AGENDA - General Committee - 20121211PUBLIC RELEASE
December 7, 2012
THE TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, December 11, 2012
7 p.m.
Council Chambers
Councillor Thompson in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Steven Comisso, Lynch & Comisso Architecture & Light pg. 1
Re: Item 11 – CLS12-029 – Accessibility Considerations in the
Council Chambers
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
General Committee Meeting Agenda
Tuesday, December 11, 2012
Page 2 of 10
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, December 11, 2012
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AGENDA ITEMS
Deferred from General Committee meeting of November 20, 2012 – Item 12
1. AAC12-09 – Accessibility Advisory Committee Report pg. 2
November 7, 2012
RECOMMENDED:
THAT Council adopt the Accessibility Advisory Committee
recommendations from the November 7, 2012 meeting.
2. PL12-043 – Applications to Amend the Official Plan and Zoning pg. 4
By-law
Perwick Investments Limited
Northeast Corner of John West Way & Wellington St. E.
Files: D09-03-05 & D14-16-05
RECOMMENDED:
THAT report PL12-043 be received; and
THAT Application to Amend the Official Plan File: D09-03-05 be approved,
to redesignate the subject lands from “Aurora Promenade General” to
“Aurora Promenade General Special” to permit site specific development
standards to facilitate a one-storey 1,255m2 (13,509ft2) multi-unit retail
plaza; and
THAT Application to Amend the Zoning By-law File: D14-16-05 be
approved, to rezone the subject lands from “Office Commercial (C6) Zone”
to a site specific “Shopping Centre Commercial (C4) Exception Zone” to
permit a one-storey 1,255m2 (13,509ft2) multi-unit retail plaza; and
THAT by-laws to adopt the Official Plan Amendment and implementing
zoning be presented at a future Council meeting for enactment.
3. PL12-059 – Application for Site Plan Approval pg. 18
Wells Street Schoolhouse Lofts Inc.
64 Wells Street, Part Lots 3 and 8-13, Plan 68
File: D11-10-12; Related Files: D09-01-12 & D14-06-12
RECOMMENDED:
THAT report PL12-059 be received; and
General Committee Meeting Agenda
Tuesday, December 11, 2012
Page 4 of 10
THAT subject to any issues or comments raised by Council, that Site Plan
Application D11-10-12 be approved to permit the conversion of the former
elementary school into a 4-storey, 39-unit residential condominium; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
4. PL12-060 – Award of Contract – Community Improvement Plan pg. 31
RECOMMENDED:
THAT report PL12-060 be received; and
THAT Council award RFP No. PDS 2012-32 to Sierra Planning &
Management for professional consulting services related to the
development of the Community Improvement Plan for the Aurora
Promenade to an upset limit of $96,520.00 plus disbursements and HST;
and
THAT the Mayor and Town Clerk be authorized to execute a Consulting
Agreement with Sierra Planning & Management with respect to the award
of RFP No. PDS 2012-32, including any and all documents and ancillary
agreements required to give effect to same.
5. PL12-062 – Application for Site Plan Approval pg. 37
L.A.C. Management Inc.
212 and 218 Earl Stewart Drive
Lots 17 and 18, 65M-2873
File: D11-11-12
RECOMMENDED:
THAT report PL12-062 be received; and
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-11-12 be approved to permit the development of the
lands for two industrial buildings; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda
Tuesday, December 11, 2012
Page 5 of 10
6. PL12-064 – Amendment 2 to the Growth Plan for the Greater pg. 49
Golden Horseshoe
RECOMMENDED:
THAT report PL12-064 be received; and
THAT Council direct staff to forward comments on proposed Amendment
2 to the Growth Plan for the Greater Golden Horseshoe to the Minister of
Infrastructure; and
THAT staff be directed to investigate Aurora’s post-2031 growth capacity
to inform future population and employment allocation from York Region.
7. CAO12 -023 – Final Report – New Agreement for the Provision of pg. 71
Cultural Services at the Aurora Cultural Centre
RECOMMENDED:
THAT report CAO12-023 be received; and
THAT this report, together with the following recommendations, be
forwarded to the January 15, 2013 General Committee meeting for
consideration:
THAT the proposed Provision of Cultural Services Agreement
presented in the report as Attachment #1 be approved; and
THAT the proposed lease for Church Street School presented as
Attachment #2 be approved; and
THAT the Mayor and Town Clerk be authorized to execute any and
all documents necessary to give effect to same; and
THAT the first quarterly payment be made to the Centre for January 1,
2013, capped at one-quarter of the Centre’s 2012 level of funding to
ensure continued operation of the Centre in advance of Council Budget
consideration.
General Committee Meeting Agenda
Tuesday, December 11, 2012
Page 6 of 10
8. CFS12-046 – Cancellation, Reduction or Refund of Property Taxes pg. 137
Under Sections 357 and 358 of the Municipal Act
RECOMMENDED:
THAT report CFS12-046 be received; and
THAT a meeting be held in accordance with Sections 357 and 358 of the
Municipal Act, 2001 as amended (the “Act”) in respect of the applications
filed with the Treasurer by the owners of property listed in this report at
which applicants may make representations; and
THAT property taxes in the amount of $19,559.24 be adjusted pursuant to
Section 357 of the Act; and
THAT property taxes in the amount of $934.58 be adjusted pursuant to
Section 358 of the Act; and
THAT the associated interest applicable be cancelled in proportion to the
property taxes adjusted; and
THAT the Director of Corporate & Financial Services - Treasurer be
directed to remove said property taxes from the Collector’s Roll to reflect
these property tax adjustments.
9. CFS12-047 – 2013 Interim Property Tax Levy pg. 144
RECOMMENDED:
THAT report CFS12-047 be received; and
THAT By-law No. 5474-12 be adopted to authorize the levying of interim
tax amounts on all rateable properties and to establish installment due
dates.
10. CFS12-048 – 2012 Operating Surplus/Deficit Control By-law pg. 147
RECOMMENDED:
THAT report CFS12-048 be received; and
THAT By-law Number 5476-12 be adopted to authorize the Treasurer and
the Chief Administrative Officer to make necessary year-end adjustments
and to allocate any 2012 Operating Fund surplus in the following order of
priority:
General Committee Meeting Agenda
Tuesday, December 11, 2012
Page 7 of 10
i. Any unspent funds allocated in the 2012 Budget for suggested
expenditures be returned to the respective original reserve and
reserve fund sources.
ii. That any net Building Permit revenue surplus/deficit be
allocated to/funded from the Building Department Fees
Reserve.
iii. Up to a maximum of the first $100,000.00 of any remaining
surplus be retained for 2013 Budget funding, subject to
Council’s 2013 budget deliberations.
iv. Up to a maximum of $100,000.00 of any then remaining
surplus be allocated to the Tax Rate Stabilization Reserve
Fund to assist with stabilizing tax rates in future years which
may experience fluctuations due to significant changes in
service levels or municipal costs, or changes in expected
revenues.
v. That the remainder of any surplus may be allocated to budget
carry-forward items, being Council approved projects or
initiatives funded in the Operating Fund in the subject year, but
not started by year end.
vi. That the remainder of any surplus be allocated to the
municipal capital reserves.
vii. That alternatively, in the event of a year-end operating deficit,
adjustments i, and ii above are authorized, with the remaining
net shortfall to be funded from stabilization reserves or other
appropriate reserves, with such adjustment authorized to occur
prior to or after December 31, 2012; and
THAT the provisions made within By-law Number 5476-12 be adopted to
authorize the Treasurer and the Chief Administrative Officer to allocate
any 2012 surplus or alternatively fund any deficit in the Water,
Wastewater, or Stormwater budgets to or from the appropriate related
reserve accounts; and
THAT the Treasurer and Chief Administrative Officer report to Council
through General Committee after the year end surplus/deficit control
adjustments and allocations have been performed.
General Committee Meeting Agenda
Tuesday, December 11, 2012
Page 8 of 10
11. CLS12-029 – Accessibility Considerations in the Council Chambers pg. 153
RECOMMENDED:
THAT report CLS12-029 be received; and
THAT Council endorse Option 1, Elevating the Council Floor 12 inches
and removal of the bottom leg of each Council ramp; and
THAT Council direct staff to prepare an RFP to engage the services of a
contractor.
12. CLS12-030 – Pending List pg. 161
RECOMMENDED:
THAT report CLS12-030 be received for information.
13. CLS12-032 – Claims Adjusting Services Contract pg. 178
RECOMMENDED:
THAT report CLS12-032 be received; and
THAT Council appoint Cunningham Lindsey Canada Claims Services Ltd
to provide Claims Adjusting Services to the Town of Aurora for 2013 and
2014 with the option to extend for an additional two (2) one (1) year
periods at an upset limit of forty-five thousand dollars ($45,000) per year
plus all taxes with no escalation subject to satisfactory performance each
and every successive year; and
THAT the Mayor and Town Clerk be authorized to execute the Form of
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
14. IES12-061 – Safety Concerns on John West Way pg. 182
RECOMMENDED:
THAT report IES12-061 be received; and
THAT intersection pedestrian signals not be installed at this time at the
John West Way and Hollandview Trail/Civic Square Gate intersection; and
General Committee Meeting Agenda
Tuesday, December 11, 2012
Page 9 of 10
THAT letters be sent to 180 and 200 John West Way with the Council’s
recommendations.
15. IES12-062 – Purchase Order Increase for Water and Wastewater pg. 201
Services
RECOMMENDED:
THAT report IES12-062 be received; and
THAT Council approve an increase of $160,000 to an upset limit of
$506,478 (excluding HST) for P.O. No. 2012000071 in the favour of VM
Dimonte for Mainline Sewer and Watermain Repairs.
16. PR12-043 – 2B Lands Stormwater Management (SWM) Facility pg. 204
Monitoring and Water Balance Monitoring
RECOMMENDED:
THAT report PR12-043 be received; and
THAT Council award a contract to North-South Environmental Inc. as a
Sole Source Purchase in accordance with subsection 6.13 of the Town’s
Procurement By-law Number 4621-04.F; and
THAT the Mayor and Town Clerk be authorized to execute a Consulting
Agreement with North-South Environmental Inc., including any and all
documents and ancillary agreements required to give effect to same.
17. PRAC12 -09 – Parks and Recreation Advisory Committee Report pg. 213
November 15, 2012
RECOMMENDED:
THAT Council adopt the Parks and Recreation Advisory Committee
recommendations from the November 15, 2012 meeting.
General Committee Meeting Agenda
Tuesday, December 11, 2012
Page 10 of 10
18. SAC12-08 – Sesquicentennial Ad Hoc Committee Report pg. 214
November 21, 2012
RECOMMENDED:
THAT Council adopt the Sesquicentennial Ad Hoc Committee
recommendations from the November 21, 2012 meeting.
19. SAC12-09 – Sesquicentennial Ad Hoc Committee Report pg. 217
December 4, 2012
RECOMMENDED:
THAT Council adopt the Sesquicentennial Ad Hoc Committee
recommendations from the December 4, 2012 meeting.
20. TATC12-05 – Trails and Active Transportation Committee Report pg. 218
November 16, 2012
RECOMMENDED:
THAT Council adopt the Trails and Active Transportation Committee
recommendations from the November 16, 2012 meeting.
21. Memorandum from the Director of Infrastructure and pg. 221
Environmental Services
Re: Background Information for Energy Management Retro-fits
Project 72055
RECOMMENDED:
THAT the memorandum regarding Background Information for Energy
Management Retro-fits Project 72055 be received; and
THAT additional funding in the amount of $151,526 be provided from the
Facilities Repair & Replacement Reserve Fund; and
THAT Tender IES 2012-54 Town Hall Energy Management Retro-fits be
awarded to Canadian Tech Air Systems Incorporated in the amount of
$602,390.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.