AGENDA - General Committee - 20130903PUBLIC RELEASE
August 30, 2013
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, September 3, 2013
7 p.m.
Council Chambers
Councillor Ballard in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Chris Kotsopoulos, Representing 33 Longthorpe Court pg. 1
Re: Item 7 – PL13-056 – Request to Remove Trees and Amend
Subdivision Agreement for 33 Longthorpe Court (Lot 71, Registered
Plan 65M-4084)
General Committee Meeting Agenda
Tuesday, September 3, 2013 Page 2 of 8
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Sesquicentennial Ad Hoc Committee Section VI - Item 1 - pg. 84
Economic Development Advisory Committee Section VI - Item 2 - pg. 86
Councillor Thompson, Chair
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, September 3, 2013 Page 3 of 8
AGENDA ITEMS
Deferred from Council meeting of June 25, 2013 – Item 1(11)
1. CLS13-006 – Accessibility Considerations in the Council Chambers pg. 11
RECOMMENDED:
THAT report CLS13-006 be received; and
THAT Council endorse the status quo as accommodations for people with
disabilities are currently provided in the Council Chambers.
Deferred from Council meeting of June 25, 2013 – Item 2(5)
2. AAC13-06 – Accessibility Advisory Committee Report, June 3, 2013 pg. 28
Item 5 – Memorandum from the Accessibility Advisor
Re: Accessibility in Council Chambers
RECOMMENDED:
THAT the Accessibility Advisory Committee make the following comment:
THAT, although none of the options make the current configuration of
the Council Chambers accessible, the platform lift would be the fiscally
responsible option (option #3) which still does not meet the
“accessibility with dignity” intent of the Accessibility for Ontarians with
Disabilities Act (AODA).
3. CAO13-020 – Feasibility of Streaming Sub-Committees Live pg. 33
Via Internet
RECOMMENDED:
THAT report CAO13-020 be received; and
THAT Council NOT pursue live-streaming of Council Advisory Committees via
Internet at this time.
4. CFS13-027 – 2014 Budget Preparation and Draft Council Review pg. 38
Meeting Schedule
RECOMMENDED:
THAT report CFS13-027 be received; and
General Committee Meeting Agenda
Tuesday, September 3, 2013 Page 4 of 8
THAT staff proceed to develop the 2014 operating and capital budgets
following the general principles and directions outlined in Staff Report CFS13-
027; and
THAT the proposed 2014 Budget preparation and Special General Committee
review meetings schedule be received; and
THAT the Town Clerk be directed to formally schedule the Special General
Committee meetings for purposes of Budget Review set out in Attachment #1.
5. IES13-048 – Tender Award – IES2013-74 – Installation of a New pg. 45
Storm Sewer and Water Service Connection at
15277 Yonge Street
RECOMMENDED:
THAT report IES13-048 be received; and
THAT Tender IES2013-74 - Installation of a new storm sewer and water
service connection at 15277 Yonge Street be awarded to Rapid Plumbing Inc.
in the amount of $141,211.50, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
6. PL13-052 – Request for Street Name Approval pg. 49
Condominium Application, File D07-03-00
Westhill Development Company Ltd.
14012, 14020, and 14003 Leslie Street
RECOMMENDED:
THAT report PL13-052 be received; and
THAT the following street names be approved for the proposed private roads
within Draft Plan of Condominium, D07-03-00, Westhill Development
Company Ltd.:
STREET “A” CIVOBEL DRIVE
STREET “B” WESTHILL COURT
General Committee Meeting Agenda
Tuesday, September 3, 2013 Page 5 of 8
7. PL13-056 – Request to Remove Trees and Amend Subdivision pg. 54
Agreement for 33 Longthorpe Court
(Lot 71, Registered Plan 65M-4084)
RECOMMENDED:
THAT report PL13-056 be received; and
THAT Council approve the request for the removal of three trees at 33
Longthorpe Court (Lot 71, Registered Plan 65M-4084), and the creation of an
agreement between the Town and the Owner which shall include a tree
replacement plan as compensation, to be executed prior to the removal of any
trees; and
THAT Council authorize the Mayor and Town Clerk to execute such
Agreement, for the purpose of ensuring compliance with the specific terms of
the tree replacement plan, including any and all documents and ancillary
agreements required to give effect to same.
8. PR13-039 – Third Party Events in Outdoor Town Facilities Policy pg. 60
RECOMMENDED:
THAT report PR13-039 be received; and
THAT Council approve the “Third Party Events in Outdoor Town Facilities”
Policy as presented.
9. PR13-040 – Cultural Master Plan – Ad Hoc Working Group pg. 72
RECOMMENDED:
THAT report PR13-040 be received; and
THAT Council establish an Ad Hoc Working Group to assist with the
completion of the Cultural Master Plan; and
THAT the Ad Hoc Working Group consist of representatives from the Parks
and Recreation Services Department, CAO’s Department, Planning
Department, the Mayor, Aurora Cultural Centre, Chamber of Commerce,
Theatre Aurora, Aurora Historical Society, Sport Aurora, York Region Arts
Council and the Library Board; and
THAT the Terms of Reference for the Ad Hoc Working Group, attached as
Appendix 1, be approved.
General Committee Meeting Agenda
Tuesday, September 3, 2013 Page 6 of 8
10. PR13-042 – Increase in Purchase Order for Architectural Services for pg. 77
Renovations to the Aurora Family Leisure Complex (AFLC)
RECOMMENDED:
THAT report PR13-042 be received; and
THAT the Purchase Order for CS&P Architects be increased by $173,019.28
to a value of $453,019.28.
11. PR13-043 – Results of the Expression of Interest for an All Season, pg. 80
Multi-Use Tennis Facility
RECOMMENDED:
THAT report PR13-043 be received; and
THAT Council direct staff to develop a Terms of reference for a Request for
Proposal (RFP); and
THAT the RFP be forwarded to the proponents who submitted an Expression
of Interest (EOI); and
THAT staff report back to Council with the evaluated results.
12. Memorandum from the Chief Administrative Officer pg. 83
Re: Proposed Workshop: Service Level Review
RECOMMENDED:
THAT the memorandum regarding Proposed Workshop: Service Level
Review be received; and
THAT Council approve a Special General Committee Meeting for a Service
Level Review workshop to be held Monday, September 30, 2013 from 6 p.m.
to 9 p.m.
General Committee Meeting Agenda
Tuesday, September 3, 2013 Page 7 of 8
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. SAC13-12 – Sesquicentennial Ad Hoc Committee Report pg. 84
August 15, 2013
RECOMMENDED:
THAT report SAC13-12 be received; and
THAT Council adopt the following Sesquicentennial Ad Hoc Committee
recommendations from the meeting of August 15, 2013:
1. September 21 Event Planning – Discussion
THAT the Special Events Coordinator move forward with confirming the
entertainment and additional activities as outlined in the proposed stage
schedule as discussed, and to proceed with the alternative options as
discussed, if required; and
THAT the Special Events Coordinator provide a response to the request
received from Mr. Ranji Singh, President, Ranji Singh Foundation, in his letter
dated August 14, 2013 as discussed; and
THAT the Special Events Coordinator be directed to develop the outdoor
signage and text promoting and marketing of the Cultural Event at the Town
of Aurora’s Ribfest as discussed; and
THAT the Special Events Coordinator proceed with the promotion of the
September 21 Event as discussed.
2. Promotions of Aurora 150 – Discussion
THAT the Special Events Coordinator proceed with the confirmation of the
advertisement as discussed; and
THAT the size of the advertisement be increased as discussed; and
THAT Alison Collins-Mrakas follow up with the contacts at RBC regarding the
sale of the Aurora 150 pins on behalf of the Committee as an additional
distribution channel, and also to benefit their Special Olympics endeavours.
2. EDAC13 -07 – Economic Development Advisory Committee Report pg. 86
August 22, 2013
RECOMMENDED:
THAT report EDAC13-07 be received; and
General Committee Meeting Agenda
Tuesday, September 3, 2013 Page 8 of 8
THAT Council adopt the following Economic Development Advisory
Committee recommendation from the meeting of August 22, 2013:
1. Program to Recognize Business Longevity During Aurora’s 150 –
Discussion
THAT the Manager of Long Range and Strategic Planning be directed to
provide a memorandum to the Council meeting of September 10, 2013
requesting the implementation of a communication plan related to the
recognition of long standing businesses in Aurora as described in the
memorandum from Councillor Michael Thompson, dated August 22, 2013.