AGENDA - General Committee - 20131203PUBLIC RELEASE
November 29, 2013
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, December 3, 2013
7 p.m.
Council Chambers
Councillor Thompson in the Chair
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
3. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
5. DELEGATIONS
(a) Dave Gordon and Laura McDowell, The Regional Municipality of York pg. 1
Re: Item 8 – IES13-053 – Integrated Waste Management Master Plan
and Implementation Plan
(b) Kimberley Wilmot, Consultant, Sierra Planning and Management pg. 2
Re: Item 1 – PL13-086 – Aurora Promenade Community Improvement
Plan (CIP)
General Committee Meeting Agenda
Tuesday, December 3, 2013 Page 2 of 10
6. PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
7. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
8. NOTICES OF MOTION
(a) Mayor Dawe pg. 360
Re: Reinstating the Ontario Ranger Program
9. NEW BUSINESS/GENERAL INFORMATION
10. CLOSED SESSION
THAT Council resolve into a General Committee Closed Session to consider:
1. Personal matters about an identifiable individual, including a Town or
Local Board employee: Re: CAO13-029 – Organizational Changes –
Future Directions
11. ADJOURNMENT
General Committee Meeting Agenda
Tuesday, December 3, 2013 Page 3 of 10
AGENDA ITEMS
Deferred from General Committee meeting of November 19, 2013 – Item 9
1. PL13-086 – Aurora Promenade Community Improvement Plan pg. 13
RECOMMENDED:
THAT report PL13-086 be received; and
THAT Council defer discussion of the Draft Promenade Community
Improvement Plan to the December 3, 2013 General Committee meeting.
2. CFS13-043 – 2013 Operating Surplus/Deficit Control Bylaw pg. 99
RECOMMENDED:
THAT report CFS13-043 be received; and
THAT By-law Number 5569-13 be adopted to authorize the Treasurer and
the Chief Administrative Officer to make necessary year-end adjustments
and to allocate any 2013 Operating Fund surplus in the following order of
priority:
i. Any unspent funds drawn from various reserves and allocated in the
2013 Budget for specific expenditures be returned to the respective
original reserve and reserve fund sources.
ii. That any net Building Permit revenue surplus/deficit be allocated
to/funded from the Building Department Fees Reserve.
iii. That the remainder of any surplus may be allocated to budget carry-
forward items, being Council approved projects or initiatives funded in
the Operating Fund in the subject year, but not started by year end.
iv. Up to a maximum of $300,000.00 of any then remaining surplus be
allocated to the Tax Rate Stabilization Reserve Fund to assist with
stabilizing tax rates in future years which may experience fluctuations
due to significant changes in service levels or municipal costs, or
changes in expected revenues.
v. That the remainder of any surplus be allocated proportionately to the
tax rate funded Repair & Replacement reserves.
General Committee Meeting Agenda
Tuesday, December 3, 2013 Page 4 of 10
vi. That alternatively, in the event of a year-end operating deficit,
adjustments i, and ii above are authorized, with the remaining net
shortfall to be funded from stabilization reserves or other appropriate
reserves, with such adjustment authorized to occur prior to or after
December 31, 2013; and
THAT the provisions made within By-law Number 5569-13 be adopted to
authorize the Treasurer and the Chief Administrative Officer to allocate
any 2013 surplus or alternatively fund any deficit in the Water,
Wastewater, or Stormwater budgets to or from the appropriate related
reserve accounts; and
THAT the Treasurer and Chief Administrative Officer report to Council
through General Committee after the year end surplus/deficit control
adjustments and allocations have been performed.
3. CFS13-045 – Cancellation, Reduction or Refund of Property Taxes pg. 105
Under Sections 357 and 358 of the Municipal Act
RECOMMENDED:
THAT report CFS13-045 be received; and
THAT a meeting be held in accordance with Sections 357 and 358 of the
Municipal Act, 2001 as amended (the “Act”) in respect of the applications
filed with the Treasurer by the owners of property listed in this report at
which applicants may make representations; and,
THAT property taxes in the amount of $158,156.71 be adjusted pursuant
to Section 357 of the Act,
THAT property taxes in the amount of $448.32 be adjusted pursuant to
Section 358 of the Act; and,
THAT the associated interest applicable be cancelled in proportion to the
property taxes adjusted; and,
THAT the Director of Corporate & Financial Services - Treasurer be
directed to remove said property taxes from the Collector’s Roll to reflect
these property tax adjustments.
4. CFS13-046 – 2014 Interim Property Tax Levy pg. 110
RECOMMENDED:
THAT report CFS13-046 be received; and
General Committee Meeting Agenda
Tuesday, December 3, 2013 Page 5 of 10
THAT a By-law be adopted to authorize the levying of interim tax amounts
on all rateable properties and to establish installment due dates.
5. CLS13-031 – Pending List pg. 113
RECOMMENDED:
THAT report CLS13-031 be received for information.
6. CLS13-033 – Regional Council Representation/City of Vaughan pg. 127
RECOMMENDED:
THAT report CLS13-033 be received; and
THAT Council provide direction.
7. IES13-052 – Acceptance of Municipal Services – Carnival National pg. 139
Leasing Limited – Deerhorn Crescent Subdivision
Registered Plan 65M-3679
RECOMMENDED:
THAT report IES13-052 be received; and
THAT Council assume ownership, operation and maintenance of the
works within the roads, rights-of-way and other lands dedicated to the
Town as contained within Plan 65M-3679, being the Deerhorn Crescent
Subdivision by Carnival National Leasing Limited as detailed in Report No.
IES13-052; and
THAT the Mayor and Town Clerk be authorized to execute an Agreement
with the Court Appointed Receiver for Carnival National Leasing Limited
regarding the holdback of securities, including any and all documents and
ancillary agreements required to give effect to same; and
THAT staff bring forward a by-law for Council’s enactment, to assume for
public use the highways within Plan 65M-3679.
General Committee Meeting Agenda
Tuesday, December 3, 2013 Page 6 of 10
8. IES13-053 – Integrated Waste Management Master Plan and pg. 143
Implementation Plan
RECOMMENDED:
THAT report IES13-053, including the SM4RT Living Integrated Waste
Management Master Plan, be received for information.
9. IES13-054 – Inflow and Infiltration Audit and Flow Monitoring Program pg. 192
RECOMMENDED:
THAT report IES13-054 be received; and
THAT Council agree to the Town of Aurora’s participation in the Inflow and
Infiltration Audit Flow Monitoring Program and permit The Regional
Municipality of York to install, maintain and monitor flow meters in the
Town of Aurora municipal wastewater collection system; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Memorandum of Understanding including any and all documents and
ancillary agreements required to give effect to same.
10. IES13-055 – Petition Regarding the Paving of Shoulders and Bicycle pg. 198
Lanes – Reconstruction of Hunters Glen Road and Fox
Point
RECOMMENDED:
THAT report IES13-055 be received; and
THAT the proposed granular shoulders along the cul-de-sac of Fox Point
be treated with an application of liquid asphalt to help prevent the erosion
of gravel surface and that shoulders along the throat at the cul-de-sac
entrance be paved; and
THAT Council provide direction regarding the provision of multi-use paved
shoulder along Hunters Glen Road.
11. IES13-056 – School Travel Planning and Traffic Management pg. 207
RECOMMENDED:
THAT report IES13-056 be received; and
General Committee Meeting Agenda
Tuesday, December 3, 2013 Page 7 of 10
THAT Council endorse Policy #69, School Travel Planning; and
THAT a copy of this report be circulated to York Region District School
Boards and York Region Community and Health Services.
12. IES13-057 – Tender Award – IES2013-59: LED Parking Lot Lighting pg. 219
Retrofits at the Aurora Family Leisure Complex, 135
Industrial Parkway North and the Stronach Aurora
Recreation Complex, 1400 Wellington Street East
RECOMMENDED:
THAT report IES13-057 be received; and
THAT Tender IES2013-59: LED parking lot lighting retrofits at the Aurora
Family Leisure complex, 135 Industrial Parkway North and the Stronach
Aurora Recreation Complex, 1400 Wellington Street East be awarded to
Platinum Electrical Contractors Incorporated in the amount of
$100,187.35, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
13. PL13-059 – YorkInfo Common Data Exchange Agreement pg. 223
RECOMMENDED:
THAT report PL13-059 be received; and
THAT the Mayor and Clerk be authorized to sign the renewal of the
YorkInfo Common Data Exchange Agreement, including any and all
documents and ancillary agreements required to give effect to same.
14. PL13-068 – Ministry of Municipal Affairs and Housing Review of the pg. 227
Land Use Planning and Appeal System and Development
Charges System
RECOMMENDED:
THAT report PL13-068 be received; and
THAT Council endorse the staff comments as outlined in this report; and
General Committee Meeting Agenda
Tuesday, December 3, 2013 Page 8 of 10
THAT the Town Clerk be directed to forward this report to the Ministry of
Municipal Affairs and Housing as the Town’s comments prior to the
January 10, 2014 deadline.
15. PL13-069 – Zoning By-law Amendment File D14-16-01 pg. 233
Removal of (H) Holding Provision
Mavrinac Development East Inc.
RECOMMENDED:
THAT report PL13-069 be received; and
THAT Application to remove the Holding (H) provision from the lands
shown as ‘lifting of hold area’ on Figure 1 to Staff report PL13-069 zoned
Business Park Holding Exception Zone (H)BP-3 to permit office buildings
be approved; and
THAT the lifting of hold by-law be presented at a future Council meeting
for enactment.
16. PL13-070 – Zoning By-law Amendment File D14-08-11 pg. 238
Removal of (H) Holding Provision
Mattamy (Aurora) Ltd.
RECOMMENDED:
THAT report PL13-070 be received; and
THAT Application to remove the Holding (H) provision from the lands
shown as ‘lifting of hold area’ on Figure 1 to Staff report PL13-070 zoned
Detached Dwelling Second Density Residential Holding Exception Zone
(H)R2-97, (H)R2-98, (H)R2-99 and Row Dwelling Residential Holding
Exception Zone (H)R6-59 to permit a total of 125 residential units (391
persons equivalent) be approved; and
THAT the lifting of hold by-law be presented at a future Council meeting
for enactment.
17. PL13-071 – Zoning By-law Amendment File D14-13-11 pg. 244
Removal of (H) Holding Provision
York Region Christian Seniors Home Inc.
RECOMMENDED:
THAT report PL13-071 be received; and
General Committee Meeting Agenda
Tuesday, December 3, 2013 Page 9 of 10
THAT Application to remove the Holding (H) provision from the lands
shown as ‘lifting of hold area’ on Figure 1 to Staff report PL13-071 zoned
Third Density Apartment Residential Holding Exception Zone (H) RA3-13
to permit 154 apartment units (277 persons equivalent) be approved; and
THAT the lifting of hold by-law be presented at a future Council meeting
for enactment.
18. PR13-052 – Proposed Changes for the 2014 Aurora Ribfest pg. 250
RECOMMENDED:
THAT report PR13-052 be received; and
THAT Council approve the proposed event format change as detailed by
staff in this report; and
THAT Council direct staff to proceed with securing a headliner band for
the Friday evening and a headliner band for the Saturday evening at
Ribfest 2014; and
THAT Council direct staff to implement a $10.00 per person wristband
admission for both the Friday and Saturday evening headliner
entertainment for Ribfest 2014.
19. Memorandum from the Director of Customer and Legislative pg. 254
Services/Town Clerk
Re: April 30, 2014 Public Planning Meeting
RECOMMENDED:
THAT the memorandum regarding April 30, 2014 Public Planning Meeting
be received; and
THAT the Public Planning meeting be rescheduled to April 23, 2014.
Deferred from General Committee meeting of November 19, 2013 – Item 2
20. CAO13-026 – Service Level Review pg. 255
RECOMMENDED:
THAT report CAO13-026 be received; and
General Committee Meeting Agenda
Tuesday, December 3, 2013 Page 10 of 10
THAT Council defer discussion of the attached Service Inventory and
report prepared by MNP dated November 1, 2013 to the December 3,
2013 General Committee Meeting.
21. CAO13-027 – Service Level Review Workplan pg. 340
RECOMMENDED:
THAT report CAO13-027 be received; and
THAT Council approve the Service Level Review Workplan attached to
report CAO13-027.
22. CFS13-047 – Debt Financing the Joint Operations Centre pg. 348
Construction Project
RECOMMENDED:
THAT report CFS13-047 be received; and
THAT Council authorize the Treasurer to arrange a construction financing
line of credit with Infrastructure Ontario at prevailing interest rates and
terms for an upset limit of the final budget for the Joint Operations Centre
project as approved by Council and as may be adjusted by Council from
time to time prior to or during the construction period; and
THAT the necessary by-law(s) be presented to Council to authorize same;
and
THAT the Mayor and Clerk, or the Treasurer, are authorized to execute
any and all documents and agreements necessary for same, including any
required to arrange for the necessary approvals from York Region; and
THAT the Treasurer is authorized to draw upon the construction financing
line of credit to fund each progress payment made to the general
contractor to be selected by the Town; and
THAT upon completion of the project, and all costs being finalized, that the
Treasurer report back to Council with long term debt financing options and
recommendations to refinance the above construction line of credit.