AGENDA - General Committee - 20140902PUBLIC RELEASE
August 29, 2014
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, September 2, 2014
7 p.m.
Council Chambers
Councillor Pirri in the Chair
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be approved.
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5. DELEGATIONS
(a) Steve Gardner, Principal, Rick Hansen Public School pg. 1
Re: Item 8 – IES14-048 – School Travel Planning for Rick Hansen
Public School
(b) Catherine Spears, Spears + Associates Inc., and Brad Allen, pg. 2
SVP Bentall Kennedy (Canada) LP
Re: Item 1 – PL14-056 – Site Plan Amendment Application
Sun Life Assurance Company of Canada, 444-446
Hollandview Trail, Part of Block 2 Plan 65M-2873, and
Part Block 1 Plan 65M-3193, File: D11-04-14
General Committee Meeting Agenda
Tuesday, September 2, 2014 Page 2 of 8
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Heritage Advisory Committee
Councillor Abel
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
8. NOTICES OF MOTION
9. NEW BUSINESS/GENERAL INFORMATION
10. CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session to consider:
1. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board; Re: Report PL14-061 –
Appeal to the Ontario Municipal Board re Aurora Small Engine Repair Inc.,
(Appellants: York Region Condominium Corporation No. 797), Committee of
Adjustment Variance Application – D13-11-14, 305 Industrial Parkway
South.
11. ADJOURNMENT
General Committee Meeting Agenda
Tuesday, September 2, 2014 Page 3 of 8
AGENDA ITEMS
Referred from Council meeting of August 12, 2014 – Item 9
1. PL14-056 – Site Plan Amendment Application pg. 5
Sun Life Assurance Company of Canada
444-446 Hollandview Trail, Part of Block 2 Plan 65M-2873, and
Part Block 1 Plan 65M-3193, File: D11-04-14
RECOMMENDED:
THAT report PL14-056 be received; and
THAT the Site Plan Amendment Application File: D11-04-14 be approved to
permit the construction of a 132m2 (1,420ft2) patio on the subject lands; and
THAT Council authorize the Director of Planning and Development Services to
execute the Site Plan Agreement, including any and all documents and ancillary
agreements required to give effect to same.
2. PR14-040 – Pan Am Games Torch Run pg. 19
RECOMMENDED:
THAT report PR14-040 be received; and
THAT Council provide direction to staff with regards to their desire to host the Pan
Am Games Torch Run; and
THAT upon approval, the Mayor and Town Clerk be authorized to execute the
attached Memorandum of Understanding, including any and all documents and
ancillary agreements required to give effect to same; and
THAT $15,000.00 be allocated from the Council Operating Contingency Account.
3. IES14-047 – Service Level Review for Winter Maintenance and Revised pg. 52
Policies
RECOMMENDED:
THAT report IES14-047 be received; and
THAT Council adopt the Level of Service Targets for Winter Maintenance of
Roads and Sidewalks dated June 2014 that align with Ontario Regulation 239/02,
as amended by Ontario Regulation 47/13, being the Minimum Maintenance
Standards for Municipal Highways; and
General Committee Meeting Agenda
Tuesday, September 2, 2014 Page 4 of 8
THAT Council adopt the Salt Management Plan dated June 2014; and
THAT staff be directed to provide winter maintenance service levels in
accordance with the policies while striving to maintain existing community
satisfaction.
4. IES14-049 – Award of Tender IES2014-53 and IES2014-54 – Road pg. 114
Plowing and Sidewalk Plowing Contracts
RECOMMENDED:
THAT report IES14-049 be received; and
THAT Council approve a funding increase of $225,000 to the 2014 winter
maintenance contracts operating budget due to increased service demands
caused by the winter weather which shall be drawn from the General Tax Rate
Stabilization Reserve; and
THAT Tender IES2014-53 in relation to Sidewalk Snow Plowing be awarded to
the lowest responsive and responsible Bidder, Forest Ridge Landscaping Inc., for
a seven (7) year term with year one funding approval for $322,800 for the
2014/2015 winter season, excluding taxes; and
THAT Tender IES2014-54 in relation to Road Snow Plowing be awarded to the
lowest responsive and responsible Bidder, Fermar Paving Limited, for a seven (7)
year term with year one funding approval for $341,200 for the 2014/2015 winter
season, excluding taxes; and
THAT Council authorize the Director to renew Tender IES2014-53 and IES2014-
54 on an annual basis for an additional six (6) years, pending an annual analysis
and satisfactory performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreements, including any and all documents and ancillary agreements required
to give effect to same.
5. IES14-043 – Town-wide Conversion to LED Street Lighting pg. 119
RECOMMENDED:
THAT report IES14-043 be received; and
THAT this report satisfy Council’s conditional budget approval for capital project
34709; and
General Committee Meeting Agenda
Tuesday, September 2, 2014 Page 5 of 8
THAT staff be authorized to issue a Request for Proposal to select an Energy
Solutions Partner for the Town-wide implementation of light emitting diode (LED)
street lighting and other energy savings projects.
6. IES14-044 – Upper York Sewage Solution Environmental Assessment pg. 126
RECOMMENDED:
THAT report IES14-044 be received for information.
7. IES14-045 – Water Connection Backflow Prevention Program pg. 150
RECOMMENDED:
THAT report IES14-045 be received; and
THAT staff bring forward By-law Number 5645-14, “BEING A BY-LAW to regulate
cross connections and backflow prevention in private plumbing systems as
required to protect the Town of Aurora drinking water system from contamination”
to a future Council meeting for enactment.
8. IES14-048 – School Travel Planning for Rick Hansen Public School pg. 159
RECOMMENDED:
THAT report IES14-048 be received; and
THAT three-way stop sign control be installed at the intersection of Mavrinac
Boulevard and Cosford Street; and
THAT three-way stop sign control be installed at the intersection of Hartwell Way
and Bilbrough Street; and
THAT pedestrian crossing pavement marking be provided at all legs of the
Mavrinac Boulevard and Hartwell Way traffic circle; and
THAT school area signs be installed for the eastbound and westbound directions
on Hartwell Way; and
THAT the necessary by-law be introduced to implement the above
recommendations; and
THAT letters be sent to Rick Hansen Public School with the General Committee’s
recommendations.
General Committee Meeting Agenda
Tuesday, September 2, 2014 Page 6 of 8
9. IES14-046 – Purchase Order Increase for Water and Wastewater pg. 171
Services
RECOMMENDED:
THAT report IES14-046 be received; and
THAT Council approve an increase of $150,000 to an upset limit of $485,000
(excluding HST) for Purchase Order No. 131 in the favour of VM DiMonte
Construction Limited for Mainline Sewer and Watermain Repairs.
10. BBS14-013 – Request for Sign Variance to Sign By-law No. 4898-07.P pg. 174
for State and Main Kitchen and Bar, 14760 Yonge Street,
Unit C1
RECOMMENDED:
THAT report BBS14-013 be received; and
THAT Council approve a request for variance to Sign By-law No. 4898-07.P for
the business premise of State & Main Kitchen and Bar, 14760 Yonge Street, Unit
C1, to allow five (5) wall signs whereas the Sign By-law restricts the number of
wall signs to two (2) wall signs maximum for this unit; and
THAT Council approve a request for variance to permit the wall signs on the north
elevation to have a combined sign area of 29.2m2 whereas the Sign By-law
restricts the sign area for the north elevation to 18.5m2 maximum; and
THAT Council approve a request for variance to permit the wall signs on the north
elevation to provide 29.8% wall coverage whereas the Sign By-law restricts the
north elevation wall sign coverage to 20% maximum.
11. CAO14-017 – Internet Protocol Television pg. 184
RECOMMENDED:
THAT report CAO14-017 be received for information.
General Committee Meeting Agenda
Tuesday, September 2, 2014 Page 7 of 8
12. PL14-037– Updated Radiocommunication & Broadcasting Antenna pg. 189
Systems Protocol
RECOMMENDED:
THAT report PL14-037 be received; and
THAT the attached updated Town of Aurora Radiocommunication &
Broadcasting Antenna Systems Protocol be adopted.
13. LLS14-029 – Update on Cosmetic Pesticide Ban Legislation pg. 234
RECOMMENDED:
THAT report LLS14-029 be received; and
THAT a by-law repealing By-law Number 5033-08.P, “BEING A BY-LAW for the
prohibition of the application of cosmetic pesticides in the Town of Aurora”, be
presented to Council for enactment at a future meeting.
14. PL14-059 – Council Motion Re: Protection for Area of Significant pg. 237
Heritage and Cultural Resources
RECOMMENDED:
THAT report PL14-059 be received for information.
15. HAC14-08 – Heritage Advisory Committee Report of August 11, 2014 pg. 243
RECOMMENDED:
THAT report HAC14-08 be received; and
THAT Council adopt the following recommendations from the Heritage Advisory
Committee meeting of August 11, 2014:
1. HAC14-021 – Removal of the property located at 15186 Yonge Street
from the Aurora Register of Properties of Cultural
Heritage Value or Interest
THAT the Aurora United Church property remain on the Aurora Register of
Properties of Cultural Heritage Value or Interest.
General Committee Meeting Agenda
Tuesday, September 2, 2014 Page 8 of 8
2. HAC14-022 – Heritage Permit Application No. NE-HCD-HPA-14-02 for a
property Designated under Part V of the Ontario
Heritage Act, within the Northeast Old Aurora Heritage
Conservation District, 58 Catherine Avenue
THAT Heritage Permit Application No. NE-HCD-HPA-14-02 be approved.
16. Memorandum from Chief Administrative Officer pg. 245
Re: Total Costs Associated with Aurora’s Post-Secondary Institution
Attraction Strategy
RECOMMENDED:
THAT the memorandum regarding Total Costs Associated with Aurora’s Post-
Secondary Institution Attraction Strategy be received for information.
17. Memorandum from Director of Infrastructure & Environmental Services pg. 247
Re: Resident Request to Address Old Bloomington Road Concerns
RECOMMENDED:
THAT the memorandum regarding Resident Request to Address Old
Bloomington Road Concerns be received for information.
18. Memorandum from Councillor Gaertner pg. 248
Re: Arboretum News – Summer 2014 Newsletter
RECOMMENDED:
THAT the memorandum regarding Arboretum News – Summer 2014 Newsletter
be received for information.