AGENDA - General Committee - 20121106PUBLIC RELEASE
November 2, 2012
THE TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, November 6, 2012
7 p.m.
Council Chambers
Councillor Abel in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Angela Sciberras, Macaulay Shiomi Howson Ltd., and Philip Evans, pg. 1
E.R.A. Architects Inc., representing Treasure Hill Homes
Re: Item 18 – HAC12-10 – Heritage Advisory Committee Report
October 15, 2012; Item 1 – HAC12-018
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
General Committee Meeting Agenda
Tuesday, November 6, 2012
Page 2 of 8
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session,
following adjournment, to consider:
1. A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: PL12-061 - Potential Sale of Lands at Northeast Corner
of John West Way and Wellington Street East, Perwick Investments
Limited (Tridel)
2. Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board; Re: CFS12 -011 –
Settlement of OMB Appeals Against the Town’s Development Charges
By-law
Deferred from October 16, 2012 General Committee:
3. The security of property of the Town or Local Board; and Personal
matters about an identifiable individual, including a Town or Local
Board employee; Re: Public release of Confidential Auditors’ Internal
Control Letter
4. The security of property of the Town or Local Board; and Personal
matters about an identifiable individual, including a Town or Local
Board employee; Re: Action Plan in Response to Auditor’s Internal
Control Letter
5. Personal matters about an identifiable individual, including a Town or
Local Board employee; and Labour Relations or Employee
Negotiations; Re: Organizational Shifts To Accommodate Internal
Control Action Plan
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, November 6, 2012
Page 3 of 8
AGENDA ITEMS
1. IES12-055 – Ontario One Call, Call Before You Dig Services pg. 2
RECOMMENDED:
THAT report IES12-055 be received; and
THAT Town of Aurora register its infrastructure with Ontario One Call; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same; and
THAT the Director of Infrastructure in Environmental Services be
authorized to execute future terms prior to expiry of the current term.
2. IES12-056 – Award of Tender IES2012-54 – Town Hall Energy pg. 6
Management Retro-Fits
RECOMMENDED:
THAT report IES12-056 be received; and
THAT additional funding in the amount of $147,520 be provided from the
Council Discretionary Reserve Fund; and
THAT Tender IES2012-54 Town Hall Energy Management Retro-fits be
awarded to Canadian Tech Air Systems Incorporated in the amount of
$602,390.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
3. IES12-057 – Facility Energy Management Retro-Fits pg. 11
Program Update
RECOMMENDED:
THAT report IES12-057 be received for information.
General Committee Meeting Agenda
Tuesday, November 6, 2012
Page 4 of 8
4. IES12-058 – Drinking Water System Information Report pg. 19
RECOMMENDED:
THAT report IES12-058 be received for information.
5. LGL12-013 – Franchise Agreement with Enbridge Gas pg. 72
Distribution Inc.
RECOMMENDED:
THAT report LGL12-013 be received; and
THAT Council approve By-law Number 5431-12 (including the Model
Franchise Agreement with Enbridge Gas Distribution Inc. for ming part
thereof) granting the natural gas franchise to Enbridge Gas Distribution
Inc.; and
THAT the Mayor and Town Clerk be authorized to execute the Model
Franchise Agreement with Enbridge Gas Distribution Inc., including any
and all documents and ancillary agreements required to give effect to the
same.
6. PL12-053 – Comprehensive Zoning By-law Review pg. 112
File No. D14-ZBL-12
RECOMMENDED:
THAT report PL12-053 be received for information.
7. PR12-035 – “Kwik Kopy” Agreement for Purchase and Sale pg. 116
For Revised Trail Alignment
RECOMMENDED:
THAT report PR12-035 be received; and
THAT Council approve the proposed terms and conditions, as detailed
within this report, to be included within an Agreement for Purchase and
Sale for the revised “Kwik Kopy” trail route; and
General Committee Meeting Agenda
Tuesday, November 6, 2012
Page 5 of 8
THAT the Mayor and Town Clerk be authorized to execute the “Kwik
Kopy” Pedestrian Trail Agreement, including any and all documents and
ancillary agreements required to give effect to same.
8. PR12-037 – Award of Tender PRS2012-51 – Multi-Purpose pg. 128
Synthetic Turf Sports Field
RECOMMENDED:
THAT report PR12-037 be received; and
THAT Tender PRS2012-51 – Multi-Purpose Synthetic Turf Sports Field
construction not be awarded; and
THAT the remaining funding for Capital Project 73161 in the amount of
$1,454,671.00 be returned to the source.
9. BBS12-008 – Temporary and Permanent Sign By-law Review pg. 133
RECOMMENDED:
THAT report BBS12-008 be received; and
THAT staff be directed to develop By-law provisions and criteria for the
Sign Variance process Option #1 outlined in this report delegating
authority to staff for the approval of sign variances.
10. BBS12-009 – Request for Sign Variance to Sign By-law pg. 140
No. 4898-07.P
15400 Bayview Avenue
RECOMMENDED:
THAT report BBS12-009 be received; and
THAT Council approve a request for a variance to Sign By-law 4898-07.P
to allow wall signs on 3 building elevations whereas the Sign By -law
restricts wall signs to 2 building elevations for a single-tenant building in a
commercial zone.
General Committee Meeting Agenda
Tuesday, November 6, 2012
Page 6 of 8
11. BBS12-010 – Animal Control Services pg. 148
RECOMMENDED:
THAT report BBS12-010 be received; and
THAT Council authorize a single source three year contract with the
Ontario Society for the Prevention of Cruelty to Animals (OSPCA) as a
single source provider of animal control and shelter services at a cost of
$202,694 for year 2013 adjusted by the Consumer Price Index (CPI) Rate
for All-Items as published by Statistics Canada for subsequent years; and
THAT the Mayor and Town Clerk be authorized to execute an agreement
with the OSPCA including any and all documents and ancillary
agreements to give effect to same.
12. BBS12-012 – Customer Service Strategy (CSS) pg. 158
RECOMMENDED:
THAT report BBS12-012 be received for information.
13. CAO12-022 – New Lease for 22 Church Street pg. 163
Aurora Cultural Centre
RECOMMENDED:
THAT report CAO12-022 be received; and
THAT Report CAO12-022 be forwarded to the November 20, 2012
General Committee meeting together with the following recommendation:
THAT the draft lease attached as Attachment 1 be finalized and
forwarded for approval to a future General Committee meeting
concurrent with the finalized Agreement for the Purchase of
Cultural Services.
14. CLS12-006 – Notice of Motion pg. 196
RECOMMENDED:
THAT report CLS12-006 be received for information.
General Committee Meeting Agenda
Tuesday, November 6, 2012
Page 7 of 8
15. CLS12-024 – 2013 Council and Committee Meeting Calendar pg. 198
RECOMMENDED:
THAT report CLS12-024 be received; and
THAT Council provide direction respecting summer meetings; and
THAT Council approve a Council and Committee Meeting Calendar for
2013.
16. PRAC12-08 – Parks and Recreation Advisory Committee Report pg. 214
October 10, 2012
RECOMMENDED:
THAT Council adopt the Parks and Recreation Advisory Committee
recommendations from the October 10, 2012 meeting.
17. EDAC12-09 – Economic Development Advisory Committee Report pg. 216
October 11, 2012
RECOMMENDED:
THAT Council adopt the Economic Development Advisory Committee
recommendations from the October 11, 2012 meeting.
18. HAC12-10 – Heritage Advisory Committee Report pg. 219
October 15, 2012
RECOMMENDED:
THAT Council adopt the Heritage Advisory Committee recommendations
from the October 15, 2012 meeting.
19. SAC12-06 – Sesquicentennial Ad Hoc Committee Report pg. 220
October 24, 2012
RECOMMENDED:
THAT Council adopt the Sesquicentennial Ad Hoc Committee
recommendations from the October 24, 2012 meeting.
General Committee Meeting Agenda
Tuesday, November 6, 2012
Page 8 of 8
20. Memorandum from Mayor Dawe pg. 222
Re: Correspondence from the Aurora Chamber of Commerce
RECOMMENDED:
THAT Council receive the Correspondence from the Aurora Chamber of
Commerce for information.