AGENDA - General Committee - 20151201GENERAL COMMITTEE
MEETING AGENDA
TUESDAY,DECEMBER 1,2015
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
November 27,2015
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday,December 1,2015
7 p.m.
Council Chambers
Councillor Humfryes in the Chair
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5.DELEGATIONS
(a)Mike Scanlon,Resident pg.1
Re:Traffic Concerns on John West Way,Civic Square Gate and
Hollandview Trail
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee Meeting Agenda
Tuesday,December 1,2015 Page 2 of 9
8.NOTICES OF MOTION
9.NEW BUSINESS/GENERAL INFORMATION
10.CLOSED SESSION
11.ADJOURNMENT
General Committee Meeting Agenda
Tuesday,December 1,2015 Page 3 of 9
AGENDA ITEMS
1.BBS15-016 –Request for Sign Variance to Sign By-law No.4898-07.P pg.2
for the McDonald’s at 229-239 Earl Stewart Drive
RECOMMENDED:
THAT Report No.BBS15-016 be received;and
THAT a request for variance to Sign By-law No.4898-07.P to allow a second wall
sign on east elevation of McDonald’s at 229-239 Earl Stewart Drive,whereas
Sign By-law No.4898-07.P restricts the number of wall signs on this elevation to
one wall sign,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to allow three wall
signs on the south elevation of McDonald’s at 229-239 Earl Stewart Drive,
whereas Sign By-law No.4898-07.P does not allow any wall signs on this
elevation,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to allow a wall sign on
west elevation of McDonald’s at 229-239 Earl Stewart Drive,whereas Sign By-
law No.4898-07.P does not allow any wall signs on this elevation,be approved;
and
THAT a request for variance to Sign By-law No.4898-07.P to permit two pre-
menu board signs for the McDonald’s drive thru facility located at 229-239 Earl
Stewart Drive,whereas Sign By-law No.4898-07.P only allow for one pre-menu
board sign,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to permit two menu
board signs for the McDonald’s drive thru facility located at 229-239 Earl Stewart
Drive,whereas Sign By-law No.4898-07.P allows only for one menu board sign,
be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to permit each menu
board sign to have a sign area of 4.6 m²for the McDonald’s drive thru facility
located at 229-239 Earl Stewart Drive,whereas Sign By-law No.4898-07.P
allows a maximum sign area of 4.0 m²for menu board signs,be approved.
2.BBS15-017 –Parking Permit Program pg.12
RECOMMENDED:
THAT Report No.BBS15-017 be received;and
General Committee Meeting Agenda
Tuesday,December 1,2015 Page 4 of 9
THAT fifteen (15)parking spaces at the Town Park be offered to residents living
in close proximity as part of the Parking Permit Program;and
THAT staff bring forward to a future Council meeting amendments to the Parks
By-Law Number 4283-01.P to restrict parking around Town Park to three (3)
hours,Monday to Friday,between the hours of 6:00 a.m.and 6:00 p.m.;and
THAT staff be authorized to expand the Automated Issuance Management
System (AIMS)program to a comprehensive Parking Permit Management
Solution providing for just-in-time and special consideration parking permits.
3.CFS15-051 –Interim Operating Budget Forecast –as at September 30,pg.20
2015
RECOMMENDED:
THAT Report No.CFS15-051 be received for information.
4.CFS15-052 –2015 Operating Surplus/Deficit Control By-law pg.30
RECOMMENDED:
THAT Report No.CFS15-052 be received;and
THAT By-law Number 5783-15 be adopted to authorize the Treasurer and the
Chief Administrative Officer to make any necessary year-end financial
adjustments and to allocate any 2015 Operating Fund surplus in the following
order of priority:
i.That any unspent funds from various reserve funds allocated in the 2015
Budget for specific expenditures be returned to the respective original reserve
fund sources from which they came;and
ii.That any net Building Permit revenue surplus/deficit be allocated to/funded
from the Building Permit Fees Reserve;and
iii.That the remainder of any surplus be allocated to budget carry-forward items,
being Council approved special projects or initiatives funded in the Operating
Fund in the subject year,but not started by year end;and
iv.That up to a maximum of $370,000.00 of any then remaining surplus be
allocated to the Tax Rate Stabilization Reserve Fund to assist with the
stabilization of tax rates in future years which may be subject to fluctuations
due to significant changes in service levels or municipal costs,or changes in
expected revenues;and
General Committee Meeting Agenda
Tuesday,December 1,2015 Page 5 of 9
v.That the remainder of any surplus be allocated proportionately to the tax rate
funded Repair &Replacement reserves;and
Or,alternatively,in the event of a year-end operating deficit,that adjustments
i,and ii above are authorized,with the remaining net shortfall being funded
from the Tax Rate Stabilization reserve;and
THAT the provisions made within By-law Number 5783-15 be adopted to
authorize the Treasurer and the Chief Administrative Officer to allocate any 2015
surplus or alternatively fund any deficit in the Water,Wastewater,or Stormwater
budgets to or from the appropriate related reserve accounts;and
THAT the adjustments authorized herein are to occur with an effective date of
December 31,2015,and which may be made prior to or after December 31,
2015;and
THAT the Treasurer and Chief Administrative Officer report to Council through
General Committee after the year end surplus/deficit control adjustments and
allocations have been performed.
5.CFS15-053 –Creation of One Additional Reserve Fund Account pg.36
RECOMMENDED:
THAT Report No.CFS15-053 be received;and
THAT By-law Number 5784-15,a by-law to amend the Reserve Fund By-law
Number 5553-13 to add the Community Benefit Contributions reserve fund
schedule,be adopted.
6.CFS15-054 –2016 Interim Property Tax Levy pg.40
RECOMMENDED:
THAT Report No.CFS15-054 be received;and
THAT By-law Number 5786-15 be adopted to authorize the levying of 2016
interim property taxes on all rateable properties and to establish installment due
dates.
General Committee Meeting Agenda
Tuesday,December 1,2015 Page 6 of 9
7.LLS15-065 –Publication of Council Voting Records pg.43
RECOMMENDED:
THAT Report No.LLS15-065 be received;and
THAT a record of recorded vote taken at Council meetings on or after January 1,
2015,be published on the Town’s website in the same format as Attachment 1 to
Report No.LLS15-065;and
THAT staff be authorized to amend the method of publishing the record of
recorded votes upon implementation of any upgrades to the Council Chamber
Audio-Video System,or upon implementation of an electronic meeting
management system,provided that either system is capable of providing a similar
reporting function and information as referred into Report No.LLS15-065.
8.PL15-093 –Applications for Exemption from Part Lot Control pg.55
TACC Developments (Aurora)Inc.
Blocks 157 and 158,Plan 65M-4424
File No.:PLC-2015-10
RECOMMENDED:
THAT Report No.PL15-093 be received;and
THAT the Application for Exemption from Part Lot Control submitted by TACC
Developments (Aurora)Inc.to divide Blocks 157 and 158 on Plan 65M-4424 in
to fourteen (14)separate lots for townhouse units be approved;and
THAT the Part Lot Control Exemption By-laws be enacted at the next available
Council meeting.
9.PL15-095 –Official Plan Amendment pg.63
Ancillary Uses Policy –Business Park
2C Secondary Plan Aurora
File No.OPA-03-2015
RECOMMENDED:
THAT Report No.PL15-095 be received;and
THAT an amendment to the Aurora 2C Secondary Plan in order to limit the
amount of Ancillary Uses in the Business Park to fifteen percent (15%)of the
Employment Area be approved;and
General Committee Meeting Agenda
Tuesday,December 1,2015 Page 7 of 9
THAT the by-law to adopt the Official Plan Amendment be presented at a future
Council meeting for enactment.
10.PL15-096 –Community Improvement Plan Incentive Program Application pg.66
PMK Capital Inc.
95 Wellington Street East
File No.CIP-2014-02
RECOMMENDED:
THAT Report No.PL15-096 be received;and
THAT the application made by PMK Capital Inc.for the Tax-Based
Redevelopment Grant be approved.
11.PL15-097 –Planning Applications Status List pg.74
RECOMMENDED:
THAT Report No.PL15-097 be received for information
12.PR15-040 –Purchase Order Increase for Cultural Precinct Consultant pg.109
RECOMMENDED:
THAT Report No.PR15-040 be received;and
THAT the Purchase Order for Fotenn Consultants Ltd.be increased by
$21,185.00,excluding taxes,to be funded from the Tax Rate Stabilization
Reserve Fund.
13.PR15-041 –Amendment to Lease Agreement:Vending and Concessions pg.113
RECOMMENDED:
THAT Report No.PR15-041 be received;and
THAT an Amendment to the Lease Agreement between the Town of Aurora and
Global Brand Foods Inc.for the lease of space in Town facilities for the operation
of concession stands,as well as the lease of space in various Town facilities for
the operation of snack food and beverage vending machines be approved;and
General Committee Meeting Agenda
Tuesday,December 1,2015 Page 8 of 9
THAT the Mayor and Town Clerk be authorized to execute the Lease Agreement,
including any and all documents and ancillary agreements required to give effect
to same.
14.PR15-043 –ActiveNet Agreement pg.117
RECOMMENDED:
THAT Report No.PR15-043 be received;and
THAT the Director of Parks and Recreation Services be authorized to enter into
an agreement with Active Network for the use of the “ActiveNet”recreation
program and facility rental registration system under the single source provisions
of the Procurement By-law;and
THAT the Director of Parks and Recreation Services be authorized to enter into a
Service agreement for $33,000.00 +HST with Active Network for the upgrade
from the existing “Class”system to the new “ActiveNet”system under the single
source provisions of the Procurement By-law,including any and all documents
and ancillary agreements required to give effect to same.
15.Accessibility Advisory Committee Meeting Minutes of pg.121
November 4,2015
RECOMMENDED:
THAT the Accessibility Advisory Committee meeting minutes of November 4,
2015,be received for information.
16.Environmental Advisory Committee Meeting Minutes of pg.124
November 5,2015
RECOMMENDED:
THAT the Environmental Advisory Committee meeting minutes of November 5,
2015,be received;and
THAT the Environmental Advisory Committee recommend to Council:
1.Correspondence from Melville James,EAC Member
Re:Proposed Environmental Seminar/Forum
THAT $1,000 from the 2016 Environmental Initiatives budget be allocated
to the 2016 Community Environmental Forum.
General Committee Meeting Agenda
Tuesday,December 1,2015 Page 9 of 9
New Business Motion No.1
THAT staff be directed to report back to the Environmental Advisory
Committee on the feasibility of prohibiting the use of plastic water bottles in
Town facilities.
17.Economic Development Advisory Committee Meeting Minutes of pg.128
November 12,2015
RECOMMENDED:
THAT the Economic Development Advisory Committee meeting minutes of
November 12,2015,be received for information.
18.Community Recognition Review Ad Hoc Committee Meeting Minutes of pg.132
November 17,2015
RECOMMENDED:
THAT the Community Recognition Review Ad Hoc Committee meeting minutes
of November 17,2015,be received;and
THAT the Community Recognition Review Ad Hoc Committee recommend to
Council:
1.Round Table Discussion
THAT the following four (4)members of the Committee who are Citizen
of the Year recipients comprise the Selection Committee for the 2015
Community Recognition Awards:Diane Buchanan,Steve Hinder,Brian
North,and Jo-anne Spitzer.
New Business Motion No.1
THAT the Community Recognition Review Ad Hoc Committee be
restructured into an Advisory Committee to meet regularly,with the
same membership,and a new Terms of Reference for the remainder of
the 2014-2018 Term of Council.
General Committee Meeting Agenda
Tuesday,December 1,2015 Delegation (a)Page -1
-1 -
GENERAL COMMITTEE REPORT No.BBS15-016
SUBJECT:Request for Sign Variance to Sign By-law No.4898-07.P
for the McDonald’s at 229-239 Earl Stewart Drive
FROM:Techa van Leeuwen,Director of Building and Bylaw Services
DATE:December 1,2015
RECOMMENDATIONS
THAT Report No.BBS15-016 be received;and
THAT a request for variance to Sign By-law No.4898-07.P to allow a second wall
sign on east elevation of McDonald’s at 229-239 Earl Stewart Drive,whereas Sign
By-law No.4898-07.P restricts the number of wall signs on this elevation to one
wall sign,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to allow three wall
signs on the south elevation of McDonald’s at 229-239 Earl Stewart Drive,
whereas Sign By-law No.4898-07.P does not allow any wall signs on this
elevation,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to allow a wall sign on
west elevation of McDonald’s at 229-239 Earl Stewart Drive,whereas Sign By-law
No.4898-07.P does not allow any wall signs on this elevation,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to permit two pre-menu
board signs for the McDonald’s drive thru facility located at 229-239 Earl Stewart
Drive,whereas Sign By-law No.4898-07.P only allow for one pre-menu board
sign,be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to permit two menu
board signs for the McDonald’s drive thru facility located at 229-239 Earl Stewart
Drive,whereas Sign By-law No.4898-07.P allows only for one menu board sign,
be approved;and
THAT a request for variance to Sign By-law No.4898-07.P to permit each menu
board sign to have a sign area of 4.6 m²for the McDonald’s drive thru facility
located at 229-239 Earl Stewart Drive,whereas Sign By-law No.4898-07.P allows a
maximum sign area of 4.0 m²for menu board signs,be approved.
TOWN OF AURORA
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 1 Page -1
-2 -
December 1,2015 -2 -Report No.BBS15-016
PURPOSE OF THE REPORT
To evaluate the applicant’s request and make recommendations on variances to Sign
By-law No.4898-07.P,for the number of wall signs and pre-menu board signs as well
as the number and area of menu board signs.
BACKGROUND
Building and Bylaw Services is in receipt of a sign variance application from Permit
World Inc.on behalf of the Skygrove Development Inc.to allow additional wall signs,
menu board signs and pre-menu board signs for a single-tenant building within the new
commercial development located at 229-239 Earl Stewart Drive.The development is
within a C5-4 Industrial Commercial Exception Zone.
This commercial development is bound by Bayview Avenue to the east,Earl Stewart
Drive to the west,Pedersen Drive to the south and a commercial development to the
north.Access to the site is provided by two driveways,the main entrance from
Pedersen Drive with a secondary entrance from Earl Stewart Drive.
There are three commercial buildings proposed on this site identified as buildings A,B
and C on the attached site plan (Attachment No.1).McDonald’s is located in building ‘A’
which is a single-tenanted building in the south-east corner of the development.The
building is facing a parking lot to the north and to the west.The building permit for
building ‘A’was issued on July 29,2015.The entrance to the drive-thru facility of this
building is located on the west side of the building adjacent to the Pedersen Drive
entrance.The building is under construction and is expected to be occupied by the end
of this year.
A sign permit was issued on September 30,2015 for multiple wall signs on the north
elevation facing the parking lot where the main entrance to the building is located,one
wall sign on the east elevation facing Bayview Avenue and one pre-menu board sign for
the drive-thru facility of the subject building.
The applicant is requesting sign variances to allow one additional wall sign on the east
elevation,three wall signs on the South elevation,one wall sign on the west elevation
as well as two menu board signs each having a sign area of 4.6 m²and one additional
per-menu board sign for the drive-thru facility of the subject building.
COMMENTS
The proposed signs are consistent with signage displayed on the approved site
plan application.
This commercial development was subject to a site plan approval process.The site plan
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 1 Page -2
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December 1,2015 -3 -Report No.BBS15-016
approval was granted by Council on March 31,2015 for the proposed development.The
requested signs are consistent with the signage shown on the approved site plan
drawings.The Site Plan application for this development was also subject to review by
the controlling Architect.
The requested wall signs will allow better identification of the business and will
have no negative impact to the residential neighbourhood.
There are two entrances to this development,one from Earl Stewart Drive and the other
one from Pedersen Drive.The rear wall of the building is exposed to Pedersen Drive
where the applicant is requesting a variance to install three wall signs to better identify
the business to potential customers who are approaching this development from
Pedersen Drive and the adjacent commercial development on the south side of
Pedersen Drive.The requested sign on the west elevation would assist customers in
identifying the business who are approaching the development eastbound on Pedersen
Drive as well as customers frequenting building ‘C’.The request for an additional wall
sign on the East elevation displays the corporate golden arches and is placed adjacent
to a second public entrance.Considering the topography of the site,the additional sign
requested on this elevation would be barely visible from the residential neighbourhood
on the east side of the Bayview Avenue.
The requested variances for wall signs are consistent with other approved
signage for the commercial developments along the west side of Bayview north
of Wellington.
The requested variances for wall signs are consistent with the approved signs on the
similar single-tenanted buildings along the west side of Bayview,north of Wellington
Street such as CIBC Bank,Bank of Montreal,East Side Mario,Sobeys and LA Fitness.
In these instances,sign variances have been granted allowing wall signs on the
additional elevations of single-tenanted buildings where the building faces multiple
streets,a parking lot or other commercial buildings within the same development.
The site plan was approved with two stacking lanes for the drive-thru facility
providing greater customer service and it will require the additional signage to
function and serve the purpose.
Two stacking lanes will increase the speed in which customers can order.These
stacking lanes had been identified on the approved site plan and in order to function
properly each stacking lane would require its own menu board and pre-menu board
signage.This requires that a variance be granted for the number of menu board and
pre-menu board signs.Without these signs the second stacking lane will not serve its
intended purpose of improving customer service
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 1 Page -3
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December 1,2015 -4 -Report No.BBS15-016
Under the proposed changes to Sign By-law 4898-07.P,sign variances would not
be required for the wall signs and number of menu board and pre-menu board
signs as proposed.
Sign By-law 4898-07.P is currently under review.The proposed changes to Sign By-law
4898-07.P would allow commercial buildings to have wall signs on all elevations as long
as they don’t exceed the maximum area specified in the By-law.The aggregate area of
all signs on each elevation does not exceed the maximum allowed sign area and
therefore variances would not be required for the wall signs.The proposed changes to
the By-law would also allow one menu board and one pre-menu board sign per
“stacking lane”rather than “drive-thru facility”and this would eliminate the need for sign
variances with respect to the number of these signs on this application.Under the
proposed Sign By-law only the menu board sign area would require a variance.
The following table compares the proposal to the Sign By-law No.4898-07.P:
Wall Signs:
Elevation
Number of Signs Wall Coverage Total Sign Area
Proposed Allowed Proposed Allowed Proposed Allowed
North
Multiple wall
signs
approved
No limit
subject to
Max.area
2.9%20%10.11 m²33.34 m²
East 1 Approved*
1 Proposed
1 3.34%20%3.48 m²9.99 m²
South 3 Proposed 0 2.21%20%7.70 m²33.34 m²
West 1 Proposed 0 1.24%20%1.30 m²10.06 m²
*Sign Permit has been issued
Menu Board and Pre-menu Board Signs:
Sign Type
Number Area
Proposed Allowed Proposed Allowed
Pre-menu
Board
1 Approved*
1 Proposed 1 1.08 m²each 2 m²each
Menu Board 2 Proposed 1 4.6 m²each 4 m²each
*Sign Permit been issued
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 1 Page -4
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December 1,2015 -5 -Report No.BBS15-016
The following table provides the criteria for assessing Sign By-law No.4898-07.P
variance approvals.
Table for Evaluating Sign Variance Criteria
Criteria Comment
1.Physical difficulties
Where due to special circumstances,pre-existing
condition of the building,layout or topography of the
subject land,it is difficult to comply with the
provisions of the Sign By-law.
Considering the topography of the site,the
subject building does not have good
exposure to Bayview Avenue.Granting the
sign variance would aid in ensuring the
business remains successful in its operation.
2.Consistency with the architectural features of the
building
Where the proposed sign blends well with the
architectural features of the building and granting the
sign variance will result in a more aesthetically
pleasing visual appearance of the building for the
community.
The requested signs are consistent with
signage displayed on the approved site plan
application which was also subject to review
by the controlling Architect.Two stacking
lanes had been identified on the approved
site plan.
3.Consistency with the character of the
neighbourhood
Where the Sign Variance,if granted,will not alter the
essential character of the neighbourhood and will
have no adverse impact on the Town's cultural
heritage
The requested signs are consistent with other
signs for the commercial developments along
the West side of Bayview North of Wellington.
4.No adverse impact to the adjacent property or
general public
Such adverse impact may include but is not limited to:
illumination,obstruction of other signage,obstruction
of natural light,distance to the adjacent buildings and
properties,etc.
The requested signs are either facing away
from residential properties or not visible from
the residential development and therefore no
adverse impact is anticipated.
5.Adherence to Corporate Branding
Where not granting a Sign Variance results in a
conflict in corporate branding requirements such as
updated/new logos or trademarks.
The requested signs are in adherence to
corporate branding.
6.Impact on safety,traffic and accessibility
The proposed Sign Variance,if granted,will not
increase fire or traffic hazard or otherwise endanger
public safety or negatively impact accessibility.
The requested signs will not increase fire or
traffic hazards or otherwise endanger the
public safety.
7.Result in greater convenience to the public
Granting of the variance will result in greater
convenience to the public in identifying the business
location for which a sign variance is sought.
Granting this variance will result in the public
being able to better identify the business,
especially for potential customers who are
approaching this development from Pedersen
Drive.The additional stacking lane will also
increase the speed in which customers can
order.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 1 Page -5
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December 1,2015 -6 -Report No.BBS15-016
Variances requested:
Sign variances requested to allow one additional wall sign on the east elevation,three
wall signs on the south elevation and one wall sign on the west elevation.whereas Sign
By-law No.4898-07.P allows wall signs on one elevation of a single-tenanted building
plus one additional sign on the other elevations where the building is located on a
corner or through lot.
Sign variances also requested for two menu board signs with the sign area of 4.6 m²
and one additional pre-menu board sign.Whereas Sign By-law No.4898-07.P allows
for one pre-menu sign and one menu board sign with the maximum area of 4.0 m².
LINK TO STRATEGIC PLAN
Approving the requested variance to Sign By-law No.4898-07.P supports the Strategic
Plan goal of Enabling a Diverse,Creative and Resilient Economy through its
accomplishment in satisfying requirements of the objective supporting small business
and encouraging a more sustainable business environment.
FINANCIAL IMPLICATIONS
Nil.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1-Council could deny the requested variances and impose the provisions of the
Sign By-law.This would prevent the installation of the additional signs.In this
case there would not be any business identification on Pedersen Drive where the
main access driveway is located.This would also defeat the purpose of having a
second stacking lane which could result in slower drive-thru service and a longer
lineup in the drive-thru facility.
2-Council could choose to approve some but not all the requested wall signs.In
this case Council should provide direction on which proposed signs they are
approving.
CONCLUSIONS
Staff determined that the variances being sought are in keeping with the general intent
of the By-law.For reasons outlined in this report staff is recommending that Council
approve the requested variances to allow the additional signs to be installed.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 1 Page -6
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General Committee Meeting Agenda
Tuesday,December 1,2015 Item 1 Page -7
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December 1,2015 -8 -Report No.BBS15-016
SITE PLAN Attachment No.1
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 1 Page -8
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December 1,2015 -9 -Report No.BBS15-016
NORTH ELEVATION
EAST ELEVATION WEST ELEVATION
SOUTH ELEVATION Attachment No.2
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 1 Page -9
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December 1,2015 -10 -Report No.BBS15-016
Pre-Menu Board Sign
Menu Board Sign Attachment No.3
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 1 Page -10
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.BBS15-017
SUBJECT:Parking Permit Program
FROM:Techa van Leeuwen,Director Building and Bylaw Services
DATE:December 1,2015
RECOMMENDATIONS
THAT Report No.BBS15-017 be received;and
THAT fifteen (15)parking spaces at the Town Park be offered to residents living in
close proximity as part of the Parking Permit Program;and
THAT staff bring forward to a future Council meeting amendments to the Parks
By-Law Number 4283-01.P to restrict parking around Town Park to three (3)
hours,Monday to Friday,between the hours of 6:00 a.m.and 6:00 p.m.;and
THAT staff be authorized to expand the Automated Issuance Management System
(AIMS)program to a comprehensive Parking Permit Management Solution
providing for just-in-time and special consideration parking permits.
PURPOSE OF THE REPORT
To provide Council with an outline of a proposed parking permit program.
BACKGROUND
In January of 2015 staff brought a report to Council outlining Parking regulations within
the Town and related parking control activities.At the Council meeting of January 20,
the following motion carried:
THAT staff report back to Council on the feasibility of implementing an on-street parking
permit and online just-in-time parking permit system in the Town of Aurora.
In September Report No.BBS15-009 provided Council with an overview of the
functionality that does exist within the AIMS parking solution,a program currently used
by the Town.The following motion carried at the September 15,2015 Council meeting;
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 2 Page -1
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December 1,2015 -2 -Report No.BBS15-017
THAT the automated Issuance Management System (AIMS),a comprehensive Parking
Permit Management Solution be referred to the 2016 capital budget for consideration.
Over the summer staff researched the parking concerns around Town Park as well as
other parking requests the Town receives from time to time such as permission to park
recreational vehicles on street,event parking on street or at Town facilities and just-in-
time parking permissions.The parking permit program requires an upgrade to the
Automated Issuance Management System (AIMS)that By-Law currently uses for their
parking enforcement.The capital project for the upgrade was approved as part of the
2016 capital budget.
COMMENTS
Staff have developed a Permitted Parking Program that responds to residents
requests addressing both Town Park and Special Consideration parking
requests.
This approach addresses:
1.Town Park parking permits and restrictions
2.Occasional Specialty Parking Considerations
3.Amalgamation of all parking permits into an automated program for better
accessibility and more efficient administration.
In addition to the Parking Permits issued at Town Hall,staff have added 15 spaces at
Town Park to the current permitted parking program.
To address concerns of GO commuters parking at Town Park,staff is recommending a
3 hour time limit restriction,Monday to Friday between the hours of 6:00 a.m.and 6:00
p.m.
Staff has also developed a program to provide specialty permits for ad-hoc overnight
parking and special consideration parking for restricted parking areas.
Part of this program includes implementing the new AIMS module to the current
systems will allow a real time special parking consideration program to be automated
and more efficiently managed.
The automated module to the current AIMS module will enable the ‘just-in-time’special
parking consideration program to replace the manual specialty parking consideration
program currently in place.This module will also integrate the manual permit process
for parking at Town Hall,making it one comprehensive solution.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 2 Page -2
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Staff recognize this new program will require a change management strategy.During
the process of implementation of each portion of the program,staff will work with
communications on a strategy to ensure that the public is well informed of any changes
and new availability for parking.
By-law staff will also ensure that there is an adequate warning period of one month in
place for changes around Town Park and will exercise discretion during the second
month,focusing on educating the public and enforcing for repeat offenders.Staff will
also be considering implementation of a program similar to the “Toys for Tickets”during
that second month.
15 parking spaces at Town Park have been allocated for permitted parking for
residents living in close proximity to the Park who may require additional parking
year round.
There are residents who live in close proximity to Town Park who have been parking at
Town Park due to the lack of sufficient parking at the dwelling.This is an older
established neighbourhood with many properties containing multiple dwellings.Staff
recommends allocating 15 parking spots for permitted parking around Town Park
providing options for residents who require additional parking.These permits will be
similar to permits issued for Town Hall in terms of duration and fee.
Initially staff will manually manage these permits until they can be integrated into the
AIMS program.
Staff recommends amending Parks By-law 4283-01.P to restrict daytime parking
to three hours,Monday to Friday around Town Park.
Many concerns have been raised respecting GO transit users parking at Town Park.
Continued monitoring of Town Park revealed that 60%-70%of spaces around Town
Park are filled during the day by GO Transit users,thereby reducing the number of
spaces available to Town Park users.This is currently in contravention of By-law 4283-
01.P,however it is difficult to enforce as it is currently written.
Staff recommends amending Parks By-law 4283-01.P restricting parking for 3 hours
between the hours of 6:00 am and 6:00 pm.
Bylaw will work closely with Communications to ensure that this portion of the program
is well publicized through the web,press and through mail outs to home owners in close
proximity to Town Park advising them of the changes to Town Park parking.Staff also
will place signage at Town Park providing notification of changes prior to actively
enforcing.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 2 Page -3
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December 1,2015 -4 -Report No.BBS15-017
In addition,Bylaw staff will also ensure that there is an adequate warning period of one
month in place for changes around Town Park and will exercise discretion during the
second month –focusing on educating the public –and enforcing for repeat offenders.
Enhanced functionality in AIMS will provide a comprehensive parking permit
management solution.
The specialty requests are grouped into the following two categories:
•Resident requests for overnight exemptions
•Requests for special event parking exemptions
Bylaw currently experiences requests for overnight and specialty parking
considerations.These requests may include overnight requests for family and friend
gatherings,seasonal recreation vehicles,special events,etc.There is a demand for
special parking considerations and real-time solutions to overnight parking across town
during restricted times.
Bylaw also regularly receives requests from Churches and other Organizations needing
exemptions and short extensions to the timed 2 and 3 hour parking restrictions.
Currently,Bylaw staff manages ad-hoc overnight requests manually and are in process
of providing specialty parking consideration permits to downtown Churches and Halls
who occasionally have a need for consideration around timed parking.These are also
managed manually and are difficult to track and monitor.
Implementing the upgrade to AIMS would address the needs of these specialty parking
considerations and manage them in real time.Once implemented,the manual parking
permit program would be managed by this added module,making it more easily
accessible to residents and better managed on the administrative side.
Council has already approved capital funds for a real time program to be implemented
and integrated with the current AIMS program that the Bylaw Services already uses.
This real time program will require a phased in period of approximately 9 -12 months
and will require a set up time and an educational period for staff to learn to operate and
administer new technology.It will provide to residents the ability to request parking
considerations in real-time while also providing Bylaw Enforcement with the information
real time so that vehicles needing the exemptions are not accidentally ticketed.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 2 Page -4
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December 1,2015 -5 -Report No.BBS15-017
Proposed implementation of the New Permitted Parking Program:
Step Action Cost Implementation date
1 Expand the current ‘Permitted
Parking Program to include 15 spaces
at Town Park for nearby residents
No outside costs Upon approval
2 Amend Parks Bylaw for restricted
parking around Town Park during
weekdays.
Cost for signage
(minimal)
Within one month of
Council approval of
By-Law amendments
3 Continue to manually offer overnight
and other specialty consideration
requests expanding this to include
Downtown Churches and Halls
Minimal internal
printing costs
Immediate
4 Upgrade AIMS module to allow for
‘just-in-time’special permits and
complete the integration with the
manual system to provide real-time
service to the public.
$25,000.00
(already budgeted
for in the 2016
Capital Budget.)
October 2016
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Move forward with only part of the program as presented.
2.Do nothing,Status Quo
FINANCIAL IMPLICATIONS
Enhancements to the AIMS program to provide a comprehensive parking permit
solutions including on line parking permits will have a one-time cost of approximately
$25,000.This cost will be offset by revenue generated by this new program.It is difficult
to predict the participation in the program however staff is confident that with the
appropriate awareness and communication strategy revenue will increase with time.
Staff is committed to reviewing the program on an annual basis considering for
expansion.
PREVIOUS REPORTS
Report No.BBS15-002 -January 13,2015
Report No.BBS15-009 –September 8th 2015
General Committee Meeting Agenda
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ParkingPermitProgramOutlineCost/LimitsAttachmentNo.1General Committee Meeting Agenda
Tuesday,December 1,2015 Item 2 Page -7
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Full Program Details/Restrictions
Town Park Permitted Parking for Residents
The current manual parking permit program,facilitated by Access Aurora Customer Service will be
expanded to include 15 full time spaces around Town Park.This will provide local residents around
Town Park the ability to park 24/7/365 by permit.24 hours notice required.
Permit Parking –Town Hall,Town Park
Residents must submit a form and payment for parking and agree to the following parking terms:
Permits available on a first come,first served basis
Permit is only valid at the location it is issued to
Vehicles may only park in designated areas
Permitted vehicle must have permit displayed on their dash
Permit holder must sign indemnification at the bottom of form
No commercial vehicles -the vehicle needs to be able to fit in a single spot.
The additional requirement to the Town Park Permitted Parking would be that the applicants must live
in the Town Park area –and must show proof of residency there.
Signs to read “Parking for Permit Holders Only”
These permits are to eventually be issued automatically through the updated AIMS program.
Town Hall/Town Park Parking Fees
Fees are subject to change as the Fee By-Law is amended to bring them more in line with other
municipalities.
Current 2016 Proposed
6 months $110.00 $200.00
5 months $100.00 $150.00
1 month $50.00 $75.00
1 week $30.00
3 Days $20.00 $20.00
1 Day $10.00 $10.00
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Attachment #1
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.LLS15-065
SUBJECT:Publication of Council Voting Records
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
DATE:December 1,2015
RECOMMENDATIONS
THAT Report No.LLS15-065 be received;and
THAT a record of recorded votes taken at Council meetings on or after January 1,
2015 be published on the Town’s website in the same format as Attachment 1 to
Report No.LLS15-065;and
THAT staff be authorized to amend the method of publishing the record of
recorded votes upon implementation of any upgrades to the Council Chamber
Audio-Visual System,or upon implementation of an electronic meeting
management system,provided that either system is capable of providing a
similar reporting function and information as referred to in Report No.LLS15-065.
PURPOSE OF THE REPORT
To receive approval for the publishing of a record of recorded votes taken at Council
meetings.
BACKGROUND
On February 10,2014,Aurora Town Council adopted the following motion:
WHEREAS the minutes of any Council meeting are part of the public record and
are available to all;and
WHEREAS a recorded vote on a particular motion can be requested by any
member of Council and is noted in the minutes of a Council meeting;and
WHEREAS residents should be able to easily identify how a member of Council
voted on any particular issue;and
WHEREAS Openness and Transparency are important principles to all members
of Council.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 7 Page -1
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December 1,2015 -2 -Report No.LLS15-065
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff report to Council on
potential ways in which the voting records of individual Council members may be
compiled and made available to residents in a readily accessible annual report.
Additionally,Council has approved funds in the 2015 Capital Budget for the acquisition
of an Electronic Meeting Management System (“E-Agenda System”),and also allocated
funds in the 2015 and 2016 Capital Budget to upgrade the Council Chamber audio-
visual systems (“A/V Upgrades”).
COMMENTS
Attachment 1 is a spreadsheet listing all recorded votes taken at Council meetings from
January 1,2015 to October 30,2015.The “Council Recorded Votes 2015”spreadsheet
provides the following key pieces of information:
1.Meeting date;
2.Agenda Item Number;
3.Agenda Item Title;
4.Motion type (e.g.Main Motion,Motion to Amend,Motion to Refer);
5.Motion wording;
6.Each Member of Council’s vote on the motion (“Yea”or “Nay”);
7.Whether the motion was carried or defeated;and
8.Number of votes in favour and against.
It is recommended that the “Council Recorded Votes 2015”spreadsheet be posted on
the Town’s website as a searchable PDF file.Once posted,any person would be able
to open the file and search it using key words (e.g.subdivision,winter,waste collection,
etc.)to see what Council decided on a particular matter and how each Councillor voted
on the specific motion.If more details about the Agenda Item (e.g.an associated staff
report)is required the public could use the Meeting Date and Agenda Item Number to
look at the Agenda or Minutes for that meeting.The proposed format of the report,with
the data provided in the order noted above,can be regularly and easily updated by staff
in relatively short order (e.g.,monthly).
The benefit of the proposed format is that it does not require investment of time or
resources to develop and program a searchable database.It is recommended that this
method of publishing Councillors voting records be adopted until the Town upgrades the
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 7 Page -2
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December 1,2015 -3 -Report No.LLS15-065
A/V system in the Council Chamber or implements an E-Agenda system.Staff believe,
based on other municipalities experiences,that either of the A/V Upgrades or E-agenda
Systems could be configured to allow for electronic voting at Council meetings and the
production of reports on voting records.It is recommended that until these options are
fully explored the proposed spreadsheet solution be implemented.Should neither the
E-Agenda System and A/V Upgrades not result in a easily searchable record of
Councillor recorded votes,staff will explore alternatives to the spreadsheet system that
provide more functionality then the proposed spreadsheet.
LINK TO STRATEGIC PLAN
Publishing a summary of Councils recorded votes achieved the objective of
strengthening the fabric of our community by identifying new formats,methods and
technologies to effectively and regularly engage the community.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council could direct staff to publish the record of Council Recorded Votes report
(Attachment 1)in either Read-only MS Excel or searchable PDF format
2.Council could defer implementation of the publishing of Councillors recorded
votes until the implementation of the E-Agenda System or A/V Upgrades in the
Council Chamber,both of which will likely include the ability to take and report on
electronic votes at Council meetings.
FINANCIAL IMPLICATIONS
None.
CONCLUSIONS
Council directed staff to report on potential ways in which the voting records of individual
Council members may be compiled and made available to residents in a readily accessible
annual report.Pending selection and implementation of an E-Agenda System and
Council Chamber A/V upgrades,staff recommend the publishing of a record of Council
Votes in a format as set out in Attachment 1 to Report No.LLS15-065.
ATTACHMENTS
Attachment 1 –Council Recorded Votes 2015
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-093
SUBJECT:Applications for Exemption from Part Lot Control;
TACC Developments (Aurora)Inc.
Blocks 157 and 158,Plan 65M-4424
File No.:PLC-2015-10
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:December 1,2015
RECOMMENDATIONS
THAT Report No.PL15-093 be received;and
THAT the Application for Exemption from Part Lot Control submitted by TACC
Developments (Aurora)Inc.to divide Blocks 157 and 158 on Plan 65M-4424 in to
fourteen (14)separate lots for townhouse units be approved;and
THAT the Part Lot Control Exemption By-laws be enacted at the next available
Council meeting.
PURPOSE OF THE REPORT
The purpose of this report is to seek Council‘s approval of a Part Lot Control Exemption
By-law applying to Blocks 157 and 158 on Plan 65M-4424.
Part Lot Control Exemption Defined
Section 50 of the Planning Act grants municipalities the authority to pass a By-law to
exempt lands within a Registered Plan of Subdivision from the Part Lot Control
provisions in the Act.This process is used to lift Part Lot Control restrictions from lands
within Registered Plans of Subdivision to create parcels for sale and freehold title.It is
primarily used for semi-detached and townhouse developments after construction has
started to accurately set the boundary lines between the residential units.
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-095
SUBJECT:Official Plan Amendment
Ancillary Uses Policy –Business Park
2C Secondary Plan Aurora
File No.OPA-03-2015
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:December 1,2015
RECOMMENDATIONS
THAT Report No.PL15-095 be received;and,
THAT an amendment to the Aurora 2C Secondary Plan in order to limit the
amount of Ancillary Uses in the Business Park to fifteen percent (15%)of the
Employment Area be approved;and
THAT the by-law to adopt the Official Plan Amendment be presented at a future
Council meeting for enactment.
PURPOSE OF THE REPORT
The purpose of this report is to bring forward Official Plan Amendment (OPA)No.9 for
Council Approval.The purpose is also to report back to Council with respect to
Employment Ancillary Uses Policies being used by other local municipalities in York
Region.
BACKGROUND
The policies of the “Business Park 1”designation state that:“No more than 20 percent of
the employment within the Business Park 1 designation shall be allocated for Ancillary
Uses that primarily serve the business functions in the Business Park.Ancillary Uses are
small-scale retail and commercial uses.”The York Region Official Plan contains a similar
policy with respect to employment lands;however Ancillary Uses are not permitted to
exceed 15 percent of an employment area.The purpose of the proposed OPA is to
harmonize the policies of the Aurora 2C Secondary Plan with the York Region Official Plan.
The Proposed OPA was before Council at the Statutory Public Planning Meeting which was
held on September 21,2015.At this meeting,Council directed staff to schedule the
proposed OPA for an upcoming General Committee Meeting.
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-096
SUBJECT:Community Improvement Plan Incentive Program Application
PMK Capital Inc.
95 Wellington Street East
File No.CIP-2014-02
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:December 1,2015
RECOMMENDATIONS
THAT Report No.PL15-096 be received;and
THAT the application made by PMK Capital Inc.for the Tax-Based Redevelopment
Grant be approved.
PURPOSE OF THE REPORT
The purpose of this report is to obtain Council approval of the Community Improvement
Plan (CIP)Incentive Program application made by PMK Capital Inc.with respect to the
subject lands at 95 Wellington Street East for the Tax-Based Redevelopment Grant.
BACKGROUND
Proposed Redevelopment
PMK Capital Inc.has made applications for two of the Town’s CIP Incentive Programs:
Development Charges (DC)Grant
Tax-Based Redevelopment Grant (TIG)
The applicant is proposing to demolish the residential dwelling located at 95 Wellington
Street East and construct a new 367 m2 (3,950 f2)commercial building to be used for
business and professional offices/clinic.A Zoning By-law Amendment and Site Plan were
recently approved by Council to allow the use.It should be noted that Council removed the
property from the Aurora Register of Properties of Cultural Heritage Value or Interest on July
29,2014 in accordance with the recommendations of the Heritage Advisory Committee.
The location Map,Site Plan and Building Elevations are attached to this report as Figures 1,
2 and 3.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 10 Page -1
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December 1,2015 -2 -Report No.PL15-096
Development Charges (DC)Grant
The purpose and objective of the DC Grant is to provide assistance for the significant
(re)development of key sites by further reducing or eliminating the cost of development
related to DC’s.Specifically,the Town has identified sites of priority which comprise of
properties either known to be contaminated or perceived to be contaminated;
underdeveloped parcels,as well as vacant lands within the Promenade.These properties
are identified on Exhibit 3 of the Aurora Promenade Community Improvement Plan (CIP),
which has been attached to this report as Figure 4.
The amount of the grant which can be provided under this incentive program is 75%of the
DC up to a maximum of $100,000 per property,whichever is less.
Tax-Based Redevelopment Grant (TIG)
This program is focused on achieving comprehensive site redevelopment on principle
redevelopment sites.The TIG supports projects likely to result in significant site
redevelopment by reducing the financial costs of property rehabilitation and redevelopment
through a grant equivalent to the municipal portion of the property tax for a given property.
The maximum amount of the grant for non-residential development is 80%of the annual tax
increment over the agreed base assessment and property tax liability.The maximum
duration is 10 Years.
COMMENTS
Evaluation
The subject lands are located on the south side of Wellington Street East,just east of
Larmont Street;and within CIP Priority Area 1,which represents the highest level of priority.
It is the opinion of Staff that the proposed redevelopment meets the goals and objectives of
the CIP through the proposed redevelopment of an underutilized site.The proposed
building would also represent a streetscape improvement through the construction of a
quality commercial building which is consistent in character with the surrounding
neighbourhood.Staff are therefore recommending the approval of the TIG in full;a sample
calculation for which has been provided as follows:
Tax Increment $1,500,000
Municipal Portion of taxes accrued on increment
(Based on 2014 Commercial Property Tax Rate of .388968%)$5,835
1 Year Value of TIG (80%of Municipal Portion)$4,668
*Please note however,to qualify for the TIG a minimum increase in
assessment of $1,500,000 would be required.Failure to reach this minimum
would disqualify the applicant from obtaining this grant.
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Furthermore,a condition to funding any CIP Incentive Program is that all
necessary approvals are obtained.This condition will be secured by way of a
legal agreement which is entered into between the applicant and the Town.
With respect to the DC Grant,it is the opinion of Staff that this application does not qualify
for this program;as the Town has specifically selected priority sites identified on Exhibit 3 of
the CIP (see Figure 4)to award this financial incentive.
The CIP Evaluation Committee met on August 24,2015 to consider this application and
the Committee agreed with Staff’s recommendations as described above.The reason
for the delay in proceeding to Council was a pending hearing of the Property Standards
Committee to resolve the matter of an outstanding order against the property owner;
which has now been resolved.
LINK TO STRATEGIC PLAN
The awarding of funding through the Aurora Promenade CIP Incentive Programs
supports the majority of the Strategic Plan Goals,but the goal which has the most
support through this program is:Enabling a diverse,creative and resilient economy.
The applicable objectives include:Promoting economic development opportunities
that facilitate the Growth of Aurora as a desirable place to do business and
supporting small business and encouraging a more sustainable business
environment.Finally,the action item to actively promote and support a plan to
revitalize the downtown is realized though the CIP Incentive Programs.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council has the option of not approving the TIG or lowering the percentage of the
grant from the maximum allowable amount of 80%.
FINANCIAL IMPLICATIONS
Approval of the TIG would result in the Town collecting a lower amount of property tax as
described in this report.
PREVIOUS REPORTS
None.
CONCLUSIONS
Staff have reviewed the CIP Inceptive Program Applications made by PMK Capital Inc.
for their property located at 95 Wellington Street East and are recommending the
approval of the TIG for the reasons expressed in this report.
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PR15-040
SUBJECT:Purchase Order Increase for Cultural Precinct Consultant
FROM:Allan D.Downey,Director of Parks and Recreation Services
DATE:December 1,2015
RECOMMENDATIONS
THAT Report No.PR15-040 be received;and
THAT the Purchase Order for Fotenn Consultants Ltd.be increased by $21,185.00,
excluding taxes,to be funded from the Tax Rate Stabilization Reserve Fund.
PURPOSE OF THE REPORT
To increase the Purchase Order for Fotenn Consultants Ltd.for additional services
pertaining to the Cultural Precinct Plan.
BACKGROUND
At the Council meeting of August 11,2015,staff received direction to conduct a
Request for Proposal (RFP)to engage a design firm to establish a conceptual plan for
the Cultural Precinct Area.
Staff prepared RFP PRS 2015-77 and issued it for release on August 20,2015.The
RFP closed on September 10,2015 with one proposal being received.
Staff then prepared Report No.PR15-029 Award of Request for Proposal PRS 2015-77
Cultural Precinct Plan which was subsequently adopted by Council at its September 15,
2015 Council meeting.
COMMENTS
Report No.PR15-029 recommended that Council engage the services of Fotenn
Consultants Inc.in the amount of $57,797.50,excluding HST,and that necessary
funding in the amount of $58,815.00 be sourced from the Tax Rate Stabilization
Reserve Fund.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 12 Page -1
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December 1,2015 -2 -Report No.PR15-040
Further to the approval of these recommendations,staff recommend that Fotenn
Consultants Ltd.be engaged with Part 3 of their proposal being the Implementation
Phase and was optional at the time of the submission.
In order to complete this work,a purchase order increase to the amount of $80,000.00,
excluding taxes,be approved by Council.
LINK TO STRATEGIC PLAN
A Cultural Precinct Plan supports the Strategic Plan goal of Supporting an Exceptional
quality of life for all through its accomplishment in Celebrating and promoting our
culture in the following key objectives within this goal statement:
Develop a Cultural Master Plan that includes heritage,music and art to promote more
cohesive and coordinated cultural services.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council may choose not to approve the Purchase Order increase;however,this
would eliminate the implementation phase of this project.
2.Further Options as required.
FINANCIAL IMPLICATIONS
Funds in the amount of $21,185.00 are required from the Tax Rate Stabilization
Reserve Fund.
CONCLUSIONS
The Cultural Precinct Plan has been well received and staff recommend that the
implementation phase now be initiated.
PREVIOUS REPORTS
PR15-026 Award of Request for Proposal PRS 2015-77 Cultural Precinct Plan,
September 15,2015
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 12 Page -2
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Attachment #1
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General Committee Meeting Agenda
Tuesday,December 1,2015 Item 13 Page -1
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General Committee Meeting Agenda
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General Committee Meeting Agenda
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GENERAL COMMITTEE REPORT No.PR15-043
SUBJECT:ActiveNet Agreement
FROM:Allan D.Downey,Director of Parks and Recreation Services
DATE:December 1,2015
RECOMMENDATIONS
THAT Report No.PR15-043 be received;and
THAT the Director of Parks and Recreation Services be authorized to enter into an
agreement with Active Network for the use of the “ActiveNet”recreation program
and facility rental registration system under the single source provisions of the
Procurement By-law;and
THAT the Director of Parks and Recreation Services be authorized to enter into a
Service agreement for $33,000.00 +HST with Active Network for the upgrade from
the existing “Class”system to the new “ActiveNet”system under the single source
provisions of the Procurement By-law,including any and all documents and
ancillary agreements required to give effect to same.
PURPOSE OF THE REPORT
To authorize the upgrade from the current Class registration software to the new ActiveNet
registration software.
BACKGROUND
The Town of Aurora currently utilizes the Class system for all recreation program
registrations,memberships,and facility rentals.The Class system,provided by Active
Network is being phased out,and will reach end of life in December,2017.Active Network
is currently upgrading its clients to ActiveNet,an updated cloud-based solution with
improved functionality.
Class is considered the industry standard and is used by the majority of municipal
recreation departments in North America,and by all municipalities in York Region.
ActiveNet is the next generation of the Class system,and has been in use for several years
across North America,and is now replacing the current version of Class.
TOWN OF AURORA
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 14 Page -1
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December 1,2015 -2 -Report No.PR15-043
COMMENTS
Currently,the Town pays an annual licencing fee to Active Network for the use of the Class
system,as well as paying a separate fee under a different agreement with Active Network
for the use of the online registration system (e-PLAY)currently offered to residents.In
addition to these two agreements,PRS also pays bank charges directly to our bank for all
transactions processed by the department,for registrations,facility rentals,memberships,
and retail sales,such as swim tickets,etc.
The new ActiveNet agreement will combine these three separate agreements into one,as
well as contain a retail sales module,thereby combining another separate process into this
one product.
Retail sales,such as swim tickets,swim goggles,skating tickets,and fitness day passes
are all currently processed through a cash register at the recreation complex reception
desks,supported by manual tracking systems and labour intensive tracking for statistics.
The ActiveNet upgrade will also include a Point of Sale (POS)component,which will
enable all financial transactions in the department to be processed through one system,
eliminating the manual tracking and reporting processes,thereby improving efficiency and
service levels.
Staff have been in contact with existing ActiveNet users,held numerous meetings with
Active Network,participated in demonstrations,and are satisfied that this product will not
only continue to meet our operational needs,but also offer a variety of efficiencies that will
help enhance customer service and reduce the amount of time staff currently allocate to
report preparation and tracking statistics.
Staff have also been in contact with other municipalities in York Region,and have
determined that the general consensus is that ActiveNet is the most suitable product to
meet our operational needs.
The single source provisions of the Procurement By-law allow for single source purchases
from a specific vendor without a competitive procurement process when there is a need for
standardization and continuation of warranty and function of a product.In addition,single
source purchases are also permitted when compatibility with an existing product or
equipment is a paramount consideration.The aforementioned categories apply in this case
with respect to the ActiveNet products and services.
This agreement is for a three year term,with indefinite three year renewal options.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 14 Page -2
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December 1,2015 -3 -Report No.PR15-043
LINK TO STRATEGIC PLAN
Entering an Agreement with ActiveNet supports the Strategic Plan goal of Supporting an
Exceptional Quality of Life for All through its accomplishment in satisfying requirements
in the following key objectives within this goal statement:
Encouraging an active and healthy lifestyle by developing a long-term needs
assessment for recreation programs,services and operations to march the evolving needs
of the growing and changing population.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council can direct staff to further investigate alternate solutions.However,implementing
an alternate solution may have negative operational impacts,such as:
a.Limiting our ability to maintain historical records;
b.Limiting our ability to recruit staff experienced with the system;
c.Potentially separating different functionalities into different systems that do
not communicate with each other;and
d.Limiting our ability to work cooperatively with other municipalities to jointly
problem solve issues related to these systems.
2.Further Options as required.
FINANCIAL IMPLICATIONS
The current costs associated with operating the existing Class system will be absorbed into
the new ActiveNet agreement.
In addition to the annual operating costs for ActiveNet,PRS will incur a one-time consulting
charge of approximately $33,000.00 +HST for the upgrade;however,if the Town enters
into the new ActiveNet agreement before December 31,2015,existing incentives offered
by Active Network will offset that cost.
This upgrade has been factored into the PRS 2016 operating budget with a zero NET
increase for 2016.
Future year impacts will be dependent upon volume of use.
CONCLUSIONS
That Council authorize the Director of Parks and Recreation to enter into an agreement
with Active Network for the provision of the ActiveNet system,and authorize the issuance
of a Purchase Order for the one-time consulting services for the upgrade.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 14 Page -3
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General Committee Meeting Agenda
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TOWN OF AURORA
ACCESSIBILITY ADVISORY COMMITTEE
MEETING MINUTES
Date:Wednesday,November 4,2015
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Tyler Barker (Chair),John Lenchak (Vice Chair),Gordon
Barnes,and James Hoyes
Member(s)Absent:Councillor Sandra Humfryes
Other Attendees:Chris Catania,Accessibility Advisor,and Samantha Yew,
Council/Committee Secretary
The Chair called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by James Hoyes
Seconded by Gordon Barnes
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Accessibility Advisory Committee Meeting Minutes of October 7,2015
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 15 Page -1
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Accessibility Advisory Committee Meeting Minutes
Wednesday,November 4,2015 Page 2 of 3
Moved by Gordon Barnes
Seconded by James Hoyes
THAT the Accessibility Advisory Committee meeting minutes of October 7,2015,be
received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Memorandum from Accessibility Advisor
Re:Capital Accessibility Initiatives for 2016-2022
Staff reviewed the memorandum and provided a brief explanation of the new
accessibility initiatives that have been added since the last meeting.The
Committee discussed aspects of some of the initiatives and agreed to continue
to provide direction.
Moved by John Lenchak
Seconded by Gordon Barnes
THAT the memorandum regarding Capital Accessibility Initiatives for 2016-
2022 be received;and
THAT the Accessibility Advisory Committee continue to provide direction in
prioritizing Capital Accessibility Initiatives for 2016-2022.
CARRIED
6.INFORMATIONAL ITEMS
2.Extract from Council Meeting of October 27,2015
Re:Accessibility Advisory Committee Meeting Minutes of October 7,
2015
Moved by Gordon Barnes
Seconded by James Hoyes
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 15 Page -2
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Accessibility Advisory Committee Meeting Minutes
Wednesday,November 4,2015 Page 3 of 3
THAT the Extract from Council Meeting of October 27,2015,regarding the
Accessibility Advisory Committee Meeting Minutes of October 7,2015,be
received for information.
CARRIED
7.NEW BUSINESS
The Committee discussed their ability to advocate to external organizations as a
group,and staff responded regarding their role as a Committee.
The Committee discussed the David C.Onley Award for Leadership in Accessibility,
and potential nominees that could be put forward by Committee members.
The Committee considered the possibility of holding meetings at a different time of
day.
8.ADJOURNMENT
Moved by Gordon Barnes
Seconded by James Hoyes
THAT the meeting be adjourned at 8:30 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 15 Page -3
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TOWN OF AURORA
ENVIRONMENTAL ADVISORY COMMITTEE
MEETING MINUTES
Date:Thursday,November 5,2015
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Mrakas (Chair),Councillor Pirri (Vice Chair),Melville
James,Sara Varty,Nancee Webb,and Kristina Zeromskiene
Member(s)Absent:Irene Clement,Larry Fedec,and Danielle Howell
Other Attendees:Christina Nagy-Oh,Program Manager,Environmental
Initiatives,and Samantha Kong,Council/Committee Secretary
The Chair called the meeting to order at 7:03 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF AGENDA
Moved by Melville James
Seconded by Sara Varty
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Environmental Advisory Committee Meeting Minutes of September 3,2015
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 16 Page -1
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Environmental Advisory Committee Meeting Minutes
Thursday,November 5,2015 Page 2 of 4
Moved by Nancee Webb
Seconded by Melville James
THAT the Environmental Advisory Committee meeting minutes of September 3,2015,
be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Correspondence from Melville James,EAC Member
Re:Proposed Environmental Seminar/Forum
Mr.James provided a brief overview of the proposed Environmental
Seminar/Forum and the Committee was interested in creating a sub-committee,
comprised of Committee members and community members,to organize this
event.
Moved by Melville James
Seconded by Nancee Webb
THAT the correspondence from Melville James,EAC Member,regarding
Proposed Environmental Seminar/Forum be received;and
THAT a working group comprised of three (3)Environmental Advisory
Committee members be established to organize the 2016 Community
Environmental Forum;and
The Environmental Advisory Committee recommend to Council:
THAT $1,000 from the 2016 Environmental Initiatives budget be allocated to
the 2016 Community Environmental Forum.
CARRIED
6.INFORMATIONAL ITEMS
1.Memorandum from Program Manager,Environmental Initiatives
Re:Clean Air Council Declaration
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 16 Page -2
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Environmental Advisory Committee Meeting Minutes
Thursday,November 5,2015 Page 3 of 4
The Committee inquired about who attended the Clean Air Council (CAC)
Summit on the Town’s behalf and if each participating municipality is committed
to the same priorities.Staff indicated that Councillor Abel attended the Summit
and that each municipality is committed to a set of goals and priorities that are
independently established for their own communities.
Moved by Councillor Pirri
Seconded by Kristina Zeromskiene
THAT the memorandum regarding Clean Air Council Declaration be received for
information.
CARRIED
2.Certificate of Recycling from Ontario Lamp Recyclers Inc.
Re:Lamp Recycling Project with Town of Aurora
Moved by Councillor Pirri
Seconded by Sara Varty
THAT the Certificate of Recycling from Ontario Lamp Recyclers Inc.regarding
the Lamp Recycling Project with Town of Aurora be received for information.
CARRIED
3.Extract from Council Meeting of September 29,2015
Re:Environmental Advisory Committee Meeting Minutes of
September 3,2015
Moved by Nancee Webb
Seconded by Sara Varty
THAT the Extract from Council Meeting of September 29,2015,regarding the
Environmental Advisory Committee meeting minutes of September 3,2015,be
received for information.
CARRIED
7.NEW BUSINESS
The Committee discussed the City of San Francisco initiative that prohibits the use of
plastic water bottles on city property,and inquired about the feasibility of the Town
prohibiting plastic water bottles within Town facilities.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 16 Page -3
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Environmental Advisory Committee Meeting Minutes
Thursday,November 5,2015 Page 4 of 4
New Business Motion No.1
Moved by Nancee Webb
Seconded by Councillor Pirri
The Environmental Advisory Committee recommend to Council:
THAT staff be directed to report back to the Environmental Advisory Committee
on the feasibility of prohibiting the use of plastic water bottles in Town facilities.
CARRIED
The Committee discussed David Suzuki’s blue dot program which is a movement for
local Canadian municipalities to pass declarations respecting people’s right to live in a
healthy environment,to ultimately have provinces pass environmental bills of rights
and amend the Canadian Charter of Rights and Freedoms.
New Business Motion No.2
Moved by Nancee Webb
Seconded by Sara Varty
THAT background information be provided to the Committee regarding the blue dot
program.
CARRIED
Councillor Pirri noted that he would be attending an FCM board meeting on November
16,2015,to meet with Members of Parliament.
Nancee Webb advised that she would be unable to attend the Trails and Active
Transportation Committee meetings and inquired whether another member would
attend as an EAC representative.The Committee requested that the meeting date
and time be circulated to them by email for consideration.
Staff inquired whether a member would attend the Regional Environmental Advisory
Committee meeting on November 26,2015,at 6:30 p.m.and Melville James
volunteered to attend on staff’s behalf.
8.ADJOURNMENT
Moved by Nancee Webb
Seconded by Melville James
THAT the meeting be adjourned at 7:45 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 16 Page -4
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TOWN OF AURORA
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
MEETING MINUTES
Date:Thursday,November 12,2015
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Paul Pirri (Chair),Councillor John Abel (Vice Chair)
(departed 8:15 p.m.),Marilee Harris,Paul Smith,and Bruce
Walkinshaw
Member(s)Absent:Don Constable and Rosalyn Gonsalves
Other Attendees:Councillor Tom Mrakas,Techa van Leeuwen,Director of
Building &Bylaw Services,Afshin Bazar,Manager,Building
Services,Anthony Ierullo,Manager of Long Range and
Strategic Planning,Michael Logue,Program Manager,
Economic Strategy,and Samantha Yew,Council/Committee
Secretary
The Chair called the meeting to order at 7 p.m.
1.DECLARATION OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Bruce Walkinshaw
Seconded by Marilee Harris
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 17 Page -1
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Economic Development Advisory Committee Meeting Minutes
Thursday,November 12,2015 Page 2 of 4
3.RECEIPT OF THE MINUTES
Economic Development Advisory Committee Meeting Minutes of September 10,
2015
Moved by Bruce Walkinshaw
Seconded by Marilee Harris
THAT the Economic Development Advisory Committee meeting minutes of September
10,2015,be received for information.
CARRIED
4.DELEGATIONS
(a)Techa Van Leeuwen,Director of Building &Bylaw Services,and
Afshin Bazar,Manager of Building Services
Re:Item 1 –Memorandum from Director of Building &Bylaw Services;
Re:Proposed Sign By-law
Staff gave a presentation regarding the Proposed Sign By-law,outlining the
proposed changes.Staff further explained that,if approved,the transition would
be implemented over a six-month period,and would include a public education
program and community plan.
Moved by Marilee Harris
Seconded by Paul Smith
THAT the delegation by Techa van Leeuwen and Afshin Bazar be received
and referred to Item 1.
CARRIED
5.MATTERS FOR CONSIDERATION
1.Memorandum from Director of Building &Bylaw Services
Re:Proposed Sign By-law
The Committee inquired about how the Proposed Sign By-law would help
businesses in Aurora.Staff explained that the changes are designed to
simplify the sign permit process.
The Committee inquired regarding various aspects of the Sign By-law and
asked questions regarding:
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 17 Page -2
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Economic Development Advisory Committee Meeting Minutes
Thursday,November 12,2015 Page 3 of 4
The cost and revenue generated by the sign program,and the total cost of
the Sign By-law update;
The possibility of no Sign By-law enforcement;
The consideration of vertical banner signs in the Proposed Sign By-law;
Provisions for heritage signs,special event signs,sign ‘cornerstones’,and
the best practices for real estate signs;and
The possibility of allowing sandwich board signs.
Staff advised that they would investigate and take all comments made by the
Committee into consideration.
Moved by Marilee Harris
Seconded by Paul Smith
THAT the memorandum regarding Proposed Sign By-law be received;and
THAT the Economic Development Advisory Committee provide feedback
regarding the Proposed Sign By-law.
CARRIED
6.INFORMATIONAL ITEMS
2.Memorandum from Manager of Long Range and Strategic Planning
Re:Activity Report
Staff gave a brief update,highlighting positive steps toward hotel uses,partially
brought upon by the reduction of the local portion of hotel development charges.
Staff also provided an update regarding new interest in manufacturing
businesses locating in the Town.
Moved by Councillor Abel
Seconded by Marilee Harris
THAT the memorandum regarding Activity Report be received for information.
CARRIED
3.Memorandum from Manager of Long Range and Strategic Planning
Re:Aurora Promenade Community Improvement Plan (CIP)Update
Staff gave a brief update regarding the Aurora Promenade Community
Improvement Plan,including information about various forms of promotion for
the program (media campaign,door-to-door visits,brochures),and information
regarding two applications that have been received.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 17 Page -3
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Economic Development Advisory Committee Meeting Minutes
Thursday,November 12,2015 Page 4 of 4
Moved by Bruce Walkinshaw
Seconded by Marilee Harris
THAT the memorandum regarding Aurora Community Improvement Plan (CIP)
Update be received for information.
CARRIED
4.Extract from Council Meeting of October 13,2015
Re:Economic Development Advisory Committee Meeting Minutes of
September 10,2015
Moved by Marilee Harris
Seconded by Paul Smith
THAT the Extract from Council Meeting of October 13,2015,regarding the
Economic Development Advisory Committee meeting minutes of September
10,2015,be received for information.
CARRIED
7.NEW BUSINESS
The Chair advised that the Director of Planning &Development Services will be at
the next meeting to update the Committee on the proposed medical building.
The Committee inquired about the status of broadband internet in Aurora,and the
possibility of getting broadband internet service from all internet service providers.
The Committee mentioned that some smaller municipalities are offering their own
broadband internet,and discussed whether this is feasible for the Town of Aurora.
The Committee inquired whether there are any incentive programs offered for
businesses to move to Aurora.Staff responded and referred to benefits such as the
Concierge Program,Community Improvement Plan areas,and lower business taxes.
8.ADJOURNMENT
Moved by Bruce Walkinshaw
Seconded by Paul Smith
THAT the meeting be adjourned at 8:56 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 17 Page -4
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TOWN OF AURORA
COMMUNITY RECOGNITION REVIEW
AD HOC COMMITTEE MEETING MINUTES
Date:Tuesday,November 17,2015
Time and Location:3 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Councillor Tom Mrakas (Chair),Councillor Sandra Humfryes,
Diane Buchanan,Steve Hinder,Tim Jones,Brian North,and
Jo-anne Spitzer
Members Absent:None
Other Attendees:Jennifer Norton,Web Services and Corporate Events Co-
ordinator,Joanne Gorry,Strategist,Marketing &Public
Affairs,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 3:15 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Steve Hinder
Seconded by Brian North
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 18 Page -1
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Community Recognition Review Ad Hoc Committee Meeting Minutes
Tuesday,November 17,2015 Page 2 of 3
3.RECEIPT OF THE MINUTES
Moved by Diane Buchanan
Seconded by Brian North
Community Recognition Review Ad Hoc Committee Meeting Minutes of
October 27,2015
THAT the Community Recognition Review Ad Hoc Committee Meeting Minutes of
October 27,2015,be received for information.
CARRIED
4.DELEGATIONS
None
5.MATTERS FOR CONSIDERATION
1.Round Table Discussion
The Committee discussed options for the composition of a Selection Committee
that would review the Community Recognition Awards nominations and choose
the Awards recipients.
Staff provided examples of sponsorship levels for the Awards event and the
Committee discussed alternatives for the various types of sponsorship
proposed.Committee members volunteered to organize the elements of
food,alcohol,and video sponsorships.The Committee also discussed ideas
around branding and other aspects of the event.It was agreed that staff
would provide further options to the Committee by email,for feedback by
email,regarding sponsorship levels and branding.It was further agreed that
the Committee would meet next in mid-December 2015.
Moved by Tim Jones
Seconded by Councillor Humfryes
THAT the following four (4)members of the Committee who are Citizen of the
Year recipients comprise the Selection Committee for the 2015 Community
Recognition Awards:Diane Buchanan,Steve Hinder,Brian North,and Jo-
anne Spitzer.
CARRIED
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 18 Page -2
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Community Recognition Review Ad Hoc Committee Meeting Minutes
Tuesday,November 17,2015 Page 3 of 3
6.INFORMATIONAL ITEMS
2.Extract from Council Meeting of November 10,2015
Re:Community Recognition Review Ad Hoc Committee Meeting Minutes
of October 27,2015
Moved by Tim Jones
Seconded by Diane Buchanan
THAT the Extract from Council Meeting of November 10,2015,regarding the
Community Recognition Review Ad Hoc Committee meeting minutes of October
27,2015,be received for information.
CARRIED
7.NEW BUSINESS
The Committee recommended that the Community Recognition Review Ad Hoc
Committee be restructured as an Advisory Committee to meet regularly with the
same members,with a revised Terms of Reference for the remainder of the 2014-
2018 Term,in order to maintain consistent support for the Awards process and
event.
New Business Motion No.1
Moved by Councillor Humfryes
Seconded by Brian North
THAT the Community Recognition Review Ad Hoc Committee be restructured into
an Advisory Committee to meet regularly,with the same membership,and a new
Terms of Reference for the remainder of the 2014-2018 Term of Council.
CARRIED
8.ADJOURNMENT
Moved by Steve Hinder
Seconded by Tim Jones
THAT the meeting be adjourned at 4:05 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,December 1,2015 Item 18 Page -3
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TOWN OF AURORA
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE
Tuesday, December 1, 2015
7 p.m.
Council Chambers
WITHDRAWN: Item 9 – PL15-095 – Official Plan Amendment, Ancillary Uses
Policy – Business Park, 2C Secondary Plan Aurora, File No. OPA-03-2015