AGENDA - General Committee - 20130618PUBLIC RELEASE
June 14, 2013
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, June 18, 2013
7 p.m.
Council Chambers
Councillor Ballard in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) John Hazlewood, representing FairHospitalParkingCharges.org pg. 1
Re: Fair Hospital Parking at Ontario Hospitals
(b) Dan Elliott, Director of Corporate and Financial Services/Treasurer pg. 13
Re: Item 15 – CFS13-020 – Ten Year Capital Investment Plan and
Asset Replacement Reserve Funds Strategy
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 2 of 13
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Accessibility Advisory Committee Section VI - Item 1 - pg. 201
Councillor Gaertner, Council Representative
Environmental Advisory Committee Section VI - Item 2 - pg. 203
Councillor Pirri, Chair
Heritage Advisory Committee Section VI - Item 3 - pg. 205
Councillor Abel, Chair
Sesquicentennial Ad Hoc Committee Section VI - Item 4 - pg. 208
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session to consider:
1. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board; Re: PL13-042 – Appeals to
the Ontario Municipal Board (OMB) related to the Town of Aurora Official
Plan (2010) – Status Update No. 3
2. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: PL13-043 – Offer to Purchase for 9-10 Scanlon Court
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 3 of 13
AGENDA ITEMS
1. PL13-039 – Application to Amend the Zoning By-law and Site Plan pg. 14
Approval
2283986 Ontario Ltd. (Carom Management Inc.)
15255 Leslie Street and 1540 Wellington Street East
Northeast corner of Leslie Street and Wellington Street East
Files: D14-17-03 and D11-02-13
RECOMMENDED:
THAT report PL13-039 be received; and
THAT Application to Amend the Zoning By-law File: D14-17-03 (Carom
Management Inc.) be approved to rezone a portion of the subject lands
from Rural Residential “RR” zone to Service Commercial ‘C3’ Exception
Zone to permit a gasoline bar, convenience Store and car Wash uses; and
THAT the implementing zoning by-law amendment be presented at a
future Council meeting for enactment; and
THAT Site Plan Application File D11-02-13 (Carom Management Inc.) be
approved to permit the development of the subject lands for the
development of a gasoline Bar, convenience store with a car wash, an
automobile service station and a multi-tenant commercial unit building;
and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
2. PL13-041 – Request for Street Name Approval for the following 2C pg. 31
Draft Plans of Subdivision:
St. John’s Road Development/Metrus (Aurora) Inc.
File D12-01-12
Mattamy (Aurora) Limited
File D12-02-11
Shimvest Investments Limited
File D12-02-12
TACC Developments (Aurora) Inc.
File D12-03-11
Brookfield Homes (Ontario) Ltd.
File D12-04-11
RECOMMENDED:
THAT report PL13-041 be received; and
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 4 of 13
THAT the following street names be approved for the proposed public
roads within the 2C (West) Community as follows:
• Draft Plan of Subdivision, St. John’s Road Development/Metrus
(Aurora) Inc., D12-01-12
STREET “A” HARTWELL WAY
STREET “B” JOSEPH HARTMAN CRESCENT
STREET “C” (N of Hartwell) STUBBS STREET
STREET “C” (S of Hartwell) CRANE STREET
STREET “D” READ STREET
• Draft Plan of Subdivision, Mattamy (Aurora) Limited, D12-02-11
STREET “A” ALEX BRODIE DRIVE
STREET “B” CLIFFORD DALTON DRIVE
STREET “C” THOMAS PHILLIPS DRIVE
STREET “D” DEGRAAF CRESCENT
STREET “E” MAJOR CRESCENT
STREET “F” NOVAN CRESCENT
STREET “G” BABER CRESCENT
STREET “H” CROCKART LANE
STREET “I” PAYNE CRESCENT
STREET “J” MINLOW WAY
STREET “K” STOCKS LANE
STREET “L” BUCKLE CRESCENT
STREET “M” HUTT CRESCENT
STREET “N” PEASE COURT
STREET “O” GITTINS COURT
• Draft Plan of Subdivision, Shimvest Investments Limited, D12-02-12
STREET “A” HOLLADAY DRIVE
STREET “B” CONKLIN CRESCENT
STREET “C” STARKWEATHER STREET
STREET “D” SCRIVENER DRIVE
STREET “E” MILLIKEN DRIVE
STREET “F” DUGGAN STREET
STREET “G” PROUD COURT
STREET “H” BADGEROW WAY
• Draft Plan of Subdivision, TACC Developments (Aurora) Inc., D12-
03-11
STREET “A” CHOUINARD WAY
STREET “B” MOWDER DRIVE
STREET “C” WILLIAM GRAHAM DRIVE
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 5 of 13
STREET “D” ROY HARPER AVENUE
STREET “E” RUSSELL PARKER CRESCENT
STREET “F” ROTHWELL STREET
STREET “G” KASHANI COURT
STREET “H” BOLAND COURT
STREET “I” GOWER DRIVE
STREET “J” FOLLIOT STREET
STREET “K” CONSTABLE STREET
STREET “L” HANCOCK STREET
STREET “M” BOLSBY COURT
STREET “N” HOMER CRESCENT
STREET “O” MCKEE COURT
• Draft Plan of Subdivision, Brookfield Homes (Ontario) Limited, D12-
04-11
STREET “A” WILLIAM GRAHAM DRIVE
STREET “B” HARTWELL WAY
STREET “C” KASHANI COURT
STREET “D” BOLAND COURT
STREET “E” ROTH STREET
STREET “F” COBB STREET
STREET “G” READ STREET
STREET “H” PETER MILLER STREET
STREET “I” CRANE STREET
STREET “J” RADIAL DRIVE
STREET “K” CAPREOL AVENUE
STREET “L” DURBLEE AVENUE
STREET “M” SPARKS STREET
LANE “A”/“B” TOWNS LANE
3. PL13-044 – Bell Canada Wireless Telecommunication Tower pg. 45
14820 Bathurst Street, Township of King
RECOMMENDED:
THAT report PL13-044 be received; and
THAT Planning and Development Services be directed to revise the Town
of Aurora Telecommunication Tower/Antenna Facilities Protocol dated
October 25, 2011 to incorporate the Federation of Canadian Municipalities
(FCM) and Canadian Wireless Communications Association (CWTA) joint
protocol template; and
THAT the Town of Aurora advise Industry Canada that the Town has
considered the FCM and CWTA joint protocol template and request
Industry Canada to amend their Client Procedures Circular (CPC) 2-0-03,
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 6 of 13
Issue 4, to reflect the local consultation requirements contained in the joint
FCM and CWTA protocol; and
THAT Staff work with adjacent municipalities to develop a protocol for
telecommunication towers in abutting Municipalities.
4. Extracts from Council Meeting 13-17 of Tuesday, June 11, 2013 and pg. 86
Council Meeting 12-23 of Tuesday, August 14, 2012 and Report
PL12-001 – Delegation Authority for Minor Development Agreements
RECOMMENDED:
THAT the Council meeting extracts and report PL12-001 be received; and
THAT Council provide direction.
5. PR13-030 – License Agreement with Conseil Scolaire de District pg. 91
Catholique Centre-Sud
RECOMMENDED:
THAT report PR13-030 be received; and
THAT Council approve a License Agreement between the Town of Aurora
and the Conseil Scolaire de District Catholique Centre-Sud for the
Renaissance French Catholic High School Sport Playing Field at 700
Bloomington Side Road in the Town of Aurora; and
THAT Council authorize the Director of Parks & Recreation Services to
renew both License Agreements on an ongoing annual basis, provided
that the Agreement remain the same, with the Director of Parks and
Recreation Services being authorized to execute the necessary renewal
Agreements, including any and all documents and ancillary agreements
required to give effect to same.
6. PR13-031 – Tender PRS2013-66 – Emerald Ash Borer (EAB) Treatment pg. 95
RECOMMENDED:
THAT report PR13-031 be received; and
THAT Tender PRS2013-66 – Emerald Ash Borer (EAB) Treatment be
awarded to Green Lawn Limited in the amount of $95,175.00, excluding
taxes; and
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 7 of 13
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same; and
THAT the Director of Parks and Recreation Services be granted the
authority to extend the contract for years 2 to 4, subject to satisfactory
performance of the contractor.
7. PR13-034 – Future Uses of Library Square pg. 100
RECOMMENDED:
THAT report PR13-034 be received; and
THAT Council direct staff to prepare a report authorizing the capital and
operating implication of the two options: 1) Demolition of 52 and 56
Victoria Street and construct a multi-use community facility, and 2)
Demolition of 52 and 56 Victoria Street and construct a parking lot and
urban square; and
THAT this information be provided in time for consideration in the 2014
Budget.
8. CAO13-016 – Hillary-McIntyre Park pg. 111
RECOMMENDED:
THAT report CAO13-016 be received; and
THAT Council authorize staff to retain the required consultant(s) to
complete the Hillary-McIntyre Park Feasibility Study, based on the key
elements set out within the comments section of this report; and
THAT such retainer shall not exceed $25,000 with funding being from the
Operating Contingency account.
9. CAO13-017 – Facility Projects Status Report pg. 121
RECOMMENDED:
THAT report CAO13-017 be received for information.
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 8 of 13
10. CAO13-018 – Job Evaluation Process and Compensation Review pg. 128
RECOMMENDED:
THAT report CAO13-018 be received; and
THAT Council approve updated Policy #07 – Salary Administration Policy and
Guidelines for non-union permanent full-time staff as recommended in this
report in Attachment #1.
11. CLS13-006 – Accessibility Considerations in the Council Chambers pg. 141
RECOMMENDED:
THAT report CLS13-006 be received; and
THAT Council endorse the status quo as accommodations for people with
disabilities are currently provided in the Council Chambers.
12. CLS13-019 – Request for Sole Source/Single Source Purchase for pg. 157
Phase 3 – Records and Document Management Plan
RECOMMENDED:
THAT report CLS13-019 be received; and
THAT Records + Information Management Services Inc. (RIM) be retained to
complete Phase 3 of the Records and Document Management Plan (the
Plan) as attached in the amount of $46,900 plus taxes as a sole source/single
source purchase as provided for within the Procurement By-Law.
13. IES13-038 – Award of Tender IES2013-58 – New Sidewalk pg. 167
Construction on Earl Stewart Drive, from St. John’s
Sideroad to Pedersen Drive
RECOMMENDED:
THAT report IES13-038 be received; and
THAT Tender IES2013-58 – New Sidewalk Construction Earl Stewart
Drive, from St. John’s Sideroad to Pedersen Drive, be awarded to Aloia
Bros. Concrete Contractors Ltd. in the amount of $115,929.00, excluding
taxes; and
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 9 of 13
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
14. Memorandum from the Director of Customer and Legislative pg. 172
Services/Town Clerk
Re: Additional Information to Report CLS13-010 – Audio Recording of
Closed Session Meetings
RECOMMENDED:
THAT the memorandum regarding Additional Information to Report CLS13-
010 – Audio Recording of Closed Session Meetings be received for
information.
15. CFS13-020 – Ten Year Capital Investment Plan and Asset pg. 185
Replacement Reserve Funds Strategy
RECOMMENDED:
THAT report CFS13-020 be received; and
THAT report CFS13-020, together with the following recommendations, be
forwarded to the Council meeting of July 16, 2013 for consideration:
THAT Council endorse the attached 2013 Ten Year Capital
Investment Plan as a planning guide to future capital investments in
community and corporate assets with all future projects remaining
unapproved and subject to annual budget funding commitment
approval; and
THAT Council endorse the four strategies for Asset Sustainability
as outlined in report CFS13-020, and that these strategies be
reviewed each year in conjunction with the Ten Year Capital
Investment Plan; and
THAT Council approve the revised Reserve Fund structure and
balances redistribution for asset sustainability as set out in Table 6
of report CFS13-020; and
THAT Council approve the rationalization of stabilization type
reserves by formalizing the revised reserves as set out in Table 7 of
report CFS13-020; and
THAT staff bring forward a separate report to formalize the
necessary reserve fund bylaws for approval.
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 10 of 13
16. Extract from Southeast Old Aurora Heritage Conservation District pg. 200
Study Area Sub-Committee Meeting Held Tuesday, May 7, 2013
RECOMMENDED:
THAT the Extract from Southeast Old Aurora Heritage Conservation District
Study Area Sub-Committee Meeting Held Tuesday, May 7, 2013 be received
for information.
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. AAC13-06 – Accessibility Advisory Committee Report pg. 201
June 3, 2013
RECOMMENDED:
THAT report AAC13-06 be received; and
THAT Council adopt the following Accessibility Advisory Committee
recommendation from the meeting of June 3, 2013:
4. Correspondence from the Community Legal Clinic of York Region
Re: Accessibility Advisory Committee Delegation re Mobility Maze
THAT, due to the time sensitive nature of this matter, the fees for renting the
Aurora Community Centre for the Mobility Maze event on June 5, which is
being held in conjunction with National Access Awareness Week, be paid for,
for this one event, from the Accessibility Committee budget in the amount of
$292.
5. Memorandum from the Accessibility Advisor
Re: Accessibility in Council Chambers
THAT the Accessibility Advisory Committee make the following comment:
THAT, although none of the options make the current configuration of
the Council Chambers accessible, the platform lift would be the fiscally
responsible option (option #3) which still does not meet the
“accessibility with dignity” intent of the Accessibility for Ontarians with
Disabilities Act (AODA).
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 11 of 13
2. EAC13-07 – Environmental Advisory Committee Report pg. 203
June 6, 2013
RECOMMENDED:
THAT report EAC13-07 be received; and
THAT Council adopt the following Environmental Advisory Committee
recommendation from the meeting of June 6, 2013:
2. Memorandum from the Manager of Environmental Initiatives
Re: Environmental Advisory Committee (EAC) Initiatives for the
Upcoming Year
THAT Council endorse the Environmental Advisory Committee working
toward a Community Environmental Action Plan; and
THAT Parks and Recreation staff be requested to spray three patches of
invasive Phragmites in the Wildlife Park with Roundup as soon as possible.
NEW BUSINESS
THAT the Town ensure there is no public access through the stormwater
pond gate on Ivy Jay Crescent which would involve sealing the gap between
the gate and the chain-link fence; and
THAT signage be posted on the gate advising of the Wildlife Park and future
access points to the area.
3. HAC13-06 – Heritage Advisory Committee Report pg. 205
June 10, 2013
RECOMMENDED:
THAT report HAC13-06 be received; and
THAT Council adopt the following Heritage Advisory Committee
recommendations from the meeting of June 10, 2013:
1. HAC13-014 – Demolition Permit Application of a Property Listed on the
Aurora Register of Properties of Cultural Heritage Value
or Interest, 67 Tyler Street
THAT Council support the Demolition Permit Application for the property
located at 67 Tyler Street; and
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 12 of 13
THAT the property located at 67 Tyler Street be removed from the Aurora
Register of Properties of Cultural Heritage Value or Interest subsequent to
demolition; and
THAT the property owner work with the Program Manager, Heritage
Planning in order to ensure any proposed new structures are
complementary to the heritage character of the area; and
THAT the homeowner do everything possible to preserve the trees on the
property; and
THAT any proposed new structures constructed on the subject property
reflect traditional architectural styles which are found in the Town of
Aurora.
2. HAC13-016 – Designation of the Coltham Farmhouse, Listed on the
Aurora Register of Properties of Cultural Heritage Value
or Interest
THAT there is no objection to the relocation and restoration of the Coltham
Farmhouse; and
THAT the building known as the Coltham Farmhouse, currently located at
1335 St. John’s Sideroad, be designated under Part IV of the Ontario
Heritage Act.
3. Memorandum from the Program Manager, Heritage Planning
Re: Heritage Awards Ceremony, February 2014
THAT staff report back with an event plan for the February 2014 Heritage
Awards Ceremony at the Heritage Advisory Committee meeting of September
9, 2013.
4. SAC13 -10 – Sesquicentennial Ad Hoc Committee Report pg. 208
June 12, 2013
RECOMMENDED:
THAT report SAC13-10 be received; and
THAT Council adopt the following Sesquicentennial Ad Hoc Committee
recommendations from the meeting of June 12, 2013:
1. Canada Day Weekend – Event Planning Update and Discussion
THAT the Special Events Coordinator address the issue of volunteers needed
for the various events; and
General Committee Meeting Agenda
Tuesday, June 18, 2013 Page 13 of 13
THAT the Special Events Coordinator be directed to follow up with Jamie
Macdonald to secure the Instagram Photo Booth and to come to a resolution
prior to June 18, 2013 with respect to the cost and sourcing alternatives; and
THAT the Special Events Coordinator be directed to order wrist bands, beach
balls and glow-in-the-dark sticks for the Much Music Video Dance Party event.
2. Considerations for Additional Promotional Activities for the Canada Day
Weekend to be Offered at Lambert Willson and Town Parks - Discussion
THAT the Special Events Coordinator be directed to investigate and pursue
scheduling an Antique and Classic Car Show for Lambert Willson Park; and
THAT the Special Events Coordinator be directed to replace the quarter- page
advertisements in The Auroran newspaper and run additional half-page
advertisements regarding the Canada Day weekend for June 19, 2013 and
June 26, 2013, and add half-page advertisements in The Banner for June 23,
2013 and June 27, 2013; and
THAT the Special Events Coordinator provide a rough draft of the content of
the newspaper advertisement for Committee’s review to be forwarded to the
Manager of Corporate Communications for final approval and submission.
3. Promotion and Sales of Aurora 150 Pins - Discussion
THAT the Special Events Coordinator be directed to follow up with David
Veitch, President of the White Heather Pipes and Drums band, for the
purpose of selling the Aurora 150 pins.