AGENDA - General Committee - 20130205PUBLIC RELEASE
February 1, 2013
THE TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, February 5, 2013
7 p.m.
Council Chambers
Councillor Buck in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Don Chiro, Chair, Council Compensation Ad Hoc Committee and pg. 1
HR Consultant
Re: Item 3 – CCAC12-001 – Report of the Council Compensation
Ad Hoc Committee (CCAC)
General Committee Meeting Agenda
Tuesday, February 5, 2013
Page 2 of 11
(b) Nancy Redman, Principal, Aurora Heights Public School pg. 2
Re: Item 15 – IES13-004 – Proposed School Bus Loading Zone
Prohibitions on Tecumseh Drive in front of Aurora
Heights Public School
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
A proposed or pending acquisition or disposition of land by the
Town or Local Board; Re: 55 Eric T. Smith Way
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, February 5, 2013
Page 3 of 11
AGENDA ITEMS
1. Memorandum from Marco Ramunno, Director of Planning and pg. 3
Development Services
Re: Additional Information to Planning Report No. PL12-043
Applications to Amend the Official Plan and Zoning By-law
Perwick Investments Limited
Northeast Corner of John West Way & Wellington St. E.
Files: D09-03-05 & D14-16-05
RECOMMENDED:
THAT this memorandum be received; and
THAT Commercial School use be removed from the list of Shopping
Centre Commercial (C4) Exception Zone permitted uses outlined in
Report PL12-043;
THAT Retail and Convenience Retail Uses be permitted provided that the
combined floor area of all retail uses does not exceed forty percent (40%)
of the total commercial floor area; and
THAT Application to Amend the Official Plan File: D09-03-05 be approved,
to redesignate the subject lands from “Aurora Promenade General” to
“Aurora Promenade General Special” to permit site specific development
standards to facilitate a one storey 1,255m2 (13,509ft2) multi-unit retail
plaza; and
THAT Application to Amend the Zoning By-law File: D14-16-05 be
approved, to rezone the subject lands from “Office Commercial (C6) Zone”
to a site specific “Shopping Centre Commercial (C4) Exception Zone” to
permit a one storey 1,255m2 (13,509ft2) multi-unit retail plaza; and
THAT by-laws to adopt the Official Plan Amendment and implementing
zoning be presented at a future Council Meeting for enactment.
Referred from Council Meeting 13-01 of Tuesday, January 22, 2013 – Item 4
2. PL12-043 – Applications to Amend the Official Plan and Zoning By-law pg. 5
Perwick Investments Limited
Northeast Corner of John West Way & Wellington St. E.
Files: D09-03-05 & D14-16-05
RECOMMENDED:
THAT staff report PL12-043 be received; and
General Committee Meeting Agenda
Tuesday, February 5, 2013
Page 4 of 11
THAT Application to Amend the Official Plan File: D09-03-05 be approved,
to redesignate the subject lands from “Aurora Promenade General” to
“Aurora Promenade General Special” to permit site specific development
standards to facilitate a one storey 1,255m2 (13,509ft2) multi-unit retail
plaza; and
THAT Application to Amend the Zoning By-law File: D14-16-05 be
approved, to rezone the subject lands from “Office Commercial (C6) Zone”
to a site specific “Shopping Centre Commercial (C4) Exception Zone” to
permit a one storey 1,255m2 (13,509ft2) multi-unit retail plaza; and
THAT by-laws to adopt the Official Plan Amendment and implementing
zoning be presented at a future Council Meeting for enactment.
3. CCAC12-001 – Report of the Council Compensation Ad Hoc pg. 21
Committee
RECOMMENDED:
1) THAT report CCAC12-001 be received; and
2) THAT By-law 5253-10 (Attachment #2) be reviewed and confirmed
to continue the one-third tax-free “deemed expenses” portion of the
remuneration of members of Council; and
3) THAT the Mayor’s base salary remain unchanged at this time but be
increased by $9,000 commencing with the next term of Council; and
4) THAT no change be made to the Transportation Allowances for
members of Council, and that Council review the Transportation
Allowance in 2014 or such later date as may be decided; and
5) THAT an Income Protection Program for the Mayor be introduced
through the purchase of additional benefit coverages for LTD and
AD&D to match those provided for full time staff, and that such
improvements be extended to the existing Mayor as expeditiously as
possible, and continued for all future Mayors; and
6) THAT in the absence of a sick time program for the Mayor, that the
Council compensation bylaw be amended to include wording
demonstrating Council’s commitment to continue paying the Mayor’s
salary in the event of extended illness or disability until the LTD
benefit payments commence, with such change being made as
expeditiously as possible.
General Committee Meeting Agenda
Tuesday, February 5, 2013
Page 5 of 11
7) THAT for the current term, Council implement an End of Service
Transition Payment program with the following fundamentals:
• Only the Mayor (full time) is eligible for transition payments
• Must serve one full term to qualify
• Payment amounts to one month pay for each completed year
of service, to a maximum of 12 months.
• No payment if Mayor is removed due to judicial process and/or
conviction under the Criminal Code.
• Should a Mayor serving in their second or more successive
term die while serving in office, a prorated amount would be
paid on the final salary payment issued by the Town.
8) THAT the necessary bylaw be presented for adoption by Council to
give effect to the above recommendations.
4. CAO13-001 – Stewardship Agreement with Ontario Heritage pg. 32
Trust for the Anne Bartley Smith Lands
RECOMMENDED:
THAT report CAO13-001 be received; and
THAT staff, through the Trails and Active Transportation Committee,
explore opportunities with the Ontario Heritage Trust to fulfill the Trails
Master Plan through the Anne Bartley Smith lands.
5. CAO13-002 – Soccer Dome History and Financial Arrangements pg. 40
RECOMMENDED:
THAT report CAO13-002 be received; and
THAT staff be directed to negotiate terms of a new agreement with Aurora
Sports Dome based on the objectives of transferring all costs associated
with the operation of the dome to Aurora Sports Dome; and
THAT staff report back to Council prior to execution with revised terms.
General Committee Meeting Agenda
Tuesday, February 5, 2013
Page 6 of 11
6. CAO13-003 – Results of Community Consultation for Disbursement pg. 65
of Hydro Funds
RECOMMENDED:
THAT report CAO13-003 be received for information.
7. BBS13-003 – Request for Sign Variance to Sign By-law 4898-07.P pg. 69
15400 Bayview Avenue
RECOMMENDED:
THAT report BBS13-003 be received; and
THAT Council approve a request for a variance to Sign By-law 4898-07.P
to increase the maximum permitted number of elevations on which wall
signs are permitted to 3 elevations in lieu of the 2 elevation permitted for a
single-tenant building in a commercial zone based on the conditions that
the sign be illuminated with light emitting diodes (LED) and hours of
illumination are restricted to .5 hours prior to and post store hours of
operation.
8. BBS13-004 – Customer Service Strategy (CSS) pg. 79
RECOMMENDED:
THAT report BBS13-004 be received; and
THAT Council accept this report as fulfillment of the ‘further report’
requirement established through the 2013 Capital Budget for project
#12016 – Customer Care Implementation and project #12025 - Customer
Relationship Management.
THAT Council authorize staff to proceed with implementation of capital
project #12016, Customer Care Implementation, and 12025 Customer
Relationship Management in accordance with the Town’s Procurement
By-law and policies.
9. BBS13-005 – Town Hall Space Accommodation pg. 84
RECOMMENDED:
THAT report BBS13-005 be received; and
General Committee Meeting Agenda
Tuesday, February 5, 2013
Page 7 of 11
THAT Council approve Capital Project #12018 in the amount of $842,600
for the renovation of the entire ground floor of Town Hall to accommodate
Access Aurora customer care centre and future short term growth for
approximately 3 to 5 years; and
THAT Council approve an increase to the architectural design fees in the
amount of $41,600 plus HST for the design and contract administration of
a 400 square foot addition to the main lobby on the ground floor of Town
Hall; and
THAT Council approve an increase to the Joint Operations Capital Project
#34217 of $30,000 to allow for detailed design of an additional 15,000
square feet of unfinished shell space to accommodate future growth
needs.
THAT all future Town Hall renovations be deferred until the new Joint
Operations Centre is constructed.
Deferred from Council Meeting 12-33 of Tuesday, December 18, 2012 – Item 1(11)
10. CLS12-029 – Accessibility Considerations in the Council Chambers pg. 96
RECOMMENDED:
THAT report CLS12-029 be received; and
THAT Council endorse Option 1, Elevating the Council Floor 12 inches
and removal of the bottom leg of each Council ramp; and
THAT Council direct staff to prepare an RFP to engage the services of a
contractor.
11. CFS13-002 – Community Infrastructure Improvement Fund pg. 105
Grant Approvals
RECOMMENDED:
THAT report CFS13-002 be received; and
THAT Council amend the existing capital budget funding, as detailed in
report CFS13-002, for the components of the Community Infrastructure
Improvement Fund (CIIF) grant approved projects, to be funded one third
by federal grants and two-thirds by The Town of Aurora as set out in the
report; and
General Committee Meeting Agenda
Tuesday, February 5, 2013
Page 8 of 11
THAT the Mayor and Town Clerk be authorized to execute standardized
grant agreements, including any and all documents and ancillary
agreements required to give effect to same, subject to the satisfaction of
the Town Solicitor, for the two CIIF projects; and
THAT the Treasurer be authorized to execute on behalf of the Town any
progress reports or other submissions required in compliance with the
terms of the funding agreements during the course of the approved
projects.
12. CFS13-003 – Recent Works Approved for Fire Hall 4-3 pg. 109
RECOMMENDED:
THAT report CFS13-003 be received; and
THAT Council accept this report as fulfillment of the ‘further report’
requirement established through the 2013 Capital Budget for project
#72150 – Fire Hall 4-3 Parking Lot; and
THAT Council authorize staff to proceed to tender capital project #72150,
Fire Hall 4-3 Parking Lot.
13. IES13-002 – Mutual Aid Support through OnWARN pg. 112
RECOMMENDED:
THAT report IES13-002 be received; and
THAT Council authorize the Mayor and Clerk to execute an agreement,
including any and all documents and ancillary agreements required to give
effect to same, between the Town and OnWARN for mutual aid support
and participation related to water and wastewater emergencies.
14. IES13-003 – Additional 2 Roads Vehicles Requested in 2013 Budget pg. 116
RECOMMENDED:
THAT report IES13-003 be received; and
THAT Council approve the purchase of two additional vehicles requested
for Roads Operations.
General Committee Meeting Agenda
Tuesday, February 5, 2013
Page 9 of 11
15. IES13-004 – Proposed School Bus Loading Zone Prohibitions pg. 119
On Tecumseh Drive in front of Aurora Heights
Public School
RECOMMENDED:
THAT report IES13-004 be received; and
THAT a School Bus Loading Zone be implemented from 8:00 am to 4:30
pm, Monday to Friday, September 1 to June 30 on the east side of
Tecumseh Drive in front of Aurora Heights Public School from a point 102
metres south of Aurora Heights Drive to a point 141 metres south of
Aurora Heights Drive; and
THAT the necessary by-law be introduced to implement the above
recommendation; and
THAT a letter be sent to Aurora Heights Public School with Council’s
recommendations.
16. IES13-005 – Tender Award – IES2012-65: Installation of a New pg. 124
Storm Sewer and Water Service Connection at
15277 Yonge Street
RECOMMENDED:
THAT report IES13-005 be received; and
That Tender IES 2012-65 - Installation of a new storm sewer and water
service connection at 15277 Yonge Street be awarded to Midome
Construction Services Limited in the amount of $126,100.00, excluding
taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
17. IES13-006 – Aurora Family Leisure Complex Ice Plant Retro-fit pg. 128
Phase Two and Three
RECOMMENDED:
THAT report IES13-006 be received; and
General Committee Meeting Agenda
Tuesday, February 5, 2013
Page 10 of 11
THAT Cimco Refrigeration be retained in the amount of $356,236.00 +
HST for the removal and replacement of the ice plant compressors and
condenser at the Aurora Family Leisure Complex ice plant based on the
results of Tender IES 2013-05.
18. PR13-007 – Aurora Live pg. 132
RECOMMENDED:
THAT report PR13-007 be received; and
THAT Council endorse the submission of Lucid Productions for the
provision of a Music Festival at Machell Park on Saturday, July 27 and
Sunday, July 28th, 2013; and
THAT staff be directed to meet with the organizers of the event to ensure
that all municipal requirements are addressed and are compliant with any
fees or permits required.
19. CLS13-001 – Advisory Committee Membership Renewal pg. 135
RECOMMENDED:
THAT report CLS13-001 be received; and
THAT Council provide direction.
20. CLS13-002 – Council Code of Conduct pg. 138
RECOMMENDED:
THAT report CLS13-002 be received; and
THAT Council provide direction.
21. SAC13 -03 – Sesquicentennial Ad Hoc Committee Report, pg. 162
January 23, 2013
RECOMMENDED:
THAT Council adopt the Sesquicentennial Ad Hoc Committee
recommendations from the January 23, 2013 meeting.
General Committee Meeting Agenda
Tuesday, February 5, 2013
Page 11 of 11
22. EAC13-03 – Environmental Advisory Committee, pg. 163
Trails and Active Transportation Committee, and
Parks and Recreation Advisory Committee Report,
January 24, 2013
RECOMMENDED:
THAT Council adopt the Environmental Advisory Committee, Trails and
Active Transportation Committee, and Parks and Recreation Advisory
Committee recommendations from the January 24, 2013 meeting.