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AGENDA - General Committee - 20150602GENERAL COMMITTEE MEETING AGENDA TUESDAY,JUNE 2,2015 7 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE May 29,2015 TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA Tuesday,June 2,2015 7 p.m. Council Chambers Councillor Kim in the Chair 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 5.DELEGATIONS 6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR 7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 8.NOTICES OF MOTION (a)Councillor Gaertner pg.115 Re:Protection of Trees on Golf Courses General Committee Meeting Agenda Tuesday,June 2,2015 Page 2 of 5 9.NEW BUSINESS/GENERAL INFORMATION 10.CLOSED SESSION 11.ADJOURNMENT General Committee Meeting Agenda Tuesday,June 2,2015 Page 3 of 5 AGENDA ITEMS (Referred from Council meeting of May 26,2015 –Item 1(10)) 1.IES15-038 –Strategy for Traffic Signs Installation pg.1 RECOMMENDED: THAT Report No.IES15-038 be received;and THAT traffic signs and posts in the Town be audited;and THAT road signs be combined onto a single post wherever possible;and THAT unnecessary or redundant signs and posts be removed. (Referred from Council meeting of May 26,2015 –Item 5) 2.Finance Advisory Committee Meeting Minutes of April 28,2015 pg.6 RECOMMENDED: THAT the Finance Advisory Committee meeting minutes of April 28,2015,be received;and THAT the following recommendation regarding Item 1 –Memorandum from Town Clerk;Re:Finance Advisory Committee –Terms of Reference,be approved: THAT the Finance Advisory Committee Terms of Reference be amended to reflect the changes recommended by staff. 3.PL15-038 –Proposed Rogers Radiocommunication &Broadcasting pg.11 Antenna Rogers Communications Inc. 1030 Bloomington Road File Number:SP(T)-2014-01 RECOMMENDED: THAT Report No.PL15-038 be received;and THAT Council advise Industry Canada and the applicant that the Town’s Radiocommunication &Broadcasting Antenna Systems Protocol has been complied with in respect to the proposed 35 metre high monopole design telecommunication tower;and General Committee Meeting Agenda Tuesday,June 2,2015 Page 4 of 5 THAT Council’s position of Concurrence/Non-Concurrence regarding the proposed 35 metre high monopole design telecommunication tower at 1030 Bloomington Road be forwarded to Industry Canada;and THAT Industry Canada be advised of Council’s resolution on the subject application. 4.Memorandum from Director of Planning &Development Services pg.36 Re:Corporate Environmental Action Plan Progress Report 2014 RECOMMENDED: THAT the memorandum regarding Corporate Environmental Action Plan Progress Report 2014 be received for information. 5.PR15-014 –2015 Concerts in the Park Series pg.87 RECOMMENDED: THAT Report No.PR15-014 be received;and THAT a stand-alone event to be presented by the Aurora Winter Blues Festival, be approved. 6.PR15-015 –Culture and Recreation Grant Bi-Annual Allocation for pg.91 March 2015 RECOMMENDED: THAT Report No.PR15-015 be received for information. 7.PR15-016 –Emerald Ash Borer Management Plan Update pg.95 RECOMMENDED: THAT Report No.PR15-016 be received;and THAT staff conduct an assessment of the Ash trees that have received their first treatment of TreeAzin for the purposes of measuring the effectiveness of the Emerald Ash Borer treatment program and report back to Council on this matter;and General Committee Meeting Agenda Tuesday,June 2,2015 Page 5 of 5 THAT the use of “IMA-JET”as an additional alternative Emerald Ash Borer control measure be approved,subject to meeting all applicable requirements and approvals as set out in the Pesticides Act and provincial regulations. 8.Memorandum from Chief Administrative Officer pg.101 Re:Town of Aurora Strategic Plan (2015)Update RECOMMENDED: THAT the memorandum regarding Town of Aurora Strategic Plan (2015)Update and Report No.CAO15-005 be received;and THAT an update to the Town of Aurora Strategic Plan based on the work plan outlined in Report No.CAO15-005 be authorized;and THAT staff be directed to prepare and issue a Request for Proposals for consulting services to assist with the Strategic Plan update. 9.Economic Development Advisory Committee Meeting Minutes of pg.110 May 14,2015 RECOMMENDED: THAT the Economic Development Advisory Committee meeting minutes of May 14,2015,be received for information. TOWN OF AURORA GENERAL COMMITTEE REPORT No.IES15-038 SUBJECT:Strategy for Traffic Signs Installation FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental Services DATE:May 19,2015 RECOMMENDATIONS THAT Report No.IES15-038 be received;and THAT traffic signs and posts in the Town be audited;and THAT road signs be combined onto a single post wherever possible;and THAT unnecessary or redundant signs and posts be removed. PURPOSE OF THE REPORT This report has been prepared to address council motion of December 16,2014 - “Strategy to Remove Excessive Road Signage”on Town roads and formulate a strategy to combine signs on posts and eliminate extra traffic signs. BACKGROUND Council,at its meeting of December 16,2014,adopted the following notice of motion regarding a strategy to remove excessive road signage in the Town of Aurora: WHEREAS road signs are an essential communication tool for vehicular traffic;and WHEREAS road signs identify streets and parking,direct tourists,create pedestrian awareness,identify school zones,and serve many other purposes;and WHEREAS some signs pose an imposition to property owners;and WHEREAS signs in some areas tend to clutter NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to formulate a strategy to combine signs on posts,and report back to Council with options to mitigate the number of signs posted,to give our neighbourhoods a cleaner look. General Committee Meeting Agenda Tuesday,June 2,2015 Item 1 Page -1 -1 - May 19,2015 -2 -Report No.IES15-038 COMMENTS Traffic signs are required to provide for the safe and orderly movement of vehicles and pedestrians Traffic signs,signals and pavement markings are essential tools for communicating with road users (motorists and pedestrians)and need to be concise so as to be easily understood. Traffic signs regulate traffic flow and warn of hazards which may not be evident.There are also a variety of signs that provide information to motorists and pedestrians about directions,destinations and points of interest. In order for the traffic signs and information signs to be effective they should: Convey a clear and simple message that is easily understood by road users. Allow enough time to motorists and pedestrians to respond and react. Meet the industry standards –shape,type,size,sign material,reflectivity and installation. Traffic signs in The Town of Aurora are installed as per the industry standards and requirements The traffic signs in the Town are installed as per the Town’s standard drawing R-207, attached as Appendix “A”,in conformance to the Ontario Traffic Manuals (OTM)of the Ministry of Transportation,Manual on Uniform Traffic Control Devices (MUTCD)and Highway Traffic Act (HTA)requirements.The standard is strictly enforced by the Town in new developments and whenever new traffic signs have to be installed. Sign cluttering often happens over time,where additional signs are installed without proper consideration of the existing signs This can be the case when traffic signs are cluttered in certain areas with higher vehicle traffic and pedestrian volumes.Consideration should be given to the existing signs prior to installation of new signs as this will determine whether their existence is necessary. Staff generally combine signs where possible considering other area features such as trees or obstacles. It is noted that regulatory and warning signs are a must and need to be installed for safety and to inform the road users of a variety of road conditions such as posted speed limits,stop controlled intersection,parking restrictions etc.As such there is a liability for the Town to install the regulatory and warning signs as required. General Committee Meeting Agenda Tuesday,June 2,2015 Item 1 Page -2 -2 - May 19,2015 -3 -Report No.IES15-038 There is also a variety of other signs that provide information to motorists and pedestrians about directions,destinations and points of interest.Any signs that are unnecessary and unlawful should be removed in order to provide a cleaner look of the area and make space for necessary signs to be installed. Traffic sign audits will be conducted to investigate the possibility of reducing the number of road signs and posts in the Town Notwithstanding the industry standards requirements,the Town does emphasize in the Design Criteria Manual,that where possible to reduce the number of sign posts by combining two or more signs onto a single post rather than using a separate post for each sign. Therefore,it is recommend that traffic signs in the Town be audited by the Traffic/Transportation Analyst and Operations Division on a regular basis during the spring and summer months to explore the options of mitigating the number of road signs by combining two or more signs onto a single post.Using engineering judgement and local knowledge during the audit,staff will find the opportunities where traffic signs can be reduced without compromising the effectiveness of the signs and ensuring adherence to industry standards. LINK TO STRATEGIC PLAN Strategic Plan Goal of Supporting an Exceptional Quality of Life for All Objective 1:Improve transportation,mobility and connectivity Examine traffic patterns and identify potential solutions to improve movement and safety for motorists and pedestrians. ALTERNATIVE(S)TO THE RECOMMENDATIONS As recommended by Council. FINANCIAL IMPLICATIONS There are no financial implications associated with this report.However,time will be required for the Traffic/Transportation Analyst and Operations Division to carry out the traffic sign audits.The initial audit is expected to be completed in 2015. CONCLUSIONS Traffic signs,signals and pavement markings are essential tools for communicating with road users (motorists and pedestrians)and need to be concise so as to be easily understood.Proper use of signs is significant to their effectiveness in terms of General Committee Meeting Agenda Tuesday,June 2,2015 Item 1 Page -3 -3 - General Committee Meeting Agenda Tuesday,June 2,2015 Item 1 Page -4 -4 - Appendix "A" General Committee Meeting Agenda Tuesday,June 2,2015 Item 1 Page -5 -5 - TOWN OF AURORA FINANCE ADVISORY COMMITTEE MEETING MINUTES Date:Tuesday,April 28,2015 Time and Location:5 p.m.,Leksand,Aurora Town Hall Committee Members:Councillor Michael Thompson (Chair),Councillor Harold Kim,and Mayor Geoffrey Dawe Member(s)Absent:None Other Attendees:Councillor John Abel,Councillor Tom Mrakas,Neil Garbe,Chief Administrative Officer,Dan Elliot,Director of Corporate and Financial Services/Treasurer,Jason Gaertner,Manager of Financial Planning, Stephen Huycke,Town Clerk,and Samantha Kong, Council/Committee Secretary The Town Clerk called the meeting to order at 4:55 p.m. APPOINTMENT OF COMMITTEE CHAIR The Town Clerk opened the floor to nominations for Chair of the Finance Advisory Committee for the 2014-2018 Term. Mayor Dawe nominated Councillor Thompson as Chair of the Finance Advisory Committee (FAC). There being no other nominations,Councillor Thompson was appointed Chair of the Committee. Councillor Thompson assumed the Chair at 5:02 p.m. 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Mayor Dawe Seconded by Councillor Kim THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED General Committee Meeting Agenda Tuesday,June 2,2015 Item 2 Page -1 -6 - Finance Advisory Committee Meeting Minutes Tuesday,April 28,2015 Page 2 of 5 3.RECEIPT OF THE MINUTES None 4.DELEGATIONS (a)Paul Duggan,Director of Audit Services,York Region and Travis Waite, Senior Internal Auditor,York Region Re:N6 Internal Audit Services Mr.Duggan and Mr.Waite were present to provide an overview of the N6 Internal Audit Services which brings systematic and disciplined approaches to evaluate and improve the effectiveness of risk management,control,and governance processes. Mr.Duggan identified and examined areas of risk and discussed the Town’s 2015 Audit Plan. Moved by Mayor Dawe Seconded by Councillor Kim THAT the delegation by Paul Duggan and Travis Waite be received for information. CARRIED 5.CONSIDERATION OF ITEMS 1.Memorandum from Town Clerk Re:Finance Advisory Committee –Terms of Reference The Chair noted that the recommended revisions to section 6 of the approved FAC Terms of Reference,titled “Meetings,Times and Locations”were to ensure that the Committee has the flexibility to schedule its meetings to accommodate the attendance of all Committee members. Moved by Councillor Kim Seconded by Mayor Dawe THAT the memorandum regarding Finance Advisory Committee –Terms of Reference be received;and THAT the Finance Advisory Committee Terms of Reference be amended to reflect the changes recommended by staff. CARRIED General Committee Meeting Agenda Tuesday,June 2,2015 Item 2 Page -2 -7 - Finance Advisory Committee Meeting Minutes Tuesday,April 28,2015 Page 3 of 5 2.2015 Budget Process Debrief –Discussion Staff noted that the 2015 budget process has progressed well to date and stated that the approach towards service levels has allowed Council to focus on areas of interest.Staff further noted that a key performance indicators (KPI)report card would be brought to Council in the near future.Staff recommended that a multi-year budget approach should be implemented throughout the coming years and that a line-by-line approach should be exercised at the Committee level.Staff further recommended that a budget target be determined at the beginning of the budget process.The Committee agreed that a multi-year budget approach should be implemented as a high level strategy with latitude to acquire detail to address variances.It was suggested that a detailed view of the budget be presented in the first year of the Council Term to determine a baseline for the upcoming budget years,or alternatively focusing detailed reviews on one or two departments each year on a planned cycle. Moved by Mayor Dawe Seconded by Councillor Kim THAT the comments of the Finance Advisory Committee regarding 2015 Budget Process Debrief be referred to staff for consideration. CARRIED 3.CFS15-021 –Multi-Year Budget Approach Staff presented an overview of the implementation of multi-year budgets which would improve the operational efficiency of the municipality through improved long range planning and integration of Strategic Plan objectives,as well as promote discussion of service levels,rather than considering each budget line item throughout the Corporation annually.Staff indicated that such an approach would allow Council to consider the budget across a longer time horizon and plan for service level changes.The Committee expressed support for a multi-year budget approach and inquired about the establishment of guiding principles and a municipal price index (MPI),as well as the incorporation of new services each year. The Committee suggested that a budget workshop be included as part of the Council orientation for new Councillors. Moved by Councillor Kim Seconded by Mayor Dawe THAT Report No.CFS15-021 be received;and THAT the comments of the Finance Advisory Committee regarding Report No. CFS15-021 be referred to staff for consideration. CARRIED General Committee Meeting Agenda Tuesday,June 2,2015 Item 2 Page -3 -8 - Finance Advisory Committee Meeting Minutes Tuesday,April 28,2015 Page 4 of 5 4.Memorandum from Director of Corporate &Financial Services/Treasurer Re:Financial Information Systems –Pending Replacement Request Staff provided a brief overview of the systemic constraints with the current financial system that were identified prior to 2015 and noted that they have been working to optimize the existing systems in an attempt to bring internal resolutions to the issues. Staff further stated that a detailed report outlining the need for a financial system replacement would be presented to Council and would seek a mid-year budget amendment to add consulting funding to the 2016 capital budget.The Committee supported the request to replace the current financial information system and inquired about the types of financial systems that the N6 municipalities possess. Moved by Mayor Dawe Seconded by Councillor Kim THAT the memorandum regarding Financial Information Systems –Pending Replacement Request be received for information. CARRIED 5.Agenda Items for Future Meetings –Discussion -Citizen Budget -Investment Income -Other Staff introduced agenda items to be considered at future meetings,which were approved by the Committee. Moved by Councillor Kim Seconded by Mayor Dawe THAT the Agenda Items for Future Meetings,as identified by the Finance Advisory Committee,be referred to staff. CARRIED 6.NEW BUSINESS None General Committee Meeting Agenda Tuesday,June 2,2015 Item 2 Page -4 -9 - Finance Advisory Committee Meeting Minutes Tuesday,April 28,2015 Page 5 of 5 7.ADJOURNMENT Moved by Councillor Kim Seconded by Mayor Dawe THAT the meeting be adjourned at 6:35 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. General Committee Meeting Agenda Tuesday,June 2,2015 Item 2 Page -5 -10 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PL15-038 SUBJECT:Proposed Rogers Radiocommunication &Broadcasting Antenna Rogers Communications Inc. 1030 Bloomington Road File Number:SP(T)-2014-01 FROM:Marco Ramunno,Director of Planning &Development Services DATE:June 02,2015 RECOMMENDATIONS THAT Report No.PL15-038 be received;and THAT Council advise Industry Canada and the applicant that the Town’s Radiocommunication &Broadcasting Antenna Systems Protocol has been complied with in respect to the proposed 35 metre high monopole design telecommunication tower;and THAT Council’s position of Concurrence/Non-Concurrence regarding the proposed 35 metre high monopole design telecommunication tower at 1030 Bloomington Road be forwarded to Industry Canada;and THAT Industry Canada be advised of Council’s resolution on the subject application. PURPOSE OF THE REPORT This report outlines the Radiocommunication &Broadcasting Antenna application for a proposed 35 metre high telecommunication tower on 1030 Bloomington Road.The tower will be located on the north side of the Bloomington Road,within an existing automotive recycling yard. BACKGROUND On June 16,2014 the applicant (Rogers)submitted an application (file SP(T)-2014-01) for municipal concurrence to construct a telecommunication tower on 1030 Bloomington Road.The application submitted proposed a 30 metre circular steel monopole communications structure with associated radio equipment cabinet on a cast in place reinforced concrete slab.The installation would occupy a ground compound area of 4 metres by 7 metres or 28 sq.m. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -1 -11 - June 02,2015 -2 -Report No.PL15-038 During the consultation period,the applicant (Rogers)was made aware of Bell’s interest in expanding their infrastructure in the same general area of Bloomington Rd.In an effort to eliminate the need for two tower structures on Bloomington Road,Rogers and Bell have jointed venture in developing one telecommunication tower on Bloomington Road.On March 12,2015,Rogers resubmitted a revised proposal which presents an increase in the height of the tower from 30m to 35m.In addition,Rogers also relocated the tower further away (easterly)from the existing residents along the westerly portion of the subject site. Location/Land Use The subject lands are legally described as Part of Lot 11,Concession 2,EYS.The municipal address is 1030 Bloomington Road,Aurora.The proposed 35m tower would be located on the north side of Bloomington Road,approximately 700 m east of Bayview Avenue as illustrated in Figure 1. Currently,the land use on the subject property has an auto recycling facility and a single detached residential use. The surrounding land uses are as follows: North:existing residential use (single detached residential); South:Bloomington Road,Bloomington Downs Golf Course and industrial uses in the Town of Richmond Hill; East:existing industrial use (self-storage facility);and West:existing residential use (single detached residential). Protocol for Establishing Telecommunication Towers Under Section 5 of the Radiocommunications Act,the Minister of Industry is the approval authority for all erection and modifications to all towers and other antenna- supporting structures.Industry Canada has issued a procedural guideline for all radiocommunication and broadcasting antenna system,“Radiocommunications and Broadcasting Antenna Systems –Client Procedures Circular –CPC-2-0-03”which outlines the process for proponents seeking to install or modify antenna systems. Section 4.0 of the client procedures circular,the proponent must consult with the local Land Use Authority and obtain a final concurrence for the proposal or a letter acknowledging the relevant municipal process or other requirements have been satisfied. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -2 -12 - June 02,2015 -3 -Report No.PL15-038 Pre-Consultation with the Municipality On June 5,2014,Planning Staff had a pre-consultation with the applicant to discuss the initial 30m telecommunication tower.At the meeting,Planning Staff outlined the municipal telecommunication protocol and its requirements for public consultation to the applicant.On March 2,2015,Planning Staff had a second pre-consultation with the applicant to discuss the revised 35m telecommunication tower.Planning Staff requested the applicant to provide a planning justification report to address the purpose of the revised telecommunication tower,the benefits of having multiple carriers as well as the design integration with the existing subject site.The applicant had discussions with Staff on the outcome of the previous public consultations held by the applicant on August 11 and 25,2014 regarding the proposed 30m tower,style of the proposed tower and access from Bloomington Road. Public Consultation The applicant held two (2)public consultations on August 11 and August 25,2014 to discuss the initial 30 m telecommunication tower.Prior to the two public consultations, Rogers provided an information package and an invitation to an Open House Session to all those property owners located within a radius of 125 metres from the subject property.Concurrent to the mailing of the package,the applicant had also placed a notice sign along the frontage of the subject property.Moreover,two newspaper notices were published in the Aurora Era Banner and the Auroran on July 10,2014.The public consultations were hosted by Rogers at the Aurora Seniors Centre between 5 –7 pm. Four (4)members of the public and one councillor attended the Public Consultation on August 11,2014.No member of the public or local officials attended the Public Consultation on August 25,2014.Subsequently,Rogers received two (2)public comments via email.The following is a summary of the issues and comments received via email: Concerns related to siting and site selection; Other properties for potential structure placement; Property Values; Health Concerns; Photo Simulation of installation;and Visual Impact. In recognition of the comments received from the public consultation process and the newly joined venture with Bell,Rogers revised the proposed application.Given Rogers has revised the proposed application,Planning Staff directed Rogers to recirculate the notice of an application to construct a 35m telecommunication tower to the surrounding land owners and obtain comments on the revised proposal. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -3 -13 - June 02,2015 -4 -Report No.PL15-038 As such,on March 18,2015,Rogers recirculated an information package regarding the revised telecommunication tower to the surrounding residents and business within a 125 metres radius.As a result,Rogers obtained eight (8)public comments via email during the public commenting period.Of the eight (8)comments received,six (6)of the comments were from properties located outside of the prescribed circulation radius.In addition to the list of concerns received from the previous public consultations,the surrounding land owners were also concerned with the Tower being constructed on the Oak Ridges Moraine. Subsequent to both public commenting periods,Rogers provided a detailed response to the concerning property owners (attachment #1). COMMENTS Planning &Development Services have reviewed the application and Rogers’response to the concerning residents and have no further comments to the proposed telecommunication tower. Planning Staff recognize the relocation of the proposed tower will be located further away from the existing residential dwellings located on Offord Cres.and Babcock Blvd. The initial location for the telecommunication was located along the westerly portion of the subject site and closer to Bloomington Road just behind the existing residential dwelling on the subject site (Figure 2).The new location will provide a 130m buffer between the closest residential property at 1 Offord Cres and 15 Babcock Blvd. Moreover,a portion of the proposed telecommunication tower will now be screened by the existing Auto Recycling Facility,therefore further minimizing the visual aspect of the proposed tower (Figure 3). The subject application was also circulated to the Town’s Development Engineer, Building &By-law Services,Parks &Recreation Services and the Fire Services with no concerns or comments to the proposed telecommunication tower. LINK TO STRATEGIC PLAN The Employment Trend Analysis Report supports the Strategic Plan goal of Enabling a Creative,Diverse and Resilient Economy through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Promoting economic opportunities that facilitate the growth of Aurora as a desirable place to do business:Through the monitoring of emerging employment trends and economic trends,future workforce,education and business development needs are identified in accordance with the Develop plans to attract businesses that provide employment opportunities for our residents action item. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -4 -14 - General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -5 -15 - Rogers Communications Inc.|8200 Dixie Road |Brampton ON L6T 0C1 Tatyana Moro |Municipal Relations Specialist |647-747-2351 Public Consultation Summary and Response Report Prepared for:Town of Aurora Rogers/Bell Joint Site:C4277/W3661 (1030 Bloomington Rd.E.) Part of Lot 11,Concession 2,Town of Aurora,ON File D11(T)-01-14 Attachment #1 General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -6 -16 - Contents Introduction ......................................................................................................................................3 1.Network Coverage Requirements .............................................................................................3 2.Site Selection History ................................................................................................................3 Aeria 3.Selection of Proposed Site 5 .6 .....7 4.Public Notification......................................................................................................................8 Public Open House Attendees and Information ..................................................................9 Display Materials ................................................................................................................9 Public Comments/Questions/Rogers Responses Overview ................................................9 Summary of Questions/Responses s .........................................10 5.Conclusion ...............................................................................................................................17 APPENDIX 1 Sign in Sheet/Public Consultation Comments APPENDIX 2 -Comments from Re-Circulation Package APPENDIX 3 -Site Survey General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -7 -17 - 3 The purpose of this report is to summarize the process undertaken by Rogers relevant to the site located on a privately owned property known as 1030 Bloomington Rd.,Aurora,ON.The report will outline the questions which were posed by members of the public as a result of the Public Notification and 2 Open House Information Sessions held on Monday,August 11,2014 and Monday,August 25, 2014 at the Aurora Seniors Centre located at 90 John West Way.The report also includes comments obtained during re-circulation consultation conducted on Mar.18,2015 due to a change in the proposal to a joint venture between Rogers and Bell. The information in this report will be systematically addressed in the following order: 1.Network Coverage Requirement:identification of a coverage gap in the wireless network and its geographical translation 2.Site Selection History:previously proposed,and considered site locations as part of the site selection analysis 3.Selection of Proposed Site:identification of proposed candidate site and the resulting coverage 4.Public Notification:questions and comments submitted by members of the commenting public 5.Conclusion 1.Network Coverage Requirement Designing and maintaining a wireless network is a complicated task requiring the balance and consideration of a number of factors in meeting the current and future communication needs of the public and governmental authorities. A wireless telecommunications facility is a puzzle piece in a very complex radio network,whether that site is situated in an urban,suburban or rural setting.Customer demand and sound engineering principles direct where sites are required to be located.As people rely more on wireless devices such as smartphones,tablets and laptops for business and personal use,network improvements are required to ensure high quality voice and data services are available.In order for a wireless network to be reliable,an operator must provide "seamless"coverage so that gaps in the network are avoided. Gaps create dropped calls and overall poor service to customers.Rogers is committed and mandated by its license to ensure the best coverage and service to the public and private sectors. In response to this growing demand for wireless services,Rogers Communications Inc.(Rogers)has been working with the Town of Aurora staff to find a suitable location for a new telecommunications structure in efforts to provide improved coverage within the general area of Bayview Ave.and Bloomington Rd.E. 2.Site Selection History objectives,will respect local land-use constraints,will listen to community concerns,while at the same time reflecting Rogers obligation to its customers to provide a high quality of service. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -8 -18 - 4 All efforts have been made to minimize the number of cellular base station locations required throughout the targeted Aurora area and yet allow for a network design which can adequately provide wireless voice and data service to our existing and new customer base. This proposed site location and antenna support characteristics were chosen such that an adequate communications link can be achieved between surrounding sites.Any other choice would either result in the inability to adequately serve our customers or raise the need for additional cell site locations in the area,both of which w Rogers always makes an initial effort to co -locate on existing structures.Apart from being a requirement in most telecommunication protocols,co- site development philosophy.Other potential site locations were evaluated and opportunities to co- locate onto existing structures were also investigated.However,the wireless communication structures in the surrounding area that were evaluated are all beyond the distance;below the height required;or could not be utilized in order to address the coverage deficiencies in the area.As a suitable alternative structure was not readily available,Rogers had to consider the construction of its own site. As part of this proposal,other potential properties were also evaluated.Roger site acquisition specialist approached three other land owners with properties suitable to address our coverage deficiencies in the area.The location of the properties assessed and the proposed site is shown on an aerial below.Unfortunately the land owners approached were not interested in housing our structure on any of the approached properties. Figure 1 Aerial of the subject property and Alternatives assessed. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -9 -19 - 5 In order to provide acceptable wireless coverage in the area,Rogers identified a location on a commercial setting as the best option available.To fit the site into the existing area,we initially proposed a 30 metre monopole structure that will support cellular antennas,which will send and receive radio transmission from wireless devices.We felt that designing site into a monopole would best fit into the commercial area. As a result of our selection,the site would not impede on the quiet enjoyment of neighbouring properties.The pole base is screened by the commercial setting of the subject property and by the trees bordering the property boundary to the surrounding neighbourhood.We set the site back from the road and further to the eastern boundary in response to the public comments received and for further mitigation of the site .Any other location in immediate area would impact our coverage objectives. We determined that this proposed site,along with the appropriate height,would provide excellent service with the least number of wireless sites. 3.Selection of Proposed Site It is important to note that the selection of a site for a telecommunication antenna support structure does not occur randomly.Among the factors considered are: 1.expected usage patterns of service and proximity to users 2.local topography and building types 3.interaction with existing and future sites 4.line of sight requirements for high quality communications 5.opportunities to use existing structures 6.availability of a willing Landlord As part of evaluation process it was initially 30 metres high structure was Rogers has entered into an agreement with the land owner at the property located at 1030 Bloomington Rd.E.,ON. for the installation of telecommunications equipment.Only when all required approvals are obtained will the land agreement be finalized. We chose Carcone Auto Recycling property as the site for our installation for a number of reasons. Firstly,it fits the requirements of our network.A site at this location provides the coverage we need in the surrounding area,and will also be able to link up with the other sites in area.Secondly,the site takes into consideration the industrial setting of the subject property for some mitigation means.The location and size of the structure has been designed in order to allow it to blend into the surrounding environment. In recognition of the comments received during the public consultation,Rogers had worked with the land owner and made concessions on our site location in order to reposition the site on the property. The site was moved to the eastern property boundary by approximately 108m.The new location provides for an additional buffer to the residential community located to the west of the site and further mitigates the visual aspect of the installation reflected through the new sight lines.Please refer to the site plan provided for your reference as well as an aerial of the site on the following page and photo simulations on page 7. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -10 -20 - 6 infrastructure in the same general area of Bloomington Rd.In light of this development,both Rogers and Bell have worked with the Town in order to eliminate the need for another structure. Through an extensive review and concessions made from both parties,the carriers have come to a are proposing a joint venture to reflect this direction, creased in height from sustain high quality and reliable voice and data services to the surrounding community. Figure 2 Proposed structure location on the subject property is outlined in an aerial below. The proposed wireless communication structure will be located at the eastern boundary of the subject property,approximately 190 metres north of Bloomington Rd.E.;130 metres east of Babcock Blvd.and Offord Cres.intersection. Please refer to the following page for a sample of the installation for your reference (Figure 3). The viewscapes provided simulate the view of the proposed installation from major visible intersections.The process of simulating the proposed facility into the existing conditions of the viewscapes was done by superimposing an image of the proposed structure on the photographs taken for those viewscapes.The photo simulations provided on the following page are intended to be a close representation of the proposed installation. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -11 -21 - 7 Figure 3 Photo Simulations View 1 View from Bloomington Rd. E.,south of the site at an approximate distance of 200m. View 2 View form east of Offord Cres.and Babcock Dr. intersection,west of the site at an approximate distance of 170m. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -12 -22 - 8 4.Public Notification Rogers has a strong history of consultation with municipalities and understands the importance of land- use protocols and transparency in consultation. Industry Canada requires that consultation be undertaken with the appropriate land-use authorities to ensure those authorities are aware of significant structures within their boundaries and so that local land-use issues can be raised,while respecting the federal government s jurisdiction in the siting and operation of wireless voice and data systems. The Town of Aurora has a developed protocol relevant for establishing telecommunication facilities in wireless communication installation proposals (Telecommunication Tower/Antenna Facilities Protocol). local public (including nearby residences,community gathering areas,public institutions,schools,etc.), neighbouring land-use authorities,businesses,and property owners,etc.located within a radius of 120m from subject property. Rogers commenced its consultation period on July 9,2014,as per discussions with the Town.Rogers circulated a Public Consultation Package pertaining to a proposed wireless site to be located at 1030 Bloomington Rd.,situated on a commercial setting of an Auto Recycling Facility,to all property owners ers provided the public with a 30 day commenting period and hosted two Open House Information Sessions in order to provide additional information on the proposed facility and obtain comments relevant to the application.The circulation material contained a description of the proposal outlining its location on the subject property;details of the structure including height,lighting requirements and design;provided an invitation to 2 Public Open Houses being hosted by Rogers on Monday,August 11,2014 and Monday, August 25,2014 at the Aurora Seniors Centre located at 90 John West Way between 5-7p.m.;provided purpose of obtaining further information relevan proposal.In addition,a Public Notice ad subject property.Furthermore,due to an error on the address provided on the Public Notice ads,a correction notice and 2 additional Public Notices were posted in the noted local newspapers clarifying the appropriate address,on August.14th. Rogers takes concerns or suggestions expressed by the public and the land-use authority as important elements to our site selection and consultation processes.In recognition of the comments received during public consultation t on the property by 108m to the eastern boundary. Furthermore,as not general area of Bloomington Rd.for site development.As part of its commitment to provide high quality wireless services to the Aurora area,Rogers and Bell have proposed to construct a shared 35m metres eliminating an additional structure in the community.This commitment is suitable for meeting the sites in the Town. In consideration of the community and at the request of the Town,Rogers undertook an additional -circulation of the consultation package,Rogers provided the public with an additional 17 days to comment in writing about the proposed Rogers/Bell joint initiative.The circulation conducted included property owners within 125m from subject property. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -13 -23 - 9 Public Open House Attendees and Information Provided on August 11/14 and August 25/14: Rogers Communications Inc.: 1.Tatyana Moro,Municipal Relations Specialist 2.Brent Spence,Site Acquisition Specialist Town of Aurora: 1.Wendy Gaertner,Councillor Members of the Public:(Sign-in record attached)Attendees of the Aug.11th Open House: 1.Waikeung Wong -1 Offord Cres. 2.Ning Li -9 Offord Cres. 3.Victor Ju -10 Offord Cres. 4.Xi Jian -49 Offord Cres. Note:No members of the public or local officials attended the Open House Session on Aug.25th. Display Materials: The following is a summary of the materials on display at the open house: Context aerial view; Proposed structure design and Photo Simulations from different angles; Consultation requirements in accordance with Federal Regulations; Land-use authority and Industry Canada roles; Engineering coverage plots and justification on site requirement s; Co-location map of other sites evaluated; Other relative information to regulations of wireless antenna structures and compliance requirements such as: Additional general information related to telecommunications and the land use approval and standards for these types of facilities; An Overview, Safety Code 6-2009; Industry Canada -Frequently asked questions on Radio Frequency; Safety Code 6 information package In agreement with the municipality,17 notices were mailed to neighbouring property owners,located within the 125m radius from the subject property.This requirements is more stringent than the si required circulation mandate). Of the 17 notices mailed during the original and secondary circulation,Rogers received a total of 10 comments. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -14 -24 - 10 In response to the information package circulation and the Information sessions held on August 11th 1.Questions from members of the public attending the open house information session; 2.Written comments received after the open house information session (2 comments). Rogers addressed the issues raised during initial consultation by relocating the site to the eastern boundary of the subject property by 108m. In response to the re-circulation package distributed in March of 2015 in reference to a joint proposal by 8 comments.As part of the responses, Rogers provided clarifications to questions raised.Six (6)of the comments were from properties located outside of the prescribed circulation,Rogers also provided those property owners with the details on the site and the concession made during consultation,such as relocation of the site to the eastern boundary on the subject property as well as the efforts in eliminating an additional structure in the area through the joint venture between Rogers and Bell. Please refer to the summary of the questions/comments raised at the meeting and in written comments received (copies submitted to municipality,and Industry Canada)attached for further reference. As a result of the consultation process and the Open House Information Sessions held on August 11/14 and August 25/14,as well as the re-circulation consultation in March 18/15,comments/questions were received from the public and local officials and are outlined in the below summary. Rogers takes concerns or suggestions expressed by land-use authority and the public as important elements to our proposal. In response to the comments received from the public,Rogers and the property owner have worked together in producing a workable alternative that would address public comments while of residential dwellings located on Offord Cres.and Babcock Blvd.,concessions were made by Rogers and the site location was relocated to the eastern portion of the property boundary,therefore providing a larger buffer between the prop and further minimizing the visual aspect of the site. Question: Siting and site selection Answer: Wireless network coverage is not an exact science able to be measured in concrete terms for an infinite period of time in a given geographical location.The ability to install wireless sites in the Engineering rance to longevity and reliability of the network coverage. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -15 -25 - 11 Our sites are chosen based on numerous factors including consideration of the local topography, Important factors in our site evaluation process include: proximity to users (wireless technology is a proximity technology,therefore we need to be close to our users); local topography and existing vegetation (which makes it much more difficult to locate our sites, also requiring much higher installations); line of sight requirement (communication between our existing structures is essential); availability of a willing host for our structure location. Rogers makes every effort in order to minimize the visual impact of our installations.The following are some of the considerations used by Rogers in development criteria of the proposal outlined in order to minimize the visual profile of the installation: the proposed site location has been set back from the road in order to minimize its potential impacts on the community; the location of the site on the subject property maximizes the existing commercial setting and foliage around the subject property and assists in mitigating potential visual impacts; esthetically pleasing design in order to blend the installation into the surrounding land uses; precautions will be taken to minimize any disruption to the current operation and to the surrounding residents during construction of the site. Question: Other properties for potential structure placement Answer: Rogers Communications Inc.makes every effort to locate cellular sites where they will be the least visually obtrusive.Rogers always makes an initial effort to co-locate on existing structures.Apart from being encouraged by Industry Canada,co- development philosophy. During our initial assessment,Rogers evaluated other potential site locations as well as investigated opportunities to co-locate onto existing structures.However,the existing wireless communication structures in the surrounding area that were evaluated are all beyond the distance or below the height required in order to address the coverage deficiencies in the area;are not suitable for our network needs and would not improve our existing signal coverage to the expected quality levels.Since there were no suitable alternative structures readily available for co-location to accommodate our network coverage requirements,Rogers Communications Inc.had to consider the construction of its own installation. Consequently, suitable to address our coverage deficiencies in the area.Unfortunately the land owners approached did not express interest in working with Rogers in housing our structure on their properties. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -16 -26 - 12 In reference to the areas suggested in correspondence from the public for the placement of our site, such as proposed area north of Bayview Ave.and Bloomington Rd.E.intersection (AM Truck location), unfortunately this property was one of the properties approached but the owner was not interested in hosting our structure on the property.Hence,Rogers had to consider a different location for our site. The location proposed by Rogers will significantly improve our wireless signal quality and data requirements for the local residents,those members of the community that use wireless devices as well as enhance the communications emergency services in the area. Furthermore,Rogers suggested alternative location addresses the comments received by the public, will provide opportunities for future co-location requirements,while providing a structure that will lessen the visual profile of the installation by improving the aesthetic of the project through its monopole design. Question: Property values Answer: There is no documented evidence indicating that the proximity to wireless communication sites have a measurable effect on the price/value of dwellings.Thus it is necessary to differentiate between the influence of an undesirable land use and these factors.Real estate values are the product of many factors,including economic conditions.In our experience,proximity to a wireless installation is not a significant aspect of land value.The reasons why people buy or don't buy houses are subjective and diverse,and it is impossible to identify one factor in that process. There have been many situations across Canada whereby subdivisions and residences have been -2-0-03 Issue 5 document (http://www.ic.gc.ca/eic/site/smt-gst.nsf/eng/sf08777.html)includes a discussion concerning the role of property values (please refer to Section 4.2 Industry Canada's Default Public Consultation Process Public Reply Comments). Question: Health Concerns Answer: At Rogers,we take our obligation to safety very seriously.No matter where we construct a wireless facility,we have to demonstrate to Industry Canada that we meet all radiofrequency emission standards before we are allowed to start. Our site located at 1030 Bloomington Rd.E.will be fully compliant with all the requirements outlined by federal government institutions such as Industry Canada and Health Canada. Electromagnetic radiation is all around us.Much of the communication technology used today depends on radiofrequency transmission cellular devices,wireless transmission towers/antennas, EMS/Fire/Police communication systems,broadcast TV and FM radio,etc. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -17 -27 - 13 Furthermore,anything that uses electricity to operate,including everyday household electrical devices such as hair dryers,baby monitors,electrical ovens,microwaves,stereos,cordless phones,computers and Wi-Fi routers,emit EMFs of varying intensities.As reported by Canadian Wireless Telecommunication Association (CWTA),studies have shown that wireless phone emissions represent less than 25%of the ambient RF emissions in an urban area. so far there has not been any direct scientific (peer-reviewed studies)link between the effects of radio frequency from wireless communication installations. Health Canada,a federal government agency,sets the safety limits for exposure to radio signals and Canadian carriers are required to adhere to these guidelines.Health Canada,in its mandate to protect the health of Canadians,is responsible for research and investigation to determine and recommend the health protection limits for exposure to radio frequency (RF)electromagnetic energy. bulk of scientific evidence contained in numerous peer reviewed studies evaluated over several decades in relation to effects of RF energy on biological organisms. Furthermore,information published in non-peer-reviewed reports/articles posted on the Internet are - based on current accepted scientific data. Health Canada works closely with the World Health organization in defining Safety Code 6 guidelines. Scientists at Health Canada continuously update their research in order to ensure that Safety Code 6 guidelines continue to protect public health.According to Health Canada,to date there is no convincing scientific evidence to support any contention of adverse health effects that might be speculated to occur at levels below the exposure limits specified in Safety Code 6. Safety Code 6 is based on an ongoing review of published scientific studies,including both internal and external authoritative reviews of the scientific literature spanning the last 40 years.These statements have been backed by other medical associations and journals to the point where even hospitals and apartment buildings allow cell phone structures on their buildings. The guidelines specified in Safety Code 6 have been adopted by Industry Canada and are included in their regulatory process for radio communication licensing and operational requirements.Industry Canada requires that all proponents and operators ensure that their radio communication and broadcasting installations comply with its regulatory limits at all times. Rogers attests that our radio antenna s limits.In addition,Safety Code 6 and the specified limits for public exposure apply to all sectors of the public and living organisms,such as animals,birds,and insects. Over and above this, of the specifications,therefore the site exceeds the compliance requirements by a significant margin. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -18 -28 - 14 Question: Photo Simulations of installation Answer: itectural Designer has superimposed the proposed structure into the existing conditions of each viewscape based on the below listed process.Please note that with varying distances the 3D view and perception of the structure changes drastically from different angles.The location of the superimposed structure on the renderings is based on the coordinates of the surveyed area.The process of simulating a structure is established by the location of where the picture was taken from, measuring the distance between the camera to the site while implementing trigonometry techniques relevant to the existing infrastructure and vegetation. Question: Visual Impact Answer: Rogers strives to be sympathetic to the surrounding land use features whenever possible and makes every effort in an attempt to minimize and avoid disturbance of significant natural features as well as in mitigating the visual aspect of our proposals.Rogers is doing their best in mitigating the visual impact of our installation on the community by setting the structure farther on the property in order to create a substantial buffer between the residential community,as well as in utilizing the commercial setting and the existing vegetation surrounding the subject property in mitigating some of the visual profile of the installation. The monopole design has been used throughout the Town and is appropriate considering the area context. Question: Oak Ridges Moraine Answer: As referenced in some correspondence during the consultation,the location of the subject property is in Ridges Moraine Conservation Act,2001 (http://www.mah.gov.on.ca/Page1707.aspx),is a long-term strategy for promoting and managing growth in ways that build strong communities,sustain a strong economy and promote a healthy environment.The purpose of the Oak Ridges Moraine Plan is to provide land use and resource management planning direction to municipalities and other authorities General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -19 -29 - 15 The Plan divides the Moraine into four land use designations.The lands at 1030 Bloomington Rd.E.fall under the designation of Countryside Area,http://www.mah.gov.on.ca/Asset1887.aspx.Wireless communications are considered utility service infrastructures,as outlined in section 41(1)(f),and are a permitted land use under these regulations,refer to Section 13 (3)(4).Furthermore,this facility will have no impact on the Aquifer because it has a very small footprint,and as a result does not reduce the amount of water infiltrating into the Aquifer. Question: Answer: Our sites are chosen on numerous proximity to users and the relevant data on coverage deficiencies. There are many constrains that contribute to our network deficiencies,such as local topography and existing vegetation,proximity to users,line-of-sight to our existing sites,as well as an availability of a willing landowner.Many of these constraints direct the geography of our sites.Essentially,Roger dilemma revolves around how to best provide adequate coverage in keeping up with technological changes,growing number of users,smart devices with new data versatilities and capabilities, while simultaneously placing our sites,where feasible,in areas within an industrial context for visual mitigation. Based on the described above criteria,Rogers selected a location on an industrial setting at 1030 Bloomington Rd.,an auto recycling facility.Our initial location proposed was located at the south west corner of the property.In response to the comments received from the public during public consultation, Rogers and the property owner have worked together in producing a workable alternative that would address public input while providing wireless services to the community. to the farthest eastern portion of the property boundary,therefore providing a larger buffer between our site and the community. -location scenario.The joint Rogers/Bell proposed structure will be constructed to accommodate both carriers therefore eliminating the need for additional infrastructure of a communicated objectives for the area were for a 40m structure.The concessions were made on the Rogers believes that the joint venture initiative will address the objectives of both carriers while interest in building a self-n will minimize the land-use requirements and reducing infrastructure proliferation. General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -20 -30 - 16 Question: Consultation Answer: With regards to comments relevant to consultation,Rogers feels that the process undertaken is in compliance with Town of Aurora Protocol requirements and Industry Canada Process and is being ensure that the proposal on the site has been communicated to the community. al public (including nearby residences,community gathering areas,public institutions,schools,etc.), neighbouring land-use authorities,businesses,and property owners,etc.located within a radius of 120m of the subject property (which was intended by the Town of Aurora to promote transparency and responsibility to ensure that the notification provides at least 30 days for written public comment,place an ad in the local community newspaper and a erect a sign on the property.In addition,a Public Open House is required to be hosted for the proponent to advise the community of the proposal. Rogers commenced its consultation period on July 2014,as per discussions with the Town.The circulation material contained a description of the proposal outlining its location on the subject property; details of the tower including height,lighting requirements and design;provided an invitation to 2 Public Open Houses which were hosted by Rogers on Monday,August 11/14 and Monday,August 25/14 at rmore,a correction notice and 2 additional Public Notices were posted in the noted local newspapers clarifying the address of the site on August.14. Additionally,upon completion of our consultation period which closed on Aug.26 after a 30 day commenti -location scenario.In Council until a joint venture could be initiated in efforts to eliminate 2 structures in the area. Rogers and Bell have worked with the Town and through an extensive review and concessions made in minimizing wireless sites in the Town and are proposing a joint venture to reflect this direction,as an carriers at 35m. At the request of the Town in consideration of the community,Rogers undertook an additional -circulation of the consultation package was provided to all property owners within 125m of the subject property and the public was provided with additional 17 days to comment in writing about the proposed Rogers/Bell joint installation. The additional circulation was conducted as a courtesy for the transparency of the process and beyond General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -21 -31 - 17 5.Conclusion Reliable wireless communication services are a key element of economic development across Canada. It facilitates the growth of local economies by providing easy access to information,and connectivity for residents and business alike. Rogers is constantly improving and expanding its infrastructure to meet the ever-growing demand for high-quality reliable wireless voice and data services.The trend of future telecom is to become truly ia conventional telephone lines, such as telephone poles along streets and roads.The current wireless infrastructure will be able to meet this trend and still provide a reliable system.In addition,technological upgrades are important factors for communities that continue to grow and strive to attract new business to the area. Communities wanting to opt out of this trend will be passed by future development. In addition to meeting consumer needs,technological upgrades are also critical to ensuring the accessibility of emergency services such as fire,police and ambulance.Wireless communications products and services,used daily by police,EMS,firefighters and other first responders,are an integral community and the comments received during the Public Consultation and the additional re-circulation, such as its proposed design and the setting of our structure farther to the eastern boundary on the property,decrease the visual profile of the installation by providing improved aesthetics of the project. Rogers has undertaken and now completed a comprehensive public consultation process as it pertains to the proposed new wireless communications site to be located at 1030 Bloomington Rd.E.,Aurora in Should you have any further questions or comments,please feel free to contact me via email atTatyana.Moro@rci.rogers.com,or via phone at (647)747-2351. Sincerely, Tatyana Moro,Municipal Relations Specialist Rogers Communications Inc. Network Implementation General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -22 -32 - fford Crescent Richm ond Hill CIRCULATION &LOCATION MAP Map created by the Town of Aurora Planning &Development Services Department,May 6,2015.Base data provided by York Region &the Town of Aurora. Air P hotos taken Spring 2014,©First Base Solutions Inc.,2014 Orthophotography. APPLICANT:ROGERS COMMUNICATION INC. FILES:SP(T)-2014-01 FIGURE 1 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404BloomingtonRd 0 25 50 75 100 Metres Circulation Area -125m Subject Lands General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -23 -33 - Richmond Hill PROPOSED TELECOMMUNICATION TOWER PLAN Map created by the Town of Aurora Planning &Development Services Department,May 6,2015.Base data provided by York Region &the Town of Aurora. Air Photos taken Spring 2014,©First Base Solutions Inc.,2014 Orthophotography. APPLICANT:ROGERS COMMUNICATION INC. FILES:SP(T)-2014-01 FIGURE 2 St John's Sdrd Wellington St E Vandorf SdrdHenderson Drive ^ Wellington St W UV404 UV404BloomingtonRd Subject Lands #0 !\ Original Tower Location#0!\New Tower Location 0 20 40 60 80 100 Metres General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -24 -34 - SURVEY OF THE PROPOSED LOCATION Map created by the Town of Aurora Planning &Development Services Department,May 6,2015.Base data provided by Sexton McKay. APPLICANT:ROGERS COMMUNICATION INC. FILES:SP(T)-2014-01 FIGURE 3 General Committee Meeting Agenda Tuesday,June 2,2015 Item 3 Page -25 -35 - MEMORANDUM DATE:June 2,2015 TO:Mayor Dawe and Members of Council FROM:Marco Ramunno,Director of Planning &Development Services RE:Corporate Environmental Action Plan Progress Report 2014 RECOMMENDATIONS THAT the memorandum regarding Corporate Environmental Action Plan Progress Report 2014 be received for information. BACKGROUND On April 28 2015,Council passed the following motion requesting that staff forward the Corporate Environmental Action Plan Progress Report for review. “THAT the Corporate Environmental Action Plan (CEAP)be brought to Council for review”. In response,staff have prepared the attached memorandum and related attachment.In accordance with the Plan,staff have prepared a progress report outlining the progress made in 2011,2012,2013 and now in 2014 toward achieving the objectives laid-out in the Corporate Environmental Action Plan (CEAP).The following is a list of highlighted CEAP related initiatives that have either been completed in 2014 or which have been approved by Council in 2014.The complete list is contained within the attached progress report. AIR Goal –Improve air quality by reducing emissions and developing a Climate Change Adaptation Plan. Partnered with other municipalities to provide a 3 day inter-municipal Climate change adaption work shop for town staff.(Action 2.1.4); FIRE (Energy)Goal –Reduce the Town’s overall energy consumption through energy efficiency measures and the use of renewable energy sources. Developed the Corporate Energy Master Plan;approved by council (Action 2.2.2); Installation of LED parking lot lights at AFLC,Town Hall and SARC (Action 2.2.4); Installation of 2 solar light poles in 2 small parks with no electrical service (Action 2.2.4)and 100 John West Way Box 1000 Aurora,Ontario L4G 6J1 Phone:905-727-3123 ext.4341 Email:mramunno@aurora.ca www.aurora.ca Town of Aurora Planning &Development Services General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -1 -36 - June 2,2015 -2-CEAP Progress Report 2014 Received FIT application approval on a 600 kW solar PV system on the SARC rooftop in collaboration with a solar project developer.Installation of PV system expected to be completed in 2016 (Action 2.2.4). EARTH (Land)Goal –Plan and manage Aurora’s ecology by protecting wildlife habitat,promoting alternate modes of transportation and utilizing sustainable land use planning. Approval of the Promenade Community Improvement Plan,contains two programs that offer financial incentives for the redevelopment of Brownfield Sites (Objective E3); Purchased self-watering planters and hanging baskets for the Parks Street Beautification program (Action 2.4.1); Planted 750 shrubs and trees in association with the Neighbourhood Network and local schools on municipal lands in May (Action 2.3.4); Planted 500+trees and shrubs in the Wildlife Park as a buffer zone to the housing developments in conjunction with TD Canada Trust and local volunteers (Action 2.3.4); Installed an open air “Teaching Garden”at Aurora Heights Public School (Action 2.3.4); Waste Electrical Electronic Equipment Event.Hosted two WEEE collection events for e-waste generated by both the Town and the community (Action 2.3.14); Annual Litter Clean Up Community Event (Action 2.3.4); Banning Styrofoam on all Town owned properties (Action 2.3.14)and The use of proper sized containers for recycling (larger recycling containers)(smaller waste containers)and compost containers at Town events (Action 2.3.15). WATER Goal –Reduce corporate water consumption and utilize stormwater management technologies to improve control of stormwater quantity as well as enhance stormwater quality. Completed the TOA Comprehensive Storm Water Management Master Plan (2.4.3 &2.4.4); Creek Erosion rehabilitation project from Child Drive to Henderson Ave and Incorporating low impact development design elements in the repaving of ACC parking lot. The CEAP Progress Report 2014 is available to the public via the Town’s website (within the Live tab /Environment and Sustainability bookmark)and printed copies. ATTACHMENTS 1.Corporate Environmental Action Plan 2.CEAP Progress Report 2014 General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -2 -37 - CorporateEnvironmentalActionPlanTownofAuroraAugust2010Attachment 1 General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -3 -38 - LocatedonthebeautifulanduniqueOakRidgesMoraine,theTownofAuroraiscommittedtotheprotectionandmanagementofthisenvironmentallysensitivelandscapeabundantinnaturalandhistoricalheritage.TheTownofAuroratakesprideinitsenvironmentalstewardshipactionsandiscontinuallyworkingtowardsgreatersustainability.WearepleasedtopresentyouwiththeTownofAurora’sfirstCorporateEnvironmentalActionPlan.ThisPlanhasThisplanhasbeenestablishedtoprioritizecorporateactionswithrespecttotheenvironmentandreliesoncollaborationamongvariousTowndepartments.ItnotonlysetsthetoneforourTowninitiatives,butitalsoworkstocontributetoabetterglobalenvironmentbyaddressingissuessuchasgreenhousegasemissionsandglobalwarming.IttakesintoconsiderationthatwhatwedoinAuroracanimpactareasdownstreamthroughtheheadwatersoftheOakRidgesMoraine.MayorPhyllisM.MorrisAuroraTownCouncilendorsedthedevelopmentoftheplanwhichwasinitiatedandguidedbytheTown’sEnvironmentalAdvisoryCommitteeanddevelopedtogetherwithTownstaffandaconsultinggroup.TownCouncilformallyadoptedtheplanonAugust17,2010.AlthoughthisisaformaldocumentwhichhasbeendevelopedtosetthepaceforTowncorporateenvironmentalinitiativesitshouldbenotedthatinAurora,therearealreadymanyexistingandongoingenvironmentalpracticesandpoliciesthatcorrelatewiththeCorporateEnvironmentalActionPlan.Thisplanismeanttodocument,solidifyandgivestrengthtoanalreadyexistingcorporatecultureofenvironmentalleadership.Itisacommitmenttoenvironmentalpolicyandpracticeandreliesonsupportfromthecommunitytobesuccessful.Weinviteyoutobecomefamiliarwiththeplan’senvironmentalinitiatives.WeallhavearoleinprotectingtheenvironmentofAurora–ourhome,ourlandandourfuture.MayorPhyllisM.MorrisDateWelcomeGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -4 -39 - FINALPageiiCorporateEnvironmentalActionPlan|TownofAuroraTheTownofAurora’sCorporateEnvironmentalActionPlan(CEAP)wouldnothavebeensuccessfullycompletedwithouttheextraordinaryefforts,professionalattitudeandenergyofmanyindividuals,includingtheMayorandmembersofCouncil,theEnvironmentalAdvisoryCommittee(EAC),theExecutiveLeadershipTeam(ELT),andtheEnvironmentalManagementTeam(EMT)overtheninemonthsofthisundertaking.Leadershipandcoordinationcontributionsweremadebythefollowingindividualswithinthecorporation:ChristinaNagyOh,ProjectManager(ManagerofEnvironmentalInitiatives);andAnthonyIerullo,ProjectAdvisor(ManagerofStrategicInitiatives).TheMayorandCouncil,EAC,ELTandEMTprovidedvaluableexternaldirectionandcritiqueatkeypointsintheprocess.Thekeyindividualsincluded:CouncilMayorPhyllisMorrisCouncillorBobMcRobertsCouncillorEvelinaMacEachernCouncillorWendyGaertnerCouncillorStephenGrangerCouncillorAlisonCollinsMrakasCouncillorEvelynBuckCouncillorAlWilsonCouncillorJohnGalloAcknowledgementsEACPeterPiersol(Chair)CouncillorEvelinaMacEachern(ViceChair)CouncillorWendyGaertnerCouncillorJohnGalloGordonBarnesDavidTomlinsonSusanWalmerRichardWizemannHeatherColeELTNeilGarbe(CAO)AnthonyIerullo(Manager)IlmarSimanovskis(Director)AlDowney(Director)MarcoRamunno(Director)DanElliot(Director)JohnLeach(Director)TechavanLeeuwen(Director)ChristopherCooper(Director)EMTChristinaNagyOh,ManagerofEnvironmentalInitiatives,Administration,(Lead)AaronKarmazyn,ManagerofFacilities,PropertyandFleet,InfrastructureandEnvironmentalServicesSaraTienkamp,ParksSupervisor,ParksandRecreationServicesFaustoFilipetto,PolicyPlanner,PlanningServicesAncaMihail,ManagerofEngineering,InfrastructureandEnvironmentalServicesEnvironmentalInternsLindsayPoulinLauraAlpiGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -5 -40 - FINALPageiiiCorporateEnvironmentalActionPlan|TownofAuroraTheCorporateEnvironmentalActionPlan(CEAP)isafiveyearactionplanthatwillallowthecorporationoftheTownofAuroratomeetitsenvironmentalgoals.ThePlanisbasedonseveralconsultationworkshopsandmeetingsheldoverthepast17monthstoreceiveinputfromresidents,thebusinesscommunity,staff,seniormanagementandlocalenvironmentalorganizations.ThepurposeofthePlanistoprotectandenhancethenaturalenvironment,promoteenvironmentalsustainability,integrityandconservationofresourcesandcreateapracticeofenvironmentalstewardshipwithinthecommunity.TheCEAPisintendedtoprovidecorporatedirectiononkeystrategicenvironmentalinitiativesthatwillbeinitiatedoverthenext5years.ThePlanhasbeendevelopedtoassistCounciltoplanforandimplementspecificactionsthatwillimprovetheTown’senvironmentalperformanceandimpactthesustainabilityofAuroraforfuturegenerations.TheCEAPincludesaseriesofgoals,objectivesandactionitemsstructuredaroundfourElementalthemesAir,Water,Fire(Energy)andEarth(Land).Thefollowingprovidesasummaryofthekeygoals,objectivesandactionitemsineachthemearea:Air:Theprimaryfocusofthe“Air”sectionoftheplanistoimproveairquality.Inordertoachievethisgoal,thePlanaimstobothreduceharmfulemissionsanddevelopstrategiestoadapttoourchangingclimate.ActionitemsintheAirsectionincludeimplementinganantiidlinginitiative,developingaGreenFleetPlanandestablishinggreenhousegasreductiontargets.Fire(Energy):TheFire(Energy)sectionofthePlanisfocusedonthereductionofenergyconsumptionthroughenergyefficiencymeasuresandrenewableenergysources.Theobjectivesofthissectionaddressenergyefficiencyandenergyretrofitsaswellastheuseofrenewableenergy.ActionitemsintheFire(Energy)sectionincludetheimplementationofenergymanagementsoftware,energymanagementretrofitsandrenewableenergysourcesatnewTownfacilities,andsupportingtheimplementationoftheGreenEnergyAct.Earth(Land):ThepurposeoftheEarth(Land)sectionofthePlanistoplanandmanageAurora’secology.Morespecifically,thePlanintendstoprotectwildlifehabitat,promotealternatemodesoftransportationandimplementsustainablelanduseplanning.Theobjectivesofthissectionaddresswildlifemanagement,greenspaceandstreamsidenaturalization/rehabilitation,sustainablelanduseplanning,sustainableconstructionprojects,transportationdemandmanagement,winterroadmaintenanceandwastediversioninitiatives.ActionitemsintheEarth(Land)sectionaddresslinkingwildlifecorridors,improvinglandscapingandnaturalhabitats,trails,sustainableconstructionpractices,reducingcorporatewasteanddevelopingagreenprocurementpolicy.ExecutiveSummaryGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -6 -41 - FINALPageivCorporateEnvironmentalActionPlan|TownofAuroraWater:Thefinalelementoftheactionplanfocusesonreducingcorporatewaterconsumptionandutilizingstormwatermanagementtechnologies.Theobjectivesofthissectionaddresswaterconservationandstormwatermanagementpractices.Actionitemsinthissectionincludedevelopingawaterlossreductionstrategy,enhancingandoptimizingthecurrentstormwatermanagementfacilityinventoryandimprovingstormwaterqualityinallnewroadreconstructionprojects.ThesuccessofthePlanwillrequireacoordinatedapproachtoimplementationthatincludesalldepartmentswithinthecorporation.AstheTownmovesforwardwiththeimplementationofthisPlan,wewillneedtocontinuetobuildandenhanceinternalandexternalpartnershipsandsynergiesandcommittocontinuallyupdatingandmonitoringthisPlan.TheCorporateEnvironmentalActionPlanisapreludetothedevelopmentofabroaderSustainabilityvisionandPlanfortheTownofAurora.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -7 -42 - FINALPagevCorporateEnvironmentalActionPlan|TownofAurora1.0INTRODUCTION..................................................................................................................................................................11.1AboutAurora................................................................................................................................................................11.2BackgroundandContextCorporateEnvironmentalActionPlan..................................................................................31.3WhatistheCorporateEnvironmentalActionPlan?.......................................................................................................31.4Aurora’sSustainabilityVision........................................................................................................................................51.5LinkagestoOtherPlans,ReviewsandProjects..............................................................................................................61.6Aurora’sKeyEnvironmentalSuccesses..........................................................................................................................72.0AURORA’SCORPORATEENVIRONMENTALACTIONPLAN2.1Air...............................................................................................................................................................................112.2Fire..............................................................................................................................................................................142.3Earth(Land) ................................................................................................................................................................172.4Water..........................................................................................................................................................................253.0IMPLEMENTATION...........................................................................................................................................................293.1IntegratetheCEAPFrameworkintotheDaytoDayFunctioningoftheMunicipality..................................................293.2MaintainandEnhanceInternalandExternalPartnerships..........................................................................................303.3ContinuallyReviewandEnhancethisPlan..................................................................................................................30AppendixA:PublicConsultationAppendixB:ListingofCompleted,CurrentandOngoingTownofAuroraEnvironmentalInitiatives,ActivitiesandActionsAppendixC:MapofAuroraNaturalHeritageSignificantWildlifeHabitatTableofContentsGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -8 -43 - FINALPage1CorporateEnvironmentalActionPlan|TownofAurora1.1AboutAuroraTheTownofAuroraislocatedwithintheGreaterTorontoAreaandthegrowingYorkRegionontherollinghillsoftheOakRidgesMoraine.Auroraisacommunityofover50,000residentsthathasdoubledinsizesince1986.Thisgrowthisanticipatedtocontinuewithanadditional20,000residentsplannedinthecommunityby2031.Thecommunityisalsohometoover1,300businessesincludingapproximately150majorindustriesandheadofficesandfeaturesastrongentrepreneurialspiritwithover84%ofAurorabusinessesemployinglessthantwentyemployees.TheTown’sbusinesscommunityhasgrownsignificantlyinrecentyearsandthisgrowthisforecastedtocontinuewithanadditional10,000jobsanticipatedby2031.Auroraisawelcominganddynamictownwithastrongsenseofcommunityprideandvolunteerism.Wearecommittedtohealthyandinclusivelifestylesinspiredbynaturalheritage,historicculture,diverseneighborhoods,thrivingbusinessesandnaturalenvironment.Auroraisamosaicofcontemporarylivingincharmingheritagesurroundingsthatcontinuestoattractthoselookingfortheidealmixofsmalltownfriendlinessandurbanamenities.WeareabustlingcommunitythathasmaintaineditssmalltownfeelandisapopularresidentialdestinationforthosewhoappreciateitscentrallocationintheGreaterTorontoArea.Residentsenjoyavarietyofsportingandculturalfacilities,morethan500acresofparkland,pedestriantrailsystems,valleylands,creeksystem,acommunityArboretum,championshipgolfcourses,finedining,theatre,shopping,andamyriadofcommunityactivities.TheTownishometolandwithsoilcapabilitytoaccommodateagriculture,encompassesthreeseparateheadwaters,openspaces,naturalareas,wildlifeandwildlifehabitat/corridors.Figure1illustratesAurora’sgreenlands,openspacesandenvironmentalprotectionlands(nextpage).TheTownofAuroratakesprideinitsenvironmentalstewardshipactionsandiscontinuallyworkingtowardsgreatersustainability.ThedevelopmentoftheCorporateEnvironmentalActionPlanreflectstheTown’slongtermcommitmenttotheprotectionandmanagementofthisenvironmentallysensitivelandscape.1.IntroductionGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -9 -44 - FINALPage2CorporateEnvironmentalActionPlan|TownofAuroraGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -10 -45 - FINALPage3CorporateEnvironmentalActionPlan|TownofAurora1.2BackgroundandContextCorporateEnvironmentalActionPlanThephysicalenvironment–theairwebreathe,thelandweliveonandthewaterwedrink–isthebasisforourhealth,economyandwellbeing.Theenvironmentnotonlysupportshumanlivelihood,itisalsoanintricateanddelicatewebofmicroorganisms,flora,fauna,biodiversityandhydrologicalcycles.TheCorporateEnvironmentalActionPlan(CEAP)isapreludetothedevelopmentofabroadersustainabilityvisionthatintegratestheTown’senvironmentalcommitmentwithcommunityandeconomicconsiderations.TownCounciliscommittedtosupporting,throughitsplans,policiesandinitiatives,avisionofamoresustainableAurora.Basedonthiscommitment,directionwasprovidedtoprepareaCEAPwiththesupportandstrategicguidanceoftheEnvironmentalAdvisoryCommittee(EAC).ThecreationandimplementationoftheCEAPisaclearindicationofCouncil’sdedicationtoenvironmentalstewardship–toprotectandpreservenaturalareas,maintainbiodiversityandadvancekeyenvironmentalinitiativesacrossthecorporation.TheTownalsorecognizesandvaluesthepartnershipsandcontributionsofthecommunityinanumberofenvironmentalinitiatives.ResidentsandstakeholdersarecrucialtotheTown’songoingsuccessandcommitmenttocontinuedpublicengagementacrossthecommunity.ThedevelopmentofthisPlanwasbasedonseveralconsultationworkshops/meetingsheldoverthepast17monthstoreceiveinputfromresidents,thebusinesscommunity,staff,seniormanagementandlocalenvironmentalorganizations(seeAppendixAfordetails).Thegoaloftheworkshopsincludeddeveloping:ThepurposeandrationalefortheCEAP;KeythemesofthePlan;Keygoalsandobjectives;PotentialPlanoutlines;andOptionsforimplementation.Basedonthefeedbackreceived,aninterdepartmentalEnvironmentalManagementTeamwasformedandmetbetweenAugust2009andAugust2010.Initialmeetingswiththegroupaddressedthestructure,context,objectivesandgoalsofthePlanastheyrelatedtoeachdepartment.Thelatermeetingsinvolveddiscussionsrelatingtoactionitems,environmentalindicatorsandfurtheringthecommitmentofleadsandsupportsforeachactionitem.AllcorporatedepartmentsareresponsiblefortheimplementationofthisPlan.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -11 -46 - FINALPage4CorporateEnvironmentalActionPlan|TownofAurora1.3WhatistheCorporateEnvironmentalActionPlan?TheCEAPisafiveyearplanthatwillallowtheCorporationoftheTownofAuroratomeetitsenvironmentalgoals.ThePlanfocusesonwhattheTowncandotoprotectandenhancethenaturalenvironment.ThePlanalsosupportstheimplementationoftheTown’sStrategicPlan,newOfficialPlan,masterplans,andotherongoingenvironmentalactivities.TheCEAPplanningprocess,consultation,andoutcomewillprovidetheTownwithanopportunitytocapitalizeonpastexperiencesandimplementchangethatwillempowerAuroratodeliverprogressiveenvironmentalpoliciesandensurethatalldepartmentsareworkingtogethertoachievecommonenvironmentalobjectives.ThepurposeoftheTownofAurora’sCorporateEnvironmentalActionPlanisto:Protectandenhancethenaturalenvironment;beacatalystforlocalinitiativesthatpromoteenvironmentalsustainability,integrityandconservationofourresourcesandecosystem;and,toenhanceenvironmentalstewardshipwithinthecommunity.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -12 -47 - FINALPage5CorporateEnvironmentalActionPlan|TownofAurora1.4Aurora’sSustainabilityVisionTheCEAPisonesteptoformalizetheTown’scommitmenttoamoresustainableAuroraandisapreludetothedevelopmentofabroadersustainabilityvisionthatintegratestheTown’senvironmentalcommitmentwithcultural,socialandeconomicconsiderations.Moreover,theimplementationoftheCEAPwillbeaidedbythedevelopmentofaCommunitySustainabilityPlan,whichwillallowtheTowntoaccessgastaxfundingforenvironmentalinitiatives.TheCommunitySustainabilityPlanwillalsodevelopdecisionmakingprocessesthatintegratefactorsbeyondtraditionalfinancialincentivesandconsiderthesocial,environmentalandeconomicramificationsofouractionsasamunicipality.TheTown’svisionforsustainableAuroraislinkedtothetriplebottomlinewhichdemonstratestheinterconnectednessof:a)thenaturalenvironment;b)theeconomy;and,c)thecommunity(asillustratedinFigure2below).ThepreparationofaCommunitySustainabilityPlanisplannedfor2011inassociationwiththedevelopmentofanewStrategicPlan.Figure2:SustainabilityVisionNaturalEnvironmentCommunityEconomySustainabilityGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -13 -48 - FINALPage6CorporateEnvironmentalActionPlan|TownofAuroraCorporateEnvironmentalActionPlanStrategicPlanOfficialPlanRegionalPlansBudgetsDepartmentalBusinessPlansOtherStudiesandStrategies(e.g.LakeSimcoeProtectionPlan)1.5LinkagestoOtherPlans,ReviewsandProjectsTheTownofAurorahasanumberofplansthatguidepriorities,dailyactionsandplanningforthefuture(Figure3–below).TheseincludeplansdevelopedbytheTownaswellasotherjurisdictionsthatwerecriticaltothedevelopmentofthisPlan.Examplesinclude:TownofAurora’sStrategicPlan;TownofAurora’sOfficialPlan;OakRidgesMoraineConservationPlan;CommunityWildlifeParkMasterPlan;TownofAuroraParksandRecreationMasterPlan;YorkRegion’sSustainabilityStrategy;andYorkRegion’sOfficialPlan.Figure3:LinkagestotheCorporateEnvironmentalActionPlanGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -14 -49 - FINALPage7CorporateEnvironmentalActionPlan|TownofAurora1.6Aurora’sKeyEnvironmentalSuccessesThereareconsiderablecompleted,currentandongoingcorporateTownenvironmentalactions,activitiesandinitiativesthatconveyAurora’senvironmentalsuccessesandcommitments.Belowisabrieflistingofthekeysuccessesandactionsbyelementalthemearea.AmorecomprehensivelistofcompletedsuccessesandongoinginitiativesbyelementalthemearenotedinAppendixB.AirInstalledtrafficcirclestoreducestops/startstherebyreducingemissionsAdditionofSmartCartothefleet,2008Installed17IdleFreeZonesignsat6TownownedfacilitiesFire(Energy)ParticipatedinYorkRegionDemandResponseProgramsince2006inordertoconserveenergyduringsummermonthswhentheelectricitydemandisatitspeak.GreeningofAuroraFacilities–greenbuildingtechnologyandretrofitshavebeeninstalledthatwillsaveongasandhydroconsumptionandreducecarbonemissions.Examplesinclude:PublicLibrary,FamilyLeisureComplexandTownHall.StronachAuroraRecreationComplexThedesignforthisComplexhasbeenrecognizedbyNaturalResourcesCanadaecoEnergyprogramasafacilitythatreducesenergyconsumptionandgreenhousegasemissions.TownofAurorareceived2008AuroraChamberofCommerceBusinessAchievementAwards:ConservationandEnvironmentalSustainabilityBullfrogEcoCertifiedGreenPowerAurorahascommittedtopurchasinggreenpowerin2008to2010topowerTownHallwithgreenpower.TownofAuroracapitalprojectsretrofitsforenergyconservation.Earth(land)WildlifePark:TheCommunityWildlifeParkwillbeapproximately170AcresandconsistsofaportionoftheEastHollandRivervalleylandsandadjacentnaturalareaslocatedeastofBayviewAvenue,betweenWellingtonStreetEastandSt.John'sSideroad,innortheastAurora.TwoTownnurseriesgrowtreesandharvestseedlingtreesfromTownwoodlotstomaintainnativegeneticsTheAuroraCommunityArboretumwasestablishedin1996.AMasterPlanfortheArboretumwascompletedin2005;itprovidesforaSpecimenTreeCollection,educationforresidents,aDiscoveryTrailandmanyotherinitiativesrelatedtothecollectionandpreservationoftreesandshrubs.TheTownofAurorahasbeenafundingpartnertotheArboretum’s10yearImplementationPlansince2007BoardwalksInstallationofboardwalksoverenvironmentallysensitiveareasi.e.wetlands/marshesFertilizer/Herbicides/PesticidesParksgreenhouseoperationsusebiological(beneficialinsects)tocontrolnon–desirableinsectsTrails/WoodlotsTrailsystemsareconstructedusingpermeablesurfacesandarenotlit,loweringlightpollutionlevelsGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -15 -50 - FINALPage8CorporateEnvironmentalActionPlan|TownofAuroraUseofEcoFriendlyBuildingMaterialsSince2008theTownofAurorausesecologicallyfriendlybuildingmaterialswherepossiblewhendoingrenovations,repairsandmaintenancetoTownofAurorafacilitiesincluding:reusingmaterials,recyclablecarpetreplacementandlowVOCpaintsandadhesives.Installationofbicyclepathsandtrailswhere/whenpossibleandpublishedamap/planshowingbicycleroutes/trailsSaltReductionPlanhasdocumentedadecreaseinsaltusefrom200kg/km/laneto170kg/km/lane.BrinetankshavebeeninstalledandallTowntrucksand(most)contractedtrucksarefittedwithprewettingequipment.WaterAholdingtankwasinstalledatAdaJohnsonParktocatchtherunofffromthesplashpadandrainwater;waterisusedtowatertrees,newsodandannualplantdisplaysaroundTownofAuroraIn2006theTownchangedover20%ofthehangingbasketstoareservoirbasedcontainer;thishasresultedinlessfrequentwatering,lessrunoffandadecreaseinvehicularemissionsStreambankanderosioncontrolprojectsrestoreandprotectcreeksandwatercourses,providevegetationenhancementsandbuffersAurorainitiatedtheretrofitof4existingstormwatermanagementfacilitiesaccomplishingthefollowing:Improvedthequalityofstormwaterrunoffbyupto80%ReducedtheamountofphosphorusenteringLakeSimcoebyupto84kg/yearCutbackweedgrowthinourwaterwaysby41.6t/yearGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -16 -51 - FINALPage9CorporateEnvironmentalActionPlan|TownofAuroraTheCorporateEnvironmentalActionPlan(CEAP)hasbeenstructuredaroundthefourelements–air,water,fire(energy),andearth(land)–toprovideadirectlinkbetweentheprescribedactionsandthenaturalenvironment.ThiselementalthemehasstrongrootsinvarioushistoricalculturesincludingthoseoftheCanadianAboriginal,Hindu,Buddhist,JapaneseandGreek.TheCEAPincludesfourgoals–oneforeachelementalthemeandaseriesofobjectivessupportedbyanumberofactionitemsthatareoutlinedinthissection.Asummaryoftheactions–includingexpectedtimeframesofongoing,short(initiatedin12years),medium(initiatedin34years)andlongterm(initiatedin5+years)–categorizedbyeachofthefourelementalgoals,issummarizedinFigure4.2.Aurora’sCorporateEnvironmentalActionPlanGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -17 -52 - FINAL Page 10 Corporate Environmental Action Plan |Town of Aurora Figure 4:Overview of the Corporate Environmental Action Plan (CEAP) Objective A1:Reduce the town’s vehicle emissions &support the reduction of greenhouse gas emissions by town staff &at town facilities Action 2.1.1 Implement an anti idling initiative Medium Term (Page 12) Action 2.1.2 Implement the Clean Air Commute program for town staff Ongoing (Page 12) Action 2.1.3 Develop a Green Fleet Plan Medium Term (Page 12) Objective A2:Minimize or prevent the negative impacts that contribute to climate change through harmful emission reductions Action 2.1.4 Prepare a Climate Change Adaptation Plan Long Term (Page 13) Action 2.1.5 Establish greenhouse gas reduction targets Medium Term (Page 13) Objective F1:Increase energy efficiency by changing behaviour and retrofitting town facilities/infrastructure Action 2.2.1 Phasing in of energy management software Medium Term (page 14) Action 2.2.2 Increase awareness about energy management and conservation programs for facilities Short Term (page 15) Action 2.2.3 Energy management retrofits of large scale town buildings Medium Term (page 15) Objective F2:Reduce facilities energy demands,optimize passive solar gains and make use of renewable,on site generation and district energy options including solar,wind, water,biomass,and geothermal energy Action 2.2.4 Investigate renewable energy sources for construction of new town facilities in conjunction with LEED or equivalent Medium Term (page16) Action 2.2.5 Support the implementation of the Green Energy Act within Aurora Short Term (page 16) Objective E1:Protect,preserve,enhance,limit,conserve and/or extend wildlife and wildlife habitat in Aurora Action 2.3.1 Development and implementation of wildlife corridors that link major existing areas of important habitat and create connectivity beyond Aurora’s municipal borders Medium Term (Page 17,18) Action 2.3.2 Implement the Community Wildlife Park in partnership with various stakeholders Short Term (Page 18) Objective E2:Improve and enhance the Town’s existing green spaces through research on best practices and implementation on a local scale Action 2.3.3 Increase ecological landscaping Short Term (Page 18) Action 2.3.4 Protect and enhance our natural habitats and improve green space and outdoor recreational areas Ongoing (Page 19) Action 2.3.5 Update Aurora’s Landscape Standards Short Term (Page 19) Action 2.3.6 Improve boulevard conditions to meet enhanced ecological standards Short Term (Page 19) Action 2.3.7 Development and implementation of the Arboretum’s 10 year Action Plan Ongoing (Page 19) Objective E3:Implement sustainable land use planning with a view to securing the health and well being of Aurora Action 2.3.8:Develop and implement a Trails Master Plan Short Term (Page 20) Action 2.3.9 Protect and enhance the Oak Ridges Moraine –Ongoing (Page 21) Objective E4:Implement sustainable construction practices to reduce waste,incorporate sustainable design and reclaim or recycle materials Action 2.3.10 Sustainable Construction and Building Operation Policy Short Term (Page 21) Objective E5:Promote alternate modes of transportation in order to improve the quality of life of Aurora’s residents. Action 2.3.11 Promote Transportation Demand Management (TDM)for town staff Medium Term (Page 22) Action 2.3.12 Update the Master Transportation Operation Plan Long Term (Page 22) Objective E6:Enhance environmental responsibility within winter maintenance operations Action 2.3.13 Enhance environmental responsibility within winter maintenance operations Short Term (Page 23) Objective E7:Reduce corporate waste going to landfill disposal Action 2.3.14 Reduce corporate waste Long Term (Page 23) Action 2.3.15 Reduce waste at corporate events Short Term (Page 24) Action 2.3.16 Develop a green procurement (purchasing)policy for the town Medium Term (Page 24) Objective W1:Reduce overall town water consumption Action 2.4.1 Reduce corporate water consumption Medium Term (Page 26) Action 2.4.2 Develop a water loss reduction strategy Long Term (Page 26) Objective W2:Enhance the functioning of the current stormwater management facility inventory within the Town of Aurora and reduce the uncontrolled stormwater areas with respect to both quality and quantity. Action 2.4.3 Investigate ways to enhance and optimize the functioning of the current stormwater management facility inventory –Ongoing (Page 27) Action 2.4.4 Review the current stormwater management policy in accordance with Lake Simcoe Protection Plan Long Term (Page 27) Action 2.4.5 Improve stormwater quality in all new road reconstruction projects –Ongoing (Page 28) Timeframes:Ongoing:Current Short Term:initiated in 1-2 years Medium Term:initiated in 3-4 years Long Term:initiated in 5+years Earth (Land)Goal Plan and manage Aurora’s ecology by protecting wildlife habitat,promoting alternate modes of transportation and utilizing sustainable land use planning. Air Goal Improve air quality by reducing emissions and developing a Climate Change Adaptation Plan. Fire (Energy)Goal Reduce the Town’s overall energy consumption through energy efficiency measures and the use of renewable energy sources. Water Goal Reduce corporate water consumption;and utilize stormwater management technologies to improve control of stormwater quantity as well as enhance stormwater quality. water resources. General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -18 -53 - FINALPage11AirCorporateEnvironmentalActionPlan|TownofAurora2.1AirAirisanessentialcomponentofsustaininglifeonearth.Aircontaminantsaresubstancesthatarenotnaturallypresentintheenvironmentorarepresentinunnaturalconcentrationsthatcan,insufficientconcentration,adverselyalteranenvironment.Theyaregenerallyassociatedwithhealthhazardsbecauseoftheirpersistence,toxicitylevelsormobility.Tominimizelocalaircontamination,theTowniscommittedto:Reducecontributionstoairpollutantsenteringatmosphere;Improvehealthconditions;andReducehazeandsmog.Theactionitemsinthissectionwillhelptoreducepollutantsenteringtheatmospherewhichwillinturnhelpcontributetoanimprovementinhealthconditions,theenvironmentandtheeconomy.TheAirGoalissupportedbytwoobjectivesandfiveactionitems.ObjectiveA1(AirQuality)Action2.1.1:ImplementanantiidlinginitiativeAction2.1.2:ImplementtheCleanAirCommuteProgramforTownStaffAction2.1.3:DevelopaGreenFleetPlanObjectiveA2(ClimateChangeAdaptation)Action2.1.4:PrepareaClimateChangeAdaptationPlanAction2.1.5:EstablishGreenhouseGasReductionTargetsAirGoal:Improveairquality,byreducingemissionsanddevelopingaClimateChangeAdaptationPlan.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -19 -54 - FINALPage12AirCorporateEnvironmentalActionPlan|TownofAuroraA1Objective:AirQualityReducetheTown’svehicleemissionsandsupportthereductionofgreenhousegasemissionsbyTownstaffandatTownfacilities.Action2.1.1:ImplementanantiidlinginitiativeToimplementanantiidlinginitiativethatwillincludetheinstallationofidlefreezonesignageatpublicfacilities,schoolsandtransitstations.ThiswillalsoincludetheimplementationofanantiidlingeducationcampaignforTownstaffandcontractors.TimeframeResponsibilityIndicator(s)MediumTermAdministration(Lead)Infrastructure&EnvironmentalServices(Support)Theinstallationofantiidlingsignageatpublicfacilities,schoolsandtransitstations.Annualpercentageofstaffcompletingantiidlingtraining.Action2.1.2:ImplementtheCleanAirCommuteprogramforTownstaffToimplementtheCleanAirCommuteprogramtoencouragestafftocarpool,ridetheirbicycle,walkortaketransit.TimeframeResponsibilityIndicator(s)OngoingAdministration(Lead)AnnualincreaseinstaffparticipationintheCleanAirCommuteProgram.Action2.1.3:DevelopaGreenFleetPlanTodevelopacorporateGreenFleetPlanthataddressesnewgreenfleetprocurementandreplacementtoreducegreenhousegasemissions.ThePlanshouldconsideralternativefuels,higherefficiencyvehicles,hybridandelectricoptionsthatmeettherequiredneed.TimeframeResponsibilityIndicator(s)MediumTermInfrastructure&EnvironmentalServices(Lead)Administration(Support)ThepreparationofaGreenFleetPlanforCouncilconsiderationby2015.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -20 -55 - FINALPage13AirCorporateEnvironmentalActionPlan|TownofAuroraA2Objective:ClimateChangeAdaptationMinimizeorpreventthenegativeimpactsthatcontributetoclimatechangethroughemissionreductions.Action2.1.4:PrepareaClimateChangeAdaptationPlanTodevelopaClimateChangeAdaptationPlanthatwillassisttheTowntomitigatetheeffectsofclimatechange.Thisactionmayconsiderclimatechangeplanningpartnershipswithothermunicipalities,ConservationAuthoritiesandYorkRegion.TimeframeResponsibilityIndicator(s)LongTermAdministration(Lead)ThepreparationandpresentationofaClimateChangeAdaptationPlanforCouncilconsideration.Action2.1.5:EstablishGreenhouseGasReductionTargetsToestablishgreenhousegasreductiontargetsthatconsiderbenchmarksforenergyconsumptionandgreenhousegasemissions.TimeframeResponsibilityIndicator(s)MediumTermAdministration(Lead)Infrastructure&EnvironmentalServices(Support)ThepreparationofgreenhousegasreductiontargetsforCouncilconsiderationby2015.Percentagedecreaseingreenhousegasemissionsfrom2010levels.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -21 -56 - FINALPage14Fire(Energy)CorporateEnvironmentalActionPlan|TownofAurora2.2FireThedemandforenergyisanticipatedtoincreaseasaresultofplannedincreasesinpopulation,theneedforadditionalinfrastructureandsocietallifestylechanges.BymakingchangestothewaythattheTownofAuroraconsumesenergycorporately,wecanreducespendingonutilities,contributetoareductionintoxinsandworktowardsreducingourrelianceonlimitedenergyresources.EnergyefficiencyrelatestochangesinbehaviourthatresultinareductionintheenergyusedforvariousTownservicessuchasheating,lighting,orlevelofactivity.Areductioninenergyconsumptioncanbetheresultoftechnicalchanges,betterorganizationandmanagementandimprovedefficiency.Thefollowinggoalissupportedbytwoobjectivesandfiveactions.ObjectiveF1(EnergyEfficiencyandRetrofits)2.2.1:Phasinginofenergymanagementsoftware2.2.2:Increaseawarenessaboutenergymanagementandconservationprograms2.2.3:EnergymanagementretrofitsoflargescaleTownbuildingsObjectiveF2(RenewableEnergy)2.2.4:InvestigaterenewableenergysourcesforconstructionofnewTownfacilitiesinconjunctionwithLEEDorequivalent2.2.5:SupporttheimplementationoftheGreenEnergyActFireGoal:ReducetheTown’soverallenergyconsumptionthroughenergyefficiencymeasuresandtheuseofrenewableenergysources.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -22 -57 - FINALPage15Fire(Energy)CorporateEnvironmentalActionPlan|TownofAuroraF1Objective:EnergyEfficiencyandRetrofitsIncreaseenergyefficiencybychangingbehaviourandretrofittingTownfacilitiesandinfrastructure.Action2.2.1:PhasinginofenergymanagementsoftwareToimplementtheuseofenergymanagementsoftwareinTownfacilitiesandinfrastructureincluding:Sourceandpurchasemeasurementandverificationsoftwareforhydroloadprofilingandproactiveloadshifting;Monitorutilitybillusageandtrackconsumption;andOptimizeenergyuseforalllargescaleTownfacilitiesbyinstallingbuildingautomatedcontrolsandaserverbasednetwork.TimeframeResponsibilityIndicator(s)MediumTermInfrastructure&EnvironmentalServices(Lead)AnnualPercentagepercapitareductioninenergyuseatTownownedfacilities.Action2.2.2:IncreaseawarenessaboutenergymanagementandconservationprogramsToprepareanEnergyManagementandConservationCommunicationsPlanthatincreasesstaffawarenessofenergymanagementandconservationprograms.TimeframeResponsibilityIndicator(s)ShortTermAdministration(Lead)Infrastructure&EnvironmentalServices(Support)ThepreparationofanEnergyManagementandConservationCommunicationsPlanforCouncilconsiderationby2015.Action2.2.3:EnergymanagementretrofitsoflargescaleTownbuildingsToplanandcompletetheinstallationofenergymanagementretrofitsatalllargescaleTownownedfacilities.ExamplesofpotentialenergymanagementretrofitsincludepurchasingandinstallingenergyefficientHVACequipmentandoccupancysensorsforlightingcontrol.TimeframeResponsibilityIndicator(s)MediumTermInfrastructure&EnvironmentalServices(Lead)Thecompletionofplannedenergymanagementretrofitspriorto2015.PercentagedecreaseinenergyuseatlargescaleTownownedfacilities.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -23 -58 - FINALPage16Fire(Energy)CorporateEnvironmentalActionPlan|TownofAuroraF2Objective:RenewableEnergyReducefacilityenergydemands,optimizepassivesolargainsandmakeuseofrenewable,onsitegenerationanddistrictenergyoptionsincludingsolar,wind,water,biomass,andgeothermalenergy.Action2.2.4:InvestigaterenewableenergysourcesforconstructionofnewTownfacilitiesinconjunctionwithLEEDorequivalentTodeveloparenewableenergygenerationstrategythatconsidersrenewableenergysourceswhenplanningtheconstructionofnewTownownedfacilities.Thismayincludeconsideringgreenenergyproducersaswellasgeothermal,windandsolaralternativeenergyproduction.TimeframeResponsibilityIndicator(s)MediumTermInfrastructure&EnvironmentalServices(Lead)TodeveloparenewableenergygenerationstrategyforTownownedfacilitiesaspartofalargersustainablebuildingpolicyforCouncilconsiderationby2015.Action2.2.5:SupporttheimplementationoftheGreenEnergyActTosupporttheimplementationoftheGreenEnergyActthroughamunicipalpolicyandbylawreviewtoensureconformitytotheAct.TimeframeResponsibilityIndicator(s)ShorttermPlanning&DevelopmentServices(Lead)Building&BylawServices(Support)CompletionofpolicyreviewtoensureconformitywiththeGreenEnergyActby2012.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -24 -59 - FINALPage17Earth(Land)CorporateEnvironmentalActionPlan|TownofAurora2.3Earth(Land)Auroraisover50squarekilometresinsize.ThevarietyoftheTown’slandassetsisahugepartofoureconomicstrengthandhighqualityoflife.WithdevelopmentpressuresinAurora,itisimportanttomanageandprotectoursignificantnaturalresources.Theintentionofthissectionistosupporttheprotectionofnaturalareasandtheiramenitiesaswellastopromotemoresustainable,accessibleandenvironmentallycompatiblelanddevelopment.Thefollowinggoalissupportedbysevenobjectivesandsixteenactions.ObjectiveE1(WildlifeManagement)2.3.1:Developmentandimplementationoflinkedwildlifecorridors2.3.2:ImplementaCommunityWildlifeParkinpartnershipwithvariousstakeholdersObjectiveE5(TransportationDemandManagement)2.3.11:PromoteTransportationDemandManagement(TDM)forTownstaff2.3.12:UpdatetheMasterTransportationOperationPlanObjectiveE2(GreenSpaceandStreamsideNaturalization/Rehabilitation)2.3.3:Increaseecologicallandscaping2.3.4:Protectandenhanceournaturalhabitatsandimprovegreenspaceandoutdoorrecreationalareas2.3.5:UpdateAurora’sLandscapeStandards2.3.6:Improveboulevardconditionstomeetenhancedecologicalstandards2.3.7:DevelopmentandimplementationoftheArboretum’s10YearActionPlanObjectiveE6(WinterRoadMaintenance)2.3.13:UpdatetheTown’sWinterMaintenancePolicyObjectiveE3(SustainableLandUsePlanning)2.3.8:DevelopandimplementaTrailsMasterPlan2.3.9:ProtectandenhancetheOakRidgesMoraineObjectiveE4(SustainableConstructionProjects)2.3.10:SustainableConstructionandBuildingOperationPolicyObjectiveE7(WasteDiversionInitiatives)2.3.14:PromoteTransportationDemandManagement(TDM)forTownstaff2.3.15:Reducewasteatcorporateevents2.3.16:Developagreenprocurement(purchasing)policyEarth(Land)Goal:PlanandmanageAurora’secologybyprotectingwildlifehabitat,promotingalternatemodesoftransportationandutilizingsustainablelanduseplanning.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -25 -60 - FINALPage18Earth(Land)CorporateEnvironmentalActionPlan|TownofAuroraE1Objective:WildlifeManagementProtect,enhanceandconservewildlifeandwildlifehabitatinAurora.Action2.3.1:DevelopmentandimplementationoflinkedWildlifeCorridorsTosupportthedevelopmentandimplementationofwildlifecorridorsthatlinkandinventorymajorexistingareasofimportanthabitatandthatcreateconnectivitybeyondAurora’smunicipalborders.TimeframeResponsibilityIndicator(s)MediumTermPlanning&DevelopmentServices(Lead)Parks&RecreationServices(Support)Annualpercentincreaseinwildlifecorridorhabitat.Action2.3.2:ImplementaCommunityWildlifeParkinpartnershipwithvariousstakeholdersToworkwithkeystakeholderstoimplementaCommunityWildlifeParkinAuroraincludingthedevelopmentofaNaturalHeritageSignificantWildlifeHabitatPlan.PleaseseeAppendixCfortheMapoftheTOANaturalHeritageSignificantWildlifeHabitat.TimeframeResponsibilityIndicator(s)MediumTermParks&RecreationServices(Lead)Planning&DevelopmentServices(Support)Infrastructure&EnvironmentalServices(Support)ThepreparationofaNaturalHeritageSignificantWildlifeHabitatPlanby2014.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -26 -61 - FINALPage19Earth(Land)CorporateEnvironmentalActionPlan|TownofAuroraE2Objective:GreenSpaceandStreamsideNaturalization/RehabilitationImproveandenhancetheTown’sexistinggreenspacesthroughresearchonbestpracticesandlocalcommunityimplementation.Action2.3.3:IncreaseecologicallandscapingToincreaseecologicallandscaping(ornaturalization)onpublicpropertyby:Reducingmownturfgrassandincreasingnaturalareaswhereappropriate;Reducinggrasscuttinginperimeterareasthatarenotactivelyused;Extendingtheareaofnaturalgrassland,woodlandedgeandincreasingthecoreareasofexistingwoodlandswherepossible;andUsingnaturalizationincentivestoimproveandcreatenewwildlifehabitatforinvertebrates,amphibians,reptiles,birdsandmammals.TimeframeResponsibilityIndicator(s)ShortTermParks&RecreationServices(Lead)Percentagechangeinmownturfgrass.Action2.3.4:ProtectandenhanceournaturalhabitatsandimprovegreenspaceandoutdoorrecreationalareasToincreasetheamountofprotectedandenhancednaturalhabitats,greenspaceandoutdoorrecreationareas.TimeframeResponsibilityIndicator(s)OngoingParks&RecreationServices(Lead)Planning&DevelopmentServices(Support)Annualpercentageofnaturalareas(forested,wetlands,prairie)protected,managedand/orrehabilitated.Action2.3.5:UpdateAurora’sLandscapeStandardsToupdatetheParksMaintenanceStandardstoreflectenvironmentalbestpractices.TimeframeResponsibilityIndicator(s)ShortTermParks&RecreationServices(Lead)ThepreparationofupdatedParksMaintenanceStandardsby2012.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -27 -62 - FINALPage20Earth(Land)CorporateEnvironmentalActionPlan|TownofAuroraAction2.3.6:ImproveboulevardconditionstomeetenhancedecologicalstandardsToconsideroptionsforimprovedboulevardconditions,movingthetreeplantingzonetobehindthesidewalks,increasingsoilvolumeforstreettreeplantingsinnewdevelopmentsandtoamendtheDevelopmentStandardsaccordingly.TimeframeResponsibilityIndicator(s)ShortTermParks&RecreationServices(Lead)Policy&DevelopmentServices(Support)Infrastructure&EnvironmentalServices(Support)ThepreparationofamendedDevelopmentStandardsforimprovedboulevardconditionsby2012.Action2.3.7:DevelopmentandimplementationoftheArboretum’s10YearActionPlanTocontinuetodevelopandimplementtheAuroraArboretum10yearActionPlan.TimeframeResponsibilityIndicator(s)OngoingParks&RecreationServices(Lead)ArboretumCommittee(Support)Numberoftreesplantedeachyear.Acresofpropertyplantedeachyear.E3Objective:SustainableLandUsePlanningImplementsustainablelanduseplanningwithaviewtosecuringthehealthandwellbeingofAurora’sresidents.Action2.3.8:DevelopandimplementaTrailsMasterPlanTodevelopandimplementalongterm(50year)TrailsMasterPlanthatpromotesaconnectedoffroad,multipurposetrailnetworkthatisaccessible,primarilypedestrianorientedandprovidestheopportunitytoexperiencenatureandsupportsanactivehealthylifestyle.TimeframeResponsibilityIndicator(s)ShortTermParks&RecreationServices(Lead)TrailsSubCommitteeofLeisureServicesCommittee(Support)Planning&DevelopmentServices(Support)ThepreparationandpresentationofaTrailsMasterPlanforCouncilconsiderationby2012.Newlyaddedorupgradedtraillength(kilometres)peryear.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -28 -63 - FINALPage21Earth(Land)CorporateEnvironmentalActionPlan|TownofAuroraAction2.3.9:ProtectandenhancetheOakRidgesMoraineTocontinuetoprotecttheOakRidgesMorainebyenforcingthepoliciescontainedintheProvincialOakRidgesMoraineConservationPlan,municipalbylawsandtheAuroraOfficialPlan.TimeframeResponsibilityIndicator(s)OngoingPlanning&DevelopmentServices(Lead)Building&BylawServices(Support)NoneE4Objective:SustainableConstructionProjectsImplementsustainableconstructionpracticestoreducewaste,incorporatesustainabledesignandreclaimorrecyclematerials.Action2.3.10:SustainableConstructionandBuildingOperationPolicyTodevelopasustainableconstructionandbuildingoperationpolicyforTownbuildingandinfrastructurefacilitiesthatconsiders:LEED(LeadershipinEnergyandEnvironmentalDesign)orcorporatenewconstructionpolicyequivalent;LowImpactDevelopment(LID)items,includingretrofits;Reclaimed,recycledorrecyclableandlowimpactbuildingandconstructionmaterialsinTownofAurorafacilitiesandinfrastructure;andBiodegradableandlowimpact"green"buildingcleaningproducts.TimeframeResponsibilityIndicator(s)ShortTermInfrastructure&EnvironmentalServices(Lead)Administration(Support)ThepreparationandpresentationofasustainableconstructionandbuildingoperationpolicyforCouncilconsiderationby2012.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -29 -64 - FINALPage22Earth(Land)CorporateEnvironmentalActionPlan|TownofAuroraE5Objective:TransportationDemandManagementPromotealternatemodesoftransportationinordertoimprovethequalityoflifeofAurora’sresidents.Action2.3.11:PromoteTransportationDemandManagement(TDM)forTownstaffTodevelopaTransportationDemandManagementprogramforTownstaffthatincludestheconsiderationofprogramsandinitiativestoreducesingleoccupancyvehicleusesuchas:DesignatingcarpoolingparkingspotsatTownhall;Encouragingemployeestoactivelytransportthemselvestowork(cycle,walk);BicyclerackinstallmentatallTownownedfacilitiesforbothstaffandresidents;andDiscountedtransitpassesforTownstaff.TimeframeResponsibilityIndicator(s)MediumTermAdministration(Lead)Infrastructure&EnvironmentalServices(Support)Corporate&FinancialServices(Support)ThepreparationofaTransportationDemandManagementprogramforCouncilconsiderationby2015.Action2.3.12:UpdatetheMasterTransportationOperationPlanToupdatetheTown'sMasterTransportationOperationStudy(MTOS)toprioritizepedestrianandcyclingactivities.TimeframeResponsibilityIndicator(s)LongTermInfrastructure&EnvironmentalServices(Lead)Planning&DevelopmentServices(Support)ThepreparationofaTransportationMasterPlanforCouncilconsideration.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -30 -65 - FINALPage23Earth(Land)CorporateEnvironmentalActionPlan|TownofAuroraE6Objective:WinterRoadMaintenanceEnhanceenvironmentalresponsibilitywithinwintermaintenanceoperationsAction2.3.13:UpdatetheTown’sWinterMaintenancePolicyToupdatethedraftWinterMaintenancePolicytoreducethepotentialnegativeenvironmentalimpactsofwintermaintenanceoperations.TimeframeResponsibilityIndicator(s)ShortTermInfrastructure&EnvironmentalServices(Lead)ThepreparationandpresentationofanupdatedWinterMaintenancePolicyby2012.Reductioninannualroadsaltusage(tonnesand/ortonnes/lanekm).E7Objective:WasteDiversionInitiativesReducecorporatewastegoingtolandfilldisposal.Action2.3.14:ReducecorporatewasteTodevelopaCorporateWasteReductionStrategythatincludes:abagtagsystemandenforce3bagmaximum;awaste,electronic,electricalequipmentevent;anantilittercampaign;singlestreamrecyclingatalllargescaleTownofAuroraFacilities;afullrecyclingprogramwithparksandopenspaces;reworkingofthewastedisposalbinswithinTownofAurorafacilities;andapapertowelcompostingprogram.TimeframeResponsibilityIndicator(s)LongTermInfrastructure&EnvironmentalServices(Lead)Parks&RecreationServices(Support)Administration(Support)ThepreparationofaCorporateWasteReductionStrategyforCouncilconsideration.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -31 -66 - FINALPage24Earth(Land)CorporateEnvironmentalActionPlan|TownofAuroraAction2.3.15:ReducewasteatcorporateeventsTodevelopaCorporateEventWasteReductionStrategyforallusergroupsusingTownpropertythatincludes:BanningstyrofoamonallTownownedproperties;Theuseofpropersizedcontainersforrecycling(larger),waste(smaller)andcompost;andProhibitvendorsrequiringidlingvehiclesfrombeingpresentonTownproperty.TimeframeResponsibilityIndicator(s)ShortTermParks&RecreationServices(Lead)Infrastructure&EnvironmentalServices(Support)Administration(Support)ThepreparationofaCorporateEventWasteReductionStrategyforCouncilconsiderationby2012.Action2.3.16:Developagreenprocurement(purchasing)policyfortheTownTodevelopaGreenProcurementPolicyfortheTownofAuroraanditscontractors.TimeframeResponsibilityIndicator(s)MediumTermCustomer&LegislativeServices(Lead)Administration(Support)ThepreparationofaGreenProcurementPolicyforCouncilconsiderationby2015.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -32 -67 - FINALPage25CorporateEnvironmentalActionPlan|TownofAurora2.4WaterWaterisadelicateandlimitedresource.TheTownofAurorawilltaketheappropriatestepstowardsreducingcorporatewaterconsumptioninordertocontributetopropermanagement/conservationofavailablewaterresources.Thecorporationisalsoresponsibleformanagingstormwater.Stormwatermanagementisthemechanismforcontrollingstormwaterrunoffforthepurposesofreducingdownstreamerosion,waterqualitydegradation,andfloodingandmitigatingtheadverseeffectsofchangesinlanduseontheaquaticenvironment.Stormwatermanagementfacilitiesincludestormwaterretentionanddetentionponds,whichretainwaterforaperiodoftimetocontrolrunoffand/orimprovethequality(i.e.,byreducingtheconcentrationofnutrients,sediments,hazardoussubstancesandotherpollutants)ofstormwaterrunoff.Thefollowinggoalissupportedbytwoobjectivesandfiveactions.ObjectiveW1(WaterConservation)Action2.4.1:ReducecorporatewaterconsumptionAction2.4.2:DevelopawaterlossreductionstrategyObjectiveW2(StormwaterManagement)Action2.4.3:InvestigatewaystoenhanceandoptimizethefunctioningofthecurrentstormwatermanagementfacilityinventoryAction2.4.4:ReviewthecurrentstormwatermanagementpolicyinaccordancewithLakeSimcoeProtectionPlanAction2.4.5:ImprovestormwaterqualityinallnewroadreconstructionprojectsWaterGoals:Reducecorporatewaterconsumptionandutilizestormwatermanagementtechnologiestoimprovecontrolofstormwaterquantityaswellasenhancestormwaterquality.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -33 -68 - FINALPage26CorporateEnvironmentalActionPlan|TownofAuroraW1Objective:WaterConservationReduceoverallTownwaterconsumptionAction2.4.1:ReducecorporatewaterconsumptionToreducecorporatewaterconsumptionthroughincreasedefficiencytechniquessuchas:Computerautomatedirrigationsystems;Waterefficientlandscaping;and,Rainwaterharvesting.TimeframeResponsibilityIndicator(s)MediumTermParks&RecreationServices(Lead)Administration(Support)Infrastructure&EnvironmentalServices(Support)Planning&DevelopmentServices(Support)Annualpercentreductionincorporatewaterconsumption..Action2.4.2:DevelopawaterlossreductionstrategyTodevelopandimplementawaterlossreductionstrategyandtodevelopanunaccounteddrinkingwaterreport.TimeframeResponsibilityIndicator(s)LongTermInfrastructure&EnvironmentalServices(Lead)Administration(Support)ThedevelopmentofaWaterLossStrategyandUnaccountedDrinkingWaterReportforCouncilconsideration.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -34 -69 - FINALPage27CorporateEnvironmentalActionPlan|TownofAuroraW2Objective:StormwaterManagementEnhancethefunctioningofthecurrentstormwatermanagementfacilityinventoryandreducetheuncontrolledstormwaterareaswithrespecttobothqualityandquantity.Action2.4.3:InvestigatewaystoenhanceandoptimizethefunctioningofthecurrentstormwatermanagementfacilityinventoryToinvestigatestormwatermanagementfacilityretrofitsandmaintenanceto:ReducetheamountofphosphorusenteringLakeSimcoeviaTanneryCreekandEastHollandRiver;Restoreaselfsustainingcoldwaterfishery,wherepossible;ImprovewaterqualitytomeetTown’s,LSRCA,andLakeSimcoeProtectionPlanrequirements;EnhancewildlifehabitatalongTanneryCreekandEastHollandRiver;Reviselandscapestandardsforstormponds;andSedimentremovalandcleaningwhenrequired.TimeframeResponsibilityIndicator(s)OngoingInfrastructure&EnvironmentalServices(Lead)Planning&DevelopmentServices(Support)Parks&RecreationServices(Support)Numberofassumedstormwatermanagementfacilitiesperformingasdesigned.Action2.4.4:ReviewthecurrentstormwatermanagementpolicyinaccordancewithLakeSimcoeProtectionPlanToreviewtheStormwaterManagementPolicyincludingareviewofbestpracticesandtheimplementationofsitecontrolsandLowImpactDevelopment(LID).TimeframeResponsibilityIndicator(s)LongTermInfrastructure&EnvironmentalServices(Lead)Planning&DevelopmentServices(Support)ThepreparationofanupdatedStormWaterManagementPolicyinaccordancewiththeLakeSimcoeProtectionPlan.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -35 -70 - FINALPage28CorporateEnvironmentalActionPlan|TownofAuroraAction2.4.5:ImprovestormwaterqualityinallnewroadreconstructionprojectsToimprovestormwaterqualityforallroadreconstructionprojects,wherepossible,byinstallingoil/gritseparatorstotreattheroadpavementstormrunoff.TimeframeResponsibilityIndicator(s)OngoingInfrastructure&EnvironmentalServices(Lead)Numberofoilgritseparatorsinstalledperkilometreofstreet(re)constructed.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -36 -71 - FINALPage29CorporateEnvironmentalActionPlan|TownofAuroraTheTownofAurora’sCorporateEnvironmentalActionPlan(CEAP)bringstogetheranumberofprograms,policiesandinitiativesthatwillhelptopositiontheTownasaleaderinpromotingenvironmentalsustainably.TheTownwill,overtheshortandlongterm,placeastrongemphasisonachievingthegoalsandobjectivesoutlinedinthisPlan.TheCEAPdemonstratesCouncil’scontinuedcommitmenttoprotectingandenhancingtheenvironment.Toensureimplementation,theTownwillneedto:IntegratetheCEAPframeworkintothedaytodayfunctionofthemunicipality;Maintainandenhanceinternalandexternalpartnerships;andContinuallyreviewandenhancethisPlan.3.1IntegratetheCEAPFrameworkintotheDaytoDayFunctioningoftheMunicipalityKeytotheimplementationoftheCEAPisthegovernanceandaccountabilitystructuresthatwillbeinplacetomovethePlanforward.TheCAO’sofficeundertheManagerofStrategicInitiativesandtheManagerofEnvironmentalInitiativeswillberesponsibleforcoordinatingandmonitoringtheimplementationofthisPlan.ThefollowingactionswillbepursuedtosuccessfullyintegratetheCEAPintothedaytodayfunctionofthemunicipality:ItemSuggestedTimeframeCAOtoconfirmandsupporttheongoingroleoftheEnvironmentalManagementTeam(EMT)tomanagetheimplementationoftheCEAP.TheimplementationteamwillincluderepresentativesfromallDepartmentsandwillreporttotheELT.TheCAO’sOfficewillactastheinternalchampionfortheCEAPanditsimplementation.Fall2010IndividualDepartments,withtheassistanceofEMT,willconsidertheimplementationofthisPlanwhendevelopingdepartmentalprioritiesandpreparingdepartmentalbudgets.AseriesofDepartmentalspecificsummariesoftheCEAPimplementationactionsnotedinSection2havebeendevelopedandwillbedistributedtoeachDirector.Annually–consistentwithbudgetingcycleImplementationofCEAPtoflowthroughDirectorsandCAO,whowillberesponsibleforassigningrespectivedepartmentalstafftoimplement.FY11EMT,throughDepartmentHeads,toreporttoCouncilbywayannualreportcardregardingtheprogressoftheAnnuallystartingin3.ImplementationGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -37 -72 - FINALPage30CorporateEnvironmentalActionPlan|TownofAuroraItemSuggestedTimeframeCEAP’simplementation.2011ManagerofStrategicInitiativesandtheManagerofEnvironmentalInitiativestoworkinpartnershipwithELTtodevelopandimplementaStrategic(sustainability)Planwhichwillincludecommunityawarenessandeducationofcorporateandcommunitybasedenvironmentalandsustainabilityinitiatives.2011andongoingInitiatediscussionwithFinancialStafftodetermineoptionsforthecreationofaGreenFundto,inpart,supporttheimplementationofCEAP.Oncedrafted,thediscussionpapershouldbesubmittedforCouncilreviewanddiscussion.Fall20103.2MaintainandEnhanceInternalandExternalPartnershipsAstheTownmovesforwardwithimplementationoftheCEAP,wewillneedtocontinuetobuild/enhanceexistinginternal(betweendepartments)andexternalpartnerships(withcommunitygroupsandresidents,e.g.CommunityArboretum).Further,theTownwillcontinuetotakealeadershiprolewithrespecttoenvironmentalprotectionandpreservationinthecommunity,inpart,byestablishinganyrelevantnewpartnerships.3.3ContinuallyReviewandEnhancethisPlanTheCEAPisa‘livingplan’thatmustberecognizedbystaffandCouncilasanevolvingdocument.Counciliscommittedto:ReviewandupdatethePlaneveryfiveyears;Reviewannualimplementationplansinconcertwithdepartmentalbusinessplans;andPrepareanannualreportcard.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -38 -73 - FINALPage31CorporateEnvironmentalActionPlan|TownofAuroraAppendixA:PublicConsultationDateGrouporPerson(s)TitleSummaryMarch17,2009AuroraEACmembersAuroraEnvironmentalProgramLayout/Discussionoffourcategoriesof;air,water,naturalheritageandwaste.Moredetailsbeneatheachcategoryofsubheadingsandpotentialtopicstobeincluded.April14,2009(ExecutiveLeadershipTeam)AuroraEnvironmentalandSustainabilityAction(Leadership?)PlanWhyanEAP,RoleofEAC,achievementsintendedforactionplan,developmentofplan,seniormanagementparticipation(awarenessandsupport,senior.managementinput,confirmationoffunding),nextsteps,draftlistofthemes,publicconsultationmeetingdates,implementation.Variousactionsdiscussedformajorobjectivesoutlined.April22,200910ResidentsTheEnvironmentalSustainabilityActionPlanSpringPublicWorkshop2009BlueskydiscussionofkeythemesandobjectivesthattheTown’sEnvActionPlanshouldinclude.Discussionsof:climatechange,carbonfootprint(greeningfacilities),environmentalawareness,sustainableplanning,wastediversion,energy(conservationandefficiency/greenenergy),airquality(transportation,healthriskfactorstopeople),greenspaces,stormwatermanagement,greenroofs,permeablepavement,greywateruse,saltmanagementstrategy3suggestionsfromworkinggroupmembers/volunteersApril28,2009MainlyTownofAurorastaffPeterP.(SmartCommute),FaustoFilipetto(planning),HenryTettman(parks),AmandaNewman(Nords),KristenYemm(communications),AaronKarmazyn(LS),GordonBarnes,PalmaPalombi(P.W.),SabirHussain(P.W.),TheEnvironmentalSustainabilityActionPlanSpringPublicWorkshop2009BlueskydiscussionofkeythemesandobjectivesthattheTown’sEnvActionPlanshouldinclude.Greeningfacilities,communityenvironmentalinitiatives,greeningoperationsetc.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -39 -74 - FINALPage32CorporateEnvironmentalActionPlan|TownofAuroraDateGrouporPerson(s)TitleSummaryJamalMassaeh(P.W.)May6,2009PresenterChristinaNagyOh,FacilitatorIlmarSimanovskisH.VanWeitic(Windfall)DebPellaKeen(MNR)JeffHaiti(Windfall)L.CampbellY.LaroucheGordonBarnesTheEnvironmentalSustainabilityActionPlanSpringPublicWorkshop2009BlueskydiscussionofkeythemesandobjectivesthattheTown’sEnvActionPlanshouldinclude.TogainaclearervisionforwheretheTOAandcommunitywantstogowithenvironmentalinitiatives.DiscussionofactionstobeinvolvedinthePlan.Lookingformemberstositonaninterdepartmentalsteeringcommittee.May12,2009TownStaffPublicConsultationsummaryPresentedtoTownStaffWorkinglistofenvironmentalobjectivesGoalsandActionsthathavecomeoutofpreviousconsultationmeetings.Objectives,goalsandtasksaredrafted.Potentialsteeringcommitteemembersarediscussed.July15,2009AncaMihailandChristinaNagyOhEnvironmentalMasterPlandiscussion(meeting)Discussionofenv/stormwaterinitiativestoincludeintheMasterPlan.July29,2009ChristinaNagyOhandAaronKarmazynDiscussionofEnergyEfficiencyinitiatives,commitmenttorenewableenergy(presentandfuture),Greenbuildinginitiativesofnewfacilities,reducingGHG,Climatechangeadaptationstrategy.August5,2009PeterHorvattandAmandaNewmannDiscussionofWinterroadmaintenancestrategy,wastediversioninitiatives(presentandfuture),greeningofthefleetstrategyandnextsteps.August18,2009EAPWorkingGroupMeetingTodiscusspossibleframeworks,titleofplan,ownershipofactionitems,systemofcommunicatingactioncompletion,annualreportcard(howtogatherinformation),andpotentialforquarterlynewsletterforenvironmentalupdates.August26,2009MeetingwithChristinaNagyOh,JimTree(ParksManager)andSaraTienkamp(ParksSupervisor)Possibleframeworks,intendedachievementsofthisPlan,potentialenvironmentalparksinitiativessuggestedanddiscussedamongattendeesFindoutwhichpracticesareongoing,pastprojectsandnewprojects?September16,2009EAPworkinggroupmeetingTitlediscussionandvote,discussionofquarterlyorbiannualnewsletterforenvupdatestobepostedonwebsite,frameworkupdateandrevisitGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -40 -75 - FINALPage33CorporateEnvironmentalActionPlan|TownofAuroraDateGrouporPerson(s)TitleSummarypreviouslydraftedframeworkFebruary11,2010EMTStaffMeetingWorkinggroupmettodiscussgoalsandobjectivesforEAPbasedonthedraftframeworkMarch2,2010EMTStaffMeetingWorkingGroupmettoreviewthegoalsandobjectivesanddiscussideasforlocalactionsplanningMarch4,2010AuroraEACMeetingTownofAuroraEAPVersion1.0introducedtocommitteemembersbutrecommendedthatEACmeetingbereservedtoaddressEAPasonlyitemApril1,2010EMTStaffMeetingWorkingGroupmettodiscussideasforimplementationandperformancemeasurementApril1,2010EACMeetingMattersforConsideration:TownofAuroraDraftEnvironmentalActionPlanDPRAprovidedoverviewofEnvironmentalActionPlancausingdiscussionamongcommitteemembersofsuggesteditemsandactions.DiscussionofeditsforEAP.April8,2010EMTStaffMeetingEAPVersion3.0DiscussedApril15,2010EMTStaffMeetingFocusonfillinginimplementationtablesfor;indicators/performancemeasurement,rolesandresponsibilitiesandtimeframes.Version4wasprovidedprevioustomeetingandcommentsmadefromattendees.April15,2010AuroraHomeShowEACBoothResidentshadopportunitytoaskquestionsaboutEnvironmentalActionPlanMay6,2010EACMeetingMattersforConsideration:DraftEnvironmentalActionPlanVersion6.0DiscussionofeditsforCEAPversion6.0WentthroughdocumentthoroughlydiscussingeditstoandsuggestionsfortheActionPlanMay18,2010EMTStaffMeetingVersion7.3discussedwithrespecttoeachsection.LeadsandsupportswereabletocommunicatewithoneanotherinordertoimproveactionitemsandindicatorsMay19,2010EMTMeeting–MembersofRecreationDepartmentActionitemsregardingcorporatewasteatfacilitiesandateventsJune9ELTdetailsinpresentation(notes)obtained(ELTsummarynotes)Overviewofversion9ofCEAPJune16ELTdetailsinpresentation(ELT)folderPowerpoint,specificactionitemsthatwewantedfeedbackonJuly15EACPresentationandVersion10ofCEAPObtainendorsementJuly20EMTEmailconfirmationobtainedforfinalizationofdeadlinesinthePlanAug17CouncilPresentationandfinalCEAPGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -41 -76 - FINALPage34CorporateEnvironmentalActionPlan|TownofAuroraInordertodevelopamultiyearenvironmentalandsustainabilityactionplan,severalpublicconsultationworkshopswereheldonvariousoccasionstoreceiveinputfromresidents,thebusinesscommunity,staff,seniormanagementandlocalenvironmentalorganizations.TheseworkshopswereheldinAprilandMayof2009.Throughouteachofthefourworkshops,theagendacoveredtopicswhichincluded:themesfortheenvironmentalplan,discussionsongoalsofeachthemeandgainingfeedbackfromattendeesonthepotentialoutlineofthedraftplan.Aurora’sstrengths,weaknesses,opportunitiesandthreatsfromthe2006StrategicPlanwerementionedcreatinggroundworkfortheCEAPtocontinueandworkupon.Aftertheseworkshops,aPublicconsultationsummarycontainingsuggestedobjectivesandactionswaspresentedtoTownstaff.Withrespecttocontentofinformationdiscussed,thefirstgoalofthesepublicworkshopswastocreateageneralunderstandingofwhythisEnvironmentalActionPlanwasbeingdeveloped.DiscussionofGoalCinAurora’s2006StrategicPlan(topromoteahealthyenvironmentthatfosterssocialandphysicalwellbeing)providedbackgroundinformationfortheneedtodevelopandimplementanEnvironmentalMasterPlan.TheconsultationsthenwentontodiscussthebasicoutlineforthePlanwhichwastocreateobjectivesthattheTownintendstoachievewiththePlan,generategoalsoftheseobjectivestoguideactionsandimplementtaskstoachieveeachdesiredobjectiveandgoal.AnexamplerelatingtoAirqualitywasdiscussedtoprovidefurtherunderstandingofhowtheobjectives,goalsandtasksweretobedesignedthroughoutthePlan.Finally,thepublicconsultationmeetingsaddressedhowthePlanwouldbeimplementedbyintroducingtheideaofaninterdepartmentalenvironmentalmanagementteammadeupofleadstaffmemberswhohaveenvironmentalcomponentstoaddressintheirpositions.AnumberofEMTmeetingsoccurredfromFebruarytoMayof2010.InitialmeetingswiththisworkinggroupaddressedtheobjectivesandgoalsofthePlanastheyrelatedtoeachdepartment.Thelatermeetingsinvolveddiscussionsrelatingtoactionitems,environmentalindicatorsandfurtheringthecommitmentofleadsandsupportsforeachactionitem.DraftsoftheCorporateEnvironmentalActionPlanwenttotheAuroraEnvironmentalAdvisoryCommitteeonthreeseparateoccasions.ThefirsttimethatEACwasintroducedtothePlanwasonMarch1st,inwhichVersion1.0wasprovided.OnApril1standMay6th,EACreceivedmorecompletedversionsoftheEAPthoroughlydiscussingeditsandaddressingmajorconcernsforconsideration.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -42 -77 - FINALPage35CorporateEnvironmentalActionPlan|TownofAuroraAppendixB:ListingofCompleted,CurrentandOngoingTownofAuroraEnvironmentalInitiatives,ActivitiesandActionsThefollowingAppendixprovidesalistingofkey(i.e.notanexhaustivelisting)completed,currentandongoingTownofAuroraenvironmentalinitiatives,activitiesandactions–groupedbyelementalthemes(air,fire,earth(land),andwater).AirGreeningofFleetIn2010theTownofAurorawillcommencewithHybridoptionsforalltendersfornew½tonne,fulltonneandpassengervehicles.Installedtrafficcirclestoreducestops/startstherebyreducingemissionsAdditionofSmartCartothefleet,2008Installed17IdleFreeZonesignsat6TownownedfacilitiesFireYorkRegionDemandResponseProgramSince2006TheTownofAurorawasoneofthefirstactivemunicipalparticipantsinOntarioandYorkRegionwiththeProvincialDemandResponseprogramtoconserveenergyduringsummermonthswhentheelectricitydemandisatitspeak.GreeningofAuroraFacilities–Investmentshavebeenmadeingreenbuildingtechnologyandretrofitsthatwillsaveongasandhydroconsumptionandreducecarbonemissions.Examplesinclude:AuroraPublicLibrary,AuroraFamilyLeisureComplexandAuroraTownHall.StronachAuroraRecreationComplexThedesignforthisComplexhasbeenrecognizedbyNaturalResourcesCanadaecoEnergyprogramasafacilitythatreducesenergyconsumptionandgreenhousegasemissions.EarthHourTheTownofAuroraparticipatedinEarthHour2008,2009and2010.Otherwiseknownasthe“HourwithoutPower,”aglobalenergyconservationmovement.CountMeInChallengeProvincialhydroconservationinitiativerequestingthecurtailmentofelectricityconsumptiononAugust14,2009.Thisinitiativealsotracksresident,organizationandbusinessparticipationintheTownofAurorathroughactivewebbasedpledgesmadepriortoAugust14,2009.PowerStreamRetrofitSavingsBlitzIn2009PowerStreamandtheOntarioPowerAuthoritywereofferingupto$1000.00inretrofitsgrantstoreplaceexistingelectricalfixtureswithhighefficiencyfixturesateachlocationwithelectricityconsumptionbelow50kW.TheTownofAuroraparticipatedinthisprogrambyretrofittingexitlightsatmunicipalfacilitieswithhighefficiencyLEDexitlights.TownofAurorareceived2008AuroraChamberofCommerceBusinessAchievementAwards:ConservationandEnvironmentalSustainabilityGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -43 -78 - FINALPage36CorporateEnvironmentalActionPlan|TownofAuroraBullfrogEcoCertifiedGreenPowerTheTownhascommittedtopurchasinggreenpowerin2008to2010.InapilotprojectalongwiththeRegionofYork,theTownofAurorawillpoweritsTownHallwithgreenpowerpurchasedthroughBullfrogPower.BullfrogpowerguaranteesreinvestmentinEcoCertifiedGreenPowergenerationwithinOntariowhichultimatelyreducescarbonemissionsanddevelopssustainablepowergenerationthroughinvestmentintypeIIlowimpacthydroelectricprojectsandtypeIIIwindpowerprojects.Earth(land)WildlifePark:TheCommunityWildlifeParkconsistsofaportionoftheEastHollandRivervalleylandsandadjacentnaturalareaslocatedeastofBayviewAvenue,betweenWellingtonStreetEastandSt.John'sSideroad,innortheastAurora.AportionofthelandsisunderthemanagementofDucksUnlimitedCanadawhilethebalanceislandsconveyedtotheTownthroughdevelopmentagreements.TheCommunityWildlifeParkisapolicydirectiveoftheTown'sOfficialPlanAmendmentNo.30,theBayviewNortheastArea2BSecondaryPlanwhichidentifiedtheneedtoprotectthiswetlandcomplexandassociatedenvironmentalfeatures.Italsosoughttoapplymanagementpoliciestoaddresssetbacks,extensivelandscapedbuffers,activemanagementofwaterlevels,andmanagementofadjacentforestsandopenfieldsprimarilyinordertoincreasewildlifehabitatanddiversity.TheTownandvariousstakeholders(LSRCA,MNRDUC,YorkRegionandthe2ClandsDeveloper'sGroup)haveformedaworkinggroupcommitteeinordertocompleteaMasterPlanfortheCommunityWildlifePark.TreeCuttingBylawTwoTownnurseriesgrowtreesandharvestseedlingtreesfromTownwoodlotstomaintainnativegeneticsPlantingoftrees/shrubsforerosioncontrolalongstreambanksandtoimprovewaterfiltrationinthestreamsTheAuroraCommunityArboretumwasestablishedin1996.AMasterPlanfortheArboretumwascompletedin2005;itprovidesforaSpecimenTreeCollection,educationforresidents,aDiscoveryTrailandmanyotherinitiativesrelatedtothecollectionandpreservationoftreesandshrubs.TheTownofAurorahasbeenafundingpartnertotheArboretum’s10yearimplementationplansince2007.BoardwalksInstallationofboardwalksoverenvironmentallysensitiveareasi.e.wetlands/marshesFertilizer/Herbicides/PesticidesEliminatedphosphorus(spring2008)fromfertilizerapplicationsoStartingintheearly1990’ssignificantlydecreasedtheuseofherbicides/pesticidesusingimprovedculturalpracticesandIntegratedPestManagement(IPM)untiltheProvincialbanin2008oParksgreenhouseoperationsusebiological(beneficialinsects)tocontrolnon–desirableinsectsTrails/WoodlotsTrailsystemsareconstructedusingpermeablesurfacese.g.:limestonescreeningsandwoodchipsoBrush/limbs/logsfromtreeworkwithinourwoodlotsarelefttobiodegradeontheforestfloorandtoprovidehabitatforamphibians,invertebrates,birdsandanimals.oTrailsthroughwoodlots,grasslandsandopenspacesarenotlit,loweringlightpollutionlevelsoAuroraWoodLandsManagementPlanwasupdatedin2009toassistinthemanagement,longtermhealthandsustainabilityofourforestryresourcesPlantMaterialDroughttoleranthardyplantmaterial(trees/shrubs/perennials/annuals)areselectedwheneverpossibleforplantinginlandscapes,onboulevardsandingreenspacesGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -44 -79 - FINALPage37CorporateEnvironmentalActionPlan|TownofAuroraoResearchingsustainablegrassspeciesand/oralternativesforboulevardplantingthroughtestplotsoOverseedingofsportsfieldswithgrasseswhicharemoredroughttolerant,diseaseandplayresistantStreetTreeManagementCompletionofStreetTreeInventoryforallexistingstreettreestoaidinthemanagement,healthcareandperformanceofourvaststreettreeinventory,thisimportanttoolassistsintrackingpestinfestationandothertreehealthissues,whichenablesstafftorespondwithappropriateactioninprotectingoururbanforest.InthefuturetheStreetTreedatawillbeusedasthebasistocalculatethelevelofcarbonsequestrationprovidedbyoururbanforestLandscapeStandardsBoulevardConstruction/StreetTreePlantingdetailschangedfornewdevelopmentstoincreasehealthandlongevityoftreesonmunicipalboulevards.Thisincludesstreetscapingandexaminingresearchrelatedtodiversifyingtreespeciesandvarieties.OakRidgesMoraineLandTrustandYorkRegionLandSecurementCommitteesUpdatingtheTown’sOfficialPlanUseofEcoFriendlyBuildingMaterialsSince2008theTownofAurorausesecologicallyfriendlybuildingmaterialswherepossiblewhendoingrenovations,repairsandmaintenancetoTownofAurorafacilitiesincluding:reusingmaterials,recyclablecarpetreplacementandlowVOCpaintsandadhesives.AlloftheTown’strafficsignalsalongYongeStreetareequippedwithtransitpriority.TheTownhasbeenworkingtoinstallbicyclepathsandtrailswhere/whenpossibleTheTownhaspublishedamap/planshowingbicycleroutes/trailsBoulevardGrassExperimentTestingvariousturfgrassestoseewhichhasthehighesttolerancetoroadsaltonourboulevardsASaltManagementPlanhasbeencommissionedSaltReductionPlanhasdocumentedadecreaseinsaltusefrom200kg/km/laneto170kg/km/lane.Saltisstoredindoorsandrestsonanimpermeablefloortoreducecontaminationtotheenvironment.Allfuturehalftonnewintermaintenancetruckswillbetenderedwithahybridoption.Identificationofapermanentsnowstorageareathatwillbepavedtostopdirectinfiltrationtothesoil(whichcouldcontaminategroundwater).BrinetankshavebeeninstalledandallTowntrucksand(most)contractedtrucksarefittedwithprewettingequipment.Streets,sewers,catchbasins,etc.arecleanedonaregularscheduledbasistoremovethebuildupofsandfromwinterroadmaintenanceactivities.Waterusedtowashoffsaltingequipment/vehiclesisdiscardedinasanitarysewerandtreatedthroughanoilgritseparator.SomeTownownedwintermaintenancevehicleshavepollutionmitigatingfeaturesFiverecentlypurchased2010halftonnetruckshaveflexfuelcapabilitiesallowingthemtobepoweredbyapercentageofbiofuelsMixedRecyclingProgramatallTownFacilitiesBlueboxeswithmixedrecyclingreceptaclesarenowlocatedatallTownofAurorafacilitiesincludingrecreationcentres,arenas,pools,libraryandTownHallRecycling(bluebox),sourceseparatedorganics(greenbin)andextrayardwastepickupsareprovidedtohouseholdsGarbagepickuphasbeenreducedtobiweekly;blueandgreenbinpickupsareweeklyGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -45 -80 - FINALPage38CorporateEnvironmentalActionPlan|TownofAuroraWaterAholdingtankwasinstalledatAdaJohnsonParktocatchtherunofffromthesplashpadandrainwater;waterisusedtowatertrees,newsodandannualplantdisplaysaroundTownofAuroraIn2006theTownchangedover20%ofthehangingbasketstoareservoirbasedcontainer;thishasresultedinlessfrequentwatering,lessrunoffandadecreaseinvehicularemissionsOddandevenwateringdaystoreducewaterconsumptionDrinkingwaterqualitymanagementsystemhasbeendevelopedandimplementedStreambankandErosionControlProjectsrestoreandprotectcreeksandwatercourses,providevegetationenhancementsandbuffersContinuousinvestmentinwaterlosspreventionSnowDisposalFacilityisbeingbuilttoimproveimpactstostormwaterqualityrunoffASnowDisposalFacilityisbeingbuilttomanagesnowremovalwithintheTowninordertobettercontrolcontaminatedmeltwaterfromenteringimportantgroundwaterresources.General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -46 -81 - FINALPage39CorporateEnvironmentalActionPlan|TownofAuroraAppendixC:MapofAuroraNaturalHeritageSignificantWildlifeHabitatGeneral Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -47 -82 - Attachment 2 General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -48 -83 - General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -49 -84 - General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -50 -85 - General Committee Meeting Agenda Tuesday,June 2,2015 Item 4 Page -51 -86 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PR15-014 SUBJECT:2015 Concerts in the Park Series FROM:Allan D.Downey,Director of Parks and Recreation Services DATE:June 2,2015 RECOMMENDATIONS THAT Report No.PR15-014 be received;and THAT a stand-alone event to be presented by the Aurora Winter Blues Festival be approved. PURPOSE OF THE REPORT To provide Council with information on opportunities to extend the 2015 Concerts in the Park series by one (1)additional week in collaboration with the organizers of the Aurora Winter Blues Festival (AWBF). BACKGROUND Council at its May 11,2015 meeting,made the following request: THAT staff be directed to report back to Council as soon as possible,on opportunities to extend the 2015 Concerts in the Park series by one (1) additional week in collaboration with the organizers of the Aurora Winter Blues Festival. COMMENTS Staff have been in contact with the organizer of the AWBF to discuss the opportunity to add or integrate their program into the Concert in the Park series. The AWBF is proposing a Blues and Cruise night in the park,a unique diversion from our normal concert program.They have been in discussions with local community organizations and sponsors to assist in making this a successful event. Their request for inclusion into the Concert in the Park series would provide them with a marketing and promotion opportunity that they presently do not have.They are also General Committee Meeting Agenda Tuesday,June 2,2015 Item 5 Page -1 -87 - June 2,2015 -2 -Report No.PR15-014 hoping to use this opportunity to propel them into a weekend summer event in subsequent years. The 2015 Concerts in the Park is an eight-week series of concerts taking place on Wednesdays during July and August in Aurora Town Park.This is the only special event offered by Parks and Recreation Services that does not require any paid advertising.On average 1,500 people attend any given concert.This success can be attributed to the quality of bands and artists that have been retained by the entertainment consultants “ST Music”. This concert series offers a diverse variety of music genres for the community to experience and enjoy.The entertainment line-up each year is based on the results from approximately 800 participant surveys that are conducted during the previous season.Each element of the concert series is analyzed including location of food vendors,special features and the entertainment line-up.The Special Events Division is continually reviewing feedback to ensure the series surpasses audiences’expectations. The entertainment line-up for the 2015 series has been confirmed and will include the following genres of music: Rock; Folk; Jazz; Celtic; Country;and Motown. The concert series leads to a dynamic,high-energy finale concert,along with the end of season presentations.For the first time,in 2015,a corporate sponsor has been confirmed to present the entire series.Because of this,new enhancements have been developed to create the “premium concert experience”.These details will be presented at a formal media photo opportunity with the corporate sponsor and the Town of Aurora in June. The Concerts in the Park series has always been held to eight (8)weeks and staff have been diligent in keeping the budget under control and sustainable.Extending the concert series by an additional week will: a)Impact the strategic programming of the season as there is a dynamic high energy finale concert scheduled for week eight (Wednesday,August 26).An additional concert on Wednesday,September 2 would detract from the concert finale. b)Impact the presenting sponsor who has been guaranteed category exclusivity rights to the eight week series. c)Require additional resources. General Committee Meeting Agenda Tuesday,June 2,2015 Item 5 Page -2 -88 - June 2,2015 -3 -Report No.PR15-014 LINK TO STRATEGIC PLAN The Concerts in the Park series supports the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in Celebrating and promoting our culture in the following key objectives within this goal statement: Expand opportunities and partnerships that contribute to the celebration of culture in the community. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.Council could extend the Concerts in the Park series by one (1)additional week. The current sponsorship arrangement would have to be re-negotiated and does not guarantee the presenting sponsors’continued interest and participation and the current concert budget would have to be increased to absorb the additional costs associated with the additional concert. 2.That the scheduled July 22 concert be cancelled and replaced with the AWBF. Cancellation fees may apply. 3.Further options as required. FINANCIAL IMPLICATIONS If the Concerts in the Park series is extended by one (1)additional week,an increase to the concert budget would be required for: SOCAN Licence $60.00 Sound Technician $750.00 Emcee Contract $200.00 TOTAL $1,010.00 These costs do not include the staffing that is required or the performance fees for the band,as these fees vary (performance fee range $1,200.00 to $3,700.00).An additional performance would also impact Parks staff as an additional set-up and take down are not included in the 2015 Budget at this time. CONCLUSIONS The Concerts in the Park series continues to grow in attendance and has become an Aurora summer tradition.The current model is sustainable and successful while meeting the needs and expectations of the local community.The addition of the AWBF does not add value to the Concerts in the Park program and has the potential of introducing conflicting programming and additional costs. General Committee Meeting Agenda Tuesday,June 2,2015 Item 5 Page -3 -89 - General Committee Meeting Agenda Tuesday,June 2,2015 Item 5 Page -4 -90 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PR15-015 SUBJECT:Culture and Recreation Grant Bi-Annual Allocation for March 2015 FROM:Allan D.Downey,Director of Parks and Recreation Services DATE:June 2,2015 RECOMMENDATIONS THAT Report No.PR15-015 be received for information. PURPOSE OF THE REPORT To report on allocated funds in the amount of $8,402.84 from the Parks and Recreation Services Culture and Recreation Grant Fund to successful applicants. BACKGROUND Staff presented report PR11-021 to General Committee on May 31,2011.This report outlined the framework for a Grant policy that would form the basis of a new Community and Cultural Grant Policy which was approved by Council on June 7th,2011. Staff subsequently presented report PR11-033 to General Committee on August 16, 2011.This report approved the allocation of $25,000.00 from existing sources in the Operating Budget each year in support of this fund. COMMENTS As per the Culture and Recreation Policy,applications are processed on a bi-annual basis,first in March and again in September of each calendar year. Staff received a total of 15 applications which were processed using the criteria set out in the Policy.Of the 15 applications,12 applications were approved totalling $8,402.84, as follows: General Committee Meeting Agenda Tuesday,June 2,2015 Item 6 Page -1 -91 - June 2,2015 -2 -Report No.PR15-015 Three applications were denied in the amount of $3,000.00,as follows: 21-Aug-14 Music in the Park (formerly Gospel Music Association) $1,000.00 To offset permit cost for the Town Park Bandshell and cost of holding the event Yes Yes(80%)No 2010 -no application 2011 -no application 2012 -no application 2013 -no application 2014 -$1,000 9-Jan-15 Kerry's Place Autism $1,000.00 The 8th Annual Kerry's Place Appreciation Day event will return to Town Park on Saturday,July 4th from 11am to 2pm.Kerry's Place will once again join with the Aurora Farmers Market,The Optimist Club of Aurora and Art in the Park to put on a free community event that appreciates all those connected with Kerry's Place.The event will also welcome community members to enjoy free entertainment,an artisan festival,family activities and Farmer's Market fare. Yes Yes No 2010 -no application 2011 -no application 2012 -$1,000 2013 -no application 2014 $1,000 13-Feb-15 Trinity Anglican Church $325.00 The parishes of Trinity Aurora Anglican Church and the Aurora United Church are planning a combined service in Town Park to celebrate the coming together of our churches. Yes Yes -75%No 2010 -no application 2011 -no application 2012 -no application 2013 -no application 2014 -$325 28-Oct-14 Andrew Quattrin $1,000.00 Andrew is part of the U18 National Rugby Team and he will be representing Canada in the Men's Tour in Romania from November 7- 23,2014 Yes Yes 2010 -no application 2011 -no application 2012 -no application 2013 -no application 2014 -$1,000 31-Oct-14 York Region 55+Games $600.00 rental of facilities,equipment,medals,office and registration material. Yes No (20%)Yes 2010 -$500.00 2011 -$500.00 2012 -no application 2013 -$1,000.00 2014 -not eligible 2015 -$600 27-Feb-15 Aurora Seniors Evergreen Choir $1,000.00 Choir requires the services of a Music Director and also an Accompanist for rehearsals and concerts.Sheet music is needed for every member of the choir for each song performed,totalling approximately $100/pp,per season. Yes Yes No 2011 -$800.00 2012 -no application 2013 -no application 2014 -no application 26-Mar-15 Aurora Farmers'Market &Artisan Fair $1,000.00 To offset the cost of renting the Aurora Armouries facility at 89 Mosley Street,to hold the winter indoor farmer market dates once a month for 6 months (2nd Saturday from November to April) No Yes (90%)No 2010 -$800 2011 -$1000 2012 -$1000 2013 =not eligible 2014 =not eligible 27-Feb-15 Queen's York Rangers 2799 Army Cadet Corps $477.84 To cover the permit costs for the rental of the SARC on June 5th and June 6th,2015 to host their Annual Ceremonial Review Parade at the end of their training year. Yes Yes (70%)Yes 2010 -no application 2011 -no application 2012 -no application 2013 -$914.00 2014 -no application 4-Feb-15 Voice of Aurora FM Community Radio Station $1,000.00 Grant money to incorporate this non-profit Community FM Radio Station and recording studio to obtain the broadcast license and access to other sources of funding. Yes Yes (98%)No 2010 -no application 2011 -no application 2012 -no application 2013 -no application 2014 -no application 19-Mar-15 Southlake Regional Health Centre Foundation $1,000.00 to offset the permit fees for the Run for Southlake Yes Yes Yes 2010 -$690 2011 -no application 2012 -no application 2013 -no application 2014 -$1,000 7-Apr-14 The Rotary Club of Aurora $1,000.00 To cover the cost of the rental of Town Park Yes Yes (100%)No 2010 -no application 2011 -no application 2012 -no application 2013 -$925 2014 -$1,000 23-Apr-15 Aurora Skating Club $472.34 To pay for the installation of their logo on the ice surface at the AFLC. Yes Yes (95%)No 2010 -no application 2011 -no application 2012 -no application 2013 -no application 2014 -no application $8,402.84FINALTOTALGRANTED2014 General Committee Meeting Agenda Tuesday,June 2,2015 Item 6 Page -2 -92 - June 2,2015 -3 -Report No.PR15-015 LINK TO STRATEGIC PLAN The allocation of funds for the Culture and Recreation Grant supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Expand opportunities and partnerships that contribute to the celebration of culture in the community. ALTERNATIVE(S)TO THE RECOMMENDATIONS No alternatives. FINANCIAL IMPLICATIONS Each calendar year $25,000.00 is allocated to the Culture and Recreation Fund.A total of $8,402.84 has been approved for distribution in March 2015 leaving a remaining total of $16,597.16. 12-Mar-15 Marquee Theatrical Productions $1,000.00 to aid in covering the cost of swimming at the AFLC for their seasonal camps Yes Yes (75%)No 2010 -no application 2011 -no application 2012 -no application 2013 -$1,000 2014 -$1,000 15-Feb-15 Tracy Stallard and Donna Bailey $1,000.00 Sponsorship to participate in a Leatherback Sea Turtle Expedition assisting Earth Watch Institution an International Non- Profit Organization.Yes No 2010 -no application 2011 -no application 2012 -no application 2013 -no application 2014 -$1,000 27-Mar-15 Moving Forward $1,000.00 This program offers an interest free micro-loan that can be used for rent,utlities,furniture,moving expenses and any hidden costs associated with starting over. Currently the program is only available to York Region residents. Yes Yes No 2010 -no application 2011 -no application 2012 -no application 2013 -no application 2014 -no application $3,000.00 General Committee Meeting Agenda Tuesday,June 2,2015 Item 6 Page -3 -93 - General Committee Meeting Agenda Tuesday,June 2,2015 Item 6 Page -4 -94 - TOWN OF AURORA GENERAL COMMITTEE REPORT No.PR15-016 SUBJECT:Emerald Ash Borer Management Plan Update FROM:Allan D.Downey,Director of Parks and Recreation Services DATE:June 2,2015 RECOMMENDATIONS THAT Report No.PR15-016 be received;and THAT staff conduct an assessment of the Ash trees that have received their first treatment of TreeAzin for the purposes of measuring the effectiveness of the Emerald Ash Borer treatment program and report back to Council on this matter; and THAT the use of “IMA-JET”as an additional alternative Emerald Ash Borer control measure be approved,subject to meeting all applicable requirements and approvals as set out in the Pesticides Act and provincial regulations. PURPOSE OF THE REPORT To provide an update on the Emerald Ash Borer (EAB)Treatment Program and to obtain approval to potentially utilize a new treatment product for the control of EAB. BACKGROUND In May 2012,Council approved recommendations in report PR12-017,a multi-year,bi- annual Ash Tree Treatment Plan,for the control of EAB using the non-chemical control product “TreeAzin”. The first Ash tree treatment was administered to 50%of the Ash street tree inventory in early summer 2013.The second application was administered to the remaining 50%of the inventory,including an additional quantity of Ash trees in Aurora parks,in the summer of 2014.A total of 2,073 trees have been treated to date. General Committee Meeting Agenda Tuesday,June 2,2015 Item 7 Page -1 -95 - June 2,2015 -2 -Report No.PR15-016 The second round of EAB treatment is scheduled to take place commencing in early Summer 2015,and will involve re-treating the first 50%of the Ash tree inventory followed by the final approved re-treatment of the remaining 50%of the inventory to take place in early summer 2016.This will conclude the first approved treatment plan and funding program whereby each candidate Ash tree will have received two bi-annual treatments of TreeAzin. As indicated in previous reports,it was expected that there would be a number of trees that would not be selected for treatment due to their poor health condition and the fact that there were already signs of EAB infestation in some of these trees.Another 109 Ash trees were destroyed by the 2013 ice storm. COMMENTS All candidate Ash trees in the tree inventory have now received their first treatment with TreeAzin and staff are continuing to closely monitor the remaining Ash tree inventory for any signs that might indicate that the level of EAB infestation is increasing,decreasing or remaining static. By the end of 2014,it was apparent that the presence of EAB had generally increased as more and more trees on both private and public lands within our woodlots were showing signs of crown thinning and canopy decline. Staff will be observing the street trees that have received the first Treatment of TreeAzin as the season progresses and will be better positioned to evaluate the effectiveness of the treatment and report back to Council with further information and recommendations concerning the treatment plan later this coming summer.Initially,the TreeAzin treatment plan was recommended by the manufacturer to be applied to lightly and non- infested Ash trees once every two years as this frequency of treatment had shown positive results in field trials and preliminary use in its control over the insect. Recent information obtained by staff from the manufacturer of TreeAzin suggests that consideration be given to treating Ash trees in at least one consecutive year in areas where EAB infestation is moderate to heavy.Unfortunately this information was not available or provided by the manufacturer of TreeAzin when the Town embarked on the EAB Treatment program.Staff does not believe this information was withheld or that the product was misrepresented as it was relatively new to the market and had shown good results in preliminary trials and testing in Oakville,Ontario. Staff participated in a Webinar session with Bio Forest,the makers of TreeAzin on May 5,2015,where the issue of Annual vs.Bi-annual treatments with TreeAzin were discussed.Staff requested an explanation and rationale behind the change in the suggested treatment schedules.Bio Forest indicated that there are a number of factors General Committee Meeting Agenda Tuesday,June 2,2015 Item 7 Page -2 -96 - June 2,2015 -3 -Report No.PR15-016 to consider that involve the level of infestation,the length of time that the infestation has been present in the geographic area and the ongoing collection of data associated with EAB treatment plans and their effectiveness in the Province of Ontario.Bio Forest did not indicate or recommend that all treatment plans should be immediately reconsidered or bolstered;however,they did offer the following response to a question posed to them by staff: Good afternoon, Thank you again for attending the Treatment Strategies for Emerald Ash Borer webinar today. I would like to take this opportunity to add content to a question asked during the webinar,as it is a question we get often and holds great importance when considering treatment strategies. Q:We are in an area of Aurora ON that is moderately infested.We advised our council that we would need to treat every other year and now it appears we are looking at every year which creates issues for us.Based on what we initially advised our Council,what would you suggest we tell our Council at this point? A:It is important to consider the most relevant science when determining treatment schedules for EAB.With new science becoming available regularly,the best approach is to be adaptable in your treatment strategy.BioForest has collaborated with the Town of Oakville,Michigan State University,Purdue University,and the U.S.Forest Service to develop a treatment schedule that will increase the probability of success when using TreeAzin to combat EAB.The schedule has been designed to include only one additional treatment during peak EAB populations when compared to a biennial treatment schedule.BioForest is happy to work with municipalities and share information and advice related to EAB management and the use of TreeAzin.Please do not hesitate to contact and engage BioForest and our expertise in your explanations/presentations to council members.Whether it be a phone call,private webinar or in-person presentation,BioForest is happy to help communicate the science behind our recommendations” Best regards, Brian Ehnes |Manager -Business Development &Technical Support Notwithstanding the above information,staff trust that TreeAzin is still an effective EAB control method and that many of our Ash trees treated with this product remain healthy at present;however,it does appear that more current information on using this product has emerged that would have a significant financial impact on our EAB treatment program.It now appears that it will be necessary to conduct at least one application of TreeAzin pesticide on an annual basis until the EAB infestation has leveled off. In the event that our Ash tree inventory will need to be treated in consecutive seasons, the cost of the program will be doubled in the near term and there is no certainty that consecutive treatments would be discontinued over the longer term.As such,the financial investment could very well outweigh the cost of removing all of the Ash trees and replacing them with alternative species. This latest development has most definitely altered our initial business case rationale and perhaps is a turning point in our overall EAB Management Strategy and the General Committee Meeting Agenda Tuesday,June 2,2015 Item 7 Page -3 -97 - June 2,2015 -4 -Report No.PR15-016 continuing use of TreeAzin. In view of the above situation,staff has discussed the issue of annual treatments with our current EAB treatment contractor and we have since been advised that Heath Canada’s Pest Management Regulatory Agency has approved the registration of another effective product.This product is sold under the trade name of IMA-JET and has been classified by the Ontario Ministry of the environment as class 9 pesticide.A class 9 pesticide contains ingredients in products that may be permitted to be used under special circumstances only under exceptions to the pesticides ban in Ontario as follows: Arboriculture Exception There is an exception to the cosmetic pesticides ban to the use of a Class 9 pesticide to maintain the health of trees in treed areas not exceeding one hectare in size.This exception does not include pests damaging the fruit of a tree since these pests would not impact the health of the tree. Unlike TreeAzin,which is a biologic,low toxicity,non-chemical product,IMA-JET contains the chemical compound “Imidacloprid”which is highly toxic to EAB larvae and is applied in the main tree trunk at grade level into the trees root flare.The product is encapsulated,within a sealed plug system such that no chemical contact can occur on the outside of the host tree.IMA-JET is from the Neonicotinoid family of pesticides and is currently the subject of controversy in the agricultural and Apicultural industry as it has been linked to the decline of Honey Bee colonies in some parts of the province. The Province of Ontario is likely to enact a partial ban of Neonicinitois used in the coating of agricultural seeds in a number of cereal and grain field crops. IMA-JET has been widely used in the U.S.with very good results in controlling EAB and,in view of the fact that IMA-JET was just recently registered in Canada (August 2104)for Arboricultural use,it will not likely be on the slate of ban pesticides for its intended use in the treatment of non-fruit crop trees such as Ash trees.In-depth review of the available information on IMA-JET and discussions with our current EAB treatment contractor,staff feel that this product may be another useful tool in the control of EAB should the need arise.The following are some of the benefits and criteria associated with IMA-JET treatment: Entirely contained and encapsulated product with no collateral risk to environment,non-target insects,animals or humans; Application occurs following tree pollination period to reduce or eliminate risk to pollinators; Potentially more effective in the control of EAB; Treatment must occur on an annual basis until control has been realized; however,product is 50%less expensive than current product being used;and Must post-pesticide warning signs or obtain approval from Ministry of General Committee Meeting Agenda Tuesday,June 2,2015 Item 7 Page -4 -98 - June 2,2015 -5 -Report No.PR15-016 Environment to waive individual site signage posting. Staff continues to research IMA-JET and is making a concerted effort to determine if any other municipality in Ontario is utilizing this product in their fight against EAB. Currently,no other municipality has been identified as a confirmed user.This could be because the product is new to the Canadian market and not unlike us;others in the public municipal forestry sector are reviewing their treatment plans and available options at this time. LINK TO STRATEGIC PLAN EAB Treatment for Ash trees in Town Parks supports the Strategic Plan goal of Supporting Environmental Stewardship and Sustainability for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Encouraging the stewardship of Aurora’s natural resources:Assess the merits of measuring the Town’s natural capital assets. ALTERNATIVE(S)TO THE RECOMMENDATIONS 1.To increase the frequency of EAB Treatments using TreeAzin as recommended by the product manufacturer which would result in a 50%increase in the costs. 2.To discontinue EAB Treatment with TreeAzin and substitute with the potentially more effective product IMA-JET pending MOE approval of public notification process. 3.Suspend all further Ash tree treatments and allow the remaining Ash trees to expire. Staff is not in favour of this option at present as it may be premature to do so until a full evaluation of the year one treatment results can be conducted. 4.Further Options as required. FINANCIAL IMPLICATIONS TREEAZIN TREATMENT PLAN Current annual cost To treat 50%of tree inventory based on biannual treatment Revised Annual Cost Based on Manufacturers Recommendations Cost Over 10 Year Treatment Plan Using TreeAzin $106,000 $212,000 $2,120,000 General Committee Meeting Agenda Tuesday,June 2,2015 Item 7 Page -5 -99 - General Committee Meeting Agenda Tuesday,June 2,2015 Item 7 Page -6 -100 - MEMORANDUM DATE:June 2,2015 TO:Mayor and Members of Council FROM:Neil Garbe,Chief Administrative Officer RE:Town of Aurora Strategic Plan (2015)Update RECOMMENDATIONS THAT the memorandum regarding Town of Aurora Strategic Plan (2015)Update and Report No.CAO15-005 be received;and THAT an update to the Town of Aurora Strategic Plan based on the work plan outlined in Report No.CAO15-005 be authorized;and THAT staff be directed to prepare and issue a Request for Proposals for consulting services to assist with the Strategic Plan update. BACKGROUND On April 14,2015,Council considered Report No.CAO15-005 regarding the Town of Aurora Strategic Plan and approved the following recommendations: THAT Report No.CAO15-005 be referred back to staff and staff be directed to come forward with a report card on the implementation of the Strategic Plan in its current form prior to consideration of any update. As requested by Council,staff prepared Report No.CAO15-006 to provide a report card outlining the activities completed in support of the Strategic Plan to date.This Report was received by Council with the expectation that Report No.CAO15-005 would be brought forward at a subsequent General Committee for consideration.The Report outlines a potential process to update the Strategic Plan.However,Council may decide to modify the proposed process to better meet the intent of Council.Staff have requested funding in the 2015 budget to assist with a peer review of the Strategic Plan as well as support for consultation activities.However,if directed by Council,staff are prepared to conduct the review and update internally provided that consultation activities are scoped and less intensive.Staff are seeking Council direction on the preferred process to facilitate the Strategic Plan update. ATTACHMENTS Attachment 1 –Report No.CAO15-005 100 John West Way Box 1000 Aurora,Ontario L4G 6J1 Phone:905-727-3123 Email:ngarbe@aurora.ca www.aurora.ca Town of Aurora Administration Services General Committee Meeting Agenda Tuesday,June 2,2015 Item 8 Page -1 -101 - GENERAL COMMITTEE REPORT No.CAO15-005 SUBJECT:Town of Aurora Strategic Plan (2015)Update FROM:Neil Garbe,Chief Administrative Officer Marco Ramunno,Director of Planning and Development Services DATE:April 7,2015 RECOMMENDATIONS THAT Report No.CAO15-005 be received;and THAT an update to the Town of Aurora Strategic Plan based on the work plan outlined in this report be authorized;and THAT staff be directed to prepare and issue a Request for Proposals for consulting services to assist with the Strategic Plan update. PURPOSE OF THE REPORT The purpose of the report is to seek Council authorization on terms of a reference and work plan for the proposed Strategic Plan update. BACKGROUND First Strategic Plan Approved in 1994 In 1992,the Town of Aurora established a Strategic Plan Steering Committee with the responsibility of developing the Town’s first Strategic Plan.The purpose of the Plan was to “guide Aurora’s overall growth and direction”.The Plan was approved by By-law 3526-94 and adopted by Council in February 1994.Council also approved a process to update the Strategic Plan in 1998,2006 and 2011. On March 29,2011,Council approved a work plan for the update of the Town’s Strategic Plan and directed staff to prepare and issue a request for proposal for professional consulting related to the update of the Plan.Subsequently,a Strategic Plan Steering Committee comprised of members of Council and staff was established to guide the development of the Plan.The Plan was development using a sustainability framework and functions as both the Town’s Strategic Plan and Sustainability Plan.The Plan was TOWN OF AURORA Attachment 1 General Committee Meeting Agenda Tuesday,June 2,2015 Item 8 Page -2 -102 - April 7,2015 -2 -Report No.CAO15-005 approved by Council on June 26,2012. In addition to the Town’s Strategic Plan,Council has also approved a number of Action Plans and Master Plans that also provide strategic direction.Examples include the Parks and Recreation Master Plan,the Corporate Environmental Action Plan,the Town Official Plan and the Aurora Promenade Study.Moreover,Council,through the annual budget, provide direction on specific operating and capital expenditures.In support of Council’s strategic direction,staff have also developed departmental plans and individual performance plans. COMMENTS Plan acts as the Town’s primary planning document The Strategic Plan is intended to act as the Town’s primary strategic planning document that will set corporate strategic priorities over the short,medium and long term.It guides Council and staff in the development and provision of services to meet the expectations of Aurora residents.It also provides guidance to Council in making decisions and moving ahead to achieve the kind of community our citizens told us they want Aurora to be in 2031. Plan sets vision for the Town of Aurora In addition to providing strategic direction over the term of Council,the Strategic Plan also sets a long term vision for the Town of Aurora.The Strategic Plan update will allow residents and stakeholders the opportunity to validate the vision for the Town and make adjustments as required.This approach is consistent with the “living plan”approach that was envisioned in 2011. Plan to be linked to corporate and departmental plans and Budget The Aurora Strategic Plan will continue to provide direction to corporate plans, departmental plans,business plans,budget and individual performance plans.In order to properly execute the direction of the strategic plan,staff will ensure that all other strategic policy is consistent with the direction of the Strategic Plan.Figure 1,below,further illustrates the Strategic Planning Hierarchy: General Committee Meeting Agenda Tuesday,June 2,2015 Item 8 Page -3 -103 - April 7,2015 -3 -Report No.CAO15-005 Figure 1:Strategic Planning Hierarchy Source:Town of Aurora,2015 Plan to be managed by Council appointed committee Staff are proposing that Council appoint a steering committee chaired by the Mayor to provide direction for the project.The proposed committee structure would include four members of Council including Mayor Dawe.This governance model is similar to previous Strategic Plan updates. Update to validate current Strategic Plan Staff are proposing that the 2015 Strategic Plan update be focused on validating and calibrating the current Strategic Plan.This process will utilize the current Strategic Plan Vision,Principles,Goals and Objectives as the basis for consultation activities.The process will also seek feedback on potential action items to advance the Town towards its 2031 vision.This approach was envisioned as part of the 2011 Strategic Plan process to allow for a consistent long term vision for the community. Plan to be developed based on public consultation An effective strategic plan accurately reflects that goals of the community and Council.In order to understand these goals,staff are proposing a public consultation process that considers public feedback to validate the vision,goals,objectives and action items within the Plan.Planned consultation activities include stakeholder interviews,a Council workshop,an online survey and two community open houses.These activities will be promoted in print,online and through the use of social media technologies and other tools to engage the local community. Plan to build on sustainability theme The 2011 Strategic Plan update included a sustainability theme as the primary framework for the development of the Plan.The Plan was developed within the context of a triple Departmental Plans &Budget Individual Performance Plans Administrative and Master Plans Strategic Plan Council Staff General Committee Meeting Agenda Tuesday,June 2,2015 Item 8 Page -4 -104 - April 7,2015 -4 -Report No.CAO15-005 bottom line sustainability approach that considers the interconnectedness of:a)the natural environment;b)the economy;and,c)the community.This allows the Strategic Plan to function as the Town’s Corporate Sustainability Plan. Although there are many definitions of sustainability,typically the common theme between them is the implicit need to integrate the competing,but equally important,community, environmental and economic interests.Common sustainability definitions include: Development that meets the needs of the present without compromising the ability of future generations to meet their own needs. Improving the quality of human life while living within the carrying capacity of supporting eco-systems. Living better,not living without. Figure 2,below,further illustrates the concept of sustainability.Sustainability requires that decision makers consider the possible impacts of a course of action on the community,the natural environment and the economy (i.e.the three pillars of sustainability).A truly sustainable action positively impacts all three sustainability pillars. Figure 2:The Three Pillars of Sustainability The 2015 Strategic Plan update will attempt to further emphasize the sustainability theme as a framework for future decision making. EconomyNatural Environment Community EquitableBearable Viable Sustainable General Committee Meeting Agenda Tuesday,June 2,2015 Item 8 Page -5 -105 - April 7,2015 -5 -Report No.CAO15-005 Emerging issues and trends to influence the development of the Plan Trends serve to influence the services required by our residents and stakeholders in the future.In understanding global and local trends,Council can respond effectively to community needs with high-quality programs and services.Staff propose that the following preliminary list of key trends (Table 1)be used to inform the update of the Plan: Table 1:Summary of Key Trends Community Environmental Growth & Infrastructure Economic Good Government Human Health - 21st Century epidemics Enhanced Natural Heritage City Building, Intensification Responding to a changing Economy Accessibility & Customer Service Rapid Population Growth Climate Change - Adaptation, Mitigation, Resiliency Reinventing Community Design Aging of the Labour Force Accountability - Fiscal and Social Aging Population Energy Use, Efficiency, Production, Renewables Reducing the Demand for Infrastructure Service Oriented Jobs Outpacing traditional goods producing jobs Value for dollar Increased Diversity Green Buildings, Building Resilience Infrastructure Efficiency & Resiliency Immigration will account for 100%net labour force growth Increased concern about political integrity Increasing Low Income Population New Approach to Water Management Increased Transit Service &Use Green Industry Communication revolution More Non- Traditional Families Oak Ridges Moraine Preservation Green Infrastructure Knowledge-based economy Instant access to information & response Less Affordable Housing Timing and Affordability of Infrastructure Increased demand for high skilled labour Providing services to match resident needs Connection between Human Health &the Built Environment Escalating Fuel/Transportation Costs Fiscal responsibility Youth Unemployment Jobs creation to match labour force Globalization Proposed goals,objectives and anticipated outcomes The primary goal of the Town of Aurora Strategic Plan update process is to validate the 2011 Strategic Plan and make the appropriate adjustments to reflect the strategic direction of Council and the community.In order to achieve this goal,a series of objectives have been developed to guide the creation of the Plan.Key objectives include: 1.To clearly articulate corporate priorities; 2.To promoting a triple bottom line approach to decision making; General Committee Meeting Agenda Tuesday,June 2,2015 Item 8 Page -6 -106 - April 7,2015 -6 -Report No.CAO15-005 3.To better leverage future opportunities; 4.To mitigate potential risk through proactive planning; 5.To better understand community needs and expectations; 6.To improve communication with staff and the public; 7.To better coordinate work between corporate departments;and, 8.To define responsibilities and accountabilities. The program is also anticipated to generate a number of outcomes through implementation.The following provides a high level summary of the anticipated results: Develop a strong understanding of the key considerations facing Aurora ratepayers over the next four years. Better understand the longer term strategic issues affecting Aurora rate payers over the next 20 years. Develop a set of clear and concise actions to help guide future Council decisions and staff implementation. Enhance inter-municipal cooperation and communication. Continue to integrate the concept of sustainability into the strategic planning and decision making process. The preparation of an updated Strategic Plan for Council consideration in the 4th Quarter of 2015. Work plan and Timelines Staff are proposing a work plan that targets the development of a draft Strategic Plan in November 2015.The project team will consult with Members of Council,staff and key stakeholders to develop the key themes of the Plan.Staff have also requested funds in the 2015 Budget to retain an external consultant to assist with consultation activities.The following work plan is proposed: General Committee Meeting Agenda Tuesday,June 2,2015 Item 8 Page -7 -107 - April 7,2015 -7 -Report No.CAO15-005 Table 2:2015 Strategic Plan Update Work Plan Q1 Q2 Q3 Q4 •Complete a terms of reference and work plan for Council consideration •Budget approval for requested capital funding •Appoint a Strategic Plan Steering Committee consisting of four members of Council to guide the development of the Strategic Plan document •Prepare and issue Request for Proposals for consulting services related to project •Complete background research, environmental scan and analysis of key trends •Consult with Council,staff and key stakeholders to the key themes of the plan •Prepare consultation materials •Launch online Survey •Schedule two public consultation sessions •Prepare “What we heard” document outlining feedback received •Present “What we heard”document and proposed revisions to the Plan to Council for approval •Present revised/updated Strategic Plan •Present Plan to Council for final approval. Next Steps Staff are proposing that Council approve the above described work plan and have requested funds in the 2015 Budget to implement the proposed work plan.Upon work plan and budget approval,staff are recommending that Council appoint a Strategic Plan Steering Committee and plan to issue an RFP for professional consulting services related to the project.Consulting services will be limited in scope and focussed on support for consultation activities. General Committee Meeting Agenda Tuesday,June 2,2015 Item 8 Page -8 -108 - General Committee Meeting Agenda Tuesday,June 2,2015 Item 8 Page -9 -109 - TOWN OF AURORA ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MEETING MINUTES Date:Thursday,May 14,2015 Time and Location:7 p.m.,Leksand Room,Aurora Town Hall Committee Members:Councillor Paul Pirri (Chair),Councillor John Abel (Vice Chair), Don Constable,Rosalyn Gonsalves,Marilee Harris,Paul Smith, Bruce Walkinshaw Member(s)Absent:None Other Attendees:Councillor Tom Mrakas,Anthony Ierullo,Manager of Long Range and Strategic Planning,Michael Logue,Program Manager,Economic Development,and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 7:02 p.m. The Committee consented on a motion by Bruce Walkinshaw seconded by Don Constable to extend the hour for thirty minutes at 9 p.m. 1.DECLARATION OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2.APPROVAL OF THE AGENDA Moved by Bruce Walkinshaw Seconded by Rosalyn Gonsalves THAT the agenda as circulated by Legal and Legislative Services be approved. CARRIED General Committee Meeting Agenda Tuesday,June 2,2015 Item 9 Page -1 -110 - Economic Development Advisory Committee Meeting Minutes Thursday,May 14,2015 Page 2 of 5 3.RECEIPT OF THE MINUTES Economic Development Advisory Committee Meeting Minutes of April 9,2015 Moved by Rosalyn Gonsalves Seconded by Don Constable THAT the Economic Development Advisory Committee meeting minutes of April 9, 2015,be received for information. CARRIED 4.DELEGATIONS None 5.MATTERS FOR CONSIDERATION None 6.INFORMATIONAL ITEMS 1.Economic Development Flow Charts Staff reviewed components of the flow charts and highlighted the six Key Economic Development Themes—Downtown Revitalization,Entertainment District/Community Square,Innovation Centre,University/College Campus, Business Support Services,and Hotel—as they relate to the mandate of the Economic Development Advisory Committee (EDAC). The Committee discussed issues of the abandoned hotel property and emphasized the need for a new hotel in Town,and staff provided a status update. The Committee suggested that the EDAC-related flow chart be colour coded to a tracking system that reflects the status of the Key Economic Development Themes and achievements of the Committee. Moved by Paul Smith Seconded by Bruce Walkinshaw THAT the Economic Development Flow Charts be received;and THAT the Economic Development Advisory Committee recommends that the flow chart indicating the six ‘Key Economic Development Themes’be used for context in any discussion regarding EDAC matters. CARRIED General Committee Meeting Agenda Tuesday,June 2,2015 Item 9 Page -2 -111 - Economic Development Advisory Committee Meeting Minutes Thursday,May 14,2015 Page 3 of 5 2.Memorandum from Manager of Long Range and Strategic Planning Re:Economic Development Action Plan Update Staff reviewed the status of activities listed on the Economic Development Action Plan,which include:Entertainment District;Permanent Farmers’Market; Implementation of the Business Retention and Expansion Action Plan;Business Concierge Program;Bio-medical Campus;Innovation Incubator;and Post- Secondary Presence. The Committee discussed each element and suggested that members of Council could become champions for each cornerstone of the Action Plan. Moved by Bruce Walkinshaw Seconded by Don Constable THAT the memorandum regarding Economic Development Action Plan Update be received for information. CARRIED 3.Business Retention &Expansion Action Plan:Progress Update Staff reviewed the background to the business retention and expansion survey completed in 2012 and noted that businesses in Aurora were generally satisfied with the services received from the Town.Staff advised that the Action Plan was created to address the concerns raised during the process,under the categories of How We Grow,Services for Business,and Enhancing Existing Resources. The Committee discussed the need for implementing high capacity broadband in Town and inquired about the challenges.Staff provided information regarding options and infrastructure,and indicated that a representative of York Region would be presenting a broadband strategy update at a future meeting.The Committee inquired about business surveys,promotion of the concierge program, the vacant land inventory,and the Town’s business directory.Staff provided updates and agreed to supply the Committee with concierge program material and samples of completed business surveys and analysis reports. Moved by Paul Smith Seconded by Marilee Harris THAT the Business Retention &Expansion Action Plan:Progress Update be received for information. CARRIED General Committee Meeting Agenda Tuesday,June 2,2015 Item 9 Page -3 -112 - Economic Development Advisory Committee Meeting Minutes Thursday,May 14,2015 Page 4 of 5 4.Memorandum from Manager of Long Range and Strategic Planning Re:Activity Report Moved by Marilee Harris Seconded by Rosalyn Gonsalves THAT the memorandum regarding Activity Report be received for information. CARRIED 5.Memorandum from Manager of Special Projects Re:Establishment of a Business Improvement Area (BIA) Staff noted elements of the memorandum regarding background,activities to date,and the next steps associated with developing a steering committee to help drive the initiative forward,which was briefly discussed by the Committee. Moved by Bruce Walkinshaw Seconded by Rosalyn Gonsalves THAT the memorandum regarding Establishment of a Business Improvement Area (BIA)be received for information. CARRIED 6.Memorandum from Manager of Long Range &Strategic Planning Re:Medical Marihuana Production Facilities Study/By-law Staff provided a brief overview of the background and process undertaken to identify potential locations and zoning restrictions for medical marihuana production facilities in the Town. The Committee expressed its opposition to allowing this type of facility and noted that it does not fit in with the Town’s Strategic Plan.Staff advised that any particular use cannot be excluded from the community and must be accommodated as permitted by specific zones and policies. Moved by Bruce Walkinshaw Seconded by Marilee Harris THAT the memorandum regarding Medical Marihuana Production Facilities Study/By-law be received;and THAT the Economic Development Advisory Committee expresses strong opposition to any medical marihuana production facility being located within the Town of Aurora and that it would be a detriment to economic development in Aurora. CARRIED General Committee Meeting Agenda Tuesday,June 2,2015 Item 9 Page -4 -113 - Economic Development Advisory Committee Meeting Minutes Thursday,May 14,2015 Page 5 of 5 7.NEW BUSINESS None 8.ADJOURNMENT Moved by Marilee Harris Seconded by Rosalyn Gonsalves THAT the meeting be adjourned at 9:25 p.m. CARRIED COMMITTEE RECOMMENDATIONS ARE NOT BINDING ON THE TOWN UNLESS ADOPTED BY COUNCIL AT A LATER MEETING. General Committee Meeting Agenda Tuesday,June 2,2015 Item 9 Page -5 -114 - NOTICE OF MOTION Councillor Wendy Gaertner Date:June 2,2015 To:Mayor and Members of Council From:Councillor Gaertner Re:Protection of Trees on Golf Courses WHEREAS on May 26,2015 Council directed staff to place the Draft Tree Protection By- law,considered by Council during the 2010 to 2014 Term,on a future agenda for discussion and decision;and WHEREAS the current Tree Permit By-law Number 4474-03.D exempts golf courses,as defined in the by-law,from obtaining a permit to injure or destroy trees;and WHEREAS this exemption could result in golf courses removing a significant number of trees in any given year;and WHEREAS time is of the essence for the protection of trees on golf courses. NOW THEREFORE BE IT HEREBY RESOLVED THAT those portions of the Draft Tree Protection By-law pertaining exclusively to trees located on golf courses,and information in respect to the same from associated staff reports,be placed on the General Committee meeting agenda of June 16,2015 for consideration. General Committee Meeting Agenda Tuesday,June 2,2015 Notice of Motion (a)Page -1 -115 - TOWN OF AURORA ADDITIONAL ITEMS FOR GENERAL COMMITTEE Tuesday,June 2,2015 7 p.m. Council Chambers Delegation (a)Tatyana Moro,representing Rogers Communications Inc.Pg.1 Re:Item 3 –Report No.PL15-038 Proposed Rogers Radiocommunication &Broadcasting Antenna,Rogers Comunications Inc.,1030 Bloomington Road, File Number:SP(T)-2014-01 Delegation (b)Dr.Azam Khan,Resident Pg.2 Re:Item 3 –Report No.PL15-038 Proposed Rogers Radiocommunication &Broadcasting Antenna,Rogers Comunications Inc.,1030 Bloomington Road, File Number:SP(T)-2014-01 Closed Session Item 1 –Personal matters about an identifiable individual, including a Town or Local Board employee (section 239(2)(b)of the Municipal Act, 2001)and Labour relations or employee negotiations (section 239(2)(d)of the Municipal Act,2001);Re:Chief Administrative Officer Recruitment Additional Items for General Committee Meeting Tuesday,June 2,2015 Delegation (a)Page -1 -1 - DELEGATION REQUEST This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk’s office by the following deadline: 4:30 P.M.ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE:June 2,2015 SUBJECT:Proposed Rogers/Bell Cell Tower in Aurora NAME OF SPOKESPERSON:Dr.Azam Khan NAME OF GROUP OR PERSON(S)BEING REPRESENTED (if applicable): Neighbours on Babcock Blvd.,Offord Cres.,Ing Ct.,and Urquhart Ct., BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: To relocate the proposed cell tower. PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff or Council member regarding your matter of interest?YES ☒NO ☐ IF YES,WITH WHOM?Councillor Tom Mrakas DATE:May 15,2015 ☒I acknowledge that the Procedural By-law permits five (5)minutes for Delegations. Legal and Legislative Services 905-727-3123 CSecretariat@aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 Additional Items for General Committee Meeting Tuesday,June 2,2015 Delegation (b)Page -1 -2 -