Loading...
AGENDA - General Committee - 20140429PUBLIC RELEASE April 25, 2014 TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA Tuesday, April 29, 2014 7 p.m. Council Chambers Councillor Gaertner in the Chair 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2. APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by Legal and Legislative Services be approved. 3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 5. DELEGATIONS (a) Paul Cunningham, Aurora Youth Soccer Club (AYSC) pg. 1 Re: AYSC – 50-Hour Soccer Marathon Re: Item 1 – PR14-019 – Aurora Youth Soccer Club: Application for Third-Party Event in an Outdoor Town Facility General Committee Meeting Agenda Tuesday, April 29, 2014 Page 2 of 8 6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR Economic Development Advisory Committee Councillor Thompson Heritage Advisory Committee Councillor Abel 7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 8. NOTICES OF MOTION 9. NEW BUSINESS/GENERAL INFORMATION 10. CLOSED SESSION 11. ADJOURNMENT General Committee Meeting Agenda Tuesday, April 29, 2014 Page 3 of 8 AGENDA ITEMS 1. PR14-019 – Aurora Youth Soccer Club: Application for Third-Party pg. 2 Event in an Outdoor Town Facility RECOMMENDED: THAT report PR14-019 be received; and THAT Council provide direction regarding the application received from Aurora Youth Soccer Club (AYSC) for the “50 Hours of Soccer” event, in accordance with the Third-Party Events in Outdoor Town Facilities Policy. 2. CFS14-012 – IT Strategic Plan Update pg. 8 RECOMMENDED: THAT report CFS14-012 be received; and THAT this report satisfy Council’s conditional budget approval; and THAT staff be authorized to proceed with Capital Project #14063, IT Strategic Plan, as a joint IT Strategic Plan for the Town of Newmarket and the Town of Aurora. 3. PR14-011 – RFP Results for Museum Services for the Aurora Collection pg. 16 RECOMMENDED: THAT report PR14-011 be received; and THAT Council award the RFP for Museum Services for the Aurora Collection to Cultural Asset Management Group (CAM); and THAT staff be directed to prepare an agreement with Cultural Asset Management Group for the provision of museum services for the Aurora Collection; and THAT the agreement be presented to Council for approval; and THAT Cultural Asset Management Group be requested to make a presentation to Council. General Committee Meeting Agenda Tuesday, April 29, 2014 Page 4 of 8 4. PR14-017 – Replacement of Trees Lost in 2013 Ice Storm pg. 22 RECOMMENDED: THAT report PR14-017 be received; and THAT funds in the amount of $88,000.00 be added to the 2014 Parks Operating Budget for the replacement of 125 street trees that were lost during the 2013 ice storm to be funded by a transfer from the Discretionary Infrastructure Repair and Replacement Reserve Fund; and THAT staff be directed to replace all street trees lost due to the ice storm as soon as practically possible. 5. PR14-018 – Amendment to 2014 Fees and Charges By-law pg. 26 RECOMMENDED: THAT report PR14-018 be received; and THAT Council approve an amendment to the 2014 Fees and Charges By-law; and THAT staff bring forward a by-law to amend fees and charges and provide notice. 6. PR14-020 – Revision to the Third-Party Events in Outdoor Town pg. 29 Facilities Policy RECOMMENDED: THAT report PR14-020 be received; and THAT Council approve the amendment to the “Third-Party Events in Outdoor Town Facilities” Policy as presented in report PR14-020. 7. PL14-026 – Delegated Agreements, 2013-2014 Summary Report pg. 40 RECOMMENDED: THAT report PL14-026 be received for information. General Committee Meeting Agenda Tuesday, April 29, 2014 Page 5 of 8 8. PL14-028 – Proposed GO Transit Radio Communication Tower pg. 43 GO Transit, a Division of Metrolinx Metrolinx Rail Right-of-Way at Engelhard Drive File Number D11-(EX)09-13 RECOMMENDED: THAT report PL14-028 be received; and THAT Council advise Industry Canada and the applicant that the Town’s Telecommunications Tower/Antenna Facilities Protocol has been complied with in respect to the proposed erection of a 46 m high tripole design radio communication tower; and THAT Council direct staff to issue a statement of concurrence to the proponent and to Industry Canada for their consideration as required. 9. PL14-029 – Application for Exemption from Part Lot Control pg. 51 Mattamy (Aurora) Limited Blocks 92 and 94, Plan 65M-4407 File No.: D12-PLC-01-14 RECOMMENDED: THAT report PL14-029 be received; and THAT Council approve the Application for Exemption from Part Lot Control submitted by Mattamy (Aurora) Limited to divide Blocks 92 and 94 on Plan 65M-4407 into nine (9) separate lots for townhouse units; and THAT Council enact the Part Lot Control Exemption By-law at the next available Council meeting. 10. CFS14-020 – Amendment to Cheque Signing By-law pg. 58 RECOMMENDED: THAT report CFS14-020 be received; and THAT the Director of Parks and Recreation be added to the existing approved list of non-Finance Division persons authorized to sign cheques and approve electronic payments for the Town; and THAT a replacement by-law reflecting the additional person and the minor housekeeping amendments outlined in this report be brought forward for adoption. General Committee Meeting Agenda Tuesday, April 29, 2014 Page 6 of 8 11. LLS14-011 – Records and Information Management Plan – Capital pg. 61 Project #14035 – 2014 Budget – Additional Information RECOMMENDED: THAT report LLS14-011 be received; and THAT this report satisfy Council’s conditional budget approval for Capital Project #14035, Records and Information Management Plan in the amount of $250,000; and THAT staff be authorized to proceed with Capital Project #14035 – Records and Information Management Plan. 12. PL14-033 – Draft Plan of Subdivision pg. 69 MI Developments Inc. Part of Lot 21, Concession 2, E.Y.S. File No.: D12-01-06 RECOMMENDED: THAT report PL14-033 be received; and THAT the Mayor and Town Clerk be authorized to execute an agreement of purchase and sale between the Owner and the Town in order to transfer the environmental lands known as Blocks 23 and 27 on the attached approved Draft Plan of Subdivision D12-01-06 to the Town at no cost to the Town, in accordance with the conditions of approval. 13. LLS14-006 – Video Conferencing for Advisory Committee Members pg. 76 RECOMMENDED: THAT report LLS14-006 be received for information. 14. LLS14-016 – 2014 Municipal Election – Use of Voting and pg. 83 Vote-Counting Equipment RECOMMENDED: THAT report LLS14-016 be received; and THAT the by-law to approve the use of voting and vote-counting equipment in the 2014 Municipal Election be brought forward to Council for adoption. General Committee Meeting Agenda Tuesday, April 29, 2014 Page 7 of 8 15. LLS14-017 – 2014 Municipal Election – Advance Voting Days and pg. 86 Reduced Voting Hours in Retirement/Nursing Homes RECOMMENDED: THAT report LLS14-017 be received; and THAT the by-laws to provide for Advance Voting Days and Reduced Hours of Voting in Retirement/Nursing Homes in the 2014 Municipal Election be brought forward to Council for adoption. 16. EDAC14 -03 – Economic Development Advisory Committee Report pg. 90 April 10, 2014 RECOMMENDED: THAT report EDAC14-03 be received; and THAT Council adopt the following recommendation from the Economic Development Advisory Committee meeting of April 10, 2014: NEW BUSINESS THAT staff be directed to prepare a single-page flow chart itemizing all of the initiatives that have been brought before the Economic Development Advisory Committee describing their alignment with the Strategic Plan and the Capital Budget process. 17. HAC14-04 – Heritage Advisory Committee Report, April 14, 2014 pg. 91 RECOMMENDED: THAT report HAC14-04 be received; and THAT Council adopt the following recommendations from the Heritage Advisory Committee meeting of April 14, 2014: 1. HAC14-012 – Review of By-law Number 4952-07.R designating “The John W. Knowles House” under Part IV of the Ontario Heritage Act and By-law 5375-11 designating the “John W. Knowles House” under Part IV of the Ontario Heritage Act THAT this item be referred back to staff to consult with the current property owner, research the property history, and report back to the Heritage Advisory Committee at a future meeting. General Committee Meeting Agenda Tuesday, April 29, 2014 Page 8 of 8 2. HAC14-013 – Request for Member of the Heritage Advisory Committee To Be Appointed to the Southeast Old Aurora Heritage Conservation District Study Sub-Committee THAT Bob McRoberts be appointed to the Southeast Old Aurora Heritage Conservation District Study Sub-Committee. 4. Memorandum from the Program Manager, Heritage Planning Re: Heritage Status of Properties from Ridge Road to Henderson Drive THAT staff obtain as much information as possible regarding the property known municipally as 14452 Yonge Street and report back to the Heritage Advisory Committee at a future meeting. NEW BUSINESS THAT the Town of Aurora and the Heritage Advisory Committee provide leadership, assistance, and non-monetary resources toward the rebuilding of the Aurora United Church.