AGENDA - General Committee - 20150324GENERAL COMMITTEE
MEETING AGENDA
TUESDAY,MARCH 24,2015
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
March 20,2015
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday,March 24,2015
7 p.m.
Council Chambers
Councillor Thompson in the Chair
1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2.APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5.DELEGATIONS
(a)Glenn Lang,N6 Program Manager
Re:Item 1 –Memorandum from Chief Administrative Officer
Re:Northern Six Collaboration –Presentation of Upcoming Initiatives
6.PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
7.CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee Meeting Agenda
Tuesday,March 24,2015 Page 2 of 7
8.NOTICES OF MOTION
(a)Councillor Thom pg.224
Re:Canada 150 Celebrations
9.NEW BUSINESS/GENERAL INFORMATION
10.CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session meeting to consider:
1.Personal matters about an identifiable individual,including a Town or Local Board
employee;Re:Report No.LLS15-023 –Appointments to the Heritage Advisory
Committee
11.ADJOURNMENT
General Committee Meeting Agenda
Tuesday,March 24,2015 Page 3 of 7
AGENDA ITEMS
1.Memorandum from Chief Administrative Officer pg.1
Re:Northern Six Collaboration –Presentation of Upcoming Initiatives
RECOMMENDED:
THAT the memorandum regarding Northern Six (“N6”)Collaboration –
Presentation of Upcoming Initiatives be received;and
THAT staff continue to evaluate opportunities for shared services between
and among N6 municipalities.
2.PR15-008 –Development of a Sport Plan for Aurora pg.9
RECOMMENDED:
THAT Report No.PR15-008 be received;and
THAT the process for the creation of a Sports Plan for Aurora as set out in
Report PR15-008 be approved;and
THAT the Parks and Recreation Master Plan Capital Project #73270 be
increased by $20,000.00,to be funded from the Master Plan Reserve;and
THAT the engagement of a consultant for the development of a Sports Plan
for Aurora be combined with the Parks and Recreation Master Plan review
and update.
3.PR15-009 –John West Memorial “Leaders of Tomorrow”Scholarship pg.13
Award
RECOMMENDED:
THAT Report No.PR15-009 be received;and
THAT the John West Memorial,Leaders of Tomorrow Scholarship Award be
implemented and the Terms of Reference be approved;and
THAT a Special Reserve Fund to be named the “John West Memorial,
Leaders of Tomorrow Scholarship Award Fund”be established for the sole
purpose of receiving a bequest from the estate of John West;and
THAT a by-law to create the “John West Memorial,Leaders of Tomorrow
Scholarship Award Fund”Special Reserve Fund be enacted.
General Committee Meeting Agenda
Tuesday,March 24,2015 Page 4 of 7
4.PL15-019 –Site Plan Application pg.23
Skygrove Developments Inc.
233 Earl Stewart Drive
File:SP-2014-09
RECOMMENDED:
THAT Report No.PL15-019 be received;and
THAT Site Plan Application File SP-2014-09 (Skygrove Developments Inc.)
be approved to permit the development of the subject lands for a stand-alone
restaurant with drive-thru facility and two (2)multi-unit commercial buildings;
and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements
required to give effect to same.
5.PL15-025 –Planning Applications Status List pg.40
RECOMMENDED:
THAT Report No.PL15-025 be received for information.
6.IES15-023 –Facility Projects Status Report pg.71
RECOMMENDED:
THAT Report No.IES15-023 be received for information.
7.IES15-024 –Award of Tender IES2014-73 –For Street Lighting pg.80
Infrastructure Maintenance
RECOMMENDED:
THAT Report No.IES15-024 be received;and
THAT Tender IES2014-73 –For street lighting infrastructure maintenance be
awarded to Mead Electric Inc.at an annual upset limit of $110,000,plus taxes
for a two-year period ending December 31,2016;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda
Tuesday,March 24,2015 Page 5 of 7
8.IES15-017 –Backyard Composting Initiative to Reduce Curbside pg.83
Collection
RECOMMENDED:
THAT Report No.IES15-017 be received for information.
9.IES15-018 –Submission of Annual Drinking Water Quality Report pg.88
RECOMMENDED:
THAT Report No.IES15-018 be received;and
THAT the 2014 Annual Drinking Water Quality Report be posted on the
Town’s website.
10.IES15-019 –Ministry of Environment Drinking Water System Inspection pg.98
RECOMMENDED:
THAT Report No.IES15-019 be received for information.
11.IES15-020 –Drinking Water Quality Management Standard Operational pg.124
Plan and Municipal Drinking Water Licence
RECOMMENDED:
THAT Report No.IES15-020 be received;and
THAT the Town of Aurora Drinking Water Quality Management Standard
(DWQMS)Operational Plan for Aurora’s Water Distribution system,as
required by the Safe Drinking Water Act,2002,be endorsed;and
THAT the meeting minutes of the annual Management Review by Top
Management be received.
12.IES15-021 –2014 Water Audit Report pg.151
RECOMMENDED:
THAT Report No.IES15-021 be received for information.
General Committee Meeting Agenda
Tuesday,March 24,2015 Page 6 of 7
13.IES15-022 –Water,Wastewater,and Stormwater Budget pg.159
RECOMMENDED:
THAT Report No.IES15-022 be received;and
THAT the 2015 combined Water,Wastewater budget for expenditures of
$17,078,987 and the Stormwater budget for expenditures of $1,313,000 be
approved;and
THAT the 2015 retail water rate of $1.9855 per cubic meter and the retail
wastewater rate of $1.6812 per cubic meter of water be approved;and
THAT the 2015 flat rate stormwater charge of $4.78 per unit per month for
residential and condominium properties and $62.96 per unit per month for
metered non-residential commercial/industrial and multi-residential properties
be approved;and
THAT the new approved retail water,retail wastewater,and stormwater
charge rates become effective for all billings issued by the Town on or after
May 1,2015,and be retroactive for all consumption newly billed on such
billings;and
THAT the 2015 bulk water purchase rate of $3.6667 per cubic meter
dispensed effective May 1,2015 be approved;and
THAT a by-law be enacted to implement the 2015 retail water rate,retail
wastewater rate,stormwater charge,and bulk water purchase rate.
14.IES15-015 –Town-wide Conversion to LED Street Lighting –Update pg.167
No.1
RECOMMENDED:
THAT Report No.IES15-015 be received;and
THAT this report satisfy Council’s conditional budget approval for capital
project #34709 “Streetlight Conversion to LED”;and
THAT staff be authorized to proceed with capital project #34709 “Streetlight
Conversion to LED”;and
THAT the Town retain the services of RealTerm Energy as a single source
purchase to develop the Lighting Design and Investment Grade Audit to
convert existing street lights to Light Emitting Diode (LED)street lights at a
cost of $85,000 plus taxes;and
General Committee Meeting Agenda
Tuesday,March 24,2015 Page 7 of 7
THAT funding be provided from the Roads and Related Infrastructure Repair
and Replacement reserve fund;and
THAT the Mayor and Town Clerk be authorized to execute a Letter of Intent
with RealTerm Energy for an Investment Grade Audit related to a LED street
light conversion,including any other documents or agreements necessary to
give effect to same.
15.CFS15-014 –Statement of Remuneration and Expenses for Members pg.176
of Council,Committees and Local Boards
RECOMMENDED:
THAT Report No.CFS15-014 be received for information.
16.PL15-020 –Proposed Plan of Subdivision and Zoning By-law pg.182
Amendment
Eyelet Investment Corp.
1114 Wellington Street East
Files:SUB-2014-03 and ZBA-2014-08
RECOMMENDED:
THAT Report No.PL15-020 be received;and
THAT Application for Draft Plan of Subdivision SUB-2014-03 (Eyelet
Investment Corp.be approved,subject to the conditions outlined in Schedule
‘A’of this report;and
THAT Zoning By-law Amendment file ZBA-2014-08 (Eyelet Investment Corp.)
be approved,to zone the subject lands from “RU”–Rural General Zone to
“R2-96”–Detached Dwelling Second Density Residential Exception Zone,
“EP-15”–Environmental Protection Exception Zone,and “O-9”–Major Open
Space Exception Zone;and
THAT a total of 82 units of water and sewage capacity be allocated to the
Draft Plan of Subdivision;and
THAT the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement,including any and all documents and all of the Agreements
referenced in the Conditions of Approval,and any ancillary agreements
required to give effect to same.
MEMORANDUM
DATE:March 24,2015
TO:Mayor Dawe and Members of Council
FROM:Neil Garbe,Chief Administrative Officer
RE:Northern Six Collaboration –Presentation of Upcoming Initiatives
RECOMMENDATIONS
THAT the memorandum regarding Northern Six (“N6”)Collaboration –Presentation
of Upcoming Initiatives be received;and
THAT staff continue to evaluate opportunities for shared services between and
among N6 municipalities.
BACKGROUND
The mandate of the N6 collaboration is to meet regularly to review areas of mutual
interest in operations and administration with the goal that together we strive to find
better,innovative and more cost efficient ways to deliver our services.Our guiding
principles include
•Sharing ideas,information,and practices among our N6 municipalities
•Exploring partnership,collaboration,and shared-service opportunities that
assist our N6 partners without sacrificing our own municipality's needs
•Recognizing that every collaboration initiative may not always require all of
the N6 partner municipalities
•Creating fair cost-sharing models that reflect the benefits to each partner
•Supporting change needed to successfully implement innovative solutions
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-727-3123 ext.4744
Email:ngarbe@aurora.ca
www.aurora.ca
Town of Aurora
Administration Department
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 1 Page -1
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General Committee Meeting Agenda
Tuesday, March 24,2015 Item 1 Page - 2
- 2 -
March 24, 2015 -2-
COMMENTS
In keeping with the mandate of the N6 Collaboration and as was identified in the most
recent progress report provided by staff on the activities of the N6 collaboration
(CA014-003, February 4, 2014), a focused effort to identify new opportunities for
collaboration was made over the past year. To that end, each of the N6 municipalities
contributed to the secondment of Mr. Glenn Lang from the Region of York to facilitate or
otherwise assist staff from each of the various functional areas of our municipalities to
develop, document, evaluate and prioritize ideas. Mr. Lang was selected because of
his experience as the Manager, Corporate and Continuous Improvement, at the Region
with qualifications as a Project Management Professional , Certified Quality Manager
and Certified Facilitator who was able to devote the time necessary to the project. For
the purposes of this assignment, library and fire services were excluded.
A presentation will be made by Glenn Lang that will update Council on a recent initiative
undertaken by the N6 Chief Admin istrative Officers to assist w ith the identification of
new shared service opportunities for projects in support of our ongoing collaboration.
Mr. Lang's presentation will describe the process as well as projects identified as
priorities together with other initiatives for future consideration.
Projects initiated within the N6 collaboration are generally intended to be managed
within existing budget approvals . Where add itional resources may be required,
initiatives will be the subject of special Council reports.
The N6 collaboration continues to support operational and organizational efficiencies
and service level improvements frequently resulting in cost savings and/or cost
avoidance. The initiatives coming forward as a result of Mr. Lang's work w i ll form the
basis of our continued collaborative efforts.
ATTACHMENTS
Attachment No. 1
Neil Garbe
Chief Administrative Officer
Overview of N6 Shared Services Study
Town of Aurora
General Committee
March 24,2015
Priority Areas for Partnerships,
Collaborations and Shared Services
Presented by:
Glenn Lang,N6 Shared Services Study Lead
1
Who I Am
&
Overview
of the N6
Outline
Approach
to the
Shared
Services
Study
Thoughts
about
Shared
Services
Summarize
the
Findings
Outline
Priority Areas
&Other
Future
Opportunities
Overview of Today’s Presentation
2
Attachment No.1
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 1 Page -3
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•25 years experience leading strategic &continuous improvement initiatives
•14 years with York Region – most recently as Manager,Corporate
Continuous Improvement
•Project Management Professional (PMP)
•Certified Quality Manager – through the American Society for Quality (ASQ)
•Certified Facilitator (ICA Associates)
•Have led evaluation,assessment and reviews of many municipal service
programs
A little bit about me …
12 month secondment (May 2014 to May 2015)to study N6 shared service opportunities
3
•Partnership of York Region’s Northern Six (N6)Municipalities
•Striving to find better,innovative and more cost efficient ways to
deliver our services
•Recent collaborations among the N6 include:
•Sharing of Internal Audit resources
•Employee benefits reviewed as an N6 group
•Joint training,learning &development activities
•Joint procurement (i.e.insurance,waste collection)
•Cross municipal working groups meeting on a regular basis to formally
share information,ideas ands best practices
N6 (Northern Six)Municipal Partnership
4
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 1 Page -4
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•Undertake a comprehensive study to recommend and prioritize
further partnership,collaboration and shared service opportunities
among N6 municipalities
•Looking to build upon past successes and current work of the N6
partners
•Seeking opportunities for increased collaboration that will lead to
cost reductions and/or improved service
•Fire Services,Library Services,and other boards were not part of
the scope of this study
The Initiative:N6 Shared Services Study
5
Various degrees to “shared services”
6
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 1 Page -5
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Steps taken to study N6 shared service opportunities
•Individual discussions with senior management and key staff throughout
the N6 which generated many preliminary ideas common to all or most
municipalities – May 2014 to September 2014
•Preliminary ideas evaluated by CAO Advisory Team (myself +
representatives from all 6 municipalities)– October 2014 to January 2015
•Comprehensive evaluation of cost efficiency,service improvements,ease
to implement,maximizing use of existing resources,&impact on others
•Recommended priorities presented to N6 CAOs group – February 2015
•Priorities confirmed and next steps being developed – March/April 2015
7
Priority Areas for N6 Partnerships and Collaborations
•Continue joint initiatives in Waste Management and Insurance
•Explore joint approach for Emerald Ash Borer tree removal and
replacement
•Explore joint procurement opportunities for many Public Works
services currently being contracted out
•Explore joint delivery of Animal Shelter &Animal Control services
•Share specialized maintenance equipment
•Share facilities maintenance expertise
•Develop a common Asset Management approach
•Develop a common approach to Septic Maintenance Inspection
8
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 1 Page -6
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Other Joint Initiatives for the N6 to Consider
•Partner on Special Studies (i.e.traffic studies,human resource
studies,master plans)
•Develop a common risk management program and share use of a
Risk Management Specialist
•Develop a common Storm Water Management program
•Create a centralized and shared procurement group
•Greater leverage existing call center infrastructure and expertise
•Explore use of a shared Energy Specialist
•Explore use of shared Emergency Preparedness &Business
Continuity Specialist
•Centralize distribution and processing of taxation and water billing
•Continue to explore further joint procurement opportunities
9
Next Steps
•Present findings and recommended priority areas of N6 Shared
Services Study to all six municipal partners – March/April
•Develop work plans that detail particulars for each priority idea
•Cross municipal working groups of subject matter experts
•Identify implementation challenges and actions to mitigate
•Create a “roadmap”to successfully implement each initiative
10
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 1 Page -7
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11
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 1 Page -8
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PR15-008
SUBJECT:Development of a Sport Plan for Aurora
FROM:Allan D.Downey,Director of Parks and Recreation Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.PR15-008 be received;and
THAT the process for the creation of a Sports Plan for Aurora as set out in Report
PR15-008 be approved;and
THAT the Parks and Recreation Master Plan Capital Project #73270 be increased
by $20,000.00,to be funded from the Master Plan Reserve;and
THAT the engagement of a consultant for the development of a Sports Plan for
Aurora be combined with the Parks and Recreation Master Plan review and
update.
PURPOSE OF THE REPORT
To receive Council approval for the creation and budgeting of a Sports Plan.
BACKGROUND
On Tuesday,February 24,2015 following a notice of motion staff was directed by
Council to provide a report on the development of a Sport Plan for the Town of Aurora:
(ii)Motions for Which Notice Has Been Given
(d)Councillor Thompson
Re:Development of a Sport Plan
Moved by Councillor Thompson
Seconded by Councillor Mrakas
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 2 Page -1
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March 24,2015 -2 -Report No.PR15-008
WHEREAS the Town of Aurora recently proclaimed 2015 the Year of
Sport in Aurora;and
WHEREAS Aurora’s Strategic Plan identifies “Supporting an exceptional
quality of life for all”as a primary goal and “Encouraging an active and
healthy lifestyle”as one of the key objectives to achieving this goal;and
WHEREAS people who are physically active tend to live longer,healthier
lives and feel that it adds not only to their well-being but to the quality of
their lives as well;and
WHEREAS sporting activities can provide character building activities and
teach our children character building traits like;leadership,respect,
responsibility,perseverance and many other positive traits;and
WHEREAS Aurora has been identified as a potential Canadian Sport for
Life Community (CS4L)and organized meetings have occurred in the
Town to help develop Aurora as one of Canada’s healthiest communities;
and
WHEREAS the Federal Government revised their Canadian Sport Policy
in 2012 to better reflect the importance of enhanced collaboration amongst
all stakeholders to achieve the goals of enhanced participation,
excellence,capacity and interaction in sport;and
WHEREAS a Sport Plan is a strategic document that is intended to
provide direction and recommendations to support the sustainability and
growth of sport in a given community.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff report to
Council on the development of a Sport Plan for the Town of Aurora.
CARRIED
COMMENTS
Staff has reviewed the Sports Plan from the City of Mississauga and have been in
contact with staff who were responsible for the development of the plan.In preparation
of the Sports Plan,the City of Mississauga hired a Consultant and appointed a Project
Manager.The City of Mississauga reassigned a staff person for this project as the
Project Manager.Staff are recommending a re-assignment of existing staff within the
Parks and Recreation Services Department to be assigned the role of Project Manager
and Sports Development Officer.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 2 Page -2
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March 24,2015 -3 -Report No.PR15-008
The Primary Function of a Sports Plan is to assist in identifying Town capacities,
advocacy and facility usage.This strategic plan would provide a series of
recommendations designed to build a more collaborative and effective sport system in
the Town of Aurora.
The City of Mississauga identified seven strategic areas of focus which include:
1.Sport Leadership –Develop a shared leadership model for implementation of
the Sport Plan which would ensure collaboration,investment and involvement
from key stakeholders within The Town of Aurora Sport Delivery System
2.Sport for All -Develop inclusive and targeted programs,services and funding
that address barriers to participation in sport
3.Sport for Life –Increase participation in and understanding of the life-long
benefits of quality sport and physical activity
4.Celebration and Promotion of Sport –Actively promote sport and celebrate the
achievements of athletes,volunteers and organizations.
5.Building Capacity of our Sports Systems –Increase capacity and
sustainability of community sport providers,programs and services.
6.Sport Tourism –That Aurora be recognized as a sport event-friendly town and
sports tourism destination of choice.
7.Sport Infrastructure –Ensure sport facilities meet community needs and are
allocated in fair and equitable manner.
Staff are recommending a similar approach for Aurora.The Mississauga Sport Plan
took approximately 1 year to complete.Staff anticipates completion of the plan by Fall
2015 in time to present budget recommendations for the 2016 Budget.
Staff recommends combining the efforts of the Sport Plan with the Parks and
Recreation Master Plan review and update in an effort to maximize our efforts with the
Consultant.
Staff recommend that the Consultant be engaged to:
Spearhead Community meetings with identified stakeholders
Conduct interviews with key individuals and user groups to identify needs,
strengths,opportunities and threats within the Town of Aurora
Prepare a draft report of findings and make presentation to council
Prepare final recommendations and prepare a report for presentation to council
LINK TO STRATEGIC PLAN
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality
of Life for All by encouraging an active and healthy lifestyle.Develop a long-term
needs assessment for recreation programs,services and operations to match the
evolving needs of the growing and changing population.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 2 Page -3
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General Committee Meeting Agenda
Tuesday, March 24,2015 Item 2 Page - 4
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March 24, 2015 -4-Report No. PR15-008
ALTERNATIVE(S) TO THE RECOMMENDATIONS
1. The Sport Plan is done in house however the preparation and presentation would
not be completed in time of the 2016 Budget.
2. Engage a Consultant independent of the Parks and Recreation Services Master
Plan review and update.
3. Further Options as required .
FINANCIAL IMPLICATIONS
Staff recommends that $20,000 .00 be added to the Consultant budget for the Parks and
Recreation Master Plan review, funded from the Master Plan Reserve, Capital Project
#73270.
CONCLUSIONS
Staff feel that having a sustainable sport delivery system will assist the Municipality in
defining its role in addressing the changing community and demographic needs to
ensure there is a place for all to play. It will also be a valuable tool to identify program
and facility development that will support sports in line with the 7 strategic goals.
PREVIOUS REPORTS
None.
ATTACHMENTS
None .
PRE-SUBMISSION REVIEW
Executive Leadersh ip Team Meeting , Thursday, March 12, 2015 .
Allan D. Downey
Director of Parks __ a_n__,...;
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PR15-009
SUBJECT:John West Memorial “Leaders of Tomorrow”Scholarship Award
FROM:Allan D.Downey,Director of Parks and Recreation Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.PR15-009 be received;and
THAT the John West Memorial,Leaders of Tomorrow Scholarship Award be
implemented and the Terms of Reference be approved;and
THAT a Special Reserve Fund to be named the “John West Memorial,Leaders of
Tomorrow Scholarship Award Fund”be established for the sole purpose of
receiving a bequest from the estate of John West;and
THAT a by-law to create the “John West Memorial,Leaders of Tomorrow
Scholarship Award Fund”Special Reserve Fund be enacted.
PURPOSE OF THE REPORT
To receive Council approval for the creation of the John West Memorial “Leaders of
Tomorrow”Scholarship Award.
BACKGROUND
The late,former Mayor,John West,left a bequest in the amount of $30,000.00 to be
used by the Town of Aurora to establish a Scholarship Fund.Each year,one
scholarship in the amount of $1,000.00 will be awarded to recognize the achievements
of two young Aurora residents,one male and one female,to help pay for their first year
of post-secondary education.
COMMENTS
Staff had discussed the development of this scholarship with the late John West before
his passing on December,28,2013.John West wanted the scholarship directed at our
future leaders,those that have made an impact in their community,which may include
areas such as;education,health,fundraising,charitable and voluntary services,
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 3 Page -1
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March 24,2015 -2 -Report No.PR15-009
business,sport,arts ,the environment or any other area that contributes to the
advancement and well-being of our community.
The primary purpose of this Scholarship Award is to assist young Aurora citizens in their
first year of post-secondary education with a $1,000.00 dollar scholarship award.
Applicants will be evaluated on one or more of the following:
Demonstrated outstanding leadership qualities;
Involvement in worthwhile community service;
Volunteer commitment,giving back to our community;
Acting as an inspirational role model for the Aurora community;
Demonstrated excellence in personal achievement;
Individuals who are committed to making life better for others;
Have performed acts of heroism or bravery;and
Contributed while living with a physical or psychological limitation.
Staff are recommending that a committee comprising of Town of Aurora representatives
be set up to review the applications and to select two individuals who best meet the
selection criteria.
Staff recommend the John West Memorial “Leaders of Tomorrow”Scholarship Award
be implemented in early Spring 2015,with a presentation taking place in the August
Council meeting each year.
LINK TO STRATEGIC PLAN
The establishment of this scholarship award supports the Strategic Plan Goal of
Supporting an Exceptional Quality of Life for All by encouraging an active and
healthy lifestyle.
Develop programs and policies that nurture and contribute to the development of youth.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Deny acceptance of the money and not establish the John West Memorial “Leaders
of Tomorrow”Scholarship Award.
2.Further Options as required.
FINANCIAL IMPLICATIONS
Staff recommend that $30,000.00 be held,in trust,at a financial institution gaining
interest.Each year,$2,000.00 be withdrawn and awarded to the successful applicants
in the amount of $1,000.00 respectively.
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General Committee Meeting Agenda
Tuesday, March 24,2015 Item 3 Page - 3
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March 24, 2015 -3-Report No. PR15-009
At the end of the 15-year period, the Town can then consider taking on the financial
implications of this scholarship.
CONCLUSIONS
Staff feel that the John West Memorial "Leaders of Tomorrow" Scholarship Award would
pay homage to this insightful man who served our community for many years with
leadership, honesty and integrity.
PREVIOUS REPORTS
None.
ATTACHMENTS
Attachment #1 -John West Memorial, Leaders of Tomorrow Scholarship Award
Application Form
PRE-SUBMISSION REVIEW
Executive Leadership Team Meeting, Thursday, March 12, 2015 .
Prepared by: Loriann /erullo, Supervisor, Special Projects-Ext. 4763
Allan D. Downey<:5
Director of Parks and Recreation
Neil Garbe
Chief Administrative Officer
John West Memorial “Leaders of Tomorrow”Scholarship Award Page 1
John West Memorial “Leaders of Tomorrow”
Scholarship Award
PURPOSE
The Town of Aurora believes in recognizing our Leaders of Tomorrow,who have
made a positive impact in our community to inspire and give us hope for the future.
CRITERIA
Application forms for the John West Memorial “Leaders of Tomorrow”Scholarship
Award must be accompanied by a letter detailing the individual’s contribution to the
community,which may include areas such as;education,health,fundraising,
charitable and voluntary services,business,sports,arts,the environment or any
other area that contributes to the advancement and well-being of our community.
Applicants will be evaluated on one or more of the following:
Demonstrated outstanding leadership qualities
Involvement in worthwhile community service
Volunteer commitment,giving back to our community
Acting as an inspirational role model for the Aurora community
Demonstrated excellence in personal achievements
Individuals who are committed to making life better for others
Have performed an act of heroism or bravery
Contributed while living with a disability
ELIGIBILITY
One male and one female student;
Acceptance in Post-Secondary Education or equivalent in September;and
Aurora Resident.
The Town of Aurora will accept applications for the
by June 1st of each calendar year
Scholarships will be presented after July 1st of each calendar year (the exact date to
be announced on an annual basis).
Attachment #1
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 3 Page -4
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John West Memorial “Leaders of Tomorrow”Scholarship Award Page 2
John West Memorial “Leaders of Tomorrow”Scholarship Award
-APPLICATION -
John West Memorial “Leaders of Tomorrow”Scholarship Award will honour the
achievements of senior students who are residents of the Town of Aurora,to help pay for
post-secondary education.Each year,two scholarships will be presented to students
entering their first year of full-time study at college,university,or equivalent.
Each scholarship has a value of $1,000.00.
The awards will be distributed to one male and to one female applicant each year.
RULES AND REGULATIONS
$1,000.00 will be allocated in y ear one of the student's prog ram.
Applicants must be registered and accepted at a college,university,or equivalent.
In order to qualify for the scholarship students must:
submit a completed application form with supporting documentation (all
supporting documents must be received by July 1s,of each calendar year).
Please submit copies only because materials will not be returned.
The application deadline is June 1st of each calendar year (applications must be
received by June 1st;however,all other supporting materials/documents must be
received by the last business day of June).
The Recipients of the Award will be contacted by July 1st of each calendar year.
Once students are accepted at the institution of their choice,they must supply us with a
copy of their Acceptance letter.Applications will not be processed without this
document.
Recipients of this Award will be selected by a Town of Aurora committee.Selection is
based on the outlined criteria.
All applicants must authorize the release of any information relating to their application to
the Town of Aurora John West Memorial “Leaders of Tomorrow”Scholarship Award.
Information may be requested from Secondary school,College,U niversity,government,
or community sources.The information resulting from such a request may be used for
the scholarship program publicity or promotion purposes.
Application forms for the John West Memorial “Leaders of Tomorrow”Scholarship Award
must be accompanied by a letter detailing the individual’s contribution to the community,
which may include areas such as:education,health,fundraising,charitable and voluntary
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 3 Page -5
-17 -
John West Memorial “Leaders of Tomorrow”Scholarship Award Page 3
services,business,sports,arts,the environment or any other area that contributes to the
advancement and well-being of our community.
Applicants will be evaluated on one or more of the following:
Demonstrated outstanding leadership qualities
Involvement in worthwhile community service
Volunteer commitment,giving back to our community
Acting as an inspirational role model for the Aurora community
Demonstrated excellence in personal achievements
Individuals who are committed to making life better for others
Have performed an act of heroism or bravery
Contributed while living with a disability
Using the criteria described above,please provide information on your involvement in
Aurora.Tell us why you should be selected for the John West Memorial “Leaders of
Tomorrow”Scholarship Award.Please be specific using dates and details outlining your
contribution(s),please only include experiences in the last four years.
1.Demonstrated outstanding leadership qualities
2.Involvement in worthwhile community service
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 3 Page -6
-18 -
John West Memorial “Leaders of Tomorrow”Scholarship Award Page 4
3.Volunteer commitment,giving back to our community (include start and end
date and total hours)
4.Acting as an inspirational role model for the Aurora community
5.Demonstrated excellence in personnel achievements
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 3 Page -7
-19 -
John West Memorial “Leaders of Tomorrow”Scholarship Award Page 5
_________________________________________________________________________
6.Individuals who are committed to making life better for others
7.Performed an act of heroism or bravery (please include any supporting
materials)
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 3 Page -8
-20 -
John West Memorial “Leaders of Tomorrow”Scholarship Award Page 6
8.Contributing while living with a disability
The Town of Aurora is accepting applications for the John West Memorial “Leaders of
Tomorrow”Scholarship Award,until June 1st of each calendar year.The ceremony date will
be announced after applications are received and reviewed.Recipients of this Award will be
contacted by July 1st of each calendar year by which time all supporting documents must be
received.
Please return completed application form no later than June 1st of each calendar year,to:
Corporation of the Town of Aurora
Parks and Recreation Services Department
c/o John West Memorial “Leaders of Tomorrow”Scholarship Award
Attention:Allan D.Downey,Director of Parks and Recreation
100 John West Way,Box 1000
Aurora ON L4G 6J1
Or via fax to 905-726-4734;via e-mail at adowney@aurora.ca.If you have any questions
please contact Marianna Saavedra,Administrative Assistant to the Director at 905-727-3123
ext.4753 or via e-mail at msaavedra@aurora.ca.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 3 Page -9
-21 -
John West Memorial “Leaders of Tomorrow”Scholarship Award Page 7
John West Memorial “Leaders of Tomorrow”Scholarship Award
-Contact Information -
First Name:
Last Name:
Phone Number:
E-mail Address:
Date of Birth :
Gender:
Address:
SECTION A1:EDUCATION
School Address:
School Phone:
Board of Education:
SECTION A2:LETTERS OF SUPPORT &INFORMATION
School support letter from:
Community support letter from:
How did you learn about this Award?
Has University/College application been made?:
Has University/College application been accepted?:
Name of University/College accepted?:
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 3 Page -10
-22 -
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-019
SUBJECT:Site Plan Application
Skygrove Developments Inc.
233 Earl Stewart Drive
File:SP-2014-09
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.PL15-019 be received;and
THAT Site Plan Application File SP-2014-09 (Skygrove Developments Inc.)BE
APPROVED to permit the development of the subject lands for a stand-alone
restaurant with drive-thru facility and two (2)multi-unit commercial buildings;and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
PURPOSE OF THE REPORT
The purpose of this report is to provide an evaluation and recommendations regarding
the Site Plan Application submitted by Skygrove Developments Inc.to permit a drive
thru restaurant and two multi-unit commercial buildings on the subject lands.
BACKGROUND
Location/Land Use
The subject lands are located west of Bayview Avenue,approximately 350 m south of
St.John’s Sideroad,municipally known as 233 Earl Stewart Drive and legally described
as Block 5 &Part of Block 6,Plan 65M-2874 (see Figure 1).The subject lands have the
following characteristics:
total site area of approximately 1.58 hectares (3.90 acres);
vacant site with no existing buildings structures,or access;
frontage on three public streets:Bayview Avenue,Earl Stewart Drive and
Pedersen Drive;and
Proposed access on Pedersen and Earl Stewart Drive.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 4 Page -1
-23 -
March 24,2015 -2 -Report No.PL15-019
The surrounding land uses are as follows:
North:Existing commercial (LCBO and Beer Store);
South:Existing commercial;
East:Bayview Avenue and existing residential;and
West:Existing employment uses.
Policy Context
Town of Aurora Official Plan
As illustrated on Figure 2,the subject lands are designated as “Community Commercial
Centre”by the Town of Aurora Official Plan.The Community Commercial Centre
Designation encourages a full range of retail and service commercial uses to serve the
wider residential community.
Zoning By-law
The subject lands are currently zoned Industrial Commercial (C5-4)Exception Zone by
the Town of Aurora Zoning By-law 2213-78,as amended.The existing zoning of the
subject and surrounding lands is detailed on Figure 3,attached.The “C5-4”Exception
Zone allows all permitted uses in accordance with Section 23.A.1 of the Zoning By-law
which includes the following uses:
restaurant,drive-thru;
restaurant,take-out;
banks or other financial establishments;
business and professional offices,excluding medical;
hotels and motels including accessory convention facilities;
private clubs and health centres;
banquet halls,restaurants,taverns;
data processing centres;
printing shop and office supplies;
travel agency;and
commercial schools.
The Industrial Commercial (C5-4)Exception Zone was enacted in 1998 to include the
provisions of a restaurant,drive-thru and restaurant,take-out.No development
applications have been made in the past to accommodate the additional uses.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 4 Page -2
-24 -
March 24,2015 -3 -Report No.PL15-019
Site Design
The pertinent site statistics are as follows:
Site Statistics
Building A (Drive-Thru restaurant)474.7 sq.m.(5,109.3 sq.ft.)
Building B (multi-unit commercial)1,288.2 sq.m.(13,866.2 sq.ft.)
Building C (multi-unit commercial)1,854.0 sq.m.(19,956.3 sq.ft)
Total Gross Floor Area 3,616.9 sq.m.s (38,931.8 sq.ft.)
Lot Area 3.9 Acres (1.6 ha)
Parking Required 163 parking spaces (4.5 /100 sq.m)
Parking Provided 137 parking spaces
Accessible parking 6 spaces
Buildings Coverage 22.9%
Soft Landscape Area 25.6%(4,050.7 sq.m)
Building Height:
-Building A
-Building B
-Building C
-15.0 m
-11.0 m
-11.0 m
Reports and Studies
As part of the Site Plan application,the applicant has submitted the following studies,
which have been reviewed by Town Staff:
Transportation Study;
Stormwater Management Report;
Servicing and Grading Plan;
Transfer of easement and Instrument No.LT1280939 and LT1280940;
Electrical Site Plan Analysis and Details;and
Sample Board of Building Materials and Colours.
COMMENTS
Official Plan
As identified previously,the property is designated as “Community Commercial Centre”
by the Town of Aurora Official Plan.The Community Centre Designation encourages a
full range of retail and service commercial uses to serve the wider residential
community.The Community Commercial designation specifically permits recreational
and health establishments and retail stores.Official Plan policy –10.12.3 j)requires
high levels of urban design,building and maintenance standards for all new
development.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 4 Page -3
-25 -
March 24,2015 -4 -Report No.PL15-019
As such,the site plan application was circulated to “John G.Williams Architect”to
review the Architectural and Urban Design components of the application.The
proposed commercial development conforms to the Official Plan.
Zoning By-law Amendment
As previously mentioned,the subject lands are currently zoned Industrial Commercial
“C5-4”Exception Zone by the Town of Aurora Zoning By-law 2213-78,as amended.
The proposed Site Plan as prepared by the applicant does not comply with current
Zoning Bylaw standards.As a result,the applicant will be required to submit a minor
variance application to the Committee of Adjustment for approval.The required
variances are described as follows:
Zoning Provision Required Proposed
Parking Spaces 163 spaces (4.5 Spaces per
100 sq.m)
137 spaces (3.8 Spaces
per 100 sq.m)
Loading Spaces 3 loading spaces for a total
commercial floor area
between 2,500 sq.m or more
but less than 7,500 sq.m
2 Loading Space
Landscaping
Requirements
A strip of land shall be
provided adjacent to the
entire length of all lot lines
which shall be used for no
other purpose than
landscaping.A 3.0 metre
strip of land is required
abutting Earl Stewart Drive
0.6 metre landscape strip
proposed along Earl
Stewart Drive.
Driveway Access Ingress and egress,to and
from required parking spaces
and areas shall be provided
by means of unobstructed
driveways or passage ways
at four (4)metres but not
more than nine (9)metres in
width.
10.57 metres driveway
width.
Planning and Development Services support the variances required to implement the
proposed site plan.The site plan cannot be executed and registered on title until the
variances are applied for and approved by the Committee of Adjustment.The site plan
illustrates two (2)shell buildings with no identified uses or prospective tenants and one
building containing a drive-thru restaurant.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 4 Page -4
-26 -
March 24,2015 -5 -Report No.PL15-019
The current “C5-4”Exception Zone does not permit retail stores.The applicant is aware
of the use provisions of the C5-4 Exception Zone within the Zoning By-law 2213-78.The
applicant has indicated to Town staff that retail uses may be required in the future to
accommodate prospective tenants.A Committee of Adjustment application may be
submitted in the future to add retail as a permitted use to the subject lands.
Site Plan Design
As shown in Figure 4,Skygrove Developments submitted an application for site plan
approval to permit two (2)multi-unit commercial shell buildings and one stand-alone
restaurant with drive-thru facility (McDonald’s).The subject lands abut one arterial road
(Bayview Avenue)and two minor collector roads (Earl Stewart Drive and Pederson
Drive).The site is located in an evolving commercial and employment district on the
west side of Bayview Avenue.
Three (3)points of access are proposed to the subject site.One access point will be
located onto Pedersen Drive across from the existing access placement at 125 –133
Pedersen Drive.A second access point will be located onto Earl Stewart Drive across
the existing driveways of 230 and 242 Earl Stewart Drive.An internal private road
connection via 15820 –15830 Bayview Avenue (LCBO and Beer Store)is also
proposed.Legal easements are currently registered on title to permit access between
both properties.
Due to grading conditions along Bayview Avenue being the high point and Earl Stewart
Drive at the lower point,the ability to provide pedestrian oriented facades along
Bayview Avenue is limited and recently constructed plazas within the surrounding area
display these limitations.In general the buildings are sited within close proximity to Earl
Stewart Drive and Pedersen Drive and reinforce an appropriate built form presence.
Planning Services have reviewed the proposed site plan and is satisfied with the overall
commercial site layout.
Parking
The overall site plan provides a vehicular orientated commercial design with parking in
front of each main building entrance and landscaped vegetation proposed along the
perimeter of the site,as well as landscape islands to break up the amount of continuous
parking stalls.The parking lot is separated into two (2)separate parking areas.
‘Building A’proposes a drive-thru facility (McDonald’s),which can accommodate the
queuing of 18 cars through two queuing lanes.Queuing of this length is in keeping with
drive-thru facility best practices,and the Town’s Traffic Transportation Analyst has no
objection to the drive-thru stacking and layout.
The Zoning by-law requires 4.5 parking spaces per 100 square metres of commercial
floor area (163 parking spaces).The proposed site plan has proposes 137 parking
spaces,a deficiency of 26 parking stalls.A Transportation study has been submitted by
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 4 Page -5
-27 -
March 24,2015 -6 -Report No.PL15-019
Nextrans Engineering,which has been reviewed by Town Staff.Staff concur with the
report,that the reduction in required parking can be supported on the subject lands.
This deficiency will be addressed through the Committee of Adjustment application
Additionally,the Site Plan illustrates two (2)loading spaces for three commercial
buildings.The Zoning By-law requires three loading spaces,a deficiency of one (1)
loading spaces.This deficiency will also be addressed through the Committee of
Adjustment application.
Urban Design
Overall,as indicated by the Architectural and Urban Design peer reviewer,the proposed
development employs a blend of contemporary and traditional architectural design
characteristics that complement the existing character of the surrounding area.The
proposed buildings display similar architectural themes as the surrounding commercial
developments to the north and south.Based on the above,the proposed Site Plan will
provide a high quality built form that complements the existing area.
Building Elevations
The proposed development occupies a highly visible property along the commercial
corridor of Bayview Avenue with street exposure to Earl Stewart Drive and Pedersen
Drive.The proposed buildings are one (1)storey in height,a mixture of masonry brick,
spandrel glass,and prefinished aluminium.Exterior light fixtures,raised letter signage,
canvas or metal awnings and clear glass main entrance doors are proposed for all
buildings.The urban design and architectural components of the proposal are
considered to be very important to achieve a successful commercial development at this
location in keeping with the objectiveness of the Official Plan.
Building A
The Architectural and Urban Design peer reviewer noted that the proposed stand-alone
restaurant will act as the gateway building into the development.The building is
designed in a consistent manner as the ‘National Bank’building to the south with
respect to massing and articulation (Figure 5).Adequate hedgerow planting has been
provided between the drive-thru and Pederson Drive,which helps mitigate the visual
impacts of the proposed drive-thru on the surrounding area.
Building B
Special attention has also been given to Building B as shown on Figure 6 through
screening to minimize views of roof top utility elements.In addition,the façades of
Building B has been raised in line with the Beer Store to the north to keep in visual
integrity with the existing streetscape.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 4 Page -6
-28 -
March 24,2015 -7 -Report No.PL15-019
Building C
The buildings’façades are well designed with appropriate design qualities.The south
elevation includes enhanced architectural design features and increased articulation to
address to the street as well as to break up the long façade along Earl Stewart Drive
(Figure 7).
Overall the proposed buildings are designed in a consistent manner and display positive
architectural qualities.
Municipal Servicing
The Development Planning Engineer has reviewed the site plan application and has no
major concerns with the application subject to provisions in the Site Plan Agreement
relating to cost estimate and minor technical updates to the Stormwater Management
Report and site grading plan.The applicant will be required to satisfy the requirements
prior to execution of the Site Plan Agreement.
Traffic/Transportation
Infrastructure and Environmental Services (IES)Staff have reviewed the site plan
application and concurs with the applicant’s Transportation Study prepared by Nextrans
Engineering.Based on the review of the proposal Staff conclude that the proposed
accesses conform to municipal standards of the road network and surrounding uses.
Moreover,Staff further concludes that the reduction of parking and loading space can
also be supported.
Buffering/Landscaping
The Parks and Recreation Services (PRS)department have reviewed the site plan
application and have no major concerns with regards to the proposed site plan
application.Parks staff have requested that the applicant provide an enhanced planting
feature at the corner of Bayview Avenue and Pederson,as well as additional buffer
planting in the form of groupings of deciduous and coniferous trees with understorey
shrub and planting adjacent to Building A (Figure 4).PRS has also requested additional
planting in the buffer area along Bayview Avenue.The applicant has also noted that
they do not intend to move forward with the west patio on Building C.These revisions
will be incorporated into the final design.A final updated landscape cost estimate in
order to address the landscape fees and security requirements of the Site Plan
Agreement will also be provided.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 4 Page -7
-29 -
March 24,2015 -8 -Report No.PL15-019
Building and By-law Services
Building and By-law Services (BBS)have reviewed the application and have no
objection to the approval of the application,subject to minor technical updates and the
approval of variances by the Committee of Adjustment.
The Town’s Accessibility Advisor recommends for the main entrance to be accessible
barrier free including power door operators and increasing connectivity for pedestrians
by providing ramp &stair access from Bayview Avenue into the development with
accessible curb cuts.The applicant has advised that these changes will be taken into
consideration regarding the Final Plans.
External Agency Comments
Central York Fire Services
Central York Fire Services department has reviewed the Site Plan application and has
no major concerns with the application subject to minor technical updated.The
applicant will be required to satisfy the requirements prior to execution of the Site Plan
Agreement.
Powerstream
A response from Powerstream was received.Powerstream advised that they will be
able to provide service to the site from the existing hydro poles.
Enbridge Gas
Enbridge Gas Distribution has reviewed the submitted Site Plan proposed and does not
object to the proposal.
Regional Municipality of York
The Regional Municipality of York has reviewed the applications and advises that the
proposed development does not propose direct access to Bayview Avenue and as such
has no objection to its approval subject to conditions.Conditions such as preserving a
36 metre right-of-way along Bayview,conducting a Source Water Impact Assessment
Mitigation Plan (SWIAMP)and geotechnical report to conduct a subsurface
investigation to identify any need for significant dewatering and/or groundwater
depressurization (if required)will be required by York Region.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 4 Page -8
-30 -
March 24,2015 -9 -Report No.PL15-019
LINK TO STRATEGIC PLAN
Promoting economic opportunities that facilitate the growth of Aurora as a
desirable place to do business:By rezoning the subject lands to permit service
commercial uses,this will help Develop plans to attract businesses that provide
employment opportunities for our residents.
The subject application supports the Strategic Plan goal of supporting an exceptional
quality of life for all through its accomplishment in satisfying requirements in the
following key objective within this goal statement:
Strengthening the fabric of our community:By permitting service commercial uses
in an underutilized property at a secondary gateway of Aurora,the review of surplus
lands and structures to facilitate growth and revitalization in the community action
item is realized.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Direct staff to report back to Council addressing any issues that may be raised at
the General Committee Meeting;or
2.Refusal of the application with an explanation for the refusal.
SERVICING ALLOCATION
Not applicable.
FINANCIAL IMPLICATIONS
The site is being developed through a site plan application;as such fees and securities
will be required with the development agreement.The development of this site will also
generate development charges.In addition,the proposed commercial development for
this site will generate yearly tax assessment to the Town.
PREVIOUS REPORTS
None.
CONCLUSIONS
The Planning and Development Services department has reviewed the Site Plan
application that proposes to develop three (3)commercial buildings with surface level
parking on the subject lands in accordance with the provisions of the Town’s Official
Plan,Zoning By-law and in the context of the surrounding and future land uses.The
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 4 Page -9
-31 -
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 4 Page -10
-32 -
March 24, 2015 -10-Report No. PL 15-019
Site Plan application has been reviewed and is considered to be in keeping with the
development standards of the Town. The building materials will be reviewed by Staff
prior to the execution of the Site Plan Agreement. Staff recommends approval of Site
Plan application File :SP-2014-09 subject to the applicant satisfying the detailed
requirements with respect to Urban Design , York Region, Development Engineering
and Parks and Recreation Services prior to the execution of the Site Plan Agreement.
ATTACHMENTS
Figure 1 -Location Map
Figure 2-Official Plan Map
Figure 3 -Zoning Map
Figure 4-Proposed Site Plan
Figure 5 -Proposed Elevation Building A
Figure 6-Proposed Elevation Building B
Figure 7 -Proposed Elevation Building C
PRE-SUBMISSION REVIEW
Executive Leadership Team Meeting -March 12, 2015
~~e~:~Marlin, Plan:er, E7?dffi.
Marco a unno, MCIP, RPP Nell Garbe
Director of Planning & Development Chief Administrative Officer
Services
!!!!!!!!!!!!!!!!!PetermannStreetD
HydroCorridorGeneral Committee Meeting AgendaTuesday,March 24,2015 Item 4 Page -11
-33 -
!!!!!!!!!!!!!!!!!!
General Committee Meeting AgendaTuesday, March 24,2015 Item 4 Page -12
-34 -OFFICIAL PLAN MAP APPLICANT: SKYGROVE DEVELOPMENTS INC. FILE: SP-2014-09 FIGURE 2 CJ SUBJECT LANDS w ,:, ;z ~ <( 5: w ~ -Medium-High Density Residential P"""7l Low-Medium L...L........I Density Residential ~ ~ Environmental Protection ~ ~ Existing Commercial ~ Existing Employment-~ Light lndustriaVService ~ Stable Neighbourhoods ~ Existing Employment-~ ~ General Industrial D Private Parkland Hartwell Way Starr Crescent ..... Q) ~ ..... (/) c c co E I... 2 Q) a.. 0 25 50 75 100 lv ~ ~~ z:: AUR...__ORA Metres Ybuire-i/1/ ybbt:l Cb"'<f'U'f Map created by the Town of Aurora Planning & Development Services Department, February 24, 2014. Base data provided by York Region & the Town of Aurora.
General Committee Meeting AgendaTuesday, March 24,2015 Item 4 Page -13
-35 -____./ ,, l! _[_-4.---1-fl)j CS-6 , ,~, C9-1 ,.._ I ~lsaacson~escen'<! 0 .... ~~ 0 -·-~~. ~ § M6 ZONING MAP APPLICANT: SKYGROVE DEVELOPMENTS INC. FILE: SP-2014-09 FIGURE 3 C6-5(i) ) C4-21 C4-25 1=.:~:;(1 SUBJECT LANDS lJ v r --:---\~ R6-561 Zoning Legend j:7 RESIDENTIAL ZONES = Row Dwelling INDUSTRIAL ZONES Shopping Centre r/TJ---r-~~~-r-1 OPEN SPACES ZONES m Major Open Space r--t---1---+-rL,L--.1--,~---l INSTITUTIONAL ZONES Institutional 0-16 Hartwell Way ~ 1---+-i u r fi]fi~tin I R2-7r -·Al-e:-<a-§-lv ~ 0 100 25 50 75 Metres /:.~ / ::;:=: §= <ll 'Q)f-O!.f-Jlt= AURORA You/re-U..(joodu~ Map created by the Town of Aurora Planning & Development Services Department, February 24, 2014. Base data provided by York Region & the Town of Aurora.
General Committee Meeting AgendaTuesday, March 24,2015 Item 4 Page -14
-36 -I o' ~I t ·~.o.t ~ :-~~ I L ~ • I !!11) . ..,..__..-t-----...._ @~ --------~:=~-------~4:1fmt '~ I I I I B I I -I I ~ I I fi ~ I I ·~·~ I I I~ ~ =--, ~-· II I I . I ~ i 0 I I~ . w , >l..-'010 ~ a: I=~ p :~ -I .~: ~~-• 3:: r . w C:: o!j 5 <::(I Ql >-3:: ~--~] ~: • as cil .:51 --~<IO'E-,_,.;;n.., ... _... .. .,_,""""' 9l'llP AI OCK 3? ----····~·~·=.:--• I "'f"., __ ,_,_,::; .... ~:;::-:.==--=~~,-=~~~:;--~P~E;D~E:;;R~S~EN:="-""""""'"""-'""-~DR~I~V;=-E.::..__...!..l!l(!!l!L.._--F:.,P~ ...• Piro~ •• ;f!,""'~"~' 0. ~ ------------~-------------------------------t ~-0 ;;) PROPOSED SITE PLAN APPLICANT: SKYGR.OVE DEVELOPMENTS INC. FILE: SP-2014-09 FIGUR.E4 r~ AuR.ORA YDU:Ye,. ilt-(jDtJt£ Cl>~ Map uesf8d by /he! Town of Atmn Pltonnlng & Development Sen~~t;es Dep8tfmenL Febru8ty 27. 2015. Dtawfng ptflllfded by Clncn Woods A~ lm!ted.
General Committee Meeting AgendaTuesday, March 24,2015 Item 4 Page -15
-37 -~ ----~ f-:\ A A ~ ~ West Elevation PROPOSED ELEVATION BUILDING A APPUCANT: SKYGROVE DEVELOPMENTS INC. FILE: SP-2014-09 FIGURE 5 ____ ..Q __G;;:. ----~ _A _ ___iQ, ~ South Elevation ~ ----~ f-:\ ~ ~ ~ -~ East Elevation ---~ ~ .A __r;;;:;;;., -----\5' North Elevation /"~ AuRORA You/re-"" yood Cl>""'f'Uo/ lllsp ~by lhe TQOM'! of AUIDIIO Planning & Deveklpment S~ lJeplNfment Felltu8ry 27. 2015. Dtawfng (JIOI/Ided by A & D ~ ~
General Committee Meeting AgendaTuesday, March 24,2015 Item 4 Page -16
-38 -Q_ ______ """~!!!!!~~~~==~:::;,'"' ------~ ------~ L l: 1·~1 c '" ~ a·----'"" I ! ! t!J ! ! ~ -·----~ IM4 i ------e8 ------~ ------~ ______ ..Gi.J ------~ --~ West Elevation PROPOSED ELEVATION BUILDING B APPUCANT: SKYGROVE DEVELOPMENTS INC. FILE: SP-2014-09 FIGURE 6 -------~ North Elevation East Elevation ------~ ------~ ------~ ------~ -. ~ -I~ South Elevation r~ AuRORA ybtk'rb"" ybbd Cb~ MBp creared by ltle TtMt'l of Aurom Plllnn1ng & DelleltJpment Sentres Deparrmenr. Febnnlty Z7. 2015. Dmwtv/ pmlllded by A & D Art:lrlmcrute Inc.
General Committee Meeting AgendaTuesday, March 24,2015 Item 4 Page -17
-39 -------~ ------~ ------~ ------~ ==~~ South Elevation PROPOSED ELEVATION BUILDING C APPUCANT: SKYGROVE DEVELOPMENTS INC. FILE: SP-2014-09 FIGURE 7 West Elevation North Elevation East Elevation /"~ AuRORA You/re-"" yood Cl>""'f'Uo/ lllsp ~by lhe TQOM'! of AUIDIIO Planning & Deveklpment S~ lJeplNfment Felltu8ry 27. 2015. Dtawfng (JIOI/Ided by A & D ~ ~
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-025
SUBJECT:Planning Applications Status List
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.PL15-025 be received for information.
PURPOSE OF THE REPORT
This report provides a summary and update of development applications that have been
received by Planning &Development Services.
BACKGROUND
Attached is a list updating the status of applications being reviewed by Planning &
Development Services.The list supersedes the December 9,2014 Planning
Applications Status list and is intended for information purposes.The text in bold italics
represents changes in status since the last update of the Planning Applications Status
List.
COMMENTS
Since the preparation of the last status list,nine (9)new planning applications have
been filed with Planning &Development Services as follows:
Site Plan Application (SPA-2014-10)to allow motor vehicle sales establishment-
Sterne Motors Ltd);
Site Plan Application (SP-2015-01)to allow 22 row housing units –2419059
Ontario Inc.;
Site Plan Application (SP-2015-03)to allow business office and clinic within
existing building –The CAP Centre Inc.;
Site Plan Application (SP-2014-09)to allow drive-thru restaurant and two multi-
unit commercial buildings-Skygrove Developments.;
Site Plan Application (SP-2014-11)to allow a four (4)storey mixed use
commercial/residential building –Brookfield Homes (Ontario)Residential Ltd.;
Zoning Bylaw Amendment and Site Plan Applications (ZBA-2014-10,SPA-2014-
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 5 Page -1
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March 24,2015 -2 -Report No.PL15-025
12)to allow business office within a new 460m2 gfa building –PMK Capital Inc.;
Zoning Bylaw Amendment Application (ZBA -2015-01)to permit 49 single
detached units-Brookfield Homes (Ontario)Residential Ltd.;
Official Plan Amendment,Zoning By-law Amendment and Draft Plan of
Subdivision Applications (OPA-2015-01,ZBA-2015-02 &SUB-2015-01)to permit
a 184 lot plan of subdivision and 10 storey apt building-Highland Gate
Developments Inc.;and
Site Plan Application (SP-2015-02)to allow warehouse building-Jochri
Investments Ltd.
LINK TO STRATEGIC PLAN
None.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None.
FINANCIAL IMPLICATIONS
There are no direct financial implications associated with this report.
PREVIOUS REPORTS
Planning Report No.PL14-070,dated December 9,2014.
CONCLUSIONS
Planning &Development Services will continue to provide this update to inform Council
of the number and status of planning applications filed with the Town.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 5 Page -2
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General Committee Meeting Agenda
Tuesday, March 24,2015 Item 5 Page - 3
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March 24, 2015 -3-
ATTACHMENTS
Figure 1 -Planning Applications Status Map*
Figure 2 -Secondary Plan Map
Figure 3-Planning Applications Status List -March 24, 2015
Report No. PL 15-025
*Planning Applications Status Map (large colour version available via Town's website or
by visiting Planning & Development Services)
PRE-SUBMISSION REVIEW
Executive Leadership Team Meeting-March 12, 2015.
Prepared by: Glen Letman, Manager of Deve~j:M~46
~~CIP, RPP r = _N_e_ii_G_a_r_b,e~....-______ _
Director of Planning & Development Chief Administrative Officer
Services
TownofRichmondHillTownofNewmarketTownshipofKingTownofWhitchurch-Stouffville22037234St.John'sSideroadWellingtonStreetWWellingtonStreetEVandorfSideroadHendersonDriveBloomingtonRoadBathurstStreetYongeStreetBayviewAvenueLeslieStreet404404516158910111228131417575433181921&4124&4260252636272930313234353837394044434546221647484950515253235558565900.51KilometresPlanningApplicationsMapcreatedbytheTownofAuroraPlanning&DevelopmentServicesDepartment,November12th,2002.UpdatedonMarch11,2015.BaseDataprovidedbytheRegionofYork.FIGURE1PLANNINGAPPLICATIONSMAPLEGENDLargeApplicationApproximateLocationAPPLICATIONSMunicipalBoundaryOakRidgesMoraineBoundaryLineRailwayHydroCorridorStreetProposedStreetConcessionLine7273747576787980818283848586CON.IW.Y.S.CON.IE.Y.S.CON.IICON.III111213141516171819202122232425267177General Committee Meeting AgendaTuesday,March 24,2015 Item 5 Page -4
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General Committee Meeting AgendaTuesday, March 24,2015 Item 5 Page - 5
-44 -FIGURE 2 SECONDARY PLANS MAP LEGEND c::::J Secondary Plan -Municipal Boundary --Street ---Proposed Street vv Oak Ridges Moraine Boundary Line -+--+ Railway ......... Hydro Corridor --Concession Line }V ~ 0 0.5 Kilometres /~ AuRORA y.,u.-re-~ good UmptUty Secondary Plans Map created by the Town of Aurora Planning & Development Services Department, November 12th, 2002. Updated on March 11, 2015. Base Data provided by the Region of York. NORTHWES:!fsECONDARY BAYVIEW WELLINGTON NORTH PLANNING ~A No. 37 SECONDARY PLANNING rA No. 28 Town of Newmarket ~ ~ '() .s ~ ~ ~ :z:::: I ~ ,-, 1! ~ ~ t.::-_,;-----L ~ ~ 1 stLohn~s_Sidero_ad\ill ~ TfJJ'i: tom --18~ r" . ~ 1-----rl _1}) E:({]_i_j ~ 1' I ~ /pj.J-JJfL ~1-1 ~-~ ( ·f:~-z~ ~'j ~ ]dr7_/i5ff( t I §P /9111f?\{~~-2C : ~unrfbJ' .J&g~~ /Jmf( , t#{~ ~( BA;¥VIEW 26 25 ~ !;; 23 '-.. ~~~~==~~~~~~ ~~--+-~~~~~==t ~-----SECONDARY-SOU,THEAST 18 \ PLANNING 2A OPA No. 20 17 ~ :;:s Vandorf Sideroad ::E ;::, .£ ar--~~~~~----+-~~~~~~~~~~~----------~-----------Em~ . ~ 75 : ;::, \ ~ ~. ·~ :. ~ >V CON. I W.Y.S. CON. II CON.III j_ CON. I E.Y.S. Town of Richmond Hill
1General Committee Meeting AgendaTuesday, March 24,2015 Item 5 Page - 6
-45 -1. 2. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Genview Development Corp. Plan of Subdivision to Jan.4, Phase 1 consisting of 56 lots was registered on 14575 Bayview Avenue permit 61 residential lots. 2001 October 20, 2011 (65M-4292). Malone Given Parsons Phase II (Slots) to be developed with adjacent Attn: Joan Macl ntyre lands: SUB-04-07. 905-513-0 170 ext. 115 Files: ZBA-2001-04 & SUB-2001-01 Lebovic Enterprises Limited Applications for Official May3, Ontario Municipal Board Hearing held September (Formerly Westhi/1 Redevelopment Plan Amendment, Zoning 2000 14, 201 0 -January 5, 2011. Co.) By-law Amendment, Draft 13927 & 14012 Leslie Street and Plan of Subdivision and Ontario Municipal Board approved appeals on 1796 Bloomington Road Draft Plan of April14, 2011. Condominium to permit 75 Glen Easton condo units and 18 hole Ontario Municipal Board issued Order approving; 905-752-4369 gotf course. OPA 74, ZBA 5361-11 Plan of Subdivision and Condominium Draft Plan approval on September Files: OPA-2000-04 & 15, 2011. ZBA-2000-12 & CDM-2000-03 OMB Case Nos. PL030997, OMB issued Order approving Draft Plan of PL080014 Subdivision on November 14, 2011. OMB File Nos. 0030373 Z030149 S030085 Top soil removal permit issued. Subdivision Agreement being prepared.
2General Committee Meeting AgendaTuesday, March 24,2015 Item 5 Page - 7
-46 -3. 4. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Ml Developments Inc. Draft Plan of Subdivision Jan. 3, Council approved Draft Plan of Subdivision on Part of Lot 21, Con 2 and Zoning By-law 2006 August 14, 2007 and implementing Zoning By-Amendment Application law on November 27. 2007. Attn: Dan Robert for 134 townhouse units. 905-726-7805 Awaiting submission of engineering plans to initiate Subdivision Agreement process. Files: SUB-2006-01 & ZBA-2006-03 File Maintenance Fee was received on December 11, 2013. Subdivision Agreement being prepared. Ml Developments Inc. Zoning By-law MayS, Revised Draft Plan of Condominium approved Leslie & Wellington Street E. Amendment and Vacant 2003 on October 9, 2012. Land Condominium Attn: Ari Huber Applications to permit 14 Notice of Decision issued. 905-726-7607 units detached residential. Certification of notification with Draft Plan of Files: ZBA-2003-19 & Condominium sent out on November13, 2012. CDM-2003-03 Applicant to clear conditions. File Maintenance Fee was received on January 17, 2014.
3General Committee Meeting AgendaTuesday, March 24,2015 Item 5 Page - 8
-47 -5. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Pandolfo, et al. Official Plan Amendment, May7, Public Planning Meeting held February 27, Lot 8, Part Lots 20 & 21 , Zoning By-law 2003 2013. Plan 132 Amendment and Draft Additional Public Planning Meetings held 14070 Yonge Street Plan of Subdivision to November 27, 2013 and March 26, 2014. permit 29 single detached Templeton Planning Consulting dwellings and two (2) open Official Plan Amendment and Zoning By-law Attn: Gary Templeton space blocks. Amendment Applications approved by General 905-727-8672 Committee on June 17, 2014. Files: OPA-2012-03, ZBA-2003-21 Official Plan Amendment No. 6 (By-law 5656-& SUB-2003-02 14) and Zoning By-law Amendment 5657-14 enacted by Council on August 12, 2014 are in full force and effect. Draft Plan of Subdivision approved by Council on September 23, 2014. OMB Appeal to Council's Decision to Draft Plan Approval. OMS Hearing Date Schedule for Apri/14, 2015.
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-50 -13. 14. 15. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Farid Ameryoun Zoning By-law Nov. 3, Public Planning Meeting held May 27, 2009. 11 8 Wellington Street East Amendment Application to 2008 permit a personal seNice Public Planning Meeting held November 27, lntelliterra Inc. shop (hair salon) & 2013. Attn: Bruce Hall business & professional 416-525-1133 office within existing Zoning By-law Application approved by Council building. on August 12, 2014. Files: ZBA-2008-19 & SP-2014-03 June 9, Site Plan Application to 2014 Zoning By-law 5652-14 passed by Council on permit business and September 9, 2013 is in full force and effect. professional offices, and personal shop uses, as Site Plan, approved by Council on August 12, well as related parking on 2014. the subject lands. Awaiting Final Site Plan Submission. Richardson House Developments Site Plan Application to Apr. 13, Site Plan Application Approved by Council on Inc. (Bellwood) permit 4-storey health and 2010 September 14, 2010. 14985 Leslie Street well ness centre. Inactive. Attn: Martin Rend I 416-291-6902 File: SP-201 0-01 Malfaro, Giorgio, Bucciol Site Plan Application to Oct. 8, Inactive. 15086 -15088 Yonge street permit 2-storey Montessori 2009 school. Soscia Engineering Attn: Sandra Soscia 416-707-3868 File: SP-2009-10
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-53 -20. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Mattamy (Aurora) Ltd. Draft Plan of Subdivision Aug. 25, Applications received as complete and 2C (West) Area and Zoning By-law 2011 circulated. Part Lot 26, Concession 2 Amendment Applications (NE corner of Bayview Avenue to permit a 760 unit Public Planning Meeting held on June 27, 2012. and St. John's Sideroad) residential subdivision. General Committee Meeting held on April16, Malone Given Parsons Ltd. 2013. Attn: Joan Macl ntyre 905-513-0170 ext. 115 Zoning By-law Amendment and Plan of Subdivision Draft Plan approved by Council Files: SUB-2011-02 & April 23, 2013. ZBA-2011-08 Zoning By-law 5522-13 approved by Council, is in force and effect. Application to remove the "H" symbol for Phase 1 received as complete and circulated. Council approved Lifting of "Hu symbol on December 10, 2013. Subdivision Agreement (Phase 1) executed by the Town and the Owner. The Plan of Subdivision was registered as 65M-4407 & 65M-4408. Subdivision Agreement (Phase II) Registered 65M-4423
102General Committee Meeting AgendaTuesday,March 24,2015 Item 5 Page -15
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11General Committee Meeting AgendaTuesday, March 24,2015 Item 5 Page -16
-55 -23. 24. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Brookfield Homes (Ontario) Draft Plan of Subdivision Nov. 30, Applications received as complete and Limited and Zoning By-law 2011 circulated. 2C (West) Area Amendment Applications (Leslie Street mid-block between to permit a 401 lot plan of Public Planning Meeting held on June 27, 2012. St. John's Sideroad and subdivision including Wellington st. E.) single detached and Zoning By-law Amendment and Plan of Part Lots 23,24 and 25, townhouse units, schools, Subdivision Draft Plan approved by Council Concession 2 parks and environmental March 26, 2013. protection areas. The Malone Given Parsons Ltd. Application also indudes Zoning By-law 5525-13 approved by Council, is Attn: Joan Macl ntyre two future development in force and effect. 905-513-0170 ext. 115 blocks including up to 80 unit condo townhouses Council approved Lifting of "Hu symbol on Files: SUB-2011-04 & and up to 250 residential February 25, 2014. ZBA-2011-12 units in mixed use building with commercial uses on Subdivision Agreement (Phase I) executed. the ground floor. Registered Plan 65M-4433. York Region Senior Homes Inc. Draft Plan of Subdivision Dec. 16, Application received as complete and circulated. 15600 Leslie Street and Zoning By-law 2011 Public Planning Meeting held on June 27, 2012. Pt. Lot 23, Concession 2 Amendment Application to define blocks for future Zoning By-law Amendment and Draft Plan of Malone Given Parsons Ltd. road, environmentally Subdivision Approved by Council March 26, Attn: Joan Macl ntyre sensitive lands and a 2013. 905-513-0 170 ext. 115 future seniors living apartment complex in 5 Zoning By-law 5527-13 approved by Council, is Files: SUB-2011-05 & buildings. in force and effect. ZBA-2011-13 Council approved Lifting of "Hu Symbol on December 10, 2013. Subdivision Agreement (Phase 1) Registered. 65M-4442.
1222General Committee Meeting AgendaTuesday,March 24,2015 Item 5 Page -17
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-57 -27. 28. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Stronach Group Zoning By-law March Application for Zoning approved by Council on 1289 Wellington Street Amendment Application to 15, October 9, 2012. MHBC permit four (4) residential 2012 Attention: Mr. Ryan Moore condominium buildings By-law to proceed in conjunction with Site Plan 905-761-5588 consisting of 116 units, a Application. sales/recreation centre; Site Plan Application: and tennis courts. Site Plan Application received as complete and Adena Wellington Developments circulated. Inc. Site Plan Application to 1289 Wellington Street East implement the above Stronach Group proposal. Mr. Andrew Gerth 905-726-0995 Files: SP-2012-08 & ZBA-2012-03 Wells Street Schoolhouse Lofts Official Plan Amendment AprilS, Public Planning Meeting held on June 4, 2012. Inc. and Zoning By-law 2012 64 Wells Street Amendment Applications Official Plan Amendment and Zoning By-law to redesignate the subject Amendment adopted by Council on November Bernard H. Watt Architect property from "Major 27, 2012. Attn: Joanne Birch Institutional" to "Stable 416-920-1660 Neighbourhood" and Second Site Plan submission received and rezone the lands from circulated to Town Departments and Agencies. Files: OPA-2012-01 & "Institutional (I)" to a site ZBA-2012-06 specific "Third Density Site Plan Report approved by Council on Apartment Residential December 11, 2012. (RA3) Exception Zone" to convert and renovate the Official Plan Amendment & Zoning By-Law former Wells Street Public 5481-13 approved by Council and in effect. School into a four (4) storey 39 unit residential Site Plan Agreement sent to Owner for condominium apartment execution. building.
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-61 -37. 38. 39. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Ridgewood Developments II Inc. Draft Plan of Jan. 11, Application received as complete and circulated. 111 Civic Square Gate Condominium Application. 2013 Draft Plan of Condominium approved by Council April 9, 2013. Attn: Kathryn Randle 416-444-7391 Condominium Registered: York Region Standard Condominium Plan No. File: CDM-2013-01 1256. Joe Cara Site Plan Application to April24, Application received and circulated. 15132 Yonge Street construct a 3 storey mixed 2013 647-300-2272 use building including 12 Comments provided to Applicant. residential units and 240 File: SP-2013-05 sqm of commercial space. Inactive. WED Investments Ltd. Site Plan Application to Dec. 2, Site Plan Amendment Agreement sent to Owner 15283 and 15291 Yonge Street Amend the existing Site 2013 for execution. and 10, 12, and 14 Centre Street Plan Agreement to permit Lots 123, 124, 125, 126 and Part of the increase of 21 Lot 22 Registered Plan 246, 15277, residential units (total94 units). Attn.: Kelvin Whalen 905-642-7050 X 11 0 File: SP-2013-12
18General Committee Meeting AgendaTuesday, March 24,2015 Item 5 Page -23
-62 -40. 41. 42. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Aurora Retail GP Limited Zoning By-law Nov. 13, Application received as complete and circulated. 201 Earl Stewart Drive Amendment and Site Plan 2013 Lots 2 and 3, Plan 65M-2873 Application to permit the Public Planning Meeting held on December 18, demolishing of the existing 2013. Gatzios Planning & Development office/industrial building Consultants Inc. and to develop a multiunit Second submission received and circulated for 64 7-7 48-8466 commercial building comments. development. Files: ZBA-2013-03 & Site Plan Application & Zoning By-law SP-2013-09 Amendment approved by Council on May 6, 2014. Site Plan Agreement Registered. Minor Amending Agreement under review. TACC Developments (Aurora) Inc. A Site Plan Application to Nov. 13, Application received as complete and circulated. Part of Lot 25, Concession 2 develop the commercial 2013 1335 St. John's Sideroad East development within the Site Plan Application approved by Council on approved Draft Plan of September 23, 2014. Attn: Ken Rovinelli Subdivision on St. John 905-760-7300 sideroad. Site Plan Agreement to be prepared. File: SP-2013-11 York Region Christian Seniors A Site Plan Application to Oct. 30, Application received as complete and circulated. Homes Inc. develop a seniors living 2013 15600 Leslie Street apartment building within Pt. Lot 23, Concession 2 the approved Draft Plan of Site Plan Agreement to be prepared. Subdivision. Attn: Milena Belomorska 416-767-1441 ext. 226 File: SP-2013-10
19General Committee Meeting AgendaTuesday, March 24,2015 Item 5 Page -24
-63 -43. 44. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Stirling Cook Aurora Ltd. Zoning By-law Nov. 15, Application received as complete and circulated. 74 Old Bloomington Road Amendment Application to 2013 YRVLCP-1159 permit 6 row house units Public Planning Meetings were held on March Level 1, Unit 22 on the subject lands. 26, 2014 and May 28, 2014. Macaulay, Shiomi, Howson Ltd. Zoning By-law 5661-14 passed by Council on Attn: Angela Sciberras September 23, 2013 905-868-8230 Site Plan Application to August permit 6 row house units 6,2014 Site Plan Application received as complete and File: ZBA-2013-04 on the subject lands. circulated. Site Plan Application approved by Council on September 23, 2014. Site Plan Agreement being prepared. L.S. Consulting Inc. Official Plan Amendment Dec.11, Applications received as complete and 29 George Street and Zoning By-law 2013 circulated. Amendment Applications Larkin Associates to permit a 4 storey Awaiting second submission. Attn: Aaron Gillard apartment building. 905-895-0554 Public Planning Meeting held on April 30, 2014. Site Plan Application to OctB, Files: OPA-2013-02, ZBA-2013-05, permit a 4 storey, 12 unit 2014 A report to be brought back to a future Public SP-2014-08 apartment building. Planning Meeting. Official Plan Amendment, Zoning By-law Amendment, and Site Plan applications approved by Council on January 28, 2015.
20General Committee Meeting AgendaTuesday, March 24,2015 Item 5 Page -25
-64 -45. 46. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Delrin Investments Inc. A Site Plan Application to March Application received as complete and circulated. 288 Don Hillock Drive develop a two storey 19, Lot 10, RP 65M-3974 industrial warehouse with 2014 Site Plan approved by General Committee on office. 113 parking spaces. June 17, 2014. Jonathon Weizel Architect Attn: Jonathon Weizel Finalizing the Site Plan Amendment Agreement. 905-707-1996 Site Plan Agreement Registered. File: SP-2014-02 2351528 Ontario Limited and Zoning By-law March Applications received as complete and Aurora-Leslie Developments Amendment Application 26, circulated. Limited (Emery Investments) and a Draft Plan of 2014 15625 and 15775 Leslie Street Subdivision Application to Public Planning Meeting held June 25, 2014. develop a business park KLM Planning over the 76.6 hectare of Draft Plan of Subdivision and Zoning By-law Attn: Bill Tam land. Applications approved by Council on September 905-669-4055 The business park 16,2014. development proposes Files: ZBA-2014-01 & Employment Blocks, Office By-law approved by Council on November 25, SUB-2014-01 Employment Blocks, a 2014. Retail Block, an Institutional Block, a Park No appeals, Zoning Bylaw Amendment in Block and open space, effect woodlot, stormwater management, buffers and road widening.
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-66 -50. 51. 52. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Chafam Premiere Inc./ Steme A Zoning By-law August Applications received as Complete and Motors Ltd Amendment to allow a 11, circulated. 300 Earl Stewart Drive Motor Vehicle Sales 2014 Establishment as a Public Planning Meeting held on September 24, Larlrmand~oda~ permitted use on the 2014. Attn: Michael Larkin lands. mtlarkin@larkinassocia~.com Second Planning Meeting held on February 905-895-0554 25, 2015. Application approved. Files: ZBA-2014-06 & Site Plan Application to Dec4, Zoning By-law Amendment scheduled for SP-201+10 permit a Motor Vehicle 2014 Council consideration on February 25, 2015. Sales Establishment. Application received and circulated. Awaiting second submission of Site Plan. 2419059 Ontario Inc. A Zoning By-law Sept. 3, Application received as Complete and 497 Wellington St. West Amendment to permit 22 2014 circulated. Row house units Markets on Main Street Inc. Public Planning Meeting held on February Attn: Jack Dougan 25, 2015. 280 Birkdale Road, Toronto 416-759-1093 Application referred to future Public Files: ZBA-2014-07 & SP-2015-01 Site Plan Application to Feb2, Planning Meeting. permit 22 Row house 2015 units. Application received and circulated. David Frattaroli Draft Plan of Subdivision Sept 29, Application received as complete and circulated. 14288 Yonge Street and Re-Zoning 2014 applications for nine (9) Comments provided to Applicant. Brutto ConsuHing townhouse units and two Attn: Matt King (2) semi-detached units. Public Planning Meeting Scheduled for 905-761-9890 March 25, 2015. mking@bruttoconsulting.ca Files: SUB-2014-04 & ZBA-2014-08
23General Committee Meeting AgendaTuesday, March 24,2015 Item 5 Page -28
-67 -53. 54. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D P.AR.C.E.L A Site Plan Application to October Application received as complete and circulated. SIW Comer of Yonge & Elderberry facilitate a wellness living 8,2014 Trail and health centre, 20 unit Comments provided to Applicant for review adult living facility and and resubmission. Mark Emery, Weston Consulting doctor's residence. 201 Millway Avenue, Suite 19 905-738-8080 ext. 240 memery@westonconsultinq.com File: SP-2014-07 The CAP Centre Inc. A Zoning By-law Nov 10, Application received as complete and circulated. 49 Wellington Street East Amendment to permit 2014 business and professional Public Planning Meeting held on February offices within the existing 25, 2015. building. Application referred to future General Attn: Helen Lepek A Site Plan Application March Committee Meeting. Lepek Consulting Inc. to facilitate an office and 9, 2015 416-485-3390 counselling services 2 Edith Drive, Suite 503, Toronto within the existing Application received. hlepek@primus.ca building. Files: ZBA-2014-04 & SP-2015-03
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-68 -55. 56. 57. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Skygrove Developments A Site Plan Application Dec 1, Application received as complete and 233 Earl Stewart Drive to facilitate one drive-2014 circulated. thru restaurant and two Attn: Joran Weiner multi-unit buildings. Comments provided to Applicant. Treasute Hill Homes 1681 Langstaff Road Report to General Committee scheduled for Vaughan March 24, 2015. 416-987-5500 joran~teasunahHtcom File: SP-2014-09 Brookfield Homes (Ontario) A Site Plan Application Dec 5, Application received as complete and Residential Ltd. to facilitate a four (4) 2014 circulated. 15624 & 15776 Leslie Street storey, mixed-use building with Comments provided to Applicant. Attn: Nadia Lawrence commercial units at Brookfield Residential grade and apartment 7303 Wanten Ave, Suite 100 (condo) units above. Markham 905-948-5036 File: SP-2014-11 PMK Cspitallnc. Zoning By-law Dec 12, Application received as complete and 95 Wellington Street East Amendment to pennit 2014 circulated. business and Attn: Philip Kritzinger professional offices and Public Planning Meeting scheduled for April PMK Cspital/nc. a Site Plan Application 22, 2015. 66 Devlin Place for a 460 m , two storey Aurora UG 5W8 office building. 905-853-3200 okritzinqer@yorlcvein.com Files: SP-2014-12 & ZBA-2014-10
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-69 -58. 59. PLANNING APPLICATION STATUS LIST-FIGURE 3 March 16, 2015 OWNER/LOCATION/ AGENT & PROPOSAL DATE STATUS FILE NUMBER REC'D Brookfield Homes (Ontario) A Zoning By-law Feb 25, Application received as complete and Residential Ltd. Amendment to pennit 49 2015 circulated. 15624 & 15n& Leslie Street single detached dwelling units on the subject Public Planning Meeting scheduled for May Attn: Joan Macintyre lands. 27, 2015. Malone Given Parsons 140 Renfrew Drive, Suite 201 Ma'*ham 905-513-0170 ext 115 File: ZBA-2015-01 Highland Gate Developments Inc. Official Plan Feb 27, Applications received as complete and 21 GoH Unks Drive Amendment. Zoning By-2015 circulated. law Amendment Attn: Matthew Cory Application and a Draft Malone Given Parsons Plan of Subdivision 140 Renfrew Drive, Suite 201 Application to develop a Ma'*ham residential subdivision. 905-513-0170 ext 138 The draft plan of Files:OPA-2015-01 subdivision proposes ZBA-2015-02 184 lots for single SUB-2015-01 detached dwellings and a block for a high-density building (estimated to yield 144 units plus small scale commercial at grade).
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES15-023
SUBJECT:Facility Projects Status Report
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.IES15-023 be received for information.
PURPOSE OF THE REPORT
This report provides Council with an update on the following facility projects:
Addition of the Community Space for Youth at the AFLC
New joint operations centre
BACKGROUND
Council approved the following projects as part of the annual capital planning process:
No.74004 -Community Space for Youth
No.34217 -Joint Operations Centre
These projects are significant to both the community and the Town.To facilitate
providing timely information,staff are providing monthly reports to Council on the
progress of these projects.Additional approvals and requirements for Council direction
will be either included in this monthly report or augmented with an additional staff report
depending on the need.
The reporting process will continue until satisfactory completion of these projects or as
directed by Council.
COMMENTS
This report provides a brief update on progress for the above projects.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 6 Page -1
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March 24,2015 -2 -Report No.IES15-023
Community Space for Youth at AFLC
Project Summary
The scope of work for this tender includes a single storey 9,300 square foot addition
and 18,400 square foot renovation to existing two storey Aurora Family Leisure
Complex.Addition includes new fitness room,programme spaces,climbing wall,control
desk,office spaces,new entry driveway and drop off area,parking,landscaping,and
outdoor skateboard park.Renovation includes work in existing gymnasium and to
suspended track,gym and pool change rooms,and fire exit corridors.
The tender for this project was awarded to Jasper Construction by Council on
November 12,2013 in the amount of $6,039,000 excluding taxes.
The project is now substantially complete and occupancy was received February 28,
2015.The building was also opened to the public and program delivery has resumed as
of February 28,2015.
Construction activities will continue related to exterior finishes and landscaping
elements.Interior activities are now primarily related to deficiencies and completion of
any outstanding work which is currently minor in nature.
Milestone Estimated Completion Date
Council Approval of Tender November
Construction start November
Interior Demolitions Phase 1 November to January
Excavation and earthworks January to March
Exterior Foundations March to May
Exterior Structure February to July
Interior Partitions February to October
Stair F Interior Demolitions Phase 2 March
Exterior site works July to October
Skate Park September to October
Occupancy February 2015
Deficiencies and Landscaping Spring 2015
Joint Operations Centre
Activities completed since last report ending February 28,2015
Continued forming and concrete placement;foundations for garage bays 70
percent complete;second floor concrete floor 50 percent complete overall
concrete works 55 percent complete
Retaining wall on north face of site prepared to start
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 6 Page -2
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March 24,2015 -3 -Report No.IES15-023
Activities planned for March 2015:
Continue concrete placement
Start north retaining walls
Milestone Estimated Completion Date
Site Works Aug/14 to Dec/15
Office Building
Foundations Mar 2015
Basic Structure May 2015
Building Water Tight July 2015
Exterior Cladding Sept 2015
Mechanical/electrical July 2015
Interior Finishes Dec 2015
Garage Areas
Foundations April 2015
Basic Structure Jun 2015
Exterior Envelope Aug 2015
Interior Finishes Oct 2015
Final Commissioning and Closeout Feb 2016
Move in activities March 2016
The following figure provides a summary of progress to date based on construction
components:
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 6 Page -3
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March 24,2015 -4 -Report No.IES15-023
Financial Monitoring Task Force Meeting
The Financial Monitoring Task Force met on March 9,2015 to review the project status
and financial activities.Material in this report has been reviewed by the Financial
Monitoring Task Force.
LINK TO STRATEGIC PLAN
The above projects support the Strategic Plan goal of Supporting an exceptional
quality of life for all through their accomplishment in satisfying requirements in the
following key objectives within this goal statement:
Investing in sustainable infrastructure:By using new technologies and energy and
environmentally conscious design and building practices.
Encouraging an active and healthy lifestyle:Through new services and facilities
focused on youth needs.
0%10%20%30%40%50%60%70%80%90%100%
General Conditions
Sitework
Concrete
Masonry
Metals
Wood and Plastics
Moisture Protection
Doors and Windows
Finishes
Specialties
Equipment
Special Construction
Elevators
Mechanical
Electrical
cash allowance
JOC Construction Progress
01-Oct-14 01-Nov-14 Dec-14 01-Jan-15 01-Feb-15
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 6 Page -4
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March 24,2015 -5 -Report No.IES15-023
Strengthening the fabric of our community:Through new and better formats to
engage the community.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None.
FINANCIAL IMPLICATIONS
The financial approvals and commitments are presented for each project in the following
sections.These figures are excluding HST.
Community Space for Youth at AFLC:
Contract Change Log
The following contract change log has been updated to capture approved change
orders to date.
Contract Change Log
Change Order Group 1 added to contract value (Report IES14-027)66,855.19
Change Order Group 2 added to contract value (Report IES14-032)132,254.73
Change Order Group 3 added to contract value (Report IES14-032)40,594.02
Change Order Group 4 added to contract value (Report IES14-052)100,450.34
Change Order Group 5 added to contract value (Report IES14-057)257,068.46
Change Order Group 6 added to contract value (Report IES15-001)65,955.83
Change Order Group 7 added to contract value (Report IES15-010)57,959.95
Subtotal 721,138.52
Exit light relocation 2,991.73
Additional of heavy duty shower head bar for handicap 1,915.67
Add battery pack,card reader and metal guard to railing glass 14,406.34
Metal frame and aluminum screen revisions 6,832.15
Additional power receptacles 8,075.07
Closure of exposed duct 7,624.79
Change Order Group 8 to be added to contract value 41,845.75
Total Change Order value to date 762,984.27
Each change order group above represents those changes that have been reported to
Council in earlier reports.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 6 Page -5
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March 24,2015 -6 -Report No.IES15-023
Funding Summary
The following table summarizes the revised budget for the AFLC renovations:
Approved Funding and Contract Commitments
Previous
Approved
Additional
Requirements
Revised Budget
Approved Budget $7,424,723 $7,424,723
Less Committed Funds $525,373 $525,373
Funding Available $6,899,349 $6,899,349
Base Contract Award excluding HST $5,994,000 $5,994,000
Gym Lights $20,000 $20,000
Asphalt Driveway $25,000 $25,000
Sub-Total $6,039,000 $6,039,000
Contingency $603,900 $346,100 $950,000
FF&E $100,000 $50,000 $150,000
Inspections and Testing $15,000 $15,000
Building Insurance Costs $27,147 $27,147
Internal Start-up costs $40,000 $40,000
Contractor Extended Admin Costs $160,000*$160,000*
Arch Fees based on Change Orders $80,000 $80,000
Non-refundable HST (1.76%)$118,675 $12,640 $131,315
Total Funding Required $6,861,575 $730,887 $7,592,462
Less:2C Facility Funding Contribution ($100,000)
Budget Variance $37,774 ($593,113)
*This amount is not approved by Council
Contract Payments
Item Transaction Balance Remaining
Approved Contract Value 6,039,000
Payment Certificate #1 (Jan 6,2014)-169,164 5,869,836
Payment Certificate #2 (Jan 17,2014)-117,610 5,752,226
Payment Certificate #3 (Feb 25,2014)-162,529 5,589,697
Elevator Payment (Feb 28,2014)-147,000 5,442,697
Payment Certificate #4 (Mar 17,2014)-116,407 5,326,290
Payment Certificate #5 (April 25,2014)-358,172 4,968,118
Approved Change order group 1 (May 1,2014)66,855 5,034,973
Payment Certificate #6 (May 14,2014)-490,234 4,544,739
Approved Change order group 2 (May 27,2014)132,254 4,676,993
Payment Certificate #7 (June 12,2014)-437,267 4,239,726
Approved Change order group 3 (Jun,2014)40,594.02 4,280,320
Payment Certificate #8 (July 28,2014)-682,415 3,597,905
Payment Certificate #9 (August 22,2014)-440,917 3,156,988
Approved Change order group 4 (July/Aug),2014)100,450 3,257,438
Payment Certificate #10 (September 10,2014)-574,588 2,682,850
Payment Certificate #11 (October 27,2014)-682,184 2,000,666
Payment Certificate #12 (November 17,2014)-667,831 1,332,835
Approved Change order group 5 (Sept-Nov,2014)257,068 1,590,059
Payment Certificate #13 (December 19,2014)-438,844 1,151,215
Approved Change order group 6 (Dec,2014)65,733 1,216,948
Payment Certificate #14 (January 23,2015)-256,751 960,497
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 6 Page -6
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March 24,2015 -7 -Report No.IES15-023
Approved Change order group 7 (Jan 23,2015)57,960 1,018,457
Payment Certificate #15 (February 27,2015)-239,588 778,869
Approved Change order group 8 (February 2015)41,846 820,715
Joint Operations Centre:Funding approvals and commitments for the Joint
Operations Centre are summarized in the following table as based on Council
recommendations from the August 12,2014 Meeting.
Approved Funding and Contract Commitments
Construction and Related Costs:
Buttcon Limited Contract Award (excluding optional items)17,004,000
Non-refundable taxes (1.76%)299,270
Fees for One Space Architects Unlimited 954,084
FF&E and Internal IT costs 125,000
Third party testing services (soils,concrete,building envelope)150,000
Subtotal 18,532,354
Contingency Allowance (10%)1,853,235
Project Construction Budget 20,385,589
Contract Change Log
Change Order Group 1 added to contract value (Report IES15-001)653,632
Change Order Group 2 added to contract value (Report IES15-010)93,000
Subtotal 746,632
Replace existing clay sanitary connection to PVC (to meet standard)46,649.73
Concrete wall weir detail modifications 1,861.00
LSRCA requirements for enhanced water balance features 36,246.85
HVAC filtration detail to support LEED 14,362.35
Delete washroom accessories -1,176.00
Toilet partition sightline correction 925.75
Concrete slab wire mesh modifications 1,179.13
Change Order Group 3 added to contract value 100,048.81
Total Change Order value to date 846,681
Contract Payments
Item Transaction Balance Remaining
Approved Contract Value 17,004,000
Payment Certificate #1 (September 18,2014)-211,756 16,792,244
Payment Certificate #2 (October 17,2014)-497,468 16,294,776
Payment Certificate #3 (November 21,2014)-977,432 15,317,344
Payment Certificate #4 (December 16,2014)-1,164,015 14,153,329
Approve Change order group 1 (Sept/Dec)653,632 13,499,697
Payment Certificate #5 (January 16,2015)-890,323 12,609,374
Approve Change order group 2 (Jan 2015)93,000 12,702,374
Payment Certificate #6 (February 17,2015)-695,814 12,006,560
Approve Change order group 3 (Feb 2015)100,048 12,106,608
Funding Sources Summary:
The funding summary for this project to February 28,2015 is as follows:
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 6 Page -7
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March 24,2015 -8 -Report No.IES15-023
Source Approved Funding Budget Received to Date:
Feb.28/15
Development Charges $11,932,404 $3,422,346
Sale of Municipal Lands 8,453,185 0
Interim Line of Credit if
nec.
0
Total $20,385,589 $3,422,346
Funding received to date has been sufficient to fund the project payment requirements
to date,without the need to draw advances on the approved Construction Line of Credit.
In the event the line of credit is required,the interest rate is variable monthly,with the
February 2015 monthly rate set by Infrastructure Ontario as 1.36%p.a.(January:
1.67%).
Balance on Construction Line of Credit,as at February 28,2015,is $NIL.
CONCLUSIONS
This report is provided to Council as an ongoing communication on the progress of the
following two facilities projects;1)Addition of the youth centre to the AFLC,2)New joint
operations centre.
PREVIOUS REPORTS
Infrastructure and Environmental Services
1.January 18,2011,IES11-002 –Award of RFP No.IES2010-73-Architectural
Consulting Services for a New Operations Centre
2.March 20,2012,IES12-012 –Town of Aurora Joint Operations Centre
3.April 3,2012,IES12-017 –Town of Aurora Joint Operations Centre
4.July 17,2012,IES12-039 –Town of Aurora Joint Operations Centre Site
Selection
5.September 18,2012,CFS12-032 –Follow-up Information:Funding Sources for
New Joint Operations Centre Capital Project
6.October 2,2012,IES12-052 –Town of Aurora Joint Operations Centre
7.October 23,2012,IES Memo 09-12 –Cost Information for Leadership in Energy
and Environmental Design for New Construction (LEED NC)
8.May 21,2013,IES13-031 –Joint Operations Centre Status and Snow Disposal
Site Consideration
9.July 16,2013,CFS13-023 –Capital Financing of Youth Centre and Operations
Centre Capital Projects
10.January 7,2014-IES14-001 JOC Pre-tender scope and budget approval
11.February 18,2014-IES14-009 Facility Project Status Report
12.April 15,2014-IES14-024 Facility Project Status Report
13.May 20,2014 –IES14-027 Facility Status Report
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 6 Page -8
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General Committee Meeting Agenda
Tuesday, March 24,2015 Item 6 Page - 9
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March 24, 2015 -9-
14.June 17, 2014 -IES14-032 Facility Status Report
15.July29, 2014-IES14-041 Facility Status Report
16.September 16,2014 -IES14-052 Facility Status Report
17.December 9, 2014 -IES14-057 Facility Status Report
18. January 13, 2015 -IES 15-001 Facility Status Report
19.February 17,2015 -IES15-010 Facility Status Report
ATTACHMENTS
None
PRE-SUBMISSION REVIEW
Executive Leadership Team meeting of March 12, 2015
Prepared by: //mar
Services~ Ext. 4371
to.e Neil Garbe
Report No. IES15-023
and Environmental
//mar Simanovskis
Director~ Infrastructure &
Environmental Services
Chief Administrative Officer
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES15-024
SUBJECT:Award of Tender IES2014-73 –For street lighting infrastructure
maintenance
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.IES15-24 be received;and
THAT Tender IES2014-73 –For street lighting infrastructure maintenance be
awarded to Mead Electric Inc.at an annual upset limit of $110,000,plus taxes for a
two-year period ending December 31,2016;and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement,including any and all documents and ancillary agreements required
to give effect to same.
PURPOSE OF THE REPORT
To receive Council’s authorization to award Tender IES2014-73 for street light
maintenance.
BACKGROUND
As part of the Town’s annual road maintenance program,the Town contracts street light
maintenance services.The existing contract expires on June 1,2015.
COMMENTS
1.0 Project Description
The work to be performed includes the supply of all labour,material and equipment
necessary for the external street lighting infrastructure maintenance.The length of the
contract is for up to two years.
2.0 Tender Opening
A total of 19 companies picked up the tender documents,and on December 16,2014,
the Tender Opening Committee received 4 compliant bids.The lowest compliant bidder
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 7 Page -1
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March 24,2015 -2 -Report No.IES15-024
for this tender was Mead Electric Inc.as summarized in Table 1.
Table 1
Company Name
2015 2016 Total Bid
(excluding taxes)
1 Mead Electric Inc.$95,433.80 $95,276.12 $190,709.92
2 Fellmore Electrical Contractors Ltd.$127,805.79 $130,416.04 $258,221.83
3 AlineUtility Limited $135,840.00 $142,632.00 $278,472.00
4 Weinmann Electric Limited $195,157.57 $195,144.07 $390,301.64
Verification of the tenders was undertaken by Town staff.The IES Operation’s division
has worked with Mead Electric Inc.for more than 10 years with positive results.
3.0 Project Schedule
The Contract will commence on June 1,2015.
Should Council proceed with LED street lights,the amount of required maintenance
would be reduced as needed.Once the conversion is completed,maintenance would
be drastically reduced resulting in immediate operations cost savings.
LINK TO STRATEGIC PLAN
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality
of Life for all by investing in sustainable infrastructure.This ensures road safety is
provided to meet the needs and expectations of our community.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
Council may choose to not award this project.The Tender evaluation process meets all
requirements of the purchasing by-law and awarding this contract is the next step in
fulfilling the requirements of the tendering process.If Council chooses to not award this
contract,contracted street light maintenance will not take place after June 1,2015.
FINANCIAL IMPLICATIONS
Funding,in the amount of $110,000.00 for this project has been requested for the 2015
Operating budget in Operating account No.03470.The contract price is established
based on identifying various maintenance tasks and estimated unit quantities.Although
the award is recommended for the budget amount,actual payments and total annual
costs will be based on an item by item approval based on what type of work is
performed.It is the unit prices for the various tasks that will determine the actual costs
for work performed and not the total contract value.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 7 Page -2
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General Committee Meeting Agenda
Tuesday, March 24,2015 Item 7 Page - 3
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March 24, 2015 -3-Report No. IES15-024
CONCLUSIONS
The tender review has complied with the Purchasing By~law requirements and it is
recommended that IES2014~73-For the supply of all labour, material, and equipment
necessary for the Town~owned street lighting infrastructure maintenance in the Town of
Aurora for a two~year period ending December 31, 2016 be awarded to Mead Electric
Inc. and that actual costs be based on the unit prices tendered.
PREVIOUS REPORTS
None
ATTACHMENTS
None
PRE-SUBMISSION REVIEW
Executive Leadership Team meeting of March 12 , 2015
//mar Simanovskis
Director, Infrastructure &
Environmental Services
t="o~ Neil Garbe
Chief Administrative Officer
GENERAL COMMITTEE REPORT No.IES15-017
SUBJECT:Backyard Composting Initiative to Reduce Curbside Collection
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.IES15-017 be received for information.
PURPOSE OF THE REPORT
The purpose of this report is to update Council on activities planned for the 2015
backyard composting pilot project that is aimed to increase awareness and
effectiveness of backyard composting as part of the strategy to reduce total curb side
waste collection tonnages.
BACKGROUND
Aurora’s role in the Integrated Waste Management Master Plan implementation
York Regions Integrated Waste Management Master Plan was completed and endorsed
by Council in late 2013.In addition,Council endorsed Staff Report IES14-050 which
outlined Town of Aurora initiatives that are in support and aligned with the Regions
Integrated Waste Management Master Plan.
With the approval of the SM4RT Living Plan staff have initiated several projects and
participated in Regional coordination and planning meetings on a multi delivery plan.
The implementation of the SM4RT Living plan is being coordinated with all 10 partners
and is being undertaken with an approach of leveraged benefits.This is being
accomplished through partnering,piloting projects and sharing resources as new
innovations are tested and benchmarked.The four year work plan for Aurora is as
follows:
TOWN OF AURORA
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 8 Page -1
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March 24,2015 -2 -Report No.IES15-017
Year Project Objective Status
2014 Multi-Residential
Working Group
This working group supports all multi-residential
initiatives to create consistency and leverage
experiences across municipalities.Decisions based on
data gathering and analysis to verify project
effectiveness
Ongoing meetings
with the working
group
2014 Clear Bag for Waste To increase diversion and improve quality of waste
stream
Not approved by
Council
2014 Waste By-law Update To increase diversion,improve quality of waste stream
and update provisions as needed
Complete
2015 Food Waste Reduction
Advertising Campaign
To increase awareness of food waste reduction
message through promotion on N6 waste collection
vehicles
Not Started
2015 Backyard Composting
Campaign
Promote backyard composting to decrease the amount
of organic material requiring processing.
Initiation stage
2016 Waste Electrical and
Electronic Equipment
(WEEE)collection in
multi-residential
buildings
Work with community partners to support drop off bins
at multi-residential buildings.
2016 Composting pilot at
community gardens
Work with community partners to establish metrics and
models for community garden composting program
2016 Curbside swap events Host swap events and participate in data collection and
benefits of pilot program
2016 Curbside textile
collection promotion
Work with community partners to develop pilot program
to increase textile diversion
2017 Zero waste in schools Develop program based on Markham experience to
promote zero waste program with school board support.
2017 Updated development
standards for multi-
residential
Update standards to improve diversion infrastructure in
multi-residential and mixed use buildings
Future 3 stream collection at
events and public
spaces
Pilot to develop baseline data on capture of 3 stream
diversion and options to be considered at public events
and complete business case of effectiveness.
Future Recycling bins at
community mail boxes
Pilot to provide blue box collection at community mail
boxes and develop baseline data and business case for
effectiveness of program.
Future Textile collection in
multi-residential
buildings
Work with community partners to establish drop off bins
for multi-residential buildings
This is the first report on the initiation of the backyard composter pilot project.
COMMENTS
Backyard Composting Pilot being coordinated in cooperation with Region
The planning and implementation of the Backyard Composting Pilot is being conducted
jointly with York Region staff.This approach is being taken to both provide financial and
technical support but also to document the project to develop benchmark data on
effectiveness and larger scale opportunities related to reducing total tonnage collected
at curbside.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 8 Page -2
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March 24,2015 -3 -Report No.IES15-017
The knowledge gained from the successful completion of this pilot will then be used to
extend the program further within Aurora and to other municipalities in York Region.
The Goal of the pilot is to increase awareness of the value of backyard
composting as part of an overall waste management strategy
The Goal of the Pilot is to increase awareness of the value of composting and how
much curbside weight reduction can occur through simple diversion of easily
compostable materials into the back yard.On an individual household basis,this simple
change in behaviour could reduce green bin material by up to 50 percent with minimal
effort while producing rich organic soil for household use.
The benefits to the Town are a potential reduction in costs related to reduced material at
the curb which will also reduce overall processing costs for the Region.
Finding the balance between the green bin program and backyard composting to
meet our goals
Backyard composting is being encouraged as part of an overall resource recovery
solution and should be used in conjunction with the green bin program.The benefit of
backyard composting is the cost savings related to hauling and processing the material
at remote sites.However not all materials are suitable for backyard composting.
Therefore,homeowners can find a balance where readily compostable and non-
obnoxious materials can be processed in a backyard composter,while those other
materials can be collected through the green bin program.It is estimated that smart
backyard composting can divert approximately 250 kg per household per year.Only
25%participation for residential users can result in collection savings of approximately
$100,000 per year.This is excluding regional savings related to further transportation
processing and end use processing and distribution.
Backyard composters will not address all green bin materials.So finding the right
balance to maximize both the benefits to the household and the municipality is an
expected outcome of this pilot.
Pilot called the Greener Garden Composting Challenge
The project is being called the Greener Garden Composting Challenge and will involve
advertising and selection of a minimum of 10 volunteers who will be selected in the
spring.
These volunteers will then agree to participate in both tracking what material is being
disposed in the composter and how much it weights.The results will be collected to
determine how effective such a program would be.The volunteers will also provide
feedback on the practices and how sustainable the activities are for a normal
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 8 Page -3
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March 24,2015 -4 -Report No.IES15-017
household.
The actual pilot will occur over the summer with monitoring and regular visits from staff.
A summary of the event will take place in the fall,which will include prizes for all the
volunteers who completed the challenge on their best practices for backyard
composting.The overall pilot project schedule is as follows:
Task Target Status
Council Report to inform of pilot launch Mar 2015
Develop community tools and communication plan Mar 2015
Identify community business partners Mar 2015
Advertise for volunteers May 2015
Select 10 volunteers Jun 2015
Free compost pick-up day event (promotion)Jun 2015
Participant challenge period Jul-Sept 2015
Review results Sept 2015
Council report on findings Oct 2015
End of event ceremony and prizes Oct 2016
LINK TO STRATEGIC PLAN
Promoting and advancing green initiatives:through the use of effective education
and promotion,staff will encourage increased diversion of recoverable and recyclable
materials as new provisions of the By-law are implemented.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
As directed by Council.
FINANCIAL IMPLICATIONS
The cost of this pilot is being funded jointly between the Region and the Town.Town
costs are estimated to be $2,500 and will be funded from the 2015 operating budget.
CONCLUSIONS
The concept of backyard composting is long standing,however,introduction of the
green bin program may have reduced use of backyard composters due to convenience.
This pilot project is intended to revitalize backyard composting as a viable component of
waste management with the objective of creating valuable organic soils for home use
while continue to use the green bin program for all the other organics that are unsuitable
for back yard composting.
The results of the pilot will assist in understanding what the right balance between back
yard and curb side collection might be and how much savings could be achieved with
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 8 Page -4
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General Committee Meeting Agenda
Tuesday, March 24,2015 Item 8 Page - 5
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March 24, 2015 -5-Report No. IES15-017
reduced curbside quantities of organic materials.
PREVIOUS REPORTS
September 16, 2014 -IES14-050 -Integrated Waste Management Master Plan Update
ATTACHMENTS
None
PRE-SUBMISSION REVIEW
Executive Leadership Team meeting of March 12, 2015
1 //mar Simanovskis
V Director of Infrastructure &
Environmental Services
Foe. Neil Garbe
Chief Administrative Officer
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES15-018
SUBJECT:Submission of Annual Drinking Water Quality Report
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.IES15-018 be received;and
THAT the 2014 Annual Drinking Water Quality Report be posted on the Town’s
website.
PURPOSE OF THE REPORT
This report fulfills the requirements mandated under Schedule 22 of Ontario Regulation
170/03,Drinking Water Systems Regulation,by providing the municipal council an
annual summary report on the quality of the drinking-water system for the 2014
reporting year.This report is required to be submitted to Council and publicly posted no
later than March 31 following the reporting year ending December 31.
BACKGROUND
Legislative amendments to the Safe Drinking Water Act,2002,released in 2004
resulted in substantial changes to Water and Wastewater operations.Amendments to
O.Reg.170/03 increased the regulatory compliance requirements on system
operations.The amendments also required an increase in reporting by system owners
on the performance of systems to the Ministry of the Environment and applicable
stakeholders.
Reporting under Schedule 22 and Section 11 of O.Reg.170/03 was mandated,
requiring the owner of a drinking water system to prepare an annual report in
accordance with the Regulation and submit these reports to Council and the public.
Staff has regularly submitted these reports to Council since 2003 and has made the
information available to the public through the Town website.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 9 Page -1
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March 24,2015 -2 -Report No.IES15-018
COMMENTS
Ontario Regulation 170/03 Drinking Water System outlines the testing and
reporting requirements for water systems
The above regulation is in support of the Safe Drinking Water Act 2002 and outlines all
the testing and reporting requirements for drinking water systems.The attached report
fulfills the requirements of this regulation.
Results of water quality testing indicate a very reliable and secure water supply
for Aurora
The attached report provides a summary of the legislative requirements under the Safe
Drinking Water Act 2002,and includes the corrective actions taken to address samples
failing to meet parameters referred to in the Regulation.A total of five adverse samples
were reported out of a total of 903 samples and three adverse chlorine residuals were
reported.All retest samples passed with no issues.
An adverse sample is the result of the presence of bacteria in a test referred to as a
presence/absence test.In each case there was chlorine present in the sampled water
which indicates a secure water system and in all cases the necessary re-sampling
protocol resulted in favorable outcomes.This is a very low rate of occurrence and is
indicative of a secure water supply.
An adverse chlorine residual event is where the combined chlorine residual is below the
0.25 mg/L.(Regulation states a minimum chlorine residual of 0.25 mg/L).This result
was reported to the MOE as an adverse condition.As required and directed by the
Ministry of Environment and the York Region Public Health Department,the watermains
in that area were flushed until the combined chlorine residual was above 0.25 mg/L.
LINK TO STRATEGIC PLAN
Objective 2:Invest in sustainable infrastructure
Maintain and expand infrastructure to support forecasted population growth through
technology,waste management,roads,emergency services and accessibility.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
There are no alternatives to the recommendations presented in this report.
FINANCIAL IMPLICATIONS
There are no financial implications with this report.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 9 Page -2
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General Committee Meeting Agenda
Tuesday, March 24,2015 Item 9 Page - 3
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March 24, 2015 -3-Report No. IES15-018
CONCLUSIONS
The findings from the 2014 reporting year continue to demonstrate that the Town of
Aurora meets all regulatory compliance requirements prescribed through applicable
legislation.
PREVIOUS REPORTS
Report No. IES14-015-Drinking Water Quality Report
ATTACHMENTS
Appendix "A"-Drinking Water Quality Report-January 1 to December 31 , 2014
PRE-SUBMISSION REVIEW
Executive Leadership Team meeting of March 12, 2015
Prepared by: Luigi Colangelo, Manager of Ope~"<
//mar Simanovskis
Director, Infrastructure &
Environmental Services
1-o~t Neil Garbe
Chief Administrative Officer
Appendix A
TOWN OF AURORA
DRINKING WATER QUALITY ANNUAL
REPORT
JANUARY 1 TO DECEMBER 31,2014
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 9 Page -4
-91 -
The Town of Aurora Water Quality Report 2014 Page 2 of 7
Regulatory Requirements
This report is prepared in accordance with Ontario Regulation 170/03,Drinking Water
Systems under the Safe Drinking Water Act 2002.
Who Looks After the Water Supply?
York Region is responsible for the water supply,production,treatment,and storage and
trunk distribution.York Region is the wholesale supplier of water to The Town of Aurora
and they publish an annual report with respect to the general information of water at the
supply points.Their report can be found at this following link:http://www.york.ca
In regards to delivery,The Town is the retail supplier of water to the consumer and is
responsible for its own distribution network.
The make-up of the Town’s water supply is a blended combination of ground water
and surface water.In regards to the ground water,York Region operates six
production wells (numbered 1 through 6)in Aurora,which range in depth from 98 to
104 meters.The majority of the ground water supply is provided through wells
(number 1 through 4),located at the well field and treatment facility on Water Well
Lane,near Aurora Heights Drive and Yonge Street.The aquifer from which the
Town’s wells draw is part of an extensive aquifer (known as the Yonge Street Aquifer)
which also makes up part of the current water source for the Town of Newmarket and
parts of the Town of East Gwillimbury.The Town’s wells produce approximately 3
million m³of water per year.
In respect to the surface water portion of the supply,the Town currently receives
Lake Ontario surface water from two supply sources,the City of Toronto supply and
the Region of Peel feed.In September 2002,York Region had commenced
supplementing the Town’s ground water supply with Lake Ontario water from the
south end of Town (Yonge Street &Bloomington Road).In the spring of 2008,York
Region had completed the new Peel feed supply which runs north up Bathurst Street.
This supply is connected to the Town’s distribution system at a number of
interconnecting points along Wellington Street,and then terminates in the NW
Orchard Heights Boulevard reservoir.
Since June 2008,York Region is responsible for the operational mixing ratio of the
two water supplies.Currently the annual average mixing ratio is 75%surface water
supply (Lake Ontario)and 25%groundwater supply.
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The Town of Aurora Water Quality Report 2014 Page 3 of 7
Water Treatment
Water treatment for Aurora wells changed in September 2002 from chlorination
disinfection (adding chlorine)to chloramination (adding chlorine and ammonia).This
was a necessary change to achieve compatible disinfection methods with that of the
Toronto supply.Sodium silicate is also added to the well supply to keep the iron in
suspension so it does not precipitate out and stain plumbing fixtures and laundry.
The Toronto supply and ground water are mixed at the Ridge Road water storage
tank.From there,the blended supply enters the Town’s distribution system.
Following treatment of the ground water source,the water enters the Town's
distribution system from three points:for wells #1,#2,#3,#4 at Aurora Heights Drive
west of Yonge Street,well #5 at Old Yonge Street and St.John’s Side Road,and
well #6 at Bayview Avenue and St.John’s Side Road.
The Toronto supply surface water that is being blended enters through an
interconnecting watermain between the Town of Richmond Hill and the Town of
Aurora at the intersection of Yonge Street and Bloomington Side Road.The water
storage tanks located in Town,which are operated by the York Region,make up an
integral component of the Town’s distribution system.Storage tanks are for the
purpose of providing relatively constant system pressure and to provide a reserve
volume of water for community fire protection and to meet system peak demands.
There are currently three water towers (NW,SW,PD9),two reservoirs (NW,Bathurst
Street)and one storage tank (Ridge Road).There is also an easterly pressure
district that is supplied by a Regional water booster station (Aurora East),as noted;
the storage tanks and booster station are components of the various pressure
districts of the distribution system.
Pressure Districts
Pressure districts are necessary to equalize the operational water pressures that are
dictated by the Town’s various geographic elevations.There are six pressure
districts in Town numbered 1 through 6.Pressure district number 1 is the largest
zone and is also referred to as the Central District.Zone 1 pressures are provided
by hydraulic head at the NW Reservoir and the Ridge Road tank;both these storage
vessels are at the same elevation.Zone 2 (Western District)pressures are provided
by the NW Water Tower next to the NW Reservoir.Zone 3 (Coscan)pressures
provide by the SW Tower on Allenvale Drive.Zone 4 (Eastern District)pressures
provided by York Region’s Wellington Street East Water Pumping Station.Zone 5
(PD9)is provided pressure via the new Oak Ridges Water Tower on the north side of
Bloomington Road at the Provincial offices near Yonge Street.Zone 6 is a Town
owned Water Booster Station at the corner of Industrial Parkway South and Vandorf
Side Road that supplies pressure along Vandorf Side Road to the subdivisions east
of Bayview Avenue.
The new Peel feed pressure is supplied by the Bathurst Street reservoir just north of
Bloomington Road,and as mentioned,terminates and continues to blend with the
current supplies in the NW Reservoir,as part of the Central Zone 1 pressure district.
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The Town of Aurora Water Quality Report 2014 Page 4 of 7
Regional Water Sampling Program
Regional operational staff collects samples in Town from the raw untreated water at
the respective wells,points where treated water enters the distribution system and at
storage sites.The surface supplies are being sampled and monitored at the point of
mixing from the Ridge Road storage tank and the NW Reservoir.
The Town of Aurora Water Distribution System
The Town owns and operates the distribution network,which includes the watermain
piping,booster station,fire hydrants,service connections and meters.Aurora's
distribution network,which provides water to the consumer,is divided into five pressure
districts with pressures varying between 40-100 p.s.i.
The Town’s system is comprised of approximately 233 kilometres of watermain,located
typically on local roads.The watermain pipe materials consist of ductile iron (55%),cast
iron (5%),and P.V.C.(40%).
Infrastructure and Environmental Services is responsible for the maintenance and
operation of the water distribution system.Staff members within the section who
operate the system are certified and licensed by the Ministry of the Environment.The
Town certified staff performs a variety of maintenance activities on the watermains to
keep them operational and to mandate sampling for disinfectant levels and
bacteriological testing.Some of the activities include watermain break repairs,valve
exercising and repair programs,utility stakeouts,flushing of watermains,fire hydrant
maintenance and water sampling.
Water Sampling
The Town certified operators currently take water samples for microbiological analysis
and chlorine residual tests every week at various locations throughout the Town using
water sample stations.The locations are altered week to week to ensure complete
distribution system coverage.Town staff also collects daily chlorine residual samples to
ensure continuous disinfection throughout the distribution system
Once the microbiological samples are collected,they are taken for analysis to the York-
Durham Regional Environmental Laboratory in Pickering.The Laboratory is accredited
for microbiological testing by the Canadian Association for Environmental Analytical
Laboratories.Any samples which contain indicators of “adverse”water quality are
immediately identified and the information forwarded to the Ministry of Environment and
the York Regional Health Unit for follow up.Mandated protocols are then instituted for
the necessary remedial actions.
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The Town of Aurora Water Quality Report 2014 Page 5 of 7
The re-sampling (remedial action)consists of three samples to be collected for each
adverse sampling site.Flushing the distribution system in the vicinity of the re-sampling
is also performed.One sample is collected from the affected site,one at an upstream
location and one sample at a down stream location.The chlorine residual and the time
of the sampling for each site are noted for each location.
Based on the newly introduced “Safe Drinking Water Act”Regulation (O.Reg.170/03),
the Town of Aurora is required to sample for microbiological contamination at seventeen
random location points throughout the distribution network on a weekly basis.Also
required are daily chlorine residual tests,trihalomethanes tested quarterly and lead
tested annually at points that reflect the maximum residence time in the distribution
system.
Lead Sampling Reduction
The Town applied for regulatory relief from the Community Lead Sampling Program in
November 2011,under the Safe Drinking Water Act,2002.On January 5,2012,the
Town received regulatory relief from Lead Sampling,as a result of successfully
completing 8 consecutive rounds of Lead testing in which less than 10%of the 494
residential Lead Samples collected exceeded the Ontario Drinking Water Quality
Standard for Lead 0.010 mg/L.Aurora’s new regulatory requirement for Lead Sampling
will be as follows:8 distribution samples between December 15,2011 to April 15,2012,
another 8 distribution samples between June 15,2012 to October 15,2012 annually
until October 15,2016.
The following table summarizes the results of the various required tests for the period
noted:
PERIOD –JANUARY 1 TO DECEMBER 31,2014
NUMBER OF SAMPLES
TAKEN PARAMETER ADVERSE
903 -Bacterialogical
-Residual Chlorine
5 Adverse bacterial
3 Adverse Chlorine
4 Trihalomethanes 0
8 Lead Samples 0
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The Town of Aurora Water Quality Report 2014 Page 6 of 7
76 Maple Street Sample Station-3 adverse results
The adverse results occurred July 21st,28th,and August 5Th 2014.As per standard
operating procedures,the watermains in the area were flushed after each adverse
and 3 re-samples (one at the original location plus one upstream and one
downstream)following the 3 separate adverse samples.All follow-up results were
favourable.Due to the close proximity of these adverse results,staff investigated
the sample station and recommended replacement.No additional adverse results
have occurred since the upgrade.
74 Dunning Avenue.Sample Station-1 adverse result
The adverse result occurred July 21th 2014 and reported to the Town on July 22nd.
As per standard operating procedures,the watermains in the area were flushed and
3 re-samples (one at the original location plus one upstream and one downstream)
were taken July 22nd 2014.All follow-up results were favourable and the occurrence
was deemed a sampling error.
390 Industrial Parkway South.Sample Station-1 adverse result
The adverse result occurred July 7th 2014 and reported to the Town on July 8th.
As per standard operating procedures,the watermains in the area were flushed and
3 re-samples (one at the original location plus one upstream and one downstream)
were taken July 8th 2014.All follow-up results were favourable and the occurrence
was deemed a sampling error.
333 First Commerce Dr.Recorded from Hydrant-1 adverse chlorine residual
Flushed system and restored residual.
225 Carisbrook Cir.Recorded Sample Station-1 adverse chlorine residual
Flushed system and restored residual.
14726 Bayview Av.Recorded from Hydrant-1 adverse chlorine residual
Flushed system and restored residual.
Overall,the Town water supply system is being operated to a high level of service
resulting in the delivery of safe water to the community.The number of adverse
samples is not out of line from previous years and all follow up results were favourable.
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The Town of Aurora Water Quality Report 2014 Page 7 of 7
Available to the Public
Water Quality Reports are available annually;they are available to the public and can
be picked up free of charge at Aurora Town Hall,100 John West Way,Infrastructure &
Environmental Services,3rd Floor,or at the Public Works Yard,9 Scanlon Court.
Water Quality Reports are also available on the Town website at:www.aurora.on.ca
York Region provides reports on the summary of sample results taken at the supply
sources at the following link:http://www.york.ca
Any questions related to this report or any other water quality issue may be directed to
the Water and Wastewater Supervisor,at (905)727-3123,extension 3442;or in writing
to The Town of Aurora,100 John west Way,P.O.Box 1000,Aurora,Ontario,L4G 6J1.
General Committee Meeting Agenda
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES15-019
SUBJECT:Ministry of Environment Drinking Water System Inspection
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.IES15-019 be received for information.
PURPOSE OF THE REPORT
This report fulfills the requirements mandated under Schedule 22 of Ontario Regulation
170/03,Drinking Water Systems Regulation.
BACKGROUND
Legislative amendments to the Safe Drinking Water Act,2002,released in 2004
resulted in substantial changes to Water and Wastewater operations.Amendments to
O.Reg.170/03 increased the regulatory inspection compliance requirements on
drinking water system operations.The amendments also required an increase in
reporting by system owners on the performance of systems to the Ministry of the
Environment and applicable stakeholders.
COMMENTS
Annual Inspection of Aurora’s Drinking Water Distribution System passes with
full compliance
On December 2,2014 a Ministry of Environment Drinking Water Inspector conducted an
unannounced inspection of Aurora’s Drinking Water System.The inspection included a
physical inspection of all administrative procedures,a compliance assessment,and a
review of maintenance records such as our DWQMS Operational Plan,licencing and
training.Our Inspection rating from the Ministry of Environment for 2014 was 100
percent compliance.
Continuous improvement opportunity identified during the Inspection
Aurora’s Drinking Water Works Permit,Schedule B,2.3 requires that all parts of the
drinking water system in contact with drinking water are:
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March 24,2015 -2 -Report No.IES15-019
Disinfected before being put back in service in accordance with the provisions of
the AWWA C651 –Standard for Disinfecting Watermains.
At the time of the inspection the Town of Aurora’s procedure for emergency watermain
break repairs did not reference the AWWA C651Standard for Disinfecting Watermains.
The procedure also referenced that bacteriological sampling to be performed the next
business day when the AWWA standards require bacteriological samples be taken after
repairs are completed to provide a record for determining the procedure’s effectiveness.
The department has since updated our emergency watermain break procedure QMS-
PRO-010 to reflect the current AWWA C651 Standard for Disinfecting Watermains.
LINK TO STRATEGIC PLAN
Objective 2:Invest in sustainable infrastructure
Maintain and expand infrastructure to support forecasted population growth through
technology,waste management,roads,emergency services and accessibility.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
There are no alternatives to the recommendations presented in this report.
FINANCIAL IMPLICATIONS
There are no financial implications with this report.
CONCLUSIONS
The Ministry of Environment conducts water system inspections on an annual basis as
required by Schedule 22 of Ontario Regulation 170/03,Drinking Water Systems
Regulation.
These inspections occur unannounced and involve review of procedures,compliance
with the Drinking Water Quality Management Standard and physical inspections of the
operation.The findings from the 2014 reporting year continue to demonstrate that the
Town of Aurora operates at a high standard and with high regard for regulatory
compliance requirements prescribed through applicable legislation.
PREVIOUS REPORTS
Report No.IES14-020 –MOE Drinking Water Inspection Report
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General Committee Meeting Agenda
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March 24, 2015 -3-Report No. IES15-019
ATTACHMENTS
Appendix "A"-MOE Drinking Water Inspection Report
PRE-SUBMISSION REVIEW
Executive Leadership Team meeting of March 12, 2015
-Neil Garbe //mar Simanovskis
Director, Infrastructure &
Environmental Services
Chief Administrative Officer
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page - 4
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Ministry of the E nvironment
And Climat e Change
Central Region,
York Durham District Office
230 Westney Road South, 5 Floor
A)a:x, ON L 18 7J5
Tel. {905) 427-5600
Fax (905) 427-5602
The Town o f Aurora
I 00 John West Way
Aurora, Ontario
L4G 6JI
Mlnlster e de I'Envlronnement et de
I' Action en matiere de changemen t
climatique
Region du Centre
Bureau de district de York Durham
230, chemin Westney suo, 5e etage
Ajax, O N L1S 7JS
Tel. (905) 427-5600
Fa)C (905) 4274502
Appendix A
('~
t?ontario
Attention: Mr. Luigi Co langelo, Manager of Operations Services
RE: Aurora Distribution System 260003227
Drinking Water Inspection Report
File: SI YO AU SC 540
Please find attached the Mini st ry of the Environment's inspection report for the above faci li ty. The
report detai ls the findin gs of the inspecti on that began on D ece mb er 2nd, 2014.
The Appendi x section ofthe inspection includes the Stakeholder Appendix A with links to key
reference and guidance materials available on the Mini stry ofthe Environment's (MOE) website.
Appendix B contains the inspection rating re cord and an updated ri sk methodo logy memo.
Please note the attached !RR methodology memo describing how th e ri s k rating mode l has improved
to better reflect the hea lth related and administrative n o n~co mplian ce found in an inspection repo rt.
IRR ratings are published (for the previous inspection year) in the Mini stry 's Chief Drinking Water
Inspectors' Annual Report.
In the inspection re port, an y "Actions Required" are linked to incid ents of non-co mpliance with
regulatory requirements contai ned within the Act, a regulation, or site-spec ifi c approva ls, licenses,
pe r mits, orders or instructions. Such violations could r esul t in the iss uance of mandato ry abatement
in strum ents including Orders, tickets, penalties, o r referrals t o the mini stry's Investi gati ons and
Enforcement Branch.
''Recommended Actions" convey information that the owner or ope rating authority should consider
impl ementing in order to advance efforts already in place to address s uch issues as emergency
preparedness, the ava ilabi lity of in format ion to cons um ers, and confo x-man ce w ith ex isting and
e me rgin g industrial sta ndard s. Pl ease note that items which appear as recommended actions do not, in
th emse lves, constitute vio lat ions.
Please note, you will find in the repot1 that bullets are shown in bold print an d are the consistent and
standard responses to the infox-mation gathered during the inspection. Statements shown in regular
font provide additio nal site-specific detail s.
Section 19 of the Safe Drin king Water Act (Standard of Ca re) crea tes a number of obli gations for
individuals who exercise decision-making authority over municipal drinking water systems. Pl ease be
aware that th e Mini stry has encouraged s uch individuals, particularly mun ici pal councillors, to take
General Committee Meeting Agenda
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steps to be better informed about the drinking water systems over which they have decis ion-making
authority. These steps could itlclude asking for a copy of this inspection report and a review ofits
find ings. Further information about Section 19 can be foun d in "Taking Care of Your Drinking
Water: A guideflJr members of municipal council" fo und under "Resources" on the Drinking Water
Ontario website at www.ontario.ca/drinkinuwater.
I would like to thank the Town of Aurora staff for the assistance afforded to me d uring this
compliance assessment. If you have any questions or concerns please contact myself or Demetra
Karas, Water Supervisor, Central Region at 905-427 -5630.
Yours truly,
H.Williruns
Water Inspector
Safe Drinking Water Branch
Ministry of Environment
Phone: (905) 427-5613
cc:
Lindsay Hayworth, Water & Wastewater Su.pervisor
Ben Longstaff, Director, Watershed Management, Lake Simcoe Region Conscrvotion Authority
Adelina Urbanski, Commissioner of Health, York Region
Bernard Mayer, Manager of Health Protection, York Region Health Unit
Marion Young, Admin Clerk, Safe Water Team, Health Protection Division
Joe LaMarca, Dire ctor, Health Protection Division, Community Health Services Deportment
Water Supervisor, York Durham District Orficc, MOE
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r'~ t ~ vr Ontario
Ministry of the Environment
TOWN OF AURORA DISTRIBUTION SYSTEM
Inspection Report
Site Number:
Inspection Number:
Date of Inspection:
Inspected By:
260003227
1-BEXE7
Dec02, 2014
Holie Williams
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('~
t?ontario
Ministry of tbe Environment Drinking Water Inspection
TABLE OF CONTENTS
1. Drinking w-ater System Owners Information
2. Drinking Water System Inspection Report
Appendix:
A. Stakeholders Appendix
B. Inspection Rating Record
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Tuesday, March 24,2015 Item 10 Page - 8
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f')h t > vr-Ontario Ministry of the Environment
Inspection Report
OWNER INFORMATION:
Company Name: AURORA, THE CORPORATION OF THE TOWN OF
Street Number: 100 Unit Identifier:
Street Name: JOHN WEST Way
City: AURORA
Province: ON
CONTACT INFORMATION
Type:
Phone:
Email:
Title:
Type:
Phone:
Email:
Title:
Manager
(905) 727-3 123 x3446
lcolangelo@aurora .ca
Manager of Operations Services
Supervisor
(905) 727-3123 x3442
lhayworth@aurora.ca
Water and Wastewater Supervisor
INSPECTION DETAILS:
Postal Code:
Name:
Fax:
Name :
Fax:
L4G 6J1
Luigi Colangleo
(905) 727-7616
Lindsay Hayworth
(905) 727-7616
Site Name:
Site Address:
TOWN OF AURORA DISTRIBUTION SYSTEM
100 JOHN WEST WAY AURORA L4 G 6J1
County/District:
MOE District/Area Office:
Health Unit:
Conservation Authority
MNR Office:
Category:
Site Number:
Inspection Type:
Inspection Number:
Date of Inspection:
Date of Previous Inspection:
A urora
York-Durham District
YORK REGION HEALTH SERVICES DEPARTMENT
N/A
N/A
large Municipal Residential
260003227
Announced
1-BEXE7
Dec 02,2014
Jan 13, 201 4
COMPONENTS DESCRIPTION
Site (Name):
Type:
Comments:
Not Applicable
MOE DWS Mapping
DWS Mapping Point
Report Generated forwilliaho on 29/1212014 (dd/mm/yyyy)
Site #: 260003227
TOwN OF AURORA DISTRIBUTION SYSTEM
Date of Inspection: 021121201 4 (dd/mm/yyyy)
Sub Type:
Page 2 of 10
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"~ t ~ z,r Ontario
Ministry of the Environment
Inspection Report
Site (Name):
Type:
Comments:
Aurora Di stribution System
Other SubType:
The Aurora Distribution System (The System) is owned and operated by the Town of Aurora (The
Town) and serves a population of approximately 57,000. The Town is responsible for the operation
and maintenance of approximately 220 kilometers of watermain, a booster pumping station,
watermai n valves , fire hydrants, service connections, and water meters.
The System receives a mix of treated surface water and groundwater from six production wells that
are owned and operated by the Region of York (The Region) and surface water that is treated by the
City of Toronto and the Region of Peel. Chloramination is used in the treatme nt process. The
transmission lines and storage faci lities are owned and operated by the Region of York.
Site (Name): Vandorf Booster Pumping Station
Type: Other Sub Type:
Comments:
The Vandorf Booster Pumping S tation (The Pumping Station) located at the south-east corner of
Vandorf Side Road and Industrial Parkway South is equipped with two booster pumps each rated at
65 Us, one fire booster p ump rated at 131 Us, and a 125 kW standby diesel generator.
Report Generated for williaho on 291 1212014 (dd/rnmlyyyy)
Site #: 260003227
TOWN OF AURORA DISTRIBUTION SYSTEM
Date of Inspection: 0211212014 (ddlmm/yyyy)
Page 3 of 10
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r"'):..:: t "> r-Ontario
Ministry of the Environment
Inspection Report
INSPECTION SUMMARY
INTRODUCTION
.. The primary focus of this inspection is to confirm compliance with Ministry of the
Environment legislation and authorizing documents such as Orders and Certificates of
Approval, as well as evaluating conformance with Ministry drinking water related policies
and guidelines during the inspection period.
This report is based on an inspection of a "stand alone connected distribution system".
This type of system receives treated water from a separately owned "donor" system. This
report contains all of the elements required to assess key compliance and conformance
issues associated with a "receiver'' system to ensure that the system was not being
operated or managed in a "deficient" condition, as defined under 0. Reg. 172/03. The report
does not contain items associated with the Inspection of the donor system, such as source
waters, Intakes/wells and treatment facilities.
This drinking water system Is subject to the legislative requirements of the Safe Drinking
Water Act, 2002 (SDWA) and regulations made therein, Including Ontario Regulation 170/03,
"Drinking Water Systems" (0. Reg.170/03). This Inspection has been conducted pursuant to
Section 81 ofthe SDWA.
Your system was chosen for a focused inspection during this inspection cycle because
Inspection findings over the past three years were such that the number of violations was
minimal or non existent. there were few or no orders issued to you that were of significance
in the maintenance of water potability and there were no deficiencies as defined in 0. Reg.
172/03. The undertaking of a focused inspection at your drinking water system during this
year's inspection cycle does not ensure that a similar type of inspection will be conducted
at any point in the future.
An inspection of the Aurora Distribution System was conducted on December 2. 2014 by Provincial
Officer Holle Williams. The inspection included the physical inspection of the works as well as a
compliance assessment with all applicable legislation and legal documents.
Documents reviewed in association with this report included, but were not limited to:
1. Ministry of the Environment Municipal Drinking Water Licence (MDWL), number 115-101, issue
number 2, dated January 5, 2012.
2. Ministry of the Environment Drinking Water Works Permit (DWNP), number 115-201, issue
number 1, dated August 29, 2011 ,
3. Other documents maintained by the owner/operating authority for the period of January 2014
through to December 2014, were also reviewed in conjunction with this inspection .
TREATMENT PROCESSES
• The owner had ensured that all equipment was installed in accordance with Schedule A and
Schedule C of the Dri nking Water Works Permit.
The Drinking Water Works Permit references an emergency standby booster pumping station
located at the south-east comer ofVandorf Side Road and Industrial Parkway South. This
pumping station incl udes two booster pumps and one fire booster pump along with a standby
diesel generator.
Report Generated forwilliaho on 29/1212014 (dd/mmlyyyy}
Site #: 260003227
TO\o\IN OF AURORA DISTRIBUTION SYSTEM
Date of Inspection : 0211212014 (dd/mm/yyyy)
Page4 o f 10
General Committee Meeting Agenda
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TREATMENT PROCESSES
Ministry of the Environment
Inspection Report
" The owner/operating authority was in compliance with the requirement to prepare Form 1
documents as required by their Drinking Water Works Permit during the Inspection period.
The Town of Aurora had six Form 1 documents for the inspection period. The documents were
reviewed on site and appeared to be in compliance with the Drinking Water Works Permit.
.. The Operator-in-Charge had ensured that all equipment used In the processes was
monitored, inspected, and evaluated.
TREATMENT PROCESS MONITORING
" The secondary disinfectant residual was measured as requi red for the distribution sys1em.
As per Ontario Regulation 170/03, Schedule 7-2, chlorine sampling should be either daily or on two
different days of the week. For sampling on two days, there must be at least 48 hours between the
last sample of one day and the first sample of the next sampling day. Four samples are to be taken
o ne day a nd three on the other. Each sample collected on one day must be from a separate
location .
The Town o f Aurora sample the distribution system for chlorine on Mondays and Fridays, with 4
samples taken on Mondays and 3 samples taken on Fridays.
DISTRIBUTION SYSTEM
• Existing parts of the distribution system that were taken out of service for inspection. repair
or other activities that may lead t o contamination, and all new parts of the distribution
system that came in contact with drinking' water, were disinfected in accordance with
Schedule B, Condition 2.3 of the Drinking Water Works Permit.
The Drinking Water Works Permit, Schedule B, 2.3, requires that all parts of the drinking water
system in contact with drinking water which a re:
Added, modified, replaced , extended; or
Taken out of service for inspection, repair or other activities that may lead to contamination ,
Shall be d isinfected before being put into service in accordance with the provisions of the AWNA
C651 -Standard for Disinfecti ng Water Mains or an equivalent procedure.
Review of the Town of Aurora's procedure for emergency watermain break repairs did not
reference AWWA C651 Standard for disinfecting Water Mains o r an equivalent method . The
procedure also referenced that bacteriological sampling to be performed the next business day
when the AWWA standards require bacteriological samples be taken after repairs are completed to
provide a record for determining the procedure's effectiveness.
It is recommended that the Town of Aurora update their procedures to reflect current AWWA
Stan dard C651 .
.. Based on the records available the owner was able to maintain proper pressures in the
distribution system.
The Town of Aurora experienced 32 low pres·s ure complaints in the inspection perio d.
OPERATIONS MANUALS
Report Generated for williaho on 29/1212014 {dd/mmlyyyy)
Site #: 260003227
TOWN OF AURORA DISTRIBUTION SYSTEM
Date of Inspection: 02112/2014 (dd/rnmfyyyy)
Page 5 of 10
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r')h:
t?ontario
OPERATIONS MANUALS
Ministry of the Environment
Inspection Report
• The operations and maintenance manuals contained plans, drawings and process
descriptions sufficient for the safe and efficient operation of the system.
.. The operations and maintenance manuals did meet the requirements of the Permit and
Licence or Approval issued under Part V of the SDWA.
LOGBOOKS
• Records or other record keeping mechanisms confirmed that operational testing not
performed by continuous monitoring equipment was being done by a certified operator,
water quality analyst, or person who suffices the requirements of 0 . Reg. 170/03 7-5.
Subsection 23(1)23 of Ontario Regulation 128/04 states that the owner or operating authority of a
municipal residential subsystem shall designate an overall responsible operator (ORO). The ORO
shall be an operator who holds a certificate for that type of subsystem and that is of the same class
as or higher than the class of that subsystem.
The Town of Aurora is in compliance with this legislative requirement.
SECURITY
* The owner had provided security measures to protect components of the drinking-water
system.
There is one bulk water filling depot located at 9 Scanlon Court and is equipped with backflow
prevention .
CERTIFICATION AND TRAINING
* The overall responsible operator had been designated for each subsystem .
Subsection 23(1 )23 of Ontario Regulation 128/04 states that the owner or operating authority of a
municipal residential subsystem shall designate an overall responsible operator (ORO). The ORO
shall be an operator who holds a certificate for that type of subsystem and that is of the same class
as or higher than the class of that subsystem .
The Town of Aurora is in compliance with this legislative requirement.
* Operators in charge had been designated for all subsystems which comprised the drinking-
water system.
Subsection 25(1) of Ontario Regulation 128/04 states that the owner or operating authority of a
subsystem shall designate one or more operators as operators-in-charge (OIC) of the subsystem.
Subsection 25(5) states that a person who holds an operator-in-training certificate shall not be
designated as an OIC. Duties of the OIC are listed in Section 26 of O.Reg. 128/04.
The Town of Aurora is in compliance with this legislative requirement.
WATER QUALITY MONITORING
* All microbiological water quality monitoring requirements for distribution samples were
being met.
The Town of Aurora exceed their requirements for bacteriological sampling.
Report Generated for williaho on 2911212014 (ddlmm/yyyy)
Site#: 260003227
TOWN OF AURORA DISTRIBUTION SYSTEM
Date of Inspection: 0211212014 (ddlmmlyyyy)
Page 6 of 10
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -13
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r-~
t?ontario Ministry of the Environment
Inspection Report
WATER QUALITY MONITORING
• All trihalomethanes water quality monitoring requirements prescribed by legislation were
conducted within the required frequency.
Ontario Regulation 170/03, Schedule 13-6, requires the owner of a drinking water system to ensure
that at least one distribution sample is taken every 3 months, from a point in the drinking water
system's distribution system, or plumbing that is connected to the drinking water system, that is
likely to have an elevated potential for the formation of trihalomethanes.
The Town of Aurora is in compliance with this legislative requirement.
• All sampling requirements for lead prescribed by schedule 15.1 of 0. Reg . 170/03 were
being met.
The Town of Aurora is required to take 8 samples for lead in the d istribution system in the periods
between December 15, 2013 to April15, 2014 and again between June 15, 2014 to October 15,
2014. Records were available for review on site.
The Town of Aurora is in compliance with this requirement.
* Records confirmed that chlorine residual tests were being conducted at the same time and
at the same location that microbiological samples were obtained.
Sample submission records were reviewed; all submissions for microbiological parameters
included a chlorine residual taken at the time the sample was taken .
WATER QUALITY ASSESSMENT
• Records show that all water sample results taken during the review period met the Ontario
Drinking Water Quality Standards (0. Reg . 169/03).
REPORTING & CORRECTIVE ACTIONS
* All changes to the system registration information were provided within ten (1 0) days of the
change.
The Drin king Water System Profile was up to date at the time of the inspection.
OTHER INSPECTION FINDINGS
* The following issues were also noted during the Inspection:
The Drinking Water Works Permit, Schedule B, 2.3, requires that all parts of the drinking water
system in contact with drinking water which are:
Added, modified, replaced, extended; or
Taken out of service for inspection , repair o r other activities that may lead to contami nation,
Shall be disinfected before being put into service in accordance with the provisions of the AWWA
C651 -Standard for D isinfecting Water Mains or an equivalent procedure.
Review of the Town of Aurora's procedure for emergency watermain break repairs did not
reference AWWA C651 Standard for disinfecting Water Mains or an equivalent method. The
procedure also referenced that bacteriological sampling to be performed the next business day
when the AWWA standards require bacteriological samples be taken after repairs are completed to
provide a record for determining the procedure's effectiveness.
Report Generated for willlaho on 29/12/2014 (dd/mm/yyyy}
Site #: 260003227
TOWN OF AURORA DISTRIBUTION SYSTEM
Dale of Inspection: 02/12/2014 (dd/mm/yyyy)
Page 7 of 10
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -14
-111 -
('~ :). > z.,r-Ontario Ministry of the Environment
Inspection Report
NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED
This section provides a summary of all non-<:ompliance with regulatory requirements identified during the
Inspection period, as well as actions required to address these issues. Further details pertaining to these
items can be found in the body of the inspection report.
Not Applicable
Report Generated for williaho on 29/1212014 (dd/mmlyyyy)
Site#: 260003227
TOWN OF AURORA DISTRIBUTION SYSTEM
Date of Inspection: 02/12/2014 (dd/mm/yyyy)
Page 8 of 10
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -15
-112 -
r')h
t?ontario Ministry of the Environment
Inspection Report
SUMMARY OF RECOMMENDATIONS AND BEST PRACTICE ISSUES
This section provides a summary of all recommendations and best practice issues Identified during the
Inspection period. Details pertai ning to these Items can be found in the body of the inspection report. In the
interest of continuous improvement in the Interim, it Is recommended that owners and operators develop an
awareness of the following issues and consider measures to address them.
1. The following issues were also noted during the Inspection:
The Drinking Water Works Permit, Schedule B, 2 .3, requires that all parts of the drinking water system in
contact with drinking water which are:
Addled, modified, replaced, extended; or
Taken out of service for inspection, repair or other activities that may lead to contamination,
Shall be disinfected before being put into service in accordance with the provisions of the AWWA C651 -
Standard for Disinfecting Water Mains or an equivalent procedure.
Review of the Town of Aurora's procedure for emergency watermain break repairs did not reference
AINWA C651 Standard for disi nfecting Water Mains or an equivalent method. The procedure also
referenced that bacteriological sampling to be performed the next business day w hen the AWWA
standa rds require bacteriological samples be taken after repairs are completed to provide a record for
determining the procedure's effectiveness.
Recommendation :
It is recommended that the Town of Aurora update their procedures to reflect current AWWA Standard
C651.
Report Generated for williaho on 2911212014 (dd/mmlyyyy)
Site #: 260003227
TOWN OF AURORA DISTRIBUTION SYSTEM
Date of Inspection: 0211212014 (dd/mmlyyyy)
Page 9 of 10
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -16
-113 -
.~ tr. Ontario
Ministry of the Environment
Inspection Report
SIGNATURES
Inspected By: Signature: (Provincial Officer):
Holie Williams
Reviewed & Approved By: Signature: (Supervisor):
Demetra Koros
Review & Approval Date:
Note: This inspeclioll does not in any way suggest that there is or has been compliance with
applicable legislation and regulations as they apply or may apply to this facility. It is, and remains,
the responsibility of the owner and/or operating authority to ensure compliance with all applicable
legislative and regulatory requirements.
Report Ger1erated tor Williai"IO 011 29112/2014 (ddlmmfYyyy)
.site #; 26000J227
TOWN OF AURORA DISTRIBUTION SYSTEM
Date or lnspedJo11; 02/12/2014 [dd/mmlyyyy)
Page 10 of fO
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -17
-114 -
f'~ t > vr Ontario
APPENDIX A
STAKEHOLDER APPENDIX
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -18
-115 -
June 2 01 2
Key Reference and Guidance Material for
Municipal Residential Drinking Water Systems
Many useful materials are posted on the Ministry
of the Environment's Drinking Water Ontal'io
website at www.ont ario.ca/drinkiugwater to help
in the operation of your drinking water system.
Bel ow is a list of key materials frequently used by
owners and operators of municipal drinking water
systems. To read or download these materials, go
to D r inldng W ater Ontario and search in the
Resources section by Publication Number.
Visit Drinking Water Ontario f or more useful
materials. Contact the Public Information Centre if
you need assistance or h ave questions at 1-800-565-
4923/416-325-4000 or p i cemail.moe@ ontario.ca.
I r:I1rn1J t.,, ... •t.cll ~nu.1:1~:t :.IIJ:I•I.,!U ·~l'iiiJY3i
4448e01 Procedure for Di sinfection of Drinking Water in Ontario
:•-, --~~OnfltiiO
71 52e Strategies f or Minimizing the· Disinfection Products Trihalomethanes and Haloacetic
Acids
7467 Filtration Processes Te chnical Bulletin
7685 Ultraviolet Disinfection Technical Bulletin
8215 Total Trihalom ethane (TTHM) Reporting Requirements Technical Bulletin (February 2011)
26 01 e Overview Guide: Municipal Drinking Water Licensing Program
0000 Municipal Drinki ng Water Licensing Program Bulletin, Issue 1, Janua ry 2011
0000 Certification Guide for Operators and Water Quality Analysts
6560e Taking Samp les for the Community Lead Testing Program
7423e Commun ity Sampling and Testing for Lead: Standard and Reduced Sampling and
Eligibility for Exemption
7128e Drinking Water System Contact Li st
4449e01 Technical Support Document for Ontario Drinking Water Quality Standards
ontario.ca/dri nkingwater ---
PIBS8990b
,....~
t?ontario
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -19
-116 -
Juin 2012
Principaux guides et documents de reference
sur les reseaux residentiels municipaux d'eau
potable
Beaucoup de documentation sur le fonctionnement
d'un r,eseau d'eau potable se trouve sur le site Web
du minis t e r e d e l'E nvironne me n t .
Vous trouverez ci-dessous l a liste des principaux
documents que les proprietaires et les exploitants
de reseaux municipaux d'eau potable utilisent
frequemment. Pour lire ou telecharger ces
documents, allez sur le site Web du Ministere, et
effectuez une recherche par numero de publication
dans la section RESSOURCES.
Consultez le site d'Eau potable Ontal'io pour ou au 416 325-4000, ou encore a picema il.moe@
obtenir d'autre documentation. Commun.iquez avec ontal'io.ca si vous avez des questions ou besoin
le Centre d'information du public au 1800 565 -4923 d'aide.
llh '•l • ••••=mt•J :t•I.,,,ueJ.:ot llll~ :3111 :3111/!V•ill :1• l.,!U I Il~:
4448f01 Marche a su ivre pour desinfecter l'eau portable en Ontario
7152e Strategies for Minimizing the Disinfection Products Trihalomethanes and Haloacetic
Acids (en anglais seulement)
7467 Filtration Proces ses Technical Bulletin (en anglais seulement)
7685 Ultraviolet Disinfectio11 Technical Bulletin (en anglais seulement)
8215 Total Trihalomethane (TTHM) Reporting Requirements Technical Bulletin (fevrier 2011)
(en anglais seulement)
2601f Guide general -Programme de delivrance des permis de reseaux municipaux d'eau
potable
0000 Bull etin du Programme de s permis de reseaux municipaux d'eau potable, numero 1,
janvier 2011
0000 Guide sur !'accreditation des exploitants de re seaux d'eau potable et des analystes
de Ia qualite de l'eau de reseaux d'eau potable
6560f Preliweme nt d'echantillons dans le cadre du programme d'analyse de Ia teneur en
plomb de l'eau dans les collectivites
7423f Echantillonnage et analyse du plomb dan s les collectivites : echantillonn age
normalise ou reduit et admissibilite a !'exemption
7128f Liste des personnes-ressources du reseau d'eau potable
4449f01 Document d'aide technique pour les normes, dire ctives et objectifs associes a Ia
qualite de l'eau potable en Ontario
ontario.ca/drinl<ingwater
PIBS 8990b
r'~
t?ontario
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -20
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f')k:
t?ontario
APPENDIXB
INSPECTION RATING RECORD
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -21
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Ministry of the Environment -Inspection Summary Rating Record (Reporting Year -2014-2015)
DWS Name: TOWN OF AURORA DISTRIBUTION SYSTEM
DWS Number: 260003227
DWS Owner: Aurora, The Corporation Of The Town Of
Municipal Location: Aurora
Regulation: O.REG 17010 3
Category: Large Municipal Residential System
Type Of Inspection: Adhoc
Inspection Date: December 2, 2014
Ministry Office: York-Durham District
Inspection Module
Treatment Processes
Distribution System
Operations Manuals
Logbooks
Certification and Training
Water Quality Monitoring
Reporting & Corrective Actions
Treatment Process Monitoring
Maximum Question Rating: 192
Non-Compliance Rating
o I 39
o I 21
o I 28
o I 14
o I 14
o I 51
0/4
o I 21
TOTAL 0/192
I Inspection Risk Rating I 0.00% I
I FINAL INSPECTION RATING: 1100.00% I
Inspection Rating Record Generated On 17-DEC-14 (Inspection ID: 1-BEXE7).
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -22
-119 -
Ministry of the Environment-Detailed Inspection Rating Record (Reporting Year-2014-2015)
DWS Name: TOWN OF AURORA DISTRIBUTION SYSTEM
DWS Number: 260003227
DWS Owner: Aurora, The Corporation Of The Town Of
Municipal Location: Aurora
Regulation: O.REG 170/03
Category: large Munldpal Residential System
Type Of Inspection: Adhoc
Inspection Date: December 2, 2014
Ministry Office: York-Durham District
Maximum Question Rating: 192
I Inspection Risk Rating I 0.00% I
I FINAL INSPECTION RATING: 1100.00% I
Inspection Rating Record Generated On 17-DEC-14 (Inspection ID: 1-BEXE7).
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -23
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Apr il 2012
APPLICATION OF THE
RISK METHODOLOGY
USED FOR MEASURING MUNICIPAL RESIDENTIAL
DRINKING WATER SYSTEM INSPECTION RESULTS
The Ministry of the Environment (MOE) has a are to encourage ongoing improvement of these sys5
rigorous and comprehensive inspection program terns and to establish a way to measure this progress.
for municipal residential drinking water systems
(MRDWS). Its objective is to determine the compli-MOE reviews the risk rating methodology every
ance of MRDWS with requirements under the Safe three years.
Drinking Water Act and associated regulations.
It is t he responsibility of the municipal residen-
tial drinking water system owner to ensure their
drinking water systems are in compliance with all
applicable legal requirements.
This document describes the risk rating m ethodol-
ogy, which has been applied to the findings of the
Ministry's MRDWS inspection results s ince fiscal
year 2008-09. The primary goals of this assessment
ontario.ca/drinkingwater
P IBS 6797e
The Ministry's Municipal Residential Drinking
Water Inspection Protocol contains up to 14 in-
spection modules and consists of approximately
120 regulatory questions. Those protocol ques-
tions are also linked to definitive guidance that
ministry inspectors use when conducting MRDWS
inspections. The questions address a wide range of
regulatory issues, from administrative procedures
1"):..::
t?ontario
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -24
-121 -
to drinking water quality monitoring. Additionally, Determining Potential to Compromise
the inspection protocol contains a n umber of non-the Delivery of Safe Water
regulatory questions.
The risk management approach used for MR DWS
A team of drinking water specialists in the ministry is align ed with the Government of Ontario's Risk
have assessed each of the inspection protocol r egula-
tory questions to determine the risk (not. complying
with the regulation) to the delivery of safe drinking
water. This assessment was based on establish ed
provincial risk assessment principles, with each
question receiving a risk rating referred to as the
Question Risk Rating. Based on the number of areas
where a system is deemed to be non-compliant dur-
ing the inspection , and the significance of lhese areas
to ad.m.inistrative, enVironmental, and health conse-
quences, a risk-based inspection rating is calculated
by the ministry for each drinking water system.
It is important to be aware that an inspection rating
that is less than 100 per cent does not mean that the
drinking wat er from the system is unsafe. It s hows
areas where a system's operation can improve. To
that end, the ministry works with owners and opera-
tors of systems to make sure they know what they
need to do to achieve full compliance.
The inspection r ating reflects the inspection results
of the specific drinking water system for the report-
ing year. Since the methodology is applied consis-
tently ove1· a period of years, it serves as a compara-
tive measure both provincially and in relation to the
individual system. Both the drinking water system
and the public are able to track the performance over
time, w hich encourages continuous improvement
and allows systems to identify specific areas requir-
ing attention.
The ministry's annual inspection program is an im-
portant aspect of our drinking water safety n et. The
ministry and its partners s hare a common commit-
ment to excellence and we continue to work toward
the goal of 100 per cent regulatory compliance.
I 2) APPLICATION OF RISK METHOOOLOGY
Management Framework. Risk management is a sys-
tematic approach to identifying potential hazards;
understanding the likelihood and consequences of
the hazards; and taking steps to reduce their risk if
necessary and as appropriate.
The Risk Management Framework provides a formu-
la to be used in the determination of risk:
RISK= LIKELIHOOD x CONSEQUENCE
(of the conse quence)
Every regulatory question in the inspection proto-
col possesses a likelihood value (L) for an assigned
consequence value (C) as described in Table 1 and
Table 2.
TABLE 1:
Likelihood of Consequence Occurring Likelihood Value
0%-0.99% (Possible but Hig hly Unlikely) L =O
1 -1 0% (Unlikely) L=1
11 -49% (Possible) L =2
50 -89% (Ukely) L =3
90 -1 00% (Almost Certain) L =4
TABLE 2:
Consequence Consequence Value
Medium Administrative Consequence C=1
Major Admi nistrative Consequence C=2
Minor Enviromnental COnsequence C=3
Minor Health Conseq uence C=4
Medium Environmental Consequence C=5
Major Environmental Consequence C=6
Medium Health Consequence C=7
Major Health Consequence C=B
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -25
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The consequence values (0 through 8) are selected The Question Risk Rating quantifies the risk of
to align with other risk-based programs and projects
currently under development or in use within the
ministry as outlined in Table 2.
The Question Risk Rating for each regulatory in-
spection question is derived from an evaluation of
every identified conseque nce and its correspond-
ing likelihood of occurrence:
• All levels of consequence are evaluated for
their potential to occur
• Greatest of all the combinations is selected.
TABLE 3:
non-compliance of each question relative to the
others. Questions with higher values are those with
a potentially more significant impact on drinking
water safety and a higher likelihood of occurrence.
The highest possible value would be 32 ( 4x8) and the
lowest would be 0 (Oxl).
Table 3 presents a sample question showing the
risk rating determination process.
Does the Operator in Charge ensure that the equipment and proce sses are monito red, inspected and evalu ated?
Ris k= Likelihoo d x Consequence
C=1 C=2 C=3 C=4 C=5 C=6 C=7 C=B
Medium Major Minor Minor Medium Major Medium Major
Administrative Ad ministrative Environmen tal Health Environmental Environmental Health Health
Consequence Consequence Consequence Consequence Conseque nce Conseq uence Consequence Consequence
L=4 l=1 L=3 L=2 (Almost L=1 L=2 L=3 l=3
Certain) (Unlikely (Possible) (Likely) (likely) (U nlikely (Likely) (Possible)
R=4 R=2 R=6 R=12 R=1 5 R=6 R=21 R=16
Application of the Methodology to Inspection Results
Based on the results of a MRDWS inspection, an The risk ratings of all non-compliant answers are
overall inspection risk rating is calculated. During summed and divided by the sum of the risk ratings
an inspection, inspectors answer the questions of all questions asked (maximum question rating).
that relate to regulatory compliance and input their The resulting inspection risk rating (as a percentage)
responses as "yes", "no" or "not applicable" into the is subtracted from 100 per cent to arrive at the final
Ministry's Laboratory and Waterworks Inspection inspection rating.
System (LWIS) database. A "no" response indicates
non-compliance. The maximum number of regulatory
questions asked by an inspector varies by: system
(i.e., distribution, stand-alone), type of inspection (i.e.,
focused, detailed), and source type (i.e., groundwater,
surface water).
APPLICATION OF RISK METHODOLOGY 0
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 10 Page -26
-123 -
Application of the Methodology for Publ ic Reporting
The individual MRDWS Total Inspection Ratings are
published with the ministry's Chief Drinking Water
Inspector's Armual Report.
Figure 1: Year Over Year Distribution of MRDWS Ratings
(/)
(!) z
700
600
500
~ 400 a:
z
0 ~
~ 300
(/) z
LL.
0
ffi 200
Cll
::2:
:::J z
100
18 13 5 7 7
>50%!080% >80%to85%
Figure 1 presents the distribution of MRDWS rat-
ings for a sample of annual inspections. Individual
drinking wat·er systems can compare against all the
other inspect ed facilities over a period of inspection
years.
512 538 572 586 585
>85%to90% >90%to95~'o >95% to 100%
5% RATING BANDING BY YEAR
YEAR A • YEAR B • YEAR C • YEAR D • YEAR E 0 100% Rating
Reporting Results to M ROWS Owners/Operators
A summary of inspection findings for each system which would provide the system owner/operator
is generated in the form of an Inspection Rating with information on the areas where they need to
Record (IRR). The findings are grouped into the improve. The 14 modules are:
14 possible modules of the inspection protocol,
1. Source 5. Process Wastewater 9. Contingency and 12. Water Quality Monitoring
2. Permit to Take Water 6. Distribution System Emergency Planning 13. Reporting, Notification
3. Capacity Assessment 7. Operations Manuals 10. Consumer Relations and Corrective Actions
4. Treatment Processes 8. L·ogbooks 11 . Certification and Trainirng 14. Other Inspection Findings
Fo1 further i11 formatio ll , please visit www.ontario.ca/drinkingwater
0 APPLICATION OF RISK METHODOLOGY
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES15-020
SUBJECT:Drinking Water Quality Management Standard Operational Plan and
Municipal Drinking Water Licence
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.IES15-020 be received;and
THAT the Town of Aurora Drinking Water Quality Management Standard
(DWQMS)Operational Plan for Aurora’s Water Distribution system,as required by
the Safe Drinking Water Act,2002,be endorsed;and
THAT the meeting minutes of the annual Management Review by Top
Management be received.
PURPOSE OF THE REPORT
To receive Council’s Commitment and Endorsement for Aurora’s Drinking Water Quality
Management System (DWQMS)Operational Plan,and to provide the minutes of the
annual Management Review as part of the Safe Drinking Water Act,2002 and Ontario
Regulation 188/07-Licensing of Municipal Drinking Water Systems.
BACKGROUND
The Ontario Government implemented the Municipal Drinking Water Licensing Program
in 2007 as recommended by Justice O’Conner as a result of the Walkerton Inquiry.The
Operational Plan requirement was one portion of the mandated Drinking Water Quality
Management System (DWQMS)that is required by the Ministry of Environment.
The 21 Elements of the DWQMS is based on a Plan,Do,Check,and continuous
improvement principle.The Operational Plan is a document that provides an
understanding of the drinking water system,the roles and responsibilities of the owner
and a commitment and endorsement by the owner to provide safe drinking water.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 11 Page -1
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March 24,2015 -2 -Report No.IES15-020
COMMENTS
The operation and management of the water system achieved full compliance for
2014
Full requirements of the DWQMS are outlined in this report and are a critical component
of the management framework under which staff and senior management are required
to operate.This reports details our performance for 2014 and staff are proud to report
that this was a very successful year in fulfilling all requirements resulting in very high
confidence that our water system is operated and maintained to a high standard to the
benefit of our community.
Operational Plan Elements
The Town of Aurora Water System Operational Plan was prepared to meet legislative
requirements and was submitted to the Ministry on August 1,2009.A Municipal
Drinking Water Licence was issued August 30,2011 to be renewed August 28th,2016.
A critical step in the accreditation process is confirmation of an understanding and
acceptance of the plan by Council and Senior Management.The following sections
provide a summary of the document purpose and key roles and responsibilities.
The DWQMS Operational Plan is a document that outlines all the 21 elements,which
are the legislative requirements and guiding principles for each Operating Authority
across the Province and that must be incorporated into its everyday operational and
maintenance activities.Some of the key elements include:
Commitment and Endorsement;
Organizational Structure,Roles,Responsibilities and Authorities;
Risk Assessment;
Emergency Management.
The elements for commitment,endorsement and organization structure outlining the
corporation’s roles and authorities must be endorsed by Council as the owner of
Aurora’s drinking water system.
DWQMS Management Structure
The legislation requires that proper authorities are established to ensure that the water
system has qualified oversight,management support,identified ownership and financial
resources.For the Town of Aurora,this structure is presented in the following
organization chart.An important aspect of this structure is the identification of Council
as the Owner and the body having overall responsibility for providing the necessary
resources to deliver safe and reliable drinking water to the community.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 11 Page -2
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March 24,2015 -3 -Report No.IES15-020
Council’s Role
One of the critical elements is that the Operation Plan is endorsed in writing by Top
Management and the Owner,which in this case,is senior staff and the Town Council.
This element requires that Top Management demonstrates its commitment to the
DWQMS by being aware of the requirements and providing direction and resources as
required.
The element further describes that Top Management and Council shall provide
evidence of its commitment to an effective quality management system by:
ensuring that a Quality Management System is in place that meets the requirement
of this Standard;
ensuring that the Operating Authority is aware of all applicable legislation and
regulatory requirements;
communicating the Quality Management System according to the procedure for
communications;and
determining,obtaining or providing the resources necessary to maintain and
continually improve the Quality Management System.
As described,Council and Top Management’s commitment is a crucial part of the
successful DWQMS implementation and must clearly be recognized in terms of
acknowledgment of ownership and providing resources.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 11 Page -3
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March 24,2015 -4 -Report No.IES15-020
Role of Top Management -CAO and Director of IES
Ensure QMS is in place and operational
Endorse and lead the development and implementation and maintenance of the QMS
Identify and obtain necessary resources to support the QMS and for the complete
operation and maintenance of the drinking water system
Ensure the system is operating in accordance with all applicable legislation and
regulations
Management review of the QMS
Communicate with Council about the QMS and the water distribution system
Communications lead during emergencies
Role of Director of Financial Services
Ensure appropriate funding is available for the QMS to deliver safe drinking water
Incorporate water delivery components of the budget within the overall budget
presentation
Conduct financial audits on the QMS and the water delivery program
Role of Project Sponsor –Director of IES
Is authorized to designate Infrastructure and Environmental Services Crew Leaders
as Operators-in-Charge as required in the absence of the Infrastructure and
Environmental Services Supervisors
Role of DWQMS Implementation Lead
Carry out the activities and manage programs related to the water distribution
system as outlined by approval policies,procedures and legislative requirements
Is designated as Operator-in-Charge
Can be appointed the systems overall responsible operator in the absence of the
water/wastewater supervisor
Appoints QMS Representative
QMS Implementation Lead
Preparation of budget and program
Assessment of supervisor’s personnel performance (annual)
Insures adequate staffing is available at all times
Help orchestrate project team direction and flow
Assuring the systematic progression through the program’s action and
implementation plans.
Insures adequate funds are available
Communicate with the Mayor and Council about the QMS and the water distribution
system
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 11 Page -4
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March 24,2015 -5 -Report No.IES15-020
Recommendation of system improvements
Develop procedures and processes for assuring water quality
Emergency response planning,training
Reports on Operations and the QMS to Top Management and the CEO through
Management review meeting,on an annual basis,to evaluate the continuing
suitability,adequacy,effectiveness and compliance of the DWQMS
Role of DWQMS Representative –Water/Wastewater Supervisor
Communication/liaison with the Water Treatment Plants run by the Region of York
Act on and report incidents of non-compliance
Assessment of operators personnel performance (annual)
Reporting of distribution system performance to the Manager of Operations Services
Maintains regulatory compliance
Is the system Overall Responsible Operator Schedules work assignments
Monitors water quality and demand
Supervises operations and maintenance staff
Maintains provincial operator licensing at system certification level
Organizes work-safety program
Assists in the development of the facility budget
Maintain and update QMS as required
Identifies co-ordinates and communicates staff training programs to comply with
appropriate legislation
Reports on Operations and the QMS to Top Management and the CEO through
Management review meeting,on an annual basis,to evaluate the continuing
suitability,adequacy,effectiveness and compliance of the DWQMS
Certified Operators
Monitor,maintain and operate the distribution system in accordance with established
standard operating procedures
Document all operating activities in accordance with provincial legislation and
established operating procedures
Report on and act on incidents of non-compliance
Report any abnormal conditions to the Supervisor
Carry-out duties and tasks as assigned by the Supervisor and as per established
water distribution policies and procedures
Is the designated operator-in-charge
Files records
Attends training
Receives and communicates external complaints
Regularly communicates to the Quality Manager
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March 24,2015 -6 -Report No.IES15-020
Maintains operator’s license
Internal Audit,Accreditation Audit,and Management Review
As part of the oversight responsibilities,the management team is required to conduct
internal program audits,external third party accreditation audits and an annual
management team review.
Aurora’s annual internal audit was performed by the AET Group on December 10th
2014.All 21 Elements of Aurora’s Operational Plan was audited to ensure “we do what
we say we do”A copy of the AET Group Audit report is attached for Council information.
The external accreditation audit is required to be performed by a Ministry approved
auditor.The Town has selected the firm NSF.The onsite full scope re-accreditation
audit took place June 18,2014.All 21 Elements of Aurora’s Operational Plan was
audited to ensure “we do what we say we do”A copy of NSF Audit report is attached for
Council information.
The Plan also requires that a Management Review meeting be held annually to review
system performance and identify necessary actions to ensure compliance with the
regulations.The Management Review meeting was held on February,27,2015,in
which the internal audit results were reviewed.The Management Review minutes are
attached for Council information.
LINK TO STRATEGIC PLAN
Objective 2:Invest in sustainable infrastructure
Maintain and expand infrastructure to support forecasted population growth through
technology,waste management,roads,emergency services and accessibility.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
There are no alternatives to this report.Council’s Commitment and Endorsement for the
Aurora’s Drinking Water Quality Management System (DWQMS)Operational Plan is a
requirement under the Safe Water Drinking Act,2002,and Ontario Regulation 188/07-
Licensing of Municipal Drinking Water Systems.
FINANCIAL IMPLICATIONS
An budget of $20,000 is requested annually through the water operating budget to
support external audit costs and training and development costs of the DWQMS system
as required.This amount will be carried into future budgets as a requirement for
demonstrating financial support to the ongoing maintenance of the DWQMS and will be
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March 24, 2015 -7-Report No. IES15-020
adjusted as required to ensure adequate funding is in place.
CONCLUSIONS
The Town has now completed all the requirements to maintain its accreditation under
the Drinking Water Quality Management Standard for 2014. As Owner of the system,
Council will receive periodic reports on the performance and financial aspects of the
Town's water distribution system .
PREVIOUS REPORTS
N/A
ATTACHMENTS
• Append ix "A" Minutes of Management Review Meeting (February 27, 2015)
• Appendix "8" Internal Audit AET Group
• Appendix "C" NSF Full Accreditation Audit
PRE-SUBMISSION REVIEW
Executive Leadership Team meeting of March 12, 2015
Prepared by: Luigi Colangelo, Manager of Opera · ns Services -Ext. 3446
\ /
//mar Simanovskis
Director, Infrastructure &
Environmental Services
Chief Administrative Officer
Appendix A
1 6
INFRASTRUCTURE AND ENVIRONMENTAL SERVICES
OPERATIONS -DWQMS
MANAGEMENT REVIEW REPORT,February 27,2015
1.Follow-up on Action Items from Previous Management Review of January 29,2014
Decision or Deficiency Action Item Personnel
Responsible Timeline Action Completed-Details
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Appendix A
2 6
2.Incidents of regulatory non-compliance
For every required operational test and every required sample,a record was not made of
the date,time,location,name of the person conducting the test and result of the test.
Action(s)Required:
There is no backflow prevention program,policy and/or bylaw in place
3.Incidents of Adverse Drinking Water Tests
There were 3 Adverse Chlorine Residual reported in 2014:
333 First Commerce Drive -1 adverse chlorine residual from fire hydrant,
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Appendix A
3 6
225 Carisbrook Circle -1 adverse chlorine residual from sample station,
14726 Bayview Avenue -1 adverse chlorine residual from Hydrant,
4.Deviations from Critical Control Points Limits and Response Actions
5.The Efficiency of the Risk Assessment Process
6.Internal and Third Party Audit Results
#DWQMS Internal Audit -OFI Action Details
Element #5 Document and Record Control
Element #12 Communications
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Appendix A
4 6
ELEMENT
#Opportunity for Improvement
DETAILS
Action Details
7.Results of emergency response testing
8.Operational performance
1 Feb 25/26 2014 130 Murray Dr.
2 April 23 2014 Service to '222 Edward St
3 July 8 2014 Haida Dr
4 Sept 16 2014 25 Industry St
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Appendix A
5 6
5 Sept 19 2014 25 Industry St
9.Drinking water quality trends
10.Changes that could affect the QMS
11.Consumer feedback
12.The resources needed to maintain the QMS
13.The results of the infrastructure review
14.York Region Activities
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Appendix A
6 6
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DWQMS INTERNAL AUDIT REPORT
Project #AUR_EA1415_050:
Town of Aurora
Operating Authority for:
Aurora Drinking Water System
Prepared by:
Ryan Bourner
AET Group Inc.
Audit Date:
December 10,2014
Report Date:
December 19,2014
Appendix B
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Town of Aurora DWQMS Internal Audit
December 2014
Page |2 of 6
1.0 AUDIT SUMMARY
An on-site internal DWQMS audit of the Town of Aurora Drinking Water System for the
Town of Aurora was conducted on December 10,2014.
A total of three opportunities for improvement were identified during this assessment,as
noted in Section 4 of this report.
Audit Objectives
The objective of the audit was to determine whether the drinking water Quality
Management System (QMS)for the Town of Aurora conforms to the requirements of the
ity Management
Standard (DWQMS).
Audit Scope
The faciliti
objectively evaluated to obtain audit evidence and to determine whether the quality
management activities and related results conform with DWQMS requirements,and if
they have been effectively implemented.
Audit Criteria
The Drinking Water Quality Management Standard (October 2006)
Current QMS manuals,procedures and records implemented by the Town of
Aurora
Audit Dates
The DWQMS internal audit was held on December 10,2014.
Audit Team Members
Lead Auditor:Ryan Bourner,AET Group Inc.
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Town of Aurora DWQMS Internal Audit
December 2014
Page |3 of 6
2.0 SUMMARY OF FINDINGS
Requirement Finding
1.Quality Management System C
2.Quality Management System Policy C
3.Commitment and Endorsement C
4.Quality Management System Representative OFI
5.Document and Records Control OFI
6.Drinking-Water System C
7.Risk Assessment C
8.Risk Assessment Outcomes C
9.Organizational Structure,Roles,Responsibilities and Authorities C
10.Competencies C
11.Personnel Coverage C
12.Communications OFI
13.Essential Supplies and Services C
14.Review and Provision of Infrastructure C
15.Infrastructure Maintenance,Rehabilitation &Renewal C
16.Sampling,Testing and Monitoring C
17.Measurement &Recording Equipment Calibration and Maintenance C
18.Emergency Management C
19.Internal Audits C
20.Management Review C
21.Continual Improvement C
Mj
Major non-conformity.The auditor has determined one of the following:
(a)a required element of the DWQMS has not been incorporated into a QMS;
(b)a systemic problem with a QMS is evidenced by two or more minor non-conformities;or
(c)a minor non-conformity identified in a corrective action request has not been remedied.
Mn Minor non-conformity.In the opinion of the auditor,part of a required element of
the DWQMS has not been incorporated satisfactorily into a QMS.
OFI Opportunity for improvement.Conforms to requirement,but there is an
opportunity for improvement.
C Conforms to requirement.The element is operational,implemented and
performed in accordance with the requirement.
N/A Not applicable to this audit
*Additional comment added by auditor in the body of the report.
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Town of Aurora DWQMS Internal Audit
December 2014
Page |4 of 6
3.0 FINDINGS/COMMENTS
DWQMS Reference:4 QMS Representative
Requirement:
Client Reference:DWQMS Operational Plan,Section #5 Document and
Record Control
DWQMS Operational Plan,Section #5 Essential Supplies
and Services
Results:Opportunity for Improvement
Details:Update the Operational Plan to reflect current procedures
for:
o The disposal of records exceeding the current
retention time in Element 5
o Identifying the criteria used by purchasing for
ensuring the quality of essential supplies and
services (Element 13)
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Town of Aurora DWQMS Internal Audit
December 2014
Page |5 of 6
DWQMS Reference:5 Document and Record Control
Requirement:
Client Reference:DWQMS Operational Plan,Section #5 Document and
Records Control
Results:Opportunity for Improvement
Details:Reduce the number of outstanding copies of DWQMS
documentation.One SOP binder was found to contain both
a copy of an old procedure along with the new procedure.
DWQMS Reference:12 Communications
Requirement
Client Reference:#13 Communications
Results:Opportunity for Improvement
Details:Make communication about relevant aspects of the
DWQMS more visible and accessible for:
o Suppliers by moving DWQMS commitment
statement from the fine print in purchase orders to
something that is more visible
o The public by using more means of communicating
the DWQMS (e.g.town website,newsletters)
o Operating Authority staff by using more visible
reminders about the presence of a DWQMS (e.g.
bulletin boards,e-mail footers)
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Town of Aurora DWQMS Internal Audit
December 2014
Page |6 of 6
4.0.CONCLUSIONS
This audit report presents an overview of DWQMS conformance findings,reflecting
audit report using information understood to be
factual and correct and shall not be responsible for conditions arising from information or
facts that were concealed or not fully disclosed to AET during the period of time for
which the work was being conducted.
This DWQMS audit report,which was derived from a sampling of document/record
reviews and site observations,aims to establish the current position of the Town of
Aurora with respect to conformance to the DWQMS.While comments were made
throughout the report,an in-depth inspection was not carried out.
Respectfully Submitted,
AET Group Inc.
Prepared by:
Ryan Bourner,B.Eng,Dip EMA,EP
Environmental Technologist
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The Corporation of The Town of Aurora
100 John West Way P.O.Box 1000
Aurora,Ontario L4G 6J1 CAN
C0121304
Audit Type
DWQMS Verification Audit
Auditor
Subhash Chander
Standard
Ontario's Drinking Water Quality Management Standard
(Exp Date:07-JUL-2017)
Recommendation
Ontario's Drinking Water Quality Management Standard :Recertification,No CARs
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NSF International Strategic Registrations |www.nsf-isr.org 7/8/2014 2 |7
Executive Summary
Ontario's Drinking Water Quality
Management Standard
Strong commitment and good control of Records and documents
Opportunities
Ontario's Drinking Water Quality
Management Standard
Infrastructure improvements
Corrective Action Requests
There is NO Corrective Action Request in this audit.
Site Information
Industry Codes
IAF -QMS:27
Scope of Registration
Ontario's Drinking Water Quality Management Standard :Town of Aurora Distribution System,115-OA1,Entire Full
Scope Accreditation
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NSF International Strategic Registrations |www.nsf-isr.org 7/8/2014 3 |7
Opportunities for Improvements
Ontario's Drinking Water Quality Management Standard
Opportunity Observations /Auditor Notes
Opportunities for
Improvements
(DWQMS)-01
Location of OFI
2.Quality Management System Policy;
Discussed With
All present;
Description
Consider re-visiting the policy statement.;
Opportunities for
Improvements
(DWQMS)-02
Location of OFI
3.Commitment and Endorsement;
Discussed With
All present;
Description
Could consider the latest elected management's Endorsement and commitment.;
Opportunities for
Improvements
(DWQMS)-03
Location of OFI
4.QMS representative;
Discussed With
All Present;
Description
Task details could be added in the roles and responsibilities.;
Opportunities for
Improvements
(DWQMS)-04
Location of OFI
7.Risk Assessment;
Discussed With
All Present;
Description
Consider revising CCCP's of the critical area controls e.g.Power
outages etc..;
Opportunities for
Improvements
(DWQMS)-05
Location of OFI
9.Organizational Structure,Roles,Responsibilities and Authorities;
Discussed With
All Present;
Description
Consider including the DQMS related tasks in roles and
responsibilities.;
Opportunities for
Improvements
(DWQMS)-06
Location of OFI
13.Essential Supplies and Services;
Discussed With
All present;
Description
Consider Evaluation of essential Suppliers and Service providers.;
Opportunities for
Improvements
(DWQMS)-07
Location of OFI
18.Emergency Management;
Discussed With
All present;
Description
Different scenario could be considered.Could consider weather related scenario with
Water program personnel participation &defining their roles and responsibilities.;
Opportunities for
Improvements
(DWQMS)-08
Location of OFI
20.Management Review;
Discussed With
All Present;
Description
Status of the approved action plans could be indicated on the list of
the approved action plan.;
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NSF International Strategic Registrations |www.nsf-isr.org 7/8/2014 4 |7
Opportunity Observations /Auditor Notes
Opportunities for
Improvements
(DWQMS)-09
Location of OFI
21.Continuous Improvements;
Discussed With
All Present;
Description
Could consider creating a separate folder for Continuous Improvements in the area of
DWQMS program.;
General Information
Operating Authority:Legal Name &Address The Corporation of the
Town of Aurora
100 John West Way,P.O.
Box 1000;Aurora,ON L4G
6J1
Language Preference:Correspondence English
Language Preference:Audit English
Owner:Legal Name and Address The Corporation of the
Town of Aurora,100 John
West Way,P.O.Box 1000,
Aurora,ON L4G 6J1
Owner Language Preference:Correspondence English
Owner Language Preference:Audit English
Applicant Representative Information;Include Name,Title,Phone,
Fax,Email &Website
Angela Pucci,DWQMSR;
905-727-3123/3451;
apucci@aurora.ca
Accreditation Option Full Scope -Entire
DWQMS
Date of Previous Systems Audit:Aug.14,2013 (NSF)
Date of Previous On-Site Verification Audit:CGSB-Oct.7 &8,2012
Processes
Ontario's Drinking Water Quality Management Standard
Process Name Observations /Auditor Notes
Processes or Activities
(DWQMS)-01
Describe whether the process is effective or not (effectiveness should be
supported with specific data/records/results).Include strengths &
weaknesses of process:
Processes are effective judging from the complaints and
compliments.;
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NSF International Strategic Registrations |www.nsf-isr.org 7/8/2014 5 |7
Summary of Findings
Requirement Finding
1.Quality Management System C
2.Quality Management System Policy OFI
3.Commitment and Endorsement OFI
4.Quality Management System Representative OFI
5.Document and Record Control C
6.Drinking-Water System C
7.Risk Assessment OFI
8.Risk Assessment Outcomes C
9.Organizational Structure,Roles,Responsibilities,and Authorities OFI
10.Competencies C
11.Personnel Coverage C
12.Communications C
13.Essential Supplies and Services OFI
14.Review and Provision of Infrastructure C
15.Infrastructure Maintenance,Rehabilitation &Renewal C
16.Sampling,Testing &Monitoring C
17.Measurement &Recording Equipment,Calibration &Maintenance C
18.Emergency Management OFI
19.Internal Audits C
20.Management Review OFI
21.Continual Improvement OFI
Mj
Major Non-Conformity.The auditor has determined one of the following:
(a)a required element of the DWQMS has not been incorporated into a QMS:
(b)a systemic problem with a QMS is evidenced by two or more minor conformities;or
(c)a minor non-conformity identified in a corrective action request has not been remedied.
Mn Minor Non-Conformity.In the opinion of the auditor,part of a required element of the DWQMS has not
been incorporated satisfactorily into a QMS.
OFI Opportunity for Improvement.Conforms to requirement,but there is opportunity for improvement.
C Conforms to requirement.
Not Applicable to this audit
*Additional Comment added by auditor in the body of the report.
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Process Matrix
Audit Audited Processes
DWQMS Verification Audit
(J0495536)
Jun 18,2014
Processes or Activities (DWQMS)-01
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NSF International Strategic Registrations |www.nsf-isr.org 7/8/2014 7 |7
Verification of CARs For Ontario's Drinking Water Quality Management
Standard
Have you verified the effectiveness of all previous CARs?(List all new CAR's that you initiated in
this report because you did not verify effective implementation of a previous CAR)
Discuss your evaluation in detail.
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General Committee Meeting AgendaTuesday, March 24,2015 Item 11 Page -27
-150 -Certificate of Registration This certifies that the Quality Management System of The Corporation of The Town of Aurora 100 John West Way P.O. Box 1000 Aurora, Ontario, L4G 6Jl, Canada has been assessed by NSF-ISR and found to be in conformance to the following standard(s): Ontario's Drinking Water Quality Management Standard Scope of Registration: Town of Aurora Distribution System, 115-0A1, Entire Full Scope Accreditation Certificate Number: C0121304-DWQ6 Certificate Issue Date: 15-JUL-2014 Registration Date: 14-JUL-2014 Expiration Date*: 13-JUL-2017 ~....,::. -;" llllda...~ ... .._ .. ._. .... .-:oil .. ..... ............ ~-oiiiiii·-. CG£-e::~L p7 Carl Blazik, Vice President, Technical Operations, NSF-ISR, Ltd.
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES15-021
SUBJECT:2014 Water Audit Report
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.IES15-021 be received for information.
PURPOSE OF THE REPORT
The purpose of this report is to provide the Town of Aurora Council information on the
water system performance.
BACKGROUND
Water loss is a result of the difference between water that is supplied to the Town and
water that is ultimately consumed for a definable purpose.An effective system strives to
minimize water loss through a number of techniques related to metering,system
maintenance practices,water quality requirements and unauthorized use.By using a
standard approach to measuring and monitoring various parameters,staff are able to
identify opportunities for improvement and reduction of overall water losses both from a
volumetric loss as well as a revenue loss.
In 2011,the department adopted an internationally accepted water audit methodology
that has been jointly developed by the International Water Association (IWA)and the
America Water Works Association (AWWA)and published by the AWWA under the title
‘Water Audits and Loss Control Programs,AWWA Manual M36,2009.Further
information on this manual can be found at http://www.awwa.org.This manual is an
industry standard and is considered a best practice in documenting and evaluating
system performance.Aurora water loss and system performance is based on this
manual and this report provides a summary of performance history and trends.
COMMENTS
Town water audit is based on a combination of all three approaches to water loss
determination
The audit process can occur at three levels as follows:
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1.Top Down Approach:The initial desk top process of gathering information from
existing records,procedures,data and other information sources.
2.Component Analysis:A technique that models leakage volumes based on the
nature of leak occurrences and durations.This technique can also be used to
model various occurrences of apparent losses by looking at the nature and
duration of the occurrence.
3.Bottom Up Approach:Validating the top down results with actual field
measurements such as leakage losses calculated from integrated district
metered area night flows.Similarly,physical inspections of customer locations
and evaluation of customer billing systems can be used to identify billing errors.
The Town currently has significant historic data on water uses available and initially
proceeded with the top down approach to assess system efficiency.Further detailed
analysis from the other two approaches has been incorporated including meter
accuracy analysis and improved field controls and monitoring for maintenance usages.
Water audit is based on a standardized water balance framework
The water audit is based on a standardized framework that breaks down water uses to
balance the inputs of water supply with ultimate uses.The framework outlines water
uses such that total water supply identified on the left of Figure 1 is equal to the sum of
Revenue Water and Non-Revenue Water on the right of the figure.
Figure 1 -Water Balance Framework
water
supplied
authorized
consumption
billed
authorized
consumption
billed metered consumption
{from all residential and commercial meters,
metered hydrants for construction}
revenue
water
billed unmetered consumption
{flat rate accounts,estimated consumption sold to
users}
unbilled
authorized
consumption
unbilled metered consumption{irregular water use
that can be metered,typically from hydrants}
non-
revenue
water
unbilled unmetered consumption
{flushing,testing,cleaning,irrigation,construction,
fire}
water loss apparent
losses
unauthorized consumption
{based on an estimate of 0.25%of water supplied}
customer metering inaccuracies
{based on meter age estimated at 6%of water
supplied}
systematic data handling errors
{based on estimated 1%of water supplied}
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March 24,2015 -3 -Report No.IES15-021
real losses leakage in transmission system
{related to undetected leaks resulting in water lost
from the distribution system}
leakage in overflows at storage tanks
{Regional storage tank flushing and over spill
events}
leakage at service connections
{loss of water from the point of connection to the
end user}
The terms within the framework are defined as follows:
Water Supplied:The annual volume input to the water supply system as metered
by York Region.
Authorized Consumption:The annual volume of metered/unmetered water taken
for customers,the water supplier/distributor,and others authorized to do so.
Water Loss:The difference between Water Supplied and Authorized
Consumption.
Apparent Losses:Unauthorized consumption,all types of customer metering
inaccuracies,and systematic data handling errors.
Real Losses:Loss through all types of leaks and breaks.
Revenue Water:Water that is billed and produces revenue.
Non-Revenue Water:The balance of accounted for water that does not produce
revenue.
The above framework was applied to assess any trends that might further explain water
loss issues being experienced.The data used for the audit was based on both actual
readings obtained from the billing department and operations activities,as well as
industry typical values for areas where data was not readily available.This approach
allows for a reasonably accurate method of identifying water usage and will aid in
identifying areas of opportunity for future investigation and improvement as part of the
departments continuous improvement program.
Changes to the estimates for apparent losses have been adjusted starting in 2013
based on meter billing audit results.In the case of meter inaccuracies the allowance has
been increased from 4 percent to 6 percent and in the case of systematic data handling,
the allowance has been increased from 0.5 percent to 1 percent.These allowances will
be further adjusted as the meter replacement program and meter reading technology is
implemented.
Summary of Regional Volume Purchases
The following Figure 2 presents a summary of regional water purchases.
Figure 2
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Water purchase actuals have been steadily declining since 2012.This is believed to be
attributable to the weather wherein the past two summers have been wetter and cooler
than typical.This type of weather has a very direct influence on outdoor water use.
However,there may be underlying conservation savings occurring as well.Therefore
future forecasts are being held constant.Growth in 2C is also coming on stream which
may require an increase in consumption forecasts for 2016 and 2017.This will be
monitored and adjusted based on 2015 actual results.
Summary of Town Retail Sales Volumes
The following Figure 3 presents the retail water sales forecast and actuals for water
billed by the Town.
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March 24,2015 -5 -Report No.IES15-021
Figure 3
The trend on actual water billed has also been decreasing in line with sales.This also is
attributed to the cool wet summers of the past two years.
Summary of Non-Revenue Water
Non-revenue water is the sum of both the real and apparent losses and the unbilled
portion of the metered and unmetered uses.This value represents the volume of water
that was used in the system and that had to be purchased from the Region.The
following Figure 4 presents total non-revenue water on a volumetric basis.
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March 24,2015 -6 -Report No.IES15-021
Figure 4
Unbilled (metered and unmetered)losses are those losses related to maintenance and
flushing of the system.The drastic reduction in these volumes since 2010 is primarily
due to a change in practice related to hydrant flushing.The old practice was to estimate
flow and duration during a flush event.In 2011,the department purchased flushing
meters to record actual volumes being flushed.A portion of this loss is also related to
water main breaks or leaks that resulted in a repair and subsequent estimate on lost
water.The increase in 2014 can be partly attributed to the United Church fire which
was estimated to be 8,000m3.
The apparent losses for meter accuracy have been adjusted from 3%to 6%to reflect
findings of the pilot water meter flow testing results.The financial impact of this loss is
approximately $1.2M.Metering accuracy is a component of this estimate and staff are
proceeding with a meter change out program of 1,000 meters per year for the next 9
years to replace the oldest meters in the system.The first 1,000 meters were replaced
in 2014.Meter replacement will then proceed on an as needed basis after the initial
program averaging approximately 500 to 700 meters per year on a perpetual basis.
The impact of this meter replacement program will materialize over time as more older
meters are removed.
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The real losses are represented by the remaining unaccounted for water which is all
other water lost in the system due to leaks that are in the system.This is where relining
is benefiting the system by mitigating these losses.As these losses are derived
indirectly through analysis of all other known uses and losses,this total can only be
used as an indicator on the distribution performance.
The goal for water loss is to achieve total losses of less than 600,000m3 annually.
Aurora’s system is generally operating as a best in class system with some
opportunity for continued improvement
As a result of ongoing audit and practices improvements,it is concluded that the Town’s
water system is operating as a best in class system.Some of the key findings are:
Metering of all possible accounts is occurring and is a best practice;
Operational/Town use of water is generally well tracked and volumes are recorded
with high level of accuracy and reliability;
Ongoing repair and replacement program seems to be effectively controlling real
water losses;
Current data collection processes are near best practices resulting in high data
reliability;and
Water losses are well below industry benchmark and place the Town of Aurora as
best in class performance.
The following initiatives are recommended for improved system performance:
Proceed with residential water meter change out program in 2014 with 1,000 meters
per year for nine years.(approved)
Proceed with initial commercial meter change out of 11 meters as identified through
separate audit undertaken in 2013.Funding available in current meter change out
capital program.(program proceeding and near completion)
LINK TO STRATEGIC PLAN
Objective 2:Invest in sustainable infrastructure
Maintain and expand infrastructure to support forecasted population growth through
technology,waste management,roads,emergency services and accessibility.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None
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FINANCIAL IMPLICATIONS
Gaining a better understanding and control of total water volumes will be beneficial in
the long term to insuring that revenues are preserved . As better data and management
processes develop through ongoing continuous improvement initiatives, the re is
expected to be a better chance of recovering more costs related to billable uses.
CONCLUSIONS
The water system for the Town is seeing continued improvement in billed consumption
and forecasting accuracy. An overall system trend is continued reduction in annual
demand primari ly due to ongoing conservation awareness and unusually wet
summering in 2013 and 2014. It is expected that volume sales will begin to increase as
2C occupancies occur in the period 2015 to 2020.
Meter age has been previously identified as a concern for meter reading accuracy. A
meter change out program was approved in 2014 with the first 1,000 meters being
installed . This will continue for 9 more years then will continue on a perpetual basis at a
rate or 500 to 700 meters per year to maintain the accuracy of meter reading.
PREVIOUS REPORTS
None
ATTACHMENTS
None
PRE-SUBMISSION REVIEW
Executive Leadership Meeting of March 12, 2015
Prepared by: Luigi Colangelo, Manager of Operations Services -Ext. 3446
//mar Simanovskis
Director, Infrastructure and
Environmental Services
'
FoR-Neil Garbe
Chief Administrative Officer
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES15-022
SUBJECT:Water,Wastewater and Stormwater Budget
FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.IES15-022 be received;and
THAT the 2015 combined Water,Wastewater budget for expenditures of
$17,078,987 and the Stormwater budget for expenditures of $1,313,000 be
approved;and
THAT the 2015 retail water rate of $1.9855 per cubic meter and the retail
wastewater rate of $1.6812 per cubic meter of water be approved;and
THAT the 2015 flat rate stormwater charge of $4.78 per unit per month for
residential and condominium properties and $62.96 per unit per month for
metered non-residential commercial/industrial and multi-residential properties be
approved;and
THAT the new approved retail water,retail wastewater,and stormwater charge
rates become effective for all billings issued by the Town on or after May 1,2015,
and be retroactive for all consumption newly billed on such billings;and
THAT the 2015 bulk water purchase rate of $3.6667 per cubic meter dispensed
effective May 1,2015 be approved;and
THAT a by-law be enacted to implement the 2015 retail water rate,retail
wastewater rate,stormwater charge,and bulk water purchase rate.
PURPOSE OF THE REPORT
The purpose of this report is to present the budget for rate supported utility programs
and set the 2015 rates for the water,wastewater and stormwater services for billings
issued on or after May 1,2015.
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BACKGROUND
Legislative environment has been effective in increasing confidence on Ontario’s
water systems
The services of water supply,wastewater management and stormwater management
are greatly regulated by the Province.This regulation has been a part of the industry for
a long time.However,as a result of the Walkerton tragedy in 2000,significant changes
to legislation occurred resulting in continued improvements to how water supply is
delivered.The best practices coming out of the changes to water regulations has been
of great benefit to increasing confidence and certainty in the delivery of safe water to the
community.Full cost recovery,including the costs of maintaining sustainable
infrastructure,is an important aspect for utilities.
Overseers of water systems are held to a standard of care for public safety
The Safe Drinking Water Act,2002,focuses on water supply and outlines the expected
standard of care for overseers of water supply systems.This Act is the basis of our
operations and great effort is placed in ensuring compliance and continual improvement
in meeting all the requirements.
Wastewater and Stormwater systems have similar Acts and Regulations
Legislation for wastewater and stormwater are also in place and have similar
requirements for these services.Recent legislation for stormwater protection includes
the Lake Simcoe Protection Act 2008 for which Aurora is a participating partner within
this watershed.
Safe Drinking Water Act Requires that Council Assume Responsibility for
Standard of Care of Water System
One of the many important recommendations that came out of the Walkerton Inquiry
was that as “the safety of drinking water is essential for public health,those who
discharge the oversight responsibilities of the municipality should be held to a statutory
standard of care”.Members of a Municipal Council have an important role to play in
ensuring that their community has access to safe,high quality drinking water and they
are legally obliged to do so.
Section 19 of the Safe Drinking Water Act expressly extends legal responsibility to
people with decision-making authority over municipal drinking water systems.Anyone to
whom the duty of care applies is required to exercise the level of care,diligence and
skill that a reasonably prudent person would be expected to exercise in a similar
situation.They must also act honestly,competently and with integrity,with a view to
ensuring the protection and safety of users of the municipal drinking water system.
General Committee Meeting Agenda
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The Safe Drinking Water Act does recognize that those persons exercising decision
making and oversight roles may need to rely on experts and accordingly,allows any
person subject to the duty of care to rely in good faith on a report of an engineer,
lawyer,accountant or other persons whose professional qualifications lend credibility to
the report.
This report and related presentation material is provided to Council with relevant
information to assist Council in its decision making role.
COMMENTS
Overview of Budget Pressures
Pressures for Sustainability
Infrastructure and sustainability pressures on regional water systems passed
down through wholesale rates
The municipal water industry is continuing to move through substantial changes in how
services are delivered and how future sustainability is accommodated and planned for.
York Region has seen significant increases in costs in its wholesale rates over the past
several years that result in a direct impact on the Town’s costs.Their current forecast
has been revised to continue with high rate increases into the near future as they reach
sustainable funding levels.The rate increases will remain at 10%per year until 2015,
8%for 2016,6%for 2017,4%for 2018 and 2019 and 3%for 2020.These proposed
regional rate increases have a direct impact on retail rates as the regional charges
reach 65 percent of the total Town operating costs.
Town water rate pressure is a result of wholesale costs and long term capital
requirements
The Town’s budget has passed on increased Regional costs to the consumer in order to
maintain current and sustainable revenue levels.The financial plan as required by the
Province was submitted February 28,2012.The financial plan is required to
demonstrate to both the Province and the consumers that the Town has taken the
responsibility of infrastructure sustainability seriously.Cost pressures related to
sustainability include:
Reduced reliance on Reserves to supplement the operating budget
Continued infrastructure reserve contributions to support the long term,
capital replacement program.
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Program efficiencies and service delivery reviews continue to improve budget
process
There have been a number of efficiencies introduced into the rate program budget
process aimed at creating better accountability and improved service delivery and
budget forecasts.
Increased Accuracy in Water Demand Forecast:
Changes in the methodology of forecasting water and wastewater wholesale and retail
volumes have closed the gap in potential underfunding.The consumption actuals have
virtually matched forecast volumes in recent years.This has a beneficial effect on the
budget as more accurate revenue forecasts result in minimal subsidy requirements or
potentially surplus funds that further maintain reserve balances.
Reductions in Unbilled and Unaccounted for Water:
There is always a portion of water consumed for operational needs,and testing.Water
loss that is unrelated to operational uses also occurs.Minimizing this quantity reduces
operating costs and increases revenues.Improvements have been made in how water
loss is tracked and systems,such as metering the watermain flushing activities,have
been introduced to more accurately track known unbilled uses.In addition,a meter
change out program was initiated in 2014 with a replacement of 1,000 meters per year
for the next 9 years.
Reduced Reliance on Reserves to offset Revenue Shortfall in Operating:
The three rate supported programs are nearing full cost recovery as budgeted reliance
on reserves is being reduced.Reserve reliance is expected to cease by 2017 and is
being phased out at a controlled pace to manage rate increases.This is a key objective
in reaching funding sustainability.
System Water Loss
System water loss is reported to Council separately.
2015 Rate Budget
The following tables are based on the financial forecasts presented in the 2015
Proposed Budget.
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2015 Water Budget and Rate Calculation
Table 1A –Water Rate
Rate Component 2014
Rate
2015
Proposed
Change (%)
Wholesale Cost $0.9281 $1.0209 10.0%
Operating Costs $0.8734 $0.9646 10.0%
Total Retail Water Rate $1.8015 $1.9855 10.2%
2015 Wastewater Budget and Rate Calculation
Table 1B –Wastewater Rate
Rate Component 2014
Rate
2015
Proposed
Change (%)
Wholesale Cost $1.0515 $1.1566 9.9%
Operating Costs $0.4772 $0.5246 9.9%
Total Retail Wastewater
Rate
$1.5287 $1.6812 9.9%
Table 1C –Combined Rate
Rate Component 2014
Rate
2015
Proposed
Change (%)
2015 Combined Rate $3.3301 $3.6667 10.1%
Staff were able to identify savings in the water and wastewater system budgets based
on some of the budget opportunities identified in this report.These savings reflect the
ongoing improvements being implemented in both front line services as well as tracking
and managing delivery of these services.However,continued reduction of reserve
reliance as well as adjustments to volume sales forecasts are driving the Town’s 2015
rate increase beyond the downward pressure of any cost savings.
2015 Miscellaneous Charges
Town’s sale price of Bulk Water
The Town operates a bulk water filling station for contractors who require their water
tank trucks to be filled.The current rate for such sale of bulk water is $3.3301 per m3.
This is the same rate charged to retail customers for both water and wastewater
services combined.The Town incurs wholesale costs for both services based on
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March 24,2015 -6 -Report No.IES15-022
metered water consumption.The 2015 bulk water rate therefore is to increase to the
combined charge of $3.6667 per m3 on May 1,2015 to correspond to the retail rate
changes.Bulk water accounts are billed at the end of each month for water dispensed
in that period.Water dispensed on or after May 1 will be charged at the new rate.
2015 Stormwater Charges
Stormwater charges are collected as flat rate fees to residents and commercial
accounts
In 1998,Aurora implemented a flat rate charge for stormwater operation and
maintenance.The operating costs consist primarily of routine maintenance and periodic
capital upgrades to the existing infrastructure,together with required contributions to
infrastructure reserve funds for future needs.The costs are apportioned between the
residential and non-residential accounts based on a fixed formula which are then
calculated and charged as a monthly fixed fee per account.A summary of the costs are
presented in the table below.
Table 2A
Rate Component 2014
Costs
2015
Proposed
Change (%)
Gross Operating Costs $423,260 $458,640 8.4%
Storm Infrastructure Reserve
Contribution
$1,000,000 $1,000,000 0%
Rate Stabilization ($110,260)($145,640)32%
Total Recovery $1,313,000 $1,313,000 0.0%
The 2015 rates are proposed to stay the same as 2014.
Table 2B
Stormwater Flat Rate 2014 Rate 2015
Proposed
Rate
Rate Change Change
(%)
Residential/year $57.34 $57.34 nil nil
Residential/month $4.78 $4.78 nil nil
Non-Residential/year $755.57 $755.57 nil nil
Non-Residential/month $62.96 $62.96 nil nil
LINK TO STRATEGIC PLAN
Strategic Plan Goal of Supporting an Exceptional Quality of Life for All
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Objective 2:Invest in Sustainable Infrastructure
Both legislation and fiscal management lead to creating sustainable water,wastewater
and stormwater infrastructure.Providing the appropriate rates ensures that sufficient
revenues are generated to create financial sustainability and maintain the assets
accordingly.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
The rates for the various services are established each year based on coming into
effect May 1 of the current year and are applied to all consumption,regardless of
reading interval,on all billings prepared and issued on or after May 1.Approval of the
recommendations in advance of May 1 will allow the revised rates to be charged at the
appropriate time to fulfill budget projections.
FINANCIAL IMPLICATIONS
The Water and Wastewater rates are both based on the volume of water purchased by
the end users.The Stormwater Rates are based on an apportioned cost per property
that receives a water bill for the cost of maintaining the stormwater system.The
following table summarizes the net revenues required to fund the various programs for
2015.
Table 3A-Revenue Forecast
The proposed rates will result in an average annual residential consumer charge as
outlined in the following table and is based on a baseline consumption of 245 m3/year:
Table 3B-Cost per average household
Component 2014
approved
2015
Proposed
Change Change
(%)
Water/wastewater $15,565,069 $17,078,987 $1,513,918 9.7%
Stormwater $1,313,000 $1,313,000 $0 0%
Total $16,878,069 $18,391,987 $1,513,918 9.0%
Component 2014 Average
Billing
Change 2015
Proposed
Average
Billing
Change
(%)
Water Charge $441.37 45.08 $486.45 10.2%
Wastewater Charge $374.53 37.36 $411.89 9.9%
Stormwater Charge $57.34 nil $57.34 nil
Total $873.24 $82.44 $955.68 9.4%
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f
March 24, 2015 . 8. Report No.IES15-022
CONCLUSIONS
The water, wastewater and stormwater programs are all funded through a rate structure
based on consumption and full cost recovery. The budget for 2015 results in an overall
increase of 9.4 percent for a typical residential customer for water wastewater and
stormwater charges . All rates are forecast to be in effect May 1, 2015 until April 30,
2016. Bi lling of these rates is subject to timing of billing cycles with new rates coming
into force for the same period for each account. Further clarification of billing cycles and
timing can be obtained from the Finance Department.
PREVIOUS REPORTS
None
ATTACHMENTS
N/A
PRE-SUBMISSION REVIEW
Executive Leadership Team Meeting of March 12, 2015
Prepared by: //mar Simanovskis, Director, IES -
llmar Simanovskis
Director, Infrastructure &
Environmental Services
~o"R,Neil e
Chief Administrative Officer
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES15-015
SUBJECT:Town-wide Conversion to LED Street Lighting –Update No.1
FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.IES15-015 be received;and
THAT this report satisfy Council’s conditional budget approval for capital project
#34709 “Streetlight Conversion to LED”;and
THAT staff be authorized to proceed with capital project #34709 “Streetlight
Conversion to LED”;and
THAT the Town retain the services of RealTerm Energy as a single source
purchase to develop the Lighting Design and Investment Grade Audit to convert
existing street lights to Light Emitting Diode (LED)street lights at a cost of
$85,000 plus taxes;and
THAT funding be provided from the Roads and Related Infrastructure Repair and
Replacement reserve fund;and
THAT the Mayor and Town Clerk be authorized to execute a Letter of Intent with
RealTerm Energy for an Investment Grade Audit related to a LED street light
conversion,including any other documents or agreements necessary to give
effect to same.
PURPOSE OF THE REPORT
To provide information to Council regarding the status of capital project #34709
“Streetlight Conversion to LED”,and to request Council’s authorization to proceed with
RealTerm Energy as the preferred project partner based on the competitive process
performed by Local Authority Services (LAS),which is a wholly owned not-for-profit
corporation of the Association of Municipalities of Ontario (AMO).
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BACKGROUND
Light emitting diode (LED)based lighting technology for street light applications have
been on the market commercially since the mid 2000’s.However,early technology
costs and a limited market resulted in marginal cost savings and untested life cycle
costs.As more installations are being approved and technology advancements
achieved,the use of LED street lights has become more reliable and financially viable
with more recent cost models demonstrating significant life cycle cost saving
opportunities.
In March 2013,the Association of Municipalities of Ontario (AMO),through its not-for-
profit subsidiary corporation,Local Authority Services (LAS),announced a program
wherein LAS undertook a RFP process to select a consultant to support municipalities
interested in proceeding with LED conversion projects.
Town staff had discussions with the selected consultant/vendor partnership,being the
partnership of RealTerm Energy and Cree Canada Corporation.RealTerm Energy is
responsible for developing the lighting plan and providing funding and cost sharing
options for the municipality.Cree Canada Corporation is responsible for lighting
manufacturing.Preliminary street light inventory information was provided to RealTerm
Energy for the purposes of assessing the feasibility of an LED retrofit program for the
Town.
To initiate the project,staff recommended the Town-funded model to allow for the
highest rate of return.A capital project valued at $3,000,000 was approved by Council
in the 2014 budget,with the condition that approval be subject to a further report from
staff.A funding source was not identified at the time of budget approval.
Subsequent to budget approval,industry trends were emerging that suggested that the
AMO approved vendor model may limit opportunities.Staff investigated further delivery
models and concluded that it might be more advantageous for the Town if the LED
vendor selection was undertaken independently from the pre-selected AMO approach.
In September 2014,staff provided Report No.IES14-043 recommending that a Request
for Proposal to select an energy solutions partner be issued.This was based on
investigation of industry options and the rapidly changing technology and pricing
models.The reason for this recommendation was to find a partner expert in the field to
guide the Town through the design,energy modeling,procurement,implementation and
post implementation energy savings confirmation with PowerStream.
At its meeting of September 9,2014,Council did not accept the staff recommendation
and instead passed the following resolution:
“THAT Item 1(5)be referred to the 2015 Budget Review.”
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After Council’s direction,staff became aware of a renewed Request for Proposal (RFP)
process that LAS initiated in August 2014 for the purpose of confirming best value for its
municipal partners.This process was completed in December 2014 and reconfirmed the
partnership of RealTerm Energy and Cree Canada as the preferred vendors for
municipal LED lighting conversion projects.This new information and the growing
successes of the LAS program across Ontario resulted in staff re-evaluating the delivery
model for the Town.
COMMENTS
LAS reissues RFP for street light supply in August 2014 which changes staff
perspective of preferred project delivery model
Since Report No.IES14-043,LAS has updated their March 2013 RFP selection through
re-issuing a second RFP for street light supply in August 2014.At the time of the staff
report,staff were unaware of this process.Recommendations from the previous staff
report were based on concerns that the LAS March 2013 RFP process was somewhat
stale considering the rapidly changing nature of LED technology.
Completion of this RFP process confirmed the value being provided by the LED street
light manufacturing vendor,Cree Canada.This result alongside the growing success of
the LAS program wherein 97 municipalities have signed up with the program resulted in
staff now recommending that proceeding with this program would be more expeditious
and beneficial to the Town.
A description of the LAS program and its partners
LAS was established by AMO in 1992 with a mandate to work with Ontario
municipalities to help reduce expenditures and increase revenues.This is achieved
through a variety of programs,services and training all aimed to leverage economies of
scale and cooperative procurement efforts.The LED program was developed based on
these goals and as a result of requested support from Ontario municipalities.
Although LED technology has been around for decades and well established in the
electronics industry,the use of this technology as a source of lighting is relatively new.
The rapid growth and changes in this product line are directly related to the significant
energy reduction possible.This has resulted in a very dynamic and rapidly growing
marketplace.
This has created challenges for municipalities who are often under-resourced and
unable to commit resources needed to understand the market,know where the risks
are,do the analysis and design and find the necessary initial funding.LAS has a proven
record of success in supporting municipalities in the past and this program fits the
mandate of LAS and its municipal members.
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RealTerm Energy is the energy solution consultant that was selected by LAS through a
competitive bidding process.This is a Canadian company based in Montreal that has a
broad portfolio valued at over $2.5 billion,including assets from airport facilities,
trucking,solar and lighting.Their role is to provide partnership services between private
and public agencies to deliver innovative and cost effective lighting infrastructure
solutions.RealTerm Energy was one of two energy consortiums that were evaluated by
LAS and they were selected as the preferred vendor for best value including the ability
to provide enhanced photometric design and custom built installation software
applications.Their role includes design,financial analysis,incentive applications,
energy negotiations,procurement and project management.They have been engaged
by almost 100 municipalities to date through this program.
Cree Canada is the lighting manufacturer and will be responsible for supplying the
required LED fixtures.They are an international company with production being
accomplished in facilities across North America.This company was selected by LAS
through an RFP process which was developed by LAS staff,select subject matter
experts and municipal members across Ontario.The most recent selection process
commenced in August 2014,with the selection of Cree Canada announced in
December 2014.
The final two partners are the energy supplier and the installation contractor.The
energy supplier –being Powerstream –will be engaged to review the lighting energy
consumption changes and adjust power costs to reflect the reduction in energy demand.
The eventual LED street light installer will be selected through a tendering process
undertaken by the Town,with the assistance of RealTerm Energy.Staff believe that this
is the most cost effective way to address local installation needs,as pre-selection of an
installation vendor by LAS would not be possible to provide competitive pricing for
service in each local municipality across Ontario.
These four partners make up the core of the LED implementation team as presented in
the following organization chart:
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LED street lights provide significant benefits in addition to energy savings
The Town is currently equipped with primarily high pressure sodium (HPS)light fixtures.
This technology provides a partial spectrum light that is reliable and relatively efficient
for the amount of lighting required to meet street lighting needs.However,with the
advancement of LED lighting,the nature of this technology is such that similar full
spectrum lighting intensity can be proved at a significant reduction in energy needs.
Some of the other benefits of converting to LED lighting are:
Longer predictable lifetime -LED lights are expected to last up to four times
longer than HPS lights or up to 100,000 hours.This equates to over 20 years of
service life drastically reducing the need for replacement maintenance by
approximately 80 percent.
More accurate light colour -the light colour of LED fixtures is much closer to
natural light,resulting in better perception and interpretation of the surroundings.
Quick start -Unlike HPS,LED lights have an “instant start”,avoiding the creation
of dark spots when lights cycle off and on.
LED lights do not contain mercury or lead.
Sustained light output at all temperatures.
Focused light distribution -due to the fact that each fixture is made up of multiple
LED lenses,there is the ability to aim the light more accurately and reduce light
spillage onto private property.
Energy saving -this is the primary reason for converting to LED,as energy
usage can be reduced by as much as 40 to 70 percent.
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LED fixtures have a warranty period of 10 years.
There is also the added benefit of leveraging other technology options through having
the light fixtures “smart control ready”.This is a standard feature of the fixtures which
allows for various types of control and communication technology to be plugged into the
fixture as part of the normal operating mode.Although relatively new,there are systems
being tested and piloted that can provide local Wi-Fi coverage,dimming capability,
emergency responder notification and other communication and control features.These
are however,still emerging technologies and are currently not cost-effective compared
to current solutions.The Town,however,will be able to implement opportunities in the
future as the fixtures will come equipped with the standard technology control
connections.
LED retrofit program delivery methodology
The table below summarizes the program delivery steps.As part of the initial planning,
the Town’s street light inventory was provided to RealTerm Energy,and several
versions of their desktop proposal have been provided to the Town.The next step in the
process is to engage RealTerm Energy to develop an Investment Grade Audit.This
audit will form the basis for the complete design and energy savings calculations that
will both verify design requirements,create the LED fixture specifications for each
location and form the basis for installation requirements with a contractor and energy
negotiations with PowerStream.
Task Target Status
Desktop Proposal Initial delivery Jun 2014,
Updated Jan 2015
Council Approval to proceed with Design Mar 2015
Sign Agreement Apr 2015
Investment Grade Audit Jun 2015
Council Approval on Funding Model and contract
signing
Jun 2015
OPA Rebate Submission Jun 2015
Procure local installer Jul 2015
Order Lighting Jul 2015
Installation/recycling Dec 2015
Revise billing with Powerstream Jan 2016
Commissioning and transfer Jan 2016
RealTerm Operate (if selected as preferred
funding model)
TBD based on funding
model
Report to Council of first year performance Feb 2017
Letter of Intent is the agreement that initiates design process and sets out design
work to scope the project
The letter of intent (LOI)is an agreement to retain RealTerm Energy to complete the
Investment Grade Audit,and will be in effect until:
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The audit determines that the project is not viable;
The Town determines that it does not want to proceed with the project
regardless of the audit outcome;or
A formal agreement to proceed with the project is signed by RealTerm Energy
and the Town.
The project costs determined from the Investment Grade Audit will form the basis of the
contract with RealTerm Energy.The project may be deemed not viable if the audit does
not verify a savings of energy of at least 65 percent (+/-10 percent).
If the project is viable,the Town would then be eligible to enter into a design/build type
contract with RealTerm Energy based on the project costs determined by the audit,to
allow the implementation to proceed.
Investment Grade Audit is the necessary design work that is required to advance
the project
The Investment Grade Audit will provide the following:
Data collection,mapping and verification of physical parameters
Review of energy and maintenance records
Photometric analysis and detailed lighting designs
Final fixture selection
Economic models and savings forecasts
Preparation of financial options
Final costing and timetable for project completion
This information along with costing options will then be presented to Council for
consideration of advancing the program.As the above will require a significant amount
of resources to complete,a budget of $85,000 is required as part of the LOI.This fee is
intended to cover the costs related to the design should the Town decide not to proceed
any further with the project.If the project is approved however,this fee will be
incorporated into the overall project.
LINK TO STRATEGIC PLAN
This report supports the Strategic Plan Goal of Supporting an Exceptional Quality of
Life for All with the objective of investing in sustainable infrastructure,maintaining and
expanding infrastructure to support forecasted population growth through technology,
waste management,roads,emergency services and accessibility.
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ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council may direct staff not to proceed with capital project #34709 “Streetlight
Conversion to LED”.
2.Council may direct staff to retain the services of a consultant to complete a
Lighting Design and Investment Grade Audit through an RFP solicitation directly
issued by the Town.
FINANCIAL IMPLICATIONS
The preliminary proposal presents the following cost information and appears to verify a
viable project:
The project cost to implement is estimated at $2,998,000 based on the current inventory
with an expected OPA incentive eligibility of $434,000.This would result in a net project
cost of $2,564,000.
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The expected annual operating savings are approximately $280,000, for an expected
payback of less than 10 years. This estimate is a simple payback calculation. The
payback period could be shorter depending on future energy and maintenance cost
increases.
CONCLUSIONS
LED street lighting is a viable option for reducing energy consumption and
environmental impacts related to greenhouse gas production as well as reducing
operating costs to the Town. The Town's Strategic Environmental Action Plan identifies
energy reduction as a priority which can be achieved through this program . The LAS
program for LED street light conversions is an effective program for municipalities with
97 municipalities currently participating.
To proceed with Aurora's street light conversion to LED program, it is recommended
that the Town retain ReaiTerm Energy as the LAS-approved service provider, and that
funding in the amount of $85,000 plus taxes be approved from the Roads and Related
Infrastructure Repair and Replacement reserve fund.
PREVIOUS REPORTS
IES14-043-September 2, 2014-Town-Wide Conversion to LED Street Lighting
ATTACHMENTS
None.
PRE-SUBMISSION REVIEW
Executive Leadership Team meeting of March 12, 2015
Prepared by: //mar Simanovskis, Director of I & Environmental
Services -Ext. 4371
rb/2 Neil Garbe 1/mar Simanovskis
Director, Infrastructure &
Environmental Services
Chief Administrative Officer
GENERAL COMMITTEE REPORT No.CFS15-014
SUBJECT:Statement of Remuneration and Expenses for Members of Council,
Committees and Local Boards
FROM:Dan Elliott,Director,Corporate &Financial Services -Treasurer
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.CFS15-014 be received for information.
PURPOSE OF THE REPORT
To fulfil statutory reporting requirements pursuant to Section 284 (1)of the Municipal
Act,2001,S.O.2001,c.25 as amended (the “Act”).
BACKGROUND
Under the Act,the Treasurer of every municipality must submit annually to the Council
of the municipality an itemized statement of the remuneration and expenses paid to
each member of Council in respect of his/her services as a member of Council.The
report is also to include remuneration and expenses paid to any appointed member of a
Committee of Council or a Local Board in respect of his/her services as a member of
the Committee or Board.For Aurora,this would include all persons of appointed
Committee’s,and the Aurora Public Library Board.The Aurora Cultural Centre Board of
Directors is not a Local Board,nor are all its members appointed by Council,and
accordingly is not included in the statutory report.
COMMENTS
Remuneration,travel allowance,expense and conference/seminar expense
reimbursements are paid to the Mayor and Councillors in accordance with By-laws
#5331-11,and #5564-13,Administrative Procedure No.57.Additionally the budgets for
such were included in the 2014 Operating Budget which was approved with the passing
of confirmatory By-law #5687-15 on March 18,2014.
The salary compensation paid to elected members of Aurora Council is one-third tax
free for income tax purposes in accordance with provisions of Section 283(5)of the Act.
TOWN OF AURORA
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 15 Page -1
-176 -
March 24,2015 -2 -Report No.CFS15-014
Any remuneration paid to the Town of Aurora’s Regional Councillor (Mayor)on behalf
the Regional Municipality of York under the terms of a Joint Service Agreement is not
included in the amounts of Attachment #1,as these will be reported on separately by
the Regional Municipality of York as the statute applies.
FINANCIAL IMPLICATIONS
All remuneration,allowances and expenses were compliant with Town policies,were
properly documented and authorized,and were within approved budgets of the
accounts to which they were charged.
LINK TO STRATEGIC PLAN
There is no direct relationship to the Strategic Plan,as this is a public disclosure report
required of provincial statute.However,it contributes to transparency and
accountability of municipal operations to the community.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None,this is a statutory report required to be presented to Council by the Treasurer
each year.
CONCLUSIONS
All 2014 Council,Committee and Board members’remuneration and expenses have
been incurred in accordance with Town bylaws and policies and have herein been
reported as required under Section 284 (1)of the Municipal Act.Attachments #1 and #2
will be posted to the Town’s website as previously directed by Council.
PREVIOUS REPORTS
None,this is an annual statutory public report.
ATTACHMENTS
Attachment #1 –Schedule of remuneration and expenses of members of Council
Attachment #2 –Additional Detail:Councillor Expenses
Attachment #3 –Schedule of remuneration and expenses of appointed members of
Committees and Boards
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 15 Page -2
-177 -
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 15 Page - 3
-178 -
March 24, 2015 -3-Report No. CFS15-Q14
PRE-SUBMISSION REVIEW
CAO and Treasurer only .
Prepared by: Dan Elliott, Director of Corporate & Financial Services -Treasurer
Dan Elliott, CPA, CA
Director of Corporate & Financial
Services -Treasurer
Neil Garbe
Chief Administrative Officer
General Committee Meeting AgendaTuesday, March 24,2015 Item 15 Page - 4
-179 -Town of Aurora Statement of Remuneration and Expenses Paid to Elected Members in 2014 Members of Council Dawe, Geoffrey, Mayor John Abel, Deputy Mayor Chris Ballard Evelyn Buck Donald Constable Wendy Gaertner John Gallo Sandra Humfryes Harold Kim Tom Mrakas Paul Pirri JeffThom Michael Thompson REMUNERATION 61,492.62 29,116.50 10,900.26 26,947.90 9,650.27 29,116.50 26,947.90 29,116.50 2,168.60 2,168.60 29,116.50 2,168.60 29,116.50 $ 288,027.25 I BENEFITS I 17,869.05 $ 17,869.05 •• Excludes any remuneration paid to the Regional Councillor (Mayor) by the Town of Aurora on behalf of York Region under the Terms of a Joint Services Agreement. Such amounts are reported separately by York Region. All remuneration and expenses were properly documented, approved and authorized by by-laws, and were within allocated budgets. Prepared for Council pursuant to Section ~;;2001 Dan Elliott, Treasurer 19-Mar-15 VEHICLE/TRAVEL ALLOWANCE $ 8,470.60 1,777.50 670.14 1,642.50 584.73 1,777.50 1,642.50 1,777.50 135.00 135.00 1,777.50 135.00 1,n1.so 22,302.97 OTHER EXPENSES See Attachment #2 1,830.83 2,467.48 86.49 4,718.21 1,550.18 $ 10,653.19 Attachment #1 I TOTAL I 89,663.10 33,361.48 11,570.40 28,590.40 10,235.00 30,894.00 28,676.89 30,894.00 2,303.60 2,303.60 35,612.21 2,303.60 32,444.18 $ 338,852.46
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 15 Page - 5
-180 -
Attachment 2
Expenditure Budgets: (full year)
Unallocated Pooled Budget I
Reimbursed to Member:
MayorDawe
Deputy Mayor Abel
Councillor Pirrl
Councillor Thompson
Paid by Town on Behalf of Member:
MayorDawe
Deputy Mayor Abel
Councillor Gallo
Councillor Pirri
Councillor Thompson
Total Ex(!enses:
Mayor Dawe
Deputy Mayor Abel
Councillor Ballard
Councillor Buck
Councillor Gaertner
Councillor Gallo
Councillor Humfryes
Councillor Pirri
Councillor Thompson
Councillor Constable
Councillor Kim
Councillor Mrakas
Councillor Thorn
Total All
Town of Aurora
Disclosure of Expenditures of Members of Council
For the period January 1 to December 31 , 2014
Training/ Out of Town Meals/
Seminars/ mileage/ tolls/ Hospitality (excl.
Conferences •• parking Special Events alcohol
21.ooo.oo I 6,900.00 2,000.00
366.19
316.86
903.94
1 ,370.06
92.70 860.69 376.25
2,109.92 40.70
86.49
1 ,547.68
180.12
458.89 860.69 376.25
2,426.78 40.70
86.49
2,451.62
1,550.18
$ 6,428.58 $ 458.89 $ 987.88 $ 376.25
-includes related travel, accommodation, and included meals
FCMBOAAD
meetings/
Alcoholic Other
Beverages Expenses
I
325.02
135.00
1,941.57
135.00
2,266.59
$ $ 2,401 .59 $
Note: This report is not intended to reconcile to line account totals, as staff and administrative items have been excluded for purposes of this report.
Training/ Seminars/ Conferences Attended
MayorDawe
Deputy Mayor Abel
Councillor Pirri
Councillor Thompson
Federation of Canadian Municipalities (FCM) conference, Niagara Falls ON and AMO funded by York Region),
FCM -N iagara Falls ON, Association of Municipalities of Ontario (AMO) conference. London ON
FCM-Niagara Falls, ON, v arious FCM Board meetings
FCM-Niagara Fans, ON
Total
35,900.00
366.19
316.86
1,228.96
1,370.06
1,464.64
2,150.62
86.49
3,489.25
180.12
1,830.83
2,467.48
86.49
4,718.21
1,550.18
10,653.19
General Committee Meeting Agenda
Tuesday, March 24,2015 Item 15 Page - 6
-181 -
Town of Aurora
Summa ry of Remunerat ion a nd Expenses Pai d in 2014
Appointed Members of Committees and Boards
Appointed Memtlers of Committees and Boards
Hank Gosar (Chair)
Roy J. Harrington
Grace L. Marsh
David Mhango
Carl Barrett
Committee of Adjusbnent!Property Standards Committee
Committee of Adjustment/Property Standards Committee
Committee of Adjustment/Property Standards Committee
Committee of Adjustment/Property Standards Committee
Committee of Adjustment/Property Standards Committee
Members with no payments made:
AccesstbiiHy Advisory Committee
John Lenchak (Chair)
Tyler Barl<er (Vice Chai r)
Leonard Fox
Helen Kogan
Councillor Wendy Gaertner
Aurora Public Library Board
Matt Maddocks (Chair)
Marte Ranke! (V ice Chair)
Gregory Coo k
Elaine Copsey
Charles Levine
Rlno Roncadin
Counc illor Sandra Humfryas
Councillor Paul Pirri
Councillor Michael Thompson
Economic Oevetooment Adylsory Committee
Counc illor Michael Thompson (Chair)
Councillor Paul Pirrt (VIce Chair)
Peter M. Dickens
Kent Dinning
Marilee Harris
Lee Helkle (C hamber of Commerce Rep .)
Bruce Walkinshaw
Environmental AIMsory Commi!Jee
Councillor Paul Pinrt (Cha ir)
Councillor John Gallo (Vice Chair)
Judy Gilchrist
DaVId TaiRefer
David Tom linson
Svetoslava Top ouzov a
Gregory Cook
Larry M. Fedec
Danielle Howell
Herjtace AdyiSory Committee
Councillor John Ab el (Chair)
Councillor Sandra Huml ryes (Vice Chair)
David Heard
Erina Kelty
Pamela Vega
Bob McRoberts
Dr. John Mcintyre (Honorary Member)
Jacqueline Stuart (Honorary Member)
Parl<s and Recreation Advisory Committee
Councilor Chris Banard (Chair)
CouncHtor Wendy Gaertner (Vice Chair)
Gordon Bames
John Clement
Juergen Daurer
Greg Smith
Ron Weese (Sport Aurora Rep.)
Sesauicentennlal Ad Hoc Commiltee
Anson Cotllns·Mrakas (Chair)
Greg Smith (Vice Chair)
Tim Jonas
Undsay McGuire
Stewart McLaren
Brian North
BMan Trussler
Southeast Old Aurora Heritage Conservafl on Dlsfr1ct Stu<Jy
Councillor John Abel
Councillor Sandra Humtryes
David Heard
Erina Kelly
Krista Jackson
Dave Pressley
Patrick Reynolds
TrailS and ActiVe Transoortatton Commntee
Councillor John Gal o (Chair)
Councillor Chris Ballard (Vice Chair)
Kathryn Clark
John Clements (PRAC Rep.)
Deborah Latimer
David Tom Nnson (EAC Rep.)
Klaus Wehrenberg
All remuneratiOn and expenses were propeny documented, approved and autnonzad by by-laws,
and were within allocated budgets . Prepared for Council pursuant to Section 284[1) ot the
'pal Act, 2001.
$
$
1,265.00
1,100.00
1.100.00
1,100.00
900.00
5 ,465.00 $
Attachment #3
TOTAL
$ 1,265.00
1,100.00
1,100.00
1 ,100.00
900.00
~ 5,465.00
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-020
SUBJECT:Proposed Plan of Subdivision and Zoning By-law Amendment
Eyelet Investment Corp.
1114 Wellington Street East
Files:SUB-2014-03,ZBA-2014-08
FROM:Marco Ramunno,Director of Planning and Development Services
DATE:March 24,2015
RECOMMENDATIONS
THAT Report No.PL15-020 be received;and
THAT Application for Draft Plan of Subdivision SUB-2014-03 (Eyelet Investment
Corp.)BE APPROVED,subject to the conditions outlined in Schedule ‘A’of this
report;and
THAT Zoning By-law Amendment file ZBA-2014-08 (Eyelet Investment Corp.)BE
APPROVED,to zone the subject lands from “RU”–Rural General Zone to “R2-96”
–Detached Dwelling Second Density Residential Exception Zone,“EP-15”–
Environmental Protection Exception Zone,and “O-9”–Major Open Space
Exception Zone;and
THAT a total of 82 units of water and sewage capacity be allocated to the Draft
Plan of Subdivision;and
THAT the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement,including any and all documents and all of the Agreements
referenced in the Conditions of Approval,and any ancillary agreements required
to give effect to same.
PURPOSE OF THE REPORT
The purpose of this report is to provide an evaluation and recommendations regarding
the Draft Plan of Subdivision and Zoning By-law Amendment Applications submitted by
Eyelet Investment Corp.to permit an 82 lot plan of subdivision consisting of single
detached lots,a neighbourhood park,and a buffer block.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -1
-182 -
March 24,2015 -2 -Report No.PL15-020
BACKGROUND
The proposed draft plan of subdivision application was heard at the Public Planning
Meeting held on December 17,2014.
At that meeting Council passed the following resolution:
“THAT report PL14-072 be received;and
THAT comments presented at the Public Planning Meeting be
addressed by Planning &Development Services in a comprehensive
report outlining recommendations and options at a future General
Committee Meeting.”
Since the public meeting the applicant has worked with the Regional,Municipal and
other government agencies on satisfying the comments and concerns raised during the
circulation of the proposed plan of subdivision.
Location/Land Use
The subject lands are bounded by the approved Shimvest draft plan of subdivision to
the north (file no.SUB-2012-02),a natural heritage system and Marsh Creek to the
south and west,and Stewart Burnett Park to the east.The property has approximately
270 m of frontage on Holladay Drive,which is part of the approved Shimvest draft plan
of subdivision.The property is roughly rectangular in shape and has an area of 5.68
hectares.The subject lands were until recently used for agricultural purposes.A valley
feature borders the subject lands to the south and west.The surrounding land uses are
as follows:
North:Approved draft plan of subdivision (Shimvest Investments Limited).
West:Natural heritage system,Marsh Creek,and existing residential lands in the
2B Secondary Plan area.
East:Stewart Burnett Park and the Stronach Aurora Recreation Complex.
South:Natural heritage system,Marsh Creek,and approved draft plan of
subdivision (Casing Developments Inc.).
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -2
-183 -
March 24,2015 -3 -Report No.PL15-020
Policy Context
The proposed draft plan of subdivision and zoning by-law amendment conform to
the Provincial,Regional,and Town Policies.
Provincial Policy Statement (PPS)
The Provincial Policy Statement (PPS)was issued under section 3 of the Planning Act
and came into effect April 30,2014.The 2014 PPS replaced the Provincial Policy
Statement issued March 1,2005.The PPS encourages the development of strong
communities through the promotion of efficient land use and development patterns.
Through the PPS,the development of new communities must demonstrate in part:
An appropriate range and mix of residential,employment,recreational and open
space to meet long-term needs.(Section 1.1.1 b);
Providing opportunities for a diversified economic base,including maintaining a
range and choice of suitable sites for employment uses which support a wide range
of economic activities and ancillary uses,and take into account the needs of existing
and future business.(Section 1.3.1 b);
Natural features and areas shall be protected for the long term.(Section 2.1.1);
Identifying water resource systems consisting of ground water features,hydrologic
functions,natural heritage features and areas,and surface water features.(Section
2.2.1 c);
Implementing necessary restrictions on development and site alteration to protect all
municipal drinking water supplies.(Section 2.2.1 e);and
Ensuring stormwater management practices minimize stormwater volumes and
contaminant loads,and maintain or increase the extent of vegetative and pervious
surfaces.(2.2.1 h);
The subject proposal accommodates for residential development in an area that has
been approved for residential development.It will minimize land consumption and
maintain the natural heritage system of the area.The residential plan of subdivision is
consistent with the Policies of the PPS.
Growth Plan for the Greater Golden Horseshoe
The Growth Plan for the Greater Golden Horseshoe (2006),as amended June 2013,is
a guiding document for growth management in the Greater Toronto Area to
2041.Section 2.2.2 of the Growth Plan promote and encourages directing new growth
in built-up areas of a community through intensification.The proposed Draft Plan of
Subdivision accommodates future population growth in Aurora by directing growth to the
built up areas where capacity exists to accommodate the expected population.The
residential plan of subdivision is consistent with the Growth Plan.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -3
-184 -
March 24,2015 -4 -Report No.PL15-020
York Region Official Plan (2010)
Regional Planning staff reviewed this application in the context of the Regional Official
Plan.The subject lands are located within the “Urban Area”as approved by Regional
Official Plan Amendment No.53.Within Urban Areas,policies in the Regional Plan
follow the directives from the Provincial Growth Plan.The subject plan conforms to the
policies of the Regional Official Plan.
The Aurora 2C Secondary Plan (OPA 73)
On September 28,2010,Town Council adopted Official Plan Amendment No.73 (the
Aurora 2C Secondary Plan).The Plan was subsequently approved by the OMB on
September 1,2011.OPA 73 is intended to guide development for vibrant new
neighbourhoods that are well designed,attractive and sustainable and that are
integrated with the existing community in a logical,compatible,efficient,and cost-
effective manner.The residential draft plan of subdivision is considered to conform with
the policies of OPA 73.
Official Plan Designations
The subject lands are designated Urban Residential 1 (UR1)and a portion of the
westerly extent of the subject lands is designated Wildlife Park and Environmental
Protection Area by OPA 73.The UR1 designation permits a low density form of
development including single detached and semi-detached dwellings.The maximum
height of any building in the UR1 designation shall be 3.5 storeys.The designation also
permits community uses such as places of worship,community and cultural facilities,
elementary schools,parks,open space,pedestrian and bicycle routes,buildings,
structures,and uses that are accessory to any permitted uses,stormwater management
facilities,public and private utilities that service the neighbourhood population,and
secondary suites.
The Wildlife Park and Environmental Protection Area designations apply to the portion
of the subject lands where the neighbourhood park is proposed.The Environmental
Protection designation is intended to protect hazard lands and natural heritage features
including their associated buffer areas and vegetated protection zones.The Wildlife
Park intends to provide a natural environment capable of sustaining population of
existing native wetland/grassland/woodland plant and animal species that are attracted
to the diverse landscapes in the adjacent area and to allow for passive,resource based
educational and recreational opportunities that are in harmony with the requirements of
the local environment.
The proposed plan of subdivision conforms to the overall housing mix and density set
out in the Official Plan and implements the Greenlands System policies of OPA 73.As
such,staff are satisfied that the proposed plan of subdivision conforms to the Official
Plan as further described in this report.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -4
-185 -
March 24,2015 -5 -Report No.PL15-020
Zoning By-law
The subject lands are presently zoned “Rural General (RU)Zone”in accordance with
Zoning By-law 2213-78.The intent of the Rural General Zone does not contemplate the
form of development proposed.As such,an application to rezone the lands has been
submitted by the Owner to implement the proposed plan of subdivision.
Proposed Plan of Subdivision
The Town received the application for the proposed draft plan of subdivision on August
22,2014.The proposed draft plan was circulated to internal and external agencies for
review and comment.
As illustrated on Figure 4,the Owner proposes to develop the lands as a residential
plan of subdivision with 82 single detached dwelling lots and a 0.3 hectare
neighbourhood park to the west of the subject lands.
The natural heritage areas are made up of Marsh Creek and associated floodplains.
The Marsh Creek naturalized corridor supports the Provincially Significant East Aurora
Wetland Complex.Vehicle access to the draft plan will be from Holladay Drive,a
collector street which is part of the draft approved Shimvest plan of subdivision and will
connect to the existing intersection of Leslie Street and State Farm Way.An emergency
access route will be constructed from Holladay Drive to Wellington Street through
Stewart Burnett Park.
The following is a breakdown of the major land uses within the Eyelet Investment Corp
proposed draft plan:
Table 1:Lots &Blocks
Proposed Land Use Units Lots &
Blocks
Area (Ha)
Single Detached Residential 82 1-82 4.26
Neighbourhood Park 83 0.30
Buffer block 84 0.02
Roads,road widenings,.3 m reserves Streets A &B 1.10
Totals 82 5.68
Proposed Zoning By-law Amendment
As shown in Figure 5,the applicant proposes to rezone lands from “Rural General (RU)
Zone”to the following zoning classifications:
“Detached Dwelling Second Density Residential Holding ((H)R2-96)Exception
Zone”;
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -5
-186 -
March 24,2015 -6 -Report No.PL15-020
“Detached Dwelling Second Density Residential Holding ((H)R2-97)Exception
Zone”;
“Environmental Protection (EP-15)Exception Zone”;and
“Major Open Space (O-9)Exception Zone”.
All of the proposed zone categories already exist within the 2C Secondary Plan area.
COMMENTS
Staff conducted a review of the density calculation to ensure it conforms to the
policies of Official Plan Amendment 73.
Growth Plan Density
As discussed earlier in this report,the proposed draft plan of subdivision proposes 82
residential lots,a neighbourhood park,and a buffer block within the land use
permissions of OPA 73.Approximately 280 residents will be accommodated within this
draft plan.
Policies in OPA 73 are consistent with growth targets identified in the Growth Plan for
the Greater Golden Horseshoe for designated greenfield areas.The Growth Plan
requires the designated greenfield area to achieve a minimum density target that is not
less than 50 residents and jobs combined per hectare.As illustrated in Table 2 below,
the proposed draft plan of subdivision density meets the Gro wth Plan density targets.
Table 2:Growth Plan Density
Places to Grow Growth Plan Area (ha)Residents Jobs Density
(Residents
&Jobs/ha)
Draft Plan net of Major Open Space 5.66 280 11 51.4
The projected 11 jobs that will be realized from this development are based on a work at
home estimate of 4%of the total population yield.York Region and Town Staff reviewed
the submitted density calculations and it is the opinion of staff that the proposed draft
plan of subdivision has met the Growth Plan density requirements.
Official Plan Amendment 73 (OPA 73)Density
OPA 73 permits a range of residential densities.The Urban Residential 1 (UR1)
designation permits a density range from 17 to 40 units per net residential hectare.As
illustrated in Table 3 below,it is Staff’s opinion that the proposed draft plan of
subdivision achieves the required density for the UR1 designation in OPA 73.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -6
-187 -
March 24,2015 -7 -Report No.PL15-020
Table 3:OPA 73 Density
OPA 73 Designation Area (ha)Units Density
(Units/ha)
UR1 –Single Detached 4.26 82 19.2
*Based on the definition contained in OPA 73.Density is calculated on the net developable hectare
excluding roads,open space etc.
Environmental Impact Study
Beacon Environmental prepared an Environmental Impact Study for the subject lands in
August 2014 as revised in January 2015.The report was submitted to the Town with the
subdivision application.The Lake Simcoe Region Conservation Authority has also
reviewed the applications including the EIS.The Authority has no objections to the
approval of the draft plan of subdivision,subject to the conditions of draft plan approval
as provided in Schedule “A”to this report.The southerly limit of development was
established by top of grade assessment to the satisfaction of the LSRCA and the Town.
Open Spaces,Parks and Trails
The proposed draft plan of subdivision has a neighbourhood park on the westerly
portion of the property and a buffer block behind Lots 13 and 14.An expanded Stewart
Burnett Park borders the subject lands to the east.The westerly 0.3 ha park is
designated as a neighbourhood park but is not intended as an active park.Instead,it is
intended to supplement the natural heritage system to the west of the subject lands.
Stewart Burnett Park will act as the active park for the area.
The trail system that runs through the natural heritage system will connect to the
municipal street system along the north boundary of the subject lands.This trail
connection will be on lands within the draft approved Shimvest plan of subdivision.
Parks &Recreation Services have reviewed the plan and are satisfied with the park
block and trail subject to the conditions of draft plan approval as provided in Schedule
“A”to this report.
Transportation
Town Staff and York Region Staff reviewed the Draft Plan of Subdivision to
ensure appropriate transportation,alternative development standards,parking
and servicing are provided.
The draft plan of subdivision is bounded by Holladay Drive to the north,the natural
heritage system to the south and west,and Stewart Burnett Park to the east (Figure 1).
Vehicle access will be via Holladay Drive.Pedestrian and bicycle access will be via
Holladay Drive and the trail connection at the west end of the subject lands.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -7
-188 -
March 24,2015 -8 -Report No.PL15-020
The applicant submitted a Transportation Impact Study (TIS)that assesses the
transportation needs of the development.These include sustainable transportation
options and analyzing the traffic conditions for both existing and future scenarios.
The Town’s Transportation Analyst reviewed transportation reports and is satisfied that
all items have been addressed.Conditions of draft approval have been included in
Schedule ‘A’.
Water and Sanitary Servicing
A Functional Servicing Report (FSR)was prepared by SCS Consulting Group Ltd.in
August 2014 and subsequently revised in December 2014.The draft plan will be
serviced by municipal water,sanitary sewer and storm sewers in accordance with
current standards and within the overall servicing strategy for the Aurora 2C Secondary
Plan.As detailed in the FSR,the internal 200 mm watermain layout will extend through
the local roads of the draft plan.The sanitary sewer system is proposed to drain to a
pumping station within the Shimvest subdivision that will pump flows under Marsh Creek
to the East Holland Sanitary Trunk Sewer.Staff have reviewed the Functional Servicing
Report and concur with its recommendations subject to the conditions of draft plan
approval as provided in Schedule “A”to this report.
Storm Water Management
The 2C Secondary Plan identifies the general location of all stormwater management
facilities in Figure 2.The previously approved stormwater pond in the Shimvest
subdivision has been designed and will be used to collect stormwater from the Eyelet
subdivision.The subject lands generally drain from the east to west.The majority of the
subject lands will drain to the stormwater pond on the Shimvest lands to the north.
Development Engineering,Conservation Authority and Parks and Recreation staff have
reviewed the storm water management facility and are satisfied,subject to the
conditions of approval as provided in Schedule “A”to this report.
Agency Comments
The Draft Plan of Subdivision application was circulated to internal and external
agencies for comments/conditions.The following are the circulated external agencies:
Regional Municipality of York Community Planning Department,Lake Simcoe Region
Conservation Authority,Central York fire Services,York Region District School Board,
York Catholic District School Board,York Region Catholic District School Board,
Enbridge,Bell Canada,Canada Post,French Catholic School Board,French Public
School Board,Powerstream Inc.,Hydro One and Rogers Cable and Ministry of Natural
Resources.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -8
-189 -
March 24,2015 -9 -Report No.PL15-020
York Region Community Planning
York Region has completed its review of the draft plan and it has been determined that
the proposed subdivision is appropriate for the development of the lands,subject to
conditions of approval as provided in Schedule “A”to this report.
Lake Simcoe Region Conservation Authority (LSRCA)
The LSRCA advise that they have reviewed the proposed Plan of Subdivision
application for consistency with the Provincial Policy Statement (PPS)under the
Planning Act and for conformity with the Lake Simcoe Protection Plan (LSPP)under the
Lake Simcoe Protection Act.On that basis,the LSRCA has no objection to the approval
of the Draft Plan of Subdivision subject to the conditions listed in Schedule “A”of this
report.
Central York Fire Services,Canada Post,Enbridge Gas,Bell Canada,and
PowerStream have advised that they have no objection to the draft plan of subdivision,
subject to conditions of approval set out in Schedule ‘A’.Rogers and the York Region
District School Board have also advised that they have no objection to the Draft Plan of
Subdivision.
Town Departments,York Region,Lake Simcoe Region Conservation Authority and
other external agencies evaluated the proposed Draft Plan of Subdivision taking into
consideration servicing,grading environmental impacts and it has been determined that
the proposed development is appropriate for the lands,subject to conditions of approval
attached to this report as Schedule “A”.
LINK TO STRATEGIC PLAN
The subject applications support the Strategic Plan goal of Supporting an exceptional
quality of life for all through its accomplishment in satisfying requirements in the
following key objectives within this goal statement:
Strengthening the fabric of our community:Through the review and approval of the
Draft Plan of Subdivision and Zoning By-law Amendment,housing opportunities are
created in accordance with the Collaborate with the development community to
ensure future growth includes housing opportunities for everyone action item.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Direct staff to report back to Council addressing any issues that may be raised at
the General Committee Meeting;or
2.Refusal of the applications with an explanation for the refusal.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -9
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March 24,2015 -10 -Report No.PL15-020
SERVICING ALLOCATION
As part of the 2C West Landowners group,the Eyelet subdivision has sufficient
servicing allocation capacity to proceed.The 2C Landowners group has received
allocation credits from various sources,including transfer from the Town’s reserves,
additional credits from The Regional Municipality of York for Inflow &Infiltration work
across Aurora,and participating in the Region’s new Servicing Incentive Program (SIP)
for water and energy use.
FINANCIAL IMPLICATIONS
Fees and securities will be payable upon execution of the Subdivision Agreement.
Development Charges will be payable at the time of building permit issuance.The
approval of the proposed development will add to the Town’s assessment growth over
the coming years.
A condition of draft plan approval has been included (attached Schedule A)for the
collection of a Community Improvement Benefit in the amount of $3000 per unit for
construction of community recreational facilities within the Town.
PREVIOUS REPORTS
Public Planning Report No.PL12-032,dated June 27,2012;and
Public Planning Report No.PL14-072,dated December 17,2014.
CONCLUSIONS
Planning and Development Services has reviewed the proposed draft plan of
subdivision and zoning by-law amendment in accordance with Provincial policy,the
provisions of the Regional and Town’s Official Plan,and in context of the surrounding
and future land uses.The subject proposal is considered to represent proper and
orderly development of the subject lands and conforms to the policies of OPA 73.
Therefore,Staff recommends approval of the draft plan of subdivision and zoning by-
law amendment subject to conditions of approval set out in Schedule ‘A’.
General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -10
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Tuesday, March 24,2015 Item 16 Page -11
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March 24, 2015 -11 -
ATTACHMENTS
Schedule "A" -Schedule of Conditions of Approval
Figure 1 -Location Map
Report No. PL 15-020
Figure 2-Official Plan Land Use Map-2C Secondary Plan Area (OPA 73)
Figure 3-2C West Block Plan
Figure 4 -Proposed Draft Plan of Subdivision
Figure 5-Proposed Zon ing By-law
Figure 6-Trails Master Plan , Trail Route Network Map 4 .6 (excerpt)
PRE-SUBMISSION REVIEW
Executive Leadership Team Meeting-March 12, 2015.
::z b=os,Pisnner~Ert.~~' ~no;MCiP, RPP _N_e_i/_G_a_r_b,_e--------'=---
Director of Planning & Development Chief Administrative Officer
Services
Schedule “A”
THE CORPORATION OF THE TOWN OF AURORA
SCHEDULE OF CONDITIONS OF APPROVAL
SUB-2014-03
EYELET INVESTMENT CORP.
PART of LOT 21,Concession 2 (AW),(1114 Wellington Street East)
1.Approval shall relate to Draft Plan of Subdivision SUB-2014-03 prepared by
Malone Givens Parsons Limited dated August 15,2014 and revised
December 18,2014 attached hereto.
2.The Draft Plan of Subdivision and associated conditions of draft approval may
require revisions,to the satisfaction of the Town through its respective
department heads,to implement or integrate any recommendations resulting
from studies required as a condition of draft approval.Further,minor redline
revisions to the Draft Plan of Subdivision to ensure property alignment with
existing or proposed lots,blocks,streets,and/or facilities on lands adjacent to
this Draft Plan of Subdivision may also be required.
Planning &Development Services Requirements
3.The lands within this Draft Plan of Subdivision shall be appropriately zoned by
a Zoning By-law that has come into effect in accordance with the provisions of
the Planning Act,R.S.O.1990,c.P.13,as amended (the “Planning Act”).
4.The Owner shall,prior to final approval of the Draft Plan of Subdivision,enter
into and execute agreement(s)with The Corporation of the Town of Aurora,
including but not limited to a Subdivision Agreement,agreeing to satisfy all
conditions,legal,financial and otherwise of the Town.The Subdivision
Agreement and related documents shall be registered on title against the
lands to which it applies,as provided for in the Planning Act,at the sole
expense of the Owner.
5.The Owner shall submit detailed plans showing the proposed phasing of the
Draft Plan of Subdivision for review and approval by the Town of Aurora in
consultation with the Region of York.The Subdivision Agreement shall include
provisions related to development phasing to the satisfaction of the Town and
the registration of the proposed M-Plan shall occur in phases to the
satisfaction of the Town.The Owner shall agree in the Subdivision
Agreement that no further approvals shall be granted for subsequent phases
until York Region and the Town have confirmed that adequate servicing
capacity (water,storm and sanitary)is available,and the Town has allocated
such capacity to the subsequent phase.
The Owner shall agree in the Subdivision Agreement that subsequent phases
shall not be offered for purchase and sale and shall be placed in a Holding
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Conditions of Approval
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Zone until the above noted confirmation of servicing capacity and allocation
has been provided.
6.Prior to final approval the Owner will enter into a developer’s group cost
sharing agreement for the Areas 2C West lands.Prior to registration of any
phase,the Trustee for the Aurora 2C West Developer’s Group shall provide
the Town with a letter stating that the Owner is in good standing under the
Developer’s Group Agreement.
Legal &Legislative Services Requirements
7.The Owner shall covenant and agree in the Subdivision Agreement to
provide a Solicitor’s Title Opinion for the lands.
8.The Owner shall covenant and agree in the Subdivision Agreement to grant,
convey and dedicate the following property interests in the lands at no cost
and free of all encumbrances to the Town to the satisfaction of the Town
Solicitor:
all streets and road widenings shall be dedicated on the M-Plan as
public highways;
all 0.3 m reserves shall be conveyed as may be required;
all lands required for municipal purposes shall be conveyed as
may be required;and,
all easements required for municipal purposes shall be granted as
may be required.
9.The Owner shall covenant and agree in the Subdivision Agreement to consent
to registration by the Town of Aurora of the Subdivision Agreement and any
ancillary agreements as necessary in priority of all encumbrances to the Town
to the satisfaction of the Town Solicitor and to pay to the Town its associated
fees for the preparation and registration of same.
10.The Owner shall covenant and agree in the Subdivision Agreement to satisfy
any cash-in-lieu of parkland requirements to the satisfaction of the Town
Solicitor in accordance with:a)the Town’s By-law Number 4291-01.F,as
amended or successor thereto and applicable policies;and b)any related
Parkland Agreements imposed by the Town.
Utilities
11.The Owner shall covenant and agree in the Subdivision Agreement to prepare
and submit an overall utility distribution plan showing the location (shared or
otherwise)and installation,timing and phasing of all required utilities (on-
grade,below-grade or above-grade,including on-site drainage facilities and
streetscaping).This utility distribution plan shall be to the satisfaction of the
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Conditions of Approval
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Town,having considered the requirements of those utility providers (including
natural gas,hydro,and telecommunications service providers)that will
conduct works within the subdivision.Further,the utility distribution plan shall
consider the respective standards and specification manuals,where
applicable,of the utility providers.
12.The Owner shall covenant and agree in the Subdivision Agreement that
natural gas,telecommunication service providers and cable television
services,including other street hardware,where possible,shall be constructed
underground within the road allowances or other appropriate easements to the
satisfaction of the Town.
13.The Owner shall covenant and agree in the Subdivision Agreement to grant
access,on reasonable terms and conditions,to any telecommunications
service providers indicating an interest to locate within a municipal right-of-
way.The Owner shall further agree to advise any telecommunications service
provider intending to locate within a municipal right-of-way,of the requirement
to enter into a Municipal Access Agreement with the Town of Aurora,and to
satisfy all conditions,financial and otherwise of the Town.
Noise Impact Study
14.Prior to execution of the Subdivision Agreement,the Owner shall submit a
Noise Impact Study (Environmental Noise Analysis),which assesses
projected nuisances caused by noise or vibration (as necessary)within the
development prepared by a qualified noise consultant with recommended
mitigation measures for noise generated by road traffic on Holladay Drive by
any other identified noise sources,to the satisfaction of the Town,in
consultation with the Region of York.
15.The Owner shall make any revisions to the Draft Plan of Subdivision that may
be required to achieve the recommendations of the Noise Impact Study.The
Noise Impact Study shall demonstrate how noise levels can be made to be
acceptable in accordance with current Provincial standards and Town policies,
and address the long-term functionality and maintenance of any
recommended mitigation measures which are deemed appropriate and
acceptable to the Town.
16.The Owner shall agree in the Subdivision Agreement to implement the
recommendations and measures of the approved Noise Study.The
recommendations of the aforementioned Noise Study shall address to the
satisfaction of the Town,the 55dBA limit on all Lots and/or Blocks on the Draft
Plan of Subdivision.All attenuation measures and mitigating measures
proposed for acoustical purposes shall be approved by the Town’s Director of
Infrastructure &Environmental Services,Director of Parks &Recreation
Services,Director of Building &By-Law Services.
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Conditions of Approval
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17.The Owner shall agree in the Subdivision Agreement to implement noise
control measures and warning clauses as recommended by the approved
Noise Impact Study,to the satisfaction of the Town.
18.Details of the noise attenuation measures shall be clearly indicated on the
detailed engineering plans and include location,elevations of top and bottom
of wall and details of any berming.All details are shall be approved by the
Town’s Director of Infrastructure &Environmental Services.
Stormwater Management
19.The Owner shall submit a detailed Stormwater Management Report to the
satisfaction of the Town to substantiate that the Draft Plan of Subdivision
lands meet the current stormwater quantity and quality requirements in
accordance with the latest Ministry of Environment guidelines and the Town’s
Infrastructure &Environmental Services Department Policy #68 (Stormwater
Management Pond and Pond Block Design,Safety and Maintenance).The
Owner shall meet the erosion control criteria established in the latest modeling
for Marsh Creek in accordance with the requirements of the LSRCA.In
accordance with the Town’s Policy #68,the Owner shall provide the Town
with a cash contribution to be determined as per the recommended
maintenance and monitoring requirements of the storm water management
report to the satisfaction of the Town.
20.The Owner shall recognize the recommendations contained in the Functional
Servicing Report by SCS Consulting Group Ltd.as amended December 2014
and the Marsh Creek Erosion Control Analysis by SCS Consulting Group Ltd.
dated November 29,2012 as approved by the LSRCA.
Roads and Municipal Services
21.The Owner shall prepare and submit detailed engineering design drawings
and reports for the layout and construction of roads and services (i.e.water,
storm and sanitary)in accordance with the Town of Aurora Public Works
Design Criteria Manual to the satisfaction of the Town.
22.The Owner shall prior to execution of the Subdivision Agreement provide
detailed engineering drawings which will include but not limited to grading
control plans (including any retaining walls and details),plan and profile
drawings of all underground and above ground services,general plans (notes,
above and below ground),drainage plans,composite utility plans (to include
above and below ground utilities,services,driveways and boulevard tree
locations etc.),stormwater management plans,detail plans,erosion and
sediment control plans,illumination and signalization plans etc.to the
satisfaction of the Town.
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Conditions of Approval
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23.The Owner shall prior to execution of the Subdivision Agreement submit a
capacity study of the Town’s water distribution system to the lands in order to
determine that the proposed development can be adequately serviced to the
satisfaction of the Town.
24.The Owner shall submit plans acceptable to the Town,detailing any phasing
of construction and development,together with the means by which
construction access to the site will be gained during any construction or
phasing.Should phasing be necessary or requested,the Owner shall agree
in the Subdivision Agreement to comply with the phasing plan and make all
builders aware of the phasing plan.
25.All construction access to the completion of house construction may be limited
to one access point as may be determined in consultation with the Town and
the Region to the satisfaction of the Town and approved by Central York Fire
Services until such time as the first occupancy (as approved by the Town’s
Director of Building &By-Law Services)of the subdivision.
26.The Owner shall provide engineering fees to the Town at the time of
submission for the review of the detailed engineering drawings for the
construction of services within the development.Said engineering fees shall
be 1%of the estimated cost of all the works necessary for the construction of
the subdivision servicing including all grading,drainage and infrastructure
works etc.,as estimated by the consultant for the project and provided at the
time of second submission of detailed engineering drawings.An additional fee
to a total fee of 5%in accordance with the Town’s Fees and Services By-Law
Number 5680-15,as amended or successor thereto,of the estimated cost of
all works by the Owner’s consultant to the satisfactory approval of the Town is
to be provided prior to final approval of the Subdivision Agreement to the
satisfaction of the Town’s Director of Infrastructure &Environmental Services.
27.The Owner shall covenant and agree in the Subdivision Agreement to provide
servicing securities to the Town,in a form acceptable to the Town’s Director of
Corporate &Financial Services and in an amount approved by the Town’s
Director of Infrastructure &Environmental Services.
28.Final approval of the draft M-plan shall be contingent upon receipt of letters of
approval as may be required from all other affected agencies (Ministry of
Environment,Ministry of Natural Resources,Lake Simcoe Region
Conservation Authority,York Region,Hydro One,etc.).
29.The Owner shall covenant and agree in the Subdivision Agreement that they
shall be required to construct or pay for the construction of roads,bicycle
lanes,curbs,gutters,sidewalks (in accordance with applicable Town policy),
underground and above ground services,street lights and illumination,street
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Conditions of Approval
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signs,utilities,storm water management facilities,etc.,and any and all other
works necessary for the development and servicing of the subdivision to the
satisfaction of the Town’s Director of Infrastructure &Environmental Services.
30.The Owner shall covenant and agree in the Subdivision Agreement to
compensate the Town for snow removal and winter maintenance costs for the
roads and sidewalks of all unoccupied units and/or lots and blocks within the
M-Plan until the assumption of the M-Plan by the Town.Such costs shall be
determined on a monthly basis by the Town’s Director of Infrastructure &
Environmental Services based on the Town’s costs for snow removal and
winter maintenance and the percentage of unoccupied lots and/or units and
blocks within the M-Plan for that year.The costs attributed to the Owner for
that year shall be based on the monthly costs as determined by the Town’s
Director of Infrastructure &Environmental Services times the number of
unoccupied lots and/or units and blocks as a percentage of the total number of
lots and/or units and blocks within the M-Plan as of October 31st of each year
as calculated by the Consultant and approved by the Town.The lot and/or unit
and blocks shall be deemed to be unoccupied for the purpose of winter
maintenance if it is unoccupied as of October 31st of each year.Should the
calculation not be received and approved by the Town by November 30th of
that year,the previous year’s occupancy percentage shall be the basis of the
calculation.
31.The Owner shall acknowledge and agree in the Subdivision Agreement that
final approval of the M-Plan shall be subject to adequate sanitary sewer
capacity and water supply being allocated by the Town.
32.Prior to undertaking any grading on the site,and in connection with the Town’s
issuance of a Topsoil Removal Permit (if required),the Owner shall prior to
final approval of the M-Plan submit a detailed Lot Grading and Erosion Control
Plan for any grading within the Draft Plan of Subdivision for approval by the
Town and Lake Simcoe Region Conservation Authority that shall include
proposed methods for:
a)erosion and sediment control prior to and during construction including
the extent of grading/filling,the access location and erosion control
detail,the location of spoil pile storage and the location and nature of
sediment control works;and
b)progressive stripping and grading to ensure minimum duration of
exposed soil areas to the extent practical.
33.The Owner shall acknowledge that the suitability of the land for the proposed
use is the responsibility of the landowner,and that prior to the registration of
the M-Plan,the Owner shall have an Environmental Site Assessment (under
O.Reg.153/04 as amended O.Reg.511/09)undertaken by a qualified
person registered to ensure that the land is suitable for the proposed use.If in
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Conditions of Approval
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the opinion of the qualified person,the Environmental Site Assessment
indicates the land may not be suitable for the proposed uses,the qualified
person shall so advise the Ministry of the Environment and the Town.The
Owner undertakes to do further investigative studies and to do all work
required to make the lands suitable for the proposed use.
34.The Owner shall covenant and agree in the Subdivision Agreement that all
Lots and/or Blocks on the M-Plan to be left vacant for longer than six (6)
months,and all portions of public highways that are not paved,together with
all drainage swales,shall be graded,seeded and/or sodded,and maintained
to the satisfaction of the Town.
35.The Owner shall grant required easements to the appropriate authority for
public utilities,drainage purposes,turning circles,or any other services as
deemed necessary.Any off site easements and works necessary to connect
watermains,storm sewers and sanitary sewers to outfall trunks and storm
water management facilities on external lands shall be satisfactory to and
granted to the appropriate authorities.No works off site or connections to
existing infrastructure may be undertaken prior to execution of the Subdivision
Agreement.
36.The Owner shall covenant and agree in the Subdivision Agreement to satisfy
York Region Transportation and Works Department and York Region Transit
that the services to be installed within,and in conjunction with the Draft Plan
of Subdivision will provide for sidewalks which meet the local municipality's
standards along the subject lands’frontage onto roadways that have/will have
transit services.
The Owner shall satisfy York Region Transportation and Works Department
that the services include illumination in accordance with the local
municipality's design standards along all streets which have or will have transit
services,sidewalks,pedestrian access and bus stop locations.
37.The Owner shall covenant and agree in the Subdivision Agreement that all
exterior side yards of lots that require wood fencing shall have solid wood
fences with 150mmx150mm posts with house returns of a design approved by
the Town (unless specified otherwise).
38.The Owner shall,prior to execution of the Subdivision Agreement,submit a
geotechnical report for review and approval by the Town,which deals with the
relative elevations of foundations and footings,the requirements for
engineered fill based on existing subsurface conditions,and the requirements
for road and municipal services construction,to the satisfaction of the Town’s
Director of Building &By-Law Services and Director of Infrastructure &
Environmental Services.
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Conditions of Approval
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39.Any proposed final grading shall eliminate retaining walls.Where retaining
walls are to be included in the M-Plans (subject to the approval of the Town’s
Director of Infrastructure &Environmental Services),construction details
including height (TW/BW),length and materials shall be detailed on the
engineering plans and approved by the Town’s Director of Infrastructure &
Environmental Services).Retaining walls (if any)approved shall be
constructed on private property.All retaining walls are to include drainage
systems and outlets.Surface drainage shall not be permitted to drain over the
top of wall.
40.The Owner shall,prior to final approval of the M-Plan,submit Internal and
External Traffic Studies for review and approval by the Town and York
Region’s Transportation Services Department.The Owner shall agree in the
Subdivision Agreement that all road work and construction shall be in
accordance with the approved Internal Traffic Study,which shall include works
relating to road cross-sections (in accordance with the latest ADS or
Alternative Development Standards as approved by the Town),parking
controls,bike ways,pavement markings,pedestrian crossings,sidewalks,
access driveways locations,traffic signage including bicycle route signage and
other requirements as set out in the said Internal Traffic Study.
41.The Owner shall,prior to final approval of the M-Plan,demonstrate
compliance with the Town’s standard configuration with respect to all road
bends on the M-Plan,to the satisfaction of the Town.
42.The Owner shall covenant and agree in the Subdivision Agreement to design,
pay for and construct all traffic control devices (including temporary pavement
markings)as specified in the approved Internal Traffic Study prior to the
occupancy of any dwelling,to the satisfaction of the Town.
43.The Owner shall,prior to final approval of the M-Plan,ensure that all dead end
streets,sides of road allowances requiring restricted access and exterior side
yard and rear yard flankages of the Lots or Blocks on the M-Plan requiring
restricted access as designated by the Town’s Director of Infrastructure &
Environmental Services shall be terminated in 0.3 metre reserves to prohibit
access at certain locations.The 0.3 metre reserves shall be established as
public highways by the Town at such times as determined by the Town’s
Director of Infrastructure &Environmental Services.
44.As public highway access to the Draft Plan lands is restricted until such time
as:
a)Holladay Drive on the adjoining Draft Plan of Subdivision to the north
on file with the Town as D12-02-12 (the “Shimvest Draft Plan”)is
dedicated to the Town on the related registered M-Plan as public
highway;and
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Conditions of Approval
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b)Reserve Blocks 85 and 86 on the Shimvest Draft Plan are established
as a public highway by the Town through the enactment of the
applicable by-law,
public highway access to the Draft Plan lands must be established to the
satisfaction of the Director of Infrastructure &Environmental Services prior to
execution of the Subdivision Agreement.
45.The Owner shall,prior to execution of the Subdivision Agreement,submit
reference plans,engineering details and specifications and recommendations
for any retaining walls to be constructed on the lands for which a building
permit is required under the Building Code Act,1992,S.O.1992,c.23,as
amended,and O.Reg.350/06 (Building Code),(the “Building Code Act”),
indicating therein any restrictions such as setback limits for structures,in-
ground or above ground pools,trees and landscaping etc.to the satisfaction
of the Town’s Director of Building &By-Law Services and Director of
Infrastructure &Environmental Services.If any such restrictions are identified,
the Owner shall register the Restrictive Covenants on title to the restricted
lands to the satisfaction of the Town.The Owner shall include in all Offers of
Purchase and Sale Agreements for the restricted Lots/Blocks on the M-Plan,a
notice advising prospective purchasers of the registration of Restrictive
Covenants on title to their lands.
46.The Owner shall agree in the Subdivision Agreement to provide sanitary
sewer and storm sewer inspection testing and acceptance.Sanitary sewer
inspection testing and acceptance shall be in accordance with the York
Region Sanitary Inspection,Testing and Acceptance Guideline requirements
dated September 2011 as amended from time to time and the Service
Incentive Program (hereinafter referred to as “SIP”).Storm sewer and
manhole inspection testing and acceptance shall follow the requirements and
policies of the Town.
47.The Owner shall confirm prior to the execution of the Subdivision Agreement
that it has executed the Tri-Party SIP Agreement between the Owner,the
Town and the Region.
48.The Owner shall covenant and agree in the Subdivision Agreement to retain
and pay for a qualified company acceptable to the Town to provide a video
(CCTV)inspection of all sanitary and storm sewers and prepare a letter report
of the findings and conclusions in accordance with the SIP requirements for
sanitary sewers and as a minimum within 6 months prior to the Owner
requesting assumption of the subdivision by the Town.
The report shall summarize and identify sewer pipe material used in
accordance to Town and Region Specification and any deleterious materials
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Conditions of Approval
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to be cleaned,settlements or deflections,if any,and provide qualified
justification stamped by a Professional Engineer registered in the Province of
Ontario,for possible deviation from required Region,Town and OPS
standards and specifications with recommendations to mitigate construction
impacts if any.
If as a result of carrying out the video (CCTV)inspection and modifications or
rectifications are required,the Owner shall at its own expense provide for such
rectifications through such means as agreed to by the Town.
Final release of securities and assumption of the works by the Town will not
be requested by the Owner nor provided by the Town until such CCTV
inspection and rectifications,if any,are complete and accepted by the Town’s
Director of Infrastructure &Environmental Services and that the Region has
confirmed in writing that the Owner has complied with the requirements of the
SIP program as it relates to testing and securities for the sanitary sewers.
49.Prior to execution of the Subdivision Agreement,the Owner shall submit a
revised Stormwater Management Report addressing water balance.Such
report shall also demonstrate that the post development water balance is
acceptable and provide any recommendations required for mitigation.The
Owner shall covenant and agree in the Subdivision Agreement to carry-out
said recommendations/mitigation measures to the satisfaction of the Town.
50.The Owner shall covenant and agree in the Subdivision Agreement that the
design cost and estimated cost of the Hartwell Way road and structure,
crossing over Marsh Creek,shall be fully secured with the Town prior to final
approval of the engineering plans and final construction of roads and servicing
within the subdivision.
51.The Owner shall further covenant and agree in the Subdivision Agreement
that construction of the Hartwell Way road and structure crossing over Marsh
Creek must have commenced prior to the registration of the plans of
subdivision that exceed a total of 1,000 residential units within the 2C West
community,otherwise the Town shall have the right to draw on the securities
in order to complete construction of the Hartwell Way road and structure.
Green Building and Development
52.The Owner shall covenant and agree in the Subdivision Agreement to
incorporate Green Building and Development Initiatives in the development of
the M-Plan related to:Environmental Protection,Energy Efficiency,Solar
Gain,Energy Technologies,Water Conservation,Green Materials and Waste
Reduction,Reduction of Noise Pollution,Indoor Air Quality and Residential
Information/Education Package in accordance with the Green Development
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and Design Report prepared by Malone Given Parsons Ltd,dated January
2013.
Natural Heritage System
53.The Owner shall covenant and agree in the Subdivision Agreement to the
following requirements regarding the Environmental Protection Area (EPA)
and Natural Heritage System adjacent to west boundaries of the Draft Plan of
Subdivision:
a)not to disturb or otherwise use any portion of the Natural Heritage
System for the storage of topsoil or fill materials;
b)not to encroach into the EPA Natural Heritage System without prior
written approval of the Town’s Director of Parks &Recreation Services;
c)to install on-site temporary Paige wire protection/silt fencing along the
boundaries of the EPA Natural Heritage System prior to any demolition,
topsoil removal,grading or construction activities with the Draft Plan
and shall be maintained in good condition for the duration of
development construction on the lands;
d)to restore and re-vegetate any approved grading activities within the
EPA Natural Heritage Area with extensive plantings using native
species compatible with the surrounding environment;
e)upon completion of development construction,to install on-site
permanent black vinyl chain link fencing,in accordance with Town
standards,on the municipal side of lot lines for all residential Lots and
Blocks abutting the EPA Natural Heritage System;
f)to include a clause within all Offers of Purchase and Sale Agreements
with prospective purchasers of Lots adjacent to the EPA Natural
Heritage System in a manner satisfactory to the Town’s Director Parks
&Recreation Services,advising that fence gates and/or other means of
access will not be permitted to access the EPA Natural Heritage
System from residential properties;and
g)to include a clause within all Offers of Purchase and Sale Agreements
with prospective purchasers of Lots adjacent to the EPA Natural
Heritage System in a manner satisfactory to the Town’s Director Parks
&Recreation Services,advising that the lands adjacent to their Lot is
intended for conservation and naturalization,and portions may be used
for a public trail system and trail amenities.The lands are to remain as
much as possible in their natural state.The Town of Aurora will not be
responsible for any inconvenience or nuisance which may present itself
as a result of the environmental protection lands and associated trail
system.
Parkland
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54.The Owner shall covenant and agree in the Subdivision Agreement to convey
Parkland Block 83 on the Draft Plan of Subdivision to the Town as Open
Space lands,at no cost and free of all encumbrances,in satisfaction of the
provisions of the Planning Act,the Town of Aurora Bylaw 4291-01.F,and in
accordance with the Master Parks Agreement between the Town and the
Aurora 2C Landowners Group Inc.,to the satisfaction of the Town Solicitor.
55.The Owner shall covenant and agree in Subdivision Agreement that the
subject plan of subdivision is in conformance with the Master Parks
Agreement between the Town and the Aurora 2C Landowners Group Inc.,
trustee of the Aurora 2C Landowners Group,and that the Owner is a signatory
to and in good standing with the Group’s Cost Sharing Agreement.
56.The Owner shall covenant and agree in the Subdivision Agreement to the
following requirements regarding parkland Block 83 and buffer Block 84 on the
Draft Plan of Subdivision:
a)not to use any portion of the parkland and grading buffer Blocks for the
storage of topsoil or fill materials without the written approval of the
Town’s Director of Parks &Recreation Services;
b)to install on-site permanent black vinyl chain link fencing,in accordance
with Town standards,on the municipal side of lot lines for all residential
Lots adjacent to the parkland and buffer Blocks;
c)to restore and re-vegetate any approved grading activities within the
parkland and grading buffer Blocks with extensive plantings using
native species compatible with the surrounding environment;and
d)to include a clause within all Offers of Purchase and Sale Agreements
with prospective purchasers of all Lots adjacent to parkland and buffer
Blocks,in a manner satisfactory to the Town’s Director Parks &
Recreation Services,advising of parkland and buffer conditions and
advising that fence gates and/or other means of access will not be
permitted to access the parkland or buffer Blocks from residential
properties.
56.The Owner shall covenant and agree in the Subdivision Agreement to include
a clause within all Offers of Purchase and Sale Agreements with prospective
purchasers of all Lots adjacent to and in close proximity to the Town’s
community park (east of the Draft Plan),in a manner satisfactory to the
Director of Parks &Recreation Services,advising that the community park is
intended for active recreational use including senior level sports fields,and
advising of exposure to night lighting,pedestrian and vehicular traffic,and
noise that may occur within the community park.
57.The Owner shall covenant and agree in the Subdivision Agreement that the
design and location of the proposed swale within the community park is to be
coordinated with proposed facilities within the community park to the
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satisfaction of the Director of Parks &Recreational Services.The Owner shall
further agree to design and implement buffer plantings along the length of the
swale within the community park consisting of caliper stock coniferous and
deciduous trees,or to provide cash-in-lieu thereof,to the satisfaction of the
Director of Parks &Recreational Services.
58.The Owner shall covenant and agree in the Subdivision Agreement to provide
the Town with a Community Improvement Benefit fee in the amount of
$3,000.00 per residential dwelling unit to be used by the Town,in its sole
discretion and separate from any other development charges,towards the
future construction of community recreation facilities.
Environmental Impact Study
59.The Owner shall covenant and agree in the Subdivision Agreement to
implement any and all recommendations of the Environmental Impact Study
(EIS)as prepared by Beacon Environmental dated January 2015.
Buffer Blocks
60.The Owner shall covenant and agree in the Subdivision Agreement to convey
buffer Block 84 on the Draft Plan of Subdivision to the Town as Open Space
lands,at no charge and free of all encumbrances,to the satisfaction of the
Town’s Director of Parks &Recreation Services.
General Landscaping Requirements
61.The Owner shall covenant and agree in the Subdivision Agreement to provide
landscape design plans and implement landscape works on-site for street tree
planting on all road allowances within the M-Plan in accordance with Town
standards and to the satisfaction of the Director of Parks and Recreation
Services.As an alternative,the Town may consider through the Subdivision
Agreement,requesting cash-in-lieu of the value of street tree plantings,in
accordance with the approved landscape plans,to the satisfaction of the
Town’s Director of Parks &Recreation Services.
62.The Owner shall covenant and agree in the Subdivision Agreement at the time
of street tree installations to distribute to each prospective purchaser of Lots
within the M-Plan,a copy of the Town's "Boulevard Tree"Information
Brochure.The Owner will obtain the Brochures from the Town's Parks &
Recreation Services Department at no cost to the Owner.
63.The Owner shall covenant and agree in the Subdivision Agreement to provide
landscape design plans and implement landscape works on-site for all
proposed fencing,landscape structures,subdivision entry features,buffer
plantings or any other landscape features required by urban and architectural
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design guidelines or as required by Town standards,to the satisfaction of the
Town’s Director of Parks &Recreation Services.
64.The Owner shall covenant and agree in the Subdivision Agreement to provide
consistent and continuous 300mm depth topsoil for all areas associated tree
and shrub plantings within the M-Plan,to the satisfaction of the Town’s
Director of Parks &Recreation Services.These areas shall include all
boulevards designated for street tree plantings,and landscape and grading
buffers.
65.The Owner shall covenant and agree in the Subdivision Agreement to provide
the Town the first right of refusal of surplus topsoil and shall provide the Town
with prior notification of topsoil removal from the M-Plan.
66.The Owner shall covenant and agree in the Subdivision Agreement to perform
topsoil testing in accordance with Town standards by an approved agency to
determine nutrient availability for all topsoil sources to be utilized within the
Draft Plan.The Owner shall further agree to implement fertilizers and soil
amendments in accordance with topsoil test recommendations,to the
satisfaction of the Town’s Director of Parks &Recreation Services.
67.The Owner shall covenant and agree in the Subdivision Agreement to include
in all Offers or Purchase and Sale Agreements with purchasers of Lots within
the M-Plan,a notice clearly setting out the details of any fencing or urban
design feature that is to be installed on the Lot being purchased.Such notice
shall clearly identify specifications relating to location,timing of installation,
colour,materials,height and other design details of the fencing or urban
design features.Further,the Owner shall agree in the Subdivision Agreement
that any fencing that is required by the Town and/or York Region shall be
included in the purchase price of the Lot.The Owner shall be required to
demonstrate compliance with this condition for any sales that occur prior to
the execution of the Subdivision Agreement.
68.The Owner shall covenant and agree in the Subdivision Agreement to provide
a one-time financial contribution for the purposes of supplementing the Town's
on-going annual maintenance costs associated with Landscape Works on
municipal lands,such Works as required by Town's standards and/or
approved urban and architectural design guidelines.The amount of the
contribution shall be equal to twenty-five percent (25%)of the total cost of
plant material installed on municipal lands within the Plan.
69.The Owner shall covenant and agree in the Subdivision Agreement to provide
landscape securities to the Town,in a form acceptable to the Town’s Director
of Corporate &Financial Services,and in the amount of one hundred percent
(100%)of the estimated costs of the Landscape Works,to ensure
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performance and compliance of all Landscape Works to the approval and
satisfaction of the Town’s Director of Parks &Recreation Services.
70.The Owner shall covenant and agree in the Subdivision Agreement to provide
landscape fees,in a manner satisfactory to the Town,based on the
percentage amount of estimated landscape works as set out in the Town’s
Parks &Recreation Services Fees By-law Number 5680-15.The estimated
cost of the Landscape Works shall be provided by the consulting landscape
architect and approved by the Town.Landscape fees are required for the
review of landscape plans and the administration of implementation of the
Landscape Works to the satisfaction of the Town’s Director of Parks &
Recreation Services.
Building &By-Law Services Requirements
71.The Owner shall,prior to final approval of the M-Plan,submit a Lot and Block
Schedule certified by an Ontario Land Surveyor indicating the areas and
frontages of the Lots and blocks within the M-Plan,to the satisfaction of the
Town’s Director of Building &By-law Services.
72.The Owner shall,prior to execution of the Subdivision Agreement,engage the
services of a qualified noise consultant to complete a Noise Study which
assesses projected nuisances caused by noise or vibration within the
development.The Study shall demonstrate how noise levels can be made to
be acceptable in accordance with current Provincial standards and Town of
Aurora policies,and address the long term functionality and maintenance of
any recommended mitigation measures,which are deemed to be appropriate
and acceptable to the Town.The Owner shall further agree in the Subdivision
Agreement to implement the recommendations and measures of the approved
Noise Study to the satisfaction of the Director of Building &By-law Services.
73.The Owner shall,prior to execution of the Subdivision Agreement,submit a
geotechnical report for review and approval by the Town,which deals with the
relative elevations of foundations and footings,and the requirements for
engineered fill based on existing subsurface conditions to the satisfaction of
the Town’s Director of Building &By-law Services and Director of
Infrastructure &Environmental Services.
74.The Owner shall,prior to execution of the Subdivision Agreement,submit
reference plans,engineering details and specifications and recommendations
for any retaining walls to be constructed on the lands for which a building
permit is required under the Building Code Act,indicating therein any
restrictions such as setback limits for structures,in-ground or above ground
pools,trees and landscaping etc.to the satisfaction of the Town’s Director of
Building &By-law Services and Director of Infrastructure &Environmental
Services.If any such restrictions are identified,the Owner shall register
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Restrictive Covenants on title to the restricted lands to the satisfaction of the
Town.The Owner shall include in all Offers of Purchase and Sale Agreements
for the restricted Lots/Blocks on the M-Plan,a notice advising prospective
purchasers of the registration of Restrictive Covenants on title to their lands.
Urban Design
75.The Owner shall covenant and agree in the Subdivision Agreement to
implement the recommendations and measures contained within the approved
Urban and Architectural Design Guidelines prepared by Planning Partnership
dated December 2012 for the design and construction of all residential
dwelling units,walkways,landscaping and all other elements within the Plan.
Strict compliance with the approved Architectural and Urban Design
Guidelines shall be undertaken unless otherwise approved by the Town’s
Director of Planning &Development Services.
Miscellaneous
76.The Owner shall agree in the Subdivision Agreement that,prior to the
issuance of building permits for sales trailers for the purposes of marketing
residential units on the Draft Plan of Subdivision,the Owner shall submit and
obtain the written approval from the Town’s Director of Planning &
Development Services with respect to the location of sales trailers and with
respect to the display plans and other information to be used for sales and/or
marketing purposes.Such information shall include the following:
a)the latest version of the approved Draft Plan of Subdivision or
registered M-Plan,including any phasing;
b)a plan showing the entire Draft Plan of Subdivision and adjacent lands
including all sidewalks and walkways,community mail boxes,parks by
type (including all recreational facilities to be provided),schools,
churches,open space areas,environmental protection areas,
stormwater management ponds,landscaping,entranceway features,
noise attenuation measures (both internal and external to the dwelling
unit),erosion control facilities,buffer areas,watercourses,and
surrounding land uses;
c)a copy of the approved zoning by-law for the lands together with a copy
of the executed Subdivision Agreement (as soon as it is available);and
d)a grade and utility composite plan showing the location of all
community facilities (community mail boxes,bus shelter and stops,
street trees,sidewalks,street light poles,hydrants,cable boxes,
transformers or any other above grade facilities)to the satisfaction of
the Town.
The Owner shall further agree to keep all of the above materials up-to-date,to
reflect the most current approvals,and/or submissions regarding the Draft
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Plan of Subdivision,and/or engineering design drawings,and other such
matters as may be required by the Town’s Director of Planning &
Development Services,Director of Infrastructure &Environmental Services
and Director of Building &By-Law Services.
77.The Owner shall agree in the Subdivision Agreement that no grading or other
soil disturbances shall take place on the M-Plan lands prior to the Ministry of
Culture and Recreation confirming that all archaeological resource concerns
have met licensing and resource conservation requirements.
78.The Owner shall agree in the Subdivision Agreement to erect and maintain
signs on any vacant land within the M-Plan indicating the designated or
proposed use of all Lots and/or Blocks (including temporary turning circles)on
the M-Plan,other than those lots designated for residential purposes.
79.The Owner shall agree in the Subdivision Agreement to include in all Offers of
Purchase and Sale Agreements the following warning clauses:
“PURCHASERS ARE ADVISED THAT CONDITIONS OF APPROVAL OF
THE SUBDIVISION WITHIN WHICH THIS LOT IS LOCATED,THE TOWN
OF AURORA HAS REQUIRED THE DEVELOPER TO UNDERTAKE AND
BEAR THE COST OF THE FOLLOWING ITEMS:
a)STREET TREES (TREES PLANTED IN THE TOWN BOULEVARDS)
b)CORNER LOT FENCING AS DIRECTED ON THE APPROVED
ENGINEERING PLANS
c)REAR LOT FENCING AS DIRECTED ON THE APPROVED
ENGINEERING PLANS
d)NOISE ATTENUATION FENCING AND BERMS AS IDENTIFIED IN
THE APPROVED NOISE IMPACT STUDY AND THE APPROVED
ENGINEERING PLANS
e)FENCING (IF REQUIRED)ALONG SCHOOL BLOCKS,PARK
BLOCKS AND EPA LANDS ON THE APPROVED ENGINEERING
PLANS
f)SUBDIVISION ENTRY FEATURES AND FENCING (IF ANY
APPROVED)AS IDENTIFIED ON THE LANDSCAPE PLANS
APPROVED BY THE TOWN.
THE DEVELOPER HAS BORNE THE COST OF THESE ITEMS AND THE
HOME PURCHASER IS NOT REQUIRED TO PAY THIS EXPENSE.
g)NOTICE TO HOMEOWNERS OF LOTS THAT WILL HAVE LESS
THAN THREE (3)ON SITE PARKING SPACES TO THE
SATISFACTION OF THE TOWN.
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h)That the Owner covenants and agrees that a clause will be inserted in
all Offers of Purchase and Sale Agreements of residential lots and units
within the Subdivision a clause providing as follows:
“THE CONSTRUCTION OF A CATHOLIC AND PUBLIC SCHOOLS
ON A DESIGNATED SCHOOL BLOCK SITES WITHIN THE 2C WEST
COMMUNITY IS NOT GUARANTEED.PURCHASERS ARE ADVISED
THAT SUFFICIENT ACCOMMODATION MAY NOT BE AVAILABLE
FOR STUDENTS RESIDING IN THIS AREA,AND YOU ARE
NOTIFIED THAT STUDENTS MAY BE ACCOMMODATED IN
TEMPORARY FACILITIES AND/OR BUSED TO EXISTING
FACILITIES OUTSIDE THE AREA.THE APPLICABLE SCHOOL
BOARD WILL IN ITS DISCRETION DESIGNATE PICK-UP POINTS
FOR STUDENTS WHO QUALIFY FOR TRANSPORTATION.”
i)Notice in the Offers of Purchase and Sale Agreements for lots that back
onto or are adjacent to walkway or trail blocks,stormwater
management blocks,commercial blocks and any other warning clause
to the satisfaction of the Town.
External Agency Conditions
York Region
80.The road allowances included within the draft plan of subdivision shall be
named to the satisfaction of the Town of Aurora and York Region.
81.Given the proximity of the subject lands to York Region’s municipal production
wells,prior to the execution of the subdivision agreement,the Owner shall
conduct a subsurface investigation to identify any need for dewatering and/or
groundwater depressurization.Where applicable,the Owner must also submit
a detailed dewatering plan prepared by a qualified professional to York Region
for approval prior to dewatering.
82.York Region shall confirm that adequate water supply and sewage capacity
are available and have been allocated by the Town of Aurora for the
development proposed within this draft plan of subdivision or any phase
thereof.Registration of the plan of subdivision shall occur in phases based on
the availability of water supply and sewage servicing allocation.
83.The Owner shall agree in the Subdivision Agreement that the Owner shall
save harmless the Town of Aurora and York Region from any claim or action
as a result of water or sanitary sewer service not being available when
anticipated.
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84.Prior to final approval,the engineering drawing showing the layout of the
watermains and sewers shall be submitted to the Regional Environmental
Services Department,Infrastructure Asset Management Section for review
and record.
85.For all lands,the Holding (H)provisions of Section 36 of the Ontario Planning
Act shall be used in conjunction with all residential zone categories in order to
ensure that final plan approval and development of these lands does not occur
until such time as the Holding (H)symbol is removed in accordance with the
provisions of the Ontario Planning Act.The Zoning Bylaw shall specify the
terms under which Council may consider the removal of the Holding (H)
symbol.Said terms shall include a minimum of the following:
the Town of Aurora approves a transfer of servicing allocation to this
development that is not dependent upon the completion of
infrastructure;or,
York Region has advised in writing that the required infrastructure to
support the capacity assignment associated with this development will
be completed within a time period acceptable to the Region (usually 6
months to 36 months depending on the complexity of the development)
to permit the plan registration;or,
the Regional Commissioner of Environmental Services confirms
servicing allocation for this development by a suitable alternative
method and the Town of Aurora allocates the capacity to this
development.
86.Prior to final approval,the Owner shall agree in the Subdivision Agreement to
provide measures to support active transportation and public transit to and
from the proposed development.A drawing is required to show he location of
these proposed connections.
87.Prior to final approval,the Owner shall agree in the Subdivision Agreement to
implement a comprehensive TDM program on the subject site as per the
recommendations of the Traffic Impact Study prepared by MMM,dated
February 2014 in order to reduce auto trips to and from the proposed
development.
88.Prior to final approval,the Owner shall provide a copy of the Subdivision
Agreement to the Regional Transportation and Community Planning
Department,outlining all requirements of the Regional Transportation and
Community Planning Department.
89.The Owner shall enter into an agreement with York Region,agreeing to satisfy
all conditions,financial and otherwise,of the Regional Corporation;Regional
Development Charges are payable prior to final approval in accordance with
By-law #2012-36.
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90.The Regional Transportation and Community Planning Department shall
advise that Conditions 80 to 90 inclusive,have been satisfied.
Lake Simcoe Region Conservation Authority
91.That prior to final approval and any major site alteration,the following shall be
prepared to the satisfaction of the Town and the Lake Simcoe Region
Conservation Authority (LSRCA):
A detailed Stormwater Management Report in conformity with the
designated stormwater management policies of the Lake Simcoe
Protection Plan (LSPP)(DP-4.8 –4.11)and the LSRCA Technical
Guidelines for Stormwater Management;
A detailed Erosion/Sedimentation Control Plan;
A detailed Grading and Drainage Plan;
An updated Water Balance as per Designated Policy 4.8 of the LSPP;
A Phosphorous Budget in accordance with Designated Policy 4.8 of the
LSPP;
A detailed Rainscaping Report demonstrating the means to maximize
the use of Low Impact Development (LID)measures consistent with
Policy 1.6.6.7 of the Provincial Policy Statement (2014).
92.That prior to final plan approval,the Owner shall provide a detailed post-
development drainage plan supporting the water balance that ourlines
catchment area details to the satisfaction of the Town and the LSRCA.
93.That prior to final plan approval,the Owner shall prepare an updated
Monitoring Plan as per the Terms of Reference Environmental Monitoring
(Beacon Environmental,2013)that includes the monitoring of the Provincially
Significant Wetland to the satisfaction of the Town and the LSRCA.
94.That prior to final plan approval,the Owner shall prepare a
Mitigation/Contingency Plan demonstrating water balance will be maintained
to the Provincially Significant wetland throughout all phases of construction to
the satisfaction of the Town and the LSRCA.
95.That prior to final plan approval,a detailed Landscape
Enhancement/Restoration Plan be prepared to the satisfaction of the Town
and the LSRCA for the required vegetation protection zone (20 m)from the
Provincially Significant Wetland located on Town owned lands to the south
and west of the subject site and for the Buffer block (Block 84).
96.That the Owner shall agree in the Subdivision Agreement to carry out or
cause to be carried out the recommendations and requirements contained
within the plans,reports,and studies as approved by the LSRCA,including
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the implementation and monitoring of the required LID measures and the
Monitoring Plan.
97.That the Owner shall agree in the Subdivision Agreement to retain a qualified
professional to certify in writing that the works were constructed in accordance
with the plans,reports,and studies as approved by the LSRCA.
98.That the Owner shall agree in the Subdivision Agreement that prior to any
major site alteration or grading,proper erosion and sediment control
measures must be put in place in accordance with the approved Erosion and
Sedimentation Control Plan and Grading Plan.
99.That the Owner shall agree in the Subdivision Agreement that prior to the
creation of any impervious surface such as roads and buildings,stormwater
management facilities,including the identified downstream ditch
improvements must be put in place in accordance with the approved plans.
100.That the Owner shall agree in the Subdivision Agreement to monitor,inspect
and maintain the stormwater management works on a periodic basis in
accordance with 4.10 &4.11 –DP of the LSPP.
101.That the Owner shall agree in the Subdivision Agreement to ensure the
following measures are implemented in accordance with the 4.20 –DP of the
Lake Simcoe Protection Plan:
a.Keep the removal of vegetation,grading and soil compaction to the
minimum necessary to carry out development activity;
b.Removal of vegetation shall not occur more than 30 days prior to
grading and construction;
c.Put in place structures to control and convey run-off;
d.Minimize sediment that is eroded offsite during construction;
e.Seed exposed soils once construction is complete and seasonal
conditions permit;and
f.Ensure erosion and sediment controls are implemented effectively.
102.That prior to final plan approval,the Owner shall successfully amend the
Zoning By-law to rezone Block 83 to a site specific Open Space (O-9)Zone
and Block 84 to a site specific Environmental Protection (EP-15)Zone.
103.The Owner shall agree in the Subdivision Agreement to demarcate the
environmentally significant areas located along the rear lots of 13-37 and
Blocks 83 and 84 by means such as fencing (i.e.cedar rail and/or living)and
signage to the satisfaction of the Town and the LSRCA.
104.That the Owner shall agree in the Subdivision Agreement to grant any
easements required for stormwater management purposes to the Town.
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105.That prior to final plan approval,the Owner shall pay all the required
development fees to the Conservation Authority in accordance with the
LSRCA’s Fees Policy under the Conservation Authorities Act.
106.That prior to final plan approval,the Owner shall obtain a permit from the
LSRCA for any development within an area subject to Ontario Regulation
179/06 under the Conservation Authorities Act.
Central York Fire Services
107.A schedule of Firebreak lots must be submitted to Central York Fire Services
for approval prior to construction of buildings.
108.Builders/developers will not begin construction on designated fire break lots
without prior written release of the fire break designation from Central York
Fire Services.
109.A minimum of temporary street signage must be in place to assist emergency
responses prior to construction of buildings.
110.Roads must remain clear and unobstructed by construction activities,vehicles
and materials at all times.
Canada Post
111.The Owner/developer agrees to include on all offers of purchase and sale,a
statement that advises the prospective purchaser that mail delivery will be
from a designated Community Mailbox.
112.The Owner/developer will be responsible for notifying the purchaser of the
exact Community Mailbox locations prior to the closing of any unit sale.
113.The Owner/developer will consult with Canada Post Corporation to determine
suitable locations for the placement of Community Mailboxes and to indicate
these locations on the appropriate servicing plans.
114.The Owner/developer will provide the following for each Community Mailbox
site and include these requirements on the appropriate servicing plans:
An appropriately sized sidewalk section (concrete pad)to place the
Community Mailboxes on.
Any required walkway across the boulevard.
Any required curb depressions for wheelchair access.
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115.The Owner/developer further agrees to determine and provide a suitable
temporary Community Mailbox location(s),which may be utilized by Canada
Post until the curbs,sidewalks and final grading have been completed at the
permanent Community Mailbox locations.This will enable Canada Post to
provide mail delivery to the new homes as soon as they are occupied.
PowerStream Inc.Conditions
116.It is the responsibility of the Owner or his agent to contact our office and
discuss all aspects of the above project.The Owner or his agent is
responsible to maintain proper clearances from the building to PowerStream’s
plant (refer to appropriate specifications(s)by various authorities).We will
require draft M-Plans,legal plans,site plan and architectural design drawings.
We also require information about the number of units/lots in the subdivision
(i.e.,single family residential,town homes,condominium town homes,
industrial,etc.)nine months prior to the construction.Based on this
information,we can then determine the estimated cost and type of installation
required to supply this project.
Bell Canada Conditions
117.The Owner shall agree in the Agreement,in words satisfactory to Bell
Canada,to grant to Bell Canada any easements that may be required for
telecommunication services.Easements may be required subject to final
servicing decisions.In the event of any conflict with existing Bell Canada
facilities or easements,the owner/developer shall be responsible for the
relocation of such facilities or easements.
Enbridge Conditions
118.The applicant shall contact Enbridge Gas Distribution’s Customer Connections
department by emailing SalesArea30@enbridge.com for service and meter
installation details and to ensure all gas piping is installed prior to the
commencement of site landscaping (including,but not limited to:tree planting,
silva cells,and /or soil trenches)and/or asphalt paving.
119.If the gas main needs to be relocated as a result of changes in the alignment
or grade of the future road allowances or for temporary gas pipe installations
pertaining to phase construction,all costs are the responsibility of the
applicant.
120.In the event that easement(s)are required to service this development,the
applicant will provide the easement(s)to Enbridge Gas Distribution at no cost.
121.The applicant will grade all road allowances to as final elevation as possible,
provide necessary field survey information and all approved municipal road
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cross sections,identifying all utility locations prior to the installation of the gas
piping.
Clearances
122.The Town’s Planning &Development Services Department shall advise that
Conditions 1-6,52,59,75-76,and 78-79 inclusive,have been satisfied,
stating briefly how each condition has been met.
123.The Town’s Infrastructure and Environmental Services Department shall
advise that Conditions 11-51 and 73-74 inclusive have been satisfied,stating
briefly how each condition has been met.
124.The Town’s Parks &Recreation Services Department shall advise that
Conditions 16,53-58,and 60-70 inclusive have been satisfied,stating briefly
how each condition has been met.
125.The Town’s Building &By-Law Services Department shall advise that
Conditions 16,38,45,and 71-74 inclusive have been satisfied,stating briefly
how each condition has been met.
126.The Town’s Legal &Legislative Services Department shall advise that
Conditions 7-10 inclusive have been satisfied,stating briefly how each
condition has been met.
127.The Ministry of Culture and Recreation shall advise that Condition 77 has
been satisfied;the clearance letter shall include a brief statement detailing
how the condition has been met.
128.Powerstream Inc.shall advise that Condition 116 has been satisfied;the
clearance letter shall include a brief statement detailing how each condition
has been met.
129.York Region shall advise that Conditions 80-90 inclusive have been satisfied;
the clearance letter shall include a brief statement detailing how each
condition has been met.
130.The Lake Simcoe Region Conservation Authority shall advise that Conditions
91-106 inclusive have been satisfied;the clearance letter shall include a brief
statement detailing how each condition has been met.
131.Central York Fire Services shall advise that Conditions 25 and 107-110
inclusive have been satisfied;the clearance letter shall include a brief
statement detailing how the condition has been met.
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132.Canada Post shall advise that Conditions 111-115 inclusive have been
satisfied;the clearance letter shall include a brief statement detailing how
each condition has been met.
133.Bell Canada shall advise that Condition 117 has been satisfied;the clearance
letter shall include a brief statement detailing how these conditions have been
met.
134.Enbridge Gas Distribution Inc.shall advise that Conditions 118-121 inclusive
have been satisfied;the clearance letter shall include a brief statement
detailing how each condition has been met.
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t
General Committee Meeting AgendaTuesday, March 24,2015 Item 16 Page -37
-218 -LOCATION MAP APPLICANT: EYELET INVESTMENT CORP FILE: SUB-2014-03 & ZBA-2014-08 FIGURE 1 ~ Subject Lands ·--Extended Circulation Area 0 50 100 150 200 Metres }V ~ ,r:~~ AUR___ORA You/re-in.-qood Cb~ Map CltHited by the Town of Aui'ORI Planning & Development Services Depertment, Matr::h 4, 2015. Baae dafll provided by Yorl< Region & the Town of Auront. Air Photos takan Spring 2014, @First Base Solutions Inc., 2014 Orthophotography.
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General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -38
-219 -
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General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -39
-220 -
General Committee Meeting AgendaTuesday, March 24,2015 Item 16 Page -40
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General Committee Meeting AgendaTuesday, March 24,2015 Item 16 Page -41
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General Committee Meeting Agenda
Tuesday,March 24,2015 Item 16 Page -42
-223 -
NOTICE OF MOTION Councillor Jeff Thom
Date:March 24,2015
To:Mayor and Members of Council
From:Councillor Thom
Re:Canada 150 Celebrations
WHEREAS July 1,2017 will mark the 150th anniversary of Confederation;and
WHEREAS the 150th anniversary of Confederation is a major historic milestone for our
country and cause for national celebration;and
WHEREAS the Town of Aurora,along with the federal and provincial governments,has
a responsibility to protect,promote and enhance our national history,culture and
heritage;and
WHEREAS public celebrations and events marking the 150th anniversary of
Confederation will bring our community closer together,demonstrate our Town’s pride
for our country,and give us a great opportunity to educate our youth on Canada’s
national history,culture,and heritage over the past 150 years.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council direct staff to bring
forward a report with recommendations regarding the implementation of a “Canada 150
Committee”,similar to the “Aurora Sesquicentennial Committee”,for the purpose of
coordinating Town of Aurora events surrounding the 150th anniversary of Confederation;
and
BE IT FURTHER RESOLVED THAT Council direct staff to investigate and include in
their report any possible synergies and collaboration opportunities with the federal and
provincial governments as they roll out their plans for Canada 150 celebrations.
General Committee Meeting Agenda
Tuesday,March 24,2015 Notice of Motion (a)Page -1
-224 -
TOWN OF AURORA
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE MEETING
Tuesday, March 24, 2015
7 p.m.
Council Chambers
Delegation (b) Don Given, representing Eyelet Investment/Treasure Hill Homes
and Aurora 2C Landowners Group Inc.
Re: Item 16 – Report No. PL15-020 – Proposed Plan of Subdivision
and Zoning By-law Amendment, Eyelet Investment Corp., 1114
Wellington Street East, Files: SUB-2014-03 and ZBA-2014-08
Item 17 – Memorandum from Director of Planning & Development Services
Re: Additional Information for Item 16 – Report No. PL15-020 –
Proposed Plan of Subdivision and Zoning By-law Amendment,
Eyelet Investment Corp., 1114 Wellington Street East, Files: SUB-
2014-03 and ZBA-2014-08
RECOMMENDED:
THAT the memorandum regarding Additional Information for Item 16 – Report No.
PL15-020 – Proposed Plan of Subdivision and Zoning By-law Amendment, Eyelet
Investment Corp., 1114 Wellington Street East, Files: SUB-2014-03 and ZBA-
2014-08 be received; and
THAT Condition #58 be removed from the Conditions of Approval attached as
Schedule “A” to Report No. PL15-020 in favour of a clause inserted into the
Subdivision Agreement.
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk’s office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: General Committee Meeting
March 24th, 2015
SUBJECT: Eyelet Investment Corp. (SUB-2014-03 & ZBL-2014-08), Draft Plan of Subdivision
Condition # 58
NAME OF SPOKESPERSON: Don Given, Malone Given Parsons Ltd.
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
Primary Client - Eyelet Investment/Treasure Hill Homes
Secondary Client - Aurora 2C Landowners Group Inc.
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
To request that Condition 58, which adds a new fee of $3,000 per unit, be removed from the final
Draft Conditions on the basis that the fee is inconsistent with the conditions imposed on the rest of
the Draft Plans of Subdivision in the 2C West lands, is inconsistent with the executed Parks and
Trails Agreement between the Town and the landowners group and the reason for the fee is unclear.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff or Council member
regarding your matter of interest? YES ☒ NO ☐
IF YES, WITH WHOM? Neil Garbe DATE: March 24th, 2015
☒ I acknowledge that the Procedural By-law permits five (5) minutes for Delegations.
Legal and Legislative Services
905-727-3123
CSecretariat@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
March 23rd 2015
Mayor Dawe and Members of Council
Town of Aurora
100 John West Way, Box 1000
Aurora, ON
L4G 6J1
Attention: Mr. Stephen Huycke, Town Clerk
MGP File: 14‐2278
RE: Request for Delegation Status
Eyelet Investment Corp. (SUB-2014-03 & ZBL-2014-08), Draft Plan of Subdivision Condition # 58
General Committee Meeting, Tuesday March 24th 2015
Dear Mayor Dawe and Members of Council:
I am requesting that this letter be read prior to consideration of Item # 16.
I represent the Aurora 2C Landowners Group and am acting on behalf our client who is the owner
of the above noted subdivision. The Eyelet lands, previously owned by the Stronach Group have
been a participant in the Aurora 2C West Landowners Group since its inception in 2005. The lands
have been comprehensively planned with the other 5 subdivisions within the 2C West Secondary
Plan – OPA 73. The property was recently purchased by Eyelet Investment/Treasure Hill Homes
who are a member in good standing with the landowners group and who have also participated in
funding agreements for allocation and are party to the Master Parks Agreement with the Town that
was signed in 2014.
We received final Draft Plan of Subdivision Conditions regarding the Eyelet Investment Corp. from
the Town on Friday, March 20th 2015, in the afternoon with an addition to the preliminary
conditions provided to us on March 11th, 2015. The new condition (copied below) requires our
client to pay an unanticipated and additional $246,000 in addition to their obligations to the group
and the Town.
58. The Owner shall covenant and agree in the Subdivision Agreement to provide the Town with a
Community Improvement Benefit fee in the amount of $3,000.00 per residential dwelling unit to be
used by the Town, in its sole discretion, towards the future construction of community recreation
facilities.
This condition unfairly places a huge financial burden on one owner and is inconsistent with the
conditions imposed on the rest of the Draft Plans of Subdivision Agreement that were approved in
2013 and have been registered within the Aurora 2C West Area and is inconsistent with the
executed Parks and Trails Agreement.
Draft Plan of Subdivision Conditions March 23rd 2015
Eyelet Investment Corp.(SUB-2014-03 & ZBL-2014-08)
MALONE GIVEN PARSONS LTD. Page 2 of 3
Master Parks Agreement
As noted above, the 2C West Group, including the Town and the Eyelet lands are party to a Parks
and Trails Agreement which states on pg. 2 in paragraph 7 ‘that the Actual Parkland Dedication to
be contributed to the Community is more than the required Overall Parkland Dedication for the
Community based on the requirements of the Planning Act in the aggregate amount of 0.39 ha. . . . and
shall be provided by the Group to the Town without additional payment, reimbursement, credit or
compensation by the Town.’
The Agreement further states that all costs related to the construction and design of parks (p12a.
pg 4) are and will continue to be funded through Development Charges which are collected by the
Town at registration. Trails are treated similarly in the Agreement.
An additional $275,000 for environmental monitoring of the natural areas within the 2C West lands
was also required by the Agreement and provided to the Town.
A copy of the executed Parks Agreement is attached.
Other Group Obligations and Contributions
As a condition of registration of the first subdivision in the 2C West lands, the landowners group
provided the Town with a $250,000 Wildlife Park Contribution, to which the Eyelet owners were
required to pay their proportionate share under the Group’s cost sharing agreement which the
Town requires each developing owner to be party to ( Draft Plan Condition 55).
At the Town’s request, the Aurora 2C Landowners Group, including the Eyelet property, made a
$100,000 contribution to the Town’s recreation facility in January 2015.
In addition to the recreation facility contribution, at Mayor Dawe’s suggestion, the landowners
group, including the Eyelet lands, voluntarily contributed another $750,000 to Southlake Hospital
which will be provided to the hospital at registration.
It is unclear as to what the Community Improvement Benefit fee will be used for and why it should
be applied to one owner within a recently approved development area that is already providing
additional parkland and funding for other community uses.
We believe that this new condition which has been applied to one owner who has paid their share
of the group’s obligations throughout the approval process and is expected to continue to pay their
share of the group’s commitments, is an unfair burden on Eyelet Investment Corp.
Draft Plan of Subdivision Conditions March 23rd 2015
Eyelet Investment Corp.(SUB-2014-03 & ZBL-2014-08)
MALONE GIVEN PARSONS LTD. Page 3 of 3
Request
We request that this condition be removed from the final Draft Plan of Subdivision Conditions that
will be heard by Committee at the March 24th, 2015 General Committee Meeting.
We trust that the above information is sufficient to justify the removal of this condition. Should you
have any questions with respect to the above, please contact the undersigned.
Yours very truly,
MALONE GIVEN PARSONS LTD.
Don F. Given, MCIP,RPP
President
cc. J. Weiner, Treasure Hill
Aurora 2C Landowners Group
C. Barnett, Davis LLP
M. Ramunno, Town of Aurora
N. Garbe, Town of Aurora
Att/1
March 18, 2014
Don Given, Group Manager
Malone Given Parsons Ltd.
140 Renfrew Drive, Suite 201
Markham ON L3R 683
Dear Mr. Given:
Parks and Recreation Services
Allan D. Downey, Director
905-727-3123 ext. 4752
adowney@aurora .ca
Town of Aurora
100 John West Way
Box 1000, Aurora, ON L4G 6J1
RE: Master Parks Agreement between the Town of Aurora and Aurora 2C
Landowners Group Inc., Trustee of the Aurora 2C Landowners Group
Please find enclosed three duly executed Master Parks Agreements between the Town
of Aurora and the Aurora 2C Landowners Group Inc., for your files .
I trust this information is sufficient. Please do not hesitate to contact me if you have any
questions or require further information.
Regards,
JA .Jfttl.!lH~ F''·
Allan D. Downey
Director of Parks and Recreation Services
Encls. (3)
/ms
THIS AGREEMENT made as of the 12th day of March, 2014
BETWEEN:
WHEREAS:
AURORA 2C LANDOWNERS GROUP INC.,
TRUSTEE OF THE AURORA 2C LANDOWNERS GROUP
(the 'Trustee")
-and-
THE CORPORATION OF THE TOWN OF AURORA
(the "Town")
1. The Trustee is named as the trustee of the Aurora 2C Landowners Group (the "Group")
which has been created by the signing of a Cost Sharing Agreement dated January 8,
2014 (the "Cost Sharing Agreement") and has authority to enter into this Agreement and
therewith to bind the Group ;
11. The Group is comprised of Mattamy (Aurora) Limited, Shimvest Investments Limited,
Brookfield Homes (Ontario) Aurora Limited, St. John's Road Development Corp., TACC
Developments (Aurora) Inc., Aurora North Residential Inc ., Brookfield Homes (Ontario)
Limited and York Region Christian Senior Homes Inc. (together with such other
landowners within the Community which may join the Group from time to time)
(collectively the "Owners" and individually an "Owner"}, who are the owners of lands in
the secondary plan area known as the Aurora 2C (West) Community Plan as shown on
Schedule "A" attached hereto (the "Community");
Ill . The Group proposes to develop the lands within the Community generally for residential
and commercial/mixed uses;
IV. The Group has submitted several studies in support of the proposed development of the
Community, and has commissioned the preparation of various figures and tables dated
November 28, 2013 based on draft plans and zoning approved in March/April and June,
2013 (and subject to further refinement based on the draft plan approval(s) in respect of
those lands which have not been draft plan approved as of the date hereof), illustrating
the area and location of parks, schools, greenway corridors and other open space
proposed to be provided within the Community as part of the development thereof,
generally as shown on Schedule "Bn attached hereto (the "Parks Schedule ");
V. The Town and the Group are in agreement with the Parks Schedule and are desirous of
entering into an Agreement to effect the implementation of the open space plan
contemplated in the Parks Schedule;
' .
2
THIS AGREEMENT WITNESSES that in consideration of the sum of two dollars ($2.00), the
receipt and adequacy of which is hereby acknowledged by the parties and in consideration of
the mutual covenants set out herein the parties hereto agree as follows:
1. The parties agree that the Recitals are true and correct.
2. The following Schedules are attached to this Agreement and form an integral part
thereof:
Schedule A-Aurora 2C (West) Community Plan
Schedule 8 -Aurora 2C (West) Parkland Locations and Size
Schedule C-Parkland Dedication Table
Schedule D-Trails to be Built by Town and Owners
3 . The Town agrees that the configuration and dedication of park lands as shown on the
Parks Schedule is satisfactory to the Town and constiMes full and final satisfaction of
the parkland dedication requirements for the development of 2,940 residential units
within the Community as set out on Schedule ·c· attached hereto, and does not include
any industrial, commercial, or institutional development (whether stand-alone or mixed
use, except in the case of the Shimvest mixed use as per Schedule ·c·).
PARKLAND DEDICATION
4. The parties acknowledge and agree that the calculation and dedication of the parkland
contribution requirements for the residential-uses portion of the Community pursuant to
the requirements of the Planning Act and the Aurora 2C (West) Secondary Plan {the
·overall Parklanti Dedication") have be~n and will be calculated on a collective basis
based on the Group's lands within the Community as a whole and not on the individual
Owners' lands therein, and on the basis of the Parks Schedule.
5. The parties acknowledge and confirm that the calculation of the Overall Parkland
Dedication for the residential-uses portion of the Community, calculated on the basis of
the parkland dedication requirements set out in the Planning Act, is 1 0.19 hectares,
which shall be satisfied and provided to the Town by the dedication of lands for park
purposes, as set out in this Agreement and as shown on the Parks Schedule.
6. The parties further confirm and agree that, based on the Parks Schedule, the actual
dedication of lands for park purposes within the Community (the "Actual Parkland
Dedication") is anticipated to be 10.58 hectares, which Actual Parkland Dedication shall
be satisfied and provided to the Town by the dedication of lands for park purposes , as
set out in this Agreement and on the Parks Schedule. Such park lands shall be
contributed in component parts by individual Owners upon registration of their respective
plans of subdivision . The distribution of such parkland will be provided as closely as
practically possible to the distribution as outlined on the Parks Schedule.
7. The parties further confirm and agree that, notwithstanding that the Actual Parkland
Dedication to be contributed within the Community is more than the required Overall
Parkland Dedication for the Community based on the requirements of the Planning Act,
l
I 3
in the aggregate amount of 0.39 ha, as set out on Schedule "C" attached hereto (the
"Overdedication"), such Overdedication shall be provided by the Group to the Town
without additional payment, reimbursement, credit, or compensation by the Town.
8. The calculation and distribution of parkland dedication by each Owner and
over/underdedication by each owner will follow Schedules "B" and "C" attached hereto
as closely as possible. However, there may be changes as plans of subdivision are
finalized. In cases where the portion of the Actual Parkland Dedication within an Owner's
lands is less than the estimated dedication for such lands and/or the number of
residential units constructed within an Owner's lands exceeds the estimated number of
residential units for such lands, as set out in Schedules "8" and "C" attached hereto
(whether by reason of changes in area, use, density and/or any other reason), the
individual Owner of such lands shall be solely responsible for any additional parkland
dedication or cash-in-lieu payment to the Town. In cases where the portion of the Actual
Parkland Dedication within an Owner's lands exceeds the estimated dedication for such
lands and/or the number of residential units constructed within an Owner's lands is less
than the estimated number of residential units for such lands, as set out in Schedules "8"
and "C" attached hereto (whether by reason of changes in area, use , density and/or any
other reason), the individual Owner of such land shall not be entit led to any additional
payment , reimbursement, credit, or compensation from the Town .
9. The parties confirm and agree that the Overall Parkland Dedication and/or the Actual
Parkland Dedication shall not be increased or decreased in the event that the Town
amends its parkland requirements from the requirements existing as of the date of this
Agreement.
10. The sharing of parkland dedication amongst the individual Owners within the Group shall
be implemented through the Group's Cost Sharing Agreement.
11 . Each Owner shall construct the park facilities within the park lands located within their
respective plans of subdivision, to the standards as required by the Town's 2014
development charge and background study. The construction of such park facilities shall
commence , within each respective plan and on a plan-by-plan basis, by no later than
eighteen (18) months following closings to homebuyers of fifty (50%) percent of the lots
within the plan of subdivision in which the subject park is located. Each Owner shall
provide security (by way of letter of credit or other security acceptable to the Town) (the
"Park Securitt) to the Town for the estimated Park Costs (as hereinafter defined) in
respect of the park facilities within its plan of subdivision, at the same time as securities
are posted in accordance with a subdivision agreement for that plan of subdivision. In
the event that the Owner shall fail to construct the park facilities in accordance with the
foregoing, the Town shall be entitled to draw down on the Park Security in order to
complete such construction . The parties acknowledge and agree that the Owners shall
only be required to construct from time to time those park facilities which are located
within each plan of subdivision or phase thereof which is registered in respect of its
lands. The Town shall assume all maintenance of the park facilities (including, without
limitation, maintenance of lawns, landscaping, shrubbery, and all fences, structures and
improvements, and snow removal) upon substantial completion thereof (as certificated
by the Owner's consulting engineer and/or landscape architect) and preliminary
acceptance of same by the Town in accordance with the terms of the Owner's
subdivision agreement, provided that the Owner shall provide a warranty in respect of
deficiencies in the construction of such park facilities for a period expiring upon the
12.
4
assumption of the plan of subdivision within which such park facilities are located. The
foregoing provisions regarding maintenance and assumption of the park facilities shall
be provided for in the applicable subdivision agreement for the plan of subdivision within
which the park facilities are located .
(a) The Town hereby confirms and agrees that all costs related to the design and
construction of such park facilities {hard and soft costs) (the "Park Costs ") are
and will continue to be included in the Town's development charges and will be
subject to 1 00% percent recovery by the Owner who secures and/or constructs
the park facilities, through development charge credits or other reimbursement or
recovery satisfactory to the Owner. For greater clarity, an Owner who has a park
facility within their lands, and who provides the Park Security to the Town in
respect of the construction of such park facility as per paragraph 11 hereinabove,
shall be entitled to development charge credits to be applied against the parks
component of the Town's development charge, in an amount equal to the full
amount of the Park Security provided by such Owner. Such credits shall be
applied against the parks component of the Town's development charge which
would otherwise be payable by the applicable Owner.
(b) In the event that the amount of the development charge credits available to such
Owner's lands are less than the amount of the Park Security provided by such
Owner, then the Town shall reimburse the amount of Park Costs incurred by
such Owner, in excess of the development charge credits granted as aforesaid,
to such Owner within sixty (60) days following completion of the applicable parks
facilities and confirmation of the Park Costs incurred by such Owner (as certified
by such Owner's consulting engineer and/or landscape architect).
(c) In the event that the amount of the development charge credits available to such
Owner's lands are sufficient to provide credits for the full amount of the Pa rk
Security, then such credits shall be granted to such Owner based on the full
amount of the Park Security and such Owner shall not be required to
subsequently account or adjust for the actual amount of the Park Costs incurred
by such Owner (i.e. whether or not the actual Park Costs are more or less than
the amount of the credits granted to the applicable Owner). The Owner shall
also pay the remaining amount of the parks component of the Town's
development charge, if any, which may be payable after application of the
development charge credits as contemplated herein , together with the payment
of other development charges by such Owner.
(d) Notwithstanding the foregoing, the Town and the applicable Owner may enter
into alternate arrangements in order to satisfy the over-or under-payment of Park
Costs.
13. The Owners' obligations to construct the park facilities as aforesaid shall be subject to
and conditional upon the finalization and approval by the Town and the Owners of the
plans and specifications for such park facilities and the estimated costs related thereto.
The Town agrees that, in order to ensure that the Owners are fully reimbursed for the
Park Costs through development charge credits or reimbursements, as hereinabove set
out, the costs and standards for the park facilities which will be required by the Town to
be constructed by the Owners pursuant to this Agreement shall not exceed the costs
and standards for such park facilities which are included in the Town's 2014
5
development charge by-law and related background study (the ~DC Standards"). In the
event that the Town shall require construction of park facilities in addition to the DC
Standards, then the costs of such additional facilities shall be included in the Park
Security and the applicable Owner shall be entitled to development charge credits for the
costs related to such additional facilities in accordance with paragraph 12 hereinabove .
In the event that an Owner shall elect to construct park facilities in addition to or
exceeding the DC Standards , then such Owner shall be solely responsible for all costs
related to such additional park facilities.
TRAILS
14. The Group acknowledges that the Aurora 2C (West) Community Plan encourages the
development of a system of pedestrian and bicycle trails ("Trails") to link the community
together as part of the natural heritage system and that routes for such trail system have
been established as part of the Aurora 2C (West) planning approvals and each plan of
subdivision application . Each of the Owners within the Group covenants and agrees to
convey to the Town all lands required for Trails within each plan of subdivision at the
time the Owner registers that phase of any plan of subdivision which contains such Trail
lands, at no cost and free and clear of all encumbrances and at the sole cost of the
Group without credit or reimbursement in any way by the Town on account of
compensation for such lands. The Town agrees that the transferring Owner(s) and/or
the Group shall be entitled to enter onto the Trail lands following such conveyance in
order to complete the Trails and other work or services thereon which may be required in
connection with the development of the Lands.
15. The Group agrees that each Owner shall be responsible for constructing Trails within
developable area within its plan of subdivision (e.g. Trails within and/or adjacent to
streets, parks and storm water management facilities). Each Owner shall construct such
Trails to the standards as required by the Town's 2014 development charge and
background study and the Trails Master Plan/Urban Design Guidelines, and generally as
shown on Schedule "D" attached hereto. Such Trails shall be completed, within each
respective plan and on a plan-by-plan basis, within twelve (12) months following the first
closing of the sale to a homebuyer of a lot adjacent to the subject Trail within the plan of
subdivision in which the subject Trail is located .
16. The Town hereby confirms and agrees that all costs related to the design and
construction of the Trails (hard and soft costs) to be constructed by the Owners outside
of developable lands (as shown on Schedule ~D" attached hereto) (the "Trails Costs"}
are and will continue to be included in the Town's development charges and will be
subject to 100% percent recovery by the Owner(s) through development charge credits
or other reimbursement or recovery satisfactory to the Owners.
17 . Each Owner shall provide security (by way of letter of credit or other security acceptable
to the Town) (the "Trails Security") to the Town for the estimated Trails Costs in respect
of the Trails within its plan of subdivision, at the same time as securities are posted in
accordance with a subdivision agreement for that plan of subdivision . In the event that
the Owner shall fail to construct the Trails in accordance with the foregoing, the Town
shall be entitled to draw down on the Trails Security in order to complete such
construction. The parties acknowledge and agree that the Owners shall only be required
to construct from time to time those Trails which are located within each plan of
subdivision or phase thereof which is registered in respect of its lands .
18. (a)
6
An Owner who has Trails within their lands, and who provides the Trails Security
to the Town in respect of the construction of such Trails as per paragraph 17
hereinabove, shall be entitled to development charge credits to be applied
against the parks (or other applicable) component of the Town's development
charge, in an amount equal to the full amount of the Trails Security provided by
such Owner. Such credits shall be applied against the parks (or other applicable)
component of the Town's development charge which would otherwise be payable
by the applicable Owner.
(b) In the event that the amount of the development charge credits available to such
Owner's lands are less than the amount of the Trails Security provided by such
Owner, then the Town shall reimburse the amount of Trails Costs incurred by
such Owner, in excess of the development charge credits granted as aforesaid,
to such Owner within sixty (60) days following completion of the applicable Trails
and confirmation of the Trails Costs incurred by such Owner (as certified by such
Owner's consulting engineer and/or landscape architect).
(c) In the event that the amount of the development charge credits available to such
Owner's lands are sufficient to provide credits for the full amount of the Trails
Security, then such credits shall be granted to such Owner based on the fu ll
amount of the Trails Security and such Owner shall not be required to
subsequently account or adjust for the actual amount of the Trails Costs incurred
by such Owner (i.e . whether or not the actual Trails Costs are more or less than
the amount of the credits granted to the applicable Owner). The Owner shall
also pay the remaining amount of the parks (or other applicable) component of
the Town 's development charge, if any, which may be payable after application
of the development charge credits as contemplated herein, together with the
payment of other development charges by such Owner.
(d) Notwithstanding the foregoing , the Town and the applicable Owner may enter
into alternate arrangements in order to satisfy the over-or under-payment of
Trails Costs.
19. The Owners' obligations to construct the Trails as aforesaid shall be subject to and
conditional upon the finalization and approval by the Town and the Owners of the plans
and specifications for such Trails and the estimated costs related thereto. The Town
agrees that, in order to ensure that the Owners are fully reimbursed for the Trails Costs
through development charge credits or reimbursements, as hereinabove set out, the
costs and standards for the Trails which will be required by the Town to be constructed
by the Owners pursuant to this Agreement shall not exceed the costs and standards for
such Trails which are included in the Town 's 2014 development charge by-law and
related background study (the "DC Standards"). In the event that the Town shall require
construction of Trails in addition to the DC Standards, then the costs of such additional
facilities shall be included in the Trails Security and the applicable Owner shall be
entitled to development charge credits for the costs related to such additional f acilities in
accordance with paragraph 18 hereinabove. In the event that an Owner shall elect to
construct Trails in addition to or exceeding the DC Standards, then such Owner shall be
solely responsible for all costs related to such additional Trails.
20. The Group acknowledges and agrees that the Trail lands conveyed to the Town
pursuant to the foregoing shall not be included in the calculation of the Overall Parkland
7
Dedication and/or the Actual Parkland Dedication for the Community, except to the
extent that such Trail lands are included in park lands to be dedicated by the Group in
accordance with this Agreement.
ECOLOGICAL INTEGRITY MONITORING OF NATURAL HERITAGE SYSTEM LANDS
21 . The parties agree that the Group shall make a payment to the Town , in the aggregate
amount of $275,000 .00, on account of any and all ecological integrity monitoring which
may be required by the Town (or other applicable authority) with respect to the natural
heritage systems lands (including, but without limitation, woodlots and wetlands) located
within the Community. Such payment shall be in full and final satisfaction of the Group's
obligations with respect to such ecological integrity monitoring, and such ecological
integrity monitoring shall be undertaken and completed by the Town and neither the
Group nor any of the Owners therein shall have any obligation, responsibility or liability
with respect thereto. Such payment shall be made upon full execution of this
Agreement.
TOWN CONTRIBUTION TOWARDS HARTWELL WAY VALLEY CROSSING
22 . The parties acknowledge and agree that the Group, in conjunction with the development
of the lands , will be required to construct the Hartwell Way valleyland crossing (the
"HWVC"}. The Town has indicated that, as part of such construction, it may require the
the "oversizing" of the HWVC in order to accommodate pedestrian crossings below the
HWVC (the ~HWVC Oversizing"). The Town shall advise the Group , in writing, as to
whether or not it requires the construction of the HWVC Oversizing to be completed by
the Group, within thirty (30) days following delivery by the Group of a written estimate as
to the costs associated with the HWVC Oversizing. In the event that the Town requires
construction of the HWVC Oversizing as aforesaid, then the Town shall pay and
reimburse the costs related to the design, engineering and construction of the HWVC
Oversizing. The amount of such payment shall be based on the actual costs (hard and
soft costs) incurred in respect of the HWVC Oversizing, as certified by the Group's
consulting engineer, and shall be paid by the Town to the Trustee within sixty (60) days
following completion of construction of the HWVC, as certified by the Group's consulting
engineer. In the event that the Town elects not to proceed with the HWVC Oversizing ,
as aforesaid, then the Town shall pay and reimburse all costs incurred by the Group as a
result of the HWVC Oversizing and/or arising from the Town's decision not to proceed
with same (e.g. costs of re-designing the HWVC), within thirty (30) days following
submission of a written invoice by the Trustee.
GENERAL PROVISIONS
23 . The Trustee shall provide the Town with written confirmation , prior to the registration of
any plan of subdivision within the Community, that such plan of subdivision is in
conformity with this Agreement and the owner of the subject lands is a signatory to and
in good standing with the Group's Cost Sharing Agreement.
24. The Town agrees not to approve plan registration with any landowner within the
Community unless such a letter of confirmation has been received from the Group's
Trustee confirming adherence to this Agreement and the Cost Sharing Agreement.
8
25. Any notices required or permitted to be given under this Agreement shall be forwarded
to such party at the address set out below:
Town :
The Corporation of the Town of Aurora
1 00 John West Way, Box 1 000
Aurora, Ontario
L4G 6J1
Attention : Town Clerk
Trustee:
Aurora 2C Landowners Group Inc.
c/o 7501 Keele Street
Suite 200
Vaughan, Ontario
L4K 1Y2
Attention: Helen A. Mihailidi
Group Manager:
c/o Malone Given Parsons Ltd.
140 Renfrew Drive
Suite 201
Markham, Ontario
L3R 6 8 3
Attention: Don Given I Joan Macintyre
[BALANCE OF PAGE LE FT INTEN T IONALLY BLANK]
9
IN WITNESS WHEREOF the parties hereto have executed this Agreement under the hands of
their proper officers duly authorized in that behalf.
Ylp prtNetf as t o ljonn.
'B!f ,Legnf Services
,_,(t.·•r•. bJWf= ~---~!lfC:-·-~"-~-13, ~-ct
AUROR ANDOWNERS GROUP INC.
#A.S .O.
A.S.O.
INVe have the authority to bind the corporation.
THE CORPORATION OF THE TOWN OF
AURORA
Pe ~~ Name: Geoffrey
Title: Mayor
Per: hJ~ MI---
Name: Warren Mar
Title: Town Clerk (Acting)
INVe have the authority to bind the Town .
SCHEDULE A: AURORA 2C (WEST) COMMUNITY PLAN
WElliNGTON STREET
0S<90 ~1mlyRosdent.aiMo! 15.Dm(50")
D Singjo Famoly R-onl>.ll Moo 13 Drn <•3')
D Songlo Fa'""y Ralid..-...1 ~.ton. 11Om (30')
D 5ong1o F..,q RH'donWI """· e.0rn <30'l
D -...:nodR-.al U...8.5m(28)
D S!roo1 T-... Mon. e .Dm (20')
AREA 2C, AURORA
• ROif'--'oT-MIM"-8.Dmi:!O')
• Bockloilo<kT-1Joo.8.•m(21)
D Sonoorl R•-
0Nalln1Hoti10QOS~"'"'
D P..U, -· S<onnWaler ua.__.
D "Oihor" 01>en 5p0co Londo
o~aondBoffe<o
OM-liM
•Pumpngs .. ...,
D F....,. Dwllopmonl
Dalo Ma<eh 12, 2014
Prnjoot No . 05-14911
0MALONI GMM MRSOHS LlO.
I
(
I
SCHEDULE 8: AURORA 2C (WEST) PARKLAND LOCATIONS & SIZES
0 tC 1:1) 7,J)oio ...... ,
AREA 2C, AURORA
Parkland Areas by Type
A.-a
016 W Wall<way& TllldCalnecl.oon
0 73 CP Addnoonel COmmun<1y PMk lind
5 45 NP Noighbourhood Part as shoWn on Secondary Plan Schedule 'A'
1 89 1[.U Par1<atte"""""' on Sec:aldary Plan Schedule 'A'
0 19 Parl<auo not llhclvm in Sec:aldary Plan
2 18 WP Wlidlrlt Pall< llhclvm on Sec:aldary Plan Sdledui<l 'A'
10.51
I:Z:l Bullon ~nllo parlts end SWI.I
c::::J Sronn-lormanage,.,.,nl lacl.liH
CJ Scllool SilOS
CJ "Otll.,. Open Space lo be eonv.yed lo c1>e T.,..,
[)oM MM:h 12, 2014
Pn>Jta No 0!;-1496
IIMAIOHI GMH MRSOta LJD.
SCHEDULE C ·PARKLAND DEDICATION TABLE
AURORA 2C (WEST) LANDS
PARKLAND DEDICATION (areas shCJWn in hectares)
Parkland for Residential Units Only: Based on Dedication Requirement of 1 ha/300 Units or 5% of Developable Area{whichever is higher)
R~!lcntilll Unil.5 by Type
a b c d e I g k m n
Hole: tkldM1odicBbon of pert shown as (0.00).
{I) Nel residential na eltdudes erMrt>mlenlallands, 28 lands 011 Shimved and ~allandt on TACC i!IWIT!ing no residenbll uses.
(2) Parlt dedclllion requimnenl based on 1 hal300 units or 5% of residential~ na. Resilfential units in e.ceu of lhDSe shown Ill be deS! wlltl Sfllarately through czll.in-letJ wrth !he TCMn. Comrn1 parlt requffinenlS ass~ lobe ~with as cash-<Meu wi1h T~M~ at 2%.
(31 See Paoldand ~as Plan prepa'ed by Mak>ne GYon PlnOnS Ltd. dated July 23. 2013. Parle ;nas include walkways and parltenes smale< !han 0.2 11a and renectlhe IIJlllltlYtd draft plans and exclude buffefs .
(4) R~al ums 011 t1e Bnlolcfiold condo and apt !llxb n estima!2d.
{5) Residential uri!s 0111he ~rio<s sill! estimlled at 350 • 430. 430 units i$ used for eac~no parlcland ~due to lbe TCMn wtile 350 has been aoMd lo for !he pwpo~ DllJOOII eosl slmng. Nlning horne beds~ nol been included in Iris.
Open Sjlace Ill be c:otNe~ lo !he Town at has nol been muded in Parlt Suppled RO.
(6) No plan has been sullmi!ll!d ror Strooach lands. parldand reqund based on 5% or eqtivalenl or 90 units@ llla/300 units.
(7) Om of appn:Ned drat! plans an:: TACC· May 7, 2013· Parltland Suppled irdudes 12m Wal~-way
SL John'sOev •• May 7, 2013
Blooldielcf ·M.nh 25. 2013 ·Parldand Suppled includes 12m Walkway
Yoo1c Region Christian ~ni<Hl ·January 14, 2013
Shimvest ·May I, 2013
Malmly-~12.2013
March 12 2014
'4MA1DNE GIVEN 9"..r PARSONS LTD.
SCHEDULE D: TRAILS TO BE BUll T BY TOWN AND OWNERS
••••• . --.......
••••• ......
I
SH IMVEST
19T-11A06
(S I RONAC H GROUP)
WELLINGTON STREET
Trail s by Tow n or Au rora
Tra ils by Owne r
Tra ils in Parks or on SWM Access Roads (by Owner}
On Street Trail Connection (by Owner)
Park Ac ces s Road by Aurora al Developer's EKpense
Bo ardwalk
c:::E:J
~
c:::::J
c:::::J
[ill]
[!ill
Parks
"Olher' Open Space Le nds
V1sta Blocks I Grading Bulfers
Natural Heritage System
Catholic Elementa ry School
Public Elementary School
o.to· Molth 12. 201 ~
Ptcjed No O> Will
IJDMAI.ONE GIVEN PAASONS llD .
MEMORANDUM
DATE: March 24, 2015
TO: Mayor and Members of Council
FROM: Marco Ramunno, Director of Planning & Development Services
RE: Additional Information for Item 16 – Report No. PL15-020
Proposed Plan of Subdivision and Zoning By-law Amendment
Eyelet Investment Corp.
1114 Wellington Street East
Files: SUB-2014-03 and ZBA-2014-08
RECOMMENDATION
THAT the memorandum regarding Additional Information for Item 16 – Report No.
PL15-020 – Proposed Plan of Subdivision and Zoning By-law Amendment, Eyelet
Investment Corp., 1114 Wellington Street East, Files: SUB-2014-03 and ZBA-2014-08
be received; and
THAT Condition #58 be removed from the Conditions of Approval attached as
Schedule “A” to Report No. PL15-020 in favour of a clause inserted into the
Subdivision Agreement.
BACKGROUND
Staff have been working with the 2C Landowners Group regarding the financial
contribution towards the Town’s future construction of community recreational facilities
and an agreement has been reached regarding the Group’s contribution. The Town
acknowledges the Group’s contributions including contributions to the Wildlife Park,
Southlake Regional Health Centre and Aurora Family Leisure Centre amounting to
approximately $1,600 per unit.
It is recommended that the condition be removed and that a clause will be included in
the future subdivision agreements to be registered within the 2C Planning Area, which is
a consistent approach to the other 2C owners.
100 John West Way
Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-726-4755
Email: mrammuno@aurora.ca
www.aurora.ca
Town of Aurora
Planning & Development Services