AGENDA - General Committee - 20140429PUBLIC RELEASE
April 25, 2014
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, April 29, 2014
7 p.m.
Council Chambers
Councillor Gaertner in the Chair
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be
approved.
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5. DELEGATIONS
(a) Paul Cunningham, Aurora Youth Soccer Club (AYSC) pg. 1
Re: AYSC – 50-Hour Soccer Marathon
Re: Item 1 – PR14-019 – Aurora Youth Soccer Club: Application
for Third-Party Event in an Outdoor Town Facility
General Committee Meeting Agenda
Tuesday, April 29, 2014 Page 2 of 8
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Economic Development Advisory Committee
Councillor Thompson
Heritage Advisory Committee
Councillor Abel
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
8. NOTICES OF MOTION
9. NEW BUSINESS/GENERAL INFORMATION
10. CLOSED SESSION
11. ADJOURNMENT
General Committee Meeting Agenda
Tuesday, April 29, 2014 Page 3 of 8
AGENDA ITEMS
1. PR14-019 – Aurora Youth Soccer Club: Application for Third-Party pg. 2
Event in an Outdoor Town Facility
RECOMMENDED:
THAT report PR14-019 be received; and
THAT Council provide direction regarding the application received from Aurora
Youth Soccer Club (AYSC) for the “50 Hours of Soccer” event, in accordance
with the Third-Party Events in Outdoor Town Facilities Policy.
2. CFS14-012 – IT Strategic Plan Update pg. 8
RECOMMENDED:
THAT report CFS14-012 be received; and
THAT this report satisfy Council’s conditional budget approval; and
THAT staff be authorized to proceed with Capital Project #14063, IT Strategic
Plan, as a joint IT Strategic Plan for the Town of Newmarket and the Town of
Aurora.
3. PR14-011 – RFP Results for Museum Services for the Aurora Collection pg. 16
RECOMMENDED:
THAT report PR14-011 be received; and
THAT Council award the RFP for Museum Services for the Aurora Collection
to Cultural Asset Management Group (CAM); and
THAT staff be directed to prepare an agreement with Cultural Asset
Management Group for the provision of museum services for the Aurora
Collection; and
THAT the agreement be presented to Council for approval; and
THAT Cultural Asset Management Group be requested to make a
presentation to Council.
General Committee Meeting Agenda
Tuesday, April 29, 2014 Page 4 of 8
4. PR14-017 – Replacement of Trees Lost in 2013 Ice Storm pg. 22
RECOMMENDED:
THAT report PR14-017 be received; and
THAT funds in the amount of $88,000.00 be added to the 2014 Parks
Operating Budget for the replacement of 125 street trees that were lost during
the 2013 ice storm to be funded by a transfer from the Discretionary
Infrastructure Repair and Replacement Reserve Fund; and
THAT staff be directed to replace all street trees lost due to the ice storm as
soon as practically possible.
5. PR14-018 – Amendment to 2014 Fees and Charges By-law pg. 26
RECOMMENDED:
THAT report PR14-018 be received; and
THAT Council approve an amendment to the 2014 Fees and Charges By-law;
and
THAT staff bring forward a by-law to amend fees and charges and provide
notice.
6. PR14-020 – Revision to the Third-Party Events in Outdoor Town pg. 29
Facilities Policy
RECOMMENDED:
THAT report PR14-020 be received; and
THAT Council approve the amendment to the “Third-Party Events in Outdoor
Town Facilities” Policy as presented in report PR14-020.
7. PL14-026 – Delegated Agreements, 2013-2014 Summary Report pg. 40
RECOMMENDED:
THAT report PL14-026 be received for information.
General Committee Meeting Agenda
Tuesday, April 29, 2014 Page 5 of 8
8. PL14-028 – Proposed GO Transit Radio Communication Tower pg. 43
GO Transit, a Division of Metrolinx
Metrolinx Rail Right-of-Way at Engelhard Drive
File Number D11-(EX)09-13
RECOMMENDED:
THAT report PL14-028 be received; and
THAT Council advise Industry Canada and the applicant that the Town’s
Telecommunications Tower/Antenna Facilities Protocol has been complied
with in respect to the proposed erection of a 46 m high tripole design radio
communication tower; and
THAT Council direct staff to issue a statement of concurrence to the
proponent and to Industry Canada for their consideration as required.
9. PL14-029 – Application for Exemption from Part Lot Control pg. 51
Mattamy (Aurora) Limited
Blocks 92 and 94, Plan 65M-4407
File No.: D12-PLC-01-14
RECOMMENDED:
THAT report PL14-029 be received; and
THAT Council approve the Application for Exemption from Part Lot Control
submitted by Mattamy (Aurora) Limited to divide Blocks 92 and 94 on Plan
65M-4407 into nine (9) separate lots for townhouse units; and
THAT Council enact the Part Lot Control Exemption By-law at the next
available Council meeting.
10. CFS14-020 – Amendment to Cheque Signing By-law pg. 58
RECOMMENDED:
THAT report CFS14-020 be received; and
THAT the Director of Parks and Recreation be added to the existing approved
list of non-Finance Division persons authorized to sign cheques and approve
electronic payments for the Town; and
THAT a replacement by-law reflecting the additional person and the minor
housekeeping amendments outlined in this report be brought forward for
adoption.
General Committee Meeting Agenda
Tuesday, April 29, 2014 Page 6 of 8
11. LLS14-011 – Records and Information Management Plan – Capital pg. 61
Project #14035 – 2014 Budget – Additional Information
RECOMMENDED:
THAT report LLS14-011 be received; and
THAT this report satisfy Council’s conditional budget approval for Capital
Project #14035, Records and Information Management Plan in the amount of
$250,000; and
THAT staff be authorized to proceed with Capital Project #14035 – Records
and Information Management Plan.
12. PL14-033 – Draft Plan of Subdivision pg. 69
MI Developments Inc.
Part of Lot 21, Concession 2, E.Y.S.
File No.: D12-01-06
RECOMMENDED:
THAT report PL14-033 be received; and
THAT the Mayor and Town Clerk be authorized to execute an agreement of
purchase and sale between the Owner and the Town in order to transfer the
environmental lands known as Blocks 23 and 27 on the attached approved
Draft Plan of Subdivision D12-01-06 to the Town at no cost to the Town, in
accordance with the conditions of approval.
13. LLS14-006 – Video Conferencing for Advisory Committee Members pg. 76
RECOMMENDED:
THAT report LLS14-006 be received for information.
14. LLS14-016 – 2014 Municipal Election – Use of Voting and pg. 83
Vote-Counting Equipment
RECOMMENDED:
THAT report LLS14-016 be received; and
THAT the by-law to approve the use of voting and vote-counting equipment in
the 2014 Municipal Election be brought forward to Council for adoption.
General Committee Meeting Agenda
Tuesday, April 29, 2014 Page 7 of 8
15. LLS14-017 – 2014 Municipal Election – Advance Voting Days and pg. 86
Reduced Voting Hours in Retirement/Nursing Homes
RECOMMENDED:
THAT report LLS14-017 be received; and
THAT the by-laws to provide for Advance Voting Days and Reduced Hours
of Voting in Retirement/Nursing Homes in the 2014 Municipal Election be
brought forward to Council for adoption.
16. EDAC14 -03 – Economic Development Advisory Committee Report pg. 90
April 10, 2014
RECOMMENDED:
THAT report EDAC14-03 be received; and
THAT Council adopt the following recommendation from the Economic
Development Advisory Committee meeting of April 10, 2014:
NEW BUSINESS
THAT staff be directed to prepare a single-page flow chart itemizing all of the
initiatives that have been brought before the Economic Development Advisory
Committee describing their alignment with the Strategic Plan and the Capital
Budget process.
17. HAC14-04 – Heritage Advisory Committee Report, April 14, 2014 pg. 91
RECOMMENDED:
THAT report HAC14-04 be received; and
THAT Council adopt the following recommendations from the Heritage
Advisory Committee meeting of April 14, 2014:
1. HAC14-012 – Review of By-law Number 4952-07.R designating “The
John W. Knowles House” under Part IV of the Ontario
Heritage Act and By-law 5375-11 designating the “John W.
Knowles House” under Part IV of the Ontario Heritage Act
THAT this item be referred back to staff to consult with the current property
owner, research the property history, and report back to the Heritage Advisory
Committee at a future meeting.
General Committee Meeting Agenda
Tuesday, April 29, 2014 Page 8 of 8
2. HAC14-013 – Request for Member of the Heritage Advisory Committee
To Be Appointed to the Southeast Old Aurora Heritage
Conservation District Study Sub-Committee
THAT Bob McRoberts be appointed to the Southeast Old Aurora Heritage
Conservation District Study Sub-Committee.
4. Memorandum from the Program Manager, Heritage Planning
Re: Heritage Status of Properties from Ridge Road to Henderson Drive
THAT staff obtain as much information as possible regarding the property
known municipally as 14452 Yonge Street and report back to the Heritage
Advisory Committee at a future meeting.
NEW BUSINESS
THAT the Town of Aurora and the Heritage Advisory Committee provide
leadership, assistance, and non-monetary resources toward the rebuilding of
the Aurora United Church.