AGENDA - General Committee - 20130219PUBLIC RELEASE
February 15, 2013
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, February 19, 2013
7 p.m.
Council Chambers
Councillor Buck in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Al Downey, Director of Parks and Recreation Services and pg. 1
Catherine Richards, Manager/Curator, Aurora Historical Society
Re: Item 7 – PR13-008 – Aurora Historical Collection
Presentation of the Aurora Collection
(Delegation is requesting a minimum of 15 minutes.)
General Committee Meeting Agenda
Tuesday, February 19, 2013
Page 2 of 7
(b) Shauna White and Shelley Falconer, Cultural Asset Management pg. 2
Group
Re: Item 7 – PR13-008 – Aurora Historical Collection
Presentation of the Final Report – Collection Review Process: The
Aurora Collection
(Delegation is requesting a minimum of 15 minutes.)
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session,
following adjournment, to consider:
1. Personal matters about an identifiable individual, including a Town or
Local Board employee; Re: Annual Senior Staff Performance
Discussion
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, February 19, 2013
Page 3 of 7
AGENDA ITEMS
Deferred from General Committee Meeting of Tuesday, February 5, 2013 – Item 20
1. CLS13-002 – Council Code of Conduct pg. 3
RECOMMENDED:
THAT report CLS13-002 be received; and
THAT Council provide direction.
2. CAO13-004 – Service Level Review pg. 28
RECOMMENDED:
THAT report CAO13-004 be received; and
THAT staff proceed with developing and issuing an RFP for consulting
services to complete a Service Level Review based on the components
identified herein; and
THAT a budget of $60,000 be established funded $15,000 from the
Growth and Studies reserve and the balance from the 2013 existing
consulting budget from all departments; and
THAT the scope of work excludes library and fire services.
3. IES13-007 – Design and Reconstruction of Vandorf Sideroad pg. 33
RECOMMENDED:
THAT report IES13-007 be received; and
THAT Council accept this report as fulfillment of the ‘further report’
requirement established through the 2013 Capital Budget for project
#31101 – Vandorf Sideroad Reconstruction; and
THAT Purchase Order No. 2012000431 issued to Genivar Inc. for the
provision of consulting services for the design of the reconstruction of
Vandorf Sideroad from 300m East of Bayview to Leslie Street be
increased from $89,782.00 to $119,482.00 excluding taxes.
General Committee Meeting Agenda
Tuesday, February 19, 2013
Page 4 of 7
4. IES13-008 – Purchase Order Increase for RFP IES2012-41 – pg. 40
Consulting Services for the design of reconstruction
of Hunters Glen Road and Fox Point
RECOMMENDED:
THAT report IES13-008 be received; and
THAT Purchase Order No. 2012000491 issued to Morrison Hershfield
Limited for the provision of consulting services for the design of the
reconstruction of Hunters Glen Road and Fox Point be increased from
$51,740.00 to $66,735.00 excluding taxes.
5. CFS13-005 – Award of RFP CFS 2012-66 – Supply, Delivery, pg. 46
Installation, Configuration, Training & Maintenance
of Avaya Telephone System Hardware, including
software upgrades and wiring components at the
Town Hall and (6) satellite offices
RECOMMENDED:
THAT report CFS13-005 be received; and
THAT RFP CFS 2012-66 – Supply, Delivery, Installation, Configuration,
Training & Maintenance of Avaya Telephone System Hardware, including
software upgrades and wiring components at the Town Hall and six
satellite offices be awarded to Unity Telecom Corporation in the amount
of $181,127.46, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
6. PR13-003 – Renewal of Lease Agreement with Global Brand Foods pg. 51
RECOMMENDED:
THAT report PR13-003 be received; and
General Committee Meeting Agenda
Tuesday, February 19, 2013
Page 5 of 7
THAT Council authorize the Mayor and Clerk to execute a Lease
Agreement between the Town of Aurora and Global Brand Foods Inc.
(Global) for the lease of space in the Stronach Aurora Recreation
Complex (SARC) and the Aurora Community Centre (ACC) for the
operation of concession stands, as well as the lease of space in various
Town facilities for the operation of snack food and beverage vending
machines; and
THAT the Mayor and Town Clerk be authorized to execute the Lease
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
7. PR13-008 – Aurora Historical Collection pg. 54
RECOMMENDED:
THAT report PR13-008 be received; and
THAT this report, together with the following recommendations, be
forwarded to the March 19, 2013 General Committee meeting for
consideration:
THAT the Mayor and Town Clerk be authorized to execute a
Transfer Agreement and an Exhibition and Management
Agreement for the Collection, including any and all documents and
ancillary agreements required to give effect to same; and
THAT $179,470.00 be allocated from the Council Discretionary
Reserve in 2013 for the operating costs; and
THAT $50,135.00 be allocated from the Council Discretionary
Reserve in 2013 for the capital costs; and
THAT the Administrative responsibility for the Collection be
performed by the Director of Parks and Recreation Services.
8. PR13-009 – Diamond Jubilee Park pg. 126
RECOMMENDED:
THAT report PR13-009 be received; and
General Committee Meeting Agenda
Tuesday, February 19, 2013
Page 6 of 7
THAT Council approve the name “Diamond Jubilee Park” for the Municipal
Parkette within the Ballymore Development Corporation Subdivision in the
vicinity of St John’s Sideroad and Bathurst Street as a lasting tribute to her
Majesty, Queen Elizabeth; and
THAT appropriate Park signage be erected on the site; and
THAT the final version of the Parks and Trails Map be revised to reflect
the name “Diamond Jubilee Park”.
9. PR13-010 – Selection of a Project Architect for the Design of a pg. 134
New Youth Centre at the Aurora Family Leisure Complex
RECOMMENDED:
THAT report PR13-010 be received; and
THAT Council authorize the Mayor and Clerk to execute the Agreement
between the Town of Aurora and CS&P Architects Inc. in the amount of
$283,000.00, plus HST, for the design of the new Youth Centre; and
THAT the Mayor and Town Clerk be authorized to execute the Agreement,
including any and all documents and ancillary agreements required to give
effect to same.
10. EDAC13 -02 – Economic Development Advisory Committee Report, pg. 137
January 31, 2013
RECOMMENDED:
THAT Council receive the Economic Development Advisory Committee
Report from the January 31, 2013 meeting for information.
11. AAC13-03 – Accessibility Advisory Committee Report, pg. 138
February 6, 2013
RECOMMENDED:
THAT Council adopt the Accessibility Advisory Committee
recommendations from the February 6, 2013 meeting.
General Committee Meeting Agenda
Tuesday, February 19, 2013
Page 7 of 7
12. SAC13 -04 – Sesquicentennial Ad Hoc Committee Report, pg. 140
February 6, 2013
RECOMMENDED:
THAT Council receive the Sesquicentennial Ad Hoc Committee Report
from the February 6, 2013 meeting for information.
13. EAC13 -04 – Environmental Advisory Committee Report, pg. 141
February 7, 2013
RECOMMENDED:
THAT Council adopt the Environmental Advisory Committee
recommendations from the February 7, 2013 meeting.
14. HAC13-02 – Heritage Advisory Committee Report, pg. 163
February 13, 2013
RECOMMENDED:
THAT Council adopt the Heritage Advisory Committee recommendations
from the February 13, 2013 meeting.