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AGENDA - General Committee - 20150922
GENERAL COMMITTEE MEETING AGENDA TUESDAY,SEPTEMBER 22,2015 7 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE September 18, 2015 TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA Tuesday,September 22,2015 7 p.m. Council Chambers Councillor Mrakas in the Chair 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 5.DELEGATIONS (a)Gary Templeton,representing owner of 32 Wellington Street East pg.1 Re:Item 17 –Heritage Advisory Committee Meeting Minutes of September 9,2015;Sub-item 7 –Memorandum from Planner;Re: Additional Information to Heritage Advisory Committee Report No.HAC15-007 –32 Wellington Street East,Final Disposition of the “David W.Doan House”Designated under Part IV of the Ontario Heritage Act General Committee Meeting Agenda Tuesday,September 22, 2015 Page 2 of 9 6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR 7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 8.NOTICES OF MOTION (a)Mayor Dawe pg. 203 Re:AMO Support for the Syrian Refugee Crisis 9.NEW BUSINESS/GENERAL INFORMATION 10.CLOSED SESSION RECOMMENDED: THAT General Committee resolve into Closed Session to consider the following matter: 1.Personal matters about an identifiable individual,including a Town or Local Board employee (section 239(2)(b)of the Municipal Act,2001);Re: Memorandum from the Interim Chief Administrative Officer,Re:Chief Administrative Officer Recruitment 11.ADJOURNMENT General Committee Meeting Agenda Tuesday,September 22, 2015 Page 3 of 9 AGENDA ITEMS 1.IES15-052 –Award of Contract –Town-wide Conversion to L.E.D.pg.2 Street Lighting RECOMMENDED: THAT Report No.IES15-052 be received;and THAT the Investment Grade Audit submitted by RealTerm Energy be received; and THAT capital project #34709 be funded in the amount of $3,267,700 with external debenture financing with Infrastructure Ontario,with repayments funded from operational savings gained through the project,per the sample repayments schedule contained in this report;and THAT this report satisfy Council’s previous conditional budget approval and that staff be authorized to proceed with Capital Project #34709,L.E.D.Street Lighting Conversion;and THAT a contract be awarded to RealTerm Energy for the Town-wide conversion of street lighting to L.E.D.lights for $3,211,159 excluding taxes;and THAT the Treasurer be authorized to arrange debenture financing with Infrastructure Ontario at prevailing interest rates and terms for an upset limit of $3,267,700 being the contract amount excluding taxes,plus the non-recoverable portion of HST;and THAT the necessary financing by-law(s)be presented to Council to authorize same;and THAT the Mayor and Town Clerk,or the Treasurer,be authorized to execute any and all documents and agreements necessary for same,including any required to arrange for the necessary approvals from York Region;and THAT upon completion of the debenture issuance,and settlement with the vendor,that a report be presented to Council with the final details of the financing, including an updated payment schedule for information purposes. 2.IES15-053 –Facility Projects Status Report pg.64 RECOMMENDED: THAT Report No.IES15-053 be received;and General Committee Meeting Agenda Tuesday,September 22, 2015 Page 4 of 9 THAT Purchase Order No.20149 for Gerrits Engineering be increased from $40,000 to $68,600 excluding taxes for ongoing civil works engineering and support services for the Joint Operations Centre. 3.BBS15-010 –One-Year OSPCA Contract Renewal pg.75 RECOMMENDED: THAT Report No.BBS15-010 be received;and THAT the Town exercise the extension option in the current Animal Control Services agreement between the Town of Aurora and Ontario Society for the Prevention of Cruelty to Animals (OSPCA)for a period of one (1)year from January 1 to December 31,2016,subject to the terms of the agreement at a cost of $209,643.36 plus CPI;and THAT the Mayor and Town Clerk be authorized to execute the amending agreement,including any and all documents and ancillary agreements to give effect to same. 4.CAO15-012 –Canada 150 pg.79 RECOMMENDED: THAT Report No.CAO15-012 be received;and THAT staff be authorized to apply for a Canada 150 Fund grant from the Government of Canada,to cover 100 per cent of costs for stand-alone events; and THAT the Town proceed with advertising for five (5)members of the public to volunteer on a Canada 150 Ad Hoc Committee,pending notification from the Government of Canada of a successful grant application. (Referred from Council meeting of September 15,2015 –Item 1(7)) 5.CFS15-037 –Council Budget Process,Policies and Directives pg.83 RECOMMENDED: THAT General Committee comments and discussion be referred to staff for preparation of an updated Council Budget Process, Policies and Directives report for adoption and recommendation at a future General Committee meeting. General Committee Meeting Agenda Tuesday,September 22, 2015 Page 5 of 9 6.IES15-054 –Speed Cushions Pilot Project Progress Report pg.98 RECOMMENDED: THAT Report No.IES15-054 be received for information. 7.IES15-055 –Joint Operations Centre Pre-selected Furniture Purchase pg. 101 RECOMMENDED: THAT Report No.IES15-055 be received;and THAT,notwithstanding any provisions of the Procurement By-law,Teknion Limited be awarded the contract for the supply and install of the new Joint Operations Centre’s system furniture and architectural wall systems for an upset limit of $315,000 plus taxes;and THAT the Director of Infrastructure &Environmental Services be authorized to execute the necessary agreements regarding the award of the contract,including any and all documents and ancillary agreements required to give effect to same. 8.IES15-056 –Purchase Order Increase for Sidewalk and Curb Repair pg. 105 RECOMMENDED: THAT Report No.IES15-056 be received;and THAT Purchase Order No.97 for Pencon Construction Canada be increased by $50,000,to an upset limit of $200,000 (excluding HST),for the Removal and Replacement of Concrete Sidewalk/Concrete Curb &Gutters. 9.LLS15-053 –Pending List pg. 108 RECOMMENDED: THAT Report No.LLS15-053 be received for information. 10.LLS15-054 –Heritage Advisory Committee Vacancies pg. 131 RECOMMENDED: THAT Report No.LLS15-054 be received;and General Committee Meeting Agenda Tuesday,September 22, 2015 Page 6 of 9 THAT the Heritage Advisory Committee Terms of Reference be amended to change the number of Honorary Members from two (2)to one (1). 11.PL15-071 –Removal of (H)Holding Provision,Zoning By-law pg. 136 Amendment Application,Casing Developments Inc. 1114 Wellington Street East File: ZBA-2006-03(H-1) RECOMMENDED: THAT Report No.PL15-071 be received;and THAT Application ZBA-2006-03 (H-1)to remove the Holding (H)provisions from the subject lands as detailed in Report No.PL15-071 be approved;and THAT the necessary removal of the Holding provisions by-law as referred to in Report No.PL15-071 be enacted at the next available Council meeting. 12.PL15-072 –Request for Street Name Approval pg. 142 Brookfield Homes (Ontario)Limited 2C Planning Area File:SUB-2011-04 RECOMMENDED: THAT Report No.PL15-072 be received;and THAT the following street name be approved for the proposed road within the approved Draft Plan of Subdivision,File SUB-2011-04: STREET “A”WARREN MCBRIDE CRESCENT 13.PL15-075 –Planning Applications Status List pg. 147 RECOMMENDED: THAT Report No.PL15-075 be received for information. General Committee Meeting Agenda Tuesday,September 22, 2015 Page 7 of 9 14.PL15-076 –Community Improvement Plan Incentive Program pg. 181 Application,15032 Yonge Street (Northwest corner of Yonge and Kennedy Streets) RECOMMENDED: THAT Report No.PL15-076 be received;and THAT the applications made by the Owner of 15032 Yonge Street for both the Building Restoration, Renovation &Improvement Program and the Heritage Property Tax Relief be granted. 15.PR15-030 –Award of RFP PRS 2015-63 Repurposing Study of Five pg. 188 Town Facilities RECOMMENDED: THAT Report No.PR15-030 be received;and THAT Council engage the services of AECOM Canada Architects Ltd.in the amount of $46,595.00 excluding HST. 16.Environmental Advisory Committee Meeting Minutes of pg. 191 September 3,2015 RECOMMENDED: THAT the Environmental Advisory Committee meeting minutes of September 3, 2015,be received for information. 17.Heritage Advisory Committee Meeting Minutes of September 9,2015 pg. 195 RECOMMENDED: THAT the Heritage Advisory Committee meeting minutes of September 9,2015, be received;and THAT the Heritage Advisory Committee recommend to Council: 1.HAC15-009 –Proposed Demolition of Existing Second Storey to a Listed Heritage Building,45 Mosley Street General Committee Meeting Agenda Tuesday,September 22, 2015 Page 8 of 9 THAT the proposed demolition of the existing second storey at 45 Mosley Street be supported for the purpose of reconstructing a new second storey for the existing dwelling;and THAT a wood plaque indicating the history of the building be included on the property,subject to approval of the Director of Planning and Development Services. 2.HAC15-010 –Demolition Application for a Structure on a Designated Heritage Property,Demolition of an Accessory Barn, 15342 Yonge Street,NE-HCD-HPA-15-04 THAT should Heritage Permit Application (NE-HCD-HPA-15-04)to permit the demolition of the existing 1 1/2 storey accessory barn on 15432 Yonge Street,designated under Part IV of the Ontario Heritage Act be supported, that the recommended conditions set out by staff be included;and THAT the Town Curator and the Aurora Historical Society Curator be invited to a site visit prior to demolition. 3.HAC15-011 –Doors Open Aurora 2015 –Event Summary Report THAT the expenditure plus applicable taxes for the 2016 Doors Open Ontario registration fee to the Ontario Heritage Trust,estimated at $1,695.00,be authorized. 7.Memorandum from Planner Re:Additional Information to Heritage Advisory Committee Report No.HAC15-007 –32 Wellington Street East,Final Disposition of the “David W.Doan House”Designated under Part IV of the Ontario Heritage Act THAT the Heritage Advisory Committee support the reconstruction of the David W.Doan House,and the recommendation conditions set out by staff in Report No.HAC15-007,as revised on September 9,2015 below,be included: The Owner agrees to a proper reconstruction and restoration plan of the designated house be congruent to the original structure,with the proposed development to the satisfaction of the Director of Planning and Development Services; That the original bricks,be identified and salvaged to be used in the reconstruction of the house,where possible; General Committee Meeting Agenda Tuesday,September 22, 2015 Page 9 of 9 That the windows,doors,trim,eaves,piers and other remaining designated heritage elements as shown in By-law Number 4948-07.R be identified and salvaged to be used in the reconstruction of the house; That the owner provides a $30,000.00 financial contribution to the Town of Aurora’s Heritage Reserve Fund;and That a commemorative plaque be placed on the property,as approved by the Director of Planning and Development Services. DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: SUBJECT: NAME OF SPOKESPERSON: NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff member regarding your matter of interest? Yes No IF YES,WITH WHOM ________________DATE________________ I acknowledge that the Procedural By-law permits five (5)minutes for Delegations. Customer and Legislative Services 905-727-3123 councilsecretariatstaff@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 September 22, 2015 General Committee 32 Wellington Street East Gary Templeton (Templeton Planning Ltd.) 2101154 Ontario Inc.(owner of 32 Wellington Street East) To support the request for the demolition of the remaining structure and to request that the condition requiring the owner to provide a $30,000 financial contribution to the Heritage Reserve Fund not be imposed. Plng Dept staff since late July 2015 General Committee Meeting Agenda Tuesday,September 22,2015 Delegation (a)Page - 1 - 1 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.IES15-052 SUBJECT:Award of Contract Town-wide Conversion to L.E.D.Street Lighting FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental Services DATE:September 22, 2015 RECOMMENDATIONS THAT Report No.IES15-052 be received;and THAT the Investment Grade Audit submitted by RealTerm Energy be received; and THAT capital project #34709 be funded in the amount of $3,267,700 with external debenture financing with Infrastructure Ontario,with repayments funded from operational savings gained through the project,per the sample repayments schedule contained in this report;and THAT this report satisfy Council’s previous conditional budget approval and that staff be authorized to proceed with Capital Project #34709,L.E.D.Street Lighting Conversion;and THAT a contract be awarded to RealTerm Energy for the Town-wide conversion of street lighting to L.E.D.lights for $3,211,159 excluding taxes;and THAT the Treasurer be authorized to arrange debenture financing with Infrastructure Ontario at prevailing interest rates and terms for an upset limit of $3,267,700 being the contract amount excluding taxes,plus the non-recoverable portion of HST;and THAT the necessary financing by-law(s)be presented to Council to authorize same;and THAT the Mayor and Town Clerk,or the Treasurer,be authorized to execute any and all documents and agreements necessary for same,including any required to arrange for the necessary approvals from York Region;and THAT upon completion of the debenture issuance,and settlement with the vendor,that a report be presented to Council with the final details of the financing,including an updated payment schedule for information purposes. General Committee Meeting Agenda Tuesday,September 22,2015 Item 1 Page - 1 - 2 - September 22,2015 - 2 -Report No.IES15-052 PURPOSE OF THE REPORT To seek authorization to proceed with the Town wide conversion of street lights to L.E.D.through RealTerm Energy and to fund the project internally using financing from the Hydro Sale Investment Reserve Fund Reserve. BACKGROUND Light emitting diode (L.E.D.or LED)based lighting technology for street light applications have been on the market commercially since the mid 2000’s.However, early technology costs and limited markets resulted in minimal cost savings and untested life cycle costs.As more installations are being approved and technology advancements achieved,the use of LED street lights has become more reliable and financially viable with more recent cost models demonstrating significant life cycle cost saving opportunities. In March 2013,the Association of Municipalities of Ontario (AMO), through its not-for- profit subsidiary corporation,Local Authority Services (LAS),announced a program wherein LAS undertook a RFP process to select a consultant to support municipalities interested in proceeding with LED conversion projects. Town staff had discussions with the selected consultant/vendor partnership,being the partnership of RealTerm Energy and Cree Canada Corporation.RealTerm Energy is responsible for developing the lighting plan and providing funding and cost sharing options for the municipality.Cree Canada Corporation is responsible for lighting manufacturing.Preliminary street light inventory information was provided to RealTerm Energy for the purposes of assessing the feasibility of an LED retrofit program for the Town. To initiate the project,staff recommended the Town-funded model to allow for the highest rate of return.A capital project valued at $3,000,000 was approved by Council in the 2014 budget,with the condition that approval be subject to a further report from staff.A funding source was not identified at the time of budget approval. Subsequent to budget approval,industry trends were emerging that suggested that the AMO approved vendor model may limit opportunities.Staff investigated further delivery models and concluded that it might be more advantageous for the Town if the LED vendor selection was undertaken independently from the pre-selected AMO approach. In September 2014,staff provided Report No.IES14-043 recommending that a Request for Proposal to select an energy solutions partner be issued.This was based on investigation of industry options and the rapidly changing technology and pricing models.The reason for this recommendation was to find a partner expert in the field to guide the Town through the design,energy modeling,procurement,implementation and post implementation energy savings confirmation with Power Stream. General Committee Meeting Agenda Tuesday,September 22,2015 Item 1 Page - 2 - 3 - September 22,2015 - 3 -Report No.IES15-052 At its meeting of September 9,2014,Council did not accept the staff recommendation and instead passed the following resolution: “THAT Item 1(5)be referred to the 2015 Budget Review.” After Council’s direction,staff became aware of a renewed Request for Proposal (RFP) process that LAS initiated in August 2014 for the purpose of confirming best value for its municipal partners.This process was completed in December 2014 and reconfirmed the partnership of RealTerm Energy and Cree Canada as the preferred vendors for municipal LED lighting conversion projects.This new information and the growing successes of the LAS program across Ontario resulted in staff re-evaluating the delivery model for the Town. Staff Report IES15-015 was presented to General Committee March 24,2015 wherein the recommendation was to proceed with the LAS program and retain RealTerm Energy to prepare an investment grade audit (IGA)to detail project costs and energy and cost savings.Council approved this recommendation and staff proceeded to retain RealTerm Energy to prepare the IGA. The audit is now complete and this report presents the costs and expected savings for and LED conversion project. COMMENTS Selection of fixtures and other options reviewed by staff to optimize project benefits During the audit process,staff provided records and guidance on fixture locations and asset conditions. As well,discussions have occurred to review proposed fixtures and optimize the project based on: Initial capital costs of fixtures Energy efficiency and performance Life cycle cost Design requirements Independent Electricity System Operator (IESO)(PowerStream)rebate eligibility Investment Grade Audit summarizes expected outcome of project as favourable It was found that a total of 2,037 fixtures or 43 percent of the total are decorative type fixtures which are higher cost than the standard cobra head type fixtures. Even with this unfavourable mix of high end decorative fixture type,the economic and environmental benefits warrant proceeding with the project.The following table summarizes the outcome of the Investment Grade Audit which identifies a 61 percent General Committee Meeting Agenda Tuesday,September 22,2015 Item 1 Page - 3 - 4 - September 22,2015 - 4 -Report No.IES15-052 reduction in energy usage and a 52 percent reduction in costs over current budget. Item Existing Condition Proposed Upgrade Variance Percent Number of Fixtures 4,506 4,506 Annual Electricity Consumption (kWh)2,789,453 1,102,860 1,686,593 60%reduction Annual Electricity Costs $500,000 $218,007 $281,993 56%reduction Annual Maintenance Cost (Budget)$100,000 $20,000 $80,000 80%reduction Total Street Lights Expenditures $600,000 $238,007 $361,993 60%reduction Average Annual Cost per Fixture $133 $53 $80 60%reduction This is a favourable position from an operating cost perspective.The environmental benefit will result in an annual greenhouse gas reduction of 169 tonnes annually. Another benefit of the project will be improvement in light spectrum and light distribution which will theoretically increase road visibility and driver/pedestrian safety. Energy cost savings are lower than energy consumption savings due to Power Stream pricing model RealTerm has previous experience with Power Stream and application of their pricing model.Because the pricing model contains both a fixed fee and variable fee,the net cost savings will always be higher than the net energy savings.This is a pricing model similar to household pricing where there are fixed fees related to transmission infrastructure costs and other fixed administrative costs. LED retrofit program delivery methodology The table below summarizes the program delivery steps.As part of the initial planning, the Town’s street light inventory was provided to RealTerm Energy,and several versions of their desktop proposal have been provided to the Town.The next step in the process is to determine financing,and proceed to implementation. Task Target Status Desktop Proposal Initial delivery Jun 2014, Updated Jan 2015 Council Approval to proceed with Design Mar 2015 Sign Agreement Apr 2015 Investment Grade Audit Sept 2015 OPA Rebate Submission Sept 2015 Order Lighting Sept 2015 Council Approval on Funding Model and contract signing Oct 2015 Procure local installer Oct 2015 Installation/recycling March 2016 Revise billing with Powerstream March 2016 Commissioning and transfer March 2016 RealTerm Operate (if selected as preferred funding model) TBD based on funding model Report to Council of first year performance May 2017 General Committee Meeting Agenda Tuesday,September 22,2015 Item 1 Page - 4 - 5 - September 22,2015 - 5 -Report No.IES15-052 Next steps to proceed with project With the completion of the Investment Grade Audit,the project is ready to proceed to implementation.The next steps are: Acceptance of the Investment Grade Audit as the plan from which the implementation will occur Approve funding source or financing option Submission of the required forms for application of the IESO rebate Entry into contract with RealTerm Energy to begin the light fixture replacement activities LINK TO STRATEGIC PLAN This report supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All with the objective of investing in sustainable infrastructure, maintaining and expanding infrastructure to support forecasted population growth through technology, waste management,roads,emergency services and accessibility. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Council may direct staff not to proceed with capital project #34709 “Streetlight Conversion to LED”.If this option is preferred,then fees of $85,000 plus taxes would be required to be paid to RealTerm for the cost of the Investment Grade Audit,and no further actions will be taken for LED conversion of street lights. This fee is not payable in the event the conversion contract is awarded to RealTerm. FINANCIAL IMPLICATIONS Ontario Municipalities are limited by legislation for amount of debt service payments per year. Ontario legislation sets out the framework and limitations for the use of debt financing by municipalities.Rather than limiting the total amount of debt allowed to be carried by municipalities,the legislation focusses on limiting the amount of debt servicing payments per year allowed to be assumed by municipalities.The limit is referred to as the “ARL”or Annual Repayment Limit”.Each year,the province provides a statement to each municipality documenting the updated total ARL,existing debt repayment amounts,and the corresponding remaining available debt repayment limit. General Committee Meeting Agenda Tuesday,September 22,2015 Item 1 Page - 5 - 6 - September 22,2015 - 6 -Report No.IES15-052 Aurora’s Authorized Capacity for Additional Debt is Substantial The Town currently has two existing long term debt arrangements in place.The Stronach Aurora Recreation Complex (SARC)was constructed oversized at the time, with oversizing costs debt financed by the issuance of debentures.Similarly,the Library facility was built oversized knowing the community was continuing to grow and demand for the library would also grow.The oversizing costs of the library was also debt financed,however was done using internal financial resources rather than third party financing.The following outlines the remaining amounts for each,and the annual repayments required for each. Balance January 2015 2015 Total Payment SARC External Debt Original 10 year debenture $1,502,000 $1,563,582 Final payment due Sept 2015 to retire debt Original 20 year debenture $2,775,750 $320,543 Final payment due in 2025 Total SARC debt $4,277,750 $1,884,125 Funded from DC’s Library Internal Debt $1,535,760 $289,500 Funded from DC’s final payment 2021 Joint Operations Centre, Construction Line of Credit, Balance October 1,2015 $7,950,000 Interest only due monthly, variable rate Combined Debt $18,763,510 $4,057,750 The above annual debt payments,including interest,are funded by Development Charges which are collected from developers and constructors of new residential construction in Town as growth continues.For the JOC debt,a second funding source identified is the sale of municipal lands as occurs from time to time The Town’s total ARL for 2015 is $15,781,763,with a remaining capacity for additional ARL of $13,908,976.The province’s annual ARL statement for the end of 2014, applicable to 2015 for the Town of Aurora shows that,depending on the term and interest rate,the Town has current legislative authority to incur additional debt of $60,000,000 to $173,000,000.York Region must approve all debt incurred by a local municipality. General Committee Meeting Agenda Tuesday,September 22,2015 Item 1 Page - 6 - 7 - September 22,2015 - 7 -Report No.IES15-052 The LED project will pay for itself through cost savings,but requires funding. The LED project does not need to be done to maintain service levels,but rather should be done to capture electricity and maintenance efficiencies of the new technology available. The current capital project approval for LED conversion does not include an identified funding source which means that this project is currently unfunded.The initial capital cost identified for this project was $3,000,000 based on pre-Investment Grade Audit information which has since been updated to reflect an increase in the ratio of higher cost decorative fixtures. The revised capital cost of $3,211,159,excluding HST and non-recoverable portion of HST totalling $56,541,creates a project budget requirement of $3,267,700,which requires a funding source.Options for funding include: Fund from the Roads R&R reserve fund Internally finance from the Hydro Sale Investment Reserve Fund with a Council approved repayment plan Secure funding from an external finance arrangement such as Infrastructure Ontario The Roads R&R reserve fund has a current balance of $2,838,000 and would be fully depleted before seeking funding for any necessary 2016 capital works. Infrastructure Ontario offers two types of debenture financing.“Amortizer”debentures amortize over the term with equal payments in the same way conventional housing mortgages amortize.“Serial” debentures amortize the principle in equal amounts each payment,with interest payments reducing with each installment.Both types of debentures are available with monthly blended payments or semi-annual payments. Borrowing internally from the Hydro Sale Investment Reserve fund would entail special approval processes,and a borrowing interest rate would need to be set.This rate would likely be more than the fund could normally earn long term,yet less than the Town’s alternative best borrowing rate. Any borrowing considered would be paid back directly from the savings of the LED implementation;those savings of electricity charges and maintenance costs.It is projected that the project would save the corporation approximately $362,000 in the first 12 months,and escalates due to anticipated inflation of costs to $463,500 per year in year ten following completion of the project.For the most part,these lamps have an expected service life of 20 years. General Committee Meeting Agenda Tuesday,September 22,2015 Item 1 Page - 7 - 8 - September 22,2015 - 8 -Report No.IES15-052 The following table outlines the current financing rates available as at September 14, 2015: 10 Year 15 Year Infrastructure Ontario Amortizer Debt 2.28% 2.81% Infrastructure Ontario Serial Debt 2.25% 2.75% Hydro Sale Investment Reserve Fund Set by Council Set by Council Secured term investment yield available:2.72%2.85% Given the unique situation whereby the Town’s invested funds can earn a higher yield that the Town would pay to borrow funding for this project,it is recommended that the financing be sourced externally through Infrastructure Ontario as quickly as possible to lock in these low rates. A specific borrowing bylaw,similar to that passed for the Joint Operations Centre,would need to be passed by both Aurora Council and York Region Council,as they would be the guarantor to the debenture. Due to the escalating savings expected during the life of the project,the savings will be applied first to the debt payments for the year,with the balance flowing to the benefit of the whole operating budget/and or through to the taxpayer each year.At the end of the debt period,the full savings of the LED program would flow to the budget and/or the taxpayer. Using the rates noted above,both amortizer and serial debt was analysed.Monthly payment options were used since the savings to be realized are monthly,as PowerStream bills the town monthly for the electricity costs,and the maintenance contractor currently bills the Town on a monthly basis.Monthly payments also reduce the total cost of borrowing compared to semi-annual payments.The amortization schedule for monthly 10 year payments,using a rate of 2.28%for a starting principle of $3,267,700 is attached as Attachment 2.Actual lending rates cannot be secured until later in the debenturing process. CONCLUSIONS LED street lighting is a viable option for reducing energy consumption and environmental impacts related to greenhouse gas production as well as reducing operating costs to the Town.The Town’s Strategic Environmental Action Plan identifies energy reduction as a priority which can be achieved through this program.The LAS program for LED street light conversions is an effective program for municipalities with over 100 municipalities currently participating. To proceed with Aurora’s street light conversion to LED program,it is recommended that the Town enter into a contract with RealTerm Energy in the amount of $3,211,159 excluding taxes to implement the recommendations of the Investment Grade Audit. Funding for this project is to be secured by a 10-year debenture issuance through Infrastructure Ontario,being the best borrowing rate available currently. General Committee Meeting Agenda Tuesday,September 22,2015 Item 1 Page - 8 - 9 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 1 Page - 9 -10 - Attachment 1 TOWN OF AURORA INVESTMENT GRADE AUUII (UPDATED) AUGUST 12, 2015 i \ • E0085b *+ f i FT _y *courtesy of Cree Inc. General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 11 August 10, 2015 Mr. lmar Simanovskis, P.Eng., MBA, PIMP Director, Infrastructure and Environmental Services Town of Aurora 100 John West Way, Box 1000 Aurora, Ontario L4G 6J1 We have now concluded our detailed analysis of your street lighting system by revising the annual energy consumption and savings estimates for Aurora to reflect the proposed upgrade to LED based on the GIS/GPS Audit. Your street lighting network is currently consuming 2,789,453 kWh. By upgrading to LEDs, your projected annual energy consumption will fall substantially to 1,102,860 kWh, resulting in 1,686,593 kWh energy savings, equivalent to 60% consumption reduction. As requested by the Town, this IGA incorporates the Town's own budget figures for both energy and maintenance costs to determine the baseline, from which the savings calculations are derived. The final estimate of project cost has been revised to reflect the number and selection of decorative alternatives to be included in the scope of work. The total project cost includes the replacement of 4,507 fixtures; of which 1,814 are decoratives for a total project cost of $3,505,499 before the application of the IESO incentive. We have calculated an IESO incentive value of $294,183, which brings the net project cost to $3,211,159, plus HST. We understand that Aurora will also include the 248 York Regional lights in the project scope, and will collect from the Region the costs associated with designing, procuring and installing these LED replacements. Since the costs to operate and maintain the Regional lights are not billed to the Town, we have been careful to make sure that these lights are treated separately. We have included financial impact of adding the York lights to the total project costs in a separate appendix. The total cost before incentives and including the Regional lights would be $3,666,915, which includes $161,573 for the York lights, which will be eligible for an IESO incentive of $42,876 reducing the net impact to the region to $118,697. All of these costs include an allowance for 35% rewiring, 100% refusing and a 2% arm replacement. We look forward to moving the project to the next phase. We will arrange for a conference call to discuss the contents of this report in the next few days, but until then please feel free to contact us should you have any questions. Y urs tr ly, Sean N ly, President REAL -TERM ENERGY -12- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 12 EXECUTIVE SUMMARY The table below summarizes our findings based on the lighting Inventory obtained through a GIS/ GPS audit of 4,506 fixtures and using up to date utility rates of your Hydro Company to calculate the projected electricity costs. The savings that will be achieved following the LED upgrade will be significant and will benefit the entire municipality. For current energy and maintenance costs, we used the budget costs provided by the town. CU RRE INT STATUS Number of Fixtures BEFORE UPGRADE 4,506 POST AD 4,506 VARIANCE 0 PERCENT 0% Annual Electricity Consumption (kWh) 2,789,453 1,102,860 1,686,593 60%� Annual Electricity Costs $500,000 $218,007 $281,993 56% Annual Maintenance Cost (5 yr. avg.) $100,000 $20,000 $80,000 80% Total Street Lights Expenditures $600,000 $238,007 $361,993 60%� Average Annual Cost per Fixture $133 $53 $80 60% OPERATING COST COMPARISON • Energy Costs ■Maint. Costs Loan Repayment 0Savings Please note that in the diagram the loan repayment reflects an Infrastructure Ontario loan with a period of 15 years. BASELINE DUT Following your decision to proceed with the IGA under a Design, Upgrade and Transfer option, we revised the total project cost to reflect the new lighting inventory that will be replaced obtained through the GIS/GPS. Number of Fixtures Design, Upgrade & Transfer 4,506 Total Project Costs $3,505,342 I ESO Incentive -$294,183 Net Project Costs $3,21 1,159 Price per Fixture Post IESO Incentive $712.64 Payback Period (Years) 8.0 3 REAL -TERM ENERGY -13- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 13 INTRODUCTION RealTerm Energy Corp. has examined in detail the Town of Aurora's existing streetlight network records to produce this Investment Grade Audit. Our analysis included the following stages: • Evaluate existing GPS/GIS data of the entire street light inventory of the municipality • Reconcile differences between the municipality's and the Utility's records if required • Work with Cree Lighting to apply appropriate LED based lighting designs • Update the replacement LED fixtures from the desktop review • Examine in detail the municipality's utility bills • Confer with utility to address any questions or ambiguities found • Examine detailed maintenance records of the municipality • Establish baseline results for energy usage and maintenance costs • Project revised estimated costs and cost savings A summary of our findings, compared to our Desktop Review presented in January, 2015 is shown below: Number of Fixtures DESKTOP REVIEW 4,505 IGA RESULT 4,506 VARIANCE 1 PERCENT 0% Type of Fixture HPS/MV HPS/MV NA - Energy Savings (%) 65.0% 60.5% -4.5% - Energy Consumption (kWh) 2,837,054 2,789,453 (47,601) -2% Projected Annual Electricity Costs $459,291 $500,000 $40,709 9% Annual Maintenance Cost (5 year average) $77 867 $100,000 $22,133 28% Average Annual Cost per Fixture $119 $133 $14 12% Total Street Lights Expenditures $537,157 $600,000 $62,843 12% Total Project Costs $2,998,846 $3,505,342 $506,496 17% IESO Incentive -$434,858 -$294,183 $140,675 -32% Net Project Costs after IESO $2,563,988 $3,211,159 $647,171 25% n —.00"am— REAL -TERM ENERGY -14- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 14 VARIANCE ANALYSIS Referring to the preceding table, the variances in this IGA compared to our initial desktop proposal are can be explained as follows: 5 ❑ The number of fixtures has remained the same. Please see the appendix for the details concerning the addition of 248 new LED luminaires for the Region of York. No analysis has been presented as to the energy or maintenance savings of these lights in this analysis. ❑ Expected energy consumption savings is lower than we had first projected. This is due in large part to a greater number of decorative fixtures in the inventory than first thought (approximately 600), the replacements of which are not as efficient as cobra head fixtures. In addition, the overall wattage of the existing system is less than the reported inventory prior to the confirmation of data in the field. This lowers the percentage of savings, although the absolute value of the energy savings (60%) is still an excellent result, and consistent with many other Ontario communities. ❑ Projected energy costs of $500,000 are consistent with the Town's budget amount, though this is higher than last year's energy costs of $459,291 ❑ The baseline for the annual maintenance in our desktop proposal was based upon a 5 year average, though we have not examined those records to see what is included in the average of $77,867. We have therefore used the Town's budget figure of $100,000 to establish the benchmark for expected savings of 80% or $80,000 per year. ❑ Total project costs have increased by 17% over our initial estimate, mainly because of the higher cost of the type and number LED luminaires to replace the decorative fixtures. The team met last month to select the optimum combination of decorative fixtures resulting in this final cost estimate. ❑ The IESO incentive figure is lower than projected in our desktop estimate. This is partially due to the fact that most decorative fixtures are NOT "DLC listed" and Aurora is no exception. The initial replacement estimates for the decoratives were for the OEM replacements. The selected replacement fixtures are far less expensive than the OEM fixture replacements, and the cost savings outweigh the lost incentive value. ❑ The addition of the York Regional lights to the project costs will have no impact on the energy or maintenance savings to the Town. REAL -TERM ENERGY -15- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 15 GPS MAPPING RealTerm Energy conducted a complete GIS inventory of the Town of Aurora's streetlights and used the information derived from this review to develop a detailed picture of the Town's current streetlighting network including the following: • Accurate count of all fixtures and fixture types • Wattage of each existing fixtures • Length of fixture arms, fixture heights, setbacks from roadway, pole spacing, etc. • Exact GPS coordinates • Road classifications • Hydro pole ID numbers (when available) From this database, we were able to assess the exact state of the Town's streetlight inventory to enable us to clearly define the current street light inventory and energy demand, which we use to accurately estimate the energy savings obtained from the conversion of Aurora's current street lights to LEDs. A detailed breakdown of the revised lighting inventory, obtained from the GIS/GPS audit appears below: GPS INVENTORY (Actual) TYPE HPS 70W SYSTEM WATTAGE 100 QTY 447 DEMAND (kW) 44.7 HPS 100W 130 1,543 200.6 HPS 150W 190 410 77.9 HPS 200W 250 194 48.5 HPS 250W 310 94 29.1 MV 175W 210 4 0.8 Decorative -Box Top 190 4 0.8 Decorative -Top Hat 190 183 34.8 Decorative- Victorian Lantern Post Top 130 52 6.8 Decorative- Victorian Lantern Side Mount TOTAL0. 130 1,575 1,575 —.00"am— REAL -TERM ENERGY -16- General Committee Meeting Agenda Tuesday,September 22,2015 Item 1 Page -16 -17 - General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 17 LED LIGHTING DESIGN RealTerm Energy's technical evaluation team reviewed the GPS information we received and formulated a hybrid approach to completing roadway designs for The Town of Aurora. After evaluating the configuration of each light fixture for road classification, pole spacing, mounting height, arm length and curb setback, we were able to conclude that Aurora can achieve the same or better light levels than those of its current incumbent street lights. The lighting design as suggested for the most part meets RP-8 lighting levels. (RP-8 is a recommended, though not required practice for roadway illumination) Those portions of the Town's lights points that do not meet RP-8 could be for a number of reasons, including: • Inadequate Pole Spacing (poles are spaced too far apart), • Insufficient Mounting Height, or • Missing Light Fixtures We concluded that in order to fully comply with RP-8 guidelines, the high costs of the required pole additions, replacements, rewiring and retrenching would render the project uneconomical. Our analysis concludes that in all instances where RP-8 could not be achieved with a new LED fixture, this was also the case for the currently installed fixture. In those instances, photometric design has been utilized to select an LED luminaire in which the wattage and distribution pattern combine to meet or exceed the lighting levels of the currently installed fixtures. Based upon the replacement luminaires detailed in the following pages, we anticipate that the impact on the Town's annual energy consumption will be as follows: REAL -TERM ENERGY -18- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 18 ELECTRICAL COST ANALYSIS POWERSTREAM'S LOAD PROFILE Based on the most recent 12 month street light energy consumption and demand figures provided by PowerStream, we were able to assess the annual load profile used by the utility to charge the Town of Aurora for its street lights. The annual load profile is a critical part of the Baseline calculation, used to project the actual energy consumption and future energy savings that will be realized after the upgrade. 466 438 425 444 359 350 367 334 296 291 272 258 MR 1 I 3 28 3 3 31 30 0 0 31 �31130 31 30 31 0 0 1 2 3 4 5 6 7 8 9 10 11 12 ■ Operating days Estimated operating hours per month Power Sfreo BASELINE ENERGY CALCULATIONS At the request of the Town, the current electricity costs included in the baseline have been set at $500 000, which is consistent with the expected energy rates that will likely be in effect upon the conclusion of the project. —00"aws— REAL -TERM ENERGY -19- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 19 MAINTENANCE ANALYSIS BASELINE MAINTENANCE For the purpose of this IGA report at the request of the Town the maintenance costs have been considered equal to $100,000, which is the current annual budget allocation for streetlight maintenance. We also conservatively estimate that ongoing LED maintenance will equate to 80% savings over current HPS expenditures, or approximately $80,000 per annum. Energy & Maintenance Total Savings --marIfto— REAL -TERM ENERGY -20- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 20 Fr TOWN OF AURORA - INVESTMENT GRADE AUDIT- AUGUST 2015 PROJECT COSTS & FINANCIAL OPTIONS The following illustrates the option chosen by the municipality to finance its LED upgrade which is The Design, Upgrade and Transfer option, where it is assumed that the Municipality itself arranges the financing for the project. Typically, this would be from a source like Infrastructure Ontario, with its low-cost interest rates. DESIGN, UPGRADE & TRANSFER PROJECT COSTS, SAVINGS AND INVESTMENT RETURN PROJECT• Number of Fixtures 4,506 Total Project Costs $3,505,342 IESO Incentive -$294,183 Net Project Costs $3,211,159 Price per Fixture $713 PROJECTVALU LED Energy Consumption E 1,102,860 kWh VARIANCE 60% Year 1 LED Energy Costs $218,007 56% Year 1 Maintenance Costs $20,000 80% Year 1 Operating Costs $238,007 $361,993 Year 1 Cost per Fixture $53 $80 The above project costs include a provision for the following: • 35% of the fixtures being completely rewired 100% of the fixtures being refused, and • An allowance for 2% of the arms to be replaced. This minimizes the likelihood of service calls over the life of the fixtures, greatly reducing maintenance costs. Should the actual installation costs to rewire or replace fixture arms differ from the above, the final costs shall be adjusted on a time and materials basis. In the unlikely case that Power Stream insists on charging a fee for changing the connections to the secondary bus line when near high tension lines, such feel will be in addition to the above. INVESTMENT RETURN The simple payback period of the project, before including any financing costs is 8.0 years. 11 REAL —TERM ENERGY -21- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 21 INFRASTRUCTURE ONTARIO LOAN Infrastructure Ontario offers loans at favorable rates to most municipalities seeking to improve their civic infrastructure. Interest rates vary with market conditions and are set at the prevailing rate at the time the loan is advanced. The table below summarizes payment options which would be available to fund the project through Infrastructure Ontario. Please note these rates change daily and are submitted below for evaluative and budgeting purposes. * Investment cost less IESO incentive NET SAVINGS AFTER FINANCING COSTS: Annual $361,993 $372,052 $382,398 $393,038 $403,980 $415,233 $426,807 $438,710 $450,953 $463,544 Savings Loan $262,665 $262,665 $262,665 $262,665 $262,665 $262,665 $262,665 $262,665 $262,665 $262,665 Repayment Net Savings $99,328 $109,388 $119,733 $130,373 $141,315 $152,569 $164,142 $176,046 $188,288 $200,879 We have assumed that given the simple payback is close to 10 years, that an Infrastructure Ontario loan with an amortization term of 15 years would optimize the overall savings potential to the town of Aurora. As can be seen, there are significant net savings from the outset of the project, net of financing costs. 12 REAL -TERM ENERGY -22- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 22 GREENHOUSE GAS REDUCTION Current Annual Energy Consumption (kWh) Projected LED Annual Energy Consumption (kWh) Annual kWh Savings Estimated Annual GHG Reduction (metric tonnes) GHG Reduction over Luminaire Life (metric tonnes) 13 2,837,054 981,011 1,856,043 186 4,269 2,789,453 1,102,860 1,686, 593 169 3,879 ---wwrlqaw� REAL -TERM ENERGY -23- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 23 CALCULATION ASSUMPTIONS 1. The electricity cost savings were calculated based on the current budget electricity costs provided by the Town. The annual energy savings and the new LED street lighting system were calculated based on the data collected by the GIS/GPS mapping. Any changes in the below data will have as an effect changes in the energy consumption savings and in the energy cost savings. Type of Light # of Lights Cobra Head 2,692 401,7 142,7 4,300 Decorative 1,814 247 113.8 4,300 2. We have assumed that the saveONenergy program continues to be in effect as promised, using the currently published rates, and that there will be no unexpected delays on the part of our partners which would prevent us from meeting the deadline for the Town to receive this incentive. While we will do everything we can to meet the requirements of this program and to gain this incentive for the Town, RealTerm Energy cannot take responsibility for those aspects which are outside of its control. 3. HST was not included thorough our calculations. 14 REAL -TERM -ENERGY -24- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 24 CONCLUSION AND RECOMMENDATION • We have implemented a designed solution of selected LED luminaires that conform to RP-8 guidelines for the majority of the applications. • This combination of LED luminaires will result in energy consumption savings of 1,686,593 kWh per year over the incumbent HIPS fixtures, which is equivalent to 60% energy savings. If the Town of Aurora chooses to move forward with the Design, Upgrade and Transfer option based upon the selection of fixtures contained in this portion of the IGA, the total NET project cost will be $3,211,159 which includes 2% arm replacement and 35% re -wiring and re -fusing of all fixtures. The Town should expect a payback period of 8.0 years with an IESO Incentive of $294,183 The next steps to start the implementation of this new technology and start seeing energy and maintenance savings are as follows: 1. Meeting to review IGA with staff and RealTerm Energy team to select optional fixtures 2. Approval of the IGA 3. Submit IESO rebate (prepared by RealTerm, but municipal staff must submit) 4. Review and sign CCDC contract to proceed with project 15 REAL -TERM ENERGY -25- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 25 SITE SPECIFIC FIXTURE REPLACEMENTS 16 REAL -TERM ENERGY -26- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 26 LED DESIGNS FOR COBRA HEAD LIGHTS RTE_I❑ 4921 ROADCLASS Local FIXTYPE Co brahead-HPS Hydro Company Power Stream LAMPWATTS 100 LAMPHEIGHT 23 ARIALENGTH 6 ROADWICTH 92 SETBACK 2 LATITUDE 43.985209 LONGITUDE -79476235 PHOTO COMMENT_ Headcount 1 With —Ballast 130 ❑esign_I❑ 8 LED _Design 43W_XSPA02GC_USN Power Level C Wattage 43 Design Perrormance_Ratio 0.330769 mts 26.84 F23 3.026007 Replacement FROM 130W Cobrahe2d-HIPS TO 43W_XSPA02GC_USN Name 4921 Folde Fath Aurora DesigW43W_XSPA02GC_USN HPS 100 W (SAMPLE) r.a Sample Fixture Locations Replacement Details* c7 . • r LED 43 W *Sample Data: Please note that while this map displays all of the 43W LEDs, not all of them will necessarily have been 1710OW HPS originally. Other sizes of lights may also have been converted to 43W LEDs. REAL -TERM ENERGY -27- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 27 LED DESIGNS FOR COBRA HEAD LIGHTS RTE_I❑ 4000 ROADCLASS Local FIXTYPE Cobrahead-HPS Hydre_Ccmpany Power Stream LAMPWATTS 150 LAMPHEIGHT 25 ARIr1LENGTH 8 ROADWIDTH 45 SETBACK 7 LATITUDE 43.987407 LONGITUDE -79.460863 PHOTO COMMENT_ Headccunt 1 With —Ballast 190 ❑esign_I❑ 24 LED_Design 73W_XSPA02HD_USN Power Level D Wattage 73 Design Perrormance_Ratio 0.384211 mts 13.42 F23 1.76 Replacement FROM 190WCobrahead-HPS TO 73W_XSPA02HD_USN Name 11008 FolderPath Aurora Design773W_XSPA02HD_USN (SAMPLE) rZ, Sample Fixture Locations *Sample Data: Please note that while this map displays all of the 73W LEDs, not all of 18150W HPS originally. Other sizes of lights may also have been converted to 73W LEDs. Replacement Details* s' o. 177 LED 73 W necessarily nave peen --Mmrllqamm-- REAL -TERM ENERGY -28- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 28 LED DESIGNS FOR COBRA HEAD LIGHTS (SAMPLE) Sample Fixture Locations Replacement Details* 4603 l RTE_1❑ 4603 ROADCLASS Local HPS 150 W FIXTYPE Cobrahead - HIPS Hydro_Company Power Stream LAMPWATTS 150 LAMPHEIGHT 34 ARMLENGTH 8 ROADWIDTHI 60 SETBACK 4 LATITUDE 43.990162 LONGITUDE-79.454022 46 PHOTO Streetlight COMMENT_ Headcount 1 With—Ballast 190 ❑esign_I❑ 27 LED _Design 101W_XSPA02HA_USIN Flower Level A Wattage 101 Design Perform an ce_Rati o 0.531579 mts 1798 F23 1.647059 LED 101 W Replacement FROM 190W Cobrah a ad-HPS TO 101W XSPA02HA USN Name 4603 FolderPath Aurora DesigN101W_XSPA02HA_USN *Sample Data: Please note that while this map displays all of the 101W LEDs, not all of them will necessarily have been 15OW HIPS originally. Other sizes of lights may also have been converted to 101W LEDs. 19 REAL -TERM ENERGY -29- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 29 LED DESIGNS FOR DECORATIVE FIXTURES Decorative — Box Top HIPS 150W 20 Sample Fixture Locations Replacement Details KAD LED — LED 69W REAL -TERM ENERGY -30- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 30 LED DESIGNS FOR DECORATIVE FIXTURES Decorative-Top Hat HIPS 150 W 21 Sample Fixture Locations Replacement Details 245L - LED 72W _wWrIftwo.— REAL —TERM ENERGY -31- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 31 LED DESIGNS FOR DECORATIVE FIXTURES Decorative — Victorian Lantern Post Top H PS 1S0 W 22 Sample Fixture Locations Replacement Details Classic — CL41T4 - LED 80W REAL-TERM ENERGY -32- TOWN OF AURORA - INVESTMENT GRADE AUDIT- AUGUST 2015 + - M "f • :(.�33 p.ni �:- $8 z_ 5 .1 71f82E,�6e2cc�h2�-690 3U42 .:.....r •-'� p�ii .6?qs?f. i�i,53.1�5 .!s'a r .0211 �e L 4461 y <2 �:st A::-", s,•r-0 —2 "•. ..<. e68E, _ _ __._ �� 1 •n 5 23�7 :23i8� ' '... 2M2' '23322333" :e..:9M1.':-0C i' ... 276�5� t �30a2326' `0 . ,� F 228C2281 .225 2308 2227 2251 3 3 ' i} • ' p4.� 622a52259 �pM7p2 1g8 221'9 - 7.3+ 2'�d' � 2060 24592216 22p5 ' '• �qi2,2' 21C1 2061 22102206F982. 79911 1474 i• 78 3" Y- 1905. 19011906 I General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 33 APPENDIXA PROJECT COSTS - REGION OF YORK'S LIGHTS REAL -TERM ENERGY -34- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 34 REGION OF YORK - PROJECT COSTS INVENTORY H PS 70W 100 1 1 0.1 0.1 H PS 10OW 130 H PS 20OW 250 208 52.0 H PS 250W 310 38 11.8 CREE XSPA_2HD-USQR (73W) After Upgrade WATTAGETYPE SYSTEM 73 QTY 2 DEMAND (kW) 0.1 CREE XSPA_2HA-USQR (101 W) 101 1 0.1 CREE XSPA_2HC-USQR (112W) 112 41 4.6 CREE XSPA_21-1N-USQR (134W) 134 23 3.1 CREE XSPA_21-1M-USQR (153W) 153 124 j 3.7 CREE XSPA_21-1L-USQR (168W) TOTAL48 168 157 26.4 38.0 DESIGN, UPGRADE & TRANSFER PROJECT COSTS, SAVINGS AND INVESTMENT RETURN Number of Fixtures I 248 Total Project Costs I $161,491.68 I ESO Incentive-$42,876 Net Project Costs $118,615.68 Price per Fixture I $478.3 The above project costs include a provision for the following: • 35% of the fixtures being completely rewired • 100% of the fixtures being refused, and • An allowance for 2% of the arms to be replaced. 25 REAL -TERM ENERGY -35- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 35 LED DESIGNS Cobrahead HIPS rw 26 Sample Fixture Locations Replacement Details LED Replacement Fixture REAL -TERM ENERGY -36- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 36 APPENDIX B CREE PRODUCT WARRANTY REAL -TERM ENERGY 37 - General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 37 L CANADIAN LIMITED WARRANTY FOR CREE° LED LIGHTING FIXTURES (INCLUDING BETALED° TECHNOLOGY; TRUEWHITE° TECHNOLOGY; AND ESSENTIO FIXTURES) This limited warranty is provided by the Cree company described below ("Seller") to the original purchaser of the LED lighting product that is identified on Seller's invoice ("you") reflecting its original purchase (the "Product") in Canada. The Seller is the Cree company identified as such on the invoice. This limited warranty may be transferred to subsequent purchasers of the Product, provided that such Product is resold in new condition and in its original packaging. Seller warrants that the Product, when delivered in new condition and in its original packaging, will be free of defects in material and workmanship for a period of TEN (10) YEARS from the date of original purchase. The determination of whether the Product is defective shall be made by Seller in its sole discretion with consideration given to the overall performance of the Product. A Product shall not be considered defective solely as a result of the failure of individual LED components to emit light if the number of inoperable components is less than 10% of the total number of LED components in the Product. If Seller determines the Product is defective, Seller will elect, in its sole discretion, to refund you the purchase price of the Product, repair the Product or replace the Product. Exclusions: 1. This limited warranty will not apply to loss or damage to the Product caused by: negligence; abuse; misuse; mishandling; improper installation, storage or maintenance; damage due to fire or acts of God; vandalism; civil disturbances; power surges; improper power supply; electrical current fluctuations; corrosive environment installations; induced vibration; harmonic oscillation or resonance associated with movement of air currents around the Product; alteration; accident; failure to follow installation, operating, maintenance or environmental instructions prescribed by Seller or applicable electrical codes; or improper service of the Product performed by someone other than Seller or its authorized service provider. 2. This limited warranty excludes field labour and service charges related to the repair or replacement of the Product. 3. THIS LIMITED WARRANTY IS VOID IF THE PRODUCT IS NOT USED FOR THE PURPOSE FOR WHICH IT IS DESIGNED. 4. THERE ARE NO REPRESENTATIONS, WARRANTIES OR CONDITIONS, WHETHER EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE, INCLUDING WITHOUT LIMITATION ANY WARRANTIES OR CONDITIONS AGAINST INFRINGEMENT OR OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR DURABILITY FOR A REASONABLE PERIOD OF TIME, OTHER THAN OTHER THAN THOSE EXPRESSLY CONTAINED IN THIS LIMITED WARRANTY AND THOSE LEGAL WARRANTIES PROVIDED UNDER PROVINCIAL LAW WHICH CANNOT BE WAIVED. 5. IN NO EVENT SHALL SELLER BE LIABLE FOR INCIDENTAL, COMPENSATORY, CONSEQUENTIAL, INDIRECT, SPECIAL OR OTHER DAMAGES. SELLER'S AGGREGATE LIABILITY WITH RESPECT TO A DEFECTIVE PRODUCT SHALL IN ANY EVENT BE LIMITED TO THE MONIES PAID TO SELLER FOR THAT DEFECTIVE PRODUCT. THE LIMITATIONS CONTAINED IN THIS SECTION APPLY REGARDLESS OF THE BASIS OF THE CLAIM OR THE FORM OF ACTION INCLUDING, WITHOUT LIMITATION, NEGLIGENCE OR OTHER TORT, OR BREACH OF CONTRACT. Seller reserves the right to utilize new, reconditioned, refurbished, repaired or remanufactured products or parts in the warranty repair or replacement process. Such products and parts shall be comparable in function and performance to an original product or part, as determined by Seller in its sole discretion, and warranted as set out in this limited warranty for the remainder of the original warranty period. In order to make a warranty claim, you must notify Seller in writing within sixty (60) days after your discovery of the defect, provide proof of purchase such as the invoice and comply with Seller's other warranty requirements as set out in this limited warranty. Upon receiving that notice, Seller may require you to promptly return the Product to Seller, or its authorized service provider, freight prepaid. Your warranty claim should be addressed to Cree Canada Corp., 3-6889 Rexwood Road, Mississauga, ON L4V 1 R2. This limited warranty only applies to specified LED fixtures set out above. Any warranties applicable to finish, poles, lamps, CR Series downlights, LR24Tm troffers, certain BetaLED® Technology outdoor fixtures (specifically Class II as defined per IEC/EN60598), backup batteries, controls, occupancy sensors, photocells and other fixture accessories can be found at www.cree.com/canada/warranty. This limited warranty is effective for purchases of Product on or after the effective date set forth below. Seller reserves the right to modify this warranty from time to time. Any modification of this warranty shall be effective for all orders placed with Seller on or after the effective date of such revised warranty. The parties acknowledge that they have required that this document be prepared in English. Les parties reconnaissent avoir exig6 que les pr6sents soient r6diges en anglais. Effective Date: September 24, 2012 28 REAL —TERM ENERGY -38- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 38 APPENDIX C LIGHTING DESIGNS LAYOUT REAL -TERM ENERGY -39- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 39 We are sending the details of the proposed CREE luminaires in a separate file, as well as copies of the lighting design layouts performed for various applications in the municipality. They will be sent electronically. 30 REAL -TERM ENERGY -40- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 40 APPENDIX D • SPEC SHEETS REAL -TERM ENERGY -41- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 41 Field Adjustable Output For use with XSP1T"", XSP2TI, XSP2L-, LEDway® High Output and OSQ'" LED Street and Area Luminaires Description: The Field Adjustable Output option enables the XSP Series, LEDway® High Output and OSQ' street and area luminaires to be tuned to the exact needs of a particular application. With multiple levels of adjustment, the XSP Series, LEDway® High Output and OSQ Series luminaires offer maximum flexibility to best meet a variety of applications using a single Iuminaire. When N or U options are ordered (XSP Series, LEDway® High Output), the luminaires will have the field adjustable option as well as a wattage label that indicates the maximum available wattage of the Iuminaire. XSPI TA, Street/Area Luminaires System Watts Lumen Multipliers Optics Qualified on the DesignLights Consortium Qualified Products List Input Power Designator 120-277V 347-480V Types II, II Short, II Long and III Including BLS Types V and V Short 4000K 5700K A 53 59 1.00 1.00 2, G, 3, H Z G, 3, H B 48 54 0.91 0.92 2, G, 3, H Z G, 3, H C 43 50 0.86 0.85 2, G, 3, H Z G, 3, H D 38 46 0.77 0.78 2, G, 3, H Z G, 3, H E 34 41 0.70 0.70 2, G, 3, H Z G, 3, H F 29 36 0.61 0.59 2, G, 3, H Z G, 3, H G 27 34 0.52 0.49 WA WA H 19 26 0.40 0.37 WA WA I 15 21 0.29 0.27 WA WA XSP2- Street/Area Luminaires System Watts Lumen Multipliers Optics Qualified on the DesignLights Consortium Qualified Products List Input Power Designator 120-277V 347-480V Types II, II Short, II Long and III Including BLS Types V and V Short 4000K 5700K A 101 106 1.00 1.00 Z G, 3, H 2, G, 3, H B 91 99 0.91 0.95 Z G, 3, H 2, G, 3, H C 83 90 0.86 0.88 ZG, 3,H 2, G, 3,H D 73 79 0.77 0.00 Z G, 3, H 2, G, 3, H E fi5 71 0.70 0.73 2, G, 3, H 2, G, 3, H F 56 fit 0.61 0.63 ZG, 3,H 2, G, 3,H G 53 59 0.52 0.52 WA WA H 37 43 0.40 0.40 WA WA 1 29 34 0.29 0.29 WA WA XSP2LT" Street/Area Luminaires System Watts Lumen Multipliers Optics Qualified on the DesignLights Consortium Qualified Products List Input Power Designator 120-277V 347-480V Types II, II Short, II Long and III Including BLS Types V and V Short 4000K 5700K L. 168 WA 1.00 WA 2,3 2, G, 3,H M 153 WA 0.91 1.00 Z 3 Z G, 3, H N 134 WA 0.85 0.91 ZG, 3,H 2, G, 3,H 0 112 WA 0.75 0.81 ZG, 3,H ZG, 3,H P 94 WA 1 0.64 1 0.70 1 WA WA Q 76 WA 1 0.51 0.57 WA WA R 56 WA 1 0.37 0.42 WA WA • Input P—daslgnabr L mtavallI on XSP Series Area Lum maes Beta LED 61 TECHNOLOGY US: www.cree.com/lighting T (800) 236-6800 F (262) 504-5415 32 Rev. Data 05/2212014 C R E E O_ Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 --..Norlqmm— REAL -TERM ENERGY -42- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 42 For use with XSP1TI, XSP2TM, XSP2L'", LEDway' High Output and OSQT" LED Street and Area Luminaires LEDway® High Output Luminaires - Single Module System Watts Lumen Multipliers Optics Qualified on the DesignLights Consortium Qualified Products List Input Power Designator 120-277V 347-480V Types 11 Medium and III Medium 4000K 5700K A 136 140 1.00 2ME, 3ME 2ME,3ME B 130 133 0.97 2ME, 3ME 2M�WE C 123 126 0.94 2ME, 3ME 2ME, 3ME D 117 119 0.91 2ME, 3ME 2M�WE E 107 109 0.86 2ME, 3ME 2ME,3ME F 97 99 0.81 2ME, 3ME 2ME,3ME G 87 89 0.76 2ME, 3ME 2ME,3ME H 78 79 0.67 2ME, 3ME 2ME,3ME 1 68 69 0.61 2ME, 3ME 2ME,3ME LEDway® High Output Luminaires - Double Module System Watts Lumen Multipliers Optics Qualified on the DesignLights Consortium Qualified Products List Input Power Designator 120-277V 347-480V Types 11 Medium and III Medium 4000K 570CK A 274 279 1.00 2ME, 3ME 2ME, 3ME B 265 265 0.97 2ME, 3ME 2ME,3ME C 252 251 0.94 2ME, 3ME 2ME,3ME D 238 237 0.91 2ME, 3ME 2ME,3ME E 214 217 0.86 2ME, 3ME 2ME,3ME F 19B 198 1321 2ME, 3ME 2ME,3ME G 172 177 0.76 2ME, 3ME 2ME,3ME H 153 157 0.67 2ME, 3ME 2M�WE 1 136 137 0.61 2ME, 3ME 2ME,3ME Beta LED a C R E E' TECHNOLOGY US: www.cree.com/lighting T (800) 236-6800 F (262) 504-5415 Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 33 REAL -TERM ENERGY -43- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 43 For use with XSPJTI, XSP2TM, XSP2LT", LEDwayl High Output and OSQ" LED Street and Area Luminaires OSQ- LED Area Luminaires - Input Power Designators A & J Q Option Setting System Watts 120-480V Lumen Multipliers Optics Qualified on the Design Lights Consortium Qualified Products List Input Power Designator A Input Power Designator J 3000K 4000K 5700K 09(Standard) 112 168 1.00 WA WA WA 08 197 160 0.98 WA WA WA 07 101 152 0.94 WA WA WA 06 96 143 0.91 WA WA WA 05 67 131 0.85 WA WA WA 04 79 120 0.00 WA WA WA 03 71 108 0.73 WA WA WA 02 fid 1 96 0.68 WA WA WA 01 56 1 84 0.61 WA WA WA 0SQ7 LED Area Luminaires - Input Power Designator S ❑ Option Setting System Watts 120-277V Lumen Multipliers Optics Qualified on the DesignLights Consortium Qualified Products List Input Power Designator S 3000K 4000K 5700K 09(Standard) 223 1.00 WA WA WA 08 213 0.90 WA WA WA 07 202 0.94 WA WA WA 06 191 0.91 WA WA WA 05 175 0.85 WA WA WA 04 160 0.80 WA WA WA 03 144 0.73 WA WA WA 02 128 0.68 WA WA WA 01 112 0.61 WA WA WA 02014 Cree, Inc. and/or one of its subsidiaries. All rights reserved. For Informational purposes only. Content Is subjec to change. See www.cree.com/patents for patents that cover these products. Cree®, the Cree logo, LEOway®, and thi BetaLED Technology logo are registered trademarks, and XSPI -, XSP2-, XSP2L", and OSQ- are trademarks of Cree, Inc The Designi-ights Consortium logo and the DLC QPL Listed logo are registered trademarks of Northeast Energy Efficienq Pannershlins, Inc. US: www.cree.com/lighting T (800) 236-6800 F (262) 504-5415 34 CREED= Canada: www.cree.com/canada T (800) 473-1234 F (800) 890-7507 --..Norlqmm— REAL -TERM ENERGY -44- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page we 44 XSP1T"' — XSPA02/G Cree" LED Street/Area Light - Single Module - Horizontal Tenon Mount - Type II and Type II w/Backlight Control Product Description Designed from the ground up as totally optimized LED street and area lighting system, the XSP Series delivers incredible efficiency without sacrificing application performance. Beyond substantial energy savings and reduced maintenance, Cree achieves better optical control with our NanoOptic® Precision Delivery Grid- optic than a traditional cobra head luminaire. The Cree• XSP Series LED luminaires are the better alternative for traditional street and area lighting with better payback and better performance. Performance Summary Utilizes Beta LED° Technology NanoOptld° Precision Delivery Grid— optic Made in the U.S.A. of U.S. and imported parts CRI: Minimum 70 CRI CCT: 4000K (+/- 300K), 5700K (+/- SOCK) Limited Warranty*: 10 years on luminaire/10 years on Colorfast DeltaGuard° finish Accessories Field Installed Addexaccrias XA-SPIBLS XA-XSP4PTMNT Backlight Control Shield Four Point Mounting Kit -Provides 1/2 Mounting Height Cutoff -Induhas Large Bracket for mounting tot"(Slmm) IP, 2.375" XA-SPIBROSPK (60mm) O.D., Small Bracket for mounting to 1.25' (32mm) IP, 1.66' Bud Spikes (42mm) O.D. tenon, and mounting bolts Square Internal Mount Tenons Round External Mount Tenons - Nounts to 4"(102mm)squa. on minu m or steel poles -Mounts to2-3/8-3'(60-76mm) rou no aluminum or steel poles ortenons PD-IXd-Single PD-2H4(180)-180°Term Pi - Single PT-3H(90)-90°Triple PD-2N4(90)-90°Twin PD-3H4(90)-90°Triple PT-2H(90)-90°Term PTAH(90)-90°Quad PD-4H4(90)-90°Quad PT-2H(180)-180°Twin Wall Mount Tenon aired Arm Pale Adaptor Bracket WM-2L - Mounts to 3 - 6' (76-152mm) mund or square aluminum or steel poles XA-TMDA8 Ordering Information ExamoleXSPA02GA-US 23.7" F (601mm) xi 1x-�•s- Xsp A a A Input Power - ASP A Mounting 0 Optic Z Modules G Togliatti A - Voltage U ColorOptions S Options F Fuse Horizontal Tenon Type I 4000K 53W Universal Silver When ode dictates fusing, use time delay lose G N 120-277V T - Not available with V voltage Type I 5700K V Black 6 Small I Point Mounting w/BLS 347-480V' Z -Mdmis to 125"(32mm)IP, I.66"(42mm) O.D. horizontal tenon Brgnze J Large Four Point Mounting 6 -Mounts to2"(51mm)IP, 2.375"(60mm) O. D. horizontal tenon Platinum Bronze K Occupancy Control W - Refer to Occupancy Control spec sheet for details White N Utility label and NEMA Photocell Receptacle - Includes Q option - Refer to Field Adju9ble Output spec sheet for details a Field Adlustable Output - Refer to Field Adjustable Output spec sheet for data its to ITNEMA Receptacle - Photocell by others U Utility - Label per ANSI C136.15 - Includes exterior wattage label that Indicates the maximum available wattage of the luminaire -Includes 0 option - Refer to Field Adjustable Output spec sheet for data IN r See wwwneeccriv—da/verrantyfor warranry terms ' 347-000V utilizes magnetic step-down tanslormer. For Input power for 347-48M, rearm the Lumen Output, Elechical, and Lumen Maintenance data table ®Beta LED c �L us TECHNOLOGY erww.cree.com/canada T (800) 473-1234 F (800) 890-7507 35 Rev. Data 03/03/14 C R E E `- REAL -TERM ENERGY -45- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 45 36 XSP' — XSPA02/G LED Street/Area Light Product Specifications CONSTRUCTION & MATERIALS Die cast aluminum housing Tool -less entry • Mounts on 1.25" (32mm) IP, 1.66' (42mm) O.D. or 2" (51mm) Ill 2.375' (60mm) O.D. horizontal tenon (minimum 8" [203mm) in length) and is adjustable +/- 5' to allow for fixture leveling (Includes two axis T-level to aid in leveling) Luminaire secured with two mounting bolts standard; optional four point mounting available Designed with 0-10V dimming capabilities. Controls by others • Exclusive Colorfast DeltaGuard' finish features an E-Coat epoxy primer with an ultra -durable powder topcaat providing excellent resistance to corrosion, ultraviolet degradation and abrasion. Silver, black, bronze, platinum bronze and white are available ELECTRICAL SYSTEM • Input Voltage:120-277V or 347-4BOV, 50/6OHz • Class 2 output • Power Factor: >0.9 at full load • Total Harmonic Distortion: < 20% at lull load • Integral lOkV surge suppression protection standard • To address inrush current, slow blow fuse or type[/D breaker should be used Compatible with control systems; consult factory for details REGULATORY & VOLUNTARY QUALIFICATIONS cUL.G Listed Suitable far wet locations Product qualified an the Design Lights Consortium ("DLC') Qualified Products List ("OPL") when ordered with 2, G, 3 or H optics. ExreptionS apply when N, U, or 0 options are ordered - see Field Adjustable Output spec sheet for details • Certified to ANSI C136.31-2001, 3G bridge and overpass vibration standards • Meets CALTrans fill Vibration testing IOkV surge suppression protection tested In accordance with IEEE/ANSI C62.41.2 Luminaire and finish endurance tested to withstand 5,000 hours of elevated ............ lt fog candilions as defined in ASTM Standard B 117 • Meets Buy American requirements within Al • Dark Sky Friendly, IDA Approved when ordered with the Type II and Type III optics Lumen output, Cfectrlca , arm Lumen maintenance Liam Photometry All published lurninaire photometric testing performed to IESNA e: standards by a i certified laboratory. o.2IIpG� : ■r a= I 11� EPA and Weight Weight 120-277V Weight 347-480V EPA 18.0Its 22.01bs (8kg) (9kg) 0.71 1.02 143 1.74 204 4000K 5700K I Total Cunenl Input System Watts System Wafts PojectetlsLumen power Inlllal BUG Inlllal BUG 120-277Y 347-480V Maintenance Factor Desl9nator Demenrs• PerITM515-11 Delivered PerITM515-11 ROV 208V 240Y 277V 3471 480V @75'C(59-F)'•' A 14.806 1 Bl UO Gl 1 5,340 I Bl UO GI 1 53 1 59 'Actual produdlon yield may vary between -4 and •10%of Initial delivered lumens "For more Infoma rtion on the IES BUG (Backlight -Court -Glare) Rating visit wwwlesnamg/PDF/Errams7TM-15-IIBugRatingsAd&,d.m i "- For rerommended lumen maintenance tartar data see TD-13. Projeded L•" based on 11,080 hours LM-80-08 testing'. > 150.000 hours 99% 99% 2014 Cr- Inc. All rights reserved. For Informatl anal purposes only. Content Is subject to change. See —re—no/ patents for patents that cover these products. Cree°, the Co.. lag a, Beery Grid ,the XSP1 O Technology logo, N Cr..,Ina. h. R E E W. and Colorfast OeltaGuard°are registered trademarks, and precision Delivery Grid'" and XSP1'" are trademarks of e, I no. The ZA UL logo Is a registered trademark of UL LLC. The DesignLights Consortium logo and the DLC 0PL Listed logo are registered trademarks of Northeast Energy Efficiency Pa rtn...hips, Inc. wvvw.cree—dr/canada T (800) 473-1234 F (800) 890-7507 REAL-TERM ENERGY -46- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 46 37 XSP2T"' — XSPA02/G Cree" LED Street/Area Light - Double Module - Horizontal Tenon Mount - Type II and Type I w/Backlight Control Product Description Designed from the ground up as totally optimized LED street and area lighting system, the XSP Series delivers incredible efficiency without sacrificing application performance. Beyond substantial energy savings and reduced maintenance, Cree achieves better optical control with our NanoOptic® Precision Delivery Grid'" optic than a traditional cobra head luminaire. The Cree• XSP Series LED luminaires are the better alternative for traditional street and area lighting with better payback and better performance. Performance Summary Utilizes BetaLED' Technology NanoOptic° Precision Delivery Grid— optic Made in the U.S.A. of U.S. and imported parts CRI: Minimum 70 CRI CCT: 4000K (+/- 300K), 5700K (+/- SOOK) Limited Warranty*: 10 years on luminaire/10 years on Colorfast DeltaGuard- finish Accessories KA-SPZBLS XA-%SP4PiMMIT Backlight Control Shield Four Point Mounting Kit -Provides 1/2 Mounting Height Cutoff -Includes Large Bracket for mounting to2"(Slmm) IP, 2.375" KA-SPIROSPK 160mm) O.D., Small Bracket for mounting to 1.25' (32mm) IP, 1.66' Bird Splkes (42mm) O.D. tenon, and mounting bolts Square Internal Mount Tenons Round External Mount Tenons -Mounts to 4.(102mm) square on minu in or steel poles -Mounts to2-3/8-3'(60-76mm) rou no aluminum or steel pales ortenons PD-IX4-Single PD-2X4(180)-180°Turn Pi - Single PT-3X(90)-90°Triple PD-2X4(90)-90°Twin PD-3X4(90)-90°Triple PT-ZX(90)-90°Twin PTAHI-90°Quad PD-4X4(90)-90°Quad PT-2X(I80)-180°Twin Wall Mount Tenon Olred Arm Pale Adaptor Bracket WM-21- - Mounts to 3 - 6' (76-152mm) mund or square aluminum or steel poles XA-TMDAB Ordering Information Example: XSPA02HA-OS 26.2" f (665mm) ! J L(��, II fl Ilii it �h'i►III XSP A a A Input Power - XSP A Mounting 0 Optic Z Modules N Designator A - Voltage It ColorOptions S Options F Fuse Horizontal Tenon Type I 4000K HOW Universal Silver When ode dictates fusing, use time delay Luse 6 P 120-277V T - Not available with V voltage Type I 5700K V Black 6 Small Four Point Mounting w/BLS 347-480V' Z -Mounts to 125"(32mm)IP, 1.66"(42mm) O.O. harizomal tenon Bronze J Large Four Point Mounting 6 -Mounts to2"(51mm)IP, 2.375"(60mm) 0. D. horizontal tenon Platinum Bronze K Occupancy Control W - Refer to Occupancy Control spec sheet for details White N Utility label and NEMA Photocell Receptacle - Includes Q option - Refer to Field Adju9ble Output spec sheet for details Q Field Adlustable Output - Refer to Field Adjustable Output spec sheet for details to R NEMA Receptacle - Photocell by others U Utility - Label per ANSI C136.15 - Includes exterior wattage label that Indicates the maximum available wattage of the luminaire -Includes 0 option - Refer to Field Adjustable Output spec sheet for data IN r See wwwoeecom/anatla/warranty for warr,nly terms ' 34]-480V utilizes magnetic step-down transformer. For input power for 347-0801 refer to the Lumen Output, Electrical, and Lumen Menders— data table Beta LED U� os Rev. Date: 03112 /14 C R E E �- TECHNOLOGY "ilk www.cree.com/canada T (800) 473-1234 F (800) 890-7507 REAL -TERM ENERGY -47- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 47 XSP2— — XSPA02/G Product Specifications CONSTRUCTION & MATERIALS Die cast aluminum housing Tool -less entry • Mounts on 1.25" (32mal IP, 1.66' (42mm) O.D. or 2" (51mm) Ill 2.375" (60mm) D.D. horizontal tenon (minimum 8" [203mmj in length) and is adjustable +/- 5' to allow for fixture leveling (Includes two axis T-level to aid in leveling) Luminaire secured with two mounting bolts standard; optional four point mounting available Designed with 0-10V dimming capabilities. Controls by others • Exclusive Colorfast DeltaGuard- finish features an E-Coat epoxy primer with an ultra -durable powder topcoat providing excellent resistance to corrosion, ultraviolet degradation and abrasion. Silver. black, bronze, platinum bronze and white are available ELECTRICAL SYSTEM • Input Voltage:120-277V or 347-4BOV, 50/1 • Class 2 output • Power Factor: >0.9 at full load • Total Harmonic Distortion: < 20% at full load • Integral lOkV surge suppression protection standard • To address inrush current, slow blow fuse or type[/D breaker should be used Compatible with control systems; consult factory for details REGULATORY & VOLUNTARY QUALIFICATIONS cOIox Listed Suitable far wet locations Product qualified an the Design Lights Consortium ("DLC') Qualified Products List ("OPL") when ordered with 2, G, 3 or H optics. ExreptionS apply when N, O, or 0 options are ordered see Field Adjustable Output spec sheet for details • Certified to ANSI C136.31-2001, 3G bridge and overpass vibration standards • Meets CALTran, fill Vibration testing IOkV surge suppression protection tested In accordance with IEEE/ANSI C62.41.2 Luminaire and finish endurance tested to withstand 5,000 hours of elevated ambient salt fog conditions as defined in ASTM Standard B 117 • Meets Buy American requirements within Al • Dark Sky Friendly, IDA Approved when ordered with the Type II and Type III optics Lumen Output- Electrical- and Lumen Maintenance Data Photometry standards by a i certified laboratory. EPA and Weight Weight 120-277v weight 347-4e0v EPA 26.0Ibs 29.0 His 02kg) (132kg) O.fi9 1.14 1.30 1.03722D P2'"Stre � Type II Distribution Type II Distribution w/BLS 'Actual prpdpdipn yleld may vary between -4 and •10%in Initlal delivered lumens "For more Information on the IES BUG (Backlight -UPI lght-Glare) Rating visit wwwlesnaorg/PDF/ErozgTM-15-IIBugRatingsAtltlentlum i "- For rerommended lumen maintenance factor data see TD-13. Projected L•" based on 11,080 in LM-80-08 testing'. > 150.000 hours 2014 Co- Inc. All rights reserved. For Informatl onal purposes only. Content Is subject to change. See ---hi patents for patents that cover these products. Co..', the Cree logo, livery Grid' the Beta LED Technology logo, of loo, and C R E E W. Colorfast Del[aGuard° are registered trademarks, and Precision Delivery Gritl°' and XSP2°' are trademarks of Co...Ce, Inc. The ZA — UL logo Is a registered trademark of UL LLC. The Desi gri ghts Consortium logo and the DLC 0PL Listed logo are registered trademarks of Northeast Energy Efficiency Partnersh 1ps, Inc. vir—cree.com/unada T (800) 473-1234 F (800) 890-7507 REAL-TERM ENERGY -48- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 48 KAD LED LED Area Luminaire + %. Specifications EPA: 12* Rrr.� Length! 17-s T Width: 17-112' (f d7A3 ar 7-116' Haight a r w'r lef,t � 36 s�. ( Maus). .'.4 4 "96.f.wmi. KULID A 20LOS sit WEE I M ]=A v ;vwii I f 30tf% M M" a WC R] ?pelt W CIN M Mai M WEI N inelY taboCk.etion t.yh�e, �C,,o,ntours iLw ei ilif W1 1MS OF-W Iiadtiord squall daykr'4 With schu*a for a uemtle kadt Ow compla"wm -.any apa canaa. The KAD LEA fGrn1CM18s t�* Iares: r LED tedvroicgy mth the farrriia• aeshetic of *e rcratnwe sere: ivr StyfizF. h�rA Ilkwuri umm &Qt iwm. it M A seal k- repiaang T% AMW "t* ►aide in area kg" Vdmi a,iora wNtl• typirar' energy swings of 7O% and efpened rewire L-e of ❑wer TOO= haws EXAMPLE: KAD LED 40C 1000 40K R5 MVOLT PUMBAK04 DDBXD Mai nff srysd�+sret jai w MW— AWSAmouter,opr 04 Clne M' W 94_ S"*D* 06 6'rm )0+ go— book 09 r 7M w _ vwWadts li 11'Im Woo— Mi44I k-Owr! *www" W13 ]PF&J"iv+rl OA0IM 7igrltn3t . SA e0�sdd ShOWNPawld, =m aAbWW OOA 7D lf� t[A►Af.rv-I.7 eusCrt Psh l.B W A1mrw maL )5 C trrl FAMM3 PasigKftdwm- V. 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Fz 770-91e M9 "Amov"NG o ZIUMs tcsy sar . ul" M ursJmrvwrwad Ar MOM 39 REAL—TERM ENERGY -49- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 49 s Tonon MounthV SUpfittor" ] ] Tn190 ilb2[Q rnM rM320' 120 M T76-4% 7 7K T7S 190 M 7M T7S790 T &DO M 390 US 490 v T3S- 90 T3S2M tU M TW3M T35-390 B-S-M Le OU4FA �wlkw ie6=p eaa In mmm Oth jam 'm yva Omani wwmn. awd�m �ayaln wdmwmrrs �kMaqu�nrgr� sktagm ,, s s >s oonnn©®nnnnonnnn oonon©mnnon®nnnn omonn©nnnnnOnnn� omnnnn�nnnn©©nnn m®oMnnonMnHHMMnnan u■�annn©�nnnn©ono© ©mono©®nn©oovnnn oonnnn�nnn©m©ono ®®o©©0000nno®�©non MmoMHKHMSHHHMMHHHM oonnn©©nnnn©nnnn �MHn©M=IHnHMMnnor.� omHnnn©onw®Donn® lmmn®Hnnn®HHHnMnnnn oeonooRrononMHHH m o©nnnnnnnnmmHnnn 0000©©mrnnn©inn©n mm©®nnnnMnnnnMnnnn omnnnn�nnn©mono ©®nnn"�nnn©®nnnn ��nnn��nnn��nnnm o©non©m©nnmm�nnn ©o©nn©moo©o®©non �E� �'!!� �ln0 n nEln�7l�n0l7 t Msnnn"WHno©mHHH" oimnnn"Wnnnomnnnn ©Mnnnomennnonnnn ©m a n«nnm n nos7� rnraron ®� a�■®©0000 n nn©o �snnn 000nos�mnno©©onnn ors©nMMmAnnn©®onna oonnn©moon®ninon® 1wO�=1nHH"1=nHH"1=HHH"n omonnnmonnnIMnnnn om000nmonnmmHnon omnnnmm�nn©©nnnn f4"WON/A an [mt.—" . C.,4 -. r�u"ODU . M— OM . t:YMMUN . —1h • . —ddr-%W� REAL -TERM ENERGY -50- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 50 Lumen A> "w"d T"nPwreb" w MsdtiPlian ur tlacr bcias rcd�-^++.E rvwA:u ar wp 1 a x:era7larvrtw Eveaw[rm �rfs1 - ar „ �• vm a+ i v1 xrc rr� as PmjK%d LED Lumen Maintenaaco �x:a -drs� wk wCrpY:� G wAa��:. a�?.gva � 11q Ir11D ♦!dt �". n a eGC aJIEK trwew Y�■101c.�i d'.FR'�c+g i4 C as E9w WaaGC a�G EOb.km 4if, Yrl 4EIarrn n.uolnE�o 7. '1x tx. OTJ+rn vYwr d1 �f hn4:r. 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O�Ag r 7i � Eiaaid _Lf M■>M tpYM � � � v� •,trvp ■ to :.,c -W.W drR.r we -page avtMQrdkax6n.a�r.91rOrgh¢g = y EEC:■O s 1: r: x r 1 1 r , r , I a 7 ` a r+ r r r r ; ' r x r r r I 1 r a i ■ a.sk r x r x ■ ask + �" r i r c x ■� f � 11k x _a FEATURES A SPECIFICATIONS "nNDW va ' `F =roar s.mn and vg !k d Ids Rw sao aiw knwrr m.1s M a-kk� d.vb hr 11.m1nrJ+3 macxr 1—vN P-krq isq sd+a�rs5g asa. 5■ajoP�dr ai�wMW rrry �ICmlaur.d cep head lT nm.rul^_• •.-�-. :: q-ceder: f' hip►�ywa AirOnl l�prsd �a>.a OiMkh161 ry*�x+�2. � r-: Fr"°e wb�Jn �k. fIM191 EJarrQ Pwti afo prwrdad hl a 1■IC d�'� �� 14��.L�iE P�IY 3Y �htT- �O'�+db awwrumrve>o rAspbr aid wwlhcrwSa�EYy aw�rrd pvowa r+Irrars a mrtrwra 3 udL � 4a a �1 wrtvr �Im,� �rdnab� dayxs wmwa vadag or pig arms ns�o�srolr�d wkssw■ att Iwlor as alralrl■ ti Iar dEw,trJmlw ugw ors a ar+sfil. n �cdsECW. au on cvrrq,r+uos ELSCTNWAL UP v4jNR mrES d No A%oa LEX mwdad ta a wxma arum hoed a ad aucn�r hex en- • 5gF*^alerorrwmamgarra[srdlmgw oaa � ol.ay.rec,a hr+paw Liar -� r.p.>p�+rd'Rx wrop■sdlsed Waand hoin�;�e 40nro va ray }e �•x s�rgrp�aa dwm n.mamrrre Cam9af �;n• pu nrrv,r.0 rexA� u�atk4.rogn� rrpu-crg hko ar4 ac-n7.d }rr.xn a'+n kldW IS 7►d a•�d axy xm�mr.�.'9rr•*4 xTr "�t^9��9 �" Sxu>too archon ho-.� hserure '� tllG r.�IF� hied. xearry E b R'Irs n � TFn rro J U rn wrRuEad t¢' b � , i G rtaamon a:d ranKj rC115JI tfs FADIiA7k4uekmt .,WLlird[Sd 1r.-pwccarkrtai w C54 CaMAU0 004FM IwabiC n i66 r w:l RMd kr ao-- M ppon -ak�j,n C1uimrdannAwc� rdFm�¢Nor�r z d 7Y[ PraduA Irolh DLL'1"-� � CMrd •40[L +�nYcd Prednm in wiYw. d-vagaa wg o aim .artl, .q�srau — gwahaa wwrwwxrr s yor Inwd+IOlrm r�rnpcs■-Srlv'rr swrn trswa r r■es w�nE a.Fk,— . der y : acno,.ar.r9rmuaQn re m: n! yal� sv ]teyT x rn ea! wiaas *+a:wsd wdu :+vaamY wrrinm x:S•_ X'.C+.�a_r.'&1h a cr irr•.ta wd as w= f fMVA7M1A One �n-wra way, . Cc"ry envrgu"17 . c-.— 1m;w 441 . I -a 77691A lase LIGH?71V4 a7n7am"Oravd<s>tMj%roc urdncno.ca w. MAkvI 41 REAL —TERM ENERGY -51- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 51 MI. SERIES 245L Applications: Streetscapes Walkways Pathways Parks 22 159) V(83)20 I5081 (83) 1 STYLE A 22 (559) 25-1/2 (648) 3-1/4 I (83) 1 STYLE D Effective Projected Area (EPA) The EPA for the Contempo Series 245 is 1.3 sq. ft. Approx. Wt. = 321hs. Note: Specifications su bject to change without notice. Contempo Series 245L LED 42 Contempo LED Series 245L Features: • Die-cast aluminum housing and spun aluminum hood for long -life perfor- mance • Optical assembly designed for maximum performance, available in Type II, Type III and Type V • Multi-gasketing to provide weatherproof protection of optical assembly for full illumination performance • Hinged hood and captive screw latching provision afford quick, easy access to electrical and optical area for servicing • Available with two different style hoods and an added scroll option for a more decorative look • Cone mounting fitter with three set screws allows secure installation to pole sizes 2-3/8" or 3" O.D. • Prismatic reflectors available in acrylic, glass and polycarbonate • Rain pattern lens available in acrylic or polycarbonate • Complies with ANSI: C136.2, C136.10, C136.15 • CSA listed and suitable for up to 30°C ambient • Rated L70, LED life greater than 100,000 hours at 25°C • Replaces up to 15OW HPS light source incumbent models • DesignLights Consortium® (DLC) qualified product. Not all versions ofthis product may be DLC qualified. Please check the DLC Qualified Products List at www.desianliohts.orD/(IPLto confirm which versions are qualified. SCROLL DESIGN OPTION 22 22I IS 9) (559) 20 25-1/2 15081 (648) 3 V4 3-1/4 1631 (63) I STYLE A STYLE 0 Effective Projected Area (EPA) The EPA for the Decorative Scroll Option is 1.0 sq. ft. Approx. W L = 32 lbs. All dimensions are inches (raffia,,—) unless otherwise rated American M L Electric Lighting - REAL -TERM ENERGY -52- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 52 Contempo LED Series 245L Example: 245L 20LEDE70 MVOLT 4K R2 RNA Series Performance Package Voltage Color Temperature (CCT) 245L Contempo LED 20LEDEIO 20 Chips,1050 mA Driver, 71 input watts MVOLT Multi -volt, 120-277V 3K 3000K 20LEDE70 20 Chips, 700 mA Driver, 44 input watts 347 347V 4K 4000K 10LEOE10 10 Chips, 1050 mA Driver, 38 inputwatts 480 480V 5K 5000K IOLEDE70 10 Chips, 700 mA Driver, 26 input watts IOLEDE53 10 Chips, 525 mA Driver,19 input watts IOLEDE35 10 Chips, 350 mA Driver,13 input watts Options Distribution Optics R2 Type II GL' Glass Paint' R3 Type III AY' Acrylic (blank) Gray (standard) R5 Type V PY' Polycarbonate BK Black RNA Rain Pattern Acrylic 00113 Dark Bronze RNP Rain Pattern WH White Polycarbonate BZ Bronze Photocontrol (blank) 3 pin NEMA Photocontrol Receptacle (standard) NR" No Photocontrol Receptacle P5 5 pin NEMA Photocontrol Receptacle (dimmable driver included) P7 7 pin NEMA Photocontrol Receptacle (dimmable driver included) PCSS as Solid State Lighting Photocontrol(120-277V) POLL'.a Solid State Long Life Photocontrol Hood Style (blank) Style A SO Style D Miscellaneous SS Stainless steel hardware NL NEMALabel XL Not CSA Listed SH Shorting Cap OE7 ROAM Dimming Enabled OM OM OV-10V dimmable driver only (leads attached) DDr Decorative scroll design CR Enhanced Corrosion Resistant Finish HSS House Side Shield Notes: 1. Available in R3 & R5 only 2. Available in R2 & R5 only 3. Other colors available, please contact factory 4. PC and SH not available with NR option 5. Standard failure mode="Fail On" 6. Photocontrols supplied with ANSI Standard Turn -On levels 7. Specifies a ROAM dimming enabled fixture with a dimming control module factory installed. NEMA photocontrol receptacle required. Additional hardware and services required. ROAM deployment must be purchased separately. 8. Scroll color must be specified American Warranty Five-year limited warranty. Complete warranty terms located at: Electric www.acuitvbrends.com/CustomerResources/Terms and conditions.esox Lighting® Actual performance may differ as a result of end -user environment and application. AEL Headquarters, 3825 Columbus Road, Granville, OH 43023 All values are design or typical values, measured under laboratory conditions at 25'C. www.americanelectriclighting.com Specifications subject to change without notice. ©2015 Acuity Brands Lighting, Inc. All Rights Reserved. 03/04/15 Please con your sales representative for the latestpraduct information. REAL —TERM ENERGY -53- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 53 WA DLC products ere listed in BOLD Contempo LED Series 245L Non GLC products are Indic atad LED Quantity, mA, CCT by shaded box Input Watts 112-AY 1115-AY t t ' R2-PY R2-GL 115-1131. 20LEDE103k 71 2834 3298 2421 2956 3016 20LEDEIO 4k 71 3565 4148 3045 3718 3492 20LEDEIO 5k 71 3843 4472 3280 4008 4086 20LEDE70 A 44 2175 2530 1854 2268 2323 20LEDE70 4k 44 2745 3194 2317 2863 2904 20LEDE70 5k 44 2959 3443 2531 3086 3153 10LEDE103k 38 1515 1763 1291 1562 1601 10LEDE10 41< 38 1904 2215 1626 1971 2016 10LEDE10 51c 38 2252 2389 1750 2119 2174 IOLEDE7031c 26 1141 1327 984 1197 1203 IOLEDE70 41c 26 1462 1701 1237 1506 1535 IOLEDE70 51< 26 1569 1825 1333 1621 1659 IOLEDE53 31< 19 902 1050 770 937 954 IOLEDE53 41k 19 1134 1319 966 1179 1199 IOLEDE53 5k 19 1223 1423 1041 1268 1294 IOLEDE35 3k 13 755 813 553 673 685 10LEDE3541c 13 813 946 695 844 863 10LEDE35 5k 13 877 1020 749 1 911 929 DLC products are listed in BOLD Non DLC products are indicated LED Quantity, mA, CCT by shaded box Input Watts R2-RNA Et 1`13-11NA ' R5-RNA IL"File R2-RNP R3-RNP R5-RNP 20LEDE10 3k 71 3522 3713 4183 3277 3486 3919 20LEDE10 4k 71 4230 4671 5262 4121 4385 4930 20LEDE10 5k 71 4775 5035 5673 4443 4727 5314 20LEDE70 3k 44 3696 2842 3202 2498 2658 2988 20LEDE70 4k 44 3391 3575 4028 3142 3343 3759 20LEDE70 5k 44 3655 3854 4342 3387 3604 4052 10LEDE10 3k 38 1921 2025 2282 1788 1903 2139 10LEDE10 4k 38 2417 2547 2870 2249 2393 2691 10LEDE10 5k 38 2605 2746 3094 2425 2580 2901 IOLEDE703k 26 1438 1516 1708 1338 1423 16D0 IOLEDE704k 26 1809 1907 2149 1683 1791 2013 IOLEDE70 5k 26 1950 2056 2317 1814 1930 2170 IOLEDE53 3k 19 1113 1174 1322 1038 1104 1241 IOLEDE53 4k 19 1400 1476 1663 1305 1389 1561 IOLEDE53 51< 19 1509 1591 1793 1407 1497 1683 IOLEDE3531c 13 798 842 948 746 794 892 IOLEDE35 41k 13 1004 1059 1193 938 998 1122 IOLEDE35 5k 13 1082 1141 1286 1011 1076 1210 AWLAmerican Warranty Five-year limited warranty. Complete warranty terms located at: Electric www.acuitybrands.com/CustomerResources/Terms and conditions.asox LightingW Actual performance may differ as a result of end -user environment and application. AEL Headquarters, 3825 Columbus Road, Granville, OH 43023 All values are design ortypical values, measured under laboratory conditions at 25 C. www.americanelectriclighting.com Specifications subjectto change without notice. © 2015 Acuity Brands Lighting, Inc. All Rights Reserved. 03/04/15 Please contact your sales representative for the lateatproduct information. REAL -TERM ENERGY -54- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 54 CL41 T4 45 Square shape. Cast aluminum hood with cupola and finial Top a Tapered guard with built-in hinges. 4lenses, mechanically secured. FLAC/FLPC: Clear acrylic /polycorbonate FLAF/FLPF: Frosted acrylic/polycorbonate FLAO / FLPO: Opall ne acryllc / polycarbonate FLAP/FLPP: POND acryllc/polycarbonate FLGC: Clear Tempered glass Tool -free quarter -Turn locking latch opening system. "V' groove seamless silicone gasket. IP66 weatherproof protection. Stainless steel hardware. Slip fits on a 4" (10cm)0 x 3" (7cm) long Tenon. Pre -anodized aluminum reflector with a 95% minimum reflection level. LED 7 HID-PLT 3L-51L GR3-GR5 IES type III or V IES type III or V Segmented Glass reflector refractor HID HID -QL-PLT RC2-RC3-RC5 8 RS2-RS3-RS5 8 IES type II, III or V IES type II, III or V Segmented Segmented reflector with reflector with chimney cone HID-PLT RA3-RA5 IES type III or V n Prismatic refractor Lamp 4K = LED 4000 K (neutral white) MH = Metal halide HPS = High pressure sodium S17=medium base 523, 328 & S18=mogul base QL = Induction PLT = Compact fluorescent Electric High power factor of 90%.Tool-free removable tray with quickdisconnectconnectors. 120, 208, 240, 277 or 347 volts available Consult factory for other source and ballast types 5 mils/127 microns polyester powder coating. Meet the ASTM G7, B 1 1 7 and D1654. Awldevariety of RAL colors Is available. Option DIM: Dimmable driver 0-10 volts HS: House side shield for RS3 and RC3 optics MOM: Multi optimization monitoring system PC: Photocel I button type PT: Twlstlock adjustable photocell PX: Shorting cap TFBC: Thermal fold backcontrol TP: Tamperproof hardware info@cyclonelighting,com I wwwcyclonelighting.com REAL -TERM ENERGY -55- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 55 Luminaire Globe Optic Watt Lamp Von Fitter Cupola Finial Options Color LED Ordering example CL41T4 FLAP 3L 44W 4K 120 EA1 DAP HAP NONE RAL9005TX CL41 T4 F- 3L 44W 4k 120 EA1 DA F AP DIM RAL3005TX FLAO 5L 67W 208 EJI DB F AB MOM RAL6013TX FLAP 88W 240 EKI DC F AC PC RAL6004TX FLPF 277 EL DD_ F_AX PT' RAL6005TX FLPO 347 EMI DG NONE PX RAL6012TX FLPP ENI NONE TFBC IRA L 7022TX TP RAL7040TX NONE RAL8019TX RAL900M .PT' PX RAL9005TX RAL9006SM available RA L TX only with RAIL SM DD cupola H I D Ordering example CL41T4 FIAC RS3 100MH SI7 120 EA1 DAP HAP NONE RAL9005TX CL41T4 F. GR3 70MH SI7 120 EA1 DA_ F_AP HS RAL3005TX FLAF GR5 70HPS S23 208 EJ1 DB_ F AB PC RAL5013TX FLAO RA 3' 100MH 240 EK1 DC F AC PT' RAL6004TX FLAP RA5' 100HPS 277 EL7 DID FAX PX' RAL6005TX FLPC RC 2' 150MH 347 EMI DG NONE TP RAL6012TX FLPF RC3' 150HPS ENI NONE NONE RAL7022TX FLPO RC5` RAL7040TX FLPP RS2 775MH 'P" PX RAL8019TX FLGC RS3 250MH S4B ilable RAL900M RS5 NS5 only with RAL9005TX RAL9006SM DD cupola IRA L TX max, 150w 200HPS 250HPS SIB RAIL SM INDUCTION - FLUORESCENT Orderings=ample CL41T4 FIAC RS5 B5W g DAP HAP NONE RAL9005TX CL41 T4 FIAC S355W 9L 120 EA1 DA F AP HS RAL30057X FLAF S5B5W 208 EJI DB F AB PC RAL6013TX FLAO TFLPF 240 EKI DC F AC PT' RAL6004TX FLAP PTIP 277 ELI DID F AX PX' RAL6005TX FLPC R420y PLTEMI DG NONE iP RAL60127X R557W ENI NONE NONE RAL7022TXFLPO A3 RAL7040TX FLPP RA5 RAL8019TX FLGC RS3 `Pi, PX RAL900M RS5 able RAL9005TX only with RAL9006SM DD_ cupola IRA L TX RAL SM D_P', Cupola pointed some color as luminaire - D B', Cupola brass pointed - D_C', Cupola copper call D X, Different color than luminaire DAR DGR DBP DCP DDP' DAS / DGS', Brass cupola with clear coat 'PT @ PX available with DDP only DAR / DGR', Copper cupola with clear coat EAI EJI EKI EL1 EMI EN1 F_AP', Molded aluminum, luminaire color (standard] F AN Molded aluminum, brass pointed F AC'. Molded aluminum, copper painted FAX Molded aluminum, different color than luminaire �iC)A 10 F1AP F2AP F3AP F5AP F6AP F7AP F9AP • 191/2" 49cm E CL41T4 33 --..Norlqam— REAL -TERM ENERGY -56- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 56 47 n CLASSIC C L4 1 T4 LED, HID, Induction Type III,V LED (44W & 67 W) Available in all RAL colors Tool free access IP66 Options: Photocell, Dimming, MOM control system,TFBC ;tails LED Lumen output efficacy(Lm/W) Wattage LED Wattage System BUG rating HID equivalency 3L-44W350mA 3360 74.7 44 45 B1-U3-G3 100 W 5L-44W350mA 3542 78.7 44 45 B2-U3-63 100 W 3L-67W530mA 55.9 67 73 B1-U3-G3 150 W 5L-67W530mA 4352 59.6 67 73 B2-U3-G3 150W IES-TM-21 Calculated L70 is over 75 000 hours IES-TM-21 Reported more than 36000 hours Equivalency should always be verified by a third party photometric test. See latest results and update on website at www.cyclonelighting.com LED 4000K+- 150K 70 CRI minimum Based on POND acrylic mat. (FLAP) REAL -TERM ENERGY -57- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 57 CL41 P1 a XIPW80 gUadW*hbums,hngea- akwwf.7)echcrtcc1v:ecumd. RAC I FLPC CkKrcicrNc IpaNr- le RAF I FulF: FM03-dacrAc 1 Rdrearbam►e FLAOItLPO- Cpok�eoaay..lclpalvcoroor»e FLAPiFLPP POND ac•.,Ac j palyca rKx'U$e AGC: OA"f d yw— Tod-freenoa-nmiocwvu+ rn%x4- QSown. V gowe seQrress ACOne 9J*Of IP66 weo0rerproof protection. St�tleas idea �d�. :-or 2 M-(6Lm p Won. D.I5djdrrunlwaL Re-arxxued ukrr un rallector w" a 95°% r rwnL n re71eC Von Ig a LED F9)-FLT ES r5'Fe IN or V ES Type ■ or Vl"�!f"�� SoWnenfed Goa rehactar FIID-PLT HID AEJEr PEA uu-a " RC2�lC3 ilCS O type w a V , IES rwe �. II a V FOT%ft Sear anted teAecict reFler7or wen UM cam L cMIT" By FQX-PLI AO F.S typ0 N, E a V re0ecfar Lam 4K - LED d000 K Iruuhd whftj ikri - Metal horde FPS — HIgn pqmmae mdvn S17—rned rn Lase S2& SM A 519—moo acae AL - Irrdt#m Ki - corrgaw Aloresoer+ R-'— wqh Raver factor d'9D e.ioc*free rerrvvmle hw wm, gic*-chconnecs cannec+ors 120. AS. 240.277 or 347 vaesaroimke Cmsua ractory iv Other souce and ddas• types 5r W 12 7 rnle farts p[Ry JW pDWder C£]ohna MEW the ASTM G 7. 3117 and D 1 &U. A WAJe varlefy of RAL cokxs h avaiable DIM. L1ern#Ye d verO-10 wNs H& FlaLrse we AlpMJd,A op*rkation morraorrQ ouster. PC: 3M7orr type prrotccel TFBC: Thermal faro back Contra —.00"aw— REAL -TERM ENERGY -58- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 58 I • - N. umi wr. Mao •A L.— r4P1 4nF-• CAP a.r.�- -*" LED amp. FW SL 67M A& Ty 00 FLAP %W NALM911A 6a1 FF FLAF x ww' Ixla— AP k"d MLS x FlJkaF i, eM .w F-" ON AP.M,O- FLAP AW .10 FX PC fW4m.R]II77711 Fllf ]7F f AA IFk[ RA -do T11 4U0 �.wvF up MCPA TP Rk"._" Fvw w......p w ta+ai� iAFIO�ttA +wPPcxFA 9ALOMS ] ■lip, amp, R►C 4 MINN I'll La OAP FIAP wdi w>,dam p.siPl F{/{ GRI ]1 SI] 120 pt FOP .3 �.nFtr. FLFIF LIM Mot S73 ;pF OL F-0 Pi *AA$Uk ll FLAG AAP 1d. Itl CY-- F_AL TP Iu1AO"7 %AP UP 1NIrj !n ]FF V}AE / U NOW AyygpyFiA Flx WY AFF 40" AYa 4-N FL/F F[f 15MK SIAkM22TA FVO KS' bLFPFplx itiM M tt>< FICC STf IA111 ntim FS 57" A4 OWN NNK ISOx SISA. aA5 Al1�IR hk--- 15?YS 51F^ Am —so 'r.+IFiM INDUCTION - FLUORESCENT pal •F Fy,K NrF MM 4F IV aw Fw FU+E AFL7016T# O}��1 FI.AC=fA3.J* IX 1A ht FfP .6 ArWmsT. FLPj (� F-a PC AN40. ai. FLAO?F7 Oy F_K R *A,.OWT. FLAP7R WME i Ak Ro E ■µA0KT' fLPCHOKE RALWITF FL f 16%LMZ.4Pp 0L70FOrk iRl► W ANL .W' F Lfi[ AT! ULDW94 m , rFv_�oFeu 7tlY�_Tk 6►Wok PMbN SwP:W nId----,_;--6 w.+turd-L�-L1- «FP'punl.c I_AF. LFF/dIIp r� I,—i kv oj,cwwcm Fxa. F.r.-. ....sr...., ,..:,F.. r...ir... r1c �wda.Wm�...., t>�• ar.ra : +rI an�slu.+,,.�.,.•..JF/r..y .sa lr�.. w*wv.. or :9I• nv ❑ C) S OAS MwFcwPL rF�Aw cw ` V OIIte �Frw aYyl-u P��eyl FSAF FW FW Fs" FW F1A! FSY :P IT'- F.0-i I IA� CLAN 75 REAL -TERM ENERGY -59- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 59 Stu aetaiis CLASSIC CL4 1 P 1 LED, HID, Induction Type IIIN LED (44W & 67 W) Available in all RAL colors Too[ free access IP66 Options. Photocell, iming, MOM control system.TFBC LED code Lumen output eTfiEacytLm/Wj Wattage LED Wattage System BUG rating HID equivalency CL41P1-3L-44W 2822 62.7 44 45 81-043 10D W CL41P1-5L-44W 3002 66.7 44 45 B2-U3-G3 100 W CWM-3L-67W 3205 43.9 67 73 82-U3-M 150W CL41P1-5L-67W 3475 47.6 67 73 B2-U3-G3 15W 6B 41I.21 Glodatrd L70 is D 75 000 hw LID SODDk — !SD% 70 CJU m.umwn IES -TM-21 Pruertrd mar than 36 OM haws BJuJ Dn POkD mJvik mat. (FLAP) Eq wN alency fhD ld aWay% be . fwd by a thttd party ywtcmetlK test. Sir Utra roiults and updeir an -bait. .rt www.ryt�pnei�tKm6.tam 50 REAL —TERM ENERGY -60- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 60 Attachment 2 Amortizing Debenture Schedule Principal Amount ($): $3,267,700.00 Annual Interest Rate (%): 2.28% Loan Term (Years): 10 Debenture Date (m/d/yyyy): 10/1/2015 Maturity Date (m/d/yyyy): 10/1/2025 Payment Frequency: Monthly Loan Type: Amortize Payment Date Total Payment Principal Amount Interest Amount Principal Balance 11/2/2015 $30,478.76 $24,270.13 $6,208.63 $3,243,429.87 12/1/2015 $30,478.76 $24,316.24 $6,162.52 $3,219,113.63 1/4/2016 $30,478.76 $24,362.44 $6,116.32 $3,194,751.19 2/1/2016 $30,478.76 $24,408.73 $6,070.03 $3,170,342.46 3/1/2016 $30,478.76 $24,455.11 $6,023.65 $3,145,887.35 4/1/2016 $30,478.76 $24,501.57 $5,977.19 $3,121,385.78 5/2/2016 $30,478.76 $24,548.13 $5,930.63 $3,096,837.65 6/1/2016 $30,478.76 $24,594.77 $5,883.99 $3,072,242.88 7/4/2016 $30,478.76 $24,641.50 $5,837.26 $3,047,601.38 8/2/2016 $30,478.76 $24,688.32 $5,790.44 $3,022,913.06 9/1/2016 $30,478.76 $24,735.23 $5,743.53 $2,998,177.83 10/3/2016 $30,478.76 $24,782.22 $5,696.54 $2,973,395.61 11/1/2016 $30,478.76 $24,829.31 $5,649.45 $2,948,566.30 12/1/2016 $30,478.76 $24,876.48 $5,602.28 $2,923,689.82 1/3/2017 $30,478.76 $24,923.75 $5,555.01 $2,898,766.07 2/1/2017 $30,478.76 $24,971.10 $5,507.66 $2,873,794.97 3/1/2017 $30,478.76 $25,018.55 $5,460.21 $2,848,776.42 4/3/2017 $30,478.76 $25,066.08 $5,412.68 $2,823,710.34 5/1/2017 $30,478.76 $25,113.71 $5,365.05 $2,798,596.63 6/1/2017 $30,478.76 $25,161.43 $5,317.33 $2,773,435.20 7/4/2017 $30,478.76 $25,209.23 $5,269.53 $2,748,225.97 8/1/2017 $30,478.76 $25,257.13 $5,221.63 $2,722,968.84 9/1/2017 $30,478.76 $25,305.12 $5,173.64 $2,697,663.72 10/2/2017 $30,478.76 $25,353.20 $5,125.56 $2,672,310.52 11/1/2017 $30,478.76 $25,401.37 $5,077.39 $2,646,909.15 12/1/2017 $30,478.76 $25,449.63 $5,029.13 $2,621,459.52 1/2/2018 $30,478.76 $25,497.99 $4,980.77 $2,595,961.53 2/1/2018 $30,478.76 $25,546.43 $4,932.33 $2,570,415.10 3/1/2018 $30,478.76 $25,594.97 $4,883.79 $2,544,820.13 4/2/2018 $30,478.76 $25,643.60 $4,835.16 $2,519,176.53 5/1/2018 $30,478.76 $25,692.32 $4,786.44 $2,493,484.21 6/1/2018 $30,478.76 $25,741.14 $4,737.62 $2,467,743.07 7/3/2018 $30,478.76 $25,790.05 $4,688.71 $2,441,953.02 8/1/2018 $30,478.76 $25,839.05 $4,639.71 $2,416,113.97 9/4/2018 $30,478.76 $25,888.14 $4,590.62 $2,390,225.83 10/1/2018 $30,478.76 $25,937.33 $4,541.43 $2,364,288.50 11/1/2018 $30,478.76 $25,986.61 $4,492.15 $2,338,301.89 12/3/2018 $30,478.76 $26,035.99 $4,442.77 $2,312,265.90 1/2/2019 $30,478.76 $26,085.45 $4,393.31 $2,286,180.45 2/1/2019 $30,478.76 $26,135.02 $4,343.74 $2,260,045.43 3/1/2019 $30,478.76 $26,184.67 $4,294.09 $2,233,860.76 4/1/2019 $30,478.76 $26,234.42 $4,244.34 $2,207,626.34 5/1 /2019 $30,478.76 $26,284.27 $4,194.49 $2,181,342.07 6/3/2019 $30,478.76 $26,334.21 $4,144.55 $2,155,007.86 -61- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 61 Amortizing Debenture Schedule Principal Amount ($): $3,267,700.00 Annual Interest Rate (%): 2.28% Loan Term (Years): 10 Debenture Date (m/d/yyyy): 10/1/2015 Maturity Date (m/d/yyyy): 10/1/2025 Payment Frequency: Monthly Loan Type: Amortize Payment Date Total Payment Principal Amount Interest Amount Principal Balance 7/2/2019 $30,478.76 $26,384.25 $4,094.51 $2,128,623.61 8/1/2019 $30,478.76 $26,434.38 $4,044.38 $2,102,189.23 9/3/2019 $30,478.76 $26,484.60 $3,994.16 $2,075,704.63 10/1/2019 $30,478.76 $26,534.92 $3,943.84 $2,049,169.71 11/1/2019 $30,478.76 $26,585.34 $3,893.42 $2,022,584.37 12/2/2019 $30,478.76 $26,635.85 $3,842.91 $1,995,948.52 1/2/2020 $30,478.76 $26,686.46 $3,792.30 $1,969,262.06 2/3/2020 $30,478.76 $26,737.16 $3,741.60 $1,942,524.90 3/2/2020 $30,478.76 $26,787.96 $3,690.80 $1,915,736.94 4/1/2020 $30,478.76 $26,838.86 $3,639.90 $1,888,898.08 5/1/2020 $30,478.76 $26,889.85 $3,588.91 $1,862,008.23 6/1/2020 $30,478.76 $26,940.94 $3,537.82 $1,835,067.29 7/2/2020 $30,478.76 $26,992.13 $3,486.63 $1,808,075.16 8/4/2020 $30,478.76 $27,043.42 $3,435.34 $1,781,031.74 9/1/2020 $30,478.76 $27,094.80 $3,383.96 $1,753,936.94 10/1/2020 $30,478.76 $27,146.28 $3,332.48 $1,726,790.66 11/2/2020 $30,478.76 $27,197.86 $3,280.90 $1,699,592.80 12/1/2020 $30,478.76 $27,249.53 $3,229.23 $1,672,343.27 1/4/2021 $30,478.76 $27,301.31 $3,177.45 $1,645,041.96 2/1/2021 $30,478.76 $27,353.18 $3,125.58 $1,617,688.78 3/1/2021 $30,478.76 $27,405.15 $3,073.61 $1,590,283.63 4/1/2021 $30,478.76 $27,457.22 $3,021.54 $1,562,826.41 5/3/2021 $30,478.76 $27,509.39 $2,969.37 $1,535,317.02 6/1/2021 $30,478.76 $27,561.66 $2,917.10 $1,507,755.36 7/2/2021 $30,478.76 $27,614.02 $2,864.74 $1,480,141.34 8/3/2021 $30,478.76 $27,666.49 $2,812.27 $1,452,474.85 9/1/2021 $30,478.76 $27,719.06 $2,759.70 $1,424,755.79 10/1/2021 $30,478.76 $27,771.72 $2,707.04 $1,396,984.07 11/1/2021 $30,478.76 $27,824.49 $2,654.27 $1,369,159.58 12/1/2021 $30,478.76 $27,877.36 $2,601.40 $1,341,282.22 1/4/2022 $30,478.76 $27,930.32 $2,548.44 $1,313,351.90 2/1/2022 $30,478.76 $27,983.39 $2,495.37 $1,285,368.51 3/1/2022 $30,478.76 $28,036.56 $2,442.20 $1,257,331.95 4/1/2022 $30,478.76 $28,089.83 $2,388.93 $1,229,242.12 5/2/2022 $30,478.76 $28,143.20 $2,335.56 $1,201,098.92 6/1/2022 $30,478.76 $28,196.67 $2,282.09 $1,172,902.25 7/4/2022 $30,478.76 $28,250.25 $2,228.51 $1,144,652.00 8/2/2022 $30,478.76 $28,303.92 $2,174.84 $1,116,348.08 9/1/2022 $30,478.76 $28,357.70 $2,121.06 $1,087,990.38 10/3/2022 $30,478.76 $28,411.58 $2,067.18 $1,059,578.80 11/1/2022 $30,478.76 $28,465.56 $2,013.20 $1,031,113.24 12/1/2022 $30,478.76 $28,519.64 $1,959.12 $1,002,593.60 1/3/2023 $30,478.76 $28,573.83 $1,904.93 $974,019.77 2/1/2023 $30,478.76 $28,628.12 $1,850.64 $945,391.65 -62- General Committee Meeting Agenda Tuesday, September 22, 2015 Item 1 Page - 62 Amortizing Debenture Schedule Principal Amount ($): $3,267,700.00 Annual Interest Rate (%): 2.28% Loan Term (Years): 10 Debenture Date (m/d/yyyy): 10/1/2015 Maturity Date (m/d/yyyy): 10/1/2025 Payment Frequency: Monthly Loan Type: Amortize Payment Date Total Payment Principal Amount Interest Amount Principal Balance 3/1/2023 $30,478.76 $28,682.52 $1,796.24 $916,709.13 4/3/2023 $30,478.76 $28,737.01 $1,741.75 $887,972.12 5/1/2023 $30,478.76 $28,791.61 $1,687.15 $859,180.51 6/1/2023 $30,478.76 $28,846.32 $1,632.44 $830,334.19 7/4/2023 $30,478.76 $28,901.13 $1,577.63 $801,433.06 8/1/2023 $30,478.76 $28,956.04 $1,522.72 $772,477.02 9/1/2023 $30,478.76 $29,011.05 $1,467.71 $743,465.97 10/2/2023 $30,478.76 $29,066.17 $1,412.59 $714,399.80 11/1/2023 $30,478.76 $29,121.40 $1,357.36 $685,278.40 12/1/2023 $30,478.76 $29,176.73 $1,302.03 $656,101.67 1/2/2024 $30,478.76 $29,232.17 $1,246.59 $626,869.50 2/1/2024 $30,478.76 $29,287.71 $1,191.05 $597,581.79 3/1/2024 $30,478.76 $29,343.35 $1,135.41 $568,238.44 4/1/2024 $30,478.76 $29,399.11 $1,079.65 $538,839.33 5/1/2024 $30,478.76 $29,454.97 $1,023.79 $509,384.36 6/3/2024 $30,478.76 $29,510.93 $967.83 $479,873.43 7/2/2024 $30,478.76 $29,567.00 $911.76 $450,306.43 8/1/2024 $30,478.76 $29,623.18 $855.58 $420,683.25 9/3/2024 $30,478.76 $29,679.46 $799.30 $391,003.79 10/1/2024 $30,478.76 $29,735.85 $742.91 $361,267.94 11/1/2024 $30,478.76 $29,792.35 $686.41 $331,475.59 12/2/2024 $30,478.76 $29,848.96 $629.80 $301,626.63 1/2/2025 $30,478.76 $29,905.67 $573.09 $271,720.96 2/3/2025 $30,478.76 $29,962.49 $516.27 $241,758.47 3/3/2025 $30,478.76 $30,019.42 $459.34 $211,739.05 4/1/2025 $30,478.76 $30,076.46 $402.30 $181,662.59 5/1/2025 $30,478.76 $30,133.60 $345.16 $151,528.99 6/2/2025 $30,478.76 $30,190.85 $287.91 $121,338.14 7/2/2025 $30,478.76 $30,248.22 $230.54 $91,089.92 8/1/2025 $30,478.76 $30,305.69 $173.07 $60,784.23 9/2/2025 $30,478.76 $30,363.27 $115.49 $30,420.96 10/1/2025 $30,478.76 $30,420.96 $57.80 $0.00 Total Interest Paid $389,751.20 -63- TOWN OF AURORA GENERAL COMMITTEE REPORT No.IES15-053 SUBJECT:Facility Projects Status Report FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services DATE:September 22,2015 RECOMMENDATIONS THAT Report No.IES15-053 be received;and THAT Purchase Order No.20149 for Gerrits Engineering be increased from $40,000 to $68,600 excluding taxes for ongoing civil works engineering and support services for the Joint Operations Centre. PURPOSE OF THE REPORT This report provides Council with an update on the following facility projects: Addition of the Community Space for Youth at the AFLC New joint operations centre BACKGROUND Council approved the following projects as part of the annual capital planning process: No.74004 -Community Space for Youth No.34217 - Joint Operations Centre These projects are significant to both the community and the Town.To facilitate providing timely information,staff are providing monthly reports to Council on the progress of these projects.Additional approvals and requirements for Council direction will be either included in this monthly report or augmented with an additional staff report depending on the need. The reporting process will continue until satisfactory completion of these projects or as directed by Council. General Committee Meeting Agenda Tuesday,September 22,2015 Item 2 Page - 1 -64 - September 22, 2015 - 2 -Report No.IES15-053 COMMENTS This report provides a brief update on progress for the above projects. Community Space for Youth at AFLC Project Summary The scope of work for this tender includes a single storey 9,300 square foot addition and 18,400 square foot renovation to existing two storey Aurora Family Leisure Complex.Addition includes new fitness room,programme spaces,climbing wall,control desk,office spaces,new entry driveway and drop off area,parking,landscaping,and outdoor skateboard park.Renovation includes work in existing gymnasium and to suspended track,gym and pool change rooms,and fire exit corridors. The tender for this project was awarded to Jasper Construction by Council on November 12, 2013 in the amount of $6,039,000 excluding taxes. The project is now substantially complete and occupancy was received February 28, 2015.The building was also opened to the public and program delivery has resumed as of February 28,2015. As of this report,Jasper Construction has completed the project less minor warranty items.All approved costs have been paid and there are no further future funding liabilities for the actual construction.However,a claim for costs related to delay of completion has been received by the Town and is being reviewed.Further reporting will be forthcoming on this claim. In addition to completion of construction activities concluding,staff report that all items identified by the user committee that was formed to address operational and usability concerns have also been completed.Two items that could not be accommodated directly through the committee have been reported to Council in Staff Report IES15-049 and will be addressed as directed by Council. Milestone Estimated Completion Date Council Approval of Tender November 2014 Construction start November 2014 Interior Demolitions Phase 1 November to January 2015 Excavation and earthworks January to March 2015 Exterior Foundations March to May 2015 Exterior Structure February to July 2015 Interior Partitions February to October 2015 Stair F Interior Demolitions Phase 2 March 2015 Exterior site works July to October 2015 Skate Park September to October 2015 Occupancy February 2015 General Committee Meeting Agenda Tuesday,September 22,2015 Item 2 Page - 2 -65 - September 22, 2015 - 3 -Report No.IES15-053 Milestone Estimated Completion Date Deficiencies and Landscaping Spring 2015 Issue Certificate of Substantial Completion May 29,2015 Release of 10%holdback (45 days after certificate) July 20,2015 Project Complete August 2015 Joint Operations Centre Activities completed since last report ending August 31,2015 Overall concrete completion 95 percent Retaining wall on north face of site complete Garage bay metal roofing complete Environmental stormwater treatment facilities complete HVAC units installed Building water tight Exterior cladding 75 percent complete Rainwater storage tanks complete Materials storage bays complete Garage area concrete floors complete Activities planned for Sept 2015: Install standby generator Continue with interior finishing Masonry work 52 percent complete Prep for site paving Milestone Estimated Completion Date Site Works Aug/14 to Dec/15 Office Building Foundations Mar 2015 Basic Structure May 2015 Building Water Tight July 2015 Exterior Cladding Sept 2015 Mechanical/electrical July 2015 Interior Finishes Dec 2015 General Committee Meeting Agenda Tuesday,September 22,2015 Item 2 Page - 3 -66 - September 22, 2015 - 4 -Report No.IES15-053 Garage Areas Foundations April 2015 Basic Structure Jun 2015 Exterior Envelope Aug 2015 Interior Finishes Oct 2015 Final Commissioning and Closeout Feb 2016 Move in activities March 2016 The following figure provides a summary of progress to date based on construction components: Financial and Schedule Update The project remains on schedule in spite of significant lost days due to heavy rains.Lost days related to weather will not be as big a concern going forward and the building is now weather tight. The project remains on budget.The soil conditions on the majority of the site have been confirmed to be suitable for final paving.The east area of the site has a higher than target moisture content which was expected.Due to weather conditions,the area has 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% General Conditions Sitework Concrete Masonry Metals Wood and Plastics Moisture Protection Doors and Windows Finishes Specialties Equipment Special Construction Elevators Mechanical Electrical JOC Construction Progress cum 01-Aug-15 General Committee Meeting Agenda Tuesday,September 22,2015 Item 2 Page - 4 -67 - September 22, 2015 - 5 -Report No.IES15-053 not stabilized as quickly as planned,and it is premature to place pavement with these conditions.To avoid any further costs due to soil remediation, it is recommended that this work be deferred to a future year to allow for natural stabilization of the soils prior to paving.This area will still be accessible by staff if needed however,there is sufficient room on the completed area of the paved yard to accommodate current operations being housed at Scanlon.Other satellite yards will continue to operate if needed until the entire area can be completed. Request to increase fees for Gerrits Engineering Gerrits Engineering are responsible for the design and oversight of all site civil works. They were retained directly by the Town and have worked very closely with One Space Unlimited in developing the site requirements for the project.The initial assignment was let in 2013 with a budget of $40,000.Additions to this budget are related to two factors, the need to retain specialty consulting for the development of a Source Protection Risk Plan,and additional site inspections and support related to the difficult soils conditions. The proportion of these additional fees is $13,000 for the Source Protection Plan and $15,600 for additional inspections and engineering support related to the site and civil works. Source protection and watershed management are important initiatives for the province and local municipalities.Benefits from participating in responsible resource management projects include valuable partnerships such as the ACC parking lot improvements which received grant funding of $200,000 from the Lake Simcoe Regional Conservation Authority and its various partners. Financial Monitoring Task Force Meeting The Financial Monitoring Task Force met on September 9, 2015 to review the project status and financial activities.Material in this report has been reviewed by the Financial Monitoring Task Force. LINK TO STRATEGIC PLAN The above projects support the Strategic Plan goal of supporting an exceptional quality of life for all through their accomplishment in satisfying requirements in the following key objectives within this goal statement: Investing in sustainable infrastructure:By using new technologies and energy and environmentally conscious design and building practices. Encouraging an active and healthy lifestyle:Through new services and facilities focused on youth needs. General Committee Meeting Agenda Tuesday,September 22,2015 Item 2 Page - 5 -68 - September 22, 2015 - 6 -Report No.IES15-053 Strengthening the fabric of our community:Through new and better formats to engage the community. ALTERNATIVE(S)TO THE RECOMMENDATIONS None. FINANCIAL IMPLICATIONS The financial approvals and commitments are presented for each project in the following sections.These figures are excluding HST. Community Space for Youth at AFLC: Contract Change Log The following contract change log has been updated to capture approved change orders to date. Contract Change Log Change Order Group 1 added to contract value (Report IES14-027)66,855.19 Change Order Group 2 added to contract value (Report IES14-032)132,254.73 Change Order Group 3 added to contract value (Report IES14-032)40,594.02 Change Order Group 4 added to contract value (Report IES14-052)100,450.34 Change Order Group 5 added to contract value (Report IES14-057)257,068.46 Change Order Group 6 added to contract value (Report IES15-001)65,955.83 Change Order Group 7 added to contract value (Report IES15-010)57,959.95 Change Order Group 8 added to contract value (Report IES15-023)41,845.75 Change Order Group 9 added to contract value (Report IES15-032)36,168.89 Change Order Group 10 added to contract value (Report IES15-037)Nil Change Order Group 11 added to contract value (Report IES15-039)40,634.64 Subtotal 839,787.80 Noted change orders to close of project -16,817.09 Change Order Group 12 to be added to contract value -16,817.09 Total Change Order value to date 822,970.71 Approved Contingency for Contract Changes 950,000.00 Remaining Contingency Value 127,029.29 Each change order group above represents those changes that have been reported to Council in earlier reports. Funding Summary The following table summarizes the revised budget for the AFLC renovations: General Committee Meeting Agenda Tuesday,September 22,2015 Item 2 Page - 6 -69 - September 22, 2015 - 7 -Report No.IES15-053 Approved Funding and Contract Commitments Previous Approved Additional Requirements Revised Budget Final Commitments Approved Budget $7,424,723 $7,424,723 $7,424,723 External Funding Source $100,000 $100,000 Additional Approved Budget $433,113 $433,113 Total Approved Budget $7,957,836 $7,957,836 Less Committed Funds $525,373 $525,373 $525,373 Funding Available $6,899,349 $7,432,463 $7,432,463 Base Contract Award excluding HST $5,994,000 $5,994,000 $5,994,000 Gym Lights $20,000 $20,000 $20,000 Asphalt Driveway $25,000 $25,000 $25,000 Sub-Total $6,039,000 $6,039,000 $6,039,000 1.Contingency $603,900 $346,100 $950,000 $822,971 2.FF&E $100,000 $50,000 $150,000 $150,000 3.Inspections and Testing $15,000 $15,000 $15,000 4.Building Insurance Costs $27,147 $27,147 $27,147 5.Internal Start-up costs $40,000 $40,000 $40,000 6.Arch Fees based on Change Orders $80,000 $80,000 $51,402 Total other commitments (lines 2 to 6)$312,147 283,549 landscape works performed through Town 50,000 AFLC user group requests 27,000 Post-Occupancy modifications funding 70,000 7.Non-refundable HST (1.76%)$118,675 $12,640 $131,315 $131,315 Total Funding Required $6,861,575 $730,887 $7,432,462 $7,423,835 In the final analysis,the project has been completed within the approved budget.Items of note in the above table are the landscaping works,AFLC user requests and a post- occupancy modifications fund. The landscape work was removed from the base contract as concerns were raised by the Arboretum members that insufficient soils would be replaced along the sloped area to adequately sustain existing and future planned plantings.This additional scope was priced by the contractor and upon review by staff was determined that the work could be completed for a lower costs through the Parks and Recreation Department.This work is planned to be completed this year and the Arboretum will be contributing additional funds to cover costs for their additional requirements. The costs identified for the AFLC user groups were based on additional works that were identified through a series of user committee meetings.These works are detailed in staff report IES15-049. There is also benefit to set aside post-occupancy modifications funding.This funding is needed to implement works not initially contemplated in the design and not included through change orders. Planned commitments include some additions to the security General Committee Meeting Agenda Tuesday,September 22,2015 Item 2 Page - 7 -70 - September 22, 2015 - 8 -Report No.IES15-053 and video monitoring system to address staff and user identified opportunities for improvement as well as items that have been identified based on functionality and usability of the building now that programming is fully engaged. Contract Payments Item Transaction Balance Remaining Approved Contract Value 6,039,000 Payment Certificate #1 (Jan 6,2014)-169,164 5,869,836 Payment Certificate #2 (Jan 17, 2014)-117,610 5,752,226 Payment Certificate #3 (Feb 25,2014)-162,529 5,589,697 Elevator Payment (Feb 28,2014)-147,000 5,442,697 Payment Certificate #4 (Mar 17,2014)-116,407 5,326,290 Payment Certificate #5 (April 25,2014)-358,172 4,968,118 Approved Change order group 1 (May 1,2014)66,855 5,034,973 Payment Certificate #6 (May 14, 2014)-490,234 4,544,739 Approved Change order group 2 (May 27,2014)132,254 4,676,993 Payment Certificate #7 (June 12, 2014)-437,267 4,239,726 Approved Change order group 3 (Jun, 2014)40,594 4,280,320 Payment Certificate #8 (July 28,2014)-682,415 3,597,905 Payment Certificate #9 (August 22, 2014)-440,917 3,156,988 Approved Change order group 4 (July/Aug),2014)100,450 3,257,438 Payment Certificate #10 (September 10,2014)-574,588 2,682,850 Payment Certificate #11 (October 27, 2014)-682,184 2,000,666 Payment Certificate #12 (November 17, 2014)-667,831 1,332,835 Approved Change order group 5 (Sept-Nov,2014)257,068 1,589,903 Payment Certificate #13 (December 19, 2014)-438,844 1,151,059 Approved Change order group 6 (Dec,2014)65,956 1,217,015 Payment Certificate #14 (January 23, 2015)-256,751 960,264 Approved Change order group 7 (Jan 23,2015)57,960 1,018,224 Payment Certificate #15 (February 27,2015)-212,025 806,199 Approved Change order group 8 (February 2015)41,846 848,045 Payment Certificate #16 (March 25, 2015)-137,730 710,315 Approved Change order group 9 (March 2015)36,169 746,484 Payment Certificate not paid in April 0 746,484 Approved Change order group 11 (May 2015)40,634 787,118 Payment Certificate #17 (May 2015)-93,576 693,542 Approved Change order group 12 (to complete)-16,817.09 676,725 Payment Certificate #18 Release of holdback -670,916.00 5,809 Payment Certificate #19 (Final Payment)-5,809 Nil Joint Operations Centre:Funding approvals and commitments for the Joint Operations Centre are summarized in the following table as based on Council recommendations from the August 12, 2014 Meeting. Approved Funding and Contract Commitments Construction and Related Costs: Buttcon Limited Contract Award (excluding optional items)17,004,000 Non-refundable taxes (1.76%)299,270 Fees for One Space Architects Unlimited 954,084 FF&E and Internal IT costs 125,000 Third party testing services (soils,concrete,building envelope)150,000 Subtotal 18,532,354 Contingency Allowance (10%)1,853,235 Project Construction Budget 20,385,589 General Committee Meeting Agenda Tuesday,September 22,2015 Item 2 Page - 8 -71 - September 22, 2015 - 9 -Report No.IES15-053 Contract Change Log Change Order Group 1 added to contract value (Report IES15-001)653,632 Change Order Group 2 added to contract value (Report IES15-010)93,000 Change Order Group 3 added to contract value (Report IES15-023)100,048 Change Order Group 4 added to contract value (Report IES15-032)nil Change Order Group 5 added to contract value (Report IES15-037)31,343 Change Order Group 6 added to contract value (Report IES15-039)-175,449.24 Subtotal 702,574 Change Order Group 7 added to contract value nil Total Change Order value to date 702,574 Approved Contingency for Contract Changes 1,700,400 Remaining Value 997,826 Contract Payments Item Transaction Balance Remaining Approved Contract Value 17,004,000 Payment Certificate #1 (September 18,2014)-211,756 16,792,244 Payment Certificate #2 (October 17,2014)-497,468 16,294,776 Payment Certificate #3 (November 21,2014)-977,432 15,317,344 Payment Certificate #4 (December 16, 2014)-1,164,015 14,153,329 Approve Change order group 1 (Sept/Dec)653,632 13,499,697 Payment Certificate #5 (January 16,2015)-890,323 12,609,374 Approve Change order group 2 (Jan 2015)93,000 12,702,374 Payment Certificate #6 (February 17,2015)-695,814 12,006,560 Approve Change order group 3 (Feb 2015)100,048 12,106,608 Payment Certificate #7 (March 2015)-316,976 11,789,632 Approve Change order group 4 (March 2015)nil 11,789,632 Payment Certificate #8 (April 2015)-733,357 11,056,275 Approve Change order group 5 (April 2015)31,343 11,087,618 Payment Certificate #9 (May 13, 2015)-796,433 10,291,185 Approve Change order group 6 (May 2015)-175,449 10,115,736 Payment Certificate #10 (June 15,2015)-1,116,115 8,999,621 Payment Certificate #11 (July 15, 2015)-841,953 8,157,668 Payment Certificate #12 (August 15,2015)-1,609,260 6,548,408 Approve Change order group 7 (August 2015)nil 6,548,408 Funding Sources Summary: Source Approved Funding Budget Received to Date:August 31,2015 Development Charges $11,932,404 $3,886,300 Sale of Municipal Lands 8,453,185 522,000 Interim Line of Credit (LOC)if nec.5,870,000 Internal awaiting LOC draw.1,300 Total $20,385,589 $10,279,600 Project Costs Paid to Date to May 31,2015 $12,359,600 Funding Received to Date 10,279,600 Draw on Line of Credit October 1,2015 $2,080,000 Project to date costs incurred have now exceeded funding received, so use of the approved Construction Line of Credit has been made.The Line of Credit from General Committee Meeting Agenda Tuesday,September 22,2015 Item 2 Page - 9 -72 - September 22, 2015 -10 -Report No.IES15-053 Infrastructure Ontario carries an interest rate which varies monthly.The interest rate for the month of September is currently 1.31%per annum. The Balance on Construction Line of Credit as at August 31,2015 was $5,870,000, with the above noted additional draw for $2,080,000 to occur October 1. CONCLUSIONS This report is provided to Council as an ongoing communication on the progress of the following two facilities projects;1)Addition of the youth centre to the AFLC,2) New joint operations centre. PREVIOUS REPORTS Infrastructure and Environmental Services 1.January 18, 2011,IES11-002 –Award of RFP No.IES2010-73-Architectural Consulting Services for a New Operations Centre 2.March 20, 2012,IES12-012 –Town of Aurora Joint Operations Centre 3.April 3,2012,IES12-017 –Town of Aurora Joint Operations Centre 4.July 17, 2012,IES12-039 –Town of Aurora Joint Operations Centre Site Selection 5.September 18,2012,CFS12-032 –Follow-up Information:Funding Sources for New Joint Operations Centre Capital Project 6.October 2,2012,IES12-052 –Town of Aurora Joint Operations Centre 7.October 23,2012,IES Memo 09-12 – Cost Information for Leadership in Energy and Environmental Design for New Construction (LEED NC) 8.May 21,2013,IES13-031 –Joint Operations Centre Status and Snow Disposal Site Consideration 9.July 16,2013,CFS13-023 –Capital Financing of Youth Centre and Operations Centre Capital Projects 10.January 7,2014-IES14-001 JOC Pre-tender scope and budget approval 11.February 18, 2014-IES14-009 Facility Project Status Report 12.April 15, 2014-IES14-024 Facility Project Status Report 13.May 20,2014 –IES14-027 Facility Status Report 14.June 17, 2014 –IES14-032 Facility Status Report 15.July 29, 2014 –IES14-041 Facility Status Report 16.September 16,2014 –IES14-052 Facility Status Report 17.December 9,2014 –IES14-057 Facility Status Report 18.January 13,2015 –IES15-001 Facility Status Report 19.February 17, 2015 –IES15-010 Facility Status Report 20.March 24, 2015 –IES15-023 Facility Status Report 21.April 21, 2015 –IES15-032 Facility Status Report 22.May 19,2015 – IES15-037 Facility Status Report 23.June 16, 2015 –IES15-039 Facility Status Report General Committee Meeting Agenda Tuesday,September 22,2015 Item 2 Page -10 -73 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 2 Page -11 -74 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.BBS15-010 SUBJECT:One-Year OSPCA Contract Renewal FROM:Techa van Leeuwen,Director Building &Bylaw Services DATE:September 22,2015 RECOMMENDATIONS THAT Report No.BBS15-010 be received;and THAT the Town exercise the extension option in the current Animal Control Services agreement between the Town of Aurora and Ontario Society for the Prevention of Cruelty to Animals (OSPCA)for a period of one (1) year from January 1 to December 31, 2016,subject to the terms of the agreement at a cost of $209,643.36 plus CPI;and THAT the Mayor and Town Clerk be authorized to execute the amending agreement,including any and all documents and ancillary agreements to give effect to same. PURPOSE OF THE REPORT To seek Council’s approval to exercise the extension option in the current Animal Control Services agreement for a period of one (1)year under the same terms and conditions with an adjustment of the annual fee increased by the Consumer Price Index Rate as published by Statistics Canada. BACKGROUND The Ontario Society for the Prevention of Cruelty to Animals (OSPCA)provides contracted animal control and shelter services to the Town.The current three-year contract expires December 31,2015.The agreement does contain an extension provision upon consent of both parties.Staff has had discussions with OSPCA and they are willing to extend the contract for a one-year period. The Town of Aurora initially entered into an agreement with the OSPCA in 2008 when they were the successful respondent to a Request for Proposal (RFP).The initial contract was for a term of three years.Two,one-year extensions were granted through Council approval for the years 2011 and 2012. In November of 2012,staff brought forward Report BBS12-010 outlining options for animal control and shelter service and recommending a single source three-year General Committee Meeting Agenda Tuesday,September 22,2015 Item 3 Page - 1 -75 - September 22, 2015 - 2 -Report No.BBS15-010 contract with the OSPCA which was adopted by Council. COMMENTS The OSPCA has been the Town’s animal control provider for seven (7)years and provides reliable service to the Town. Currently OSPCA assigns one officer to patrol the Town 40 hours a week on a rotating schedule.They also provide 24-hour emergency service responding to calls respecting injured animals, a contained dog at large and aggressive animal behaviour.In 2014 OSPCA responded to 379 calls and to date in 2015 they have responded to 296 calls. They are very responsive to community needs and communicate frequently with the Bylaw Services division. The OSPCA animal shelter is located at 16586 Woodbine Ave.in Newmarket.The shelter was constructed in 2001 specifically to be used as an animal shelter with a capacity of approximately 160 animals.The indoor kennel provides for segregation of animals and protocols are in place respecting infection control.The shelter operates six days a week and the staff are fully trained and qualified in the Animal Control field.Staff periodically attends the shelter to ensure operational requirements are maintained. A complete walk through of the shelter was conducted on May 19,2015 to the satisfaction of staff. OSPCA is the current animal control service provider for the City of Markham and the Town of Richmond Hill and the three municipalities meet bi-annually as an Oversight Committee. OSPCA has provided animal control services to the Town of Richmond Hill and The City of Markham for several years.The three municipalities meet bi-annually to discuss emerging issues and share information with a view to create consistency,identify opportunities and realize synergies.The next oversight committee meeting is scheduled for September 15. The Town of Richmond Hill issued an RFP for animal control services in the spring of this year as their contract with OSPCA expired in June.They are currently on a month to month contract with OSPCA until the results of the RFP are released and awarded. A report is scheduled to be placed on the September 21 Council agenda. The Northern Six (N6)municipalities have identified Animal Control and Shelter Services as a possible opportunity for a shared service initiative. A study of potential shared service opportunities for the delivery of Animal Shelter services has been directed by the N6 CAOs.The study is being championed by Georgina as they are currently providing shelter service for Georgina,Newmarket,East Gwillimbury and Whitchurch-Stouffville.The shelter is at capacity and options need to General Committee Meeting Agenda Tuesday,September 22,2015 Item 3 Page - 2 -76 - September 22, 2015 - 3 -Report No.BBS15-010 be explored.Georgina has released a Request for Proposal (RFP)for a consultant to lead the study and are currently evaluating the results. This study will conduct a needs assessment outlining the service requirements for each municipality related to Animal Services and advise the N6 CAOs on the standards of service,levels of service and recommend a service delivery model. Consolidating and providing service through a shared delivery model should reduce the administration time and effort for each municipality and also provide a cost reduction opportunity. We are just now entering phase one of a two phase study –with a completion date of the fall of 2016.This study should provide the Town with a better understanding of the growing needs of the Town as well as helping to understand the service levels of neighbouring municipalities and whether or not a shared agreement would benefit the Town of Aurora. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Council could direct staff to issue a Request for Proposal (RFP)to locate other possible service provider s.In this case staff would be recommending a short term contract to allow for future possibilities with the N6 initiative and a short term contract may not yield the most competitive proposals. FINANCIAL IMPLICATIONS Animal Control Services are currently provided to the Town at the cost of $209,643.36 for 2015.The current approved and allocated 2015 budget for these contract services is $224,000.00 which includes an additional budget of $14,000 for after-hours emergency services and veterinary and shelter costs. Renewal of the current contract would see an increase equal to the CPI,with service delivery remaining the same.The CPI is determined in December of 2015 and is an estimated 1.5%which would increase this budget amount for 2016 to approximately $217,500.00. CONCLUSIONS Staff is recommending a one (1) year extension of the service agreement with OSPCA. The OSPCA is maintaining their service levels at an acceptable level.This would give staff the opportunity to explore opportunities resulting from the N6 Animal Shelter Study. General Committee Meeting Agenda Tuesday,September 22,2015 Item 3 Page - 3 -77 - General Committee Meeting Agenda Tuesday, September 22, 2015 Item 3 Page - 4 September 22, 2015 - 4 - Report No. BBS15-010 ATTACHMENTS PRE -SUBMISSION REVIEW Executive Leadership Team Meeting — September 10'h 2015 Prepared by. Mandie Crawford, Manager, Bylaw Services ext. 4241 1 Techa van Leeuwen, Director Building and Bylaw Services 1 Patrick Moyl Interim Chie�dministrative Officer -78- TOWN OF AURORA GENERAL COMMITTEE REPORT No.CAO15-012 SUBJECT:Canada 150 FROM:Allan D.Downey,Director Parks and Recreation Services Patrick Moyle,Interim Chief Administrative Officer DATE:September 22, 2015 RECOMMENDATIONS THAT Report No.CAO15-012 be received;and THAT staff be authorized to apply for a Canada 150 Fund grant from the Government of Canada,to cover 100 per cent of costs for stand-alone events; and THAT the Town proceed with advertising for five (5)members of the public to volunteer on a Canada 150 Ad Hoc Committee,pending notification from the Government of Canada of a successful grant application. PURPOSE OF THE REPORT To provide Town Council with a proposal for a Canada 150 Committee and options to leverage senior government resources to enhance celebrations in 2017. BACKGROUND At its March 31 meeting,Council approved the following motion: NOW THEREFORE BE IT HEREBY RESOLVED THAT Council direct staff to bring forward a report with recommendations regarding the implementation of a “Canada 150 Committee”,similar to the “Aurora Sesquicentennial Committee”, for the purpose of coordinating Town of Aurora events surrounding the 150th anniversary of Confederation;and BE IT FURTHER RESOLVED THAT Council direct staff to investigate and include in their report any possible synergies and collaboration opportunities with the federal and provincial governments as they roll out their plans for Canada 150 celebrations. General Committee Meeting Agenda Tuesday,September 22,2015 Item 4 Page - 1 -79 - September 22, 2015 - 2 -Report No.CAO15-012 The Town of Aurora celebrated its sesquicentennial (150)celebration in 2013.In anticipation of the celebration,Council directed that a Sesquicentennial Ad Hoc Committee be convened,comprised of members of the general public,to create a budget,as well as organize and execute events with the assistance of staff. Four events were held,in addition to regularly scheduled corporate and special events, to commemorate Aurora’s past,present and future.Promotion for Aurora 150 included a website,Facebook page,video development,advertising and promotions at the Aurora Home Show and Street Festival. COMMENTS Collaborative Opportunity –Canada 150 Fund The Government of Canada,via the Department of Canadian Heritage,has made a Canada 150 Fund available to municipalities,to promote and celebrate Canada’s sesquicentennial. Eligible events can take place any time between now and December 31,2017. The grant is not eligible for celebrations between June 21 and July 1. The grant must be submitted at least 30 weeks (seven months)prior to the first scheduled Canada 150 celebration.As such,it is recommended that the Canada 150 Fund grant application be submitted no later than April 30,2016. The Canada 150 Fund will support activities such as: Celebratory or commemorative activities and events; Community building activities and events; Sport and active-living activities and events; Exhibits; Plaques,monuments and permanent installations; Ceremonies for site dedications; Interpretive programming and tours; Documentary films; Learning materials and activities; Theatrical or musical performances; Large-scale artwork projects; New Canada 150 fairs and festivals;and Specific Canada 150 programming added to regular or recurrent fairs and festivals. General Committee Meeting Agenda Tuesday,September 22,2015 Item 4 Page - 2 -80 - September 22, 2015 - 3 -Report No.CAO15-012 Adopting the successful format of the Aurora 150 celebration in 2013,staff recommends that a grant be submitted to cover 100 per cent of the costs for the design and execution of stand-alone events celebrating Canada 150, including costs for event management, staffing and promotion. Canada 150 Ad Hoc Committee Pending a successful Canada 150 Fund application,staff recommends the formation of an advisory group comprising members of Council and the public to assist in guiding preparations for Canada 150 celebrations. Staff recommends the following for a Canada 150 Ad Hoc Committee (the Committee): That the Committee comprise five (5)members of the general public,preferably with experience in event management and/or volunteerism That the Committee also include Mayor Dawe and one (1)additional member of Council That the Committee act in an advisory capacity to help determine the allocation of funds,and provide input on event activities and promotions That the Committee be convened immediately after the Town has received notice of a successful Canada 150 Fund application That the Committee meet on an as-required basis,as determined by Committee members That the Committee term conclude after the final Canada 150 celebration is completed LINK TO STRATEGIC PLAN A Canada 150 celebration supports the Town of Aurora Strategic Plan’s Community Goal:Supporting an exceptional quality of life for all, specifically “celebrating and promoting culture”and “strengthening the fabric of our community.” ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Council may revise any conditions associated with the proposed Canada 150 Ad Hoc Committee and/or grant application process General Committee Meeting Agenda Tuesday,September 22,2015 Item 4 Page - 3 -81 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 4 Page - 4 -82 - GENERAL COMMITTEE REPORT No. CFS15-037 SUBJECT:Council Budget Process,Policies and Directives FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer DATE:September 8, 2015 RECOMMENDATIONS THAT Report No.CFS15-037 be received;and THAT Report No.CFS15-037 and the following recommendation be referred to the General Committee meeting of September 22,2015,for consideration: THAT General Committee comments and discussion be referred to staff for preparation of an updated Council Budget Process,Policies and Directives report for adoption and recommendation at a future General Committee meeting. PURPOSE OF THE REPORT To present a framework for the annual budget review process of Council and Committee which streamlines the review time and process,while balancing the need for detailed reviews.The report outlines draft Budget Principles of Council,draft Council Budget Process,and a draft set of Budget Directives for staff preparation of the 2016 and forecast budgets. BACKGROUND At its first meeting held in April,Finance Advisory Committee discussed approaches for future budget reviews by Council which would seek to streamline the review timelines and number of meetings of Council members,while balancing the need for detailed reviews of each section of the budget.Staff prepared the attached Council Budget Principles,Budget Process and Budget Directives for further discussion with Finance Advisory Committee.Finance Advisory Committee has recommended that these three documents be reviewed and approved by General Committee and recommended for adoption by Council. Given the significant content of the material,Finance Advisory Committee recommended that it be presented to General Committee one cycle with the deferral motion for consideration at the following Committee meeting.Due to the concerns that staff are underway in their preparation for the 2016 Operating Budgets,FAC also TOWN OF AURORA General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page - 1 -83 - September 8, 2015 - 2 -Report No.CFS15-037 recommended that a stand-alone “budget directives for 2016”report and recommendations be presented directly to General Committee.That separate report stands elsewhere on the September 8, 2015 Committee agenda. COMMENTS A number of municipalities are able to review and approve their annual operating budgets in short order on a recurring basis.This normally arises through the use of Council having set clear objectives and targets for the preparation of the budget.Staff then prepare and present a draft budget which meets the directives of Council for prompt approval.Discussion is limited to the key pressure points which had to be overcome during the budget preparation,and any changes in service levels which may be noticed by members of the public in the coming year. The greatest difficulty in following such budget approach is that Council must have a clear outlook of the budget realities facing the municipality in the coming years,and once having informed knowledge of such,set appropriate directives for staff for preparation of the budget.Making significant budget adjustments late in the budget review process is challenging,as often the lead time for service level adjustments or even rate changes can be long,as program and services are often flowing from one year to another,and incorporated into program guides,and other materials for the public.Adjusting service levels,rates and programs requires lead time.Accordingly,it is helpful to all participants in the budget process to have a very clear understanding of the expected processes,timelines,and even Council’s expectations for the end result set out in writing. Multi year budget approaches can also be incorporated where the detailed budgets are produced following the budget principles and directives of Council for the upcoming and three successive budget years all at the same time.Information of the outlook years is then used by Committee in reviewing and setting budget directives for the subsequent year,if change is needed. The attached draft Council Budget Principles,Process and Directives is for discussion only at this time.Despite requests,staff have yet to receive any input or samples from other municipalities.Some material was gleaned from the Town of Markham. Accordingly,the attached document is considered substantively original by staff. The Council Budget Principles portion is intended to set a clear and open framework of budget principles upon which Council expects the budget to be prepared.These are higher level statements addressing such things as the reality of infrastructure funding shortfalls,fluctuating interest rates,fluctuation inflation,continual growth of the community,and need to maintain services and facilities as we grow and as we age. These Council Budget Principles are proposed to be reviewed in detail in the first year of each Council term. General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page - 2 -84 - September 8, 2015 - 3 -Report No.CFS15-037 The Council Budget Process portion is intended to set out high level overview of the budget review process undertaken by Council and or Committee each year.This includes establishing distinct components of each annual budget which must be considered independent of each other for their specific purposes.Segregation in this way,like segregating Operating from Capital budget review,allows the key issues of each to be separately discussed and debated for approval.This process also outlines a proposed detailed budget review to be conducted on a continually rotating basis of each town department,intended to occur after each budget approval, with recommendations to be incorporated in the following year budget.This Council Budget Process document would not be expected to change much at all year to year,or even term to term.It is anticipated that this Process portion would be reviewed and affirmed in the first year of each term of Council. Council Directives for Annual Budget preparation by staff is a set of more specific, definitive type statements of Council for staff to follow in preparing the upcoming budget details.Immediately following the annual operating budget approval,Council,through Committee would review,update and set the Council Budget Directives for the following year’s budget and forecast preparation.Due to the timing for 2016,the Budget Directives component of this report has been deleted as the stand alone report now addresses those items. The use of documented Council Budget Principles,Council Budget Processes,and Council Budget Directives is intended to bring about adoption and use of common understanding and language for Council,members of the public who follow such,and staff.These three documents would be made public on the Town’s website in the applicable annual budget information and review section for easy reference by all parties. LINK TO STRATEGIC PLAN Bringing forward high level statements of budget principles,process,and directives for the annual budget cycle support the broad guiding principles of the Town’s Strategic Plan of Leadership in Corporate Management,and Progressive Corporate Excellence and Continuous Improvement. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.None,Discussion and comments from General Committee to be referred back to staff for incorporation into a final version for presentation at a future meeting of Committee. 2.Committee may provide alternative directions for budget cycle preparation and review. General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page - 3 -85 - General Committee Meeting Agenda Tuesday, September 22, 2015 Item 5 Page - 4 September 8, 2015 - 4 - Report No. CFS15-037 FINANCIAL IMPLICATIONS No direct financial implications of this report. CONCLUSIONS At the request of Finance Advisory Committee, staff have prepared some overarching budget framework statements and principles for consideration by Committee. These have been organized into three sections: Council Budget Principles, Budget Process, and Council Budget Directives. Comments and directions from Committee will be incorporated into a future report to Committee. PREVIOUS REPORTS None ATTACHMENTS Attachment #1 — Council Budget Process, Principles and Directives — DRAFT for discussion PRE -SUBMISSION REVIEW Executive Leadership Team - Thursday, August 27, 2015 Prepared by. Dan Elliott, Director of Corporate & Financial Services - Treasurer 4 Dan iliott, CPA, CA Director of Corporate & Financial Services - Treasurer M-\- PatrickM le, Interim Ckief Administrative Officer -86- Attachment #1 CFS15-037 General Committee –September 8,2015 1 Council Budget Principles The Council of the Town of Aurora is responsible for two key elements in carrying out their duties.Council must represent and advance the interests,needs and actively plan for the future,and serve the residents and businesses of the community of the Town of Aurora,while also responsibly managing a large municipal corporation,including its future,resources,assets,needs and interests.The funding raised and used by the corporation comes primarily from within the community,and must be used wisely, obtaining good value and cared for responsibly.Within the context of annual corporation budgets,Council is committed to remain engaged with the community and continually strengthen the municipal corporation’s overall fiscal sustainability,balanced with the need for Aurora’s property taxation levels and water rates to remain comparable and affordable within the context of the Greater Toronto Area. Council recognizes that there are many different external influences which have impacts to the Town’s budgets,costs and services.The following items each cause tax increase pressures upon the budgets of the Town.Council is committed to address each of these issues in a manner which respects the taxpayer,the financial health of the municipal corporation and our staff serving Aurora: New and emerging legislative compliance requirements increasing demand on municipal resources and staffing Growth of the community,and the resultant volumetric increase in demand for services and facilities provided and available.Such costs are normally offset by growth in base revenues arising from the new residents and businesses. Community expectations for newer,evolving and additional services and facilities over and above today’s existing service levels The need to develop the financial capacity to meet current and future capital infrastructure replacement needs to provide reasonable service levels in a sustainable manner.Infrastructure sustainability funding has historically been a low priority for municipal governments across the country.Aging and deteriorating infrastructure requiring urgent repair or replacement has now brought this issue to the forefront for all levels of government. Economic pressures such as interest rate fluctuations and inflationary pressures Cost increases in some supply sectors which exceed inflation,such as electricity Pressures on wage and benefits costs,including collective agreements Service and supply contract renewals and existing committed multi-year contracts Council recognises that during every budget debate,various perspectives and interests are represented and raised at the Council table.To assist in these prospective discussions,Council has reviewed and agreed on a consensus basis that the following principles will guide the development,review and approval processes of each budget for the Town.These Budget Principles will be reviewed by Council in the first year of each Council term,and at any other time as requested by Council. General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page - 5 -87 - Attachment #1 CFS15-037 General Committee –September 8,2015 2 The following principles will guide the preparation,review and evaluation for approvals of the Annual Operating,Capital and Utility budgets for the Town: Open and Transparent Process 1.The Annual Budget Process shall include opportunities for input from members of the public and community groups.All feedback,comments and suggestions received through solicitation tools such as email,website,surveys or others,will be conveyed to General Committee –Budget (Budget Committee)as they are received throughout the budget review process. 2.All meetings of the Budget Committee shall be open to the public,except those aspects which are permitted and appropriate to be held in closed session,such as but not limited to discussions regarding collective agreement negotiation provisions, personnel matters, or litigation. 3.Budget materials,presentations,disclosures and Budget Committee review processes shall be open and transparent.All materials will be prepared with the intended audience being a member of the general public where reasonable and practical.A specific section of the Town’s website will contain all relevant budget materials,presentations,summaries and reports throughout the process, and updated to reflect the final approved budgets. 4.Council will undertake to complete the review and approval of the annual operating budgets prior to the commencement of the new budget year.For a budget in respect of the year following a municipal general election,the budget review process will begin early in the new budget year,as required by statute. 5.In making comparisons to other municipalities in respect to processes,performance, service levels,cost,revenue rates or any other basis,the Town shall have regard to, at minimum,the following municipalities: a.All other lower tier municipalities of York Region. b.Municipalities in the Durham Region,Peel Region,and Region of Halton Hills which have populations within 30%of the Town’s population. c.York Region where applicable. Budgets to be Fiscally Responsible 6.The Town will prepare a traditional municipal balanced budget for review.Ontario Regulation 284/09 allows for exclusion from such budget certain accounting estimates such as amortization,and post-employment benefit liabilities.The impact of these excluded items will be presented separately as part of the budget submission as required of the Regulation. General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page - 6 -88 - Attachment #1 CFS15-037 General Committee –September 8,2015 3 7.The Town will not use or rely upon prior year operating surpluses to fund or balance the Operating Budget. 8.The Town will not rely on one-time or short-term temporary funding sources to fund or balance the Operating Budget,unless directly associated with corresponding temporary expenses for events or special purpose programs. 9.Council and staff will continually look to implement changes in technique,tools or approaches to delivering all services and functions which will reduce costs,or improve the efficiency or effectiveness of our work and programs.Where necessary, capital investments required to achieve such improvements will be prioritized. 10.The annual operating budget will not be impacted by year to year fluctuations of the actual capital budget approval.Rather a singular,stable and predictable funding transfer to Infrastructure Sustainability Reserves will be included. 11.Council is committed to adequately fund infrastructure repair,replacement and improvements through annually evaluating the future funding needs,and when indicated,increase annual contributions to infrastructure sustainability reserves. Such increases will be included in the Fiscal Strategy budget area.Additionally,the Town will ensure the planned capital program attempts to replace assets at the optimal point in time for efficient and effective use of scarce capital funding in accordance with the Ten Year Asset Management and Investment Plan, balancing this with meeting community expectations,and the need for maintaining reliable services. 12.Council recognizes that budget decisions made in one year may have ripple-type impacts to future budget years.To ensure open and public awareness,for each annual operating budget presented for tax funding,an accompanying forecast of the next three budgets and related tax impacts shall also be presented.These forecasts will be updated as budget decisions are made during review.The forecasts presented will always include three or more years for consistency of vision.Using multi-year budgets and forecasts improves fiscal health and service delivery through: a.better coordination of budgeting and strategic priorities, b.greater certainty for departments in managing expenditures and service levels c.improved fiscal discipline of the organization d.streamline annual budget reviews to focus on key changes in assumptions and outlooks,and the reasons driving such changes e.allow staff to develop budgets with fixed targets in place,allowing early response to circumstances and budget constraints of such targets. 13. A separate Special Phasing Budget will be used to address significant permanent tax pressures.These pressures will be mitigated through phase-in in over multiple years,using tax stabilization reserves where necessary.Foreseen pressures,such as the operating costs for a facility under construction,will be phased-in in advance where possible.Unforeseen pressures will be phased-in as promptly as General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page - 7 -89 - Attachment #1 CFS15-037 General Committee –September 8,2015 4 appropriate.Phasing of such tax pressures may result in tax rate increases which are in excess of inflation so as not to adversely impact existing services and facilities provided.Where appropriate,growth revenues will be allocated towards the new costs. 14.In the event that previously established Operating Budget directives are sought to be reduced by Budget Committee or Council,a balanced approach will be used whereby 50%of such amount will be through internal cost reductions which have minimal impact on service levels,with the other 50%through new revenue streams,fee increases exceeding inflation,or definitive service or program reductions identified by Budget Committee. Inflation is a Reality for both the community and the Corporation 15. Council and our taxpayers recognize that annual tax increases approximating inflation are necessary to support perpetuation of existing services,facilities and operations,while accommodating new growth in population and the demand for more of these same levels of services,facilities and operations such growth creates.For reference,Council will refer to the annual 12 month CPI index for the Toronto Area,as reported by Statistics Canada for the period July 1 to June 30, ending in the year prior to the budget under review. 16.It is reasonable to expect administrative support overhead type costs are necessary,and should remain in a consistent ratio to the cost of core outward services and operations.The growth of the community and demand for services affects both outward and administrative functions of the corporation. The Town will Advance Priorities 17. Council is committed to advancing strategic priorities set out in our Strategic Plan, balanced with affordable and coordinated advancements of the goals and objectives set out in our various Master Plans,including: a.Communications Strategic Plan b.Corporate Administrative Plan c.Corporate Environmental Action Plan d.Cultural Master Plan e.Downtown Revitalization Plan f.Economic Development Master Plan g.Information Technology Strategic Plan h.Long Range Asset Management and Investment Plan i.Official Plan (community growth plan) j.Parks Master Plan k.Promenade Plan l.Pursuit of Top 100 Employer status m.Servicing Master Plan n.Trails and Open Spaces Master Plan o.Transportation Master Plan General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page - 8 -90 - Attachment #1 CFS15-037 General Committee –September 8,2015 5 It is recognized that it may not be financially possible to make advancement in all areas each year.Council will annually identify and prioritize such items during the annual budget review process. 18. Innovation,efficiencies,service excellence,maintaining public safety,and service level improvements come through the continuous learning and development of our staff.Training and development funding will be provided in the budget in the range of x%to x%(to be determined)of the Total Salaries and Benefits costs.In the first year of each term of Council,data from the comparator municipalities will be presented to confirm the Town’s percentage allocation. Historical Underfunding must be Addressed 19. A separate annual Fiscal Strategy budget is intended to: a.Eliminate the infrastructure funding gap which arose from a long history of underfunding the costs of wear &tear on (consumption of)our infrastructure. b.Reduce the reliance upon unsustainable revenue sources by the Operating budget,such as interest from the Hydro Investment Reserve Funds. The driver for the need for current tax increases in this regard is a historical underfunding of contributions to infrastructure reserves,and the recently mandated detailed planning and forecasting taking place for the management of capital asset infrastructure.This situation is being experienced in virtually all municipalities across Canada,particularly by those municipalities such as Aurora who implemented long periods without increasing taxes.The “no tax increase”years actually made matters worse for each of these municipalities,as the core operations experience inflationary pressures every year,as does the cost of rehabilitation and replacement of infrastructure. Current service levels of the base operating budget should not suffer due to the need to address this historical funding issue.Council is committed to increase property taxes in order to increase its contributions to reserves for funding necessary infrastructure rehabilitation and renewal.The Town’s Ten Year Asset Management and Investment Plan outlines and updates this strategy each year. It is understood that the Fiscal Strategy budget will normally push the tax rate impact to the resident beyond inflation rates when combined with the Operating Budget. 20.The Province has quietly been providing “tax room”to municipalities since 1998: Since the substantial changes of property taxes with the introduction of Current Value Assessment in Ontario in 1998,the Province of Ontario has generally held education tax rates revenue neutral for existing properties each year,resulting in a decline of the portion of the property tax bill going toward education.Together with General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page - 9 -91 - Attachment #1 CFS15-037 General Committee –September 8,2015 6 recent uploading from the Region of York and others of the Social Pooling allocation, and other social and provincial responsibilities,the Province has continually reduced their burden on the property tax bill incrementally each year.Some of these reductions have been offset by increased regulatory compliance requirements which have directly or indirectly added costs to the municipalities.Overall,it needs to be recognized that due to the net zero tax increases for education taxes,the province annually opens “tax room” on the bill for municipalities to address funding pressures such as infrastructure and compliance costs.Council and the community need to recognize that to access this tax room,the local taxes need to increase by more than general inflationary levels.Failing to access this tax room in one year is difficult to recapture in future years. General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page -10 -92 - Attachment #1 CFS15-037 General Committee –September 8,2015 7 Council Budget Review and Approval Process The annual budget review and approval process includes the following distinct components,each with their separate Council Review and Approval Process flow: November/December each year (January to March following an election) Operating Budget o CAO controlled operations o Aurora Public Library Board funding request o Aurora Cultural Centre Board funding request o Aurora Historical Society funding request o Central York Fire Services Budget o Utilities Operations Budgets Annual Fiscal Strategy Budget Annual Special Phasing Budget Three Year Forecast Budgets Budget Directives for the next year’s budget October each year (January following an election) Capital Budget o Ten Year Asset Management and Investment Plan o Annual Capital Budget March to September Annual Detailed Review –departmental detailed review (rotating) Operating Budget The annual operating budget will be reviewed by the General Committee –Budget (Budget Committee)in the fall period prior to each budget year,except budgets for the year following an election.All meetings of the Budget Committee are open to the public. A multi-year budget approach is to be used by Aurora.The current year’s budget,plus similarly detailed forecasted budgets of the subsequent three years are to be prepared and presented by staff,in accordance with directives from Council.The basic premise of the multi-year budget approach is that a current budget which meets the previously approved forecast and budget directives of Council will generally be approved by Budget Committee and Council.Staff can more effectively plan multi-year programs, revenue streams and staffing based on the presumption of having complying budget forecasts receiving approval.Any variations from forecast would need to be fully explained in the presentation of such budget.It is important to note that Committee or General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page -11 -93 - Attachment #1 CFS15-037 General Committee –September 8,2015 8 Council can still make amendments to those future approved forecasts based on new initiatives,new regulations,or changing economic circumstances. Using this presumed approval and multi-year approach to developing budgets will give several advantages: •improved coordination of budgeting for strategic priorities, •greater certainty for departments in managing expenditures and service levels •improved fiscal discipline of the organization •streamline annual budget reviews to focus on key changes in assumptions and outlooks,and the reasons driving such changes • allow staff to develop budgets with fixed targets in place,allowing early response to circumstances and budget constraints of such targets. In conducting its annual operating budget review and approval process,the Budget Committee will consider the following components and their related three year forecasts: o CAO controlled operations including Building Services Budget o Aurora Public Library Board funding request o Aurora Historical Society funding request o Central York Fire Services Budget (as recommended by Joint Council Committee) o Utilities Operations Budgets o Annual Fiscal Strategy Budget o Annual Special Phasing Budget Once these budget components have been reviewed by Budget Committee,Committee will recommend adoption to Council. Operating Budget –Aurora Cultural Centre Board funding request To fulfil the requirements of the Cultural Services Agreement with the Aurora Cultural Centre Board,their annual report and budget request for funding of operations will be presented to Budget Committee.Budget Committee will deliberate on the funding request and make any adjustments to the Operating Budget as appropriate. Budget Communications Strategy and Key Messages Following recommendation for adoption of the annual operating budget and forecasts, Budget Committee will discuss and provide direction to staff regarding key messages and budget highlights, including any specific statements or strategies to be included in media releases,website and other communications regarding the approval of the budget. General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page -12 -94 - Attachment #1 CFS15-037 General Committee –September 8,2015 9 Budget Directives for Next Budget Following resolutions regarding Communications Strategy Key Messages,the Budget Committee will turn its attention to reviewing the budget directives for the preparation of the subsequent budget.The directives presented by staff for consideration will be those of Council from the prior year,with any changes recommended being highlighted. Budget Committee will recommend a set of Budget Directives for adoption by Council. Capital Budget The annual review and approval of the Ten Year Asset Management and Investment Plan will be completed prior to the end of October prior to the budget year.This timing allows for pricing advantage of early tendering,as well as allowing integration of the capital plan into the operational plans,capacities and requirements of the affected business units within the Operating Budget as applicable.Budget Committee will recommend adoption to Council.Funding allocations approved in the annual capital budget will be effective January 1 of the budget year, unless otherwise specifically approved by Council. Rotating Annual Departmental Detailed Budget Reviews Separate from and completed subsequent to the annual final budget approval,a specific group of town budget areas will be examined in detail each year during the period of April to September or as otherwise determined by Committee.The Finance Advisory Committee (FAC)will review the operational budget details of each operating department on a rotating basis, so as to review all operating departments of the Town once each term.Recommended adjustments will be reflected by staff in the following year’s operating budget submission. This rotating approach balances the need to review the details of each departmental budget with the expectation of efficient and effective use of Committee time commitment for the annual budget process.Detailed review of every department every year is not practical.The rotational approach allows for ongoing assurance by Council,new members to Council, and the general public that all areas of the budget have been reviewed in extensive detail within the last few years by a committee of Council,and that such reviews continue on a regular basis on a fixed schedule.This approach ensures that the annual budget review of the overall corporate budget submission can remain at a higher level of consolidation,focusing on service levels,performance indicators and overall compliance with budget directives and prior forecasts,and the forecasts for the following years. The rotation of detailed reviews will be as follows (calendar year of term): Year 1 Parks,Recreation and Culture Services Infrastructure &Environmental Services Utilities Operation Budget General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page -13 -95 - Attachment #1 CFS15-037 General Committee –September 8,2015 10 Year 2 Building Services Division (fees funded budget) Building &Bylaw Services Planning &Development Services Year 3 Council Administration CAO/Administration Legal &Legislative Services Corporate &Financial Services Corporate Accounts Year 4 None due to municipal election The detailed review will include, but is not limited to: the current approved operating budget,with provided expanded details; all related fees and rates charged; activities,services and service levels provided by the department; open capital projects and status the area’s related content details within the Ten Year Asset Management and Investment Plan adequacy of staffing and funding to meet mandatory activities,services, commitments,and approved non-mandatory services,activities and programs and general expectations of Council; General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page -14 -96 - Attachment #1 CFS15-037 General Committee –September 8,2015 11 Directives of Council to Staff for Preparing 2016 Budget and Forecasts The original version of this draft document which was presented to Finance Advisory Committee included specific budget target directions for the preparation of the 2016 operating budget. In an effort to be able to deliver a budget for Council approval prior to the end of 2015, Finance Advisory Committee suggested staff prepare a separate stand alone report seeking Council direction for 2016 budget.That separate report stands on the September 8, 2015 General Committee agenda.Accordingly,the original content of this section has been deleted. General Committee Meeting Agenda Tuesday,September 22,2015 Item 5 Page -15 -97 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.IES15-054 SUBJECT:Speed Cushions Pilot Project Progress Report FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services DATE:September 22, 2015 RECOMMENDATIONS THAT Report No.IES15-054 be received for information. PURPOSE OF THE REPORT This report has been prepared to update Council on the status of the speed cushions installation pilot project. BACKGROUND On April 27,2015,Council considered staff report IES15-027 “Speed Cushions on Roads Prone to Speeders”and received it for information. The report provided a work plan that outlined dates and steps for the installation of the speed cushions pilot project at five locations. COMMENTS The pilot project is progressing as outlined in the work plan identified in the staff report that was considered by Council As part of the work plan,staff conducted traffic volume counts and speed studies in 20 locations. The selection of the locations was based on Council recommendation,staff experience of problematic areas throughout the Town,and residents’complaints.Based on the results of the studies,the following five worst locations were selected for the implementation of the pilot project: 1.Kennedy Street West –McGee Crescent to Murray Drive 2.Stone Road -Clift Road to Hawtin Lane 3.McMaster Avenue –Hollidge Boulevard to Hollandview Trail 4.Mavrinac Boulevard –Borealis Avenue to Spring Farm Road 5.Conover Avenue -River Ridge Boulevard to Borealis Avenue General Committee Meeting Agenda Tuesday,September 22,2015 Item 6 Page - 1 -98 - September 22, 2015 - 2 -Report No.IES15-054 The selection of the locations was based on the highest 85%speed that vehicles were travelling at these locations.To meet the technical requirements of the Town’s traffic calming policy the minimum speed on street where traffic calming is proposed,the 85th percentile speed must be a minimum of 15km/h over the posted speed limit. Other sites that were considered and did not meet the above criteria,in no particular order are: 1.Laurentide –Aurora Heights Drive to Orchard Heights Boulevard 2.Spence Drive –McClellan Way to Tamarac Trail 3.Seaton Drive –Murray Drive to Simmons Crescent 4.Willis Drive –Seaton Drive to Gleave Court 5.Fairway Drive –Murray Drive to Nisbet Drive 6.George Street –Tyler Street to Kennedy Street West 7.Old Yonge Street –St.John’s Sideroad to Batson Drive 8.Halldorson Avenue – Conover Avenue to Mavrinac Boulevard 9.Dunning Avenue –Yonge Street to Edward Street 10.Tamarac Trail –Henderson Drive to McClellan Way 11.Batson Drive –Spruce Street (starting at northern intersection with Batson Drive) to Walton Drive 12.Kemano Road –Aurora Heights Drive to Crawford Rose Drive 13.Willow Farm Lane –Tree Grove Circle to Long Valley Road (west leg) 14.Wells Street –Metcalfe Street to Cousins Drive 15.Conover Avenue –Spring Farm Road to Hartwell Way Next steps are to complete the speed cushions design and hold a public open house where residents can review the plans and provide comments The Town is currently completing the design for the speed cushions for the locations identified above and holding a public open house on Thursday October 1,2015 from 5:00 p.m.until 7:30 p.m.,where residents can drop by to see the plans,provide comments and ask questions they may have.Staff will be available at the open house to answer questions and discuss the proposed work. LINK TO STRATEGIC PLAN Strategic Plan Goal of Supporting an Exceptional Quality of Life for All Objective 1:Improve transportation,mobility and connectivity Examine traffic patterns and identify potential solutions to improve movement and safety for motorists and pedestrians. General Committee Meeting Agenda Tuesday,September 22,2015 Item 6 Page - 2 -99 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 6 Page - 3 -100 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.IES15-055 SUBJECT:Joint Operations Centre Pre-selected Furniture Purchase FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services DATE:September 22,2015 RECOMMENDATIONS THAT Report No.IES15-055 be received;and THAT,notwithstanding any provisions of the Procurement By-law,Teknion Limited be awarded the contract for the supply and install of the new Joint Operations Centre’s system furniture and architectural wall systems for an upset limit of $315,000 plus taxes;and THAT the Director of Infrastructure &Environmental Services be authorized to execute the necessary agreements regarding the award of the contract,including any and all documents and ancillary agreements required to give effect to same. PURPOSE OF THE REPORT The purpose of this report is to update Council on the purchase of the Joint Operations Centre’s furniture system and the architectural wall system that was designed by One Space Architectural for the new JOC building. BACKGROUND Council awarded the contract to build the new JOC in the fall of 2014,and as a cost savings measure,staff deleted the general contractor’s responsibility for the installation of the main office furniture and glass wall system inside the building,as it was determined to be less costly for the Town to directly purchase the furniture system. After investigating and evaluating options,the architect specified a Teknion design integrated wall system that works with the building design.The building’s electrical and mechanical systems were designed with the Teknion system furniture in mind. Teknion is currently one of the Town’s qualified vendors for furniture.This is based on the Town’s practice of piggybacking on the Province of Ontario’s procurement contracts. The Town has an adoption agreement with Teknion based on the Province’s master agreement for an existing vendor of record (VOR),which is for the supply,delivery,and General Committee Meeting Agenda Tuesday,September 22,2015 Item 7 Page - 1 -101 - September 22,2015 - 2 -Report No.IES15-055 installation of office furniture. Since Teknion is one of the qualified vendors for furniture based on the Province’s VOR, and as Teknion’s wall systems are designed to work with their furniture and have been incorporated in the office design for the JOC,it is recommended that both the furniture and architectural wall systems be purchased from Teknion.To accomplish this,it is recommended that the contract for furniture and architectural wall systems be awarded to Teknion.This report provides details on this recommendation. COMMENTS There are two categories of furniture for the JOC:system furniture and modular office wall systems. The office space design has included a combination of conventional office spaces in combination with modular partitions to create cubicle pods.This is the most cost effective arrangement for office furnishing and work space creation. For the furniture based wall space,the architect designed the space to accommodate the Teknion product line as this is currently one of the Town’s qualified vendors for office furniture. Architectural wall systems were excluded from the construction tender and budgeted separately,as it is expected that the Town will benefit from significant discounts extended from government pricing. During design,the architectural team independently evaluated options for the furniture wall systems,and in consultation with the various vendors recognized that government- preferred pricing could not be extended to a private purchaser such as a contractor. This is due to competition and pricing structures within the industry.Based on this constraint,it was decided that the most cost effective approach to procuring the wall systems was by having the Town make the purchase directly and then have the vendor coordinate the installation with the contractor.This is an approach typically used for pre-selected equipment and allows for cost efficiencies as well as commitment to design decisions without the risk of having to change design during construction to accommodate an alternate product or system. Staff recommend procuring the Teknion wall systems to ensure compatibility with the design and integration with the approved Teknion furniture. The design team investigated several options for furniture systems during the design phase and selected the Teknion product line as the best option for this building.All auxiliary furniture can be specified through alternative vendors,but to use another wall and furniture system could cause issues with the base building as the design and layout General Committee Meeting Agenda Tuesday,September 22,2015 Item 7 Page - 2 -102 - September 22,2015 - 3 -Report No.IES15-055 of electrical and lighting requirements have been completed based on this system. Given that the architect specified a Teknion design integrated wall system when creating the building layout,the use of an alternative furniture and architectural wall system would not be appropriate at this time and could create additional costs.It is under these conditions that IES staff are recommending proceeding with the Teknion solution for the furniture and wall system within the office areas of the JOC. As the contract award is greater than $100,000,Council approval is required to award the proposed contract in accordance with the Procurement By-law. LINK TO STRATEGIC PLAN Objective 2:Invest in sustainable infrastructure Maintain and expand infrastructure to support forecasted population growth through technology. ALTERNATIVE(S)TO THE RECOMMENDATIONS Council may direct staff to issue a tender/RFP for the JOC furniture wall systems and consider other products.This alternative will allow for other suppliers of furniture wall systems to provide pricing on their wall systems. Teknion is the current approved supplier of furniture to the Town.The challenge with an open competition for this system is that the building design and power supply/lighting configurations have been designed to work with the Teknion product line.Any new vendor will have to either accommodate their system with the building design,or the building design will have to be changed. Changing the selected furniture wall system at this stage of the project will result in additional coordination and construction costs to accommodate changes to the installation for an alternate wall system. FINANCIAL IMPLICATIONS Funding of $315,000 for furniture has been included in the current approved overall project budget based on costing performed during the design phase.This funding is included in the contingency allowance.Other FF&E related purchases are being funded through the approved $125,000 budget that remains as part of the overall project. CONCLUSIONS The most cost effective approach to providing the cubicle wall and furniture system is to continue with the Teknion system as designed by the architect.During the design phase this was deemed the optimal wall system for the building. General Committee Meeting Agenda Tuesday,September 22,2015 Item 7 Page - 3 -103 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 7 Page - 4 -104 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.IES15-056 SUBJECT:Purchase Order Increase for Sidewalk and Curb Repair FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental Services DATE:September 22, 2015 RECOMMENDATIONS THAT Report No.IES15-056 be received;and THAT Purchase Order No.97 for Pencon Construction Canada be increased by $50,000, to an upset limit of $200,000 (excluding HST),for the Removal and Replacement of Concrete Sidewalk/Concrete Curb &Gutters. PURPOSE OF THE REPORT To seek Council approval to increase the above purchase order to complete curb and gutter repair as required in various areas in The Town of Aurora. BACKGROUND Two contracts are issued annually to address curb and catch basin repairs and sidewalk repairs. For 2015 these contracts were awarded to two separate contractors.The contractor awarded the curb and catch basin repairs was unable to fulfil the contract requirements and that contract has since been terminated.This work was not completed. The sidewalk repair work that was awarded to Pencon Construction Ltd has been progressing satisfactorily.This work includes both sidewalk and curb repairs as identified by staff and as tracked on a unit rate basis. Due to the failure of the first contract,there are a number of outstanding curb repairs related to catch basin issues that should be repaired before the winter season to reduce risk of equipment damage and improve road way conditions for the traveling public. COMMENTS Currently Town staff has done a town wide inspection and has compiled a list of locations that require curb repairs before the upcoming winter season.These are high General Committee Meeting Agenda Tuesday,September 22,2015 Item 8 Page - 1 -105 - September 22,2015 - 2 -Report No.IES15-056 priority due to location or condition and need to be addressed before winter.The Pencon contract has a unit price and budget for curb repairs,however their budget has been completed. To address these remaining curb issues,staff are recommending using $50,000 from the unspent funds committed to the cancelled contract.This will allow for repair of critical curb areas that was to be initially completed by the cancelled contractor. This approach will not require any increase in existing budgets.Uncompleted catch basin work will be addressed by staff for any critical areas with any remaining uncompleted work being addressed in the 2016 work program. LINK TO STRATEGIC PLAN This project supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All by investing in sustainable infrastructure.This project ensures the sidewalks and curbs throughout town meet the needs and expectations of our community. ALTERNATIVE(S)TO THE RECOMMENDATIONS Council may choose to not authorize this increase that will prevent the completion of curb and gutter maintenance to be performed by the contractor. FINANCIAL IMPLICATIONS The costs for this contract are funded through the operating budget and will be allocated to the following accounts: $ 50,000 -Operation account No.04115 –Concrete Curb and Catch Basin Repairs; There is sufficient funding in the 2015 operating budget. CONCLUSIONS It is recommended that the purchase order for Pencon Construction Limited be increased by $50,000,to a revised upset limit of $200,000 excluding taxes to complete curb repair works required for 2015.This does not impact current approved budget limits as these funds are a result of savings realized through cancelation of a second contract (curb and catch basin repairs)that was unable to perform satisfactorily. General Committee Meeting Agenda Tuesday,September 22,2015 Item 8 Page - 2 -106 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 8 Page - 3 -107 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.LLS15-053 SUBJECT:Pending List FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor DATE:September 22,2015 RECOMMENDATIONS THAT Report No.LLS15-053 be received for information. PURPOSE OF THE REPORT To keep Council apprised of pending issues originating from General Committee and Council meetings. BACKGROUND Attached is a list of motions and directions from Council.The list is intended for information purposes.The text in bold represents changes in status since the last distribution. COMMENTS None LINK TO STRATEGIC PLAN None ALTERNATIVE(S)TO THE RECOMMENDATIONS None General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page - 1 -108 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page - 2 -109 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage1C12014-07-29Motion(a)CouncillorBuckRe:AuroraUnitedChurchTHATtheMayorbedirectedtoseekameetingbetweenTownandChurchrepresentativestodiscoverhowtheTownandtheAuroraUnitedChurchmightworktogetherforrenewaloftheChurchandmunicipalfunctions,for thebenefittoboth.MayorDaweCOMPLETEDAttachment#1General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page - 3 -110 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage2BBS12014-02-045.BBS14-005–ProposedSignVarianceEvaluationCriteriaandProcessTHATCouncildirectstafftocontinuewiththeSignBy-lawprojectplan,includingmaintainingthestatusquowithCouncilbeingtheapprovalbodyforsignvariancesandbringforwardanamendedSignBy-lawtoafutureCouncilmeeting.BBSSignReviewandProjectPlaninprogress,targetfornewbylawbeforeCouncil– Q32015.BBS22014-12-16(e)CouncillorMrakasRe:Amendment(s)totheTemporarySignBy-lawTHATthis itembereferredbacktostafftoconsiderinthecontextofthecurrentSignBy-lawReviewandprovidefeedbacktoCouncil.BBSInprogress–seeBBS1.BBS32015-01-20Motion(d)Councillor MrakasRe:SignBy-lawEnforcementTHATstaffbe directedtoreporton optionstoensurenecessarystafftoenforcetheTemporarySignBy-lawasitpertainstomunicipalelectionsigns.BBSFutureconsideration.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page - 4 -111 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage3CAO12015-02-10Motion(c)CouncillorThomRe:TownofAurora’sOfficialTownFlagBEITFURTHERRESOLVEDTHATstaffbedirectedtoreportbackonupdatestotheTown’sbrandstandardguideontheappropriateuseoftheTown’sofficialflagandcorporatelogoflag.CAOCOMPLETEDCounciladoptedReportNo.LLS15-032May11/15-Flagsonorder.CAO22015-04-151(10)CAO15-005–TownofAuroraStrategicPlan(2015)UpdateTHATReportNo.CAO15-005bereferredbacktostaffandstaffbedirectedtocomeforwardwithareportcardontheimplementationoftheStrategicPlaninitscurrentformpriortoconsiderationofanyupdate.CAOCOMPLETEDCounciladoptedReportNo.CAO15-006May11/15andCAOMemo-Jun.23/15.CAO32015-03-314.MemorandumfromMayorDaweRe:CorrespondencefromMPPErnieHardeman,Oxford–HousingServicesCorporationAccountabilityAct,2015THATthememorandumregardingCorrespondencefromMPPErnieHardeman,Oxford–HousingServicesCorporationAccountabilityAct,2015bereceivedandreferredtostaffforfurtherinformation.CAOCOMPLETEDCounciladopted MemorePrivateMembersBill74–HousingServicesCorporationAccountabilityAct,2015,May26/15.CAO42015-04-282015-05-11Motion(b)CouncillorThompsonRe:CorporateCommunicationsPolicy1(16)MemorandumfromChiefAdministrativeOfficerRe:CommunicationsTHATtheTownofAurora’sCorporateCommunicationsPlan(2011)andtheCorporateCommunicationsPolicybeplacedonthenextAgendaforreviewanddirectionfromCouncil;andBEITFURTHERRESOLVEDTHATstaffbringforward,forCouncil’sapproval,arevisedCorporateCommunicationsPlanandCorporateCommunicationsPolicypriortotheend of2015.THATthememorandumregardingCommunicationsbereceived;andTHATapublicCouncilworkshopbescheduledtoreviewtheCommunicationsPoliciesandCorporateCommunicationsStrategicPlan;andTHATstaffbedirectedtoengageresidents,CAOCAOPARTIALLYCOMPLETEDCounciladopted MemoreCommunicationsMay11/15.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page - 5 -112 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage42015-07-144.CAO15-009–ResultsofCommunicationsSurveyincludingattheupcoming2015AuroraChamberStreetFestival,toobtainideasonimprovingtheTown’scommunicationandengagementpracticesandpolicies.THATReportNo.CAO15-009bereferredtoafutureCouncilWorkshoptobescheduledinSeptember2015.CAOInprogress.CAO52015-04-28Motion(c)CouncillorAbelRe:TownResourcesforEventsTHATstaffbedirectedtoreportbacktoCouncilonresourcesthattheTownhasavailabletoorganizers,foreventssuchastheRunorWalkforSouthlake,theAuroraChamberofCommerceHomeShow,ortheWinterBluesFestival;andBEITFURTHERRESOLVEDTHATstaffprepareaneventpackagethatcontainsinformationonavailableresources,potentiallocations,requiredpermits,andanyotherinformationthatmaystreamlinetheprocessintheorganizationandpromotionofvarioustypesofevents.CAOInprogess.CAO062015-06-23MemorandumfromChiefAdministrativeOfficerRe:TownofAuroraStrategicPlan(2015)UpdateTHATthememorandumregardingTownofAuroraStrategicPlan(2015)UpdatebereferredbacktostaffforareportonaworkplantoupdatetheStrategicPlanusinginternalresources.CAOCOMPLETEDCounciladoptedReportNo.CAO15-011CAO72015-07-144.CAO15-008–CommunityTourismPlanTHATtheCommunityTourismPlanbeforwardedtotheAugust11,2015Councilmeetingforconsideration,togetherwith thefollowingrecommendations:THATCouncil endorsetheCommunityTourismPlanandspecificallyapprovetheActionPlancontainedwithinthePlan;andCAOReferredto2016BudgetGeneral Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page - 6 -113 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage52015-08-111.CAO15-008–CommunityTourismPlanTHATtheTourismCoordinatorpositionasoutlinedwithintheActionPlanbereferredtothe2016budgetprocess.THATItem1,CAO15-008–CommunityTourismPlan,bereferredtothe2016Budgetprocess.CAO82015-07-281.MemorandumfromDirectorofLegalandLegislativeServices/TownSolicitorRe:ReconsiderationofCouncil’sJune 9, 2015DecisionPertainingtothePotentialAcquisitionoflandforaNewCYFSStationTHATAuroraCouncildirectstafftoproceedwithalandsecurement,subjecttoareportforfinalapprovalin2015,forconstructionofanewfirefacilitytoincludeasuppressioncrewonly.”CAOInprogress-ClosedSessionReport–July28/15CAO92015-08-11Motion(a)CouncillorMrakasRe:2016HiringFreezeBEITFURTHERRESOLVEDTHATtheInterimChiefAdministrativeOfficer developavacancycontrolprogramandbringforwardaproposalforCouncil’sconsiderationas soon aspossible;andCAOCOMPLETEDCounciladoptedReportCAO15-010–Aug.25/15CA0102015-06-23Motion(a)CouncillorMrakasRe:CommunityRecognitionReviewAdHocCommittee…BEITFURTHERRESOLVEDTHATtheCommunityRecognitionReviewAdHocCommitteebe requiredtoreportbacktoCouncilwithrecommendationsforapprovalintimeforpreparationofthe2016CommunityRecognitionAwards.CAOReportpendingCommitteereview.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page - 7 -114 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage6CFS12014-04-086.CFS14-017–DevelopmentChargesBy-lawApprovalTHATstaffundertakeresearchandpublicconsultationwithrespecttoconsiderationofsplittinganddifferentiating,and/orofferingdiscountsonthenon-residentialdevelopmentchargeratesbetweentypesofintendedlanduses,andthatsuchconsultationincludetheTown’sEconomicDevelopmentAdvisoryCommittee,theAuroraChamberofCommerce,thelocaldevelopmentcommunityandanyotherinterestedparty,andfollowingsuchconsultationprepareareportoutliningoptionsconsidered,feedbackreceived,andarecommendationfor CouncilconsiderationataPublicMeetingtobeheldpursuanttotheDevelopmentChargesActpriortoSeptember30,2014.CFSElectronicpublicconsultationtotakeplaceinSeptember/October,withreporttoapublicmeetingofCouncilinOctober2015.CouncilreferredCFS14-017toEDAConAug.25/15,Item2 -EDACagenda–Sep.10/15CFS22014-05-27Motion(e) CouncillorAbelRe:VacantCommercialLotTaxRatesTHATCouncildirectstafftoinvestigatealternativesandprepareareportwithoptionsforCouncil'sconsiderationonhowtheTownofAuroracouldtaxvacantlots.CFSReportpendingOctober2015.CFS32015-04-15Motion(b)CouncillorMrakasRe:TrainingandDevelopmentBudgetTHATstaffprovideareport,forCouncilconsiderationatthenextBudgetmeeting,thatincludesthefollowinginformation:for theyear2014,anitemizedlistofallconferencesand/ortrainingand/ordevelopmentcoursesattendedbyallmembersofstaff,thecostofeachconferenceand/ortrainingand/ordevelopmentcourseattended.CFSCOMPLETEDBudgetAdoptedMay26/15CFS42015-08-25Motion(b)CouncillorHumfryesRe:TownofAuroraFinancialHealthStatusNOWTHEREFOREBEITHEREBYRESOLVEDthatstaffbedirectedtoprepareaFinancialHealthStatusReportforeachfiscalyearafteradoptionofthebudgettobecommunicatedtoCFSInprogress-PendingNovemberOperatingBudgetreviewmeetings.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page - 8 -115 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage7allresidents;andBEITFURTHERRESOLVEDTHATtheformatoftheFinancialHealthStatusReportoftheTownofAurorashouldgenerallyadheretothefollowingguidelines:1.Itshouldbeclear,conciseandmeaningfulto amajorityofAuroraresidents;2.Itshouldbeameaningfulcommunicationtoolbasedonbestpracticesinthesector;3.Itshouldavoidtheuseof accountingterminologyandreportingformats(e.g.,balancesheets);4.Itshouldgenerallyprovideinformationonthefollowingtopics:(a)theamountofcashtheTownhasinthebank;(b) thevalueoftheTown’sinvestmentsandtherateofreturn/performanceofthoseinvestments;(c)thevalueoftheTown’sassets;(d) thestatusoftheTown’sreserves,includingasimplifiedexplanationonthepoliciesguidingthegrowthanduseoftheTown’sreserves;(e)wheretheTownspendsitsmoney;(f)expectationsonthefuturefinancialhealthoftheTown;andBEITFURTHERRESOLVEDTHATstaffbedirectedtopresentadraftoftheformatoftheFinancialHealthStatusReport atafutureGeneralCommitteemeetingforconsiderationbyCouncilpriortotheadoptionofthe2016Budget.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page - 9 -116 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage8IES12012-11-271(7)IES12-059–On-StreetParkingSafetyConcernsonStoneRoadTHATthisItembereferredtostaff.IESPendingDevelopmentofCommunityTrafficPlanningManual.2013-08-1319.IES13-043–On-StreetParkingandSafetyConcernsonStoneRoadTHATthisItembereferredbacktostaffforareportontimerestrictedparking.IES22014-06-24MemorandumfromChiefAdministrativeOfficerRe:PetchHouseOpenCalltothePublicTHATCouncildirectstafftoreportbackonthecostsofaccommodatingthesuggestedusesofthePetchHouse,categorizedbyfunctionandlevelofmodificationrequired.IESFacilityusestobepartofFacility-UseStudytobepresentedbyPRS.Coststobeevaluatedonceuseisestablished.IES32014-12-16Motion(c)CouncillorAbelRe:SpeedCushionsonRoadsPronetoSpeedersTHATstaffbedirectedtoreportbacktoCouncilonprovidingfor theinstallationofspeedcushionsatfive(5)locationsandtoprovideaone(1)yearfollow-upevaluation.IESCouncilreceivedReportIES15-027–Apr.15/15thatincludedawork planwithreportbacktoCouncilearly2017.Sep.22GCAgenda-ReportIES15-054updatingstatusandannouncingpublicopenhouse.IES42014-12-16Motion(d)CouncillorAbelRe:StrategytoRemoveExcessiveRoadSignageTHATstaffbedirectedtoformulateastrategytocombine signsonposts,andreportbacktoCouncilwithoptionstomitigatethenumberofsignsposted,togiveourneighbourhoodsacleanerlook.IESCOMPLETEDCounciladoptedReportNo.IES15-038Jun.9/15.IES52015-01-202015-01-20Motion(a)CouncillorMrakasRe:PilotProjectforLeftTurnRestrictionsatIntersectionofYongeMotion(b)MayorDaweRe:StreetParkingPlanfor theDowntownCoreTHATtheRegionalMunicipalityofYorkberequestedtoprovideAuroraCouncilwithapresentationpriortotheimplementationofapilotprojectforleftturnrestrictionstonorthandsouthboundYongeStreetatWellingtonStreetduringAM/PMpeaktrafficperiodsforthepurposesofaddressingtrafficcongestionatsaidintersectionfollowinganysuchinvestigation.THATstaffbedirectedtoinvestigatethefeasibilityofimplementingastreetparking planaspertheattachedconceptualplanandtoreportbacktoCouncilassoonaspossible.IESYorkRegionrequestedtoattendAuroraGeneralCommitteemeetingtopresentonsignaltimingoptions.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -10 -117 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage9IES72015-01-201(3)BBS15-002–ParkingRegulationsandEnforcementTHATstaffreportbacktoCouncilonthefeasibilityofimplementingan on-streetparkingpermitsystemandanonlinejust-in-timeparkingpermitsystemintheTownofAurora.MovedfromBBStoIESCOMPLETEDCounciladoptedBBS15-009Sept.15/15.IES82015-02-10Motion(f)CouncillorThompsonRe:InterchangeatHighway404 andSt.John’sSideroadTHATstaffmeetwiththeRegionofYorktoexpresstheneedfortheinterchangeatHighway404 andSt.John’sSideroadtobeconstructedpriorto2031andindicatetothem thattheTownpreferstohavetheinterchangebuiltintheshortterm,before2021;andBEITFURTHERRESOLVEDTHATstaffreportbackperiodicallytoCouncilontheprogressoftheRegion’sTransportationMasterPlan,timelinesforfutureRegionalroad enhancements,and anyprogressontheinterchangeatHighway404 andSt.John’sSideroad.IESCOMPLETEDCounciladoptedPL15-059–Aug.25/15.StaffwillreportbackperiodicallyasdirectedbyCouncilregardinganyprogressontheHighway404andSt.John’sSideroadinterchange.IES92015-02-24Motion(e)Councillor MrakasRe:WinterMaintenanceServiceTHATstaffbedirectedtoreporttoCouncil,followingtheendofthe2014-2015wintermaintenanceseason,withrecommendationsonhowtoprovidetheresidentsofandbusinessesinAurorawithbetterwinterserviceprovisionsespeciallyasitspeakstosnowremoval.IESReporttoCouncilQ42015.IES102015-03-101(2)IES15-011–NorthernSixWasteCollectionContract,TenderPreparationUpdateTHATstaffreportbackwithopportunitiestoharmonizeallWasteCollectionBy-lawsintheNorthernSixMunicipalitieswiththeaimtoimproveefficienciesintheContractAdministrationandcustomerservice;andTHATstaffreportbacktoCouncilfordirectionwithrespecttoopportunitiesforimprovementsintheservicelevel(s)provided,rangeofservicesprovided,opportunitiesforfurtherwastediversionandcostefficiencies.IESReportplannedforOctober2015.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -11 -118 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage10IES112015-04-14MemorandumfromDirectorofIESRe:AFLCOutstandingDeficiencyListTHATthree(3)MembersofCouncil,asappointedbytheMayor,berequestedtoestablishanAFLCliaisoncommitteethatincludesAFLCusersandappropriateTownstafftoreviewtheAFLCOutstandingDeficiencyListandreportbacktoCouncilontherecommendedprioritiesandcommunicationplan.IES/PRCOMPLETEDCounciladoptedReportIES15-049–Sep.15/15IES122015-05-26Motion(b)CouncillorGaertnerRe:AuroraFamilyLeisureComplex(AFLC)–RearDoorAccessTHATstaffbedirectedtostudytheoptionsandcostsforuserstoaccessthereardoortoentertheAFLCandbringthisinformationbacktoCouncilasexpedientlyaspossible.IES/PROnAug.25/15–Counciladopted:THATthefollowingmattersbesubmittedforCouncil’sconsiderationinearlyOctober2015:•TreeProtectionBy-law•BackdooraccesstoAuroraFamilyLeisureComplexIES132015-06-23Motion(c)CouncillorHumfryesRe:PedestrianandVehicleTrafficConcerns–EarlStewartDrive,PedersonDrive,St.John’sSideroadEast,andBayviewAvenueNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoreviewcurrenttrafficstudiesintheareaboundedbyEarl Stewart Drive,PedersenDrive,St.John’sSideroadEast,andBayviewAvenue,andtoreportbacktoCouncilontheresultsofthosestudiesincludinganyrecommendationsforadditionalsafetymeasuresthatmayberequired.IESCOMPLETEDCounciladoptedReportNo.IES15-045–Aug.25/15IES142015-06-23Motion(f)CouncillorKimRe:UnnamedWalkwaysNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoidentifyalloftheunnamedwalkwaysinAurora,investigatethepotentialtosellorauctionoffnamingrightstotheseunnamedwalkwaysandusetherevenuegeneratedfromthemtowardvariouscommunitybenefits,andreportbacktoCouncil.IESReportplannedforQ42015.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -12 -119 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage11IES152015-06-2310.CorrespondencefromJillFoster,CEOandLibraryBoardSecretaryRe:Presentation(c)SteveLanglois,PrincipalPlanner,MonteithBrownPlanningConsultantsRe:AuroraPublicLibraryFacilityNeedsAssessmentTHATtherecommendationoftheAuroraPublicLibraryBoardofDirectorsbereferredbacktostafftoreportbacktoCouncilonboththecostimplicationsandeffectsoftheLibrary’sassumptionsofthespacewithintheLibrary.IESStaffinvestigatingimpactofrequest.IES162015-06-23Motion(d)CouncillorPirriRe:Low ImpactDevelopmentReserveFundNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtodraftareporttoCounciloutliningproposedadditionalfeesforredevelopmentswhichincreaselotcoverageforthepurposeofimplementingalowimpactdevelopmentreservefund.IESReportplannedforQ42015.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -13 -120 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage12LLS12013-06-1814.MemorandumfromtheDirectorofCustomerandLegislativeServices/TownClerk,Re:AdditionalInformationtoReportCLS13-010–AudioRecordingofClosedSessionMeetingsTHATreportCLS13-010bereferredbacktostaffforareporttoCouncilregardingfurtherinformationfromtheOntarioOmbudsman.LLSCOMPLETEDCounciladoptedReportNo.LLS15-025May11/15LLS22015-01-201(2)BBS15-001–Accessibility2014ElectionReportTHATstaffreportbacktoCouncilonthefeasibilityandcostoftelephoneandonlinevotingforthe2018MunicipalElection.MovedfromBBStoLLSInprogress.LLS32015-02-10Motion(d) CouncillorThompsonRe:PublicationofRecordedVotesTHATstaffreporttoCouncilonpotentialwaysinwhichthevotingrecordsofindividualCouncilmembersmaybecompiledandmadeavailabletoresidentsinareadilyaccessibleannualreport.ReporttoCouncilinQ42015.LLS42015-02-24Motion(b)CouncillorMrakasRE:LiquidatedDamagesBEITFURTHERRESOLVEDTHATstaffreportbacktoCouncilontheeffectivenessofaliquidateddamagesclauseaswellasothertoolsavailabletoensurecontractorsmeetprojecttimelinesandcompletiondates.LLSCOMPLETEDCounciladoptedReportNo.LLS15-047Aug.25/15LLS52015-05-11NewBusinessMotionNo.1THATstaffbedirectedtoreportbacktoCouncilonopportunitiestoimplementatemporaryrightofaccesstoadjacentlandownerpropertyinaccordancewiths. 132 oftheMunicipalAct,2001.LLSCounciladoptedReportNo.LLS15-045Sep.15/15.By-lawtobepresentedtoCouncilonSep.29/15.LLS62015-05-261(2)LLS15-035–RequestforanEncroachmentAgreement(29Mendy’sForest)and1(3)LLS15-036–RequestforanEncroachmentAgreement(50PineneedleDrive)THATItem1(2)LLS15-035–RequestforanEncroachmentAgreement(29Mendy’sForest)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.THATItem1(3)LLS15-036–RequestforanEncroachmentAgreement(50PineneedleDrive)bedeferreduntilsuchtimethatstaffreportsbacktoCouncilregardingthepolicyformanagementofencroachmentsthroughouttheTown.LLSReporttobepresentedattheOct.6/15 GCmeeting.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -14 -121 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage13LLS72015-05-11Motion(a)CouncillorMrakasRe:CanadaPostCommunityMailboxesBEITFURTHERRESOLVEDTHATCouncildirectstafftobringforwardrecommendationstothenextCouncilmeetingtoaligntheTown’sby-lawswiththeCityofHamilton’sBy-lawNumber15-091whichregulatestheinstallationofequipmentonroads;andBEITFURTHERRESOLVEDTHATCouncildirectstafftodevelopappropriatestandardstorequireCanadaPosttoapplyforpermitswithanappropriatefeethatreflectstheresourcesrequiredandcostsincurredbytheTowntoinstallandmaintaincommunitymailboxesinestablishedneighbourhoods;andBEITFURTHERRESOLVEDTHATstaffbringbackanewbylawforCouncil’senactmentatthenextCouncilmeeting.LLS/IESCOMPLETEDCounciladoptedReportNo.LLS15-051Aug.11/15LLS82015-06-23Motion(a)CouncillorMrakasRe:CommunityRecognitionReviewAdHocCommitteeNOWTHEREFOREBEITHEREBYRESOLVEDTHATa“CommunityRecognitionReviewAdHocCommittee” beestablished;and…BEITFURTHERRESOLVEDTHATtheCommunityRecognitionReviewAdHocCommitteebe requiredtoreportbacktoCouncilwithrecommendationsforapprovalintimeforpreparationofthe2016CommunityRecognitionAwards.LLS8CAO10COMPLETEDCounciladoptedReportLLS15-049Aug.11/15.LLS92015-08-25Motion(a)MayorDaweRe:SpecialCouncilMeetingtoReviewProceduralBy-lawNumber5330-11THATtherequirementsofSection11oftheProceduralBy-lawbewaivedtopermitCounciltoreviewtheProceduralBy-lawinthefallof2015;andBEITFURTHERRESOLVEDTHATaSpecialCouncilworkshopbescheduledtoreviewstaffrecommendationstoamendtheProceduralBy-law.LLSInprogress.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -15 -122 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage14PL12013-10-08Motion(a)CouncillorBallardRe:PrinciplesofSharedSpace–AuroraPromenadeStudyAreaNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoinvestigatetheprinciplesofSharedSpaceandidentifyanyareaswheretheseconceptscouldbeappliedwithinthe PromenadeStudyArea;andFURTHERthatstaffreporttoCouncilwithexamplesofthisconcept,theprinciplesapplicabletoAurora,andrecommendationsonhowthiscouldbeimplementedwithinthePromenadeStudyArea.PLReportscheduledfor2015.PL22014-01-148.PL14-002–ProposedBellMobilityTelecommunicationsTower,15320BayviewAve.Holdings.650-676WellingtonStreetEast,FileNumberD11-(EX)04-13THATreportPL14-002bereferredbacktostafftoinvestigatethefeasibilityofco-locationofservicesontelecommunicationtowers.PLAwaitingresponsefromBellastothepossibilityofco-locationwithanexistingtowerinthearea.PL32014-02-112014-07-15Motion(g)MayorDaweRe:OakRidgesMoraineConservationPlanandGreenbeltPlan11.PL14-043–OakRidgesMoraineConservationPlan&GreenbeltPlanProvincialReview(2015)NOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffcommenceareviewoftheOakRidgesMoraineConservationPlanandGreenbeltPlanforpresentationtoCouncil;andBEITFURTHERRESOLVEDTHATcommentsfromthereviewareforwardedtotheRegionalMunicipalityofYorktobeconsolidatedandpresentedtotheProvinceofOntarioonbehalfoftheRegionalMunicipalityofYork.THATItem11bereferredbacktostafftoundertakeapublicconsultationintheTownofAurora,tobecompletedinconjunctionwithYorkRegion,andreportbacktoCouncilinearly2015.PLPLCOMPLETEDNoSpecialCouncilmeetingwasheldastheProvincialcommentperiodwasnotextended.PL42015-04-28NewBusinessTHATstaffreportbackthroughtheEnvironmentalAdvisoryCommitteeandParksandRecreationAdvisoryCommitteeontheopportunitytodevelopcommunitygardens.PL/PRCOMPLETEDCounciladoptedReportPR15-024–Aug.11,2015.SeePR15General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -16 -123 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage15PL52015-05-11Delegation(a)MajorBrianBishop,TheSalvationArmyRe:ParklandFees–15338LeslieStreet(TheSalvationArmy)THATstaffreportbacktoCouncilonthetermsoftheagreementtofinalizethedeferralof cash-in-lieuofparklanddedicationfeesfor15338LeslieStreetincludingoptionsforcommunityuseofTheSalvationArmyproperty.PL/PRCOMPLETEDCounciladoptedReportLLS15-046–Jul.14/15PL62015-05-11(1)PL15-039–PublicConsultationProcessforPlanningApplications,HighlandGateDevelopmentsInc.,21GolfLinksDrive,Files:OPA-2015-01,SUB-2015-01andZBA-2015-02THATinadditiontotheJune24,2015PublicPlanningmeeting,two(2)additionalPublicPlanningmeetingsbeheldinSeptemberandOctoberfor thepurposeofreceivingadditionalpubliccommentsrelatedtoHighlandGateDevelopmentInc.Files:OPA-2015-01,SUB-2015-01 andZBA-2015-02; andTHATthePublicPlanningmeetingsbeheldatasuitablevenueoutsideofCouncilChambersasdeterminedbytheTownClerk,toaccommodatetheanticipatedlargevolumeofresidents.PL/LLSCOMPLETEDCounciladoptedMemorandumfromDirectorofPlanning&DevelopmentServicesonJune23/15Re:AdditionalPublicPlanningMeetingDatesforSeptemberandOctober2015.PL72015-06-23MemorandumfromtheDirectorofPlanning&DevelopmentServicesRe:Corporate EnvironmentalActionPlanProgressReport2014THATtheEnvironmentalAdvisoryCommitteebedirectedtoreviewtheCorporateEnvironmentalActionPlanandmakerecommendationstoCouncilon newinitiatives,changes,orupdatestothePlan.PLItemonEACagenda–Sep.3PL82015-08-113.EnvironmentalAdvisoryCommitteeMeeting MinutesofJune10,2015THATapubliceducationcomponentandstrategybedevelopedinstructingresidentsontheproperdischargeofwastewaterfromprivateswimmingpoolsandhottubs,andthat optionsbeprovidedfordistributionofthisinformationtoallownersassoon aspossible;andTHATstaffinvestigaterevisingthecurrentSewerUseBy-lawtodealwiththecorrecthandlinganddischargeofswimmingpoolandhottubwastewater;andTHATstaffreportbacktotheEnvironmentalAdvisoryCommittee.PLInprogress.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -17 -124 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage16PR12008-08-1215.LS08-039–OnlinePondRemovalandChannelRestorationTHATstaffandtheworkinggrouppresenttheproposedwildlifeparktotheLakeSimcoeRegionConservationAuthority.PRAwaitingresultsoftheHydrogeologicalstudiesscheduledtobereceivedin2015.PR22012-12-18NewBusinessTHATstaffprepareareportregardingtheTermsofReferencefortheParksandRecreationAdvisoryCommittee.THATstaffreportbackontheissueoftwoormorenon-profitsportsgroupswithintheTownofAurora.PRStaffrecommendpostponingthisdiscussionuntilanewcommitteeisestablishedfollowingthe2014election.PR32015-04-281(12)PR15-010AuroraKingBaseballAssociationProvisionofMaintenanceServiceatStewartBurnettParkBaseballDiamondTHATReportNo.PR15-010bereceived;andTHATthemaintenanceservicelevelforStewartBurnettParkbaseballdiamondbeenhancedassetoutinattachedSchedule“A”entitledS.B.MaintenanceServices;andTHATtherequirementsofSchedule“A”entitledS. B.MaintenanceServicesbeincludedinthefacilitymaintenanceagreementbetweentheAuroraKingBaseballAssociation(AKBA)andtheTownauthorizedbyCouncilonApril14,2015;andTHAT$7,000.00beaddedtothe2015ParksOperationsBudgetfortheenhancedbaseballdiamondmaintenanceservicelevel;andTHATtheTowncompensatetheAKBAinanamountnottoexceed$7,000.00fortheprovisionofsaidmaintenanceservices;andTHATtheAKBAprovisionofenhancedmaintenanceservicesatStewartBurnettParkbaseballdiamondbeidentifiedasaone(1)yearpilot project;andTHATstaffreportbackonthepilotprojectaftertheconclusionofthe2015 baseballseason.PRInprogress.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -18 -125 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage17PR42010-04-271(1)CAO10-006–AnneBartleySmithLandsTHATtheChiefAdministrativeOfficerreportbacktoCouncilwithadraftcustodial relationshipagreementwiththeOntarioHeritageTrustrelatedtotheAnneBartleySmithLandswhenappropriate.PR(transferredfromCAO)OnFebruary12,2013Councildirectedstaff,throughtheTrailsandActiveTransportationCommittee,toexplore opportunitieswiththeOntarioHeritageTrusttofulfilltheTrailsMasterPlanthroughtheAnneBartleySmithlands.PR52014-02-11NewBusinessTHATstaffexploreoptionsforthepurchaseof 100BloomingtonRoadandobtainanappraisalonthelandandreportbacktoCouncil.PR/LLSCounciladoptedClosedSessionReportNo.PR15-021–Jul.28/15.PR62014-02-21(6)PR14-008–SportsDomeTHATCouncilauthorizestafftoexploretheconceptandcarryouttheappropriateduediligenceforthetransferofownershipoftheSportsDometotheTownofAuroraandthe operationoftheSportsDometotheAuroraYouthSoccerClub(AYSC);andTHATstaffengagetheservicesofaconsultanttoinspectandprepareareportontheconditionoftheSportsDome;andTHATstaffpreparetermsandconditionsforanagreementwiththeAYSContheoperationoftheSportsDome.PRInprogress.PR72014-07-2911.PR14-035–UrbanForestStudy(UFORE)THATCouncildirectstafftoreportbacktotheincomingCouncilin2015withafurtherreportdetailingtheimplementationofeachoftherecommendationscontainedintheUrbanForestryStudy(UFORE)Reportincludingtheassociatedfinancialimplications;andTHATthefinaldraftoftheUFOREStudybepostedontheTownofAurorawebsiteforpublicreviewandcommentandthatanycommentsreceivedbesummarizedandincludedinthereporttoCouncil.PRReportgoingtoOct.6/15GCmeeting.PR82014-06-24NewBusinessTHATCouncildirectstafftoreviewpublicsafetyandaccesstotheMcLeodWoodNatureReserveandPRAwaitingresponsefromPlanningonRe-zoningapplication.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -19 -126 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage18reportbacktoCouncilregardingthecostsassociatedwitherectingafenceontheLeslieStreetsideoftheMcLeodNatureReserveandregardingthecurrentmaintenanceoftheproperty.Costtobeincludedin2015CapitalBudget.PR92015-01-20Motion(c)MayorDaweRe:CommunityRadioStationTHATstaffbedirectedtoinvestigatethefeasibilityofthisproposalandreportbacktoCouncilassoonaspossible.PRCOMPLETEDCounciladoptedReportPR15-022–Jul.14/15PR102015-02-10Motion(a)CouncillorPirriRe:RenamingofAurora’sPortionoftheNokiidaaTrailinHonourofTimJonesTHATstaffbringforwardareporttoCouncilregardingtherenamingofAurora’sportionoftheNokiidaaTrailinhonourofTimJones.PRCOMPLETEDCounciladoptedReportPR15-023-August25,2015PR112015-02-242015-03-24Motion(d)CouncillorThompsonRe:DevelopmentofaSportPlan1(2)PR15-008–DevelopmentofSportPlanforAuroraTHATstaffreporttoCouncilonthedevelopmentofaSportPlanfor theTownofAurora.THATtheengagementofaconsultantfor thedevelopmentofaSportsPlanforAurorabecombinedwiththeParksandRecreationMasterPlanreviewandupdate.PRInprogress–RFPawarded–Counciltoreceivereportlate2015.PR122015-03-10Motion(b)CouncillorKimRe:MulticulturalFestivalTHATstaffbedirectedtoinvestigateandreportbacktoCouncilonthepotentialforAuroratoholdamulticulturalfestivalsimilartothoseofotherYorkRegionMunicipalitieswithatimelineofaninauguraleventtobeheldsometimein2016.PRReporttobeprovidedaspartof2016Budgetdeliberations.PR132015-04-281(13)AccessibilityAdvisoryCommitteeMeeting MinutesofApril1,2015“THATstaffbedirectedtobringareporttoCouncilregardingtheneedforanInclusionCoordinatorforaquaticsandrecreationservices.”PRNonewstaffbeingcontemplatedperCouncildirection.PR142015-04-282015-08-11NewBusiness16.PR15-024–McMahonParkNeighbourhoodGardenTHATstaffreportbackthroughtheEnvironmentalAdvisoryCommitteeandParksandRecreationAdvisoryCommitteeontheopportunitytodevelopcommunitygardens.THATthelocalarearesidentsinthevicinityofMcMahonParkbeconsultedaccordingtothePL/PRPRCOMPLETEDCounciladoptedReportPR15-024-August11,2015.Residentswholivewithin400metresofMcMahonParkwereGeneral Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -20 -127 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage19processsetoutinReportNo.PR15-024togaugepublicinterestintheestablishmentofaneighbourhoodgardeninasectionofMcMahonPark;andTHATstaffreportbacktoCouncilontheoutcomesoftheconsultationprocessandanyrecommendations pertainingtotheestablishmentofaneighbourhoodgardeninMcMahonPark.handdeliveredsurveyswithadeadlineofSep25/15tosubmitcomments.PR152015-03-31Motion(a)CouncillorThomRe:Canada150CelebrationsTHATCouncildirectstafftobringforwardareportwithrecommendationsregardingtheimplementationofa“Canada150Committee”,similartothe“AuroraSesquicentennialCommittee”,for thepurposeofcoordinatingTownofAuroraeventssurroundingthe150thanniversaryofConfederation;andBEITFURTHERRESOLVEDTHATCouncildirectstafftoinvestigateandincludeintheirreportanypossiblesynergiesandcollaborationopportunitieswith thefederalandprovincialgovernmentsastheyrollouttheirplansforCanada150celebrations.PRSep.22GCAgenda-ReportNo.CA015-012.PR162015-05-11Motion(d)CouncillorAbelRe:AuroraWinterBluesFestivalTHATstaffbedirectedtoreportbacktoCouncilassoon aspossible,onopportunitiestoextendthe2015ConcertsintheParkseriesbyone(1)additionalweekincollaborationwiththeorganizersoftheAuroraWinterBluesFestival.PRCOMPLETEDCounciladoptedReportPR15-014onJune9/15.PR172015-05-26Motion(c)CouncillorGaertnerRe:DraftTreeProtectionBy-lawNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffplacethematteroftheDraftTreeProtectionBy-lawonafutureGeneralCommitteeagendafordiscussionanddirection,withacopy ofallpreviousstaffreports dealingwiththismatteraswellasacopy oftheTown’scurrentTreeBy-lawandTreeDestructionPermit;andPROnAug.25/15-Counciladopted:THATthefollowingmattersbesubmittedforCouncil’sconsiderationinearlyOctober2015:•TreeProtectionBy-law•BackdooraccesstoGeneral Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -21 -128 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage20BEITFURTHERRESOLVEDTHATstaffbedirectedtoprepareandbringacomprehensivereporttoGeneralCommitteepriortotheend ofSeptember2015containingawrittensummaryofthereviewprocessandallwrittenorverbalinputreceivedfromthegeneralpublicatthePublicPlanningmeetingandotherCouncilmeetingsoutlinedinthismotion;andBEITFURTHERRESOLVEDTHATthatstaffbedirectedtoprovideCouncilwithoptionsformeetingdatesforCounciltoinvitethepublictocommentandofferinputontheDraftTreeProtectionBy-law.AuroraFamilyLeisureComplexPR182015-07-14Delegation(b)MarkSetterandDavidTomlinsonRe:Progressof2CWildlifeParkDevelopmentProjectTHATthepresentationofMarkSetterandDavidTomlinsonbereceivedandreferredtostaffforcommentandrecommendedcourseofaction,tobe providedtotheParksandRecreationAdvisoryCommittee,TrailsandActiveTransportationCommittee,andEnvironmentalAdvisoryCommitteeforcommentandrecommendation,priortostaffreportingbacktoCouncil.PRDesignPhaseinprogress.PR192015-07-14Motion(c)CouncillorHumfryesRe:Church StreetSchoolLandscapingNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffreviewandprovideappropriatelandscapedesignsthatwouldbemoresuitableforthebuilding;andBEITFURTHERRESOLVEDTHATthedesignoptionsbefirstpresentedtotheAuroraCulturalCentreBoardtoensurethatthedesignisconducivetoCulturalCentreprogrammingandvision, followedbyareporttoCouncilearlyinSeptember2015.PRReportwillbepresentedduring2016Budgetdeliberations.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -22 -129 - Revised:September16,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-CouncilBBS–Building&By-lawServicesCAO–ChiefAdministrativeOfficerCFS–Corporate&FinancialServicesIES–Infrastructure&EnvironmentalServicesJCC–JointCouncilCommittee/CentralYorkFireServicesLLS–Legal&LegislativeServicesPR–Parks&RecreationServicesPL–Planning&DevelopmentServicesK:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-September2015Update.docPage21PR202015-08-11Delegation(b)DonLewis,President,AuroraLionsClubRe:Homefor theAuroraLionsClubTHATthepresentationofDonLewis,President,AuroraLionsClub,bereceivedandreferredtostaffforareportbacktoCouncil.PRPR212015-08-11Delegation(c)BruceStaffordandStephenKimmerer,SportAuroraRe:ConsiderationofMulti-SportUseFacility/HallmarkBuildingTHATthepresentationofBruceStaffordandStephenKimmerer,SportAurora,bereceivedandreferredtotheDirectorofParksandRecreationServicesforconsultationinrelationtotheParksandRecreationMasterPlanandareportbacktoCouncil.PRPR222015-08-11Motion(c)CouncillorsThompsonandCouncillorMrakasRe:EstablishmentofaCulturalPrecinctNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoconductanRFPtoengageadesignfirmtoestablishaVisionandConceptualPlanfor theCulturalPrecinctArea;andBEITFURTHERRESOLVEDTHATthefinalreportandconceptualplanfor theCulturalPrecinctAreabepresentedtoCouncilforconsiderationpriortotheapprovalofthe2016Budget.PRInprogress.ReportNo.PR15-026adoptedatSep. 15/15Councilmeeting.General Committee Meeting Agenda Tuesday,September 22,2015 Item 9 Page -23 -130 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 10 Page - 1 -131 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 10 Page - 2 -132 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 10 Page - 3 -133 - 2014-2018 Boards and Committees HERITAGE ADVISORY COMMITTEE TERMS OF REFERENCE 1.PURPOSE The Heritage Advisory Committee shall advise and assist Council on all matters relating to the conservation of buildings of historic or architectural value and on all matters relating to the designation and preservation of heritage conservation districts in accordance with the Ontario Heritage Act,and not on new planning and development,except for new applications within the heritage resource area,as identified in the Town of Aurora’s Official Plan and on all properties as defined in Part IV and V of the Ontario Heritage Act. 2.MEMBERSHIP The Committee shall be comprised of nine (9)Members: •Two (2)Members of Council,one (1)appointed as a Chair for a two-year term,the other appointed as Chair for the following two-year term;and •Five (5)Members of the public,and two (2)Honorary Members. 3.TERM The Committee shall be appointed for a two-year term,with the option of a further two-year term and will be concurrent with the term of Council. 4.REMUNERATION None. 5.DUTIES AND FUNCTIONS •To encourage heritage preservation in Aurora by examining,researching and evaluating properties and areas that may deserve recognition and protection; •To recommend to Council the designation of architecturally significant properties or districts under the Ontario Heritage Act; •To promote heritage conservation within the Town through newsletters, guides,exhibits and other educational material about notable buildings, streets,and districts in the Town in order to raise community awareness; •To compile data and other information on heritage buildings and features that may have historical or architectural significance;and Attachment #1 General Committee Meeting Agenda Tuesday,September 22,2015 Item 10 Page - 4 -134 - Heritage Advisory Committee Terms of Reference Page 2 of 2 2014-2018 Boards and Committees •To comment to Council and Staff on proposed development applications and demolition permits on properties within the heritage area,as identified within the Town of Aurora’s Official Plan. 6.MEETING TIMES AND LOCATIONS Second Monday of each month at 7 p.m.with the exception of August and January.Additional meetings of the Committee may be called by the Chair to address urgent matters. 7.STAFF SUPPORT The Planning and Development Services Department provides technical support services and the Legal and Legislative Services Department provides administrative support services to the Committee. Other Staff representatives will attend Committee meetings on an as-required basis and will provide technical assistance to the Committee. 8.Agendas Agendas are set by the Director in consultation with the Chair. General Committee Meeting Agenda Tuesday,September 22,2015 Item 10 Page - 5 -135 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PL15-071 SUBJECT:Removal of (H)Holding Provision, Zoning By-law Amendment Application Casing Developments Inc. 1114 Wellington Street East File:ZBA-2006-03 (H-1) FROM:Marco Ramunno,Director of Planning &Development Services DATE:September 22,2015 RECOMMENDATIONS THAT Report No.PL15-071 be received;and THAT Application ZBA-2006-03 (H-1)to remove the Holding (H)provisions from the subject lands as detailed in Staff Report PL15-071 BE APPROVED;and THAT the necessary removal of the Holding provisions by-law as referred to in Report No.PL15-071 be enacted at the next available Council meeting. PURPOSE OF THE REPORT The purpose of this report is to advise Council that the applicant has satisfied the conditions for removal of the Holding (H)provision which will allow the residential development of the approved draft plan of subdivision (Figure 1). BACKGROUND Report PL07-137,was approved by Council on November 27,2007 granting Draft Plan Approval to the proposed Plan of Subdivision consisting of 134 townhouse dwellings. The implementing Zoning By-law 4944-07.D was also enacted at the same meeting and is in effect. Location The subject lands are located just north of Wellington Street East and west of Leslie Street (Figure 1).The Owner has a pre-servicing agreement with the Town and the lands are currently under construction for servicing. General Committee Meeting Agenda Tuesday,September 22,2015 Item 11 Page - 1 -136 - September 22,2015 - 2 -Report No.PL15-071 Official Plan The subject lands are designated “Medium –High Density Residential”by the Town’s Official Plan Amendment No. 30. The “Medium –High Density Residential”designation permits street and/or block row houses.The location and size of such areas are intended to provide a strong built form presence along Wellington Street East and ensure an appropriate transition to the lower density housing type. Due to the scale,location and cost associated with extending municipal services,the 2B Secondary Plan requires all development be appropriately phased subject to the availability of servicing.All development must follow a logical,co-ordinated and cost- effective expansion of urban development.The proposed removal of “H”application complies with the Official Plan Amendment No.30. Zoning By-law –Removal of Holding ‘H’Provisions The lands subject to the removal of Holding ‘H’provisions state the following provisions: i)York Region has advised in writing that it is no earlier than six (6)months prior to the expected completion of the 16th Avenue Phase 2 Trunk Sewer,the 19th Avenue Interceptor Trunk Sewer,the Lower Leslie Street Trunk Sewer,the Aurora/Newmarket Feedermain,the Newmarket EQ Tank,the Aurora EQ Tank;or ii)The Town of Aurora approves a transfer of servicing allocation to this development that is not dependent upon the construction of infrastructure;or, iii)The Regional Commissioner of Transportation and Works confirms servicing capacity for this development by a suitable alternative method and the Town of Aurora allocates sufficient capacity to this development; iv) A subdivision agreement,and other agreement(s)as required,have been executed between the owner of the lands and the Corporation of the Town of Aurora; v)The Town of Aurora is satisfied that all necessary approvals have been received from all other relevant agencies and government bodies;and vi)The Town of Aurora is satisfied that the proposed plan of subdivision complies with the relevant policies of the Bayview Northeast Secondary Plan (OPA # 30) and is satisfied that the removal of the “(H)”represents a logical and orderly progression of development. General Committee Meeting Agenda Tuesday,September 22,2015 Item 11 Page - 2 -137 - September 22,2015 - 3 -Report No.PL15-071 COMMENTS Removal of Holding “H”Provision Requirements The applicant has applied to the Town of Aurora to remove the Holding “(H)”provision for the residential R6-53 and R6-54 zoned lots.The “H”provision applying to the subject land was applied by By-law 4944-07.D on November 2007.As indicated above,the site specific provisions of the Zoning By-law contains detailed requirements for the applicant to address prior to removal of the “(H)”Holding prefix. The applicant has addressed the above mentioned conditions to allow removal of the “(H)”Holding provision.Planning Staff received a clearance letter dated August 25, 2015 from the Region indicated the Owner has fulfilled the conditions relating to the Region as identified in 1), ii)and iii).Furthermore,Staff have received no objections by any departments or external agencies to the request for comments on the lifting of the Hold.On November 27,2007,Council allocated a total of 134 units of sewage and water capacity to the approved Draft Plan of Subdivision.The subdivision agreement to be entered into between the Town and the Owner has been substantially completed. Staff are satisfied that the removal of the ‘(H)’represents a logical and orderly progression of the development and this application is in compliance with the 2B Secondary Plan (OPA No.30)related policies such as density,phasing,availability of servicing and the holding zone policies. Planning Staff are satisfied that the preconditions as identified above have been met and by-laws to remove the Holding (H)provisions may be passed. ALTERNATIVE(S)TO THE RECOMMENDATIONS None. FINANCIAL IMPLICATIONS The removal of the Holding provisions currently applying to the 2B Subdivisions will allow the subdivision agreement to be registered and the lands to be developed for residential purposes in accordance with their draft plan conditions.Fees and securities are payable upon execution of the subdivision agreements and development charges will be payable at the time of building permit issuance.The development of the 2B residential Iands will add to the Town’s assessment growth. General Committee Meeting Agenda Tuesday,September 22,2015 Item 11 Page - 3 -138 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 11 Page - 4 -139 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 11 Page - 5 -140 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 11 Page - 6 -141 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PL15-072 SUBJECT:Request for Street Name Approval Brookfield Homes (Ontario)Limited 2C Planning Area File:SUB-2011-04 FROM:Marco Ramunno,Director of Planning &Development Services DATE:September 22, 2015 RECOMMENDATIONS THAT Report No.PL15-072 be received;and THAT the following street name BE APPROVED for the proposed road within the approved Draft Plan of Subdivision,File SUB-2011-04. STREET “A”WARREN MCBRIDE CRESCENT PURPOSE OF THE REPORT To seek Council approval of a street name proposed by Brookfield Homes (Ontario) Limited.The name was selected from the Town of Aurora’s approved bank of street names and has been approved by York Region and Central York Fire Services. BACKGROUND In accordance with the Town of Aurora’s Street Naming Policy,developers have the option of requesting specific street names for proposed new developments,pending obtaining clearance by the York Region Planning Department and acceptance by the Town’s Fire Department,and subsequently Council’s approval.The applicant has indicated their desire to proceed with the clearance of conditions of approval,working towards the preparation of the subdivision agreement and registration of the plan.It is appropriate that the street name be approved for the site at this time. General Committee Meeting Agenda Tuesday,September 22,2015 Item 12 Page - 1 -142 - September 22,2015 - 2 -Report No.PL15-072 COMMENTS The proposed name was selected From the Town of Aurora,Bank of Approved Street Names by Brookfield Homes (Ontario)LTD.,who first had the opportunity of reviewing the Approved Bank of Street Names.After careful consideration,the applicant has proposed that Street A take the name of WARREN MCBRIDE Crescent.The proposed name was added to the Bank of Approved Street Names because it is the name of World War 2 veteran who served from 1939 to 1945.The proposed name has been approved by Central York Fire Services and by the Regional Municipality of York. LINK TO STRATEGIC PLAN The proposed draft plan of subdivision supports the Strategic Plan goal of Supporting and exceptional quality of life for all through its accomplishment in satisfying requirements in the objectives of strengthening the fabric of our community. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Council has the option to not approve the proposed name,at which point the developer would have to re-submit alternate requests to the applicable agencies for review and a future report. FINANCIAL IMPLICATIONS None. PREVIOUS REPORTS None. CONCLUSIONS In keeping with Council’s resolution respecting the naming of roads,staff recommends that the name WARREN MCBRIDE Crescent be considered for the road servicing the proposed development. General Committee Meeting Agenda Tuesday,September 22,2015 Item 12 Page - 2 -143 - General Committee Meeting Agenda Tuesday, September 22, 2015 Item 12 Page - 3 September 22, 2015 - 3, Report No. PL15-072 ATTACHMENTS Figure 1 - Location Map Figure 2 - Conceptual Site Plan PRE -SUBMISSION REVIEW Executive Leadership Team Meeting - September 10, 2015. Prepared by: Mark Lemmon, G1S Analyst - Ext. 4348 '_! arc Ra unno, MCIP, RPP Director of Planning & Development Services Jdv�K\ Patrick Moyle Interim Chief d inistrative Officer - 144 - BolsbyCourtCapreolAvenueSchurmanStreetRadialDriveGeneral Committee Meeting Agenda Tuesday,September 22,2015 Item 12 Page - 4 -145 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 12 Page - 5 -146 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PL15-075 SUBJECT:Planning Applications Status List FROM:Marco Ramunno,Director of Planning &Development Services DATE:September 22, 2015 RECOMMENDATIONS THAT Report No.PL15-075 be received for information. PURPOSE OF THE REPORT This report provides a summary and update of development applications that have been received by Planning &Development Services. BACKGROUND Attached is a list updating the status of applications being reviewed by Planning & Development Services.The list supersedes the June 16, 2015 Planning Applications Status list and is intended for information purposes.The text in bold italics represents changes in status since the last update of the Planning Applications Status List. COMMENTS Since the preparation of the last status list,fourteen (14) new planning applications have been filed with Planning &Development Services as follows: Site Plan Application (SP-2015-07)to allow a self-storage facility; Site Plan Application (SP-2015-05)to allow a building addition for storage; Zoning Bylaw Application (ZBA-2015-07)to allow a 250 unit retirement home; Official Plan,Zoning Bylaw and Subdivision Applications (OPA-2015-03,ZBA- 2015-08 and SUB-2015-04)to allow 42 single detached lots; Official Plan,Zoning Bylaw and Site Plan Applications (OPA-2015-04,ZBA-2015- 10 and SP-2015-08)to allow 126 townhouse unit development; Official Plan and Zoning Bylaw Amendment Applications (OPA-2015-02 and ZBA-2015-06)to allow 68 unit townhouse development;and, Zoning Bylaw Amendment and Site Plan Applications (ZBA-2015-011 and SP2015-09)to allow a day nursery use. Zoning Bylaw Application (ZBA-2015-012)to allow severances to create four (4) General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page - 1 -147 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page - 2 -148 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page - 3 -149 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page - 4 -150 - 1General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page - 5 -151 - 2General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page - 6 -152 - 3General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page - 7 -153 - 42General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page - 8 -154 - 522General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page - 9 -155 - 6General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -10 -156 - 72General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -11 -157 - 82General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -12 -158 - 9General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -13 -159 - 102General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -14 -160 - 11General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -15 -161 - 12General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -16 -162 - 1325.General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -17 -163 - 1426.General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -18 -164 - 1522General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -19 -165 - 16General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -20 -166 - 172General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -21 -167 - 182General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -22 -168 - 19General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -23 -169 - 20General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -24 -170 - 21General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -25 -171 - 22General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -26 -172 - 23General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -27 -173 - 24ndGeneral Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -28 -174 - 252General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -29 -175 - 2622General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -30 -176 - 272General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -31 -177 - 2822General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -32 -178 - 2922General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -33 -179 - 30General Committee Meeting Agenda Tuesday,September 22,2015 Item 13 Page -34 -180 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PL15-076 SUBJECT:Community Improvement Plan Incentive Program Application 15032 Yonge Street (Northwest corner of Yonge and Kennedy Streets) FROM:Marco Ramunno,Director of Planning &Development Services DATE:September 22,2015 RECOMMENDATIONS THAT Report No.PL15-076 be received;and THAT the applications made by the Owner of 15032 Yonge Street for both the Building Restoration,Renovation &Improvement Program and the Heritage Property Tax Relief be granted. PURPOSE OF THE REPORT The purpose of this report is to obtain Council approval and funding of the Community Improvement Plan (CIP)Incentive Program applications made by the Owner of 15032 Yonge Street for both the Building Restoration,Renovation &Improvement Program and the Heritage Property Tax Relief. BACKGROUND Aurora Promenade Community Improvement Plan The Aurora Promenade CIP was approved by Council in February 2014. A CIP is a tool provided for under the Planning Act that allows a municipality to offer financial incentives to the private sector to stimulate redevelopment.The incentive programs of the Aurora Promenade CIP represent a tailored response to the property (re)development needs within the CIP Area and includes the objectives of: Intensification of retail,commercial and mixed uses,particularly in the downtown, brining underutilized and/or vacant sites and buildings into the highest and best use; and heritage-sensitive property enhancements and upgrades through a range of signage,façade and exterior improvements along gateway and commercial corridors. General Committee Meeting Agenda Tuesday,September 22,2015 Item 14 Page - 1 -181 - September 22,2015 - 2 -Report No.PL15-076 The seven Aurora Promenade CIP Incentive Programs are: 1.Façade &Signage Improvement Grant Program 2.Building Restoration,Renovation and Improvement Program 3.Development Charges Grant Program 4.Tax-based Redevelopment Grant Program 5.Heritage Property Tax Relief Program 6.Environmental Site Assessment Grant Program 7.Environmental Remediation Tax Assistance Program CIP Incentive Program Applications Proposed Redevelopment &CIP Incentive Program Applications The Owner of 15032 Yonge Street has made applications for three of the Aurora Promenade CIP Incentive Programs: Façade and Signage Improvement Grant Program Building Restoration,Renovation &Improvement Program Heritage Property Tax Relief The applicant is proposing to demolish and rebuild the two-storey rear addition located on the historic property.The proposal would allow for structural and aesthetic enhancements to the historic building.The applicant is also proposing to enclose the front porch at this time. Façade and Signage Improvement Grant Program This program is intended to encourage private sector property owners to implement improvements to building facings and exterior signage that otherwise may not occur due to cost-related issues.A grant of up to 50% of the eligible costs up to a maximum grant of $15,000 per property,whichever is less,may be awarded.The minimum grant amount available through this program is $5,000. Building Restoration,Renovation &Improvement Program This program is designed to promote the enhanced use of second floors of commercial buildings,structural enhancement and sustainability of an older building stock as well as the sustainable mixed use of existing buildings in the Promenade.A grant of up to 50% of the eligible costs up to a maximum grant of $40,000 per property,whichever is less,may be awarded.The minimum grant amount available through this program is $15,000.The grant is a secured loan,forgivable over 5 years at an annual rate of 20%. General Committee Meeting Agenda Tuesday,September 22,2015 Item 14 Page - 2 -182 - September 22,2015 - 3 -Report No.PL15-076 Program eligibility is limited to existing commercial and commercial mixed-use (commercial- at-grade)properties fronting Yonge and Wellington Streets within the Community Improvement Plan Area (CIPA);including former residential buildings now used,in part or in whole,for commercial uses.This program is designed to promote the reinvestment in the Town’s oldest commercial building stock. Heritage Property Tax Relief This program offers Owners of eligible heritage properties a reduction in annual property taxes levied for municipal and education purposes;as a means of encouraging the enhancement,restoration and/or preservation of heritage properties for commercial/commercial mixed uses.Assistance of 10%to 40% of taxes for municipal and education purposes levied on eligible heritage properties over a five year period is available through this program. Program availability is subject to Council approval by By-law. Furthermore,program participants must enter into a Program Agreement detailing proposed work on the property and recognized items and standards of preservation/restoration to be maintained in exchange for financial support under this program. COMMENTS Evaluation The subject lands are located on the northwest corner of Yonge Street and Kennedy Street West;and within Community Improvement Plan Priority Area 1,which represents the highest level of priority.Furthermore,the property is designated under Part IV of the Ontario Heritage Act and is historically known as Elmwood Lodge:The Reuben J.Kennedy House. The proposed works seek to enhance the commercial use of the property,thereby enhancing the viability of the historic resource.The proposed works would also meet the Aurora Promenade objective of conserving,protecting and reinforcing Aurora’s heritage and cultural neighbourhoods,streetscapes and significant buildings.The proposed works also meets the CIP Goals to “support the longevity of the existing building stock;giving primacy to heritage-sensitive redevelopment and enhancement in the historic core and surrounding area;protecting existing heritage assets and where possible promoting the adaptive re-use (commercial)of key sites”. As a principle,the programs of the CIP support the preservation and enhancement of the existing heritage stock and historic architectural integrity of buildings within the Aurora Promenade CIPA.The CIP encourages the improvement of such properties through building enhancements to promote occupancy; bringing sites into highest,best and active use.It is for these reasons that staff are recommending the approval of the applications for the Building Restoration,Renovation &Improvement Program and Heritage Property Tax Relief in full. General Committee Meeting Agenda Tuesday,September 22,2015 Item 14 Page - 3 -183 - September 22,2015 - 4 -Report No.PL15-076 With respect to the application for the Façade and Signage Improvement Grant Program, staff are not recommending in favour of this application as the rebuilding of the existing rear addition is not fronting on Yonge Street,which is clearly a requirement of the program. Furthermore,the enclosing of the front porch is not considered by staff to be a significant façade improvement that is worthy of funding through this program. The CIP Evaluation Committee met on August 24,2015 to consider this application and the Committee agreed with staff’s recommendations as described above. LINK TO STRATEGIC PLAN The awarding of funding through the Aurora Promenade CIP Incentive Programs supports the majority of the Strategic Plan Goals,but the goal which has the most support through this program is:Enabling a diverse,creative and resilient economy. The applicable objectives include:Promoting economic development opportunities that facilitate the Growth of Aurora as a desirable place to do business and supporting small business and encouraging a more sustainable business environment.Finally,the action item to actively promote and support a plan to revitalize the downtown is realized though the CIP Incentive Programs. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Council has the option of not awarding the requested funding, awarding partial funding or awarding funding for only one program. FINANCIAL IMPLICATIONS Council has a budget of $200,000 for 2014 from which they can award CIP funding.If Council agrees with the recommendation,$40,000 from this pool will be awarded for the Building Restoration,Renovation &Improvement Program. PREVIOUS REPORTS None. CONCLUSIONS Staff have reviewed the CIP Inceptive Program Applications made by the Owner of 15032 Yonge Street and are recommending that the approval of the Building Restoration, Renovation &Improvement Program and the Heritage Property Tax Relief be granted for the reasons expressed in this report. General Committee Meeting Agenda Tuesday,September 22,2015 Item 14 Page - 4 -184 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 14 Page - 5 -185 - �,�i,�-'s.-: - �• w�}`.fi�`Si." ......ate 9 k - T, i ti �li «y�YY �r J��'L. L' S ���'f �� .� �..,.�L �Lr:.;t '�=•j5•. �y qi, y.'r•_',( ✓!°: "' � - ;. . ="ter: •. ��'¢•w.Y �.�.wr. ice, .ti".'..!,�W i�: � �'�.' '� °; ,y� "` �' - I . •o�.r��•,�•��fS- �• .;tea k�'',�, '��-''�;,�';rF:- .r• { *ram >..., •ti +".�_+.T ry *i > :) 4,` yN: { General Committee Meeting Agenda Tuesday,September 22,2015 Item 14 Page - 7 -187 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 15 Page - 1 -188 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 15 Page - 2 -189 - General Committee Meeting Agenda Tuesday,September 22,2015 Item 15 Page - 3 -190 - TOWN OF AURORA ENVIRONMENTAL ADVISORY COMMITTEE MEETING MINUTES Date:Thursday,September 3,2015 Time and Location:7 p.m.,Leksand Room,Aurora Town Hall Committee Members:Councillor Mrakas (Chair),Councillor Pirri (Vice Chair) Irene Clement,Larry Fedec,Danielle Howell,Melville James, and Kristina Zeromskiene Member(s)Absent:Sara Varty and Nancee Webb Other Attendees:Christina Nagy-Oh,Program Manager,Environmental Initiatives,and Linda Bottos,Council/Committee Secretary The Chair called the meeting to order at 7:08 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF AGENDA Moved by Irene Clement Seconded by Melville James THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED 3.RECEIPT OF THE MINUTES Environmental Advisory Committee Meeting Minutes of June 10,2015 General Committee Meeting Agenda Tuesday,September 22,2015 Item 16 Page - 1 -191 - Environmental Advisory Committee Meeting Minutes Thursday,September 3,2015 Page 2 of 4 Moved by Danielle Howell Seconded by Councillor Pirri THAT the Environmental Advisory Committee meeting minutes of June 10,2015,be received for information. CARRIED 4.DELEGATIONS None 5.MATTERS FOR CONSIDERATION None 6.INFORMATIONAL ITEMS 1.Memorandum from Program Manager,Environmental Initiatives Re:Corporate Environmental Action Plan (CEAP)Update The Committee discussed the CEAP Update and expressed concern regarding the removal of the energy component from the Plan and the Town of Aurora’s carbon footprint.Staff advised that the energy component is being consolidated into the Corporate Energy Master Plan,but the Committee may continue to provide feedback regarding energy.The Committee inquired about various aspects of the Progress Report Summary Chart and staff advised on completed and new items,the scope of the CEAP, and how the Committee could review the CEAP and provide input through the coming months.The Committee suggested that a priority list of the top ten items should be developed. Moved by Danielle Howell Seconded by Irene Clement THAT the memorandum regarding Corporate Environmental Action Plan (CEAP) Update be received for information. CARRIED 2.Extract from Council Meeting of August 11,2015 Re:Environmental Advisory Committee Meeting Minutes of June 10, 2015 General Committee Meeting Agenda Tuesday,September 22,2015 Item 16 Page - 2 -192 - Environmental Advisory Committee Meeting Minutes Thursday,September 3,2015 Page 3 of 4 Moved by Irene Clement Seconded by Danielle Howell THAT the Extract from Council Meeting of August 11, 2015,regarding the Environmental Advisory Committee meeting minutes of June 10,2015,be received for information. CARRIED 7.NEW BUSINESS The Committee proposed that an Environmental Forum be held,possibly during the next Earth Week in April 2016,and that residents and interested parties be invited to participate,to raise awareness and provide an opportunity for everyone to be involved with environmental issues.The Committee discussed various aspects,including engaging schools and other Town Committees,and suggested the formation of a Working Group to organize the event.Staff advised on other Regional forums and timing of the proposed Forum. New Business Motion No.1 Moved by Melville James Seconded by Councillor Pirri THAT the Environmental Advisory Committee recommend to Council: THAT the formation of a Working Group to organize a Community Environmental Forum be endorsed by Council. CARRIED Councillor Pirri informed the Committee that he has been made Vice-Chair of the Federation of Canadian Municipalities’Standing Committee on Environmental Issues and Sustainable Development,and stated that he looks forward to representing the Town of Aurora at the federal level on environmental issues. Staff advised that the Town would be hosting an Electric Vehicle Roadshow at Town Hall on September 26, 2015, and requested the Committee’s assistance with the distribution of advertising flyers for the event. General Committee Meeting Agenda Tuesday,September 22,2015 Item 16 Page - 3 -193 - Environmental Advisory Committee Meeting Minutes Thursday,September 3,2015 Page 4 of 4 8.ADJOURNMENT Moved by Danielle Howell Seconded by Kristina Zeromskiene THAT the meeting be adjourned at 7:35 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. General Committee Meeting Agenda Tuesday,September 22,2015 Item 16 Page - 4 -194 - TOWN OF AURORA HERITAGE ADVISORY COMMITTEE MEETING MINUTES Date:Wednesday,September 9, 2015 Time and Location:7 p.m.,Holland Room,Aurora Town Hall Committee Members:Councillor Jeff Thom (Chair),Councillor Wendy Gaertner (Vice Chair),Barry Bridgeford,Bob McRoberts (Honorary Member), Kathy Constable,and Carol Gravelle Member(s)Absent:Martin Paivio Other Attendees:Councillor Tom Mrakas,Marco Ramunno,Director of Planning and Development Services,Jeff Healey,Planner,and Samantha Kong,Council/Committee Secretary The Chair called the meeting to order at 7:02 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Councillor Gaertner Seconded by Barry Bridgeford THAT the agenda as circulated by Legal and Legislative Services,with the following additions,be approved: Heritage Advisory Committee Meeting Minutes Wednesday,September 9, 2015 Page 2 of 8 Heritage Advisory Committee Meeting Minutes Wednesday,September 9, 2015 Page 3 of 8 (b)Lora Cai,Owner of 15342 Yonge Street Re:Item 2 –Report No.HAC15-010 –Demolition Application for a Structure on a Designated Heritage Property,Demolition of an Accessory Barn,15342 Yonge Street,NE-HCD-HPA-15-04 (Added Item) Ms.Cai presented a brief overview of the request and provided information and history regarding the accessory barn.She noted that the accessory barn is expensive to maintain and that she considered alternative uses,such as a garage,however,the foundation of the barn would not be able to support the weight of a car.Ms.Cai expressed future plans to convert the site of the barn into part of the business’s parking lot. Moved by Bob McRoberts Seconded by Carol Gravelle THAT the comments of the delegation be received and referred to Item 2. CARRIED (c)Gary Templeton,representing Owner of 32 Wellington St.E. Re:Item 7 –Memorandum from Planner;Re:Additional Information to Heritage Advisory Committee Report No HAC15-007 –32 Wellington Street East,Final Disposition of the “David W.Doan House” Designated under Part IV of the Ontario Heritage Act (Added Item) Mr.Templeton and owner Mr.Belak,provided information and history regarding the subject property and expressed their efforts in saving the façade. Moved by Barry Bridgeford Seconded by Carol Gravelle THAT the comments of the delegation be received and referred to Item 7. CARRIED 5.MATTERS FOR CONSIDERATION 1.HAC15-009 –Proposed Demolition of Existing Second Storey to a Listed Heritage Building,45 Mosley Street General Committee Meeting Agenda Tuesday,September 22,2015 Item 17 Page - 3 -197 - Heritage Advisory Committee Meeting Minutes Wednesday,September 9, 2015 Page 4 of 8 Staff provided a brief overview of the subject property at 45 Mosley Street,which is a 1-1/2 storey residential dwelling constructed circa 1860, and is known as the “Aurora’s First Village Hall”.He stated that the structure may have been moved from its original location on Yonge Street and Mosley Street,where it served as Town Hall,however,additional research would be required to confirm this claim. Staff indicated that the owners have prepared a new design for the second storey,in keeping with the current style. The Committee expressed support towards the demolition of the existing second storey and reconstruction of a new second storey as many aspects of the existing dwelling indicate that the original structure has been altered. Moved by Bob McRoberts Seconded by Councillor Gaertner THAT Report No.HAC15-009 be received;and THAT the Heritage Advisory Committee recommend to Council: THAT the proposed demolition of the existing second storey at 45 Mosley Street be supported for the purpose of reconstructing a new second storey for the existing dwelling;and THAT a wood plaque indicating the history of the building be included on the property,subject to approval of the Director of Planning and Development Services. CARRIED AS AMENDED 2.HAC15-010 –Demolition Application for a Structure on a Designated Heritage Property,Demolition of an Accessory Barn,15342 Yonge Street,NE-HCD-HPA-15-04 Staff presented a brief overview of the proposed application to demolish the accessory barn on a designated heritage property,15342 Yonge Street,which required a decision prior to October 19, 2015.Staff indicated that the addition was built to provide additional space for farming uses and storing of equipment. The Committee expressed support for the proposed demolition of the accessory barn on the designated heritage property and requested that the Town’s Curator and the Ontario Historical Society Curator be invited to a site visit. General Committee Meeting Agenda Tuesday,September 22,2015 Item 17 Page - 4 -198 - Heritage Advisory Committee Meeting Minutes Wednesday,September 9, 2015 Page 5 of 8 Moved by Bob McRoberts Seconded by Carol Gravelle THAT Report No.HAC15-010 be received;and THAT the Heritage Advisory Committee recommend to Council: THAT should Heritage Permit Application (NE-HCD-HPA-15-04)to permit the demolition of the existing 1 1/2 storey accessory barn on 15432 Yonge Street,designated under Part IV of the Ontario Heritage Act be supported, that the recommended conditions set out by staff be included;and THAT the Town Curator and the Aurora Historical Society Curator be invited to a site visit prior to demolition. CARRIED AS AMENDED 3.HAC15-011 –Doors Open Aurora 2015 –Event Summary Report Staff provided a brief summary of Doors Open Aurora 2015 and indicated that the 16 sites received 2,724 site visits;approximately 150 more site visits than in the previous year. The Committee extended thanks to staff for executing a successful event and indicated that they had a great experience and recommended it to friends. Moved by Councillor Gaertner Seconded by Kathy Constable THAT Report No.HAC15-011 be received;and THAT the Heritage Advisory Committee extend thanks to the following individuals and groups for their support of Doors Open Aurora 2015: Heritage Advisory Committee Meeting Minutes Wednesday,September 9, 2015 Page 6 of 8 7.Memorandum from Planner Re:Additional Information to Heritage Advisory Committee Report No. HAC15-007 –32 Wellington Street East,Final Disposition of the “David W.Doan House”Designated under Part IV of the Ontario Heritage Act (Added Item) The Committee consented to consider Item 7 prior to Item 3.The Committee waived the requirements of the Procedural By-law on a two-thirds vote to allow AMR Engineers to join the discussion. Staff presented a brief overview of the subject property and indicated that engineers recommended to remove the front façade,and as suggested at the previous Heritage Advisory Committee meeting,a second structural engineer was obtained to review the condition of the structure and provide recommendations for saving the front façade of the structure.AMR Engineers concluded that it was not feasible to save the front façade. The Committee expressed disappointment that the front façade could not be saved and inquired about the designation of the subject property following demolition.Staff advised that the intent was to amend the by-law to reflect the new construction and that it would be proposed that the property remain as a Part IV designated property within the amended by-law. Moved by Bob McRoberts Seconded by Councillor Gaertner THAT the memorandum regarding Additional Information to Heritage Advisory Committee Report No.HAC15-007 –32 Wellington Street East,Final Disposition of the “David W.Doan House”Designated under Part IV of the Ontario Heritage Act be received;and THAT the Heritage Advisory Committee recommend to Council: THAT the Heritage Advisory Committee support the reconstruction of the David W.Doan House,and the recommendation conditions set out by staff in Report No.HAC15-007,as revised on September 9, 2015 below,be included: Heritage Advisory Committee Meeting Minutes Wednesday,September 9, 2015 Page 7 of 8 Heritage Advisory Committee Meeting Minutes Wednesday,September 9, 2015 Page 8 of 8 Moved by Carol Gravelle Seconded by Kathy Constable THAT the memorandum regarding Additional information to Item 2 –Report No. HAC15-010 –Demolition Application for a Structure on a Designated Heritage Property,Demolition of an Accessory Barn,15342 Yonge Street,NE-HCD-HPA- 15-04:Structural Engineering Letter from Lee Yung &Associates Inc.be received for information. CARRIED 7.NEW BUSINESS The Committee requested that any future report submitted for the Committee’s consideration regarding the date selection for Doors Open Aurora 2016 also include a history of previous dates and attendance records. 8.ADJOURNMENT Moved by Barry Bridgeford Seconded by Kathy Constable THAT the meeting be adjourned at 8:48 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS OTHERWISE ADOPTED BY COUNCIL AT A LATER MEETING. General Committee Meeting Agenda Tuesday,September 22,2015 Item 17 Page - 8 -202 - NOTICE OF MOTION Mayor Geoffrey Dawe Date:September 22,2015 To:Members of Council From:Mayor Dawe Re:AMO Support for the Syrian Refugee Crisis WHEREAS the Syrian refugee crisis cries out for compassion and action;and WHEREAS the Association of Municipalities of Ontario (AMO)is challenging all of its member municipalities to donate at least $100 to aid in the international effort to resettle the Syrian refugees in safe countries;and WHEREAS the goal is to raise at least $40,000 to help save two families;and WHEREAS exceeding this goal will result in saving more families;and WHEREAS AMO will donate all of the proceeds to Lifeline Syria,an organization seeking to resettle and integrate 1,000 Syrian refugees in Ontario over the next two years,reuniting them with their families;and WHEREAS Lifeline Syria,a community-based initiative,will match private refugee sponsors in Ontario with Syrian refugees approved for resettlement by the federal government;and WHEREAS sponsors will include organizations,individuals,or groups of individuals such as faith-based groups;and WHEREAS the Ontario government has provided seed funding to Lifeline Syria to support its work but it is reliant on public donations to fulfill its mandate; NOW THEREFORE BE IT HEREBY RESOLVED THAT Council make a $500 donation, from the Council Contingency Fund,to AMO in support of Lifeline Syria. General Committee Meeting Agenda Tuesday,September 22,2015 Notice of Motion (a)Page - 1 -203 -