AGENDA - General Committee - 20121120PUBLIC RELEASE
November 16, 2012
THE TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, November 20, 2012
1 p.m.
St. Maximilian Kolbe Catholic High School
278 Wellington Street East
Aurora
Councillor Abel in the Chair
VI RECONVENE
VII DELEGATIONS
(a) Al Downey, Director of Parks and Recreation Services,
Nichole Campsall, Acting Youth/Community Development Coordinator, and
Viktors Jaunkalns, Maclennan Jaunkalns Miller Architects
Re: Item 1 – PR12-040 – Community Space for Youth
VIII PUBLIC CONSULTATION – OPEN SESSION – OPPORTUNITY TO
PROVIDE INPUT REGARDING ITEM 1
IX RECESS
General Committee Meeting Agenda
Tuesday, November 20, 2012
Page 2 of 2
AGENDA ITEMS
1. PR12-040 – Community Space for Youth
RECOMMENDED:
THAT report PR12-040 be received; and
THAT Council endorse Option Two: and
THAT Council direct staff to prepare an RFP to engage the services of an
architect and proceed with detailed design and cost estimates; and
THAT the budget be increased to reflect the capital costs identified in this
report.
PUBLIC RELEASE
November 16, 2012
THE TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, November 20, 2012
7 p.m.
Council Chambers
Councillor Abel in the Chair
X RECONVENE
XI DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
XII APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
XIII DELEGATIONS
(a) Al Downey, Director of Parks and Recreation Services, pg. 1
Nichole Campsall, Acting Youth/Community Development
Coordinator, and Viktors Jaunkalns, Maclennan Jaunkalns Miller Architects
Re: Item 1 – PR12-040 – Community Space for Youth
XIV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Meeting Agenda
Tuesday, November 20, 2012
Page 2 of 7
XVI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
XVII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XVIII NEW BUSINESS/GENERAL INFORMATION
XIX CLOSED SESSION
XX ADJOURNMENT
General Committee Meeting Agenda
Tuesday, November 20, 2012
Page 3 of 7
AGENDA ITEMS
1. PR12-040 – Community Space for Youth pg. 2
RECOMMENDED:
THAT report PR12-040 be received; and
THAT Council endorse Option Two; and
THAT Council direct staff to prepare an RFP to engage the services of an
architect and proceed with detailed design and cost estimates; and
THAT the budget be increased to reflect the capital costs identified in this
report.
2. PR12-036 – Lease Agreement pg. 9
RECOMMENDED:
THAT report PR12-036 be received; and
THAT Council authorize the Mayor and Clerk to execute a Lease
Agreement between the Town of Aurora and 135 Yonge Street Holdings
Inc. (Rec Cycle & Sports), on a Sole Source basis, for the year lease of
space in the Stronach Aurora Recreation Complex (SARC) and the Aurora
Community Centre (ACC)for the operation of Skate Sharpening services
and Pro-Shop; and
THAT the Mayor and Town Clerk be authorized to execute the Lease
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
3. PR12-038 – Feasibility Study for Aurora Community Tennis Club pg. 11
(ACTC) Fleury Park Proposal
RECOMMENDED:
THAT report PR12-038 be received; and
THAT this Project be added to the 2013 Budget for Council consideration.
General Committee Meeting Agenda
Tuesday, November 20, 2012
Page 4 of 7
4. PR12-039 – Aurora Music Festival pg. 32
RECOMMENDED:
THAT report PR12-039 be received; and
THAT Council approve the Terms of Reference identified in this report for
a Music Festival on August 3rd and 4th, 2013; and
THAT staff be directed to prepare an RFP for the services requested and
report back to Council with the results.
5. PR12-041 – PowerStream Letter of Credit re 15059 Leslie Street pg. 35
RECOMMENDED:
THAT report PR12-041 be received; and
THAT Council authorize the Treasurer to arrange the provision of two
Letters of Credit to PowerStream as a condition of their Offer to Connect
for 15059 Leslie Street, as outlined in report PR12-041; and
THAT the Director of Parks and Recreation Services be authorized to
execute the PowerStream Offer to Connect Agreement, including any and
all documents and ancillary agreements required to give effect to same.
6. PR12-042 – Use of Recording Devices pg. 38
RECOMMENDED:
THAT report PR12-042 be received; and
THAT Council approve “Use of Recording Devices in Parks and
Recreation Facilities” Policy as presented.
7. IES12-059 – On-Street Parking Safety Concerns on Stone Road pg. 46
RECOMMENDED:
THAT report IES12-059 be received; and
General Committee Meeting Agenda
Tuesday, November 20, 2012
Page 5 of 7
THAT parking be prohibited at anytime on the east side of Stone Road
from Cliff Road intersection to a point approximately 230 metres south of
Cliff Road intersection; and
THAT the necessary by-law be introduced to implement the above
recommendation; and
THAT a letter be sent to all affected residents with Council’s
recommendations.
8. IES12-060 – Authorization to Proceed with Tendering of Cousins pg. 50
Drive Pedestrian Crossing
RECOMMENDED:
THAT report IES12-060 be received; and
THAT Council approve entering into a Licencing agreement with Metrolinx
for access to the rail corridor for the purpose of constructing and
maintaining a pedestrian crossing; and
THAT Council authorize staff to proceed with tendering of the Pedestrian
Rail Crossing at Cousins Drive; and
THAT the Mayor and Town Clerk be authorized to execute the Form of
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
9. PL12-055 – Application for Site Plan Approval pg. 57
Daniels LR Corporation
John West Way
Part of Lot 82
Concession 1, E.Y.S. and Parts 6, 7, 8 and 9 on Plan 65R-2852
File: D11-12-12
RECOMMENDED:
THAT report PL12-055 be received; and
THAT subject to any issues or comments raised by Council, Site Plan
Application File: D11-12-12 be approved to permit the development of the
subject lands for 36 garden apartments; and
General Committee Meeting Agenda
Tuesday, November 20, 2012
Page 6 of 7
THAT servicing allocation for 36 residential units (65 persons equivalent)
be allocated to the subject proposal; and
THAT the Mayor and Town Clerk be authorized to execute a site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same; and
THAT prior to execution of the Site Plan Agreement any minor variances
shall be approved by the Committee of Adjustment.
10. PL12-058 – Simplified Development Agreement Execution pg. 70
Vassili and Kirill Tatarinov
Lot 12, Plan 65M2725
18 Ing Court
Minor Variance File Number: D13-22-12
RECOMMENDED:
THAT report PL12-058 be received; and
THAT the Mayor and Town Clerk be authorized to execute the simplified
development agreement, including any and all documents and ancillary
agreements required to give effect to same.
11. EAC12-09 – Environmental Advisory Committee Report pg. 77
November 1, 2012
RECOMMENDED:
THAT Council adopt the Environmental Advisory Committee
recommendations from the November 1, 2012 meeting.
12. AAC12-09 – Accessibility Advisory Committee Report pg. 79
November 7, 2012
RECOMMENDED:
THAT Council adopt the Accessibility Advisory Committee
recommendations from the November 7, 2012 meeting.
General Committee Meeting Agenda
Tuesday, November 20, 2012
Page 7 of 7
13. SAC12-07 – Sesquicentennial Ad Hoc Committee Report pg. 81
November 7, 2012
RECOMMENDED:
THAT Council adopt the Sesquicentennial Ad Hoc Committee
recommendations from the November 7, 2012 meeting.
14. EDAC12-10 – Economic Development Advisory Committee Report pg. 85
November 8, 2012
RECOMMENDED:
THAT Council adopt the Economic Development Advisory Committee
recommendations from the November 8, 2012 meeting.
Forwarded from General Committee meeting of November 6, 2012 – Item 13
15. CAO12-022 – New Lease for 22 Church Street – Aurora Cultural Centre pg. 87
RECOMMENDED:
THAT Report CAO12-022 be received for information; and
THAT Report CAO12-022 be forwarded to the November 20, 2012
General Committee meeting together with the following recommendation:
THAT the draft lease attached as Attachment 1 be finalized and
forwarded for approval to a future General Committee meeting
concurrent with the finalized Agreement for the Purchase of
Cultural Services.
PUBLIC RELEASE
November 16, 2012
THE TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, November 20, 2012
8:30 a.m.
Dr. G. W. Williams Secondary School
39 Dunning Avenue
Aurora
(Parking at East Entrance)
Councillor Abel in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DELEGATIONS
(a) Al Downey, Director of Parks and Recreation Services,
Nichole Campsall, Acting Youth/Community Development Coordinator, and
Viktors Jaunkalns, Maclennan Jaunkalns Miller Architects
Re: Item 1 – PR12-040 – Community Space for Youth
IV PUBLIC CONSULTATION – OPEN SESSION – OPPORTUNITY TO
PROVIDE INPUT REGARDING ITEM 1
V RECESS
General Committee Meeting Agenda
Tuesday, November 20, 2012
Page 2 of 2
AGENDA ITEMS
1. PR12-044 – Community Space for Youth
RECOMMENDED:
THAT report PR12-040 be received; and
THAT Council endorse Option Two: and
THAT Council direct staff to prepare an RFP to engage the services of an
architect and proceed with detailed design and cost estimates; and
THAT the budget be increased to reflect the capital costs identified in this
report.
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE MEETING
Tuesday, November 20 2012
➢ New Delegation
Mr. Brent MacKinnon, President, Aurora Community Tennis Club Board of
Directors
Re: Item 3 — PR12-038 - Feasibility Study for Aurora 'Community Tennis,
Club(ACTC) Fleury Park Proposal
aUts Town of Aurora
.=. - 100 John West Way, Box 1000
V Aurora, Ontario
L4G 6,11
,}'mire iw good compatl Phone: 905-727-3123 ext. 4217
Fax: 905-726-4732
Delegation Request www.aurora.ca
Please complete the following form. You may submit it to the Town of Aurora by EITHER:
* Printing and faxing a copy to 905-726-4732
• Saving this file to your computer and emailing it to councilsecretariatstaff5aurora.ca,
Once your delegation request is received, the Customer and Legislative Services Department will contact you
to confirm receipt.
Date Nov, 16, 2012 „ Meeting date Nov. 20,,2012
Subject Fleury Park Project Feasibility Study Report
Name (Brent MacKinnon, President, Aurora Community Tennis Club Board of Directors
Do you require any Accessibility Accommodation?
Name of group or person(s) being represented, if applicable:
Brief statement of issue or purpose of delegation:
We are requesting delegation status to present our Feasibility Report as directed by Town Council motion.
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected €
and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal
Freedom of Information and Protection of Privacy Act Questions about this collection should be directed to the Town Clerk, Town of
Aurora, 100 John West Way, Box 1000, Aurora, Ontario, L4G 6,11, Telephone 905-727-3123 ext. 4217.