AGENDA - General Committee - 20120515PUBLIC RELEASE
May 11, 2012
THE TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
Tuesday, May 15, 2012
7:00 p.m.
Council Chambers
Councillor Gallo in the Chair
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Anca Mihail, Manager of Engineering and Capital Delivery pg.1
Re: Item 1 – IES12-026 – Wellington Street West Entrance
Features
(b) Luigi Colangelo, Manager of Operations pg. 2
Re: Item 3 – IES12-029 – Standard of Care, Safe Water Drinking
Act, 2002
General Committee Meeting Agenda
Tuesday, May 15, 2012
Page 2 of 6
(c) Dan Elliott, Director of Corporate and Financial Services/ pg. 3
Treasurer
Re: Administrative Policies Update
VI PRESENTATIONS BY THE ADVISORY COMMITTEE CHAIR
VII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII NEW BUSINESS/GENERAL INFORMATION
IX CLOSED SESSION
RECOMMENDED:
THAT Council resolve into Closed Session, following adjournment, to
consider:
1. Personal matters about an identifiable individual, including a Town
or Local Board employee; Re: CLS12-010 - Applications for the
Accessibility Advisory Committee, Trails and Active Transportation
Committee and Council Compensation Ad-Hoc Committee
X ADJOURNMENT
General Committee Meeting Agenda
Tuesday, May 15, 2012
Page 3 of 6
AGENDA ITEMS
1. IES12-026 – Wellington Street West Entrance Features pg. 13
RECOMMENDED:
THAT report IES12-026 be received; and
THAT Council provide direction on the preferred option for streetscape
features to be incorporated on Wellington Street West from Bathurst
Street to McDonald/Murray Drive.
2. IES12-028 – Assumption of Municipal Services pg. 29
Mattamy (Aurora) Ltd.
RECOMMENDED:
THAT report IES12-028 be received; and
THAT Council assume the municipal services contained within registered
plan 65M-4037 and 65M-4047 being Mattamy (Aurora) Limited subdivision
as detailed in Report No. IES12-028; and
THAT Council enact draft By-law No. 5430-12 for the assumption of the
subject municipal services.
3. IES12-029 – Standard of Care, Safe Water Drinking Act, 2002 pg. 32
RECOMMENDED:
THAT report IES12-029 be received for information.
General Committee Meeting Agenda
Tuesday, May 15, 2012
Page 4 of 6
4. PL12-018 – Application for Site Plan Approval pg. 82
Town of Aurora – Bulk Barn Proposal
15059 Leslie Street
Part of Lot 19, Concession 3
File: D11-05-12
RECOMMENDED:
THAT report PL12-018 be received; and
THAT subject to any issues or comments raised by Council, that Site Plan
Application D11-05-12 be approved to permit development of the subject
lands for the construction of the corporate head office for Bulk Barn Foods
consisting of a two-storey building of approximately 5924 m2 (63,767
sq.ft.) and its distribution centre of approximately 25,363 m2 (273,000 sq.
ft.) gross floor area; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
5. PL12-021 – Second Suites (Basement Apartments) Update Report pg. 93
Zoning By-Law Amendment File No. D14-18-08
RECOMMENDED:
THAT report PL12-021 be received; and
THAT the proposed administrative changes to the Zoning By-law and
Registration By-law permitting second suites be approved; and
THAT the Amended Zoning By-law and Registration By-law be brought
forward to a future Council meeting for enactment.
6. AAC12-06 – Accessibility Advisory Committee Report pg. 97
May 2, 2012
RECOMMENDED:
THAT Council adopt the Accessibility Advisory Committee
recommendations from the May 2, 2012 meeting.
General Committee Meeting Agenda
Tuesday, May 15, 2012
Page 5 of 6
7. EAC12-06 – Environmental Advisory Committee Report pg. 99
May 7, 2012
RECOMMENDED:
THAT Council adopt the Environmental Advisory Committee
recommendations from the May 7, 2012 meeting.
8. Deferred from General Committee meeting of May 1, 2012
(Items 3, 4, & 5) pg. 101
3. CFS12-013 – Administrative Policy Revision: Policy No. 1
Applicability of Administrative Policies & Procedures
RECOMMENDED
THAT report CFS12-013 be received; and
THAT revised Administrative Policy No. 1, Attachment #1, be approved by
Council effective immediately; and
THAT minor administrative updates to this policy by the CAO are
authorized provided no material changes affecting members of Council or
changes which may have a material financial impact on the Corporation
are made without Council approval.
4. CFS12-014 – Administrative Policy Revision: Policy No. 5
Council/Staff Communications
RECOMMENDED
THAT report CFS12-014 be received; and
THAT revised Administrative Policy No. 5, Attachment #1, be approved by
Council effective immediately; and
THAT minor administrative updates to this policy by the CAO are
authorized provided no material changes affecting members of Council or
changes which may have a material financial impact on the Corporation
are made without Council approval.
General Committee Meeting Agenda
Tuesday, May 15, 2012
Page 6 of 6
5. CFS12-016 – Administrative Policy Revision: Policy No. 57
Compensation and Support for Members of Council
RECOMMENDED:
THAT report CFS12-016 be received; and
THAT revised Administrative Policy No. 57, Attachment #1, be approved
by Council effective immediately; and
THAT minor administrative updates to this policy by the CAO are
authorized provided no material changes affecting members of Council or
changes which may have a material financial impact on the Corporation
are made without Council approval.
9. Memorandum from the Director of Corporate & Financial pg. 124
Services/Treasurer
Re: Additional Materials for Policy Review Discussions
RECOMMENDED:
THAT the additional materials for the policy review discussions be
received for information.
ADDITIONAL ITEMS
FOR GENERAL COMMITTEE MEETING
Tuesday, May 15, 2012
➢ Additional Information to item 1
Re: IES12-026 —Wellington Street West Entrance Features
RECOMMENDED:
THAT the additional information regarding IES12-026 be received for
information.
AURORA
,Yo,em i r good C wp4ary
MEMORANDUM I Infrastructure and Environmental —
Services
Date: May 15, 2012
To: Mayor, Members of Council & CAO
From: Ilmar Simanovskis, Director of Infrastructure and Environmental Services
Re: Wellington Street West Entrance Features — Update on Centre Medians
ReportIES12-026
Update on the installation of the proposed centre medians
The Region confirmed it is agreeable to include the installation of the centre medians as
part of the Regional repaving activities planned for 2012 and scheduled to start on May
22. The Region recommends that existing medians be demolished and rebuilt to the
proposed length with typical curb and coloured concrete. This will increase the cost
estimate of the "Centre Median enhancements", Item 5 in Table 1, to approximately
$100,000. A revised Table 1 is presented below:
Table 1 Revised — Cost Estimate
Element
Cost Estimate
1.
New concrete sidewalk south side Wellington Street
$74,095.00
(from McLeod Drive to Bathurst Street)
2.
New concrete sidewalk north side Wellington Street
$70,960.00
(from McDonald Drive to McLeod Drive)
3.
Coloured concrete shoulder strip, north side
$70,035.00
(from McDonald Drive to Bathurst Street)
4.
Coloured concrete shoulder strip, south side
$84,840.00
(from Murray Drive to Bathurst Street)
5.
Centre Median enhancements:
• East of Bathurst Street
$60,000.00
110m new centre median with 3 flag poles and 1 banner
pole
• West of Murray Drive
$40,000.00
85m new centre median with 2 banner poles
6.
Boulevard lighting
• Replace 21 existing street lights with new decorative street
$68,250.00
lights and banner arms
• Install 8 new decorative street lights and banner arms on
$88,100.00
existing utility poles
7. Pedestrian crosswalks
• Decorative street print crosswalk — East side of Bathurst St.
• Decorative street print crosswalk at McDonald/Murray Drive
$15,000.00
$60,000.00
8. Electrical design and locates approved in 2012 budget)
$50,000.00
9. Entrance Feature (Relocation of Existing Feature)
nil
Option 1 - Project Estimate (no new poles are added)
$681,280.00
Option 2 - Project Estimate (new streetlight poles added at
approximately $250,000)
$931,280.00
As the Region is agreeable to incorporate the reconstruction of the medians as an
addition to their current repaving contract, contingent on the Town's Council direction,
Council is required to approve additional funding of $100,000 for 2012.
A revised Table 2 — Funding Sources is presented below summarizing the revised
construction costs and funding.
Revised Table 2 — Funding Sources
Scenario
York Region Funding
Town Funding
Total
O tion1
Option2
O tion1
Option2
Option1
Option2
No external
funding
-
-
$682,000
$932,000
$682,000
$932,000
50% funding
$341,000
$466,000
$341,000
$466,000
$682,000
$932,000
33% funding
$225,060
$307,560
$456,940
$624,440
$682.000
$932,000