AGENDA - General Committee - 20130521PUBLIC RELEASE
May 17, 2013
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, May 21, 2013
7 p.m.
Council Chambers
Councillor Gaertner in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Don Iafrate, Associate, Senior Architect, Onespace Architecture + pg. 1
Interior Design
Re: Item 13 – IES13-031 – Joint Operations Centre Status and
Snow Disposal Site Consideration
General Committee Meeting Agenda
Tuesday, May 21, 2013 Page 2 of 11
(b) Ilmar Simanovskis, Director of Infrastructure and Environmental pg. 2
Services, Town of Aurora
Re: Item 12 – IES13-030 – Master Transportation Operations Study
Update – Recommendations of Study
(Delegation is requesting a minimum of ten minutes.)
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Environmental Advisory Committee Section VI - Item 1 - pg. 282
Councillor Pirri, Chair
Economic Development Advisory Committee Section VI - Item 2 - pg. 284
Councillor Thompson, Chair
Heritage Advisory Committee Section VI - Item 3 - pg. 285
Councillor Abel, Chair
Sesquicentennial Ad Hoc Committee Section VI - Item 4 - pg. 289
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session to consider:
1. Labour relations or employee negotiations; Re: CAO13-013 – Job
Evaluation Process and Compensation Review
2. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: IES13-034 – Land Acquisition for Sidewalk Construction
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, May 21, 2013 Page 3 of 11
AGENDA ITEMS
Deferred from General Committee meeting of May 7, 2013 – Item 1
1. CLS13-011 – Procurement By-law pg. 3
RECOMMENDED:
THAT By-law Number 5500-13 (the new Procurement By-law) be enacted;
and
THAT By-law Number 4621-04.F be rescinded; and
THAT Town Administration Procedure No. 50 be rescinded; and
THAT Town staff in the Purchasing Division be directed to update the current
purchasing procedures to include updates from the new Procurement By-law.
Referred from Council meeting of May 14, 2013 for Reconsideration – New Business
2. PR13-008 – Aurora Historical Collection pg. 71
RECOMMENDED:
THAT Council provide direction.
3. CAO13-014 – Facility Projects Status Report pg. 145
RECOMMENDED:
THAT report CAO13-014 be received for information.
4. CLS13-010 – Audio Recording of Closed Session Meetings pg. 152
RECOMMENDED:
THAT report CLS13-010 be received; and
THAT closed session Council and General Committee meetings not be audio
recorded.
General Committee Meeting Agenda
Tuesday, May 21, 2013 Page 4 of 11
5. CLS13-013 – Community Ramp Project pg. 157
RECOMMENDED:
THAT report CLS13-013 be received for information.
6. CLS13-014 – Freedom of Information Request Fees pg. 165
RECOMMENDED:
THAT report CLS13-014 be received for information.
7. IES13-025 – Award of Tender IES2013-51 – For the Rehabilitation of pg. 168
the Haida Drive and McDonald Drive Culverts in the
Town of Aurora
RECOMMENDED:
THAT report IES13-025 be received; and
THAT Tender IES2013-51 – for the supply of all labour, material, and
equipment necessary for the rehabilitation of the Haida Drive and McDonald
Drive Culverts in The Town of Aurora, be awarded to Titanium Contracting
Inc. in the amount of $249,751.60 excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
8. IES13-026 – Award of Tender IES2013-13 – For the Remediation and pg. 176
Maintenance of Existing Stormwater Management
Facilities C2 and WC3 in the Town of Aurora
RECOMMENDED:
THAT report IES13-026 be received; and
THAT Tender IES2013-13 – for the supply of all labour, material, and
equipment necessary for the remediation and maintenance of existing
stormwater management facilities C2 and WC3 within the Town of Aurora be
awarded to Hawkins Contracting Services Limited in the amount of $242,825,
excluding taxes; and
General Committee Meeting Agenda
Tuesday, May 21, 2013 Page 5 of 11
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
9. IES13-027 – Award of Tender IES2013-11 – For Hot Mix Asphalt pg. 182
Repairs/Restorations at Various Locations in the
Town of Aurora
RECOMMENDED:
THAT report IES13-027 be received; and
THAT Tender IES2013-11 – for the supply of all labour, materials and
equipment necessary for hot mix asphalt repairs/restorations at various streets
within the Town of Aurora, for one year ending December 31, 2013 (with the
option to renew for an additional two, one-year periods), be awarded to Bond
Paving & Construction Inc. at the unit prices tendered not to exceed $100,000,
excluding taxes; and
THAT Council authorize the Director to renew Tender IES2013-11 for an
additional two, one-year periods, pending an annual analysis and satisfactory
performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
10. IES13-028 – Award of Tender IES2013-33 – Reconstruction of the pg. 187
Aurora Family Leisure Complex Parking Lot
RECOMMENDED:
THAT report IES13-028 be received; and
THAT Tender IES2013-33 – Reconstruction of the Aurora Family Leisure
Complex Parking Lot, be awarded to C. Valley Paving Ltd. in the amount of
$319,425.00 excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda
Tuesday, May 21, 2013 Page 6 of 11
11. IES13-029 – Award of Tender IES2013-32 – Repaving of the Parking pg. 194
Lot at Fire Hall 4-3 and Retaining Wall Reconstruction
and Rear Access Laneway Reconstruction at the Aurora
Community Centre
RECOMMENDED:
THAT report IES13-029 be received; and
THAT Tender IES2013-32 – Repaving of the Parking Lot at Fire Hall 4-3 and
Retaining Wall Reconstruction and Rear Access Laneway Reconstruction at
the Aurora Community Centre, be awarded to Melrose Paving Co. Ltd. in the
amount of $282,926.95 excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
12. IES13-030 – Master Transportation Operations Study Update – pg. 201
Recommendations of Study
RECOMMENDED:
THAT report IES13-030 be received; and
THAT Council receive the Master Transportation Operations Study Update;
and
THAT a copy of this report be forwarded to the Clerk of York Region.
13. IES13-031 – Joint Operations Centre Status and Snow Disposal pg. 224
Site Consideration
RECOMMENDED:
THAT report IES13-031 be received; and
THAT Council endorse the configuration of the Joint Operations Centre; and
THAT Capital project 34211 – Snow Storage Site be approved for
construction as part of site development of the Joint Operations Centre.
General Committee Meeting Agenda
Tuesday, May 21, 2013 Page 7 of 11
14. IES13-032 – RFP IES2013-48 – Heating Ventilation and Air pg. 230
Conditioning (HVAC) Mechanical Services Contract for
Town of Aurora Facilities
RECOMMENDED:
THAT report IES13-032 be received; and
THAT Request for Proposal IES2013-48 for HVAC Mechanical Services
Contract for Town of Aurora Facilities be awarded to Norline Plumbing and
Mechanical Limited at the bid price of $85,516.00 for 2013 excluding taxes;
and
THAT Council authorize the Director to renew RFP IES2013-48 for an
additional four, one-year periods, pending an annual analysis and satisfactory
performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the Form of
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
15. IES13-033 – Authorization to Proceed with Tendering of Cousins pg. 234
Drive Pedestrian Crossing
RECOMMENDED:
THAT report IES13-033 be received; and
THAT Council approve entering into a Licencing agreement with Metrolinx for
access to the rail corridor for the purpose of constructing and maintaining a
pedestrian crossing; and
THAT Council authorize staff to proceed with tendering of the Pedestrian Rail
Crossing at Cousins Drive; and
THAT the Mayor and Town Clerk be authorized to execute the Form of
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
16. PL13-034 – Planning Applications Status List pg. 241
RECOMMENDED:
THAT report PL13-034 be received for information.
General Committee Meeting Agenda
Tuesday, May 21, 2013 Page 8 of 11
17. PL13-035 – Application for Exemption from Part Lot Control pg. 261
Daniels LR Corporation
Plan 65M-4309, Lots 1-10
File Number: D12-PLC-01-13
RECOMMENDED:
THAT report PL13-035 be received; and
THAT Council approve Application for Exemption from Part Lot Control
submitted by Daniels LR Corporation to divide Lots 1-10 on Plan 65M-4309
into 20 separate lots for semi-detached dwelling units; and
THAT Council enact the Part Lot Control Exemption By-law.
18. PL13-038 – Simplified Development Agreement pg. 267
Gavin and Kathryn Newell
34 and 38 Berczy Street, Part of Lots 7-10, Plan 68
File Number: D13-04(A-G)-12
RECOMMENDED:
THAT report PL13-038 be received; and
THAT the Mayor and Town Clerk be authorized to execute the simplified
development agreement, including any and all documents and ancillary
agreements required to give effect to same.
19. PR13-024 – Copland and Summit Parks Lighting and Electrical Work pg. 274
RECOMMENDED:
THAT report PR13-024 be received; and
THAT Tender PRS2013-03 – Copland and Summit Parks Lighting and
Electrical Work be awarded to Wayne Electric Co. Limited in the amount of
$96,000.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda
Tuesday, May 21, 2013 Page 9 of 11
20. Memorandum from the Director of Planning and Development Services pg. 280
Re: Aurora Promenade Community Improvement Plan Steering
Committee
RECOMMENDED:
THAT the memorandum regarding Aurora Promenade Community
Improvement Plan Steering Committee be received; and
THAT the Economic Development Advisory Committee be appointed as the
Steering Community for the development of the Town’s Community
Improvement Plan for the Aurora Promenade.
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. EAC13-06 – Environmental Advisory Committee Report pg. 282
May 6, 2013
RECOMMENDED:
THAT report EAC13-06 be received; and
THAT Council adopt the following Environmental Advisory Committee
recommendation from the meeting of May 6, 2013:
(2) Memorandum from the Manager of Engineering and Capital Projects
Re: Creek Culvert Design Response (Item # 4 on the Pending List)
THAT David Tomlinson and the Manager of Environmental Initiatives
be directed to meet with Infrastructure and Environmental Services
staff to discuss details regarding swallow nesting platforms at the
mouths of two to three culverts as a pilot project.
2. EDAC13-05 – Economic Development Advisory Committee Report pg. 284
May 9, 2013
RECOMMENDED:
THAT report EDAC13-05 be received for information.
General Committee Meeting Agenda
Tuesday, May 21, 2013 Page 10 of 11
3. HAC13-05 – Heritage Advisory Committee Report pg. 285
May 13, 2013
RECOMMENDED:
THAT report HAC13-05 be received; and
THAT Council adopt the following Heritage Advisory Committee
recommendations from the meeting of May 13, 2013:
(1) HAC13-012 – Heritage Permit Application (IV-HPA-13-02)
32 Wellington Street East, David W. Doan House
THAT Heritage Permit Application (IV-HPA-13-02) to permit alterations
of the existing two-storey dwelling known as the David W. Doan
House, designated under Part IV of the Ontario Heritage Act be
approved; and
THAT designation By-law No. 4948-07.R for the subject property be
amended to remove the historic rear wing and edit the description of
the painted brick; and
THAT tests be conducted by restoration specialists to ensure that
suggested cleaning and paint removal methods for the purpose of
repairing the brick take place, having respect for the Parks Canada
Standards and Guidelines (2010) for the preservation of brick and
masonry; and
THAT should testing conclude that proposed cleaning and paint
removal methods for the purpose of repairing the brick be found to
cause irreparable damage, that a new method or treatment is required
and shall be subject to approval through the Heritage Permit
Application process; and
THAT any significant heritage elements be incorporated in the current
design as much as possible, or that they be donated to the Town’s
Architectural Salvage Program; and
THAT the opportunity be given for a site visit by the Program Manager,
Heritage Planning and Committee members to identify any items that
may be salvaged if not incorporated in the design; and
THAT Council and staff consider the impact of this project to the
Heritage Conservation District of which this property is a part and staff
report back prior to the second submission of the site plan approval.
General Committee Meeting Agenda
Tuesday, May 21, 2013 Page 11 of 11
(2) HAC13-013 – Notice of Demolition of a Listed Property
69 Harrison Avenue
THAT the report from the Heritage Building Evaluation Working Group
be received; and
THAT Council support the demolition of the listed building located at 69
Harrison Avenue; and
THAT the property located at 69 Harrison Avenue be removed from
the Aurora Register of Properties of Cultural Heritage Value or Interest
subsequent to demolition; and
THAT the property owner work with the Program Manager, Heritage
Planning in order to ensure any proposed new structures are
complementary to the heritage character of the area.
4. SAC13-09 – Sesquicentennial Ad Hoc Committee Report pg. 289
May 15, 2013
RECOMMENDED:
THAT report SAC13-09 be received; and
THAT Council adopt the following Sesquicentennial Ad Hoc Committee
recommendations from the meeting of May 15, 2013:
(1) Canada Day Weekend – Event Planning Update and Discussion
THAT the Special Events Coordinator arrange a meeting with Wendy
Browne of the Rotary Club and members of the Committee to discuss
details for the Dance in the Park event on June 30.
(5) Street Festival Participation Approval – Update
THAT the rental of five (5) booths for participation in the Street Festival
be approved; and
THAT the Special Events Coordinator be directed to secure a
generator to provide power for the Instagram photo booth; and
THAT the Special Events Coordinator be directed to secure as many
tents as possible for the event.