AGENDA - General Committee - 20120612PUBLIC RELEASE
June 15, 2012
THE TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, June 19, 2012
7 p.m.
Council Chambers
Councillor Gaertner in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Shawn Dillon, Manager – Electrical and Traffic Design pg. 1
York Region, Transportation and Community Planning
Department, Traffic Management and ITS
Re: Planned Reconstruction of Traffic Control Signals at Yonge Street
and Wellington Street
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
General Committee Meeting Agenda
Tuesday, June 19, 2012
Page 2 of 11
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, June 19, 2012
Page 3 of 11
AGENDA ITEMS
1. CAO12-010 – Live Streaming Media via Internet Pilot pg. 2
RECOMMENDED:
THAT report CAO12-010 be received; and
THAT Council approve a six-month pilot project to live-stream General
Committee meetings via Internet at a cost not to exceed $7,500 from the
Operating Contingency account.
2. CAO12-011 – Community Consultation for Disbursement of pg. 5
Hydro Funds
RECOMMENDED:
THAT report CAO12-011 be received; and
THAT Council support the recommendations outlined in this report to
conduct a community-wide education and awareness campaign regarding
potential options for disbursement of Hydro funds; and
THAT an amount not to exceed $35,000 be allocated from the Council
Discretionary Reserve Fund to support a community-wide education and
consultation campaign; and
THAT Council direct staff to proceed with a Request for Proposals (RFP)
to retain a reputable third-party that specializes in community-based
surveying to help design, implement and analyze the results of a
community survey to determine resident priorities for the Hydro funds.
3. CAO12-012 – Town of Aurora Strategic Plan pg. 9
RECOMMENDED:
THAT report CAO12-012 be received; and
THAT Council approve and authorize staff to implement the attached
Town of Aurora Strategic Plan and related Strategic Plan Actions and
Measures document.
General Committee Meeting Agenda
Tuesday, June 19, 2012
Page 4 of 11
4. CFS12-021 – Capital Projects Status & Closure Report pg. 55
as of December 31, 2011
RECOMMENDED:
THAT report CFS12-021 be received; and
THAT the project closures and capital funding adjustments outlined in
Attachments #1 and #2, and summarized in Attachment #3 be approved.
5. CFS12-023 – 2012 Budget Debrief Follow-Up pg. 69
RECOMMENDED:
THAT report CFS12-023 be received for information.
6. CFS12-024 – Pre-Audit 2011 Budget Report as at pg. 73
December 31, 2011
RECOMMENDED:
THAT report CFS12-024 be received for information.
7. CFS12-025 – Award of Tender CFS2012-47 – Supply and Delivery pg. 83
of Avaya Switches for WAN (Wide Area Network)
Edge Connectivity
RECOMMENDED:
THAT report CFS12-025 be received; and
THAT Tender CFS2012-47 – Supply & Delivery of Avaya Switches for
WAN Edge Connectivity be awarded to Smart IP Inc. in the amount of
$57,269.37, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
General Committee Meeting Agenda
Tuesday, June 19, 2012
Page 5 of 11
8. CFS12-026 – Expenses Excluded from the 2011 Budget pg. 87
RECOMMENDED:
THAT report CFS12-026 be received for information.
9. IES12-031 – Drinking Water Quality Management Standard Update pg. 92
Report
RECOMMENDED:
THAT report IES12-031 be received for information.
10. IES12-032 – Award of Tender IES2012-15 – Stream Restorations pg. 113
Downstream of the Seaton Drive Culvert
RECOMMENDED:
THAT report IES12-032 be received; and
THAT Tender IES2012-15 – Streambed and Stream Bank Restorations
Downstream of the Seaton Drive Culvert be awarded to Dynex
Construction Inc. in the amount of $116,370.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
11. IES12-033 – Award of Contract for Consulting Services – Design pg. 118
for the Reconstruction of Vandorf Sideroad 300m
east of Bayview to Leslie Street – RFP IES2012-42
RECOMMENDED:
THAT report IES12-033 be received; and
THAT the Contract for the provision of consulting services for the design
of the reconstruction of Vandorf Sideroad from 300m East of Bayview to
Leslie Street be awarded to Genivar Inc. for $89,782.00, excluding taxes;
and
THAT additional funding in the amount of $12,698.00 be approved from
the storm sewer reserve; and
General Committee Meeting Agenda
Tuesday, June 19, 2012
Page 6 of 11
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
12. IES12-034 – Award of Contract for Remedial Works to Reduce pg. 123
Extraneous Flow in the Wastewater Collection System
RECOMMENDED:
THAT report IES12-034 be received; and
THAT Council award the 2012 remedial works to reduce extraneous flows
in the wastewater collection system to Liquiforce Sewer Services based
on the unit prices contained in the Town of Newmarket contract RFP2010-
47 for a 2012 upset limit of $450,000.00 excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
13. IES12-035 – Sidewalk Policy Review pg. 127
RECOMMENDED:
THAT report IES12-035 be received for information.
14. IES12-036 – Information Regarding Colour Choices for Town pg. 141
of Aurora Operational Vehicles
RECOMMENDED:
THAT report IES12-036 be received for information.
15. IES12-037 – 2012 Water Audit Report for Town of Aurora pg. 147
RECOMMENDED:
THAT report IES12-037 be received for information.
General Committee Meeting Agenda
Tuesday, June 19, 2012
Page 7 of 11
16. PL12-001 – Delegation Authority for Minor Development pg. 156
Agreements
RECOMMENDED:
THAT report PL12-001 be received; and
THAT Council delegate authority to the Director of Planning and
Development Services, or designate, to sign, simplified development
agreements, Oak Ridges Moraine development agreements and other
minor agreements required as a condition of a Committee of Adjustment
decision; and
THAT a delegation By-law be presented to Council at a future Council
meeting.
17. PL12-026 – Application for Site Plan Approval pg. 159
Gordon and Joyce Allen
15393 Yonge Street
File Number D11-04-12
RECOMMENDED:
THAT report PL12-026 be received; and
THAT Site Plan Application File D11-04-12 (Allen) be approved to permit
the development of the subject lands for the conversion of the existing
building to an office use, demolish the existing rear addition, and build a
new 228 m2 rear addition; and
THAT the Mayor and Town Clerk be authorized to execute the site plan
agreement, including any and all documents and ancillary agreements
required to give effect to same.
18. PL12-028 – Draft Plan of Subdivision and Zoning By-law pg. 167
Amendment Applications
2197616 Ontario Inc. (Genview II)
908 Vandorf Sideroad
File Numbers D12-04-07 and D14-12-07
RECOMMENDED:
THAT report PL12-028 be received; and
General Committee Meeting Agenda
Tuesday, June 19, 2012
Page 8 of 11
THAT Draft Plan of Subdivision 2197616 Ontario Inc. (Genview II), File:
D12-04-07 be approved subject to Conditions of Approval attached as
Appendix “A" being fulfilled prior to final approval; and
THAT Application to Amend the Zoning By-law File: D14-12-07 be
approved, to rezone a portion of the subject lands from “Oak Ridges
Moraine Rural (RU-ORM) Zone” to “Detached Dwelling Second Density
Residential Holding (H)R2-90 Exception Zone”, “Major Open Space (O-9)
Exception Zone” and “Environmental Protection (EP-6) Exception Zone” to
permit a 20 unit residential plan of subdivision; and
THAT a total of 20 units (66 persons equivalent) of sewage and water
capacity be allocated to the proposed draft plan of subdivision; and
THAT the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
19. PL12-030 – Draft Plan of Subdivision and Zoning By-law pg. 205
Amendment Applications
Jane Gibb Strawbridge and Harry Thomas Gordon Strawbridge
(Norm and Helen Grey-Noble)
LOT 56, RCP 10328, EXCEPT PART 34, 65R-16898
14726 Bayview Avenue
File Numbers D14-03-11 and D12-01-11
RECOMMENDED:
THAT report PL12-030 be received; and
THAT Draft Plan of Subdivision Jane Gibb Strawbridge and Harry Thomas
Gordon Strawbridge, File: D12-01-11 be approved by the Town of Aurora
subject to the Conditions of Approval attached as Appendix “A" being
fulfilled prior to final approval; and
THAT Application to Amend the Zoning By-law File: D14-03-11 be
approved, to rezone the subject lands from “Oak Ridges Moraine Rural
(RU-ORM) Zone” to “Detached Dwelling Second Density Residential (R2-
91) Exception Zone”, “Detached Dwelling Second Density Residential (R2-
92) Exception Zone” and “Environmental Protection (EP-6) Exception
Zone” to permit a 89 unit residential plan of subdivision; and
THAT the implementing Zoning By-law be brought forward to a future
Council meeting for enactment; and
General Committee Meeting Agenda
Tuesday, June 19, 2012
Page 9 of 11
THAT a total of 89 units (294 persons equivalent) of sewage and water
capacity be allocated to the draft plan of subdivision lands from the Town’s
allocation for 2011/2012; and
THAT the Mayor and Town Clerk be authorized to execute a Subdivision
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
20. PL12-031 – Applications to Amend the Official Plan and pg. 253
Zoning By-law
1623 Wellington Street Developments Limited
1623 Wellington Street East
File Numbers D09-02-11 and D14-06-11
RECOMMENDED:
THAT staff report PL12-031 be received; and
THAT Application to Amend the Official Plan, File: D09-02-11 be approved
as modified to permit a site specific official plan policy applying to a portion
of the subject lands to permit expanded and stand alone commercial uses
within the Business Park designation; and
THAT Application to Amend the Zoning By-law File: D14-06-11 be
approved, to rezone the subject lands from “Rural (RU) Zone” to a site
specific “Business Park Holding (H)BP Exception Zone” and “Business
Park (BP) Zone” as modified to permit business park and commercial
retail uses; and
THAT by-laws to adopt the Official Plan Amendment and implement the
zoning by-law amendment will be presented at a future Council Meeting
for enactment.
21. PR12-020 – Stewart Burnett Multi-Purpose Artificial Sports Field pg. 269
RECOMMENDED:
THAT report PR12-020 be received; and
THAT Council authorize proceeding with tendering the construction of a
Multi-purpose Artificial Turf Sports Field for construction to begin in 2012.
General Committee Meeting Agenda
Tuesday, June 19, 2012
Page 10 of 11
22. PR12-025 – Aurora Historical Society Collection Review pg. 279
Consultant Recommendation
RECOMMENDED:
THAT report PR12-025 be received; and
THAT Council authorize the Mayor and Town Clerk to engage the
services of Cultural Asset Management Group to conduct a review of the
Aurora Historical Society Collection with an upset budget limit of
$50.000.00.
23. PR12-027 – Award of Tender PRS 2012-30 – Earthworks and pg. 281
Servicing of 15059 Leslie Street
RECOMMENDED:
THAT report PR12-027 be received; and
THAT Tender PRS 2012-30 - Earthworks and Servicing of 15059 Leslie
Street be awarded to Con-Drain Company (1983) Ltd. in the amount of
$5,979,656.79, including taxes; and
THAT the budget be increased by $1,153,254.17 from the Proceeds of the
Sale of Land Reserve Fund to address the shortfall; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
agreement with respect to the award of the Tender, including any and all
ancillary documents required to give effect to same.
24. EAC12-07 – Environmental Advisory Committee Report pg. 288
June 7, 2012
RECOMMENDED:
THAT Council adopt the Environmental Advisory Committee
recommendations from the June 7, 2012 meeting.
General Committee Meeting Agenda
Tuesday, June 19, 2012
Page 11 of 11
25. HAC12-07 – Heritage Advisory Committee Report pg. 291
June 11, 2012
RECOMMENDED:
THAT Council adopt the Heritage Advisory Committee recommendations
from the June 11, 2012 meeting.
26. Memorandum from the Chief Administrative Officer pg. 294
Re: Interim Report No. 2 of the Ad Hoc Negotiating Working Group
to Negotiate a New Cultural Services Purchase Agreement
RECOMMENDED:
THAT the memorandum regarding Interim Report No. 2 of the Ad Hoc
Negotiating Working Group to Negotiate a New Cultural Services
Purchase Agreement be received for information.
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE MEETING
Tuesday, June 19, 2012
New Delegation (b)
Wendy Nott, representing 1623 Wellington Street Developments
Re: Item 20 – PL12-031 – Applications to Amend the Official Plan and
Zoning By-law
1623 Wellington Street Developments Limited
1623 Wellington Street East
File Numbers D09-02-11 and D14-06-11
RECOMMENDED:
THAT the comments of the delegate be received for information.
New Delegation (c)
Angela Sciberras, Macaulay Shiomi Howson Ltd., representing
Helen Grey-Noble
Re: Item 19 – PL12-030 – Draft Plan of Subdivision and Zoning By-law
Amendment Applications
Jane Gibb Strawbridge and Harry Thomas Gordon
Strawbridge (Norm and Helen Grey-Noble)
LOT 56, RCP 10328, EXCEPT PART 34, 65R-16898
14726 Bayview Avenue
File Numbers D14-03-11 and D12-01-11
RECOMMENDED:
THAT the comments of the delegate be received for information.
Additional Information to Item 17
Re: PL12-026 – Application for Site Plan Approval
Gordon and Joyce Allen
15393 Yonge Street
File Number D11-04-12
RECOMMENDED:
THAT the additional information regarding Item 17 be received for
information.
AuR,O, RA
yocdre� itz Good courtsast'Y
Customer and. Legislative Services
Town Clerk
905-727-3123
info@e-aurora.ca
Town of Aurora
1 Municipal Drive,
Box 1000. Aurora. ON L4G 6,11
DELEGATION REQUEST
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
1 XF��7; Vil"
COUNCIL/COMMITTEE/ADVISORY COMMITTEE
SUBJECT: 1WF �VOKKIi'1tiMl
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable)
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
A aO
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The Information is
collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the Town Clerk, Town ofAurora 1 Municipal Drive Box 1000 Aurora, ON UG 6J1 Telephone 905 727-3123.
� i r
Community
AURORA
,`Jowre irc rood Co�nax�
Delegation Request
Town of Aurora
100 John West Way, Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4217
Fax: 905-726-4732
www.aurora.ca
Please complete the following form. You may submit it to the Town of Aurora by EITHER:
• Printing and faxing a copy to 905-726-4732
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Once your delegation request is received, the Customer and Legislative Services Department will contact you
to confirm receipt.
Date June 18, 2012 Meeting date June 19, 2012
Subject Draft Plan of Subdivision; 14726 Bayview Avenue, Item No. 19 General Committee Agenda -,
Name Angela Sciberras of Macaulay Shiomi Howson Ltd.
Name of group or person(s) being represented, if applicable: - - --
am the planning consultant for the Applicant (Helen Grey -Noble)
Brief statement of issue or purpose of delegation:
To provide the Committee with a brief update on the project to date.
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected
and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal
Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Town Clerk, Town of
Aurora, 100 John West Way, Box 1000, Aurora, Ontario, L4G 6,11, Telephone 905-727-3123 ext. 4217.
REPORTPL12-026
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