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AGENDA - General Committee - 20150224
SPECIAL GENERAL COMMITTEE WATER &WASTEWATER BUDGET INFORMATION MEETING AGENDA TUESDAY,FEBRUARY 24,2015 6 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE February 20,2015 TOWN OF AURORA SPECIAL GENERAL COMMITTEE WATER AND WASTEWATER BUDGET INTRODUCTION MEETING AGENDA Tuesday,February 24,2015 6 p.m. Council Chambers Mayor Dawe in the Chair 1.DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2.APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3.DELEGATIONS RECOMMENDED: THAT the requirements of section 3.8(c)of the Procedural By-law be waived to permit the delegation of Ilmar Simanovskis,Director of Infrastructure and Environmental Services to speak for more than five (5)minutes. (a)Director of Infrastructure &Environmental Services pg.1 Re:Safe Drinking Water Act and Water/Wastewater Budget Primer 4.ADJOURNMENT 1February24,2015Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -1 -1 - • CouncilandtheSafeWaterAct(andothers)• ProgramPolicyStatement• BudgetMethodology2Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -2 -2 - 3Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -3 -3 - • Sourcetotapfocus• Stronglegislativeandregulatoryframework• Regulatedhealthbasedstandards• Regulartesting• Swiftactionforadverseincidents• Mandatorylicensing,operatorcertificationandtraining4Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -4 -4 - MultiFacetedApproachtoProtectingDrinkingWater5Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -5 -5 - • YorkRegionresponsibleforwaterproductionandbulkdistribution• Auroraresponsibleforlocaldistributiontodeliverytothepropertyline• Privatesidewatersystemcoveredbytheplumbingcode• Althoughsystemsareintegrated,physicaldelineationpointsareidentifiedtodefineassetownershipbetweenRegionandTown6Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -6 -6 - SafeDrinkingWaterActandRegulations• SafeDrinkingWaterAct2002• Ont.Reg.169/03- OntarioDrinkingWaterQualityStandards• Ont.Reg.128/03- CertificationofDrinkingWaterSystemOperatorsandWaterQualityAnalysts• Ont.Reg.242/05- ComplianceandEnforcement• Ont.Reg.188/07- LicensingofMunicipalDrinkingWaterSystems• Ont.Reg.229/07- ServiceofDocuments• Ont.Reg.453/07- FinancialPlans• Ont.Reg.248/03- DrinkingWaterTestingServices• Ont.Reg.170/03- DrinkingWaterSystems7Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -7 -7 - SDWASection11ResponsibilitiesAstheOwner/Operatorweareresponsiblefor:• Ensuringwatermeetsqualitystandards• OperatinginaccordancewiththeActandRegulations• Maintainingthesystem• Providingappropriatestaffingandqualifiedsupervision• Complyingwithtestingrequirements• Submittingallrequiredreports8Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -8 -8 - SDWASection19ResponsibilitiesStatutoryStandardofCare- YourDutyandLiability• Legalresponsibilityisextendedtopeoplewithdecisionmakingauthorityoverthewatersystemandthosethatoverseetheoperatingauthority• Thisistobecarriedoutwithprudencebyallresponsible:TheOwnerisobligatedtoensuretheoperatingauthorityiscarryingoutitsresponsibilitiesaccordingtotheAct• Councillorsmustunderstandthattheyarepotentiallypersonallyliableforthesafetyofthedrinkingwater• Councillorsarenotexpectedtobeexpertsandcanrelyingoodfaithonreportsfrompersonswhoseprofessionalqualificationslendcredibilitytothereport.9Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -9 -9 - I,{stateyourname},asaCouncillorfortheTownofAurora…andastheresponsiblebodyforthemunicipaldrinkingwatersystem…dosolemnlysweartoupholdmyresponsibilitiesastheOwnerofthesystem.Ipromisetoexercisethelevelofcare…diligenceandskill…withregardtothemanagementandoversightofthewatersystem…thatareasonableandprudentperson…wouldbeexpectedtoexerciseinasimilarsituation…andthatIexercisethisduediligencehonestly…competently…andwithintegrity.10Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -10 -10 - DrinkingWaterQualityManagementStandard• Townmaintainsanoperationalplanthatisregularlyupdatedandauditedannually.• Thisdocumentsetsouttheoperatingandmanagementrequirements•AmanagementreviewisconductedannuallywithstaffincludingtheCAOandDirectorandresultsarereportedtoCouncil11Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -11 -11 - • Waterqualitytestingresults• Assetmanagementplan• Capitalinvestmentplan• Waterauditsandwaterlossanalysis• Emergencyplan12Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -12 -12 - 13Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -13 -13 - • TownofWhitchurchStouffvillewillbehostingaCouncilTrainingSessionApril169:30amto12:00pmatStouffvilleFireStation51• StandardofCaretrainingonSection19• 25spotsavailableforN6members• Contactrob.flindall@townofws.ca ifinterestedinattending14Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -14 -14 - • PurposeoftheCleanWaterAct,2006istoprotectexistingandfuturesourcesofdrinkingwater.• RelatedRegulations:– Ont.Reg.284/07- SourceProtectionAreasandRegions– Ont.Reg.288/07- SourceProtection15Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -15 -15 - 16Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -16 -16 - LakeSimcoeProtectionAct,2008• PurposeofthisactistoprotectandrestoretheecologicalhealthoftheLakeSimcoewatershed.• Aurorais95+percentwithinthesouthernheadwatersoftheLakeSimcoewatershed• TownfinalizingstormwatermanagementplanwithCApriortoCouncilapproval17Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -17 -17 - 18Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -18 -18 - 19Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -19 -19 - 20Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -20 -20 - • VerifyOperatingCosts• VerifyRegionalwholesalevolumeandcosts(establishsupplybudget)• VerifyReserveRequirementsagainstcapitalplan• Verifywaterlossandallowances• VerifyRetailconsumptionandrateforecast• Determinenecessarycostpercubicmetretorecovernecessaryfundingforfullcostrecovery21Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -21 -21 - 22BudgetbyComponentW/WWSpecial General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -22 -22 - 232014BudgetBudgetbyComponentW/WWSpecial General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -23 -23 - 24Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -24 -24 - 25EstimatedVolumetopurchasefromRegionm3BlendedRateRegionCharges(reflectingMay1ratechangedate)Cost2013 5,620,000 $1.7489/m3$9,829,0002014 5,500,000 $1.9238/m3$10,581,000PercentChange -2.0% 10.0%7.7%Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -25 -25 - 262013Budget2014Budget%ChangeRegionCharges 9,829,000 10,581,000 7.7%Operations 3,740,549 3,749,109 0.0%SubtotalExpenses 13,569,549 14,330,109 5.6%ReserveContributions1,600,000 1,800,000 12.5%Less:MiscRevenue* (410,000) (526,000) 28.3%NetExpenses 14,759,549 15,604,109 5.7%Reservetooffsetoperating(288,374) (150,000) -48.0%Requiredraterevenues14,471,175 15,454,109 6.8% Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -26 -26 - 27Compositionof6.8%increasein2014programcostsComponentsNetImpactonCostsSalaries0.2%$33,447Materialscosts-0.3%($47,300)Contracts0.2%$30,425Relianceonreserveforoperating1.0%($138,374)ReserveContribution(R/Rprogram)1.4%$200,000InternalTransfers-0.1%($8,012)Misc Revenue-0.8%($116,000)SumofControllablecostpressures1.6%$230,934RegionalChargesincrease 5.2%$752,034SumofImpactsonRequiredCustomerRevenues 6.8%$983,931Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -27 -27 - 28Cost/RevenueSummaryCosts RevenuesNetProgramCostEstimatedVolumesoldtoconsumersm3BlendedRetailRate(reflectingMay1ratechangedate)ExpectedRevenues2013$14,471,1755,000,000 $2.8942/m3$14,471,1752014$15,454,1094,785,000 $3.2297/m3$15,454,109PercentChange6.8% -4.3% 11.72%forMay1,2014)6.8%Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -28 -28 - 29RegionandTownRateContributionSpecial General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -29 -29 - 30CombinedRetailRate:2013$2.9807perm32014$3.3301 perm3Increase$0.3494perm3PercentIncrease 11.72%ImpactonResidentialUser(245m3annualaverage)Annually Quarterly2013 $730.27 $182.572014$815.95 $203.99NetIncrease $85.67 $21.42 Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -30 -30 - • www.ontario.ca/drinkingwater• www.elaws.gov.on.ca• SouthGeorginaBayLakeSimcoeSourceProtectionRegion,www.ourwatershed.ca• ApprovedSourceProtectionPlan,http://www.ourwatershed.ca/assets/downloads/spp/2015-approved-source-protection-plan.pdf31Special General Committee -Water and Wastewater Budget Introduction Meeting Agenda Tuesday,February 24,2015 Delegation (a)Page -31 -31 -