AGENDA - General Committee - 20130917PUBLIC RELEASE
September 13, 2013
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, September 17, 2013
7 p.m.
Council Chambers
Councillor Pirri in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Morley Shayuk, Artist pg. 1 pg. 1
Re: Public Art Proposal for Aurora Town Hall
General Committee Meeting Agenda
Tuesday, September 17, 2013 Page 2 of 8
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Sesquicentennial Ad Hoc Committee Section VI - Item 1 - pg. 105
Environmental Advisory Committee Section VI - Item 2 - pg. 106
Councillor Pirri, Chair
Accessibility Advisory Committee Section VI - Item 3 - pg. 108
Councillor Gaertner, Council Representative
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, September 17, 2013 Page 3 of 8
AGENDA ITEMS
1. Memorandum from the Director of Planning and Development Services pg. 2
Re: Additional Information, Report No. PL13-056, Request to Remove
Trees and Amend Subdivision Agreement for 33 Longthorpe Court
(Lot 71, Registered Plan 65M-4084)
RECOMMENDED:
THAT the memorandum from the Director of Planning and Development
Services regarding Additional Information, Report No. PL13-056, Request to
Remove Trees and Amend Subdivision Agreement for 33 Longthorpe Court
(Lot 71, Registered Plan 65M-4084) be received for information.
Deferred from Council meeting of September 3, 2013 – Item 7
2. PL13-056 – Request to Remove Trees and Amend Subdivision pg. 6
Agreement for 33 Longthorpe Court
(Lot 71, Registered Plan 65M-4084)
RECOMMENDED:
THAT report PL13-056 be received; and
THAT Council approve the request for the removal of three trees at 33
Longthorpe Court (Lot 71, Registered Plan 65M-4084), and the creation of an
agreement between the Town and the Owner which shall include a tree
replacement plan as compensation, to be executed prior to the removal of any
trees; and
THAT Council authorize the Mayor and Town Clerk to execute such
Agreement, for the purpose of ensuring compliance with the specific terms of
the tree replacement plan, including any and all documents and ancillary
agreements required to give effect to same.
3. CFS13-028 – Award of Contract for Microsoft Software Licensing pg. 13
RFP CFS2013-77
RECOMMENDED:
THAT report CFS13-028 be received; and
THAT the three year Large Account Reseller contract for the Microsoft
Software Licensing be awarded to Acrodex Inc. on a unit price basis,
estimated at $77,100.00 per year, excluding taxes; and
General Committee Meeting Agenda
Tuesday, September 17, 2013 Page 4 of 8
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
4. CFS13-033 – Divisional Report – Ongoing IT Initiatives pg. 17
RECOMMENDED:
THAT report CFS13-033 be received for information.
5. PL13-053 – Planning Applications Status List pg. 22
RECOMMENDED:
THAT report PL13-053 be received for information.
6. PL13-055 – Application to Amend the Zoning By-law and Site Plan pg. 42
Approval
2101154 Ontario Inc.
Files: D14-11-12 and D11-09-12
32 Wellington Street East
RECOMMENDED:
THAT report PL13-055 be received; and
THAT Application to Amend the Zoning By-law File: D14-11-12 (2101154
Ontario Inc.) be approved, to rezone the subject lands from “Central
Commercial (C2-17) Exception Zone” to “Central Commercial (C2-XX)
Exception Zone” to permit 24 residential apartment units; and
THAT Site Plan Application File D11-09-12 (2101154 Ontario Inc.) be
approved to permit the development of the subject lands for the
development of 24 residential apartment units; and
THAT a total of 24 units (43 persons equivalent) of water and sewage
capacity be allocated to the subject proposal; and
THAT the implementing zoning by-law amendment be presented at a
future Council meeting for enactment; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda
Tuesday, September 17, 2013 Page 5 of 8
7. PR13-041 – Sports Hall of Fame pg. 61
RECOMMENDED:
THAT report PR13-041 be received; and
THAT Council approve an interim location for the Sports Hall of Fame on
the upper floor of Town Hall, adjacent to the elevator; and
THAT Council approve a Gold Sponsorship of $3,000.00 in support of the
Sports Hall of Fame Induction Dinner.
8. PR13-044 – Replacement of License Agreement for Hydro Corridor pg. 66
Lands in and around the Queen’s Diamond Jubilee Park
RECOMMENDED:
THAT report PR13-044 be received; and
THAT Council authorize the termination of Hydro One License Agreement
(Aurora #632.1-507) dated March 3, 1998; and
THAT Council authorize the Director of Parks and Recreation Services to
execute a new License Agreement with Her Majesty the Queen in the
Right of Ontario as represented by The Minister of Infrastructure for a
portion of hydro corridor lands within the Queen’s Diamond Jubilee Park,
including any and all documents and ancillary agreements required to give
effect to same; and
THAT Council authorize the Director of Parks & Recreation Services to
renew the License Agreement on an ongoing basis, provided that the
License Agreement remains on the same terms, with the Director of Parks
& Recreation Services being authorized to execute the necessary renewal
agreements, including any and all documents and ancillary agreements
required to give effect to same.
9. BBS13-009 – Proposed By-law respecting Boulevard Maintenance pg. 75
RECOMMENDED:
THAT report BBS13-009 be received; and
General Committee Meeting Agenda
Tuesday, September 17, 2013 Page 6 of 8
THAT Council direct staff to bring forward an amended Clean Yards By -
law to include provisions requiring private property owners to maintain and
care for boulevards adjacent to their own property including cost recovery
provisions should the property owners fail to comply with the By-law and
the Town undertakes to do the work.
10. BBS13-010 – Accessibility Transportation for Aurora Residents pg. 79
RECOMMENDED:
THAT report BBS13-010 be received for information.
11. BBS13-011 – Town Hall Renovation Project – Additional Information pg. 85
RECOMMENDED:
THAT report BBS13-011 be received for information.
12. CAO13-021 – Human Resources – Northern 6 Municipalities Benefits pg. 94
Review
RECOMMENDED
THAT report CAO13-021 be received; and
THAT following appropriate consultation/notices, the Town participate in
the York Region Umbrella Plan for group benefits; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents a nd ancillary agreements
required to give effect to same.
13. CAO13-022 – Facility Projects Status Report pg. 98
RECOMMENDED
THAT report CAO13-022 be received for information.
General Committee Meeting Agenda
Tuesday, September 17, 2013 Page 7 of 8
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. SAC13-13 – Sesquicentennial Ad Hoc Committee Report pg. 105
September 4, 2013
RECOMMENDED:
THAT report SAC13-13 be received for information.
2. EAC13-08 – Environmental Advisory Committee Report pg. 106
September 5, 2013
RECOMMENDED:
THAT report EAC13-08 be received; and
THAT Council adopt the following recommendations from the Environmental
Advisory Committee meeting of September 5, 2013:
1. Memorandum from the Manager of Environmental Initiatives
Re: Environmental Business Award
THAT staff prepare a more detailed award package for consideration at an
upcoming EAC meeting.
2. Memorandum from Mayor Dawe
Re: Correspondence from Ms Shandroski – Outdoor Burning Pits
THAT this item be referred to By-law Services.
3. AAC13-07 – Accessibility Advisory Committee Report pg. 108
September 11, 2013
RECOMMENDED:
THAT report AAC13-07 be received; and
THAT Council adopt the following recommendations from the Accessibility
Advisory Committee meeting of September 11, 2013:
1. Memorandum from the Accessibility Advisor
Re: Town Hall First Floor Renovations
General Committee Meeting Agenda
Tuesday, September 17, 2013 Page 8 of 8
THAT consideration be given to modifying the door to Meeting Room #119
to swing inward rather than outward; and
THAT the accessible parking, along with the grading of the interlocking
brick, not pose any accessibility issues, challenges or physical barriers;
and
THAT access be barrier-free.
2. Memorandum from the Planner
Re: Application for Site Plan Approval (Submission #1)
115-135 Industrial Parkway North (Aurora Family Leisure Complex)
Concession 1, Part of Lots 81-85, Plan 246, Part of Lots 87, 88 and 103
65R-3800, Parts 7-10, 65R-4573, Part 3
File No.: D11-07-13
THAT consideration be given to modifying the exterior door at the “Exit
Only” staircase No. X to swing inward, rather than outward, in order to not
impact users on the sidewalk and accessible parking in the vicinity; and
THAT one squash court be made accessible; and
THAT the lower level viewing area for the arena have an accessible
seating area; and
THAT Council consider including two additional accessible parking spaces
in the east section of the short-term parking area, closest to the main
entrance door.