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AGENDA - General Committee - 20150223SPECIAL GENERAL COMMITTEE 2015 BUDGET REVIEW MEETING AGENDA MONDAY,FEBRUARY 23,2015 9A.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE February 20,2015 TOWN OF AURORA SPECIAL GENERAL COMMITTEE 2015 BUDGET REVIEW MEETING AGENDA Monday,February 23,2015 9 a.m. Council Chambers 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by the Legal and Legislative Services be approved. 3.DELEGATIONS 4.PUBLIC CONSULTATION –OPEN SESSION –OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO PROVIDE INPUT REGARDING THE 2015 BUDGET Note:The Director of Corporate and Financial Services/Treasurer will provide a summary of email comments from the public received to date. 5.CLOSED SESSION RECOMMENDED: THAT General Committee resolve into a Closed Session Educational and Training Session,for the purpose of touring the Joint Operations Centre building site and the Aurora Family Leisure Complex,during the lunch recess. 6.CONSIDERATION OF ITEMS 7.ADJOURNMENT Special General Committee –2015 Budget Review Meeting Agenda Monday,February 23,2015 Page 2 of 3 AGENDA ITEMS (Operating Budget Binder previously distributed) 1.2015 Operating Budget –Departmental Business Plans (Binder Tab 6) Presentations by Department (a)Administrative Services (Binder Page 6-7) Neil Garbe,Chief Administrative Officer RECOMMENDED: THAT the presentation by the Chief Administrative Officer be received for information. (b)Legal &Legislative Services (Binder Page 6-15) Warren Mar,Director of Legal &Legislative Services/Town Solicitor RECOMMENDED: THAT the presentation by the Director of Legal &Legislative Services/Town Solicitor be received for information. (c)Corporate &Financial Services (Binder Page 6-27) Dan Elliott,Director of Corporate &Financial Services/Treasurer RECOMMENDED: THAT the presentation by the Director of Corporate &Financial Services/ Treasurer be received for information. (d)Planning &Development Services (Binder Page 6-35) Marco Ramunno,Director of Planning &Development Services RECOMMENDED: THAT the presentation by the Director of Planning &Development Services be received for information. (e)Building &By-law Services (Binder Page 6-43) Techa van Leeuwen,Director of Building &By-law Services RECOMMENDED: THAT the presentation by the Director of Building &By-law Services be received for information. Special General Committee –2015 Budget Review Meeting Agenda Monday,February 23,2015 Page 3 of 3 (f)Infrastructure &Environmental Services (Binder Page 6-59) Ilmar Simanovskis,Director of Infrastructure &Environmental Services RECOMMENDED: THAT the presentation by the Director of Infrastructure &Environmental Services be received for information. (g)Parks &Recreation Services (Binder Page 6-69) Al Downey,Director of Parks &Recreation Services RECOMMENDED: THAT the presentation by the Director of Parks &Recreation Services be received for information. 2.2015 Operating Budget –Overview Presentation Dan Elliott,Director of Corporate &Financial Services/Treasurer RECOMMENDED: THAT the presentation by the Director of Corporate &Financial Services/ Treasurer be received for information. 3.2015 Operating Budget –General Discussion pg.1 Note:Attachment 4 “2015 Draft Operating Budget Impacts,Detail of Expenditure Pressures and Revenue Changes,”from Report No.CFS15-003 dated January 26,2015,is attached for reference. Town of Aurora 2015 DRAFT Operating Budget Impacts Detail of Expenditure Pressures and Revenue Changes 1.BASE BUDGET a)Full-Time and Equivalent Staffing Costs: Cost of Living Allowance and Step Increases on existing positions (144,200) Other Employee Benefits:(34,300) Total Staffing Costs (178,500)(0.50%) b)Changes to all other expenses net of other revenue: Reduced reliance on Rate Stabilization Reserve*(361,500) Supplementary Revenue Increases 325,000 Energy Cost Increases (278,700) Software Licensing &Maintenance Cost Increases (186,700) Facility Related Repair &Maintenance Contract &Supply Increases (132,200) Recreation program revenue decreases (99,900) Recognition of full adjustment to overhead cost recovery amount from Building (97,200) Road &Sidewalk Maintenance Contract &Supply Increases (48,800) Waste Management Contract &Supply Increases (38,000) Insurance Fee Increases (58,300) Snow Removal Contract Increases (19,200) Contribution to N6 Shared Waste Management Resource (10,000) Other General Operational Cost Inflationary Increases (75,700) Other Revenue Decreases (55,600) Total Other Expense (1,136,800)(3.19%) 2015 BASE OPERATING BUDGET (1,315,300)(3.69%)(1.33%) 2.NEW ITEMS RECOMMENDED: Staff Related: 2015 Annualization of Approved Postions (part year in 2014 ):(205,900) Converted and New Position Requests ( 3 FTEs ) (1.1 to 1.6): (1.1)Plan Examiner /Inspector ( 1 FTE ) (100%Bldg)- (1.2)Customer Service Representative (PT )(27,400) (1.3)Water &Administration Clerk ( 1 FTE )(90%rate,10%Tax)(3,800) (1.4)Facility Booking Administrator (PT )(19,000) (1.5)Youth Room Climbing Wall Staff (PT )(27,000) (1.6)Youth Programmer ( 1 FTE )(39,300)(116,500) Total Staff Related (322,400) Services Provided by Others: Central York Fire Service (CYFS): -Increase in Allocation Percentage (40.23%vs 39.95%)(65,910) -Share of CYFS Estimated 2015 Budget Increase (204,790)(270,700)(0.76%) Library Operational Funding:(103,100)(0.29%) Total Services Provided by Others (373,800)(1.05%) (2.1)Increased Contribution to Reserves for the Maintenance of the Town's Infrastructure Assets (180,300)(0.51%) (2.2)Reduction of operational reliance on Hydro Reserve Interest (100,000)(0.28%) Other New Items: (2.3)Waste Management Advertising Increase (22,000) (2.4)Sidewalk Snow Removal Services cost increase (246,000) (2.5)Road Maintenance -Crack Filling Contract Increase (20,000) (2.6)Increase in Special Event Revenues 30,000 Total Other New Items (258,000)(0.72%) 2015 PROPOSED NEW ITEMS (1,234,500)(3.47%)(1.25%) Total Net Budget Increase,before growth tax revenues (2,549,800)(7.16%) 3.GROWTH TAX REVENUE FROM NEW ASSESSMENT 782,100 2.20%0.79 % NET TAX PRESSURE RECOMMENDED FUNDING INCREASE (1,767,700)(1.79%) Attachment 4 (4.96%) (0.58%) F a v o u r a b l e / ( U n F a v o u r a b l e ) percentage =tax pressure Estimated Impact to Blended Res. Tax Rate C h a n g e (0.33%) (0.91%) Special General Committee -2015 Budget Review Meeting Agenda Monday,February 23,2015 Item 3 Page - 1 - 1 - TOWN OF AURORA ADDITIONAL ITEMS FOR SPECIAL GENERAL COMMITTEE 2015 BUDGET REVIEW MEETING Monday, February 23, 2015 7 p.m. Council Chambers  Replacement Pages 6-49 to 6-52 for Tab 6 of 2015 Operating Budget Binder Re: 2015 Business Plans and Budget – Building & By-law Services  Item 4 – Memorandum from Project Manager – Special Projects Re: Business Improvement Area (BIA) Update TOWN OF AURORA 2015 BUSINESS PLAN AND BUDGET Building and By-Law Services Department KPI: Building Permit Review for the Building Code Class ‘Small Buildings’ Link to the Strategic Plan: Community Objective - Strengthening the fabric of our community Objective: 15 day time period for the review of a complete building permit application 0 2 4 6 8 10 12 14 2011 2012 2013 2014 4 8 9 14 Total Small Building Permits 0% 20% 40% 60% 80% 100% 2011 2012 2013 2014 100% 100% 89% 71% % Small Building permits that met Legislative requirements TOWN OF AURORA 2015 BUSINESS PLAN AND BUDGET Building and By-Law Services Department The Story Behind the Baseline 5. The division received 30 ‘small building’ permit applications of which 14 were considered ‘complete’ (applications submitted with all prescribed information and approvals). 6. The percentage of permits issued within time-frame has decreased but the number of permits issued within time-frame increased to 10 which is more than the number of ‘complete’ applications received the previous year. 7. Volume of permit applications in all classes of buildings has increased and balancing workload and priorities is challenging. Partners (Internal and external) 4. Applicants and Owners 5. Developers, builders and designers 6. Central York Fire Services 7. Internal Stakeholders (IES, Planning, Legal, Finance) Action Plan 5. Request for an additional staff resource in 2015. 6. Continue to communicate with the various builders and/or developers to discuss their targets and timelines and prioritize work to meet their needs. 7. Continue to review internal processes to increase capacity of the inspection staff. For example in 2014 pool inspections were transferred to Bylaw Officer. 8. Continue to explore efficiency opportunities such as mobile devices for inspections. TOWN OF AURORA 2015 BUSINESS PLAN AND BUDGET Building and By-Law Services Department KPI: Building Permit Review for the Building Code Class ‘Large Buildings’ Link to the Strategic Plan: Community Objective - Strengthening the fabric of our community Objective: 20 day time period for the review of a complete building permit application 0 10 20 30 40 50 60 70 80 90 2011 2012 2013 2014 70 44 46 84 Total Large Buildling Permits 0% 20% 40% 60% 80% 100% 2011 2012 2013 2014 99%98% 85%83% % Large Building permits that met Legislative requirements TOWN OF AURORA 2015 BUSINESS PLAN AND BUDGET Building and By-Law Services Department The Story Behind the Baseline 8. The division received 175 ‘large building’ permit applications of which 84 were considered ‘complete’ (applications submitted with all prescribed information and approvals). 9. The percentage of permits reviewed in time-frame decreased but the number of permits issued within time frame increase to 70 compared to 40 the previous year. 10. Volume of permit applications in all classes of buildings has increased and balancing workload and priorities is challenging. Partners (Internal and external) 8. Applicants and Owners 9. Developers, builders and designers 10. Central York Fire Services 11. Internal Stakeholders (IES, Planning, Legal, Finance) Action Plan 9. Request for an additional staff resource in 2015. 10. Continue to communicate with the various builders and/or developers to discuss their targets and timelines and prioritize work to meet their needs. 11. Continue to review internal processes to increase capacity of the inspection staff. For example in 2014 pool inspections were transferred to Bylaw Officer. 12. Continue to explore efficiency opportunities such as mobile devices for inspections. 1 Date: February 23, 2015 To: Mayor and Members of Council From: Jim Kyle, Project Manager – Special Projects Re: Business Improvement Area (BIA) Update RECOMMENDATIONS THAT the Business Improvement Area (BIA) Update memorandum be received for information. COMMENTS Staff developed a BIA information package and have met with approximately 15 business owners in the Downtown area. Each business owner was provided 10 copies of the information package and asked to help promote the idea of the creation of the BIA to other businesses in the downtown area. On October 16, 2014, a BIA information session was held at Aw Shucks in order to introduce the benefits of a BIA and to answer any questions from business owners in the downtown area. As part of this information sessions presentations were made from representatives of the Bloor-Yorkville, Newmarket and Jackson’s Point BIA’s. The session was well attended and yielded positive feedback pertaining to the creation of a BIA in Aurora. NEXT STEPS Initiative Timing 1. Establishment of a steering committee of business owners within the downtown area (Approximately 10 members – not a committee of Council). The steering committee will initiate discussions on the boundary of the BIA, develop a business case, discuss budget items and assist with approaching property owners. Staff will provide support for this steering committee. Q1 - 2015 MEMORANDUM Special Projects Office of the Chief Administrative Officer 2 2. Information session for assessed property owners (the October 16th session was directed at business owners whereas this session will be focused on property owners) Q2 - 2015 3. Passing of a BIA by-law. In order to pass a by-law at least two thirds of assessed owners must support the BIA creation by-law. Q3 – 2015. 4. Creation of a Board of Management and a yearly budget Q3 - 2015 Jim Kyle Project Manager Special Projects Ext. 4345 TOWN OF AURORA ADDITIONAL ITEMS FOR SPECIAL GENERAL COMMITTEE 2015 BUDGET REVIEW MEETING Monday, March 2, 2015 (continued from February 23, 2015) 7 p.m. Council Chambers  Item 5 – 2015 Operating Budget – Aurora Public Library Board (Budget Binder Tab 7) Presentation by Jill Foster, Chief Executive Officer and Secretary-Treasurer, Aurora Public Library Board; and Discussion RECOMMENDED: THAT the presentation from the Aurora Public Library Board be received; and THAT the 2015 Operating Budget – Aurora Public Library Board be approved as presented.  Item 6 – 2015 Operating Budget – Aurora Historical Society 2015 Operating Grant; Report and Presentation by John McIntyre, President, Board of Directors, Aurora Historical Society; and Discussion RECOMMENDED: THAT the report and presentation from the Aurora Historical Society be received; and THAT the 2015 Operating Grant to the Aurora Historical Society be established and referred to final approval of the entire 2015 Operating Budget by Council.  Item 7 – 2015 Operating Budget – Aurora Cultural Centre 2015 Operating Grant; Report and Presentation by Bonnie Kraft, President, and Frank Pulumbarit, Director and Past President, Board of Directors, Aurora Cultural Centre; and Discussion RECOMMENDED: THAT the report and presentation from the Aurora Cultural Centre be received; and THAT the 2015 Operating Grant to the Aurora Cultural Centre be established and referred to final approval of the entire 2015 Operating Budget by Council. OPERATING BUDGET March 2, 2015 Aurora Public Library WHO ARE WE? WHAT ARE WE? Aurora Public Library OUR MISSION Discovery and Inspiration … Connecting Aurora to information, lifelong learning, literacy and the love of reading AURORA PUBLIC LIBRARY is a significant contributor to the QUALITY OF LIFE in our Town. Literacy and lifelong learning Free access to new technologies Opportunities to develop real world employment skills An inclusive, culturally diverse community A free and democratic space A sense of community identity and well-being We provide: 28,514 Registered members 641,815 Items borrowed 225,261 Website visits 100,931 In-library use of materials 13,210 Program attendees 18,013 Wireless connections 77,828 Materials placed on hold 31,388 Uses of 42 public computers 107,891 Uses of catalogue 2014 By the Numbers 2014 By the Photos Introduced 3D printing Upgraded Wi-Fi access throughout the facility (including the café, Magna and Lebovic Rooms) Organized an all-candidates meeting for the 2014 municipal election Migrated to a new catalogue (Bibliocore) with interactive features Enabled a mobile version of the catalogue (iPhone and Android) Investigated usage by and preferences of the community Expanded streaming and downloadable resources Increased eBook purchases to reduce wait time Participated in International Games Day and Hour of Code Hosted innovative Doors Open, Culture Days, and Ontario Public Library Week festivities Initiated a community read project – OneBookOneAurora 2014 KEY ACHIEVEMENTS Aurora Public Library 2015 BUSINESS PLAN TO ENGAGE OUR COMMUNITY Maximize the Facility Needs Assessment findings Explore new services, outreach efforts and programs Fine tune and expand our marketing efforts Establish new ways to link community members with their public library Reach out to Aurora residents with community engagement surveys We will: Thanks for a wonderful evening – a great example of the Library as a focal point for community engagement. Well done! TO MOBILIZE KNOWLEDGE Increase the investment in our staff, space and systems Implement RFID technology Encourage widespread information literacy We will: Thank you for giving me a reason to try out CAD modelling. If my print goes well I might do a speech on why my school should buy a 3D printer. TO COLLABORATE AND PARTNER Expand our existing partnerships and establish new community partners Build on the success of the One Book One Aurora project We will: I feel like the Library is going through this amazing transformation and it is so wonderful to see! Library Executive Leadership Team Administration Library Board Town Council LIBRARY BUDGET DEVELOPMENT PROCESS 2015 BUDGET FRAMEWORK Maintain 2014 staff complement Maintain costs for all existing services and programs while investing in technological infrastructure and the staff expertise required to enhance and refine key services Maintain the contribution to the Library General Capital Reserve for repair and replacement, service development and planning studies 2015 BUDGET HIGHLIGHTS Personnel 2,814,055 2,878,668 64,613 2.30% Other Expenditures 626,144 653,072 26,928 4.30% Contribution to Capital 130,000 130,000 - 0.00% Total Expenditures 3,570,199 3,661,740 91,541 2.56% General Revenue 131,020 119,955 11,065- -8.45% Municipal Requisition 3,439,179 3,541,785 102,606 2.98% Functional Area Variance % 2014 Approved Budget 2015 Draft Budget 2015 BUDGET PRESSURES 2015 Budget Increase 2015 ASSESSMENT GROWTH 2014 Municipal Requisition $ 3,439,179 Share of Growth Revenue (2.186*) $ 75,180 2014 Adjusted Base $ 3,514,359 Increased Requirement $ 27,426 2015 Municipal Requisition $ 3,541,785 * Figure provided by Town staff Increased requirement after growth = .78% COMMUNITY ASSET COMMUNITY VALUE Every dollar invested in the LIBRARY Returns a benefit to the social and economic lives of the residents of Aurora. Average library visits per day = 725 Reference and reader’s advisory questions per year = 18,928 Technology, software and social media support requests per year = 6,344 Operating cost for library service per resident = $ 57.54 Aurora Public Library delivers value to our community in ways that cannot always be quantified by standard performance measures or the analysis of usage statistics. With the ongoing support of Council, the Library will continue to enrich the lives of Aurora’s residents in ways both quantitative and qualitative. AURORA HISTORICAL SOCIETY 2014 Report to THE TOWN OF AURORA March 2, 2015 2 1 OUR MISSION STATEMENT Founded in Aurora’s centennial year, 1963, the Aurora Historical Society is a not-for-profit corporation and a registered Canadian charity. It is the AHS’s mission “To preserve, interpret and promote the social, cultural and material heritage of the community of Aurora for the education, enrichment and enjoyment of present and future generations.” 2 REQUEST FOR SUPPORT The Aurora Historical Society requests that the Town of Aurora continue to support the work of the AHS in the amount of $70,000, approximately 30% of the AHS’s projected operating budget in 2015. This support will help the AHS fulfill its mission and fund its operations in the following areas:  Educational opportunities  Exhibits  Programs and Special Events  Marketing and Promotion  Staff Salaries  Administration and Supplies  Insurance  Utilities  Restoration, repairs and maintenance for Hillary House National Historic Site 3 BACKGROUND Efforts to organize an historical society and a museum in Aurora go back to 1854 when a plan of village lots showed a proposed site for an “Academy and Museum.” In the early years of the 20th century, Mayor J. M. Walton began collecting artifacts and archival materials and stored them in his home on Wellington Street East. The Walton Collection was later purchased jointly by the Town and the AHS and remains part of the “Aurora Collection,” housed at the Aurora Cultural Centre today. In 1968, the Town granted the AHS storage and office space in the former Aurora Municipal Building on Yonge Street. In 1973, the first Aurora Museum, operated jointly by the Town and the AHS, opened in the old Waterworks Building, where Park Place Manor stands today. 3 In 1981, the Aurora Museum moved to the second floor of the Church Street School, operated jointly by the Town and the AHS. Also in 1981, the AHS purchased Hillary House National Historic Site in order to preserve it from demolition, restore it, and eventually operate it as an adjunct to the Aurora Museum, offering period rooms, spacious grounds and a vision of domestic life which is difficult to achieve in a gallery setting of glass cases and displays. In honour of substantial contributions by the Koffler family, founders of Shoppers Drug Mart, and by the Hillary family whose ancestors were medical doctors who practised there, Hillary House National Historic Site also became a museum of medicine. The Hillary family generously donated the site’s original furnishings and medical instruments. In 2013, the AHS turned over ownership of the “Aurora Collection” of artifacts and archival materials to the Town of Aurora as the costs and complexities of operating the Aurora Museum outgrew the capacity of a not-for-profit organization. This follows a similar pattern elsewhere, including Newmarket, Richmond Hill, King, Whitchurch-Stouffville, Markham and Georgina where community museums are now funded and run directly by municipal governments. This followed a contribution by the AHS in excess of $400,000 toward the renovation of the Church Street School where the Aurora Collection is still housed. The AHS continues to own and operate Hillary House National Historic Site. 4 WHY SHOULD THE TOWN OF AURORA SUPPORT AN ORGANIZATION WHICH NOW IS BASED AT A NATIONAL HISTORIC SITE? Hillary House is a place where Aurorans, and all Canadians, can gain insights into their community’s and their country’s past. It continues to provide possibilities for education and 4 enrichment that are different from, but also complementary to, those of the renewed Aurora Museum. Its prominent location at 15372 Yonge Street means that it has become an important symbol and a source of pride for all Aurorans. It is frequently featured in Town publications. Its symbolic importance is shown by the fact that it often appears in commercial publications as well. For instance, Hillary House will be shown in 2015 in the “Where to Buy Now” section of Money Sense magazine, promoting Aurora as a good place to live, with many historic and cultural amenities. Hillary House National Historic Site includes approximately two acres of park-like grounds directly on Yonge Street, with a possible future connection to Fleury Park to the west. Its significance has been recognized by the Town of Aurora Cultural Master Plan and the Aurora Promenade Plan. Hillary House has been designated by the National Historic Sites Board of Canada as one of our country’s best examples of Gothic Revival architecture. While we have benefitted from federal grants for special projects—for example, our current “Let’s Talk” program—the Government of Canada does not provide direct or consistent funding for its National Historic Sites. Since acquiring Hillary House National Historic Site, the AHS has spent over $600,000 on restoration and capital improvements, in addition to regular expenditures on maintenance, utilities, security, insurance, staff and programming. Examples of comparable National Historic Sites which are funded and operated directly by municipalities, with or without the partnership of a not-for-profit group, include:  The Bell Homestead (Brantford)  Billy Bishop Boyhood Home (Owen Sound)  Castle Kilbride (Baden)  François Bâby House (Windsor)  Glanmore (Belleville)  Joseph Schneider House (Kitchener-Waterloo)  Matheson House (Perth)  Ruthven (Cayuga)  Stephen Leacock House (Orillia) 5 HIGHLIGHTS FROM 2014 5.1 Staff:  In 2014, Manager/Curator Catherine Richards left the AHS to take a full-time position with the City of Oshawa. Her departure underlined the challenges not-for-profit groups have with retaining permanent staff at salary levels significantly lower than those offered by government agencies. Curatorial oversight through the remainder of 2014 was 5 provided on a volunteer basis by AHS President, Dr. John McIntyre, Director/Curator of Sharon Temple National Historic Site.  We welcomed Erika Mazanik who now assists us with fundraising, programming and education. Erika holds a degree in history from the University of Guelph and a Certificate in Museum and Historic Site Management.  We welcomed Mary Beth Hess on a part-time basis to assist us with administration and many other tasks associated with programming and operations. She holds a degree in Administrative Studies from the University of Western Ontario and has worked in both commercial and not-for-profit positions in the United States and Canada.  Erika Manassis, now finishing her studies at Queen’s University, came back to work for us during the summer, with assistance from the Canada Summer Jobs program. 5.2 Volunteers:  Volunteers logged 3,015 hours in 2014, up from 2,000 in 2013. 5.3 Federal Funding Achievements:  Federal funding was secured for our “Let’s Talk” project which records the memories of local seniors and involves local youth in interviewing.  The Canada Summer Jobs Program provided partial funding for one student employee.  Pan Am Games Community Funding was successfully secured to restore the former tennis court on the north lawn of Hillary House in 2015.  Meetings were held with Newmarket-Aurora MP, Lois Brown, to discuss possible future federal infrastructure funding for Hillary House and possible Parks Canada funding to repair damage to the Hillary House fence on Yonge Street. 5.4 Provincial Funding Achievements:  A Community Museum Operating Grant was received from the Ministry of Tourism, Culture and Sport, following last year’s confirmation that we are in compliance with provincial museum standards.  A meeting was held with MPP Chris Ballard to discuss possible future assistance. 5.5 Local Partnership Achievements:  The AHS continued its partnership with several community organizations, including the Aurora Sports Hall of Fame, Aurora Garden and Horticultural Society, Aurora Arboretum, CHATS, and the Aurora Cultural Roundtable which also includes the Library, Farmers’ Market and Cultural Centre. 5.6 Fundraising Achievements:  The AHS increased its revenue from fundraising events from $26,518 in 2013 to $34,949 in 2014, thanks to a very active Fundraising Committee. This increase was due 6 to larger profits from the 3rd annual Hillary House Ball and innovative new events such as a Scotch Tasting held in partnership with CHATS.  In 2014, a “Planned Giving” brochure was written and circulated in order to encourage supporters to think of the AHS in their financial and estate planning. A similar initiative in the past brought the AHS several bequests which were used to fund restoration and capital improvements at Hillary House and Church Street School. News was received in 2014 of a $25,000 bequest from the late John West, a former Aurora Mayor and Councillor who had a passionate interest in local history. (This bequest was received in 2015.) Former Councillor and Mayor, John West, salvaging the front door of the Fleury House 5.7 Financial Management:  In 2014, the AHS reduced its operating expenditures in order to achieve a modest surplus. This was in contrast to 2013, when an operating deficit of $48,076 was recorded and 2012 when an operating deficit of $27,000 was recorded. The AHS recognizes that, in 2014, this came as a result of reducing staff and curtailing some of its programs and other activities. 5.8 Curriculum-Linked Programming:  Thanks to Town of Aurora support, the AHS continued to offer programs on Community Life (Grade 1), Victorian Life (Grade 8), The World Wars (Grade 10), Changes in Health Care (Grade 12), and Working With Primary Sources (Grades 5 to 12). 7 5.9 Public Programming:  While we can document 2,472 individuals reached in 2014 through their involvement in programs, events and activities, this does not include the many who called in at our booth at events such as the Street Festival or Farmers’ Market. Nor does this include website visitors or those who viewed our online exhibition at museumsontario.ca.  Our “Let’s Talk” program now features reminiscences from seniors, interviewed by high school students, on a dedicated website. Interviews will be added in 2015.  Following the summer 2014 season, the AHS determined to make Hillary House available to the general public whenever staff and/or volunteers are present—essentially five days per week. Previously, “by appointment only,” had the effect of discouraging visitors at many times during the year. 5.10 Exhibits:  These included exhibits on World War I and local enlistment as well as the history of Hillary House and the people who lived there. (In our two exhibit rooms on the second floor.)  The 3rd annual “Art at the Manor” juried art show was held in the Hillary House “Ballroom.”  Artifacts were loaned to Southlake Regional Health Centre for an exhibit on changing medical practices. 5.11 Restoration and Conservation:  In addition to spending over $9,000 on repairs and maintenance, the AHS spent an additional $6,000 on various exterior restoration projects at Hillary House. 8  The Hillary House barn and the ceiling and posts of the verandahs were repainted at no cost to the AHS which provided a controlled training ground for student painters.  Repairs were made to the Yonge Street fence by volunteers and by our restoration contractor, John Shaw, with financial support by the Town. (The fence was constructed by Parks Canada in 1975 on Town property. The AHS is continuing to approach Parks Canada for funding for more substantial repairs.) 5.12 Grounds and Gardens:  Our very active Landscape Committee continued its work to restore and maintain the gardens and lawns at the rear of the Hillary House property, with support from the Aurora Garden and Horticultural Society and the Town of Aurora Parks Department. The Town also provided hanging baskets to decorate the verandahs during the summer.  The Aurora Arboretum continued to maintain its tree nursery at the back of the Hillary House property.  Clean-up bees were held in the spring and fall, involving 42 volunteers, including many local high school students.  Significant in-kind support came from Kevin Mengers and Advanced Tree Care to remove dead limbs and brush and fertilize several of our historic trees. 5.13 Website and IT:  A new AHS website was launched in December. For the first time, we are able to make changes and updates ourselves and track the number of visitors. 882 visits were recorded in December, 1,040 in January, 2015, and 1,175 up to February 24, 2015.  We also launched a separate website, featuring videos of seniors who participated in our “Let’s Talk” oral history program.  Significant upgrades were made in our office, greatly improving our capacity for backing up files and retaining important data. We also added video editing technology and purchased lights and video recording equipment. (These improvements were made 9 possible, in part, through our federal “Let’s Talk” grant and a great deal of expertise and many volunteer hours from our newly established IT Committee.)  Our presence through social media (particularly Facebook and Twitter) has been greatly enhanced through the work of staff member Erika Mazanik. 5.14 Fire Safety and Other Requirements:  An inspection of Hillary House was held early in 2014 in cooperation with the Fire Department, looking at smoke detectors, location of fire extinguishers, carbon monoxide detectors, emergency lighting and emergency procedures. Several useful suggestions for improvement were received and implemented.  The AHS continues to work with the Building Department regarding Change of Use requirements. E.R.A. Architects, one of Canada’s leading restoration firms, have donated their services to the AHS and are working with the Town of Aurora Building Department to resolve outstanding issues. In the meantime, we are curtailing activity to promote Hillary House as a rental venue until these issues are resolved. We would respectfully ask the Town to waive the related $900.00 permit fee. 6 PLANNED ACTIVITIES IN 2015  Hiring a Curator, either part-time or full-time, will be a priority in 2015. This is essential to museum operations and a requirement for our provincial Community Museum Operating Grant. Until funding has been determined, the AHS cannot advertise or attempt to fill this position.  Continued emphasis on fundraising through grant applications, Planned Giving, and fundraising events (e.g., a second Scotch Tasting in partnership with CHATS; an expanded Hillary House Ball, scheduled for October 2, 2015).  Continued care and restoration of Hillary House National Historic Site. (It has been determined that the $25,000 bequest received from the estate of the late Mayor John West will be used for capital, not operating, projects.)  Continued cooperation with other local not-for-profit groups.  Membership growth through strategies such as a booth at the upcoming Aurora Home Show.  Restoration of the lawn tennis court at Hillary House, where the Aurora Tennis Club began more than a century ago. This is made possible through a grant related to the Pan Am Games and is designed to attract a new group of potential supporters. 10  At least two new exhibits: Sports in Aurora and at Hillary House (linked to the restoration of the tennis court); Aurora and the First World War (linked to the many items at Hillary House related to local military history as well as to life on the home front).  Continued presentation of curriculum-related programs to Aurora schools.  Continuing our “Let’s Talk” program, gathering local seniors’ reminiscences to be made available through our dedicated website.  Continued improvements and content addition to the new AHS website, along with expanded use of social media (particularly Facebook and Twitter.)  Continued presentation of family-friendly programs (e.g., Family Day, March Break, Summer Discovery Days, Doors Open, Culture Days, Hot Chocolate at the Santa Claus Parade, Family Christmas).  Guided and self-guided tours for drop-in visitors and organized groups such as Scouts, Girl Guides, etc.  4th annual “Art at the Manor” juried art show.  Continued work with the Town of Aurora and E.R.A. Architects to resolve remaining Change of Use issues at Hillary House.  New and more conspicuous signage on Yonge Street, pending Town of Aurora approval. (Partial funding has been secured through a generous contribution from the Mayor’s Golf Tournament in 2014.)  Permanent installation of a floodlighting system at the front of Hillary House, highlighting the house and increasing its visibility. (Installed on a temporary basis in November, 2014.) 11 7 PERFORMANCE MEASURES/METRICS Performance Measure/Metric 2013 2014 Projected 2014 Actual 2015 Projected Exhibitions 20* 3 4 5 Collections: Accessioned/Catalogued Artifacts and Archival Materials 418 500 420 450 Research Requests Answered 126** 10 45 50 Revenue from Fundraising Events $26,518 $35,000 $34,949*** $50,000+ Grants Awarded/Written 5 4 4 5 Grant Revenue $138,045 $101,242 $94,376 $123,248++ Number of Programs and Special Events 51 30 31 55 Membership Totals 251 270 257 275 Scheduled Rentals 25 20 10 10 Volunteer Totals (Hours) 2,000 2,500 3,015 3,050+++ Number of Sponsors and Event Donors 80 85 87 90 Number of Individuals Reached: Admissions, Rentals, Program Registrants, Outreach Activities 4,159 3,500 3,850 4,500 Notes: *2013 exhibitions included mini-exhibits at Cultural Centre and Library prepared by additional curatorial staff. **2013 included research requests now handled directly by the Town and the Aurora Collection; however, these still frequently involve AHS volunteers and staff. ***Rental income was below projections in 2014 as the AHS worked with Town staff to resolve Change of Use issues. Fundraising income grew from $26,518 in 2013 to $34,949 in 2014. Income from Memberships grew from $1,820 in 2013 to $1,950 in 2014. +Does not include $25,000 bequest received in January, 2015. ++Includes Pan Am Games-related grant announced in January, 2015. +++2014 figures reflect tracked Volunteer Hours. 12 ATTACHMENTS:  2014 Balance Sheet (with 2013 for comparison)  2014 Financial Statement (with 2013 for comparison)  2015 Budget Aurora Historical Society Unaudited Balance Sheet At December 31, 2014 2014 2013 $$ Assets Current Assets Cash 30,823 29,003 Short term investments 65,250 30,111 Accounts receivable 4,416 4,807 Prepaid expense 9,156 9,881 Total current assets 109,645 73,802 Capital assets 7,302 9,204 Total Assets 116,947 83,006 Liabilities and Fund Balances Current Liabilities Accounts payable and accrued liabilities 5,010 7,179 Deferred revenue 26,200 9,463 31,210 16,642 Fund Balances Operating 82,990 63,617 Medical history course 2,747 2,747 Total fund balances 85,737 66,364 Total Liabilities and Fund Balances 116,947 83,006 Page 1 Aurora Historical Society Unaudited Statement of Operations and Changes in Fund Balances For The Year Ended December 31, 2014 2014 2013 $$ Revenue Admissions and program revenues 1,683 2,156 Donations 4,722 5,606 Fundraising 34,949 26,518 Grants 94,376 101,382 Investment income 548 591 Memberships 1,950 1,820 Sales and other income 2,697 3,059 140,925 141,132 Expenses Advertising, promotion and fundraising expense 20,666 15,188 Amortization 1,902 2,409 Artifact acquisition Cost of sales 84 Curatorial and collection management 6,901 4,418 Insurance 7,047 6,966 Newsletter 467 280 Office and administration 8,025 10,321 Professional services 2,774 3,781 Programs 620 1,732 Repairs and maintenance 9,079 8,695 Restoration 6,029 Salaries and benefits 52,954 130,646 Utilities 5,004 4,772 121,552 189,208 Excess (deficiency) of revenues over expenses for the year 19,373 (48,076) Transfer of Aurora Collection and storage equipment and fixtures to Town of Aurora - at book value (27,029) Fund balances - beginning of year 66,364 141,469 Fund balances - end of year 85,737 66,364 Page 2 Aurora Historical Society Operating Budget for 2015 Preliminary 2015 2014 Budget Actual $$ Revenue Admissions and program revenues 1,900 1,683 Bequests 25,000 0 Donations 4,500 4,722 Fundraising 50,000 34,949 Grants 123,348 94,376 Investment income 300 548 Memberships 2,400 1,950 Sales and other income 3,200 2,697 210,648 140,925 Expenses Advertising, promotion and fundraising expense 20,800 20,666 Amortization 3,000 1,902 Artifact acquisition 0 0 Cost of sales 200 84 Curatorial and collection management 3,145 6,901 Insurance 7,050 7,047 Newsletter 2,000 467 Office and administration 7,378 8,025 Professional services 2,200 2,774 Programs 1,000 620 Repairs and maintenance 8,900 9,079 Restoration 7,500 6,029 Salaries and benefits 96,725 52,954 Utilities 5,750 5,004 PanAm Games expense 20,000 Bequest allocation to be determined 25,000 210,648 121,552 Net operating revenue (deficit)0 19,373 1 of 1 1.Our Mission Statement: “To preserve, interpret and promote the social, cultural and material heritage of the community of Aurora for the education, enrichment and enjoyment of present and future generations” 2. Request for Support... $70,000 (approximately 30% of our projected operating budget in 2015) to assist with the following: Educational opportunities Exhibits, programs and special events Marketing and promotion, Staff salaries Administration and supplies Insurance Utilities Restoration, repair and maintenance of Hillary House NHS 3. Background •A long history of working with the Town of Aurora to establish the Aurora Collection and the Aurora Museum, to preserve Aurora’s only National Historic Site, to promote interest in our past, and to provide innovative programming and educational opportunities for all to enjoy. 4. Hillary House National Historic Site . . . We look to the Town of Aurora for your continuing support. Owned and operated by the AHS since 1981, Hillary House National Historic Site is governed by heritage easements held by the Ontario Heritage Trust and by a Commemorative Integrity agreement with Parks Canada. 5. Some Highlights from 2014 . . . Staffing challenges Increased volunteer hours Federally funded “Let’s Talk” project Local partnerships Fundraising event revenue increased to $34,949 from $26,518 in 2013 “Planned Giving” initiatives In 2014, we received news of a $25,000 bequest from former Aurora Councillor and Mayor, John West, shown here salvaging the front door from the Fleury house, c. 1980. Other Highlights from 2014 . . . Financial management: operating “in the black” Curriculum-linked programming for elementary and high schools Increased public accessibility to Hillary House Exhibits (including WW 1 centenary) Restoration and conservation at Hillary House (over $15,000 in 2014) Also in 2014 . . . AHS website rebuilt. New website for “Let’s Talk” interviews launched. 6. Planned activities in 2015 . . . Hiring a curator Continuing emphasis on fundraising, membership growth, cooperation with other local groups, curriculum-related school programs, family-friendly programs and events, exhibits commemorating Aurora’s involvement in World War 1 Lawn Tennis at Hillary House, 1913 Also in 2015 . . . Helping to celebrate the “Year of Sport” in Aurora through a grant from the Pan Am Games Community Fund to recreate the lawn tennis court at Hillary House, where the Aurora Community Tennis Club began over 100 years ago. Also in 2015 . . . Improved signage and floodlighting at the front of Hillary House Continuing to work with E.R.A. Architects and the Town of Aurora to resolve remaining “Change of Use” issues. Our nearly two acres of grounds at Hillary House provide a green oasis on Yonge Street and have potential to be linked to Fleury Park, immediately to the west. 7. Performance Measures/Metrics •Please refer to page 11 and to Attachments 1, 2 and 3 in our Report. •This report is also available on our website (www.aurorahs.com) for public viewing. Thank you for your consideration and for your past support! Budget Presentation to Aurora Town Council March 2, 2015 1 2 Agenda Vision & Mission What We Do 2014 Achievements 2015 Budget Trends Summary Our Vision To be a vibrant centre of cultural and social acDvity in the heart of Aurora, celebraDng the value of creaDve arts, culture and heritage, and enriching the quality of life of our community. 3 Our Mission We deliver a diverse range of inspiring arDsDc, music and heritage programs, and promote Aurora as a dynamic community that values the creaDve contribuDons of its ciDzens. We proudly showcase local, emerging and established talent for our community to enjoy. 4 5 PROGRAMMING FUNDRAISING (events, corporate sponsorships, Friends of the Centre program, non-‐Town grants) COMMUNITY FACILITY RENTALS MUSIC ART HERITAGE INSTRUCTIONAL PROGRAMS LECTURES & EDUCATIONAL COMMUNITY EVENTS 6 Agenda Vision & Mission What We Do 2014 Achievements 2015 Budget Trends Summary Programming Concerts Highlights Great ArDst Music Series 4 concerts Angela HewiV, Moshe Hammer, Jane Coop, Fung-‐Chui John Sheard Presents… 2 concerts Wendell Ferguson, Terra Hazelton Indie Music Series 5 concerts Judy Marshak Quartet, SchoolHOUSE, Banjo Special, Le Vent du Nord, Sultans of String Country Music 1 concert Leisa Way Holiday Themes 2 concerts Ensemble Polaris, Carrying Place 7 Programming Youth AcDviDes Highlights High School Art Shows – Professional Level Children’s Art Classes – well received Art-‐Infused Summer Programs -‐ 102% occupancy Growing Student Co-‐op OpportuniDes Enriched Student Volunteer Programs March Break workshops-‐ Kids & Teens 8 Programming Family Events Highlights Doors Open – Community Art Projects – over 300 visitors Family Day – Brazilian Capoeira – Full House Culture Days Persian Culture CelebraDon – Full House Community Sing-‐along – Full House A Victorian Christmas Agernoon – Full House 9 Programming More highlights It’s a Dance! – packed dance floor 248 arDsts displayed their works in our galleries 25 enhanced art experiences created Ramadan IFTAR Community Dinner MulD-‐Media Film FesDval – Aurora Screening 10 11 2014 was record-‐breaking at +27,000 Visits Transparency & Accountability Council oversight Town of Aurora oversight Board of Directors’ oversight Third-‐parDes (audit, Imagine Canada) Federal Government (CRA) Provincial Government (Ontario Directorate) Accountability to grant providers Public meeDngs Minutes & documents online 12 13 Awards & RecogniDon WIP BK / LS pls send FP names of all awards, FP to add award logos 2012 – Imagine Canada Standards AccreditaDon 2013 – Voluntary Sector ReporDng Awards – Finalist & Honourable MenDon 2014 – Voluntary Sector ReporDng Awards – Winner for chariDes up to $1million 2014 – E/D asked to address naDonal Board of Imagine Canada – twice 2015 – E/D asked to parDcipate in panel discussion at CPA Conference in Toronto Community impact 2014+ Customers & “Friends” Town Council Partners ArDsts, Musicians, Instructors Cultural OrganizaDons Volunteers Businesses Town Staff Imagine Canada Pan Am Games (IGNITE) 14 Community Impact 15 2014 KPI Results 16 Rated the overall quality of the Centre’s programs and events as Good, Very Good, or Extremely Good. 2014 Customer SaDsfacDon Survey 96% 17 SaUsfied or Extremely SaUsfied with the Centre’s mix of arts, music, heritage, and special events programming. 2014 Customer SaDsfacDon Survey 90% 18 74% Programming spending vs. total spending 2014 Key Performance Indicator Key Performance Indicators 19 KPI 2014 Customer SaDsfacDon with Program Mix 90% SaDsfied or Extremely SaDsfied Customer SaDsfacDon with Quality Level 96% Good, Very Good or Extremely Good Customer SaDsfacDon with Overall Governance 68% SaDsfied or Extremely SaDsfied (30% “don’t know”) Customer RecogniDon and Awareness of the Centre 59% Well Known or Extremely Well Known Town Grant as a % of Total Revenue 57% esUmated Programming spending vs. total spending 74% esUmated Programming hours per capita 0.05 Town Grant per capita $6.48 (down from $6.50 in 2013) Number of partnerships 43 (excludes ar,sts, performers, instructors, lecturers, facilitators) Volunteer hours as a % of total hours 29% Number of visits annually 27,247 20 Agenda Vision & Mission What We Do 2014 Achievements 2015 Budget Trends Summary New iniDaDves 2015 21 Increase size & scope of arts summer programs Increase summer youth employment opportuniDes Grow High School art program (teacher consultaDons, offsite student workshops, gallery mentorship) Expand High School Co-‐op EducaDon Program New, enriched interacDve gallery experiences Launch Centre Gig Shop Increase Community as Curator iniDaDves & lectures 2016+ Strategic Planning Process Item 2014 Budget* 2014 Year End (est.) 2015 Budget* vs. 2014 Year End (%) Town grant 377,000 377,000 387,000 +2.65% Earned Revenue 240,700 237,243 251,700 +6.09% Earned Revenue -‐ Trillium 72,900 47,534 55,300 +16.34% Total Revenues with Trillium 690,600 661,777 694,000 +4.87% Total Revenues without Trillium 617,700 614,243 638,700 +3.98% Personnel Costs 372,174 353,819 429,842 +21.49% Other Expenditures 245,526 241,356 235,744 -‐2.33% Expenditures -‐ Trillium 72,900 47,534 55,300 +16.34% Total Expenditures with Trillium 690,600 642,709 720,886 +12.16% Total Expenditures without Trillium 617,700 595,175 665,586 +11.83% Centre Investment 0 0 26,886 n/a Net with Trillium 0 19,608 0 n/a Net without Trillium 0 19,608 0 n/a *before non-‐cash amor,za,on ** excluding Trillium Grant revenues and expenditures 22 Overview Item 2014 Budget* 2014 Year End (est.) 2015 Budget* vs. 2014 Year End (%) Town grant 377,000 377,000 387,000 +2.65% Earned Revenue 240,700 237,243 251,700 +6.09% Earned Revenue -‐ Trillium 72,900 47,534 55,300 +16.34% Total Revenues with Trillium 690,600 661,777 694,000 +4.87% Total Revenues without Trillium 617,700 614,243 638,700 +3.98% Personnel Costs 372,174 353,819 429,842 +21.49% Other Expenditures 245,526 241,356 235,744 -‐2.33% Expenditures -‐ Trillium 72,900 47,534 55,300 +16.34% Total Expenditures with Trillium 690,600 642,709 720,886 +12.16% Total Expenditures without Trillium 617,700 595,175 665,586 +11.83% Centre Investment 0 0 26,886 n/a Net with Trillium 0 19,608 0 n/a Net without Trillium 0 19,608 0 n/a *before non-‐cash amor,za,on ** excluding Trillium Grant revenues and expenditures 23 Overview Item 2014 Budget* 2014 Year End (est.) 2015 Budget* vs. 2014 Year End (%) Town grant 377,000 377,000 387,000 +2.65% Earned Revenue 240,700 237,243 251,700 +6.09% Earned Revenue -‐ Trillium 72,900 47,534 55,300 +16.34% Total Revenues with Trillium 690,600 661,777 694,000 +4.87% Total Revenues without Trillium 617,700 614,243 638,700 +3.98% Personnel Costs 372,174 353,819 429,842 +21.49% Other Expenditures 245,526 241,356 235,744 -‐2.33% Expenditures -‐ Trillium 72,900 47,534 55,300 +16.34% Total Expenditures with Trillium 690,600 642,709 720,886 +12.16% Total Expenditures without Trillium 617,700 595,175 665,586 +11.83% Centre Investment 0 0 26,886 n/a Net with Trillium 0 19,608 0 n/a Net without Trillium 0 19,608 0 n/a *before non-‐cash amor,za,on ** excluding Trillium Grant revenues and expenditures 24 Overview Item 2014 Budget* 2014 Year End (est.) 2015 Budget* vs. 2014 Year End (%) Town grant 377,000 377,000 387,000 +2.65% Earned Revenue 240,700 237,243 251,700 +6.09% Earned Revenue -‐ Trillium 72,900 47,534 55,300 +16.34% Total Revenues with Trillium 690,600 661,777 694,000 +4.87% Total Revenues without Trillium 617,700 614,243 638,700 +3.98% Personnel Costs 372,174 353,819 429,842 +21.49% Other Expenditures 245,526 241,356 235,744 -‐2.33% Expenditures -‐ Trillium 72,900 47,534 55,300 +16.34% Total Expenditures with Trillium 690,600 642,709 720,886 +12.16% Total Expenditures without Trillium 617,700 595,175 665,586 +11.83% Centre Investment 0 0 26,886 n/a Net with Trillium 0 19,608 0 n/a Net without Trillium 0 19,608 0 n/a *before non-‐cash amor,za,on ** excluding Trillium Grant revenues and expenditures 25 Overview Item 2014 Budget* 2014 Year End (est.) 2015 Budget* vs. 2014 Year End (%) Town grant 377,000 377,000 387,000 +2.65% Earned Revenue 240,700 237,243 251,700 +6.09% Earned Revenue -‐ Trillium 72,900 47,534 55,300 +16.34% Total Revenues with Trillium 690,600 661,777 694,000 +4.87% Total Revenues without Trillium 617,700 614,243 638,700 +3.98% Personnel Costs 372,174 353,819 429,842 +21.49% Other Expenditures 245,526 241,356 235,744 -‐2.33% Expenditures -‐ Trillium 72,900 47,534 55,300 +16.34% Total Expenditures with Trillium 690,600 642,709 720,886 +12.16% Total Expenditures without Trillium 617,700 595,175 665,586 +11.83% Centre Investment 0 0 26,886 n/a Net with Trillium 0 19,608 0 n/a Net without Trillium 0 19,608 0 n/a *before non-‐cash amor,za,on ** excluding Trillium Grant revenues and expenditures 26 Overview Item 2014 Budget* 2014 Year End (est.) 2015 Budget* vs. 2014 Year End (%) Town grant 377,000 377,000 387,000 +2.65% Earned Revenue 240,700 237,243 251,700 +6.09% Earned Revenue -‐ Trillium 72,900 47,534 55,300 +16.34% Total Revenues with Trillium 690,600 661,777 694,000 +4.87% Total Revenues without Trillium 617,700 614,243 638,700 +3.98% Personnel Costs 372,174 353,819 429,842 +21.49% Other Expenditures 245,526 241,356 235,744 -‐2.33% Expenditures -‐ Trillium 72,900 47,534 55,300 +16.34% Total Expenditures with Trillium 690,600 642,709 720,886 +12.16% Total Expenditures without Trillium 617,700 595,175 665,586 +11.83% Centre Investment 0 0 26,886 n/a Net with Trillium 0 19,608 0 n/a Net without Trillium 0 19,608 0 n/a *before non-‐cash amor,za,on ** excluding Trillium Grant revenues and expenditures 27 Overview Item 2014 Budget* 2014 Year End (est.) 2015 Budget* vs. 2014 Year End (%) Town grant 377,000 377,000 387,000 +2.65% Earned Revenue 240,700 237,243 251,700 +6.09% Earned Revenue -‐ Trillium 72,900 47,534 55,300 +16.34% Total Revenues with Trillium 690,600 661,777 694,000 +4.87% Total Revenues without Trillium 617,700 614,243 638,700 +3.98% Personnel Costs 372,174 353,819 429,842 +21.49% Other Expenditures 245,526 241,356 235,744 -‐2.33% Expenditures -‐ Trillium 72,900 47,534 55,300 +16.34% Total Expenditures with Trillium 690,600 642,709 720,886 +12.16% Total Expenditures without Trillium 617,700 595,175 665,586 +11.83% Centre Investment 0 0 26,886 n/a Net with Trillium 0 19,608 0 n/a Net without Trillium 0 19,608 0 n/a *before non-‐cash amor,za,on ** excluding Trillium Grant revenues and expenditures 28 Overview Item 2014 Budget* 2014 Year End (est.) 2015 Budget* vs. 2014 Year End (%) Town grant 377,000 377,000 387,000 +2.65% Earned Revenue 240,700 237,243 251,700 +6.09% Earned Revenue -‐ Trillium 72,900 47,534 55,300 +16.34% Total Revenues with Trillium 690,600 661,777 694,000 +4.87% Total Revenues without Trillium 617,700 614,243 638,700 +3.98% Personnel Costs 372,174 353,819 429,842 +21.49% Other Expenditures 245,526 241,356 235,744 -‐2.33% Expenditures -‐ Trillium 72,900 47,534 55,300 +16.34% Total Expenditures with Trillium 690,600 642,709 720,886 +12.16% Total Expenditures without Trillium 617,700 595,175 665,586 +11.83% Centre Investment 0 0 26,886 n/a Net with Trillium 0 19,608 0 n/a Net without Trillium 0 19,608 0 n/a *before non-‐cash amor,za,on ** excluding Trillium Grant revenues and expenditures 29 Overview Item 2014 Budget* 2014 Year End (est.) 2015 Budget* vs. 2014 Year End (%) Town grant 377,000 377,000 387,000 +2.65% Earned Revenue 240,700 237,243 251,700 +6.09% Earned Revenue -‐ Trillium 72,900 47,534 55,300 +16.34% Total Revenues with Trillium 690,600 661,777 694,000 +4.87% Total Revenues without Trillium 617,700 614,243 638,700 +3.98% Personnel Costs 372,174 353,819 429,842 +21.49% Other Expenditures 245,526 241,356 235,744 -‐2.33% Expenditures -‐ Trillium 72,900 47,534 55,300 +16.34% Total Expenditures with Trillium 690,600 642,709 720,886 +12.16% Total Expenditures without Trillium 617,700 595,175 665,586 +11.83% Centre Investment 0 0 26,886 n/a Net with Trillium 0 19,608 0 n/a Net without Trillium 0 19,608 0 n/a *before non-‐cash amor,za,on ** excluding Trillium Grant revenues and expenditures 30 Overview Item 2014 Budget* 2014 Year End (est.) 2015 Budget* vs. 2014 Year End (%) Town grant 377,000 377,000 387,000 +2.65% Earned Revenue 240,700 237,243 251,700 +6.09% Earned Revenue -‐ Trillium 72,900 47,534 55,300 +16.34% Total Revenues with Trillium 690,600 661,777 694,000 +4.87% Total Revenues without Trillium 617,700 614,243 638,700 +3.98% Personnel Costs 372,174 353,819 429,842 +21.49% Other Expenditures 245,526 241,356 235,744 -‐2.33% Expenditures -‐ Trillium 72,900 47,534 55,300 +16.34% Total Expenditures with Trillium 690,600 642,709 720,886 +12.16% Total Expenditures without Trillium 617,700 595,175 665,586 +11.83% Centre Investment 0 0 26,886 n/a Net with Trillium 0 19,608 0 n/a Net without Trillium 0 19,608 0 n/a *before non-‐cash amor,za,on ** excluding Trillium Grant revenues and expenditures 31 Overview Item 2014 Budget* 2014 Year End (est.) 2015 Budget* vs. 2014 Year End (%) Town grant 377,000 377,000 387,000 +2.65% Earned Revenue 240,700 237,243 251,700 +6.09% Earned Revenue -‐ Trillium 72,900 47,534 55,300 +16.34% Total Revenues with Trillium 690,600 661,777 694,000 +4.87% Total Revenues without Trillium 617,700 614,243 638,700 +3.98% Personnel Costs 372,174 353,819 429,842 +21.49% Other Expenditures 245,526 241,356 235,744 -‐2.33% Expenditures -‐ Trillium 72,900 47,534 55,300 +16.34% Total Expenditures with Trillium 690,600 642,709 720,886 +12.16% Total Expenditures without Trillium 617,700 595,175 665,586 +11.83% Centre Investment 0 0 26,886 n/a Net with Trillium 0 19,608 0 n/a Net without Trillium 0 19,608 0 n/a *before non-‐cash amor,za,on ** excluding Trillium Grant revenues and expenditures 32 Overview New iniDaDves 2015 33 Increase size & scope of arts summer programs Increase summer youth employment opportuniDes Grow High School art program (teacher consultaDons, offsite student workshops, gallery mentorship) Expand High School Co-‐op EducaDon Program New, enriched interacDve gallery experiences Launch Centre Gig Shop Increase Community as Curator iniDaDves & lectures 2016+ Strategic Planning Process New iniDaDves 2015 34 Increase size & scope of arts summer programs Increase summer youth employment opportuniDes Grow High School art program (teacher consultaDons, offsite student workshops, gallery mentorship) Expand High School Co-‐op EducaDon Program New, enriched interacDve gallery experiences Launch Centre Gig Shop Increase Community as Curator iniDaDves & lectures 2016+ Strategic Planning Process +1 contract posiDon New iniDaDves 2015 35 $0.172/pp Increase size & scope of arts summer programs Increase summer youth employment opportuniDes Grow High School art program (teacher consultaDons, offsite student workshops, gallery mentorship) Expand High School Co-‐op EducaDon Program New, enriched interacDve gallery experiences Launch Centre Gig Shop Increase Community as Curator iniDaDves & lectures 2016+ Strategic Planning Process +1 contract posiDon 36 Agenda Vision & Mission What We Do 2014 Achievements 2015 Budget Trends Summary Earned revenues growing as overall demand grows Aurora Cultural Centre earned revenues Town grants 2010 2012 2014 (est) 37 Growing earned revenues 2015 (budget) 38 Town grant as a % of total rev Trend Highlights • ConDnued earned revenue growth • Growing share of revenue pie = Centre-‐earned revenues • Significant volunteer contribuDon • Perfect Dme to make criDcal investments for the long term future of the Centre 39 40 Agenda Vision, Mission & Goals What We Do 2014 Achievements 2015 Budget Trends Summary 41 2014 • ConDnued success! • Methodical execuDon of strategic plan • Community support & strong KPI numbers • All trends moving in the right direcDon • NaDonal & provincial recogniDon for transparency, governance and accountability • Thank you for your generous support! 42 2015 and beyond • Aggressive revenue targets & economic contribuDon (purchasing local, promote local businesses) • Community Impact (all-‐ages/mulDcultural programming, volunteer opportuniDes, co-‐op, youth engagement) • Governance, transparency and accountability • ConDnued growth in community partnerships • MarkeDng and social media focus • Fund Development Officer • Growth = pressure on limited staff resources • 5th anniversary, have moved from the startup phase • 2016+ Strategic Planning Process 43 ContribuUng to the Quality of Life in Aurora 44 “Aurora is very fortunate to have the Cultural Centre. Thanks for making Aurorans proud!” Sandy Bundy Aurora Resident 45 “We view the Centre as an integral part of the fabric of our community, offering unique programming for all.” Jeff Allan Apple Suites Inc., Aurora (sponsor) “The Aurora Cultural Centre is an outstanding place to view excepDonal fine art, hear great music and aVend wonderful events.” Lis Simpson, artist 46 Thank you for a great 2014! 47 Let’s keep going! 48 Thank You. 49