AGENDA - General Committee - 20150519GENERAL COMMITTEE
MEETING AGENDA
TUESDAY,MAY 19,2015
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
May 15,2015
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday,May 19,2015
7 p.m.
Council Chambers
Councillor Gaertner in the Chair
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5.DELEGATIONS
(a)Terry Kawar,Resident pg.1
Re:Cedar Trees Hedge
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee Meeting Agenda
Tuesday,May 19,2015 Page 2 of 7
8.NOTICES OF MOTION
(a)Councillor Gaertner pg.118
Re:Aurora Family Leisure Complex (AFLC)–Rear Door Access
(b)Councillor Gaertner pg.119
Re:Draft Tree Protection By-law
(c)Councillor Mrakas pg.121
Re:Community Recognition Review Ad Hoc Committee
(d)Councillor Abel pg.123
Re:Library Square Ad Hoc Committee
(e)Councillor Humfryes pg.124
Re:Pedestrian and Vehicle Traffic Concerns –Earl Stewart
Drive,St.John’s Sideroad East,and Bayview Avenue
9.NEW BUSINESS/GENERAL INFORMATION
10.CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into Closed Session,following
adjournment,to consider the following matters:
1.Litigation or potential litigation including matters before administrative
tribunals,affecting the Town or a Local Board (section 239(2)(e)of the
Municipal Act,2001);Re:PL15-045 –Appeal to the Ontario Municipal
Board re Pechen OMB Case No.:PL141323,Committee of Adjustment
Variance Applications –D13-(32A-F)-14,251 Willis Drive,Lot 23,Plan
65M-3219
2.Personal matters about an identifiable individual,including a Town or Local
Board employee (section 239(2)(b)of the Municipal Act,2001);Re:Staff
Performance (Deferred by Council on May 11,2015)
11.ADJOURNMENT
General Committee Meeting Agenda
Tuesday,May 19,2015 Page 3 of 7
AGENDA ITEMS
1.PL15-037 –Application for Site Plan Approval pg.2
Perwick Investments Limited
Northeast Corner of Wellington Street East and John West Way
File:SP-2013-13
RECOMMENDED:
THAT Report No.PL15-037 be received;and
THAT Site Plan Application File:SP-2013-13 (Perwick Investments Limited)be
approved to permit the development of the subject lands for the construction of a
one-storey 1,255 sqm Gross Floor Area (GFA)commercial plaza;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
2.LLS15-035 –Request for an Encroachment Agreement pg.21
(29 Mendy’s Forest)
RECOMMENDED:
THAT Report No.LLS15-035 be received;and
THAT the request of the owners of 29 Mendy’s Forest to enter into an
encroachment agreement with the Town be denied;and
THAT the owners of 29 Mendy’s Forest be required to remove any
encroachments from the Town’s lands no later than July 15,2015;and
THAT,if the owners refuse to remove any encroachments from the Town’s
lands,then Town staff shall remove the encroachments as soon as possible
after July 31,2015.
3.LLS15-036 –Request for an Encroachment Agreement pg.34
(50 Pineneedle Drive)
RECOMMENDED:
THAT Report No.LLS15-036 be received;and
THAT the request of the owners of 50 Pineneedle Drive to enter into an
encroachment agreement with the Town be denied;and
General Committee Meeting Agenda
Tuesday,May 19,2015 Page 4 of 7
THAT the owners of 50 Pineneedle Drive be required to remove any
encroachments from the Town’s lands no later than July 15,2015;and
THAT,if the owners refuse to remove any encroachments from the Town’s lands,
then Town staff shall remove the encroachments as soon as possible after July
31,2015.
4.PL15-041 –Proposed Zoning By-law pg.52
Medical Marihuana Production
File:ZBA-2014-02
RECOMMENDED:
THAT Report No.PL15-041 be received;and
THAT staff be directed to schedule the draft Implementing Zoning By-law
regulating Medical Marihuana Production for the next Council meeting for
enactment.
5.PL15-042 –Bill 73 (Proposed Smart Growth for our Communities Act,pg.61
2015),An Act to Amend the Development Charges and
Planning Acts
RECOMMENDED:
THAT Report No.PL15-042 be received;and
THAT Planning and Development Services be authorized to send comments to
the Ministry of Municipal Affairs and Housing prior to their June 3,2015,deadline.
6.PL15-043 –Oak Ridges Moraine Conservation Plan Review (2015)pg.67
RECOMMENDED:
THAT Report No.PL15-043 be received;and
THAT Council endorse the comments prepared by staff regarding the 2015
Provincial Review of the Oak Ridges Moraine Conservation Plan;and
THAT Report No.PL15-043 and related Council resolution be forwarded to York
Region and the Ontario Ministry of Municipal Affairs &Housing by their May 28,
2015,deadline.
General Committee Meeting Agenda
Tuesday,May 19,2015 Page 5 of 7
7.PR15-013 –Facility Sponsorship Program –Pfaff Motors Inc.pg.75
RECOMMENDED:
THAT Report No.PR15-013 be received for information.
8.Memorandum from Director of Infrastructure &Environmental Services pg.77
Re:Water Restriction Policy and Sewer and Water Allocation
RECOMMENDED:
THAT the memorandum regarding Water Restriction Policy and Sewer and
Water Allocation be received for information.
9.IES15-037 –Facility Projects Status Report pg.79
RECOMMENDED:
THAT Report No.IES15-037 be received for information.
10.IES15-038 –Strategy for Traffic Signs Installation pg.89
RECOMMENDED:
THAT Report No.IES15-038 be received;and
THAT traffic signs and posts in the Town be audited;and
THAT road signs be combined onto a single post wherever possible;and
THAT unnecessary or redundant signs and posts be removed.
11.Memorandum from Manager of Special Projects pg.94
Re:Private Members Bill 74 –Housing Services Corporation
Accountability Act,2015
RECOMMENDED:
THAT the memorandum regarding Private Members Bill 74 –Housing Services
Corporation Accountability Act,2015 be received for information.
General Committee Meeting Agenda
Tuesday,May 19,2015 Page 6 of 7
12.Aurora Family Leisure Complex Liaison Committee Meeting Minutes of pg.96
April 24,2015
RECOMMENDED:
THAT the Aurora Family Leisure Complex Liaison Committee meeting minutes of
April 24,2015 be received for information.
13.Finance Advisory Committee Meeting Minutes of April 28,2015 pg.101
RECOMMENDED:
THAT the Finance Advisory Committee meeting minutes of April 28,2015 be
received;and
THAT the following recommendation regarding Item 1 –Memorandum from
Town Clerk;Re:Finance Advisory Committee –Terms of Reference,be
approved:
THAT the Finance Advisory Committee Terms of Reference be amended to
reflect the changes recommended by staff.
14.Accessibility Advisory Committee Meeting Minutes of May 6,2015 pg.106
RECOMMENDED:
THAT the Accessibility Advisory Committee meeting minutes of May 6,2015 be
received for information.
15.Aurora Family Leisure Complex Liaison Committee Meeting Minutes of pg.112
May 7,2015
RECOMMENDED:
THAT the Aurora Family Leisure Complex Liaison Committee meeting minutes of
May 7,2015 be received for information.
General Committee Meeting Agenda
Tuesday,May 19,2015 Page 7 of 7
16.Memorandum from Mayor Dawe pg.115
Re:Lake Simcoe Region Conservation Authority
Highlights –April 24,2015 –Meeting of the Board
RECOMMENDED:
THAT the memorandum regarding Lake Simcoe Region Conservation Authority
Highlights –April 24,2015 –Meeting of the Board be received for information.
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:
SUBJECT:
NAME OF SPOKESPERSON:
NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable):
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest?YES NO
IF YES,WITH WHOM?DATE:
I acknowledge that the Procedural By-law permits five (5)minutes for Delegations.
Legal and Legislative Services
905-727-3123
councilsecretariatstaff@aurora.ca
Town of Aurora
100 John West Way,Box 1000
Aurora,ON L4G 6J1
May 19,2015
Cedar Trees Hedge
Terry Kawar
Explain to Council the background of this issue and the previous Town approval for the planting and the recent request to
All February 2015
Explain to Council the background of this issue and the previous Town approval for the planting and the
recent request to remove them.
General Committee Meeting Agenda
Tuesday,May 19,2015 Delegation (a)Page -1
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-037
SUBJECT:Application for Site Plan Approval
Perwick Investments Limited
N/E Corner of Wellington Street East &John West Way
File Number:SP-2013-13
FROM:Marco Ramunno,Director of Planning and Development Services
DATE:May 19,2015
RECOMMENDATIONS
THAT Report No.PL15-037 be received;and
THAT Site Plan Application File:SP-2013-13 (Perwick Investments Limited)BE
APPROVED to permit the development of the subject lands for the construction
of a one-storey 1,255 sqm Gross Floor Area (GFA)commercial plaza;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
PURPOSE OF THE REPORT
The purpose of this report is to provide background information and details of a
proposed site plan submitted by Perwick Investments Limited for the subject lands
located at the north-east corner of Wellington Street &John West Way.The Owner
proposes to construct a one (1)storey 1,254 sqm GFA multi-unit commercial plaza.
BACKGROUND
Applications to Amend the Official Plan (File:OP-2005-03)and Zoning By-law (File:ZBA-
2005-16)were submitted to the Town to permit a proposed multi-unit commercial plaza
with site specific development standards.The above mentioned planning applications
were heard at the July 16,2013 Council meeting at which time Council adopted the
following resolution:
“THAT the memorandum regarding Additional Information to Planning Report No.
PL12-043,Applications to Amend the Official Plan and Zoning By-law,Northeast
Corner of John West Way and Wellington Street East,Perwick Investment
Limited,Files:D09-03-05 and D14-16-05 be received;and
General Committee Meeting Agenda
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May 19,2015 -2 -Report No.PL15-037
THAT the following recommendations be adopted:
THAT Commercial School use be removed from the list of Shopping Centre
Commercial (C4)Exception Zone permitted uses outlined in Report PL12-043;
and
THAT Retail and Convenience Retail Uses be permitted provided that the
combined floor area of all retail uses does not exceed forty percent (40%)of the
total commercial floor area;and
THAT Application to Amend the Official Plan File:D09-03-05 be approved to
redesignate the subject lands from “Aurora Promenade General”to :Aurora
Promenade Special”to permit site specific development standards to facilitate a
one storey 1,255m2 (13,509ft2)multi-unit retail plaza;and
THAT Application to Amend the Zoning By-law File:D14-16-05 be approved,to
rezone the subject lands from “Office Commercial (C6)Zone”to a site specific
“Shopping Centre Commercial (C4)Exception Zone”to permit a one storey
1,255m2 (13,509ft2)multi-unit retail plaza;and
THAT by-laws to adopt the Official Plan Amendment and implementing zoning be
presented at a future Council Meeting for enactment.”
Official Plan and Zoning By-law Amendment applications were subsequently approved
by Council as Official Plan Amendment No.4 and Zoning By-law 5544-13 (C4-24)and
are in effect.
Location/Land Use
The subject lands are located at the north-east corner of John West Way and
Wellington Street East (see Figure 1).The subject lands have an area of approximately
0.89 hectares (2.20 acres),with a frontage of approximately 98 metres on the north side
of Wellington Street East and a property depth of approximately 86 metres on the east
side of John West Way.The subject lands have the following characteristics:
located partially within the East Holland River Regional Storm Floodplain;
lands for the purpose of providing a trail connection to the existing Nokiidaa Trail;
vacant site with no existing buildings,structures or access;
frontage and access proposed on Wellington Street East and John West Way;
and
contains an easement in favour of the Town along the west side of the subject.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 1 Page -2
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May 19,2015 -3 -Report No.PL15-037
The surrounding land uses are as follows:
North:Open space lands,beyond which are existing residential lands;
West:John West Way,beyond which is an existing retail commercial plaza;
East:Open Space lands and the East Holland River;and
South:Wellington Street East,beyond which is an existing car dealership (Hyundai).
Policy Context
Town of Aurora Official Plan
The Town of Aurora Official Plan designates the subject lands as “Aurora Promenade-
General”(see Figure 2).This designation permits a broad range of commercial uses
including retail stores and restaurants.Official Plan Amendment No.4 (By-law 5543-13),
to amend Aurora Promenade General performance standards,provided site specific
policy related to minimum building heights,build-within zone and parking location.OPA
4 was enacted by Council on August 13,2013.
Zoning By-law
As illustrated by Figure 3,the subject lands are zoned “Shopping Centre Commercial
(C4-24)Exception Zone”and “Environmental Protection (EP)Zone”by the Town of
Aurora Zoning By-law 2213-78,as amended.Council approved the re-zoning of the
subject lands on August 13,2013.The “C4-24”Exception Zone permits the following
uses:
retail stores and convenience retail stores (provided that the combined gross
floor area of all retail uses does not exceed forty percent (40%)of the total gross
floor area);
bake shop,special;
banks or financial establishments;
business and professional offices;
clinics;
dry cleaning establishments;
medical and dental laboratories;
personal service shops;
restaurants;and
restaurants,take-out.
Site Design
As shown in Figure 4,the Owner has submitted an application to the Town for Site Plan
approval to permit a one (1)storey,multi-unit commercial plaza totalling 1,254 sqm of
Gross Floor Area (GFA).The pertinent site statistics are as follows:
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 1 Page -3
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May 19,2015 -4 -Report No.PL15-037
Existing -Zoning By-law (C4-24)Proposed Development
Lot Area (minimum)8,800 sqm (2.2 Acres)8,909 sqm (2.2 Acres)
Lot Frontage (minimum)70.0 m 88.0 m
Front Yard (minimum)2.0 m 17.2 m
Rear Yard (minimum)10.0 m 26.29 m
Interior Side Yard (minimum)10.0 m 26.65 m
Exterior Side Yard (minimum)2.0 m 8.69 m
Lot Coverage (minimum)14.0 %14.08 %
Parking Requirements 3.5 parking spaces/100 sqm
(minimum)(44 spaces)
4.5 parking spaces/100 sqm
(maximum)(57 spaces)
57 spaces
Accessible parking (minimum)1 space 2 spaces
Loading Spaces 2 2
Building Height Five (5)storeys (maximum)One (1)storey,9.45 metres
Reports and Studies
Planning reports were previously submitted as part of the Official Plan Amendment and
Zoning By-law Amendment applications.As part of the Site Plan application,the
applicant has submitted the following studies,which have been reviewed by Town Staff:
Stormwater Management Report;
Tree Inventory Addendum and Analysis;
Traffic Impact Study;
Site Servicing and Grading plans;
Erosion and Sediment Control Plan;
Landscape Plan;
Planting Plan;and
North Bank Tree Restoration Plan.
COMMENTS
Town of Aurora Official Plan
As previously identified,the property is designated as “Aurora Promenade-General”by
the Town of Aurora Official Plan.The Aurora Promenade General designation
encourages a mixture of uses.High activity uses that animate the streetscape and
encourage foot traffic,like retail are encouraged at-grade along Wellington Street.OPA
4 as approved by Council allowed site specific policy revisions to reflect the specifics of
the subject development.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 1 Page -4
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May 19,2015 -5 -Report No.PL15-037
The Promenade General designation focuses on ensuring a vibrant,inviting and
appealing environment that will attract residents and new business,enhance the vitality
of retail uses,encourage walking and resonate with visitors through great design and
architecture.The site plan application was circulated to “The Planning Partnership”
which has reviewed and are satisfied with the Architectural and Urban Design
components of the application.Planning Staff are of the opinion that the proposed
development conforms to the policies of the Official Plan.
Zoning By-law Amendment
As previously mentioned,the subject lands are currently zoned “Shopping Centre
Commercial (C4-24)Exception Zone”and “Environmental Protection (EP)Zone”by the
Town of Aurora Zoning By-law 2213-78,as amended.Staff have evaluated the
proposed development and have determined the subject proposal meets the zoning
provisions of the C4-24 and EP zoning categories.Planning staff are of the opinion that
the proposed commercial development is appropriate and conforms to the Zoning By-
law.
Site Plan Design
As shown in Figure 4,the Owner submitted an application for site plan approval to
permit an L-shaped multi-unit commercial plaza with surface parking.The subject lands
abut one arterial road (Wellington Street East)and one major collector road (John West
Way).Two (2)points of access are proposed to the subject site.One access point will
be located onto Wellington Street East and will be restricted to right-in,right-out access
only.A second access point will be located onto John West Way across the existing
driveway entrance to the neighbouring commercial plaza (Tim Hortons/Wendy’s
restaurant).
The applicant has provided a feature wall at the Wellington Street and John West Way
Street edges which will also screen the on-site parking.As indicated on Figure 5,the
proposed wall will consist of a stone veneer and will incorporate Municipal way-finding
signage to the Town Hall and Senior’s Centre to the satisfaction of Town
Communication Staff.The wall sign will have spot lighting to illuminate the wall sign in
the evenings.
Parking has been removed from the north-east corner of Wellington Street East and
John West Way to facilitate a landscaped,pedestrian friendly treatment and entrance
feature to the site (Figure 4).The Owner has provided special paving,pedestrian
connections and overhangs over entries.Staff have reviewed the proposed site plan
and is satisfied with the overall commercial site layout.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 1 Page -5
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Traffic Impact Study
The Owner has submitted a Traffic Impact Study prepared by BA Consulting Group Ltd.
in support of the proposed commercial development.Traffic forecasts and an evaluation
of the future road network requirements for a 5-year planning horizon are documented
in the Traffic Impact Study considering the weekday morning,weekday afternoon and
Saturday (commuter)street peak hours.The Town’s Traffic Transportation Analyst has
reviewed the Traffic Impact Study for traffic impact and vehicular access to and from the
site and concurs with the Owner’s Transportation Study.
Parking
The overall site plan provides a vehicular orientated commercial design with parking
surrounding the main building and landscaped vegetation proposed along the perimeter
of the site.Extensive hard and soft landscaping has been proposed along Wellington
Street and John West Way to minimize the visual impact of proposed parking.The site
is also below the W ellington Street and John West W ay grade which will further mitigate
the impact of parking on the streetscape.
Due to the proximity to transit and intensification objectives,the Aurora Promenade –
General provides alternative parking requirements to those currently required in the
Zoning By-law.For non-residential development within the Promenade General Area all
permitted retail uses,with the exception of hotels,shall provide a minimum of 3.5 and a
maximum of 4.5 parking spaces per 100 square metres of Gross Floor Area.Based on
the proposed Gross Floor Area of the subject lands,a minimum of 44 parking spaces
and a maximum of 57 parking spaces are permitted on the subject lands.The Owner is
proposing 57 parking stalls.The proposed parking is compliant with the parking
provisions of the Shopping Centre Commercial (C4-24)Exception Zone.
Urban Design
The proposed development employs a contemporary architectural design that
complements the existing character of the existing commercial plazas along Wellington
Street East (Figure 6).
Building Elevations
The proposed development occupies a highly visible property along the Wellington
Street Corridor with street exposure to Wellington Street East and John West Way.The
proposed building is one storey in height using a mixture of masonry and visual glass
and doorway awnings.The urban design and architectural components of the proposal
are considered to be important to achieve a successful commercial development at this
location in keeping with the objectives of the Official Plan.
General Committee Meeting Agenda
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The corner condition has been treated to create a prominent feature at this location.
Elevations illustrate a simplified façade design with a consistent massing style
throughout the building.Projected columns along the façades and the inclusion of
pedestrian light fixtures between the units add articulation and texture through
shadowing.2nd storey windows have been included to create the visual impact of a two
storey streetscape (Figure 7).Canopies over unit entries have been included for
weather protection.Two complementary brick colours have been used to create vertical
breaks along the façades.
Overall,the proposed building is designed in a consistent manner and displays positive
architectural qualities.The Planning Partnership have no objection to the Urban Design
and Architectural elements proposed save for minor technical amendments.
Municipal Servicing
The Development Planning Engineer has reviewed the Site Plan application and has no
major concerns with the application subject to provisions in the Site Plan Agreement
relating to cost estimate and minor technical updates to the Stormwater Management
Report and site grading plan.It will be necessary for the applicant to satisfy the
requirements prior to the execution of the Site Plan Agreement.
Grading,Cutting and Adding of Fill
The subject lands are located partially within the East Holland River Regional Storm
floodplain and development of the site will be subject to the regulations of the Lake
Simcoe Region Conservation Authority.A woodlot is also located to the east of the
subject site between the property line and the East Holland River.The site slopes
downward in a north-easterly direction.
The proposed development of the subject lands will require that the site be graded to
the existing boundary conditions of Wellington Street East and John West Way.The site
slopes downward in a north-easterly direction.Due to the sloping nature of the site,fill
will be required along the northern portion of the site to maintain proper grading.
Fill is proposed to be placed on the subject lands.The LSRCA requires that no
additional fill be placed on floodplain lands without the removal (cut)of a proportional
amount of fill (soil)from the floodplain;thereby mitigating the overall impact on the
floodplain lands.A cut plan on the opposite side of the East Holland River is proposed
to maintain a calibrated floodplain.
Town Staff and the LSRCA have reviewed the proposed reports and studies and are
satisfied with the proposed cut/fill balance plan.
General Committee Meeting Agenda
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Buffering/Landscaping
The Parks and Recreation Services (PRS)department have reviewed the site plan
application and are satisfied with the Site Plan submission.PRS staff have requested
that the applicant provide an updated tree preservation report and obtain approval for
silt fence location prior to the start of on-site works dealing with tree preservation issues
and/or tree removals.The entry signage wall as shown on Figure 5 shall have a stone
inset,with sandblasted letters and logo painted to Town standard colours in accordance
with communication standards.
Trail Easement
An existing trail easement in favour of the Town of Aurora is currently registered on title
on the subject lands.PRS advises that the existing easement is no longer required due
to the easement conflicting with driveway and parking requirements of the proposed
Site Plan.PRS staff will require an alternative easement to accommodate the existing
trail,based on site conditions.The existing trail is currently gravel but will be paved
(concrete)and widened as a result of the proposed Site Plan.The new easement will
accommodate the widened concrete trail and expand to the northern limit of the subject
lands.The new easement will be registered on title at the time of Site Plan Agreement
Registration.PRS staff have requested that the existing trail head marker/stone for the
Holland River Valley trail be re-located at the time of site construction to the north-west
corner of the site (Figure 8).
Building and By-law Services
Building and By-law Services (BBS)have reviewed the application and have no
objection to the approval of the application.
The Town’s Accessibility Advisor has reviewed the site plan submission on behalf of the
Accessibility Advisory Committee and has advised that they have no objection to the
proposed Site Plan.
External Agency Comments
Central York Fire Services
Central York Fire Services have reviewed the proposed Site Plan and has no objection
to the approval of the application.
Powerstream
Powerstream has reviewed the proposal and has no objection to its approval,subject to
Owner or agent contacting Powerstream to discuss all aspects of the above project.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 1 Page -8
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Enbridge Gas
Enbridge Gas Distribution has reviewed the submitted Site Plan proposed and does not
object to the proposal.
Regional Municipality of York
The Regional Municipality of York has reviewed the application and has no objection to
the approval of the application subject to the Owner satisfying York Region with its
technical conditions of approval related to encroachment,water resources,natural
heritage &forestry services and financial &insurance requirements.
Lake Simcoe Region Conservation Authority
The Lake Simcoe Region Conservation Authority (LSRCA)has reviewed the information
provided in support of the proposed commercial development and has no objection to
the approval of the application subject to minor technical amendments.A portion of the
subject property is located within the Regulatory Floodplain.The LSRCA has reviewed
and is satisfied with the section drawings and cut/fill information along with the grading
and servicing drawings.A permit will be required by the LSRCA prior to any
development and site alteration commencing within a regulated area.
LINK TO STRATEGIC PLAN
Promoting economic opportunities that facilitate the growth of Aurora as a
desirable place to do business:By rezoning the subject lands to permit service
commercial uses,this will help Develop plans to attract businesses that provide
employment opportunities for our residents.
The subject application supports the Strategic Plan goal of supporting an exceptional
quality of life for all through its accomplishment in satisfying requirements in the
following key objective within this goal statement:
Strengthening the fabric of our community:By permitting service commercial uses
in an underutilized property at a secondary gateway of Aurora,the review of surplus
lands and structures to facilitate growth and revitalization in the community action
item is realised.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Direct staff to report back to Council addressing any issues that may be raised at the
General Committee Meeting;or
2.Refusal of the application with an explanation for the refusal.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 1 Page -9
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SERVICING ALLOCATION
Not applicable.
FINANCIAL IMPLICATIONS
The site is being developed through a site plan application;as such fees and securities
will be required with the development agreement.The development of this site will also
generate development charges.In addition,the proposed commercial development for
this site will generate yearly tax assessment to the Town.
PREVIOUS REPORTS
Council Memorandum,Additional Information,Planning Report No.PL12-043,
dated July 16,2013.
Council Memorandum,Revised Elevation Drawings,Planning Report No.PL12-
043,dated April 16,2013.
Council Memorandum,Additional Information to Planning Report No.PL12-043,
dated February 5,2013.
General Committee Report No.PL12-043,dated December 11,2012.
Public Planning Report No.PL11-046,dated September 26,2011.
CONCLUSIONS
The Planning and Development Services department has reviewed the Site Plan
application that proposes to develop a multi-unit commercial building with surface level
parking on the subject lands in accordance with the provisions of the Town’s Official
Plan Amendment No.4,Zoning By-law and in the context of the surrounding and future
land uses.The Site Plan application has been reviewed and is considered to be in
keeping with the development standards of the Town.Staff recommends approval of
Site Plan application File:SP-2013-13 subject to the applicant satisfying the detailed
requirements with respect to Urban Design,York Region,Development Engineering
and Parks and Recreation Services prior to the execution of the Site Plan Agreement.
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GENERAL COMMITTEE REPORT No.LLS15-035
SUBJECT:Request for an Encroachment Agreement (29 Mendy’s Forest)
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
and Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:May 19,2015
RECOMMENDATIONS
THAT Report No.LLS15-035 be received;and
THAT the request of the owners of 29 Mendy’s Forest to enter into an
encroachment agreement with the Town be denied;and
THAT the owners of 29 Mendy’s Forest be required to remove any encroachments
from the Town’s lands no later than July 15,2015;and
THAT if the owners refuse to remove any encroachments from the Town’s lands,
then Town staff shall remove the encroachments as soon as possible after July
31,2015.
PURPOSE OF THE REPORT
The purpose of this report is to respond to the request of the owners of 29 Mendy’s
Forest to enter into an encroachment agreement with the Town with respect to their
cedar trees which encroach onto the Town’s property.
BACKGROUND
In 2011,various residents complained to the Town that southbound vehicles on
Mendy’s Forest could not see westbound vehicles on Orchard Heights Blvd.as a result
of cedar trees which were planted on the west side of the property located at 29
Mendy’s Forest.Town staff investigated the complaints and the investigation revealed
that sightline concerns existed due to overgrown cedar trees that were planted in the
Town’s boulevard.
A letter dated May 25,2011 was sent to the homeowner requesting that the resident
trim and maintain the cedar trees to a maximum height of 0.9 metres to alleviate the
TOWN OF AURORA
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sightline concerns,or alternatively that the trees be relocated onto the owner’s property.
A diagram created by the Town’s Traffic and Transportation Analyst is attached as
Attachment 2.The red line shows the clearance requirements for lines of sight at a stop
sign.The cedar trees fronting on Orchard Heights Blvd.are clearly in front of the red
line and show the cedar trees as causing a sightline obstruction.
In March 2014,the Town was clearing catchbasins to ensure that they were clear for
melting snow to drain into the storm water management system.As the cedar trees
prevented the placement of excess snow onto the Town’s boulevard,operations staff
made a decision to put the snow behind the cedar trees,but still on the Town-owned
boulevard.As Council may recall,in the winter season of 2013/2014,there was
significant snow accumulations and an ice storm.The resident contacted the Town and
filed a formal complaint and requested compensation for the damaged cedar trees.
The Town investigated this matter and determined that the cedar trees were not being
maintained to the Town’s specifications for road safety and thus creating hazardous
conditions for other users of the Town’s roads.In addition,their placement was not
leaving sufficient boulevard space for the Town to perform its routine winter
maintenance operations.The Town sent a letter to the homeowner on December 2,
2014,advising that it was not feasible to permit the cedar trees to remain in their current
location and further requested that the cedar trees be removed or relocated to their own
lands within ten (10)business days.
The homeowners responded to the Town’s correspondence and indicated that they did
not want to move the cedar trees for various reasons,none of which were satisfactory to
the Town’s staff.The homeowner also alleged that the Parks Division approved the
plantings.This allegation was investigated and there is no evidence to substantiate the
allegation.As such,the Town sent the homeowners a further letter on January 7,2015,
permitting the cedar trees to remain on the Town’s lands until April 30,2015,subject to
them being trimmed to the Town’s specifications for sitelines.The Town further
required that the cedar trees be moved to the homeowner’s lands no later than April 30,
2015.This also was not acceptable to the homeowner.As such,Town staff met with
the homeowners in person on January 15,2015,at which time the Town’s position was
reiterated and other solutions were offered to the homeowner at the time to deal with
this matter.The homeowner was also advised that encroachments of this type on the
Town’s right of way can only be authorized by Council through an encroachment
agreement.Town staff advised the homeowner that staff would not be supportive of the
request for an encroachment agreement due to the cedar trees interfering with road
maintenance operations and the failure of the homeowner to maintain the cedar trees
which results in sightline hazards for other users of the Town’s roads.
During the investigation,it came to the Town’s attention that the Regional Municipality
of York (the “Region”)also has a watermain easement over the homeowner’s lands
fronting on Orchard Heights Blvd.This easement prohibits this type of planting.The
homeowner has since approached the Region to obtain their consent for the plantings
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and has produced an email from the Region advising that the Region does not have
concerns with this type of planting.Although the Region does not have any concerns
with respect to its easement,this does not alleviate the Town’s concerns with respect to
the obstruction of the line of sight or the interference with winter maintenance
operations.
COMMENTS
What is an encroachment?
An encroachment is to place an object unlawfully/without permission upon the lands or
property of another.
Does the Town Typically Allow Encroachments on Town Lands?
The Town discourages encroachments on its lands unless applicants are able to prove
that the need for the encroachment is reasonable,feasible,and no alternative options
exist.In addition,encroachments must not jeopardize the health or safety of the public,
must be in the public’s best interest,and are minor in nature.
Encroachments are typically permitted through the site plan process in commercial
developments or in exceptional circumstances with respect to residential properties.
Provisions are made in encroachment agreements which require the land owner to
indemnify the Town from any claims with respect to the encroachment.The
maintenance obligations of the encroachment are typically the responsibility of the
owners of the lands.Owners must also provide the Town with liability insurance
covering any claims in relation to the encroachment.
The Town has approved encroachments in other limited circumstances,such as:
1.Where there is a necessary retaining wall (37 Wellington St.E.);
2.Pre-existing stairs on a heritage property (63 Victoria Street);and
3.To accommodate an accessibility ramp that is required to comply with legislation
(15196 Yonge St.).
The Town’s By-laws
The Town’s by-laws prohibit encroachments without the consent of the Town.
By-law Number 4734-05.P is a by-law to regulate the planting of shade and ornamental
trees upon the highways under the jurisdiction of the Town of Aurora.This By-law
provides in section 2 that “[n]o person or his agents,servants or employees shall plant
any tree upon any highway in the Town of Aurora without having first obtained consent
of the Director pursuant to the provisions of this By-law.”
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By-law Number 4744-05.P is a by-law to regulate the obstruction of highways and the
crossing of boulevards by delivery vehicles.This by-law provides in section 2.1 that
“[n]o person shall obstruct,encumber,injure or foul any highway or bridge in the Town.”
By-law Number 4752-05.P is a by-law to regulate the use and governance of parks and
public places in the Town of Aurora.This by-law provides in section 9 that “[n]o person
shall encroach upon or take possession of any park or public place by any means
whatsoever,including the construction,installation or maintenance of any fence or
structure,the dumping or storage of any materials or plantings,or planting,cultivating,
grooming or landscaping,thereon unless in accordance with the municipality
encroachment policy and authorized by Council.”The definition of public place in the
by-law includes any municipally-owned lands.
Encroachments are Problematic for the Town
Most homeowners that encroach on the Town’s lands do so to improve the curb appeal
of their property which helps beautify and add character to the Town;however,these
encroachments can sometimes be problematic for the Town and Aurora residents.
These encroachments:(a)restrict and limit the use and enjoyment of public lands
maintained by the Town for the benefit of all residents;(b)may pose a safety hazard to
the public and give rise to a potential claim from resultant injuries;and (c)may result in
taxpayers absorbing the costs related to resolving claims,removing the encroachment
and restoring the lands.
The Town has a duty to the public to provide safe and well maintained infrastructure.
As such,when the Town becomes aware of any encroachments they must be dealt with
appropriately.In dealing with a typical encroachment which is brought to the Town’s
attention,the Town must perform the following actions:
1.Intake the complaint (IES Operations staff and Customer Service).
2.Investigate the complaint (i.e.send a Roads Crew to investigate the
encroachment,take pictures and measurements,and perform a traffic safety
evaluation).
3.Respond to the complainant.
4.Meet with other staff members to determine the course of action (this may
involve IES Engineering,IES Operations,Parks and Legal Services Staff).
5.Correspond/communicate with the homeowner.
6.Take enforcement measures if the homeowner is uncooperative (which may also
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involve assistance from By-law staff and Legal Services staff).
7.Remove the encroachment (IES Operations staff,Parks and in some instances a
contractor may be required).
8.Restore the area (e.g.,backfill holes,lay sod).
In the event the encroachment is not removed,the Town is then obligated to inspect it
from time to time to ensure the homeowner is maintaining it,and ensure that the
encroachment is not obstructing sightlines or causing any other issues with respect to
the Town’s maintenance duties.This process uses a significant amount of staff time and
Town resources.
Liability and Risk Management
In addition to the other problems created by encroachments,the Town may be liable for
any personal injuries which occur to users of the Town’s roads,sidewalks and
boulevards as a result of encroachments.In the event a party is successful in their
claim against the Town,the Town could be liable for the damages,legal costs as well
as the increased insurance premiums in relation to the loss.
In the event Council approves the encroachment agreement and the homeowner
agrees to indemnify the Town and provides the Town with proof of insurance for the
encroachment,due to the current joint and several liability provisions,the Town may still
be required to pay a portion of any judgment in the event the homeowner’s insurance
cannot cover the total amount of a damages award.
Further,homeowners frequently file claims against the Town for damages to
encroaching landscaping as a result of winter maintenance operations.Although the
Town generally does not pay out these claims due to the existence of the
encroachment,there is a significant amount of staff time required to respond to these
claims.
Setting a Negative Precedent
If Council were to approve this encroachment agreement,it would be difficult to deny
any other homeowner who wished to encroach on the Town’s lands for the same
purpose.There are approximately 15,000 properties in the Town and it is estimated by
staff that 1 in 4 of those properties may have some sort of encroachment.
The Town generally has no issue with homeowners who attempt to improve the visual
space of the Town,and Town staff only address significant and obvious encroachments
which come to the Town’s attention and cause concerns with respect to the Town’s
operations or public safety.In the current situation,Town staff believe that the
encroachment is impacting both Town operations and public safety,as well as
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inappropriately enlarging the space upon which the homeowners have exclusive use of
certain lands,to the detriment of the Town-owned boulevard.The matter at issue is not
simply about the existence of the trees –it is about the required respect for the legal
boundaries between the homeowners’property and the Town’s property.
Need for a Council-Approved Policy to Manage Encroachments
In response to this matter and other encroachments onto Town property,staff have
identified a need to research and develop a policy to address encroachment issues,as
well as to delegate certain authority to staff to resolve encroachments onto Town
property.Staff intend to bring forward such a policy for Council’s consideration and
approval as soon as possible.
LINK TO STRATEGIC PLAN
This supports the Strategic Plan Goal by supporting an exceptional quality of life for
all through the objective of improving,transportation,mobility and connectivity by
removing encroachments to provide safe highways for the public.
FINANCIAL IMPLICATIONS
Dealing with encroachments requires a significant allocation of staff time and resources
as set out above.
If the encroachment agreement is approved,the owners are required to pay $615.00 to
Legal Services to draft the agreements;however,there would still be staff time and
resources used to inspect the encroachment for compliance from time to time.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council may authorize the Town to enter into an encroachment agreement with the
homeowner at 29 Mendy’s Forest,to the satisfaction of the Town Solicitor and the
Director of IES.
CONCLUSIONS
The owners of 29 Mendy’s Forest have requested that the Town enter into an
encroachment agreement with them regarding the cedar trees located in the Town’s
boulevard.Staff believe that this request for an encroachment agreement is not in the
best interest of the Town or the members of the public in which it serves.
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Attachment #1
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Attachment #2
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GENERAL COMMITTEE REPORT No.LLS15-036
SUBJECT:Request for an Encroachment Agreement (50 Pineneedle Drive)
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
and Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:May 19,2015
RECOMMENDATIONS
THAT Report No.LLS15-036 be received;and
THAT the request of the owners of 50 Pineneedle Drive to enter into an
encroachment agreement with the Town be denied;and
THAT the owners of 50 Pineneedle Drive be required to remove any
encroachments from the Town’s lands no later than July 15,2015;and
THAT if the owners refuse to remove any encroachments from the Town’s lands,
then Town staff shall remove the encroachments as soon as possible after July
31,2015.
PURPOSE OF THE REPORT
The purpose of this report is to respond to the request of the owners of 50 Pineneedle
Drive to enter into an encroachment agreement with the Town with respect to various
encroachments onto the Town’s property.
BACKGROUND
In December 2014,staff of the Infrastructure &Environmental Services Department
(“IES”)contacted Legal Services staff to request assistance in dealing with an
unmaintained encroachment at 50 Pineneedle Drive,as IES staff had reached out to the
homeowner and were unable to resolve the situation.
Town staff assessed the property boundaries and the Manager of Operations sent a
letter to the owner advising of the Town’s concerns with respect to the encroaching
cedar hedges.The Town requested that the hedges be trimmed to a distance of a
minimum of two (2)feet from the edge of the sidewalk by January 18,2015 and be
TOWN OF AURORA
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maintained within that two (2)feet limit.The Town further advised that the Town was
currently investigating the placement of the hedges and in the event that the
investigation revealed that the hedges were planted on the Town’s lands,then the Town
would take steps to have them removed in the spring of 2015.
The homeowner responded to the Town’s letter in writing advising that he would pursue
legal action against the Town in the event the Town took steps to remove any
encroachments.
Due to the disputed nature of the property boundaries,the Town ordered an official
property survey of the Town’s lands and of the lands municipally known as 50
Pineneedle Drive.A copy of the survey is attached as Attachment 1.This survey
revealed that there are significant encroachments into the Town’s boulevard.As shown
on the survey,the encroachments consist of hedges,trees,other vegetation,and what
is described as a basketball post,swing and a wood gate.
The Town’s concerns with respect to these encroachments are as follows:
1.The hedges interfere with the Town’s ability to perform its winter maintenance
operations.
2.The proximity of the hedges to the sidewalk eliminate the required space for
snow accumulation on the boulevard which causes snow to fall back onto the
sidewalk after being plowed,leaving the sidewalk unsafe for pedestrian traffic.
3.The hedges are partially overgrowing a fire hydrant located near the sidewalk
which does not comply with Central York Fire Services clearance requirements
and poses an access problem in the event there is a fire and the fire hydrant
needs to be used.
4.The hedges create traffic sightline obstructions at the corner of Orchard Heights
Drive and Pineneedle Drive.
5.Due to the proximity of the hedges to the sidewalk,the hedges scratch the
Town’s equipment causing damage while plowing the sidewalks and may
potentially cause further significant damages to the equipment.
The Town followed up with the owners with a letter from the Town’s Associate Solicitor,
dated March 27,2015.In summary,this letter requested that the encroachments be
removed from the Town’s lands by July 1,2015,and advised the homeowner that
encroachments on the Town’s right-of-way can only be authorized by Council through
an encroachment agreement.Town staff advised the owners that staff would not be
supportive of the request to enter into an encroachment agreement due to the concerns
noted above.
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COMMENTS
What is an encroachment?
An encroachment is to place an object unlawfully/without permission upon the lands or
property of another.
Does the Town Typically Allow Encroachments on Town Lands?
The Town discourages encroachments on its lands unless applicants are able to prove
that the need for the encroachment is reasonable,feasible,and no alternative options
exist.In addition,encroachments must not jeopardize the health or safety of the public,
must be in the public’s best interest,and are minor in nature.
Encroachments are typically permitted through the site plan process in commercial
developments or in exceptional circumstances with respect to residential properties.
Provisions are made in encroachment agreements which require the land owner to
indemnify the Town from any claims with respect to the encroachment.The
maintenance obligations of the encroachment are typically the responsibility of the
owners of the lands.Owners must also provide the Town with liability insurance
covering any claims in relation to the encroachment.
The Town has approved encroachments in other limited circumstances,such as:
1.Where there is a necessary retaining wall (37 Wellington St.E.);
2.Pre-existing stairs on a heritage property (63 Victoria Street);and
3.To accommodate an accessibility ramp that is required to comply with legislation
(15196 Yonge St.).
The Town’s By-laws
The Town’s by-laws prohibit encroachments without the consent of the Town.
By-law Number 4734-05.P is a by-law to regulate the planting of shade and ornamental
trees upon the highways under the jurisdiction of the Town of Aurora.This By-law
provides in section 2 that “[n]o person or his agents,servants or employees shall plant
any tree upon any highway in the Town of Aurora without having first obtained consent
of the Director pursuant to the provisions of this By-law.”
By-law Number 4744-05.P is a by-law to regulate the obstruction of highways and the
crossing of boulevards by delivery vehicles.This by-law provides in section 2.1 that
“[n]o person shall obstruct,encumber,injure or foul any highway or bridge in the Town.”
By-law Number 4752-05.P is a by-law to regulate the use and governance of parks and
public places in the Town of Aurora.This by-law provides in section 9 that “[n]o person
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shall encroach upon or take possession of any park or public place by any means
whatsoever,including the construction,installation or maintenance of any fence or
structure,the dumping or storage of any materials or plantings,or planting,cultivating,
grooming or landscaping,thereon unless in accordance with the municipality
encroachment policy and authorized by Council.”The definition of public place in the
by-law includes any municipally-owned lands.
Encroachments are Problematic for the Town
Most homeowners that encroach on the Town’s lands do so to improve the curb appeal
of their property which helps beautify and add character to the Town;however,these
encroachments can sometimes be problematic for the Town and Aurora residents.
These encroachments:(a)restrict and limit the use and enjoyment of public lands
maintained by the Town for the benefit of all residents;(b)may pose a safety hazard to
the public and give rise to a potential claim from resultant injuries;and (c)may result in
taxpayers absorbing the costs related to resolving claims,removing the encroachment
and restoring the lands.
The Town has a duty to the public to provide safe and well maintained infrastructure.
As such,when the Town becomes aware of any encroachments they must be dealt with
appropriately.In dealing with a typical encroachment which is brought to the Town’s
attention,the Town must perform the following actions:
1.Intake the complaint (IES Operations staff and Customer Service).
2.Investigate the complaint (i.e.send a Roads Crew to investigate the
encroachment,take pictures and measurements,and perform a traffic safety
evaluation).
3.Respond to the complainant.
4.Meet with other staff members to determine the course of action (this may
involve IES Engineering,IES Operations,Parks and Legal Services Staff).
5.Correspond/communicate with the homeowner.
6.Take enforcement measures if the homeowner is uncooperative (which may also
involve assistance from By-law staff and Legal Services staff).
7.Remove the encroachment (IES Operations staff,Parks and in some instances a
contractor may be required).
8.Restore the area (e.g.,backfill holes,lay sod).
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In the event the encroachment is not removed,the Town is then obligated to inspect it
from time to time to ensure the homeowner is maintaining it,and ensure that the
encroachment is not obstructing sightlines or causing any other issues with respect to
the Town’s maintenance duties.This process uses a significant amount of staff time and
Town resources.
Liability and Risk Management
In addition to the other problems created by encroachments,the Town may be liable for
any personal injuries which occur to users of the Town’s roads,sidewalks and
boulevards as a result of encroachments.In the event a party is successful in their
claim against the Town,the Town could be liable for the damages,legal costs as well
as the increased insurance premiums in relation to the loss.
In the event Council approves the encroachment agreement and the homeowner
agrees to indemnify the Town and provides the Town with proof of insurance for the
encroachment,due to the current joint and several liability provisions,the Town may still
be required to pay a portion of any judgment in the event the homeowner’s insurance
cannot cover the total amount of a damages award.
Further,homeowners frequently file claims against the Town for damages to
encroaching landscaping as a result of winter maintenance operations.Although the
Town generally does not pay out these claims due to the existence of the
encroachment,there is a significant amount of staff time required to respond to these
claims.
Setting a Negative Precedent
If Council were to approve this encroachment agreement,it would be difficult to deny
any other homeowner who wished to encroach on the Town’s lands for the same
purpose.There are approximately 15,000 properties in the Town and it is estimated by
staff that 1 in 4 of those properties may have some sort of encroachment.
The Town generally has no issue with homeowners who attempt to improve the visual
space of the Town,and Town staff only address significant and obvious encroachments
which come to the Town’s attention and cause concerns with respect to the Town’s
operations or public safety.In the current situation,Town staff believe that the
encroachment is impacting both Town operations and public safety,as well as
inappropriately enlarging the space upon which the homeowners have exclusive use of
certain lands,to the detriment of the Town-owned boulevard and the public as they
attempt to use the sidewalk.The matter at issue is not simply about the existence of
the hedges and other encroachments –it is about the required respect for the legal
boundaries between the homeowners’property and the Town’s property.
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Need for a Council-Approved Policy to Manage Encroachments
In response to this matter and other encroachments onto Town property,staff have
identified a need to research and develop a policy to address encroachment issues,as
well as to delegate certain authority to staff to resolve encroachments onto Town
property.Staff intend to bring forward such a policy for Council’s consideration and
approval as soon as possible.
LINK TO STRATEGIC PLAN
This supports the Strategic Plan Goal by supporting an exceptional quality of life for
all through the objective of improving,transportation,mobility and connectivity by
removing encroachments to provide safe highways for the public.
FINANCIAL IMPLICATIONS
Dealing with encroachments requires a significant allocation of staff time and resources
as set out above.
If the encroachment agreement is approved,the owners are required to pay $615.00 to
Legal Services to draft the agreements;however,there would still be staff time and
resources used to inspect the encroachment for compliance from time to time.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council may authorize the Town to enter into an encroachment agreement with the
homeowner at 50 Pineneedle Drive,to the satisfaction of the Town Solicitor and the
Director of IES.
CONCLUSIONS
The owners of 50 Pineneedle Drive have requested that the Town enter into an
encroachment agreement with them regarding the various encroachments located in the
Town’s boulevard.Staff believe that this request for an encroachment agreement is
not in the best interest of the Town or the members of the public in which it serves.
In permitting encroachments,the Town must always consider the paramountcy of the
public’s right to use the public highway,the Town’s obligations to provide safe and well
maintained infrastructure,how the encroachment impacts winter maintenance
operations,and the risk the encroachment poses to the Town.
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Attachment #1
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-041
SUBJECT:Proposed Zoning By-law
Medical Marihuana Production
File No.ZBA-2014-02
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:May 19,2015
RECOMMENDATIONS
THAT Report No.PL15-041 be received;and
THAT staff be directed to schedule the draft Implementing Zoning By-law
regulating Medical Marihuana Production for the next Council meeting for
enactment.
PURPOSE OF THE REPORT
The purpose of this report is to report back to Council with respect to the Implementing
By-law for Medical Marihuana Production and to seek Council’s direction for enactment.
BACKGROUND
A Statutory Public Planning Meeting was held on April 8,2015 to discuss the Town’s
Medical Marihuana Production Facilities (MMPFs)Study.The results of the Study and
recommendations were presented to Council and members of the general public;and
Council directed staff to draft an Implementing Zoning By-law for consideration at an
upcoming General Committee meeting.
COMMENTS
Proposed Implementing Zoning By-law
Staff have prepared a draft Implementing By-law regulating Medical Marihuana
Production for Council’s consideration (Attachment 1).The provisions of the draft
Implementing By-law are similar to those presented to Council at the Public Planning
Meeting.The draft Implementing By-law was prepared based on best practices and
consultations with other municipalities and industry representatives.The draft
Implementing By-law contains the following provisions:
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Medical Marihuana Production will only be permitted in the Business Park
located along the Highway 404 corridor;
150 metres (492 foot)distance separation to any other zone;
150 metre (492 foot)distance separation to a sensitive land use;
150 metre (492 foot)distance separation between Medical Marihuana Production
Uses;
a lot containing a Medical Marihuana Production Use is not permitted to be used
for any other purpose;
on-site retail is prohibited;
advertising is prohibited;
all activities are required to be carried out in a wholly enclosed building;
outdoor storage is prohibited;and
loading spaces are required to be located in wholly enclosed buildings.
With the application of the 150 metre (492 foot)distance separation to sensitive land
uses,the only viable location for Medical Marihuana Production within an employment
area is the Business Park located between Leslie Street and Highway 404.The
exception to this is the Industrial Parkway South and Engelhard Drive area.However,
staff are recommending the Business Park located along the Highway 404 corridor for
Medical Marihuana Production due to its location and because it is a greenfield
development area.
Issues Raised by Council at the Statutory Public Planning Meeting
Although Council directed staff to draft an Implementing By-law,they did have some
questions related to MMPFs that needed to be addressed.The questions have been
addressed as follows:
Existing Licences to Produce
There was a question regarding what happens to existing production facilities once the
Town’s By-law is passed.Staff believe that licences to produce medical marihuana
were given with an expiry date and existing producers would therefore be able to
continue to operate until their licence expires.
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Tuesday,May 19,2015 Item 4 Page -2
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May 19,2015 -3 -Report No.PL15-041
Unsightly Fencing
There was a concern expressed about the potential use of unsightly fencing.This
concern can be addressed through the site plan approval process,where municipalities
have the authority under the Planning Act to regulate the design of materials including
fencing.It is staff’s understanding that although the perimeter of a site being used for
Medical Marihuana Production needs to be monitored at all times,it would not need to
be fenced.The strictest level of security is reserved for areas where cannabis is
present.In these areas,access is restricted to those individuals whose presence is
required by their work responsibilities.
Groundwater Protection
There was a question/concern regarding the impact of Medical Marihuana Production
on the Town’s Well Heads and Ground Water.With the passing of the Clean Water Act
in 2006 and the approval of the South Georgian Bay Lake Simcoe Source Protection
Plan,regulation and protection of the Town’s drinking water has never been greater.
MMPFs would be subject to the same stringent source water protection regulations as
any other commercial production facility.
Odour
There was a question regarding whether there was a unit of measurement available for
measuring odour.Odour is one of the most difficult contaminants to control since there
is no well-defined regulatory or otherwise acceptable limit given the subjective nature of
odours.This is one of the reasons why there is a Provincial guideline for distance
separation between industrial and sensitive land uses.Many municipalities are using a
distance separation of 70 metres (230 feet)which is consistent with the Provincial
guidelines for a light industrial use.However staff are recommending a 150 metre (492
foot)distance separation as an added precaution.
Municipal Licencing and Additional Inspections
With respect to requiring municipal licences or additional inspections for Medical
Marihuana Production,staff believe that this would be redundant and without benefit.
The new federal regulations have imposed stringent requirements both with respect to
obtaining a licence and for production and security of the facility.Furthermore,by
federal law,the only inspectors that would have access to areas where cannabis is
present are federal inspectors.The Town’s Building Inspectors would conduct their
regular building inspections during the various stages of the construction process.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 4 Page -3
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May 19,2015 -4 -Report No.PL15-041
LINK TO STRATEGIC PLAN
Assuring the appropriate location for Medical Marihuana Production will support the
Strategic Plan goal of supporting an exceptional quality of life for all.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council can also direct staff to make changes to the draft Implementing By-law;
including changes to the permitted locations for Medical Marihuana Production to
include the Industrial Parkway South and Engelhard Drive area,as identified on
Attachment 2.
FINANCIAL IMPLICATIONS
None.
The Medical Marihuana Production Study was conducted by Town staff.
PREVIOUS REPORTS
Report No.PL14-040 dated May 27,2014;and
Report No.PL15-028 dated April 8,2015.
CONCLUSIONS
Council passed Interim Control By-law No.5626-14 to prohibit the use of the Town’s
Employment Lands for Medical Marihuana Production on May 27,2014.This allowed
staff to conduct a study of Medical Marihuana Production,including best practices being
used by other municipalities,so that they can be properly regulated through the Town’s
Zoning By-law.Furthermore,an Implementing By-law has been drafted using best
practices and though consultation with other municipalities and industry representatives.
It is therefore recommended that Council enact the attached draft Implementing By-law
for the purpose of properly regulating Medical Marihuana Production at their next
meeting.
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Tuesday,May 19,2015 Item 4 Page -4
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Attachment 1
THE CORPORATION OF THE TOWN OF AURORA
By-law Number XXXX-15
BEING A BY-LAW to
amend Zoning By-law
Number 2213-78,as
amended (Medical
Marihuana Production).
WHEREAS section 34 of the Planning Act,R.S.O.1990,c.P.13,as amended,
provides that the councils of local municipalities may pass zoning by-laws;
AND WHEREAS the Council of The Corporation of the Town of Aurora (the “Town”)
enacted By-law Number 2213-78,including amendments thereto (the “Zoning By-
law”);
AND WHEREAS the Council of the Town enacted By-law Number 5626-14,being a
by-law to prohibit the use of the Town’s Employment Zones for Medical Marihuana
Production for a period of one year;
AND WHEREAS the Town has undertaken a study to determine the appropriate
locations and zoning provisions to regulate Medical Marihuana Production;
AND WHEREAS the Council of the Town deems it necessary and expedient to
amend the Zoning By-law in order to regulate Medical Marihuana Production;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AU RORA HEREBY ENACTS AS FOLLOWS:
1.THAT the Zoning By-law be and is hereby amended to add the following:
27.D.19 MEDICAL MARIHUANA PRODUCTION USE
27.D.19.1 “Medical Marihuana Production Use”means the use of land,
buildings,or structures for the purpose of growing,cultivating,
drying,harvesting,packing,processing,testing,treating,storing,
shipping,and/or selling “marihuana”,“dried marihuana”,or
“cannabis”,as defined by Health Canada under Regulation
SOR/2013-119,and includes facilities used for such purposes.
27.D.19.2 Medical Marihuana Production Use shall only be permitted on
the lands zoned Business Park (BP)Zone and Business Park
(BP)Exception Zone,subject to the following:
i)Medical Marihuana Production Use shall have a minimum
distance separation of 150 metres from any zone other
than a Business Park (BP)Zone and Business Park (BP)
Exception Zone.
ii)Medical Marihuana Production Use shall have a minimum
distance separation of 150 metres from any sensitive land
use;such as but not limited to,dwelling units,long term
care facilities,public schools,private schools,day
nurseries,community centres,parks,places of worship
and hospitals.For the purpose of this provision,minimum
distance separation is the closest distance measured from
the lot line on which the sensitive land use is located to
the lot line of the lot on which the Medical Marihuana
Production Use is located.
Despite the required minimum distance separation noted
above,no Medical Marihuana Production Use lawfully
established under these provisions shall be deemed to be
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 4 Page -6
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By-law Number XXXX-15 Page 2 of 3
in violation under this section by the subsequent location
of a sensitive land use constructed on another lot.
iii)Medical Marihuana Production Uses shall have a
minimum distance separation of 150 metres from one
another;measured from the closest lot line to the closest
lot line.
iv)A lot containing a Medical Marihuana Production Use
shall not be used for any other purpose.
v)Retail is prohibited on any lot which a Medical Marihuana
Production Use is located.
vi)Advertising is prohibited on any lot which a Medical
Marihuana Production Use is located.
vii)All activities associated with a Medical Marihuana
Production Use shall be carried out in a wholly enclosed
building.
viii)Outdoor storage of goods,materials or supplies is
prohibited on any lot which a Medical Marihuana
Production Use is located.
ix)Loading Spaces for a Medical Marihuana Production Use
shall be located in a wholly enclosed building.
27.D.19.3 Notwithstanding the provisions of Section 27.D.19.2,Medical
Marihuana Production Use shall not be permitted on the lands
zoned Business Park Holding (BP-3)Exception Zone and
Business Park (BP-3)Exception Zone.
2.THAT this By-law shall come into full force subject to compliance with the
provisions of the Planning Act,R.S.O.1990,c.P.13,as amended,and
subject to compliance with such provisions,this By-law will take effect from the
date of final passage hereof.
READ A FIRST AND SECOND TIME THIS 26th DAY OF MAY,2015.
READ A THIRD TIME AND FINALLY PASSED THIS 26th DAY OF MAY,2015.
__________________________________
GEOFFREY DAWE,MAYOR
__________________________________
STEPHEN M.A.HUYCKE,TOWN CLERK
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 4 Page -7
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By-law Number XXXX-15 Page 3 of 3
Explanatory Note
Re:Zoning By-law Number XXXX-15
By-law Number XXXX-15 has the following purpose and effect:
To amend By-law Number 2213-78,as amended,being the Zoning By-law in effect in
the Town of Aurora,to regulate the location and zoning standards with respect to
Medical Marihuana Production.
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Tuesday,May 19,2015 Item 4 Page -8
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-042
SUBJECT:Bill 73 (Proposed Smart Growth for our Communities Act,2015)
An Act to Amend the Development Charges and Planning Acts
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:May 19,2015
RECOMMENDATIONS
THAT Report No.PL15-042 be received;and
THAT Planning &Development Services be authorized to send comments to the
Ministry of Municipal Affairs and Housing prior to their June 3,2015 deadline.
PURPOSE OF THE REPORT
The purpose of this report is to summarize some of the proposed changes to the
Development Charges (DC)and Planning Acts and to seek Council authorization to
send comments to the Ministry of Municipal Affairs and Housing (MMAH)prior to their
June 3rd deadline.
BACKGROUND
In 2013 the MMAH undertook a scoped review of the Land Use Planning,Appeals and
Development Charges Systems.The purpose of the review was to improve
predictability,transparency and cost effectiveness of the systems.Consultation took
place from October 2013 to January 2014 across the Province with the public,
municipalities and stakeholders on what changes to the systems are required.Planning
&Development Services conducted consultations with other departments and the
comments were presented to Council on December 3,2013.What resulted from the
Provincial review was Bill 73,which received first reading on March 5,2015.
COMMENTS
Bill 73 Highlights
Planning Act
Some of the proposed changes to the Planning Act which staff believe to be most
relevant to Council are as follows:
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 5 Page -1
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May 19,2015 -2 -Report No.PL15-042
The Provincial Policy Statement is to be reviewed every 10 years instead of
every five years.
Mandatory Planning Advisory Committees for upper and single tier municipalities
containing at least one member who is neither a councillor or municipal
employee.
An Official Plan would be required to contain a description of the measures and
procedures for informing and obtaining the views of the public in respect of
proposed amendments or revisions to the Official Plan,proposed Zoning By-
laws,proposed Plans of Subdivision and proposed Consents.
Notices would be required to explain the effect of written and oral submissions on
their decisions regarding the Official Plan,Zoning By-law,Plans of Subdivision
and decisions of the Committee of Adjustment.
Prohibiting the global appeals of new Official Plans.
Prohibitions on appeals of a new Official Plan with respect to the boundaries of:
a vulnerable area as defined in the Clean Water Act;the Lake Simcoe
Watershed as defined in the Lake Simcoe Protection Act;the Oak Ridges
Moraine as defined by the Oak Ridges Moraine Conservation Plan;and
Settlement Areas.
Prohibitions on appeals of a new Official Plan with respect to the population and
employment forecasts as allocated to the lower-tier municipality in the upper-tier
municipality’s Official Plan.
Decision makers are permitted to use mediation,conciliation and other dispute
resolution techniques in appeals related to Official Plans,Zoning By-laws,Plans
of Subdivision and Consents.In these cases,the time for submitting the record
to the Ontario Municipal Board is extended by 60 days.
The appeal timeframes for a non-decision regarding an amendment to the
Official Plan may be extended by up to 90 days,increasing the timeframe to 270
days instead of 180 days.
During the two year period following the adoption of a new Official Plan or the
global replacement of a municipality’s Zoning By-law,no applications for
amendments are permitted.
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Tuesday,May 19,2015 Item 5 Page -2
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May 19,2015 -3 -Report No.PL15-042
During the two year period following an owner initiated site-specific Zoning By-
law amendment,applications for Minor Variances are permitted only with Council
approval.
Currently a municipality is required to revise its Official Plan at five year intervals,
to ensure that it aligns with provincial plans and policy statements and has regard
to matters of provincial interest.The revisions schedule is adjusted to require
revision ten years after the Plan comes into force and at five year intervals
thereafter;
Money collected under Section 37 (Bonusing)would need to be kept in a special
account,on which the Treasurer is required to make an annual financial
statement.
Before a municipality adopts Official Plan policies allowing it to pass by-laws
under Section 42 (3)regarding alternative requirements for parkland,it must
have a Parks Plan that examines the need for parkland in the municipality.
Cash-in-lieu collected under the alternative requirement is limited to one hectare
of land for each 500 dwelling units proposed instead of the previous one hectare
per 300 dwelling units.
Development Charges Act
The key principles underlying the proposed changes to the Development Charges Act
are increased cost recovery and transparency;aiming to move to a “growth paying for
growth”system.Changes proposed by the Bill include:
Greater guidance on area specific rates;
requiring Asset Management Plans to form part of the DC Background Study,
and a requirement to demonstrate that all of the new infrastructure in the Asset
Management Plan is financially sustainable over their full life cycle;
greater stringency and specificity with respect to the reporting requirements for
the DC Reserve;and
an end to extralegal agreements regarding fees,charges and contributions in
respect of projects or initiatives over and above those permitted in the DC Act,
and the power of the Minister of Municipal Affairs and Housing to conduct
investigations into the agreements and to recover the costs for those
investigations from the municipalities -this would likely preclude collection of the
Town of Aurora’s Community Improvement Benefit and Heritage Contribution
Charges.
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Tuesday,May 19,2015 Item 5 Page -3
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May 19,2015 -4 -Report No.PL15-042
Currently the Town collects a Community Improvement Benefit of $3,000 per dwelling
and would like to maintain the ability to collect this charge.
Staff Comments
Staff have prepared some comments in response to the proposed Bill 73 changes as
follows:
Planning Act
Overall staff are satisfied with the changes proposed by Bill 73,as they
strengthen the Town’s Land Use Planning Policies by eliminating the ability to
appeal an Official Plan in its entirety and eliminate the ability to appeal certain
policies.
Staff are also supportive of the increased time allocated to review planning
applications and are happy to see an increased focus on public involvement in
the land use planning process.
Staff do have some concerns with the moratorium on the ability to amend an
Official Plan or Comprehensive Zoning By-law for two years after they are
adopted/passed.In this regard,staff would be in favour of the current system,
which allows private applications to amend the documents,subject to a municipal
review,public process and Council approval.Staff believe that this is a process
that is beneficial to all parties involved.Staff would therefore request Council’s
direction to make this comment to the MMAH.
The other issue of concern is the reduction in parkland dedication,particularly in
light of the high level of population growth and population projections within the
Greater Toronto Area.Staff are in favour of maintaining the current requirement
and are therefore requesting that Council direct them to make this comment as
well.
Development Charges Act
Staff are awaiting further details through consultations and regulations related to
the DC Act changes proposed.It is not expected that such changes will come
into effect until sometime during 2016.
Some concern has been raised regarding the implications of the requirement to
“demonstrate that all of the new infrastructure in the Asset Management Plan is
financially sustainable over their full life cycle”,how that will be done,and the
issue of general infrastructure funding deficits in many municipalities.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 5 Page -4
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May 19,2015 -5 -Report No.PL15-042
Until further details are revealed,staff have no specific comments to offer the
Province regarding the proposed changes to the DC Act;with the exception of
indicating their desire to keep collecting a Community Improvement Benefit of
$3,000 per dwelling.
LINK TO STRATEGIC PLAN
By participating in the consultation and supporting the changes proposed by Bill 73,all
of the Strategic Plan goals are being achieved and supported.This was achieved
through the Bill’s increased strength of planning and environmental policy and an
increased focus on citizen participation within the land use planning process.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council may wish not to provide any additional comments to the MMAH if they
are satisfied with Bill 73 as proposed.
FINANCIAL IMPLICATIONS
Not applicable.
PREVIOUS REPORTS
Report No.PL13-068 dated December 3,2013.
CONCLUSIONS
Staff have reviewed the changes to the Planning and Development Charges Acts as
proposed by Bill 73 and are generally supportive of the Bill as described in this report.
Staff do have concerns regarding the moratorium on the ability to amend an Official
Plan or Comprehensive Zoning By-law for two years after they are adopted/passed;and
the reduction in parkland dedication to municipalities.Staff would also like to express
their desire to keep collecting a Community Improvement Benefit Charge of $3,000 per
dwelling.Staff are therefore seeking Council authorization to provide these comments to
the MMAH prior to their deadline of June 3,2015.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 5 Page -5
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-043
SUBJECT:Oak Ridges Moraine Conservation Plan Review (2015)
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:May 19,2014
RECOMMENDATIONS
THAT Report No.PL15-043 be received;and
THAT Council endorse the comments prepared by staff regarding the 2015
Provincial Review of the Oak Ridges Moraine Conservation Plan;and
THAT Report No.PL14-043 and related Council resolution be forwarded to York
Region and the Ontario Ministry of Municipal Affairs &Housing by their May 28,
2015 deadline.
PURPOSE OF THE REPORT
The purpose of this report is to obtain Council’s endorsement of the staff comments
regarding the Provincial review of the Oak Ridges Moraine Conservation Plan
(ORMCP).This report represents an update to Council Report No.PL14-043,which
has been revised to report on the comments received at the Public Information Session
hosted by the Town on May 4,2015.
BACKGROUND
Oak Ridges Moraine Conservation Plan &Greenbelt Plan
In November 2001,the Province introduced Bill 122 entitled The Oak Ridges Moraine
Conservation Act 2001.This legislation provided the underlying authority to establish
an overall ORMCP.In April 2002,the ORMCP was established by Provincial
Regulation (Ontario Regulation 140/02).Through the Oak Ridges Moraine
Conservation Act,2001,and the accompanying ORMCP,the Province of Ontario
established a policy framework for protecting the Oak Ridges Moraine.Municipal
planning decisions are required to conform to the ORMCP,which prevails over
municipal official plans.
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May 19,2015 -2 -Report No.PL15-043
Under the Oak Ridges Moraine Conservation Act 2001,municipalities were given
eighteen months from the time the ORMCP was filed as a regulation to prepare Official
Plan Amendments and Zoning By-law Amendments,which conform to and implement
the ORMCP.The Town’s ORMCP conformity exercise was adopted by Council on
October 22,2003 as Amendment No.48 to the Town’s Official Plan.Official Plan
Amendment No.48 was approved by the Minister of Municipal Affairs on October 21,
2004,with modifications.These policies were implemented by way of a Zoning By-law
Amendment which was adopted by Council on October 22,2003 and approved by the
Minister with modifications on May 17,2006.
In 2005,the Province passed the Greenbelt Act which enabled the creation of the
Greenbelt Plan (2005).The Greenbelt Plan protects about 1.8 million acres of
environmentally sensitive and agricultural land in the Golden Horseshoe from urban
development.It includes and builds on about 800,000 acres of land within the Niagara
Escarpment Plan and the ORMCP.The Greenbelt extends 325 km from the eastern
end of the Oak Ridges Moraine,near Rice Lake,in the east,to the Niagara River in the
west.The Greenbelt Plan contains policies for providing permanent agricultural and
environmental protection as well as providing for a wide range of recreation,tourism
and cultural opportunities in the area.The Act requires that decisions made under the
Ontario Planning and Development Act,1994,the Planning Act and the Condominium
Act,1998 conform to the Greenbelt Plan.
Staff Comments
Staff prepared a report to Council on July 15,2014 with their comments in anticipation
of the current review of the ORMCP.At this meeting,Council directed staff to consult
with the public and report back.Staff therefore held a Public Information Session on
May 4,2015 in accordance with Council’s direction.Comments obtained at the Public
Information Session are discussed in the Comments section of this report.
COMMENTS
Provincial and Regional Public Consultations
The Province is currently undertaking a coordinated review of the ORMCP,Greenbelt
Plan,Niagara Escarpment Plan and Growth Plan for the Greater Golden Horseshoe.
The Province has held several Public Meetings in this regard,including one here in
Aurora on Monday April 13,2015.Prior to this,York Region held two consultation
workshops in 2014 for the purpose of getting feedback from local stakeholders to
include in their comments to the Province.Furthermore,the Region also held three
Public Open Houses for the purpose of providing information and receiving comments
from local residents and businesses which will be provided to the Province.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 6 Page -2
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May 19,2015 -3 -Report No.PL15-043
The Public Open Houses were held on the evenings of:
Tuesday,June 3,2014 at the Town of Whitchurch-Stouffville Municipal Offices;
Tuesday,June 10,2014 at the King City Arena and Community Centre;and
Wednesday,June 11,2014 at the East Gwillimbury Sports Complex.
Staff from Planning &Development Services attended the Open House held on June
10,2014 in King City for the purpose of assisting the Region with the consultation.Staff
from the Township of King and the City of Vaughan were also in attendance.
As directed by Council,Report No.PL14-043 appeared on the Environmental Advisory
Committee’s agenda on April 2,2015.The report was provided for information and
Planning &Development Services staff were in attendance to give a brief description of
the ORMCP review process and take questions.No comments or recommendations
were forwarded to Council from the Committee.
Staff Comments
Town staff have been working with the ORMCP since 2003 and have prepared
comments to provide to the Province with respect to ORMCP review.All of Aurora’s
Greenbelt is located on the Oak Ridges Moraine and therefore staff will concentrate
their comments on the ORMCP.Planning &Development Services held an
interdepartmental meeting to present the draft comments and to obtain input.The
comments prepared by staff are as follows:
Consideration should be given to providing greater flexibility with respect to the
land severance policies for large parcels in the Countryside Designation;
providing that there would no adverse impact on any Natural Heritage or
Hydrological Features.Consideration should also be given to allowing municipal
facilities in the Countryside Designation;again where it could be demonstrated
that there would no adverse impact on any Natural Heritage or Hydrological
Features.
The Water Resource Policies of the ORMCP require updating based on
completed watershed plans,Lake Simcoe Protection Plan and Clean Water Act.
Consideration should be given to providing greater flexibility in the ORMCP
policies in the review of small-scale developments;for example,eliminating the
need for onerous approval requirements such as zoning amendments and minor
variances for minor expansions to existing permitted uses.
The Infrastructure Policies of the ORMCP require updating to include wind
power,solar power and other green energy infrastructure.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 6 Page -3
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May 19,2015 -4 -Report No.PL15-043
The Province held workshops regarding Tree Preservation and Site Alteration
By-laws with the goal of developing common examples to be implemented;
however the Province did not require the implementation of such by-laws.
Without implementing by-laws,municipalities are unable to enforce tree cutting or
site alteration that occurs outside of the realm of a Planning Act application.It is
therefore recommended that the Province require municipalities to update their
Tree Preservation and Site Alteration By-laws in order to implement the policies
of the ORMCP.
The definition of “Site Alteration”is too general and as a result is overly
restrictive.The definition should be revised to specifically prohibit the exact
activities which are intended to be controlled.
In addition to requiring municipalities to revise their Site Alteration By-laws to
conform to the ORMCP,the Province should require conservation authorities to
revise any policies,by-laws,practices and procedures related to fill permits to
comply with the ORMCP as well.Furthermore,given municipalities are
responsible for ensuring ORMCP compliance,conservation authorities should be
required to report any fill permits issued on the Moraine to the municipality so
that they can ensure compliance with the ORMCP and implementing documents.
For the most part,settlement area boundaries should not require expansion
through the ORMCP review process.Regional municipalities and local
municipalities,as part of Provincial Growth Plan Conformity have planned for the
accommodation of growth to the year 2031.In the case of Aurora,the required
growth to the year 2031 can be accommodated without any boundary
adjustments.However,should a municipality be in the unique position of
requiring expansion into the Countryside Area based on Growth Plan Conformity,
expansions could be considered.Furthermore,if there were inaccuracies in
other internal boundaries then this process provides a good opportunity for
correction.
The Province required the Town to include by-law provisions to require
amendment or relief (minor variance)from the by-law for almost all applications
in a Landform Conservation Area.Almost the entire Oak Ridges Moraine in
Aurora is a within a Landform Conservation Area and such clause is overly
restrictive for minor applications.
Aurora has one of the largest settlement areas on the Moraine and was
successful in getting several flexibility clauses approved by the Province for
development in the settlement area;the revised ORMCP should accommodate
such flexibility.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 6 Page -4
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May 19,2015 -5 -Report No.PL15-043
The Province has historically been very hesitant to provide any interpretation on
specific aspects of the Plan,which leads to inconsistent interpretation by
municipalities and consultants.The Province should adopt a more active
approach in interpretation and prepare FAQ’s on common interpretation issues.
The Province should also consider providing support regarding interpretation of
the ORMCP by assigning dedicated staff.
Public Comments
As previously mentioned,Staff held a Public Information Session on May 4,2015 for the
purpose of obtaining public input,as directed by Council.Although only 13 people
signed the “sign-in sheet”,staff estimate that the total attendance was approximately 40
people.The vast majority of the people in attendance were citizens concerned about
the proposed development of the Highland Gate Golf Course.Therefore,the majority of
the questions were related specifically to how the ORMCP applies to those lands and
the planning review process in general.Although a portion of the Highland Gate Golf
Course is on the Oak Ridges Moraine,it is located within the “Settlement Area”.An
ORMCP Conformity exercise,Natural Heritage Evaluation and Landform Conservation
Assessment was submitted with the Highland Gate planning applications and will be
reviewed as part of the planning review process.
The purpose of the Public Information Session was to provide information and obtain
comments with respect to the ORMCP review which is currently being undertaken by
the Province.Written comments which were submitted specific to the proposed
development of the golf course will be filed in those planning files.Public comments
made regarding the review of the ORMCP are summarised as follows:
There should be no further development permitted on the Oak Ridges Moraine.
Concern was expressed regarding the staff comments with respect to allowing
more flexible land severance policies and municipal facilities in the “Countryside”
Designation.Furthermore,concern was expressed that this comment is too
general;ie.what is considered a large parcel and what type of municipal facility
should be allowed.
There was agreement about the requirement for municipalities to amend their
Site Alteration By-laws and a comment was made that there should be stricter
enforcement for fill and dumping.
ORMCP,NEP and Greenbelt Plans should be seen as the “conservation”base
on which to build the “development”plans of the Growth Plan etc.and take
precedence for protecting the very resources on which increased populations
and the health of local communities will rely.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 6 Page -5
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May 19,2015 -6 -Report No.PL15-043
Aurora has the opportunity now to speak out along with other communities to
insist that the Province reconsider and redirect growth targets based on land
carrying capacity.Continued loss of Class 1 soils,food and water security and
species diversity for the sake of meeting Growth Plan targets does nothing for
community futures.
There was some disagreement with staff’s comment regarding flexibility clauses
in the “Settlement Area.”A comment was made that there is opportunity for
better definition and consistency across municipalities and plans.
A sunset clause should be assigned to development applications filed prior to the
ORMCP.
Provincial support should include a mechanism for collecting,aggregating and
reporting back to moraine communities for information related to severances,
plan amendments and changes to use on moraine lands.This will help
communities to better understand the cumulative impact of local decisions on this
important multi-regional feature.
Funding and resources should be made available at the provincial,regional and
local levels with respect to securing off-road trails on the Oak Rides Moraine;so
that people are able to see and appreciate the positive contributions of the
ORMCP.
The staff comments contained in this report appeared on the Environmental Advisory
Committee’s agenda for their meeting of April 2,2015,where they were received for
information.No comments and/or recommendations resulted from this meeting.
The location of the Oak Ridges Moraine in Aurora is depicted on Schedule “A”,Map 1 of
the Town’s Oak Ridges Moraine Zoning Map;which has been attached to this report as
Figure 1.This schedule also illustrates the Oak Ridges Moraine Designations and
Zones.
LINK TO STRATEGIC PLAN
By providing comments to the Province regarding the review of the ORMCP,the Town
is aiming to have the ORMCP revised in a manner which will maximize environmental
protection and efficiency for residents and land owners.This supports the Strategic
Plan goals of supporting an exceptional quality of life for all and supporting
environmental stewardship and sustainability.The supporting Strategic Plan
objectives include encouraging the stewardship of Aurora’s natural resources and
promoting and advancing green initiatives.
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oGeneral Committee Meeting Agenda
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PR15-013
SUBJECT:Facility Sponsorship Program –Pfaff Motors Inc.
FROM:Allan D.Downey,Director of Parks and Recreation Services
DATE:May 19,2015
RECOMMENDATIONS
THAT Report No.PR15-013 be received for information.
PURPOSE OF THE REPORT
To inform Council of the Facility Sponsorship commitment from Pfaff Motors Inc.,to
rename the Stronach Aurora Recreation Complex (SARC)East Arena to the “Pfaff
Arena”.
BACKGROUND
At its meeting of June 11,2013,Council adopted the Sponsorship Signage program for
facility sponsorships.In 2014 staff started the process of soliciting potential recreation
facility sponsors and has now received a commitment from Pfaff Motors Inc.
COMMENTS
Pfaff Motors Inc.has agreed to a five-year commitment at $10.000.00/year for the
naming rights of the Pfaff Arena.The East arena at the SARC will be renamed to the
Pfaff Arena,and Pfaff Motors Inc.shall pay to the Town a sponsorship fee of
$10,000.00/year for five years.
In accordance with Report CFS15-006 these funds,less sponsorship program
expenses (ie:signage),will be placed in the Recreation Sponsorships Reserve account
to be drawn upon for Youth Programming.
This sponsorship is effective Friday,April 24,2015 with a formal launch to be scheduled
at a later date.
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Infrastructure and Environmental
Services
100 John West Way,
Box 1000,
Aurora,ON L4G 6J1
Phone:905-727-3123 ext.4371
www.aurora.ca
MEMORANDUM
DATE:May 19,2015
TO:Mayor Dawe and Members of Council
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services
RE:Water Restriction Policy and Sewer and Water Allocation
Memo 11-15
RECOMMENDATIONS
THAT the memorandum regarding Water Restriction Policy and Sewer and Water
Allocation be received for information.
BACKGROUND
This memo is in response to Councils request to provide information on the Town’s policy on
water restrictions as well as the water and sewer allocation process.
Water Conservation Policy and Water Demand
Summer water use is a significant component of a water conservation policy as outdoor
water usage can create peak flows two to three times higher than average demands.The
purpose of managing summer water demands is to avoid large investments in infrastructure
required to meet these peak periods.Since these demands are seasonal and generally
short lived,it is not financial prudent to overbuild the water treatment and distribution system
based on expected sustained high peak demands.
For this reason,most municipalities have water conservation By-laws in place.The Town
has had a by-law in place to regulate summer water usage as early as 1967.The current
By-law (By-law 4420-03.E)was enacted March 2003 and outlines conditions under which
water restrictions apply.These restrictions fall under three categories being:
•Standard watering restrictions-Take place between May 15 and Sept 30 and
provides guidelines to limit outdoor water use.
•Stage 1 outdoor water advisory-is to refrain from outdoor water use.
•Stage 2 outdoor water ban-is to cease outdoor water use.
The standard restrictions are automatically in effect.The stage 1 or 2 levels must be
declared by the Regional Director based on supply constraints deemed severe enough to
impact community safety for basic water supply and fire protection demands.
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Water Restriction Policy and
May 19,2015 -2 -Sewer and Water Allocation
The primary driver for water restrictions is hot dry weather.Much effort has been taken by
municipalities to educate the community on outdoor water use and management of lawns
and gardens.
The secondary driver is water supply constraints that impede overall water delivery to the
end consumer and for fire protection.In the case of Aurora,this combination of factors was
more acute prior to the introduction of lake based water in about 2006.In fact the last time a
water restriction was declared in Aurora by the Region was in 2003.
The application of summer water restrictions therefore isn’t related to insufficient water to
meet consumer needs,it is related to the peak demands that occur when users significantly
increase their water demand related to outdoor water use.Infrastructure is built to service
current and future demands based on reasonable consumption patterns and not to meet
sustained high summer water demands.
Water and Sewer Allocation
From a servicing allocation perspective,the system constraint is wastewater (sewer),as
opposed to water supply.
As outlined in the February 24,2015 memo to Council titled “Potential Impacts of Upper
York Servicing Solution (UYSS)Delay,York Region 10 Year Capital Plan”,based on
current development growth projections,the Town of Aurora has approximately a three-
year supply of allocation,to cover until 2018/2019.This allocation is for approximately
3,500 persons,divided into three pools (South Aurora,which would flow through
Richmond Hill;the Aurora Promenade;and an ‘unrestricted’pool).This remaining pool is
above and beyond the development in the 2C Planning Area,which have already received
allocation.
Allocation is essentially awarded to specific developments on a first-come,first-served
basis,at the time of development application approval.Allocation is assigned from the
Region in persons,because servicing infrastructure,such as wastewater pipes,are
engineered to accommodate a certain amount of flows per person per day.It is no longer
assigned directly in units,because different structure types will have differing household
sizes.For example,a single detached dwelling in Aurora accommodates 3.28 persons per
unit (PPU)on average,while an apartment accommodates only 1.71 persons.At these
two extremes,the current allocation balance could accomdate approximately 1,100 to
2,000 units.
ATTACHMENTS
None
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES15-037
SUBJECT:Facility Projects Status Report
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:May 19,2015
RECOMMENDATIONS
THAT Report No.IES15-037 be received for information.
PURPOSE OF THE REPORT
This report provides Council with an update on the following facility projects:
Addition of the Community Space for Youth at the AFLC
New joint operations centre
BACKGROUND
Council approved the following projects as part of the annual capital planning process:
No.74004 -Community Space for Youth
No.34217 -Joint Operations Centre
These projects are significant to both the community and the Town.To facilitate
providing timely information,staff are providing monthly reports to Council on the
progress of these projects.Additional approvals and requirements for Council direction
will be either included in this monthly report or augmented with an additional staff report
depending on the need.
The reporting process will continue until satisfactory completion of these projects or as
directed by Council.
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COMMENTS
This report provides a brief update on progress for the above projects.
Community Space for Youth at AFLC
Project Summary
The scope of work for this tender includes a single storey 9,300 square foot addition
and 18,400 square foot renovation to existing two storey Aurora Family Leisure
Complex.Addition includes new fitness room,programme spaces,climbing wall,control
desk,office spaces,new entry driveway and drop off area,parking,landscaping,and
outdoor skateboard park.Renovation includes work in existing gymnasium and to
suspended track,gym and pool change rooms,and fire exit corridors.
The tender for this project was awarded to Jasper Construction by Council on
November 12,2013 in the amount of $6,039,000 excluding taxes.
The project is now substantially complete and occupancy was received February 28,
2015.The building was also opened to the public and program delivery has resumed as
of February 28,2015.
Construction activities will continue related to exterior finishes and landscaping
elements.Interior activities are now primarily related to deficiencies and completion of
any outstanding work which is currently minor in nature.
Milestone Estimated Completion Date
Council Approval of Tender November
Construction start November
Interior Demolitions Phase 1 November to January
Excavation and earthworks January to March
Exterior Foundations March to May
Exterior Structure February to July
Interior Partitions February to October
Stair F Interior Demolitions Phase 2 March
Exterior site works July to October
Skate Park September to October
Occupancy February 2015
Deficiencies and Landscaping Spring 2015
Project closeout activities are underway for the months of May and June.Staff are
taking every precaution to ensure successful project completion and full accountability
by the Contractor as can be enforced through the contract.The goal is to have work
completed as soon as possible while retaining as much financial leverage as permitted
by the contract.
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May 19,2015 -3 -Report No.IES15-037
Joint Operations Centre
Activities completed since last report ending April 30,2015
Concrete work for building complete
Overall concrete completion 70 percent
Retaining wall on north face of site 50 percent complete
Garage bay metal structure erection complete
Activities planned for May 2015:
Begin closing in of building
Complete north face retaining wall
Proceed with lower parking lot granular base
Start south face materials storage structure
Milestone Estimated Completion Date
Site Works Aug/14 to Dec/15
Office Building
Foundations Mar 2015
Basic Structure May 2015
Building Water Tight July 2015
Exterior Cladding Sept 2015
Mechanical/electrical July 2015
Interior Finishes Dec 2015
Garage Areas
Foundations April 2015
Basic Structure Jun 2015
Exterior Envelope Aug 2015
Interior Finishes Oct 2015
Final Commissioning and Closeout Feb 2016
Move in activities March 2016
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May 19,2015 -4 -Report No.IES15-037
The following figure provides a summary of progress to date based on construction
components:
Financial Monitoring Task Force Meeting
The Financial Monitoring Task Force met on May 4,2015 to review the project status
and financial activities.Material in this report has been reviewed by the Financial
Monitoring Task Force.
LINK TO STRATEGIC PLAN
The above projects support the Strategic Plan goal of supporting an exceptional
quality of life for all through their accomplishment in satisfying requirements in the
following key objectives within this goal statement:
Investing in sustainable infrastructure:By using new technologies and energy and
environmentally conscious design and building practices.
Encouraging an active and healthy lifestyle:Through new services and facilities
focused on youth needs.
0%10%20%30%40%50%60%70%80%90%100%
General Conditions
Sitework
Concrete
Masonry
Metals
Wood and Plastics
Moisture Protection
Doors and Windows
Finishes
Specialties
Equipment
Special Construction
Elevators
Mechanical
Electrical
JOC Construction Progress
cum 01-Apr-15
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May 19,2015 -5 -Report No.IES15-037
Strengthening the fabric of our community:Through new and better formats to
engage the community.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None.
FINANCIAL IMPLICATIONS
The financial approvals and commitments are presented for each project in the following
sections.These figures are excluding HST.
Community Space for Youth at AFLC:
Contract Change Log
The following contract change log has been updated to capture approved change
orders to date.
Contract Change Log
Change Order Group 1 added to contract value (Report IES14-027)66,855.19
Change Order Group 2 added to contract value (Report IES14-032)132,254.73
Change Order Group 3 added to contract value (Report IES14-032)40,594.02
Change Order Group 4 added to contract value (Report IES14-052)100,450.34
Change Order Group 5 added to contract value (Report IES14-057)257,068.46
Change Order Group 6 added to contract value (Report IES15-001)65,955.83
Change Order Group 7 added to contract value (Report IES15-010)57,959.95
Change Order Group 8 added to contract value (Report IES15-023)41,845.75
Change Order Group 9 added to contract value (Report IES15-032)36,168.89
Subtotal 799,153.16
Change Order Group 10 to be added to contract value nil
Total Change Order value to date 799,153.16
Approved Contingency for Contract Changes 950,000.00
Remaining Value 150,846.84
Each change order group above represents those changes that have been reported to
Council in earlier reports.Note that outstanding changes are continuing to be negotiated
between the contractor and the architect.The value is estimated at between $35,000
and $50,000 which is well within the remaining contingency value.
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May 19,2015 -6 -Report No.IES15-037
Funding Summary
The following table summarizes the revised budget for the AFLC renovations:
Approved Funding and Contract Commitments
Previous
Approved
Additional
Requirements
Revised Budget
Approved Budget $7,424,723 $7,424,723
External Funding Source $100,000
Additional Approved Budget $433,113
Total Approved Budget $7,957,836
Less Committed Funds $525,373 $525,373
Funding Available $6,899,349 $7,432,463
Base Contract Award excluding HST $5,994,000 $5,994,000
Gym Lights $20,000 $20,000
Asphalt Driveway $25,000 $25,000
Sub-Total $6,039,000 $6,039,000
Contingency $603,900 $346,100 $950,000
FF&E $100,000 $50,000 $150,000
Inspections and Testing $15,000 $15,000
Building Insurance Costs $27,147 $27,147
Internal Start-up costs $40,000 $40,000
Arch Fees based on Change Orders $80,000 $80,000
Non-refundable HST (1.76%)$118,675 $12,640 $131,315
Total Funding Required $6,861,575 $730,887 $7,432,462
Contractor may claim extended admin costs which the Town does not support.Previous reports show this number as
$160,000.
Contract Payments
Item Transaction Balance Remaining
Approved Contract Value 6,039,000
Payment Certificate #1 (Jan 6,2014)-169,164 5,869,836
Payment Certificate #2 (Jan 17,2014)-117,610 5,752,226
Payment Certificate #3 (Feb 25,2014)-162,529 5,589,697
Elevator Payment (Feb 28,2014)-147,000 5,442,697
Payment Certificate #4 (Mar 17,2014)-116,407 5,326,290
Payment Certificate #5 (April 25,2014)-358,172 4,968,118
Approved Change order group 1 (May 1,2014)66,855 5,034,973
Payment Certificate #6 (May 14,2014)-490,234 4,544,739
Approved Change order group 2 (May 27,2014)132,254 4,676,993
Payment Certificate #7 (June 12,2014)-437,267 4,239,726
Approved Change order group 3 (Jun,2014)40,594.02 4,280,320
Payment Certificate #8 (July 28,2014)-682,415 3,597,905
Payment Certificate #9 (August 22,2014)-440,917 3,156,988
Approved Change order group 4 (July/Aug),2014)100,450 3,257,438
Payment Certificate #10 (September 10,2014)-574,588 2,682,850
Payment Certificate #11 (October 27,2014)-682,184 2,000,666
Payment Certificate #12 (November 17,2014)-667,831 1,332,835
Approved Change order group 5 (Sept-Nov,2014)257,068 1,590,059
Payment Certificate #13 (December 19,2014)-438,844 1,151,215
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May 19,2015 -7 -Report No.IES15-037
Approved Change order group 6 (Dec,2014)65,733 1,216,948
Payment Certificate #14 (January 23,2015)-256,751 960,497
Approved Change order group 7 (Jan 23,2015)57,960 1,018,457
Payment Certificate #15 (February 27,2015)-212,025 806,432
Payment Certificate #16 (March 25,2015)-137,730 668,702
Approved Change order group 9 (March 2015)36,169 704,871
Payment Certificate not paid in April nil 704,871
Note that April payment for the March draw was not processed due to low amount and
lack of work progress.Next report will include payment for March and April to be paid in
May.Staff and the Architect are currently in the process of final inspections and final
deficiency completion.Status of these inspections and possible final payment status will
be reported at that time.
Joint Operations Centre:Funding approvals and commitments for the Joint
Operations Centre are summarized in the following table as based on Council
recommendations from the August 12,2014 Meeting.
Approved Funding and Contract Commitments
Construction and Related Costs:
Buttcon Limited Contract Award (excluding optional items)17,004,000
Non-refundable taxes (1.76%)299,270
Fees for One Space Architects Unlimited 954,084
FF&E and Internal IT costs 125,000
Third party testing services (soils,concrete,building envelope)150,000
Subtotal 18,532,354
Contingency Allowance (10%)1,853,235
Project Construction Budget 20,385,589
Contract Change Log
Change Order Group 1 added to contract value (Report IES15-001)653,632
Change Order Group 2 added to contract value (Report IES15-010)93,000
Change Order Group 3 added to contract value (Report IES15-023)100,048
Change Order Group 4 added to contract value (Report IES15-032)nil
Subtotal 846,681
Supply and install temporary snow fence to meet LSRCA requirements 5,657
Foundation drain changes 15,466
Addition of light standard in parking lot ,456
Addition of sanitary line in garage bay area $4,764
Change Order Group 5 added to contract value 31,343
Total Change Order value to date 878,024
Approved Contingency for Contract Changes 1,700,400
Remaining Value 822,376
It is noted that staff have seen immediate benefits after retaining additional project management
support.In particular,tangible cost avoidance has occurred based on prior pending claims being
either denied or reduced in scope.More detail on the magnitude of the cost avoidance actions
will be provided in a future report.
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May 19,2015 -8 -Report No.IES15-037
Contract Payments
Item Transaction Balance Remaining
Approved Contract Value 17,004,000
Payment Certificate #1 (September 18,2014)-211,756 16,792,244
Payment Certificate #2 (October 17,2014)-497,468 16,294,776
Payment Certificate #3 (November 21,2014)-977,432 15,317,344
Payment Certificate #4 (December 16,2014)-1,164,015 14,153,329
Approve Change order group 1 (Sept/Dec)653,632 13,499,697
Payment Certificate #5 (January 16,2015)-890,323 12,609,374
Approve Change order group 2 (Jan 2015)93,000 12,702,374
Payment Certificate #6 (February 17,2015)-695,814 12,006,560
Approve Change order group 3 (Feb 2015)100,048 12,106,608
Payment Certificate #7 (March 2015)-316,976 11,789,632
Approve Change order group 4 (March 2015)nil 11,789,632
Payment Certificate #8 (April 2015)-733,357 11,056,275
Approve Change order group 5 (April 2015)31,343 11,087,618
Payment Certificate #9 (May 2015)Final payment info not available at time of reporting
Funding Sources Summary:
The funding summary for the Joint Operations Centre project to March 31,2015 is as
follows:
Source Approved Funding
Budget
Received to Date:
March 31,2015
Development Charges $11,932,404 $3,433,596
Sale of Municipal Lands 8,453,185 0
Interim Line of Credit if nec.0
Total $20,385,589 $3,433,596
Project Costs Paid to Date to March 31,2015 $6,135,721
Funding Received to Date 3,433,596
Draw on Line of Credit May 1,2015 $2,702,125
Project to date costs incurred have now exceeded funding received to date.A draw on
the approved Construction Line of Credit will be made during April for $2,702,125,plus
any amounts needed to make payments occurring during April.The Line of Credit from
Infrastructure Ontario carries an interest rate which varies monthly.The interest rate for
the month of April is currently 1.37%(March 1.37%).
The Balance on Construction Line of Credit as at March 31,2015,was $NIL,as the
above noted draw will occur on May 15,2015.
CONCLUSIONS
This report is provided to Council as an ongoing communication on the progress of the
following two facilities projects;1)Addition of the youth centre to the AFLC,2)New joint
operations centre.
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May 19,2015 -9 -Report No.IES15-037
PREVIOUS REPORTS
Infrastructure and Environmental Services
1.January 18,2011,IES11-002 –Award of RFP No.IES2010-73-Architectural
Consulting Services for a New Operations Centre
2.March 20,2012,IES12-012 –Town of Aurora Joint Operations Centre
3.April 3,2012,IES12-017 –Town of Aurora Joint Operations Centre
4.July 17,2012,IES12-039 –Town of Aurora Joint Operations Centre Site
Selection
5.September 18,2012,CFS12-032 –Follow-up Information:Funding Sources for
New Joint Operations Centre Capital Project
6.October 2,2012,IES12-052 –Town of Aurora Joint Operations Centre
7.October 23,2012,IES Memo 09-12 –Cost Information for Leadership in Energy
and Environmental Design for New Construction (LEED NC)
8.May 21,2013,IES13-031 –Joint Operations Centre Status and Snow Disposal
Site Consideration
9.July 16,2013,CFS13-023 –Capital Financing of Youth Centre and Operations
Centre Capital Projects
10.January 7,2014-IES14-001 JOC Pre-tender scope and budget approval
11.February 18,2014-IES14-009 Facility Project Status Report
12.April 15,2014-IES14-024 Facility Project Status Report
13.May 20,2014 –IES14-027 Facility Status Report
14.June 17,2014 –IES14-032 Facility Status Report
15.July 29,2014 –IES14-041 Facility Status Report
16.September 16,2014 –IES14-052 Facility Status Report
17.December 9,2014 –IES14-057 Facility Status Report
18.January 13,2015 –IES15-001 Facility Status Report
19.February 17,2015 –IES15-010 Facility Status Report
20.March 24,2015 –IES15-023 Facility Status Report
21.April,2015 –IES15-032 Facility Status Report
ATTACHMENTS
N/A
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES15-038
SUBJECT:Strategy for Traffic Signs Installation
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:May 19,2015
RECOMMENDATIONS
THAT Report No.IES15-038 be received;and
THAT traffic signs and posts in the Town be audited;and
THAT road signs be combined onto a single post wherever possible;and
THAT unnecessary or redundant signs and posts be removed.
PURPOSE OF THE REPORT
This report has been prepared to address council motion of December 16,2014 -
“Strategy to Remove Excessive Road Signage”on Town roads and formulate a strategy
to combine signs on posts and eliminate extra traffic signs.
BACKGROUND
Council,at its meeting of December 16,2014,adopted the following notice of motion
regarding a strategy to remove excessive road signage in the Town of Aurora:
WHEREAS road signs are an essential communication tool for vehicular traffic;and
WHEREAS road signs identify streets and parking,direct tourists,create pedestrian
awareness,identify school zones,and serve many other purposes;and
WHEREAS some signs pose an imposition to property owners;and
WHEREAS signs in some areas tend to clutter
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to
formulate a strategy to combine signs on posts,and report back to Council with
options to mitigate the number of signs posted,to give our neighbourhoods a
cleaner look.
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May 19,2015 -2 -Report No.IES15-038
COMMENTS
Traffic signs are required to provide for the safe and orderly movement of
vehicles and pedestrians
Traffic signs,signals and pavement markings are essential tools for communicating with
road users (motorists and pedestrians)and need to be concise so as to be easily
understood.
Traffic signs regulate traffic flow and warn of hazards which may not be evident.There
are also a variety of signs that provide information to motorists and pedestrians about
directions,destinations and points of interest.
In order for the traffic signs and information signs to be effective they should:
Convey a clear and simple message that is easily understood by road users.
Allow enough time to motorists and pedestrians to respond and react.
Meet the industry standards –shape,type,size,sign material,reflectivity and
installation.
Traffic signs in The Town of Aurora are installed as per the industry standards
and requirements
The traffic signs in the Town are installed as per the Town’s standard drawing R-207,
attached as Appendix “A”,in conformance to the Ontario Traffic Manuals (OTM)of the
Ministry of Transportation,Manual on Uniform Traffic Control Devices (MUTCD)and
Highway Traffic Act (HTA)requirements.The standard is strictly enforced by the Town
in new developments and whenever new traffic signs have to be installed.
Sign cluttering often happens over time,where additional signs are installed
without proper consideration of the existing signs
This can be the case when traffic signs are cluttered in certain areas with higher vehicle
traffic and pedestrian volumes.Consideration should be given to the existing signs prior
to installation of new signs as this will determine whether their existence is necessary.
Staff generally combine signs where possible considering other area features such as
trees or obstacles.
It is noted that regulatory and warning signs are a must and need to be installed for
safety and to inform the road users of a variety of road conditions such as posted speed
limits,stop controlled intersection,parking restrictions etc.As such there is a liability for
the Town to install the regulatory and warning signs as required.
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May 19,2015 -3 -Report No.IES15-038
There is also a variety of other signs that provide information to motorists and
pedestrians about directions,destinations and points of interest.Any signs that are
unnecessary and unlawful should be removed in order to provide a cleaner look of the
area and make space for necessary signs to be installed.
Traffic sign audits will be conducted to investigate the possibility of reducing the
number of road signs and posts in the Town
Notwithstanding the industry standards requirements,the Town does emphasize in the
Design Criteria Manual,that where possible to reduce the number of sign posts by
combining two or more signs onto a single post rather than using a separate post for
each sign.
Therefore,it is recommend that traffic signs in the Town be audited by the
Traffic/Transportation Analyst and Operations Division on a regular basis during the
spring and summer months to explore the options of mitigating the number of road signs
by combining two or more signs onto a single post.Using engineering judgement and
local knowledge during the audit,staff will find the opportunities where traffic signs can
be reduced without compromising the effectiveness of the signs and ensuring
adherence to industry standards.
LINK TO STRATEGIC PLAN
Strategic Plan Goal of Supporting an Exceptional Quality of Life for All
Objective 1:Improve transportation,mobility and connectivity
Examine traffic patterns and identify potential solutions to improve movement and safety
for motorists and pedestrians.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
As recommended by Council.
FINANCIAL IMPLICATIONS
There are no financial implications associated with this report.However,time will be
required for the Traffic/Transportation Analyst and Operations Division to carry out the
traffic sign audits.The initial audit is expected to be completed in 2015.
CONCLUSIONS
Traffic signs,signals and pavement markings are essential tools for communicating with
road users (motorists and pedestrians)and need to be concise so as to be easily
understood.Proper use of signs is significant to their effectiveness in terms of
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Appendix "A"
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MEMORANDUM
DATE:May 19,2015
TO:Mayor Dawe and Members of Council
FROM:Jim Kyle,Manager of Special Projects
RE:Private Members Bill 74 –Housing Services Corporation Accountability
Act,2015
RECOMMENDATIONS
THAT the memorandum regarding Private Members Bill 74 –Housing
Services Corporation Accountability Act,2015 be received for information.
BACKGROUND
On March 31,2015,Council directed:
THAT the memorandum regarding Correspondence from MPP Ernie Hardeman,
Oxford –Housing Services Corporation Accountability Act,2015 be received and
referred to staff for further information.
MPP Ernie Hardeman of the Progressive Conservative’s has introduced a Private
Members Bill entitled Housing Services Corporation Accountability Act,2015.
The Bill intends to amend the Housing Services Act,2011 in the following ways:
•Save affordable housing providers money on natural gas and insurance by
removing the mandatory requirement to purchase them through the Housing
Services Corporation (HSC);(staff note:The Bill proposes to provide options)
•Restore accountability by requiring HSC to report salaries over $100,000 as
municipalities and government agencies do;and
•Give the Provincial Auditor the authority to audit the HSC without requiring a
Minister's request.
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-727-3123 ext.4345
Email:jkyle@aurora.ca
www.aurora.ca
Town of Aurora
Administration Department
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Tuesday,May 19,2015 Item 11 Page -1
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Private Members Bill 74
Housing Services Corporation
May 19,2015 -2 -Accountability Act,2015
COMMENTS
The main purpose of the Bill is an attempt to save rent geared to income (affordable)and
special needs housing providers’money on the purchase of insurance and natural gas.
The Bill also seeks accountability for employees of the Housing Services Corporation with
the requirement of reporting salaries of over $100,000 in a similar fashion to government
employees.
According to the current Housing Services Act,2011 (the “Act”),Service Managers of
affordable and special needs housing projects shall purchase insurance and the natural
gas through plans/schemes managed and directed by the Housing Services Corporation.
The Minister may exempt the Service Managers from this requirement but according to the
MPP there is an opt out fee associated with this.
The Government of Ontario has already ordered a review of the Ontario Mortgage and
Housing Corporation which is to be completed in the spring,which may include a review of
the issues raised in the Private Members Bill.
York Region coordinates Housing York Inc.which manages Social Housing and is the
seventh largest social housing provider within Ontario.The Town of Aurora is not an
affordable housing provider under the Act and thus not directly impacted by the Bill.As
such,it would be more appropriate for York Region to consider the pro’s and con’s
associated with the Bill and results of the Government Review and make a determination
pertaining to support.
In conclusion,it does appear that the Bill is based on good intentions to save costs on
insurance and natural gas for affordable housing providers.However,since the Town is not
an affordable housing provider,there is no way to quantify or qualify such cost saving
claims at the municipal level.As such,it would be appropriate to take no action on the
request and allow York Region,being the housing service provider,to take a broader view
of the issues.
ATTACHMENTS
None
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TOWN OF AURORA
AURORA FAMILY LEISURE COMPLEX (AFLC)
LIAISON COMMITTEE MEETING MINUTES
Date:Thursday,April 24,2015
Time and Location:2 p.m.,Program Room B,Aurora Family Leisure Complex
Committee Members:Councillor Sandra Humfryes (Chair),Councillor John Abel,
Councillor Michael Thompson,Deni Crescenzi,Juergen
Daurer,Wendy Frappier,Janet Matthews,Gene Scherrer,and
Jo-anne Spitzer
Member(s)Absent:Frans LeRoij
Other Attendees:Councillor Tom Mrakas,Neil Garbe,Chief Administrative
Officer,Al Downey,Director of Parks &Recreation Services,
Ilmar Simanovskis,Director of Infrastructure &Environmental
Services,and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 2 p.m.
1.INTRODUCTIONS
The Chair asked the Committee Members and other attendees to briefly introduce
themselves and express their interest in,or connection with,the Aurora Family
Leisure Complex (AFLC).Introductions were made around the table.
2.PURPOSE OF COMMITTEE
The Chair reviewed the purpose of the Committee in assisting with the tracking and
implementation of improvements related to the AFLC.Suggestions were offered for
the approach to be taken in reviewing the AFLC Outstanding Deficiency List,
determining priorities,and identifying the items that staff may address quickly.
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AFLC Liaison Committee Meeting Minutes
Thursday,April 24,2015 Page 2 of 5
3.REVIEW OF AFLC OUTSTANDING DEFICIENCY LIST
The Committee discussed various elements of the AFLC deficiencies with reference
to “Attachment 1 –Memorandum from Director of Infrastructure &Environmental
Services (dated April 14,2015);Re:Aurora Family Leisure Complex (AFLC)
Outstanding Deficiency List”,as well as the “AFLC List of Concerns –Space by
Space”(dated April 23,2015)and photographs of various areas of the AFLC,which
were provided by citizen members at the meeting.The following items were
highlighted (staff comments in brackets):
Deficiencies Comments/Suggestions
Approach Prioritize deficiencies;identify action items;determine
feasibility,accountability,dates;use holistic approach
based on user needs;find ways to make it work
Accountability Too many layers,e.g.,contractors,subcontractors,
supervisors;need accountability at all layers;need
single point of contact;identify name and
responsibility;need continued accountability
afterwards (Phillip Galin oversees changes)
Communication to users Need communication to users on regular basis;
weekly or bi-weekly;display lists on easels;should
indicate if temporary fix;add column on chart for
interim solution;need orientation or meet and greet
Communication from users Need to determine process for users to communicate
issues to staff;need more user engagement;task
someone to survey members;hold open houses and
meet with groups to get feedback (already have
suggestion box and message board)
Communication within staff Staff are overwhelmed;need to be informed of their
“go to”staff person
Design Seems done by novices;if wish to attract new
members,need to focus on accommodating more
members
Quality control Determine responsibility;some deficiencies not
resolved professionally
Back door locked –
inaccessible
Four programs for seniors;too far to walk to front
door;mobility issue for seniors;use of back door
worked well before;need fob system or monitoring;
need staff to investigate options (discussed during
design phase;more efficient with one control desk;
challenge is control and safety;staff to park in back
lot with key entry at back door)
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AFLC Liaison Committee Meeting Minutes
Thursday,April 24,2015 Page 3 of 5
Deficiencies Comments/Suggestions
Change room –benches Two benches insufficient;need two more;(previously
no lockers in fitness change room;design added
lockers;need to remove lockers to add benches to
maintain wheelchair accessibility;staff to place
warning stickers on lockers to be removed to
accommodate added benches)
Change room –floor mats Previously had perforated floor mats;need mats
returned to help prevent slippery floors
Change room –hair dryers Too high;one dryer dropped down (quick fix);need
all hair dryers lowered
Change room –handicapped Need more hooks
Change room –men’s shower Hot water tap releases cold water and cold water tap
releases hot water;potential liability issue (staff will
test each shower head)
Change room –women’s
cubicles
Two cubicles insufficient and too large;need
minimum of four cubicles
Change room –women’s
shower
Low water pressure;replace eco shower heads with
regular heads;use same heads as new ones at
SARC which work well;test pressure vs.SARC
Change room –women’s
shower
Soap dishes missing;plastic soap dish was affixed to
wall (quick fix)
Construction garbage General construction garbage present on site
Fitness centre –
aerobics/yoga room
Privacy issue;use kraft paper temporarily;(blinds
have been ordered;staff will check delivery date and
report back)
Fitness centre –equipment Orientation of equipment (staff responsible;could
meet with members to discuss changes needed)
Fitness centre -program room
size
Too small to accommodate number of users;users
asking if gymnasium space could be used when not
in use for youth
Fitness centre -program room
and track temperature
Users complaining rooms are too hot;no windows
open;wires draped;not enough outlets;no water
available;suggested using fan to take heat out;wall
control not working;liability issue (staff will investigate
and report back)
Fitness centre –windows Sun and dimpled glass causing visual discomfort;
users suggested that classes and equipment face the
other direction,away from sun
Garden atrium Uneven;need to check for proper base
Lockers Too small;unable to fit bag,coat (same lockers,no
issues previously;new lockers only in Family change
room)
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AFLC Liaison Committee Meeting Minutes
Thursday,April 24,2015 Page 4 of 5
Deficiencies Comments/Suggestions
Parking –accessibility Need more than four handicapped parking spaces
(sufficient per rules;can designate four more)
Parking –Sports Dome users Saturday morning issues when Sports Dome users
park at AFLC (overflow is Legion parking lot but
space is limited;part of agreement with Sports Dome
is to use AFLC parking lot;Town is receiving benefit)
Skateboard park Cracks already in concrete (contractor responsible);
sharp stones around edges should be moved back to
sidewalk;need grass buffer;area lacking
supervision;need more signage respecting indemnity
and responsibility
Squash area Need to reach out to key users for feedback
Suit water extractor Located in change room with no drain;bucket was
placed underneath;needs monitoring (quick fix)
Wristbands Staff to provide costs
4.DETERMINATION OF TOP PRIORITIES
The Committee agreed on the following priorities:
Top Priorities Actions
Communication Staff to post current list of deficiencies/status in
AFLC lobby
Staff to report back with updated,consolidated list
Staff to post updated list in AFLC lobby,make
paper copies available for pickup,and e-mail
updates to AFLC members
Communications staff to assist in communicating
with AFLC members
Staff to be kept informed of developments
Back door locked –
inaccessible
Staff to investigate and report back on options,
costs,and feasibility of opening back door
Parking –accessibility Staff to designate four additional handicapped
parking spaces at front of facility and post signage
Skateboard park Staff to remove sharp stones from proximity to
skateboarders
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AFLC Liaison Committee Meeting Minutes
Thursday,April 24,2015 Page 5 of 5
5.NEXT MEETING
The Committee agreed to meet next on Thursday,May 7,2015,at 2 p.m.in Program
Room B of the Aurora Family Leisure Complex.It was also agreed that the meeting
would include a tour of the AFLC facility.
6.ADJOURNMENT
The meeting was adjourned at 3:53 p.m.
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
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TOWN OF AURORA
FINANCE ADVISORY COMMITTEE
MEETING MINUTES
Date:Tuesday,April 28,2015
Time and Location:5 p.m.,Leksand,Aurora Town Hall
Committee Members:Councillor Michael Thompson (Chair),Councillor Harold Kim,and
Mayor Geoffrey Dawe
Member(s)Absent:None
Other Attendees:Councillor John Abel,Councillor Tom Mrakas,Neil Garbe,Chief
Administrative Officer,Dan Elliot,Director of Corporate and Financial
Services/Treasurer,Jason Gaertner,Manager of Financial Planning,
Stephen Huycke,Town Clerk,and Samantha Kong,
Council/Committee Secretary
The Town Clerk called the meeting to order at 4:55 p.m.
APPOINTMENT OF COMMITTEE CHAIR
Stephen M.A.Huycke,Town Clerk,opened the floor to nominations for Chair of the Finance
Advisory Committee for the 2014-2018 Term.
Mayor Dawe nominated Councillor Thompson as Chair of the Finance Advisory Committee (FAC).
There being no other nominations,Councillor Thompson was appointed Chair of the Committee.
Councillor Thompson assumed the Chair at 5:02 p.m.
1.DECLARATION OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act.
2.APPROVAL OF THE AGENDA
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
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Tuesday,April 28,2015 Page 2 of 5
3.RECEIPT OF THE MINUTES
None
4.DELEGATIONS
(a)Paul Duggan,Director of Audit Services,York Region and Travis Waite,
Senior Internal Auditor,York Region
Re:N6 Internal Audit Services
Mr.Duggan and Mr.Waite were present to provide an overview of the N6 Internal
Audit Services which brings systematic and disciplined approaches to evaluate and
improve the effectiveness of risk management,control,and governance processes.
Mr.Duggan identified and examined areas of risk and discussed the Town’s 2015
Audit Plan.
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the delegation by Paul Duggan and Travis Waite be received for information.
CARRIED
5.CONSIDERATION OF ITEMS
1.Memorandum from Town Clerk
Re:Finance Advisory Committee –Terms of Reference
The Chair noted that the recommended revisions to section 6 of the approved FAC
Terms of Reference,titled “Meetings,Times and Locations”is to ensure that the
Committee has the flexibility to schedule its meetings to accommodate the attendance
of all committee members.
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the memorandum regarding Finance Advisory Committee –Terms of
Reference be received;and
THAT the Finance Advisory Committee Terms of Reference be amended to reflect
the changes recommended by staff.
CARRIED
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Tuesday,April 28,2015 Page 3 of 5
2.2015 Budget Process Debrief –Discussion
Staff noted that the 2015 budget process has been progressing well thus far and
stated that the approach towards service levels has allowed Council to focus on
areas of interest.Staff further noted that a key performance indicators (KPI)report
card will be brought to Council in the near future.Staff recommended that a multi-
year budget approach should be implemented throughout the coming years and
that a line-by-line approach should be exercised at the committee level.Staff further
recommended that a budget target be determined at the beginning of the budget
process.The Committee agrees that a multi-year budget approach should be
implemented as a high level strategy with latitude to acquire detail to address
variances.It was suggested that a detailed view of the budget be presented in the
first year of the term to determine a baseline for the upcoming budget years,or
alternatively focusing detail reviews on one or two departments each year on a
planned cycle.
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the comments of the Finance Advisory Committee regarding 2015
Budget Process Debrief be referred to staff for consideration.
CARRIED
3.CFS15-021 –Multi-Year Budget Approach
Staff presented an overview of the implementation of multi-year budgets which
would improve operational efficiency of the municipality through improved long
range planning and integration of Strategic Plan objectives,as well as promote
discussion of service levels,rather than considering each budget line item
throughout the corporation annually.Staff indicated that such an approach would
allow Council to consider the budget across a longer time horizon and plan for
service level changes.The Committee supports a multi-year budget approach and
inquired about the establishment of guiding principles and a municipal price index
(MPI),as well as the incorporation of new services each year.The Committee
suggested that a budget workshop be included as part of the council orientation for
new councillors.
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT Report No.CFS15-021 be received;and
THAT the comments of the Finance Advisory Committee regarding Report No.
CFS15-21 be referred to staff for consideration.
CARRIED
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Tuesday,April 28,2015 Page 4 of 5
4.Memorandum from Director of Corporate &Financial Services/Treasurer
Re:Financial Information Systems –Pending Replacement Request
Staff provided a brief overview of the systemic constraints with the financial system
that were identified prior to 2015 and noted that they have been working to optimize
the existing systems in an attempt to bring internal resolutions to the issues.Staff
further stated that a detailed report outlining the need for a financial system
replacement would be presented to Council and would seek a mid-year budget
amendment to add consulting funding to the 2016 capital budget.The Committee
supported the request to replace the current financial information system and inquired
about the types of financial systems the N6 municipalities possess.
Moved by Mayor Dawe
Seconded by Councillor Kim
THAT the memorandum regarding Financial Information Systems –Pending
Replacement Request be received for information.
CARRIED
5.Agenda Items for Future Meetings –Discussion
-Citizen Budget
-Investment Income
-Other
Staff introduced agenda items to be considered at future meetings and the
Committee approved.
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the Agenda Items for Future Meetings as identified by the Finance
Advisory Committee be referred to staff.
CARRIED
6.NEW BUSINESS
None
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Finance Advisory Committee Meeting Minutes
Tuesday,April 28,2015 Page 5 of 5
7.ADJOURNMENT
Moved by Councillor Kim
Seconded by Mayor Dawe
THAT the meeting be adjourned at 6:35 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
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TOWN OF AURORA
ACCESSIBILITY ADVISORY COMMITTEE
MEETING MINUTES
Date:Wednesday,May 6,2015
Time and Location:7 p.m.,Leksand Room,Aurora Town Hall
Committee Members:Tyler Barker (Chair),John Lenchak (Vice Chair),Gordon
Barnes (arrived 7:29 p.m.),James Hoyes,and Councillor
Sandra Humfryes
Member(s)Absent:David Newton
Other Attendees:Councillor Tom Mrakas,Chris Catania,Accessibility Advisor,
and Linda Bottos,Council/Committee Secretary
The Chair called the meeting to order at 7:04 p.m.
The Chair relinquished the chair to the Vice Chair at 8:14 p.m.during the discussion of Item
2 and resumed the Chair at 8:29 p.m.
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
2.APPROVAL OF THE AGENDA
Moved by John Lenchak
Seconded by James Hoyes
THAT the agenda as circulated by Legal and Legislative Services be approved.
CARRIED
3.RECEIPT OF THE MINUTES
Accessibility Advisory Committee Meeting Minutes of April 1,2015
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Accessibility Advisory Committee Meeting Minutes
Wednesday,May 6,2015 Page 2 of 6
Moved by James Hoyes
Seconded by Councillor Humfryes
THAT the Accessibility Advisory Committee meeting minutes of April 1,2015,be
received for information.
CARRIED
4.DELEGATIONS
The Accessibility Advisory Committee consented,on a two-thirds vote,to allow Ms.
Rebecca Beaton to speak to an additional matter following her initial delegation.
(a)Rebecca Beaton,Resident
Re:Residential Garbage/Recycle Collection for Disabled and/or Elderly
Residents
Ms.Beaton referred to a service provided by the City of Toronto and several other
municipalities,including Albuquerque,New Mexico,whereby elderly or disabled
residents who are unable to carry their waste to the curb,including garbage,
recycle bins,and yard waste,may apply for assistance.She noted that the
application form,which is completed and signed by a physician,does not
stipulate the illness and indicates only that assistance is required.Ms.Beaton
suggested that the Town of Aurora make this service available for only those who
require assistance in order to allow them to live in their own home as long as
possible,including those who may need help on a temporary basis.She
requested that,if this service were to be offered,any advertising also remind
residents to keep an eye out for and assist their elderly or disabled neighbours.
The Committee expressed support for the concept and agreed to raise the
matter under New Business.
Staff noted that the Town of Aurora offers a similar service,whereby residents
may request special assistance.
Moved by Councillor Humfryes
Seconded by James Hoyes
THAT the comments of the delegation be received for information.
CARRIED
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Accessibility Advisory Committee Meeting Minutes
Wednesday,May 6,2015 Page 3 of 6
Ms.Beaton noted that there are several streets remaining in Town where
residents must continue to maintain the ditches fronting their properties,whereas
newer subdivisions or rehabilitated streets have sidewalks instead that are
maintained by the Town.She stated that some residents are getting older,are
having difficulty in maintaining these Town-owned ditches,and should not have
to pay for their maintenance.Ms.Beaton requested that the Town hire a
summer student to mow the ditches of homeowners who need assistance.
Moved by James Hoyes
Seconded by John Lenchak
THAT the comments of the delegation be received for information.
CARRIED
5.MATTERS FOR CONSIDERATION
1.Memorandum from Accessibility Advisor
Re:Mattamy Phase 2 Neighbourhood Park –Accessibility Considerations
Staff provided an on-screen presentation of the Neighbourhood Park site and
concept plans for the Committee’s review.The Committee discussed various
elements of the site and provided feedback.Staff agreed to forward the Queen’s
Diamond Jubilee Park booklet to the Committee for information.
Moved by Gordon Barnes
Seconded by Councillor Humfryes
THAT the memorandum regarding Mattamy Phase 2 Neighbourhood Park –
Accessibility Considerations be received;and
THAT the following Accessibility Advisory Committee comments regarding
accessibility for Mattamy Phase 2 Neighbourhood Park be considered by staff:
1.Include proper curb cutting and delineation in the parking lot (in addition to
those used as access aisles for the accessible parking spaces)to provide
access for other transportation/mobility devices;
2.Include various sensory elements (e.g.,tactile,auditory,visual),such as
Braille stations,chess board/table,sound tubes;
3.Include play structures with barrier-free access;
4.Include accessible picnic tables,mats on grass;
5.Include water troughs at splash pad;
6.Include developmental workstations along paths;
7.Include lower basketball nets and multi-use flexibility in basketball area;and
8.Include universal washroom structure with adjacent watering station.
CARRIED
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Accessibility Advisory Committee Meeting Minutes
Wednesday,May 6,2015 Page 4 of 6
6.INFORMATIONAL ITEMS
2.Memorandum from Accessibility Advisor
Re:Accessible Changes to Ontario Building Code (OBC)
Staff advised on changes that have been made to the OBC,which took effect on
January 1,2015,and will be discussed further at the June meeting through a
presentation from the Director of Building and By-law Services.In response to
questions from the Committee,staff explained various aspects of the OBC in
relation to its scope,facility classifications,safety,and accessibility.
Moved by Councillor Humfryes
Seconded by Tyler Barker
THAT the memorandum regarding Accessible Changes to Ontario Building
Code (OBC)be received for information.
CARRIED
3.Memorandum from Accessibility Advisor
Re:AODA 10th Anniversary Event
Staff provided a brief overview of events celebrating the introduction of the
Accessibility for Ontarians with Disabilities Act,2005 (AODA).He noted that the
Association of Municipal Clerks and Treasurers of Ontario (AMCTO)is inviting
communities to recognize and nominate individuals for the AODA 10th
Anniversary Champion Awards and further information would be provided to the
Committee at the June meeting.
Moved by Gordon Barnes
Seconded by John Lenchak
THAT the memorandum regarding AODA 10th Anniversary Event be received for
information.
CARRIED
4.Memorandum from Accessibility Advisor
Re:National Access Awareness Week –May 31 to June 6,2015
Staff advised that the Town of Aurora would be celebrating National Access
Awareness Week in alignment with York Region and that webinars were being
planned with the Region.Staff indicated that further event information would be
forwarded to the Committee and members were invited to submit any ideas or
initiatives for the Week to the Accessibility Advisor.
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Wednesday,May 6,2015 Page 5 of 6
Moved by Councillor Humfryes
Seconded by James Hoyes
THAT the memorandum regarding National Access Awareness Week –May 31
to June 6,2015,be received for information.
CARRIED
7.NEW BUSINESS
The Committee suggested that National Access Awareness Week would be an
appropriate time to honour the accomplishments of the Special Olympics Ontario-
Aurora Bocce Team during a General Committee or Council meeting.Councillor
Humfryes noted that the Aurora Rollers participated in the 2015 International Special
Olympics Bocce Tournament,which was hosted at the Seneca College King Campus
on April 30 to May 3,2015,and achieved third place out of the twenty teams left in the
secondary round robin,from a total of 24 teams that participated.
The Committee inquired about the accessible parking signage at the École
secondaire catholique Renaissance,at Bathurst Street and Bloomington Road,where
all of the accessibility signs except for one were recently seen to have been covered
by bags.Staff advised that municipalities do occasionally have cause to bag signage,
and he encouraged Committee members to advise him by e-mail or phone
immediately when issues are observed.
Councillor Mrakas inquired whether any information had been processed through the
Committee regarding Canada Post community mailboxes and accessibility issues.
Staff advised that nothing had been submitted,but information could be shared with
the Committee.
The Committee noted that the previous Accessibility Advisory Committee (AAC)
provided comments on the Aurora Family Leisure Complex (AFLC)renovation site
plans,including the need for power doors and door levers,and observed that the
doors of the main public washrooms are not power-operated.Councillor Humfryes
advised that this issue would be raised at the next AFLC Liaison Committee meeting.
Staff reviewed elements of the previous AAC’s feedback and indicated that he would
follow up to ensure that all of the accessibility concerns were addressed.
The Committee addressed the request of Delegation (a)regarding residential
garbage/recycling collection and discussed various approaches through which the
Town may engage residents who face particular challenges.The Committee put
forward the following motion:
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Wednesday,May 6,2015 Page 6 of 6
New Business Motion No.1
Moved by Councillor Humfryes
Seconded by James Hoyes
THAT staff be directed to investigate the opportunity for the Town to provide additional
services for residents requiring special assistance in the collection of waste from their
homes.
CARRIED
The Committee acknowledged that the subject of the delegation’s additional
comments regarding ditch maintenance was not within the scope of the Accessibility
Advisory Committee and staff agreed to contact Ms.Beaton in this regard.
Staff announced that a Queen’s Diamond Jubilee Park open house would be held on
May 14,2015,at 7 p.m.in the Holland Room at Town Hall,with the purpose of
providing an updated landscape master plan based on public input and comments
received at the first public meeting held on January 15,2014.
The Committee inquired about the process for including items on future Committee
agendas and members were invited to forward any suggestions to the Chair and the
Accessibility Advisor.Staff noted that the Annual Accessibility Plan would be
submitted for the Committee’s review in the fall.
8.ADJOURNMENT
Moved by James Hoyes
Seconded by Gordon Barnes
THAT the meeting be adjourned at 9:12 p.m.
CARRIED
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
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TOWN OF AURORA
AURORA FAMILY LEISURE COMPLEX (AFLC)
LIAISON COMMITTEE MEETING MINUTES
Date:Thursday,May 7,2015
Time and Location:2 p.m.,Program Room B,Aurora Family Leisure Complex
Committee Members:Councillor Sandra Humfryes (Chair)(arrived 2:04 p.m.),
Councillor John Abel,Councillor Michael Thompson,Wendy
Frappier (departed 3:05 p.m.),Frans LeRoij,Janet Matthews,
Gene Scherrer,and Jo-anne Spitzer
Member(s)Absent:Deni Crescenzi and Juergen Daurer
Other Attendees:Neil Garbe,Chief Administrative Officer,Phillip Galin,Manager,
Facilities,Property and Fleet Services,Chris Catania,
Accessibility Advisor,and Linda Bottos,Council/Committee
Secretary
Councillor Thompson,in the absence of the Chair,called the meeting to order at 2:02 p.m.
Councillor Humfryes assumed the Chair at 2:08 p.m.
1.OPENING REMARKS
Mr.Garbe suggested that the Committee refer to the updated AFLC Outstanding
Deficiency List,included in the meeting agenda as Item 3,to continue with the
prioritization of issues.Copies of the blueprints,marked with the proposed changes,
were distributed to the members.The Committee members were invited to each
identify their top three priorities and to add any items that may have been missing
from the List.Councillor Humfryes reiterated the intent of the List and purpose of the
Committee in helping to interpret the issues and represent the AFLC users.She
noted that staff have committed to expediting the Committee’s top three priorities,
including communication and progress updates of the priorities.
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AFLC Liaison Committee Meeting Minutes
Thursday,May 7,2015 Page 2 of 3
2.PREVIOUS MEETING MINUTES OF APRIL 24,2015
The Aurora Family Leisure Complex Liaison Committee meeting minutes of April 24,
2015,were provided for information.
3.REVIEW OF UPDATED AFLC OUTSTANDING DEFICIENCY LIST
The Committee was provided with an updated AFLC Outstanding Deficiency List for
review,which included additional columns for Estimated Cost,Recommendation,
Target Completion,and Status.
4.DETERMINATION OF TOP PRIORITIES
The Committee identified the following top priorities (staff comments in brackets):
Top Priorities Comments/Suggestions
Back door access,security Estimated 50-60 users would need back door access;
proposed double-layer fob system for parking and door
access;option to install camera and buzzer at back
door;front door not secure as not everyone checks in at
front desk (primary driver is security and public safety;
fob systems,etc.still provide opportunities for risk;
additional accessible parking at front and side;if
individuals need help,staff could accommodate)
Change room issues Need more benches,etc.per Outstanding Deficiency
List
Gym space allocation Gym often empty;could be used for overflow;should be
open/utilized when not being used by youth;Why can’t
kids show up and shoot hoops outside of scheduled
program times?(staff will discuss with programmers;
space is meant to generate revenue)
Program space allocation,
including fitness studio
Need to look at how building is utilized in relation to
programs;building should serve users;fitness studio
and other spaces now too small;need to reconsider
space allocation;re-evaluate use of space
Slippery floors Floors should be resurfaced to provide a non-slip
surface in wet areas (mats will not be returned as they
are considered a health hazard)
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 15 Page -2
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AFLC Liaison Committee Meeting Minutes
Thursday,May 7,2015 Page 3 of 3
Top Priorities Comments/Suggestions
Storage for coats,boots,
bags
Need more hooks,larger and more cubbies and
lockers;SARC has good size (staff have ideas on how
to reorganize the fitness studio for storage;need advice
on sizes needed)
Ventilation,heating and
cooling air management
Yoga class and other program areas too hot;consider
options,e.g.,large fans,ceiling fans,heat retractors;
install large scale thermometers on walls and window
area (each room has thermostat;will advise staff to
monitor;new HVAC system will take time to balance
and calibrate in each space through the seasons;blinds
to be installed in gym today;portable air units should
alleviate issues in mean time)
Water fountain Need water available (water fountain bottle fill to be
installed)
Water pressure Water pressure too low;investigate alternate shower
heads that would meet OBC standards (mandated to
use low flow restrictors;unable to guarantee completion
within 16 weeks)
5.REVIEW OF FEEDBACK PROCESS
The Committee was provided with a “Facility Service Request Workflow”chart for
information.
6.NEXT MEETING
The Committee agreed to meet next during the week of May 25,2015,(at a time later
than 2 p.m.)in Program Room B of the Aurora Family Leisure Complex.
7.ADJOURNMENT
The meeting was adjourned at 3:30 p.m.
COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS
ADOPTED BY COUNCIL AT A LATER MEETING.
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 15 Page -3
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MEMORANDUM
DATE:May 19,2015
TO:Members of Council
FROM:Mayor Geoffrey Dawe
RE:Lake Simcoe Region Conservation Authority
Highlights –April 24,2015 –Meeting of the Board
RECOMMENDATION
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
Town of Aurora
Office of the Mayor
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 16 Page -1
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Lake Simcoe Region Conservation Authority,
120 Bayview Parkway,Newmarket,ON,L3Y 4X1
E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca
Presentations:
Maple Lake Estates Permit Application by Metrus Developments (DG Group)
The Board of Directors passed a resolution directing staff to not consider a permit application
submitted April 16,2015 by Metrus Development (now known as DG Group)and to return it along
with the associated fee to DG Group.This decision was based on the legal,written promise (an
undertaking)by Metrus Developments to LSRCA that an application would not be submitted prior to
April 30,2015.
The Board of Directors resolved to support a transfer of development rights from the original Maple
Lake Estates site to the adjacent property owned by the ownership group and located directly to the
south of the current plan approved site,in order to protect the natural heritage features on what is
known as Maple Lake Estates.The Board of Directors also directed staff to continue to work with all
parties and notify the Province,the Regional Municipality of York and the Town of Georgina of the
The Board of Directors support the negotiation of a transfer of development rights as the best way to
participation in the land transfer discussions along with the property owner,DG Group,the Town of
Georgina,York Region and the Province.
LSRCA 2014 Audit Findings by BDO Canada LLP
Representatives
were in attendance to report to the Board of Directors regarding the 2014 audit findings of LSRCA.Mr.
Jones noted tha
very clean audit,with no significant error s or exclusions discovered.Ms.White explained to Board
members that a fraud assessment forms part of the audit,and BDO Canada LLP assessed internal
control procedures and found no unusual or fraudulent activity.
Staff Reports:
2014 Draft Audited Financial Statements
The Board approved Staff Report No.19-15-BOD,prepared by Jocelyn Lee,General Manager,
Corporate &Financial Services,which 2014 Draft Audited Financial
Statements,as well as the appropriations to reserve from operations and the new government
transfer standard as outlined in financial statements.
Board Meeting Highlights
April 24,2015
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 16 Page -2
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LSRCA Board of Directors
Meeting Highlights April 24,2015
Page 2 of 2
Lake Simcoe Region Conservation Authority,
120 Bayview Parkway,Newmarket,ON,L3Y 4X1
E-mail:info@lsrca.on.ca Web site:www.lsrca.on.ca
LSRCA Revised Watershed Development Guidelines
The Board approved Staff Report No.20-15-BOD,prepared by Beverley Booth,Manager,Planning,
Regulations &Enforcement,which sought the Board of Directors l 24,2015
Watershed Development Guidelines,with an implementation date of June 1,2015.
Watershed Restoration Key Performance Indicators for LSRCA Stewardship and Forestry Program
Delivery,2014 Program Delivery Update
The Board received Staff Report No.21-15-BOD,prepared by Philip Davies,Manager,Forestry and
Stewardship,which provided Board members with an update on the ongoing development of the Key
Performance Indicators for reporting on the outcomes of LSRCA Stewardship and Forestry program
delivery.
Authorization to Approve Awarding of LSRCA Funding Grants to Lake Simcoe Watershed Municipalities
The Board approved Staff Report No.22-15-BOD,prepared by Jocelyn Lee,General Manager,
Corporate &Financial Services,which authorized the Chief Administrative Officer/Secretary-Treasurer,
along with the Chair or Vice-Chair,to approve LSRCA grants awarded to watershed municipalities for
environmental restoration pro jects.
Naming of LSRCA Assets and Facilities Policy
The Board received Staff Report No.23-15-BOD,prepared by Brian Kemp,General Manager,
Conservation Lands,regarding a new policy for naming of LSRCA assets and facilities.The Board
recommended some revisions to the draft policy and instructed staff to bring a revised policy back to
the May 2015 Board of Directors meeting for approval.
2015 Proposed Budget
The Board approved Staff Report No.24-15-BOD,prepared by Jocelyn Lee,General Manager,
Corporate &Financial Services,5
Proposed Budget estimates,projected revenues,the net reserve appropriations,as well as distribution
to member municipalities.The Board also supported that each member municipality be formally
advised of its respective share of general and special capital levies .
General Committee Meeting Agenda
Tuesday,May 19,2015 Item 16 Page -3
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NOTICE OF MOTION Councillor Wendy Gaertner
Date:May 19,2015
To:Mayor and Members of Council
From:Councillor Gaertner
Re:Aurora Family Leisure Complex (AFLC)–Rear Door Access
WHEREAS an increasing number of Aurora residents are utilizing the Aurora Family
Leisure Complex pool and fitness areas for therapeutic and rehabilitation activities;and
WHEREAS the Town of Aurora offers eleven Aqua Fitness classes in the AFLC pool
each week,including two classes that are specifically designed to help those suffering
with arthritis,many of which are utilized by “older adults”,and two classes that are
offered specifically to those persons over 55 years of age;and
WHEREAS many of these members are not disabled,just getting older,and do not
display a disability parking permit in their vehicle;and
WHEREAS the rear entrance of the Complex has offered easier access for those
residents with mobility issues for nearly 30 years,but no longer does so;and
WHEREAS the parking area at the rear of the Complex is now unusable due to the long
walk back to the front entrance;and
WHEREAS much of the parking lot at the Complex has a substantial grade
encumbering those with mobility issues;and
WHEREAS the rear and side parking lot provides the only flat,even area to walk to the
Complex;and
WHEREAS ensuring that this facility is as accessible as possible,not just to meet legal
compliance,but to demonstrate the Town of Aurora's philosophy and spirit of
accessibility and inclusivity to enhance the quality of life for all Aurora residents;and
WHEREAS resuming access to the Aurora Leisure Complex via the rear door entrance
would be in keeping with this spirit;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to study the
options and costs for users to access the rear door to enter the AFLC and bring this
information back to Council as expediently as possible.
General Committee Meeting Agenda
Tuesday,May 19,2015 Notice of Motion (a)Page -1
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NOTICE OF MOTION Councillor Wendy Gaertner
Date:May 19,2015
To:Mayor and Members of Council
From:Councillor Gaertner
Re:Draft Tree Protection By-law
WHEREAS on January 25,2011,Council of the Town of Aurora directed the formation of a
Town staff,multi-department,Tree Protection By-law Committee,to review the Town's
current Tree By-law;and
WHEREAS the purpose of the committee was to review the existing Tree By-law and
suggest changes and revisions for Council's consideration;and
WHEREAS the process to develop the Draft Tree Protection By-law was to include
consultation with the public and all stakeholders;and
WHEREAS public and stakeholder consultation was accomplished through comprehensive
staff discussions with stakeholders,an online survey,and a Public Planning meeting held
on April 25,2012;and
WHEREAS staff Report No.PR12-016 was presented at the Public Planning meeting;and
WHEREAS staff Report No.PR12-016 spoke to the advantage of the Draft Tree Protection
By-law to enable residents to receive better service in the processing of permits,and better
enforcement and tree protection for the municipality;and
WHEREAS the public and stakeholder consultation process allowed for input and advice
on the actual By-Law changes;and
WHEREAS the Public Planning meeting was well-attended and included representation
from all stakeholders;and
WHEREAS the Council direction from the meeting was that the recommendations from
staff Report No.PR12-016 be received,and that comments presented at the Public
Planning meeting be addressed in a comprehensive report outlining recommendations and
options at a future General Committee meeting,and that all parties expressing interest at
the Public Planning meeting and stakeholders be advised of the General Committee
meeting date;and
General Committee Meeting Agenda
Tuesday,May 19,2015 Notice of Motion (b)Page -1
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Notice of Motion
May 19,2015 -2 -Draft Tree Protection By-law
WHEREAS that meeting was held on October 8,2013,and Council directed staff to make
further revisions and bring the Draft Tree Protection By-law back to Council for comments
prior to releasing it again to the public for their input;and
WHEREAS the Draft Tree Protection By-Law was discussed by Council again on January
14,2014,and January 21,2014;and
WHEREAS Council referred the Draft Tree Protection By-law report back to staff without
clarifying any next steps in the process;and
WHEREAS the Town's February 2015 Pending List makes notes that the matter is
"Complete"along with the notation that Town staff reviewed the revised Tree Protection By-
law in accordance with the Council direction of January 21,2014,and determined that the
current Tree By-law is satisfactory,and staff will continue to monitor the operation and
enforcement of the current Tree By-law and may bring it forward for review to Council
should the need arise;and
WHEREAS this public process started in 2011 and no Council decision has been made to
date on the Draft Tree Protection By-law;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff place the matter of the Draft
Tree Protection By-law on a future General Committee agenda for discussion and direction,
with a copy of all previous staff reports dealing with this matter as well as a copy of the
Town’s current Tree By-law and Tree Destruction Permit;and
BE IT FURTHER RESOLVED THAT staff be directed to prepare and bring a
comprehensive report to General Committee prior to the end of September 2015 containing
a written summary of the review process and all written or verbal input received from the
general public at the Public Planning meeting and other Council meetings outlined in this
motion;and
BE IT FURTHER RESOLVED THAT that staff be directed to provide Council with options
for meeting dates for Council to invite the public to comment and offer input on the Draft
Tree Protection By-law.
General Committee Meeting Agenda
Tuesday,May 19,2015 Notice of Motion (b)Page -2
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NOTICE OF MOTION Councillor Tom Mrakas
Date:May 19,2015
To:Mayor and Members of Council
From:Councillor Mrakas
Re:Community Recognition Review Ad Hoc Committee
WHEREAS volunteers are the driving force of community and without the support of
volunteers facilitating the many events,sporting activities and community functions
Aurora has become known for,our quality of life would not be the same;and
WHEREAS recognizing the value and contributions volunteers make in the Town of
Aurora is of primary importance to the municipality;and
WHEREAS the Town recognizes the contribution of volunteers to the community
through an annual event held each year;and
WHEREAS significant annual events should be reviewed from time to time to ensure
that the event is the best and most effective it can be;and
WHEREAS the annual Community Recognition Event has not been reviewed for a
number of years;
NOW THEREFORE BE IT HEREBY RESOLVED THAT a “Community Recognition
Review Ad Hoc Committee”be established;and
BE IT FURTHER RESOLVED THAT the mandate of the Community Recognition
Review Ad Hoc Committee be to review and make recommendations to Council on all
aspects of the current Community Recognition event including:
1.the criteria and process by which various community recognition awards are
currently bestowed;and
2.in the context of other similar community events,ensuring that the Aurora
Community Recognition Event demonstrates how important and special our
volunteers are and how deserving they are of recognition;and
BE IT FURTHER RESOLVED THAT the Community Recognition Review Ad Hoc
Committee be comprised of two (2)Members of Council and five (5)citizen members;
and
General Committee Meeting Agenda
Tuesday,May 19,2015 Notice of Motion (c)Page -1
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Notice of Motion
Community Recognition
May 19,2015 -2 -Review Ad Hoc Committee
BE IT FURTHER RESOLVED THAT in appointing citizen members of the Community
Recognition Review Ad Hoc Committee,Council will give preference to applicants who
have experience in the volunteer sector and/or community recognition awards;and
BE IT FURTHER RESOLVED THAT staff be directed to advertise,in accordance with
the provisions of the “Policy for Ad Hoc/Advisory Committees and Local Boards”,for
applications from members of the public for appointment to the Community Recognition
Review Ad Hoc Committee;and
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be directed to
appoint one or more appropriate staff liaisons to support the work of the Community
Recognition Review Ad Hoc Committee;and
BE IT FURTHER RESOLVED THAT the Community Recognition Review Ad Hoc
Committee be required to report back to Council with recommendations for approval in
time for preparation of the 2016 Community Recognition Awards.
General Committee Meeting Agenda
Tuesday,May 19,2015 Notice of Motion (c)Page -2
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NOTICE OF MOTION Councillor John Abel
Date:May 19,2015
To:Mayor and Members of Council
From:Councillor Abel
Re:Library Square Ad Hoc Committee
WHEREAS the Town of Aurora has declared the old Library and the old Fire Hall,both on
Victoria Street,as surplus properties;and
WHEREAS during the last term of Council,the Town engaged the community as to what
uses the Library Square might have to better enhance the community at large;
NOW THEREFORE BE IT HEREBY RESOLVED THAT that a "Library Square Ad Hoc
Committee",to provide Council with advice on a potential vision and design for Library
Square,be established;and
BE IT FURTHER RESOLVED THAT the Library Square Ad Hoc Committee be comprised
of the Mayor,three (3)Councillors,and up to four (4)citizen members;and
BE IT FURTHER RESOLVED THAT in appointing citizen members to the Library Square
Ad Hoc Committee,Council will give preference to applicants who have experience in
planning,architecture,and community gathering design;and
BE IT FURTHER RESOLVED THAT staff be directed to advertise,in accordance with the
provisions of the "Policy for Ad Hoc/Advisory Committees and Local Boards",for
applications from members of the public for appointment to the Library Square Ad Hoc
Committee;and
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be directed to appoint
one or more appropriate staff liaisons to support the work of the Library Square Ad Hoc
Committee.
General Committee Meeting Agenda
Tuesday,May 19,2015 Notice of Motion (d)Page -1
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NOTICE OF MOTION Councillor Sandra Humfryes
Date:May 19,2015
To:Mayor and Members of Council
From:Councillor Humfryes
Re:Pedestrian and Vehicle Traffic Concerns –Earl Stewart Drive,Pedersen
Drive,St.John’s Sideroad East,and Bayview Avenue
WHEREAS at the Public Planning meeting of February 25,2015,
Report No.PL15-010 was presented to propose a zoning by-law amendment for
approval of a Motor Vehicle Sales Establishment;and
WHEREAS pedestrian and vehicle traffic concerns were reported by several residential
owners in the area bounded by Earl Stewart Drive,Pedersen Drive,St.John’s Sideroad
East,and Bayview Avenue;and
WHEREAS residents noted both vehicle and pedestrian accidents at these particular
intersections;
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to work with
York Region to perform appropriate traffic studies in the area bounded by Earl Stewart
Drive,Pedersen Drive,St.John’s Sideroad East,and Bayview Avenue,and to report
back to Council on the results of those studies including any recommendations for
additional safety measures that may be required.
General Committee Meeting Agenda
Tuesday,May 19,2015 Notice of Motion (e)Page -1
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