AGENDA - General Committee - 20140304PUBLIC RELEASE
February 28, 2014
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, March 4, 2014
7 p.m.
Council Chambers
Councillor Humfryes in the Chair
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by Legal and Legislative Services be
approved.
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5. DELEGATIONS
(a) Chris Gannage, representing Doctors of Ontario Charity (Docs) with pg. 1
Canadian Mental Health Association – York Region
Re: Docs on Ice Charity Hockey Tournament
(b) Carl Bray, Principal, Bray Heritage pg. 2
Re: Item 1 – HAC14 -001 – Southeast Old Aurora Heritage Conservation
District Study Phase 1 Report
General Committee Meeting Agenda
Tuesday, March 4, 2014 Page 2 of 8
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Trails and Active Transportation Committee
Councillor John Gallo
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
8. NOTICES OF MOTION
(a) Councillor Buck pg. 197
Re: Naming Rights of the Red Gallery in Church Street School
9. NEW BUSINESS/GENERAL INFORMATION
10. CLOSED SESSION
11. ADJOURNMENT
General Committee Meeting Agenda
Tuesday, March 4, 2014 Page 3 of 8
AGENDA ITEMS
Deferred from General Committee meeting of February 18, 2014 – Item 8(1)
1. HAC14-001 – Southeast Old Aurora Heritage Conservation District pg. 3
Study Phase 1 Report
RECOMMENDED:
THAT report HAC14-001 be received; and
THAT the Southeast Old Aurora Study area boundary be revised as
described in the Phase 1 Report; and
THAT the Study area is of significant cultural heritage value or interest as
noted in the Phase 1 Report and worthy of designation under Part V of the
Ontario Heritage Act; and
THAT Phase 2 of the Southeast Old Aurora Heritage Conservation District
Study be initiated to proceed with the preparation of the draft Heritage
Conservation District Plan.
2. Memorandum from the Director of Planning & Development Services pg. 85
Re: Additional Information – Southeast Old Aurora Heritage
Conservation District Study – Phase 1 Report – Heritage Advisory
Committee Report No. HAC14-001
RECOMMENDED:
THAT the memorandum regarding Additional Information – Southeast Old
Aurora Heritage Conservation District Study – Phase 1 Report – Heritage
Advisory Committee Report No. HAC14-001 be received for information.
3. IES14-012 – Award of Tender IES2014-10 – Watermain Relining pg. 87
McDonald Drive and Haida Drive
RECOMMENDED:
THAT report IES14-012 be received; and
THAT Tender IES2014-10 – Watermain Relining McDonald Drive and
Haida Drive from Wellington Street to Aurora Heights Drive, be awarded to
Fer-Pal Construction Limited in the amount of $635,680.00, excluding
taxes; and
General Committee Meeting Agenda
Tuesday, March 4, 2014 Page 4 of 8
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
4. IES14-013 – Reconstruction of Hunters Glen Road, Elderberry Trail pg. 92
and Steeplechase Avenue
RECOMMENDED:
THAT report IES14-013 be received; and
THAT Council approve the reconstruction of Hunters Glen Road,
Elderberry Trail and Steeplechase Avenue as a 7.2m paved road,
including a 1.2m of this width reserved for pedestrian use, and with the
road edge on the non-pedestrian side protected from erosion and
settlement with a 300m wide asphalt treated shoulder.
5. IES14-014 – Award of Tender IES2014-09 – Reconstruction of pg. 100
George Street and Tyler Street
RECOMMENDED:
THAT report IES14-014 be received; and
THAT Tender IES2014-09 – Road Reconstruction George Street from
Kennedy Street West to Tyler Street and Tyler Street from George Street
to Yonge Street, be awarded to 614128 Ontario Limited O/A Trisan
Construction in the amount of $1,364,452.70, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
6. IES14-015 – Submission of Annual Drinking Water Quality Report pg. 105
RECOMMENDED:
THAT report IES14-015 be received; and
THAT staff be directed to post the report on the Town’s website.
General Committee Meeting Agenda
Tuesday, March 4, 2014 Page 5 of 8
7. IES14-016 – Drinking Water Quality Management System Review pg. 114
RECOMMENDED:
THAT report IES14-016 be received for information.
8. IES14-017 – Award of Tender IES2014-02 – Closed Circuit Television pg. 124
(CCTV) Sewer Inspection Services
RECOMMENDED:
THAT report IES14-017 be received; and
THAT Tender IES2014-02 – Closed Circuit Television (CCTV) Sewer
Inspection Services at Various Locations in the Town Of Aurora for One
(1) Year (with an Option to Renew for an Additional Two (2) One (1) Year
Periods), be awarded to Capital Sewer Services Inc. at the unit prices
tendered not to exceed $150,000, excluding taxes, and
THAT Council authorize the Director to renew Tender IES2014-02 for an
additional two, one-year periods, pending an annual analysis and
satisfactory performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
9. LLS14-004 – Pending List pg. 127
RECOMMENDED:
THAT report LLS14-004 be received for information.
10. LLS14-008 – Joint Compliance Audit Committee (2014-2018) pg. 142
RECOMMENDED:
THAT report LLS14-008 be received; and
THAT Council endorse participating with other interested York Region
municipalities in establishing a Joint Compliance Audit Committee for the
2014–2018 term of Council; and
THAT the Terms of Reference for the Joint Compliance Audit Committee
for the 2014–2018 term of Council be adopted; and
General Committee Meeting Agenda
Tuesday, March 4, 2014 Page 6 of 8
THAT the Clerk, or his/her designate, be directed to work with other
interested York Region municipalities to recruit applicants for a Joint
Compliance Audit Committee for the 2014–2018 term of Council.
11. LLS14-009 – Use of Corporate Resources for Election Campaign pg. 152
Purposes
RECOMMENDED:
THAT report LLS14-009 be received; and
THAT Council adopt “Policy No. 76 – Use of Corporate Resources for
Election Campaign Purposes”; and
THAT “Administration Procedure No. 33 – Political Issues” be repealed.
12. LLS14-010 – Two Questions on the Ballot pg. 160
RECOMMENDED:
THAT report LLS14-010 be received; and
THAT a public meeting be held at a Special Council Meeting on March 24,
2014 at 7:00 p.m. in the Council Chambers to consider the matter of
proceeding with a by-law to put two questions on the ballot for the 2014
municipal election.
13. PL14-003 – Policy for Outdoor Patios on Town Right-of-Ways pg. 163
RECOMMENDED:
THAT report PL14-003 be received; and
THAT Council approve the attached Outdoor Patios on Town Right-of-
Ways Policy and related Encroachment Agreement as a Pilot Project for
2014; and
THAT Council delegate the authority to the Director of Infrastructure &
Environmental Services to permit encroachments and enter into an
encroachment agreement in accordance with the policy.
General Committee Meeting Agenda
Tuesday, March 4, 2014 Page 7 of 8
14. PL14-017 – Application for Site Plan Approval pg. 177
Yonge Developments Inc.
15217 Yonge Street, Part of Lot 2, EYS, Plan 68
File Number: D11-04-13
RECOMMENDED:
THAT report PL14-017 be received; and
THAT Site Plan Application File D11-04-13 (Yonge Developments Inc.) be
approved to permit the development of the subject lands for the
construction of a five (5) storey, 12-unit residential apartment and 195 m2
GFA of commercial space subject to the following conditions:
• The applicant submit minor variance and consent applications to
address Zoning By-law deficiencies and access and servicing
easements; and
• The applicant submit a Legal Survey and other information as
requested to Legal Services to confirm vehicular access from
Victoria Street to the subject lands; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
15. PR14-009 – Emerald Ash Borer (EAB) Treatment for Ash Trees pg. 190
RECOMMENDED:
THAT report PR14-009 be received; and
THAT Council provide direction on the treatment of Ash trees in Town of
Aurora parks.
16. TATC14-03 – Trails and Active Transportation Committee Report pg. 194
February 21, 2014
RECOMMENDED:
THAT report TATC14-03 be received; and
THAT Council adopt the following recommendations from the Trails and
Active Transportation Committee meeting of February 21, 2014:
General Committee Meeting Agenda
Tuesday, March 4, 2014 Page 8 of 8
Delegation (a) Michael Kemp, Manager of Corporate Communications
Re: Marketing and Branding of Aurora Trails
THAT the Manager of Corporate Communications report back to the Trails
and Active Transportation Committee on ways to involve active public
participation on consideration for the naming of trail elements and features as
part of a promotion of the trails system.
1. Renaming of Holland River Valley Trail – Discussion
THAT the Manager of Parks report back to the Trails and Active
Transportation Committee on the implications of renaming the “Holland River
Valley Trail” to the “Aurora Arboretum Trail” from Wellington Street to St.
John’s Sideroad.
2. Motion for Which Notice Has Been Given – Klaus Wehrenberg
Re: Trails Master Plan Oak Ridges Trail Alignment
THAT staff report back regarding Motion for Which Notice Has Been
Given – Klaus Wehrenberg, Re: Trails Master Plan Oak Ridges Trail
Alignment outlining the details and implications of requiring the land owner
to convey a permanent Trail Easement on a portion of the future Eco Park
lands to the Trails and Active Transportation Committee March 21, 2014
meeting.