURTHERRESOLVEDTHATthedesignPRSReportwillbepresentedduring2016Budgetdeliberations.General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage26optionsbefirstpresentedtotheAuroraCulturalCentreBoardtoensurethatthedesignisconducivetoCulturalCentreprogrammingandvision,followedbyareporttoCouncilearlyinSeptember2015.PRS182015-08-11Delegation(b)DonLewis,President,AuroraLionsClubRe:HomefortheAuroraLionsClubTHATthepresentationofDonLewis,President,AuroraLionsClub,bereceivedandreferredtostaffforareportbacktoCouncil.PRSTobeincludedintherepurposingstudy.PRS192015-08-11Delegation(c)BruceStaffordandStephenKimmerer,SportAuroraRe:ConsiderationofMulti-SportUseFacility/HallmarkBuildingTHATthepresentationofBruceStaffordandStephenKimmerer,SportAurora,bereceivedandreferredtotheDirectorofParksandRecreationServicesforconsultationinrelationtotheParksandRecreationMasterPlanandareportbacktoCouncil.PRSSeePR9PRS202015-08-112016-01-26Motion(c)CouncillorsThompsonandCouncillorMrakasRe:EstablishmentofaCulturalPrecinct1(15)PRS16-006StatusoftheCulturalPrecinctPlanNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoconductanRFPtoengageadesignfirmtoestablishaVisionandConceptualPlanfortheCulturalPrecinctArea;andBEITFURTHERRESOLVEDTHATthefinalreportandconceptualplanfortheCulturalPrecinctAreabepresentedtoCouncilforconsiderationpriortotheapprovalofthe2016Budget.THATCouncilbeprovidedwiththegeotechnicalreportforBlocksOneandThreeoftheCulturalPrecinct;andTHATthenextCulturalPrecinctreportincludeallpubliccommentsreceivedtodate,andtheconcernsexpressedbytheDelegatesfromtheGeneralCommitteemeetingofJanuary19,2016;andPRSPartiallycompleted.ReportNo.PR15-026adoptedbyCouncilonSep.15/15.PresentationtoCouncilDec.8/15General Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage27THATthenextCulturalPrecinctreportbeaccompaniedbythereportfromAECOMunlessprovidedtoMembersofCouncilpriortothatdate.PRS212015-09-15Motion(a)CouncillorKimRe:MavrinacBoulevardLandBlock208NOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoinvestigateandreportbacktoCouncilonoptionsfortheuseofBlock208onMavrinacBoulevardasgreenspaceand/orotherrecreationalusageinaccordancewiththeTown'sParksandRecreationMasterPlanandanyupdatestotheMasterPlan;andBEITFURTHERRESOLVEDTHATstaffbedirectedtoinvestigateandreportbacktoCouncilonoptionstoremovethefencearoundLot208onMavrinacBoulevard,cleanupthelot,placemulchpathsacrossthelotwherepossible,andprovidenoticetothepublicadvisingthattheTownisconsideringoptionsforfutureuseoftheland.PRSGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage28PRS222015-11-10(7)PR15-035TreeRemoval/PruningandCompensationPolicyTHATReportNo.PR15-035andthefollowingrecommendationbedeferredtotheGeneralCommitteemeetingofNovember17,2015,forconsideration:THATthedraftTreeRemoval/PruningandCompensationPolicyattachedtoReportNo.PR15-035beapproved;andTHATthedraftTreeRemoval/PruningandCompensationPolicybeapplicabletoallplanningapplicationsthatarecurrentlyunderreviewbytheTown,providedtheapplicantshavebeendulynotifiedofthisdraftPolicyandarecurrentlycomplyingwiththesaiddraftPolicy;andTHATtheTreeRemoval/PruningandCompensationPolicycomeintofullforceforallnewrequestsorapplicationsreceivedbytheTownasofDecember1,2015.PRSCOMPLETEDReportNo.PR15-035adoptedbyCouncilonNov.24/15.PRS232015-12-08(c)MayorDaweRe:ProvisionofanIndoorTennisFacilityatStewartBurnettParkNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtobringforwardareporttothenextGeneralCommitteemeetingthatprovidesfurtherinformationontheprovisionofanindoortennisfacilitytoservethecommunity,includingthehistoryandpreviousdirectionsfromCouncil,togetherwithadviceonwhatCouncilneedstodotomovethismatterforward.PRS/LLSCOMPLETEDReportPRS16-005adoptedbyCouncilonFeb.9/16.PRS242016-01-26Motion(b)CouncillorThomRe:FacilitySponsorshipandAdvertisingNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtobringforwardareportonthefollowing:Theassessmentandinventoryofourcurrentfacilitysponsorshipandadvertisingassets;TheassessmentandinventoryonanyPRSGeneral Committee Meeting Agenda
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Revised:February10,2016PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBSBuilding&By-lawServicesCAOChiefAdministrativeOfficerCFSCorporate&FinancialServicesIESInfrastructure&EnvironmentalServicesJCCJointCouncilCommittee/CentralYorkFireServicesLLSLegal&LegislativeServicesPRParks&RecreationServicesPLPlanning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2016\WorkingFolders\PendingList\MasterPendingList-February2016.docPage29potentialfacilitysponsorshipandadvertisingopportunities;BestpracticesforfacilitysponsorshipandadvertisingstrategiesfromotherOntariomunicipalities(e.g.,CityofOshawa,TownofWhitby,CityofOttawa);andRecommendationsforanenhancedfacilitysponsorshipandadvertisingstrategyfortheTownofAurora;andBEITFURTHERRESOLVEDTHATthereportbebroughtforwardtoCouncilbeforethebeginningofthe2017Budgetdeliberations.PRS252014-06-24MemorandumfromChiefAdministrativeOfficerRe:PetchHouseOpenCalltothePublicTHATCouncildirectstafftoreportbackonthecostsofaccommodatingthesuggestedusesofthePetchHouse,categorizedbyfunctionandlevelofmodificationrequired.MOVEDFROMIESFacilityusestobepartofFacility-UseStudytobepresentedbyPRS.Coststobeevaluatedonceuseisestablished.PRS262015-06-2310.CorrespondencefromJillFoster,CEOandLibraryBoardSecretaryRe:Presentation(c)SteveLanglois,PrincipalPlanner,MonteithBrownPlanningConsultantsRe:AuroraPublicLibraryFacilityNeedsAssessmentTHATtherecommendationoftheAuroraPublicLibraryBoardofDirectorsbereferredbacktostafftoreportbacktoCouncilonboththecostassumptionsofthespacewithintheLibrary.MOVEDFROMIESStaffinvestigatingimpactofrequest.General Committee Meeting Agenda
Tuesday,February 16,2016 Item 10 Page -31
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PRS16-009
SUBJECT:Tree Permit Application for 3 Bluegrass Drive
FROM:Allan D.Downey,Director of Parks &Recreation Services
DATE:February 16,2016
RECOMMENDATIONS
THAT Report No.PRS16-009 be received;and
THAT the application for the removal of trees at 3 Bluegrass Drive be approved
in accordance with By-law No.4474-03.D being a By-law to authorize the injury or
destruction of trees (Tree Permit By-law);and
THAT the Mayor and Clerk be authorized to execute a Tree Protection and
Compensation Agreement for the purposes of ensuring compliance with the
specific terms and conditions associated with the issuance of the Tree Permit for
3 Bluegrass Drive,including any and all documents and ancillary agreements
required to give effect to same.
PURPOSE OF THE REPORT
To process a Tree Removal Permit Application in accordance with By-law 4474-03.D.
BACKGROUND
An application to remove trees has been submitted for the removal of trees on the
property at 3 Bluegrass Drive.
The owner of the subject lands is in the process of obtaining a building permit to
demolish and reconstruct a new home on the subject property.Due to the larger
footprint of the proposed new home and private sewage treatment facility,it has been
determined that a quantity of existing trees will need to be removed.
The owner has submitted an Arborist s Report outlining a number of recommendations
and tree protection measures that will be implemented prior to and during tree removal
on this property.
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TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
ADVISORY COMMITTEE MEETING MINUTES
Date:Tuesday,February 2,2016
Time and Location:3 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Tom Mrakas (Chair),Diane Buchanan,Tim
Jones,and Brian North
Members Absent:Councillor Sandra Humfryes (Vice Chair),Steven Hinder,
and Jo-anne Spitzer
Other Attendees:Jennifer Norton,Web Services and Corporate Events Co-
ordinator,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 3:06 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Brian North
Seconded by Diane Buchanan
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
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Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,February 2,2016 Page 2 of 3
Community Recognition Review Advisory Committee Meeting Minutes of
January 12,2016
Moved by Brian North
Seconded by Diane Buchanan
THAT the Community Recognition Review Advisory Committee Meeting Minutes of
January 12,2016,be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.2016 Awards Event Sponsorship –Discussion
Staff noted that the event Sponsorship package had been approved by Council,
and provided an update regarding the event sponsors and the Award sponsors.
The Committee discussed various options regarding food and refreshments,and
agreed to follow up further with potential sponsors toward finalizing the details.
Moved by Diane Buchanan
Seconded by Tim Jones
THAT the comments of the Committee regarding the 2016 Awards Event
Sponsorship be taken into consideration by staff.
CARRIED
2.2016 Awards Event Details –Discussion
Staff provided an overview of the process and planned activities for the
upcoming months in preparation of the Awards event,and reviewed the event
proceedings.The Committee discussed various aspects including options for
the distribution of the Awards and entertainment.
Moved by Diane Buchanan
Seconded by Tim Jones
THAT the comments of the Committee regarding the 2016 Awards Event Details
be taken into consideration by staff.
CARRIED
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3.Establish Date to Review 2016 Nominations and Select Winners
Moved by Diane Buchanan
Seconded by Brian North
THAT the Selection Committee for the 2016 Community Recognition Awards
review the nominations and select the winners at a meeting to be scheduled at 1
p.m.on Friday,March 11,2016.
CARRIED
6.INFORMATIONAL ITEMS
4.Status of Nominations –Update
Staff provided a brief overview of the status of nominations to date.
Moved by Diane Buchanan
Seconded by Tim Jones
THAT the Status of Nominations –Update be received for information.
CARRIED
7.NEW BUSINESS
None
8.ADJOURNMENT
Moved by Tim Jones
Seconded by Brian North
THAT the meeting be adjourned at 3:56 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,February 16,2016 Item 14 Page -3
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TOWN OF AURORA
ACCESSIBILITY ADVISORY COMMITTEE
MEETING MINUTES
Date:Wednesday,February 3,2016
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Tyler Barker (Chair),John Lenchak (Vice Chair),Gordon
Barnes,James Hoyes,and Councillor Sandra Humfryes
(arrived 7:13 p.m.)
Member(s)Absent:None
Other Attendees:Councillor Tom Mrakas,Chris Catania,Accessibility Advisor,
and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 7:06 p.m.
Tyler Barker relinquished the Chair to John Lenchak at 8:10 p.m.during consideration
of Item 4,and resumed the Chair at 8:20 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by James Hoyes
Seconded by John Lenchak
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
General Committee Meeting Agenda
Tuesday,February 16,2016 Item 15 Page -1
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Accessibility Advisory Committee Meeting Minutes
Wednesday,February 3,2016 Page 2 of 5
Accessibility Advisory Committee Meeting Minutes of December 2,2015
Moved by Gordon Barnes
Seconded by James Hoyes
THAT the Accessibility Advisory Committee meeting minutes of December 2,2015,
be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Memorandum from Accessibility Advisor
Re:Mattamy Phase 4 Playground Accessibility Review
Staff provided an overview of the site plan drawings and accessibility
components of the proposed playground.The Committee discussed the
features and other options that could be included.The Committee expressed
appreciation for the site plan and access to the playground,but noted that
many playground features and structures were not accessible.The
Committee suggested that it would be helpful to receive general information
on accessible playground options,which staff agreed to provide.
Moved by James Hoyes
Seconded by Gordon Barnes
THAT the memorandum regarding Mattamy Phase 4 Playground Accessibility
Review be received;and
THAT the following Accessibility Advisory Committee comments be considered
by staff:
Appreciation of the Committee for the developer’s proposed site design
and access into the playground;
Suggestion for additional sensory and tactile features that everyone can
access;and
Suggestion for increased options for greater inclusivity of playground
features,on and around the play structures;and
General Committee Meeting Agenda
Tuesday,February 16,2016 Item 15 Page -2
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Accessibility Advisory Committee Meeting Minutes
Wednesday,February 3,2016 Page 3 of 5
THAT staff work with the developer and report back with a revised site plan for
review and comment by the Accessibility Advisory Committee.
CARRIED
2.Memorandum from Planner
Re:Application for Site Plan Amendment,Cai,Gong,15342 Yonge
Street,Part of Lot 14,R.P.246 and Part of Lot A,Part of 1 Linked
Reserve,R.P.36;File No.SP-2015-10;Related File No.ZBA-2015-16
Staff provided an overview of the proposed site plan and accessibility
components.The Committee expressed concerns regarding access from the
street and into the building,and requested that additional drawings and detail
be provided for review.
Moved by John Lenchak
Seconded by James Hoyes
THAT the memorandum regarding Application for Site Plan Amendment,Cai,
Gong,15342 Yonge Street,Part of Lot 14,R.P.246 and Part of Lot A,Part of
1 Linked Reserve,R.P.36,File No.SP-2015-10;Related File No.ZBA-2015-
16,be received;and
THAT the following Accessibility Advisory Committee comments be considered
by staff:
Request for provision of additional site plan drawings,elevations,and
detail for Committee review;and
Suggestion for safe,alternative access at side of driveway,if accessible
access is not provided at both sets of stairs at front of property;and
THAT staff report back with a second submission and enhanced drawings for
review and comment by the Accessibility Advisory Committee.
CARRIED
3.Memorandum from Planner
Re:Site Plan Application,MHJH Holdings Inc.,75 Eric T Smith Way,Lot
4,Part of Block 11,Plan 65M-4324,File No.SP-2016-01
Staff provided an overview of the proposed site plan and accessibility
components.The Committee suggested that ramp access to the building,as
an alternative to stairs,and a waiting area be provided for truck drivers
adjacent to the loading dock.
General Committee Meeting Agenda
Tuesday,February 16,2016 Item 15 Page -3
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Accessibility Advisory Committee Meeting Minutes
Wednesday,February 3,2016 Page 4 of 5
Moved by Gordon Barnes
Seconded by John Lenchak
THAT the memorandum regarding Site Plan Application,MHJH Holdings Inc.,
75 Eric T Smith Way,Lot 4,Part of Block 11,Plan 65M-4324,File No.SP-
2016-01,be received;and
THAT the following Accessibility Advisory Committee comments be considered
by staff:
Suggestion to minimize side slope of curb cuts;
Suggestion to include power door operators at building access point(s)
near accessible parking spaces;
Suggestion to include a waiting area with chairs at loading dock area;and
Suggestion to include pedestrian ramp access to building at loading dock.
CARRIED
6.INFORMATIONAL ITEMS
4.Memorandum from Acting Manager of Corporate Communications
Re:2016 Community Recognition Awards
The Committee consented to consider Item 4 prior to consideration of Item 3.
The Committee expressed appreciation for the inclusion of an Accessibility
Award and discussed nomination options.
Moved by Tyler Barker
Seconded by Gordon Barnes
THAT the memorandum regarding 2016 Community Recognition Awards be
received for information.
CARRIED
5.Extract from Council Meeting of December 8,2015
Re:Accessibility Advisory Committee Meeting Minutes of November 4,
2015
Moved by Councillor Humfryes
Seconded by John Lenchak
General Committee Meeting Agenda
Tuesday,February 16,2016 Item 15 Page -4
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Accessibility Advisory Committee Meeting Minutes
Wednesday,February 3,2016 Page 5 of 5
THAT the Extract from Council Meeting of December 8,2015,regarding the
Accessibility Advisory Committee meeting minutes of November 4,2015,be
received for information.
CARRIED
7.NEW BUSINESS
The Committee referred to the Aurora Family Leisure Complex (AFLC)outstanding
deficiencies list,which was addressed in 2015 by the AFLC Liaison Committee,and
observed that the change rooms and second floor washrooms are still not accessible.
Councillor Humfryes indicated that she would bring forward a Notice of Motion to
Council to further address these issues.
The Committee exchanged ideas on ways of raising accessibility awareness and
understanding,including a wheelchair challenge and/or banquet fundraiser,and
agreed to discuss this concept further at upcoming Committee meetings.
8.ADJOURNMENT
Moved by Gordon Barnes
Seconded by James Hoyes
THAT the meeting be adjourned at 8:57 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,February 16,2016 Item 15 Page -5
-156 -
NOTICE OF MOTION Councillor Harold Kim
Date:February 16,2016
To:Mayor and Members of Council
From:Councillor Kim
Re:Publication of Purchase and Sale of Lands by the Town
WHEREAS there have been,and continue to be,many land transactions occurring in
the Town of Aurora in which the Town of Aurora is a participant;and
WHEREAS the number of these transactions is significant and impacts the Town’s
finances and budget;and
WHEREAS the residents of the Town would like to have easy access to the information;
and
WHEREAS this information is not currently available on the Town of Aurora’s public
website;
NOW THEREFORE BE IT HEREBY RESOLVED THAT,subject to the requirements of
the Municipal Freedom of Information and Protection of Privacy Act,the Town of Aurora
make available on its public website no later than June 30,2016,a list of all completed
land transactions (acquisitions and dispositions),including those completed within the
previous five (5)years,that includes the following information:
(a)the property address;
(b)the names of the parties to the transaction;
(c)the closing date of the transaction;
(d)the purchase/sale price,with any taxes paid as part of the transaction
separated out where possible;and
BE IT FURTHER RESOLVED THAT the following types of land transactions be
excluded from the list published on the Town’s website:
(a)transfers of land for a nominal amount;
(b)transfers of land pertaining to the registration of subdivision agreements;and
(c)transfers of land pertaining to property tax sales.
General Committee Meeting Agenda
Tuesday,February 16,2016 Notice of Motion (a)Page -1
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TOWN OF AURORA
ADDITIONAL ITEM
FOR GENERAL COMMITTEE
Tuesday, February 16, 2016
7 p.m.
Council Chambers
Item 16 – LLS16-010 – Canada 150 Ad Hoc Committee Terms of Reference
RECOMMENDED:
THAT Report No. LLS16-010 be received; and
THAT the Terms of Reference for the Canada 150 Ad Hoc Committee,
Attachment 1 to this report, be approved; and
THAT Council appoint the Mayor and one (1) other Member of Council to
the Canada 150 Ad Hoc Committee.
Additional Items for General Committee Meeting Tuesday, February 16, 2016Item 16 Page - 11
Additional Items for General Committee Meeting Tuesday, February 16, 2016Item 16 Page - 22
February 16, 2016 -3-Report No. LLS16-010
FINANCIAL IMPLICATIONS
There are no financial implications at this time. The Committee will be making recommendations
to Council on a program to celebrate the 15oth Anniversary of Confederation. It is expected that
the various aspects of the program will be funded by the Canada 150 grant that is available to
communities from the Federal Government. Additionally, the proposed Terms of Reference
encourages the Committee to identify other fundraising opportunities to support any Council
approved program. Committee members were informed that any draft program of events or
activities would be subject to Council approval and appropriate funding being provided.
CONCLUSIONS
The citizen members of the Canada 150 Ad Hoc Committee held an initial meeting on February
11, 2016. At this meeting, the Committee members discussed their goals for the Committee,
which has formed the basis of the Duties and Functions section of the proposed Terms of
Reference. It is recommended that Council approve the proposed Terms of Reference for the
Committee, and appoint the Mayor and one (1) other Member of Council to serve on this
Committee.
PREVIOUS REPORTS
1.September 22, 2015, CA015-012 - Canada 150.
ATTACHMENTS
Attachment 1- Canada 150 Ad Hoc Committee Terms of Reference
PRE-SUBMISSION REVIEW
Chief Administrative Officer, February 12, 2016
Prepared by: Stephen M.A. Huycke, Acting Director of Legal & Legislativeff own Clerk,
Ext. 4771
�:r� Stephen M.� Huycke
Acting Director of Legal & Legislative
Servicesnown Clerk
��;J ��Chief Administrative officer
Additional Items for General Committee Meeting
Tuesday, February 16, 2016 Item 16 Page - 3
3
Additional Items for General Committee Meeting Tuesday, February 16, 2016Item 16 Page - 44Attachment 1
Additional Items for General Committee Meeting Tuesday, February 16, 2016Item 16 Page - 55
Additional Items for General Committee Meeting Tuesday, February 16, 2016Item 16 Page - 66