AGENDA - General Committee - 20130507
PUBLIC RELEASE
May 3, 2013
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, May 7, 2013
6:30 p.m.
Council Chambers
Councillor Gallo in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Linda Maunder or Tim Maunder, Residents pg. 1
Re: Noise By-law Exemption Request
Re: Heart & Stroke Foundation Event
(b) Glenn W. Ackerley, Partner, WeirFoulds LLP
Re: Item 1 – CLS13-011 – Procurement By-law
(Delegate will require more than 5 minutes)
General Committee Meeting Agenda
Tuesday, May 7, 2013 Page 2 of 10
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
Economic Development Advisory Committee Section VI - Item 1 - pg. 143
Councillor Thompson, Chair
Sesquicentennial Ad Hoc Committee Section VI - Item 3 - pg. 148
Parks and Recreation Advisory Committee Section VI - Item 2 - pg. 150
Councillor Ballard, Chair
Trails and Active Transportation Committee Section VI - Item 4 - pg. 167
Councillor Gallo, Chair
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session to consider:
Labour relations or employee negotiations: Re: CAO13-013 – Job
Evaluation Process and Compensation Review
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, May 7, 2013 Page 3 of 10
AGENDA ITEMS
1. CLS13-011 – Procurement By-law pg. 2
RECOMMENDED:
THAT report CLS13-011 be received; and
THAT By-law Number 5500-13 (the new Procurement By-law) be enacted;
and
THAT By-law Number 4621-04.F be rescinded; and
THAT Town Administration Procedure No. 50 be rescinded; and
THAT Town staff in the Purchasing Division be directed to update the current
purchasing procedures to include updates from the new Procurement By-law.
Deferred from General Committee meeting of April 16, 2013 – Item 25
2. CFS13-015 – Capital Projects Status and Closures Report as of pg. 70
December 31, 2012
RECOMMENDED:
THAT report CFS13-015 be received; and
THAT the capital project closures and capital funding adjustments outlined in
Attachments #1 and #2, and summarized in Attachment #3 be approved; and
THAT two capital project accounts be opened, each in the amount of $50,000
for miscellaneous contingency costs which occasionally occur subsequent to
a project’s account closure.
3. PL13-032 – Simplified Development Agreement pg. 87
Donald Lewis, Lot 2, Plan 500
23 Hilldale Road, Minor Variance
File Number: D13-30-12
Consent File Number: D10-08-12
RECOMMENDED:
THAT report PL13-032 be received; and
THAT servicing allocation for one (1) additional unit be allocated to the lot
created by consent application File: D10-08-12 (23 Hilldale Road); and
General Committee Meeting Agenda
Tuesday, May 7, 2013 Page 4 of 10
THAT the Mayor and Town Clerk be authorized to execute the simplified
development agreement, including any and all documents and ancillary
agreements required to give effect to same.
4. PL13-033 – Request for Street Name Approval pg. 94
Site Plan, File D11-12-12
Daniels LR Corporation
221 John West Way
RECOMMENDED:
THAT report PL13-033 be received; and
THAT the following street name be approved for the private roads within
the Daniels LR Corporation development:
STREET “A” WALTER DOVE COURT
5. CAO13-012 – Economic Value of Natural Capital Assets pg. 99
RECOMMENDED:
THAT report CAO13-012 be received; and
THAT Council endorse the attached report “Town of A urora – The
Economic Value of Natural Capital Assets (Associated with ecosystem
protection)”.
6. IES13-022 – Award of Tender IES2013-30 – Replacement of Aurora pg. 103
Town Hall Air Handling Units
RECOMMENDED:
THAT report IES13-022 be received; and
THAT Carrier Enterprise Canada be retained in the amount of
$169,120.00, excluding taxes, for the supply of three (3) large scale
rooftop air handling units, based on the results of Tender IES 2013 -49;
and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda
Tuesday, May 7, 2013 Page 5 of 10
7. IES13-023 – 2012 Water Audit Report for Town of Aurora pg. 107
RECOMMENDED:
THAT report IES13-023 be received for information.
8. IES13-024 – Integrated Solid Waste Management Master Plan pg. 115
Update on Phase 2
RECOMMENDED:
THAT report IES13-024 be received for information.
9. PR13-025 – Property Use Agreements pg. 121
RECOMMENDED:
THAT report PR13-025 be received; and
THAT Council approve a License Agreement for the 2013 playing season
for the use of soccer fields owned by Stronach Boulevard Developments
Inc. and Adena – Wellington Developments Inc. (collectively referred to as
“TSG”); and
THAT Council approve a License Agreement for the 2013 playing season
for the use of soccer fields owned by St. Andrew's College (“SAC”); and
THAT the Mayor and Town Clerk be authorized to execute the 2013
License Agreements, including any and all documents and ancillary
agreements required to give effect to same; and
THAT Council authorize the Director of Parks & Recreation Services to
renew both License Agreements on an ongoing annual basis, provided
that the fees remain the same, with the Director of Parks & Recreation
Services being authorized to execute the necessary renewal Agreements,
including any and all documents and ancillary agreements required to give
effect to same.
10. CFS13-018 – Award of Single Source Contract: Development Charges pg. 125
Background Study
RECOMMENDED:
THAT report CFS13-018 be received; and
General Committee Meeting Agenda
Tuesday, May 7, 2013 Page 6 of 10
THAT additional funding for Capital Project No. 14054 Development
Charges Background Study, in the amount of $57,700 be approved, and
sourced from the General Government Development Charges Reserve
Fund; and
THAT Watson and Associates Economists Ltd. be awarded a sole source
contract for the development and delivery of a Development Charges
Background Study in the quoted amount of $100,905; and
THAT the Mayor and Town Clerk be authorized to execute the Form of
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
11. Memorandum from Neil Garbe, Chief Administrative Officer pg. 130
Re: Supplementary Unemployment Benefit AmendmentsTo
Policy #17 – Pregnancy and Parental Leave
RECOMMENDED:
THAT the memorandum regarding Supplementary Unemployment Benefit
Amendments to Policy #17 – Pregnancy and Parental Leave be received for
information.
(Referred from Special Council meeting of April 30, 2013 – Item 3)
12. CAO13-009 – Supplementary Unemployment Benefit Amendments pg. 134
To Policy #17 – Pregnancy and Parental Leave
RECOMMENDED:
THAT report CAO13-009 be received; and
THAT Council approve the revision of Policy #17 – Pregnancy and
Parental Leave, as recommended in this report and attached as
Attachment #1, including the payment of Supplementary Unemployment
Benefits.
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
1. EDAC13-02 – Economic Development Advisory Committee Report pg. 143
April 11, 2013
RECOMMENDED:
THAT report EDAC13-02 be received; and
General Committee Meeting Agenda
Tuesday, May 7, 2013 Page 7 of 10
THAT Council adopt the following recommendations from the Economic
Development Advisory Committee meeting of April 11, 2013:
(2) Memorandum from the Manager of Long Range and Strategic Planning
Re: Future of Library Square
THAT Council consider the application of the evaluation criteria
described in this memorandum, inclusive of the comments of the
Economic Development Advisory Committee members, when
evaluating options for Library Square.
(3) Recognizing Long Standing Businesses as part of Aurora’s 150th - Discussion
THAT a sub-committee be formed to develop a plan for recognizing
long standing businesses as part of Aurora’s 150th events.
2. SAC13-02 – Sesquicentennial Ad Hoc Committee Report pg. 148
April 17, 2013
RECOMMENDED:
THAT report SAC13-02 be received; and
THAT Council adopt the following recommendations from the
Sesquicentennial Ad Hoc Committee meeting of April 17, 2013:
(1) Canada Day Weekend Celebrations – Update
THAT the Special Events Coordinator contact Brian North and Stewart
McLaren to follow-up with respect to potential contacts for heritage
trucks to participate in the Canada Day Parade.
(4) Print Promotions Plan – Update
THAT the Manager of Corporate Communications be directed to
continue the 150 event advertising in the Auroran, and the Banner on a
weekly basis until the end of October, as well as in SNAP; and
THAT members of the Committee (Greg Smith, Stewart McLaren and
Brian Trussler) work with the Manager of Corporate Communications
and the Special Events Coordinator to provide the advertising content;
and
THAT the Manager of Corporate Communications investigate the cost
saving in the Print Promotions Plan as presented.
General Committee Meeting Agenda
Tuesday, May 7, 2013 Page 8 of 10
CLOSED SESSION
THAT the confidential recommendation of the Closed Session
meeting of April 17, 2013 be approved.
(Council: Please refer to the Sesquicentennial Ad Hoc Committee Closed Session
minutes of April 17, 2013 provided in the General Committee Closed Session
agenda material)
3. PRAC13-02 – Parks and Recreation Advisory Committee Report pg. 150
April 18, 2013
RECOMMENDED:
THAT report PRAC13-02 be received; and
THAT Council adopt the following recommendations from the Parks and
Recreation Advisory Committee meeting of April 18, 2013:
(1) Future Uses of Library Square
THAT the following items be added to the list of brainstorming ideas
listed in the minutes of the Public Brainstorming Session – Future of
Library Square dated February 28, 2013:
Sports campus/office space for sports group/common
meeting space
Be a part of a unified vision of downtown revitalization and
Promenade report
Wait for the completion of the Southeast Old Aurora Heritage
Conservation District Study
Improve on street parking, light and way finding signage; and
THAT in order to provide consistency among concurrent studies
and visions, Council consider engaging a professional Planner to
offer input with a view of identifying opportunities for Library Square
consistent with current understandings of the Promenade and
Heritage studies; and
THAT Council consider requesting staff to advise of the suitability of
adding this review to the scope of work of the current Heritage
Planner conducting the Southeast Old Aurora Heritage
Conservation District Study.
General Committee Meeting Agenda
Tuesday, May 7, 2013 Page 9 of 10
(2) Final Sponsorship Signage Designs
THAT the banners be amended to include “Town of Aurora”.
NEW BUSINESS
THAT staff prepare a report regarding informational signage for
Town parks.
4. TATC13-02 – Trails and Active Transportation Committee Report pg. 167
April 19, 2013
RECOMMENDED:
THAT report TATC13-02 be received; and
THAT Council adopt the following recommendations from the Trails and
Active Transportation Committee meeting of April 19, 2013:
(3) Memorandum from Jim Tree, Manager of Parks
Re: Pandolfo Property Trails
THAT the matter be referred to staff to work out all the details on
the final Trail routes through the normal land development
administration process to ensure that all aspects of approving these
trails have been thoroughly explored in the context of the Trails
Master Plan and confirmed by staff that Trails can in fact be
constructed in the proposed corridors; and
THAT there be strong preference for the development to be aligned
to allow for complete off-road routing; and
THAT staff report back with recommendations for reconsideration
by the Trails and Active Transportation Committee prior to Council’s
consideration.
(4) Memorandum from Jim Tree, Manager of Parks
Re: Coutts Property Trails
THAT the matter be referred to staff to work out all the details on
the final Trail routes, as amended at the April 19, 2013 Trails and
Active Transportation Committee meeting, through the normal land
development administration process to ensure that all aspects of
approving these trails have been thoroughly explored in the context
of the Trails Master Plan and confirmed by staff that Trails can in
fact be constructed in the proposed corridors.
General Committee Meeting Agenda
Tuesday, May 7, 2013 Page 10 of 10
(5) Memorandum from Cindy Janzen, Manager of Legislative Services/
Deputy Clerk
Re: Report CFS12-029 – Trails and Active Transportation Donations
Account
THAT the Town of Aurora establish a Trails Donation Account, for
the purposes of receiving donations from the public, to be used to
fund trails infrastructure and fulfil other required Trail needs; and
THAT the Director of Corporate and Financial Services/Treasurer
provide detailed information on what steps are needed to establish
the Trails Donations Account; prepare the necessary forms
outlining donator information and intended use of donated funds;
and report annually on the donators, their respective donations,
total donations received, and how the funds were utilized; and
THAT the Director of Corporate and Financial Services/Treasurer
provide such detailed information to the Trails and Active
Transportation Committee by the June 14, 2013 meeting.
(6) Memorandum from Jim Tree, Manager of Parks
Re: Kwik Kopy Trail Update
THAT in view of the current situation of the Kwik Kopy lands with respect to
the physical constraints associated with constructing the trail in the 3 metre-
wide easement, the Trails and Active Transportation Committee recommends
to Council:
THAT upon transfer of the property to the new owners, staff be
authorized to approach the owners with a request to discuss options
for an off-road trail alignment that meets the needs of all stakeholders.
NEW BUSINESS
THAT the cut-throughs, and the detail of the road and trail maps of
the Mattamy development be resolved before approval of the site
plan.