AGENDA - General Committee - 20160202GENERAL COMMITTEE
MEETING AGENDA
TUESDAY,FEBRUARY 2,2016
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
January 29,2016
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday,February 2,2016
7 p.m.
Council Chambers
Councillor Thompson in the Chair
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5.DELEGATIONS
(a)Joyce Deutsch,Resident pg.1
Re:Item 4 IES16-010 Parking Concerns on Hawthorne Lane
(b)Dr.Beverley Bouffard,Resident pg.2
Re:Item 3 IES16-009 Speed Cushion Pilot Project Follow-Up
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
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8.NOTICES OF MOTION
9.NEW BUSINESS/GENERAL INFORMATION
10.CLOSED SESSION
11.ADJOURNMENT
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AGENDA ITEMS
1.CAO16-001 Business Improvement Area (BIA)Plan Update pg.3
RECOMMENDED:
THAT Report No.CAO16-001 be received;and
That a Public Information Session pertaining to the BIA be scheduled for later
in February or March 2016.
2.BBS16-001 Request for Sign Variance to Sign Bylaw No.4898-07.P pg.14
for the Canadian Disc Institute at 15000 Yonge Street
RECOMMENDED:
THAT Report No.BBS16-001 be received;and
THAT the request for variance to Sign By-law No.4898-07.P to allow a 4.09m2
wall sign located 190mm above grade for the Canadian Disc Institute be
approved on the following conditions:
i)A Heritage Permit for the proposed sign is obtained from Planning and
Development Services prior to the issuance of the Sign Permit;and
ii)The existing ground sign is removed as part of the Sign Permit.
3.IES16-009 Speed Cushion Pilot Project Follow -Up pg.29
RECOMMENDED:
THAT Report No.IES16-009 be received;and
THAT staff be directed to conduct the public consultation as set out in Report No.
IES16-009.
4.IES16-010 Parking Concerns on Hawthorne Lane pg.34
RECOMMENDED:
THAT Report No.IES16-010 be received;and
THAT parking be prohibited at any time on the north side of Hawthorne Lane
from George Street to the end of Hawthorne Lane;and
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THAT the necessary by-law be introduced to implement the above
recommendation.
5.IES16-011 Acceptance of Sanitary Sewer and Watermain pg.38
Constructed by Magna International Inc.
RECOMMENDED:
THAT Report No.IES16-011 be received;and
THAT the following external services constructed by Magna International Inc.be
accepted:
a)Sanitary sewer contained within municipal easement and Town owned
lands located west of Bayview Avenue and south of Wellington Street East;
b)Watermain located on the south side of Wellington Street East between
Conover Avenue and Aurora East Pumping Station;and
THAT the Director of Infrastructure &Environmental Services be authorized to
issue a Certificate of Acceptance of public works for the said external services as
required under Section 3.10 of the External Services Agreement.
6.IES16-013 School Travel Planning Program for Aurora Heights pg.42
Public School
RECOMMENDED:
THAT Report No.IES16-013 be received;and
THAT three-way stop sign control be installed at the intersection of Tecumseh
Drive and Kitimat Crescent (north leg);and
THAT the necessary by-law be introduced to implement the above
recommendation;and
resolution.
7.IES16-014 Acceptance of Municipal Services Elderberry Hill pg.53
Residential Subdivision Registered Plan 65M-3931
RECOMMENDED:
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THAT Report No.IES16-014 be received;and
THAT ownership,operation and maintenance of the works within the roads,
right-of-ways and other lands dedicated to the Town as contained within
Registered Plan 65M-3931,being Elderberry Hill Residential Subdivision be
assumed;and
THAT the necessary by-law be brought forward for enactment to assume for
public use the highways within Registered Plan 65M-3931 and to establish as
public highway any applicable reserves.
8.LLS16-007 Accessibility Advisory Committee Terms of pg.57
Reference Review
RECOMMENDED:
THAT Report No.LLS16-007 be received;and
THAT the Terms of Reference for the Accessibility Advisory Committee be
amended to change the Committee composition to:
a)Five (5)Citizen Members,the majority of whom shall be persons with a
disability and the minority of whom shall be citizen volunteers,parents of a
child with a disability,or professionals from the stakeholder community.
b)One (1)Member of Council shall be appointed as Council liaison to the
-
THAT the Terms of Reference for the Accessibility Advisory Committee be
further amended to change the meeting time from 7:00 p.m.to as agreed to by
the Committee;and
THAT the appointment of a citizen member of the Accessibility Advisory
Committee recommended by staff in confidential Closed Session Report No.
LLS15-060 be approved;and
THAT staff be directed to report out the names of citizen members appointed to
the Accessibility Advisory Committee upon adoption of this resolution.
9.PRS16-002 License Agreement for Hydro Corridor Lands North of pg.62
road in the Town of Aurora
RECOMMENDED:
THAT Report No.PRS16-002 be received;and
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THAT the Director of Parks &Recreation Services be authorized to execute a
License Agreement with HER MAJESTY THE QUEEN IN THE RIGHT OF
ONTARIO as represented by THE MINISTER OF INFRASTRUCTURE for a
all documents and ancillary agreements required to give effect to same;and
THAT the Director of Parks &Recreation Services be authorized to renew
the License Agreement on an ongoing basis,provided that the License
Agreement remains on the same terms,with the Director of Parks &
Recreation Services being authorized to execute the necessary renewal
agreements,including any and all documents and ancillary agreements
required to give effect to same.
10.PRS16-005 Review of Indoor Tennis Facility pg.68
RECOMMENDED:
THAT Report No.PRS16-005 be received;and
THAT staff be directed to prepare a lease agreement with 849400 Ontario
Inc.for the provision of an indoor tennis facility;and
THAT the Mayor and Town Clerk be authorized to enter into a lease
Agreement with 849400 Ontario Inc.,including any and all documents and
ancillary agreements required to give effect to same
11.PRS16-007 Injury or Destruction of Trees on Private Property By-law pg.122
RECOMMENDED:
THAT Report No.PRS16-007 be received;and
THAT the final Injury or Destruction of Trees on Private Property By-law not
include provisions pertaining to golf courses that similar to those in the City of
-law for the reasons set out in this report;and
THAT Council provide direction on the inclusion of one (1)of the three (3)options
pertaining to trees on golf courses provided within the Alternatives to
Recommendation section of this report as Alternatives 1,2 and 3;and
THAT staff be directed to finalize the Injury or Destruction of Trees on Private
Property By-law and commence a public notification and awareness process on
the various aspects of the revised by-law,following which the by-law will be
presented for enactment at the Council meeting on May 11,2016.
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12.PRS16-008 Facility Sponsorship Program Aurora Toyota pg.134
RECOMMENDED:
THAT Report No.PRS16-008 be received for information.
13. Community Recognition Review Advisory Committee Meeting pg.136
Minutes of January 12, 2016
RECOMMENDED:
THAT the Community Recognition Review Advisory Committee meeting minutes
of January 12, 2016 be received for information.
14.Economic Development Advisory Committee Meeting Minutes of pg.139
January 14, 2016
RECOMMENDED:
THAT the Economic Development Advisory Committee meeting minutes of
January 14,2016,be received for information.
15.Finance Advisory Committee Meeting Minutes of January 19, 2016 pg.144
RECOMMENDED:
THAT the Finance Advisory Committee meeting minutes of January 19, 2016,be
received;and
THAT the Finance Advisory Committee recommends to Council:
THAT the Financial Advisory Committee shall normally meet at Town
Hall once per month,except for the months of July and August,from
5:30 p.m.to 6:45 p.m.on the Tuesday of the second General
Committee meeting of that month;and
THAT the Town Clerk be directed to amend the Terms of Reference for
the Financial Advisory Committee.
February 2,2016
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DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:February 2,2016
SUBJECT:Speed Humps on Kennedy Street West Aurora
NAME OF SPOKESPERSON:Dr.Beverley Bouffard
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
family
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
Concerns/rationale to support Speed Hump Pilot Project on Kennedy Street West re:safety/risk
issues for the children of the immediate community from a family with a special needs child.We have
lived on the corner of Kennedy St &Corner Ridge for 15 years.The community park is vital to our
child’s social/emotional needs.However,safety /risk needs on Kennedy [walking to park,exiting our
property,neighbourhood kids trying to bike to get to the park needing to cross the road]have
escalated since Bathurst was widened,the Viva busline activated,low police presence,population
density increase on the street and feeder streets,incr.volume at Aurora High School and kids from
George Street now at Wellington School have increased the volume of traffic in the area.When the
Viva bus stops,drivers try to go around,or when cars are parked on the side of the road,increasing
safety concerns for oncoming drivers,pedestrians,cyclists.The Kennedy St.Park is filled with
children/families from spring to fall-drivers not obeying speed signs and stop signs are a detriment to
the community and placing all of our children at risk.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES NO
IF YES,WITH WHOM?DATE:
I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.CAO16-001
SUBJECT:Business Improvement Area (BIA)Plan Update
FROM:Doug Nadorozny,Chief Administrative Officer
DATE:February 2,2016
RECOMMENDATIONS
THAT Report No.CAO16-001 be received;and
THAT a Public Information Session pertaining to the BIA be scheduled for later in
February or March 2016.
PURPOSE OF THE REPORT
To provide Council with an update of the BIA initiative and to schedule a public
information session pertaining to the BIA.
BACKGROUND
On September 28,2010,Council adopted “The Aurora Promenade Concept Plan –
Urban Design Strategy”for the Yonge and Wellington Corridors.
Goals for the study included:
•Stimulate economic development and make the Promenadea more
profitable location to do business;
•Intensification along the Yonge and Wellington Corridors;
•Return Downtown to being a focal point for retail/service and special
events in the community;
•Create a vibrant street life and maximize use of upper floors;
•Improve the appearance of downtown through restoration of heritage
resources/façade improvements;
•Create a positive image of the downtown as a desirable place to work,live,
shop and invest.
The Implementation section of the Promenade Plan indicates that the Town should work
with the business owners to establish a BIA.
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Figure 1
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BIA Questions and Answers
Background:
In 2010,the Town of Aurora completed a revitalization strategy entitled “The Aurora
Promenade –Concept Plan”for the commercial area along Yonge and Wellington
Streets.The implementation section of this strategy recommended the Town work with
business owners to consider the establishment of a Business Improvement Area (BIA).
In addition to the Promenade Plan the Town has also completed a “Streetscape Plan”
and “Community Improvement Plan”for the Promenade area.
1.What is a BIA?
A strategy and organization managed by a Board of Managers that allows local business
people and commercial property owners to join together,with the support of the
municipality,to organize,finance and promote economic development and carry out
physical improvements in their area.The main goal is for business owners to work together
to improve the promotion/marketing and beautification of an area.
2.Who establishes a BIA?
Typically a steering committee comprised of business owners is established and this
committee determines if there is sufficient interest in establishing BIA.The Town’s role
is to assist this steering committee and to pass a bylaw to establish the BIA,should the
steering committee determine there is merit and sufficient interest.The Town will not
pass a bylaw on its own accord as a BIA is only established with the support of local
business owners.
3.What can a BIA do?
A BIA is intended to work to improve business within a specific area through
beautification,promotion,advocating on behalf of its members and improving tourism.
Benefits include:
Increased community interest and pride in the business area
Improvement of the physical environment,including parking,benches,
flowers,planters,special street lighting,improved streetscapes,art and
beautification projects
Marketing and promotion of the area as a business and shopping
community,including organizing community events,public relations
programs and advertising campaigns
Advocating on behalf of its members at Council meetings,seminars and public
meetings.
Appendix 1
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Increased cost savings to the membership through improved integration of capital
funding and promotional activities (competitive edge and economies of scale)
4.Who pays for a BIA?
Any commercially assessed property within the BIA would contribute a levy which is
based on their property assessment value.
5.How much would I pay?
The cost or levy per business is based upon the set budget.The formula below provides an
example of how the levy is calculated.More information on levies will be provided as the
steering committee develops the boundary and budget.
Example calculation:
Your Business Assessment ($500,000)X BIA Budget ($100,000)=Annual Levy $310
Total Area Assessment ($161,000,000)
6.What would my levy pay for?
A sample draft budget from a proposed BIA in Brooklyn (Whitby)Ontario is attached to
provide a typical example of how funds are allocated.A steering committee comprised of
local business owners would undertake a similar budget exercise for any BIA within Aurora.
7.Who actually runs the BIA?
The BIA is managed by a Board of Management that is voted upon by the membership
and appointed by the municipal council.The Board has general responsibilities,which
include overseeing the planning,budgeting,implementation and evaluation of BIA
projects.
The BIA Steering Committee is a group of volunteers who are trying to establish the BIA.
If the BIA is put in place,this Committee will no longer exist and will be replaced by a
Board of Management/Board of Directors who will be voted into position by paying
members.
8.Is there paid staff on the BIA?
Many successful BIA's begin with volunteers and once their mandate and budget grow,
they find it more time and cost efficient to hire a BIA manager.If,or when,a paid staff
member is considered it would be raised through the budget process and voted upon by
the membership.
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9.How is the BIA budget collected?
The BIA does not levy taxes directly.The municipal council adds a special BIA levy to the
property tax collected from property owners within the area and collects this on the BIA's
behalf.
10.What is the Town's role in a BIA?
As per the Municipal Act,the Town's role within a BIA is to provide support,statutory
notices,execute applicable bylaws,register objections,monitor finances,alter boundaries
and approve proposed Board of Director members and annual budgets.
11.What are the proposed boundaries of the BIA?
The boundary of the BIA would be established by a steering committee made up of
business owners.As a suggested starting point the boundary could coincide with the
Promenade Area boundary
12.How can I object if the Town passes a BIA bylaw?
You will have the opportunity to object if the Town passes a bylaw and when formal notice
of the BIA Bylaw is sent.This Notice will clearly explain your rights and obligations.If your
tenants will be expected to pay part/all of the levy they will also be entitled to notice.You as
the property owner are required under the Municipal Act to provide the Town with contact
information for your tenants within 30 days.
13.Is it true that if I don't object it's essentially a vote for the BIA?
Yes,the Municipal Act states that the Town can pass a bylaw as long as no more than a
third of the voting members representing a third of the total levies object.If you do not
object,your vote is essentially a vote in favour of the BIA.
14.I'm a business owner,not the property owner.What rights do I have?
As a business owner it is important you communicate your preference (for or against the
BIA)to your landlord.If you will be responsible for all/portion of your levy,your landlord
MUST provide your contact information to the Town within 30 days,as you are entitled to a
notice and have the right to object.
If you would not be responsible for paying all/portion of the levy,you would not have an
opportunity to vote.If your landlord is not supportive of the BIA,and as a business owner
you would like the BIA to be implemented,please remind your landlord of the many benefits
a BIA would have for your business and in the long term on property values.
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For further information pertaining to BIAs:
http://www.mah.gov.on.ca/Page1529.aspx
http://obiaa.com/
http://toronto-bia.com/
Did you know?
There are now more than 230 BIAs in Ontario
BIAs exist in every province as well as communities across the United States
In York Region there are BIAs in Newmarket,Richmond Hill,Markham,Vaughan,
King,Whitchurch-Stouffville and Georgina
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February 2,2016 -2 -Report No.IES16-010
Existing Town Parking Policy and Recommendations
The Town of Aurora policies recommend that on-street parking will:
“not be permitted on a local road with pavement width less than 7.5 metres”;
“be permitted on one side of a local road with a pavement width greater than
7.5 metres and less than 8.5 metres”,
“not be permitted on collector road with pavement width less than 8.5 metres”;and
“be permitted on one side of a collector road with a pavement width greater than
8.5 metres and less than 11.0 metres”
Based on the pavement width of 8.0 meters,there is insufficient width to accommodate
vehicles parked on both sides of the street and two-way vehicular traffic.In
consideration of the above,it is recommended that parking be prohibited on one side of
the street.This will result in the loss of approximately 22 parking spots.
Pre-policy road conditions grandfathered unless issues identified
Hawthorne Lane does not meet the current policy,as these parking conditions were in
place prior to development of this policy.The policy is applicable to any new roads that
were in the approval process at the time of policy adoption.Retroactive application is
only considered when an issue is identified or raised by the community as is permitted
by the policy.This request from the community is sufficient to respond to the requested
change and is in alignment with the policy.
On-Site Investigation
Staff conducted a number of on-site investigations and have observed vehicles parked
on both sides of Hawthorne Lane.Based on the pavement width of 8.0 metres,there is
insufficient width to accommodate vehicles parked on both sides of the street and two-
way vehicular traffic.In consideration of the above,it is recommended that parking be
prohibited on the north side of Hawthorne Lane.The north side was selected for the
parking prohibition due to the lower number of available off-street parking spaces and
the location of the fire hydrants.The residents were notified of staff selection of the
parking restrictions on the north side.
LINK TO STRATEGIC PLAN
Strategic Plan Goal of Supporting an Exceptional Quality of Life for All
Objective 1:Improve transportation,mobility and connectivity
Examine traffic patterns and identify potential solutions to improve movement and safety
for motorists and pedestrians.
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES16-011
SUBJECT:Acceptance of Sanitary Sewer and Watermain Constructed by Magna
International Inc.
FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:February 2,2016
RECOMMENDATIONS
THAT Report No.IES16-011 be received;and
THAT the following external services constructed by Magna International Inc.be
accepted;
a)Sanitary sewer contained within municipal easement and Town owned
lands located west of Bayview Avenue and south of Wellington Street East;
b)Watermain located on the south side of Wellington Street East between
Conover Avenue and Aurora East Pumping Station;and
THAT the Director of Infrastructure &Environmental Services be authorized to
issue a Certificate of Acceptance of public works for the said external services as
required under Section 3.10 of the External Services Agreement.
PURPOSE OF THE REPORT
The purpose of this report is to assume the external services constructed by Alpen
House Limited and Magna International Inc Magna pursuant to the External
Services Agreement.
BACKGROUND
The subject external services were constructed by Magna in accordance with the terms
of the External Services Agreement executed between the Town and Magna on June 2,
1994 to service the development of Magna lands located south of Wellington Street
East in between Bayview Avenue and Leslie Street.
COMMENTS
Magna has fulfilled its obligations for completion and maintenance of the subject
external services and has requested that the Town issue a Certificate of Acceptance for
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February 2,2016 -2 -Report No.IES16-011
the subject external services.Inspections have been completed of the subject external
services and are confirmed to be in good condition and completed in accordance with
the terms of the External Services Agreement.All construction lien provisions have also
been satisfied.As such it is recommended that the subject external services be
accepted and the Director of Infrastructure &Environmental Services be authorized to
issue a Certificate of Acceptance in accordance with Section 3.10 of the External
Services Agreement.
LINK TO STRATEGIC PLAN
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality
of Life and Work for All by maintaining and expanding infrastructure to support
forecasted population growth through technology,waste management,roads,
emergency services,jobs and accessibility.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None.
FINANCIAL IMPLICATIONS
The Town will,upon issuance of the Certificate of Acceptance of public works,be
responsible for all future operational and maintenance costs for the subject external
services.Remaining securities held in relation to the subject external services will be
released in accordance with the terms of the External Services Agreement.
CONCLUSIONS
The external services comprising of sanitary sewer and watermain constructed by
Magna,as indicated on the attached key map,have been completed and operating to
the satisfaction of the staff.As such it is recommended that the subject external
services be assumed and the Director of Infrastructure &Environmental Services be
authorized to issue a Certificate of Acceptance in accordance with the provisions of the
External Services Agreement.
ATTACHMENTS
Appendix A Key map showing location of the external services to be accepted.
PREVIOUS REPORTS
None
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TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
ADVISORY COMMITTEE MEETING MINUTES
Date:Tuesday,January 12,2016
Time and Location:3 p.m.,Tannery Room,Aurora Town Hall
Committee Members:Councillor Tom Mrakas (Chair),Diane Buchanan,Steve
Hinder,Tim Jones (arrived 3:41 p.m.),and Brian North
Members Absent:Councillor Sandra Humfryes and Jo-anne Spitzer
Other Attendees:Jennifer Norton,Web Services and Corporate Events Co-
ordinator,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 3:04 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Brian North
Seconded by Diane Buchanan
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Community Recognition Review Advisory Committee Meeting Minutes of
December 15,2015
General Committee Meeting Agenda
Tuesday,February 2,2016 Item 13 Page -1
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Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,January 12,2016 Page 2 of 3
Moved by Brian North
Seconded by Steve Hinder
THAT the Community Recognition Review Advisory Committee Meeting Minutes of
December 15,2015,be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Round Table Discussion
Re:Sponsorship and Promotion
Staff advised that the 2016 Community Recognition Awards Nomination
Package would be released on January 14,2016,and nominations would be
accepted until March 4,2016,via mail or online submission.Staff noted the
various means of promotion being implemented including the Town website,
social media,newspaper advertising,notice boards,and cross-promotion with
other Advisory Committees,Town facilities and events.
The Committee discussed various aspects of sponsorship for the Community
Recognition Awards event and noted that a sponsor had been identified for video
and photography.Committee members agreed to further explore sponsorship
opportunities for food and alcohol for the event.
6.INFORMATIONAL ITEMS
2.2016 Community Recognition Awards Nomination Package
The Committee suggested that the Awards categories and criteria be further
reviewed following the 2016 Awards event.
Moved by Tim Jones
Seconded by Brian North
THAT the 2016 Community Recognition Awards Nomination Package be
received for information.
CARRIED
General Committee Meeting Agenda
Tuesday,February 2,2016 Item 13 Page -2
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Community Recognition Review Advisory Committee Meeting Minutes
Tuesday,January 12,2016 Page 3 of 3
7.NEW BUSINESS
None
8.ADJOURNMENT
Moved by Tim Jones
Seconded by Steve Hinder
THAT the meeting be adjourned at 3:56 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,February 2,2016 Item 13 Page -3
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TOWN OF AURORA
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
MEETING MINUTES
Date:Thursday,January 14,2016
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Paul Pirri (Chair),Councillor John Abel (Vice Chair),
Don Constable,Rosalyn Gonsalves,Marilee Harris,Paul Smith,
Bruce Walkinshaw,and Mayor Geoffrey Dawe (ex-officio)
Member(s)Absent:None
Other Attendees:Councillor Tom Mrakas,Councillor Michael Thompson,Doug
Nadorozny,Chief Administrative Officer,Anthony Ierullo,
Manager of Long Range and Strategic Planning,Michael
Logue,Program Manager,Economic Development,and Linda
Bottos,Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Bruce Walkinshaw
Seconded by Councillor Abel
THAT the agenda as circulated by Legal and Legislative Services,with the following
additions,be approved:
Item 4 –Memorandum from Mayor Geoffrey Dawe;Re:A Short History of a New
Hotel in Aurora
General Committee Meeting Agenda
Tuesday,February 2,2016 Item 14 Page -1
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Economic Development Advisory Committee Meeting Minutes
Thursday,January 14,2016 Page 2 of 5
Item 5 –Memorandum from Acting Manager of Corporate Communications;Re:
2016 Community Recognition Awards
CARRIED
3.RECEIPT OF THE MINUTES
Economic Development Advisory Committee Meeting Minutes of December 10,
2015
Moved by Marilee Harris
Seconded by Bruce Walkinshaw
THAT the Economic Development Advisory Committee meeting minutes of December
10,2015,be received for information.
CARRIED
4.DELEGATIONS
(a)Mayor Geoffrey Dawe
Re:Hotel Development Update
The Committee consented on a two-thirds vote that the requirements of section 3.8(c)of the
Procedural By-law be waived to permit the delegation to speak for more than five minutes.
Mayor Dawe provided an overview of the information detailed in Item 4 (added
item)regarding the history and future potential of hotel development,and
Development Charges,in Aurora.
Moved by Marilee Harris
Seconded by Bruce Walkinshaw
THAT the delegation by Mayor Geoffrey Dawe be received for information.
CARRIED
5.MATTERS FOR CONSIDERATION
None
6.INFORMATIONAL ITEMS
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Tuesday,February 2,2016 Item 14 Page -2
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Economic Development Advisory Committee Meeting Minutes
Thursday,January 14,2016 Page 3 of 5
1.Memorandum from Director of Building &Bylaw Services
Re:Proposed Sign By-law
Staff gave a brief overview and background of the memorandum.Staff provided
clarification to the cost analysis and noted that further analysis was needed.The
Committee expressed opposition to the proposed permit fee increases.
Moved by Paul Smith
Seconded by Rosalyn Gonsalves
THAT the memorandum regarding Proposed By-law be received for information.
CARRIED
2.Memorandum from Manager of Long Range and Strategic Planning
Re:Vacant Employment Land Inventory
Staff gave a brief overview of the memorandum and attachment.The
Committee inquired about the Inventory criteria,frequency of updates,and
vacant buildings,and staff provided clarification.
Moved by Councillor Abel
Seconded by Marilee Harris
THAT the memorandum regarding Vacant Employment Land Inventory be
received for information.
CARRIED
3.Memorandum from Manager of Long Range and Strategic Planning
Re:Activity Report
Staff gave a brief overview of the memorandum regarding business inquiries,
openings,and upcoming events,and noted that business closings would be
included in the annual update.
Moved by Councillor Abel
Seconded by Rosalyn Gonsalves
THAT the memorandum regarding Activity Report be received for information.
CARRIED
General Committee Meeting Agenda
Tuesday,February 2,2016 Item 14 Page -3
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Economic Development Advisory Committee Meeting Minutes
Thursday,January 14,2016 Page 4 of 5
4.Memorandum from Mayor Geoffrey Dawe
Re:A Short History of a New Hotel in Aurora
(Added Item)
Moved by Councillor Abel
Seconded by Bruce Walkinshaw
THAT the memorandum regarding A Short History of a New Hotel in Aurora
be received for information.
CARRIED
5.Memorandum from Acting Manager of Corporate Communications
Re:2016 Community Recognition Awards
(Added Item)
Staff gave a brief overview of the background to the memorandum and noted
that the Committee was being asked to help promote the 2016 Community
Recognition Awards and encourage nominations for the Good Business Award.
The Committee provided comments regarding the Good Business Award in
relation to the Aurora Chamber of Commerce,communications,and business
feedback.Staff clarified that the Good Business Award is a corporate social
responsibility award,and it was indicated that the Committee’s comments would
be shared with the Community Recognition Review Advisory Committee.
Moved by Don Constable
Seconded by Bruce Walkinshaw
THAT the memorandum regarding 2016 Community Recognition Awards be
received for information.
CARRIED
7.NEW BUSINESS
The Committee requested clarification on the current role of the Economic
Development Advisory Committee.Mayor Dawe advised that the new Chief
Administrative Officer is in the process of an organizational review and more
information would be forthcoming.
The Committee inquired about the status of a potential medical campus in Town.Staff
responded regarding the marketing strategy and communication plans for this project.
General Committee Meeting Agenda
Tuesday,February 2,2016 Item 14 Page -4
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Economic Development Advisory Committee Meeting Minutes
Thursday,January 14,2016 Page 5 of 5
The Committee inquired about the status of high speed broadband in Aurora.Mayor
Dawe advised that a Regional task force would be meeting in February 2016 to
discuss strategy.
The Committee suggested that there is a need for increased efforts in relation to
business retention and communications in Town.
8.ADJOURNMENT
Moved by Councillor Abel
Seconded by Marilee Harris
THAT the meeting be adjourned at 8:14 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,February 2,2016 Item 14 Page -5
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TOWN OF AURORA
FINANCE ADVISORY COMMITTEE
MEETING MINUTES
Date:Tuesday,January 19,2016
Time and Location:5:30 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Michael Thompson (Chair),Councillor Harold Kim
(arrived 5:45 p.m.),and Mayor Geoffrey Dawe
Member(s)Absent:None
Other Attendees:Councillor Tom Mrakas,Doug Nadorozny,Chief
Administrative Officer,Dan Elliott,Director of Corporate and
Financial Services/Treasurer,Al Downey,Director of Parks
and Recreation Services,Ilmar Simanovskis,Director of
Environmental and Infrastructure Services,Jason Gaertner,
Manager,Financial Planning,and Linda Bottos,Council/
Committee Secretary
The Chair called the meeting to order at 5:32 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
General Committee Meeting Agenda
Tuesday,February 2,2016 Item 15-Page -1
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Finance Advisory Committee Meeting Minutes
Tuesday,January 19,2016 Page 2 of 5
3.RECEIPT OF THE MINUTES
Finance Advisory Committee Meeting Minutes of August 11,2015
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the Finance Advisory Committee meeting minutes of August 11,2015,be
received for information.
CARRIED
4.DELEGATIONS
None
5.CONSIDERATION OF ITEMS
1.2016 Budget Process Debrief
Staff and Committee briefly reviewed the 2016 Budget process and agreed
that the new process was more efficient and worked well.The Committee
discussed future areas of focus and noted that daytime Budget meetings are
not convenient for all Council members.
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the Finance Advisory Committee comments of the 2016 Budget
Process Debrief be referred to staff for consideration.
CARRIED
2.Memorandum from Director,Corporate &Financial Services –Treasurer
Re:Update on Council Budget Principles and Council Budget Process
Documents
Staff provided a brief overview of the memorandum and attachments,which
will be submitted for Council approval once discussed by the Committee.
Moved by Mayor Dawe
Seconded by Councillor Kim
General Committee Meeting Agenda
Tuesday,February 2,2016 Item 15-Page -2
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Finance Advisory Committee Meeting Minutes
Tuesday,January 19,2016 Page 3 of 5
THAT the memorandum regarding Update on Council Budget Principles and
Council Budget Process Documents be received and referred for discussion
at the next meeting of the Finance Advisory Committee.
CARRIED
3.Discussion of Process/Expectations for Detailed Department Budget
Reviews for 2016 for Parks &Recreation Services and Infrastructure &
Environmental Services
Staff reviewed the possible formats and areas of focus respecting the
expectations and approaches of the budgeting process.The Committee
indicated that it wished to have a better sense of how budgets are created at
the department level,including main drivers,major elements and
accomplishments,and how they affect the budget.The Committee discussed
various options,and staff noted that the Council Budget Principles document
proposes that each department would undergo a line by line review once
during each Term of Council.Staff provided insight into the strategy of the
budget process for the departments of Parks and Recreation Services and
Infrastructure and Environmental Services,and it was noted that these two
departments would be the focus of review for 2016.
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the necessary and appropriate agenda materials be provided to
support the Committee’s detailed Budget review of the Parks and Recreation
Services department in the following areas:
a.Line by line details,including grouping summaries for identification of
areas of Committee interest;
b.2016 Business Plan;and
c.Presentation by Director on approaches used to prepare their Budget;
and
THAT the necessary and appropriate agenda materials be provided to
support the Committee’s detailed Budget review of the Infrastructure and
Environmental Services department in the following areas:
a.Line by line details,including grouping summaries for identification of
areas of Committee interest;
b.2016 Business Plan;and
c.Presentation by Director on approaches used to prepare their Budget.
CARRIED
General Committee Meeting Agenda
Tuesday,February 2,2016 Item 15-Page -3
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Tuesday,January 19,2016 Page 4 of 5
4.Proposed 2016 Work Plan for Finance Advisory Committee
The proposed 2016 Work Plan was briefly reviewed and the Committee was
encouraged to bring any other ideas forward.
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the Proposed 2016 Work Plan for Finance Advisory Committee be
received;and
THAT the Proposed 2016 Work Plan for Finance Advisory Committee be
approved.
CARRIED
5.Next Meeting Dates/Time/Duration and Setting of Dates
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the Financial Advisory Committee shall normally meet at Town Hall
once per month,except for the months of July and August,from 5:30 p.m.to
6:45 p.m.on the Tuesday of the second General Committee meeting of that
month;and
THAT the Town Clerk be directed to amend the Terms of Reference for the
Financial Advisory Committee.
CARRIED
6.Extract from Council Meeting of September 15,2015
Re:Finance Advisory Committee Meeting Minutes of August 11,2015
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the Extract from Council Meeting of September 15,2015,regarding
Finance Advisory Committee meeting minutes of August 11,2015,be
received for information.
CARRIED
6.NEW BUSINESS
None
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Tuesday,February 2,2016 Item 15-Page -4
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Tuesday,January 19,2016 Page 5 of 5
7.ADJOURNMENT
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the meeting be adjourned at 6:40 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,February 2,2016 Item 15-Page -5
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TOWN OF AURORA
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE
Tuesday, February 2, 2016
7 p.m.
Council Chambers
Delegation (c) Dr. Brian Moore, Canadian Disc Institute pg. 1
Re: Item 2 – BBS16-001 – Request for Sign Variance to Sign Bylaw
No. 4898-07.P for the Canadian Disc Institute at 15000 Yonge Street
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: Tuesday, February 2, 2016
SUBJECT: Sign Variance at 15000 Yonge Street
NAME OF SPOKESPERSON: Dr. Brian Moore
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
Canadian Disc Institute
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: The purpose of this delegation is to
Respond to the report made by the Building and Planning departments and to help council
Understand the purpose of the dual signage and the dual usage of the building.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member regarding your matter of interest?
Yes YES ☐NO ☐
IF YES, WITH WHOM? Mr. Marco Ramunno, Mr. Dale Robson, Councillor Thom, Councillor Mrakas,
Councillor Abel, Councillor Kim DATE:
☐I acknowledge that the Procedural By-law permits five (5) minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Additional Items for General Committee Meeting
Tuesday, February 2, 2016 Delegation (c) Page - 1
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