AGENDA - General Committee - 20150203GENERAL COMMITTEE
MEETING AGENDA
TUESDAY,FEBRUARY 3,2015
7 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
January 30, 2015
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, February 3, 2015
7 p.m.
Council Chambers
Councillor Humfryes in the Chair
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5. DELEGATIONS
(a) Rocco Morsillo, Applicant pg. 1
Re: Item 4 – PL15-007 – Heritage Permit Applications
NE-HCD-HPA-14-04 & NE-HCD-HPA-14-05, 74 Centre Street
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee Meeting Agenda
Tuesday, February 3, 2015 Page 2 of 5
8. NOTICES OF MOTION
(a) Councillor Thom pg. 47
Re: Town of Aurora’s Official Town Flag
(b) Councillor Thompson pg. 49
Re: Publication of Recorded Votes
(c) Councillor Thompson pg. 50
Re: Bill 52, the Protection of Public Participation Act
(d) Councillor Thompson pg. 51
Re: Interchange at Highway 404 and St. John’s Sideroad
(e) Councillor Abel pg. 52
Re: Parking at Town Hall
9. NEW BUSINESS/GENERAL INFORMATION
10. CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session to consider:
1. Personal matters about an identifiable individual, including a Town or Local
Board employee; Re: Report No. LLS15-003 – Appointments to the
Accessibility Advisory Committee
2. Personal matters about an identifiable individual, including a Town or Local
Board employee; Re: Report No. LLS15-004 – Appointments to the Aurora
Appeal Tribunal
3. Personal matters about an identifiable individual, including a Town or Local
Board employee; Re: Report No. LLS15-005 – Appointments to the Aurora
Public Library Board
4. Personal matters about an identifiable individual, including a Town or Local
Board employee; Re: Report No. LLS15-006 – Appointments to the
Committee of Adjustment and Property Standards Committee
5. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: Report No. PR15-002 – Disposition of Victoria Hall
General Committee Meeting Agenda
Tuesday, February 3, 2015 Page 3 of 5
6. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: Report No. PR15-003 – “Kwik Kopy” Pedestrian Trail –
15900 Yonge Street
7. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: Report No. CAO15-003 – 15356 Yonge Street (Readman
House), 15342 Yonge Street (Horton Place), 15314 Yonge Street, and
15306 Yonge Street
8. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: Report No. PL15-013 – 15085 Yonge Street (formerly
known as the McGraff-Hunter Property)
9. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: Report No. PL15-014 – Agreement of Purchase and Sale
for 55 Eric T. Smith Way (Lot 6, 65M-4324)
10. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: Report No. PL15-015 – Agreement of Purchase and Sale
for 30 Eric T. Smith Way (West Part of Lot 1, Plan 65M-4324)
11. ADJOURNMENT
General Committee Meeting Agenda
Tuesday, February 3, 2015 Page 4 of 5
AGENDA ITEMS
1.IES15-007 – Approval of Option Years for Contract IES 2014-03 - Water pg. 2
Service Box Repairs and the Cathodic Protection of
Watermains
RECOMMENDED:
THAT Report No. IES15-007 be received; and
THAT the Director of Infrastructure and Environmental Services be authorized
to renew Contract IES 2014-03 for an additional two (2), one-year periods
being 2015 and 2016, pending an annual analysis and satisfactory
performance review by the Director.
2.IES15-008 – Early Approval of Capital Reconstruction Project 72133 pg. 5
RECOMMENDED:
THAT Report No. IES15-008 be received; and
THAT capital reconstruction project 72133 ($1,419,500) be approved in
advance of the regular 2015 budget approval to take advantage of a potential
$310,000 grant available through the Lake Simcoe Region Conservation
Authority and its partners.
3.LLS15-010 – Pending List pg. 15
RECOMMENDED:
THAT Report No. LLS15-010 be received for information.
4.PL15-007 – Heritage Permit Applications pg. 28
NE-HCD-HPA-14-04 & NE-HCD-HPA-14-05
74 Centre Street
RECOMMENDED:
THAT Report No. PL15-007 be received; and
THAT Heritage Permit Application NE-HCD-HPA-14-04 be approved to permit
the demolition of the building located at 74 Centre Street; and
THAT Heritage Permit Application NE-HCD-HPA-14-05 be approved to permit
the construction of the proposed building on 74 Centre Street; and
General Committee Meeting Agenda
Tuesday, February 3, 2015 Page 5 of 5
THAT staff be directed to continue to work with the owner on the design of the
accessory garage and driveway at 74 Centre Street to the satisfaction of the
Director of Planning and Development Services.
5.PL15-011 – Request for Street Name Approval pg. 38
2351528 Ontario Limited and Aurora-Leslie Developments
Limited (Emery Investments)
15625 and 15775 Leslie Street
File: SUB-2014-01
RECOMMENDED:
THAT Report No. PL15-011 be received; and
THAT the following street name be approved for the proposed roads within the
approved Draft Plan of Subdivision, File SUB-2014-01.
STREET “1” ADDISON HALL DRIVE
6.PR15-001 – Temporary Facility Use Permit for Aurora Community pg. 43
Centre (ACC) and Stronach Aurora Recreation Complex
(SARC) for Pro Shop Services
RECOMMENDED:
THAT Report No. PR15-001 be received; and
THAT the Director of Parks & Recreation Services issue a Facility Use Permit
to the Aurora Minor Hockey Association (AMHA), at no cost to the AMHA, for
the use of space in the Aurora Community Centre (ACC) and the Stronach
Aurora Recreation Complex (SARC) for the operation of skate sharpening
services and Pro Shop services for the period of February 10, 2015 to June
30, 2015, inclusive.
7.Memorandum from Director of Legal & Legislative Services/Town Solicitor pg. 46
Re: Special General Committee Meeting – February 24, 2015 – Water and
Wastewater System Overview
RECOMMENDED:
THAT the memorandum regarding Special General Committee Meeting –
February 24, 2015 – Water and Wastewater System Overview be received;
and
THAT a Special General Committee meeting be held on February 24, 2015
from 6:00 p.m. to 7:00 p.m. for the purpose of receiving a staff presentation
on: (a) the water and wastewater system; (b) an overview of the process for
the development of the water and wastewater budget; and (c) the Safe
Drinking Water Act, 2002 standard of care requirements.
General Committee Meeting Agenda
Tuesday,February 3,2015 Delegation (a)Page -1
-1 -
TOWN OF AURORA
GENERAL COMMITTEE REPORT No.IES15-007
SUBJECT:Approval of Option Years for Contract IES 2014-03 -Water Service
Box Repairs and the Cathodic Protection of Watermains
FROM:Ilmar Simanovskis,Director of Infrastructure &Environmental
Services
DATE:February 3,2015
RECOMMENDATIONS
THAT Report No.IES15-007 be received;and
THAT the Director of Infrastructure and Environmental Services be authorized to
renew Contract IES 2014-03 for an additional two,one-year periods being 2015
and 2016,pending an annual analysis and satisfactory performance review by the
Director.
PURPOSE OF THE REPORT
The purpose of this report is to seek Council approval to authorize the Director of
Infrastructure and Environmental Services to renew the existing contract with P.A.
Envirovac Inc.for the two option years as provided for in the original contract for the
purpose of performing water service box repairs and the cathodic protection of
watermains as specified in Tender IES 2014-03.
BACKGROUND
Tender IES 2014-03 was awarded to P.A.Envirovac Inc.,in the amount of $100,000 on
March 5,2014.The term of the contract was for one year with an option to renew for an
additional two,one-year periods.Based on the satisfactory performance by the
contractor in 2014,the Director has expressed his desire to renew this contract for
2015.As this is a multi year approval,it is necessary that Council either authorize or
grant authority to the Director to approve the continuation of this service for 2015 in
accordance with the initial contract.
COMMENTS
As part of the Town’s standard waterworks maintenance and rehabilitation practices,a
number of ongoing maintenance and rehabilitation programs are undertaken to extend
the lifespan of the watermain infrastructure that provide safe drinking water to our
customers.
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 1 Page -1
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February 3,2015 -2 -Report No.IES15-007
This specific contract performs the following services:
Water Service Box Rehabilitation
The continuous and proper operation of the valve located on a water service at the
property line is vital so as to ensure that in the event of an emergency,water can be
quickly turned off to prevent flooding damage.
Cathodic Protection of Watermains
Cathodic protection is a reliable and cost effective method of minimizing the effects of
external corrosion on existing ductile iron watermains.This program involves attaching
sacrificial anodes (the cathodic protection device)to existing ductile iron watermains.
The anode corrodes instead of the watermain which extends life of the watermains,
reduces disruptions due to watermain breaks and provides an overall safer drinking
water system.
LINK TO STRATEGIC PLAN
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality
of Life for All by investing in sustainable infrastructure.This project ensures the water
and sewer service are provided to meet the needs and expectations of our community.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
Council may choose to not authorise the Director to approve the option year which will
prevent the completion of routine and emergency waterworks maintenance and
rehabilitation operations performed under this contract as part of ongoing maintenance
of Town infrastructure.
FINANCIAL IMPLICATIONS
Funding in the amount of $100,000 has been requested in the 2015 Operating budget
under project No.04320.This is the same amount as approved in the 2014 budget.
CONCLUSIONS
It is recommended that Council authorize the Director of Infrastructure and
Environmental Services to renew the contraction with P.A.Envirovac Inc.for the 2015
and 2016 option years pending an annual analysis and satisfactory performance review
for completing water service box repairs and the cathodic protection of watermains as
specified in Tender IES 2014-03.
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 1 Page -2
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General Committee Meeting Agenda
Tuesday,February 3,2015 Item 1 Page -3
-4 -
GENERAL COMMITTEE REPORT No.IES15-008
SUBJECT:Early Approval of Capital Reconstruction Project 72133
FROM:Ilmar Simanovskis,Director of Infrastructure and Environmental
Services
DATE:February 3,2015
RECOMMENDATIONS
THAT Report No.IES15 -008 be received;and
THAT capital reconstruction project 72133 ($1,419,500)be approved in advance of
the regular 2015 budget approval to take advantage of a potential $310,000 grant
available through the Lake Simcoe Region Conservation Authority and its partners.
PURPOSE OF THE REPORT
To seek Council approval of the capital reconstruction project 72133,Aurora Community
Centre Parking Lot repaving in order to secure grant funding that is contingent on
confirmation of project approval.
BACKGROUND
Capital Project 72133,Repaving of the Aurora Community Centre parking lot,will improve
the parking lot structure and the walkways at the Aurora Community Centre and will add
stormwater management controls for the runoff leaving the site which presently is being
discharged directly to the Tannery Creek.The project is in the current 10 year capital plan
and is funded based on the reserve contributions and cash flow forecast within the plan.
COMMENTS
The design of the project will be completed by the end of March 2015 followed immediately
by the tendering process,if approved by Council.The total cost estimate for the works is
$1,419,500 funded from the “Building R&R”reserve ($1,012,400)and the storm sewer
contribution ($406,600).
TOWN OF AURORA
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 2 Page -1
-5 -
February 3,2015 -2 -Report No.IES15-008
On January 14 we were informed that Lake Simcoe Region Conservation Authority
(LSRCA)has secured funding for the low impact development/stormwater management
enhancements proposed for this reconstruction project as follows:
$200,000 has already been confirmed from the Landowner Environmental
Assistance Program (LEAP)and the federal Lake Simcoe Georgian Bay Clean-Up
Fund (LSGBCUF).Please see Attachment “C”.
$40,000 has already been confirmed from the federal RainScaping Program
funding,for the design of this project approved in 2014,please see Attachment “D”.
$70,000 from the Royal Bank of Canada (RBC)Blue Water Project is pending
confirmation.The RBC Blue W ater project is a wide-ranging program dedicated to
protecting the world’s most precious natural resource which is fresh water.
Launched in 2007,the RBC Blue Water Project is a 10-year commitment of $50
million to support projects for protecting and improving the water quality in our
growing towns and cities.LSRCA has submitted a successful letter of interest to the
RBC funding program on the Town’s behalf.RBC has asked that the full application
be submitted and if successful,will bring another $70,000 in funding to this project,
(please see Appendix “C”).
Staff has been asked by LSRCA to confirm as soon as possible that this project is
approved for construction in 2015,in order to finalize the funding process internally and
externally with the federal government (LSGBCUF)and the Royal Bank of Canada (Blue
Water Program).
The design for the reconstruction will be completed by March 31,2015 and,if approved by
Council,will be tendered immediately thereafter.
The project will start on or around June 1,2015 and the reconstruction schedule will be
coordinated between IES and Parks and Recreation Services to avoid any negative
impacts on the schedule and operation of the facility.The project is targeted for completion
by October 2015.Environmental constraints with the Tannery Creek and stormwater
servicing are part of the extended schedule.A critical event for the Town is the hosting of
RibFest which takes place on the September 11 weekend.The contract will stipulate that
public parking will have to be accommodated for that weekend based on providing a safe
accessible surface although paving may not be completed at that time.
This project was not included in the initial request for early approval of capital projects as
the tender schedule was in line with the anticipated budget approval schedule.However,it
is now advantageous to approve this project early to secure the described grants.
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 2 Page -2
-6 -
February 3,2015 -3 -Report No.IES15-008
Table “A”shows the proposed contract tendering schedule.
Table A
Capital
Project
Number
Description Proposed
Tender
Date
Proposed
Construction
Date
72133 Aurora Community Centre –Re-
paving of the parking lot
April 2/15 June 1 /15
ALTERNATIVE(S)TO THE RECOMMENDATIONS
Council may elect to not proceed with the early approval for the recommended project
which would result in delaying applications for grant funding and potentially reducing the
likelihood of securing those grants.
FINANCIAL IMPLICATIONS
The project discussed in this report is included in the draft 2015 Capital Budget.If not
approved in advance of the 2015 Capital Budget,the potential total funding of $310,000
obtained from LSRCA,the federal government and the Royal Bank of Canada might be
diverted to another municipality within the Lake Simcoe watershed.
CONCLUSIONS
It is beneficial to proceed with this project in advance of the approval of the 2015 Capital
Budget for reasons provided in the body of the report.Deferring approval of this project,
until budget approval,might result in the funding from LSRCA,the federal LSGBCUF and
the RBC being diverted to other projects already confirmed for 2015.
ATTACHMENTS
Appendix “A”–Location Map
Appendix “B”–Capital Project Sheet
Attachment “C”–Letter from LSRCA with funding confirmation
Attachment “D”–RainScaping Program Funding
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 2 Page -3
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General Committee Meeting Agenda
Tuesday,February 3,2015 Item 2 Page -4
-8 -
Heathwood Heights Dr
Devins Dr
Aurora Heights Dr
Kemano Rd
ST.JOHN
St.Andrew's
Crt
Willow Farm Ln
Closs Sq
Mark St
Pinehurst
Crt
Walton Dr
McDonald Dr
Aspen
Leaf Crt
Closs Sq
Batson Dr
Oak
Crt
Mark St
Moorcrest Dr
Buchanan
Cres
Scanlon
Crt
Mary St
Cousins Dr E
Irwin Ave
Mosley St
Kennedy St E
Church
St
Cousins Dr
Kennedy
St E
Connaught Ave
Collins Cres
Hollingshead Dr
Raiford St
Karindon
Crt
Harrison Ave
Metcalfe St
Long Valley Rd
Timbertrail
Cres
Hill Dr
Illingworth
Crt
Orchard Heights Blvd
Tribbling Cres
Devins Dr
Autumn
Way
Kemano Rd
Moffat
Cres
Dawson
Cres
Mendy's
Forest
Navan
Cres
Boulding Dr
Reuben St
Kennedy St W
Hillview Rd
Hawthorne Ln
Dodie St
Tyler St
Bell
Dr
Aurora
Anderson
Pl
Cady
Crt
Lensmith Dr
Tannery Creek Cres
Ransom
St
Treegrove Cir
McGee
Cres
Dunning Ave
Edward St
Fairway Dr
Glenview Dr
Springburn
Cres
Cossar Dr
Royal Rd
ST.JOHN'S SIDEROAD
James Henry Dr
Tribbling Cres
Burgon
Pl
Tara
Hill
Cir
Masters Row
Kennedy St W
d
Murray Dr
Centre St Centre St
Batson Dr
Capital Project 72133
WELLINGTON STREET EASTWELLINGTONSTREETWEST
ST.JOHN'S SIDEROAD
KEY PLAN SHOWING LOCATION OF
CAPITAL RECONSTRUCTION PROJECT 72133
Map created by the Town of Aurora Infrastructure &Environmental Services Department,January 19th,2015.Base data provided by York Region and Aurora -GIS.
0 150 300
Metres
INFRASTRUCTURE AND ENVIRONMENTAL SERVICES IES15-008
APPENDIX "A"
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 2 Page -5
-9 -
Town of Aurora
Capital Projects
Project
Department
Version Year
72133 ACC -Re-pave Lot
Infrastructure &Environmental Services
Draft 1 2015
Description
PURPOSE:
To improve and make safer the parking lot structure and walkways serving the Aurora Community Centre as well as improve control
of stormwater runoff which is being discharged into Tannery Creek.
PERFORMANCE/ACTIVITY IMPACTS:
By improving the parking lot and access points to this facility,it will decrease the number of trip hazards for users and improve the
quality of stormwater runoff being discharged into Tannery Creek.The reconstruction schedule will be coordinated between IES and
Parks and Recreation Services to avoid any negative impacts on the schedule and operation of the facility.
Class "D"Estimate
EXPLANATION/HIGHLIGHTS
The parking lot structure and walkways serving the Aurora Community Centre are showing significant signs of deterioration.
Numerous cracks in the pavement and concrete,as well as pot holes,are now present in structures.This project will also involve a
new concrete walkway between the arena entrances as the concrete in this area is also cracking and some of the curbing in this
area is broken.The design has been initiated for the parking lot reconstruction and the project will include the following works:
-Parking lot reconstruction:removal of the existing asphalt,base and curbs and full depth reconstruction including new asphalt,
curbs and pavement markings:$731,620
-Parking lot lighting upgrade (LED):$150,000
-Address creek erosion -rehabilitation of 150m of creek embankment:$225,000
-Permeable trails and bioswales:$124,230
-Front entrance -reconstruction with permeable pavers:$80,900
-OGS (Jellyfish)-to improve the water quality:$50,000
-Subsurface storage system:to control the quantity of the runoff:$57,750
TOTAL:Parking lot reconstruction +lighting +creek works +stormwater/environmental controls (trails,bioswales,OGS and
subsurface storage system):$1,419,500
This project is included in the most recent 10-year Capital Plan.
Budget
Future202020182017201620152019Total
Expenditures
Estimated Expenditures
CONTRACTS 1,419,5001,419,500
1,419,500 1,419,500
1,419,500 1,419,500Expenditures Total
Funding
Infrastructure Sustainability Reserves
BLDG,FURN &FIX R&R RESERVE 1,012,9001,012,900
Storm Sewers Contribution 406,600406,600
1,419,500 1,419,500
1,419,500 1,419,500Funding Total
Total Over (Under)Funded
Appendix "B"
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 2 Page -6
-10 -
Town of Aurora
Capital Projects
Project
Department
Version Year
72133 ACC -Re-pave Lot
Infrastructure &Environmental Services
Draft 1 2015
Gallery
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 2 Page -7
-11 -
January 19,2015
Ms.Anca Mihail
Town of Aurora
100 John West Way,Box 100
Aurora,ON L4G 6J7
Dear Ms.Mihail:
Following conversations between LSRCA and Aurora staff regarding the retrofitting of the parking lot,trails and other features
surrounding the Aurora Community Centre on Aurora Heights Boulevard,I am pleased to advise you that LSRCA has confirmed a
commitment of $200,000 in partnership funding toward the environmental enhancement components of the project.These include:
Project Component Estimated Total Cost
(As provided by Aurora)LSRCA Commitment
Permeable Trail Surface
Permeable Entrance Way Paving
Oil Grit Separator with Jellyfish Technology
Trailside Bioswale
$255,078 $106,000
Rehabilitation and stabilization of 150m of streambank
along Tannery Creek $225,000 $94,000
Total Environmental Enhancements $480,078 $200,000
The funding provided by LSRCA has been made available through our partnerships with a number of partners,including the
Landowner Environmental Assistance Program (LEAP,York Region,$85,800),Lake Simcoe Conservation Foundation (LSCF)Creeks
Project ($42,800)and the Lake Simcoe Southeastern Georgian Bay Clean-Up Fund (Environment Canada,$71,400).
In December,LSRCA and LSCF prepared and submitted a Letter of Intent to the RBC Royal Bank of Canada’s Bluewater Project.Our
submission was successful and we have been invited to submit a full funding application.If successful,this will secure another
$70,000 toward this important project.Our application is to be submitted by February 13th,and an announcement of funding
confirmation anticipated April 13th.
The incorporation of low impact development techniques and technologies into this restoration project,along with improvements to
the adjacent streambank,will bring water quality improvements to Aurora,the East Holland River subwatershed and Lake Simcoe.
We look forward to working with on this important project.Please contact me if you would like to discuss LSRCA’s funding
commitments further.
Sincerely,
Philip Davies
Manager,Forestry and Stewardship
PD:wcb
c.M.Walters,CAO,LSRCA
B.Kemp,General Manager-Conservation Lands,LSRCA
B.Piotrowski,Environmental Project Coordinator,LSRCA
C.Taylor,Executive Director,LSCF
Attachment "C"
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 2 Page -8
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April 15, 2014
Mr. Illmar Simanovskis
Director, Infrastructure and Environmental Services
Aurora Town Hall
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Dear Mr. Simanovskis:
Re: RainScaping Program Funding
It is my pleasure to inform you that the Lake Simcoe Region Conservation Authority was
successful in its application to the Lake Simcoe South Georgian Bay Clean Up Fund to
expand the RainScaping program activities in 2014.
RainScaping is a voluntary market transformation program created to promote low impact
development and more sustainable building practices. It is a partnership program with
our municipalities and development community that recognizes that stormwater
management efforts need to change in order to meet our environmental targets to protect
the health and quality of Lake Simcoe and its tributaries.
Low impact development involves controlling stormwater at its source by mimicking the
natural hydrology of a site which has been or will be developed. By maintaining or
restoring natural hydrologic conditions on a site the general risk of flooding is reduced,
water quality in our rivers and lake is improved, natural heritage features (wetlands and
coldwater streams) are maintained and the potential for future streambank erosion is
addressed.
The current project involves facilitating a collaborative half day workshop with your
municipality to identify opportunities to implement low impact development best
management practices on public lands. For many municipalities this information is
complimentary and can be included in their Comprehensive Stormwater Master Plans
required under the Lake Simcoe Protection Plan.
Furthermore, the inventory can provide a list of potential projects for future funding
consideration.
Attachment "D"
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 2 Page -9
-13 -
RainScaping Program Funding
Page Two
As part of the program there is approximately $40,000 of available funding for your
municipality to select one of the sites identified and construct a low impact development
demonstration project. The municipality is required to contribute $20,000 towards the
project or (33%) which means that there is a total of $60,000 to apply to the completion of
the project. The Authority will also provide advice and direction in the design and ultimate
approval of these projects.
Your municipality was identified as having an interest in the RainScaping program and we
are seeking your approval to proceed. Once you have notified the Authority, the next step
will be for us to organize a half day workshop. If your municipality would like to
participate, please send me a letter outlining your intent and a contact name to which we
can work out the particulars.
The LSRCA looks forward to hearing from you and as always appreciates and values our
partnerships with our member municipalities. If you have any questions or require
additional information, please contact me at m.walters@lsrca.on.ca or 905-895-1281, ext.
234.
Sincerely,
Mike Walters
General Manager, Watershed Management
MW/tb
cc: Regional Councillor Debbie Bath - BOD, Chair
Mayor Geoffrey Dawe - BOD, Vice-Chair
Warren Mar – Acting Municipal Clerk, Town of Aurora
Gayle Wood – CAO, LSRCA
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 2 Page -10
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.LLS15-010
SUBJECT:Pending List
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
DATE:February 3,2015
RECOMMENDATIONS
THAT Report No.LLS15-010 be received for information.
PURPOSE OF THE REPORT
To keep Council apprised of pending issues originating from General Committee and
Council meetings.
BACKGROUND
Attached is a list of motions and directions from Council.The list is intended for information
purposes.The text in bold represents changes in status since the last distribution.
COMMENTS
None
LINK TO STRATEGIC PLAN
None
ALTERNATIVE(S)TO THE RECOMMENDATIONS
None
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 3 Page -1
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General Committee Meeting Agenda
Tuesday,February 3,2015 Item 3 Page -2
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Revised:January27,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-BBS–CAO–CFS–IES–JCC–LLSPR–PL–K:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-January2015Update-Jan23.docPage1C12014-07-29Motion(a)CouncillorBuckRe:AuroraUnitedChurchTHATtheMayorbedirectedtoseekameetingbetweenTownandChurchrepresentativestodiscoverhowtheTownandtheAuroraUnitedChurchmightworktogetherforrenewaloftheChurchandmunicipalfunctions,forthebenefittoboth.MayorDaweInProgressAttachment #1GeneralCommitteeMeetingAgendaTuesday,February 3,2015 Item 3 Page -3
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Revised:January27,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-BBS–CAO–CFS–IES–JCC–LLSPR–PL–K:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-January2015Update-Jan23.docPage2BBS12014-02-045.BBS14-005–ProposedSignVarianceEvaluationCriteriaandProcessTHATCouncildirectstafftocontinuewiththeSignBy-lawprojectplan,includingmaintainingthestatusquowithCouncilbeingtheapprovalbodyforsignvariancesandbringforwardanamendedSignBy-lawtoafutureCouncilmeeting.BBSSignReviewandProjectPlaninprogress,targetfornewbylawbeforeCouncil-Q12015.BBS22014-06-1717.AAC14-06–ReportofJune4/14Delegation(a)LindaJones,CanadianHearingSociety(CHS)Re:CHSProgramsandServicesTHATstaffinvestigateandreportbacktoCouncilontheprovisionofeducationanddevices,includingauditoryandvisualaids,forimprovingbarrier-freeaccessforcommunicationsforvisualandhearingimpairedcustomersatallTownofAurorafacilities.BBSCOMPLETEDBBS14-015AdoptedbyCouncilDec.16/14BBS32014-12-16(e)CouncillorMrakasRe:Amendment(s)totheTemporarySignBy-lawTHATthisitembereferredbacktostafftoconsiderinthecontextofthecurrentSignBy-lawReviewandprovidefeedbacktoCouncil.BBSInprogress–seeBBS1.BBS42015-01-201(2)BBS15-001–Accessibility2014ElectionReportTHATstaffreportbacktoCouncilonthefeasibilityandcostoftelephoneandonlinevotingforthe2018MunicipalElection.BBSBBS52015-01-201(3)BBS15-002–ParkingRegulationsandEnforcementTHATstaffreportbacktoCouncilonthefeasibilityofimplementinganon-streetparkingpermitsystemandanonlinejust-in-timeparkingpermitsystemintheTownofAurora.BBSBBS62015-01-20Motion(d)CouncillorMrakasRe:SignBy-lawEnforcementTHATstaffbedirectedtoreportonoptionstoensurenecessarystafftoenforcetheTemporarySignBy-lawasitpertainstomunicipalelectionsigns.BBSGeneral Committee Meeting AgendaTuesday,February 3,2015 Item 3 Page -4
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Revised:January27,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-BBS–CAO–CFS–IES–JCC–LLSPR–PL–K:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-January2015Update-Jan23.docPage3CAO12014-05-27Motion(g)CouncillorAbelRe:CommunityTourismPlanTHATthatstaffreportbackwithatermsofreference,workplan,andanyassociatedcostsassociatedwiththedevelopmentofaCommunityTourismPlan.CAOCOMPLETEDReportCAO14-018adoptedbyCouncilSep.23/14.CAO22014-06-10Motion(a)CouncillorBuckRe:StaffVacationEntitlementPolicyTHATthecurrentlyapprovedversionofPolicyNo.18andstaffreportCFS12-002bere-presentedtoCouncilforreviewandforclarificationbystaff.CAOReportinprogress.Policyrevised.WillcirculatetoCouncilunderseparatecover.CAO32014-06-244.CAO14-012–TownofAuroraResidentSurveyTHATstaffreportbackonoptionsforcompletingaResidentSurveyinternally.CAOReportscheduledforQ12015.CAO42014-12-16(a)CouncillorAbelRe:TownAcquisitionofDowntownRealEstatePropertiesTHATCouncildirectstafftoinvestigateapurchasepriceregardingtheMcIntyreproperty(HortonPlace)onYongeStreet,incombinationwiththeSpraggpropertytothenorth(ReadmanHouse),andreportbacktoCouncil;andBEITFURTHERRESOLVEDTHATthevacantlotonYongestreetatIrwinAvenue,immediatelysouthoftheHortonPlaceandReadmanHouseproperties,beincludedintheinvestigationbystaff;andBEITFURTHERRESOLVEDTHATstaffbedirectedtoincludeinformationabouttheliabilityandrisksassociatedwithanyacquisitionrelatedtothosepropertiesinthereportbacktoCouncil;andBEITFURTHERRESOLVEDTHATstaffbeauthorizedtoengagetheservicesofarealestateagentifrequired.CAOReportscheduledforFeb.17/15GCMeeting.General Committee Meeting AgendaTuesday,February 3,2015 Item 3 Page -5
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Revised:January27,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-BBS–CAO–CFS–IES–JCC–LLSPR–PL–K:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-January2015Update-Jan23.docPage4CFS12014-04-086.CFS14-017–DevelopmentChargesBy-lawApprovalTHATstaffundertakeresearchandpublicconsultationwithrespecttoconsiderationofsplittinganddifferentiating,and/orofferingdiscountsonthenon-residentialdevelopmentchargeratesbetweentypesofintendedlanduses,andthatsuchconsultationincludetheTown’sEconomicDevelopmentAdvisoryCommittee,theAuroraChamberofCommerce,thelocaldevelopmentcommunityandanyotherinterestedparty,andfollowingsuchconsultationprepareareportoutliningoptionsconsidered,feedbackreceived,andarecommendationforCouncilconsiderationataPublicMeetingtobeheldpursuanttotheDevelopmentChargesActpriortoSeptember30,2014.CFSElectronicpublicconsultationtotakeplaceinSeptember/October,withreporttoapublicmeetingofCouncilinQ1-2015.CFS22014-05-27Motion(e)CouncillorAbelRe:VacantCommercialLotTaxRatesTHATCouncildirectstafftoinvestigatealternativesandprepareareportwithoptionsforCouncil'sconsiderationonhowtheTownofAuroracouldtaxvacantlots.CFSReportpendingQ1-2015.General Committee Meeting AgendaTuesday,February 3,2015 Item 3 Page -6
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Revised:January27,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-BBS–CAO–CFS–IES–JCC–LLSPR–PL–K:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-January2015Update-Jan23.docPage5IES12012-11-271(7)IES12-059–On-StreetParkingSafetyConcernsonStoneRoadTHATthisItembereferredtostaff.IESPendingDevelopmentofCommunityTrafficPlanningManual.2013-08-1319.IES13-043–On-StreetParkingandSafetyConcernsonStoneRoadTHATthisItembereferredbacktostaffforareportontimerestrictedparking.IES22013-09-101(1)CLS13-006–AccessibilityConsiderationsintheCouncilChambersTHATstaff,inconjunctionwiththeAccessibilityAdvisoryCommittee,bedirectedtofurtherexploretherequirementstodeterminehowtoprovidefullaccessibilitytotheCouncilChambers.IES/BBSAccessibilityrequirementstobeconsideredinconjunctionwithTownHallrenovationplanstobere-activatedin2015.IES32014-05-271(10)IES14-026–SolidWasteBy-lawUpdateandClearBagStatusTHATtherequestforapprovalofaclearbagprogrambebroughtbacktoCouncilinJanuary2015foraproposedlaunchofJune2015;andTHATstaffimmediatelybeingaprocessofpubliceducationandengagementontheclearbaginitiativeaspartofanoverallwastediversionstrategyusinginternalresources.IESReportpendingQ12015.Bylaw5590-14adoptedJuly29,2014.IES42014-06-24MemorandumfromChiefAdministrativeOfficerRe:PetchHouseOpenCalltothePublicTHATCouncildirectstafftoreportbackonthecostsofaccommodatingthesuggestedusesofthePetchHouse,categorizedbyfunctionandlevelofmodificationrequired.IESReportscheduledQ12015.IES52014-12-16Motion(c)CouncillorAbelRe:SpeedCushionsonRoadsPronetoSpeedersTHATstaffbedirectedtoreportbacktoCouncilonprovidingfortheinstallationofspeedcushionsatfive(5)locationsandtoprovideaone(1)yearfollow-upevaluation.IESReportinprogress.IES62014-12-16Motion(d)CouncillorAbelRe:StrategytoRemoveExcessiveRoadSignageTHATstaffbedirectedtoformulateastrategytocombinesignsonposts,andreportbacktoCouncilwithoptionstomitigatethenumberofsignsposted,togiveourneighbourhoodsacleanerlook.IESReportinprogress.General Committee Meeting AgendaTuesday,February 3,2015 Item 3 Page -7
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Revised:January27,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-BBS–CAO–CFS–IES–JCC–LLSPR–PL–K:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-January2015Update-Jan23.docPage6IES72015-01-201(6)IES15-001–FacilityProjectsStatusReportTHATstaffreportbacktoCouncilontheContractorExtendedAdministrationCostsatalaterdatetobeapprovedbyCouncilseparately.IESIES82015-01-20Motion(a)CouncillorMrakasRe:PilotProjectforLeftTurnRestrictionsatIntersectionofYongeTHATtheRegionalMunicipalityofYorkberequestedtoprovideAuroraCouncilwithapresentationpriortotheimplementationofapilotprojectforleftturnrestrictionstonorthandsouthboundYongeStreetatWellingtonStreetduringAM/PMpeaktrafficperiodsforthepurposesofaddressingtrafficcongestionatsaidintersectionfollowinganysuchinvestigation.IESIES92015-01-20Motion(b)MayorDaweRe:StreetParkingPlanfortheDowntownCoreTHATstaffbedirectedtoinvestigatethefeasibilityofimplementingastreetparkingplanaspertheattachedconceptualplanandtoreportbacktoCouncilassoonaspossible.IESIES102015-01-20Motion(e)CouncillorMrakasRe:WideningofIndustrialParkwayNorthandSouthTHATstaffreportbacktoCouncilduringthesecondmeetingcycleinFebruary2015astothefeasibilityandestimatedcostofwideningIndustrialParkwayNorthandSouthfromtwolanestofourlanes.IESReportscheduledforFeb.17/15GCmeeting.General Committee Meeting AgendaTuesday,February 3,2015 Item 3 Page -8
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Revised:January27,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-BBS–CAO–CFS–IES–JCC–LLSPR–PL–K:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-January2015Update-Jan23.docPage7LLS12013-06-1814.MemorandumfromtheDirectorofCustomerandLegislativeServices/TownClerkRe:AdditionalInformationtoReportCLS13-010–AudioRecordingofClosedSessionMeetingsTHATreportCLS13-010bereferredbacktostaffforareporttoCouncilregardingfurtherinformationfromtheOntarioOmbudsman.LLSReportscheduledforQ12015LLS22014-04-08Motion(a)CouncillorBuckRe:EliminationofDirector’sPositionNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoreportontheprecisedetailsofhowsavingswillbeachievedwhiletheworkloadcontinuestobeaccomplished.LLSCOMPLETEDReportLLS15-001adoptedbyCouncilJan.20/15.General Committee Meeting AgendaTuesday,February 3,2015 Item 3 Page -9
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Revised:January27,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-BBS–CAO–CFS–IES–JCC–LLSPR–PL–K:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-January2015Update-Jan23.docPage8PL12013-10-08Motion(a)CouncillorBallardRe:PrinciplesofSharedSpace–AuroraPromenadeStudyAreaNOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffbedirectedtoinvestigatetheprinciplesofSharedSpaceandidentifyanyareaswheretheseconceptscouldbeappliedwithinthePromenadeStudyArea;andFURTHERthatstaffreporttoCouncilwithexamplesofthisconcept,theprinciplesapplicabletoAurora,andrecommendationsonhowthiscouldbeimplementedwithinthePromenadeStudyArea.PLReportscheduledfor2015.PL22014-01-148.PL14-002–ProposedBellMobilityTelecommunicationsTower,15320BayviewAve.Holdings.650-676WellingtonStreetEast,FileNumberD11-(EX)04-13THATreportPL14-002bereferredbacktostafftoinvestigatethefeasibilityofco-locationofservicesontelecommunicationtowers.PLAwaitingresponsefromBellastothepossibilityofco-locationwithanexistingtowerinthearea.PL32014-02-112014-07-15Motion(g)MayorDaweRe:OakRidgesMoraineConservationPlanandGreenbeltPlan11.PL14-043–OakRidgesMoraineConservationPlan&GreenbeltPlanProvincialReview(2015)NOWTHEREFOREBEITHEREBYRESOLVEDTHATstaffcommenceareviewoftheOakRidgesMoraineConservationPlanandGreenbeltPlanforpresentationtoCouncil;andBEITFURTHERRESOLVEDTHATcommentsfromthereviewareforwardedtotheRegionalMunicipalityofYorktobeconsolidatedandpresentedtotheProvinceofOntarioonbehalfoftheRegionalMunicipalityofYork.THATItem11bereferredbacktostafftoundertakeapublicconsultationintheTownofAurora,tobecompletedinconjunctionwithYorkRegion,andreportbacktoCouncilinearly2015.PLPLReportscheduledfor2015.PL42014-05-272.PL14-040–InterimControlBy-lawMedicalMarihuanaProductionFacilitiesFileNo.D14-02-14THATCouncildirectstafftoundertakeastudyregardingMedicalMarihuanaProductionFacilitiestodeterminetheappropriatelocationandzoningforsuchause.PLReportscheduledfor2015.General Committee Meeting AgendaTuesday,February 3,2015 Item 3 Page -10
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Revised:January27,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-BBS–CAO–CFS–IES–JCC–LLSPR–PL–K:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-January2015Update-Jan23.docPage9PR12008-08-1215.LS08-039–OnlinePondRemovalandChannelRestorationTHATstaffandtheworkinggrouppresenttheproposedwildlifeparktotheLakeSimcoeRegionConservationAuthority.PRAwaitingresultsoftheHydrogeologicalstudiesscheduledtobereceivedin2015.PR22012-12-18NewBusinessTHATstaffprepareareportregardingtheTermsofReferencefortheParksandRecreationAdvisoryCommittee.THATstaffreportbackontheissueoftwoormorenon-profitsportsgroupswithintheTownofAurora.PRStaffrecommendpostponingthisdiscussionuntilanewcommitteeisestablishedfollowingthe2014election.PR32013-05-14NewBusinessTHATMr.DowneybringforwardareportwithrespecttowaivingthefeesforAuroraMinorBall.PROngoingdiscussionswithAuroraMinorBall.PR42013-09-0311.PR13-043–ResultsoftheExpressionofInterestforanAllSeason,Multi-UseTennisFacilityTHATstaffreportbacktoCouncilwiththeevaluatedresults.PRCOMPLETEDReportPR14-042receivedforinformationonlybyCouncilSep.23/14.2014-04-081(5)PR14-016–RFPResultsforanAll-Season,Multi-UseTennisFacilityTHATthisitembereferredtostaffforareporttoGeneralCommitteeonoptionsregardinganon-air-supported,all-season,multi-usetennisfacilityatStewartBurnettPark.PRPR52013-10-081(6)PR13-046–TreeProtectionBy-lawTHATCouncildirectstafftomakefurtherrevisionstothedraftBy-lawandbringitbacktoCouncilforconsiderationpriortoreleasingtheBy-lawtothepublic.PRCOMPLETEDStaffreviewedtherevisedTreeProtectionBy-lawinaccordancewithCouncil’sdirectionofJan.21/14anddeterminedthatthecurrentBy-lawissatisfactory.StaffwillcontinuetomonitortheoperationandenforcementofthecurrentBy-law,andmaybringforwardBy-lawrevisionstoCouncilshouldtheneedarise.2014-01-211(10)PR14-004–TreeProtectionBy-lawTHATtheTreeProtectionby-lawbereferredbacktostaff.PRGeneral Committee Meeting AgendaTuesday,February 3,2015 Item 3 Page -11
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Revised:January27,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-BBS–CAO–CFS–IES–JCC–LLSPR–PL–K:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-January2015Update-Jan23.docPage10PR62013-11-261(1)PR13-034–FutureUsesofLibrarySquareTHATCouncildirectstafftoprepareareportoutliningthecapitalandoperatingimplicationofthetwooptions:1)Demolitionof52and56VictoriaStreetandconstructamulti-usecommunityfacility;and2)Demolitionof52and56VictoriaStreetandconstructaparkinglotandurbansquare;andTHATthisinformationbeprovidedintimeforconsiderationinthe2014Budget.PRTo2015Budget.PR72010-04-271(1)CAO10-006–AnneBartleySmithLandsTHATtheChiefAdministrativeOfficerreportbacktoCouncilwithadraftcustodialrelationshipagreementwiththeOntarioHeritageTrustrelatedtotheAnneBartleySmithLandswhenappropriate.PROnFebruary12,2013Councildirectedstaff,throughtheTrailsandActiveTransportationCommittee,toexploreopportunitieswiththeOntarioHeritageTrusttofulfilltheTrailsMasterPlanthroughtheAnneBartleySmithlands.PR82014-02-11NewBusinessTHATstaffexploreoptionsforthepurchaseof100BloomingtonRoadandobtainanappraisalonthelandandreportbacktoCouncil.PR/LLSStaffwereauthorizedtoproceedasrecommendedbyLLS14-021–GeneralCommitteeClosedSessionreportofJune3/14andadoptedbyCouncilonJune10/14.PR92014-02-251(6)PR14-008–SportsDomeTHATCouncilauthorizestafftoexploretheconceptandcarryouttheappropriateduediligenceforthetransferofownershipoftheSportsDometotheTownofAuroraandtheoperationoftheSportsDometotheAuroraYouthSoccerClub(AYSC);andTHATstaffengagetheservicesofaconsultanttoinspectandprepareareportontheconditionoftheSportsDome;andTHATstaffpreparetermsandconditionsforanagreementwiththeAYSContheoperationoftheSportsDome.PRInprogress.PR102014-03-18NewBusinessTHATstaffreportbackonaYouthAdvisoryCommitteethroughconsultationwithstudentswhospokeatOpenForum.PRCOMPLETEDCommitteehasbeenformedandisactive.General Committee Meeting AgendaTuesday,February 3,2015 Item 3 Page -12
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Revised:January27,2015PENDINGLISTREF.#MTGDATEyyyy-mm-ddREPORTTITLE/SUBJECTACTIONACTIONDEPTRESPONSE/STATUSBOLD=UPDATESC-BBS–CAO–CFS–IES–JCC–LLSPR–PL–K:\Legal&LegislativeServices\GOV\CouncilComm\AgendasMinutes\2015\WorkingFolders\PendingList\MasterPendingList-January2015Update-Jan23.docPage11PR112014-07-2911.PR14-035–UrbanForestStudy(UFORE)THATCouncildirectstafftoreportbacktotheincomingCouncilin2015withafurtherreportdetailingtheimplementationofeachoftherecommendationscontainedintheUrbanForestryStudy(UFORE)Reportincludingtheassociatedfinancialimplications;andTHATthefinaldraftoftheUFOREStudybepostedontheTownofAurorawebsiteforpublicreviewandcommentandthatanycommentsreceivedbesummarizedandincludedinthereporttoCouncil.PRTo2015Budget.PR122014-06-24NewBusinessTHATCouncildirectstafftoreviewpublicsafetyandaccesstotheMcLeodWoodNatureReserveandreportbacktoCouncilregardingthecostsassociatedwitherectingafenceontheLeslieStreetsideoftheMcLeodNatureReserveandregardingthecurrentmaintenanceoftheproperty.PRAwaitingresponsefromPlanningonRe-zoningapplication.Costtobeincludedin2015CapitalBudget.PR132015-01-20Motion(c)MayorDaweRe:CommunityRadioStationTHATstaffbedirectedtoinvestigatethefeasibilityofthisproposalandreportbacktoCouncilassoonaspossible.PRGeneral Committee Meeting AgendaTuesday,February 3,2015 Item 3 Page -13
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-007
SUBJECT:Heritage Permit Applications
NE-HCD-HPA-14-04 &NE-HCD-HPA-14-05
74 Centre Street
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:February 3,2015
RECOMMENDATIONS
THAT Report No.PL15-007 be received;and
THAT Heritage Permit Application NE-HCD-HPA-14-04 be approved to permit the
demolition of the building located at 74 Centre Street;and
THAT Heritage Permit Application NE-HCD-HPA-14-05 be approved to permit the
construction of the proposed building on 74 Centre Street;and
THAT staff be directed to continue to work with the owner on the design of the
accessory garage and driveway at 74 Centre Street to the satisfaction of the
Director of Planning and Development Services.
PURPOSE OF THE REPORT
The purpose of this report is to provide Council with direction from the General
Committee regarding Heritage Permit Applications NE-HCD-HPA-14-04 and NE-HCD-
HPA-14-05 for the demolition of the existing building and construction of a new single
detached residential dwelling located at 74 Centre Street,designated under Part V of
the Ontario Heritage Act as part of the Northeast Old Aurora Heritage Conservation
District.
BACKGROUND
The owner of the property located at 74 Centre Street submitted Heritage Permit
Application NE-HCD-HPA-14-04 and NE-HCD-HPA-14-05 on November 5,2014
requesting the demolition of the existing single detached residence and construction of
a new single detached residence on the subject property.
The subject property was Designated in 2006 under Part V of the Ontario Heritage Act
as part of the Northeast Old Aurora Heritage Conservation District.Section 42 of the Act
states that,
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No owner of property situated in a heritage conservation district that has
been designated by a municipality under this Part shall do any of the
following,unless the owner obtains a permit from the municipality to do
so:“1.Alter,or permit the alteration of,any part of the property,other
than the interior of any structure or building on the property;2.Erect,
demolish or remove any building or structure on the property or permit
the erection,demolition or removal of such a building or structure.
The Heritage Permit Application was deemed complete by staff on November 13,2014.
On the same day,staff issued a Notice of Receipt on behalf of Council as per By-law
3565-11 (being a By-law to delegate certain assigned Council authority under the Act
regarding the power to consent to alterations of designated heritage properties).
Council has 90 days to respond to the Application or else the Application is
automatically approved.The 90 day time period ends on February 10,2015.
COMMENTS
Demolition of Existing Building:
The subject property is located on the north side of Centre Street between Spruce
Street and Walton Drive (See Attachment 1).
The subject property contains a building described as a 1½storey Arts and Crafts
bungalow.The building was most likely constructed c.1873.The building has been
subject to a number of renovations including a front addition and modern replacement of
siding (See Attachment 2).The original elements of the style may have been either
removed or covered due to alterations.Original elements of the building are compatible
to the surrounding neighbourhood,being remnant of a 1½storey Arts and Crafts
bungalow.The south side of Centre Street comprises of Vernacular Homestead
buildings,while the north side of Centre Street is a mix of Georgian and Gothic Revival
architectural styles.
According to Fire Insurance Plans,many lots within this portion of the District were
developed by 1913,including the subject lands.
Section 2.1.2 of the Plan for the Northeast Old Aurora Heritage Conservation District
lists the building located at 74 Centre Street to be of historical interest.Section 4.3.4 of
the Plan speaks to the demolition of heritage buildings where;
a)The demolition of heritage buildings within the District is not supported;
b)The Town,under the Ontario Heritage Act,may refuse a demolition permit for
either an individually designated building or a building located within the District;
and
c)Applications to demolish heritage buildings listed on the Municipal Register will
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February 3,2015 -3 -Report No.PL15-007
be subject to the Town of Aurora Heritage Building Evaluation System,as an
objective means to evaluate the heritage value of the building.
The Evaluation Working Group met to perform an objective evaluation of the subject
property on Thursday January 15,2014 (See Attachment 3).The Evaluation Criteria for
assessing the cultural heritage value of cultural heritage resources have been
developed by the Town in consultation with its Municipal Heritage Committee.As per
Section 13.3 e)of the Official Plan,Priority will be given to designating all Group 1
heritage resources in the Register.
The purpose of the Evaluation is to identify the design/physical value,
historical/associative value,and contextual value of the property as per Ontario
Regulation 9/06,which outlines the criteria for determining Cultural Heritage Value or
Interest under the Ontario Heritage Act in order to conserve significant heritage
resources,where appropriate.
The Evaluation found the subject property to score in Group 3,suggesting that the
property is “of moderate significance and worthy of documentation or preservation if of a
particular contextual value”.
According to the Heritage Evaluation Guide for buildings scored within Group 3:
The designation of the building pursuant to the Ontario Heritage Act may be
supported with an approved restoration plan,but would not necessarily be
initiated by the Town unless part of an historic grouping such as an intact
heritage streetscape;
Retention of the building on the site is supported,particularly if part of an historic
streetscape;
If the building is to be demolished,photograph record,measured drawings and/or
salvage of significant architectural elements may be required.
As such,the building was found to be of moderate significance,only worthy of
conservation if the building were part of an intact heritage streetscape.Due to the fact
that the building has no notable associative significance or design/architectural
significance (due to extensive alterations),and exhibits only moderate contextual
significance,it is recommended that the application for the demolition of 74 Centre
Street be approved.
There are two significant trees located at the front of the existing building and to the
east of the existing building on the subject property.The trees are considered significant
for the historical streetscape and existing tree canopy within the District.The Owner is
preserving both trees on the subject lands.
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February 3,2015 -4 -Report No.PL15-007
Design of Proposed Structure:
In addition to the intention to demolish the existing structure,the applicant has
submitted a second Heritage Permit Application related to the plans for a new building
construction as per the requirements of the Ontario Heritage Act and the District Plan.
As such,the Plan for the Northeast Old Aurora Heritage Conservation District provides
guidelines for ensuring new building construction is compatible with the character of the
District.The applicant has submitted proposed plans regarding anticipated plans for a
new building construction (Attachments 4 and 5).
The Plan for the Northeast Old Aurora Heritage Conservation District includes
guidelines and policies including (but not limited to)the preservation of traditional
spacing of buildings,garage heights,the creation of detached garages to the rear of
property lots,the preservation of backyard amenity space,scale and massing,design,
orientation,setbacks,materials,and building height.New designs should be products of
their own time,but reflect one of the traditional architectural styles within the
neighbourhood.Hybrid designs that mix elements from different historical styles are not
appropriate.Historical styles that do not exist within the district,such as Tudor,are not
appropriate.
The proposed building is designed in keeping with Second Empire architectural design,
which is one of the architectural styles within the Northeast Old Aurora Heritage
Conservation District.Section 9.1.1 of The Northeast Old Aurora Heritage Conservation
District Plan calls for architectural styles which are consistent with traditional
architectural styles of the district on a street per street basis.The guidelines for Centre
Street allow for new construction to consider prominent styles on the street.Page 72 of
the District Plan cites that Centre Street features a mix of styles from all architectural
styles and periods predominant within the District.Therefore,the architectural style of
the proposed building is considered appropriate to the Conservation District Plan.
Through analysis of the architectural elements,the proposed building meets the
guidelines of the Heritage Conservation District.
The proposed accessory structure located in the rear yard,is to serve as a garage for
the main building.The coverage of the accessory three car garage and the associated
driveway in the rear yard will impact the amount of outdoor rear yard amenity area and
must be considered in association to the policies of the District Plan.The owner has
been advised of this concern and staff will continue to work with the owner in the final
design of the accessory garage and the driveway.
LINK TO STRATEGIC PLAN
The conservation of heritage resources supports the Strategic Plan goal of Supporting
an Exceptional Quality of Life for All through its accomplishment in satisfying
requirements in objective Celebrating and Promoting our Culture.
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PL15-011
SUBJECT:Request for Street Name Approval
2351528 Ontario Limited and Aurora-Leslie Developments Limited
(Emery Investments)
15625 and 15775 Leslie Street
File:SUB-2014-01
FROM:Marco Ramunno,Director of Planning &Development Services
DATE:February 3,2015
RECOMMENDATIONS
THAT staff report PL15-011 be received;and
THAT the following street name BE APPROVED for the proposed roads within the
approved Draft Plan of Subdivision,File SUB-2014-01.
STREET “1”ADDISON HALL DRIVE
PURPOSE OF THE REPORT
To seek Council approval of the street names proposed by 2351528 Ontario Limited
and Aurora-Leslie Developments Limited (Emery Investments).The names were not
selected from the Town of Aurora’s approved bank of street names but have been
approved by York Region and Central York Fire Services.
BACKGROUND
In accordance with the Town of Aurora’s Street Naming Policy,developers have the
option of requesting specific street names for proposed new developments,pending
obtaining clearance by the York Region Planning Department and acceptance by the
Town’s Fire Department,and subsequently Council’s approval.The applicant has
indicated their desire to proceed with the clearance of conditions of approval,working
towards the preparation of the subdivision agreement and registration of the Plan.It is
appropriate that the street names be approved for the site at this time.
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 5 Page -1
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February 3,2015 -2 -Report No.PL15-011
COMMENTS
The proposed names were brought forward by 2351528 Ontario Limited and Aurora-
Leslie Developments Limited (Emery Investments),who first had the opportunity to
review the Approved Bank of Street Names.After careful consideration,the applicant
has proposed that Street 1 take the name Addison Hall Drive.The proposed name is
the surname of a previous land owner.The proposed name has been approved by
Central York Fire Services and by the Regional Municipality of York.
LINK TO STRATEGIC PLAN
The proposed draft plan of condominium supports the Strategic Plan goal of
Supporting and exceptional quality of life for all through its accomplishment in
satisfying requirements in the objectives of strengthening the fabric of our
community.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council has the option to not approve the proposed names,at which point the
developer would have to re-submit alternate requests to the applicable agencies
for review and a future report.
FINANCIAL IMPLICATIONS
None
PREVIOUS REPORTS
None
CONCLUSIONS
In keeping with Council’s resolution respecting the naming of roads,staff recommends
that the name Addison Hall be considered for the road servicing the proposed plan.
ATTACHMENTS
Figure 1 –Location Map
Figure 2 –Proposed Plan of Subdivision
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 5 Page -2
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General Committee Meeting Agenda
Tuesday,February 3,2015 Item 5 Page -3
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General Committee Meeting Agenda
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General Committee Meeting Agenda
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TOWN OF AURORA
GENERAL COMMITTEE REPORT No.PR15-001
SUBJECT:Temporary Facility Use Permit for Aurora Community Centre (ACC)
and Stronach Aurora Recreation Complex (SARC)for Pro Shop
Services
FROM:Allan D.Downey,Director of Parks &Recreation Services
DATE:February 3,2015
RECOMMENDATIONS
THAT Report No.PR15-001 be received;and
THAT the Director of Parks &Recreation Services issue a Facility Use Permit to
the Aurora Minor Hockey Association (AMHA),at no cost to the AMHA,for the
use of space in the Aurora Community Centre (ACC)and the Stronach Aurora
Recreation Complex (SARC)for the operation of skate sharpening services and
Pro Shop services for the period of February 10,2015 to June 30,2015,inclusive.
PURPOSE OF THE REPORT
To provide interim operation of the Pro Shops at the ACC and SARC while a new long-
term operator is identified through an RFP process.
BACKGROUND
At its meeting of November 20,2012 Council authorized the Mayor and Clerk to execute
a Lease Agreement between the Town of Aurora and 135 Yonge Street Holdings Inc.
(o/a Rec Cycle &Sports)for the lease of space in the SARC and the ACC for the
operation of skate sharpening and Pro-Shop services.
On November 30,2014,the Town was notified by Crowe Soberman Inc.,Trustee,that
Rec Cycle N’Sports filed an Assignment in Bankruptcy on November 26,2014.This
resulted in the immediate closure of the Pro Shops at the ACC and SARC.The existing
lease with Rec Cycle &Sports expired on November 1,2014,and the renewal had not
yet been signed;therefore,no lease currently exists for the Pro Shops.
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 6 Page -1
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February 3,2015 -2 -Report No.PR15-001
COMMENTS
In order to identify another potential Pro Shop operator and enter into a new lease
agreement,staff will follow a competitive process the approved Request for Expression
of Interest and Request for Quotation procedures.It is estimated that completion of this
process will not enable the Town to put a new operator in place until after the current
hockey/play-off season is completed.
In order to meet the needs of the community and our user groups,the AMHA has
offered to operate the Pro Shops on an interim basis until a long term solution can be
put in place.
As the AMHA will have to incur costs in order to set-up and operate the Pro Shops,staff
recommends that the Town waive the monthly lease payments for the duration of this
interim agreement.Any net proceeds from the operation of the Pro Shops would be
retained by AMHA as fundraising revenue for the association.
LINK TO STRATEGIC PLAN
This project supports the Strategic Plan Goal of Supporting an Exceptional Quality
of Life for All by encouraging an active and healthy lifestyle.Develop a long-term
needs assessment for recreation programs,services and operations to march the
evolving needs of the growing and changing population.
ALTERNATIVE(S)TO THE RECOMMENDATIONS
1.Council can choose to issue the permit,but continue to charge the existing lease
rate of $146 per month,per location.
2.Council can decline to issue the permit and have the Pro Shops remain closed until
a new long-term operator is put in place.
3.Further Options as required
FINANCIAL IMPLICATIONS
Closure of the Pro Shops resulted in a combined loss of $584 for November and
December,2014.The current lease rate for each of the two locations is $146.00 per
month,although they do not operate a full 12 months of the year.It is estimated that
the current closure and/or waiving the existing lease payment for this interim period will
result in lost revenue to the Town of $1,168.00 in 2015.
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 6 Page -2
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General Committee Meeting Agenda
Tuesday,February 3,2015 Item 6 Page -3
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MEMORANDUM
DATE:February 3,2015
TO:Mayor and Members of Council
FROM:Warren Mar,Director of Legal &Legislative Services/Town Solicitor
RE:Special General Committee Meeting –February 24,2015 –Water and
Wastewater System Overview
RECOMMENDATIONS
THAT the memorandum regarding Special General Committee Meeting –February 24,
2015 –Water and Wastewater Overview be received;and
THAT a Special General Committee meeting be held on February 24,2015 from 6:00
p.m.to 7:00 p.m.for the purpose of receiving a staff presentation on:(a)the water
and wastewater system;(b)an overview of the process for the development of the
water and wastewater budget;and (c)the Safe Drinking Water Act,2002 standard of
care requirements.
COMMENTS
On January 26,2015 General Committee began the review of the Town’s 2015 Capital,
Operating,and Water and Wastewater budgets.The water and wastewater budget are
driven by the unique operational requirements of the water and wastewater system.
Additionally,the Town and Members of Council,collectively and individually,have legislated
responsibilities pertaining the water and wastewater systems under the Safe Drinking Water
Act,2002 (the “Act”).
Prior to consideration of the water and wastewater budgets,staff recommend that a Special
General Committee meeting be held to provide Council with an overview of the water and
wastewater system,the water and wastewater budget process,as well as the standard of
care requirements of the Act.It is recommended that this meeting be called “Special
General Committee –Water and Wastewater Budget Introduction”,and be held on February
24,2015 from 6:00 p.m.to 7:00 p.m.,immediately prior to the regular Council meeting that
evening.
100 John West Way
Box 1000
Aurora,Ontario
L4G 6J1
Phone:905-727-3123 ext.4758
Email:wmar@aurora.ca
www.aurora.ca
Town of Aurora
Legal &Legislative Services
General Committee Meeting Agenda
Tuesday,February 3,2015 Item 7 Page -1
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NOTICE OF MOTION Councillor Jeff Thom
Date:February 3,2015
To:Mayor and Members of Council
From:Councillor Thom
Re:Town of Aurora’s Official Town Flag
WHEREAS the Town of Aurora has a unique,distinct,and treasured history and culture;
and
WHEREAS the Council of the Town of Aurora has a responsibility to ensure that we
protect and enhance our Town’s unique history and culture;and
WHEREAS the Council of the Town of Aurora formally adopted an official Town flag in
May of 1988 (Attachment #1);and
WHEREAS the official flag of the Town of Aurora is a reflection of Aurora’s distinct
history and culture,and is a symbol of the continuity of our community,which stretches
back over 150 years;and
WHEREAS the Town of Aurora’s official crest,which is proudly depicted in the centre of
the flag,is an important symbol of Aurora,one which finds its origins in the first Council
meeting of the Village of Aurora in January of 1863,and began its official use by the
Town in the 1920’s;and
WHEREAS the proper flight/display of the official flag of the Town of Aurora is
consistent with the Town of Aurora’s own Corporate Values,specifically value #5
“Valuing the cultural heritage and history of our community”;and
WHEREAS currently,the official flag of the Town of Aurora is not being flown or
displayed on any Town flag poles,arenas,municipal buildings,in the Council Chamber
or anywhere else where the Town may fly/display a Town flag.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council direct that the official
flag of the Town of Aurora,adopted by Council in May of 1988,be flown and displayed
on all appropriate municipal flag poles,at municipal arenas and municipal buildings,in
the Council Chamber,and anywhere else where the Town may fly/display a Town flag.
General Committee Meeting Agenda
Tuesday,February 3,2015 Notice of Motion (a)Page -1
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Attachment #1
General Committee Meeting Agenda
Tuesday,February 3,2015 Notice of Motion (a)Page -2
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NOTICE OF MOTION Councillor Michael Thompson
Date:February 3,2015
To:Mayor and Members of Council
From:Councillor Thompson
Re:Publication of Recorded Votes
WHEREAS the minutes of any Council meeting are part of the public record and are
available to all;and
WHEREAS a recorded vote on a particular motion can be requested by any member of
Council and is noted in the minutes of a Council meeting;and
WHEREAS residents should be able to easily identify how a member of Council voted on
any particular issue;and
WHEREAS Openness and Transparency are important principles to all members of
Council.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff report to Council on potential
ways in which the voting records of individual Council members may be compiled and
made available to residents in a readily accessible annual report.
General Committee Meeting Agenda
Tuesday,February 3,2015 Notice of Motion (b)Page -1
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NOTICE OF MOTION Councillor Michael Thompson
Date:February 3,2015
To:Mayor and Members of Council
From:Councillor Thompson
Re:Bill 52,the Protection of Public Participation Act
WHEREAS the Provincial Government has recently introduced “Bill 52,Protection of
Public Participation Act,2014”;and
WHEREAS Bill 52 seeks to amend the Courts of Justice Act,the Libel and Slander Act
and the Statutory Powers Procedure Act in order to protect expression on matters of
public interest;and
WHEREAS Bill 52 is commonly referred to as Anti-SLAPP legislation and is intended to
enact many of the recommendations put forward by the Anti-SLAPP Advisory Panel of
2010;and
WHEREAS SLAPP litigation,an acronym for Strategic Lawsuits Against Public
Participation,is a tactic which is often viewed as a means to silence,intimidate and deter
people from participating in discussions on matters of public interest;and
WHEREAS the Province has stated that the ability to freely participate in public discussion
about matters of public interest,without fear of retribution,is fundamental to a fair and
democratic society.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora express its
support for Bill 52 which should help protect and encourage freedom of expression on
matters of the public interest and discourage the use of the courts in ways that unduly limit
that freedom;and
BE IT FURTHER RESOLVED THAT the Mayor be requested to write a letter and forward
this resolution to the Honourable Kathleen Wynne,Premier of Ontario,Chris Ballard,MPP
for Aurora-Newmarket,and to the Association of Municipalities of Ontario (AMO);and
BE IT FURTHER RESOLVED THAT the Clerk be requested to circulate this resolution to
all other municipalities in Ontario.
General Committee Meeting Agenda
Tuesday,February 3,2015 Notice of Motion (c)Page -1
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NOTICE OF MOTION Councillor Michael Thompson
Date:February 3,2015
To:Mayor and Members of Council
From:Councillor Thompson
Re:Interchange at Highway 404 and St.John’s Sideroad
WHEREAS the Region of York 2009 Transportation Master Plan has scheduled the
construction of an interchange at Highway 404 and St.John’s Sideroad for 2031;and
WHEREAS the Region is currently conducting an update to the Transportation Master
Plan;and
WHEREAS traffic congestion is a growing concern for all Aurora residents and has an
impact,socially and economically,on both residents and the community;and
WHEREAS the Region and the Town’s Official Plan forecast that Aurora’s population will
be 68,100 residents by 2021;and
WHEREAS the Province of Ontario has mandated this local growth through the Places to
Grow Act;and
WHEREAS the residential development and occupation by home owners of the 2C lands
is progressing quickly and will add,upon completion,approximately 3,000 residential units
and increase Aurora’s population by nearly 9,000 residents;and
WHEREAS many of these residents will use the closest interchange to them at Wellington
Street and Highway 404 increasing the degree of traffic congestion Aurora residents are
already experiencing.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff meet with the Region of York
to express the need for the interchange at Highway 404 and St.John’s Sideroad to be
constructed prior to 2031 and indicate to them that the Town prefers to have the
interchange built in the short term,before 2021;and
BE IT FURTHER RESOLVED THAT staff report back periodically to Council on the
progress of the Region’s Transportation Master Plan,timelines for future Regional road
enhancements,and any progress on the interchange at Highway 404 and St.John’s
Sideroad.
General Committee Meeting Agenda
Tuesday,February 3,2015 Notice of Motion (d)Page -1
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NOTICE OF MOTION Councillor John Abel
Date:February 3,2015
To:Mayor and Members of Council
From:Councillor Abel
Re:Parking at Town Hall
WHEREAS parking at Town Hall is in high demand,as it is shared with the Seniors’
Centre,Town staff and residents attending Customer Service and meetings;and
WHEREAS,the lower south portion of the parking lot is maxed out during daytime
operational hours (Monday to Friday,8:00 a.m.to 5:00 p.m.);and
WHEREAS staff recommended,and Council approved last term,$250,000 to extend
parking at the upper north end of Town Hall to relieve the demand on the shared
parking at the lower south parking lot,preferred by the seniors and residents attending
meetings;and
WHEREAS three (3)parking spaces have been assigned to By-law vehicles in the
lower south parking lot at Town Hall.
NOW THEREFORE BE IT HEREBY RESOLVED THAT staff be directed to relocate the
parking spots for By-Law vehicles to another location to ease the parking congestion in
the high-demand south parking lot of Town Hall.
General Committee Meeting Agenda
Tuesday,February 3,2015 Notice of Motion (e)Page -1
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