AGENDA - General Committee - 20121016PUBLIC RELEASE
October 12, 2012
THE TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, October 16, 2012
7 p.m.
Council Chambers
Councillor Pirri in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
General Committee Meeting Agenda
Tuesday, October 16, 2012
Page 2 of 7
IX CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session,
following adjournment, to consider:
Litigation or potential litigation, including matters before
administrative tribunals, affecting the Town or a Local Board; Re :
Update to Appeal to the OMB - Grills Official Plan & Zoning
Amendment Application
A proposed or pending acquisition or disposition of land by the Town
or Local Board; Re: 15356 Yonge Street
The security of property of the Town or Local Board; and Personal
matters about an identifiable individual, including a Town or Local
Board employee; Re: Public release of Confidential Auditors’ Internal
Control Letter
The security of property of the Town or Local Board; and Personal
matters about an identifiable individual, including a Town or Local
Board employee; Re: Action Plan in Response to Auditor’s Internal
Control Letter
Litigation or potential litigation, including matters before
administrative tribunals, affecting the Town or a Local Board; and the
receiving of advice that is subject to solicitor-client privilege, including
communications necessary for that purpose; Re: Termination of
Contract with Tri-Air Systems
Personal matters about an identifiable individual, including a Town or
Local Board employee; and Labour Relations and Employee
Negotiations; Re: Organizational Shifts To Accommodate Internal
Control Action Plan
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, October 16, 2012
Page 3 of 7
AGENDA ITEMS
1. CFS12-033 – 2013 Fees and Charges By-law pg. 1
RECOMMENDED:
THAT report CFS12-033 by-law be received; and
THAT the 2013 Fees and Charges for applications, permits, use of Town
property, the sale of Town publications and to prescribe service charges
for administrative matters as itemized on the attached schedules be
approved:
Schedule A - Administration
Schedule B - Building Services
Schedule C - Customer & Legislative Services
Schedule D - Planning & Development and Committee of
Adjustment
Schedule E - Infrastructure & Environmental Services
Schedule F - Corporate & Financial Services
Schedule G - Parks & Recreation Services
Schedule H - Legal Services; and
THAT the necessary by-laws be enacted at the October 23, 2012 Council
meeting, in accordance with the Town’s Notice Provision Policy.
2. CFS12-035 – Award of Contract – External Audit Services pg. 20
RECOMMENDED:
THAT report CFS12-035 be received; and
THAT Council appoint BDO Canada LLP to provide audit services to the
Town of Aurora and the Aurora Public Library Board for the 2012, 2013
and 2014 fiscal years, at a cost of $33,900 per year, including HST, with
no escalation; and
THAT the Mayor and Town Clerk be authorized to execute the Form of
Agreement, including any and all documents and ancillary agreements
required to give effect to same; and
THAT the necessary by-law be prepared and adopted to give effect to the
above appointment.
General Committee Meeting Agenda
Tuesday, October 16, 2012
Page 4 of 7
3. CFS12-039 – Execution of Agreement for the York Region Fibre pg. 25
Network
RECOMMENDED:
THAT report CFS12-039 be received; and
THAT the Mayor and Town Clerk be authorized to execute an Agreement
with the Regional Municipality of York for the York Telecom Network,
including any and all documents and ancillary agreements required to give
effect to same.
4. CFS12-042 – 2013 Budget Review Schedule: Revised Proposal pg. 29
RECOMMENDED:
THAT report CFS12-042 be received; and
THAT the proposed 2013 Budget Special G eneral Committee review
meetings schedule be received; and
THAT the Town Clerk be directed to formally schedule the Special General
Committee meetings for purposes of Budget Review set out in Attachment #1.
5. IES12-054 – Extension of Winter Maintenance Contracts: pg. 32
No. IES2010-49 – Supply and Operation of Sidewalk Snow Plows;
No. PW2008-37 – Supply and Operation of Snow Removal Trucks
RECOMMENDED:
THAT report IES12-054 be received; and
THAT Tender No. IES2010-49 – for the Supply and Operation of up to
Five Sidewalk Tractors with Sander Bodies, Snow Plows and Snow
Blowers and up to two (2) Single Axle Trucks as awarded to Trisan
Construction Ltd. in August 2010, be extended for one additional year; and
THAT Tender No. PW2008-37 – for the Supply and Operation of Four
Snow Removal Trucks as awarded to Trisan Construction Ltd. in June
2008, be extended for one additional year; and
THAT the Mayor and Town Clerk be authorized to execute the amended
Form of Agreement, including any and all doc uments and ancillary
agreements required to give effect to same.
General Committee Meeting Agenda
Tuesday, October 16, 2012
Page 5 of 7
6. PL12-019 – Application for Site Plan Approval pg. 35
John and Maria Romano (Bloomington Self Storage)
1082 Bloomington Road East
File Number: D11-02-12 and D13(15A-C)12
RECOMMENDED:
THAT report PL12-019 be received; and
THAT subject to any issue or comments raised by Council, that Site Plan
Application D11-02-12 be approved to permit additions to 4 existing
buildings, for a total of 5757 m2 gross floor area (GFA); and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
7. PL12-048 – Applications to Amend the Official Plan and pg. 49
Zoning By-Law
Wells Street Schoolhouse Lofts Inc.
64 Wells Street
Part Lots 3 and 8-13, Plan 68
Files: D09-01-12 and D14-06-12
RECOMMENDED:
THAT report PL12-048 be received; and
THAT Application to Amend the Official Plan File: D09 -01-12 Wells Street
Schoolhouse Lofts Inc., be approved, to redesignate the subject lands
from “Existing Major Institutional” to “Stable Neighbourhood” with site
specific policies to permit the conversion and renovation of the former
Wells Street Public School into a four (4) storey 39 unit residential
condominium apartment building; and
THAT Application to Amend the Zoning By-law File: D14-06-12 be
approved, to rezone the subject lands from “Institutional (I) Zone” to a site
specific “Third Density Apartment Residential (RA3) Exception Zone”; and
THAT by-laws to adopt the Official Plan Amendment and implementing be
presented at a future Council meeting for enactment.
General Committee Meeting Agenda
Tuesday, October 16, 2012
Page 6 of 7
8. PL12-052 – Simplified Development Agreement Execution pg. 68
Tanya Harvey and Peter Narduzzi
125 Ridge Road
Part of Lot 20, Part of Block 21, Plan 132
Minor Variance File Number: D13(36A-C)11
RECOMMENDED:
THAT report PL12-052 be received; and
THAT the Mayor and Town Clerk be authorized to execute the simplified
development agreement, including any and all documents and ancillary
agreements to give effect to same.
9. PL12-054 – Draft Plan of Condominium Application pg. 75
MJM Developments Inc.
158 Don Hillock Drive
File: D07-01-12
RECOMMENDED:
THAT report PL12-054 be received; and
THAT the proposed Draft Plan of Condominium File: D07 -01-12 be
approved for an 18 unit industrial building; and
THAT the Mayor and Town Clerk be authorized to execute a
Condominium Agreement, including and any and all ancillary agreements
required to give effect to same.
10. PR12-034 – Culture and Recreation Grant Bi-Annual Allocation for pg. 82
September 2012
RECOMMENDED:
THAT report PR12-034 be received for information.
General Committee Meeting Agenda
Tuesday, October 16, 2012
Page 7 of 7
11. CAO12-019 – New Agreement for the Provision of Cultural Services pg. 85
at the Aurora Cultural Centre
RECOMMENDED:
THAT report CAO12-019 be received; and
THAT staff be directed to proceed to finalize an agreement for the
Provision of Cultural Services based on the attached draft agreement; and
THAT upon completion, the agreement be presented in its final form for
consideration by Council.
12. AAC12-08 – Accessibility Advisory Committee Report pg. 160
October 3, 2012
RECOMMENDED:
THAT Council adopt the Accessibility Advisory Committee
recommendations from the October 3, 2012 meeting.
13. SAC12-05 – Sesquicentennial Ad Hoc Committee Report pg. 163
October 11, 2012
RECOMMENDED:
THAT Council adopt the Sesquicentennial Ad Hoc Committee
recommendations from the October 11, 2012 meeting.
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE MEETING
Tuesday, October 16, 2012
➢ Delegation (a)
Mike Egan, Resident, and Damir Vrancic, Barrister, Solicitor & Notary
Re: Willow Farm/Kwik Kopy Trail
➢ Item 14 — Correspondence received from Robert Layton, President, Church
Street School Cultural Centre
Re: Item 11 — CA012-019 — New Agreement for the Provision of Cultural
Services at the Aurora Cultural Centre
Customer and Legislative Services
le, 905-727-3123
co u n c i l se Greta ri atstaff@ a u ro ra. ca
Town of Aurora
100 John West Way, Box 1000
*�
'.. ,. Aurora, ON L4G6J1
Requests for delegation status, any written submissions and background information for
consideration by Council or Committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING.
PLEASE PRINT
COUNCILICOMMITTEE/ADVISORY COMMITTEE DATE; Oct 16/2012
SUBJECT: Willow Farm/Kwik Kopy Trail
NAME OF SPOKESPERSON: Damir Vrancic/Mike Egan
ADDRESS: 15900 Yonge St
Street Address
PHONE: HOME: u
Aurora L4G 3G8
TownlCity Postal Code
E-MAIL. Mike Egan(_rogers.COm
DO YOU REQUIRE ANY ACCESSIBILITY ACCOMMODATION? no
To request a change to the route for the trail.
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and maintained for the purpose of creating a record that is available to the aeneraf oubtic, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act Questions about this collection should be directed to
the Town Clerk, Town of Aurora, 100 John west Way, Box 1000, Aurora; ON L4G 6,11, Telephone 905-727-3123, ext 4217.
� y r
A ^
C0111111UYlltji^:
From: Robert Layton [mailto:r.s.layton(&gmaiI.com]
Sent: October-15-12 10:07 AM
To: Leach, John; Janzen, Cindy; Garbe, Neil
Cc: President(a)auroraculturalcentre.ca; boardsecretarv(oauroraculturalcentre.ca
Subject: Fwd: Church Street School Cultural Centre - Board of Directors support for draft Cultural Services Agreement
Dear Neil,
On behalf of the Board of Directors, I thank the Town Staff for working with Centre's members of the ad
hoe negotiating team and I congratulate them on the preparation of the draft agreement which is being
submitted to both Council and the Centre for review and discussion
The Board is encouraged by the progress made and the Board endorses the agreement in principle. As a
draft, there are certain provision that need to be discussed by the Board, with our legal council and other
experts.
The Board is looking forward to receiving Council's comments so that it can continue to progress with Town
Staff towards an mutually acceptable agreement within the schedule specified by the Town.
Regards
Robert Layton,
President, Church Street School Cultural Centre
1